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08-02-2018 - Code Amendment No. 18-03 Initiation to Study Parki - Item No. 1 (2).pdfAGENDA ITEMNO. 1 AGENDA STAFF REPORT City of West Covina I Office of the City Manager DATE: August 2, 2018 TO: FROM: Mayor and City Council Chris Freeland City Manager SUBJECT: CODE AMENDMENT NO. 18-03 INITIATION TO STUDY PARKING STANDARDS FOR THE DOWNTOWN PLAN AND CODE RECOMMENDATION: It is recommended that the City Council initiate Code Amendment No. 18-03 to study parking standards for the Downtown Plan and Code, by adopting the following resolution: RESOLUTION NO. 2018-103-A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, INITIATING CODE AMENDMENT NO. 18-03 TO STUDY PARKING ST AND ARDS FOR THE DOWNTOWN PLAN AND CODE BACKGROUND: At the July 17, 2018 City Council Meeting, the City Council held a public hearing on Code Amendment No. 17-02 to amend the Downtown Plan and Code. The City Council discussed the parking standards in the Downtown Code of 0.65 of standard parking requirements (Attachment No. 2), whether it was appropriate to have a different standard for urban buildings, the purpose for reducing the parking requirement in the Downtown area, and reasons why it might be appropriate for the Downtown area. At the conclusion of the hearing, the City Council adopted the Ordinance approving Code Amendment No. 17-02, with the elimination of the modification to the current Downtown Plan parking standard. The City Council requested that staff agendize the initiation of a code amendment to study parking standards for the Downtown Code. Z:\Case Files\CODE AMEND\2018\18-03 Downtown Plan Parking\lnitiation.CC\Staff Report.docx Code Amendment Initiation Downtown Code Parking Standards Page 2 of 3 -August 2, 2018 DISCUSSION: If the City Council initiates the code amendment, a study session will be scheduled with the Planning Commission to review Municipal Code standards for parking reduction, why 0.65 ratio of standard parking requirements was originally selected, and options for revising the current parking standard in the Downtown Code. It is expected that the Planning Commission will hold at least one study session, and potentially more if additional questions are raised or further research is required. Once the Planning Commission has provided direction, staff, along with the City Attorney, will prepare the code amendments and then hold a public hearing for the Planning Commission. Upon approval, a hearing will be scheduled for the City Council. In May of 2015, the City Council adopted a policy of courtesy notification for code amendments. Staff is recommending the notification of property owners in the Downtown area. There are 120 property owners. OPTIONS: The City Council has the following options: 1. Approve staffs recommendation; 2. Receive and file the report thereby declining to initiate a code amendment; 3. Provide alternative direction. ENVIRONMENTAL REVIEW: The proposed code amendment is exempt from the provisions of the California Environmental Quality Act (CEQA) pursuant to Section 15061 (b )(3) of the CEQA Guidelines in that it consists of a code amendment for the Downtown Plan section of the Municipal Code, which does not have the potential for causing a significant effect on the environment. FISCAL IMPACT: The proposed code amendment would not have any direct fiscal impact to the General Fund. Prepared by: Jert:t:~ Planning Director Z:\Case Files\CODE AMEND\2018\18-03 Downtown Plan Parking\Jnitiation.CC\Staff Report.docx Code Amendment Initiation Downtown Code Parking Standards Page 3 of3 -August 2, 2018 ATTACHMENTS: Attachment No. 1 -Draft Code Amendment Initiation Resolution Attachment No. 2 -Off-Street Parking Requirement Municipal Code Sections Z:\Case Files\CODE AMEND\2018\18-03 Downtown Plan Parking\lnitiation.CC\StaffReport.docx ATTACHMENT NO. 1 CITY COUNCIL R E S O L U T I O N N 0. 2018 -103 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, INITIATING CODE AMENDMENT NO. 18- 03 TO STUDY PARKING STANDARDS FOR THE DOWNTOWN PLAN AND CODE WHEREAS, on August 2, 2018, the City Council initiated a code amendment to study parking standards for the Downtown Plan and Code; and WHEREAS, the studies and investigations made by the City Council and in its behalf, reveal the following facts: 1. The Downtown Plan and Code currently has a parking requirement of 0.65 of the standard parking requirement in the West Covina Municipal Code. 2. The current Downtown Plan parking standard should be studied to determine if it is appropriate, if the parking requirement should be modified, or if the parking requirement should only be considered when new buildings are constructed in compliance with the Downtown Plan development standards. 3. The proposed action is considered to be exempt from the prov1s10ns of the California Environmental Quality Act (CEQA), pursuant to Section 15061(b)(3) of the CEQA Guidelines, in that it consists of a code amendment for the Downtown Plan section of the Municipal Code, which does not have the potential for causing a significant effect on the environment. NOW, THEREFORE, BE IT RESOLVED, the City Council of the City of West Covina, in conformance with Section 26-153(a)(2) of the West Covina Municipal Code, does hereby initiate a Code Amendment related to the Downtown Plan and Code parking requirement. P:\Case Files\CODE AMEND\2018\18-03 Downtown Plan Parking\Initiation.CC\Initiation Reso.cc.doc City Council Resolution No. Code Amendment No. 18-02 June 19,2018-Page2 APPROVED AND ADOPTED on this 2nd day of August, 2018. ATTEST: City Clerk Nickolas Lewis Lloyd Johnson Mayor I, NICKOLAS LEWIS, CITY CLERK of the City of West Covina, California, do hereby certify that the forgoing resolution was duly adopted by the City Council of the City of West Covina, California, at a regular meeting held thereof on the 2nd day of August, 2018 by the following vote of the City Council: AYES: NOES: ABSENT: ABSTAIN: City Clerk Nickolas Lewis APPROVED AS TO FORM: City Attorney P:\Case Files\CODE AMEND\2018118-03 Downtown Plan Parking\lnitiation.CC\lnitiation Reso.cc.doc WEST COVINA MUNICIPAL CODE Chapter 26 Article X Sec. 26-581. -Off-street parking-General requirements. ATTACHMENT NO. 2 (a) Generally: All parking areas in nonresidential zones shall conform to the requirements set forth in planning commission Resolution No. 2513 and Article XIV, Division 2. (b) Location: Off-street parking facilities shall be located as specified hereinafter, and shall also comply with Article XIV, Division 2. Where a distance is specified, such distance shall be the walking distance measured from the nearest point of the parking facility to the nearest point of the building that such facilities are required to serve: (1) For hospitals, homes for the aged, orphanages, and other similar uses, not more than one hundred fifty (150) feet from the building they are required to serve; and (2) For uses other than those specified above not over three hundred (300) feet from the building they are required to serve. (3) Off-street parking facilities at greater distances than specified above may be permitted subject to the approval of a conditional use permit as set forth in article VI of this chapter. (c) Mixed occupancies: In the case of mixed uses, the total requirements for off-street parking facilities shall be the sum of the requirements for the various uses computed separately. Off-street parking facilities for one (1) use shall not be considered as providing required parking facilities for any other use, except as hereinafter specified for joint use. (d) Uses not specified: Where the parking requirements for a use is not specifically defined herein, the parking requirements for such use shall be determined by the planning commission in the manner set forth in section 26-165 of this chapter, and such determination shall be based upon the requirements for the most comparable use specified herein. (e) Minor parking reduction: The planning director or his/her designee may, upon application of an administrative use permit by the owner or lessee of any property, authorize a five (5) percent reduction of the number of spaces required by section 26-582, based on quantitative information (e.g., parking survey of the site, documentation of customer frequency, etc.) conducted and prepared by staff that documents the need for fewer spaces. (f) Joint use: The planning commission may, upon application by the owner or lessee of any property for a conditional use permit as set forth in article VI of this chapter, authorize the joint use of parking facilities by the following uses or activities under the conditions specified herein: WCMC Parking Requirements Page 2 (1) Up to fifty (SO) percent of the parking facilities required by this article for a use considered to be primarily a daytime use may be provided by a use considered to be primarily a nighttime and/or Sunday use; up to fifty (SO) percent of the parking facilities required by this article for a use considered to be primarily a nighttime use may be provided by a use considered to be primarily a daytime use, provided that such reciprocal parking area shall be subject to conditions as set forth in subparagraph (4) below. (2) Up to one hundred (100) percent of the parking facilities required by this article for a church or for an auditorium incidental to a public or parochial school may be supplied by parking facilities of a use considered to be primarily daytime use, provided that such reciprocal parking area shall be subject to conditions set forth in subparagraph (4) below. (3) The following are typical daytime uses: Banks, business and financial offices, manufacturing uses. The following uses are typical nighttime and/or Sunday uses: Auditoriums, incidental to a public or parochial school, churches, dance halls and theaters. (4) Conditions required for joint use: a. The building or use for which application is being made for authority to utilize the existing off-street parking facilities provided by another building or use, shall be located within three hundred (300) feet of such parking facilities. b. The applicant shall show that there is no substantial conflict in the principal operating hours for the buildings or uses for which the joint use of off-street parking facilities is proposed. c. Parties concerned in the joint use of off-street parking facilities shall evidence agreement for such joint use by a proper legal instrument approved by the city attorney as to form and content. Such instrument, when approved as conforming to the provisions of this chapter, shall be recorded in the office of the county recorder and copies thereof filed with the building, planning, and engineering divisions. (g) Common facilities: The planning commission may, upon application by the owner or lessee of any property for a conditional use permit as set forth in article VI of this chapter, authorize common parking facilities. Common parking facilities shall include size, shape, and relationship to business sites to be served, provided that the total of such off-street parking spaces when used together shall not be less than the sum of the various uses computed separately. Only calculated parking required for general retail uses may be reduced by up to the percentages provided below as approved by the planning commission. (1) When any such common facility is to occupy a site of five thousand (S,000) square feet or more, then the parking requirements as specified herein for each of two (2) or Z:\Case Files\CODE AMEND\2018\18-03 Downtown Plan Parking\WCMC 26-581 & 582.doc WCMC Parking Requirements Page 3 more participating buildings or uses may be reduced not more than fifteen (15) percent. (2) When any such common facility is to occupy a site of seventy-five thousand (75,000) square feet or more, then the parking requirements as specified herein for each of two (2) or more participating buildings or uses may be reduced not more than twenty (20) percent. (h) Required improvement and maintenance of parking areas and used car sales areas: Every lot or parcel of land used as a public or private parking area and having a capacity of five (5) or more vehicles, or car sales area, shall be developed and maintained in accordance with the requirements as established from time to time by resolution of the planning commission. (i) Comprehensive planned facilities (parking districts): Areas may be exempted from the parking requirements as otherwise set up in this article, provided: (1) Such area shall be accurately defined by the planning commission in the manner prescribed for conditional uses in article VI of this chapter. (2) No such district may be established and exempted from the provisions of section 26- 583 unless sixty (60) percent or more of all record lots comprising such proposed district are devoted to uses first permitted in a "C" or "M" Zone. (3) Before such defined district shall be exempt as provided in this section, active proceedings under any applicable legislative authority shall be instituted to assure that the exempted area shall be provided with comprehensive parking facilities which will reasonably serve the entire district. (j) Multiple story parking: Multiple story parking shall be permitted only within a structure with drive-up ramps. (k) Parking or storage of commercial vehicles restricted: It shall be unlawful to park any commercial vehicle on property which is zoned for commercial purposes except in a space which is reserved for that purpose in the parking facility required to be maintained in connection with such commercial use. It shall be unlawful to store any commercial vehicle on property which is not zoned for manufacturing purposes. The provisions of this section shall not apply to commercial automobiles, pickups, panel delivery trucks and station wagons. (Code 1960, § 10904.15; Ord. No. 1333, § 1, 4-25-77; Ord. No. 1913, § 2, 2-16-93; Ord. No. 2030, § 4, 4-20-99; Ord. No. 2204, § 3(Exh. A), 2-16-10) Z:\Case Files\CODE AMEND\2018\18-03 Downtown Plan Parking\WCMC 26-581 & 582.doc WCMC Parking Requirements Page 4 Sec. 26-S82. -Parking ratios, nonresidential (except PAR). The following off-street parking spaces shall be provided in nonresidential zones. Any employee parking area shall comply with the definitions and standards outlined in Article XIV, Division 2 of this chapter. (a) General Business: (1) Business, general retail and personal service, one (1) parking space for each two hundred fifty {250) square feet of gross floor area (see definition). (2) Medical and dental office having less than twenty thousand (20,000) square feet of gross floor area, one {1) parking space for every one hundred fifty (150) square feet of gross floor area; medical or dental office having more than twenty thousand {20,000) square feet of gross floor area, one (1) parking space for every two hundred {200) square feet of gross floor area. (3) Business office having less than twenty thousand {20,000) square feet of gross floor area, one {1) parking space for every three hundred {300) square feet of gross floor area; business office having more than twenty thousand {20,000) square feet of gross floor area, one {1) parking space for every three hundred fifty (350) square feet of gross floor area. (b) Automobile, boat or trailer sales or rental; retail nurseries, lumber yards, and other open uses, one {1) parking space for each one thousand {1,000) square feet of gross land area devoted to display of such use. (c) Bowling alleys, five (5) parking spaces for each alley. {d) Theaters, skating rinks, and other places of public assembly, one (1) parking space for each two and one-half {2.5) seats and one {1) for every forty (40) square feet of assembly area not occupied by seats, or as determined by a parking demand study approved by the planning commission. (e) Restaurant (permanent seating, drive-in, drive-through, or any combination thereof) and cocktail lounges, one {1) parking space for every three and one-half {3.5) permanent seats, and one (1) for every forty {40) square feet of assembly area not occupied by permanent seats. Not less than ten {10) such parking spaces shall be provided. {1) Outdoor seating (not covered by a permanent canopy), one {1) parking space for every five (5) fixed seats. (f) Motels and hotels, one (1) parking space for each unit. (g) Billiard parlors (main use and accessory use), two (2) parking spaces per billiard table plus one (1) additional parking space for each employee. (h) Automobile service stations, one {1) parking space for each two (2) employees with a minimum of two (2) such spaces plus one {1) parking space for each service bay. (i) Boarding house, one {1) parking space per unit. Z:\Case Files\CODE AMEND\2018\18-03 Downtown Plan Parking\WCMC 26-581 & 582.doc WCMC Parking Requirements Page 5 (j) Convalescent homes, one (1) parking space per two (2) beds. (k) Hospitals and sanitariums, one and one-half (1.5) parking spaces per bed. (I) Orphanage and rest home, one (1) parking space per three (3) beds. (m) Clubs, fraternal organizations, etc., one (1) parking space per two (2) beds plus one parking space per every forty (40) square feet of assembly area. (n) Schools: (1) Elementary, one parking space per employee. (2) Junior high, one parking space per employee plus one (1) parking space per one hundred (100) students. (3) High school, one (1) parking space per employee plus one (1) parking space per ten (10) students. (4) Colleges, business schools, trade schools, and similar uses, one (1) parking space per two (2) employees plus one (1) parking space per two (2) students. (o) Manufacturing uses, storage, warehouses and laboratories: (1) (Nonresidential zones except 1-P and), one (1) parking space per two (2) employees or one (1) parking space per five hundred (500) square feet of gross floor area whichever is greater. (2) (1-P), one (1) parking space for each one and one-quarter (lY..) employees on the largest shift or one (1) parking space per each five hundred (500) square feet, shall be provided for any planned industrial use. (p) Computer game/internet access center, one (1) parking space for every five (5) machines, plus one (1) space for every five (5) seats in the waiting area. (Code 1960, § 10904.16; Ord. No. 1333, § 1, 4-25-77; Ord. No. 1352, § 1, 8-8-77; Ord. No. 1570, § 2, 1-10-83; Ord. No. 1913, § 2, 2-16-93; Ord. No. 1933, § l(Amd. 258, Exh. 1), 4-5-94; Ord. No. 2030, § 4, 4-20-99; Ord. No. 2102, § 3, 6-17-03; Ord. No. 2204, § 3(Exh. A), 2-16-10) Z:\Case Files\CODE AMEND\2018\18-03 Downtown Plan Parking\WCMC 26-581 & 582.doc DATE: August 2, 2018 AGENDA ITEM NO. 2 AGENDA STAFF REPORT City of West Covina I Office of the City Manager TO: Mayor and City Council FROM: Chris Freeland City Manager SUBJECT: EXTENSION OF AZTECA LANDSCAPE CONTRACT FOR LANDSCAPE MAINTENANCE DISTRICTS NO. 1, 2 AND 4, AND COASTAL SAGE AND SCRUB COMMUNITY FACILITY DISTRICT RECOMMENDATION: It is recommended that the City Council authorize the City Manager to execute a month-to-month contract extension with Azteca Landscape for Maintenance District numbers 1, 2 and 4 and the Coastal Sage and Scrub Community Facilities District (CSS) effective July 1, 2018 at the cunent monthly rate of $32,106.94 not to exceed six months. DISCUSSION: Azteca Landscape (Azteca) has been providing landscape maintenance services for Maintenance Districts (MD) 1, 2 and 4 since September 16, 1997. Maintenance District No. 1 consist of approximately 30 acres of turf and 27 acres of maintained slope, natural areas and rights-of-way. Maintenance District No. 2 consists of approximately 3.5 acres; one tenth acre turf and 3.4 acres of maintained slope and rights-of-way. Maintenance District No. 4 consists of approximately 151 acres; 15 acres of turf, 135 acres of maintained slope and rights-of-way. On April 7, 2009, the City Council approved amending the contract to include maintenance for the Coastal Sage and Scrub Community Facility District (CSS) that consists of the gnatcatcher habitat restoration program, parkway maintenance and street lighting in the Sportsplex area. Azteca Landscape performs landscape maintenance, including but not limited to brush clearing, fertilizing, pruning, hedging, mowing and edging, plant removal and replacement. It also provides irrigation services such as sprinkler repair and replacement, maintain walkways with weed abatement, watering and trash pickup. Extension of Azteca Landscape Contract Page 2 of 3 -August 2, 2018 On October 15, 2002, the City Council extended the five-year contract with a ten percent (10%) reduction to the contract amount. On July 1, 2008, the City Council extended the contract again for five years. On July 2, 2013, the City Council extended the contract for an additional five years and it expired on July 1, 2018. Since July 1, 2018, Azteca has continued to provide landscape maintenance services at the current contract monthly rate of $32,106.94 with the understanding that a new Request for Proposals (RFP) for these services will be issued soon thereafter to confirm that the City receives competitive pricing. Due to new staffing, the RFP was not done in a timely manner. Staff believes that a month-to-month extension, not to exceed six months, with the cunent contractor will avoid a lapse in landscape maintenance services and serve the best interest of the City until a new contract can be awarded through the formal RFP process. The new RFP process will be completed by October 2018. OPTIONS: The City Council has the following options: 1) Adopt Staffs recommendation; or 2) Provide alternative direction. FISCAL IMPACT: The proposed contract extension will result in a cost of $32,106.94 per month, not to exceed six months, for a total cost of $192,641 .64. The cunent budget for this contract is found in the account numbers listed below and there are sufficient funds to cover this cost. There is no cost to the General Fund. Account Number Description Monthly Cost Cost for Six Months 181.41.4145.6130 MDI $4,678.40 $33,070.38 181.41.4189.6130 MDI NPDES $833.33 182.41.4145.6130 MD2 $547.82 $4,286.88 182.41.4189.6130 MD2NPDES $166.66 184.41.4145.6130 MD4 $14,205.73 $117,484.38 184.41.4189.6130 MD4NPDES $5,375.00 183 .41.4145.6130 Big League Dreams/CSS $2,333.33 $18,000.00 183 .41.4189.6130 Big League Dream/CSS NPDES $666.67 184.41.4145.6130 Sidewalk Cleanup MD4 $2,187.50 $18 ,000.00 184.41.4189.6130 MD4NPDES $812.50 184.41.4145.6130 Debris Removal MD4 $237.50 $1,800.00 184.41.4189.6130 MD4NPDES $62.50 Total $32,106.94 $192,641.64 Extension of Azteca Landscape Contract Page 3 of3 -August 2, 201 8 Prepared by: Micah Marti~ Public Works Superintendent ATTACHMENTS: Reviewed and Approved by: Emilio M. Murga,.£. Public Works Consultant/City Engineer ~t~ Ji y . ancaster :::Consultant Attachment No. 1 -Contract Extension with Azteca Landscape -Amendment No. 4 Attachment No. 2 -Location Maps ATTACHMENT NO. 1 AMENDMENT NO. 4 CITY OF WEST COVINA LANDSCAPE MAINTENANCE AGREEMENT FOR MAINTENANCE DISTRICTS 1, 2, AND 4 WITH AZTECA LANDSCAPE (CONTRACT NO. PW.023.2018) This Amendment ("Amendment") is made and entered into effective 1st day of July 2018 ("Effective Date") by and between the CITY OF WEST COVINA, a municipal corporation ("City") and AZTECA LANDSCAPE, a California corporation ("Contractor"). RECITALS A. On September 16, 1997, City and Contractor entered into an original agreement for the provision of landscape maintenance services. B. On April 7, 2009, the contract was amended to included Coastal Sage and Scrub Community Facility District. C. On October 15, 2002, the contract was extended for five-years with a ten percent (10%) reduction to the contract amount. D. On July 1, 2008, City and Contractor entered the second five-year extension for the provision of landscape maintenance services. E. On July 1, 2013, City and Contractor entered the third five-year extension for the provision of landscape maintenance services. This extension expired on July 1, 2018. F. City and Contractor desire to extend the Agreement to a month-to month contract, not to exceed six (6) months. NOW, THEREFORE, for and in consideration of the mutual covenants and conditions contained herein, the parties hereby agree as follows: 1. To extend the Agreement for a successive six (6) month period, unless terminated pursuant to Paragraph 7.8 of the Agreement. 2. Paragraph 7.8 of the Agreement is deleted in its entirety and replaced as follows: At the Option of Either Party: The City and Contractor may terminate the contract by giving fifteen (15) days prior written notice to the other party. 1 3. Contractor shall be paid the monthly rate of THIRTY TWO THOUSAND ONE HUNDRED SIX DOLLARS & 94/100 ($32,106.94) according to the compensation provisions set forth in Sections 2A through 2E of the Agreement. 4. All other terms and conditions of the Original Agreement shall remain in full force and effect. IN WITNESS WHEREOF, City and Contractor have executed this Amendment as of the date and year first written above. CITY OF WEST COVINA Chris Freeland City Manager ATTEST: Rosalia Butler Assistant City Clerk APPROVED AS TO FORM: Kimberly Hall Barlow City Attorney APPROVED AS TO INSURANCE: Risk Management 2 AZTECA LANDSCAPE Aurora Farias President Project No. MD 1-2-4-0b· Five Year Extension 2013 LANDSCAPE MAINTENANCE OF 1VIAINTENANCE DISTRICTS 1, 2, AND 4 . TH'fs CONTRACT SERVICES AGREEMENT (herein ;n.Agreemerit"), is made and eQ.tered into this ls(day of JCJLY, 2013 by and between the CITY 01?::WEST COViNA, a municipal corporation, (herein "City") and AZ:YECA LANDSCAPE (herein·· 11Contractor''.Y The parties h~r~to._agr~e as.follows: A City requires LANDSCAPE MAINTENANCE SERVICES. Contractor has represented to City that Contractor is qualified to perform said services and has submitted a proposal to City for same. B. City desires to have Contractor perform said services on the terms and conditions set forth herein. NOW, THEREFORE, based on the foregoing Recitals and for good and valuable consideration, the receipt and sufficiency of which is acknowledged by both parties, City and Contractor hereby agree as follows: 1. SERVICES OF CONTRACTOR 1.1 Scope of Services. In compliance with all terms and conditions of this Agreement, Contractor shall provide those services specified in the "Scope of Services" attached hereto as Exhibit "A" and incorporated herein by this reference, which services may be referred to herein as the "services" or "work" hereunder. As a material inducement to the City entering into this Agreement, Contractor represents and warrants that Contractor is a provider of first class work and services and Contractor is experienced in performing the work and services contemplated herein and, in light of such status and experience, Contractor covenants that it shall follow the highest professional standards in performing the work and services required hereunder and that all materials will be of good quality, fit for the purpose intended. 1.2 Documents Included in Contract. This contract consists of the Notice to Contractors and Instructions to Bidders, bid documents, Proposal, Proposal Schedule, Designation of Subcontractors, Non-Collusion Affidavit, Certification of Principal, Supplemental Information, specifications, this Contract Services Agreement, Faithful Performance Bond, Tax Identification Form, Workers' Compensation certification, insurance certificates and endorsements, and any and all schedules and attachments to them which are incorporated as if fully set forth herein. In the event of an inconsistency, this Agreement shall govern. 1.3 Compliance with Law. All services rendered hereunder shall be provided in accordance with all ordinances, resolutions, statutes, rules, and regulations of the City and any Federal, State or local governmental agency having jurisdiction in effect at the time service is 1 Project No. MD 1-2-4-0~ Five Year Extension 2013 rendered. Contractor shall keep itself info1med of City, State, and Federal laws, ordinances, and regulations, which in any manner affect the performance of its services pursuant to this Agreement. Neither the City nor its officers, agents or employees shall be liable at law or in equity as a result of Contractor's failure to comply with this section. 1.4 Licenses, Permits, Fees and Assessments. Contractor shall obtain at its sole cost and expense such licenses, permits and approvals as may be required by law for the performance of the services required by this Agreement. Contractor shall have the sole obligation to pay for any fees, assessments and taxes, plus applicable penalties and interest, which may be imposed by law and arise from or are necessary for the Contractor's perf01mance of the services required by this Agreement, and shall indemnify, defend and hold harmless City against any such fees, assessments, taxes penalties or interest levied, assessed or imposed against City hereunder. Contractor shall be responsible for all subcontractors' compliance with this Section 1.4. 1.5 Familiarity with Work. By executing this Contract, Contractor wan-ants that Contractor (a) has thoroughly investigated and considered the scope of services to be performed, (b) has carefully considered how the services should be performed, and ( c) fully understands the facilities, difficulties and restrictions attending performance of the services under this Agreement. If the services involve work upon any site, Contractor wan-ants that Contractor has or will investigate the site and is or will be fully acquainted with the conditions there existing, prior to commencement of services hereunder. Should the Contractor discover any latent or unknown conditions, which will materially affect the performance of the services hereunder, Contractor shall immediately inform the City of such fact and shall not proceed except at Contractor's risk until written instructions are received from the Contract Officer. 1.6 Care of Work. Contractor shall adopt reasonable methods during the life of the Agreement to furnish continuous protection to the work, and the equipment, materials, papers, documents, plans, studies and/or other components thereof to prevent losses or damages, and shall be responsible for all such damages; to persons or property, until acceptance of the work by City, except such losses or damages as may be caused by City's own sole negligence. 1.7 Further Responsibilities of Parties. Both parties agree to use reasonable care and diligence to perform their respective obligations under this Agreement. Both parties agree to act in good faith to execute all instruments, prepare all documents and take all actions as may be reasonably necessary to carry out the purposes of this Agreement. Unless hereafter specified, neither party shall be responsible for the service of the other. Contractor shall require all subcontractors to comply with the provisions of this agreement. 1.8 Additional Services. City shall have the right at any time during the performance of the services, without invalidating this Agreement, to order extra work beyond that specified in the Scope of Services or make changes by altering, adding to or deducting from said work. No such extra work may be undertaken unless a written change order is first given by the Contract Officer to Contractor, incorporating therein any adjustment in (i) the Contract Sum, and/or (ii) the time to perform this Agreement, which said adjustments are subject to the written approval of Contractor. Increases in compensation totaling up to eighty percent (80%) of the total cost of this 2 Project No. MD 1-2-4-0~ Five Year Extension 2013 Agreement may be approved by Contract Officer. Any greater increases, taken either separately or cumulatively, must be approved by the City Council. It is expressly understood by Contractor that the provisions of this Section shall not apply to services specifically set forth in the Scope of Services or reasonably contemplated therein. Contractor hereby acknowledges that it accepts the risk that the services to be provided pursuant to the Scope of Services may be more costly or time consuming than Contractor anticipates and that Contractor shall not be entitled to additional compensation therefor. 1.9 Special Requirements. Additional terms and conditions of this Agreement, if any, which are made a part hereof are set forth in the "Special Requirements" attached hereto as Exhibit "B" and incorporated herein by this reference. In the event of a conflict between the provisions of Exhibit "B" and any other provisions of this Agreement, the provisions of Exhibit "B" shall govern. 2 A COMPENSATION -MAINTENANCE DISTRICT #1 2.1 Contract Sum. For the services rendered pursuant to this Agreement, the Contractor shall be compensated as specified herein, but not exceeding the maximum contract :arn.01.mt THREE HUNDRED THIRTY THOUSAND SEVEN iruNDRED · THREE AND 55/100 dollars ($330.703.55) (herein "Contract Sum"), except as provided in Section 1.8. The Contract Smn shall include the attendance of Contractor at all project meetings reasonably deemed necessary by the City; Contractor shall not be entitled to any additional compensation for attending said meetings. 2.2 Progress Payments. City agree~ to pay Contractof.and Contractor agrees to actept as payinent in full for the work to be performed hereundet, p~:ym~nts duririg' the sttty ( 60) month 'peri6d of this Agreeinent of FIVE· THOUSAND -FIVE it01'IDRED ELEVEN AND 73/100 dollars ($5,51il73) per moritli. Payments will only be made upon satisfactory completion and acceptance of the work by the Contract Officer and presentation of a monthly statement to the City. Prior to payment, Contractor will adhere to and provide upon request to the Maintenance Department, documented proof of compliance with Division 2, Part 7, Chapter 1, Article 2, of the Labor Code. If contractor fails to perform its obligations or fails to cure defaults within the time frames specified in Section 7 .2 of this Agreement, in addition to liquidated damages specified in Section 7.7 of this Agreement, City may withhold payment to Contractor until such defaults are cured. 2 B COMPENSATION -MAINTENANCE DISTRICT #2 2.1 Contract Sum. For the services rendered pursuant to this Agreement, the Contractor shall be compensated as specified herein, but not exceeding the maximum contract amcfont FORTY-TWO THOUSAND EIGiiT :Iiu:Ni:nIBD SIXTY-NINE AND 00/100 :dollars . . . . - ($42,869.00) (herein "Contract Sum"), except as provided in Section 1.8. The Contract Sum shall include the attendance of Contractor at all project meetings reasonably deemed necessary by the City; Contractor shall not be entitled to any additional compensation for attending said meetings. 3 \ Project No. MD 1-2-4-0~ Five Year Extension 2013 2.2 Progress Payments. City agr~es to pay C()nttactor and' Cbntr~ctor agree~ to accept as payment in full for the work to lJe performed hereunder, payments·q11ririg tlie sixty (60) month period of this Agr~e.inentof SEVEN HUNllRED FOURTEEN AND 48/100 dollars ($714.48) ·pe1· month: Payments will only be made upon satisfactory completion and acceptance of the work by the Contract Officer and presentation of a monthly statement to the City. Prior to payment, Contractor will adhere to and provide upon request to the Maintenance Department, documented proof of compliance with Division 2, Part 7, Chapter 1, Article 2, of the Labor Code. If contractor fails to perfo1m its obligations or fails to cure defaults within the time frames specified in Section 7.2 of this Agreement, in addition to liquidated damages specified in Section 7.7 of this Agreement, City may withhold payment to Contractor until such defaults are cured. 2 C COMPENSATION -MAINTENANCE DISTRICT #4 2.1 Contract Sum. For the services rendered pursuant to this Agreement, the Contractor shall be _compensated as speci~ed J:ierein, but not exc~eding the. maxm:nun cor1tract amcnmt ONE JVIILLlON · ONE HUNDRED ' SEVENTY FOUR THOUSAND EIGHT HUNDRED FORTY-THREE AND 90/100 :dollars ($1,174,843.90) (herein "Contract Sum"), except as provided in Section 1.8. The Contract Sum shall include the attendance of Contractor at all project meetings reasonably deemed necessary by the City; Contractor shall not be entitled to any additional compensation for attending said meetings. 2.2 Progress Payments. City agrees to payCotitra~~or:~d ·contratfor. agrees to accept as-paytilent in full for the work to be perforrnec:l hereunder,paymeri.ts dµring the sixty(60) fn.011th period of this Agreement ofNINETEENTHOUSA.Nb FIVE HUNDRED EIGHTY AND 73/iOO doilars ($19~58():73) per~onth. Payments will only be made upon satisfactory completion and acceptance of the work by the Contract Officer and presentation of a monthly statement to the City. Prior to payment, Contractor will adhere to and provide upon request to the Maintenance Department, documented proof of compliance with Division 2, Part 7, Chapter 1, Article 2, of the Labor Code. If contractor fails to perform its obligations or fails to cure defaults within the time frames specified in Section 7.2 of this Agreement, in addition to liquidated damages specified in Section 7.7 of this Agreement, City may withhold payment to Contractor until such defaults are cured. 2 D COMPENSATION -SIDEWALK CLEANUP AND DEBRIS REMOVAL MAINTENANCE DISTRICT #4 2.1 Contract Sum. For the services rendered pursuant to this Agreement, the Contractor s _hall _be compensa_ted as spec~fied herein, but not exc~<::d.i11g th<:: ITic:tXllllUpl _c;ontract amount ONE HUNDRED NINETY EIGHT THOUSAND AND 00/iOO dollars ($198,000.00) (herein "Contract Sum"), except as provided in Section 1.8. The Contract Sum shall include the attendance of Contractor at all project meetings reasonably deemed necessary by the City; Contractor shall not be entitled to any additional compensation for attending said meetings. 4 Project No. MD 1-2-4-08 Five Year Extension 2013 .. 2.2 Progress Payments. City ~grees to payConti-attor and Contractot agtees:to accept as payment in full fof the work to be perforp1ed hereliilder, payments dudp.g the sixty( 60) Inonth period of this Agreement of THREE THOUSAND THREE HUNDRED AND 00/100 d..ollars ($3,300.00) per mcirith. Payments will only be made upon satisfactory completion and acceptance of the work by the Contract Officer and presentation of a monthly statement to the City. Prior to payment, Contractor will adhere to and provide upon request to the Maintenance Department, documented proof of compliance with Division 2, Part 7, Chapter 1, Article 2, of the Labor Code. If contractor fails to perform its obligations or fails to cure defaults vvithin the time frames specified in Section 7.2 of this Agreement, in addition to liquidated damages specified in Section 7. 7 of this Agreement, City may withhold payment to Contractor until such defaults are cured. 2 E COIYIPENSATION -BLD / CSS DISTRICT 2.1 Contract Sum. For the services rendered pursuant to this Agreement, the Contractor shall be compensated as specified herein, but not exceeding the maximum contract c1rncrnnt ONE HUNDRED EIGHTY THOUSAND AND 00/100 dollars ($180.000.00) (herein "Contract Sum"), except as provided in Section 1.8. The Contract Sum shall include the attendance of Contractor at all project meetings reasonably deemed necessary by the City; Contractor shall not be entitled to any additional compensation for attending said meetings. . . . . . . 2.2 . . Progress Payments. City agrees to pay Contractm and Co~tractor agrees fo accept as payment iri full for .the work to be performed hereunder, payments during the sixty. (60) month period of this Agreement of THREE THOUSAND AND 00/100 dollars ($3,000.00) per Illcinth. Payments will only be made upon satisfactory completion and acceptance of the work by the Contract Officer and presentation of a monthly statement to the City. Prior to payment, Contractor will adhere to and provide upon request to the Maintenance Department, documented proof of compliance with Division 2, Part 7, Chapter 1, Article 2, of the Labor Code. If contractor fails to perform its obligations or fails to cure defaults within the time frames specified in Section 7.2 of this Agreement, in addition to liquidated damages specified in Section 7.7 of this Agreement, City may withhold payment to Contractor until such defaults are cured. 3. PERFORMANCE SCHEDULE 3 .1 Time of Essence. Time is of the essence in the performance of this Agreement. 3.2 Schedule of Performance. Following receipt of a written notice to proceed, Contractor shall commence and perform the services pursuant to this Agreement upon the date specified and within the time period(s) established in the "Schedule of Performance'' attached hereto as Exhibit "C", if any, and incorporated herein by this reference. \.Vhen requested by Contractor, extensions to the time period(s) specified in the Schedule of Performance may be approved in writing by the Contract Officer. 5 Project No. MD 1~2~4~08 Five Year Extension 2013 3.3 Force Majeure. The time period(s) specified in the Schedule of Performance for performance of the services rendered pursuant to this Agreement shall be extended because of any delays due to unforeseeable causes beyond the control and without the fault or negligence of Contractor, including, but not restricted to, acts of God or of the public enemy, unusually severe weather, fires, earthquakes, floods, epidemics, quarantine restrictions, riots, shikes, freight embargoes, wars, litigation, and/or acts of any governmental agency, including City, if Contractor shall within ten (10) days of the commencement of such delay notify Contract Officer in writing of the causes for the delay. The Contract Officer shall ascertain the facts and the extent of delay, and extend the time for performing the services for the period of the enforced delay when and if in the judgment of the Contract Officer such delay is justified. The Contract Officer's deterrr,ii.nation shall be final and conclusive upon the parties to this Agreement. 