12-21-2010 - Regular Joint City Council/CDC Minutes of December - min 12-07-10.joint (2).docM I N U T E S
REGULAR JOINT MEETING OF THE
WEST COVINA CITY COUNCIL AND
WEST COVINA COMMUNITY DEVELOPMENT COMMISSION
December 07, 2010
Mayor/Chairman Sanderson called to order the regular joint meeting of the West Covina City Council and Community Development Commission at 7:03 p.m. in the City Hall Council Chambers,
1444 W. Garvey Avenue, West Covina.
INVOCATION Andrew Pasmant
City Manager
PLEDGE OF ALLEGIANCE Mayor Pro Tem/Vice Chairman Herfert
ROLL CALL Mayor/Chairman Sanderson
Mayor Pro Tem/Vice Chairman Herfert
Councilmembers/Commissioners Lane, Touhey
REPORTING OUT FROM CLOSED SESSION
None
CHANGES TO THE AGENDA City Manager Pasmant announced a change regarding Item #14, Appeal Hearing, Conditional Use Permit No. 10-10, Applicant/Appellant: Josh Davidson for Clearwire,
Wireless Communications Facility, Location: 1030 East Merced Avenue (Bethel Christian Fellowship Church), stating that Clearwire submitted a letter withdrawing the appeal to approve
Conditional Use Permit No. 10-10.
City Attorney Alvarez-Glasman stated that the letter withdrawing the Appeal will become part of the record which states that, having recognized the concerns of the community Clearwire
withdraws its appeal to construct a wireless facility at the site indicated, and they look forward to partnering with the City in the future.
For those speakers who wished to speak at this hearing, Mayor Sanderson stated that the hearing would not be taking place.
PRESENTATIONS Mayor Sanderson called forward Frank Wills, Police Chief who introduced members of the West Covina Police Explorers that competed in the 2010 Police Explorers X-Games.
Exploreres were presented with certificates of recognition.
Mayor Sanderson introduced Mayor Donald Voss from the City of La Canada Flintridge, a member of the California Contract Cities Board of Directors, who shared information on programs
and projects that Contract Cities are working on.
Mayor Sanderson introduced Shane Chapman, General Manager of the Upper San Gabriel Valley Municipal Water District who presented a brief Powerpoint presentation highlighting some of
the programs and projects that Upper SGVMWD is working on.
Mayor Sanderson introduced Zareh Shahbazian, Caltrans Senior Transportation Engineer who provided the City Council with an update on the design and timeline for the construction of
the carpool lanes along Interstate 10 through West Covina.
Mayor Pro Tem Herfert requested a study session with CalTrans to discuss their plans for West Covina.
ORAL COMMUNICATIONS
Piero Nakasato Piero Nakasato, West Covina resident, spoke on behalf of his family to support Fredrick Sykes whom he feels represents his own values.
Fernande Flores Fernando Flores, West Covina resident, endorsed Fred Sykes to represent the citizens on the City Council.
Raul Lopez Raul Lopez, West Covina resident, endorsed Fred Sykes to represent the citizens on the City Council.
Dana Sykes Dana Sykes, West Covina resident, stated she was pleased that the cell tower will not be constructed in a residential neighborhood and thanked the Fire Department for their
quick response to a neighbor’s incident.
Jeffrey Howell Jeffrey Howell, West Covina resident, spoke in support of Fred Sykes and endorsed him to replace Roger Hernandez on the City Council.
Anthony Duarte Anthony Duarte, West Covina resident and new District Director for Assemblyman Roger Hernandez, stated he is looking forward to working with Assemblyman Hernandez and
the City.
Jess Ramirez Jess Ramirez, West Covina resident, Coach for West Covina Youth Soccer, announced a new program the City is promoting for autistic children; shared concerns of traffic surrounding
Edgewood School; spoke in support of Mr. Sykes.
John Solis John Solis, West Covina resident, addressed the City Council vacancy and expressed his support of Fred Sykes filling the vacancy; thanked Councilmembers Herfert and Touhey
for addressing trash issues with CalTrans.
Armando Sanchez Armando Sanchez, West Covina resident, endorsed Fred Sykes for appointment to the City Council.
Lloyd Johnson Lloyd Johnson, West Covina resident, addressed the City Council vacancy and hoped Council would accept applications and consider a candidate who would want what’s best
for the City.
