07-15-2015 - Appropriations Limit for Fiscal Year 2015-2016 - Item No. 2 (2).pdfCity of West Covina
Memorandum
AGENDA
ITEM NO. 2
DATE July 15,2015
TO: Mayor and City Council
FROM: Tom Mauk
Interim City Manager
BY: Christa Buhagiar
Finance Director
SUBJECT: APPROPRIATIONS LIMIT FOR FISCAL YEAR 2015-2016
RECOMMENDATION:
It is recommended that the City Council adopt the following resolution:
RESOLUTION NO. 2015-55 - A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA,
SETTING THE ANNUAL APPROPRIATIONS LIMIT FOR THE
FISCAL YEAR ENDING JUNE 30,2016
DISCUSSION:
Article XIIIB of the California Constitution imposes an appropriations limit on units of state and
local governments. This report calculates the fiscal year 2015-2016 appropriations limit for the
City of West Covina to be $151,851,657.
In response to a perception that government spending was increasing without any controls, the
voters passed Proposition 4, "The Gann Initiative," which is now included in the California
Constitution as Article XIIIB. This article limits the amount of appropriations (related to tax
proceeds) that state or local governments can establish each year.
The appropriations of tax proceeds excludes revenues from the following sources:
• Special Benefit Assessments
• Licenses and Permits
• Franchise Fees
• Developer Fees
• Fines, Forfeitures and Penalties
• Other Governmental Restricted Revenues
• Gas Taxes
• User Fees
The following revenue sources are subject to the appropriations limit:
• Property Taxes
• Sales and Use Taxes
• Business License Taxes
• Transient Occupancy Taxes
• Other Taxes
Appropriations for debt-financed capital outlay (e.g., the Civic Center, Cameron Community
Center, Golf Course and BLD bonds) are not subject to the limit.
Proposition 111 amended the California State Constitution to require annual adjustments in the
appropriations limit based upon increases or decreases in population and inflation. Each year, the
City must calculate the limit using the following formula:
Base Year Appropriation Limit (Prior Year Actual Beginning with 1986-87 Expenditures)
x Cumulative Growth Factor (1)
= Current Year Appropriation Limit
(1 )
Inflation change factor (change in California per capita income or change in
local assessments due to the addition of non-residential new construction)
multiplied by population change factors (change in population for either
the City or the County).
Factors are calculated using the following formula
Percentage Change + 100 = Factor
100
The appropriations limit for 2015-2016 has been computed in accordance with the provisions of
Article XIIIB of the California Constitution. The constitution, as amended, requires the governing
body to specify the option selected for each factor. The selection of each growth factor and the
appropriations limit computation are shown on the attached worksheet.
Documentation has been made available for public inspection prior to the establishment of the
appropriations limit.
The City's proceeds from taxes are projected at $40,435,675 which is less than the appropriations
limit.
Prepared by:
Christa BuKgiar
Finance Director
ATTACHMENT 1
ATTACHMENT 2
ATTACHMENT 1
CITY OF WEST COVINA
2015-2016
APPROPRIATIONS LIMIT COMPUTATION
2014-2015 Appropriations Limit $145,076,581
Multiply by Cumulative Growth Factor 1.0467
2015-2016 Appropriations Limit $151,851,657
Inflation Change: = 3.82 Percent = 1.0382 Factor
California Per Capita Personal Income
** Population Change:
County of Los Angeles = 0.82 Percent = 1.0082 Factor
Cumulative Growth Factor:
Calculation: 1.0382 X 1.0082 = 1.0467 Ratio
* Change in California Per Capita Personal Income was selected because it exceeds the change
in Non-Residential Assessed Value due to New Construction of 2.3%.
** The County of Los Angeles population change was selected because it exceeds the City of
West Covina change of 0.48%.
ATTACHMENT 2
RESOLUTION NO. 2015-55
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA,
CALIFORNIA, SETTING THE ANNUAL APPROPRIATIONS LIMIT FOR THE
FISCAL YEAR ENDING JUNE 30, 2016
WHEREAS, Article XIIIB of the California Constitution requires the Legislative Body to
establish its appropriations limit at a regularly scheduled meeting for the upcoming fiscal year
ending June 30, 2016; and
WHEREAS, Section 7910 of the Government Code requires the governing body of each
local jurisdiction to make such determinations and establish its appropriations limit by resolution;
and
WHEREAS, the appropriations limit documentation has been available for public
inspection, per Section 7910 of the Government Code, prior to the approval of the limit by
Legislative Body; and
WHEREAS, for the fiscal year ending June 30, 2016, the appropriations limit has been
computed using the change in population for the County of Los Angeles (rather than for the City of
West Covina) and the change in California per capita personal income (rather than the change in
local assessed value due to the addition of non-residential new construction).
NOW, THEREFORE, the City Council of the City of West Covina does resolve as
follows:
SECTION 1. The appropriations limit for year ending June 30, 2016, is established at
$151,851,657; and
SECTION 2. That the City Clerk shall certify to the adoption of this resolution and the
same shall be in full force in effect immediately upon adoption.
APPROVED AND ADOPTED this 15th day of July 2015
Fredrick Sykes, Mayor
ATTEST:
Nickolas S. Lewis, City Clerk
I, NICKOLAS S. LEWIS, HEREBY CERTIFY that the foregoing Resolution No. 2015-55 was
duly adopted by the City Council of the City of West Covina at a regular meeting thereof, held on
the 15th day of July 2015, by the following vote of the Council:
AYES:
NOES:
ABSENT:
ABSTAIN:
Nickolas S. Lewis, City Clerk
APPROVED AS TO FORM:
Kimberly Hall Barlow, City Attorney
TO: Mayor and City Council
FROM: Tom Mauk
Interim City Manager
BY: Christa Buhagiar
Finance Director
SUBJECT: ADOPTION OF THE CITY OF WEST COVINA FISCAL YEAR 2015-16
ANNUAL OPERATING AND CAPITAL IMPROVEMENT PROGRAM
BUDGET
RECOMMENDATION:
It is recommended that the City Council:
1. Review and approve the Fiscal Year 2015/16 Proposed Operating and Capital
Improvement Program Budget, and take action as appropriate, and
2. Adopt the following resolution:
RESOLUTION NO. 2015-56 - A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF WEST COVINA, CALIFORNIA, ADOPTING A
BUDGET FOR THE CITY OF WEST COVINA, THE SUCCESOR
AGENCY TO THE FORMER WEST COVINA REDEVELOPMENT
AGENCY, THE WEST COVINA COMMUNITY SERVICES
FOUNDATION, INCORPORATED, AND THE LOCAL ENFORCEMENT
AGENCY OPERATING BUDGETS AND THE CAPITAL
IMPROVEMENT PROGRAM FOR FISCAL YEAR 2015-16
Or alternatively, adopt the following resolution:
RESOLUTION NO. 2015-57 - A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF WEST COVINA, CALIFORNIA, TO CONTINUE
APPROPRIATIONS CONSISTENT WITH THE 2014-15 FISCAL YEAR
CITY OF WEST COVINA, THE SUCCESOR AGENCY TO THE
FORMER WEST COVINA REDEVELOPMENT AGENCY, THE WEST
COVINA COMMUNITY SERVICES FOUNDATION, INCORPORATED,
AND THE LOCAL ENFORCEMENT AGENCY OPERATING BUDGETS
AND THE CAPITAL IMPROVEMENT PROGRAM FOR FISCAL YEAR
2015-16
City of West Covina
Memorandum
A G E N D A
ITEM NO. 3
DATE July 15, 2015
DISCUSSION:
Presented for your consideration is the Fiscal Year 2015/16 Annual Operating and Capital
Improvement Program (CIP) Budget for the City of West Covina and related entities as outlined
in the attached resolution. This budget represents the spending plans for the following fund
types: General Fund, Special Revenue Funds, Debt Service Fund, Capital Projects Funds,
Internal Service Funds, Enterprise Fund, and Private Purpose Trust Funds (Successor Agency).
The City’s financial condition remains stable for Fiscal Year 2015/16, with an improved
economy providing increased stability to the City’s major revenue sources.
For Fiscal Year 2015/16, estimated revenues (including transfers in) on an all funds basis are
$95,014,535, but only includes the Successor Agency’s 15-16A ROPS payment. Many funds
make up the total budget amount, with the largest being the General Fund in the amount of
$57,310,960, or 60.3% of the organization’s total.
For Fiscal Year 2015/16, estimated expenditures (including transfers out) for all budgeted funds
are estimated at $101,763,181. Certain Special Revenue and Capital Project Funds utilize a
portion of prior years’ accumulated fund balance to pay for multi-year capital improvement
projects. These other funds will display expenditures exceeding revenues for this purpose.
However, it is recognized that long term financial stability is reliant upon the General Fund’s
ability to operate within the current year’s sources of revenue. Management is committed to
producing a balanced General Fund budget and has accomplished this for Fiscal Year 2015/16.
Current year operating expenditures exceed current year operating revenues by $6.7 million due
to the use of reserves. These reserves are often accumulated for specific purposes and spent
when needed. The General Fund, which is the general operating fund of the City, comprises
56% of the total appropriations on an all funds basis. For Fiscal Year 2015/16 the General Fund
has a balanced budget and is projected to complete fiscal year 2015/16 with an operating
surplus of approximately $128,826.
As a result of staff turnover in the Finance Department, this budget was prepared on an
accelerated timeline but with the hard work of the Departments and Finance staff we have
preserved the 10% reserve requirement in the General Fund. This budget covers necessary items
that were under budgeted in the prior fiscal year and incorporates important program proposals
such as the School Resource Officer Program and increased demands from the National Pollutant
Discharge Elimination System (NPDES) permit program.
Although the all funds budget is being considered by the City Council for adoption, the main
focus of this report will be the General Fund.
Capital Projects & Equipment appropriations are increasing by $3.6 million from $3.3 million to
$6.9 million. This increase is primarily due to budgeting for the construction of soccer fields in
Orangewood Park.
Personnel costs inclusive of all City funds are anticipated to decrease by $1.4 million from $54.7
million to $53.3 million. The decrease is a result of the inclusion of a 3.5% anticipated salary
savings due to vacancies and cuts to public safety overtime budgets. These cuts are offset by
PERS rate increases and changes in personnel. The total number of full-time positions increased
from 345 to 351. Personnel changes include the following:
The City Manager’s Office is replacing a vacant Management Analyst position with
Project Coordinator to better assist with Housing and Economic Development Projects.
The cost of this reorganization is estimated $26,079 which is funded by the Housing
Fund and Successor Agency.
Two former departments were combined to form the Finance and Administrative
Services Department in the FY 2013/14 budget. This proved to have detrimental effects
on two key administrative functions: Finance and Human Resources. City management
is proposing to once again separate the Finance and Information Technology functions
from the Human Resources and Risk Management functions. To enable this plan to be
effective a Human Resources Director position has been added to the proposed budget
and the Finance and Administrative Services Director has been under-filled by the
Finance Director. To address concerns from recent audits, the Finance Department has
added back a full-time Purchasing Manager to assist with the purchasing workload and
ensure compliance with the West Covina Municipal Code. Human Resources has also
reclassified the Administrative Services Manager to the Human Resources Manager since
the position was never utilized as a part of Finance. There is no current year cost from
this reclassification. The total cost of the departmental reorganization is estimated to be
$265,878 with anticipated first year salary savings of $75,020 due to the amount of time
it will take to staff vacant positions.
In making public safety a priority, the fiscal year 2015/16 proposed budget includes the
funding for three School Resource Officers in the amount of $413,349 and the addition of
another Police Sergeant in the amount of $168,120 which was offset by a decrease in
overtime. This brings the total sworn positions within the Police Department to 97 for the
upcoming fiscal year.
In the Public Works Department the Civil Engineering Associate is being reclassified to a
Public Works Project Supervisor, the Office Assistant II is being reclassified to an
Administrative Assistant I and the Account Clerk is being reclassified to a Senior
Account Clerk. The total cost of the departmental reorganization is estimated to be
$8,066 with only $1,873 coming from the General Fund.
There are a number of events managed and facilities maintained by the Community
Services Department. To better handle the needs of the department a Community
Services Coordinator position has been eliminated and a Maintenance Worker II position
has been created. This will result in an anticipated cost savings of $23,896.
General Fund
The City’s general financial goal is to provide an appropriate level of municipal services with the
ability to adapt to local and regional economic changes while maintaining and enhancing the
sound fiscal condition of the City. The City’s General Fund has been negatively impacted in the
past number of years by the economic recession, increases in pension costs, the State’s
elimination of redevelopment, and the State’s raid of local revenues. The General Fund ending
unassigned fund balance is projected to be $5.7 million, which meets the reserve policy limit of
10% of operating expenditures. A summary of the General Fund balance is illustrated below:
General Fund - Fund Balance
Beginning Fund Balance $12,189,681
Operating:
Revenues, including transfers in $57,310,960
Expenditures, including transfers out (57,182,134)
Net Change 128,826
Fund Balance
Nonspendable 6,595,326
Unassigned 5,723,181
Total Ending Fund Balance $12,318,507
The General Fund’s estimated ending fund balance for fiscal year 2015/16 is $12.3 million. Of
this fund balance, $6.6 million is considered non-spendable (loans to the former Redevelopment
Agency) and $3.7 million is held in a 10.4% investment, maturing December 10, 2015. This
leaves $2 million available as liquid cash for expenditures. As stated above, the City’s major
revenues show signs of recovery, as described in further detail below:
General Fund Revenues:
Total General Fund revenues are projected to be $57,310,960, an increase of $2.4 million or
4.5% from the prior year budget. The increase is due to the anticipated growth in property and
sales tax revenues and charges for services.
Property tax revenues represent 37.2% of General Fund revenues for fiscal year 2015/16.
Because the previous decline in property taxes was less severe than that of sales taxes,
property tax revenues are projected to increase 4.9% from the previous fiscal year. These
revenue projections do not include the City’s share of residual tax increment revenues
from the former Redevelopment Agency in the amount of $1,300,000.
Sales tax revenues represent 29.5% of General Fund revenues for fiscal year 2015/16.
Estimated revenue for fiscal year 2015/16 is projected to complete the year at a 9.4%
increase when compared to the prior year’s projected revenues. The continued growth
and the addition of new commercial and retail outlets have been factored into the budget
estimate for fiscal year 2015/16. Sales tax revenues will be reevaluated during the City’s
mid-year budget review with potential increases in revenues due to new auto dealerships
and businesses coming online during the upcoming fiscal year.
*In FY 2014/15 the SAFER grant revenue was recorded in the General Fund. Grant revenue should be recorded
separately in a special revenue fund; therefore, the SAFER grant revenue is no longer included in the General Fund.
General Fund Expenditures:
General Fund expenditures for fiscal year 2015/16 are projected to be $57,182,134, which
includes transfers to other funds totaling $1,887,000. This equates to a decrease in expenditures
of 1.3%, or $780,817 when compared to the amended budget for fiscal year 2014/15. This
budget reflects a projected 3.5% salary savings due to vacancies. When comparing to the
2014/15 original budget the proposed budget is only $50,491 more or 0.1%.
The majority of General Fund expenditures are appropriated for Public Safety services (75%)
followed by Public Works (8%) and Community Services (4%). The chart below illustrates
General Fund Expenditures by Department.
Personnel
General Fund personnel costs are projected to total $44.7 million, an increase of $123,801
from the prior year adopted budget less the SAFER budget. The increase from rising PERS
costs and new positions was mostly offset by the 3.5% salary savings of $1.6 million.
Maintenance and Operations (M&O)
The maintenance and operations budget is $10.8 million, which is an increase of $1.5 million
from the prior year adopted budget. This increase is due to departments being charged the
full-year allocation for self-funded insurance costs, IT Infrastructure upgrades, street
sweeping and NPDES costs and increased departmental professional services and
consultants. Many of these items were insufficiently budgeted for in the prior fiscal year so
the actual increase is only $60,938 if comparing the 2014/15 amended budget to the 2015/16
proposed budget.
Transfers Out
The General Fund will make transfers out to other funds in the amount of $1.9 million. The
transfers will fund bond principal and interest payments, costs pertaining to vehicle
replacement, the West Covina Municipal Pool and the Cameron Community Center.
Successor Agency Overview
The proposed Successor Agency budget reflects a 6-month budget that pertains to the approved
ROPS 15-16A (July-December 2015). When the ROPS 15-16B (January – June 2016) is
approved by the Department of Finance (DOF), staff will bring a budget amendment to the City
Council to appropriate the funds for the remaining 6-month period. To the extent that the funds
allocated to the Successor Agency are not sufficient to cover expenses, the General Fund will be
responsible for the difference. The City may seek reimbursement for expenses that exceed the
approved ROPS amounts, with the exception of the administrative budget costs.
The City is in litigation with DOF regarding City and Agency agreements, which includes the
$11.5 million the City received from the former Redevelopment Agency. The City is actively
pursuing to resolve the pending litigation with DOF.
In summary, this budget, which is the City’s financial plan, continues to present the City Council
and staff’s commitment to provide quality services that meet the needs of the residents of West
Covina in a cost effective and efficient manner. Staff would like to thank the City Council for
their positive leadership and direction that has facilitated the preparation of the Fiscal Year
2015/16 Operating and Capital Improvement Program Budget.