3.4 Term. Unless earlier terminated in accordance with Section 7.8 of this Agreement, this Agreement shall continue in full force and effect for a period of 60 months, commencing on the date contractor commences work pursuant to Section 3 .2 of this Agreement. 4. COORDINATION OF WORK 4.1 Representative of Contractor. The following principals of Contractor are hereby designated as being the principals and representatives of Contractor authorized to act in its behalf with.respect to the work specified herein and make all decisions in connection therewith: It is expressly understood that the experience, knowledge, capability and reputation of the foregoing principals were a substantial inducement for City to enter into this Agreement. · Therefore, the foregoing principals shall be responsible during the term of this Agreement for directing all activities of Contractor and devoting sufficient time to personally supervise the services hereunder. For purposes of this Agreement, the foregoing principals may not be replaced nor may their responsibilities be substantially reduced by Contractor without the express written approval of City. 4.2 Contract Officer. The Contract Officer shall be such person as may be designated by the City Manager or City Engineer of City. It shall be Contractor's responsibility to assure that the Contract Officer is kept informed of the progress of the perfonnance of the services and the Contractor shall refer any decisions which must be made by City to the Contract Officer. Unless otherwise specified herein or required by applicable law, any approval of City required hereunder shall mean the approval of Contract Officer. The Contract Officer shall have authority to sign documents on behalf of City required hereunder to carry out the terms of this Agreement. 4.3 Prohibition Against Assignment. The experience, knowledge, capability and reputation of Contractor, its principals and employees were a substantial inducement for City to 6 I I Project No. MD 1-2-4-015 Five Year Extension 2013 enter into this Agreement. Neither this Agreement nor any interest herein may be transferred, assigned, conveyed, hypothecated or encumbered voluntarily or by operation oflaw, whether for the benefit of creditors or otherwise, without the prior written approval of City. Transfers restricted hereunder shall include the transfer to any person or group of persons acting in concert of more than twenty five percent (25%) of the present ownership and/or control of Contractor, taking all transfers into account on a cumulative basis. In the event of any such unapproved transfer, including any bankruptcy proceeding, this Agreement shall be void. No approved transfer shall release Contractor or any surety of Contractor of any liability hereunder without the express consent of City. 4.4 Independent Contractor. Neither City nor any of its employees shall have any control over the manner, mode or means by which Contractor, its subcontractors, agents or employees; perform the services required herein, except as otherwise set forth herein. City shall have no voice in the selection, discharge, supervision or control of Contractor's employees, subcontractors, servants, representatives or agents, or in fixing their number, compensation or hours of service. Contractor shall perform all services required herein as an independent contractor of City and shall remain at all times as to City a wholly independent contractor with only such obligations as are consistent with that role. Contractor shall not at any time or in any manner represent that it or any of its subcontractors, agents or employees are agents or employees of City. City shall not in any way or for any purpose become or be deemed to be a partner of Conh·actor in its business or otherwise or a joint venture or a member of any joint enterprise with Contractor. City officers, employees, or agents shall not be deemed the officers, employees or agents of Contractor as a result of this Agreement. 4.5 Identity of Persons Pe1forming Work. Contractor represents that it employs or will employ at its own expense all personnel required for the satisfactory performance of any and all tasks and services set forth herein. Contractor represents that the tasks and services required herein will be performed by Contractor or under its direct supervision, and that all personnel engaged in such work shall be fully qualified and shall be authorized and permitted under applicable State and local law to perform such tasks and services. 4.6 Utility Relocation. City is responsible for removal, relocation, or protection of existing main or trunk.line utilities to the extent such utilities were not identified in the invitation for bids or specifications. City shall reimburse contractor for any costs incurred in locating, repairing damage not caused by contractor and removing or relocating such unidentified utility facilities, including equipment idled during such work. Contractor shall not be assessed liquidated damages for delay arising from the removal or relocation of such unidentified utility facilities. 4. 7 Trenches or Excavations. Pursuant to California Public Contract Code Section 7104, in the event the work included in this Agreement requires excavations more than four ( 4) feet in depth, the following shall apply. (a) Contractor shall promptly, and before the following conditions are disturbed, notify City, in writing, of any: (1) material that Contractor believes may be material that is hazardous waste, as defined in Section 25117 of the Health and Safety Code, 7 ' Project No. MD 1-2-4-0b Five Year Extension 2013 that is required to be removed to a Class I, Class II, or Class III disposal site in accordance with provisions of existing law; (2) Subsurface or latent physical conditions at the site different from those indicated; or (3) Unknown physical conditions at the site of any unusual nature, different materially from those ordinarily encountered and generally recognized as inherent in work of the character provided for in the contract. (b) City shall promptly investigate the conditions, and if it finds that the conditions do materially so differ, or do involve hazardous waste, and cause a decrease or increase in Contractor's cost of, or the time required for, perfo1mance of any part of the work shall issue a change order per Section 1.8 of this Agreement. (c) That, in the event.that a dispute arises between City and Contractor whether the conditions materially differ, or involve hazardous waste, or cause a decrease or increase in Contractor's cost of, or time required for, performance of any part of the work, Contractor shall not be excused from any scheduled completion date provided for by the contract, but shall proceed with all work to be performed under the contract. Contractor shall retain any and all rights provided either by contract or by law which pertain to the resolution of disputes and protests between the contracting parties. 5. INSURANCE, INDEMNIFICATION AND BONDS 5.1 Insurance. Without limiting Contractor's indemnification, Contractor shall procure and maintain, at its sole cost and expense, in a form and content satisfactory to City, during the entire term of this Agreement including any extension thereof, the following policies of insurance: Coverage (Check if applicable) (x) Comprehensive General Liability Insurance (including premises and operations) ( ) Contractual Liability Insurance Products Liability Insurance (x) Comprehensive Automobile Lia- bility Insurance (including owned, non-owned, and hired automobile hazards) ( ) Professional Liability Insurance (providing for a one-year discovery period) (x) Workers' Compensation/Employers' 8 Minimum Limits $1,000,000 per occurrence combined single limit $1,000,000 limit $1,000,000 per occurrence combined single limit $1,000,000 per occurrence combined single limit Statutory $1,000,000 Project No. MD 1-2-4-0~ Five Year Extension 2013 Liability Insurance Conditions: per occmTence (a) In accordance with Public Code Section 20170, the insurance of surety companies who provide or issue the policy shall have been admitted to do business in the State of California with a credit rating of A-or better and shall meet the requirements of Section 5.4 hereof. (b) Any insurance maintained by City of West Covina shall apply in excess of and not combined with insurance provided by this policy. ( c) City, its officers, employees, representatives, attorneys, and volunteers shall be named as additional named insureds. ( d) Prior to commencement of any work under this contract, Contractor shall deliver to the City insurance endorsements confirming the existence of the insurance required by this contract, and including the applicable clauses referenced above. Such endorsements shall be signed by an authorized representative of the insurance company and shall include· the signator's company affiliation and title. Should it be deemed necessary by the City, it shall be Contractor's responsibility to see that the City receives documentation, acceptable to the City, which sustains that the individual signing said endorsements is indeed authorized to do so by the insurance company. (e) If Contractor fails to maintain the aforementioned insurance, or secure and maintain the aforementioned endorsements, City may obtain such insurance, and deduct ·and retain the amount of the premiums for such insurance from any sums due under the Agreement. However, procuring of said insurance by City is an alternative to other remedies City may have, and is not the exclusive remedy for failure of Contractor to maintain said insurance or secure said endorsements. In addition to any other remedies City may have upon Contractor's failure to provide and maintain any insurance or policy endorsements to the extent and within the time herein required, City shall have the right to order Contractor to stop work hereunder, and/or withhold any payment(s) which become due to Contractor hereunder until Contractor demonstrates compliance with the requirements hereof. (±) Nothing herein contained shall be construed as limiting in any way the extent to which Contractor may be held responsible for payments of damages to persons or property resulting from Contractor's or its subcontractor's performance of or failure to perform the work covered under this Agreement. (g) Each contract between Contractor and any subcontractor shall require the subcontractor to maintain the same policies of insurance that Contractor is required to maintain pursuant to this Section 5 .1. 9 ( Project No. MD 1-2-4-0~ Five Year Extension 2013 5.1.1 Liability Insurance: Without limiting Contractor's indemnification, Contractor shall secure from a good and responsible company or companies doing insurance business in the State of California, pay for, and maintain in full force and effect for the duration of this Agreement, a policy of comprehensive general liability insurance, and shall furnish a Ce1iificate of Liability Insurance to the Maintenance Operations Manager. Said. policy shall provide: (a) An endorsement naming City, its officers, agents and employees as additional insureds before execution of this Agreement by City. (b) Contractor also shall maintain throughout the term of this Agreement, comprehensive automobile liability insurance (including owned, non-owned and hired automobile hazards) on the same terms and conditions. Notwithstanding any inconsistent statement in the policy or any subsequent endorsement attached thereto, the protection offered by tp.e policy shall: (c) Insure City, its officers, employees and agents, while acting within the scope of their duties under this Agreement, against all claims arising out of, or in connection with the Agreement. ( d) A combined single limit policy for both liability and property in the amount of $1,000,000 per occurrence will be considered equivalent to the required minimum limits. Contractor may file insurance acceptable to City, covering more than one project. ( e) Bear an endorsement or shall have attached a rider providing that, in the event of expiration or proposed cancellation of such policy for any reason whatsoever, the Maintenance Operations Manager shall be notified by registered mail, postage prepaid, return receipt requested, not less than thirty (3 0) days before such expiration or cancellation is effective. 5.1.2 Workers' Compensation Insurance: (a) By execution of this Agreement, Contractor agrees to the following certification: "I am aware of, and will comply with, Section 3700 of the Labor Code, requiring every employer to be insured against liability of Workers' Compensation or to undertake self-insurance before commencing any of the work." (b) Contractor shall also comply with Section 3800 of the Labor Code by securing, paying for and maintaining in full force and effect for the duration of this Agreement, complete Workers' Compensation Insurance, and shall furnish a Certificate of Insurance to the Maintenance Operations Manager before execution of this Agreement by City. City, its agents, officers and employees shall not be responsible for any claims in law or equity occasioned by the failure of Contractor to comply with this section. 10 Project No. MD 1-2-4-0~ Five Year Extension 2013 ( c) Every compensation insurance policy shall bear an endorsement or shall have attached a rider providing that, in the event of expiration or proposed cancellation of such policy for any reason whatsoever, the Maintenance Operations Manager shall be notified by registered mail, postage prepaid, return receipt requested, not less than thirty (30) days before such expiration or cancellation is effective. 5.2 Indemnification. Contractor shall indemnify, defend, and protect City, its officers, agents and employees against, and will hold and save them and each of them harmless from, any and all actions, suits, claims, damages to persons or property, losses, costs, expenses, penalties, obligations, e1Tors, omissions or liabilities, (herein "claims or liabilities") for any damage whatsoever, including but not limited to, bodily injury, death, or injury to property that may be asserted or claimed by any person, firm or entity arising or alleged to arise out of or in connection with the negligent performance of the work, act, omission, operations or activities of Contractor, its agents, employees, subcontractors, or invitees, provided for herein, or arising from the negligent acts or omissions of Contractor heretmder, or aiising or alleged to arise from Contractor's negligent performance of or failure to perform any term, provision, covenant or condition of this Agreement, but excluding such claims or liabilities or portion of such claims or liabilities arising from the sole negligence or willful misconduct of City, its officers, agents or employees and in connection therewith: (a) Contractor will defend any action or actions filed in connection with any of said claims or liabilities and will pay all costs and expenses, including legal costs and attorneys' fees and necessary disbursements incurred in connection therewith; (b) Contractor will promptly pay any judgment rendered against the City, its officers, agents or employees for any such claims or liabilities arising or alleged to arise out of or in connection with Contractor's (or its agents' employees', subcontractors' or invitees') negligent performance of or failure to perform such work, operations or activities hereunder; and Contractor agrees to save and hold City, its officers, agents, and employees harmless therefrom; (c) In the event City, its officers, agents or employees is made a party to any action or proceeding filed or prosecuted against Contractor for such damages or other claims arising or alleged to arise out of or in connection with the negligent performance of or failure to perform the work, operation or activities of Contractor hereunder, Contractor shall pay to City, its officers, agents or employees, any and all costs and expenses incu1Ted by the City, its officers, agents or employees in such action or proceeding, including but not limited to, legal costs and attorneys' fees for counsel acceptable to City. ( d) Contractor's duty to defend and indemnify as set out in this Section 5.2 shall include any claims, liabilities, obligations, losses, demands, actions, penalties, suits, costs, expenses or damages or injury to persons or property arising or alleged to arise from, in connection with, as a consequence of or pursuant to any local, County, State or Federal . law or regulation regarding hazardous substances, including but not limited to the Federal 11 Project No. MD 1-2-4-db Five Year Extension 2013 Insecticide, Fungicide and Rodenticide Act ("FIFRA"), Comprehensive Environmental Response, Compensation and Liability Act of 1980 ("CERCLA11), Resource Conservation and Recovery Act of 1976 ("RCRA"), the Hazardous and Solid Waste Amendments of 1984, the Hazardous Material Transportation Act, the Toxic Substances control Act, the Clean Air Act, the Clean Water Act, the California Hazardous Substance Account Act, the California Hazardous Waste Control Law or the Porter-Cologne Water Quality Control Act, as any of those statutes may be amended from time to time. Contractor's indemnification obligations pursuant to this Section 5.2 shall survive the termination of this Agreement. Contractor shall require the same indemnification from all subcontractors. 5.3 Sufficiency of Insurer or Surety. Insurance or bonds required by this Agreement shall be satisfactory only if issued by companies qualified to do business in California, rated "A-" or better in the most recent edition of Best Rating Guide, The Key Rating Guide or in the Federal Register, and only if they are of a financial category Class VII or better, unless such requirements are waived by the Risk Manager of the City ("Risk Manager") due to unique circumstances. In the event the Risk Manager determines that the work or services to be performed under this Agreement creates an increased risk of loss to City, Contractor agrees that the minimum limits of the insurance policies and the performance bond required by this Section 5 may be changed accordingly upon receipt of written notice from Risk Manager; provided that Contractor shall have the right to appeal a determination of increased coverage by Risk Manager to the City Council of City vvithin ten (10) days of receipt of notice from Risk Manager. 5.4 Substitution of Securities. Pursuant to California Public Contract Code Section 22300, substitution of eligible equivalent securities for any moneys withheld to ensure performance under the contract for the work to be performed will be pe1mitted at the request and expense of the successful bidder. 6. RECORDS AND REPORTS 6.1 Reports. Contractor shall periodically prepare and submit to the Contract Officer such reports concerning the performance of the services required by this Agreement as the Contract Officer shall require. Contractor hereby acknowledges that City is greatly concerned about the cost of work and services to be performed pursuant to this Agreement. For this reason, Contractor agrees that if Contractor becomes aware of any facts, circumstances, techniques, or events that may or will materially increase or decrease the cost of the work or services contemplated herein or, if Contractor is providing design services, the cost of the project being designed, Contractor shall promptly notify the Contract Officer of said fact, circumstance, technique or event and the estimated increased or decreased cost related thereto and, if Contractor is providing design services, the estimated increased or decreased cost estimate for the project being designed. 12 Project No. MD 1-2-4-0b Five Year Extension 2013 6.2 Records. Conh·actor shall keep, and require subcontractors to keep, such books and records (including but not limited to payroll records as required herein) as shall be necessary to perfo1m the services required by this Agreement and enable the Contract Officer to evaluate the pe1formance of such services. The Contract Officer shall have full and free access to such books and records at all times during normal business hours of City, including the right to inspect, copy, audit and make records and transcripts from such records. Such records shall be maintained for a period of three (3) years following completion of the services hereunder, and the City shall have access to such records in the event any audit is required. 6.3 Ownership of Documents. All drawings, specifications, reports, records, documents and other materials prepared by Contractor, its employees, subcontractors and agents in the performance of this Agreement shall be the property of City and shall be delivered to City upon request of the Contract Officer or upon the termination of this Agreement, and Contractor shall have no claim for further employment or additional compensation as a result of the exercise by City of its full rights of ownership of the documents and materials hereunder. Contractor may retain copies of such documents for its own use. Contractor shall have an unrestricted right to use the concepts embodied therein. All subcontractors shall provide for assignment to City of any documents or materials prepared by them, and in the event Contractor fails to secure such assignment, Contractor shall indemnify City for all damages resulting therefrom. 7. ENFORCEMENT OF AGREEMENT 7.1 California Law. This Agreement shall be construed and interpreted both as to validity and to performance of the parties in accordance with the laws of the State of California. Legal actions concerning any dispute, claim or matter arising out of or in relation to this Agreement shall be instituted in the Superior Court of the County of Los Angeles, State of California, or any other appropriate court in such county, and Contractor covenants and agrees to submit to the personal jurisdiction of such court in the event of such action. 7.2 Disputes. In the event either party fails to perform its· obligations hereunder, the non-defaulting party shall provide the defaulting party written notice of such default. The defaulting party shall have ten (10) days to cure the default; provided that, if the default is not reasonably susceptible to being cured within said ten (10) day period, the defaulting party shall have a reasonable time to cure the default, not to exceed a maximum of thirty (30) days, so long as the defaulting party commences to cure such default within ten (10) days of service of such notice and diligently prosecutes the cure to completion; provided fu1iher that if the default is an immediate danger to the health, safety and general welfare, the defaulting party shall take such immediate action as may be necessary. Notwithstanding the foregoing, the non-defaulting party may, in its sole and absolute discretion, grant a longer cure period. Should the defaulting party fail to cure the default within the time period provided in this Section, the non-defaulting party shall have the right, in addition to any other rights the non-defaulting party may have at law or in equity, to terminate this Agreement. Compliance with the provisions of this Section 7.2 shall be a condition precedent to bringing any legal action, and such compliance shall not be a waiver of any party's right to take legal action in the event that the dispute is not cured. 13 Project No. MD 1-2-4-0b Five Year Extension 2013 I 7.3 Retention of Funds. Not used. 7.4 Waiver. No delay or omission in the exercise of any right or remedy by a non-defaulting party on any default shall impair such right or remedy or be construed as a waiver. A party's consent to or approval of any act by the other pmty requiring the party's consent or approval shall not be deemed to waive or render unnecessary the other party's consent to or approval of any subsequent act. Any waiver by either party of any default must be in writing and shall not be a waiver of any other default concerning the same or any other provision of this Agreement. 7 .5 Rights and Remedies are Cumulative. Except with respect to rights and remedies expressly declared to be exclusive in this Agreement, the rights and remedies of the parties are cumulative and the exercise by either party of one or more of such rights or remedies shall not preclude the exercise by it, at the same or different times, of any other rights or remedies for the same default or any other default by the other party. 7.6 Legal Action. In addition to any other rights or remedies, either party may take legal action, at law or in equity, to cure, correct or remedy any default, to recover damages for any default, to compel specific performance of this Agreement, to obtain declaratory or injunctive relief, or to obtain any other remedy consistent with the purposes of this Agreement. 7. 7 Liquidated Damages. Since the determination of actual damages for any delay in perfo1mance of this Agreement would be extremely difficult or impractical to determine in the event of a breach of this Agreement, Contractor and its sureties shall be liable for and shall pay to City the sum of two hundred dollars ($200.00) as liquidated damages for each deficiency for each day of delay in excess of the time allowed for correction of deficiencies. In addition, liquidated damages may be assessed for failure to comply with the emergency call out requirements described in the scope of services (Exhibit "A"). The City may withhold from any moneys payable on account of services performed by Contractor any accrned liquidated damages. 7.8 Termination or Suspension of Contract. (a) By Reasons of Contractor's Default: The contract may be terminated by the City at any time during the term and without prejudice to any other remedy to which City may be entitled at law, in equity or under the contract, if Contractor should: 1. be judged bankrupt, become insolvent or have a receiver of his assets or property appointed because of insolvency, make a general assignment for the benefit of creditors, suffer any judgment against him to remain unsatisfied or unbonded of record for fifteen (15) days or longer, or institute or cause to be instituted any procedures for reorganization. 14 Project No. MD 1-2-4-0\> Five Year Extension 2013 11. be judged incompetent as to lack of qualities needed to effectively provide the contractual obligation of this Agreement and fail to render satisfactory performance upon written notice from City within the time specified in such notice. Upon failure to cure any and all deficiencies within the time period established in the notice, City shall have a right to immediately terminate the contract. 111. abandon the work to be done under the contract, unnecessarily or unreasonably delay performance under the contract, violate any of the provisions of the contract, fail to follow the instructions of City, or fail to cure such default by rendering satisfactory performance upon written notice from City within the time specified in such notice. Upon failure to cure any and all deficiencies within the time period established in the notice, City shall have a right to immediately terminate the contract. Detennination of whether Contractor has defaulted on the contract under the provisions of this subsection shall be made by the Maintenance Operations Manager or his representatives and his decision shall be binding on Contractor. If tennination is due to the failure of Contractor to fulfill its obligations under this Agreement, Contractor shall vacate any City owned property which Contractor is pennitted to occupy hereunder and City may, after compliance with the provisions of Section 7.2, take over the work and prosecute the same to completion by contract or otherwise, and Contractor shall be liable to the extent that the total cost for completion of the services required hereunder exceeds the compensation herein stipulated (provided that City shall use reasonable efforts to mitigate such damages), and City may withhold any payments to the Contractor for the purpose of setoff or partial payment of the amounts owed City as previously stated. (b) At the Option of City: This Section 7.8(b) shall govern any termination of this Agreement except as specifically provided in the preceding Section 7.8(d). The City reserves the right to terminate this Agreement at any time, with or without cause upon thirty (30) days' written notice to Contractor. Upon receipt of notice of termination, Contractor shall immediately cease all services hereunder except such as may be specifically approved by the Contract Officer. Contractor shall be entitled to compensation for all services rendered prior to the effective date of the notice of termination and for any services authorized by the Contract Officer thereafter in accordance with the Schedule of Compensation or such as may be approved by the Contract Officer, except as provided in Section 7.3. In the event of termination without cause pursuant to this Section 7 .8( d), the terminating party need not provide the non- terminating party with the opportunity to cure pursuant to Section 7.2. 15 Project No. MD 1-2-4-0~ Five Year Extension 2013 ( c) At the Option of Either Party: The City or Contractor may terminate the contract by giving sixty days prior written notice to the other party. ( d) By Mutual Consent of the Parties: The contract may be terminated by mutual consent of the City and Contractor at any time during the tenn. 7.9 Attorneys' Fees. If either party to this Agreement is required to initiate or defend or made a party to any action or proceeding to enforce or interpret this Agreement, the prevailing party in such action or proceeding, in addition to any other relief which may be granted, whether legal or equitable, shall pe entitled to reasonable attorney's fees. Attorney's fees shall include attorney's fees on any appeal, and in addition a party entitled to attorney's fees shall be entitled to all other reasonable costs for investigating such action, taking depositions and discovery and all other necessary costs the court allows which are incurred in such litigation. All such fees shall be deemed to have accrued on commencement of such action and shall be enforceable whether or not such action is prosecuted to judgment. 8. CITY OFFICERS AND EMPLOYEES; NONDISCRIMINATION 8.1 Non-liability of City Officers and Employees. No officer or employee of City shall be personally liable to Contractor, or any successor in interest, in the event of any default or breach by City or for any amount which may become due to Contractor or to its successor, or for breach of any obligation of the terms of this Agreement. 8.2 Conflict of Interest. Contractor warrants that it has not paid or given and will not pay or give any third party any money or other consideration for obtaining this Agreement. 8.3 Covenant Against Discrimination. Contractor covenants that, by and for itself, its heirs, executors, assigns, and all persons claiming under or through them, that there shall be no discrimination against or segregation of, any person or group of persons on account of race, color, creed, religion, sex, marital status, national origin, or ancestry in the performance of this Agreement. To ·the extent required by law, contractor shall take affirmative action to insure that applicants are employed and that employees are treated during employment without regard to their race, color, creed, religion, sex, marital status, national origin, or ancestry. 9. MISCELLANEOUS PROVISIONS 9.1 Notice. Any notice, demand, request, document, consent, approval, or communication either party desires or is required to give to the other party or any other person shall be in writing and shall be deemed to be given when served personally or deposited in the US Mail, prepaid, first-class mail, return receipt requested, addressed as follows: 16 Project No. MD 1-2-4-0b Five Year Extension 2013 To City: To Contractor: Attn: Maintenance Operations Manager City of West Covina Maintenance Deparhnent South Sunset A venue West Covina, California 91793 9 .2 Interpretation. The terms of this Agreement shall be construed in accordance with the meaning of the language used and shall not be construed for or against either party by reason of the authorship of this Agreement or any other rule of construction which might otherwise apply. 9 .3 Integration: Amendment. It is understood that there are no oral agreements between the parties hereto affecting this Agreement and this Agreement supersedes and cancels any and all previous negotiations, arrangements, agreements and understandings, if any, between the parties, and none shall be used to interpret this Agreement. This Agreement may be amended at any time by the mutual consent of the paiiies by an instrument in writing. 9.4 Severability. In the event that any one or more of the phrases, sentences, clauses, paragraphs, or sections contained in this Agreement shall be declared invalid or unenforceable by a valid judgment or decree of a court of competent jurisdiction, such invalidity or unenforceability shall not affect any of the remaining phrases, sentences, clauses, paragraphs, or sections of this Agreement which are hereby declared as severable and shall be interpreted to carry out the intent of the parties hereunder unless the invalid provision is so material that its invalidity deprives either party of the basic benefit of their bargain or renders this Agreement meaningless. 9 .5 Hiring of Illegal Aliens Prohibited. Contractor shall not hire or employ any person to pe1form work within the City of West Covina or allow any person to perform work required under this Agreement unless such person is properly documented and legally entitled to be employed within the United States. 9.6 Unfair Business Practices Claims. In entering into a public works contract or a subcontract to supply goods, services or materials pursuant to a public works contract, Contractor or subcontractor offers and agrees to assign to the awarding body all rights, title, and interest in and to all causes of action it may have under Section 4 of the Clayton Act (15 U.S.C. Sec. 15) or under the Cartwright Act (Chapter 2, (commencing with Section 16700) of Part 2 of Division 7 of the Business and Professions Code), arising from purchases of goods, services or materials pursuant to the public works contract or the subcontract. This assignment shall be made and become effective at the time the awarding body renders final payment to 17 l Project No. MD 1-2-4-0~ Five Year Extension 2013 Contractor without fmther acknowledgment by the parties. (Sec. 7103.5, California Public Contract Code). 9.7 Corporate Authority. The persons executing this Agreement on behalf of the parties hereto wan·ant that (i) such party is duly organized and existing, (ii) they are duly authorized to execute and deliver this Agreement on behalf of said party, (iii) by so executing this Agreement, such party is formally bound to the provisions of this Agreement, and (iv) the entering into this Agreement does not violate any provision of any other Agreement to which said party is bound. 18 Project No. MD 1-2-4-08 Five Year'Extension 2013 IN WITNESS WHEREOF, the parties have executed and entered into this Agreement as of the date first written above . .. ~·. APPROVED AS TO FORM: Isl Arnold M. Alvarez-Glasman City Attorney 19 ATTACHMENT NO. 2 CITY OF WEST COVINA LANDSCAPE MAINTENANCE DISTRICT NO. 1 ROAD ci 0 CITY OF WEST COVINA LANDSCAPE MAINTENANCE DISTRICT NO. 2 a 2: j er ILJ (l'.l ~ :::> u CITY OF WEST COVINA LANDSCAPE MAINTENANCE DISTRICT NO. 4 AGENDA ITEMNO. 3 --- AGENDA STAFF REPORT DATE: TO: FROM: City of West Covina I Office of the City Manager August 2, 2018 Mayor and City Council Chris Freeland City Manager SUBJECT: ACCEPTANCE OF PUBLIC IMPROVEMENTS FOR CAMERON A VENUE PAVEMENT REHABILITATION PROJECT (FEDERAL PROJECT NO. STPL-5259 (028)/CITY PROJECT NO. SP-17003) RECOMMENDATION: It is recommended that the City Council take the following actions: 1. Accept the Cameron Avenue Pavement Rehabilitation project -Federal Project No. STPL- 5259 (028)/City Project No. SP-17003; 2. Authorize recordation of Notice of Completion with the Los Angeles County Recorder; and 3. Authorize the release of retention funds 35 days after recordation of the Notice of Completion. DISCUSSION: On February 6, 2018, the City Council awarded a contract for the construction of Cameron Avenue Pavement Rehabilitation Project (Federal Project No. STPL-5259 (028)/City Project No. SP- 17003) to Hardy and Harper, Inc. of Santa Ana, California in the amount of $656,000. The project consisted of grinding down two inches of existing asphalt pavement and installing two inches of rubberized asphalt, repairing damaged curbs, gutters, and sidewalks, constructing Americans with Disabilities Act (ADA) compliant curb access ramps, raising manhole covers to grade, installing new pavement legends and striping and appmtenant work. The project limits were from Azusa A venue to Barranca Street. Acceptance of Cameron A venue Rehab -SP-17003 Page 2 of2 -August 2, 2018 All required improvements were constructed in conf01mance with the approved plans and specifications. The project was completed on July 12, 2018, within the contract time. Two contract change orders were issued for the removal of existing thermoplastic striping and pavement makings and the replacement of 12 traffic detector loops, in the amount of $20,800 or 3 .17% increase. As with all STPL Federal funding, the final project repoti will be submitted to the California Depaiirnent of Transpo1iation (Caltrans) for project close-out, as well as project reimbursement request. The final construction cost is $676,800. FISCAL IMP ACT: The total estimated project cost is broken down as follows: No. Item Amount 1. Design-Preparation of Plans and Specifications by Civil Source, Inc. $48,820 (Completed) 2. Construction Contract by Hardy and Harper, Inc. (Completed) 676,800 3. Preparation of Federal Documentation; Prelirninaiy Environmental 35,000 Study and project authorization by Akal Consultants (Pendin1r) 4. Constiuction Inspection and Labor Compliance by NV5 (Pendin1r) 35,060 5. Material Testing by RMA Group, Inc. (Completed) 13,108 6. Contract Administration (City staff) 5,642 Total $814,430 The total project cost is $814,430 with funds corning from the Federal Surface Transportation Program Local (STPL) in the amount of $756,177 and matching funds from Proposition C in the amount of $58,253. The remaining balance of the project budget will be returned to the appropriate accounts for re-appropriation. There is no impact to the General Fund. Prepared by: Reviewed and Approved by: ~~ Emilio M. Murga, Public Works Project Supervisor Public Works Consultant/City Engineer -f/;~ Financial Consultant AGENDA STAFF REPORT City of West Covina | Office of the City Manager DATE: August 2, 2018 TO: Mayor and City Council FROM: Chris Freeland City Manager SUBJECT: ADOPTION OF THE CITY OF WEST COVINA FISCAL YEAR 2018-19 ANNUAL OPERATING AND CAPITAL IMPROVEMENT PROGRAM BUDGET RECOMMENDATION: 1.It is recommended that the City Council approve the Fiscal Year 2018-19 Proposed Operating and Capital Improvement Program Budget by adopting the following resolution: RESOLUTION NO. 2018-104 – A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, ADOPTING THE OPERATING BUDGET FOR THE CITY OF WEST COVINA, WEST COVINA PUBLIC FINANCE AUTHORITY, WEST COVINA HOUSING AUTHORITY, THE SUCCESSOR AGENCY TO THE FORMER WEST COVINA REDEVELOPMENT AGENCY AND THE CAPITAL IMPROVEMENT PROGRAM FOR FISCAL YEAR 2018-19 2.Adopt the additional budget related recommendations presented by staff, as summarized on Page 10 of this Staff Report. BACKGROUND: On January 30, 2018, the Finance Department held a Fiscal Year (FY) 2018-19 budget kickoff meeting with City of West Covina staff to begin the development of the FY 2018-19 budget. All department budgets were turned into the Finance Department by March 1, 2018 and reviewed with the City Manager over the course of the following weeks. The Finance Department is responsible for the development of the preliminary and final budget preparation. AGENDA ITEM NO. 4 Adoption of Fiscal Year 2018-19 Budget Page 2 of 11 – August 2, 2018 As part of the FY 2018-19 Operating and Capital Improvement Program (CIP) Budget preparation, one Community Budget Workshop was held on May 7, 2018. A FY 2018-19 Preliminary Budget Workshop was held on May 14, 2018, a Second Preliminary Budget Workshop was held on June 11, 2018, a Third Preliminary Budget Workshop was held on July 2, 2018, a Fourth Preliminary Budget Workshop was held on July 12, 2018, and a Fifth Preliminary Budget Workshop was held on July 26, 2018. On May 7, 2018, a Community Budget Workshop was held for staff to provide a “Budget 101” to the residents to learn the basics of municipal financing, including terminology, sources of revenues, use of funds, types of funds, and reserves. On May 14, 2018, staff shared information on the various funds that make up the City of West Covina’s Budget, department responsibilities and discussed the current financial state of the City. Staff requested feedback from the City Council regarding the proposed budget priorities. In addition, staff sought direction from the City Council on various measures that will help close the FY 2018-19 General Fund deficit of $8.7 million and to discuss options to replenish the City’s General Fund reserves to 20% of the FY 2018-19 operating expenditures. On June 5, 2018, the City Council approved Resolution 2018-64 to change the Fund Balance Reserve Policy. The Fund Balance Reserve Policy states that the City shall maintain a minimum unassigned fund balance of at least 17% of General Fund operating expenditures. If the reserve level ever falls below 17%, the City must amend this policy with a plan to rebuild it within three years. On June 11, 2018, staff requested direction from the City Council on various measures that will help close the FY 2018-19 General Fund deficit and options to replenish the City’s General Fund reserves to 17% of the FY 2018-19 operating expenditures. In addition, each City department was given a directive by the City Manager to prepare a list of 10% across the board expenditure cuts for City Council consideration, which were presented during the budget presentation. The City Council approved staff’s recommendation to take advantage of the CalPERS unfunded liability pre-payment option and to utilize the balance in the Section 115 Trust, which is approximately $320,000, toward this pre-payment. Rather than make monthly payments towards the City’s unfunded liability, the City Council authorized the pre-payment to CalPERS of $10,060,883, which will save approximately $364,393 over the course of the year for the General Fund and approximately $684,393 across all City funds. On July 2, and July 12, 2018, staff requested direction from the City Council on various measures that will help close the FY 2018-19 General Fund deficit and options to replenish the City’s General Fund reserves to 17% of the FY 2018-19 operating expenditures. Continuing Budget Resolution On June 19, 2018, the City Council approved Resolution 2018-79 to continue appropriations up to July 2, 2018, consistent with the FY 2017-18 City of West Covina and the Successor Agency to the Former West Covina Redevelopment Agency Operating and Capital Improvement Project Adoption of Fiscal Year 2018-19 Budget Page 3 of 11 – August 2, 2018 (CIP) Budgets. City Council directed staff to bring back this item on the 3rd Preliminary Budget Meeting for further City Council consideration. On July 2, 2018, the City Council approved Resolution 2018-96 to continue appropriation up to August 31, 2018, consistent with the FY 2017-18 Adopted City of West Covina and the Successor Agency to the Former West Covina Redevelopment Agency Operating and CIP Budget, until the adoption of the FY 2018-19 annual budget. A summary of the City Council actions at each budget meeting is attached (Attachment No. 1). DISCUSSION: This item was continued from the July 26, 2018 City Council Meeting. The development of the Proposed FY 2018-19 Operating and Capital Improvement Project (CIP) Budget presented many challenges for the City Council, staff, and the community. In the face of slowing growth in sales tax revenues, rising pension and health care costs, General Fund expenditures continue to outpace revenue growth and many tough decisions had to be made, to close the gap. The initial $8.7 million operating deficit that staff presented at the First Community Budget Workshop, while only preliminary, was a glaring indication of the challenges ahead. The initial $8.7 million deficit was mainly attributed to increased pension and health care costs; minimal growth in sales and property tax revenues; reversal of changes to the Fire Department deployment model; expiration of Public Safety managed savings; 2018 election costs; increasing overtime costs; contractual increases (i.e. janitorial, tree trimming, utilities, animal control, etc.); SB 1 Maintenance of Efforts costs; increases in City’s General Liability and Workers Compensation costs; etc. These costs also impacted the City’s General Fund Reserves, which dipped below the City Council’s Policy of 17%. 