CONSENT CALENDAR
1) Minutes Approval of Meeting Minutes (receive & file)
Regular Joint City Council/CDC Minutes of November 16, 2010
Commission Summary of Actions (receive & file)
2) Community Services Community Services Commission 09/14/10
3) Senior Citizens Senior Citizens Commission 08/26/10
4) Landscape Maint. Contract Award of Bid
Award of Bid for Citywide Landscape Maintenance of Medians, Right of Ways, Commercial Zones, Sidewalks, Tree Wells, and Other Areas
It is recommended that the City Council accept Option 1 proposal of Mariposa Landscape in the amount of $906,520.00 for a 5-year contract, as submitted at the bid opening on October
19, 2010, and authorize the Public Works Director/City Engineer to execute such contract with Mariposa Landscape of Irwindale, California for
Landscape Maintenance of Citywide medians, right-of-ways, commercial zones, sidewalks, tree wells, and other areas.
Treasurer’s Report (receive and file)
5) City Report of September 2010 City Treasurer’s Report for the Month of September 2010
6) City Report of October 2010 City Treasurer’s Report for the Month of October 2010
7) CDC Report of September 2010 CDC Treasurer’s Report for the Month of September 2010
8) CDC Report of October 2010 CDC Treasurer’s Report for the Month of October 2010
9) Retirement Benefits 2% @ 60 Human Resources – Miscellaneous
Ordinance – Retirement Benefit – Miscellaneous Employees
In order to implement the change in retirement benefit from 2.5% @ 55 to 2% @ 60 for miscellaneous employees entering membership for the first time in the miscellaneous classification,
as previously approved in the Memorandums of Understanding and the City’s Last Best and Final Offer with five miscellaneous bargaining units, it is recommended that the City Council
adopt the following Ordinance:
Ordinance 2211 ORDINANCE NO. 2211 - AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, AUTHORIZING AN AMENDMENT TO THE CONTRACT BETWEEN THE CITY COUNCIL OF THE
CITY OF WEST COVINA AND THE BOARD OF ADMINISTRATION OF THE CALIFORNIA PUBLIC EMPLOYEES’ RETIREMENT SYSTEM
Approval of Revised Class Specification for Public Works Project
10) Project Supervisor Supervisor
It is recommended that the Ctiy Council approve the revised class specification for Public Works Project Supervisor, by adopting the following Resolution:
Resolution No. 2010-55 RESOLUTION NO. 2010-55 – A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, REVISING THE CLASS SPECIFICATION FOR PUBLIC WORKS PROJECT SUPERVISOR
Police Department – Miscellaneous
11) WSGV Virtualization Project West Covina Service Group Virtualization Project Purchases from Asset Forfeiture Funds
It is recommended that the City Council authorize the purchase of computer virtualization equipment (including a server assembly, storage array, software, support and licensing) directly
from Dell Computers Inc, under Western States Contract Alliance contract pricing agreement #WN99ABZ, totaling $75,803.07 including tax, using already appropriated federal asset forfeiture
funds in account 117.31.3119.7160.
Public Works Department – Miscellaneous
12) RMA Group Change Order Change Order to the RMA Group, Inc. Consultant Services for Materials Testing and Asphalt Plant Inspection
(Project No. SP-09111)
It is recommended that the City Council take the following actions:
Approve and ratify the extra work done by RMA Group, Inc. in the amount of $27,656.25 and authorize the Public Works Director/City Engineer to execute a change order with RMA Group,
Inc.
Authorize a change order to Purchase Order No. 10-00470 in the amount of $27,656.25 from Account No. 229.81.8040.7200 (Rubberized Asphalt Concrete Grant).
CONSENT CALENDAR ACTION Motion by Lane and seconded by Herfert to approve all items listed on the Consent Calendar as presented.
Motion carried by 4 – 0.
PUBLIC HEARING
Public Hearing
13) CA Building and Fire Codes Adoption of the California Building and California Fire Code Ordinance
Mayor Sanderson announced the hearing matter and Assistant City Clerk Rush verified that proper legal notice had been given. Mayor Sanderson then proceeded to open the hearing and
Public Works Director Shannon Yauchzee gave a brief report explaining that the State of California adopts upgraded and revised building codes and fire standards every 3 years, which
are published.
Cities then have six months in which to adopt and enforce the new codes. If cities wish to revise these, they must do it within that time period at a public hearing. The two major
changes this year are the residential building codes which require that all residential buildings install fire sprinklers and for stricter energy efficiency requirements under the green
building code.
Yauchzee explained that if the City does not adopt the State codes by January 1, 2011, the State codes become effective without any local amendments and the text of the State codes will
govern in the event of any differences between State codes and other referenced documents.
Assistant City Clerk Rush confirmed that no written comments or objections had been received.
Public testimony Mayor Sanderson opened the public testimony portion of the hearing and called for public comments.
Testimony closed There being no one wishing to address the Council, Mayor Sanderson closed the public testimony portion of the hearing.
Councilmember Touhey requested changes to Section 901.2.1 regarding automatic fire sprinklers – that they be required on remodel in buildings exceeding 12,000 rather than 5,000 square
feet; and Section 7-18.8 regarding the Board of Appeals – that the Board of Appeals be appointed by the City Council rather than the City Manager.