ALTERNATIVES:
The alternatives are:
1. Adopt the continuing resolution and provide guidance to staff to ensure adoption at the next
budget meeting.
FISCAL IMPACT:
The Proposed Operating and Capital Improvement Program Budget for Fiscal Year 2015/16
includes appropriations and transfers to other funds totaling $101,763,181. The General Fund
Operating Budget includes appropriations and transfers to other funds in the amount of
$57,182,134. The General Fund is balanced with an operating surplus of $128,826.
Prepared by:
__________________________________________________
Christa Buhagiar, Finance Director
Attachments:
1. Resolution No. 2015-56 - Budget Adoption
2. Full-time and Part-time Salary Schedules
3. Resolution No. 2015-57 - Continuing Resolution
4. Proposed 2015-16 Operating and Capital Improvement Program Budget
ATTACHMENT 1
RESOLUTION NO. 2015-56
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA,
CALIFORNIA, ADOPTING THE BUDGET FOR THE CITY OF WEST COVINA, THE
SUCCESSOR AGENCY TO THE FORMER WEST COVINA REDEVELOPMENT
AGENCY, THE WEST COVINA COMMUNITY SERVICES FOUNDATION,
INCORPORATED, AND THE LOCAL ENFORCEMENT AGENCY OPERATING
BUDGETS AND THE CAPITAL IMPROVEMENT PROGRAM FOR FISCAL YEAR
2015/16
WHEREAS, the City Manager has presented to the City Council a proposed budget for
Fiscal Year 2015/16; and
WHEREAS, the City Council of the City of West Covina has conducted a public
meeting on July 15, 2015, to consider the Fiscal Year 2015/16 budget document; and
WHEREAS, the City Council of the City of West Covina has concluded its review and
intends to approve and adopt the Fiscal Year 2015/16 budget for the City, the Successor Agency
to the Former West Covina Redevelopment Agency, the West Covina Community Services
Foundation Incorporated, the Local Enforcement Agency and the Capital Improvement Program;
NOW, THEREFORE, the City Council of the City of West Covina does resolve as
follows:
Section 1. The Operating Budget and Capital Improvement Program for the City of
West Covina for Fiscal Year 2015/16, as prepared and submitted by the City Manager and as
modified by the City Council, is hereby approved, adopted and appropriated. A copy of said
budget is hereby ordered to be filed in the Office of the City Clerk within thirty days and shall be
certified by the City Clerk as having been adopted by this resolution.
Section 2. The budget for the Successor Agency to the Former West Covina
Redevelopment Agency for Fiscal Year 2015/16, as prepared and submitted by the Executive
Director and as modified by the Agency Board Members, is hereby approved, adopted and
appropriated. A copy of said budget is hereby ordered to be filed in the Office of the City
Clerk/Secretary within thirty days and shall be certified by the City Clerk/Secretary as having
been adopted by this resolution.
Section 3. The budget for the West Covina Community Services Foundation,
Incorporated for Fiscal Year 2015/16, as prepared and submitted by the President and as
modified by the Foundation Board Members, is hereby approved, adopted and appropriated. A
copy of said budget is hereby ordered to be filed in the Office of the City Clerk/Secretary within
thirty days and shall be certified by the City Clerk/Secretary as having been adopted by this
resolution.
Section 4. The operating budget for the Local Enforcement Agency for Fiscal Year
2015/16, as prepared and submitted by the City Manager and as modified by the City Council, is
hereby approved, adopted and appropriated. A copy of said budget is hereby ordered to be filed
in the Office of the City Clerk within thirty days and shall be certified by the City Clerk as
having been adopted by this resolution.
Section 5. From the effective date of said Budget, appropriations may be reallocated
from one activity account to another within the operating budget upon review by the Finance
Department and approval of the City Manager or his/her designee, providing there is no change
in the scope of service delivery level or increase in the appropriation as approved by the City
Council.
Section 6. As necessary, appropriations may be made for donations and grants
received during the fiscal year up to $30,000 per source or grantor upon review by the Finance
Department and approval of the City Manager or his/her designee. Donations and grant awards
with matching requirements, or exceeding $30,000 from a single source or grantor, require City
Council approval.
Section 7. The approved budgets for the Capital Improvement Program remain as
authorized appropriations for the individual capital projects until these capital projects are
completed. Any unexpended authorized appropriations for each capital project is automatically
carried over from fiscal year to fiscal year, until the funds of the individual capital project are
expended or the capital project is canceled. Following the completion of the individual capital
projects, the unexpended appropriations of each completed capital project shall be canceled and
the capital projects funding sources shall be released from their unexpended funding
commitment.
Section 8. The City Council does hereby authorize and approve the number and
classification of employees in the respective functions, departments and/or activities as set forth
in the Fiscal Year 2015/16 Budget. No increase shall be made in this number of positions
without City Council approval. However, the City Manager is authorized to transfer such
positions within existing position classification and reorganize departments under his authority,
if in his judgement such actions will result in a higher degree of efficiency of overall operations
of the City. Further, the City Council hereby approves the attached “Full-Time Salary Schedule”
and “Part-Time Hourly Wage Schedule.”
Section 9. At close of each fiscal year, unexpended appropriations in the Operating
Budgets will be carried forward to the next fiscal year as necessary to underwrite the expense of
outstanding purchase commitments and programs.
Section 10. At the close of the 2014-15 fiscal year, unexpended appropriations in the
Operating Budget may be carried forward to the 2015-16 fiscal year upon review by the Finance
Department and approval of the City Manager.
Section 11. That the City Clerk shall certify to the adoption of this resolution and the
same shall be in full force in effect immediately upon adoption.
APPROVED AND ADOPTED THIS 15th day of July 2015
ATTEST: Mayor Fredrick Sykes
Nickolas S. Lewis, City Clerk
I, NICKOLAS S. LEWIS, CITY CLERK of the City of West Covina do herby certify that the
foregoing resolution was duly adopted by the City Council of the City of West Covina at a
special meeting thereof held on July 15, 2015, by the following vote of the Council:
AYES:
NOES:
ABSTAIN:
ABSENT:
Nickolas S. Lewis, City Clerk
APPROVED AS TO FORM:
Kimberly Hall Barlow, City Attorney
POSITION TITLE BARGAINING UNIT GRADE STEP 1 STEP 2 STEP 3 STEP 4 STEP 5
Account Clerk General Employees GN060 $2,906 $3,053 $3,204 $3,364 $3,531
Accountant Confidential Employees CE160 $4,157 N/A N/A N/A $5,611
Accounting Manager Mid-Management MM025 $5,950 N/A N/A N/A $8,033
Accounting Technician Confidential Employees CE450 $3,151 N/A N/A N/A $4,252
Administrative Aide Confidential Employees CE226 $3,286 N/A N/A N/A $4,436
Administrative Assistant I General Employees GN090 $3,097 $3,252 $3,415 $3,584 $3,763
Administrative Assistant II Confidential Employees CE105 $3,091 N/A N/A N/A $4,170
Administrative Services Manager Mid-Management MM045 $6,763 N/A N/A N/A $9,130
Administrative Technician General Employees GN045 $2,906 $3,053 $3,204 $3,364 $3,531
Assistant CDC Director Mid-Management MM181 $7,462 N/A N/A N/A $10,075
Assistant City Clerk Department Heads DH310 $6,960 N/A N/A N/A $9,395
Assistant City Manager Department Heads DH250 $10,224 N/A N/A N/A $13,799
Assistant City Manager/CDC Director Department Heads DH251 $11,583 N/A N/A N/A $15,637
Assistant Fire Chief Fire Management Assoc.FM275 $8,656 N/A N/A N/A $11,689
Assistant to the City Manager Mid-Management MM132 $6,207 N/A N/A N/A $8,380
Building Inspector General Employees GN250 $4,279 $4,495 $4,719 $4,955 $5,203
Building Maintenance Leadworker Maintenance & Crafts MT200 $3,952 $4,148 $4,356 $4,575 $4,803
Building Official Mid-Management MM500 $6,342 N/A N/A N/A $8,564
Building/Engineering Permit Technician General Employees GN165 $3,398 $3,568 $3,747 $3,934 $4,131
Business License Inspector General Employees GN170 $3,382 $3,551 $3,727 $3,915 $4,110
CDC Director Department Heads DH100 $9,701 N/A N/A N/A $13,098
City Manager Department Heads DH160 $16,250 N/A N/A N/A N/A
Civil Engineering Assistant General Employees GN290 $4,718 $4,953 $5,201 $5,460 $5,733
Civil Engineering Associate Mid-Management MM110 $4,999 N/A N/A N/A $6,749
Communications Director Department Heads DH066 $6,920 N/A N/A N/A $9,340
Communications Supervisor Mid-Management MM460 $4,612 N/A N/A N/A $6,228
Communications Technician General Employees GN335 $4,864 $5,108 $5,364 $5,632 $5,915
Community Enhancement Coordinator General Employees GN211 $4,814 $5,055 $5,308 $5,573 $5,852
Community Enhancement Officer General Employees GN210 $3,880 $4,075 $4,277 $4,492 $4,717
Community Planner General Employees GN325 $4,995 $5,246 $5,509 $5,783 $6,072
Community Services Coordinator General Employees GN315 $4,035 $4,237 $4,449 $4,671 $4,904
Community Services Director Department Heads DH020 $8,452 N/A N/A N/A $11,411
Community Services Manager Mid-Management MM300 $5,542 N/A N/A N/A $7,482
Community Services Officer Non-Sworn Public Safety NS160 $3,192 $3,352 $3,519 $3,696 $3,881
Community Television Producer Confidential Employees CE270 $3,754 N/A N/A N/A $5,066
CITY OF WEST COVINA
FULL-TIME SALARY SCHEDULE
MONTHLY PAY RANGE
FY 15-16 Salary Schedule
Effective_07.01.15 1 of 5
POSITION TITLE BARGAINING UNIT GRADE STEP 1 STEP 2 STEP 3 STEP 4 STEP 5
CITY OF WEST COVINA
FULL-TIME SALARY SCHEDULE
MONTHLY PAY RANGE
Community Television Production Asst.General Employees GN185 $3,150 $3,307 $3,472 $3,647 $3,827
Computer Services Technician General Employees GN200 $3,926 $4,124 $4,331 $4,546 $4,774
Computer Systems Administrator Mid-Management MM490 $6,002 N/A N/A N/A $8,102
Construction Coordinator General Employees GN310 $5,118 $5,374 $5,643 $5,924 $6,221
Contract Coordinator General Employees GN320 $4,113 $4,319 $4,534 $4,761 $4,999
Controller Mid-Management MM455 $6,763 N/A N/A N/A $9,130
Cook General Employees GN350 $3,455 $3,629 $3,811 $3,999 $4,199
Court Liaison Officer General Employees CRTLIA $3,308 $3,475 $3,648 $3,829 $4,022
Criminal Justice Research Analyst I Confidential Employees CE156 $4,076 N/A N/A N/A $5,503
Departmental Aide Confidential Employees CE532 $3,574 N/A N/A N/A $5,117
Deputy Building Official Mid-Management MM514 $6,643 N/A N/A N/A $9,415
Deputy City Clerk Confidential Employees CE430 $3,954 N/A N/A N/A $5,338
Deputy City Manager Department Heads DH260 $7,555 N/A N/A N/A $10,200
Deputy Fire Marshal Mid-Management MM133 $5,296 N/A N/A N/A $6,437
Economic Development / HSG Mid-Management MM040 $6,714 N/A N/A N/A $9,065
Economic Development Specialist General Employees GN035 $3,943 $4,139 $4,346 $4,563 $4,792
Electrician I Maintenance & Crafts MT210 $3,253 $3,415 $3,584 $3,763 $3,952
Electrician II Maintenance & Crafts MT090 $4,047 $4,248 $4,463 $4,687 $4,921
Electrician Leadworker Maintenance & Crafts MT120 $4,483 $4,708 $4,943 $5,190 $5,451
Engineering Technician General Employees GN260 $4,199 $4,411 $4,631 $4,861 $5,106
Environmental Management Director Department Heads DH210 $7,207 N/A N/A N/A $9,730
Equipment Maintenance Supervisor Mid-Management MM120 $4,850 N/A N/A N/A $6,546
Equipment Mechanic I Maintenance & Crafts MT030 $3,167 $3,326 $3,494 $3,667 $3,851
Equipment Mechanic II Maintenance & Crafts MT080 $3,741 $3,927 $4,125 $4,331 $4,546
Equipment Mechanic Leadworker Maintenance & Crafts MT130 $4,235 $4,445 $4,668 $4,901 $5,147
Equipment Operator Maintenance & Crafts MT060 $3,640 $3,823 $4,013 $4,215 $4,425
Executive Assistant to City Manager Confidential Employees CE355 $3,801 N/A N/A N/A $5,130
Finance & Administrative Services Director Department Heads DH041 $10,754 N/A N/A N/A $14,518
Finance Director Department Heads DH040 $9,221 N/A N/A N/A $12,449
Fire Captain Firefighters Association FR030 $7,317 $7,683 $8,067 $8,471 $8,893
Fire Chief Department Heads DH180 $11,596 N/A N/A N/A $14,611
Fire Engineer Firefighters Association FR020 $6,257 $6,570 $6,897 $7,242 $7,606
Fire Protection Specialist General Employees GN365 $4,279 $4,495 $4,719 $4,955 $5,203
Firefighter Firefighters Association FR010 $5,370 $5,637 $5,917 $6,215 $6,525
Firefighter Paramedic Firefighters Association FR020 $6,257 $6,570 $6,897 $7,242 $7,606
FY 15-16 Salary Schedule
Effective_07.01.15 2 of 5
POSITION TITLE BARGAINING UNIT GRADE STEP 1 STEP 2 STEP 3 STEP 4 STEP 5
CITY OF WEST COVINA
FULL-TIME SALARY SCHEDULE
MONTHLY PAY RANGE
Housing Program Coordinator General Employees GN245 $4,899 $5,154 $5,402 $5,672 $5,956
Human Resources Analyst I Mid-Management MM304 $4,411 N/A N/A N/A $5,957
Human Resources Analyst II Mid-Management MM305 $4,823 N/A N/A N/A $6,511
Human Resources Director Department Heads DH070 $8,253 N/A N/A N/A $11,143
Human Resources Manager Mid-Management MM306 $6,715 N/A N/A N/A $9,095
Human Resources Technician Confidential Employees CE415 $3,339 N/A N/A N/A $4,506
Jailer Non-Sworn Public Safety NS130 $3,324 $3,493 $3,666 $3,851 $4,042