1 Closing the Gap The financial challenges presented above, required staff to re-evaluate services and workflow at all levels of City operations, and find ways to make significant budget cuts, while minimizing the impact on the community. Over the course of the budget workshops, staff gained value feedback from the City Council and the community, and those recommendations and direction have been incorporated to close the General Fund operating deficit and the replenishment of the General Fund Reserves. The last portion of the gap is being closed by utilizing one-time funds owed to the City from the former Redevelopment Agency. Based on the guidance provided by the City Council, new revenues, (i.e. Annual Fire Business Inspections; Public Safety Incident Reimbursement; annexation of unincorporated areas into West Covina; etc.), sharing costs of services (i.e. shared costs for crossing guards with local school districts), and numerous cuts to staffing and services through all City Departments, have been incorporated into the FY 2018-19 Proposed Operating and CIP Budget. 1 City’s General Fund Reserves Policy was reduced from 20% to 17% on June 5, 2018. Adoption of Fiscal Year 2018-19 Budget Page 4 of 11 – August 2, 2018 As mentioned above, significant expenditure cuts were implemented, including: restructuring of the Police, Fire, Human Resources, City Clerk, and Public Works Departments (i.e. elimination/reduction of vacant positions; layoff of maintenance workers, etc.); elimination of vacant Community Services Coordinator, Planning Assistant, and Accounting Technician positions; reduction in City Council allowances; reduction of Commissioner, City Clerk and City Treasurer stipends; one-time use of Pension Trust funds; and much more. Some of these cuts are substantial and are likely to impact delivery of services to the community to varying degrees. It is also important to note that the City’s staffing, “authorized positions” is decreasing by 36.75 (10.3%) for FY 2018-19. Future Challenges While staff was successful in closing the operating deficit and replenishing the General Fund Reserves, there are still several challenges that need to be addressed. • Structural deficit still exists. Several one-time revenues and transfers from various fund balances are helping to close the gap. While significant structural changes have been made to the organization to control future costs, rising pension and medical costs are still weighing down cities, and a structural deficit still exists. As such, staff is expecting a multi-million budget deficit in FY 2019-20. Further actions to address this structural deficit, including further cuts to expenditures and seeking new revenues will continue during FY 2018-19. • Time period for implementation of new staffing models. The longer it takes the less of a savings the City will be able to recover. • Antiquated business license tax structure. • Memorandum of Understanding (MOUs) for all nine bargaining groups will need to be negotiated during FY 2018-19, including MOUs for Police, Fire, and Non-Sworn personnel, which are currently expired. • Pension costs are projected to increase by about $2 million a year, through FY 2024-25. • Sales tax revenues are projected to remain flat over the course of the next few years. • Aging of the City’s infrastructure (i.e. roofs, heating and air conditioning units, public restrooms, sports fields, etc.) and vehicles. • Escalating costs for Animal Care & Control from Los Angeles County. • Addressing Homeless Services needed in the community. • Resolving outstanding Department of Finance issues that are lingering from the elimination of redevelopment. FISCAL YEAR 2018-19 PROPOSED BUDGET INFORMATION: The City Budget is a policy document of the City Council that outlines a plan for the upcoming fiscal year based on the most current projections of revenues and expenditures available. Staff will continue to monitor key economic indicators, sources of revenues, and spending levels as part of ongoing efforts to provide a sound conservative approach. As the budget is a live document, staff will be constantly evaluating budget performance, financial conditions, and City Council recommendations, and make adjustments when necessary during the fiscal year. Any adjustments will be brought forth for City Council approval to keep this live document at the most current state Adoption of Fiscal Year 2018-19 Budget Page 5 of 11 – August 2, 2018 based on all indicators. In addition, staff is expecting the City Council to adopt a Budget Policy in the coming weeks, which will be incorporated into the ongoing monitoring of the FY 2018-19 budget and in the preparation of the FY 2019-20 budget. Estimated revenues (including transfers in) on all funds basis are $118,530,908. Many funds make up the total budget amount, with the largest being the General Fund in the amount of $65,861,686, or 56% of the City’s budget. Estimated expenditures (including transfers out) for all budgeted funds are estimated at $119,510,792. Many funds make up the total budget amount, with the largest being the General Fund in the amount of $65,426,668, or 55% of the City’s budget. General Fund 56% Special Revenue Funds 17% Capital Project Funds 3% Debt Service Fund 5% Internal Service Funds 5% Enterprise Fund 1% Successor Agency 13% Total Revenues by Fund Type $118,530,908 Adoption of Fiscal Year 2018-19 Budget Page 6 of 11 – August 2, 2018 Salary and benefits are 50% of the City’s total budget, which increased in FY 2018-19 by $2,016,112, due to increased PERS, medical, and MOU costs. General Fund 55% Special Revenue Funds 19%Capital Project Funds 1% Debt Service Fund 5% Internal Service Funds 5% Enterprise Fund 1% Successor Agency 14% Total Expenditures by Fund Type $119,510,792 Salaries & Benefits 50% Maintenance & Operations 29% Debt Service 15% Capital Projects & Equipment 6% Total Expenditures by Category $119,510,792 Adoption of Fiscal Year 2018-19 Budget Page 7 of 11 – August 2, 2018 General Fund The City’s principal financial goal is to provide an appropriate level of municipal services with the ability to adapt to local and regional economic changes, while maintaining and enhancing the sound fiscal condition of the City. The City’s General Fund has been negatively impacted in the past number of years by the economic recession, increases in pension costs, the State’s elimination of redevelopment, and the State’s raid of local revenues. This fund is utilized to provide the basic services to the City (i.e. police, fire, planning, administrative services, parks and recreation, etc.). General Fund Revenues: Total General Fund revenues are projected to be $65,861,686, an increase of $3.1 million or 4.9% from the prior year adopted budget. The increase is due to increases in property tax revenues, charges for services, and one-time transfers in from the Debt Service Fund and Vehicle Replacement Fund. $50,000,000 $52,000,000 $54,000,000 $56,000,000 $58,000,000 $60,000,000 $62,000,000 $64,000,000 $66,000,000 $68,000,000 14/15 Actual 15/16 Actual 16/17 Actual 17/18 Adjusted Budget 18/19 Proposed Budget Fiscal Year General Fund Comparison Revenues Expenditures Adoption of Fiscal Year 2018-19 Budget Page 8 of 11 – August 2, 2018 General Fund Expenditures: General Fund expenditures for FY 2018-19 are projected to be $65,426,668. This equates to an increase in expenditures of 4.0%, or $2.5 million when compared to the adopted budget for FY 2017-18. The majority of General Fund expenditures are appropriated to Public Safety Services (77%), followed by Support Services (9%), and Public Works (6%). Property Taxes 38% Sales Tax 25% Other Taxes 14% Licenses & Permits 2% Fines & Forfeitures 1%Use of Money and Property 1% Revenue from other Agencies 4%Charges for Service 9% Interdepartmental Charges 2% Other Revenue <1% Transfers In 3% General Fund Revenues $65,861,686 Adoption of Fiscal Year 2018-19 Budget Page 9 of 11 – August 2, 2018 General Fund Reserves: The General Fund ending unassigned fund balance, or reserve, is equivalent to a “savings account” to cover unexpected costs or significant economic changes. The intent is to not use this for normal operating expenses. The General Fund ending unassigned fund balance is projected to be $11.1 million, which is 17% of operating expenditures. The non-spendable portion consists of unpaid loans from the former Redevelopment Agency, which will be paid over the next couple of years. Support Services $5,901,671 9%Planning $605,260 1% Police $31,025,478 47% Fire $19,344,972 30% Public Works $3,945,758 6% Community Services $2,605,561 4% Transfers Out $1,997,968 3% General Fund Expenditures by Department $65,426,668 Adoption of Fiscal Year 2018-19 Budget Page 10 of 11 – August 2, 2018 A summary of the General Fund balance is illustrated below: Capital Improvement Program (CIP): Staff is recommending a number of CIP projects for FY 2018-19, with the majority of them being funded from special revenue funds. These projects are listed in the Proposed Operating and Capital Improvement Project Budget for FY 2018-19 (Attachment No. 2) and include a potential Energy Efficiency for City Buildings Project, which staff is proposing to have funded through special funds, and energy savings for the project; sewer main replacement; upgrades to the Azusa sewer lift station; major and residential street rehabilitation; crosswalk improvements; etc. One project, the Historical Resources Study Update, is being funded by the General Fund for a total of $75,000. This project needs to be completed in accordance with the California Environmental Quality Act (CEQA). Adoption of Resolution No. 2018-104 is for the adoption of the Fiscal Year 2018-19 City of West Covina, Successor Agency to the West Covina Redevelopment Agency, and the West Covina Public Finance Authority. The West Covina Community Services Foundation Fiscal Year 2018- 19 budget will be addressed by the Foundation Board later this year. Policy Changes for FY 2018-19 1. Historically, any funds that remain in departments at fiscal year-end close are allocated as follows: • 25% is returned to the General Fund Reserves; • 50% is transferred to the City’s Capital Projects Fund; and • 25% goes to pay down the City’s Other Post Employment Benefit (OPEB) liability. Estimated Beginning Fund Balance @ 7/1/18 15,598,725$ Operating: Revenues 63,957,892 Expenditures (65,426,668) Operating revenues over (under) expenditures (1,468,776) Non-operating revenues 1,903,794 Non-operating transfers out - Fund Balance: Nonspendable for Advances 4,911,209 Unassigned 11,122,534 Estimated Ending Fund Balance @ 6/30/19 16,033,743$ Unassigned Fund Balance as a % of Operating Expenditures 17.00% Note: Fund Balance Reserve Policy set the minimum unassigned fund balance to at least 17% of General Fund operating expenditures. ATTACHMENT NO. 1 Summary of City Council Budget Meetings Actions • May 14, 2018 City Council Direction At the May 14, 2018 Preliminary Budget Workshop, the City Council provided direction to incorporate the following revenue enhancements in the Preliminary Budget: Revenue Adjustments 1) Business License – Commercial Rental clean-up 385,000 2) Towing Industries 200,000 3) Annexations – South Hills and Shadow Oak 100,000 4) Transfer of fund balance from Vehicle Replacement Fund 140,000 5) Sale of City/Successor Agency Properties 163,000 (AAA and MLC Properties) Total Revenue Items $988,000 In addition, the City Council provided direction on the following expenditure cuts to be incorporated into the Preliminary Budget: Expenditure Adjustments 1) Make PERS Pre-payment and deplete Section 115 Trust 613,450 2) Eliminate vacant positions: a. Community Services Coordinator 68,157 b. Finance Accounting Technician 67,719 3) Cut Commission/Treasurer/City Clerk stipends 19,927 Total Expenditure Items $769,253 • Staff Revisions to the May 14, 2018 Preliminary Budget Since the May 14, 2018 Preliminary Budget Workshop, staff made a number of revenue and expenditure revisions to the budget. The revenue adjustments are based on new information from the Department of Finance and to bring various revenue projections in line with projected actuals for the current fiscal year. The expenditure adjustments are based on new information from the Department of Health Care Services (DHCS) regarding the recent Ground Emergency Medical Transport (GEMT) audit, and to correct the chargebacks and Fire personnel budgets. These revisions include: Revenue Adjustments 1) Increase Ambulance Service revenues 443,227 2) Increase Parking Fine revenues 75,000 3) Increase State Mandated Claims 74,500 4) Increase Towing Franchise revenues 50,000 5) Increase Cell Tower Rent 10,000 6) Increase Waste Management revenues 5,000 7) Adjust Successor Agency Admin Allowance (119,608) Total Revenue Adjustments $538,119 Expenditure Adjustments 1) Correct Property & Liability Insurance Chargebacks 15,152 2) Correct Fire personnel budget 95,211 3) Add 3 Firefighters to the Quint 355,832 4) Payment to DHCS for GEMT Audit 357,000 Total Expenditure Adjustments $823,195 The City Council also gave direction to incorporate the addition of a new Technology Fee into the City’s Fee Schedule. If approved, this fee is estimated to generate approximately $230,000 per year in revenues to the City. However, these revenues would be set aside into a separate account to be used specifically for technology upgrades related to Building and Engineering, and thus would have no impact on the General Fund. In addition, the City Council provided direction for staff to increase fees on the City’s Fee Schedule, for an estimated $113,000 in additional revenues. However, due to the City’s financial condition and anticipated delays in adopting the FY 2018-19 Budget, estimated increases to existing fees may not be fully realized, and thus were not incorporated. The City’s fees are based on a number of factors and potential restructuring in various departments could drastically change fee amounts. • June 11, 2018 City Council Direction At the June 11, 2018 Second Preliminary Budget Workshop, the City Council provided direction to incorporate the following revenue enhancements and expenditure cuts into the Preliminary Budget. These revisions include: Revenue Enhancements 1) Crossing Guard Cost Sharing with School District 100,000 Total Revenue Enhancements $100,000 Expenditure Cuts 1) Increase Commission stipends back to 2012 amounts (9,260) Stipends were eliminated entirely as part of May 14th Mtg 2) Cuts to City Council / City Manager budget 169,393 3) Cuts to City Clerk budget 36,168 4) Cuts to Finance budget 26,150 5) Cuts to Information Technology budget 96,449 6) Cuts to Human Resources budget 83,972 7) Cuts to Planning budget 17,894 8) Cuts to Public Works budget 295,152 9) Cuts to Community Services budget 132,516 10) Cuts to Special Events 100,000 Total Expenditure Cuts $948,434 • Staff Revisions to the June 11, 2018 Preliminary Budget Since the June 11, 2018 Preliminary Budget Workshop, staff made a number of revenue and expenditure revisions to the budget. These revisions include: Revenue Adjustments 1) Increase to Finance revenues 30,000 2) Increase to Animal Control revenues 50,000 3) Increase to Traffic Citation revenues 100,000 4) Decrease to Franchise Fees due to updated projections (64,000) Total Revenue Items $116,000 Expenditure Adjustments 1) Increase personnel budget due to Misc. MOU Amendments (167,094) 2) Update Fire personnel budget (15,933) 3) Adjust Comm Svcs budget due to Orangewood Daycare closure 78,502 4) Increase Police overtime budget (1,619,250) 5) Decrease Fire overtime budget 863,600 6) Increase Animal Control costs (242,200) 7) BICEP Insurance Premium increase (109,567) 8) Increase professional services for Accounting Services (86,900) 9) Eliminate GF transfer to Police Service Group (non-operating) 460,314 Total Expenditure Items $(838,528) • July 2, 2018 City Council Direction At the July 2, 2018 Third Preliminary Budget Workshop, the City Council provided direction to incorporate the following revenue enhancements and expenditure cuts into the Preliminary Budget. These revisions include: Revenue Adjustments 1) Fire Emergency Incident Billing fee 206,000 Total Revenue Items $206,000 Expenditure Adjustments 1) Police deployment model & miscellaneous cuts 2,032,328 2) Fire Department restructure 1,077,500 3) Public Works Department restructure 143,231 4) Delete MOE for Senate Bill 1 (non-operating) 567,148 Total Expenditure Items $3,820,207 • July 12, 2018 City Council Direction At the July 12, 2018 Fourth Preliminary Budget Workshop, the City Council provided direction to incorporate the following revenue enhancements and expenditure cuts into the Preliminary Budget. These revisions include: Fund Balance Adjustments 1) Delete MOE for Senate Bill 1 FY 17-18 (non-operating) 437,300 Total Fund Balance Adjustments $437,300 Revenue Adjustments 1) Proceeds from the sale of Sunset Field paid back to General Fund 921,680 2) New Fire Business Inspection Fees 161,000 3) Increase Franchise Fees (Athens) 10,000 4) Increase ROPS Administrative Cap Reimbursement 43,196 Total Revenue Items $1,135,876 Expenditure Adjustments 1) Fund Staff Time (i.e. Starwood and AB 939) 60,000 2) Public Safety Augmentation Fund Balance 131,000 3) Additional Personnel Cutbacks 144,250 4) Eliminate Planning Associate Position 77,771 5) City Clerk Department Restructure (17,000) 6) Unfund Community Events with General Funds 50,000 7) Reduce Discover Brochure to Two Publications a Year 30,000 Total Expenditure Items $476,021 • Staff Revisions to the July 12, 2018 Preliminary Budget Since the July 12, 2018 Preliminary Budget Workshop, staff made a number of expenditure revisions to the budget. These revisions include: Revenue Adjustment 1) Transfer in from Debt Service Fund 982,114 (pending Redevelopment reconciliation) Total Revenue Items $982,114 Expenditure Adjustments 1) Public Works employees (49,300) 2) Eliminate transfer out to Fund 160 for CIP projects 20,817 3) Additional 4 months savings for elimination of Engine No. 4 718,300 Total Expenditure Items $689,817 City of West Covina Fiscal Year 2018-19 Proposed Operating and Capital Improvement Program Budget ATTACHMENT NO. 2 Page Intentionally Left Blank 2017-2018 PROJECTED SUMMARY OF CHANGES IN FUND BALANCE PROJECTED PROJECTED PROJECTED PROJECTED PROJECTED PROJECTED AUDITED 2017-2018 2017-2018 CHANGE IN 2017-2018 2017-2018 2017-2018 PROJECTED FUND BALANCE OPERATING OPERATING OPERATING NON-OPERATING NON-OPERATING FUND BALANCE FUND BALANCE 7/1/2017 REVENUE EXPENDITURES FUND BALANCE REVENUE EXPENDITURES SURPLUS / (DEFICIT)6/30/2018 110 GENERAL FUND*21,101,350$ 61,490,473$ 66,863,250$ (5,372,777)$ -$ 129,848$ (5,502,625)$ 15,598,725$ A 116 STATE ASSET FORFEITURES 74,875$ -$ -$ -$ -$ -$ -$ 74,875$ 117 DRUG ENFORCEMENT REBATE 4,072,351 115,753 4,178,684 (4,062,931) - - (4,062,931) 9,420 119 AIR QUALITY IMPROVEMENT TRUST 661,130 695,199 30,173 665,026 - 1,325,946 (660,920) 210 121 PROPOSITION "A"110,768 2,106,292 2,133,566 (27,274) - - (27,274) 83,494 122 PROPOSITION "C"1,289,331 1,664,167 1,573,842 90,325 - 473,248 (382,923) 906,408 124 STATE GAS TAX (89,942) 2,356,925 2,381,514 (24,589) 129,848 15,317 89,942 - 127 POLICE DONATIONS 25,122 1,250 18,658 (17,408) - - (17,408) 7,714 128 TRANSPORTATION DEVELOPMENT ACT (39,613) - - - 264,355 224,742 39,613 - 129 ASSEMBLY BILL 939 416,785 170,000 190,185 (20,185) - - (20,185) 396,600 130 BUREAU OF JUSTICE ASSISTANCE GRANT (790) 13,378 12,588 790 - - 790 - 131 COMMUNITY DEVELOPMENT BLOCK GRANT (475,236) 1,365,696 338,530 1,027,166 - 551,930 475,236 - A133STAFFING FOR ADEQUATE FIRE & EMERGENCY RESPONSE 10 - - - - - - 10 140 SURFACE TRANSPORTATION PROGRAM LOCAL (134,485) - - - 1,853,726 1,719,241 134,485 - 143 LA COUNTY PARK BOND (32,073) 73,223 41,150 32,073 - - 32,073 - 145 WASTE MGT ENFORCEMENT - GRANT 59 19,401 15,739 3,662 - - 3,662 3,721 146 SENIOR MEALS PROGRAM 117,720 195,424 206,604 (11,180) - - (11,180) 106,540 149 USED OIL BLOCK GRANT 50 59,147 20,029 39,118 - 8,895 30,223 30,273 150 INMATE WELFARE 14,895 2,364 6,750 (4,386) - - (4,386) 10,509 153 PUBLIC SAFETY AUGMENTATION 131,357 700,000 700,000 - - - - 131,357 155 COMMUNITY ORIENTED POLICING SERVICES (COPS)350,899 164,954 361,909 (196,955) - - (196,955) 153,944 158 BEVERAGE CONTAINER RECYCLING GRANT 982 153,203 27,087 126,116 - - 126,116 127,098 159 SUMMER MEALS PROGRAM 1 10,990 10,991 (1) - - (1) - 181 MAINTENANCE DISTRICT #1 1,964,974 469,527 387,497 82,030 - 219,226 (137,196) 1,827,778 182 MAINTENANCE DISTRICT #2 646,845 143,929 185,318 (41,389) - 200,135 (241,524) 405,321 183 COASTAL SAGE SCRUB COMMUNITY FACILITIES DISTRICT 277,319 127,840 126,565 1,275 - 5,000 (3,725) 273,594 184 MAINTENANCE DISTRICT #4 2,357,606 1,061,168 1,199,354 (138,186) - 278,192 (416,378) 1,941,228 186 MAINTENANCE DISTRICT #6 305,212 156,474 221,980 (65,506) - 36,788 (102,294) 202,918 187 MAINTENANCE DISTRICT #7 363,744 168,086 218,004 (49,918) - 95,320 (145,238) 218,506 188 CITYWIDE MAINTENANCE DISTRICT 1,077,643 1,671,736 1,740,679 (68,943) - 15,000 (83,943) 993,700 189 SEWER MAINTENANCE 3,120,717 3,379,571 2,152,913 1,226,658 - 2,847,682 (1,621,024) 1,499,693 190 AUTO PLAZA IMPROVEMENT DISTRICT 108,655 115,666 62,383 53,283 - - 53,283 161,938 205 CHARTER PEG 276,447 - - - - 263,111 (263,111) 13,336 207 OFFICE OF TRAFFIC SAFETY GRANTS (15,434) 145,000 91,220 53,780 - - 53,780 38,346 210 LA COUNTY GRANT - 1ST DISTRICT (35,666) - - - - 24,334 (24,334) (60,000) 212 ART IN PUBLIC PLACES 95,887 8,052 - 8,052 - - 8,052 103,939 218 HOMELAND SECURITY GRANT (19,326) 19,326 - 19,326 - - 19,326 - 220 WC COMMUNITY SERVICES FOUNDATION 129,829 33,342 125,524 (92,181) - - (92,181) 37,648 221 POLICE PRIVATE GRANTS 4 4,000 4,000 - - - - 4 224 MEASURE R 1,498,306 1,248,150 222,367 1,025,783 - 1,898,136 (872,353) 625,953 231 ADVANCED TRAFFIC MGMT SYSTEM 4,456 72,466 54,000 18,466 - 18,466 - 4,456 233 TASKFORCE FOR REGIONAL AUTHOTHEFT PREVENTION GRANT - 246,889 246,889 - - - - - 234 CITY LAW ENFORCEMENT GRANT 300,622 - 300,622 (300,622) - - (300,622) - 235 MEASURE M - 1,343,814 - 1,343,814 - 1,046,128 297,686 297,686 820 WEST COVINA HOUSING AUTHORITY 5,211,340 98,138 1,136,156 (1,038,018) - - (1,038,018) 4,173,322 A TOTAL SPECIAL REVENUE FUNDS 24,163,376$ 20,380,540$ 20,723,467$ (342,927)$ 2,247,929$ 11,266,837$ (9,361,835)$ 14,801,541$ 2017-2018 PROJECTED SUMMARY OF CHANGES IN FUND BALANCE PROJECTED PROJECTED PROJECTED PROJECTED PROJECTED PROJECTED AUDITED 2017-2018 2017-2018 CHANGE IN 2017-2018 2017-2018 2017-2018 PROJECTED FUND BALANCE OPERATING OPERATING OPERATING NON-OPERATING NON-OPERATING FUND BALANCE FUND BALANCE 7/1/2017 REVENUE EXPENDITURES FUND BALANCE REVENUE EXPENDITURES SURPLUS / (DEFICIT)6/30/2018 160 CAPITAL PROJECTS 913,857$ -$ -$ -$ 614,000$ 1,448,674$ (834,674)$ 79,183$ 161 CONSTRUCTION TAX 382,349 78,160 20,201 57,959 - 426,422 (368,463) 13,886 162 INFORMATION TECHNOLOGY 810,697 718,328 - 718,328 - 1,504,575 (786,247) 24,450 164 POLICE IMPACT FEES 32,444 9,017 - 9,017 - 32,340 (23,323) 9,121 165 FIRE IMPACT FEES 29,025 10,947 - 10,947 - 38,258 (27,311) 1,714 166 PARK IMPACT FEES 10,970 27,079 - 27,079 - - 27,079 38,049 167 CITY ADMINISTRATIVE IMPACT FEES 4,197 1,601 - 1,601 - - 1,601 5,798 168 PUBLIC WORKS IMPACT FEES 2,089 775 - 775 - - 775 2,864 169 PARK ACQUISITION 2,632 - - - - - - 2,632 172 PARK DEDICATION FEES "C"33,876 367 - 367 - 12,079 (11,712) 22,164 173 PARK DEDICATION FEES "D"26,320 1,096 - 1,096 - - 1,096 27,416 174 PARK DEDICATION FEES "E"110,914 706 - 706 - 62,720 (62,014) 48,900 175 PARK DEDICATION FEES "F"461,295 2,570 - 2,570 - 366,320 (363,750) 97,545 TOTAL CAPITAL PROJECT FUNDS 2,820,665$ 850,646$ 20,201$ 830,445$ 614,000$ 3,891,388$ (2,446,943)$ 373,722$ 300 DEBT SERVICE - CITY 5,625,635$ 4,338,217$ 4,787,560$ (449,343)$ -$ -$ (449,343)$ 5,176,292$ A TOTAL DEBT SERVICE FUND 5,625,635$ 4,338,217$ 4,787,560$ (449,343)$ -$ -$ (449,343)$ 5,176,292$ 361 GENERAL AND AUTO LIABILITY 2,399$ 2,393,372$ 2,393,372$ -$ -$ -$ -$ 2,399$ 363 WORKERS' COMPENSATION - 2,238,170 2,238,170 - - - - - 365 FLEET MANAGEMENT - 1,319,141 1,319,141 - - - - - 367 VEHICLE REPLACEMENT 444,218 - - - 296,865 551,447 (254,582) 189,636 368 RETIREMENT HEALTH SAVINGS PLAN 509,872 - 56,500 (56,500) - - (56,500) 453,372 TOTAL INTERNAL SERVICE FUNDS 956,489$ 5,950,683$ 6,007,183$ (56,500)$ 296,865$ 551,447$ (311,082)$ 645,407$ - 375 POLICE COMPUTER SERVICE GROUP (252,335)$ 1,276,524$ 1,310,344$ (33,820)$ 286,155$ -$ 252,335$ -$ TOTAL ENTERPRISE FUND (252,335)$ 1,276,524$ 1,310,344$ (33,820)$ 286,155$ -$ 252,335$ -$ 810 REDEVELOPMENT OBLIGATION RETIREMENT 5,000,822$ 8,060,321$ 8,908,821$ (848,500)$ -$ -$ (848,500)$ 4,152,322$ 815 SUCCESSOR AGENCY ADMINISTRATION - 295,889 295,889 - - - - - 853 COMMUNITY FACILITIES DISTRICT DEBT SERVICE 7,172,257 5,474,956 5,347,400 127,556 - - 127,556 7,299,813 A TOTAL PRIVATE PURPOSE TRUST FUNDS**12,173,079$ 13,831,166$ 14,552,110$ (720,944)$ -$ -$ (720,944)$ 11,452,135$ GRAND TOTAL 66,588,259$ 108,118,249$ 114,264,115$ (6,145,866)$ 3,444,949$ 15,839,520$ (18,540,437)$ 48,047,822$ **Long-term debt and fixed assets have been removed to more accurately reflect operating costs. A - Advances, prepaids and notes loans receivable and funds held with trustee have been removed from fund balance to show a more accurate available fund balance. *Traffic Safety, Fee & Charge, Fire Training and Integrated Waste Management Funds were all determined not to be special revenue funds, so the activity was combined with the General Fund. 2018-2019 ESTIMATED SUMMARY OF CHANGES IN FUND BALANCE ESTIMATED 2018-2019 2018-2019 CHANGE IN 2018-2019 2018-2019 2018-2019 PROJECTED FUND BALANCE OPERATING OPERATING OPERATING NON-OPERATING NON-OPERATING FUND BALANCE FUND BALANCE 7/1/2018 REVENUE EXPENDITURES FUND BALANCE REVENUE EXPENDITURES SURPLUS / (DEFICIT)6/30/2019 110 GENERAL FUND*15,598,725$ 63,957,892$ 65,426,668$ (1,468,776)$ 1,903,794$ -$ 435,018$ 16,033,743$ A 116 STATE ASSET FORFEITURES 74,875$ -$ -$ -$ -$ -$ -$ 74,875$ 117 DRUG ENFORCEMENT REBATE 9,420 - - - - - - 9,420 119 AIR QUALITY IMPROVEMENT TRUST 210 141,000 28,653 112,347 - - 112,347 112,557 121 PROPOSITION "A"83,494 2,213,862 2,234,723 (20,861) - - (20,861) 62,633 122 PROPOSITION "C"906,408 1,750,353 1,726,006 24,347 - 800,000 (775,653) 130,755 124 STATE GAS TAX - 2,329,700 2,168,331 161,369 - - 161,369 161,369 127 POLICE DONATIONS 7,714 - - - - - - 7,714 128 TRANSPORTATION DEVELOPMENT ACT - 70,000 - 70,000 - 70,000 - - 129 ASSEMBLY BILL 939 396,600 170,000 213,868 (43,868) - - (43,868) 352,732 131 COMMUNITY DEVELOPMENT BLOCK GRANT - 846,361 304,459 541,902 - 541,902 - - A133STAFFING FOR ADEQUATE FIRE & EMERGENCY RESPONSE 10 - - - - - - 10 140 SURFACE TRANSPORTATION PROGRAM LOCAL - 500,000 - 500,000 - 500,000 - - 143 LA COUNTY PARK BOND - 303,069 53,069 250,000 - 250,000 - - 145 WASTE MGT ENFORCEMENT - GRANT 3,721 15,733 15,800 (67) - - (67) 3,654 146 SENIOR MEALS PROGRAM 106,540 214,218 233,536 (19,318) - - (19,318) 87,222 149 USED OIL BLOCK GRANT 30,273 - - - - - - 30,273 150 INMATE WELFARE 10,509 3,000 3,000 - - 10,500 (10,500) 9 153 PUBLIC SAFETY AUGMENTATION 131,357 750,000 881,000 (131,000) - - (131,000) 357 155 COMMUNITY ORIENTED POLICING SERVICES (COPS)153,944 - - - - - - 153,944 158 BEVERAGE CONTAINER RECYCLING GRANT 127,098 - - - - - - 127,098 159 SUMMER MEALS PROGRAM - 17,000 17,000 - - - - - 181 MAINTENANCE DISTRICT #1 1,827,778 471,000 337,253 133,747 - 140,000 (6,253) 1,821,525 182 MAINTENANCE DISTRICT #2 405,321 147,000 141,759 5,241 - 140,000 (134,759) 270,562 183 COASTAL SAGE SCRUB COMMUNITY FACILITIES DISTRICT 273,594 111,600 140,113 (28,513) - - (28,513) 245,081 184 MAINTENANCE DISTRICT #4 1,941,228 1,056,950 1,013,583 43,367 - 100,000 (56,633) 1,884,595 186 MAINTENANCE DISTRICT #6 202,918 155,200 160,787 (5,587) - 50,000 (55,587) 147,331 187 MAINTENANCE DISTRICT #7 218,506 172,821 170,112 2,709 - 40,000 (37,291) 181,215 188 CITYWIDE MAINTENANCE DISTRICT 993,700 1,682,452 1,593,118 89,334 - - 89,334 1,083,034 189 SEWER MAINTENANCE 1,499,693 3,595,003 2,229,134 1,365,869 - 1,065,000 300,869 1,800,562 190 AUTO PLAZA IMPROVEMENT DISTRICT 161,938 115,668 66,737 48,931 - - 48,931 210,869 205 CHARTER PEG 13,336 - - - - 13,336 (13,336) - 207 OFFICE OF TRAFFIC SAFETY GRANTS 38,346 - 35,853 (35,853) - - (35,853) 2,493 210 LA COUNTY GRANT - 1ST DISTRICT (60,000) - - - - - - (60,000) 212 ART IN PUBLIC PLACES 103,939 80,000 - 80,000 - - 80,000 183,939 220 WC COMMUNITY SERVICES FOUNDATION 37,648 - - - - - - 37,648 221 POLICE PRIVATE GRANTS 4 - - - - - - 4 224 MEASURE R 625,953 1,312,792 769,612 543,180 - 855,000 (311,820) 314,133 231 ADVANCED TRAFFIC MGMT SYSTEM 4,456 - - - - - - 4,456 233 TASKFORCE FOR REGIONAL AUTHOTHEFT PREVENTION GRANT - 381,896 381,896 - - - - - 235 MEASURE M 297,686 1,487,800 40,974 1,446,826 - 1,700,000 (253,174) 44,512 236 MEASURE A - 400,000 70,000 330,000 - 330,000 - - 820 WEST COVINA HOUSING AUTHORITY 4,173,322 - 527,679 (527,679) - - (527,679) 3,645,643 A TOTAL SPECIAL REVENUE FUNDS 14,801,541$ 20,494,478$ 15,558,055$ 4,936,423$ -$ 6,605,738$ (1,669,315)$ 13,132,226$ 2018-2019 ESTIMATED SUMMARY OF CHANGES IN FUND BALANCE ESTIMATED 2018-2019 2018-2019 CHANGE IN 2018-2019 2018-2019 2018-2019 PROJECTED FUND BALANCE OPERATING OPERATING OPERATING NON-OPERATING NON-OPERATING FUND BALANCE FUND BALANCE 7/1/2018 REVENUE EXPENDITURES FUND BALANCE REVENUE EXPENDITURES SURPLUS / (DEFICIT)6/30/2019 160 CAPITAL PROJECTS 79,183$ -$ -$ -$ -$ 75,000$ (75,000)$ 4,183$ 161 CONSTRUCTION TAX 13,886 70,000 20,000 50,000 - 21,370 28,630 42,516 162 INFORMATION TECHNOLOGY 24,450 - - - - - - 24,450 164 POLICE IMPACT FEES 9,121 28,112 - 28,112 - - 28,112 37,233 165 FIRE IMPACT FEES 1,714 34,272 - 34,272 - - 34,272 35,986 166 PARK IMPACT FEES 38,049 - - - - - - 38,049 167 CITY ADMINISTRATIVE IMPACT FEES 5,798 4,928 - 4,928 - - 4,928 10,726 168 PUBLIC WORKS IMPACT FEES 2,864 2,464 - 2,464 - - 2,464 5,328 169 PARK ACQUISITION 2,632 - - - 3,900,000 921,680 2,978,320 2,980,952 172 PARK DEDICATION FEES "C"22,164 75,000 - 75,000 - 75,000 - 22,164 173 PARK DEDICATION FEES "D"27,416 - - - - - - 27,416 174 PARK DEDICATION FEES "E"48,900 - - - - 30,000 (30,000) 18,900 175 PARK DEDICATION FEES "F"97,545 - - - - 92,000 (92,000) 5,545 TOTAL CAPITAL PROJECT FUNDS 373,722$ 214,776$ 20,000$ 194,776$ 3,900,000$ 1,215,050$ 2,879,726$ 3,253,448$ 300 DEBT SERVICE - CITY 5,176,292$ 4,442,662$ 5,429,776$ (987,114)$ 921,680$ 921,680$ (987,114)$ 4,189,178$ A TOTAL DEBT SERVICE FUND 5,176,292$ 4,442,662$ 5,429,776$ (987,114)$ 921,680$ 921,680$ (987,114)$ 4,189,178$ 361 GENERAL AND AUTO LIABILITY 2,399$ 2,311,338$ 2,105,864$ 205,474$ -$ -$ 205,474$ 207,873$ 363 WORKERS' COMPENSATION - 2,005,592 1,992,855 12,737 - - 12,737 12,737 365 FLEET MANAGEMENT - 1,423,385 1,423,385 - - - - - 367 VEHICLE REPLACEMENT 189,636 - 140,000 (140,000) - - (140,000) 49,636 368 RETIREMENT HEALTH SAVINGS PLAN 453,372 - 101,500 (101,500) - - (101,500) 351,872 TOTAL INTERNAL SERVICE FUNDS 645,407$ 5,740,315$ 5,763,604$ (23,289)$ -$ -$ (23,289)$ 622,118$ - 375 POLICE COMPUTER SERVICE GROUP -$ 1,296,400$ 1,801,757$ (505,357)$ -$ -$ (505,357)$ (505,357)$ TOTAL ENTERPRISE FUND -$ 1,296,400$ 1,801,757$ (505,357)$ -$ -$ (505,357)$ (505,357)$ 810 REDEVELOPMENT OBLIGATION RETIREMENT 4,152,322$ 10,634,587$ 11,134,240$ (499,653)$ -$ -$ (499,653)$ 3,652,669$ 815 SUCCESSOR AGENCY ADMINISTRATION - 214,324 214,324 - - - - - 853 COMMUNITY FACILITIES DISTRICT DEBT SERVICE 7,299,813 4,810,000 5,419,900 (609,900) - - (609,900) 6,689,913 A TOTAL PRIVATE PURPOSE TRUST FUNDS**11,452,135$ 15,658,911$ 16,768,464$ (1,109,553)$ -$ -$ (1,109,553)$ 10,342,582$ GRAND TOTAL 48,047,822$ 111,805,434$ 110,768,324$ 1,037,110$ 6,725,474$ 8,742,468$ (979,884)$ 47,067,937$ **Long-term debt and fixed assets have been removed to more accurately reflect operating costs. A - Advances, prepaids and notes loans receivable and funds held with trustee have been removed from fund balance to show a more accurate available fund balance. *Traffic Safety, Fee & Charge, Fire Training and Integrated Waste Management Funds were all determined not to be special revenue funds, so the activity was combined with the General Fund. SCHEDULE OF REVENUES BY FUND 2015-16 2016-17 2016-17 2017-18 2018-19 ACTUAL ACTUAL ADOPTED ADOPTED PROPOSED REVENUE REVENUE BUDGET BUDGET BUDGET 110 GENERAL FUND*61,353,565$ 64,801,420$ 59,626,482$ 62,777,652$ 65,861,686$ 116 STATE ASSET FORFEITURES 56,828$ 444$ -$ -$ -$ 117 DRUG ENFORCEMENT REBATE 2,375,832 591,089 20,000 - - 119 AIR QUALITY IMPROVEMENT TRUST 141,359 141,475 130,000 141,000 141,000 121 PROPOSITION "A"2,051,360 2,075,104 2,086,155 2,106,292 2,213,862 122 PROPOSITION "C"1,624,707 1,652,870 1,647,463 1,664,167 1,750,353 124 STATE GAS TAX 2,079,597 2,033,178 2,225,369 3,007,838 2,329,700 127 POLICE DONATIONS 3,283 986 - - - 128 TRANSPORTATION DEVELOPMENT ACT 78,364 11 70,573 70,000 70,000 129 ASSEMBLY BILL 939 181,735 189,399 173,000 172,000 170,000 130 BUREAU OF JUSTICE ASSISTANCE GRANT 29,963 22,467 - - - 131 COMMUNITY DEVELOPMENT BLOCK GRANT 1,503,672 883,441 740,580 812,715 846,361 133 STAFFING FOR ADEQUATE FIRE & EMERGENCY RESPONSE 1,618,181 1,677,154 1,912,227 - - 138 ALCOHOLIC BEVERAGE CONTROL GRANT 4,787 - - - - 140 SURFACE TRANSPORTATION PROGRAM LOCAL - 547,922 1,125,000 - 500,000 143 LA COUNTY PARK BOND 196,308 316,109 - 70,153 303,069 145 WASTE MGT ENFORCEMENT - GRANT 12,071 16,106 15,760 15,739 15,733 146 SENIOR MEALS PROGRAM 200,656 182,376 205,000 210,250 214,218 149 USED OIL BLOCK GRANT 16,156 37,060 - - - 150 INMATE WELFARE 10,195 4,068 7,000 6,750 3,000 153 PUBLIC SAFETY AUGMENTATION 710,711 728,856 725,000 700,000 750,000 155 COMMUNITY ORIENTED POLICING SERVICES (COPS)196,244 219,686 170,000 - - 158 BEVERAGE CONTAINER RECYCLING GRANT 4,518 1,074 - - - 159 SUMMER MEALS PROGRAM 17,468 8,158 26,715 25,000 17,000 181 MAINTENANCE DISTRICT #1 498,652 525,193 459,963 460,185 471,000 182 MAINTENANCE DISTRICT #2 159,038 170,680 138,500 143,662 147,000 183 COASTAL SAGE SCRUB COMMUNITY FACILITIES DISTRICT 182,020 108,712 125,000 125,000 111,600 184 MAINTENANCE DISTRICT #4 1,067,582 1,062,941 1,054,000 1,056,950 1,056,950 186 MAINTENANCE DISTRICT #6 157,172 157,158 154,700 155,208 155,200 187 MAINTENANCE DISTRICT #7 148,374 168,308 165,963 167,948 172,821 188 CITYWIDE MAINTENANCE DISTRICT 1,607,878 1,633,281 1,622,734 1,663,975 1,682,452 189 SEWER MAINTENANCE 2,931,870 2,622,689 2,919,592 3,348,362 3,595,003 190 BUSINESS IMPROVEMENT DISTRICT 68,339 147,578 146,605 115,666 115,668 205 CHARTER PEG 1,686 1,650 - - - 207 OFFICE OF TRAFFIC SAFETY GRANTS - 5,431 - - - 212 ART IN PUBLIC PLACES 52,739 14,452 70,000 45,000 80,000 220 WC COMMUNITY SERVICES FOUNDATION 137,944 150,327 100,000 - - 221 POLICE PRIVATE GRANTS 1,607 4,004 - - - 224 MEASURE R 1,217,612 1,238,834 1,235,506 11,248,150 1,312,792 231 ADVANCED TRAFFIC MGMT SYSTEM 10,588 15,176 - - - 233 TASKFORCE FOR REGIONAL AUTHOTHEFT PREVENTION GRANT - - - 353,978 381,896 234 CITY LAW ENFORCEMENT GRANT - 300,622 - - - 235 MEASURE M - - - 1,343,814 1,487,800 236 MEASURE A - - - - 400,000 237 SENATE BILL 1 - ROAD MAINTENANCE REHABILITATION - - - - - 820 WEST COVINA HOUSING AUTHORITY 603,152 938,596 - - - TOTAL SPECIAL REVENUE FUNDS 21,960,248$ 20,594,665$ 19,472,405$ 29,229,802$ 20,494,478$ 160 CAPITAL PROJECTS 215,381$ 1,136,935$ 380,000$ -$ -$ 161 CONSTRUCTION TAX 192,500 64,992 90,000 95,000 70,000 162 INFORMATION TECHNOLOGY 203,891 1,224,524 1,200,000 706,972 - 164 POLICE IMPACT FEES 18,820 13,624 22,130 - 28,112 165 FIRE IMPACT FEES 22,943 6,082 26,385 - 34,272 166 PARK IMPACT FEES 4,038 6,932 65,530 - - 167 CITY ADMINISTRATIVE IMPACT FEES 3,310 887 4,255 - 4,928 168 PUBLIC WORKS IMPACT FEES 1,655 434 1,700 - 2,464 169 PARK ACQUISITION - 924,312 - 3,900,000 3,900,000 171 PARK DEDICATION FEES "B"10,890 - - - - 172 PARK DEDICATION FEES "C"121,632 855 - - 75,000 173 PARK DEDICATION FEES "D"15,846 4,795 - - - 174 PARK DEDICATION FEES "E"444,125 2,284 - - - 175 PARK DEDICATION FEES "F"133,324 65,403 43,800 - - TOTAL CAPITAL PROJECT FUNDS 1,388,355$ 3,452,059$ 1,833,800$ 4,701,972$ 4,114,776$ 300 DEBT SERVICE - CITY 3,908,541$ 3,588,221$ 3,223,964$ 5,209,240$ 5,364,342$ TOTAL DEBT SERVICES FUND 3,908,541$ 3,588,221$ 3,223,964$ 5,209,240$ 5,364,342$ 361 GENERAL AND AUTO LIABILITY 3,218,495$ 2,501,852$ 1,707,128$ 1,556,711$ 2,311,338$ 363 WORKERS' COMPENSATION 5,883,341 1,664,265 1,314,679 1,331,901 2,005,592 365 FLEET MANAGEMENT 1,500,145 1,534,856 1,582,610 1,281,625 1,423,385 367 VEHICLE REPLACEMENT 80,347 265,950 168,486 - - 368 RETIREMENT HEALTH SAVINGS PLAN 90,887 3,333 - - - TOTAL INTERNAL SERVICE FUNDS 10,773,215$ 5,970,256$ 4,772,903$ 4,170,237$ 5,740,315$ SCHEDULE OF REVENUES BY FUND 2015-16 2016-17 2016-17 2017-18 2018-19 ACTUAL ACTUAL ADOPTED ADOPTED PROPOSED REVENUE REVENUE BUDGET BUDGET BUDGET 375 POLICE COMPUTER SERVICE GROUP 1,416,626$ 1,458,405$ 1,604,324$ 1,533,687$ 1,296,400$ TOTAL ENTERPRISE FUND 1,416,626$ 1,458,405$ 1,604,324$ 1,533,687$ 1,296,400$ 810 REDEVELOPMENT OBLIGATION RETIREMENT 14,103,252$ 23,191,953$ 13,067,115$ 7,987,531$ 10,634,587$ 815 SUCCESSOR AGENCY ADMINISTRATION 362,360 250,000 250,000 295,889 214,324 853 COMMUNITY FACILITIES DISTRICT DEBT SERVICE 7,247,449 4,933,558 4,899,500 5,450,666 4,810,000 TOTAL PRIVATE PURPOSE TRUST FUNDS 21,713,061$ 28,375,511$ 18,216,615$ 13,734,086$ 15,658,911$ GRAND TOTAL 122,513,611$ 128,240,537$ 108,750,493$ 121,356,676$ 118,530,908$ *Traffic Safety, Fee & Charge, Fire Training and Integrated Waste Management Funds were all determined not to be special revenue funds, so the activity was combined with the General Fund. SCHEDULE OF REVENUE DETAIL BY FUND 2015-16 2016-17 2016-17 2017-18 2018-19 ACTUAL ACTUAL ADOPTED ADOPTED PROPOSED REVENUE REVENUE BUDGET BUDGET BUDGET 110 - GENERAL FUND 4010 PROPERTY TAXES 10,435,246$ 10,845,085$ 10,345,940$ 10,951,285$ 11,536,525$ 4012 PROPERTY TAX IN-LIEU 10,113,596 10,729,925 10,514,094 11,200,965 11,720,058 4014 REDISTRIBUTED REDEVELOPMENT PROPERTY TAX TRUST FUND (RPTTF)1,767,861 2,372,129 1,800,000 1,800,000 1,800,000 TOTAL PROPERTY TAXES 22,316,703$ 23,947,139$ 22,660,034$ 23,952,250$ 25,056,583$ 4110 SALES TAX 13,644,303$ 16,503,563$ 16,799,000$ 17,048,000$ 16,525,000$ 4111 SALES TAX COMPENSATION FUND 3,583,934 - - - - 4120 FRANCHISE TAX 3,540,011 3,698,184 4,350,000 4,310,850 4,206,850 4130 TRANSIENT OCCUPANCY TAX 1,840,553 1,901,649 1,800,000 1,900,000 1,950,000 4140 BUSINESS LICENSE TAX 1,810,861 1,944,778 2,075,000 2,100,000 2,585,000 4150 DOCUMENTARY TRANSFER TAX 390,690 443,377 300,000 350,000 300,000 4160 CONTRACTORS LICENSE TAX 325,906 259,210 150,000 300,000 300,000 TOTAL OTHER TAXES 25,136,258$ 24,750,761$ 25,474,000$ 26,008,850$ 25,866,850$ 4210 ANIMAL CONTROL & LICENSING 129,469$ 199,338$ 190,000$ 540,000$ 440,000$ 4220 BUILDING PERMITS 631,981 490,147 515,000 604,000 650,000 4221 ELECTRICAL PERMITS 86,404 62,146 61,800 62,000 110,000 4222 PLUMBING PERMITS 74,210 53,559 61,800 62,000 90,000 4250 FIRE PERMIT FEES 66,938 56,713 66,950 84,971 56,713 4251 