City Attorney Alvarez-Glasman stated that Councilmember Touhey’s requested changes may be incorporated during tonight’s meeting with the amended ordinance placed on first reading tonight;
the public hearing can be closed tonight on this matter in order to bring back the amended ordinance for adoption at the next meeting on Consent Calendar.
Motion Motion by Touhey and seconded by Lane to make the changes as stated by Councilmember Touhey; reintroduce the amended ordinance and close tonight’s public hearing in order to bring
it back for adoption at the next meeting with those changes.
Motion carried 4 – 0.
Appeal Hearing
14) Appeal CUP No. 10-10 Appeal of Conditional Use Permit No. 10-10
Wireless Facility 1030 East Merced Avenue (Bethel Christian Fellowship Church)
Wireless Communication Facility
This public hearing was removed at the beginning of the meeting due to the Applicant’s request to withdraw the appeal.
DEPARTMENTAL MATTERS
City Attorney’s Office
15) Council Vacancy Presentation of Options for Filling Vacancy of City Council Seat and Either Fill the Vacancy by Appointment or by Calling for a Special Election
City Attorney Alvarez-Glasman gave a brief summary of the two options available to the City Council in regards to filling the council seat vacated by Councilmember Hernandez. Councilmember
Touhey asked whether the Council has the option to leave the seat vacant until our next general municipal election.
City Attorney Alvarez-Glasman replied that if the Council did not make an appointment within the 30 day period, the City Clerk would then be obligated to call a special election to
fill the vacancy at the next regularly established election date no sooner than 114 days out, which would be June 7, 2011.
Motion Motion by Herfert and seconded by Sanderson to open an application process, accepting applications for seven days, and bring back at the next meeting.
Motion carried by 4 – 0.
CITY COUNCIL/COMMUNITY DEVELOPMENT COMMISSION REQUESTS FOR REPORTS, STUDIES OR INVESTIGATION
Councilmember Michael Touhey
16) Financial Audit Contract Request from Councilmember Michael Touhey Requesting the City Council’s Consensus to Instruct City Staff to Go Out to Bid for the City’s Financial Audit
Contract
Councilmember Touhey requested this item be held over to the next meeting.
COUNCIL REORGANIZATION
Council Reorganization
Mayor Sanderson expressed her appreciation for the opportunity to serve as Mayor and felt it an honor to represent the citizens.
Mayor Sanderson called for a motion to uphold the Mayoral succession order.
Motion Motion by Sanderson and seconded by Touhey to uphold the Mayoral succession and install Mayor Pro Tem Steve Herfert as Mayor.
Motion carried by 4- 0.
Motion Motion by Sanderson and seconded by Herfert to uphold the succession and install Councilmember Michael Touhey as Mayor Pro Tem.
Motion carried by 4 – 0.
Presentation of Mayoral Plaque to Outgoing Mayor Sanderson
Mayoral Plaque Mayor Herfert thanked outgoing Mayor Shelley Sanderson for her service as Mayor during a difficult year and presented her with an outgoing Mayoral plaque.
Sherri Lane Councilmember Sherri Lane thanked outgoing Mayor Sanderson for her service representing the City and the Council.
Michael Touhey Councilmember Michael Touhey also thanked outgoing Mayor Sanderson for her service to the community and fellow councilmembers.
Mayor’s Comments Brief Comments by New Mayor
Mayor Herfert acknowledged the challenges facing the City in the next year and said his goal is to protect the City and is looking forward to working with councilmembers, city staff,
and employees.
Sherri Lane Councilmember Lane congratulated Mayor Herfert on his becoming the new mayor and said she is looking forward to working with him.
Michael Touhey Mayor Pro Tem Touhey congratulated Mayor Herfert and thanked him for his help during their years of service.
Designation of Alternate to Los Angeles County Sanitation
Sanitation District Representative District
Mayor Herfert announced that as Mayor he will serve as the representative to the Los Angeles County Sanitation District but an alternate is required and called for nominations.
Motion Councilmember Sanderson nominated and made a motion to appoint Mayor Pro Tem Touhey to serve as the alternate to the Los Angeles County Sanitation Distrct. Seconded by Lane.
Motion carried by 4 – 0.
ADJOURNMENT Motion by Herfert to adjourn the meeting at 8:38 p.m. in memory of Madeline Marie Antonovich, sister of Supervisor Michael Antonovich and Maybelle Audra Greene, mother of
Vickie Scheliga, West Covina resident and supporter of National Night Out and other events.
Motion carried by 4 – 0.
Submitted by:
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Assistant City Clerk Susan Rush
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Mayor Shelley Sanderson