Maintenance Leadworker Maintenance & Crafts MT100 $3,836 $4,028 $4,228 $4,439 $4,662
Maintenance Operations Manager Mid-Management MM185 $6,332 N/A N/A N/A $8,548
Maintenance Worker I Maintenance & Crafts MT010 $2,923 $3,069 $3,223 $3,384 $3,554
Maintenance Worker II Maintenance & Crafts MT020 $3,068 $3,222 $3,383 $3,553 $3,729
Maintenance Worker III Maintenance & Crafts MT040 $3,220 $3,382 $3,551 $3,727 $3,915
Management Analyst I Mid-Management MM320 $4,053 N/A N/A N/A $5,470
Management Analyst II Mid-Management MM130 $5,047 N/A N/A N/A $6,814
Office Assistant I General Employees GN010 $2,268 $2,380 $2,500 $2,623 $2,754
Office Assistant II General Employees GN030 $2,599 $2,731 $2,866 $3,010 $3,161
Operations Technician General Employees GN190 $3,590 $3,771 $3,959 $4,157 $4,365
Park Maintenance Supervisor Mid-Management MM530 $4,796 N/A N/A N/A $6,475
Parking Enforcement Officer General Employees GN080 $2,897 $3,042 $3,194 $3,355 $3,521
Photo Technician General Employees GN180 $3,474 $3,648 $3,829 $4,021 $4,221
Plan Check Engineer Mid-Management MM055 $6,643 N/A N/A N/A $8,967
Planning Aide General Employees GN175 $3,203 $3,363 $3,530 $3,708 $3,892
Planning Assistant General Employees GN270 $4,311 $4,526 $4,751 $4,989 $5,241
Planning Associate General Employees GN280 $4,620 $4,851 $5,093 $5,347 $5,615
Planning Director Department Heads DH090 $7,705 N/A N/A N/A $10,402
Police Administrative Services Manager Mid-Management MM131 $5,956 N/A N/A N/A $8,040
Police Captain Police Management Assoc.PM300 $9,627 N/A N/A N/A $12,996
Police Chief Department Heads DH075 $12,599 N/A N/A N/A $15,875
Police Corporal Police Officers Association PD020 $6,493 $6,816 $7,160 $7,517 $7,894
Police Lieutenant Police Management Assoc.PM475 $8,075 N/A N/A N/A $10,899
Police Officer Police Officers Association PD010 $6,027 $6,328 $6,644 $6,975 $7,326
Police Officer Recruit General Employees GN230 $3,908 $4,104 $4,306 $4,523 $4,749
Police Records Clerk I Non-Sworn Public Safety NS070 $2,773 $2,914 $3,058 $3,211 $3,372
Police Records Clerk II Non-Sworn Public Safety NS110 $2,974 $3,123 $3,279 $3,444 $3,615
Police Records Supervisor Mid-Management MM060 $4,761 N/A N/A N/A $6,425
FY 15-16 Salary Schedule
Effective_07.01.15 3 of 5
POSITION TITLE BARGAINING UNIT GRADE STEP 1 STEP 2 STEP 3 STEP 4 STEP 5
CITY OF WEST COVINA
FULL-TIME SALARY SCHEDULE
MONTHLY PAY RANGE
Police Sergeant Police Officers Association PD030 $7,517 $7,894 $8,287 $8,700 $9,138
Principal Engineer Mid-Management MM515 $6,643 N/A N/A N/A $8,967
Principal Planner Mid-Management MM265 $5,987 N/A N/A N/A $8,083
Programmer Analyst I Confidential Employees CE215 $5,318 N/A N/A N/A $7,177
Public Safety Dispatcher Non-Sworn Public Safety NS001 $3,530 $3,706 $3,891 $4,085 $4,290
Public Works Director Department Heads DH060 $10,802 N/A N/A N/A $14,583
Public Works Project Supervisor Mid-Management MM580 $6,643 N/A N/A N/A $8,967
Purchasing Manager Mid-Management MM225 $5,304 N/A N/A N/A $7,161
RDA Project Manager Mid-Management MM015 $5,642 N/A N/A N/A $7,614
Recreation Services Manager Mid-Management MM035 $6,201 N/A N/A N/A $8,372
Recreation Services Supervisor Mid-Management MM030 $4,483 N/A N/A N/A $6,052
Redevelopment Manager Mid-Management MM180 $6,836 N/A N/A N/A $9,228
Redevelopment Project Coordinator General Employees GN305 $5,599 $5,878 $6,171 $6,480 $6,805
Reprographics Supervisor Confidential Employees CE530 $3,869 N/A N/A N/A $5,219
Reprographics Technician General Employees GN100 $2,943 $3,091 $3,244 $3,406 $3,577
Revenue Manager Mid-Management MM540 $6,715 N/A N/A N/A $9,095
Revenue Services Supervisor Confidential Employees CE535 $4,381 N/A N/A N/A $5,914
Risk Management Director Department Heads DH380 $6,668 N/A N/A N/A $9,004
Safety & Claims Manager Mid-Management MM191 $5,083 N/A N/A N/A $6,862
Senior Account Clerk General Employees GN120 $3,144 $3,300 $3,466 $3,639 $3,822
Senior Administrative Assistant Confidential Employees CE410 $3,339 N/A N/A N/A $4,506
Senior Citizens Program Coordinator General Employees GN360 $3,926 $4,124 $4,331 $4,546 $4,774
Senior Citizen's Services Supervisor Mid-Management MM390 $4,483 N/A N/A N/A $6,052
Senior Communications Operator Non-Sworn Public Safety NS002 $4,182 $4,392 $4,610 $4,841 $5,084
Senior Communications Technician General Employees GN240 $5,553 $5,832 $6,121 $6,429 $6,751
Senior Community Enhancement Officer Mid-Management MM465 $4,768 N/A N/A N/A $6,437
Senior Maintenance Worker Maintenance & Crafts MT050 $3,280 $3,445 $3,615 $3,796 $3,986
Senior Planner Mid-Management MM020 $5,217 N/A N/A N/A $7,043
Senior RDA Project Manager Mid-Management MM170 $5,977 N/A N/A N/A $8,068
Senior Software Developer Mid-Management MM315 $6,002 N/A N/A N/A $8,103
Sign Painter Maintenance & Crafts MT070 $3,428 $3,601 $3,780 $3,969 $4,167
Software Developer Confidential Employees CE210 $4,799 N/A N/A N/A $6,478
Software Development Manager Mid-Management MM310 $6,902 N/A N/A N/A $9,318
Storekeeper General Employees GN150 $3,239 $3,401 $3,573 $3,750 $3,938
Street Maintenance Supervisor Mid-Management MM345 $4,887 N/A N/A N/A $6,597
FY 15-16 Salary Schedule
Effective_07.01.15 4 of 5
POSITION TITLE BARGAINING UNIT GRADE STEP 1 STEP 2 STEP 3 STEP 4 STEP 5
CITY OF WEST COVINA
FULL-TIME SALARY SCHEDULE
MONTHLY PAY RANGE
Street Section Coordinator General Employees GN312 $4,495 $4,720 $4,955 $5,203 $5,462
Superintendent of Maintenance Ops Mid-Management MM188 $6,086 N/A N/A N/A $8,216
Telecommunications Coordinator Mid-Management MM462 $4,612 N/A N/A N/A $6,228
User Support Specialist Confidential Employees CE310 $4,358 N/A N/A N/A $5,883
Victim Advocate General Employees GN140 $3,264 $3,427 $3,600 $3,779 $3,969
Welder Mechanic Maintenance & Crafts MT215 $3,741 $3,927 $4,125 $4,331 $4,546
FY 15-16 Salary Schedule
Effective_07.01.15 5 of 5
POSITION TITLE BARGAINING UNIT GRADE STEP 1 STEP 2 STEP 3 STEP 4 STEP 5
Account Clerk Part-Time / Non-Rep PT 030 $16.77 $17.61 $18.48 $19.41 $20.38
Accounting Intern Part-Time / Non-Rep PT 119 $12.12 N/A $12.73 N/A $13.37
Administrative Aide Part-Time / Non-Rep PT 040 $18.96 N/A N/A N/A $25.59
Administrative Assistant I Part-Time / Non-Rep PT 028 $17.87 $18.76 $19.71 $20.68 $21.72
Administrative Intern Part-Time / Non-Rep PT 105 $12.12 N/A $12.73 N/A $13.37
Administrative Services Manager Part-Time / Non-Rep PT 044 $39.02 N/A N/A N/A $52.67
Assistant Pool Manager Part-Time / Non-Rep PT 195 $11.70 N/A $12.29 N/A $12.90
Assistant Cook Part-Time / Non-Rep PT 064 $15.94 N/A $16.73 N/A $17.57
Cable TV Production Assistant Part-Time / Non-Rep PT 166 $11.70 N/A $12.28 N/A $12.89
Construction Coordinator Part-Time / Non-Rep PT 041 $29.53 $31.01 $32.56 $34.18 $35.89
Controller Part-Time / Non-Rep PT 548 $39.02 N/A N/A N/A $52.67
Crossing Guard Part-Time / Non-Rep PT 135 $9.00 N/A $9.45 N/A $9.92
Day Care Director Part-Time / Non-Rep PT 167 $14.15 N/A $14.86 N/A $15.60
Day Care Teacher Part-Time / Non-Rep PT 178 $10.88 N/A $11.42 N/A $12.00
Deputy Fire Marshal Part-Time / Non-Rep PT 333 $30.55 N/A N/A N/A $37.14
Engineering Aide Part-Time / Non-Rep PT 122 $19.62 N/A $20.60 N/A $21.63
Engineering Trainee Part-Time / Non-Rep PT 100 $12.12 N/A $12.73 N/A $13.37
Fire Protection Engineering Intern Part-Time / Non-Rep PT 330 $15.77 N/A $16.56 N/A $17.39
Fire Protection Specialist Part-Time / Non-Rep PT 332 $24.69 $25.93 $27.22 $28.58 $30.01
Food Services Worker Part-Time / Non-Rep PT 185 $9.00 N/A $9.45 N/A $9.92
Human Resources Technician Part-Time / Non-Rep PT 415 $19.26 N/A N/A N/A $26.00
Information Systems Intern Part-Time / Non-Rep PT 117 $12.12 N/A $12.73 N/A $13.37
Jailer Part-Time / Non-Rep PT 048 $19.18 $20.15 $21.16 $22.22 $23.32
Lifeguard Part-Time / Non-Rep PT 201 $9.67 N/A $10.15 N/A $10.66
Lifeguard Instructor Part-Time / Non-Rep PT 200 $10.64 N/A $11.17 N/A $11.73
Maintenance Assistant Part-Time / Non-Rep PT 130 $10.00 N/A $10.50 N/A $11.02
Maintenance Worker II Part-Time / Non-Rep PT 134 $17.70 $18.59 $19.52 $20.50 $21.51
Management Analyst II Part-Time / Non-Rep PT 056 $29.12 N/A N/A N/A $39.31
Office Aide I Part-Time / Non-Rep PT 155 $9.00 N/A $9.45 N/A $9.92
Office Aide II Part-Time / Non-Rep PT 140 $9.90 N/A $10.40 N/A $10.91
Office Aide III Part-Time / Non-Rep PT 165 $10.89 N/A $11.44 N/A $12.01
Office Assistant II Part-Time / Non-Rep PT 027 $14.99 $15.75 $16.53 $17.37 $18.24
Parking Enforcement Officer Part-Time / Non-Rep PT 035 $16.71 $17.54 $18.42 $19.36 $20.32
Planning Assistant Part-Time / Non-Rep PT 070 $24.87 $26.11 $27.41 $28.78 $30.24
Planning Intern Part-Time / Non-Rep PT 110 $12.12 N/A $12.73 N/A $13.37
CITY OF WEST COVINA
PART-TIME HOURLY WAGE SCHEDULE
HOURLY PAY SCHEDULE
FY 15-16 Hourly Pay Schedule
Effective_07.01.15 1 of 2
POSITION TITLE BARGAINING UNIT GRADE STEP 1 STEP 2 STEP 3 STEP 4 STEP 5
CITY OF WEST COVINA
PART-TIME HOURLY WAGE SCHEDULE
HOURLY PAY SCHEDULE
Police Cadet Part-Time / Non-Rep PT 022 $11.19 N/A $11.75 N/A $12.33
Police Records Clerk I Part-Time / Non-Rep PT 023 $16.00 $16.81 $17.64 $18.52 $19.45
Pool Manager Part-Time / Non-Rep PT 190 $15.21 N/A $15.97 N/A $16.77
Recreation Assistant Part-Time / Non-Rep PT 180 $9.00 N/A $9.45 N/A $9.92
Recreation Leader Part-Time / Non-Rep PT 175 $9.90 N/A $10.40 N/A $10.91
Recreation Site Coordinator Part-Time / Non-Rep PT 170 $11.79 N/A $12.38 N/A $13.00
Recycling Specialist Part-Time / Non-Rep PT 124 $16.19 N/A $17.00 N/A $17.85
Reprographics Assistant Part-Time / Non-Rep PT 125 $11.19 N/A $11.75 N/A $12.34
Revenue Manager Part-Time / Non-Rep PT 540 $38.74 N/A N/A N/A $52.47
Senior Account Clerk Part-Time / Non-Rep PT 120 $18.14 $19.04 $20.00 $20.99 $22.05
Senior Communications Officer Part-Time / Non-Rep PT 505 $24.12 $25.34 $26.60 $27.93 $29.33
Senior Communications Technician Part-Time / Non-Rep PT 506 $32.04 $33.65 $35.31 $37.09 $38.95
Senior Maintenance Worker Part-Time / Non-Rep PT 133 $18.92 $19.87 $20.86 $21.90 $23.00
Senior Software Developer Part-Time / Non-Rep PT 324 $34.63 N/A N/A N/A $46.75
Social Services Specialist Part-Time / Non-Rep PT 101 $16.19 N/A $17.00 N/A $17.85
Software Development Intern Part-Time / Non-Rep PT 103 $14.00 N/A $14.70 N/A $15.43
Software Development Manager Part-Time / Non-Rep PT 326 $39.82 N/A N/A N/A $53.75
Telecommunications Coordinator Part-Time / Non-Rep PT 549 $26.61 N/A N/A N/A $35.93
User Support Specialist Part-Time / Non-Rep PT 215 $25.14 N/A N/A N/A $33.94
Police Reserve Commander Part-Time / Non-Rep PT 013 $31.00 N/A $32.55 N/A $34.18
Police Captain Level I Part-Time / Non-Rep PT 018 $22.42 N/A N/A N/A N/A
Police Lieutenant Level I Part-Time / Non-Rep PT 019 $20.16 N/A N/A N/A N/A
Police Sergeant Level I Part-Time / Non-Rep PT 020 $18.33 N/A N/A N/A N/A
Police Officer Level I Part-Time / Non-Rep PT 021 $16.66 N/A N/A N/A N/A
Police Captain Levels II/III Part-Time / Non-Rep PT 014 $11.30 N/A $11.87 N/A $12.46
Police Lieutenant Levels II/III Part-Time / Non-Rep PT 015 $10.05 N/A $10.55 N/A $11.08
Police Sergeant Levels II/III Part-Time / Non-Rep PT 016 $8.93 N/A $9.38 N/A $9.85
Police Officer Levels II/III Part-Time / Non-Rep PT 017 $8.94 N/A $9.39 N/A $9.86
FY 15-16 Hourly Pay Schedule
Effective_07.01.15 2 of 2
ATTACHMENT 3
RESOLUTION NO. 2015-57
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST
COVINA, CALIFORNIA, TO CONTINUE APPROPRIATIONS
CONSISTENT WITH THE 2014-15 FISCAL YEAR CITY OF WEST
COVINA, THE SUCCESSOR AGENCY TO THE FORMER WEST
COVINA REDEVELOPMENT AGENCY, THE WEST COVINA
COMMUNITY SERVICES FOUNDATION, INCORPORATED, AND THE
LOCAL ENFORCEMENT AGENCY OPERATING BUDGETS AND THE
CAPITAL IMPROVEMENT PROGRAM FOR FISCAL YEAR 2015-16
WHEREAS, the budget adoption date has been delayed beyond June 30, 2015 to allow
for the completion of the budget development process; and
WHEREAS, the City, the Successor Agency to the former West Covina Redevelopment
Agency, the Community Services Foundation, Incorporated, and the Local Enforcement Agency
should approve resolutions to continue the prior year's budgets to ensure our ability to conduct
municipal business; and
WHEREAS, the City Council previously adopted Resolution No. 2015-44 to continue
appropriations until July 21, 2015 and the budget adoption has been delayed further.
NOW, THEREFORE, the City Council of the City of West Covina does
resolve as follows:
SECTION 1. Said appropriations as approved in the fiscal year 2014-15 City,
Successor Agency to the former West Covina Redevelopment Agency, West Covina
Community Services Foundation, Incorporated, and Local Enforcement Agency Operating
Budgets are hereby continued in a manner consistent with the prior year's budget; and
SECTION 2. There are hereby appropriated for obligation and expenditure by the City
Manager the amounts consistent with the prior year's budget for the fiscal year commencing
August 1, 2015 and ending on August 31, 2015; and
SECTION 3. All obligations and expenditures shall be incurred and made in the
manner provided by the provisions of State law and City resolutions applicable to purchasing
and contracting; and
SECTION 4. No warrant shall be issued or indebtedness incurred which exceeds
the unexpended balance of fund and project appropriations herein, unless such has been
amended by a supplemental appropriation duly enacted by resolution of the City Council; and
SECTION 5. That the City Clerk shall certify to the adoption of this resolution and the
same shall be in full force in effect immediately upon adoption.