STREET IMPROVEMENT PERMITS 1,179 2,884 10,300 10,300 10,000 4252 STORM DRAIN SYSTEMS PERMITS - 5,543 - - - 4254 WATER SYSTEMS PERMITS - 1,409 - - - 4255 WALLS (RETAINING, OVERHEIGHT) PERMITS 16,726 38,158 10,000 15,000 15,000 4257 ONSITE IMPROVEMENTS PERMITS 9,777 15,101 30,000 20,000 25,000 4259 GRADING PERMITS 13,398 6,295 30,000 20,000 20,000 4262 DRIVEWAY APPROACH PERMITS 1,177 1,819 1,500 1,500 1,500 4263 SIDEWALK PERMITS 27,795 17,778 15,000 15,000 10,000 4264 CURB DRAINS, ALL OTHER INSPECTIONS PERMITS 184 92 500 500 500 4265 ASPHALT CONCRETE PAVING PERMITS 20,228 20,539 15,000 20,000 15,000 4266 EXCAVATION PERMITS 33,853 27,725 25,000 25,000 20,000 4267 MISCELLANEOUS SEWER FACILITIES PERMITS 3,633 7,577 3,500 3,500 1,000 4272 STREET OBSTRUCTION PERMITS 20,035 17,292 15,000 15,000 15,000 4273 ENCROACHMENT PERMITS 984 809 500 1,000 1,000 4281 SEWER MAINTENANCE PERMITS 5,026 221 100 - - 4290 OTHER LICENSES & PERMITS 13,616 12,244 15,450 15,100 17,700 TOTAL LICENSES & PERMITS 1,156,613$ 1,037,389$ 1,067,400$ 1,514,871$ 1,498,413$ 4310 VEHICLE CODE FINES*306,897$ 371,725$ 330,000$ 300,000$ 300,000$ 4315 PARKING CODE FINES*208,590 262,409 274,300 150,000 250,000 4321 VEHICLE IMPOUND FEES 56,889 62,146 60,000 55,000 75,000 4325 ADMINISTRATIVE CITATIONS 600 1,078 1,500 2,000 5,000 4326 ADMIN CITATION - CODE ENFORCEMENT 9,138 2,910 15,000 65,000 10,000 4327 FORECLOSURE PENALTIES 34,250 5,675 40,000 20,000 20,000 4330 WASTE DIVERSION PLAN FORFEITURE 49,750 59,700 20,000 40,000 50,000 TOTAL FINES AND FORFEITURES 666,114$ 765,643$ 740,800$ 632,000$ 710,000$ 4410 INTEREST INCOME 195,839$ 2,597,651$ 125,000$ 209,433$ 208,937$ 4414 FAIR VALUE ADJUSTMENT (77,312) (473,608) - - - 4415 AMORTIZATION - PREMIUM (8,926) - - - - 4416 ACCRETION / AMORTIZATION 240 - - - - 4417 GAIN / LOSS ON INVESTMENT (688,594) (14,686) - - - 4430 RENTAL INCOME 529,833 604,817 400,000 638,937 706,347 TOTAL USE OF MONEY AND PROPERTY (48,920)$ 2,714,174$ 525,000$ 848,370$ 915,284$ 4511 MOTOR VEHICLE IN LIEU 43,738$ 48,326$ 45,000$ 42,000$ 42,000$ 4571 CROSSING GUARD AID - - - 90,000 110,000 4572 FIRE STATE MANDATED INSPECTION 8,204 95,452 24,000 40,000 60,000 4573 STATE MANDATED REVENUE 75,508 32,147 59,000 48,388 110,000 4574 POLICE OFFICER STANDARDS AND TRAINING (POST)68,842 20,459 50,000 30,000 30,000 4575 SCHOOL RESOURCE OFFICER REIMB - 63,617 300,000 300,000 300,000 4576 PUBLIC SAFETY REALIGNMENT - ASSEMBLY BILL 109 39,239 - - - - 4580 PROPOSITION A EXCHANGE 1,347,500 1,710,866 1,710,866 1,575,000 1,650,000 TOTAL REVENUE FROM OTHER AGENCIES 1,583,031$ 1,970,867$ 2,188,866$ 2,125,388$ 2,302,000$ 4602 TOWING FRANCHISE 117,620$ 192,888$ 90,000$ 180,000$ 250,000$ 4604 GROUND EMERGENCY MEDICAL TRANSPORT 740,070 669,505 350,000 150,000 138,547 4605 JAIL BOOKING 24,526 32,423 25,750 26,500 30,000 4606 CLEARANCE LETTER AND PROCESS 487 186 300 318 300 4609 AMBULANCE SERVICES 2,115,010 2,061,232 1,854,000 2,042,313 2,400,000 4610 BUSINESS LICENSE PROCESSING FEE 43,128 42,161 45,000 17,500 17,500 4611 PLANNING FILING FEES 360,994 402,117 386,250 408,100 320,000 4613 PLAN REVIEW SURCHARGE 99,849 84,908 154,500 164,300 85,000 4614 PLAN CHECK FEES 233,476 226,684 103,000 233,200 250,000 4615 EXPEDITED PLAN CHECK FEE 69,008 42,506 51,500 54,590 20,000 4616 SEARCH FEES 3,795 4,472 3,000 3,922 3,000 4617 AFTER HOURS PLAN CHECK - 616 - - - 4620 FORECLOSURE REGISTRATION 130,875 128,975 125,000 132,500 110,000 4628 WASTE MANAGEMENT FEES 73,614 75,388 70,000 70,000 75,000 4630 FIRE PLAN CHECK/INSPECTION FEES 221,366 141,318 190,550 210,695 141,318 4631 FIRE INCIDENT REPORT COPYING 875 870 900 848 881 4634 EMERGENCY MEDICAL SERVICE ASSESSMENT FEE - - - 314,000 50,000 4635 EMERGENCY INCIDENT BILLING FEE - - - - 206,000 4637 FIRE SEMINAR 22,757 45,242 34,500 26,500 19,397 SCHEDULE OF REVENUE DETAIL BY FUND 2015-16 2016-17 2016-17 2017-18 2018-19 ACTUAL ACTUAL ADOPTED ADOPTED PROPOSED REVENUE REVENUE BUDGET BUDGET BUDGET 4640 FALSE ALARMS 28,712 25,037 25,750 31,800 100,000 4641 PHOTOCOPYING 189 392 700 - 100 4642 RETURNED CHECK FEE 442 765 200 200 200 4643 ADDRESS CHANGE 398 398 199 199 199 4644 PASSPORT SERVICES 6,587 19,875 11,124 25,900 20,000 4645 POLICE REIMBURSEMENTS 105,577 82,913 38,000 40,000 40,000 4646 GRAFFITI RESTITUTION 7,365 3,673 8,000 1,000 1,000 4647 MISCELLANEOUS REIMBURSEMENT 131,192 171,742 10,000 - 10,000 4648 FIRE LIFE SAFETY INSPECTIONS - - - - 161,000 4649 SPECIAL EVENTS 23,143 11,335 10,000 10,000 - 4650 AFTERSCHOOL PROGRAM - CALIFORNIA 9,457 - - - - 4651 AFTERSCHOOL PROGRAM - WESCOVE 99,393 94,438 92,700 141,995 290,850 4653 AFTERSCHOOL PROGRAMS - VINE 180,613 185,952 154,500 198,188 198,188 4654 AFTERSCHOOL PROGRAM - ORANGEWOOD 116,609 159,351 97,850 165,610 - 4655 ADMINISTRATIVE COST RECOVERY FEE 36,800 27,615 20,000 26,500 76,500 4656 PASSPORT PHOTOS 1,752 5,780 2,400 7,800 5,000 4657 AMBULANCE SUBSCRIPTION FEE 13,094 9,700 14,500 15,000 13,728 4658 PAID PARKING - CIVIC CENTER 51,340 35,672 65,000 35,000 35,000 4660 SERVICE FEE - CREDIT/DEBIT CARDS - 443 - 50,000 25,000 4661 RECREATION CLASSES/PROGRAMS - CCC 115,205 98,771 128,750 120,000 120,000 4662 SPORTS - CCC 30,294 26,398 41,200 42,000 25,000 4663 FACILITY RENTAL - CCC 166,895 171,189 195,700 187,000 169,750 4664 RECREATION CLASSES 140,217 180,570 163,900 130,000 130,000 4675 PALM VIEW PRESCHOOL PROGRAM 108,059 120,347 103,000 192,250 150,760 4681 RENTAL - ROLLER HOCKEY 66,878 33,014 66,950 66,950 40,000 4682 FACILITY RENTALS 135,778 158,890 92,700 96,125 71,590 4685 PARK SHELTER RENTALS - 300 - 68,250 68,250 4687 FACILITY RENTALS - SHADOW OAK - 305 - 65,000 65,000 4689 SENIOR DONATIONS 8,019 12,776 10,000 10,500 10,000 4690 SENIOR CENTER RENTALS 81,548 61,959 41,200 50,000 50,000 4693 SENIOR EXCURSIONS 9,881 23,143 20,000 20,000 25,000 4695 SENIOR CLASSES 756 18,062 25,000 29,500 30,000 4699 MUNICIPAL POOL 80,756 49,612 90,000 - - TOTAL CHARGES FOR SERVICES 6,014,399$ 5,941,908$ 5,013,573$ 5,862,053$ 6,049,058$ 4750 ADMIN & OVERHEAD CHARGEBACKS 1,137,810$ 1,191,011$ 1,011,572$ 997,460$ 997,460$ TOTAL INTERDEPARTMENTAL CHARGES 1,137,810$ 1,191,011$ 1,011,572$ 997,460$ 997,460$ 4810 ADVERTISING 72,904$ 67,055$ 60,000$ 60,000$ 45,000$ 4813 SALE MAPS/PLANS/DOCUMENTS 2,048 619 1,000 1,000 1,000 4814 PROCEEDS FROM AUCTION 2,167 366 - - - 4816 FINAL MAP 10,710 780 20,000 5,000 10,000 4818 MISCELLANEOUS 30,336 44,878 1,110 1,500 32,652 4820 LANDSCAPING - COUNTY 38,047 38,047 38,000 38,000 38,000 4821 POOL MAINTENANCE - SCHOOL DISTRICT 66,413 21,180 48,000 - - 4822 CONTRACTUAL REIMBURSEMENT 10,128 2,128 2,127 2,200 2,200 4823 PROCEEDS FROM SALE - - - - 163,000 4826 CLAIMS SETTLEMENTS - 1,260,512 - - - TOTAL OTHER REVENUES 232,753$ 1,435,565$ 170,237$ 107,700$ 291,852$ 9110 TRANSFER IN - FUND 110 61,265$ -$ -$ -$ -$ 9111 TRANSFER IN - FUND 111 561,045 - - - - 9120 TRANSFER IN - FUND 120 - 93,145 - - - 9124 TRANSFER IN - FUND 124 720,000 - - - - 9153 TRANSFER IN - FUND 153 709,173 878,391 725,000 - - 9160 TRANSFER IN - FUND 160 - - - 518,821 - 9181 TRANSFER IN - FUND 181 1,394 - - - - 9189 TRANSFER IN - FUND 189 759,582 - - - - 9219 TRANSFER IN - FUND 219 - 25,427 - - - 9220 TRANSFER IN - FUND 220 50,000 50,000 50,000 - - 9300 TRANSFER IN - FUND 300 - - - - 1,903,794 9361 TRANSFER IN - FUND 361 194,570 - - - - 9367 TRANSFER IN - FUND 367 - - - - 140,000 9375 TRANSFER IN - FUND 375 101,775 - - - - 9815 TRANSFER IN - FUND 815 - - - 209,889 130,392 TOTAL TRANSFER IN 3,158,804$ 1,046,963$ 775,000$ 728,710$ 2,174,186$ GENERAL FUND TOTAL 61,353,565$ 64,801,420$ 59,626,482$ 62,777,652$ 65,861,686$ *Traffic Safety, Fee & Charge, Fire Training and Integrated Waste Management Funds were all determined not to be special revenue funds, so the activity was combined with the General Fund. Transfer In from the Gas Tax Fund was eliminated because the expenditures were moved to the Gas Tax Fund. SCHEDULE OF REVENUE DETAIL BY FUND 2015-16 2016-17 2016-17 2017-18 2018-19 ACTUAL ACTUAL ADOPTED ADOPTED PROPOSED REVENUE REVENUE BUDGET BUDGET BUDGET 116 - STATE ASSET FORFEITURE FUND 4410 INTEREST INCOME 220$ 444$ -$ -$ -$ 4559 DRUG ENFORCEMENT REBATE 56,608 - - - - TOTAL STATE ASSET FORFEITURE FUND 56,828$ 444$ -$ -$ -$ 4410 INTEREST INCOME 32,063$ 27,734$ -$ -$ -$ 4814 PROCEEDS FROM AUCTION - 2,450 - - - 4559 DRUG ENFORCEMENT REBATE 1,514,890 447,484 10,000 - - 4569 D.E.R TREASURY 828,879 113,421 10,000 - - TOTAL DRUG ENFORCEMENT REBATE FUND 2,375,832$ 591,089$ 20,000$ -$ -$ 119 - AIR QUALITY IMPROVEMENT TRUST FUND 4410 INTEREST INCOME 3,245$ 3,722$ -$ -$ -$ 4521 STATE GRANT 138,114 137,753 130,000 141,000 141,000 TOTAL AIR QUALITY IMPROVEMENT TRUST FUND 141,359$ 141,475$ 130,000$ 141,000$ 141,000$ 121 - PROPOSITION "A" FUND 4110 SALES TAX 1,946,323$ 1,978,032$ 1,986,155$ 2,006,292$ 2,110,197$ 4410 INTEREST INCOME 1,393 50 - - - 4565 PROPOSITION A DISCRETIONARY INCENTIVE 100,420 97,022 100,000 100,000 103,665 4818 MISCELLANEOUS 3,224 - - - - TOTAL PROPOSITION "A" FUND 2,051,360$ 2,075,104$ 2,086,155$ 2,106,292$ 2,213,862$ 122 - PROPOSITION "C" FUND 4110 SALES TAX 1,617,352$ 1,644,472$ 1,647,463$ 1,664,167$ 1,750,353$ 4410 INTEREST INCOME 6,155 7,990 - - - 4647 MISCELLANEOUS REIMBURSEMENT - 408 - - - 9110 TRANSFER IN - FUND 110 1,200 - - - - TOTAL PROPOSITION "C" FUND 1,624,707$ 1,652,870$ 1,647,463$ 1,664,167$ 1,750,353$ 124 - STATE GAS TAX FUND4288STREET NAME SIGNS -$ 309$ -$ -$ -$ 4410 INTEREST INCOME 2,576 1,328 - - - 4510 HUTA LOAN REPAYMENT - - - 123,427 122,565 4512 GAS TAX SECTION 2105 555,460 606,130 677,036 626,985 630,848 4513 GAS TAX SECTION 2106 329,164 358,310 335,267 383,479 370,559 4514 GAS TAX SECTION 2107 720,594 768,474 940,173 809,973 783,124 4515 GAS TAX SECTION 2107.5 - 10,000 10,000 10,000 10,000 4518 GAS TAX SECTION 2103 444,843 287,918 262,893 431,900 412,604 4519 ROAD MAINTENANCE REHAB - - - 622,074 - 4647 MISCELLANEOUS REIMBURSEMENT 1,960 709 - - - 9189 TRANSFER IN - FUND 189 25,000 - - - - TOTAL STATE GAX TAX FUND 2,079,597$ 2,033,178$ 2,225,369$ 3,007,838$ 2,329,700$ 127 - POLICE DONATIONS FUND4410INTEREST INCOME 176$ 166$ -$ -$ -$ 4831 POLICE EXPLORER DONATIONS 800 650 - - - 4832 SHOP DONATIONS 1,157 - - - - 4838 MISCELLANEOUS POLICE DONATIONS 1,150 170 - - - TOTAL POLICE DONATIONS FUND 3,283$ 986$ -$ -$ -$ 128 - TRANSPORTATION DEVELOPMENT ACT FUND 4410 INTEREST INCOME -$ 11$ -$ -$ -$ 4521 STATE GRANT 78,364 70,573 70,000 70,000 TOTAL TRANSPORTATION DEVELOPMENT ACT FUND 78,364$ 11$ 70,573$ 70,000$ 70,000$ 129 - ASSEMBLY BILL 939 FUND4410INTEREST INCOME 1,942$ 2,157$ -$ -$ -$ 4601 RECYCLING REVENUE 1,376 - 3,000 2,000 - 4629 MISCELLANEOUS REIMBURSEMENT-ATHENS AB 939 178,417 187,242 170,000 170,000 170,000 TOTAL ASSEMBLY BILL 939 FUND 181,735$ 189,399$ 173,000$ 172,000$ 170,000$ 130 - BUREAU OF JUSTICE ASSISTANCE FUND4551FEDERAL GRANTS 29,963$ 22,467$ -$ -$ -$ TOTAL BUREAU OF JUSTICE ASSISTANCE FUND 29,963$ 22,467$ -$ -$ -$ 131 - COMMUNITY DEVELOPMENT BLOCK GRANT FUND4410INTEREST INCOME -$ 209$ -$ -$ -$ 4551 FEDERAL GRANTS 1,417,556 726,769 740,580 732,715 766,361 4856 LOAN REPAYMENTS 86,116 133,313 - 80,000 80,000 4647 MISCELLANEOUS REIMBURSEMENT - 23,150 - - - TOTAL COMMUNITY DEVELOPMENT BLOCK GRANT FUND 1,503,672$ 883,441$ 740,580$ 812,715$ 846,361$ 133 - STAFFING FOR ADEQUATE FIRE & EMERGENCY RESPONSE GRANT FUND 4551 FEDERAL GRANTS 1,618,181$ 1,677,154$ 1,912,227$ -$ -$ TOTAL SAFER GRANT FUND 1,618,181$ 1,677,154$ 1,912,227$ -$ -$ 138 - ALCOHOLIC BEVERAGE CONTROL GRANT FUND 4521 STATE GRANT 4,787$ -$ -$ -$ -$ TOTAL ABC GRANT FUND 4,787$ -$ -$ -$ -$ 117 - DRUG ENFORCEMENT REBATE FUND SCHEDULE OF REVENUE DETAIL BY FUND 2015-16 2016-17 2016-17 2017-18 2018-19 ACTUAL ACTUAL ADOPTED ADOPTED PROPOSED REVENUE REVENUE BUDGET BUDGET BUDGET 140 - SURFACE TRANSPORTATION PROGRAM LOCAL FUND 4551 FEDERAL GRANTS -$ 547,922$ 1,125,000$ -$ 500,000$ TOTAL STP LOCAL FUND -$ 547,922$ 1,125,000$ -$ 500,000$ 143 - LA COUNTY PARK BOND FUND4540COUNTY GRANTS 196,308$ 316,109$ -$ 70,153$ 303,069$ TOTAL LA COUNTY PARK BOND FUND 196,308$ 316,109$ -$ 70,153$ 303,069$ 145 - WASTE MGT ENFORCEMENT GRANT FUND4410INTEREST INCOME 23$ 36$ -$ -$ -$ 4521 STATE GRANT 12,048 16,070 15,760 15,739 15,733 TOTAL WASTE MGT ENFORCEMENT GRANT FUND 12,071$ 16,106$ 15,760$ 15,739$ 15,733$ 146 - SENIOR MEALS PROGRAM FUND4410INTEREST INCOME 590$ 562$ -$ -$ -$ 4551 FEDERAL GRANTS 162,247 144,074 160,000 165,250 174,218 4691 MEALS PROGRAM DONATION 37,819 37,740 45,000 45,000 40,000 TOTAL SENIOR MEALS PROGRAM FUND 200,656$ 182,376$ 205,000$ 210,250$ 214,218$ 149 - USED OIL BLOCK GRANT FUND 4410 INTEREST INCOME 131$ -$ -$ -$ -$ 4521 STATE GRANT 16,025 37,060 - - - TOTAL USED OIL BLOCK GRANT FUND 16,156$ 37,060$ -$ -$ -$ 150 - INMATE WELFARE FUND 4410 INTEREST INCOME 71$ 86$ -$ -$ -$ 4819 INMATE PHONE REVENUE 10,124 3,982 7,000 6,750 3,000 TOTAL INMATE WELFARE FUND 10,195$ 4,068$ 7,000$ 6,750$ 3,000$ 153 - PUBLIC SAFETY AUGMENTATION FUND 4110 SALES TAX 709,173$ 727,800$ 725,000$ 700,000$ 750,000$ 4410 INTEREST INCOME 1,538 1,056 - - - TOTAL PUBLIC SAFETY AUGMENTATION FUND 710,711$ 728,856$ 725,000$ 700,000$ 750,000$ 155 - COMMUNITY ORIENTED POLICING SERVICES FUND 4410 INTEREST INCOME 1,911$ 1,928$ -$ -$ -$ 4521 STATE GRANT 194,333 217,758 170,000 - - TOTAL COPS FUND 196,244$ 219,686$ 170,000$ -$ -$ 158 - BEVERAGE CONTAINER RECYCLING GRANT FUND 4410 INTEREST INCOME 490$ -$ -$ -$ -$ 4521 STATE GRANT 4,028 1,074 - - - TOTAL BEVERAGE CONTAINER RECYCLING GRANT FUND 4,518$ 1,074$ -$ -$ -$ 159 - SUMMER MEALS PROGRAM FUND 4410 INTEREST INCOME 2$ 11$ -$ -$ -$ 4551 FEDERAL GRANTS 16,896 8,147 20,000 25,000 17,000 9110 TRANSFER IN - FUND 110 570 - 6,715 - - TOTAL SUMMER MEALS PROGRAM FUND 17,468$ 8,158$ 26,715$ 25,000$ 17,000$ 160 - CAPITAL PROJECTS FUND4410INTEREST INCOME 2,381$ 5,430$ -$ -$ -$ 4531 TRANSPORTATION GRANT - SCAG 200,000 - - - - 4535 GRANTS FROM OTHER AGENCIES - 55,000 - - - 4611 PLANNING FILING FEES 13,000 - - - - 4647 MISCELLANEOUS REIMBURSEMENT - 86,505 - - - 9110 TRANSFER IN - FUND 110 - 990,000 380,000 - - TOTAL CAPITAL PROJECTS FUND 215,381$ 1,136,935$ 380,000$ -$ -$ 161 - CONSTRUCTION TAX FUND 4170 CONSTRUCTION TAX 189,900$ 62,594$ 90,000$ 95,000$ 70,000$ 4410 INTEREST INCOME 2,600 2,398 - - - TOTAL CONSTRUCTION TAX FUND 192,500$ 64,992$ 90,000$ 95,000$ 70,000$ 162 - INFORMATION TECHNOLOGY FUND 4521 STATE GRANT -$ 24,524$ -$ -$ -$ 9110 TRANSFER IN - FUND 110 203,891 - - 706,972 - 9300 TRANSFER IN - FUND 300 - 1,200,000 1,200,000 - - TOTAL INFORMATION TECHNOLOGY FUND 203,891$ 1,224,524$ 1,200,000$ 706,972$ -$ 164 - POLICE IMPACT FEES FUND4410INTEREST INCOME 32$ -$ -$ -$ -$ 4855 DEVELOPER CONTRIBUTIONS 18,788 13,624 22,130 - 28,112 TOTAL POLICE IMPACT FEES FUND 18,820$ 13,624$ 22,130$ -$ 28,112$ 165 - FIRE IMPACT FEES (DIF) FUND4410INTEREST INCOME 39$ -$ -$ -$ -$ 4855 DEVELOPER CONTRIBUTIONS 22,904 6,082 26,385 - 34,272 TOTAL FIRE IMPACT FEES (DIF) FUND 22,943$ 6,082$ 26,385$ -$ 34,272$ SCHEDULE OF REVENUE DETAIL BY FUND 2015-16 2016-17 2016-17 2017-18 2018-19 ACTUAL ACTUAL ADOPTED ADOPTED PROPOSED REVENUE REVENUE BUDGET BUDGET BUDGET 166 - PARKS IMPACT FEES FUND 4410 INTEREST INCOME 6$ -$ -$ -$ -$ 4855 DEVELOPER CONTRIBUTIONS 4,032 6,932 65,530 - - TOTAL PARKS IMPACT FEES FUND 4,038$ 6,932$ 65,530$ -$ -$ 167 - CITY ADMINISTRATIVE IMPACT FEES FUND 4410 INTEREST INCOME 6$ -$ -$ -$ -$ 4855 DEVELOPER CONTRIBUTIONS 3,304 887 4,255 - 4,928 TOTAL CITY ADMINISTRATIVE IMPACT FEES FUND 3,310$ 887$ 4,255$ -$ 4,928$ 168 - PUBLIC WORKS IMPACT FEES FUND 4410 INTEREST INCOME 3$ -$ -$ -$ -$ 4855 DEVELOPER CONTRIBUTIONS 1,652 434 1,700 - 2,464 TOTAL PUBLIC WORKS IMPACT FEES FUND 1,655$ 434$ 1,700$ -$ 2,464$ 169 - PARK ACQUISITION FUND 4410 INTEREST INCOME -$ 2,632$ -$ -$ -$ 4823 PROCEEDS FROM SALE - - - 3,900,000 3,900,000 9300 TRANSFER IN - FUND 300 - 921,680 - - - TOTAL PARK ACQUISITION FUND -$ 924,312$ -$ 3,900,000$ 3,900,000$ 171 - PARK DEDICATION FEES "B" FUND9170TRANSFER IN - FUND 170 10,890$ -$ -$ -$ -$ TOTAL PARK DEDICATION FEES "B" FUND 10,890$ -$ -$ -$ -$ 172 - PARK DEDICATION FEES "C" FUND 4410 INTEREST INCOME 602$ 855$ -$ -$ -$ 4855 DEVELOPER CONTRIBUTIONS 11,067 - - - 75,000 9170 TRANSFER IN - FUND 170 11,067 - - - - 9173 TRANSFER IN - FUND 173 97,994 - - - - 9176 TRANSFER IN - FUND 176 846 - - - - 9177 TRANSFER IN - FUND 177 56 - - - - TOTAL PARK DEDICATION FEES "C" FUND 121,632$ 855$ -$ -$ 75,000$ 173 - PARK DEDICATION FEES "D" FUND 4410 INTEREST INCOME 15,846$ 4,795$ -$ -$ -$ TOTAL PARK DEDICATION FEES "D" FUND 15,846$ 4,795$ -$ -$ -$ 174 - PARK DEDICATION FEES "E" FUND 4410 INTEREST INCOME 6,125$ 2,284$ -$ -$ -$ 4855 DEVELOPER CONTRIBUTIONS 438,000 - - - - TOTAL PARK DEDICATION FEES "E" FUND 444,125$ 2,284$ -$ -$ -$ 175 - PARK DEDICATION FEES "F" FUND 4410 INTEREST INCOME 3,911$ 2,990$ -$ -$ -$ 4855 DEVELOPER CONTRIBUTIONS 109,500 62,413 43,800 - - 9173 TRANSFER IN - FUND 173 19,913 - - - - TOTAL PARK DEDICATION FEES "F" FUND 133,324$ 65,403$ 43,800$ -$ -$ 181 - MAINTENANCE DISTRICT #1 FUND4010CURRENT SECURED 487,045$ 514,160$ 456,923$ 456,923$ 460,000$ 4410 INTEREST INCOME 10,106 11,033 3,040 3,262 11,000 9189 TRANSFER IN - FUND 189 1,501 - - - - TOTAL MAINTENANCE DISTRICT #1 FUND 498,652$ 525,193$ 459,963$ 460,185$ 471,000$ 182 - MAINTENANCE DISTRICT #2 FUND 4010 CURRENT SECURED 155,443$ 166,998$ 138,500$ 143,662$ 144,000$ 4410 INTEREST INCOME 3,595 3,682 - - 3,000 TOTAL MAINTENANCE DISTRICT #2 FUND 159,038$ 170,680$ 138,500$ 143,662$ 147,000$ 183 - COASTAL SAGE SCRUB COMMUNITY FACILITIES DISTRICT 4190 OTHER TAXES 180,712$ 107,054$ 125,000$ 125,000$ 110,000$ 4410 INTEREST INCOME 1,308 1,658 - - 1,600 TOTAL COASTAL SAGE AND SCRUB CFD 182,020$ 108,712$ 125,000$ 125,000$ 111,600$ 184 - MAINTENANCE DISTRICT #4 FUND 4410 INTEREST INCOME 13,581$ 14,052$ 5,000$ 10,000$ 10,000$ 4623 SPECIAL ASSESSMENTS 1,045,001 1,039,889 1,040,000 1,037,950 1,037,950 9182 TRANSFER IN - FUND 182 9,000 9,000 9,000 9,000 9,000 TOTAL MAINTENANCE DISTRICT #4 FUND 1,067,582$ 1,062,941$ 1,054,000$ 1,056,950$ 1,056,950$ 186 - MAINTENANCE DISTRICT #6 FUND4410INTEREST INCOME 2,173$ 2,015$ -$ 508$ 500$ 4623 SPECIAL ASSESSMENTS 154,999 155,143 154,700 154,700 154,700 TOTAL MAINTENANCE DISTRICT #6 FUND 157,172$ 157,158$ 154,700$ 155,208$ 155,200$ 187 - MAINTENANCE DISTRICT #7 FUND4410INTEREST INCOME 2,350$ 2,192$ 2,150$ 2,000$ 2,000$ 4623 SPECIAL ASSESSMENTS 146,024 166,116 163,813 165,948 170,821 TOTAL MAINTENANCE DISTRICT #7 FUND 148,374$ 168,308$ 165,963$ 167,948$ 172,821$ SCHEDULE OF REVENUE DETAIL BY FUND 2015-16 2016-17 2016-17 2017-18 2018-19 ACTUAL ACTUAL ADOPTED ADOPTED PROPOSED REVENUE REVENUE BUDGET BUDGET BUDGET 188 - CITYWIDE MAINTENANCE DISTRICT FUND 4410 INTEREST INCOME 4,403$ 6,081$ 300$ 336$ 4,000$ 4621 STREET LIGHTING ASSESSMENTS 1,587,087 1,625,301 1,622,434 1,663,639 1,678,452 4625 TREE REMOVAL 3,258 1,899 - - - 9181 TRANSFER IN - FUND 181 1,200 - - - - 9182 TRANSFER IN - FUND 182 1,200 - - - - 9184 TRANSFER IN - FUND 184 3,580 - - - - 9186 TRANSFER IN - FUND 186 3,570 - - - - 9187 TRANSFER IN - FUND 187 3,580 - - - - TOTAL CITYWIDE MAINTENANCE DISTRICT FUND 1,607,878$ 1,633,281$ 1,622,734$ 1,663,975$ 1,682,452$ 189 - SEWER MAINTENANCE FUND 4010 CURRENT SECURED 219,867$ 227,656$ 190,000$ 190,000$ 190,000$ 4014 RESIDUAL/EXCESS TAX INCREMENT (COUNTY)35,460 47,601 - - - 4410 INTEREST INCOME 12,109 17,283 6,000 2,500 10,000 4622 SEWER ASSESSMENTS 2,614,288 2,330,149 2,723,592 3,155,862 3,395,003 9110 TRANSFER IN - FUND 110 50,146 - - - - TOTAL SEWER MAINTENANCE FUND 2,931,870$ 2,622,689$ 2,919,592$ 3,348,362$ 3,595,003$ 190 - AUTO PLAZA IMPROVEMENT DISTRICT FUND 4190 OTHER TAXES 67,323$ 145,463$ 146,605$ 115,666$ 115,668$ 4410 INTEREST INCOME 1,016 2,115 - - - TOTAL AUTO PLAZA IMPROVEMENT DISTRICT FUND 68,339$ 147,578$ 146,605$ 115,666$ 115,668$ 205 - CHARTER PEG FUND 4410 INTEREST INCOME 1,686$ 1,650$ -$ -$ -$ TOTAL CHARTER PEG FUND 1,686$ 1,650$ -$ -$ -$ 207 - OFFICE OF TRAFFIC SAFETY GRANTS FUND 4581 OTS STEP GRANT -$ 5,431$ -$ -$ -$ TOTAL OTS GRANTS FUND -$ 5,431$ -$ -$ -$ 212 - ART IN PUBLIC PLACES FUND 4410 INTEREST INCOME 1,720$ 555$ -$ -$ -$ 4859 ART IN PUBLIC PLACES 51,019 13,897 70,000 45,000 80,000 TOTAL ART IN PUBLIC PLACES FUND 52,739$ 14,452$ 70,000$ 45,000$ 80,000$ 220 - WEST COVINA COMMUNITY SERVICES FOUNDATION FUND 4410 INTEREST INCOME 938$ 963$ -$ -$ -$ 4649 SPECIAL EVENTS 55,562 56,304 50,000 - - 4838 MISCELLANEOUS POLICE DONATIONS 50,000 52,000 50,000 - - 4862 DONATIONS 31,103 40,549 - - - 4874 DONATIONS-YOUTH COUNCIL 341 511 - - - TOTAL WEST COVINA COMMUNITY SERVICES FOUNDATION 137,944$ 150,327$ 100,000$ -$ -$ 221 - POLICE PRIVATE GRANTS FUND 4410 INTEREST INCOME 7$ 4$ -$ -$ -$ 4864 PRIVATE GRANTS 1,600 4,000 - - - TOTAL POLICE PRIVATE GRANTS FUND 1,607$ 4,004$ -$ -$ -$ 224 - MEASURE R FUND 4110 SALES TAX 1,211,550$ 1,230,841$ 1,235,506$ 1,248,150$ 1,312,792$ 4410 INTEREST INCOME 6,062 7,993 - - - 4851 BOND PROCEEDS - - - 10,000,000 - TOTAL MEASURE R FUND 1,217,612$ 1,238,834$ 1,235,506$ 11,248,150$ 1,312,792$ 231 - ADVANCED TRAFFIC MANAGEMENT SYSTEM FUND 4410 INTEREST INCOME 250$ 200$ -$ -$ -$ 4540 COUNTY GRANTS 10,338 14,976 - - - TOTAL ADVANCED TRAFFIC MANAGEMENT SYSTEM FUND 10,588$ 15,176$ -$ -$ -$ 233 - TASKFORCE FOR REGIONAL AUTOTHEFT PREVENTION GRANT FUND 4540 COUNTY GRANTS -$ -$ -$ 353,978$ 381,896$ TOTAL TRAP GRANT FUND -$ -$ -$ 353,978$ 381,896$ 234 - CITY LAW ENFORCEMENT GRANT FUND 4410 INTEREST INCOME -$ 622$ -$ -$ -$ 4521 STATE GRANT - 300,000 - - - TOTAL CITY LAW ENFORCEMENT GRANT FUND -$ 300,622$ -$ -$ -$ 235 - MEASURE M FUND 4110 SALES TAX -$ -$ -$ 1,343,814$ 1,487,800$ TOTAL MEASURE M FUND -$ -$ -$ 1,343,814$ 1,487,800$ 236 - MEASURE A FUND4010CURRENT YEAR SECURED -$ -$ -$ -$ 400,000$ TOTAL MEASURE A FUND -$ -$ -$ -$ 400,000$ SCHEDULE OF REVENUE DETAIL BY FUND 2015-16 2016-17 2016-17 2017-18 2018-19 ACTUAL ACTUAL ADOPTED ADOPTED PROPOSED REVENUE REVENUE BUDGET BUDGET BUDGET 300 - CITY DEBT SERVICE FUND 4410 INTEREST INCOME 818,650$ 34,952$ -$ -$ -$ 4412 INTEREST INCOME - FISCAL AGENT 48 5,747 - - - 4414 FAIR VALUE ADJUSTMENT (667,429) - - - - 4415 AMORTIZATION - PREMIUM (19,767) - - - - 4417 GAIN / LOSS ON INVESTMENT (644,963) - - - - 4647 1988 BOND - LAKES REIMBURSEMENT 69,676 41,017 - - 751,500 4647 MISCELLANEOUS REIMBURSEMENT 539,154 - 631,200 706,500 - 4659 BLD REIMBURSEMENT 427,691 275,729 450,000 425,000 400,000 4853 DEBT PROCEEDS - 500,000 - - - 9110 TRANSFER IN - FUND 110 2,184,676 1,501,016 922,098 1,888,398 1,997,968 9169 TRANSFER IN - FUND 169 - - - 921,680 921,680 9810 TRANSFER IN - FUND 810 1,200,805 1,229,760 1,220,666 1,267,662 1,293,194 TOTAL CITY DEBT SERVICE FUND 3,908,541$ 3,588,221$ 3,223,964$ 5,209,240$ 5,364,342$ 361 - GENERAL AND AUTO LIABILITY FUND 4647 MISCELLANEOUS REIMBURSEMENT 12$ 7$ 1,083$ -$ 4,250$ 4684 SPECIAL EVENT INSURANCE - - 2,611 - - 4760 INTERDEPARTMENTAL CHARGES 1,333,232 2,503,215 1,667,439 1,520,879 2,105,864 4825 PROPERTY DAMAGE RECOVERY 233,821 (1,370) 35,995 35,832 201,224 9110 TRANSFER IN - FUND 110 1,651,430 - - - - TOTAL GENERAL AND AUTO LIABILITY FUND 3,218,495$ 2,501,852$ 1,707,128$ 1,556,711$ 2,311,338$ 363 - WORKERS' COMPENSATION FUND 4647 MISCELLANEOUS REIMBURSEMENT 8,843$ -$ 8,352$ -$ -$ 4760 INTERDEPARTMENTAL CHARGES 1,328,326 1,664,265 1,306,327 1,331,901 2,005,592 9110 TRANSFER IN - FUND 110 4,546,172 - - - - TOTAL WORKERS' COMPENSATION FUND 5,883,341$ 1,664,265$ 1,314,679$ 1,331,901$ 2,005,592$ 365 - FLEET MANAGEMENT FUND4430RENTAL INCOME -$ -$ -$ 240,000$ 259,982$ 4750 INTERFUND CHARGES - VEHICLE MAINTENANCE 1,007,311 1,041,249 982,610 441,625 531,858 4780 INTERFUND CHARGES - FUEL & OIL 492,834 493,607 600,000 600,000 600,000 4822 CONTRACTUAL REIMBURSEMENT - - - - 31,545 TOTAL FLEET MANAGEMENT FUND 1,500,145$ 1,534,856$ 1,582,610$ 1,281,625$ 1,423,385$ 367 - VEHICLE REPLACEMENT FUND 4410 INTEREST INCOME 347$ 990$ -$ -$ -$ 4750 OVERHEAD CHARGEBACKS - 168,486 168,486 - - 4814 PROCEEDS FROM AUCTION - 91,500 - - - 4818 MISCELLANEOUS - 4,974 - - - 9110 TRANSFER IN - FUND 110 80,000 - - - - TOTAL VEHICLE REPLACEMENT FUND 80,347$ 265,950$ 168,486$ -$ -$ 368 - RETIREMENT HEALTH SAVINGS PLAN FUND 4410 INTEREST INCOME 3,717$ 3,333$ -$ -$ -$ 4755 INTERDEPARTMENTAL CHARGES - RETIREE LUMP SUM 87,170 - - - - TOTAL RETIREMENT HEALTH SAVINGS PLAN FUND 90,887$ 3,333$ -$ -$ -$ 375 - POLICE COMPUTER SERVICE GROUP FUND2800CHARGES FOR SERVICES -$ -$ -$ -$ -$ 2800 CHARGES FOR SERVICES - - 250,000 150,000 100,000 2848 CITY OF LA MESA 15,000 15,000 15,000 15,000 20,000 2850 CITY OF CORONA 99,120 104,620 102,094 102,094 102,000 2852 HACIENDA HEIGHTS USD - 29,000 - - 8,000 2853 CITY OF CYPRESS 77,137 76,492 79,451 79,451 10,000 2854 CITY OF EL MONTE 101,775 - - - - 2855 CITY OF EL SEGUNDO - 8,000 12,500 8,000 10,000 2862 CITY OF LOS ALAMITOS 80,360 66,532 82,771 82,771 10,000 2864 CITY OF MONTCLAIR 77,783 79,481 80,116 80,116 80,000 2865 CITY OF LA HABRA 91,823 93,973 94,578 94,578 55,000 2870 CITY OF SEAL BEACH 74,963 76,679 77,212 77,212 10,000 2871 CITY OF PORTERVILLE 75,270 77,040 77,528 77,528 78,000 2872 CITY OF SPARKS, NV 41,116 21,172 43,172 8,000 10,000 2873 CITY OF TUSTIN 97,833 84,983 100,768 100,768 100,000 2876 ST. LOUIS COUNTY - 101,200 - 42,787 60,000 2880 CITY OF TRACY 106,142 102,242 99,840 99,840 100,000 2883 CITY OF SAN MARINO 87,311 89,398 89,930 89,930 98,000 2885 CITY OF ALHAMBRA 97,123 99,570 100,037 100,037 100,000 2887 SALES - DOS PALOS - (36,975) - - - 2889 SALES - WEST COVINA FIRE DEPARTMENT 27,848 29,240 29,240 29,240 29,500 2891 SALES - PASADENA 139,050 139,050 143,222 143,222 144,000 2892 SALES - HEMET 113,500 113,500 116,905 116,905 115,000 2894 SALES - LA VERNE - 2,160 - 2,160 2,200 2895 SALES - BALDWIN PARK 9,960 3,160 9,960 9,960 - 2896 SALES - BALDWIN PARK SCHOOL POLICE - 29,000 - - 2,200 2897 RADCOM - BUREAU OF LAND MGMT - 24,088 - 24,088 24,500 2898 RADCOM - SOUTHWEST CENTRAL DISPATCH - 27,730 - - 28,000 4410 INTEREST INCOME 3,512 2,070 - - - TOTAL POLICE COMPUTER SERVICE GROUP FUND 1,416,626$ 1,458,405$ 1,604,324$ 1,533,687$ 1,296,400$ SCHEDULE OF REVENUE DETAIL BY FUND 2015-16 2016-17 2016-17 2017-18 2018-19 ACTUAL ACTUAL ADOPTED ADOPTED PROPOSED REVENUE REVENUE BUDGET BUDGET BUDGET 810 - REDEVELOPMENT OBLIGATION RETIREMENT FUND 4010 CURRENT SECURED 11,091,456$ 7,889,938$ 12,438,197$ 7,937,531$ 10,584,587$ 4410 INTEREST INCOME 43,764 88,627 - - - 4412 INTEREST INCOME - FISCAL AGENT 62,375 (1,143) - - - 4414 FAIR VALUE ADJUSTMENT 19,651 (69,801) - - - 4430 RENTAL INCOME 50,000 50,000 50,000 50,000 50,000 4853 DEBT PROCEEDS - 15,234,332 - - - 4873 SETTLEMENTS 2,836,006 - - - - 9110 TRANSFER IN - FUND 110 - - 578,918 - - TOTAL REDEVELOPMENT OBLIGATION RETIREMENT FUND 14,103,252$ 23,191,953$ 13,067,115$ 7,987,531$ 10,634,587$ 815 - SUCCESSOR AGENCY ADMINISTRATION FUND 4010 CURRENT SECURED -$ -$ -$ 295,889$ 214,324$ 9810 TRANSFER IN - FUND 810 362,360 250,000 250,000 - - TOTAL SUCCESSOR AGENCY ADMINISTRATION FUND 362,360$ 250,000$ 250,000$ 295,889$ 214,324$ 820 - WEST COVINA HOUSING AUTHORITY FUND 4410 INTEREST INCOME 373,379$ 819,924$ -$ -$ -$ 4856 LOAN REPAYMENTS 229,773 - - - - 4880 LOAN ISSUANCE - 118,672 - - - TOTAL WEST COVINA HOUSING AUTHORITY FUND 603,152$ 938,596$ -$ -$ -$ 853 - COMMUNITY FACILITIES DISTRICT DEBT SERVICE FUND4010CURRENT SECURED 1,904,028$ 1,895,715$ 1,501,000$ 1,500,000$ 1,500,000$ 4110 SALES TAX 1,370,947 1,207,790 1,000,000 1,200,000 1,200,000 4190 OTHER TAXES 3,192,536 1,522,590 2,091,000 2,440,666 1,800,000 4410 INTEREST INCOME 25,223 28,002 7,500 10,000 10,000 4412 INTEREST INCOME - FISCAL AGENT 311,099 309,497 300,000 300,000 300,000 4414 FAIR VALUE ADJUSTMENT 12,411 (30,036) - - - 4873 SETTLEMENTS 431,205 - - - - TOTAL CFD DEBT SERVICE 7,247,449$ 4,933,558$ 4,899,500$ 5,450,666$ 4,810,000$ GRAND TOTAL 122,513,611$ 128,240,537$ 108,750,493$ 121,356,676$ 118,530,908$ SCHEDULE OF EXPENDITURES BY FUND 2015-16 2016-17 2016-17 2017-18 2018-19 ACTUAL ACTUAL ADOPTED ADOPTED PROPOSED EXPENSE EXPENSE BUDGET BUDGET BUDGET 110 GENERAL FUND*66,567,028$ 66,630,649$ 60,595,636$ 62,910,584$ 65,426,668$ 117 DRUG ENFORCEMENT REBATE 1,720,932$ 1,779,080$ -$ -$ -$ 118 BUSINESS IMPROVEMENT TAX 6,293 - - - - 119 AIR QUALITY IMPROVEMENT TRUST 47,827 85,730 83,776 28,653 28,653 121 PROPOSITION "A"2,172,122 2,449,621 2,437,640 2,133,534 2,234,723 122 PROPOSITION "C"1,265,671 1,403,323 1,340,692 1,657,706 2,526,006 124 STATE GAS TAX 2,914,946 2,477,331 2,461,280 2,853,258 2,168,331 127 POLICE DONATIONS 2,238 5,531 - - - 128 TRANSPORTATION DEVELOPMENT ACT 76,069 39,624 175,000 70,000 70,000 129 ASSEMBLY BILL 939 138,084 147,990 169,089 175,326 213,868 130 BUREAU OF JUSTICE ASSISTANCE GRANT 24,485 19,083 - - - 131 COMMUNITY DEVELOPMENT BLOCK GRANT 1,464,488 1,536,901 820,580 565,804 846,361 133 STAFFING FOR ADEQUATE FIRE & EMERGENCY RESPONSE 1,633,290 1,471,547 1,912,227 - - 138 ALCOHOLIC BEVERAGE CONTROL GRANT 4,787 - - - - 140 SURFACE TRANSPORTATION PROGRAM LOCAL 630,345 52,061 1,125,000 500,000 500,000 143 LA COUNTY PARK BOND 41,725 51,424 50,154 49,105 303,069 145 WASTE MGT ENFORCEMENT - GRANT 5,148 16,070 15,760 15,739 15,800 146 SENIOR MEALS PROGRAM 187,727 181,522 241,687 209,566 233,536 149 USED OIL BLOCK GRANT 16,024 37,141 - - - 150 INMATE WELFARE - 6,750 6,750 6,750 13,500 153 PUBLIC SAFETY AUGMENTATION 709,173 878,391 725,000 700,000 881,000 155 COMMUNITY ORIENTED POLICING SERVICES (COPS)207,012 164,676 6,670 - - 158 BEVERAGE CONTAINER RECYCLING GRANT 4,028 583 - - - 159 SUMMER MEALS PROGRAM 13,678 8,158 26,715 23,716 17,000 181 MAINTENANCE DISTRICT #1 337,867 320,265 444,704 583,586 477,253 182 MAINTENANCE DISTRICT #2 154,736 109,087 175,812 391,814 281,759 183 COASTAL SAGE SCRUB COMMUNITY FACILITIES DISTRICT 86,807 82,839 136,183 130,834 140,113 184 MAINTENANCE DISTRICT #4 908,100 1,065,998 1,234,227 1,633,776 1,113,583 186 MAINTENANCE DISTRICT #6 143,419 217,976 223,099 270,072 210,787 187 MAINTENANCE DISTRICT #7 183,946 175,387 229,994 358,620 210,112 188 CITYWIDE MAINTENANCE DISTRICT 1,522,207 1,412,762 1,516,522 1,771,227 1,593,118 189 SEWER MAINTENANCE 2,514,813 2,255,482 2,457,376 3,540,404 3,294,134 190 BUSINESS IMPROVEMENT DISTRICT 47,048 603,405 117,284 66,073 66,737 205 CHARTER PEG - 3,516 266,627 - 13,336 207 OFFICE OF TRAFFIC SAFETY GRANTS - 20,865 - - 35,853 212 ART IN PUBLIC PLACES 177,630 - 8,000 8,000 - 218 HOMELAND SECURITY GRANT - 19,326 - - - 220 WC COMMUNITY SERVICES FOUNDATION 148,079 148,824 100,000 - - 221 POLICE PRIVATE GRANTS 3,355 4,007 - - - 224 MEASURE R 1,079,494 596,356 1,323,891 6,036,808 1,624,612 231 ADVANCED TRAFFIC MGMT SYSTEM 10,436 10,753 - - - 233 TASKFORCE FOR REGIONAL AUTHOTHEFT PREVENTION GRANT - - - 353,978 381,896 235 MEASURE M - - - 1,000,000 1,740,974 236 MEASURE A - - - - 400,000 237 SENATE BILL 1 - ROAD MAINTENANCE REHABILITATION - - - - - 820 WEST COVINA HOUSING AUTHORITY 391,619 408,140 731,019 669,294 527,679 TOTAL SPECIAL REVENUE FUNDS 20,995,648$ 20,267,525$ 20,562,758$ 25,803,643$ 22,163,793$ 160 CAPITAL PROJECTS 170,911$ 587,489$ 480,815$ 648,821$ 75,000$ 161 CONSTRUCTION TAX 236,237 60,013 353,559 48,000 41,370 162 INFORMATION TECHNOLOGY - 617,718 1,200,000 706,972 - 164 POLICE IMPACT FEES - - - 32,340 - 165 FIRE IMPACT FEES - - - - - 169 PARK ACQUISITION - 921,680 - 921,680 921,680 170 PARK DEDICATION FEES "A"21,957 - - - - 172 PARK DEDICATION FEES "C"34,915 110,148 - - 75,000 173 PARK DEDICATION FEES "D"268,855 2,376,581 - - - 174 PARK DEDICATION FEES "E"370,214 778,599 - - 30,000 175 PARK DEDICATION FEES "F"139,137 244,225 - - 92,000 176 PARK DEDICATION FEES "G"846 - - - - 177 PARK DEDICATION FEES "H"56 - - - - TOTAL CAPITAL PROJECT FUNDS 1,243,128$ 5,696,453$ 2,034,374$ 2,357,813$ 1,235,050$ 300 DEBT SERVICE - CITY 3,526,743$ 11,619,275$ 10,728,814$ 4,287,560$ 6,351,456$ TOTAL DEBT SERVICE FUND 3,526,743$ 11,619,275$ 10,728,814$ 4,287,560$ 6,351,456$ 361 GENERAL AND AUTO LIABILITY 2,026,462$ 2,501,852$ 1,667,439$ 1,596,646$ 2,105,864$ 363 WORKERS' COMPENSATION 1,370,715 1,664,265 1,306,327 1,653,613 1,992,855 365 FLEET MANAGEMENT 1,500,137 1,534,856 1,582,610 1,281,625 1,423,385 367 VEHICLE REPLACEMENT 4,496 18,949 - 100,000 140,000 368 RETIREMENT HEALTH SAVINGS PLAN 109,392 100,400 120,000 90,400 101,500 TOTAL INTERNAL SERVICE FUNDS 5,011,202$ 5,820,322$ 4,676,376$ 4,722,284$ 5,763,604$ SCHEDULE OF EXPENDITURES BY FUND 2015-16 2016-17 2016-17 2017-18 2018-19 ACTUAL ACTUAL ADOPTED ADOPTED PROPOSED EXPENSE EXPENSE BUDGET BUDGET BUDGET 375 POLICE COMPUTER SERVICE GROUP 1,740,347 1,575,066 1,582,296 1,598,651 1,801,757 TOTAL ENTERPRISE FUND 1,740,347$ 1,575,066$ 1,582,296$ 1,598,651$ 1,801,757$ 810 REDEVELOPMENT OBLIGATION RETIREMENT 6,494,397$ 13,123,363$ 9,105,464$ 8,851,367$ 11,134,240$ 815 SUCCESSOR AGENCY ADMINISTRATION 362,360 250,000 250,000 295,889 214,324 853 COMMUNITY FACILITIES DISTRICT DEBT SERVICE 6,493,480 7,209,136 5,307,900 5,322,400 5,419,900 TOTAL PRIVATE PURPOSE TRUST FUNDS 13,350,237$ 20,582,499$ 14,663,364$ 14,469,656$ 16,768,464$ GRAND TOTAL 112,434,333$ 132,191,789$ 114,843,618$ 116,150,191$ 119,510,792$ *Traffic Safety, Fee & Charge, Fire Training and Integrated Waste Management Funds were all determined not to be special revenue funds, so the activity was combined with the General Fund. 2018-2019 SCHEDULE OF EXPENDITURES BY FUND & CATEGORY SALARIES & BENEFITS MATERIALS & SERVICES CAPITAL PROJECTS & EQUIPMENT TOTAL 110 GENERAL FUND*52,580,838$ 12,845,830$ -$ 65,426,668$ 119 AIR QUALITY IMPROVEMENT TRUST -$ 28,653$ -$ 28,653$ 121 PROPOSITION "A"- 2,234,723 - 2,234,723 122 PROPOSITION "C"335,503 1,390,503 800,000 2,526,006 124 STATE GAS TAX 696,762 1,471,569 - 2,168,331 128 TRANSPORTATION DEVELOPMENT ACT - - 70,000 70,000 129 ASSEMBLY BILL 939 160,147 53,721 - 213,868 131 COMMUNITY DEVELOPMENT BLOCK GRANT 134,641 169,818 541,902 846,361 140 SURFACE TRANSPORTATION PROGRAM LOCAL - - 500,000 500,000 143 LA COUNTY PARK BOND 22,090 30,979 250,000 303,069 145 WASTE MGT ENFORCEMENT - GRANT - 15,800 - 15,800 146 SENIOR MEALS PROGRAM 151,176 82,360 - 233,536 150 INMATE WELFARE - 3,000 10,500 13,500 153 PUBLIC SAFETY AUGMENTATION 881,000 - - 881,000 159 SUMMER MEALS PROGRAM 1,600 15,400 - 17,000 181 MAINTENANCE DISTRICT #1 122,062 215,191 140,000 477,253 182 MAINTENANCE DISTRICT #2 72,845 68,914 140,000 281,759 183 COASTAL SAGE SCRUB COMMUNITY FACILITIES DISTRICT 18,802 121,311 - 140,113 184 MAINTENANCE DISTRICT #4 183,063 830,520 100,000 1,113,583 186 MAINTENANCE DISTRICT #6 45,299 115,488 50,000 210,787 187 MAINTENANCE DISTRICT #7 45,319 124,793 40,000 210,112 188 CITYWIDE MAINTENANCE DISTRICT 142,451 1,450,667 - 1,593,118 189 SEWER MAINTENANCE 1,692,508 536,626 1,065,000 3,294,134 190 BUSINESS IMPROVEMENT DISTRICT - 66,737 - 66,737 205 CHARTER PEG - - 13,336 13,336 224 MEASURE R 68,255 701,357 855,000 1,624,612 233 TASKFORCE FOR REGIONAL AUTHOTHEFT PREVENTION GRANT 381,896 - - 381,896 235 MEASURE M 40,974 - 1,700,000 1,740,974 236 MEASURE A 70,000 - 330,000 400,000 820 WEST COVINA HOUSING AUTHORITY 376,245 151,434 - 527,679 TOTAL SPECIAL REVENUE FUNDS 5,678,491$ 9,879,564$ 6,605,738$ 22,163,793$ 160 CAPITAL PROJECTS -$ -$ 75,000$ 75,000$ 161 CONSTRUCTION TAX - 20,000 21,370 41,370 169 PARK ACQUISITION - 921,680 - 921,680 172 PARK DEDICATION FEES "C"- - 75,000 75,000 174 PARK DEDICATION FEES "E"- - 30,000 30,000 175 PARK DEDICATION FEES "F"- - 92,000 92,000 TOTAL CAPITAL PROJECT FUNDS -$ 941,680$ 293,370$ 1,235,050$ 300 DEBT SERVICE - CITY -$ 6,351,456$ -$ 6,351,456$ TOTAL DEBT SERVICE FUND -$ 6,351,456$ -$ 6,351,456$ 361 GENERAL AND AUTO LIABILITY -$ 2,105,864$ -$ 2,105,864$ 363 WORKERS' COMPENSATION - 1,992,855 - 1,992,855 365 FLEET MANAGEMENT 112,185 1,311,200 - 1,423,385 367 VEHICLE REPLACEMENT - 140,000 - 140,000 368 RETIREMENT HEALTH SAVINGS PLAN 101,500 - - 101,500 TOTAL INTERNAL SERVICE FUNDS 213,685$ 5,549,919$ -$ 5,763,604$ 375 POLICE COMPUTER SERVICE GROUP 1,495,445$ 306,312$ -$ 1,801,757$ TOTAL ENTERPRISE FUND 1,495,445$ 306,312$ -$ 1,801,757$ 2018-2019 SCHEDULE OF EXPENDITURES BY FUND & CATEGORY SALARIES & BENEFITS MATERIALS & SERVICES CAPITAL PROJECTS & EQUIPMENT TOTAL 810 REDEVELOPMENT OBLIGATION RETIREMENT 316,654$ 10,817,586$ -$ 11,134,240$ 815 SUCCESSOR AGENCY ADMINISTRATION - 214,324 - 214,324 853 COMMUNITY FACILITIES DISTRICT DEBT SERVICE - 5,419,900 - 5,419,900 TOTAL PRIVATE PURPOSE TRUST FUNDS 316,654$ 16,451,810$ -$ 16,768,464$ GRAND TOTAL 60,285,113$ 52,326,571$ 6,899,108$ 119,510,792$ *Traffic Safety, Fee & Charge, Fire Training and Integrated Waste Management Funds were all determined not to be special revenue funds, so the activity was combined with the General Fund. SCHEDULE OF EXPENDITURES BY DIVISION 2015-16 2016-17 2016-17 2017-18 2018-19 ACTUAL ACTUAL ADOPTED ADOPTED PROPOSED EXPENSE EXPENSE BUDGET BUDGET BUDGET 110 - GENERAL FUND Personnel Services 86,963$ 77,118$ 68,798$ 86,267$ 58,366$ Materials & Services 27,816 18,409 49,800 15,500 16,000 Capital Assets - - - - - Allocations 6,752 - - - - Subtotal City Council (1110)121,531$ 95,527$ 118,598$ 101,767$ 74,366$ Personnel Services 388,684$ 710,449$ 665,943$ 740,794$ 866,637$ Materials & Services 198,146 152,062 152,533 56,547 64,428 Capital Assets 687 - 1,500 - - Allocations 16,231 - 735 95 23,951 Subtotal City Manager (1120)603,748$ 862,511$ 820,711$ 797,436$ 955,016$ Personnel Services -$ -$ -$ -$ -$ Materials & Services 335,355 525,701 307,700 379,000 382,000 Capital Assets - - - - - Allocations - - - - - Subtotal City Attorney (1140)335,355$ 525,701$ 307,700$ 379,000$ 382,000$ Personnel Services 2,903$ 91,844$ 140,597$ 148,231$ 96,230$ Materials & Services 21,491 50,546 29,120 16,725 18,510 Capital Assets - - - - - Allocations - - - - - Subtotal Economic Development (1150)24,394$ 142,390$ 169,717$ 164,956$ 114,740$ Personnel Services 221,901$ 306,105$ 331,019$ 295,752$ 300,351$ Materials & Services 293,555 206,705 28,735 22,450 208,850 Capital Assets - - - - - Allocations 13,445 - - - 10,954 Subtotal City Clerk (1210)528,901$ 512,810$ 359,754$ 318,202$ 520,155$ Personnel Services 1,228$ 1,637$ 1,225$ 1,844$ -$ Materials & Services 1,483 1,520 1,735 - - Capital Assets - - - - - Allocations - - - - - Subtotal City Treasurer (1305)2,711$ 3,157$ 2,960$ 1,844$ -$ Personnel Services 1,015,965$ 1,283,847$ 1,293,676$ 1,392,742$ 1,287,880$ Materials & Services 532,707 597,942 509,166 570,110 734,633 Capital Assets - - - - - Allocations 5,827 - - - 45,687 Subtotal Finance Administration (1310)1,554,499$ 1,881,789$ 1,802,842$ 1,962,852$ 2,068,200$ Personnel Services 83,631$ 87,737$ 80,707$ 6,284$ -$ Materials & Services 105,079 121,270 118,200 120,194 - Capital Assets - - - - - Allocations - - - - - Subtotal Reprographic Services (1330)188,710$ 209,007$ 198,907$ 126,478$ -$ Personnel Services 440,482$ 471,172$ 573,647$ 545,134$ 470,330$ Materials & Services 364,913 521,216 496,001 570,751 584,337 Capital Assets - - - - - Allocations 14,529 2,538 7,910 1,990 2,027 Subtotal Information Technology (1340)819,924$ 994,926$ 1,077,558$ 1,117,875$ 1,056,694$ Personnel Services 2,138$ 231$ 3,063$ 2,308$ 1,543$ Materials & Services - 239 1,250 - - Capital Assets - - - - - Allocations - - - - - Subtotal HR Commission (1401)2,138$ 470$ 4,313$ 2,308$ 1,543$ Personnel Services 408,912$ 513,706$ 618,615$ 524,885$ 493,276$ Materials & Services 183,472 155,696 328,110 191,533 224,688 Capital Assets - - - - - Allocations 20,794 - - - 10,993 Subtotal Human Resources (1410)613,178$ 669,402$ 946,725$ 716,418$ 728,957$ SCHEDULE OF EXPENDITURES BY DIVISION 2015-16 2016-17 2016-17 2017-18 2018-19 ACTUAL ACTUAL ADOPTED ADOPTED PROPOSED EXPENSE EXPENSE BUDGET BUDGET BUDGET Personnel Services 1,484$ 4,435$ 4,662$ 9,220$ 4,633$ Materials & Services 2,542 923 3,250 - - Capital Assets - - - - - Allocations - - - - - Subtotal Planning Commission (2101)4,026$ 5,358$ 7,912$ 9,220$ 4,633$ Personnel Services 461,621$ 610,172$ 651,553$ 617,403$ 572,488$ Materials & Services 25,002 25,325 118,810 11,760 17,860 Capital Assets 938 - - - - Allocations 22,698 - - - 10,279 Subtotal Planning (2110)510,259$ 635,497$ 770,363$ 629,163$ 600,627$ Personnel Services 3,109,908$ 4,083,807$ 3,096,317$ 3,463,003$ 5,080,098$ Materials & Services 536,932 686,301 611,320 662,820 1,207,420 Capital Assets 30,515 7,269 - - - Allocations 183,413 66,945 68,485 32,138 36,689 Subtotal Police Administration (3110)3,860,768$ 4,844,322$ 3,776,122$ 4,157,961$ 6,324,207$ Personnel Services 480,884$ 514,124$ 506,770$ 516,378$ 598,056$ Materials & Services 52,385 69,239 55,550 63,050 - Capital Assets - - - - - Allocations 8,330 - - - - Subtotal Jail (3115)541,599$ 583,363$ 562,320$ 579,428$ 598,056$ Personnel Services 1,598,082$ 1,664,261$ 1,872,469$ 1,881,307$ 1,962,256$ Materials & Services 19,714 21,836 21,910 22,350 - Capital Assets - - - - - Allocations 28,668 - - - - Subtotal Dispatch (3116)1,646,464$ 1,686,097$ 1,894,379$ 1,903,657$ 1,962,256$ Personnel Services 14,029,939$ 15,351,639$ 14,612,175$ 14,356,854$ 14,189,441$ Materials & Services 175,353 96,567 120,200 94,800 - Capital Assets - - - - - Allocations 774,428 2,373,648 1,767,617 1,551,128 1,660,302 Subtotal Patrol (3120)14,979,720$ 17,821,854$ 16,499,992$ 16,002,782$ 15,849,743$ Personnel Services 1,141,101$ 1,272,865$ 1,215,735$ 1,203,950$ 1,210,578$ Materials & Services 187,892 176,257 182,847 190,137 - Capital Assets - - - - - Allocations 23,967 1,710 3,153 2,336 1,121 Subtotal Traffic (3121)1,352,960$ 1,450,832$ 1,401,735$ 1,396,423$ 1,211,699$ Personnel Services 87,598$ 125,568$ 79,864$ 92,129$ 97,688$ Materials & Services 67,545 55,539 96,620 96,620 - Capital Assets - - - - - Allocations 2,530 - - - - Subtotal Community Enhancement (3125)157,673$ 181,107$ 176,484$ 188,749$ 97,688$ Personnel Services 3,820,668$ 3,874,793$ 3,798,118$ 4,032,111$ 3,787,648$ Materials & Services 56,340 60,965 60,500 63,500 - Capital Assets - - - - - Allocations 162,815 154,949 148,077 74,451 111,396 Subtotal Investigations (3130)4,039,823$ 4,090,707$ 4,006,695$ 4,170,062$ 3,899,044$ Personnel Services 1,288,541$ 1,188,277$ 1,168,331$ 1,041,808$ 1,082,785$ Materials & Services 9,529 13,832 12,300 15,800 - Capital Assets - - - - - Allocations 21,470 - - - - Subtotal Special Enforcement Team (3131)1,319,540$ 1,202,109$ 1,180,631$ 1,057,608$ 1,082,785$ Personnel Services 15,190,183$ 17,133,810$ 14,180,315$ 16,672,604$ 17,402,303$ Materials & Services 625,395 561,944 712,684 672,264 1,049,560 Capital Assets - - - - - Allocations 720,298 563,412 549,796 261,387 597,314 Subtotal Fire (3210)16,535,876$ 