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02-15-2011 - Joint Planning Commission/Community Services Commi - Item 2 (2).docCity of West Covina Memorandum A G E N D A ITEM NO. 2 DATE: February 15, 2011 SUMMARY OF ACTIONS SPECIAL JOINT MEETING OF THE PLANNING COMMISSION AND COMMUNITY SERVICES COMMISSION CITY OF WEST COVINA January 25, 2011 ROLL CALL PLANNING COMMISSION Present: Sotelo, Carrico, Redholtz, Stewart and Holtz Absent: None COMMUNITY SERVICES COMMISSION Present: Blackburn, Lewis, Ogden, St. Gaudens, Torres and Valles Absent: Fennell, Kennedy City Staff Present – Anderson, Morgan, Wong, Iseri, Davis, Headley and de Zara A. OTHER MATTERS OR ORAL COMMUNICATIONS None B. JOINT PUBLIC HEARINGS (1) RIDGERIDER/MAVERICK PARK MASTER PLAN CATEGORICAL EXEMPTION APPLICANT: City of West Covina LOCATION: 300 South Citrus Street REQUEST: Consideration to adopt a park master plan for future improvements to the park. COMMENTS: Phillip Moreno, Elsie Messman and Dana Sykes spoke in opposition. Gary Vasquez, consultant representing David Volz Design, addressed the Commissions regarding the proposed improvements included in the master plan, which included additional parking, installation of walking trails, improvements to the restrooms, preservation of mature trees, improvements to the driveway to help keep the dust to a minimum and planting of trees in the front of the property. Lyndel Morgan, Recreation Services Manager, read a letter from Community Services Commissioner Marjorie Fennell expressing her concern that American Disabilities Act requirements be followed to allow easy access for the handicapped. There was a discussion by the Commissions regarding the cost of the proposed improvements, the number of events scheduled at the park in a calendar year, whether the fees collected for these events go to the City of West Covina, traffic and parking on Citrus Street, the future of an easement currently in use by Valencia Heights Water Company, whether the landscaping will be drought-tolerant, and possible improvements on the property owned by Valencia Heights Water. The Commissions also considered the lights on the baseball field, keeping the equestrian events and baseball events separate and the location of the parking near the baseball fields. There was also a discussion regarding non-resident use of the park and whether Ridgerider events were profitable for the city. Community Services Commission action: Motion by Ogden, seconded by Lewis, to recommend approval of the Master Plan for Ridgerider/Maverick Park to the City Council. Motion carried 6-0. Community Services Commissioner Blackburn said the adoption of the Master Plan was putting a “wish list” in place for development at a future date. Planning Commission action: Motion by Carrico, seconded by Stewart, to adopt Resolution No. 11-5400, recommending to the City Council approval of the Master Plan for Ridgerider/Maverick Park. Motion carried 5-0. Commissioner Redholtz said that he was supporting approval of the Master Plan but he would not be in favor if funding by the City of West Covina were included in the approval. Chairman Sotelo concurred with Commissioner Redholtz’s statement. (2) PALMVIEW PARK MASTER PLAN AMENDMENT NO. 3 CATEGORICAL EXEMPTION APPLICANT: City of West Covina LOCATION: 1340 East Puente Avenue (Palmview Park) REQUEST: The request is to consider the extension of the evening use of baseball field lighting at Palmview Park from 9:00 p.m. to 10:00 p.m. COMMENTS: Louie Garcia, Jim Lejone and Steve Bennett spoke in favor of the master plan amendment. Chris Huskey spoke in opposition. There was a discussion by the Commissions regarding the operation of the lights and the ages of the children playing in night games, whether the lights are on an automatic timer, if there was a warning before the lights go out and if it would be possible for the League to schedule the night games 30 minutes earlier so lights could go off at 9:30 p.m. The Commissions suggested that a compromise be worked out between the League and residents. After further discussion, it was the consensus of the Commissions to allow the lights to remain on until 10:00 p.m. during the 2011 season. At the conclusion of the season, the Commission recommended that the extended use of the lights be reviewed to determine if there are issues. Community Services Commission Action: Motion by Blackburn, seconded Torres, to recommend approval of Master Plan Amendment No. 3 to allow the lights to stay on until 10:00 p.m. during the 2011 season, and review this matter at the end of the 2011 season. Motion carried 6-0 (Fennell and Kennedy absent). Planning Commission Action: Motion by Carrico, seconded by Redholtz to adopt Resolution No. 11-5401 recommending to the City Council, approval of Master Plan No. Amendment No. 3, to allow the lights to stay on until 10:00 p.m. during the 2011 season, and review this matter at the end of the 2011 season. Motion carried 4-1 (Stewart opposed). C. ADJOURNMENT OF PLANNING COMMISSION MEETING Motion by Redholtz, seconded by Stewart, to adjourn the meeting at 8:50 p.m. Motion carried 5-0.