APPROVED AND ADOPTED this 15th day of July, 2015
__________________________
Mayor Fredrick Sykes
ATTEST:
_____________________________
Nickolas S. Lewis, City Clerk
I, NICKOLAS S. LEWIS, HEREBY CERTIFY that the foregoing Resolution No. 2015-57
was duly adopted by the City Council of the City of West Covina at a special meeting thereof,
held on the 15th day of July, 2015, by the following vote of the Council;
AYES:
NOES:
ABSENT:
ABSTAIN:
____________________________
Nickolas S. Lewis, City Clerk
APPROVED AS TO FORM:
________________________________
Kimberly Hall Barlow, City Attorney
SUMMARY OF CHANGES IN FUND BALANCE
FUND BALANCE 2015-2016 2015-2016 CHANGE IN FUND BALANCE
7/1/2015 REVENUE EXPENDITURES FUND BALANCE 6/30/2016
110 GENERAL FUND*11,723,885$ 56,032,460$ 55,577,880$ 454,580$ 12,178,465$
111 FEE & CHARGE 305,241 1,261,500 1,566,704 (305,204) 37
219 FIRE TRAINING 160,555 17,000 37,550 (20,550) 140,005
TOTAL GENERAL FUND 12,189,681$ 57,310,960$ 57,182,134$ 128,826$ 12,318,507$
116 STATE ASSET FORFEITURES 5,086$ -$ -$ -$ 5,086$
117 DRUG ENFORCEMENT REBATE 2,820,497 20,000 - 20,000 2,840,497
118 BUSINESS IMPROVEMENT TAX 2,587 - - - 2,587
119 AIR QUALITY IMPROVEMENT TRUST 32,593 134,000 54,630 79,370 111,963
120 INTEGRATED WASTE MANAGEMENT 78,871 70,000 85,180 (15,180) 63,691
121 PROPOSITION "A"680,099 2,047,120 1,930,000 117,120 797,219
122 PROPOSITION "C"56,203 1,615,485 1,471,887 143,598 199,801
124 GASOLINE TAX 873,569 2,411,741 3,247,076 (835,335) 38,234
127 POLICE DONATIONS 58,070 - - - 58,070
128 TRANSPORTATION DEVELOPMENT ACT 10,150 68,702 - 68,702 78,852
129 AB 939 339,662 173,000 142,643 30,357 370,019
130 BUREAU OF JUSTICE ASSISTANCE GRANT (3,402) 13,600 - 13,600 10,198
131 COMMUNITY DEVELOPMENT BLOCK GRANT 394,283 840,439 921,547 (81,108) 313,175
133 SAFER GRANT - 1,706,255 1,706,255 - -
138 ABC GRANT (6,779) 6,779 - 6,779 -
140 ISTEA/T-21 GRANT (94,993) 100,000 - 100,000 5,007
143 LA COUNTY PARK BOND (207,029) - 74,118 (74,118) (281,147)
145 WASTE MGT ENFORCEMENT - GRANT - 15,760 15,760 - -
146 SENIOR MEALS PROGRAM 112,575 205,000 231,968 (26,968) 85,607
149 USED OIL BLOCK GRANT 33,314 - 21,547 (21,547) 11,767
150 INMATE WELFARE 2,601 7,000 - 7,000 9,601
153 PUBLIC SAFETY AUGMENTATION 211,192 650,000 650,000 - 211,192
155 COPS/SLESA 192,766 170,000 - 170,000 362,766
158 C.R.V. / RECYCLING GRANT 68,600 - 29,980 (29,980) 38,620
159 SUMMER MEALS PROGRAM - 26,810 26,810 - -
181 MAINTENANCE DISTRICT #1 1,444,806 455,422 535,016 (79,594) 1,365,212
182 MAINTENANCE DISTRICT #2 392,823 138,500 178,761 (40,261) 352,562
183 COASTAL SAGE CFD 140,780 107,400 112,999 (5,599) 135,181
184 MAINTENANCE DISTRICT #4 2,088,336 1,049,000 1,364,846 (315,846) 1,772,490
186 MAINTENANCE DISTRICT #6 320,951 155,000 208,552 (53,552) 267,399
187 MAINTENANCE DISTRICT #7 325,212 150,800 214,740 (63,940) 261,272
188 CITYWIDE MAINTENANCE DISTRICT 631,429 1,608,130 1,528,008 80,122 711,551
189 SEWER MAINTENANCE 1,598,704 2,871,565 2,679,649 191,916 1,790,620
190 BUSINESS IMPROVEMENT DISTRICT 67,623 57,750 46,890 10,860 78,483
205 CHARTER PEG 222,944 - 10,000 (10,000) 212,944
210 LA COUNTY GRANT - 1ST DISTRICT (60,000) 60,000 - 60,000 -
212 ART IN PUBLIC PLACES 394,183 70,000 8,000 62,000 456,183
215 N AZUSA RELINQUISHMENT 1,416 - - - 1,416
220 WC COMMUNITY SERVICES FOUNDATION 85,213 100,000 100,000 - 85,213
221 POLICE PRIVATE GRANTS 1,320 - - - 1,320
224 MEASURE R 56,243 1,211,328 859,151 352,177 408,420
226 ARRA - STIMULUS PROJECTS 17,440 - - - 17,440
227 HOMELAND SECURITY GRANT 3,457 - - - 3,457
229 RUBBERIZED ASPHALT CONCRETE GRANT 23,902 - - - 23,902
230 ENERGY EFFICIENCY GRANT (37,170) 37,170 - 37,170 -
231 ADVANCED TRAFFIC MGMT SYSTEM 3,859 - - - 3,859
370 DARE ENTERPRISE 10,045 - - - 10,045
820 SUCCESSOR HOUSING AGENCY 9,511,581 18,000 777,057 (759,057) 8,752,524
TOTAL SPECIAL REVENUE FUNDS 22,905,612$ 18,371,756$ 19,233,070$ (861,314)$ 22,044,298$
160 CAPITAL PROJECTS 322,874$ -$ -$ -$ 322,874$
161 CONSTRUCTION TAX 220,389 90,000 132,775 (42,775) 177,614
163 PARKS 51,379 - - - 51,379
170 PARK DEDICATION FEES "A"20,000 - - - 20,000
173 PARK DEDICATION FEES "D"2,594,680 - 2,533,000 (2,533,000) 61,680
174 PARK DEDICATION FEES "E"812,712 229,950 790,000 (560,050) 252,662
175 PARK DEDICATION FEES "F"405,242 295,650 580,000 (284,350) 120,892
TOTAL CAPITAL PROJECT FUNDS 4,427,276$ 615,600$ 4,035,775$ (3,420,175)$ 1,007,101$
300 DEBT SERVICE - CITY 13,649,078$ 2,722,415$ 3,522,494$ (800,079)$ 12,848,999$
TOTAL DEBT SERVICES FUND 13,649,078$ 2,722,415$ 3,522,494$ (800,079)$ 12,848,999$
1
SUMMARY OF CHANGES IN FUND BALANCE
FUND BALANCE 2015-2016 2015-2016 CHANGE IN FUND BALANCE
7/1/2015 REVENUE EXPENDITURES FUND BALANCE 6/30/2016
360 SELF INSURANCE - UNINSURED LOSS (584,477)$ 32,000$ 70,000$ (38,000)$ (622,477)$
361 SELF INSURANCE - GENERAL/AUTO LIAB 131,077 1,330,284 1,156,540 173,744 304,821
363 WORKER'S COMPENSATION (4,313,837)1,389,157 1,386,364 2,793 (4,311,044)
365 FLEET MANAGEMENT (60,377)1,620,305 1,620,302 3 (60,374)
367 VEHICLE REPLACEMENT 47,063 80,000 93,146 (13,146) 33,917
368 RETIREE LUMP SUM BENEFITS 611,098 87,780 - 87,780 698,878
TOTAL INTERNAL SERVICE FUNDS (4,169,453)$ 4,539,526$ 4,326,352$ 213,174$ (3,956,279)$
-
375 POLICE COMPUTER SERVICE GROUP 40,921 1,663,078 1,691,538 (28,460) 12,461
TOTAL ENTERPRISE FUND (4,128,532)$ 6,202,604$ 6,017,890$ 184,714$ (3,943,818)$
810 REDEVELOPMENT OBLIGATION RETIREMENT 1,995,533$ 4,637,100$ 6,525,022$ (1,887,922)$ 107,611$
811 SUCCESSOR AGENCY MERGED DS (6,533,153)- - - (6,533,153)
815 SUCCESSOR AGENCY ADMINISTRATION (99,551) 250,000 313,350 (63,350) (162,901)
853 CFD DEBT SERVICE 10,114,538 4,904,100 4,933,446 (29,346) 10,085,192
TOTAL PRIVATE PURPOSE TRUST FUNDS 5,477,367$ 9,791,200$ 11,771,818$ (1,980,618)$ 3,496,749$
GRAND TOTAL 54,520,482$ 95,014,535$ 101,763,181$ (6,748,646)$ 47,771,836$
*Traffic Safety Fund activity was determined not to be special revenue, so the activity was combined with the General Fund.
2
SCHEDULE OF REVENUES BY FUND
2012-13 2013-14 2014-15 2015-16
ACTUAL ACTUAL AMENDED PROPOSED
REVENUE REVENUE BUDGET BUDGET
110 GENERAL FUND*55,014,038$ 56,557,852$ 56,161,067$ 56,032,460$
111 FEE & CHARGE 1,330,963 1,342,161 1,397,880 1,261,500
219 FIRE TRAINING 34,257 33,512 17,000 17,000
TOTAL GENERAL FUND 56,379,258$ 57,933,525$ 57,575,947$ 57,310,960$
116 STATE ASSET FORFEITURES 1,173$ 169$ -$ -$
117 DRUG ENFORCEMENT REBATE 1,777,307 2,271,482 20,000 20,000
118 BUSINESS IMPROVEMENT TAX 2,056 30 - -
119 AIR QUALITY IMPROVEMENT TRUST 95,598 133,146 128,000 134,000
120 INTEGRATED WASTE MANAGEMENT 71,628 73,219 70,000 70,000
121 PROPOSITION "A"1,864,011 2,027,156 1,978,980 2,047,120
122 PROPOSITION "C"1,452,718 1,515,151 1,557,740 1,615,485
124 GASOLINE TAX 2,656,047 3,574,825 2,945,763 2,411,741
126 PROPOSITION 1B 24 3 - -
127 POLICE DONATIONS 3,095 16,974 - -
128 TRANSPORTATION DEVELOPMENT ACT 30,324 50,515 90,150 68,702
129 AB 939 175,776 176,485 173,000 173,000
130 BUREAU OF JUSTICE ASSISTANCE GRANT 29,433 41,228 23,000 13,600
131 COMMUNITY DEVELOPMENT BLOCK GRANT 1,199,850 833,084 880,000 840,439
133 SAFER GRANT - - 2,212,340 1,706,255
138 ABC GRANT - - - 6,779
140 ISTEA/T-21 GRANT 528,922 1,456,978 165,000 -
143 LA COUNTY PARK BOND - - 159,050 100,000
145 WASTE MGT ENFORCEMENT - GRANT 15,760 15,762 15,760 15,760
146 SENIOR MEALS PROGRAM 228,740 237,591 210,000 205,000
149 USED OIL BLOCK GRANT 37,020 30,577 30,500 -
150 INMATE WELFARE 9,477 11,289 4,000 7,000
153 PUBLIC SAFETY AUGMENTATION 636,660 681,177 650,000 650,000
154 PRIVATE GRANTS 22 20 - -
155 COPS/SLESA 155,810 187,782 140,000 170,000
158 C.R.V. / RECYCLING GRANT 28,980 28,384 27,800 -
159 SUMMER MEALS PROGRAM 17,812 8,545 26,690 26,810
181 MAINTENANCE DISTRICT #1 455,699 458,235 395,000 455,422
182 MAINTENANCE DISTRICT #2 133,452 144,715 138,500 138,500
183 COASTAL SAGE CFD 107,776 62,912 107,400 107,400
184 MAINTENANCE DISTRICT #4 1,054,913 1,060,627 1,049,000 1,049,000
186 MAINTENANCE DISTRICT #6 153,295 154,596 155,000 155,000
187 MAINTENANCE DISTRICT #7 222,766 147,570 147,000 150,800
188 CITYWIDE MAINTENANCE DISTRICT 1,573,128 1,552,939 1,601,130 1,608,130
189 SEWER MAINTENANCE 3,533,550 2,850,167 2,859,800 2,871,565
190 BUSINESS IMPROVEMENT DISTRICT 11,071 11,416 44,380 57,750
204 COPS TECHNOLOGY GRANT 7 6 - -
205 CHARTER PEG 951 701 - -
207 OTS GRANTS 5,623 - - -
208 JUSTICE ASSISTANT GRANT 8,390 - - -
210 LA COUNTY GRANT - 1ST DISTRICT - - - 60,000
212 ART IN PUBLIC PLACES 67,215 366,025 45,000 70,000
214 USDOJ COPS GRANT 5,578 - - -
215 N AZUSA RELINQUISHMENT 919 75 - -
220 WC COMMUNITY SERVICES FOUNDATION 198,465 200,146 100,000 100,000
221 POLICE PRIVATE GRANTS 3,514 5 - -
223 HAZARD ELIMINATION SAFTY 265 - - -
224 MEASURE R 1,086,011 1,130,197 1,168,320 1,211,328
226 ARRA - STIMULUS PROJECTS 153 44 - -
227 HOMELAND SECURITY GRANT 17,637 163,759 - -
228 RECOVERY BYRNE GRANT 1,390 - - -
229 RUBBERIZED ASPHALT CONCRETE GRANT - 58 - -
230 ENERGY EFFICIENCY GRANT 25,499 24,777 - 37,170
231 ADVANCED TRAFFIC MGMT SYSTEM 555 238 - -
370 DARE ENTERPRISE 26 24 - -
820 SUCCESSOR HOUSING AGENCY 5,543,160 478,010 15,000 18,000
TOTAL SPECIAL REVENUE FUNDS 25,229,251$ 22,178,814$ 19,333,303$ 18,371,756$
3
SCHEDULE OF REVENUES BY FUND
2012-13 2013-14 2014-15 2015-16
ACTUAL ACTUAL AMENDED PROPOSED
REVENUE REVENUE BUDGET BUDGET
160 CAPITAL PROJECTS 2,775$ 1,331$ -$ -$
161 CONSTRUCTION TAX 50,703 351,730 30,000 90,000
163 PARKS 33,635 5,295 - -
172 PARK DEDICATION FEES "C"13,839 167 - -
173 PARK DEDICATION FEES "D"- 2,981,543 - -
174 PARK DEDICATION FEES "E"13 6 1,018,350 229,950
175 PARK DEDICATION FEES "F"- 21,925 503,700 295,650
176 PARK DEDICATION FEES "G"5 - - -
TOTAL CAPITAL PROJECT FUNDS 100,970$ 3,361,997$ 1,552,050$ 615,600$
300 DEBT SERVICE - CITY 11,345,879$ 5,669,302$ 4,051,630$ 2,722,415$
TOTAL DEBT SERVICES FUND 11,345,879$ 5,669,302$ 4,051,630$ 2,722,415$
360 SELF INSURANCE - UNINSURED LOSS 36,397$ 32,400$ -$ 32,000$
361 SELF INSURANCE - GENERL/AUTO LIAB 1,435,557 1,429,968 956,540 1,330,284
363 WORKER'S COMPENSATION 1,030,797 1,265,525 1,280,210 1,389,157
365 FLEET MANAGEMENT 1,476,566 1,472,341 1,613,840 1,620,305
367 VEHICLE REPLACEMENT 601 557 - 80,000
368 RETIREE LUMP SUM BENEFITS 107,410 95,504 87,770 87,780
TOTAL INTERNAL SERVICE FUNDS 4,087,328$ 4,296,295$ 3,938,360$ 4,539,526$
375 POLICE COMPUTER SERVICE GROUP 2,105,421$ 1,873,636$ 1,600,000$ 1,663,078$
TOTAL ENTERPRISE FUND 2,105,421$ 1,873,636$ 1,600,000$ 1,663,078$
810 REDEVELOPMENT OBLIGATION RETIREMENT 10,155,895$ 8,016,952$ 9,131,510$ 4,637,100$
811 SUCCESSOR AGENCY MERGED DS 20,253,660 2,251 - -
815 SUCCESSOR AGENCY ADMINISTRATION 1,194,495 342,855 384,790 250,000
853 CFD DEBT SERVICE 5,273,990 6,062,376 4,904,100 4,904,100
TOTAL PRIVATE PURPOSE TRUST FUNDS 36,878,040$ 14,424,434$ 14,420,400$ 9,791,200$
GRAND TOTAL 136,126,147$ 109,738,003$ 102,471,690$ 95,014,535$
*Traffic Safety Fund activity was determined not to be special revenue, so the activity was combined with the General Fund.