18,259,166$ 15,442,795$ 17,606,255$ 19,049,177$ SCHEDULE OF EXPENDITURES BY DIVISION 2015-16 2016-17 2016-17 2017-18 2018-19 ACTUAL ACTUAL ADOPTED ADOPTED PROPOSED EXPENSE EXPENSE BUDGET BUDGET BUDGET Personnel Services 52,301$ 28,408$ 175,849$ 106,070$ 161,040$ Materials & Services 47,366 61,554 74,550 109,750 110,042 Capital Assets - - - - - Allocations 3,000 - - - - Subtotal Fire Prevention (3230)102,667$ 89,962$ 250,399$ 215,820$ 271,082$ Personnel Services 1,442$ 3,059$ 11,500$ 11,710$ 5,398$ Materials & Services 12,038 11,511 18,845 19,315 19,315 Capital Assets - - - - - Allocations - - - - - Subtotal Emergency Services (3240)13,480$ 14,570$ 30,345$ 31,025$ 24,713$ Personnel Services 105,239$ 186,560$ 117,454$ 194,529$ 226,156$ Materials & Services 4,334 4,320 5,435 4,805 5,273 Capital Assets - - - - - Allocations 71,656 - - - - Subtotal Public Works (4110)181,229$ 190,880$ 122,889$ 199,334$ 231,429$ Personnel Services 406,411$ 484,973$ 441,948$ 497,004$ 513,376$ Materials & Services 116,633 59,082 112,400 24,100 84,700 Capital Assets - - - - - Allocations 30,839 2,941 3,195 4,334 3,069 Subtotal Building Services (4120)553,883$ 546,996$ 557,543$ 525,438$ 601,145$ Personnel Services 835$ 4,888$ -$ -$ -$ Materials & Services - - - - - Capital Assets - - - - - Allocations - - - - - Subtotal Community Enhancement (4121)835$ 4,888$ -$ -$ -$ Personnel Services 34,089$ 46,828$ 54,966$ 43,795$ 44,950$ Materials & Services 50,146 30,903 55,625 35,220 56,866 Capital Assets - - - - - Allocations 8,433 4,777 2,919 2,194 2,204 Subtotal General Engineering (4130)92,668$ 82,508$ 113,510$ 81,209$ 104,020$ Personnel Services 87,908$ 79,186$ 120,233$ 176,755$ 156,014$ Materials & Services 57,068 58,254 66,680 58,700 76,245 Capital Assets - - - - - Allocations 36,098 11,360 20,903 10,031 15,393 Subtotal Maintenance Service (4140)181,074$ 148,800$ 207,816$ 245,486$ 247,652$ Personnel Services -$ -$ -$ -$ -$ Materials & Services 324,546 - - - - Capital Assets - - - - - Allocations 40,260 - - - - Subtotal Landscape Maintenance (4141)364,806$ -$ -$ -$ -$ Personnel Services 319,818$ 508,584$ 376,184$ 443,672$ 145,201$ Materials & Services 950,191 1,008,538 956,046 943,287 1,306,437 Capital Assets - - - - - Allocations 78,940 178,150 117,931 92,176 82,157 Subtotal Park Maintenance (4142)1,348,949$ 1,695,272$ 1,450,161$ 1,479,135$ 1,533,795$ Personnel Services 218,309$ 349,045$ 225,428$ 310,933$ 326,859$ Materials & Services 715,184 720,666 761,568 661,600 688,662 Capital Assets - - - - - Allocations 19,027 5,206 1,740 2,664 48,243 Subtotal City Buildings (4144)952,520$ 1,074,917$ 988,736$ 975,197$ 1,063,764$ Personnel Services -$ -$ -$ 81,009$ 96,639$ Materials & Services - - - 57,000 37,000 Capital Assets - - - - - Allocations - - - 87 - Subtotal Graffiti (4147)-$ -$ -$ 138,096$ 133,639$ SCHEDULE OF EXPENDITURES BY DIVISION 2015-16 2016-17 2016-17 2017-18 2018-19 ACTUAL ACTUAL ADOPTED ADOPTED PROPOSED EXPENSE EXPENSE BUDGET BUDGET BUDGET Personnel Services 527$ -$ -$ -$ -$ Materials & Services 370 - - - - Capital Assets - - - - - Allocations - - - - - Subtotal Traffic Signal Maintenance (4150)897$ -$ -$ -$ -$ Personnel Services -$ -$ -$ -$ -$ Materials & Services 238,218 - - - - Capital Assets - - - - - Allocations - - - - - Subtotal Street Lighting (4152)238,218$ -$ -$ -$ -$ Personnel Services -$ -$ -$ -$ -$ Materials & Services 487,700 482,641 484,676 - - Capital Assets - - - - - Allocations - - - - - Subtotal Street Sweeping (4153)487,700$ 482,641$ 484,676$ -$ -$ Personnel Services -$ -$ -$ -$ -$ Materials & Services 1,600 - - - - Capital Assets - - - - - Allocations - - - - - Subtotal Integrated Waste Management (4180)1,600$ -$ -$ -$ -$ Personnel Services 14,542$ 31,339$ 17,179$ 20,892$ 21,414$ Materials & Services 25,350 14,374 6,100 8,900 8,900 Capital Assets - - - - - Allocations 1,500 11,073 8,972 - - Subtotal Landfill Enforcement (4182)41,392$ 56,786$ 32,251$ 29,792$ 30,314$ Personnel Services 12,693$ 14,351$ 13,161$ 29,538$ -$ Materials & Services 7,850 3,013 9,020 3,740 - Capital Assets - - - - - Allocations 4,588 1,397 909 997 - Subtotal Franchise Waste Collection (4187)25,131$ 18,761$ 23,090$ 34,275$ -$ Personnel Services -$ -$ -$ -$ -$ Materials & Services 404,000 247,727 350,000 315,000 - Capital Assets - - - - - Allocations - - - - - Subtotal National Pollutant Discharge Elimination System (4189)404,000$ 247,727$ 350,000$ 315,000$ -$ Personnel Services 2,698$ 3,386$ 6,126$ 4,615$ 3,085$ Materials & Services 50 417 1,500 - - Capital Assets - - - - - Allocations - - - - - Subtotal Community Services Commission (5101)2,748$ 3,803$ 7,626$ 4,615$ 3,085$ Personnel Services -$ -$ -$ -$ -$ Materials & Services 789 1,333 1,500 1,500 - Capital Assets - - - - - Allocations - - - - - Subtotal Youth Council (5103)789$ 1,333$ 1,500$ 1,500$ -$ Personnel Services 350,615$ 448,317$ 305,163$ 422,620$ 261,226$ Materials & Services 32,604 38,562 42,460 37,280 53,260 Capital Assets - - - - - Allocations 37,355 50,989 36,387 25,983 40,860 Subtotal Community Services Administration (5110)420,574$ 537,868$ 384,010$ 485,883$ 355,346$ Personnel Services 15,223$ -$ -$ -$ -$ Materials & Services 5,612 - - - - Capital Assets - - - - - Allocations 12,110 - - - - Subtotal California Afterschool Program (5131)32,945$ -$ -$ -$ -$ SCHEDULE OF EXPENDITURES BY DIVISION 2015-16 2016-17 2016-17 2017-18 2018-19 ACTUAL ACTUAL ADOPTED ADOPTED PROPOSED EXPENSE EXPENSE BUDGET BUDGET BUDGET Personnel Services 70,603$ 80,303$ 68,458$ 98,664$ 120,884$ Materials & Services 12,732 15,478 14,460 20,398 36,806 Capital Assets - - - - - Allocations 13,460 - - - - Subtotal Wescove Afterschool Program (5132)96,795$ 95,781$ 82,918$ 119,062$ 157,690$ Personnel Services 97,552$ 109,675$ 94,809$ 120,582$ 118,901$ Materials & Services 14,006 15,049 18,130 27,368 22,488 Capital Assets - - - - - Allocations 14,970 - - - - Subtotal Vine Afterschool Program (5133)126,528$ 124,724$ 112,939$ 147,950$ 141,389$ Personnel Services 96,081$ 113,663$ 88,424$ 132,540$ -$ Materials & Services 10,879 10,739 12,040 17,378 - Capital Assets - - - - - Allocations 13,400 - - - - Subtotal Orangewood Afterschool Program (5134)120,360$ 124,402$ 100,464$ 149,918$ -$ Personnel Services 96,689$ 108,578$ 95,531$ 133,260$ 121,583$ Materials & Services 7,588 9,456 11,280 13,355 13,215 Capital Assets - - - - - Allocations 15,220 - - - - Subtotal Palmview Preschool Program (5135)119,497$ 118,034$ 106,811$ 146,615$ 134,798$ Personnel Services 53,567$ 69,835$ 73,250$ 71,755$ -$ Materials & Services 31,736 17,753 44,698 - - Capital Assets - - - - - Allocations 2,330 - - - - Subtotal Special Events (5150)87,633$ 87,588$ 117,948$ 71,755$ -$ Personnel Services 156,049$ 177,455$ 227,158$ 236,231$ 250,321$ Materials & Services 188,477 176,759 218,690 226,990 243,950 Capital Assets - - - - - Allocations 38,770 - - - - Subtotal Cameron Community Center (5161)383,296$ 354,214$ 445,848$ 463,221$ 494,271$ Personnel Services 27,526$ 51,460$ 41,738$ 44,134$ 56,608$ Materials & Services 1,143 154 2,500 2,500 2,500 Capital Assets - - - - - Allocations 3,820 1,941 2,478 834 858 Subtotal Facility Rentals (5162)32,489$ 53,555$ 46,716$ 47,468$ 59,966$ Personnel Services 36,364$ 95,774$ 102,439$ 129,755$ 126,362$ Materials & Services 65,149 103,588 92,570 111,600 111,950 Capital Assets - - - - - Allocations 7,668 - - - - Subtotal Recreation Classes (Shadow Oak) (5165)109,181$ 199,362$ 195,009$ 241,355$ 238,312$ Personnel Services 8,519$ 4,797$ 13,001$ -$ -$ Materials & Services - - - - - Capital Assets - - - - - Allocations 2,064 - - - - Subtotal Park Reservation (5168)10,583$ 4,797$ 13,001$ -$ -$ Personnel Services 72,435$ 52,411$ 73,834$ -$ -$ Materials & Services 3,026 3,944 6,200 - - Capital Assets - - - - - Allocations 10,990 - - - - Subtotal Aquatics (5169)86,451$ 56,355$ 80,034$ -$ -$ Personnel Services 38,085$ 14,048$ 46,013$ 27,761$ -$ Materials & Services 67,343 45,590 71,770 - - Capital Assets - - - - - Allocations 9,490 - 1,087 - - Subtotal Pool Maintenance (5171)114,918$ 59,638$ 118,870$ 27,761$ -$ SCHEDULE OF EXPENDITURES BY DIVISION 2015-16 2016-17 2016-17 2017-18 2018-19 ACTUAL ACTUAL ADOPTED ADOPTED PROPOSED EXPENSE EXPENSE BUDGET BUDGET BUDGET Personnel Services 169,751$ 202,087$ 216,502$ 227,730$ 262,234$ Materials & Services 73,015 74,587 79,280 72,330 68,470 Capital Assets - - - - - Allocations 24,612 - - - - Subtotal Senior Citizen Center (5180)267,378$ 276,674$ 295,782$ 300,060$ 330,704$ Personnel Services -$ -$ -$ -$ -$ Materials & Services 314,137 456,347 457,800 447,800 690,000 Capital Assets - - - - - Allocations - - - - - Subtotal Animal Control (5190)314,137$ 456,347$ 457,800$ 447,800$ 690,000$ Personnel Services -$ -$ -$ -$ -$ Materials & Services - - - - - Capital Assets 88,871 9,129 - - - Allocations - - - - - Subtotal Buildings (7001)88,871$ 9,129$ -$ -$ -$ Personnel Services -$ -$ -$ -$ -$ Materials & Services - - - - - Capital Assets - 33,276 - - - Allocations - - - - - Subtotal Utilities (7007)-$ 33,276$ -$ -$ -$ Personnel Services -$ -$ -$ -$ -$ Materials & Services - - - - - Capital Assets 76,613 111,371 - - - Allocations - - - - - Subtotal Vehicles (7008)76,613$ 111,371$ -$ -$ -$ Transfer Out 9,340,396$ 2,609,588$ 1,887,731$ 2,595,370$ 1,997,968$ Subtotal Transfer Out (9500)9,340,396$ 2,609,588$ 1,887,731$ 2,595,370$ 1,997,968$ Fund 110 Subtotal*66,567,028$ 66,630,649$ 60,595,636$ 62,910,584$ 65,426,668$ *Does not include settlement payments of ($11,578,351) in FY 15/16 because they are not part of the normal operating expenditures. SCHEDULE OF EXPENDITURES BY DIVISION 2015-16 2016-17 2016-17 2017-18 2018-19 ACTUAL ACTUAL ADOPTED ADOPTED PROPOSED EXPENSE EXPENSE BUDGET BUDGET BUDGET 117 - Drug Enforcement Rebate Personnel Services -$ -$ -$ -$ -$ Materials & Services 146,299 149,925 - - - Capital Assets 409,378 712,882 - - - Allocations - - - - - Subtotal Police Administration (3110)555,677$ 862,807$ -$ -$ -$ Personnel Services -$ -$ -$ -$ -$ Materials & Services - - - - - Capital Assets 28,273 413 - - - Allocations - - - - - Subtotal Dispatch (3116)28,273$ 413$ -$ -$ -$ Personnel Services -$ -$ -$ -$ -$ Materials & Services 684,794 302,111 - - - Capital Assets 24,070 43,268 - - - Allocations - - - - - Subtotal West Covina Service Group (3119)708,864$ 345,379$ -$ -$ -$ Personnel Services 13,149$ -$ -$ -$ -$ Materials & Services - 19,565 - - - Capital Assets 270,677 316,567 - - - Allocations - - - - - Subtotal Patrol (3120)283,826$ 336,132$ -$ -$ -$ Personnel Services -$ -$ -$ -$ -$ Materials & Services - - - - - Capital Assets 53,911 - - - - Allocations - - - - - Subtotal Traffic (3121)53,911$ -$ -$ -$ -$ Personnel Services -$ -$ -$ -$ -$ Materials & Services - - - - - Capital Assets 5,520 189,246 - - - Allocations - - - - - Subtotal Investigations (3130)5,520$ 189,246$ -$ -$ -$ Personnel Services -$ 2,771$ -$ -$ -$ Materials & Services - - - - - Capital Assets - 34,005 - - - Allocations - - - - - Subtotal Special Enforcement Team (3131)-$ 36,776$ -$ -$ -$ Personnel Services -$ -$ -$ -$ -$ Materials & Services - - - - - Capital Assets 73,339 8,327 - - - Allocations - - - - - Subtotal Buildings (7001)73,339$ 8,327$ -$ -$ -$ Personnel Services -$ -$ -$ -$ -$ Materials & Services - - - - - Capital Assets 11,522 - - - - Allocations - - - - - Subtotal General (7003)11,522$ -$ -$ -$ -$ Fund 117 Subtotal 1,720,932$ 1,779,080$ -$ -$ -$ 118 - Business Improvement Tax Personnel Services -$ -$ -$ -$ -$ Materials & Services 6,293 - - - - Capital Assets - - - - - Allocations - - - - - Subtotal City Manager (1120)6,293$ -$ -$ -$ -$ Fund 118 Subtotal 6,293$ -$ -$ -$ -$ SCHEDULE OF EXPENDITURES BY DIVISION 2015-16 2016-17 2016-17 2017-18 2018-19 ACTUAL ACTUAL ADOPTED ADOPTED PROPOSED EXPENSE EXPENSE BUDGET BUDGET BUDGET 119 - Air Quality Improvement Trust Personnel Services -$ -$ -$ -$ -$ Materials & Services 7,139 10,440 24,700 22,320 22,320 Capital Assets - - - - - Allocations - 5,301 4,877 6,333 6,333 Subtotal Air Quality (AB2766) (4183)7,139$ 15,741$ 29,577$ 28,653$ 28,653$ Personnel Services 1,741$ -$ -$ -$ -$ Materials & Services - - - - - Capital Assets - - - - - Allocations - - - - - Subtotal Transportation Demand Management (4185)1,741$ -$ -$ -$ -$ Personnel Services -$ -$ -$ -$ -$ Materials & Services 3,099 - - - - Capital Assets - - - - - Allocations - - - - - Subtotal Alternative Fuel (4186)3,099$ -$ -$ -$ -$ Personnel Services -$ 187$ -$ -$ -$ Materials & Services - - - - - Capital Assets 5,448 32,553 - - - Allocations - - - - - Subtotal Buildings (7001)5,448$ 32,740$ -$ -$ -$ Personnel Services -$ -$ -$ -$ -$ Materials & Services - - - - - Capital Assets - - 54,199 - - Allocations - - - - - Subtotal General (7003)-$ -$ 54,199$ -$ -$ Personnel Services -$ -$ -$ -$ -$ Materials & Services - - - - - Capital Assets 30,400 37,249 - - - Allocations - - - - - Subtotal Vehicles (7008)30,400$ 37,249$ -$ -$ -$ Fund 119 Subtotal 47,827$ 85,730$ 83,776$ 28,653$ 28,653$ 121 - Proposition "A" Personnel Services -$ -$ -$ -$ -$ Materials & Services 1,931,200 2,313,322 2,313,323 2,132,811 2,234,000 Capital Assets - - - - - Allocations - 7,026 4,317 723 723 Subtotal Regional Transportation (5140)1,931,200$ 2,320,348$ 2,317,640$ 2,133,534$ 2,234,723$ Personnel Services -$ -$ -$ -$ -$ Materials & Services - 81,758 120,000 - - Capital Assets - - - - - Allocations - - - - - Subtotal Dial-A-Ride (5143)-$ 81,758$ 120,000$ -$ -$ Personnel Services -$ -$ -$ -$ -$ Materials & Services - - - - - Capital Assets 214,474 47,515 - - - Allocations - - - - - Subtotal Bus Fleet Expansion (5147)214,474$ 47,515$ -$ -$ -$ Personnel Services -$ -$ -$ -$ -$ Materials & Services - - - - - Capital Assets 26,448 - - - - Allocations - - - - - Subtotal General (7003)26,448$ -$ -$ -$ -$ Fund 121 Subtotal 2,172,122$ 2,449,621$ 2,437,640$ 2,133,534$ 2,234,723$ SCHEDULE OF EXPENDITURES BY DIVISION 2015-16 2016-17 2016-17 2017-18 2018-19 ACTUAL ACTUAL ADOPTED ADOPTED PROPOSED EXPENSE EXPENSE BUDGET BUDGET BUDGET 122 - Proposition "C" Personnel Services 120,215$ 8,730$ 26,695$ 28,528$ 13,528$ Materials & Services - - - - - Capital Assets - - - - - Allocations - - - - - Subtotal Transportation Planning (2120)120,215$ 8,730$ 26,695$ 28,528$ 13,528$ Personnel Services -$ -$ -$ -$ -$ Materials & Services 756 - - - - Capital Assets - - - - - Allocations 21,350 - - - - Subtotal Program Administration (2130)22,106$ -$ -$ -$ -$ Personnel Services 100,861$ 161,519$ 214,164$ 225,722$ 234,443$ Materials & Services 19,063 35,655 39,450 40,110 29,850 Capital Assets - - - - - Allocations - - - - - Subtotal Pavement Management (4132)119,924$ 197,174$ 253,614$ 265,832$ 264,293$ Personnel Services -$ -$ -$ -$ -$ Materials & Services - - - - - Capital Assets - - - - - Allocations 15,530 - - - - Subtotal Program Administration (4190)15,530$ -$ -$ -$ -$ Personnel Services 95,844$ 57,430$ 76,105$ 81,806$ 87,532$ Materials & Services 760 3,114 4,900 4,900 4,900 Capital Assets - - - - - Allocations 66,010 76,904 59,340 80,648 103,604 Subtotal Program Administration (5120)162,614$ 137,448$ 140,345$ 167,354$ 196,036$ Personnel Services -$ -$ -$ -$ -$ Materials & Services 94,736 91,912 105,000 220,000 240,586 Capital Assets - - - - - Allocations 44,465 55,914 72,453 54,224 68,065 Subtotal Corridor Shuttle (Fixed route) (5142)139,201$ 147,826$ 177,453$ 274,224$ 308,651$ Personnel Services -$ -$ -$ -$ -$ Materials & Services 102,257 105,000 105,000 370,000 404,605 Capital Assets - - - - - Allocations 39,580 50,359 48,085 48,268 61,303 Subtotal Dial-A-Ride (5143)141,837$ 155,359$ 153,085$ 418,268$ 465,908$ Personnel Services -$ -$ -$ -$ -$ Materials & Services 60,525 61,396 74,500 74,500 75,000 Capital Assets - - - - - Allocations - - - - - Subtotal Bus Shelter Maintenance (5144)60,525$ 61,396$ 74,500$ 74,500$ 75,000$ Personnel Services -$ -$ -$ -$ -$ Materials & Services 70,033 58,574 80,000 80,000 80,000 Capital Assets - - - - - Allocations - - - - - Subtotal Recreation/Education Transit (5145)70,033$ 58,574$ 80,000$ 80,000$ 80,000$ Personnel Services -$ -$ -$ -$ -$ Materials & Services 280,509 285,325 285,000 295,000 322,590 Capital Assets - - - - - Allocations - - - - - Subtotal Fixed Route - Green Line Corridor Shuttle (5148)280,509$ 285,325$ 285,000$ 295,000$ 322,590$ Personnel Services -$ -$ -$ -$ -$ Materials & Services - - - - - Capital Assets 31,332 56,322 - 25,000 25,000 Allocations - - - - - Subtotal General (7003)31,332$ 56,322$ -$ 25,000$ 25,000$ SCHEDULE OF EXPENDITURES BY DIVISION 2015-16 2016-17 2016-17 2017-18 2018-19 ACTUAL ACTUAL ADOPTED ADOPTED PROPOSED EXPENSE EXPENSE BUDGET BUDGET BUDGET Personnel Services -$ -$ -$ -$ -$ Materials & Services - - - - - Capital Assets - - - 29,000 75,000 Allocations - - - - - Subtotal Parks (7004)-$ -$ -$ 29,000$ 75,000$ Personnel Services -$ -$ -$ -$ -$ Materials & Services - - - - - Capital Assets 96,173 295,169 150,000 - 700,000 Allocations - - - - - Subtotal Streets (7005)96,173$ 295,169$ 150,000$ -$ 700,000$ Personnel Services -$ -$ -$ -$ Materials & Services - - - - Capital Assets 5,672 - - - Allocations - - - - Subtotal Traffic (7006)5,672$ -$ -$ -$ -$ Fund 122 Subtotal 1,265,671$ 1,403,323$ 1,340,692$ 1,657,706$ 2,526,006$ 124 - State Gas Tax Personnel Services -$ -$ -$ -$ -$ Materials & Services 2,054 2,125 2,500 - 2,500 Capital Assets - - - - - Allocations - - - - - Subtotal Finance Administration (1310)2,054$ 2,125$ 2,500$ -$ 2,500$ Personnel Services 175,573$ 105,382$ 128,828$ 68,729$ 75,687$ Materials & Services 30,409 30,536 29,875 29,675 29,750 Capital Assets - - - - - Allocations 28,908 574 67 606 283 Subtotal Traffic Engineering (4131)234,890$ 136,492$ 158,770$ 99,010$ 105,720$ Personnel Services -$ -$ -$ -$ -$ Materials & Services - 329,721 392,784 392,800 397,637 Capital Assets - - - - - Allocations - 27,333 18,207 14,470 8,442 Subtotal Landscape Maintenance (4141)-$ 357,054$ 410,991$ 407,270$ 406,079$ Personnel Services -$ -$ -$ -$ -$ Materials & Services 175,308 154,441 164,000 164,000 175,000 Capital Assets - - - - - Allocations 7,282 2,228 18,571 10,947 - Subtotal Traffic Signal Maintenance (4150)182,590$ 156,669$ 182,571$ 174,947$ 175,000$ Personnel Services 1,021,975$ 887,608$ 830,540$ 839,723$ 621,075$ Materials & Services 150,176 151,691 209,200 202,450 257,363 Capital Assets - - - - - Allocations 376,930 517,396 421,708 394,214 360,594 Subtotal Street Maintenance (4151)1,549,081$ 1,556,695$ 1,461,448$ 1,436,387$ 1,239,032$ Personnel Services -$ -$ -$ -$ -$ Materials & Services - 229,939 245,000 245,000 240,000 Capital Assets - - - - - Allocations - - - - - Subtotal Street Lighting (4152)-$ 229,939$ 245,000$ 245,000$ 240,000$ Personnel Services -$ -$ -$ -$ -$ Materials & Services - - - 490,644 - Capital Assets - - - - - Allocations - - - - - Subtotal Street Sweeping (4153)-$ -$ -$ 490,644$ -$ SCHEDULE OF EXPENDITURES BY DIVISION 2015-16 2016-17 2016-17 2017-18 2018-19 ACTUAL ACTUAL ADOPTED ADOPTED PROPOSED EXPENSE EXPENSE BUDGET BUDGET BUDGET Personnel Services -$ -$ -$ -$ -$ Materials & Services - - - - - Capital Assets 197,389 - - - - Allocations - - - - - Subtotal Streets (7005)197,389$ -$ -$ -$ -$ Personnel Services -$ -$ -$ -$ -$ Materials & Services - - - - - Capital Assets 28,942 38,357 - - - Allocations - - - - - Subtotal Traffic (7006)28,942$ 38,357$ -$ -$ -$ Transfer out 720,000$ -$ -$ -$ -$ Subtotal Transfer Out (9500)720,000$ -$ -$ -$ -$ Fund 124 Subtotal 2,914,946$ 2,477,331$ 2,461,280$ 2,853,258$ 2,168,331$ 127 - Police Donations Personnel Services -$ -$ -$ -$ -$ Materials & Services 2,238 5,531 - - - Capital Assets - - - - Allocations - - - - Subtotal Police Administration (3110)2,238$ 5,531$ -$ -$ -$ Fund 127 Subtotal 2,238$ 5,531$ -$ -$ -$ 128 - Transportation Development Act Personnel Services -$ -$ -$ -$ -$ Materials & Services - - - - - Capital Assets - 39,624 75,000 - - Allocations - - - - - Subtotal General (7003)-$ 39,624$ 75,000$ -$ -$ Personnel Services 2,004$ -$ -$ -$ -$ Materials & Services - - - - - Capital Assets 74,065 - 100,000 70,000 70,000 Allocations - - - - Subtotal Streets (7005)76,069$ -$ 100,000$ 70,000$ 70,000$ Fund 128 Subtotal 76,069$ 39,624$ 175,000$ 70,000$ 70,000$ 129 - Assembly Bill 939 Personnel Services 102,860$ 105,041$ 116,345$ 117,016$ 160,147$ Materials & Services 16,889 21,600 30,731 37,171 35,452 Capital Assets - - - - - Allocations 18,335 21,349 22,013 21,139 18,269 Subtotal Waste Reduction (AB 939) (4188)138,084$ 147,990$ 169,089$ 175,326$ 213,868$ Fund 129 Subtotal 138,084$ 147,990$ 169,089$ 175,326$ 213,868$ 130 Bureau of Justice Assistance Grant Personnel Services 5,018$ -$ -$ -$ -$ Materials & Services - - - - - Capital Assets - - - - - Allocations - - - - - Subtotal Police (3113)5,018$ -$ -$ -$ -$ Personnel Services -$ -$ -$ -$ -$ Materials & Services 19,467 46 - - - Capital Assets - - - - - Allocations - - - - - Subtotal Police (3114)19,467$ 46$ -$ -$ -$ SCHEDULE OF EXPENDITURES BY DIVISION 2015-16 2016-17 2016-17 2017-18 2018-19 ACTUAL ACTUAL ADOPTED ADOPTED PROPOSED EXPENSE EXPENSE BUDGET BUDGET BUDGET Personnel Services -$ -$ -$ -$ -$ Materials & Services - 19,037 - - - Capital Assets - - - - - Allocations - - - - - Subtotal Police (3117)-$ 19,037$ -$ -$ -$ Fund 130 Subtotal 24,485$ 19,083$ -$ -$ -$ 131 - Community Development Block Grant Personnel Services -$ -$ -$ -$ -$ Materials & Services - 239,999 200,000 200,000 - Capital Assets - - - - - Allocations - - - - - Subtotal Business Assistance Program (2232)-$ 239,999$ 200,000$ 200,000$ -$ Personnel Services -$ -$ -$ -$ -$ Materials & Services 26,700 155,361 200,000 - - Capital Assets - - - - - Allocations - - - - - Subtotal Home Improvement Program (2242)26,700$ 155,361$ 200,000$ -$ -$ Personnel Services -$ -$ -$ -$ -$ Materials & Services 10,000 10,000 10,000 10,000 10,000 Capital Assets - - - - - Allocations - - - - - Subtotal Fair Housing (2244)10,000$ 10,000$ 10,000$ 10,000$ 10,000$ Personnel Services 33,878$ 39,212$ 93,920$ 50,000$ -$ Materials & Services 553 1,120 1,080 - - Capital Assets - - - - - Allocations 1,560 - - - - Subtotal Community Enhancement (3125)35,991$ 40,332$ 95,000$ 50,000$ -$ Personnel Services 25,999$ 20,439$ 20,000$ 20,000$ 20,000$ Materials & Services - - - - - Capital Assets - - - - - Allocations - - - - - Subtotal Investigations (3130)25,999$ 20,439$ 20,000$ 20,000$ 20,000$ Personnel Services -$ -$ 5,000$ -$ -$ Materials & Services - - - - - Capital Assets - - - - - Allocations - - - - - Subtotal Community Enhancement (4121)-$ -$ 5,000$ -$ -$ Personnel Services -$ -$ -$ -$ -$ Materials & Services 9,455 - - - - Capital Assets - - - - - Allocations - - - - - Subtotal General Engineering (4130)9,455$ -$ -$ -$ -$ Personnel Services 51,354$ 68,325$ 98,895$ 111,175$ 114,641$ Materials & Services 7,987 5,314 30,100 12,600 12,600 Capital Assets - - - - - Allocations 27,187 57,466 35,121 42,029 42,029 Subtotal Program Administration (5120)86,528$ 131,105$ 164,116$ 165,804$ 169,270$ Personnel Services -$ -$ -$ -$ -$ Materials & Services 84,065 82,211 83,087 80,000 99,189 Capital Assets - - - - - Allocations - - - - - Subtotal Community Subrecipients (5121)84,065$ 82,211$ 83,087$ 80,000$ 99,189$ SCHEDULE OF EXPENDITURES BY DIVISION 2015-16 2016-17 2016-17 2017-18 2018-19 ACTUAL ACTUAL ADOPTED ADOPTED PROPOSED EXPENSE EXPENSE BUDGET BUDGET BUDGET Personnel Services -$ -$ -$ -$ -$ Materials & Services 7,200 9,179 10,000 10,000 6,000 Capital Assets - - - - - Allocations - - - - - Subtotal Careship (5136)7,200$ 9,179$ 10,000$ 10,000$ 6,000$ Personnel Services -$ 843$ -$ -$ -$ Materials & Services - 65,226 - - - Capital Assets - - - 30,000 541,902 Allocations - - - - - Subtotal Buildings (7001)-$ 66,069$ -$ 30,000$ 541,902$ Personnel Services -$ -$ -$ -$ -$ Materials & Services - - - - - Capital Assets 11,585 - - - - Allocations - - - - - Subtotal General (7003)11,585$ -$ -$ -$ -$ Personnel Services -$ 6,007$ -$ -$ -$ Materials & Services - - - - - Capital Assets 23,227 193,168 33,377 - - Allocations - - - - - Subtotal Parks (7004)23,227$ 199,175$ 33,377$ -$ -$ Personnel Services 6,973$ 6,416$ -$ -$ -$ Materials & Services - - - - - Capital Assets 1,136,765 576,615 - - - Allocations - - - - Subtotal Streets (7005)1,143,738$ 583,031$ -$ -$ -$ Fund 131 Subtotal 1,464,488$ 1,536,901$ 820,580$ 565,804$ 846,361$ 133 - Staffing for Adequate Fire & Emergency Response Grant Personnel Services 1,633,290$ 1,471,547$ 1,912,227$ -$ -$ Materials & Services - - - - - Capital Assets - - - - - Allocations - - - - - Subtotal Fire Grant (3213)1,633,290$ 1,471,547$ 1,912,227$ -$ -$ Fund 133 Subtotal 1,633,290$ 1,471,547$ 1,912,227$ -$ -$ 138 - Alcoholic Beverage Contol Grant Personnel Services 4,787$ -$ -$ -$ -$ Materials & Services - - - - - Capital Assets - - - - - Allocations - - - - - Subtotal Police Administration (3110)4,787$ -$ -$ -$ -$ Fund 138 Subtotal 4,787$ -$ -$ -$ -$ 140 Surface Transportation Program Local Personnel Services -$ 1,465$ -$ -$ -$ Materials & Services - - - - - Capital Assets 630,345 50,596 1,125,000 500,000 500,000 Allocations - - - - Subtotal Streets (7005)630,345$ 52,061$ 1,125,000$ 500,000$ 500,000$ Fund 140 Subtotal 630,345$ 52,061$ 1,125,000$ 500,000$ 500,000$ SCHEDULE OF EXPENDITURES BY DIVISION 2015-16 2016-17 2016-17 2017-18 2018-19 ACTUAL ACTUAL ADOPTED ADOPTED PROPOSED EXPENSE EXPENSE BUDGET BUDGET BUDGET 143 - LA County Park Bond Personnel Services 25,451$ 10,765$ 19,982$ 19,862$ 22,090$ Materials & Services 10,269 9,728 19,500 19,000 19,000 Capital Assets - - - - - Allocations 6,005 11,522 10,672 10,243 11,979 Subtotal Del Norte Splash Pad (5172)41,725$ 32,015$ 50,154$ 49,105$ 53,069$ Personnel Services -$ -$ -$ -$ -$ Materials & Services - - - - - Capital Assets - 19,409 - - 250,000 Allocations - - - - - Subtotal Parks (7004)-$ 19,409$ -$ -$ 250,000$ Fund 143 Subtotal 41,725$ 51,424$ 50,154$ 49,105$ 303,069$ 145 - Waste Mgt Enforcement - Grant Personnel Services -$ -$ -$ -$ -$ Materials & Services 5,148 16,070 15,760 15,739 15,800 Capital Assets - - - - - Allocations - - - - - Subtotal Landfill Enforcement (4182)5,148$ 16,070$ 15,760$ 15,739$ 15,800$ Fund 145 Subtotal 5,148$ 16,070$ 15,760$ 15,739$ 15,800$ 146 - Senior Meals Program Personnel Services 113,929$ 110,884$ 125,327$ 127,206$ 151,176$ Materials & Services 70,428 70,638 116,360 82,360 82,360 Capital Assets - - - - - Allocations 3,370 - - - - Subtotal Meal Grant (5186)187,727$ 181,522$ 241,687$ 209,566$ 233,536$ Fund 146 Subtotal 187,727$ 181,522$ 241,687$ 209,566$ 233,536$ 149 - Used Oil Block Grant Personnel Services 2,797$ 523$ -$ -$ -$ Materials & Services 10,677 20,345 - - - Capital Assets - - - - - Allocations 2,550 - - - - Subtotal Integrated Waste Management (4180)16,024$ 20,868$ -$ -$ -$ Personnel Services -$ -$ -$ -$ -$ Materials & Services - - - - - Capital Assets - 16,273 - - - Allocations - - - - - Subtotal Utilities (7007)-$ 16,273$ -$ -$ -$ Fund 149 Subtotal 16,024$ 37,141$ -$ -$ -$ 150 - Inmate Welfare Personnel Services -$ -$ -$ -$ -$ Materials & Services - 6,750 6,750 6,750 3,000 Capital Assets - - - - - Allocations - - - - - Subtotal Jail (3115)-$ 6,750$ 6,750$ 6,750$ 3,000$ Personnel Services -$ -$ -$ -$ -$ Materials & Services - - - - - Capital Assets - - - - 10,500 Allocations - - - - - Subtotal Buildings (7001)-$ -$ -$ -$ 10,500$ Fund 150 Subtotal -$ 6,750$ 6,750$ 6,750$ 13,500$ SCHEDULE OF EXPENDITURES BY DIVISION 2015-16 2016-17 2016-17 2017-18 2018-19 ACTUAL ACTUAL ADOPTED ADOPTED PROPOSED EXPENSE EXPENSE BUDGET BUDGET BUDGET 153 - Public Safety Augmentation Personnel Services -$ -$ -$ 700,000$ 881,000$ Materials & Services - - - - - Capital Assets - - - - - Allocations - - - - - Subtotal Patrol (3120)-$ -$ -$ 700,000$ 881,000$ Transfer out 709,173$ 878,391$ 725,000$ -$ -$ Subtotal Transfer Out (9500)709,173$ 878,391$ 725,000$ -$ -$ Fund 153 Subtotal 709,173$ 878,391$ 725,000$ 700,000$ 881,000$ 155 - Community Oriented Policing Services Personnel Services 51,763$ 48,621$ -$ -$ -$ Materials & Services 106,918 87,598 - - - Capital Assets 48,331 28,457 - - - Allocations - - 6,670 - - Subtotal Police Administration (3110)207,012$ 164,676$ 6,670$ -$ -$ Fund 155 Subtotal 207,012$ 164,676$ 6,670$ -$ -$ 158 - Beverage Container Recycling Grant Personnel Services -$ -$ -$ -$ -$ Materials & Services 508 583 - - - Capital Assets - - - - - Allocations 3,520 - - - - Subtotal Integrated Waste Management (4180)4,028$ 583$ -$ -$ -$ Fund 158 Subtotal 4,028$ 583$ -$ -$ -$ 159 - Summer Meals Program Personnel Services 1,913$ 2,044$ 3,715$ 3,716$ 1,600$ Materials & Services 11,355 6,114 23,000 20,000 15,400 Capital Assets - - - - - Allocations 410 - - - - Subtotal Summer Lunch (5166)13,678$ 8,158$ 26,715$ 23,716$ 17,000$ Fund 159 Subtotal 13,678$ 8,158$ 26,715$ 23,716$ 17,000$ 160 - Capital Projects Personnel Services -$ 2,882$ -$ -$ -$ Materials & Services - - - - - Capital Assets - - 58,305 - - Allocations - - - - - Subtotal Buildings (7001)-$ 2,882$ 58,305$ -$ -$ Personnel Services -$ -$ -$ -$ -$ Materials & Services - - - - - Capital Assets 170,911 253,269 11,000 80,000 75,000 Allocations - - - - - Subtotal General (7003)170,911$ 253,269$ 11,000$ 80,000$ 75,000$ Personnel Services -$ -$ -$ -$ -$ Materials & Services - - - - - Capital Assets - 3,210 - - - Allocations - - - - - Subtotal Streets (7005)-$ 3,210$ -$ -$ -$ Personnel Services -$ -$ -$ -$ -$ Materials & Services - - - - - Capital Assets - 26,179 95,000 50,000 - Allocations - - - - - Subtotal Utilities (7007)-$ 26,179$ 95,000$ 50,000$ -$ SCHEDULE OF EXPENDITURES BY DIVISION 2015-16 2016-17 2016-17 2017-18 2018-19 ACTUAL ACTUAL ADOPTED ADOPTED PROPOSED EXPENSE EXPENSE BUDGET BUDGET BUDGET Personnel Services -$ -$ -$ -$ -$ Materials & Services - - - - - Capital Assets - 301,949 316,510 - - Allocations - - - - - Subtotal Vehicles (7008)-$ 301,949$ 316,510$ -$ -$ Transfer out -$ -$ -$ 518,821$ -$ Subtotal Transfer Out (9500)-$ -$ -$ 518,821$ -$ Fund 160 Subtotal 170,911$ 587,489$ 480,815$ 648,821$ 75,000$ 161 - Construction Tax Personnel Services -$ -$ -$ -$ -$ Materials & Services 9,455 - - - - Capital Assets - - - - - Allocations 410 - 1,864 - - Subtotal General Engineering (4130)9,865$ -$ 1,864$ -$ -$ Personnel Services -$ -$ -$ -$ -$ Materials & Services - - - - 20,000 Capital Assets - - - - - Allocations - - - - - Subtotal City Buildings (4144)-$ -$ -$ -$ 20,000$ Personnel Services 2,564$ 2,143$ -$ -$ -$ Materials & Services - - - - - Capital Assets 204,758 42,870 351,695 48,000 21,370 Allocations - - - - - Subtotal Buildings (7001)207,322$ 45,013$ 351,695$ 48,000$ 21,370$ Personnel Services -$ -$ -$ -$ -$ Materials & Services - - - - - Capital Assets 19,050 15,000 - - - Allocations - - - - - Subtotal Parks (7004)19,050$ 15,000$ -$ -$ -$ Fund 161 Subtotal 236,237$ 60,013$ 353,559$ 48,000$ 41,370$ 162 - Information Technology Personnel Services -$ -$ -$ -$ -$ Materials & Services - - - - - Capital Assets - 1,387 - - - Allocations - - - - - Subtotal Buildings (7001)-$ 1,387$ -$ -$ -$ Personnel Services -$ 3,075$ -$ -$ -$ Materials & Services - - - - - Capital Assets - 613,256 1,200,000 706,972 - Allocations - - - - - Subtotal General (7003)-$ 616,331$ 1,200,000$ 706,972$ -$ Fund 162 Subtotal -$ 617,718$ 1,200,000$ 706,972$ -$ 164 - Police Impact Fees Personnel Services -$ -$ -$ -$ -$ Materials & Services - - - - - Capital Assets - - - 32,340 - Allocations - - - - - Subtotal Vehicles (7008)-$ -$ -$ 32,340$ -$ Fund 164 Subtotal -$ -$ -$ 32,340$ -$ SCHEDULE OF EXPENDITURES BY DIVISION 2015-16 2016-17 2016-17 2017-18 2018-19 ACTUAL ACTUAL ADOPTED ADOPTED PROPOSED EXPENSE EXPENSE BUDGET BUDGET BUDGET 169 - Park Acquisition Personnel Services -$ -$ -$ -$ -$ Materials & Services - - - - - Capital Assets - 921,680 - - - Allocations - - - - - Subtotal Parks (7004)-$ 921,680$ -$ -$ -$ Transfer out -$ -$ -$ 921,680$ 921,680$ Subtotal Transfer Out (9500)-$ -$ -$ 921,680$ 921,680$ Fund 169 Subtotal -$ 921,680$ -$ 921,680$ 921,680$ 170 - Park Dedication Fees "A" Transfer out 21,957$ -$ -$ -$ Subtotal Transfer Out (9500)21,957$ -$ -$ -$ -$ Fund 170 Subtotal 21,957$ -$ -$ -$ -$ 172 - Park Dedication Fees "C" Personnel Services 3,243$ -$ -$ -$ -$ Materials & Services - - - - - Capital Assets 31,672 110,148 - - 75,000 Allocations - - - - - Subtotal Parks (7004)34,915$ 110,148$ -$ -$ 75,000$ Fund 172 Subtotal 34,915$ 110,148$ -$ -$ 75,000$ 173 - Park Dedication Fees "D" Personnel Services 2,577$ -$ -$ -$ -$ Materials & Services - - - - - Capital Assets 148,371 2,376,581 - - - Allocations - - - - - Subtotal Parks (7004)150,948$ 2,376,581$ -$ -$ -$ Transfer out 117,907$ -$ -$ -$ -$ Subtotal Transfer Out (9500)117,907$ -$ -$ -$ -$ Fund 173 Subtotal 268,855$ 2,376,581$ -$ -$ -$ 174 - Park Dedication Fees "E" Personnel Services 2,084$ 3,956$ -$ -$ -$ Materials & Services - - - - - Capital Assets 368,130 774,643 - - 30,000 Allocations - - - - - Subtotal Parks (7004)370,214$ 778,599$ -$ -$ 30,000$ Fund 174 Subtotal 370,214$ 778,599$ -$ -$ 30,000$ 175 - Park Dedication Fees "F" Personnel Services -$ 1,699$ -$ -$ -$ Materials & Services - - - - - Capital Assets 23,899 88,300 - - - Allocations - - - - Subtotal Buildings (7001)23,899$ 89,999$ -$ -$ -$ Personnel Services 1,999$ 6,186$ -$ -$ -$ Materials & Services - - - - - Capital Assets 113,239 148,040 - - 92,000 Allocations - - - - - Subtotal Parks (7004)115,238$ 154,226$ -$ -$ 92,000$ Fund 175 Subtotal 139,137$ 244,225$ -$ -$ 92,000$ SCHEDULE OF EXPENDITURES BY DIVISION 2015-16 2016-17 2016-17 2017-18 2018-19 ACTUAL ACTUAL ADOPTED ADOPTED PROPOSED EXPENSE EXPENSE BUDGET BUDGET BUDGET 176 - Park Dedication Fees "G" Transfer out 846$ -$ -$ -$ -$ Subtotal Transfer Out (9500)846$ -$ -$ -$ -$ Fund 176 Subtotal 846$ -$ -$ -$ -$ 177 - Park Dedication Fees "H" Transfer out 56$ -$ -$ -$ -$ Subtotal Transfer Out (9500)56$ -$ -$ -$ -$ Fund 177 Subtotal 56$ -$ -$ -$ -$ 181 - Maintenance District #1 Personnel Services -$ -$ -$ -$ -$ Materials & Services - 286 - - - Capital Assets - - - - - Allocations - - - - - Subtotal Information Technology (1340)-$ 286$ -$ -$ -$ Personnel Services 97,383$ 61,697$ 128,004$ 109,305$ 122,062$ Materials & Services 126,696 136,101 178,390 178,160 155,777 Capital Assets - - - - - Allocations 35,430 55,964 53,310 56,121 49,414 Subtotal District Maintenance (4145)259,509$ 253,762$ 359,704$ 343,586$ 327,253$ Personnel Services -$ -$ -$ -$ -$ Materials & Services 10,000 10,000 10,000 10,000 10,000 Capital Assets - - - - - Allocations - - - - - Subtotal National Pollutant Discharge Elimination System (4189)10,000$ 10,000$ 10,000$ 10,000$ 10,000$ Personnel Services -$ -$ -$ -$ -$ Materials & Services - - - - - Capital Assets - 28,870 75,000 - - Allocations - - - - - Subtotal General (7003)-$ 28,870$ 75,000$ -$ -$ Personnel Services -$ -$ -$ -$ -$ Materials & Services - - - - - Capital Assets 65,764 27,347 - 230,000 140,000 Allocations - - - - - Subtotal Parks (7004)65,764$ 27,347$ -$ 230,000$ 140,000$ Transfer out 2,594$ -$ -$ -$ -$ Subtotal Transfer Out (9500)2,594$ -$ -$ -$ -$ Fund 181 Subtotal 337,867$ 320,265$ 444,704$ 583,586$ 477,253$ 182 - Maintenance District #2 Personnel Services 61,529$ 48,367$ 91,360$ 107,543$ 72,845$ Materials & Services 26,967 19,014 39,770 39,770 33,171 Capital Assets - - - - - Allocations 11,190 17,949 15,682 20,501 24,743 Subtotal District Maintenance (4145)99,686$ 85,330$ 146,812$ 167,814$ 130,759$ Personnel Services -$ -$ -$ -$ -$ Materials & Services 5,000 4,287 5,000 5,000 2,000 Capital Assets - - - - - Allocations - - - - - Subtotal National Pollutant Discharge Elimination System (4189)5,000$ 4,287$ 5,000$ 5,000$ 2,000$ SCHEDULE OF EXPENDITURES BY DIVISION 2015-16 2016-17 2016-17 2017-18 2018-19 ACTUAL ACTUAL ADOPTED ADOPTED PROPOSED EXPENSE EXPENSE BUDGET BUDGET BUDGET Personnel Services -$ -$ -$ -$ -$ Materials & Services - - - - - Capital Assets - 9,865 15,000 - - Allocations - - - - - Subtotal General (7003)-$ 9,865$ 15,000$ -$ -$ Personnel Services -$ -$ -$ -$ -$ Materials & Services - - - - - Capital Assets 39,850 605 - 210,000 140,000 Allocations - - - - - Subtotal Parks (7004)39,850$ 605$ -$ 210,000$ 140,000$ Transfer out 10,200$ 9,000$ 9,000$ 9,000$ 9,000$ Subtotal Transfer Out (9500)10,200$ 9,000$ 9,000$ 9,000$ 9,000$ Fund 182 Subtotal 154,736$ 109,087$ 175,812$ 391,814$ 281,759$ 183 - Coastal Sage Scrub Community Facilities District Personnel Services 20,686$ 23,595$ 36,384$ 37,396$ 18,802$ Materials & Services 55,211 38,826 75,624 73,000 102,150 Capital Assets - - - - - Allocations 2,910 12,418 11,175 12,438 11,161 Subtotal District Maintenance (4145)78,807$ 74,839$ 123,183$ 122,834$ 132,113$ Personnel Services -$ -$ -$ -$ -$ Materials & Services 8,000 8,000 8,000 8,000 8,000 Capital Assets - - - - - Allocations - - - - - Subtotal National Pollutant Discharge Elimination System (4189)8,000$ 8,000$ 8,000$ 8,000$ 8,000$ Personnel Services -$ -$ -$ -$ -$ Materials & Services - - - - - Capital Assets - - 5,000 - - Allocations - - - - - Subtotal General (7003)-$ -$ 5,000$ -$ -$ Fund 183 Subtotal 86,807$ 82,839$ 136,183$ 130,834$ 140,113$ 184 - Maintenance District #4 Personnel Services -$ -$ -$ -$ -$ Materials & Services - 668 - - - Capital Assets - - - - - Allocations - - - - - Subtotal Information Technology (1340)-$ 668$ -$ -$ -$ Personnel Services 154,206$ 106,565$ 208,794$ 200,941$ 183,063$ Materials & Services 527,997 583,756 751,280 755,253 622,527 Capital Assets - - - - - Allocations 96,275 177,567 144,153 152,582 132,993 Subtotal District Maintenance (4145)778,478$ 867,888$ 1,104,227$ 1,108,776$ 938,583$ Personnel Services -$ -$ -$ -$ -$ Materials & Services - 75,000 75,000 75,000 75,000 Capital Assets - - - - - Allocations - - - - - Subtotal National Pollutant Discharge Elimination System (4189)-$ 75,000$ 75,000$ 75,000$ 75,000$ Personnel Services -$ -$ -$ -$ -$ Materials & Services - - - - - Capital Assets - 49,885 55,000 - - Allocations - - - - - Subtotal General (7003)-$ 49,885$ 55,000$ -$ -$ SCHEDULE OF EXPENDITURES BY DIVISION 2015-16 2016-17 2016-17 2017-18 2018-19 ACTUAL ACTUAL ADOPTED ADOPTED PROPOSED EXPENSE EXPENSE BUDGET BUDGET BUDGET Personnel Services -$ -$ -$ -$ -$ Materials & Services - - - - - Capital Assets 126,042 72,557 - 450,000 100,000 Allocations - - - - - Subtotal Parks (7004)126,042$ 72,557$ -$ 450,000$ 100,000$ Transfer out 3,580$ -$ -$ -$ -$ Subtotal Transfer Out (9500)3,580$ -$ -$ -$ -$ Fund 184 Subtotal 908,100$ 1,065,998$ 1,234,227$ 1,633,776$ 1,113,583$ 186 - Maintenance District #6 Personnel Services 47,642$ 52,146$ 74,231$ 90,060$ 45,299$ Materials & Services 64,567 75,177 103,100 105,420 90,721 Capital Assets - - - - - Allocations 14,540 21,960 15,768 19,592 19,767 Subtotal District Maintenance (4145)126,749$ 149,283$ 193,099$ 215,072$ 155,787$ Personnel Services -$ -$ -$ -$ -$ Materials & Services 5,000 5,000 5,000 5,000 5,000 Capital Assets - - - - - Allocations - - - - - Subtotal National Pollutant Discharge Elimination System (4189)5,000$ 5,000$ 5,000$ 5,000$ 5,000$ Personnel Services -$ -$ -$ -$ -$ Materials & Services - - - - - Capital Assets - 21,793 25,000 - - Allocations - - - - - Subtotal General (7003)-$ 21,793$ 25,000$ -$ -$ Personnel Services -$ -$ -$ -$ -$ Materials & Services - - - - - Capital Assets 8,100 41,900 - 50,000 50,000 Allocations - - - - - Subtotal Parks (7004)8,100$ 41,900$ -$ 50,000$ 50,000$ Transfer out 3,570$ -$ -$ -$ -$ Subtotal Transfer Out (9500)3,570$ -$ -$ -$ -$ Fund 186 Subtotal 143,419$ 217,976$ 223,099$ 270,072$ 210,787$ 187 - Maintenance District #7 Personnel Services 48,055$ 55,886$ 75,022$ 90,868$ 45,319$ Materials & Services 65,216 73,848 96,605 98,950 92,511 Capital Assets - - - - - Allocations 15,100 28,953 23,367 28,802 27,282 Subtotal District Maintenance (4145)128,371$ 158,687$ 194,994$ 218,620$ 165,112$ Personnel Services -$ -$ -$ -$ -$ Materials & Services 5,000 5,000 5,000 5,000 5,000 Capital Assets - - - - - Allocations - - - - - Subtotal National Pollutant Discharge Elimination System (4189)5,000$ 5,000$ 5,000$ 5,000$ 5,000$ Personnel Services -$ -$ -$ -$ -$ Materials & Services - - - - - Capital Assets - 11,700 30,000 - - Allocations - - - - - Subtotal General (7003)-$ 11,700$ 30,000$ -$ -$ SCHEDULE OF EXPENDITURES BY DIVISION 2015-16 2016-17 2016-17 2017-18 2018-19 ACTUAL ACTUAL ADOPTED ADOPTED PROPOSED EXPENSE EXPENSE BUDGET BUDGET BUDGET Personnel Services -$ -$ -$ -$ -$ Materials & Services - - - - - Capital Assets 46,995 - - 135,000 40,000 Allocations - - - - - Subtotal Parks (7004)46,995$ -$ -$ 135,000$ 40,000$ Transfer out 3,580$ -$ -$ -$ -$ Subtotal Transfer Out (9500)3,580$ -$ -$ -$ -$ Fund 187 Subtotal 183,946$ 175,387$ 229,994$ 358,620$ 210,112$ 188 - Citywide Maintenance District Personnel Services -$ -$ -$ -$ -$ Materials & Services - 18,683 21,665 17,560 - Capital Assets - - - - - Allocations - - - - - Subtotal Information Technology (1340)-$ 18,683$ 21,665$ 17,560$ -$ Personnel Services 18,312$ 21,426$ 21,888$ 30,955$ 33,826$ Materials & Services 2,291 4,768 4,755 7,933 8,533 Capital Assets - - - - - Allocations 2,590 94,963 68,643 78,111 78,111 Subtotal District Engineering (4133)23,193$ 121,157$ 95,286$ 116,999$ 120,470$ Personnel Services 76,990$ 34,621$ 36,412$ 44,340$ 75,185$ Materials & Services 251,012 180,745 267,610 350,670 309,610 Capital Assets - - - - - Allocations 37,810 17,435 11,614 14,940 5,879 Subtotal Landscape Maintenance (4141)365,812$ 232,801$ 315,636$ 409,950$ 390,674$ Personnel Services 28,497$ 13,741$ 30,352$ 31,258$ 33,440$ Materials & Services 979,208 935,479 977,000 1,092,910 1,023,564 Capital Assets - - - - - Allocations 125,497 90,901 61,583 52,550 24,970 Subtotal Street Lighting (4152)1,133,202$ 1,040,121$ 1,068,935$ 1,176,718$ 1,081,974$ Personnel Services -$ -$ -$ -$ -$ Materials & Services - - - - - Capital Assets - - 15,000 - - Allocations - - - - - Subtotal General (7003)-$ -$ 15,000$ -$ -$ Personnel Services -$ -$ -$ -$ -$ Materials & Services - - - - - Capital Assets - - - 50,000 - Allocations - - - - - Subtotal Parks (7004)-$ -$ -$ 50,000$ -$ Fund 188 Subtotal 1,522,207$ 1,412,762$ 1,516,522$ 1,771,227$ 1,593,118$ 189 - Sewer Maintenance Personnel Services -$ -$ -$ -$ -$ Materials & Services - 1,262 - - - Capital Assets - - - - - Allocations - - - - - Subtotal Information Technology (1340)-$ 1,262$ -$ -$ -$ Personnel Services 24,715$ 19,615$ 30,273$ 31,399$ 32,785$ Materials & Services - - - - - Capital Assets - - - - - Allocations - - - - - Subtotal Community Enhancement (3125)24,715$ 19,615$ 30,273$ 31,399$ 32,785$ SCHEDULE OF EXPENDITURES BY DIVISION 2015-16 2016-17 2016-17 2017-18 2018-19 ACTUAL ACTUAL ADOPTED ADOPTED PROPOSED EXPENSE EXPENSE BUDGET BUDGET BUDGET Personnel Services 295,417$ 294,392$ 324,330$ 356,772$ 383,553$ Materials & Services 51,284 19,471 65,430 29,608 30,508 Capital Assets - - - - - Allocations 50,465 149,175 137,802 150,258 145,173 Subtotal District Engineering (4133)397,166$ 463,038$ 527,562$ 536,638$ 559,234$ Personnel Services -$ -$ -$ -$ -$ Materials & Services - - - - - Capital Assets - - - - - Allocations 62,520 - - - - Subtotal Street Maintenance (4151)62,520$ -$ -$ -$ -$ Personnel Services 863,670$ 739,352$ 1,012,229$ 1,074,164$ 1,276,170$ Materials & Services 108,809 97,176 148,170 144,380 159,530 Capital Assets - - - - - Allocations 251,628 173,618 180,142 93,823 186,415 Subtotal Sewer Maintenance (4160)1,224,107$ 1,010,146$ 1,340,541$ 1,312,367$ 1,622,115$ Personnel Services -$ -$ -$ -$ -$ Materials & Services 16,328 - 20,000 20,000 15,000 Capital Assets - - - - - Allocations - - - - - Subtotal National Pollutant Discharge Elimination System (4189)16,328$ -$ 20,000$ 20,000$ 15,000$ Personnel Services -$ -$ -$ -$ -$ Materials & Services - - - - - Capital Assets - - 25,000 - - Allocations - - - - - Subtotal General (7003)-$ -$ 25,000$ -$ -$ Personnel Services -$ 1,579$ -$ -$ -$ Materials & Services - - - - - Capital Assets 3,895 337,577 400,000 1,640,000 1,065,000 Allocations - - - - - Subtotal Utilities (7007)3,895$ 339,156$ 400,000$ 1,640,000$ 1,065,000$ Personnel Services -$ -$ -$ -$ -$ Materials & Services - - - - - Capital Assets - 422,265 114,000 - - Allocations - - - - - Subtotal Vehicles (7008)-$ 422,265$ 114,000$ -$ -$ Transfer out 786,082$ -$ -$ -$ -$ Subtotal Transfer Out (9500)786,082$ -$ -$ -$ -$ Fund 189 Subtotal 2,514,813$ 2,255,482$ 2,457,376$ 3,540,404$ 3,294,134$ 190 - Auto Plaza Improvement District Personnel Services -$ -$ -$ -$ -$ Materials & Services 40,858 593,171 117,284 56,640 57,800 Capital Assets - - - - - Allocations 6,190 - - - - Subtotal Business Improvement District (2231)47,048$ 593,171$ 117,284$ 56,640$ 57,800$ Personnel Services -$ -$ -$ -$ -$ Materials & Services - 10,234 - 9,433 8,937 Capital Assets - - - - - Allocations - - - - - Subtotal Debt Service (9000)-$ 10,234$ -$ 9,433$ 8,937$ Fund 190 Subtotal 47,048$ 603,405$ 117,284$ 66,073$ 66,737$ SCHEDULE OF EXPENDITURES BY DIVISION 2015-16 2016-17 2016-17 2017-18 2018-19 ACTUAL ACTUAL ADOPTED ADOPTED PROPOSED EXPENSE EXPENSE BUDGET BUDGET BUDGET 205 - Charter PEG Personnel Services -$ -$ -$ -$ -$ Materials & Services - - - - - Capital Assets - 3,516 266,627 - 13,336 Allocations - - - - - Subtotal Buildings (7001)-$ 3,516$ 266,627$ -$ 13,336$ Fund 205 Subtotal -$ 3,516$ 266,627$ -$ 13,336$ 207 - Office of Traffic Safety Grants Personnel Services -$ 18,684$ -$ -$ 35,853$ Materials & Services - 2,181 - - - Capital Assets - - - - - Allocations - - - - - Subtotal Police (3110)-$ 20,865$ -$ -$ 35,853$ Fund 207 Subtotal -$ 20,865$ -$ -$ 35,853$ 212 - Art in Public Places Personnel Services 1,665$ -$ -$ -$ -$ Materials & Services - - - - - Capital Assets - - - - - Allocations - - - - - Subtotal Public Arts Commission (2102)1,665$ -$ -$ -$ -$ Personnel Services 10$ -$ -$ -$ -$ Materials & Services 7,030 - 8,000 8,000 - Capital Assets - - - - - Allocations - - - - - Subtotal Planning (2110)7,040$ -$ 8,000$ 8,000$ -$ Personnel Services -$ -$ -$ -$ -$ Materials & Services - - - - - Capital Assets 168,925 - - - - Allocations - - - - - Subtotal General (7003)168,925$ -$ -$ -$ -$ Fund 212 Subtotal 177,630$ -$ 8,000$ 8,000$ -$ 218 - Homeland Security Grant Personnel Services -$ -$ -$ -$ -$ Materials & Services - - - - - Capital Assets - 19,326 - - - Allocations - - - - - Subtotal Fire (3214)-$ 19,326$ -$ -$ -$ Fund 218 Subtotal -$ 19,326$ -$ -$ -$ 220 - WC Community Services Foundation Personnel Services -$ -$ -$ -$ -$ Materials & Services 1,923 80 - - - Capital Assets - - - - - Allocations - - - - - Subtotal Finance Administration (1310)1,923$ 80$ -$ -$ -$ Personnel Services -$ -$ -$ -$ -$ Materials & Services 5,509 2,872 - - - Capital Assets - - - - - Allocations - - - - - Subtotal Police Administration (3110)5,509$ 2,872$ -$ -$ -$ SCHEDULE OF EXPENDITURES BY DIVISION 2015-16 2016-17 2016-17 2017-18 2018-19 ACTUAL ACTUAL ADOPTED ADOPTED PROPOSED EXPENSE EXPENSE BUDGET BUDGET BUDGET Personnel Services -$ -$ -$ -$ -$ Materials & Services 107 1,357 - - - Capital Assets - - - - - Allocations - - - - - Subtotal Youth Council (5103)107$ 1,357$ -$ -$ -$ Personnel Services -$ -$ -$ -$ -$ Materials & Services 9,610 6,792 - - - Capital Assets - - - - - Allocations - - - - - Subtotal Community Services Administration (5110)9,610$ 6,792$ -$ -$ -$ Personnel Services -$ -$ -$ -$ -$ Materials & Services 67,560 63,589 50,000 - - Capital Assets - - - - - Allocations - - - - - Subtotal Special Events (5150)67,560$ 63,589$ 50,000$ -$ -$ Personnel Services -$ -$ -$ -$ -$ Materials & Services 2,525 - - - - Capital Assets - - - - - Allocations - - - - - Subtotal Shadow Oak Community Center (5170)2,525$ -$ -$ -$ -$ Personnel Services -$ -$ -$ -$ -$ Materials & Services 845 24,134 - - - Capital Assets - - - - - Allocations - - - - - Subtotal Senior Citizen Center (5180)845$ 24,134$ -$ -$ -$ Personnel Services -$ -$ -$ -$ -$ Materials & Services - - - - - Capital Assets 10,000 - - - - Allocations - - - - - Subtotal Parks (7004)10,000$ -$ -$ -$ -$ Transfer out 50,000$ 50,000$ 50,000$ -$ -$ Subtotal Transfer Out (9500)50,000$ 50,000$ 50,000$ -$ -$ Fund 220 Subtotal 148,079$ 148,824$ 100,000$ -$ -$ 221 - Police Private Grants Personnel Services -$ -$ -$ -$ -$ Materials & Services 3,355 4,007 - - - Capital Assets - - - - - Allocations - - - - - Subtotal Police Administration (3110)3,355$ 4,007$ -$ -$ -$ Fund 221 Subtotal 3,355$ 4,007$ -$ -$ -$ 224 - Measure R Personnel Services -$ -$ -$ -$ -$ Materials & Services - - - - - Capital Assets - - - - - Allocations 6,642 - - - - Subtotal Traffic Signal Maintenance (4150)6,642$ -$ -$ -$ -$ Personnel Services 45,460$ 46,335$ 58,415$ 63,519$ 68,255$ Materials & Services - 2,305 5,000 5,000 5,000 Capital Assets - - - - - Allocations 44,640 28,108 20,476 13,289 16,747 Subtotal Program Administration (5120)90,100$ 76,748$ 83,891$ 81,808$ 90,002$ SCHEDULE OF EXPENDITURES BY DIVISION 2015-16 2016-17 2016-17 2017-18 2018-19 ACTUAL ACTUAL ADOPTED ADOPTED PROPOSED EXPENSE EXPENSE BUDGET BUDGET BUDGET Personnel Services -$ -$ -$ -$ -$ Materials & Services 249,752 227,592 260,000 140,000 153,095 Capital Assets - - - - - Allocations - - - - - Subtotal Corridor Shuttle (Fixed Route) (5142)249,752$ 227,592$ 260,000$ 140,000$ 153,095$ Personnel Services -$ -$ -$ -$ -$ Materials & Services 250,000 145,000 145,000 - - Capital Assets - - - - - Allocations - - - - - Subtotal Dial-A-Ride (5143)250,000$ 145,000$ 145,000$ -$ -$ Personnel Services -$ -$ -$ -$ -$ Materials & Services - - - - 526,515 Capital Assets - - - - - Allocations - - - - - Subtotal Street Sweeping (4153)-$ -$ -$ -$ 526,515$ Personnel Services -$ -$ -$ -$ -$ Materials & Services - - - - - Capital Assets 5,471 - - - - Allocations - - - - - Subtotal General (7003)5,471$ -$ -$ -$ -$ Personnel Services 8,502$ 247$ -$ -$ -$ Materials & Services - - - - - Capital Assets 469,027 76,848 725,000 5,600,000 600,000 Allocations - - - - - Subtotal Streets (7005)477,529$ 77,095$ 725,000$ .. Personnel Services -$ -$ -$ -$ -$ Materials & Services - - - - - Capital Assets - 69,921 110,000 215,000 255,000 Allocations - - - - Subtotal Traffic (7006)-$ 69,921$ 110,000$ 215,000$ 255,000$ Fund 224 Subtotal 1,079,494$ 596,356$ 1,323,891$ 6,036,808$ 1,624,612$ 231 - Advanced Traffic Mgmt System Personnel Services -$ -$ -$ -$ -$ Materials & Services - - - - - Capital Assets 10,436 10,753 - - - Allocations - - - - - Subtotal Traffic (7006)10,436$ 10,753$ -$ -$ -$ Fund 231 Subtotal 10,436$ 10,753$ -$ -$ -$ 233 - Taskforce For Regional Autotheft Prevention Grant Personnel Services -$ -$ -$ 353,978$ 381,896$ Materials & Services - - - - - Capital Assets - - - - - Allocations - - - - - Subtotal Investigations (3130)-$ -$ -$ 353,978$ 381,896$ Fund 233 Subtotal -$ -$ -$ 353,978$ 381,896$ 235 - Measure M Personnel Services -$ -$ -$ -$ 40,974$ Materials & Services - - - - - Capital Assets - - - - - Allocations - - - - - Subtotal Program Administration (5120)-$ -$ -$ -$ 40,974$ SCHEDULE OF EXPENDITURES BY DIVISION 2015-16 2016-17 2016-17 2017-18 2018-19 ACTUAL ACTUAL ADOPTED ADOPTED PROPOSED EXPENSE EXPENSE BUDGET BUDGET BUDGET Personnel Services -$ -$ -$ -$ -$ Materials & Services - - - - - Capital Assets - - - 1,000,000 1,200,000 Allocations - - - - - Subtotal Streets (7005)-$ -$ -$ 1,000,000$ 1,200,000$ Personnel Services -$ -$ -$ -$ -$ Materials & Services - - - - - Capital Assets - - - - 500,000 Allocations - - - - - Subtotal Traffic (7006)-$ -$ -$ -$ 500,000$ Fund 235 Subtotal -$ -$ -$ 1,000,000$ 1,740,974$ 236 - Measure A Personnel Services -$ -$ -$ -$ 70,000$ Materials & Services - - - - - Capital Assets - - - - 330,000 Allocations - - - - - Subtotal Program Administration (5120)-$ -$ -$ -$ 400,000$ Fund 236 Subtotal -$ -$ -$ -$ 400,000$ 300 - Debt Services - City Personnel Services -$ -$ -$ -$ -$ Materials & Services 3,526,743 9,497,595 9,528,814 4,287,560 4,447,662 Capital Assets - - - - - Allocations - - - - - Subtotal Debt Service (9000)3,526,743$ 9,497,595$ 9,528,814$ 4,287,560$ 4,447,662$ Transfer out -$ 2,121,680$ 1,200,000$ -$ 1,903,794$ Subtotal Transfer Out (9500)-$ 2,121,680$ 1,200,000$ -$ 1,903,794$ Fund 300 Subtotal 3,526,743$ 11,619,275$ 10,728,814$ 4,287,560$ 6,351,456$ 361 - General and Auto Liability Personnel Services -$ -$ -$ -$ -$ Materials & Services 1,831,892 2,501,852 1,667,439 1,596,646 2,105,864 Capital Assets - - - - - Allocations - - - - - Subtotal Self Insurance (1520)1,831,892$ 2,501,852$ 1,667,439$ 1,596,646$ 2,105,864$ Transfer out 194,570$ -$ -$ -$ -$ Subtotal Transfer Out (9500)194,570$ -$ -$ -$ -$ Fund 361 Subtotal 2,026,462$ 2,501,852$ 1,667,439$ 1,596,646$ 2,105,864$ 363 - Workers' Compensation Personnel Services 174,916$ (10,695)$ -$ -$ -$ Materials & Services 224 1,595,704 1,306,327 1,653,613 1,992,855 Capital Assets - - - - - Allocations 5,065 - - - - Subtotal Risk Management (1510)180,205$ 1,585,009$ 1,306,327$ 1,653,613$ 1,992,855$ Personnel Services 4,122$ -$ -$ -$ -$ Materials & Services 1,186,388 79,256 - - - Capital Assets - - - - - Allocations - - - - - Subtotal Self Insurance (1520)1,190,510$ 79,256$ -$ -$ -$ Fund 363 Subtotal 1,370,715$ 1,664,265$ 1,306,327$ 1,653,613$ 1,992,855$ SCHEDULE OF EXPENDITURES BY DIVISION 2015-16 2016-17 2016-17 2017-18 2018-19 ACTUAL ACTUAL ADOPTED ADOPTED PROPOSED EXPENSE EXPENSE BUDGET BUDGET BUDGET 365 - Fleet Management Personnel Services -$ -$ -$ -$ -$ Materials & Services - 3,141 - 1,770 2,000 Capital Assets - - - - - Allocations - - - - - Subtotal Information Technology (1340)-$ 3,141$ -$ 1,770$ 2,000$ Personnel Services 425,956$ 523,948$ 603,910$ 133,915$ 112,185$ Materials & Services 1,047,455 1,001,438 978,700 1,145,940 1,309,200 Capital Assets - - - - - Allocations 26,726 6,329 - - - Subtotal Fleet Maintenance (4170)1,500,137$ 1,531,715$ 1,582,610$ 1,279,855$ 1,421,385$ Fund 365 Subtotal 1,500,137$ 1,534,856$ 1,582,610$ 1,281,625$ 1,423,385$ 367 - Vehicle Replacement Personnel Services -$ -$ -$ -$ -$ Materials & Services 4,496 18,949 - - - Capital Assets - - - - - Allocations - - - - - Subtotal Fleet Maintenance (4170)4,496$ 18,949$ -$ -$ -$ Personnel Services -$ -$ -$ -$ -$ Materials & Services - - - - - Capital Assets - - - 100,000 - Allocations - - - - - Subtotal Vehicles (7008)-$ -$ -$ 100,000$ -$ Transfer out -$ -$ -$ -$ 140,000$ Subtotal Transfer Out (9500)-$ -$ -$ -$ 140,000$ Fund 367 Subtotal 4,496$ 18,949$ -$ 100,000$ 140,000$ 368 - Retirement Health Savings Plan Personnel Services 109,392$ 100,400$ 120,000$ 90,400$ 101,500$ Materials & Services - - - - - Capital Assets - - - - - Allocations - - - - - Subtotal Central Services (1350)109,392$ 100,400$ 120,000$ 90,400$ 101,500$ Fund 368 Subtotal 109,392$ 100,400$ 120,000$ 90,400$ 101,500$ 375 - Police Enterprise Personnel Services 1,253,563$ 1,319,556$ 1,280,689$ 1,371,618$ 1,495,445$ Materials & Services 208,629 94,595 201,100 124,775 206,200 Capital Assets 14,920 - 15,000 - - Allocations 161,460 160,915 85,507 102,258 100,112 Subtotal West Covina Service Group (3119)1,638,572$ 1,575,066$ 1,582,296$ 1,598,651$ 1,801,757$ Transfer out 101,775$ -$ -$ -$ -$ Subtotal Transfer Out (9500)101,775$ -$ -$ -$ -$ Fund 375 Subtotal 1,740,347$ 1,575,066$ 1,582,296$ 1,598,651$ 1,801,757$ 810 - Redevelopment Obligation Retirement Personnel Services 116,876$ 117,658$ 130,974$ -$ 316,654$ Materials & Services 1,962,851 1,021,409 1,223,316 1,076,546 1,375,876 Capital Assets - - - - - Allocations - - - - - Subtotal Redevelopment Administration (2210)2,079,727$ 1,139,067$ 1,354,290$ 1,076,546$ 1,692,530$ SCHEDULE OF EXPENDITURES BY DIVISION 2015-16 2016-17 2016-17 2017-18 2018-19 ACTUAL ACTUAL ADOPTED ADOPTED PROPOSED EXPENSE EXPENSE BUDGET BUDGET BUDGET Personnel Services 4,666$ 30,093$ -$ -$ -$ Materials & Services - - - - - Capital Assets - - - - - Allocations - - - - - Subtotal ROPS (7010)4,666$ 30,093$ -$ -$ -$ Personnel Services -$ -$ -$ -$ -$ Materials & Services 2,846,839 10,474,444 6,280,508 6,507,159 8,148,516 Capital Assets - - - - - Allocations - - - - - Subtotal Debt Service (9000)2,846,839$ 10,474,444$ 6,280,508$ 6,507,159$ 8,148,516$ Transfer out 1,563,165$ 1,479,759$ 1,470,666$ 1,267,662$ 1,293,194$ Subtotal Transfer Out (9500)1,563,165$ 1,479,759$ 1,470,666$ 1,267,662$ 1,293,194$ Fund 810 Subtotal 6,494,397$ 13,123,363$ 9,105,464$ 8,851,367$ 11,134,240$ 815 - Successor Agency Administration Personnel Services 286,802$ 58,764$ 91,281$ -$ -$ Materials & Services 69,537 84,950 58,800 86,000 83,000 Capital Assets - - - - - Allocations 6,021 106,286 99,919 - 932 Subtotal Redevelopment Administration (2210)362,360$ 250,000$ 250,000$ 86,000$ 83,932$ Transfer out -$ -$ -$ 209,889$ 130,392$ Subtotal Transfer Out (9500)-$ -$ -$ 209,889$ 130,392$ Fund 815 Subtotal 362,360$ 250,000$ 250,000$ 295,889$ 214,324$ 820 - West Covina Housing Authority Personnel Services 318,770$ 144,383$ 339,208$ 310,525$ 376,245$ Materials & Services 44,448 56,855 46,295 79,490 72,410 Capital Assets - - - - - Allocations 8,974 14,696 34,706 17,919 17,664 Subtotal Redevelopment Administration (2210)372,192$ 215,934$ 420,209$ 407,934$ 466,319$ Personnel Services -$ -$ -$ -$ -$ Materials & Services 5,625 90,788 206,780 107,230 7,230 Capital Assets - - - - - Allocations - - - - - Subtotal Housing Preservation Program (2240)5,625$ 90,788$ 206,780$ 107,230$ 7,230$ Personnel Services -$ -$ -$ -$ -$ Materials & Services 3,802 2,740 4,030 4,130 4,130 Capital Assets - - - - - Allocations - - - - - Subtotal First Time Homebuyer Program (2241)3,802$ 2,740$ 4,030$ 4,130$ 4,130$ Personnel Services -$ -$ -$ -$ -$ Materials & Services 10,000 98,678 100,000 - 50,000 Capital Assets - - - - - Allocations - - - - - Subtotal Rapid Rehousing/Homeless Program (2255)10,000$ 98,678$ 100,000$ -$ 50,000$ Personnel Services -$ -$ -$ 150,000$ -$ Materials & Services - - - - - Capital Assets - - - - - Allocations - - - - - Subtotal Patrol (3120)-$ -$ -$ 150,000$ -$ Fund 820 Subtotal 391,619$ 408,140$ 731,019$ 669,294$ 527,679$ SCHEDULE OF EXPENDITURES BY DIVISION 2015-16 2016-17 2016-17 2017-18 2018-19 ACTUAL ACTUAL ADOPTED ADOPTED PROPOSED EXPENSE EXPENSE BUDGET BUDGET BUDGET 853 - Community Facilities District Debt Service Personnel Services -$ -$ -$ -$ -$ Materials & Services - 25,000 - - - Capital Assets - - - - - Allocations - - - - - Subtotal Redevelopment Administration (2210)-$ 25,000$ -$ -$ -$ Personnel Services -$ -$ -$ -$ -$ Materials & Services 6,493,480 7,184,136 5,307,900 5,322,400 5,419,900 Capital Assets - - - - - Allocations - - - - - Subtotal Debt Service (9000)6,493,480$ 7,184,136$ 5,307,900$ 5,322,400$ 5,419,900$ Fund 853 Subtotal 6,493,480$ 7,209,136$ 5,307,900$ 5,322,400$ 5,419,900$ GRAND TOTAL 112,434,333$ 132,191,789$ 114,843,618$ 116,150,191$ 119,510,792$ Page Intentionally Left Blank SUMMARY OF OPERATING TRANSFERS Fund No.Fund Name Transfers Out Transfers In 110 General Fund 1,419,050 300 Debt Service - City 1,419,050 Transfer for debt service. 110 General Fund 578,918 300 Debt Service - City 578,918 Transfer for LA County Auditor Controller Payment. 169 Park Acquisition 921,680 300 Debt Service - City 921,680 Transfer for repayment of advance for the purchase of Cameron Park. 182 Maintenance District #2 9,000 184 Maintenance District #4 9,000 Transfer for shared services. 300 Debt Service - City 1,903,794 110 General Fund 1,903,794 Transfer for sale of Sunset Field and pending Redevelopment reconciliation. 367 Vehicle Replacement Fund 140,000 110 General Fund 140,000 Transfer to cover projected deficit. 810 Redevelopment Obligation Retirement Fund 1,293,194 300 Debt Service - City 1,293,194 Transfer for Debt Service - Big League Dream Bonds. 815 Successor Agency Administration 130,392 110 General Fund 130,392 Transfer for administrative costs related to Successor Agency. Total 6,396,028$ 6,396,028$ Page Intentionally Left Blank City of West Covina FY 2018-19 Proposed Capital Improvement Program Budget Page Intentionally Left Blank CAPITAL IMPROVEMENT PROGRAM PROJECT SUMMARY 2018-2019 2019-2020 2020-2021 2021-2022 2022-2023 $355,206 $2,097,200 $643,500 $539,500 $14,000,000 $17,635,406 231,902 1,250,000 - - - $1,481,902 - 2,545,368 1,900,000 135,000 - $4,580,368 75,000 120,000 120,000 110,000 - $425,000 1,422,000 1,555,000 675,000 675,000 650,000 $4,977,000 3,095,000 8,537,148 7,542,148 4,042,148 4,042,148 $27,258,592 755,000 1,330,000 700,000 600,000 680,000 $4,065,000 850,000 1,942,600 292,600 727,600 152,600 $3,965,400 - 914,823 358,414 358,414 358,414 $1,990,065 115,000 530,000 $50,000 50,000 50,000 $795,000 $6,899,108 $20,822,139 $12,281,662 $7,237,662 $19,933,162 $67,173,733 Fund No.Total 122 800,000 128 70,000 131 541,902 140 500,000 143 250,000 150 10,500 160 75,000 161 21,370 172 75,000 174 30,000 175 92,000 181 140,000 182 140,000 184 100,000 186 50,000 187 40,000 189 1,065,000 205 13,336 224 855,000 235 1,700,000 236 330,000 $6,899,108 Park Dedication Fees (E) (PDF "E") Park Dedication Fees (F) (PDF "F") Maintenance District 1 (MD1) Maintenance District 2 (MD2) Maintenance District 4 (MD4) GRAND TOTAL Measure R Measure M Measure A Maintenance District 6 (MD6) Maintenance District 7 (MD7) Sewer (SF) Charter PEG Funds (PEG) Surface Transportation Program-Local (STPL) Construction Tax (CT) Park Dedication Fees (C) (PDF "C") PARKS STREETS TRAFFIC SIGNALS UTILITIES Fiscal Year 2018-2019 Totals by Funding Source Inmate Welfare Capital Projects (CP) GENERAL STUDIES Park Bond Grants (PBG) Five-Year Total BUILDINGS NPDES TOTALS Type of Improvement Five-Year Funding Schedule CONSERVATION VEHICLES Fund Title Proposition "C" (Prop "C") Transportation Development Act (TDA) Community Development Grant Program (CDBG) FY 2018-2019 PROJECT SUMMARY BY FUND NO FUND NO.FUND PROJECT AMOUNT 18002 122 Prop C Cortez Senior Center Parking Lot 75,000 S-4 122 Prop C Bus Stop Enhancement Program - Annual Program 25,000 18005 122 Prop C Major Street Rehabilitation - Azusa Avenue (I-10 to N. City Limits)700,000 TOTAL PROPOSITION C - 122 800,000 S-2 128 TDA Annual Concrete/Sidewalk/Stamped Concrete/Curb & Gutter Replacement Program 70,000 TOTAL TRANSPORTATION DEVELOPMENT ACT - 128 70,000 18004 131 CDBG Cortez Senior Center - Main Facility & North Wing - Replace carpet & vinyl flooring, & paint interior & exterior 70,000 B-14 131 CDBG Restroom Renovation at Senior Center 200,000 B-29 131 CDBG Senior Center Marquee Replacement 40,000 C-1 131 CDBG Senior Center Roof Replacement 231,902 TOTAL COMMUNITY DEVELOPMENT GRANT PROGRAM - 131 541,902 S-10 140 STPL Major Street Rehabilitation - Annual Program (Azusa Avenue - South of S. Garvey)500,000 TOTAL SURFACE TRANSPORTATION PROGRAM-LOCAL - 140 500,000 P-6 143 PBG Cortez Park Parking Lot - Citrus Entrance 250,000 TOTAL PARK BOND GRANTS - 143 250,000 B-28 150 Inmate Welfare Repair Jail Doors & Paint Jail 10,500 TOTAL INMATE WELFARE - 150 10,500 SD-2 160 Capital Projects Historic Resources Study Update 75,000 TOTAL CAPITAL PROJECTS - 160 75,000 B-28 161 Const Tax Repair Jail Doors & Paint Jail 21,370 TOTAL CONSTRUCTION TAX - 161 21,370 P-36 172 PDF "C"Orangewood Park/Soccer Complex - Security Fence & Gate 75,000 TOTAL PARK DEDICATION FEES "C" - 172 75,000 P-5 174 PDF "E"Cortez Park Restroom Improvements 30,000 TOTAL PARK DEDICATION FEES "E" - 174 30,000 16023 175 PDF "F"Shadow Oak Restroom, Lower Parking Lot & National Pollutant Discharge Elimination System (NPDES) Improvements 92,000 TOTAL PARK DEDICATION FEES "F" - 175 92,000 P-8 181 MD1 Tree Trimming 40,000 P-10 181 MD1 Landscape/Lighting/Concrete Improvements 100,000 TOTAL MAINTENANCE DISTRICT 1 - 181 140,000 P-12 182 MD2 Tree Trimming 40,000 P-14 182 MD2 Landscape Improvements 100,000 TOTAL MAINTENANCE DISTRICT 2 - 182 140,000 P-20 184 MD4 Landscape/Lighting/Concrete Improvements 100,000 TOTAL MAINTENANCE DISTRICT 4 - 184 100,000 P-23 186 MD6 Landscape Improvements 50,000 TOTAL MAINTENANCE DISTRICT 6 - 186 50,000 P-27 187 MD7 Landscape Improvements 40,000 TOTAL MAINTENANCE DISTRICT 7 - 187 40,000 17022 189 Sewer Upgrades for 2700 Azusa Sewer Lift Station 800,000 16023 189 Sewer Shadow Oak Restroom, Lower Parking Lot & National Pollutant Discharge Elimination System (NPDES) Improvements 100,000 N-2 189 Sewer Catch Basin Trash Capture Device Installation Program 40,000 N-4 189 Sewer Storm Drain Repair at Cherrywood St & Walnut Creek Pkwy 75,000 U-8 189 Sewer Replacement/Repair of Pump Station Facilities at Freeway Undercrossings 50,000 TOTAL SEWER FUND - 189 1,065,000 17027 205 PEG Council Chambers Technology Upgrades 13,336 TOTAL CHARTER PEG FUNDS - 205 13,336 FY 2018-2019 PROJECT SUMMARY BY FUND NO FUND NO.FUND PROJECT AMOUNT S-3 224 Measure R Median Drought Landscaping - Annual Program 200,000 S-10 224 Measure R Major Street Rehabilitation - Annual Program (Azusa Avenue - South of S. Garvey)100,000 T-5 224 Measure R Battery Replacement for Traffic Signal Battery Back-Up Systems 30,000 T-6 224 Measure R Flashing Beacons 150,000 T-16 224 Measure R Traffic Calming Improvements - Vine Avenue - Design 75,000 S-13 224 Measure R Citywide Schools Crosswalk Improvements 300,000 TOTAL MEASURE R - 224 855,000 S-5 235 Measure M Bicycle and Pedestrian Improvements 200,000 S-12 235 Measure M Sidewalk Improvements at Merced Elementary School 200,000 T-3 235 Measure M Traffic Signal at Cameron/Citrus Avenues 250,000 T-17 235 Measure M Traffic Signal at Cameron Ave/Barranca Street 250,000 S-9 235 Measure M Residential Street Rehabilitation - Annual Program 800,000 TOTAL MEASURE M - 235 1,700,000 16023 236 Measure A Shadow Oak Restroom, Lower Parking Lot & National Pollutant Discharge Elimination System (NPDES) Improvements 330,000 TOTAL MEASURE A - 236 330,000 GRAND TOTAL $6,899,108 2018-2023 CAPITAL IMPROVEMENT PROGRAM PROJECTS - BUILDING Project Cost of Funding No.Item Sources 2018-2019 2019-2020 2020-2021 2021-2022 2022-2023 B-1 ADA Access - Public Facilities 400,000 CDBG 100,000 100,000 100,000 100,000 B-2 Police - Forensic Lab upgrade Part 1 211,200 CP 211,200 B-3 Police - Forensic Lab upgrade Part 2 93,500 CP 93,500 B-4 Police - Forensic Lab upgrade Part 3 39,500 CP 39,500 B-5 Fire Station 3 - Construction & Relocation 3,500,000 CDBG 3,500,000 B-6 Fire Station 1 & Headquarters Replacement 10,400,000 Unfunded 10,400,000 B-7 Fire Station 1 - Replace Emergency Generator 30,000 CT 30,000 B-8 Fire Station 1 - Gate & Fence Installation 18,000 CT 18,000 B-9 Shadow Oak Community Center Reroofing 130,000 PDF G 130,000 B-10 City Hall - Acoustical Ceiling Tiles Seismic Retrofit 250,000 CT 250,000 B-11 City Hall - Repainting Exterior 400,000 CP 400,000 B-12 Palm View Center - Roll-up Doors & Windows 25,000 PDF B 25,000 18004 Cortez Senior Center - Main Facility & North Wing - Replace carpet & vinyl flooring, & paint interior & exterior 70,000 CDBG 70,000 B-13 Cortez Senior Center - Update heating serving line in kitchen 30,000 PDF E 30,000 B-14 Restroom Renovation at Senior Center 200,000 CDBG 200,000 B-15 City Hall Parking Lot Resurfacing 300,000 Unfunded 300,000 B-16 Fire Station 5 Replace Emergency Generator 40,000 CP 40,000 B-17 New Permit Center 450,000 CP 450,000 B-18 Fire Stations Floor Improvements 28,000 CT 28,000 B-23 Replace Emergency Generator City Hall 85,000 CT 85,000 B-24 City Hall Elevator Improvements 200,000 CT 200,000 CP 25,000 CT 200,000 IT 25,000 B-26 City Council Chamber Seating Replacement 200,000 CP 200,000 B-27 City Yard Parking Lot Improvements 200,000 Unfunded 200,000 Inmate Welfare 10,500 CT 21,370 B-29 Senior Center Marquee Replacement 40,000 CDBG 40,000 17027 Council Chambers Technology Upgrades 13,336 PEG 13,336 - TOTAL BUILDING PROJECTS $17,635,406 $355,206 $2,097,200 $643,500 $539,500 $14,000,000 Five-Year Funding Schedule Description of Item 250,000 Door Access - Phase IIB-25 B-28 Repair Jail Doors & Paint Jail 31,870 2018-2023 CAPITAL IMPROVEMENT PROGRAM PROJECTS - ENERGY EFFICIENCY / CONSERVATION Project Cost of Funding No.Item Sources 2018-2019 2019-2020 2020-2021 2021-2022 2022-2023 Energy Efficiency for City Buildings CP 1,250,000 City Yard Roof Repair CP City Hall Roof Replacement CP Fire Station No. 2 - Roof Repair CP Senior Center Roof Replacement CDBG 231,902 TOTAL ENERGY EFFICIENCY PROJECTS $1,481,902 $231,902 $1,250,000 $0 $0 $0 Description of Item Five-Year Funding Schedule 1,481,902 C-1 2018-2023 CAPITAL IMPROVEMENT PROGRAM PROJECTS - GENERAL Project Cost of Funding No. Item Sources 2018-2019 2019-2020 2020-2021 2021-2022 2022-2023 G-1 Replace 2 Fire Dept. ZOLL Series E Monitor/Defibrillators 90,000 CP 90,000 G-2 City Yard Block Wall 1,000,000 CP 1,000,000 G-3 IT Upgrades 2,828,028 IT 1,793,028 900,000 135,000 GT 28,000 Sewer 27,000 G-5 Fire Dept - Replace Mobile Data Computers 86,850 Grant 86,850 G-6 Replace Fire Department Turnout Gear (coats & pants) 167,996 Grant 167,996 G-7 Replace Fire Station Alerting System 252,494 Grant 252,494 G-8 BKK Radio Tower Improvements 100,000 CT 100,000 TOTAL GENERAL PROJECTS $4,580,368 $0 $2,545,368 $1,900,000 $135,000 $0 55,000 Fleet Vehicle Safety Equipment UpgradeG-4 Five-Year Funding Schedule Description of Item 2018-2023 CAPITAL IMPROVEMENT PROGRAM PROJECTS - STUDIES Project Cost of Funding No. Item Sources 2018-2019 2019-2020 2020-2021 2021-2022 2022-2023 SD-1 Comprehensive Zoning & Subdivision Code Revision 350,000 CP 120,000 120,000 110,000 SD-2 Historic Resources Study Update 75,000 CP 75,000 TOTAL STUDIES PROJECTS $425,000 $75,000 $120,000 $120,000 $110,000 $0 Description of Item Five-Year Funding Schedule 2018-2023 CAPITAL IMPROVEMENT PROGRAM PROJECTS - PARKS 2018-2019 2019-2020 2020-2021 2021-2022 2022-2023 GENERAL PARK IMPROVEMENTS P-2 Resurfacing of Tennis Courts at Del Norte 20,000 PDF A 20,000 P-3 City Parks Restroom Improvements & Upgrades 875,000 PDF 225,000 225,000 225,000 200,000 P-37 Resurfacing of Basketball Courts at Gingrich 20,000 PDF G 20,000 CAMERON PARK P-4 Cameron Park Community Center Water Proofing 265,000 PDF D 265,000 CORTEZ PARK 18002 Cortez Senior Center Parking Lot 75,000 Prop C 75,000 P-6 Cortez Park Parking Lot - Citrus Entrance 250,000 PBG 250,000 P-5 Cortez Park Restroom Improvements 30,000 PDF E 30,000 MAINTENANCE DISTRICT 1 P-8 Tree Trimming 40,000 MD1 40,000 P-10 Landscape/Lighting/Concrete Improvements 700,000 MD1 100,000 150,000 150,000 150,000 150,000 MAINTENANCE DISTRICT 2 P-12 Tree Trimming 40,000 MD2 40,000 P-14 Landscape Improvements 500,000 MD2 100,000 100,000 100,000 100,000 100,000 MAINTENANCE DISTRICT 4 P-20 Landscape/Lighting/Concrete Improvements 500,000 MD4 100,000 100,000 100,000 100,000 100,000 MAINTENANCE DISTRICT 6 P-23 Landscape Improvements 250,000 MD6 50,000 50,000 50,000 50,000 50,000 MAINTENANCE DISTRICT 7 P-27 Landscape Improvements 240,000 MD7 40,000 50,000 50,000 50,000 50,000 SHADOW OAK PARK P-30 Shadow Oak Kitchen Remodel, cabinets, counter tops and appliances 25,000 PDF G 25,000 P-31 Shadow Oak Beautification 30,000 PDF G 30,000 P-32 Shadow Oak Tot Lot Replacement 225,000 Measure A 225,000 P-33 Shadow Oak Slurry Seal Upper and Middle Parking Lots 120,000 PDF G 120,000 Five-Year Funding ScheduleCost of ItemProject No.Description of Item Funding Sources 2018-2023 CAPITAL IMPROVEMENT PROGRAM PROJECTS - PARKS 2018-2019 2019-2020 2020-2021 2021-2022 2022-2023 Five-Year Funding ScheduleCost of ItemProject No.Description of Item Funding Sources P-34 Shadow Oak Marquee 75,000 PDF G 75,000 P-35 Shadow Oak Park Stairwell and Slope 100,000 PDF G 100,000 PDF F 92,000 SF 100,000 Measure A 330,000 ORANGEWOOD PARK P-36 Orangewood Park/Soccer Complex - Security Fence & Gate 75,000 PDF C 75,000 TOTALS $4,977,000 $1,422,000 $1,555,000 $675,000 $675,000 $650,000 522,000 16023 Shadow Oak Restroom, Lower Parking Lot & NPDES Improvements 2018-2023 CAPITAL IMPROVEMENT PROGRAM PROJECTS - STREETS Project Cost of Funding No.Item Sources 2018-2019 2019-2020 2020-2021 2021-2022 2022-2023 S-1 Pavement Management Plan Update 70,000 Prop C 70,000 Measure R 180,000 180,000 180,000 180,000 TDA 70,000 70,000 70,000 70,000 70,000 S-3 Median Drought Landscaping - Annual Program 1,000,000 Measure R 200,000 200,000 200,000 200,000 200,000 16047 Glendora Avenue Ramblas 7,000,000 Measure R 3,500,000 3,500,000 S-4 Bus Stop Enhancement Program - Annual Program 125,000 Prop C, Grant 25,000 25,000 25,000 25,000 25,000 S-5 Bicycle and Pedestrian Improvements 1,000,000 Measure M 200,000 200,000 200,000 200,000 200,000 S-6 Curb Access Ramp Transition Plan 100,000 CDBG 100,000 S-7 Galster Way Slope Stabilization 325,000 Measure R 325,000 S-8 Street Lights LED's Conversion Program 300,000 Measure R 300,000 CP 567,148 567,148 567,148 567,148 SB1 1,500,000 1,500,000 1,500,000 1,500,000 Measure M 800,000 STPL 500,000 500,000 500,000 500,000 500,000 Measure R 100,000 500,000 500,000 500,000 500,000 S-11 Implementation of Green Streets Improvements 1,400,000 Measure R 500,000 300,000 300,000 300,000 S-12 Sidewalks Improvements at Merced Elementary School 200,000 Measure M 200,000 18005 Major Street Rehabilitation - Azusa Avenue 700,000 Prop C 700,000 S-13 Citywide Schools Crosswalk Improvements 300,000 Measure R 300,000 TOTALS $27,258,592 $3,095,000 $8,537,148 $7,542,148 $4,042,148 $4,042,148 Major Street Rehabilitation - Annual Program S-10 4,600,000 Five-Year Funding Schedule Description of Item Annual Concrete/Sidewalk/Stamped Concrete/Curb & Gutter Replacement ProgramS-2 1,070,000 S-9 Residential Street Rehabilitation - Annual Program 9,068,592 2018-2023 CAPITAL IMPROVEMENT PROGRAM PROJECTS - TRAFFIC SIGNALS Project Cost of Funding No.Item Sources 2018-2019 2019-2020 2020-2021 2021-2022 2022-2023 Measure R 25,000 Grant 165,000 Measure R 25,000 Grant 165,000 T-3 Traffic Signal at Cameron/Citrus Avenues 250,000 Measure M 250,000 T-4 Traffic Signal Modifications at Cameron/Lark Ellen Avenues 150,000 Measure R 150,000 T-5 Battery Replacement for Traffic Signal Battery Back-Up Systems 30,000 Measure R 30,000 T-6 Flashing Beacons 150,000 Measure R 150,000 T-7 GPS Emergency Pre-emption System 800,000 Measure R 200,000 200,000 200,000 200,000 T-8 Update Traffic & Engineering Surveys 80,000 Measure R 80,000 T-9 Traffic Signal Synchronization 800,000 Measure R 200,000 200,000 200,000 200,000 T-10 Traffic Signal Management Center 100,000 Measure R 100,000 T-11 Update Traffic Signal Controllers 200,000 Measure R 100,000 100,000 T-12 Video Detection 120,000 Measure R 30,000 30,000 30,000 30,000 T-13 Closed-Circuit Television Cameras 400,000 Measure R 100,000 100,000 100,000 100,000 T-14 Traffic Signal Back-Up System 160,000 Measure R 40,000 40,000 40,000 40,000 T-15 Installation of Traffic Control Devices 120,000 Measure R 30,000 30,000 30,000 30,000 T-16 Traffic Calming Improvements - Vine Avenue 75,000 Measure R 75,000 T-17 Traffic Signal at Cameron Ave/Barranca Street 250,000 Measure M 250,000 TOTALS $4,065,000 $755,000 $1,330,000 $700,000 $600,000 $680,000 Description of Item Five-Year Funding Schedule T-2 Glendora/Merced Avenues - Left Turn T-1 Merced/Sunset Avenues - Left Turn 190,000 190,000 2018-2023 CAPITAL IMPROVEMENT PROGRAM PROJECTS - UTILITIES Project Cost of Funding No.Item Sources 2018-2019 2019-2020 2020-2021 2021-2022 2022-2023 U-1 Replacement & Upgrade of pumps for Storm Water Lift Station at City Hall 50,000 CP 50,000 U-2 Upgrades for Sewer Lift Station in Basement of Police Department 600,000 SF 600,000 U-3 Sewer System Management Plan Update 75,000 SF 75,000 17022 Upgrades for 2700 Azusa Sewer Lift Station 800,000 SF 800,000 U-4 Cortez Park Infiltration Project 500,000 Unfunded 500,000 C-5 CIPP Lining Program 610,400 SF 152,600 152,600 152,600 152,600 U-6 Sewer Main Replacement 1,000,000 SF 1,000,000 U-7 Sewer System Controls and Power - Program 280,000 SF 140,000 140,000 U-8 Replacement/Repair of Pump Station Facilities at Freeway Undercrossings 50,000 SF 50,000 TOTALS $3,965,400 $850,000 $1,942,600 $292,600 $727,600 $152,600 Description of Item Five-Year Funding Schedule 2018-2023 CAPITAL IMPROVEMENT PROGRAM PROJECTS - VEHICLES Project Cost of Funding No.Item Sources 2018-2019 2019-2020 2020-2021 2021-2022 2022-2023 V-1 Fire Chief Vehicle 45,000 CP 45,000 V-3 Police - Replace units 1,433,656 CP 358,414 358,414 358,414 358,414 V-8 Replace 2004 Leader Ambulance Unit F30 214,709 VR 214,709 V-9 Replace 2004 Leader Ambulance Unit F32 180,000 CP 180,000 V-11 Fire Prevention Vehicle 54,000 AQMD 54,000 V-12 Police Dept - Officer Training Hybrid Pool Car 31,350 AQMD 31,350 V-13 Hybrid Vehicle for Parking Enforcement 31,350 AQMD 31,350 TOTALS $1,990,065 $0 $914,823 $358,414 $358,414 $358,414 Description of Item Five-Year Funding Schedule 2018-2023 CAPITAL IMPROVEMENT PROGRAM PROJECTS - NPDES Project Cost of Funding No. Item Sources 2018-2019 2019-2020 2020-2021 2021-2022 2022-2023 17009 Bassett High School Regional Infiltration Project 400,000 SF 400,000 N-2 Catch Basin Trash Capture Device Installation Program 240,000 SF 40,000 50,000 50,000 50,000 50,000 N-3 City Yard NPDES Disposal Area 80,000 CP 80,000 N-4 Storm Drain Repair at Cherrywood St & Walnut Creek Pkwy 75,000 SF 75,000 TOTAL NPDES PROJECTS $795,000 $115,000 $530,000 $50,000 $50,000 $50,000 Description of Item Five-Year Funding Schedule FY 15-16 Amended FY 16-17 Amended FY 17-18 Adopted FY 17-18 Amended FY 18-19 Proposed CITY COUNCIL & CITY MANAGER City Manager 1.00 1.00 1.00 1.00 1.00 Assistant City Manager/Community Services Director - - 0.50 0.50 0.50 Deputy City Manager 1.00 1.00 1.00 1.00 1.00 Economic Dev/Housing Manager 1.00 1.00 1.00 1.00 1.00 Econ Dev Project Coordinator 1.00 1.00 1.00 1.00 1.00 Economic Dev Specialist - 1.00 1.00 1.00 1.00 Executive Asst to the City Manager 1.00 1.00 1.00 1.00 1.00 Administrative Assistant II 1.00 - - - - Administrative Assistant I - 1.00 1.00 1.00 1.00 Information Technology Manager - - - - 1.00 1 IT Analyst I / II - - - - 1.00 1 Computer Services Technician - - - - - 1,2 Communications Technician - - - - 1.00 1 Total - City Council & City Manager 6.00 7.00 7.50 7.50 10.50 CITY CLERK Assistant City Clerk 1.00 1.00 1.00 1.00 1.00 Deputy City Clerk - 1.00 - - 1.00 3 Administrative Assistant II 1.00 1.00 1.00 1.00 - 3 Administrative Technician 1.00 - - - - Total - City Clerk 3.00 3.00 2.00 2.00 2.00 FINANCE DEPARTMENT Finance Director 1.00 1.00 1.00 1.00 1.00 Assistant Finance Director 1.00 - - - - Accounting Manager 1.00 1.00 1.00 1.00 1.00 Purchasing Manager 1.00 1.00 1.00 1.00 1.00 Information Technology Manager - 1.00 1.00 1.00 - 1 Computer Systems Administrator 1.00 - - - - IT Analyst I / II - 1.00 1.00 1.00 - 1 Management Analyst I / II 2.00 2.00 2.00 1.00 1.00 Accountant 2.00 3.00 3.00 2.00 2.00 Accounting Technician 3.00 3.00 3.00 4.00 3.00 4 Computer Services Technician 2.00 1.00 1.00 1.00 - 1,2 Communications Technician 1.00 1.00 1.00 1.00 - 1 Reprographics Coordinator 1.00 1.00 - - - Senior Administrative Assistant 1.00 1.00 1.00 - - Administrative Assistant I - - - 1.00 1.00 Senior Account Clerk 2.00 1.00 1.00 1.00 1.00 Account Clerk 1.00 2.00 1.00 1.00 1.00 Total - Finance Dept 20.00 20.00 18.00 17.00 12.00 2018-19 SCHEDULE OF POSITIONS FY 15-16 Amended FY 16-17 Amended FY 17-18 Adopted FY 17-18 Amended FY 18-19 Proposed 2018-19 SCHEDULE OF POSITIONS HUMAN RESOURCES DEPARTMENT Human Resources Director 1.00 1.00 1.00 1.00 1.00 Management Analyst I / II 2.00 1.00 1.00 1.00 2.00 5 Human Resources Technician 2.00 1.00 1.00 1.00 1.00 Administrative Aide - 2.00 2.00 2.00 - 5 Total - Human Resources Dept 5.00 5.00 5.00 5.00 4.00 PLANNING DEPARTMENT Planning Director 1.00 1.00 1.00 1.00 1.00 Senior Planner 1.00 1.00 1.00 1.00 1.00 Senior Administrative Assistant 1.00 1.00 1.00 1.00 1.00 Planning Assistant 2.00 2.00 - - - Planning Associate 1.00 1.00 2.00 2.00 1.00 6 Total- Planning Dept 6.00 6.00 5.00 5.00 4.00 POLICE DEPARTMENT Police Chief 1.00 1.00 1.00 1.00 1.00 Police Captain 2.00 2.00 2.00 2.00 2.00 Police Lieutenant 6.00 6.00 6.00 6.00 7.00 7 Police Sergeant 13.00 13.00 13.00 13.00 12.00 7 Police Corporal 16.00 17.00 17.00 17.00 17.00 Police Officer 59.00 65.00 65.00 67.00 60.25 8,9 Subtotal Sworn 97.00 104.00 104.00 106.00 99.25 Police Administrative Services Manager 1.00 1.00 1.00 1.00 1.00 Police Records Supervisor 1.00 1.00 1.00 1.00 1.00 Criminal Justice Research Analyst 1.00 1.00 1.00 1.00 1.00 Code Enforcement Supervisor 1.00 1.00 1.00 1.00 1.00 Code Enforcement Officer 1.00 1.00 1.00 1.00 1.00 Computer Services Technician 1.00 1.00 1.00 1.00 - 10 Senior Administrative Assistant 2.00 2.00 2.00 2.00 2.00 Administrative Assistant I 1.00 1.00 1.00 1.00 1.00 Victim Advocate 1.00 1.00 1.00 1.00 1.00 Forensic Specialist - - - 1.00 1.00 11 Community Services Officer 12.00 12.00 11.00 10.00 10.00 Lead Jailer - 1.00 1.00 1.00 1.00 Jailer 6.00 5.00 6.00 6.00 6.00 Records Specialist II 4.00 4.00 4.00 4.00 4.00 Records Specialist I 6.00 6.00 6.00 6.00 6.00 Subtotal Admin Services, Records, Jail 38.00 38.00 38.00 38.00 37.00 FY 15-16 Amended FY 16-17 Amended FY 17-18 Adopted FY 17-18 Amended FY 18-19 Proposed 2018-19 SCHEDULE OF POSITIONS Software Development Manager 1.00 1.00 1.00 1.00 1.00 Senior Software Developer 2.00 2.00 2.00 2.00 2.00 Software Developer 6.00 6.00 6.00 6.00 6.00 User Support Specialist 1.00 1.00 1.00 1.00 1.00 Subtotal West Covina Service Group 10.00 10.00 10.00 10.00 10.00 Communications Manager 1.00 1.00 1.00 1.00 1.00 Communications Supervisor 4.00 4.00 4.00 4.00 4.00 Senior Communications Operator 4.00 4.00 4.00 4.00 4.00 Public Safety Dispatcher 10.00 10.00 10.00 10.00 10.00 Subtotal Dispatch 19.00 19.00 19.00 19.00 19.00 Total - Police Dept 164.00 171.00 171.00 173.00 165.25 FIRE DEPARTMENT Fire Chief 1.00 1.00 1.00 1.00 1.00 Assistant Fire Chief 3.00 3.00 3.00 3.00 3.00 Assistant Fire Chief / Fire Marshal 1.00 - - - - Fire Captain 18.00 18.00 15.00 18.00 15.00 12 Fire Engineer 18.00 18.00 15.00 18.00 15.00 12 Firefighter / Paramedic 35.00 35.00 33.00 36.00 33.00 12 Firefighter 1.00 1.00 3.00 3.00 3.00 Subtotal Sworn 77.00 76.00 70.00 79.00 70.00 Fire Marshal - 1.00 - - - Deputy Fire Marshal 1.00 - - - - Fire Protection Specialist - - 1.00 1.00 1.00 Management Analyst I / II - 1.00 1.00 1.00 1.00 Senior Administrative Assistant 1.00 1.00 1.00 1.00 1.00 Administrative Aide - 1.00 1.00 1.00 1.00 Senior Account Clerk 1.00 1.00 1.00 1.00 1.00 Subtotal Non Sworn 3.00 5.00 5.00 5.00 5.00 Total - Fire Dept 80.00 81.00 75.00 84.00 75.00 FY 15-16 Amended FY 16-17 Amended FY 17-18 Adopted FY 17-18 Amended FY 18-19 Proposed 2018-19 SCHEDULE OF POSITIONS PUBLIC WORKS DEPARTMENT Public Works Director / City Engineer 1.00 1.00 1.00 1.00 1.00 Management Analyst I / II 1.00 1.00 1.00 2.00 2.00 Senior Administrative Assistant 1.00 1.00 1.00 1.00 1.00 Administrative Assistant I 1.00 1.00 1.00 1.00 1.00 Subtotal Administration 4.00 4.00 4.00 5.00 5.00 Building Official - - - - 1.00 13 Deputy Building Official 1.00 1.00 1.00 1.00 - 13 Building Inspector 2.00 2.00 2.00 2.00 2.00 Building Permit Technician 2.00 2.00 2.00 2.00 2.00 Subtotal Building 5.00 5.00 5.00 5.00 5.00 Assistant City Engineer - 1.00 1.00 1.00 1.00 Public Works Project Supervisor 1.00 1.00 1.00 1.00 1.00 Civil Engineering Associate 1.00 - - - - Civil Engineering Assistant 1.00 1.00 1.00 1.00 1.00 Engineering Technician 1.00 1.00 1.00 1.00 1.00 Subtotal Engineering 4.00 4.00 4.00 4.00 4.00 Public Works Superintendent 1.00 1.00 1.00 1.00 1.00 Equipment Maintenance Supervisor 1.00 1.00 - - - Park Maintenance Supervisor 1.00 1.00 1.00 1.00 1.00 Street Maintenance Supervisor 1.00 1.00 1.00 1.00 1.00 Building Maintenance Leadworker 1.00 1.00 1.00 1.00 1.00 Electrician Leadworker 1.00 1.00 1.00 1.00 1.00 Electrician II 1.00 1.00 1.00 1.00 1.00 Equipment Mechanic Leadworker 1.00 1.00 - - - Equipment Mechanic II 2.00 2.00 - - - Equipment Operator 2.00 2.00 2.00 2.00 2.00 Maintenance Leadworker 8.00 7.00 7.00 7.00 7.00 Senior Maintenance Worker 6.00 4.00 4.00 4.00 4.00 Maintenance Worker I / II / III 10.00 15.00 15.00 15.00 - 14 Administrative Assistant II 1.00 1.00 1.00 1.00 1.00 Administrative Assistant I 1.00 1.00 1.00 - - Administrative Aide 1.00 - - - - Senior Account Clerk 1.00 1.00 1.00 1.00 1.00 Contract Coordinator 1.00 1.00 1.00 1.00 1.00 Fleet Services Coordinator - - 1.00 1.00 1.00 Operations Technician 1.00 1.00 1.00 1.00 1.00 Subtotal Maintenance 42.00 43.00 40.00 39.00 24.00 Total - Public Works Dept 55.00 56.00 53.00 53.00 38.00 FY 15-16 Amended FY 16-17 Amended FY 17-18 Adopted FY 17-18 Amended FY 18-19 Proposed 2018-19 SCHEDULE OF POSITIONS COMMUNITY SERVICES DEPARTMENT Assistant City Manager/Community Services Director - - 0.50 0.50 0.50 Community Services Director 1.00 1.00 - - - Community Services Manager 1.00 - 1.00 1.00 1.00 Recreation Superintendent - 1.00 1.00 1.00 1.00 Management Analyst I / II 1.00 1.00 - - - Recreation Services Supervisor 1.00 - - - - Senior Citizens Services Supervisor 1.00 1.00 1.00 1.00 1.00 Administrative Assistant II - 1.00 1.00 1.00 1.00 Administrative Assistant I 1.00 1.00 1.00 1.00 1.00 Head Cook 1.00 1.00 1.00 1.00 1.00 Community Services Coordinator 2.00 3.00 3.00 3.00 2.00 15 Office Assistant II 1.00 - - - - Total - Community Services Dept 10.00 10.00 9.50 9.50 8.50 GRAND TOTAL 349.00 359.00 346.00 356.00 319.25 Summary of Changes: 1 IT division has been moved from Finance to the City Manager's Office. 2 Underfilled vacant Computer Services Technician position with part time staffing. 3 Upgraded Administrative Assistant II to Deputy City Clerk. 4 Eliminated one vacant Accounting Technician. 6 Eliminated one vacant Planning Associate. 7 Reclassified one Police Sergeant to Police Lieutenant. 8 Office of Traffic Safety Grant, which currently funds one traffice Officer, expires 9/30/2018. 9 Eliminated six vacant Police Officer positions. 10 Eliminated vacant Police Computer Services Technician position. 12 Implemented new Fire Department staffing model. 13 Reclassified Deputy Building Official to Building Official. 14 Eliminated 15 Maintenance Worker I / II positions due to restructuring of the Public Works Department. 15 Eliminated one vacant Community Services Coordinator. 5 Eliminated one vacant Administrative Aide and upgraded the other Administrative Aide position to a Management Analyst I/II position. 11 De-funded vacant Forensic Specialist. This position is still authorized, as it can be filled if the department is able to offset the costs with a new revenue source. ATTACHMENT NO. 3 RESOLUTION NO. 2018-104 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, ADOPTING THE OPERATING BUDGET FOR THE CITY OF WEST COVINA, WEST COVINA PUBLIC FINANCE AUTHORITY, WEST COVINA HOUSING AUTHORITY, THE SUCCESSOR AGENCY TO THE FORMER WEST COVINA REDEVELOPMENT AGENCY AND THE CAPITAL IMPROVEMENT PROGRAM FOR FISCAL YEAR 2018-19 WHEREAS, the City Manager has presented to the City Council a proposed budget for Fiscal Year 2018-19; and WHEREAS, the City Council of the City of West Covina has conducted public meetings on May 14, 2018, June 11, 2018, July 2, 2018, July 12, 2018, July 26, 2018, and August 2, 2018, to consider the Fiscal Year 2018-19 budget document; and WHEREAS, the City Council of the City of West Covina has concluded its review and intends to approve and adopt the Fiscal Year 2018-19 budget for the City, West Covina Public Finance Authority, Housing Authority, Successor Agency to the Former West Covina Redevelopment Agency and the Capital Improvement Program. NOW, THEREFORE, the City Council of the City of West Covina does resolve as follows: SECTION 1. The Operating Budget and Capital Improvement Program for the City of West Covina, West Covina Public Finance Authority, and West Covina Housing Authority for Fiscal Year 2018-19, as prepared and submitted by the City Manager and as modified by the City Council, is hereby approved, adopted and appropriated. A copy of said budget is hereby ordered to be filed in the Office of the City Clerk within thirty days and shall be certified by the City Clerk as having been adopted by this resolution. SECTION 2. The budget for the Successor Agency to the Former West Covina Redevelopment Agency for Fiscal Year 2018-19, as prepared and submitted by the Executive Director and as modified by the Agency Board Members, is hereby approved, adopted and appropriated, on the express condition that said budget be published the same as a separate component of the City of West Covina’s budget, and further conditioned on the City of West Covina, its General Fund and all its various other accounting funds are NOT obligated to finance or fulfill any Successor Agency Obligations. A copy of said budget is hereby ordered to be filed in the Office of the City Clerk/Secretary within thirty days and shall be certified by the City Clerk/Secretary as having been adopted by this resolution. SECTION 3. From the effective date of said Budget, appropriations may be reallocated from one activity account to another within the operating budget upon review by the Finance Department and approval of the City Manager or his/her designee, providing there is no change in the scope of service delivery level or increase in the appropriation as approved by the City Council. SECTION 4. As necessary, appropriations may be made for donations and grants received during the fiscal year up to $30,000 per source or grantor upon review by the Finance Department and approval of the City Manager or his/her designee. Donations and grant awards with matching requirements, or exceeding $30,000 from a single source or grantor, require City Council approval. SECTION 5. The approved budgets for the Capital Improvement Program remain as authorized appropriations for the individual capital projects until these capital projects are completed. Any unexpended authorized appropriations for each capital project is automatically carried over from fiscal year to fiscal year, until the funds of the individual capital project are expended or the capital project is canceled. Following the completion of the individual capital projects, the unexpended appropriations of each completed capital project shall be canceled and the capital projects funding sources shall be released from their unexpended funding commitment. SECTION 6. The City Council does hereby authorize and approve the number and classification of employees in the respective functions, departments and/or activities as set forth in the Fiscal Year 2018-19 Budget. No increase shall be made in this number of positions without City Council approval. However, the City Manager is authorized to transfer such positions within existing position classifications and reorganize departments under his authority, if in his judgement such actions will result in a higher degree of efficiency of overall operations of the City. SECTION 7. At the close of the 2017-18 Fiscal Year, unexpended appropriations in the Operating Budget may be carried forward to the 2018-19 Fiscal Year upon review by the Finance Department and approval of the City Manager or his/her designee for the expense of outstanding purchase commitments and programs. SECTION 8. That the City Clerk shall certify to the adoption of this resolution and the same shall be in full force in effect immediately upon adoption. APPROVED AND ADOPTED this 2nd day of August, 2018. Mayor Lloyd Johnson APPROVED AS TO FORM ATTEST Kimberly Hall Barlow Nickolas S. Lewis City Attorney City Clerk I, HEREBY CERTIFY that the foregoing resolution was duly adopted by the City Council of the City of West Covina, California, at a special meeting thereof on the 2nd day of August, 2018, by the following vote of the City Council: AYES: NOES: ABSENT: ABSTAIN: Nickolas S. Lewis City Clerk AGENDA STAFF REPORT City of West Covina | Office of the City Manager DATE: August 2, 2018 TO: Mayor and City Council FROM: Chris Freeland City Manager SUBJECT: ANNUAL APPROPRIATIONS LIMIT FOR FISCAL YEAR 2018-19 RECOMMENDATION: It is recommended that the City Council adopt the following resolution: RESOLUTION NO. 2018-105 – A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, SETTING THE ANNUAL APPROPRIATIONS LIMIT FOR THE FISCAL YEAR ENDING JUNE 30, 2019 DISCUSSION: This item was continued from the July 26, 2018 City Council Meeting. Article XIIIB of the California Constitution imposes an appropriations limit on units of state and local governments. This report calculates the Fiscal Year (FY) 2018-19 appropriations limit for the City of West Covina to be $182,766,076. In response to a perception that government spending was increasing without any controls, the voters passed Proposition 4, "The Gann Initiative," which is now included in the California Constitution as Article XIIIB. This article limits the amount of appropriations (related to tax proceeds) that state or local governments can establish each year. The appropriations of tax proceeds excludes revenues from the following sources: AGENDA ITEM NO. 5 Annual Appropriations Limit for Fiscal Year 2018-19 Page 2 of 3 – August 2, 2018 • Special Benefit Assessments • Licenses and Permits • Franchise Fees • Developer Fees • Fines, Forfeitures and Penalties • Other Governmental Restricted Revenues • Gas Taxes • User Fees The following revenue sources are subject to the appropriations limit: • Property Taxes • Sales and Use Taxes • Business License Taxes • Transient Occupancy Taxes • Other Taxes Appropriations for debt-financed capital outlay (e.g., the Civic Center, Cameron Community Center, Golf Course and Big League Dreams bonds) are not subject to the limit. Proposition 111 amended the California State Constitution to require annual adjustments in the appropriations limit based upon increases or decreases in population and inflation. Each year, the City must calculate the limit using the following formula: Base Year Appropriation Limit (Prior Year Actual Beginning with 1986-87 Expenditures) x Cumulative Growth Factor (1) = Current Year Appropriation Limit (1) Inflation change factor (change in California per capita income or change in local assessments due to the addition of non-residential new construction) multiplied by population change factors (change in population for either the City or the County). Factors are calculated using the following formula Percentage Change + 100 = Factor 100 The appropriations limit for FY 2018-19 has been calculated in accordance with the provisions of Article XIIIB of the California Constitution. The constitution, as amended, requires the governing Annual Appropriations Limit for Fiscal Year 2018-19 Page 3 of 3 — August 2, 2018 body to specify the option selected for each factor. The selection of each growth factor and the appropriations limit calculation are shown on the attached worksheet. Documentation used in the establishment of the appropriations limit is available for public inspection in the Finance Department. The City's proceeds from taxes are projected at $47,042,520, which is less than the appropriations limit. FISCAL IMPACT: There is no fiscal impact with this item. Prepared by: inancial Consultant ATTACHMENTS: Attachment No. 1 — Appropriations Limit Calculation Fiscal Year 2018-19 Attachment No. 2— Resolution No. 2018-105 ATTACHMENT NO. 1 CITY OF WEST COVINA FISCAL YEAR 2018-19 APPROPRIATIONS LIMIT COMPUTATION 2017-2018 Appropriations Limit $173,698,989 Multiply by Cumulative Growth Factor 1.0522 2018-2019 Appropriations Limit $182,766,076 * Inflation Change: = 4.69 Percent = 1.0469 Factor Non-Residential Assessed Value due to New Construction ** Population Change: County of Los Angeles = 0.51 Percent = 1.0051 Factor Cumulative Growth Factor: Calculation: 1.0469 X 1.0051 = 1.0522 Ratio * Change in Non-Residential Assessed Value due to New Construction was selected because it exceeds the change in California Per Capita Personal Income of 3.67%. ** The County of Los Angeles population change was selected because it exceeds the City of West Covina change of -0.04%. ATTACHMENT NO. 2 RESOLUTION NO. 2018-105 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, SETTING THE ANNUAL APPROPRIATIONS LIMIT FOR THE FISCAL YEAR ENDING JUNE 30, 2019 WHEREAS, Article XIIIB of the California Constitution requires the Legislative Body to establish its appropriations limit for the upcoming fiscal year ending June 30, 2019; and WHEREAS, Section 7910 of the Government Code requires the governing body of each local jurisdiction to make such determinations and establish its appropriations limit by resolution; and WHEREAS, the appropriations limit documentation has been available for public inspection, per Section 7910 of the Government Code, prior to the approval of the limit by Legislative Body; and WHEREAS, for the fiscal year ending June 30, 2019, the appropriations limit has been calculated using the change in population for the County of Los Angeles (rather than for the City of West Covina) and the change in local assessed value due to the addition of non-residential new construction (rather than the change in California per capita personal income). NOW, THEREFORE, the City Council of the City of West Covina does resolve as follows: SECTION 1. The appropriations limit for year ending June 30, 2019, is established at $182,766,076; and SECTION 2. That the City Clerk shall certify to the adoption of this resolution and the same shall be in full force in effect immediately upon adoption. APPROVED AND ADOPTED this 2nd day of August, 2018 Lloyd Johnson Mayor APPROVED AS TO FORM ATTEST Kimberly Hall Barlow Nickolas S. Lewis City Attorney City Clerk I, HEREBY CERTIFY that the foregoing resolution was duly adopted by the City Council of the City of West Covina, California, at a special meeting thereof on the 2nd day of August, 2018, by the following vote of the City Council: AYES: NOES: ABSENT: ABSTAIN: Nickolas S. Lewis City Clerk AGENDA ITEMNO. 6 AGENDA STAFF REPORT City of West Covina I Office of the City Manager DATE: August 2, 2018 TO: FROM: Mayor and City Council Chris Freeland City Manager SUBJECT: RECONSIDERATION TO IMPLEMENT THE CITY'S LAST, BEST AND FINAL OFFER TO THE WEST COVINA FIREFIGHTERS ASSOCIATION RECOMMENDATION: It is recommended that the City Council take the following actions: 1. Determine whether to reconsider implementation of City's Last, Best and Final Offer; and 2. Implement the City's Last, Best and Final Offer to the West Covina Firefighters Association by adoption of the following resolution: RESOLUTION NO. 2018-106 -A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, IMPLEMENTING ITS LAST, BEST AND FINAL OFFER REGARDING STAFFING FOR THE WEST COVINA FIRE DEPARTMENT PURSUANT TO GOVERNMENT CODE SECTIONS 3505.4, 3505.5 AND 3505.7 BACKGROUND: Facing fiscal challenges in Fiscal Year 2010-11, the City of West Covina removed one of the five engine companies (Engine #4 at Azusa and Fairgrove) serving West Covina. In order to keep all five fire stations open and operating, the City moved the Aerial Ladder Truck (Truck) from Station #2 (Cortez and Citrus) to Station #4 (Azusa and Fairgrove) to replace Engine #4 that was removed from service. At the time, the West Covina Firefighters' Association (FF A) expressed concern with this deployment model, as the Truck does not have the capability to store or pump water in case of a fire. Therefore, if the Truck was the first unit to respond to a fire, personnel did not have the ability to extinguish a fire until an engine responded to the call. However, the Truck was able to respond to medical related calls. Under this deployment model, a po11ion of the City did not have a fire apparatus with the capability to store and pump water to put out a fire. Last, Best and Final Offer to the West Covina Firefighters Association Page 2 of19 -August 2, 2018 SAFER Grant #1 In 2011, the City of West Covina applied for a United States Department of Homeland Security (DHS) Staffing for Adequate Fire & Emergency Response (SAFER) grant to reinstate Engine #4, and to ensure that all areas of the community had fire apparatus with the ability to extinguish fires. The City was awarded SAFER Grant # 1 to hire twelve additional firefighters and reinstate Engine #4. This grant provided full reimbursement to the City for all employee expenses, including: salary; benefits; overtime; hiring costs; fire equipment; etc. The grant funded these twelve positions for two years, with the City being required to fund all twelve positions in the third year, unless a financial hardship would prevent the City from funding the positions in the third year. As a condition of accepting the SAFER Grant #1, the City of West Covina and the FFA agreed to a side letter to its Memorandum of Understanding (MOU), which stipulated that upon the grant's expiration, the FF A agreed to revert back to the staffing model in place prior to the grant. In 2013, the City was facing continued financial challenges and received a DHS waiver to fund the third year of SAFER Grant #1. With the side letter to the MOU in place, the City laid off those employees hired under SAFER Grant #1 and reverted to the previous deployment model without Engine #4. SAFER Grant #2 In 2014, the City was awarded a new SAFER Grant (SAFER Grant #2) to fund thirteen positions, which included the twelve positions hired under SAFER Grant #1 and an Assistant Fire Chief/Fire Marshal position that had been cut in a previous budget. In April 2015, DHS notified the City that it was not providing full reimbursement for the thirteen positions, as the guidelines for the grant had changed. Under SAFER Grant #2, salary and benefits for personnel was covered, but overtime, equipment, and hiring costs were not (these items were covered under SAFER Grant #1). In addition, DHS notified the City that the grant application submitted (SAFER Grant #2) would not pay for the Assistant Chief/Fire Marshal, Captains, or Engineers, as the program provides funding for new hires only. Therefore, internal candidates that were promoted to these positions would not be funded. The City submitted an amendment to DHS for SAFER Grant #2 to allow for the costs of the promoted Assistant Chief/Fire Marshal, Captains, or Engineers, which was denied. OHS did allow a reduction in the minimum Fire Department staffing required under the grant to allow the City to realize some reduced costs in the SAFER Grant #2, which had already been accepted. The grant expired on May 15, 2017. Due to the changes in the guidelines of SAFER Grant #2 from SAFER Grant # 1, the City expended $1.7 million from the General Fund over the three-year period of the grant, while the City received $3.6 million from the grant. The $1. 7 million expenditure incurred from SAFER Grant #2 was an unanticipated cost to the City due to the changed reimbursement guidelines of SAFER Grant #2. Preparation for SAFER Grant Expiration Last, Best and Final Offer to the West Covina Firefighters Association Page 3 of 9 -August 2, 2018 On December 15, 2015, the City Council purchased two Pierce Fire Engines and a Pierce Quint Aerial Truck (Quint). Delivery of the new vehicles occurred in Fiscal Year 2016-2017. The purchase was to replace apparatus that were having frequent mechanical issues and to allow greater flexibility in determining a future deployment model for when the SAFER Grant #2 expired. The Quint serves as both a fire engine and truck, which means the Quint has the ability to store and pump water to extinguish a fire. Specifically, the addition of the Quint to replace the Truck allowed the City to revert back to the citywide staffing that was in place prior to the SAFER Grant # 1, but with an apparatus that could store and pump water to put out fires. In addition, the Quint is staffed with four personnel, instead of the three on the Truck. This means the addition of the Quint would provide one additional firefighter on duty every day on this unit, compared to pre- SAFER Grant model. As part of the SAFER Grant #1 acceptance, the City had pre-negotiated a side letter to the FFA MOU. This side letter was agreed to by both the City and FFA where at the conclusion of the SAFER Grant #1, the City would revert back to the previous deployment model. Unfortunately, the City did not negotiate another side letter in 2014 for the SAFER Grant #2. Due to this oversight, the City was required to conduct a meet-and-confer labor negotiation on the impacts to the members of the FF A by changing the staffing model after the expiration of SAFER Grant #2. The proposed staffing changes were not allowed to occur until this process was completed. In early 2017, the City met with FF A to discuss the impacts to members of the FF A by changing the staffing model. Over the next few months, both the City and FF A submitted various proposals to one another in an effort to finalize the negotiations. Unfortunately, the two sides could not come to a joint agreement. On April 4, 2017, the City presented the FFA with its last, best and final offer (LBFO). A copy of the City's LBFO is attached (Attachment No. 1) and included the following components: • Removal of an engine from service and replace it with the Quint; • Elimination of 6 vacant positions; • Demotion of 3 Captains and 3 Engineers to their former ranks; • Agree to staff new Quint apparatus with four personnel, one of which may be a Firefighter; • Extend the rehire eligibility for the 6 demoted members from the current I-year limit to 2 years; • Permit the demoted members to work up to fill vacancies (e.g. vacation, sick days) and be compensated at the higher ranks for those shifts; and • Allow the rebidding of assignments if the Association so desires. (FF A has already indicated they do not wish to do so). On April 14, 2017, the Association submitted its LBFO to the City. A copy of the Association's LBFO is attached (Attachment No. 2) and included the following components: • Term: From End of Contract now pending before the City Council through December 31, 2018; • Staffing: Allow City to proceed with its proposed browning out of engine and elimination of the 9 positions as currently proposed by the City; Last, Best and Final Offer to the West Covina Firefighters Association Page 4 of 9 -August 2, 2018 • Ratification of Contract: City Council to ratify contract now pending before it immediately upon reaching this agreement; • Withdraw Grievance: WCFFA to withdraw the grievance referred to as the "Busby" grievance,· • Tolling Agreement FLSA Complaint: WCFF A will agree to a tolling agreement on the FLSA lawsuit currently pending against the City; • Salary Step: As a result of the increased workload and added safety concerns, the City shall add a new salary step for all classifications that is five-hundred dollars ($5 00. 00) above the current top step; • Re-promotion of Demoted Personnel: Any personnel demoted as a result of the staffing changes shall be re-promoted immediately upon a vacancy occurring in their prior classification. There shall be no time limitation and personnel shall be re-promoted until all demoted personnel are restored to their prior classification; and • Change in SAFER Employee Employment Status: Employees who were hired as temporary employees under the SAFER grant will receive letters (P AF) converting their employment status to permanent full time. Once one or both sides have submitted LBFOs, and neither side believes there is any additional negotiating to be done, a declaration of impasse can be declared and the City or FF A can request a State process of fact-finding, which is a process set forth in California Government Code Section 3505.4 of the State Meyers-Milias-Brown Act. This process allows both the City and FF A to present their individual cases to the fact-finding panel, which includes an Arbitrator/Factfinder that is pre-approved by the California Public Employment Relation Board (PERB), as well as a representative from the City and FF A. At the conclusion of the fact-finding hearing, the panel provides input into a final report that is forwarded to both parties from PERB. This report provides a recommended solution to resolve the stalemate in negotiations, but it is not binding to either side. On May 2, 2017, the City/FFA declared impasse and the FFA requested the process be reviewed by a fact-finding panel. The SAFER Grant #2 expired on May 17, 2017. Prior to fact-finding, the City converted all previously SAFER Grant #2 employees, to permanent members of the West Covina Fire Department, as a sign of good faith for their service to the community. This was one of the requests of FF A in the LBFO. DISCUSSION: On August 31, 2017, the PERB Arbitrator/Fact-Finder Robert Bergeson, Thomas Mauk (City Panelist) and Paul Krueger (FF A Panelist) heard testimony from the City and FF A on the proposed staffing changes, need for those changes from the City, and responses from FF A on the impact the changes would have on the FF A. City's continued claim was due to financial challenges of the City, which included: unfunded pension obligations; adoption of a Fiscal Year 2017-18 budget that included $1.2 million in managed savings for public safety; deferred maintenance of City facilities; annual cost of $1.6 million to maintain engine company; need for new revenues to pay for staffing increases; and much more. There was also discussion on a survey approved by the City Council in March 2016, to have the firm FM3 survey residents to determine what services were of importance to the community and Last, Best and Final Offer to the West Covina Firefighters Association Page 5 of 9 -August 2, 2018 ifthere was support for a sales tax measure. The results of the survey were shared with the Police and Fire Associations who indicated an interest to potentially support a tax measure. The panel also received testimony from Fire Chief Larry Whithorn that the proposed staffing model was better than the model in place prior to the SAFER Grants and that the model was safe for the community. There was also supporting testimony from Retired Fire Chief Jim Ballard for the deployment model and that the use of a Quint was a new standard being utilized in numerous jurisdictions and not just in West Covina. The FF A, however, contended that the revised staffing model was somehow "unsafe." The FF A offered to agree to the change in staffing if the City would increase their monthly pay by $500 per month, per employee. (Attachment No. 2). FF A also contended that the City per capita spending on the Fire Department is less than many other jurisdictions with a City Fire Department. The City opposed the FF A salary increases, as they would cost the City an additional $432,000 per year in base salary alone. This does not include the hundreds of thousands of dollars associated with increased retirement benefits, overtime costs and other related expenses. Fact-Finding Report The Fact-Finding Report was issued on or about February 7, 2018, and presented to the City Council on February 12, 2018. As required by law, the report was made public on February 20, 2018, within ten (10) days of receipt by the City Council. (Attachment No. 3.) The repo1i was also posted on the City's website. Under the provisions of the Meyers-Milias-Brown Act, the City Council is required to hold a public hearing on the impasse and Fact-Finding report before it can act to implement its LBFO. The Fact-Finding Report in this matter, authored by the PERB Arbitrator/Fact-Finder Robert Bergeson recommended that the City Council resolve the staffing impasse with FF A by proposing a ballot measure for a sales tax increase, with all proceeds to be dedicated solely to funding the Fire Department, including a $500 per month salary increase for FF A's 72 budgeted members, in "exchange" for the FF A members campaigning for the tax measure. Both FF A and the City were provided opportunities to provide a rebuttal to the Fact-Finding Report. The City submitted a rebuttal, authored by Thomas Mauk, which is attached to the Fact- Finding Report. Mr. Mauk, on behalf of the City, questioned the legality ofrecommending a sales tax measure to resolve a labor dispute; questioned some of the "comparable cities" presented by the FF A, and provided an objection stating that funds from a tax measure should be shared with more than just the Fire Department. A city may lawfully pay to prepare informational materials for a ballot measure, but it cannot lawfully spend money advocating passage ( or defeat) of such a measure. Paul Kreuger submitted a response on behalf of the Fire Association making primarily factual corrections and advising the Arbitrator that several of the issues addressed in the report had been resolved, leaving only the issue of taking Engine No. 4 out of service and elimination of 9 positions. 1 1 Elimination of an engine company is nine positions. City asserts there is an elimination of six vacant positions, as three additional personnel are being added back onto the Quint. Last, Best and Final Offer to the West Covina Firefighters Association Page 6 of 9 -August 2, 2018 It is important to note, the City Attorney's Office, Mr. Mauk, and City staff made numerous attempts to complete the Fact-Finding process as quickly as possible. While the City believes the process should have been wrapped up in October 2017, it is unclear why it was delayed for numerous months. Staffing Model The City Council held a public hearing on the Factfinding Report on March 6, 2018. City staff had proposed that the City Council adopt a resolution imposing the City's Last Best and Final Offer. At that time, the City Council acted to receive and file the Factfinding Repo1i. Unfortunately, the impasse has not been resolved in the interim, and the Fire Association has made no proposal to the City to resolve the impasse regarding taking Engine No. 4 out of service or eliminating any fire staff positions. Presently, the City is conducting a recruitment for 13 vacancies. With the proposed changes, the City will still need to fill vacant positions, even with the proposed reduction of 6 positions, which are also vacant. Therefore, there will be no layoffs of existing personnel under the proposed model. The Fire Department currently provides emergency response to medical, fire, rescue, and hazardous materials emergencies with five Engines (three persons), one Quint (three persons)2, three Ambulances (two persons), and one command unit (one person). The minimum daily staffing under the existing staffing model is 25 personnel. In response to an active structure fire, the Fire Department deploys four Engines (three persons), one Quint (three persons), two Ambulances (two persons), and one command unit (one person) for a total on-scene personnel of 20 people. Existing Model: Number of Vehicles Number of Staff # of Engines (3 person) 5 15 # of Quints (3 person) 1 3 # of Ambulances (2 person) 3 6 # of Command Vehicles 1 1 (1 person) Daily Staffing 10 25 Deployment at Each Station Fire Station 1 Fire Station 2 Fire Station 3 Fire Station 4 Fire Station 5 Engine 1 1 1 1 1 Quint 1 Ambulance 1 1 1 Command 1 Vehicle 2 Staffing on the Quint is currently three personnel but will be increased to four personnel with the implementation of the City's LBFO. Last, Best and Final Offer to the West Covina Firefighters Association Page 7 of 9 -August 2, 2018 Proposed Model: Number of Vehicles # of Engines (3 person) 4 # of Quint** ( 4 person) 1 # of Ambulances (2 person) 3 # of Command Vehicles 1 (1 person) Daily Staffing 9 Number of Staff 12 4 6 1 23 * * The Quint not only provides an aerial ladder and ground ladders but can store and pump water. Deployment at Each Station Fire Station 1 Fire Station 2 Fire Station 3 Fire Station 4 Fire Station 5 Engine 1 1 1 1 Quint 1 Ambulance 1 1 1 Command 1 Vehicle Under the proposed model, the Fire Department will continue to provide emergency response to medical, fire, rescue, and hazardous materials emergencies. Although the daily staffing will decrease by two personnel, all five fire stations will remain open and no existing personnel will be laid off. In response to an active structure fire, the Fire Department will continue to deploy four Engines (three persons), one Quint (four persons), two Ambulances (two persons), and one command unit (one person) for a total on-scene personnel of 21 people, a net increase of one person. In addition, the Quint will be centrally located in the City (at Fire Station 4) to better serve the community for all fire and vehicle extrication related incidents. Furthermore, to provide our firefighters the capabilities and options to perform the tasks needed to obtain the best outcome for the community, the Fire Department has placed into operation an additional "jaws of life" vehicle extrication tool as well as new equipment including a reciprocating saw, circular rotary saw, and a rescue chain saw on all Engines. Equipment Deployment Previously, there was concern about having additional life-saving equipment available on the various engines and quint . As such, the chart below shows the changes that have been implemented. Previously Existing Jaws of Life 1 2 Reciprocating Saw 1 6 Circular Rotary Saw 1 6 Rescue Chain Saw 1 6 Last, Best and Final Offer to the West Covina Firefighters Association Page 8 of 9 -August 2, 2018 The advantages of a Quint in comparison to a Truck include: 1. Establishes a water supply. 2. Attacks the fire with sufficient hose lines and master stream capability. 3. If arrives first at fire scene, can begin initial fire attack with four personnel (instead of three personnel). 4. Carries equipment found on both engine and aerial trucks. 5. Can be used as either an engine or truck. 6. Self-supp01ting (no need for engine to supply water). 7. Can handle minor fires without an engine (car fires, trash fires, etc.,). Regionally, the majority of the cities surrounding West Covina have deployed Quints over the last several years. For example, the Cities of Baldwin Park, City of Industry, Covina, El Monte, La Verne, Pomona, Rosemead, San Dimas and Whitter cunently deploy a Quint as pa1t of their deployment model. This trend is consistent with the fact that a Quint is a multi-purpose unit that allows for different options depending on the emergency. OPTIONS: 1. Implement the City's LBFO and adopt Resolution No. 2018-106 (Attachment No. 4); or 2. Provide alternative direction. FISCAL IMP ACT: Maintaining the staffing required by Section 21 of the current MOU with FF A is costing the City approximately $108,580 per month in overtime to fill all mandated positions. Funding for these 6 positions ($1 .303 million) is proposed to be eliminated with the adoption of the Fiscal Year 2018- 19 Budget. A summary of the $1.303 million in expenditure cuts is below: • Elimination of six ( 6) vacant positions (3 captains and 3 Engineers) and reclassification of personnel • Estimated Reduction in Overtime -Reduced minimum staffing will decrease opportunities for ove1time. TOTAL $1,097,000 $ 206,000 $1,303,000 Implementation of the City's LBFO, will immediately reduce overtime costs associated with the filling of all mandated positions and preserve the expenditure reductions that are desperately needed to help address the City's ongoing fiscal challenges or budget issues. Prepared by: Chris Freeland City Manager ---- Last, Best and Final Offer to the West Covina Firefighters Association Page 9 of 9 -August 2, 2018 Edward Macias Human Resources Director Larry Whithorn Fire Chief ATTACHMENTS: Attachment No. 1 -City's LBFO Attachment No. 2 -FF A's LBFO Attachment No. 3 -PERB Fact-Finding Report Attachment No. 4 -Draft Resolution No. 2018-106 ATTACHMENTN0.1 ,_ . -·· ---·· ···-- 1 Tom Bokosky From: Sent: To: cc: Subject: Stuart, Tom aokosky Tuesday, April 04, 2017 8:28 PM 1sadams@adamsferron~.com' 'Paul R, Coble' West Covina -rlre Staffing ,, + - The city cmmoil voted to present the fire association it's last best and final staffing offer. Which is outlined below. I look forward to your response. Let me know if you have any questions or want to discuss. Thanks Tom Sent from Samsung Mo bl!~ Last, Best & Final • Removal of an engine from service and replace it wlth the Truck • Elimination of 6 vacant positions ·• Demotion of 3 Captains and 3 Engjneers to th.eh' former ranks • Agree to staff the new Quint apparatus with 4 personnel, one of which may be a Firefighter • Ex.tend the rehire eligibility for the 6 demoted members from the ourrent 1 year limit to 2 years • Pertnit th.e demoted membei's to work up to fill vaoanoies ( e.g. vacation, sick days) and be compensated at the higher rank for those shifts • Allow fue re-bidding of assignment is the Assooiation so desire. Tom Bokoslcy Director ofHumnri Resources & Risk:Manage:ment. 1 FFA-Last Best & Final Offer l_ A TT ACHMEN'l!?N0~:2 · · Last Best·and Final Staffmg Negotiations proposal from West Covina Firefighters Local 3226 to the City of West Covina 4-14-2017 This is a package proposal and items are not intended to be accepted separately. Any City Proposal not referenced herein are rejected 1, Torm;. From End.of Contract now pending before the City Council through December 31, 2018; 2. Staffingi Allow City to proceed with its proposed browning out of engine and elimination of the 9 positions as cuITeritly proposed by the Cityi 3. RatificatiQn of Contract: City Council to ratify contract now pending before it immediately upon reaching this agreement; 4·, Withdraw Grievancet WCFFA to withdraw the grievance refert·ed to as the "Busby'1 grievance; 5. Tolling Agreement Fl,SA Complaint;, WCFFA will agree to a t-0lling agreement on the FLSA lawsuit currently pending against the City; 6. Salary Step: As a result of the increased worldoad and added safety concerns, the City shall add a new salary step for all classificatlons that ls five-hundred dollars ($500.00) above the currenttop step. . . 7. Re-promotion of Demoted Personnel: Any p.ersonnel demoted as a result of the staffing changes shall be re-promoted immediately upon a vacancy occurring in their prior classification. There shall be no time limitation and personnel shall be re~promoted·until all demoted personnel are restored to their prior classification. 