4
SCHEDULE OF REVENUE DETAIL BY FUND
2012-13 2013-14 2014-15 2015-16
ACTUAL ACTUAL AMENDED PROPOSED
REVENUE REVENUE BUDGET BUDGET
110 - GENERAL FUND
4010 PROPERTY TAXES 9,514,598$ 9,613,536$ 9,740,380$ 9,993,530$
4012 PROPERTY TAX IN-LIEU 8,804,570 9,056,150 9,316,970 10,004,145
4014 REDISTRIBUTED RPTTF 813,994 1,730,084 800,000 1,300,000
TOTAL PROPERTY TAXES 19,133,162$ 20,399,770$ 19,857,350$ 21,297,675$
4110 SALES TAX 9,862,928$ 10,965,901$ 11,536,580$ 13,377,020$
4111 SALES TAX COMPENSATION FUND 3,444,808 3,739,889 3,931,100 3,547,980
4120 FRANCHISE TAX 3,361,812 3,478,532 3,386,000 3,500,000
4130 TRANSIENT OCCUPANCY TAX 1,228,062 1,238,280 1,268,750 1,450,000
4140 BUSINESS LICENSE TAX 2,089,460 2,074,401 1,980,000 2,075,000
4150 DOCUMENTARY TRANSFER TAX 283,755 535,097 332,600 300,000
4160 CONTRACTORS LICENSE TAX 121,946 47,067 252,699 135,000
TOTAL OTHER TAXES 20,392,771$ 22,079,167$ 22,687,729$ 24,385,000$
4210 DOG LICENSES 201,299$ 195,880$ 200,000$ 190,000$
4211 SOLICITATIONS 194 266 250 200
4212 GAMES OF SKILL/SCIENCE PERMITS 1,354 8,511 10,000 9,000
4213 BINGO PERMIT 280 191 300 200
4215 VEHICLE/ HIRE PERMITS 438 765 800 450
4216 FORTUNE TELLER 157 237 200 100
4217 MASSAGE THERAPIST PERMITS 743 572 700 700
4218 MOBILE FOOD VENDOR PERMIT - 66 100 50
4220 BUILDING PERMITS 439,329 1,020,237 480,000 550,000
4221 ELECTRICAL PERMITS 58,133 50,153 70,000 70,000
4222 PLUMBING PERMITS 50,074 53,825 55,000 75,000
4250 FIRE PERMIT FEES 75,222 65,338 60,000 60,000
4251 STREET IMPROVEMENTS 6,448 34,950 25,000 25,000
4252 STORM DRAIN SYSTEMS - 16,875 - -
4253 MAINLINE, LATERALS & PLANTS 4,234 - 5,000 -
4255 WALLS (RETAINING, OVERHEIGHT)9,902 23,194 15,000 15,000
4256 LANDSCAPING IRRIGATION 8,700 13,096 1,000 1,000
4257 ONSITE IMPROVEMENTS 73,234 40,646 73,000 60,000
4259 GRADING 27,346 29,968 25,000 35,000
4262 DRIVEWAY APPROACH 1,149 1,712 1,500 1,500
4263 SIDEWALK 17,690 16,695 17,000 15,000
4264 CURB DRAINS, ALL OTHER INSPECTIONS 1,335 633 1,000 500
4265 ASPHALT CONCRETE PAVING 44,096 38,512 30,000 15,000
4266 EXCAVATION 59,379 43,298 35,000 30,000
4267 MISCELLANEOUS SEWER FACILITIES 827 3,123 3,500 3,500
4272 STREET OBSTRUCTION 56,201 42,344 36,500 20,000
4273 ENCROACHMENT 5,743 1,476 500 500
4281 SEWER MAINTENANCE 163 107 100 100
4290 OTHER LICENSES & PERMITS 12,531 14,483 14,100 7,200
TOTAL LICENSES & PERMITS 1,156,201$ 1,717,153$ 1,160,550$ 1,185,000$
4310 VEHICLE CODE FINES*368,113$ 324,103$ 300,000$ 325,000$
4315 PARKING CODE FINES*446,466 362,277 375,000 275,000
4320 OTHER COURT FINES 2,850 - 500 -
4321 VEHICLE IMPOUND FEES 58,285 74,811 70,000 60,000
4325 ADMINISTRATIVE CITATIONS 18,605 40,505 25,000 4,000
4326 ADMIN CITATION - COMM ENHANCEMENT - 11,075 - 39,000
4327 FORECLOSURE PENALTIES - - - 40,000
4330 WASTE DIVERSION PLAN FORFEITURE 32,250 48,350 30,000 30,000
TOTAL FINES AND FORFEITURES 926,569$ 861,121$ 800,500$ 773,000$
4410 INTEREST INCOME 352,840$ 344,545$ 374,000$ 150,000$
4414 FAIR VALUE ADJUSTMENT (505,100) (244,183) - -
4415 AMORTIZATION - PREMIUM (22,953) (22,953) - -
4430 RENTAL INCOME 370,913 367,798 370,000 460,000
TOTAL USE OF MONEY AND PROPERTY 195,700$ 445,207$ 744,000$ 610,000$
4511 MOTOR VEHICLE IN LIEU 57,902$ 47,920$ 50,000$ -$
4541 COUNTY PROPOSITION A MAINTENANCE 63,707 18,970 80,000 20,000
4551 FEDERAL GRANTS 1,288,879 784,354 105,010 -
4553 FIRE ASSISTANCE REIMBURSEMENT - 9,337 - -
4571 CROSSING GUARD AID 3,649 2,682 3,000 -
4572 FIRE STATE MANDATED INSPECTION 19,594 30,716 20,000 22,000
4573 STATE MANDATED REVENUE 29,105 29,324 30,000 25,000
5
SCHEDULE OF REVENUE DETAIL BY FUND
2012-13 2013-14 2014-15 2015-16
ACTUAL ACTUAL AMENDED PROPOSED
REVENUE REVENUE BUDGET BUDGET
4574 POST 59,787 77,394 46,000 50,000
4575 SCHOOL RESOURCE OFFICER REIMB - - - 300,000
4580 PROPOSITION A EXCHANGE 1,500,000 1,275,000 1,408,490 1,330,000
TOTAL REVENUE FROM OTHER AGENCIES 3,022,623$ 2,275,697$ 1,742,500$ 1,747,000$
4602 TOWING FRANCHISE 165,899$ 149,021$ 150,000$ 25,000$
4604 GROUND EMERGENCY MEDICAL TRANSPORT - - 413,138 75,500
4605 JAIL BOOKING 40,537 34,797 30,000 25,000
4606 CLEARANCE LETTER AND PROCESS 376 416 300 300
4609 AMBULANCE SERVICES 1,749,806 1,839,731 2,000,000 1,800,000
4610 BUSINESS LICENSE PROCESSING FEE 45,778 49,651 50,000 45,000
4611 PLANNING FILING FEES 281,086 256,052 292,500 350,000
4613 PLAN REVIEW SURCHARGE - 327,020 60,000 200,000
4614 PLAN CHECK FEES 106,368 287,329 100,000 100,000
4615 CONTRACT PLAN CHECK 111,379 75,285 100,000 50,000
4616 SEARCH FEES 3,317 3,747 3,000 3,000
4617 AFTER HOURS PLAN CHECK 6,798 12,252 5,000 5,000
4619 EXPEDITED PLAN CHECK (ENGINEERING)500 - 5,000 5,000
4620 FORECLOSURE REGISTRATION 122,250 175,610 95,000 140,000
4630 FIRE PLAN CHECK/INSPECTION FEES 182,196 228,052 170,000 180,000
4631 FIRE INCIDENT REPORT COPYING 914 1,073 1,000 700
4640 FALSE ALARMS 55,251 58,904 65,000 25,000
4641 PHOTOCOPYING 746 1,189 1,000 800
4642 RETURNED CHECK FEE 875 675 1,000 200
4643 ADDRESS CHANGE 782 597 - 200
4644 PASSPORT SERVICES 25,923 42,979 28,000
4645 POLICE REIMBURSEMENTS 21,425 24,645 20,000 20,000
4646 GRAFFITI RESTITUTION 18,198 18,339 16,000 11,000
4647 MISCELLANEOUS REIMBURSEMENT 132,573 32,341 50,000 30,000
4648 FIRE SAFETY INSPECTIONS 3,300 5,500 5,000 -
4649 SPECIAL EVENTS 1,525 8,654 - 7,500
4655 ADMINISTRATIVE COST RECOVERY FEE 20,700 21,200 20,000 20,000
4656 PASSPORT PHOTOS 6,549 9,213 6,500
4657 AMBULANCE SUBSCRIPTION FEE 12,924 15,264 16,000 15,000
4658 PAID PARKING - CIVIC CENTER 68,402 66,468 65,000 65,000
TOTAL CHARGES FOR SERVICES 3,186,377$ 3,746,004$ 3,768,438$ 3,199,200$
4700 INTERDEPARTMENTAL CHARGES
4750 OVERHEAD CHARGEBACKS 1,234,995$ 1,258,351$ 1,300,940$ 1,137,810$
TOTAL INTERDEPARTMENTAL CHARGES 1,234,995$ 1,258,351$ 1,300,940$ 1,137,810$
4800 OTHER REVENUES
4810 ADVERTISING REVENUE 56,166$ 58,028$ 60,000$ 58,000$
4813 SALE MAPS/PLANS/DOCUMENTS 2,378 1,588 3,540 1,000
4814 PROCEEDS FROM AUCTION 5,230 30,765 10,000 30,000
4816 FINAL MAP 21,840 24,331 30,000 30,000
4818 MISCELLANEOUS 2,028,841 164,961 12,000 11,000
4820 LANDSCAPING - COUNTY 38,047 38,047 38,000 38,000
4822 CONTRACTUAL REIMBURSEMENT 12,568 11,714 8,000 8,000
4826 CLAIMS SETTLEMENTS 150,700 874,298 1,500,000 -
4873 PROPERTY TAX ADMINISTRATIVE SETTLEMENT 1,007,245 - - -
TOTAL OTHER REVENUES 3,323,015$ 1,203,732$ 1,661,540$ 176,000$
9118 TRANSFER IN 11,900$ 10,805$ -$ -$
9123 TRANSFER IN 867,381 902,338 865,950 -
9124 TRANSFER IN 836,569 834,432 719,790 720,000
9153 TRANSFER IN 575,000 650,000 650,000 650,000
9212 TRANSFER IN - 10,000 - -
9220 TRANSFER IN 50,000 50,000 100,000 50,000
9375 TRANSFER IN 101,775 101,775 101,780 101,775
9500 TRANSFER IN - 12,300 - -
TOTAL TRANSFER IN 2,442,625$ 2,571,650$ 2,437,520$ 1,521,775$
GENERAL FUND TOTAL 55,014,038$ 56,557,852$ 56,161,067$ 56,032,460$
*Traffic Safety Fund activity was determined not to be special revenue, so the activity was combined with the General Fund.
6
SCHEDULE OF REVENUE DETAIL BY FUND
2012-13 2013-14 2014-15 2015-16
ACTUAL ACTUAL AMENDED PROPOSED
REVENUE REVENUE BUDGET BUDGET
111 - FEE & CHARGE FUND
4410 INTEREST INCOME 30$ 493$ -$ -$
4432 PARK RESERVATION FEES - - 45,000 -
4650 AFTERSCHOOL PROGRAM-CALIFORNIA 75,626 65,600 92,000 56,000
4651 AFTERSCHOOL PROGRAM-WESCOVE 104,214 91,106 119,990 75,000
4653 AFTERSCHOOL PROGRAMS-VINE 161,157 131,987 133,010 135,000
4654 AFTERSCHOOL PROGRAM-ORANGEWOOD 78,566 97,127 105,960 90,000
4661 RECREATION CLASSES/PROGRAMS - CCC 95,276 95,843 100,000 100,000
4662 SPORTS - CCC 32,245 44,574 35,000 35,000
4663 FACILITY RENTAL - CCC 152,111 156,027 135,000 150,000
4664 RECREATION CLASSES 90,703 113,131 104,000 115,000
4675 PALM VIEW AFTER SCHOOL PROGRAM 110,514 82,336 118,600 95,000
4681 RENTAL - ROLLER HOCKEY 64,746 53,089 65,000 60,000
4682 FACILITY RENTALS 59,980 85,505 24,320 90,000
4689 SENIOR DONATIONS 6,026 6,475 6,000 6,000
4690 SENIOR CENTER RENTALS 37,275 52,308 55,000 55,000
4693 SENIOR EXCURSIONS 8,066 7,039 6,000 6,500
4699 MUNICIPAL POOL 87,280 96,236 85,000 85,000
4821 POOL MAINTENANCE - SCHOOL DISTRICT 51,098 43,285 48,000 48,000
9110 TRANSFER IN 116,050 120,000 120,000 60,000
TOTAL FEE & CHARGE FUND 1,330,963$ 1,342,161$ 1,397,880$ 1,261,500$
116 - STATE ASSET FORFEITURE FUND
4410 INTEREST INCOME 183$ 169$ -$ -$
4559 DRUG ENFORCEMENT REBATE 990 - - -
TOTAL STATE ASSET FORFEITURE FUND 1,173$ 169$ -$ -$
117 - DRUG ENFORCEMENT REBATE FUND
4410 INTEREST INCOME 6,137$ 5,273$ -$ -$
4559 DRUG ENFORCEMENT REBATE 939,086 1,675,396 10,000 10,000
4569 D.E.R TREASURY 832,084 566,548 10,000 10,000
9110 TRANSFER IN - 24,265 - -
TOTAL DRUG ENFORCEMENT REBATE FUND 1,777,307$ 2,271,482$ 20,000$ 20,000$
118 - BUSINESS IMPROVEMENT TAX FUND
4410 INTEREST INCOME 51$ 30$ -$ -$
4818 MISCELLANEOUS 2,005 - - -
TOTAL BUSINESS IMPROVEMENT TAX FUND 2,056$ 30$ -$ -$
119 - AIR QUALITY IMPROVEMENT TRUST FUND
4410 INTEREST INCOME 575$ 763$ -$ -$
4521 STATE GRANT 95,023 132,383 128,000 134,000
TOTAL AIR QUALITY IMPROVEMENT TRUST FUND 95,598$ 133,146$ 128,000$ 134,000$
119 - INTEGRATED WASTE MANAGEMENT FUND
4628 WASTE MANAGEMENT FEES 71,628$ 73,219$ 70,000$ 70,000$
TOTAL INTEGRATED WASTE MANAGEMENT FUND 71,628$ 73,219$ 70,000$ 70,000$
121 - PROPOSITION "A" FUND
4110 SALES TAX 1,744,428$ 1,820,191$ 1,877,980$ 1,947,120$
4410 INTEREST INCOME 87 360 - -
4565 PROPOSITION A DISCRETIONARY INCENTIVE 119,496 206,605 101,000 100,000
TOTAL PROPOSITION "A" FUND 1,864,011$ 2,027,156$ 1,978,980$ 2,047,120$
122 - PROPOSITION "C" FUND
4110 SALES TAX 1,449,734$ 1,512,980$ 1,557,740$ 1,615,485$
4410 INTEREST INCOME 2,984 2,171 - -
TOTAL PROPOSITION "C" FUND 1,452,718$ 1,515,151$ 1,557,740$ 1,615,485$
124 - GASOLINE TAX FUND
4288 STREET NAME SIGNS 102$ -$ -$ -$
4410 INTEREST INCOME 3,412 530 - -
4512 GAS TAX SECTION 2105 488,718 761,268 542,640 645,327
4513 GAS TAX SECTION 2106 344,139 352,754 427,100 337,504
4514 GAS TAX SECTION 2107 712,893 814,356 666,760 882,281
4515 GAS TAX SECTION 2107.5 97,938 10,000 10,000 10,000
4518 GAS TAX SECTION 2103 887,389 1,559,414 1,180,780 511,629
4521 STATE GRANT 68,483 - 68,483 -
4647 MISCELLANEOUS REIMBURSEMENT 2,973 26,503 -
9189 TRANSFER IN 50,000 50,000 50,000 25,000
TOTAL GASOLINE TAX FUND 2,656,047$ 3,574,825$ 2,945,763$ 2,411,741$
7
SCHEDULE OF REVENUE DETAIL BY FUND
2012-13 2013-14 2014-15 2015-16
ACTUAL ACTUAL AMENDED PROPOSED
REVENUE REVENUE BUDGET BUDGET
126 - PROPOSITION 1B FUND
4410 INTEREST INCOME 24$ 3$ -$ -$
TOTAL PROPOSITION 1B FUND 24$ 3$ -$ -$
127 - POLICE DONATIONS FUND
4410 INTEREST INCOME 64$ 63$ -$ -$
4831 POLICE EXPLORER DONATIONS 1,250 - - -
4832 SHOP DONATIONS 1,181 1,100 - -
4836 K-9 DONATIONS - 15,711 - -
4838 MISCELLANEOUS POLICE DONATIONS 600 100 - -
TOTAL POLICE DONATIONS FUND 3,095$ 16,974$ -$ -$
128 - TRANSPORTATION DEVELOPMENT ACT FUND
4521 STATE GRANT 30,324$ 50,515$ 90,150$ 68,702$
TOTAL TRANSPORTATION DEVELOPMENT ACT FUND 30,324$ 50,515$ 90,150$ 68,702$
129 - AB 939 FUND
4410 INTEREST INCOME 768$ 717$ -$ -$
4601 RECYCLING REVENUE 4,823 3,470 3,000 3,000
4629 MISCELLANEOUS REIMBURSEMENT-ATHENS AB 939 170,185 172,298 170,000 170,000
TOTAL AB 939 FUND 175,776$ 176,485$ 173,000$ 173,000$
130 - BUREAU OF JUSTICE ASSISTANCE FUND
4551 FEDERAL GRANTS 29,433$ 41,228$ 23,000$ 13,600$
TOTAL BUREAU OF JUSTICE ASSISTANCE FUND 29,433$ 41,228$ 23,000$ 13,600$
131 - COMMUNITY DEVELOPMENT BLOCK GRANT FUND
4410 INTEREST INCOME 152$ -$ -$ -$
4551 FEDERAL GRANTS 926,687 711,044 800,000 760,439
4647 MISCELLANEOUS REIMBURSEMENT 33,995 - - -
4856 LOAN REPAYMENTS 239,016 122,040 80,000 80,000
TOTAL COMMUNITY DEVELOPMENT BLOCK GRANT FUND 1,199,850$ 833,084$ 880,000$ 840,439$
133 - SAFER GRANT FUND
4551 FEDERAL GRANTS -$ -$ 2,212,340$ 1,706,255$
TOTAL SAFER GRANT FUND -$ -$ 2,212,340$ 1,706,255$
138 - ABC GRANT FUND
4521 STATE GRANT -$ -$ -$ 6,779$
TOTAL ABC GRANT FUND -$ -$ -$ 6,779$
140 - ISTEA/T-21 GRANT FUND
4551 FEDERAL GRANTS 528,922$ 1,456,978$ -$ -$
4554 FEDERAL - PASS THRU CALTRANS - - 165,000 -
TOTAL ISTEA/T-21 FUND 528,922$ 1,456,978$ 165,000$ -$
143 - LA COUNTY PARK BOND FUND
4540 COUNTY GRANTS -$ -$ 159,050$ 100,000$
TOTAL LA COUNTY PARK BOND FUND -$ -$ 159,050$ 100,000$
145 - WASTE MANAGEMENT ENFORCEMENT GRANT FUND
4521 STATE GRANT 15,760$ 15,762$ 15,760$ 15,760$
TOTAL WASTE MANAGEMENT ENFORCEMENT GRANT FUND 15,760$ 15,762$ 15,760$ 15,760$
146 - SENIOR MEALS PROGRAM FUND
4410 INTEREST INCOME 160$ 217$ -$ -$
4551 FEDERAL GRANTS 179,137 155,141 160,000 160,000
4691 MEALS PROGRAM DONATION 49,443 82,233 50,000 45,000
TOTAL SENIOR MEALS PROGRAM FUND 228,740$ 237,591$ 210,000$ 205,000$
149 - USED OIL BLOCK GRANT FUND
4410 INTEREST INCOME 68$ 59$ -$ -$
4521 STATE GRANT 36,952 30,518 30,500 -
TOTAL USED OIL BLOCK GRANT FUND 37,020$ 30,577$ 30,500$ -$
150 - INMATE WELFARE FUND
4819 INMATE PHONE REVENUE 9,477$ 11,289$ 4,000$ 7,000$
TOTAL INMATE WELFARE FUND 9,477$ 11,289$ 4,000$ 7,000$
8
SCHEDULE OF REVENUE DETAIL BY FUND
2012-13 2013-14 2014-15 2015-16
ACTUAL ACTUAL AMENDED PROPOSED
REVENUE REVENUE BUDGET BUDGET
153 - PUBLIC SAFETY AUGMENTATION FUND
4110 SALES TAX 636,492$ 680,938$ 650,000$ 650,000$
4410 INTEREST INCOME 168 239 - -
TOTAL PUBLIC SAFETY AUGMENTATION FUND 636,660$ 681,177$ 650,000$ 650,000$
154 - PRIVATE GRANTS FUND
4410 INTEREST INCOME 22$ 20$ -$ -$
TOTAL PRIVATE GRANTS FUND 22$ 20$ -$ -$
155 - COPS/SLESA FUND
4410 INTEREST INCOME 908$ 812$ -$ -$
4521 STATE GRANT 154,902 186,970 140,000 170,000
TOTAL COPS/SLESA FUND 155,810$ 187,782$ 140,000$ 170,000$
158 - C.R.V. / RECYCLING GRANT FUND
4410 INTEREST INCOME 211$ 165$ -$ -$
4521 STATE GRANT 28,769 28,219 27,800 -
TOTAL C.R.V. / RECYCLING GRANT FUND 28,980$ 28,384$ 27,800$ -$
159 - SUMMER MEALS PROGRAM FUND
4551 FEDERAL GRANTS 17,812$ 8,545$ 26,690$ 26,810$
TOTAL SUMMER MEALS PROGRAM FUND 17,812$ 8,545$ 26,690$ 26,810$
160 - CAPITAL PROJECTS FUND
4410 INTEREST INCOME 2,775$ 1,331$ -$ -$
TOTAL CAPITAL PROJECTS FUND 2,775$ 1,331$ -$ -$
161 - CONSTRUCTION TAX FUND
4170 CONSTRUCTION TAX 50,667$ 351,515$ 30,000$ 90,000$
4410 INTEREST INCOME 36 215 - -
TOTAL CONSTRUCTION TAX FUND 50,703$ 351,730$ 30,000$ 90,000$
163 - PARKS FUND
4647 MISCELLANEOUS REIMBURSEMENT 33,635$ 5,295$ -$ -$
TOTAL PARKS FUND 33,635$ 5,295$ -$ -$
172 - PARK DEDICATION FEES "C" FUND
4410 INTEREST INCOME 194$ 167$ -$ -$
4647 MISCELLANEOUS REIMBURSEMENT 13,645 - -
TOTAL PARK DEDICATION FEES "C" FUND 13,839$ 167$ -$ -$
173 - PARK DEDICATION FEES "D" FUND
4410 INTEREST INCOME -$ 2,171$ -$ -$
4855 DEVELOPER CONTRIBUTIONS - 2,979,372 - -
TOTAL PARK DEDICATION FEES "D" FUND -$ 2,981,543$ -$ -$
174 - PARK DEDICATION FEES "E" FUND
4410 INTEREST INCOME 13$ 6$ -$ -$
4855 DEVELOPER CONTRIBUTIONS - - 1,018,350 229,950
TOTAL PARK DEDICATION FEES "E" FUND 13$ 6$ 1,018,350$ 229,950$
175 - PARK DEDICATION FEES "F" FUND
4410 INTEREST INCOME -$ 25$ -$ -$
4855 DEVELOPER CONTRIBUTIONS - 21,900 503,700 295,650
TOTAL PARK DEDICATION FEES "F" FUND -$ 21,925$ 503,700$ 295,650$
176 - PARK DEDICATION FEES "G" FUND
4410 INTEREST INCOME 5$ -$ -$ -$
TOTAL PARK DEDICATION FEES "G" FUND 5$ -$ -$ -$
181 - MAINTENANCE DISTRICT #1 FUND
4010 CURRENT SECURED 451,031$ 454,836$ 395,000$ 452,532$
4014 RESIDUAL/EXCESS TAX INCREMENT (COUNTY)1,218 - - -
4410 INTEREST INCOME 3,450 3,399 - 2,890
TOTAL MAINTENANCE DISTRICT #1 FUND 455,699$ 458,235$ 395,000$ 455,422$
182 - MAINTENANCE DISTRICT #2 FUND
4010 CURRENT SECURED 131,346$ 143,455$ 138,500$ 138,500$
4014 RESIDUAL/EXCESS TAX INCREMENT (COUNTY)863 - - -
4410 INTEREST INCOME 1,243 1,260 - -
TOTAL MAINTENANCE DISTRICT #2 FUND 133,452$ 144,715$ 138,500$ 138,500$
9
SCHEDULE OF REVENUE DETAIL BY FUND
2012-13 2013-14 2014-15 2015-16
ACTUAL ACTUAL AMENDED PROPOSED
REVENUE REVENUE BUDGET BUDGET
183 - COASTAL SAGE CFD
4190 OTHER TAXES 107,344$ 62,503$ 107,400$ 107,400$
4410 INTEREST INCOME 432 409 - -
TOTAL COASTAL SAGE CFD 107,776$ 62,912$ 107,400$ 107,400$
184 - MAINTENANCE DISTRICT #4 FUND
4410 INTEREST INCOME 5,038$ 4,904$ -$ -$
4623 SPECIAL ASSESSMENTS 1,040,875 1,046,723 1,040,000 1,040,000
9182 TRANSFER IN 9,000 9,000 9,000 9,000
TOTAL MAINTENANCE DISTRICT #4 FUND 1,054,913$ 1,060,627$ 1,049,000$ 1,049,000$
186 - MAINTENANCE DISTRICT #6 FUND
4410 INTEREST INCOME 728$ 766$ -$ -$
4623 SPECIAL ASSESSMENTS 152,567 153,830 155,000 155,000
TOTAL MAINTENANCE DISTRICT #6 FUND 153,295$ 154,596$ 155,000$ 155,000$
187 - MAINTENANCE DISTRICT #7 FUND
4410 INTEREST INCOME 747$ 914$ -$ -$
4623 SPECIAL ASSESSMENTS 222,019 146,656 147,000 150,800
TOTAL MAINTENANCE DISTRICT #7 FUND 222,766$ 147,570$ 147,000$ 150,800$
188 - CITYWIDE MAINTENANCE DISTRICT FUND
4410 INTEREST INCOME 533$ 975$ -$ -$
4621 STREET LIGHTING ASSESSMENTS 1,547,727 1,536,388 1,588,000 1,595,000
4625 TREE REMOVAL 11,753 2,451 - -
9181 TRANSFER IN 1,195 1,200 1,200 1,200
9182 TRANSFER IN 1,195 1,200 1,200 1,200
9184 TRANSFER IN 3,575 3,575 3,580 3,580
9186 TRANSFER IN 3,575 3,575 3,570 3,570
9187 TRANSFER IN 3,575 3,575 3,580 3,580
TOTAL CITYWIDE MAINTENANCE DISTRICT FUND 1,573,128$ 1,552,939$ 1,601,130$ 1,608,130$
189 - SEWER MAINTENANCE FUND
4010 CURRENT SECURED 196,250$ 193,341$ 181,800$ 190,000$
4014 RESIDUAL/EXCESS TAX INCREMENT (COUNTY)794,868 20,250 - -
4281 SEWER MAINTENANCE - 184 - -
4410 INTEREST INCOME 1,281 3,455 - 3,500
4622 SEWER ASSESSMENTS 2,536,524 2,627,487 2,678,000 2,678,065
4639 WORK ORDER REIMBURSEMENTS 4,627 5,450 - -
TOTAL SEWER MAINTENANCE FUND 3,533,550$ 2,850,167$ 2,859,800$ 2,871,565$
190 - BUSINESS IMPROVEMENT DISTRICT FUND
4190 OTHER TAXES 10,957$ 11,390$ 44,380$ 57,750$
4410 INTEREST INCOME 114 26 - -
TOTAL BUSINESS IMPROVEMENT DISTRICT FUND 11,071$ 11,416$ 44,380$ 57,750$
204 - COPS TECHNOLOGY GRANT FUND
4410 INTEREST INCOME 7$ 6$ -$ -$
TOTAL COPS TECHNOLOGY GRANT FUND 7$ 6$ -$ -$
205 - CHARTER PEG FUND
4410 INTEREST INCOME 951$ 701$ -$ -$
TOTAL CHARTER PEG FUND 951$ 701$ -$ -$
198 - OTS GRANTS FUND
4520 STATE GRANT 5,623$ -$ -$ -$
TOTAL OTS GRANTS FUND 5,623$ -$ -$ -$
208 - JUSTICE ASSISTANT GRANT FUND
4551 FEDERAL GRANTS 8,390$ -$ -$ -$
TOTAL JUSTICE ASSISTANCE GRANT 8,390$ -$ -$ -$
210 - LA COUNTY GRANT - 1ST DISTRICT FUND
4540 COUNTY GRANTS -$ -$ -$ 60,000$
TOTAL LA COUNTY GRANT - 1ST DISTRICT FUND -$ -$ -$ 60,000$
212 - ART IN PUBLIC PLACES FUND
4410 INTEREST INCOME 189$ 725$ -$ -$
4859 ART IN PUBLIC PLACES 67,026 365,300 45,000 70,000
TOTAL ART IN PUBLIC PLACES FUND 67,215$ 366,025$ 45,000$ 70,000$
10
SCHEDULE OF REVENUE DETAIL BY FUND
2012-13 2013-14 2014-15 2015-16
ACTUAL ACTUAL AMENDED PROPOSED
REVENUE REVENUE BUDGET BUDGET
214 - USDOJ COPS GRANT FUND
4551 FEDERAL GRANTS 5,578$ -$ -$ -$
TOTAL USDOJ COPS GRANT FUND 5,578$ -$ -$ -$
215 - N AZUSA RELINQUISHMENT FUND
4410 INTEREST INCOME 919$ 75$ -$ -$
TOTAL N AZUSA RELINQUISHMENT FUND 919$ 75$ -$ -$
219 - FIRE TRAINING FUND
4637 FIRE SEMINAR 34,257$ 33,512$ 17,000$ 17,000$
TOTAL FIRE TRAINING FUND 34,257$ 33,512$ 17,000$ 17,000$
220 - WEST COVINA COMMUNITY SERVICES FOUNDATION FUND
4410 INTEREST INCOME 317$ 321$ -$ -$
4649 SPECIAL EVENTS 67,964 76,597 50,000 50,000
4831 POLICE EXPLORER DONATIONS 1,000 - - -
4838 MISCELLANEOUS POLICE DONATIONS 62,090 100,000 50,000 50,000
4862 DONATIONS 34,391 21,496 - -
4867 DONATIONS-CAMERON COMMUNITY CENTER 3,850 - - -
4871 BANNERS 1,600 300 - -
4872 GOLF TOURNAMENT 27,253 - - -
4874 DONATIONS-YOUTH COUNCIL - 1,432 - -
TOTAL WEST COVINA COMMUNITY SERVICES FOUNDATION 198,465$ 200,146$ 100,000$ 100,000$
221 - POLICE PRIVATE GRANTS FUND
4410 INTEREST INCOME 14$ 5$ -$ -$
4864 PRIVATE GRANTS 3,500 - - -
TOTAL POLICE PRIVATE GRANTS FUND 3,514$ 5$ -$ -$
223 - HAZARD ELIMINATION SAFETY FUND
4410 INTEREST INCOME 265$ -$ -$ -$
TOTAL HAZARD ELIMINATION SAFETY FUND 265$ -$ -$ -$
224 - MEASURE R FUND
4110 SALES TAX 1,083,917$ 1,126,753$ 1,168,320$ 1,211,328$
4410 INTEREST INCOME 2,094 1,044 - -
4647 MISC REIMBURSEMENT - 2,400 - -
TOTAL MEASURE R FUND 1,086,011$ 1,130,197$ 1,168,320$ 1,211,328$
226 - ARRA - STIMULUS PROJECTS FUND
4410 INTEREST INCOME 153$ 44$ -$ -$
TOTAL ARRA - Stimulus Projects 153$ 44$ -$ -$
227 - HOMELAND SECURITY GRANT FUND
4551 FEDERAL GRANTS 17,637$ 163,759$ -$ -$
TOTAL HOMELAND SECURITY GRANT FUND 17,637$ 163,759$ -$ -$
228 - RECOVERY BYRNE GRANT FUND
4551 FEDERAL GRANTS 1,390$ -$ -$ -$
TOTAL RECOVERY BYRNE GRANT FUND 1,390$ -$ -$ -$
229 - RUBBERIZED ASPHALT CONCRETE GRANT (RAC)
4410 INTEREST INCOME -$ 58$ -$ -$
TOTAL RAC GRANT FUND -$ 58$ -$ -$
230 - ENERGY EFFICIENCY GRANT FUND
4520 STATE GRANT 21,186$ 23,089$ -$ 37,170$
4521 STATE GRANT 688 - - -
4524 STATE GRANT - SGV ENERGY WISE PARTNERSHIP 3,625 1,688 - -
TOTAL ENERGY EFFICIENCY GRANT FUND 25,499$ 24,777$ -$ 37,170$
231 - ADVANCED TRAFFIC MANAGEMENT SYSTEM FUND
4410 INTEREST INCOME 555$ 238$ -$ -$
TOTAL ADVANCED TRAFFIC MANAGEMENT SYSTEM FUND 555$ 238$ -$ -$
300 - CITY DEBT SERVICE FUND
4410 INTEREST INCOME 838,967$ 825,005$ 820,000$ -$
4412 INTEREST INCOME - FISCAL AGENT 25,530 5,781 25,000 -
4414 FAIR VALUE ADJUSTMENT (203,075) (533,456) - -
4415 AMORTIZATION - PREMIUM (21,499) (21,499) - -