8. Change in SAFER Employee ErnploJrn1ei1t St~tus; Employees who were hired as temporary employees under the SAFER grant will receive letters (P .A In Ninu,;,-rl·tn er thBir· Am nloumAn t· shitu.c: to narman entfulLLime .. In the Matter of the Impasse Between CITY OF WEST COVINA, Public Employer, -and- WEST COVINA FIREFIGm'ERS ASSOCIATION LOCAL 3226, Exclusive Representative. ) ) ) ) ) ) ) ) ). ) ) ) l ATTACHMENT NO. 3 ----······-·------. ····-····· .. , .. ··------· .. -----···· .. FACTJ?JNDING REPORT AND RECOMMENDED TERMS OF SE1TLEMENT PERB Case No. LA-IM-244M February I, 2018 COMPOSITION OF THE FACTFINDING PANEL: Impartial Chairman: Employer Member: Union Member: Robert Bergeson, Arbitrator/Factfinder 13351-D Riverside Drive #142 Shertnan Oaks, CA 91423 Thomas Mauk, Retired Orange County CEO 10015 Santa Gertrudcs Avenue · Whittier, CA 90603 Paul Krueger, Political Action Director 10242 Northridge Drlve Rancho Cucamonga, CA 91737 FACTFINDING HEAIUNG A1TENDEES: On Behalf of the City: Paul Coble, Deputy City Attorney Cluis Freeland, City Manager Lar1y Whithom, Fire Chief Edward Macias, Human Resources Director Serena Bubonhein, Mgmt. Analyst Finance Eva Sahagun, Mgmt. Analyst HR/Risk Mgmt. Jim Balford, Retired Fire Chief On Behalf of the Association: Stuart Adams, Esq., Adams, Ferrone & Ferrone Matt Jackson, Ptesident Todd Smith, Vice President Bryan Hauser, Board Member BACKGROUND AND PROCEDURAL HISTORY This matter concerns the City of West Covina (City) and West Covina Firefighters Association Local 3226 (Association). As its name suggests, the Association is the exclusive representative of u bargaining unit of 75 budgeted positions of which three were unfilled at the time of the hearing herein. The parties have long had memoranda ofunderstanding (MOUs) covering the wages, hotu·s and other conditions of employment of Association-represented personnel. A side letter extending the most recent MOU expired on 01: about December 31, 2016 with meeting and co11foning over a successor agreement having begun long before that. On Mal'ch 27> 2017, the City presented the Association with its last, best and final offer (LBFO). On April 14, the Association submitted its LBFO to the City. It is not entil'ely clear from the evidence record what tr~nspired immediately thereafter but within a sho1't pedod of time, the Association declared an impasse imd moved the dispute to the factfinding p1'ocess set fot1h at §3505.4 of the state Meyers-Milias-Brown Act. J>ursuant to notice thereof, the state Public Employment Relations Board (PERB) provided the parties a list of qualified neutrals and the City and Ass~ciation subsequently chose Arbitrator/Factfindel' Robert Bergeson to serve as chairman of the factfinding panel (Panel). Thomas Mauk and Paul Krueger were chosen by the City and Association, respectively, to serve as their member of the Panel. STATUTORY FACTORS RELEVAl\lTTO THIS PROCEEDING UNDER GOVERNMENT CODE SECTI0N3505.4 (1) State and federal laws that are applicable to the emploY.er. (2) Local rules, regulations, or ordinances. (3) Stipulations of the pa11ies. (4) The interests and welfare of the public and the financial ability of the public agency. (5) Comparison of the wages, hours and conditions of e111ployme11t of the employees involved in the factfinding proceeding with the wages, hours, and Page 2 of 7 conditions of employment of other employees performing similar sm·vices in comparable public agencies. ( 6) The consumer price index for goods and services, commonly known as the cost of living. (7) Tho overall compensation p1·esently received by the employees, including direct wage compensation, vacations, holidays, and other excused time, insurance and pensions, medical and hospitalization benefits, the continuity and stability of employment, and all other benefits received. (8) Any other facts, not confined to those specified in paragraphs (1) to (7), inclusive, which are nol'mally and traditionally taken into consiclel'ation in making the findings and recommenda1ions. DISCUSSION Factfinding is not a quasi-judicial proceeding but rathet' a quasi-legislative one. As such, there is no burden of proof here as would be the case in arbitration. It has nevertheless been said "the party that is pl'Oposing to change the status quo on a mandatory su~ject of bargaining genernlly has the burden of persuasion on that topic. If a party proposing a change cannot justify the need for a change, a factfinder will likely t·eco1mnend that the status quo remain." "Pocket Guide to Factfinding,» Stevens, Novotny & Sommer, eds., Callfomia Public Employee Relations Journal (Regents of the UC, November 2013) at p. i6. As Chairman Bergeson advised the parties at the inception of the factfinding hearing on August 31, t11e "best evidence" mle nevertheless applies. Accordingly, raw data in the form of business recol'ds is more persuasive than hearsay testimony. With those concepts in mind, we tum to the issues now con:fronting the Panel. Statutoty fociors not l'elied upon by the parties or for which no supporting evidence was provjded to the Panel have not been addressed herein, It should also be said at the outset that the parties' LBFOs differ considerably. That is to say that although the City's actual LBFO addresses solely issues related to the MOU, the Association's LBFO also deals with ·withdrawal of the "Busby', · grievance and "tolling,, a lawsuit over alleged violation of the Fair Labor Standards Act (FLSA). An "alternative global settlement" proposed by the City includes both of the latter two issues us well as Page 3 of 7 two unfair labor prnctice charges filed by the Association which are pending before the PERB. The divergence of those apprnaches complicates the prese11t inquiry as it is not entirely clear just which issues are properly before this PancJ, Nevertheless, since the great majol'ity of all proposals flow from a disagreement over the extent to which the City has endeavored to allocate to bargaining unit member pay and working conditions consistent with state guidelines and comparable jurisdictions, they underpin those issues. The Parties' Positions City's Position The City argues it can not afford to continue ftmding the mm1ber of positions for which it budgeted during the expired MOU. It asse11s that financial data provided to the City Council on by City Manager Freeland on June 22, 2017 confirms the need to hold salaries to their present level while eliminating what it asserts arc six vacant positions. Further necessary according to the City is removal of an engine frotn service and replacing it with a truck and demotion of _thr~e captains and tln·ee engineers to their former positions and extension of their "rehire eligibility" from one year to two years while allowing them to "wot'k up,, to fill vacancies caused by vacation, sick 01· othet absence of personnel at such higher levels while being paid at that higher level during such times. The City asserts that if the Association would accede to the City's position on all such points that it cou]d thereby afford to staff its new Quint apparatus with four workers rather than merely three, including a firefighter. Association's Position The Association asse11s that the City's proposal would actually eliminate not merely six but nine vacant positions since tlU'ee have been unfilled since expiration and non-renewal of a SAFER grant in 2016. That grant, avers the Association, was instrumental in the fire department maintaining a minimal staffing level. Notwithstanding that a survey performed dul'ing that yea1' i11dicated that citizens favored preventing cuts to paramedic and emergency medical services and response times and utilization of up-to-date equipment as being their highest priorities. Such survey also suggested . the public was willing to consider a tax measure to meet those goal.s. The Association points out that the City has expressed an intent to take on~ of its five engines out of service and replace its truck wlth a Quint multi-purpose apparatus which was purportedly be Page 4 of 7 an adequate substitute. The Association fm'ther points out that although the current fire chief supports that change, before being promoted to that position, he opposed the same suggestion in 2011. The idea lacks merit, argues the Association, for a number of reasons including that the volume of cul-de-sacs within the City makes it impractical given that the size of the Quint renders the device incapable ofttmtlng around in such close quarters. According to the Association, the financial information upon which the City relies does not justify what amounts to an elimination of mol'e than ten percent of the positions in the bargaining unit. Indeed, says the Association, if the City is allowed to diminish the unit to the extent lt advocates, "As a result of the increased workload and added safety concerns" such changes would create, the employees who remain should be compensated through creation of a new salary step of ''five-hundred dollars ($500.00) above the current top step." Analvs;s of the Evidence Presented tg the Pa,1el The City has maintained a 20% reserve pursuan1 to Council policy. He Association has 110t asserted that amount is excessive and it appears to the Panel to be prudent. It has also been the City's aim to reduce police and fire services to no more than 70% of the General Fund from a level which is now about 75%. Perhaps that is a laudable goal in the abstract. However, although information provided to the Panel confirms that its ovel'all budget is stmined, no ·data was presented to support the implicit proposition that the reason is overemphasis on such safety services and statistics supplied by both parties suggest the converse, Eaoh party has presented to the Panel information detailing the amount of money per resident various jurisdictions allocate to fire setvices. As is common in proceedings such as this, the City and the Association do not entirely agree on exactly what jul'isdictions arc comparable that issue is accotdingly for this Panel to detel'mino. West Covina is among the jurisdictions in California whose fire department employs "3-0 staffing," meaning three workers per apparatus. Clearly, only jw·isdictions which employ such staffing levels pl'ovide a useful compal'ison. Moreover, jmisclictions which employ vastly more fire fighting persotu1el and have significantly more citizeens can not be deemed to be valid exemplars of the financial commitment to be expected of this employer. Extrnpolating from the data pl'esented, a representative sample size of 14 other jurisdictions can be obtained, From greatest financial Pnge S of 7 conh'ibution per capita to least, those compru·able cities are the following: El Segundo $908.24; Manhattan Beach $376.01; Monrovia $308.75; Rancho Cucamonga $287.41; Arcadia $278.35; La Verne $254.45; 01'ange $219.24; T?rrance $202.56; Carlsbad $190.92; San Marcos $185.79; Rialto $182.21; Alhambra $170.04; Compton $156.86; and Murrieta $115.97. The amount for El Segundo is so dramatically higher than all others as to either cast doubt on the accuracy of the figures given or to suggest the existence of some unique factor or factors which render that city materially distinguishable from West Covina·. Even disregarding El Segundo, West Covina's recent relevant :figure of $160.02 per capita spent on fire sei"vices would place it higher than just two comparable cities and lower than eleven. That $160.02 amount would also place the City 21% behind the amount spent by the median surveyed city, Torrance·. However low the $160.02 amount may be, it is actually misleadingly positive. That is so because of expiration and nonwrenewal of the SAFER gl'ant. The City now asserts it erred in applying for and obtaining the grant because, says the City, the money obtained thel'cunder came with so many stl'ings. As a consequence of the City's allowing the grant to lapse, its per capita expenditure on fire services has declined to just $142.66, a figure about 30% below the median of comparable cities. Recommended Terms of Settlement As mentioned, West Covina bas recently tried to balance its fire budget with grants. Having not attempted to renew the grant, the City is now attempting to balance its books through apparntus and porsonnel teduction. However, it is quite apparent that so doing will not bring the City to what its peers believe to be a satisfacto1y financinl commitment to fire services, Thus, if the City is going to continue to have its own fire department as opposed to contracting with the County of Los Angeles for such services. logic dictates the need for a long~term infusion of additional revenue. It is u11c1ear why no action was taken as a result of the slU'vey of City residents conducted in 2016 but in the opinion of the Panel, these parties must therefore considet" explaining to the electorate the circumstances in which they find themselves and placing before them an initiative to increase the sales tax. At least for the immediate fuhue, all revenue thereby generated should be allocated to fire services. Pat1icularly considedng that a m~ior shopping mall lies within the boundaries of the City, so doing should create a viable revenue source. Granted, opposition can be Page 6 of 7 expected from some retailers; however, if the amount oftl10 tax is modest, say one percent or half of one percent, the chnnces of many buyers venturing outside City limits to make purchases simply because of such a minimal additional cost would be exceedingly small. Tl'l:ily o~jective retailers can be assumed to understand that. A joint laboHnanagement committee should be established for that purpose. Altho,1gh we will notl'ecommend the structure of that committee, the Panel feels compelled to stress that time is of the essence. At least in the opinion of the Punel chairman, the following must also be said. This City has already been found by an administrative law judge of the Public Employment Relations Board to have failed to meet and confer with the Association in good faith and there remain multiple additional causes of legal action filed by the Association against the City. Accordingly, it is the Chairman's belief that a formal~ written commitment should be made by the City to the Association in the following regard. The City should commit that if the Association would support the initiative through the purchase and distl'ibution of signs, the walking of precincts and the like, assuming passage of the measure, within a reasonable time after its effective date, an additional step in the amount of $500 per month would be added to the sahuy schedule. (Parenthetically, $500 oiily approximates the amount which would be needed to maintain the current 9.25% difference between steps for which the salai:y schedule ctllrently provides.) Assuming such a measUl'e would fall under the super-majority requirement of a two-thirds vote under Proposition 13 passage will require a firm commitment from both parties. However, the evidence presented to this Panel makes apparent the need for such a commitment and the likelihood of success if such a commitment is made. All other outstanding issues should be addressed through the aforementioned committee or additional bargaining between the parties. The Chairman having so opined, that s:ionclucles his comments. The opinions of Panel Members Kreuger and Mauk follow. DATED: Febrnary 1, 2018 /\ ~ ~ _ _f'._~ __ .....::::....__---,L-_---,,_._~~ .. - Robel't Bergeson Chairman Page 7 of 7 .. ,. On behalf of the City of West Covina (City), I am shocked that a State agency would recommend, and the West Covina Flreflghter's Association {FFA) would support, that the City Institute a tax measure as a means to resolve a labor dispute with the West Covina Fireflghter's Association (FFA). It is the City's position that the PERB factflndlng process Identify real solutions for an Internal dlspute1 rather than focusing the matter onto the taxpayers of the community. Furthermore, to suggest that all revenues from such a tax measure be dedicated to the Fire Department Is a slap In the face to the other hard"worklng men and women of the City of West Covina, some of whom have not seen the raises or benefits offered to the sworn personnel of the Fire Department. While the City appreciates the efforts of the factfindlng panel, some errors and misconceptions in the report need to be highlighted. First, the West Covina Firefighter Association represented 72 sworn budgeted positions at the time of the hearing. The dispute at issue is NOT over negotiations concerning a new Memorandum ofUnderstandil'.lg, The parties reached a new MOU while this factflndlng process was underway. ,Instead, the dispute Is based on changes to the staffing model of the J!fre Department. While the Ff A claimed safety Impacts frqm the new model the FFA utilized the negotlatlons and proposal as an opportunity to seek additional salary for Its members. They offered to accept the new model so long as each member received additional salary of $500 per month, thus belying the clalm that the change would negatively Impact pub lie safety or their own. They have since claimed that they do not want the salary Increases, but rather for the staffing to remain the same, even though they are part of the factflnding panel, and a deciding vote on the attached recommendation. Thus, the plaln truth of the matter·is that the ~FA first claimed It could never sign an agreement that compromised safety as It claimed would result frotn the. City proposal; then the FFA said It would sign off on these very same "unsafe" proposals If the City would only give their members a salary increase of $500; then repudiated that and said that It would never sign a proposal as purportedly "unsafe" as that offered by the City; but now once again says that It will do so to,· $S00each. The staffing changes are not clearly Identified in the report. City ls proposing the elimination of . an engine company (9 personnel) and truck company (9 personnel) for a total of 18 personnel. Then the City proposed to replace these two apparatuses wlth a quint (12 personnel), for a net decrease of six positions. The FFA contends there are 9 positions being ellm Jnated. That Is not correct, as the other 3 positions were ellminated prior to the end of the SAFER grant and prior to the City's proposal being disputed In this factflnding process. It is Important to note that even with the ongoing delays of this matter, ata cost of approxlmateiy $130,000 a month, the City has converted all previously defined SAFER employees to permanent members of the West Covina Fire Department, as a sign of good fafth for their service to the community. ·'I"' The report includes comparison cities submitted by the FFA, which the City of West Covina never agreed were comparable, and had never seen before the factflnding hearing. A cursory review shows significant differences to many of the cities submitted by the FFA. For example, the report acknowledges frregularltles with El Segundo, which is only 5.5 square miles, 1/3 of which Is the large Chevron refinery. In addition, El Segundo has a population of 16,654 residents (2010 Census), two flre stations, 43 sworn fire personnel, $15.3 mtlllon General Fund Fire Department budget (Fiscal Vear 17-18} from the City's $72.4 General Fund million budget {21% of total budget). It also has Its own utlllty company. Similarly, Manhattan Beach Is 4 square miles, has a popuratlon of 35,741, two fire stations, 30 sworn personnel, a utility company, and $12.9 mllllon General Fund Fire Department budget from the City's $70.4 General Fund million budget (18% of total budget). Rather than dispute each of the comparable cities, the City contends that other "comparable cities" have similar deficiencies for likeness In size and services, or heavy Industrial/ warehouse businesses that generate significant revenues for their Fire Department (i.e. Rancho Cucamonga). West Covina has a population of 106,098 (2010 Census), 16 square miles, five fire stations, 70 sworn staff, and $17.8 million General Fund Fire Department budget from the City's $62.9 General Fund mllllon budget (28% of total budget)~ even after removal of SAFER grant positions. While the FFA contends the City should-have applied for a successor SAFER grant, the City chose notto apply as·the guld~llnes, reimbursement structure, funding mechanism, and matching costs to the City were not economically sustainable. · Moreover, the City is not legally permitted to spend money In support of a ta>< measure, regardless of whether It Is Initiated by the City, the Association, or the public. The suggestion that the <;:Ity promise the FFA a raise if they promote passage of a sales tax measu·re to fund fire servlces seems to violate this legal restriction. While the City Attorney and staff have significant concerns with th~ legality, ethical, and flnanclal findings of this· report, It wilf of course be presented to the City Councll at a future pub Ile hearing for the community to provl~e Input and for the City Council to provide direction. WEST COVINA PROFESSIONAL FIREFIGHTERS ASSOCIATION LOCAL 3226 P.O. Box 5191 West Covina, Ca. 91791 Robert Bergeson Arbitrator/Factfinder 13351-D Riverside Dr. #142 Sherman Oaks, Ca. 91423 Re: WCFA's Response to the draft fact-finding report Dear Mr. Bergeson: The following points reflect the West Covina Firefighters Association's (WCFA) response to the draft fact-finding report. As you will see, our points are primarily factual corrections in nature verses a dispute with the conclusions of your report. (1). At page 3, in the last sentence carrying over to page 4 first sentence you reference WCFA's Last Best and Final offer to but include: (1) the "Busby" grievance; (2) the tolling agreement proposal for an FLSA law suit;(3) A PERB unfair labor practice complaint referred to as "PERB l"and; A PERB unfair labor practice complaint referred to as "PERB 2." Please be advised that as of the fact finding hearing items 1-3 were either resolved and/or no longer at issue and therefore not at issue in the fact finding. Likewise, item 4 had already commenced and was no longer part of any proposal before the panel. The primary issues were: (1) the removal of a truck and an engine from service and their being replaced by an apparatus known as a "Quint" -a truck/engine hybrid; and, (2) the elimination of 9 positions in light of the fact that the City has woefully under-budgeted its Fire Department. I am not sure to what extent, if any, these distinctions impact your ultimate decision because ultimately you focus upon our issues. (Z). At page 4 in the second paragraph you reference the removal of an engine and replacement with a truck. In actuality both a truck and an engine have been taken out of service and the City is using a "Quint" to replace both the truck at station 2 and the engine at station 4. (3). At page 4 in the third paragraph you reference the fact that three spots from the truck have been unfilled since the grant ended. In actuality, the chief and the City cut those spots within months of getting the grant and they continued to take the grant money for two more years despite making these cuts that actually violated the requirements of the grant. This was part of WCFA's victory in the "PERB 1" case. WEST COVINA PROFESSIONAL FIREFIGHTERS ASSOCIATION LOCAL 3226 P.O. Box 5191 West Covina, Ca. 91791 Email: wcfa@wcfa3226.org ( 4 ). At page S in the first sentence WCFA wishes to make clear that it does not accept that the replacing of the truck and the engine is an adequate remedy. Additionally, the 2011 should read 2010. (5). At page 7 in the first paragraph: you reference the fact West Covina only has one mall as a viable revenue source. In actuality, west Covina has two large malls, multiple auto malls, a restaurant row, a hotel row, and a Big League Dreams facility with which the city is partnered. WCFA believes that these should also be considered for the funding of the Fire Department. WCFA wishes to thank you for your time and patience in rendering a decision in this matter. If you need any further clarification, please do not hesitate to contact me. 1P~ - Paul Krueger WCFA Panel M ATTACHMENT NO. 4 RESOLUTION NO. 2018-106 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, IMPLEMENTING ITS LAST, BEST AND FINAL OFFER REGARDING STAFFING FOR THE WEST COVINA FIRE DEPARTMENT PURSUANT TO GOVERNMENT CODE SECTIONS 3505.4, 3505.5 AND 3505.7 WHEREAS, the City of West Covina engaged in a lengthy negotiation with the West Covina Firefighters Association (WCFF A) relating to staffing of particular firefighting apparatus; and WHEREAS, despite having met many times in an effort to conclude the terms relating to staffing of paiiicular apparatus, the City and the WCFF A have not reached agreement on such terms; and WHEREAS, on April 4, 2017, the City's negotiating team submitted the City's Last, Best and Final Offer to the WCFF A and provided an explanation of the terms to WCFF A; and WHEREAS, the City's Last, Best and Final Offer did not lead to an agreement on the staffing issue and the City declared impasse on May 2, 2017; and WHEREAS, WCFF A invoked the City's impasse procedures; WHEREAS, the WCFFA requested Fact-Finding, where the fact-finding hearing was held on August 17,2017;and WHEREAS, the City engaged in a Public Employment Relations Boai·d fact-finding hearing and received recommended terms of settlement which were not successful in reaching an agreement between the parties regarding staffing; and WHEREAS, upon exhaustion of impasse remedies, and pursuant to Government Code section 3505.7, the City Council is authorized to implement its Last, Best and Final Offer. NOW, THEREFORE, IT IS HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF WEST COVINA AS FOLLOWS: SECTION 1. The following changes in the terms and conditions of employment for the members of the WCFF A shall be implemented as set forth herein, effective immediately upon adoption of this Resolution. All other terms and conditions of the MOU, as amended, which expired on December 31, 2016 shall remain the same, except as expressly amended herein, and until a negotiated replacement contract is agreed upon by the parties. • Section 21 of the Memorandum of Understanding between representatives of Management of the City of West Covina and the West Covina Firefighters Association, I.A.F.F., Local 3226, July 1, 2012 through June 30, 2014, (as amended for the period July 1, 2015 through December 31, 2016) shall have no force and effect and the Minimum Staffing Policy of the City of West Covina for the West Covina Firefighters Association shall be as follows: The City will maintain a minimum staffing of Companies and Units as follows: A. Tlu·ee-person engine companies (1 Captain, 1 Engineer, 1 Firefighter/Paramedic) B. One (1) four-person truck company (1 Captain, 1 Engineer, 1 Firefighter and 1 Firefighter/Paramedic or 1 Captain, 1 Engineer, 2 Firefighter/Paramedics). The City reserves the right to change the herein minimum staffing level as set forth in this subsection "B". C. Tlu·ee (3) two-person paramedic rescue ambulances (2 Firefighter/Paramedics). D. One (1) four-person Quint (1 Captain, 1 Engineer, 1 Firefighter and 1 Firefighter/Paramedic; or 1 Captain, 1 Engineer, 2 Firefighter/Paramedics; or 1 Captain, 1 Engineer, 2 Firefighters). • Extend the rehire eligibility for those demoted personnel, from this action from the current one (1) year limit to two (2) years. • Permit the demoted members to work up to fill vacancies ( e.g. vacation, sick days) and be compensated at the higher rank for those shifts. • Allow re-bidding of assignments if the Association so desires, as pait of the changes related to this staffing change. SECTION 2. The WCFF A has opted not to rebid associated with this change in the staffing of fire apparatus and thus the City's Fire Chief shall have the right and duty to make such shift or station assignment changes as may be necessai·y to implement the staffing implemented herein. SECTION 3. Nothing in this Resolution shall be construed as depriving the WCFF A of its right to meet and confer on matters within the scope of representation, whether or not such matters ai·e included in this Resolution, prior to adoption of the City budget or as otherwise required by law. SECTION 4. That this resolution shall become effective immediately upon passage and adoption. SECTION 5. The City Clerk shall certify to the adoption of this Resolution. PASSED, APPROVED, AND ADOPTED this 2nd day of August 2018. Lloyd Johnson Mayor APPROVED AS TO FORM Kimberly Hall Barlow City Attorney ATTEST Nickolas S. Lewis City Clerk I, HEREBY CERTIFY that the foregoing resolution was duly adopted by the City Council of the City of West Covina, California, at the meeting on the 2nd day of August, 2018 by the following vote of the City Council: AYES: NOES: ABSENT: ABSTAIN: Nickolas S. Lewis City Clerk AGENDA ITEM NO. 7 AGENDA STAFF REPORT DATE: TO: FROM: August 2, 2018 Mayor and City Council Chris Freeland City Manager City of West Covina I Office of the City Manager SUBJECT: PUBLIC SAFETY SPECIAL TAX MEASURE FOR THE NOVEMBER 2018 BALLOT RECOMMENDATION: It is recommended that the City Council provide direction on the placement of a special tax on the November 2018 ballot. BACKGROUND: At the July 26, 2018 City Council Meeting, the City Council instructed staff and the City Attorney to prepare the necessary documentation to place a public safety special tax measure on the November 2018 ballot. City Council requested that each possible tax option be included in the staff report. Because the ballot language will vary substantially based on the type of tax placed on the ballot, staff is providing information regarding available options for a special tax and seeking Council direction on which option should be turned into a measure. · DISCUSSION: Under existing California law, including Proposition 218 and Proposition 62, a majority of the government body (City Council) may place a special tax on the ballot, with some exceptions provided elsewhere in California law, such as for a local transaction and use tax discussed below. Once on the ballot, a special tax requires a two-thirds (66.67%) supermajority vote of the electorate. A special tax is when the revenues collected from the tax are earmarked for a specific purpose (i.e. police and fire services). Even with the proposed adoption of a balanced Fiscal Year 2018-19 Budget, the City of West Covina will be facing significant financial challenges next year and for years to come. Many of the measures taken to balance the proposed budget utilized one-time savings and revenues, including the reduction of the City's Special Tax Ballot Measure Page 2 of 4 -August 2, 2018 General Fund Reserves from 20% to 17%. As such, an operating deficit is projected for Fiscal Year 2019- 20, due to these one-time actions, rising CalPERS and health care costs, increases in various contractual services, etc. Additional revenues are needed to address the City's structural deficit and prevent further reductions in services/programs in the coming year. Cities across California are facing similar challenges, and many of them are seeking transaction and use tax (TUT) measures ( often called "local sales tax measures" but distinguishable from true sales and use tax measures under the Bradley-Burns Uniform Local Sales and Use Tax Law), to maintain essential City services. As of July 27, 2018, eighteen cities have already placed a measure on the November 2018 ballot, with others still considering (Attachment No. 1). Locally, fomteen cities in Los Angeles County have already adopted local sales tax measures to address growing costs for services (Attachment No. 2). The City is already collecting the maximum allowed sales tax under the Bradley-Burns sales tax law. Thus, the only other "sales" type tax option would be for a TUT. However, the City cannot place a TUT on the ballot, whether for general tax purposes or for special tax purposes without a 2/3 vote of the City Council.1 According to tax projections from HdL, the City's sales tax advisor, adding a Y4% TUT would generate an additional $3.2 million in revenues to the City, Yi% TUT would generate $6.4 million, and%% TUT would generate $9.6 million. In 2016, the City of West Covina utilized FM3 Public Opinion Research & Strategy to conduct a survey of the community on voter mood regarding services, support for the sale of Sunset Field, and support for either a general tax or special tax. The survey interviewed 500 West Covina voters and had a margin of error of+/-4.4%. While an updated survey would provide more accurate numbers, timing to place an item on the agenda will not permit this to be done. A summary of the results of the 2016 survey, related to a possible sales tax measure, is as follows (Attachment No. 3): • 59% of those surveyed believed there to be "Great or Some" need for additional funding for local government. 24% said little or no need, with 18% expressing they did not know. • 67% of those surveyed supp01ted a Public Safety Sales Tax of% of a cent. 29% said no, with 4% undecided. Reduction to a Yi cent Public Safety Sales Tax had a slight increase of suppo1t to 69%. • Survey also examined support for various public safety services (i.e. preventing cuts to police and fire, restoring personnel, maintaining graffiti abatement, funding for school resource officers, and emergency preparedness. • 70% of those surveyed supp01ted the dedicated Public Safety Sales Tax after being educated on issues. 24% said no, with 6% undecided. If four members of the City Council will not supp01t putting a TUT on the ballot, either as a general or special tax, the City has the following options to place a special public safety tax on the November 2018 ballot: 1. An increased/restructured Business License Tax along the lines previously presented by staff, which could generate from $985,000 to $1,704,000 per year in additional revenue. 2. A Utility Users Tax that could apply to water, sewer, electricity, natural gas, telecommunications, and/or cable television. The revenue generated would depend upon the utilities to be taxed and the tax rate selected. 1 See Cal. Rev. & Tax. Code§ 7285.9 (general purpose TUT), and § 7285.91 (special purpose TUT). Special Tax Ballot Measw-e Page 3 of 4 -August 2, 2018 3. Special Fire and Police Protection Tax (under Government Code section 53978) in all or part of the City as designated by ordinance, levied on parcels, classes of improvement to property, or use of property or combination thereof. 4. Transient Occupancy Tax (TOT) increase. The current TOT rate is 10%. Raising the TOT to fund public safety services could be done, but it is unlikely that such an increase would be sufficient to address the City's pressing financial needs. 5. Payroll Tax. A payroll tax is sometimes called an employee license tax. It is essentially a tax on an individual's gross earnings in the city. It cannot be structured like an income tax, and it cannot discriminate against non-residents. The amount of revenue available from such a tax would have to be evaluated. 6. Parcel Tax. A parcel tax could be done as a flat tax on each parcel or a specific amount per square foot, per square foot of improvements, or some other similar method. A parcel tax is not based on the value of property and can only be imposed as a special tax. In addition, there are other types of taxes that could be explored, which are typically a category of excise taxes. These include Development Taxes (tax on new construction, not impact fees); Documentary Transfer Tax (only authorized in counties which have a Documentary Transfer Tax)2; Admissions Tax (tax on admission to shows, performances, etc.), however, most of these taxes are unlikely to raise sufficient revenue to meet the City's needs. Cities have also formed Community Facilities Districts (CFD) to provide funding for city services. The City has until August 10, 2018, to submit the necessary ballot materials to the County of Los Angeles. OPTIONS: The City Council has the following options: 1. Provide staff direction; or 2. Receive and file this informational report. FISCAL IMPACT: The cost to place the public safety ballot measure on the November 2018 ballot is approximately $9,000, which will be paid out of the General Fund. Prepared by: Chris Freeland City Manager 2 General law cities like West Covina cannot impose Real Property Transfer Taxes. Special Tax Ballot Measure Page 4 of 4 -August 2, 2018 ATTACHMENTS: Attachment No. 1 -List of Cities Proposing a Sales Tax Increase (November 2018) Attachment No. 2 -List of Cities in Los Angeles County with Sales Tax of 10% or Greater Attachment No. 3 -2016 Survey Results from FM3 ATTACHMENTNO. 1 Proposed Sales Tax Measures for November 2018 (As of July 27, 2018)1 • Alameda -0.5% • Bakersfield -1.0% • Burbank-0.75% • Covina -0. 75% • Laguna Beach-1.0% • Lodi -0.5% • Los Gatos 0.25% • Murrieta 1.0% • Oceanside 0.5% • Oroville -1.0% • Norco -1.0% • Pasadena -0. 75% • Paso Robles -0.5% • Port Hueneme -1.0% • Redwood City -0.5% • Santa Ana -1.5% • Santa Maria -0. 75% • Wildomar -1.0% Some others considering a measure: Fort Bragg, Antioch, and Glendale. 1 List of agencies seeking sales tax measure in November 2018 provided by Hdl. ATTACHMENT NO. 2 Los Angeles County Cities with a City Sales Tax • City of Avalon 10.00% • City of Commerce 10.00% • City of Compton 10.25% • City of Culver City 10.00% • City of Downey 10.00% • City of El Monte 10.00% • City of Hawthorne 10.25% • City of Inglewood 10.00% • City of Long Beach 10.25% • City of Lynwood 10.25% • City of Monterey Park 10.25% • City of Pico Rivera 10.25% • City of San Fernando 10.00% • City of Santa Monica 10.25% City of West Covina Finance Measure Issues Survey Survey Conducted: April 9-19, 2016_ :!ff. .:..:.:: --. --. ,.,---.:.-:,., ----"1'1'" --~-' -----..... -·-,.J ' PUBLIC OPINION .RESEARCH & STRATEGY ... -· ' CONSULTANT WORKING DRAFT. NOT FOR PUBLICATION. CA GOVT CODE 6254 220-3703 ~ i-3 > (') ~ -tn z i-3 z 0 w By better than a two to one margin, West Covina voters thinl< their City has a significant need for additional funds, including 27°/o who describe this level of need as "great/' In your personal opinion, do you think there is a great need, some need, a little need, or no real need for additional funds to provide the level of City services that West Covina residents need and want? Great need Some need Little need No real need Don't know ~ 15% ~· Little/No Need ·24% 18°/o 27o/o 32°/o Great/ Some Need 59o/o ·.-:· .-,·. ·'· .. : ' Oo/c 1 Oo/c 20% 30% 40% ·.:.'Fai1)a.,11.Jc,·,:'; 0 0 0 0 , 0 · .. 1',fas!:iv,:'· i., .:?NaiWtnl> CONSULTANT WORKING DRAFT. NOT FOR PUBLICATION. CA GOVT CODE 6254 .::;ff~!i:'~(,i? Q3. Two-thirds of West Covina voters support both measures, with nearly four in ten saying then would vot e "definitely" yes in favor if the el ection were held today. ( G~iA.lr®:rrmil 11?'(~11~~~®:St©' Mr~·~$M11F~ ,,, l . ~ . I t, ____ i~~~J~~:'J). ------,,J Definitely yes Probably yes Undecided, lean yes Undecided, lean no Probably no Definitely no Und ecided .•.~t>"\._~~,~l"i.W.~~,,to.-.... •\•~"~~\"'t;..\!"ri:,T =-:".!.>". 0% 20% ~~~: --: -1 · 24°/o 39°/o I Total Yes 68o/o Total No 23% 40% 60% ~ . . ...,. . ."\ i ~~'®'l1ilt ·S~rfety 1IJ1@;.~1it~t@·<ifl Me@sJ.t.re· I i ~T-----t·n·· ·GJ -) ! ' 1 i 1 I I ""''-, [ ---: ~ ' ' • ' I W!f}J-I \)If ~JS ' ,,i . . -_) "'·-·------·----------------·-·-·---------·-·~ . ... \'i.~"Ct.:..~'\'ro,o~lfl•,'!l,'"J-~.,..~ ... ~;,1~~~,.;... ~"'""-~ ·1 : • ·, --, ' •T :1.1 0% 20% 40°/o I Total Yes 67% Total No 29% 40% 60% ·, F.aii:ixi;ik :-: :,! ---Ma:,un, '·/ :;/via-iii/in/; CONSULTANT WORKIN G DRAFT. NOT FOR PUBLICATION. CA GOVT CODE 6254 ·' •1~!fetz ~-t -~ ; Q4 & Q6. If there were an election today, do you think you would vote 'yes" in favor of this measure or "no" to oppose it? Split Sample . .1 ssoc1a es.·, _ ··~·-,t,: West Covina voters prioritize funding 911 response and fire protection services, improving the city's water infras tructure and fiscal stability. !I Ext. Imp. Th3Very Imp. ~Smwt. Imp. a Not Too Imp. JraOK/NA Ext./Very Preventing cuts to paramedics and 911 emergency medical response services Ensuring fire engines and emergency medical vehicles are equipped with the most up-to-date equipment Protecting 911 emergency medical response times Replacing outdated and deteriorating water pipes Preventing cuts to fire protection services Maintaining the long-term financial stability of the City .,.,..,.._ _____ ,.,..__ -,-.. -. ---~,. -.-~. Important 85% a1°1o 85% 80% 76o/o 82% . id~ba;i_·{,::C1 0% 20% 40% 60% 80% 100% i ?vfi:lslin,: /i <;W,.J. ~rMo/fg..,±9,. r~~ X9H p..,JfS/,r/,'f.r~ ip...1¢:Ji~/µ.l:Jp fUQ~~~~ep.. bJ{.,t/tf.J¥li/qJ;..rr;.~f~{ii_ ~ou/9,..b~ <jP_ept,apfi ~AW~ tJJ.?t f O)J!d poten_tia/ly be included as pa~t of this ballot .-Ma!1lfrn, .'\ ~i? ~~!iMk'H ol'jor,flo;!il,ld~ ~ tM~~ule, a~ men&J~ac~le-&'elth'H#i'A•ho'wht,pt,1ref¥tt!at'71M~5ii 9-ft~f funds IS to you personally: Is ,t extremely }fetz ~t · ! important, very important, somewhat important, or not too important. Split Sample. · .,,ss.ocia es-.: F:~::@ 10 Two-thirds continue to vote inf avor of a sales t ax th at dedicates all revenue to public safety serviceso Definitely yes Probably yes Undecided, lean yes Undecided, lean no Probably no Definitely no Undecided (Public Safety Dedicated Ballot Measure) ,----.. ------------------------( ~ I · . V0t@ At@r 1 r . 'Jlrmifif~l,I \t©[@ . l I_ Su~.p)'@1ritive $tcat@m,e,r~1ts . l '-----./ :·.-~·,-·.v•.•U,l~=-:~,..,.._ ;~~.·~~-~:-=~1f -~---=~~ 40°/o I Total Yes 67% Total No 190/o I 29% ~"'!JI,(~~ ~~I 'i ,, ·I . . . I ·, ' :t 24o/o 42°/o , Total Yes 70% Total No 24o/o · .·., ". _., .. ··: .••' , 0% 20% 40% 60% 0% 20% 40% 60% i-Fai1:ba.1ik/.: l <Y.ilasfor:. -.. :'i · :· i}f1¥Jih./-'.j ~f<"A~4~l'f ~~lN~ ~B~fi thhlG;'JafeQ ~Pcijl?J,il<;A'.JtJ.Q~O're~MQMitM.Q fe1~ s§i§Awas for a half-cent, would you vote yes in favor of , f 1f-'.. ,> · ·: the measure or no to oppose it? Split Sample .1i,,,s.ocia.es ·1 _rm: ... G.tiitS:J . AGENDA ITEMNO. 8 . -.- AGENDA STAFF REPORT City of West Covina I Office of the City Manager DATE: August 2, 2018 TO: FROM: Mayor and City Council Chris Freeland City Manager SUBJECT: ARGUMENT IN FAVOR OF BALLOT MEASURES ON CHANGING THE OFFICE OF THE CITY TREASURER AND THE OFFICE OF THE CITY CLERK FROM ELECTED POSITIONS TO HA VE THEM APPOINTED BY THE CITY MANAGER AND POTENTIAL REBUTTAL ARGUMENTS RECOMMENDATION: It is recommended that the City Council take the following actions: 1) Consider and discuss a proposed argument in favor of the Ballot Measure to change the position of the City Treasurer from an elected official to a position that would be appointed by the City Manager based upon professional qualifications; 2) Consider and discuss preparation and submission of a rebuttal to any primary argument against the Ballot Measure, to change the position of the City Treasurer from an elected official to a position that would be appointed by the City Manager based upon professional qualifications, which may be timely submitted; 3) Consider and discuss a proposed argument in favor of the Ballot Measure to change the position of the City Clerk from an elected official to a position that would be appointed by the City Manager based upon professional qualifications; and 4) Consider and discuss preparation and submission of a rebuttal to any primary argument against the Ballot Measure, to change the position of the City Clerk from an elected official to a position that would be appointed by the City Manager based upon professional qualifications, which may be timely submitted. BACKGROUND: This item is continued from the July 26, 2018 City Council Meeting. At its June 19, 2018 City Council Meeting, the City Council adopted resolutions to place two separate questions before the voters, which would eliminate the positions of elected City Clerk and elected City Treasurer and Argument in Favor of Ballot Measures on Changing the Office of the City Treasurer and City Clerk Page 2 of 3 -August 2, 2018 instead have the City Clerk and City Treasurer be appointed by the City Manager based upon specialized training and experience. Typically, when the elected positions are eliminated, the duties would be assigned to existing professional staff who actually perform the work of these positions. For each Ballot Measure ("Measure"), one resolution was approved to establish priority of ballot arguments for the Measure, with an argument signed by one or more Council Members having priority over any others which may be submitted. The last date to submit arguments for or against the Measures is currently set for August 17, 2018. Rebuttal arguments to those primary arguments will be due on August 27, 2018. At the July 3, 2018 City Council Meeting, the City Council discussed whether one or more of its members would author the arguments in favor of the Measures. City Council voted for Councilman Spence to prepare the arguments for Council consideration. DISCUSSION: City Council previously went through all the legal steps to place two items on the ballot to move from elected City Clerk and City Treasurer to professionals who would be appointed by the City Manager, along with associated resolutions to consolidate the general election with the County of Los Angeles, establish priority for arguments and direct preparation of an impartial analysis, and to provide for rebuttal arguments. The proposed ballot language for both Measures is provided below: Shall the office of City Clerk be appointed by the City Manager? YES NO Shall the office of City Treasurer be appointed by the City Manager? YES NO Argument in Favor of Ballot Measures on Changing the Office of the City Treasurer and City Clerk Page 3 of 3 -August 2, 2018 Because these Measures were placed on the ballot by the City Council, the City Council may, and has, established the priority for arguments in favor of each Measure, with an argument signed by one or more Council Members to have priority over any other arguments. Primary arguments on the Measure must be submitted on or before August 17, 2018. Thus, staff is asking the City Council to consider and act upon proposed ballot arguments to be authored by the City Council. In addition, Council is requested to determine whether to delegate the right to submit any rebuttal argument to any primary argument against either Measure which may be submitted by the deadline, or whether to designate one or more Council Members to prepare any such rebuttal. OPTIONS: The City Council has the following options: 1. Discuss a draft argument in favor of each Measure and take action if appropriate; or 2. Dete1mine whether to delegate to one or two Council Members preparation of a rebuttal argument to any primary argument submitted against either Measure, or to delegate the right to submit any rebuttal to others; or 3. Provide alternative direction. FISCAL IMPACT: There is no direct fiscal impact from the determination of preparation or submission of arguments in favor of either Measure or rebuttals to any argument against the Measures. Prepared by: Kimberly Hall Barlow Kimberly Hall Barlow City Attorney roved by: :tL Rosalia A. B ler, C Assistant City Clerk