4647 MISCELLANEOUS REIMBURSEMENT 477,916 499,771 490,000 575,415
4659 BLD REIMBURSEMENT 410,157 463,000 450,000 400,000
11
SCHEDULE OF REVENUE DETAIL BY FUND
2012-13 2013-14 2014-15 2015-16
ACTUAL ACTUAL AMENDED PROPOSED
REVENUE REVENUE BUDGET BUDGET
4851 BOND PROCEEDS - 2,185,000 - -
4853 DEBT PROCEEDS 7,580,383 - - -
9110 TRANSFER IN 1,110,500 1,110,500 1,123,060 1,747,000
9810 TRANSFER IN 1,127,000 1,135,200 1,143,570 -
TOTAL CITY DEBT SERVICE FUND 11,345,879$ 5,669,302$ 4,051,630$ 2,722,415$
360 - SELF INSURANCE - UNINSURED LOSS FUND
4825 PROPERTY DAMAGE RECOVERY 36,397$ 32,400$ -$ 32,000$
TOTAL SELF INSURANCE - UNINSURED LOSS FUND 36,397$ 32,400$ -$ 32,000$
361 - SELF INSURANCE - GENERAL/AUTO LIABILITY FUND
4647 MISCELLANEOUS REIMBURSEMENT 1,376$ 1,134$ -$ 1,083$
4684 SPECIAL EVENT INSURANCE 8,168 3,390 - 2,611
4760 INTERDEPARTMENTAL CHARGES 1,426,013 1,425,444 956,540 1,326,590
TOTAL SELF INSURANCE - GENERAL/AUTO LIABILITY FUND 1,435,557$ 1,429,968$ 956,540$ 1,330,284$
363 - WORKERS' COMPENSATION FUND
4647 MISCELLANEOUS REIMBURSEMENT 6,628$ 770$ -$ 3,222$
4760 INTERDEPARTMENTAL CHARGES 1,024,169 1,264,755 1,280,210 1,385,935
TOTAL WORKERS' COMPENSATION FUND 1,030,797$ 1,265,525$ 1,280,210$ 1,389,157$
365 - FLEET MANAGEMENT FUND
4750 OVERHEAD CHARGEBACKS 720,306$ 732,318$ 857,570$ 860,000$
4780 INTERDEPARTMENTAL CHARGES - FUEL 756,260 739,729 756,270 760,305
4818 MISCELLANEOUS - 294 - -
TOTAL FLEET MANAGEMENT FUND 1,476,566$ 1,472,341$ 1,613,840$ 1,620,305$
367 - VEHICLE REPLACEMENT FUND
4410 INTEREST INCOME 601$ 557$ -$ -$
9110 TRANSFER IN - - - 80,000
TOTAL VEHICLE REPLACEMENT FUND 601$ 557$ -$ 80,000$
368 - RETIREE LUMP SUM BENEFITS FUND
4410 INTEREST INCOME 1,405$ 1,436$ -$ -$
4755 INTERDEPARTMENTAL CHARGES - RETIREE LUMP SUM 106,005 94,068 87,770 87,780
TOTAL RETIREE LUMP SUM BENEFITS FUND 107,410$ 95,504$ 87,770$ 87,780$
370 - DARE ENTERPRISE FUND
4410 INTEREST INCOME 26$ 24$ -$ -$
TOTAL DARE ENTERPRISE FUND 26$ 24$ -$ -$
375 - POLICE COMPUTER SERVICE GROUP FUND
2848 CITY OF LA MESA 99,936$ 99,336$ 99,540$ 49,376$
2850 CITY OF CORONA 125,620 99,120 99,120 99,120
2851 CITY OF COVINA 85,316 85,316 85,320 85,316
2853 CITY OF CYPRESS 77,720 77,720 77,720 77,137
2854 CITY OF EL MONTE 101,775 101,775 101,780 101,775
2855 CITY OF EL SEGUNDO 19,000 21,500 10,000 12,500
2856 CITY OF FOUNTAIN VALLEY 99,575 99,575 - 32,997
2862 CITY OF LOS ALAMITOS 80,360 80,360 80,360 80,360
2863 CITY OF LA PALMA 84,551 42,276 42,280 -
2864 CITY OF MONTCLAIR 78,366 78,366 78,340 77,783
2865 CITY OF LA HABRA 92,406 92,406 92,410 91,823
2870 CITY OF SEAL BEACH 74,963 74,963 74,960 74,963
2871 CITY OF PORTERVILLE 93,853 85,853 85,850 75,270
2872 CITY OF SPARKS, NV 41,116 41,116 41,120 41,116
2873 CITY OF TUSTIN 103,416 103,416 103,420 97,833
2877 CITY OF CHINO 100,461 100,461 - 24,970
2880 CITY OF TRACY 96,932 96,932 - 96,932
2883 CITY OF SAN MARINO 87,894 87,894 87,890 97,311
2885 CITY OF ALHAMBRA 101,579 101,579 101,580 97,123
2887 SALES - DOS PALOS 58,975 58,975 58,980 58,975
2889 SALES - WEST COVINA FIRE DEPARTMENT 27,848 27,848 27,850 27,848
2891 SALES - PASADENA 139,050 139,050 139,050 139,050
2892 SALES - HEMET 234,704 75,667 75,670 113,500
2893 SALES - LINDSAY - - - 10,000
4410 INTEREST INCOME 5 1,132 36,760 -
4818 MISCELLANEOUS - 1,000 - -
TOTAL POLICE COMPUTER SERVICE GROUP FUND 2,105,421$ 1,873,636$ 1,600,000$ 1,663,078$
12
SCHEDULE OF REVENUE DETAIL BY FUND
2012-13 2013-14 2014-15 2015-16
ACTUAL ACTUAL AMENDED PROPOSED
REVENUE REVENUE BUDGET BUDGET
810 - REDEVELOPMENT OBLIGATION RETIREMENT FUND
4010 CURRENT SECURED 10,107,859$ 7,709,122$ 8,996,510$ 4,587,100$
4410 INTEREST INCOME 25,948 22,419 20,000 -
4412 INTEREST INCOME - FISCAL AGENT 62,105 46,461 65,000 -
4414 FAIR VALUE ADJUSTMENT (104,842) 23,544 - -
4430 RENTAL INCOME 64,825 50,000 50,000 50,000
9811 TRANSFER IN - 165,406 - -
TOTAL REDEVELOPMENT OBLIGATION RETIREMENT FUND 10,155,895$ 8,016,952$ 9,131,510$ 4,637,100$
811 - SUCCESSOR AGENCY MERGED DS FUND
4410 INTEREST INCOME 2,715$ 2,251$ -$ -$
4875 GAIN ON RETURN OF INTEREST 2,449,707 - - -
4876 GAIN ON ADVANCES 16,585,093 - - -
4877 GAIN ON RETURN OF SALES TAX 1,216,145 - - -
TOTAL SUCCESSOR AGENCY MERGED DS FUND 20,253,660$ 2,251$ -$ -$
815 - SUCCESSOR AGENCY ADMINISTRATION FUND
4010 CURRENT SECURED 343,100$ 342,855$ 269,900$ -$
4410 INTEREST INCOME 30 - - -
4818 MISCELLANEOUS 25,000 - - -
9110 TRANSFER IN - - 114,890 -
9810 TRANSFER IN 826,365 - - 250,000
TOTAL SUCCESSOR AGENCY ADMINISTRATION FUND 1,194,495$ 342,855$ 384,790$ 250,000$
820 - SUCCESSOR HOUSING AGENCY FUND
4410 INTEREST INCOME 7,793$ 8,015$ -$ -$
4818 MISCELLANEOUS 65 396 - -
4856 LOAN REPAYMENTS 653,556 441,660 - -
4858 LOAN REPAYMENT-EQUITY SHARE 32,663 27,939 15,000 18,000
4878 GAIN ON TRANSFER OF ADVANCE 4,849,083 - - -
TOTAL SUCCESSOR HOUSING AGENCY FUND 5,543,160$ 478,010$ 15,000$ 18,000$
853 - CFD DEBT SERVICE FUND
4010 CURRENT SECURED 1,840,000$ 1,450,000$ 1,645,600$ 1,645,600$
4110 SALES TAX 991,078 377,448 810,000 810,000
4190 OTHER TAXES 2,146,433 3,914,827 2,091,000 2,091,000
4410 INTEREST INCOME 7,009 11,190 7,500 7,500
4412 INTEREST INCOME - FISCAL AGENT 309,733 310,707 350,000 350,000
4414 FAIR VALUE ADJUSTMENT (20,263) (1,796) - -
TOTAL CFD DEBT SERVICE 5,273,990$ 6,062,376$ 4,904,100$ 4,904,100$
GRAND TOTAL 136,126,147$ 109,738,003$ 102,471,690$ 95,014,535$
13
SCHEDULE OF EXPENDITURES BY FUND
2012-13 2013-14 2014-15 2015-16
ACTUAL ACTUAL AMENDED PROPOSED
EXPENSE EXPENSE BUDGET BUDGET
110 GENERAL FUND*73,216,092$ 54,536,878$ 56,575,399$ 55,577,880$
111 FEE & CHARGE 1,226,941 1,157,186 1,350,002 1,566,704
219 FIRE TRAINING 18,401 10,286 37,550 37,550
TOTAL GENERAL FUND 74,461,434$ 55,704,350$ 57,962,951$ 57,182,134$
116 STATE ASSET FORFEITURES -$ -$ 65,000$ -$
117 DRUG ENFORCEMENT REBATE 1,946,914 2,338,687 3,682,194 -
118 BUSINESS IMPROVEMENT TAX 11,900 12,749 4,490 -
119 AIR QUALITY IMPROVEMENT TRUST 47,237 33,281 457,995 54,630
120 INTEGRATED WASTE MANAGEMENT 44,240 46,951 52,550 85,180
121 PROPOSITION "A"2,037,500 1,730,000 1,907,990 1,930,000
122 PROPOSITION "C"1,101,231 2,035,009 2,255,588 1,471,887
124 GASOLINE TAX 4,217,740 3,636,838 3,245,545 3,247,076
126 PROPOSITION 1B - 9,066 - -
127 POLICE DONATIONS 2,000 15,551 34,070 -
128 TRANSPORTATION DEVELOPMENT ACT - 50,000 80,000 -
129 AB 939 168,984 167,236 168,550 142,643
130 BUREAU OF JUSTICE ASSISTANCE GRANT 29,969 40,624 26,470 -
131 COMMUNITY DEVELOPMENT BLOCK GRANT 1,020,878 1,012,678 1,296,403 921,547
133 SAFER GRANT - - 2,212,340 1,706,255
138 ABC GRANT - - 8,600 -
140 ISTEA/T-21 GRANT 480,794 1,055,072 289,142 -
143 LA COUNTY PARK BOND 89,235 146,835 120,602 74,118
144 TREE 1,000 - - -
145 WASTE MGT ENFORCEMENT - GRANT 16,945 15,761 15,760 15,760
146 SENIOR MEALS PROGRAM 210,651 204,319 213,420 231,968
149 USED OIL BLOCK GRANT 34,680 30,933 28,310 21,547
150 INMATE WELFARE 6,734 140 - -
153 PUBLIC SAFETY AUGMENTATION 575,000 650,000 650,000 650,000
155 COPS/SLESA 104,924 241,448 465,808 -
158 C.R.V. / RECYCLING GRANT 24,668 40,992 39,890 29,980
159 SUMMER MEALS PROGRAM 25,928 6,980 26,690 26,810
181 MAINTENANCE DISTRICT #1 316,196 446,896 434,959 535,016
182 MAINTENANCE DISTRICT #2 87,067 116,662 288,808 178,761
183 COASTAL SAGE CFD 90,116 84,354 119,924 112,999
184 MAINTENANCE DISTRICT #4 961,656 1,047,172 1,017,119 1,364,846
186 MAINTENANCE DISTRICT #6 113,702 127,873 163,380 208,552
187 MAINTENANCE DISTRICT #7 110,894 134,733 203,053 214,740
188 CITYWIDE MAINTENANCE DISTRICT 1,345,420 1,307,029 1,522,410 1,528,008
189 SEWER MAINTENANCE 2,586,793 2,444,595 3,088,108 2,679,649
190 BUSINESS IMPROVEMENT DISTRICT 39,999 46,818 46,580 46,890
205 CHARTER PEG 88,254 12,708 60,000 10,000
207 OTS GRANTS 7,735 - - -
208 JUSTICE ASSISTANT GRANT 4,173 - - -
210 LA COUNTY GRANT - 1ST DISTRICT - 255 59,745 -
212 ART IN PUBLIC PLACES 60,715 14,544 138,130 8,000
215 N AZUSA RELINQUISHMENT 259,229 150,925 - -
220 WC COMMUNITY SERVICES FOUNDATION 205,911 171,519 345,388 100,000
221 POLICE PRIVATE GRANTS 6,816 6,211 3,500 -
224 MEASURE R 687,243 1,576,981 1,596,440 859,151
226 ARRA - STIMULUS PROJECTS 71,329 5,717 - -
227 HOMELAND SECURITY GRANT 173,956 - 155,366 -
228 RECOVERY BYRNE GRANT 1,743 12,080 - -
229 RUBBERIZED ASPHALT CONCRETE GRANT (23,717) - - -
230 ENERGY EFFICIENCY GRANT 46,004 4,683 18,475 -
231 ADVANCED TRAFFIC MGMT SYSTEM 519,237 69,139 61,853 -
232 NON-FEDERAL GRANTS - 70,000 - -
820 HOUSING SUCCESSOR AGENCY 3,704,296 660,450 820,060 777,057
TOTAL SPECIAL REVENUE FUNDS 23,663,820$ 22,032,494$ 27,490,705$ 19,233,070$
14
SCHEDULE OF EXPENDITURES BY FUND
2012-13 2013-14 2014-15 2015-16
ACTUAL ACTUAL AMENDED PROPOSED
EXPENSE EXPENSE BUDGET BUDGET
160 CAPITAL PROJECTS 391,659$ 294,294$ 151,533$ -$
161 CONSTRUCTION TAX 67,376 41,018 319,501 132,775
163 PARKS 89,562 12,062 - -
170 PARK DEDICATION FEES "A"- - - -
171 PARK DEDICATION FEES "B"1,718 985 - -
172 PARK DEDICATION FEES "C"33,991 3,276 408,971 -
173 PARK DEDICATION FEES "D"- - 123,752 2,533,000
174 PARK DEDICATION FEES "E"(650) 3,280 - 790,000
175 PARK DEDICATION FEES "F"- - - 580,000
TOTAL CAPITAL PROJECT FUNDS 585,262$ 354,915$ 1,003,757$ 4,035,775$
300 DEBT SERVICE - CITY 11,442,303$ 6,245,607$ 3,249,250$ 3,522,494$
TOTAL DEBT SERVICE FUND 11,442,303$ 6,245,607$ 3,249,250$ 3,522,494$
360 SELF INSURANCE - UNINSURED LOSS 96,232$ 69,557$ 100,000$ 70,000$
361 SELF INSURANCE - GENERAL/AUTO LIAB 833,697 (568,306) 1,156,540 1,156,540
363 WORKER'S COMPENSATION 1,474,086 1,660,339 1,382,620 1,386,364
365 FLEET MANAGEMENT 1,717,119 1,711,670 1,622,280 1,620,302
367 VEHICLE REPLACEMENT 60,077 60,217 266,840 93,146
368 RETIREE LUMP SUM BENEFITS 20,170 88,016 59,800 -
TOTAL INTERNAL SERVICE FUNDS 4,201,381$ 3,021,493$ 4,588,080$ 4,326,352$
375 POLICE COMPUTER SERVICE GROUP 1,537,384 1,386,195 1,675,010 1,691,538
TOTAL ENTERPRISE FUND 1,537,384$ 1,386,195$ 1,675,010$ 1,691,538$
810 REDEVELOPMENT OBLIGATION RETIREMENT 8,943,372$ 7,904,679$ 9,140,799$ 6,525,022$
811 SUCCESSOR AGENCY MERGED DS 1,891,166 - - -
815 SUCCESSOR AGENCY ADMINISTRATION 781,496 438,114 385,389 313,350
853 CFD DEBT SERVICE 4,801,055 4,711,636 4,904,101 4,933,446
TOTAL PRIVATE PURPOSE TRUST FUNDS 16,417,089$ 13,054,429$ 14,430,289$ 11,771,818$
GRAND TOTAL 132,308,673$ 101,799,483$ 110,400,042$ 101,763,181$
*Traffic Safety Fund activity was determined not to be special revenue, so the activity was combined with the General Fund.
15
EXPENDITURES BY DEPARTMENT PROGRAM
2012-13 2013-14 2014-15 2015-16
ACTUAL ACTUAL AMENDED PROPOSED
EXPENSE EXPENSE BUDGET BUDGET
City Council & City Manager
City Council 222,850$ 204,191$ 197,930$ 125,988$
City Manager 786,385 691,469 1,220,625 473,970
Community Information 178,509 164,459 106,256 90,334
City Attorney 461,521 736,566 375,663 334,200
Economic Development 13,472 23,042 25,924 27,618
Business Improvement District 39,999 46,818 46,580 46,890
Housing Administration 463,581 648,960 691,310 566,247
Housing Preservation Program 6,282 6,613 124,070 206,780
First Time Homebuyer Program 5,350 4,876 4,680 4,030
Redevelopment Administration 4,242,494 1,832,144 3,495,138 1,708,061
Successor Agency Debt Service 5,442,849 5,375,504 4,887,480 4,880,311
CFD Debt Service 4,801,053 4,711,639 4,904,100 4,933,450
Total City Council & City Manager 16,664,345$ 14,446,281$ 16,079,756$ 13,397,879$
City Clerk
City Clerk 335,677$ 529,513$ 386,455$ 542,927$
Animal Control Services 344,816 394,288 370,200 372,800
Total City Clerk 680,493$ 923,801$ 756,655$ 915,727$
Finance
City Treasurer 1,224$ 1,271$ 1,220$ 2,802$
Finance 1,668,155 1,756,339 1,808,115 1,866,793
Reprographics (2,961) (851) - (841)
Information Technology 393,297 380,510 511,479 666,344
Debt Service 11,442,303 6,245,607 3,249,250 3,522,494
Total Finance 13,502,018$ 8,382,876$ 5,570,064$ 6,057,592$
Human Resources
Human Services Commission 492$ -$ 250$ 500$
Human Resources 401,789 494,356 787,380 708,779
Risk Management 325,278 210,794 275,280 250,974
Self Insurance (310,972) (394,520) 2,362,840 2,360,890
Total Human Resources 416,587$ 310,630$ 3,425,750$ 3,321,143$
Planning
Planning Commission 1,506$ 2,722$ 6,000$ 3,000$
Public Arts Commission 1,252 1,613 - -
Planning 526,575 493,237 614,529 549,979
Transportation Planning 66,610 92,688 86,500 136,510
Program Administration 17,592 19,874 21,901 22,250
Total Planning 613,535$ 610,134$ 728,930$ 711,739$
Police
Police Administration 6,028,757$ 5,284,059$ 6,061,052$ 3,514,115$
Jail 453,651 495,800 529,880 534,935
Dispatch 1,477,430 1,504,564 1,729,620 1,666,703
West Covina Service Group 1,599,962 1,649,937 2,570,041 1,589,762
Patrol 13,291,771 13,657,294 14,111,733 14,036,717
Traffic 1,201,657 1,245,525 1,316,700 1,557,318
Community Enhancement - 518 227,700 203,161
Investigations 4,726,548 4,306,896 4,532,740 4,137,834
Special Enforcement Team 1,060,675 1,306,117 1,354,660 1,124,035
Total Police 29,840,451$ 29,450,710$ 32,434,126$ 28,364,580$
Fire
Fire 14,337,979$ 15,255,926$ 15,852,563$ 15,550,703$
Fire-Grant 1,632,918 867,242 2,212,340 1,726,255
Fire Prevention 200,207 217,324 188,330 187,202
Emergency Services 26,489 26,589 34,220 28,945
Total Fire 16,197,593$ 16,367,081$ 18,287,453$ 17,493,105$
16
EXPENDITURES BY DEPARTMENT PROGRAM
2012-13 2013-14 2014-15 2015-16
ACTUAL ACTUAL AMENDED PROPOSED
EXPENSE EXPENSE BUDGET BUDGET
Public Works
Public Works 380,344$ 177,508$ 145,670$ 166,476$
Building Services 472,858 454,383 439,290 534,820
Community Enhancement 227,334 186,924 76,150 13,884
General Engineering 96,372 213,873 230,720 144,586
Traffic Engineering 329,644 207,536 273,010 277,864
Pavement Management 134,484 132,226 171,140 178,687
District Engineering 414,211 456,845 537,600 499,933
Maintenance Service 114,818 94,313 135,130 196,923
Landscape Maintenance 605,260 574,462 831,320 794,470
Park Maintenance 1,277,074 1,230,374 1,278,020 1,227,536
City Buildings 974,589 956,226 913,540 902,628
District Maintenance 1,644,035 1,764,756 1,831,354 1,824,784
Electronics 286,269 295,654 291,340 300,039
Traffic Signal Maintenance 63,603 185,735 149,100 175,468
Street Maintenance 1,718,181 1,459,684 1,663,870 1,825,231
Street Sweeping 561,930 574,760 582,710 461,168
Street Lighting 1,103,336 1,327,436 1,331,110 1,356,859
Sewer Maintenance 1,377,364 1,278,994 1,467,550 1,401,551
Fleet Maintenance 1,777,196 1,771,747 1,622,280 1,620,302
Integrated Waste Management 49,990 52,443 68,200 87,527
Landfill Enforcement 32,466 33,875 37,750 38,671
Air Quality (AB 2766)6,419 7,561 8,300 8,300
Transp Demand Mgmt 8,880 14,084 5,250 2,880
Alternative Fuel 588 2,832 12,100 12,100
Franchise Waste Collection 28,720 27,237 30,160 25,870
Waste Reduction (AB 939)167,935 165,637 167,750 142,643
NPDES - - - 378,000
Program Administration - 21,269 16,640 15,930
Total Public Works 13,853,900$ 13,668,374$ 14,317,054$ 14,615,130$
Community Services
Fair Housing 10,000$ 10,000$ 10,000$ -$
Community Services Commission 2,833 2,596 7,090 5,261
Youth Council 169 1,338 7,570 3,000
Community Services Adminstration 112,784 203,834 326,043 316,791
Program Administration 467,163 500,984 537,375 389,660
Community Subrecipients 92,434 103,699 88,438 109,065
California Afterschool Program 96,459 76,856 94,830 104,053
Wescove Afterschool Program 103,490 81,274 100,540 104,206
Vine Afterschool Program 123,740 110,968 119,120 132,744
Orangewood Afterschool Program 99,660 104,614 113,110 119,060
Palmview Afterschool Program 108,590 99,245 109,220 115,106
Careship 22,034 16,350 15,000 -
Regional Transportation 2,030,000 1,730,000 1,907,990 1,930,000
Corridor Shuttle (Fixed Route)338,592 419,746 457,120 462,120
Dial-A-Ride 342,484 338,844 390,800 390,800
Bus Shelter Maintenance 48,633 53,604 52,500 74,500
Recreation/Education Transit 75,536 68,281 80,000 80,000
Fixed Route-Green Line Corridor Shuttle 230,921 254,330 240,000 240,000
Pending Description - 5149 - 5,973 4,027 -
Special Events 215,545 126,907 230,026 202,012
Recreation Services 138,805 119,377 129,516 114,158
Cameron Community Center 305,854 300,878 392,542 413,698
Facility Rentals 34,836 40,084 33,330 40,338
Recreation Classes 82,223 93,561 84,060 103,224
Summer Lunch 25,928 6,980 26,690 26,810
Park Reservation - - 13,680 13,741
Aquatics 68,946 79,653 89,250 89,654
Shadow Oak Comm Center - - 5,270 -
Pool Maintenance 118,201 99,834 107,040 122,826
Del Norte Splash Pad 29,424 51,077 37,550 38,803
17
EXPENDITURES BY DEPARTMENT PROGRAM
2012-13 2013-14 2014-15 2015-16
ACTUAL ACTUAL AMENDED PROPOSED
EXPENSE EXPENSE BUDGET BUDGET
Senior Citizen Center 195,151 222,702 234,958 213,268
Senior Center Rentals 61,419 40,000 58,740 50,251
Senior Center Donations 14,401 12,356 15,000 15,000
Senior Citizen Commission - - - 1,826
Meal Grant 210,651 204,319 213,420 231,967
Senior Excursions 4,080 6,680 11,390 11,443
Total Community Services 5,810,986$ 5,586,944$ 6,343,235$ 6,265,385$
CIP Streets-SP 2,836,928$ 4,859,390$ 3,158,861$ 1,300,000$
CIP Parks-PP 497,068$ 466,487$ 1,290,130$ 4,518,000$
CIP Buildings-BP 285,886$ 71,246$ 706,803$ 87,500$
CIP General & Misc-GP 155,190$ 36,814$ 641,234$ 130,000$
CIP Traffic-TP 621,590$ 250,492$ 327,678$ 85,000$
CIP Youth Sports-YP 6,850$ 3,280$ -$ -$
CIP Vehicle - VP 93,324$ 140$ 651,103$ 184,496$
CIP Energy Conservation-EP 22,855$ 116,924$ 77,106$ -$
CIP Utilities -$ -$ -$ 610,000$
Non Departmental 24,478,149$ 1,061,035$ 292,937$ -$
Transfer Out 5,730,925$ 5,186,844$ 5,311,167$ 3,705,905$
Grand Total 132,308,673$ 101,799,483$ 110,400,042$ 101,763,181$
18
SUMMARY OF OPERATING TRANSFERS
Fund No.Fund Name Transfers In Transfers Out
110 General Fund 720,000$
124 Gasoline Tax 720,000$
For landscape, maintenance, traffic signal maintenance, street lighting.
110 General Fund 650,000
153 Public Safety Augmentation 650,000
Transfer funding for front-line public safety.
110 General Fund 50,000
220 WC Community Services Foundation 50,000
Transfer Athens donation for SWAT.
110 General Fund 101,775
375 Police Enterprise 101,775
WCSG El Monte in-kind helicopter.
111 Fee & Charge 60,000
110 General Fund 60,000
Transfer for pool and Cameron.
124 Gasoline Tax 25,000
189 Sewer Maintenance 25,000
Reimburse Gasoline Tax for pavement cuts.
184 Maintenance District #4 9,000
182 Maintenance District #2 9,000
Reimburse Fund 184 for shared services.
188 Citywide Maintenance District 13,130
181 Maintenance District #1 1,200
182 Maintenance District #2 1,200
184 Maintenance District #4 3,580
186 Maintenance District #6 3,570
187 Maintenance District #7 3,580
Reimburse Fund 188 for shared services.
300 Debt Service - City 1,747,000
110 General Fund 1,747,000
Transfer for debt service.
367 Vehicle Replacement 80,000
110 General Fund 80,000
For police vehicle replacement.
815 Successor Agency Administration 250,000
810 Redevelopment Obligation Retirement 250,000
For Successor Agency Administration costs.
Total 3,705,905$ 3,705,905$
19
City Council & City Manager
Organizational Chart by Position
Shading denotes part time staff.
Residents of West Covina
City Council
City Manager
Assistant City Manager/ Community & Economic Director
Executive Assistant to the City Manager
Senior Administrative Assistant
Community & Economic Development
Senior Project Manager
Economic Development Coordinator
Cable Television Production Assistants Administrative Aide
20
City Council & City Manager
CITY COUNCIL
MISSION STATEMENT: To provide policy leadership for the community and administration on all issues that affect the health, safety, and welfare
for the City of West Covina.
he West Covina City Council is the governing body with the authority to adopt and
enforce municipal laws and regulations. Members are elected at-large to serve a
four-year term. They consist of four City Council Members and the Mayor who is
appointed by the City Council to serve a one-year term. The appointment is made on a rotating basis, based on seniority. There are no term limits for Council Members. City Council appoints members of the community to serve on the City’s various boards and
commissions to ensure that a wide cross-section of the community is represented in
City government.
The City Council also appoints the City Manager and City Attorney. The City Manager is the Chief Administrative Officer and is responsible for the operations of the City. The
City Attorney serves as the City’s chief legal officer.
The City Council also serves as the Board to the Successor Agency of the former West
Covina Redevelopment Agency.
2014-2015 ACCOMPLISHMENTS
• Established City Council priorities through the facilitation of a Goals and Objectives
Session.
• Initiated leadership changes at the staff level to improve West Covina and its decision making process.
• Served as a “Host Town” for Team Nippon (Japan) for the 2015 Special Olympic
World Games held in Los Angeles.
• Disclosed and posted additional information on the City’s website to increase
transparency and accountability of the City of West Covina.
• Built a new playground at Walmerado Park using grant and park dedication funds.
T
21
City Council & City Manager
• Represented the City at numerous community events and on several regional
boards and committees.
• Promoted the Adopt-A-Park Program to provide community groups with
volunteerism opportunities to help beautify our City parks.
• Increased funding to hire additional police officers.
• Hosted the 1st Annual Community Service Day with local Community Groups as a forum to promote non-profit groups and the efforts they make to better West Covina
through volunteerism.
• Implemented additional financial policies and procedures to increase oversight and efficiencies in the management of the City’s finances.
• Approval of approximately $12 million in Recognized Obligations Payment Schedule
(ROPS) for the Successor Agency.
• Updated the City’s Campaign Ordinance.
FY 2015-16 GOALS AND OBJECTIVES
• Hire a New City Manager.
• Hire a full time Human Resources Director.
• Update the Council approved goals and objectives.
• Implement a balanced budget for the new fiscal year.
• Continue to support the business-friendly efforts of the CED.
• Reduce City litigation and legal expenses.
• Reduce City staff turnover as measured by percentage.
• Implement an agreeable Capital Improvement Program.
• Resolve all State Internal Controls and Gas Tax Audit issues.
• Negotiate successful and timely labor agreements.
22
City Council & City Manager
• Close the 2014-2015 City “books” and work with the Finance Department to
produce the annual audit on a timely basis (i.e. by October 1, 2015).
• Resolve the dispute with the State Department of Finance (DOF) regarding the
dissolution of the former Redevelopment Agency.
• Resolve the condemnation litigation with the State Department of Transportation
(Caltrans).
• Complete the opening of the Lennar Housing Project on Glendora Avenue.
• Implement measures to provide increased financial oversight and procedures in response to the State Audit.
• Continue to control and reduce City legal and litigation expenses.
• Work with Glendora Avenue Merchants to improve the Business District.
• Complete an update of the City’s General Plan.
• Break ground on a soccer complex at Orangewood Park.
• Hire new School Resource Officers at West Covina and Edgewood High Schools.
• Foster volunteerism and sense of community with the Community Services
Group.
• Explore the development of a joint-use transit center with Foothill Transit in West
Covina.
• Complete the Long Range Property Management Plan for the disposition of
former Redevelopment Agency properties.
• Provide 30 Home Preservation Program loans to improve the condition of homes
in West Covina.
• Seek resolution to ongoing litigation facing the City and the Successor Agency.
23
City Council & City Manager
CITY MANAGER’S OFFICE
MISSION STATEMENT: To provide administrative leadership and management for the daily operations of the City government under the
direction of the City Council.
Office of the City Manager
The City Manager’s Office oversees the daily operations of the City of West Covina and
coordinates the operations of the various City Departments.
The City Manager is appointed by the City Council and serves as the administrative
head of the City and the key staff advisor to the City Council. His/Her responsibilities are
to implement policies as directed by the City Council and to enforce all municipal laws
and regulations for the benefit of the community. His/Her duties are to direct and supervise the departments, prepare and administer the annual City budget, and plan
and implement key projects.
The City Manager’s Office provides increased transparency and information of the
activities and operation of the City of West Covina through the Discover West Covina
Newsletter, the City’s website, mobile phone application, press releases to local media
outlets, and through programming on the City’s local community cable television
Channel 3 (WCCT).
The City Manager’s Office also provides oversight to special projects directed by the
City Council including: negotiation of lease agreements to generate revenues from the
use of public property (i.e. cell tower leases and office space rentals); the Community
Service Volunteerism Day; participation in the Special Olympics; outreach to local non-profit organizations; and Sister City relationships.
Community & Economic Development (CED)
With the elimination of redevelopment by the State of California in 2011, the City of West Covina established the West Covina Successor Agency to unwind the operations
of West Covina’s former Redevelopment Agency.
The CED is tasked with the administrative duties of the Successor Agency;
management of the City’s affordable housing programs; and the promotion of economic development in the community.
24
City Council & City Manager
The Successor Agency is charged with overseeing the winding down operations of the
former redevelopment agency, including preparing the Recognized Obligations
Payment Schedule (ROPS), developing the Long Range Property Management Plan (LRPMP), and completing contractual obligations. CED also oversees pending
Successor Agency litigation, and is responsible for monitoring legislation affecting the
Successor Agency and the Housing Successor Agency, and ensuring compliance.
In addition, the CED manages the administrative duties of the State formed Oversight Board, which regulates the actions of the Successor Agency.
CED is responsible for the Housing Successor Agency, which assumed the housing
obligations of the former Redevelopment Agency. CED monitors the housing
compliance of six affordability agreements consisting of 420 units with long term affordability covenants, processes the loan repayments of former redevelopment
housing loan programs, and is responsible for overseeing the disposition of Low and
Moderate Income Housing funds for the development of affordable housing for West
Covina residents.
The CED is responsible for the City’s economic development programs and activities
through a proactive marketing campaign that aggressively markets West Covina
opportunities to over 1,800 prospective tenants, and promotes West Covina as a
“Business Friendly City”.
CED provides entitlement assistance to the business community and manages the
City’s Economic Development Team. The team is comprised of staff from Planning,
Building, Engineering, Fire, and Police that works collaboratively to facilitate the
development projects.
CED staff serves as the business ombudsman for the business community. In addition,
CED works collaboratively with the Greater West Covina Business Association (GWC)
in joining efforts to better serve the local business community.
CED staff also manages the Auto Plaza Business Improvement District (BID).
25
City Council & City Manager
7
FY 2014-2015 ACCOMPLISHMENTS
Office of the City Manager
• Negotiated cell and radio tower lease agreements on City property, generating
new General Fund revenues.
• Appointed several new Department Heads to provide new leadership and
management of City operations and programs.
• Administered the repayment of the Housing Loan Programs, processing the
reconveyance of 18 loans, totaling repayment of $183,439 of loan funds.
• Monitored the housing compliance of 420 affordable housing units restricted by affordability covenants pursuant to former redevelopment housing projects.
• Managed the Economic Development Team and facilitated the development of over 40 projects in over 239,387 square feet of development.
• Assisted in the attraction of new businesses including: Porto’s Bakery & Café,
The Big Catch, YogurtLand, DriveTime, Waba Grill, Sola Salon and others.
• Administered the Auto Plaza Business Improvement District (BID).
• Coordinated 13 Grand Opening and Ribbon Cutting events to welcome new businesses into West Covina.
• Established a collaborative relationship with Greater West Covina Business
Association and met monthly to work in partnership to address the needs of the
business community.
• Hosted the First Annual West Covina Business Expo in partnership with the
Greater West Covina Business Association.
• Maintained West Covina’s Available Property Listing (APL) and the Expanding
Retailers Listing that is distributed to tenants and commercial property owners.
• Served as business ombudsman to the local business community, assisted
property owners (Plaza West Covina, Eastland, Quail Ridge Shopping Center, Samantha Courtyard, Hong Kong Plaza, The Heights at West Covina, South Hills
Plaza, West Covina Village, McIntyre Square, and others) in marketing
opportunities and provided entitlement assistance to tenants.
• Attended International Council of Shopping Centers (ICSC) Convention, ACRE
Southern California Meetings, and Greater West Covina Network Breakfast to
market the community and outreach to businesses.
26
2015 - 2016 EXPENDITURES BY OBJECT CODE
DEPARTMENT: CITY COUNCIL & CITY MANAGER
2012-13 2013-14 2014-15 2015-16
Object
Code Expense Classification
Actual
Expense
Actual
Expense
Adopted
Budget
Proposed
Budget
5111 Full Time Salaries 812,923$ 805,388$ 1,263,154$ 805,747$
5112 Part Time Salaries 96,349 40,212 3,760 6,684
5113 Overtime Salaries - 576 2,100 1,527
5114 Elective/Appointive 45,230 47,083 45,890 45,890
5117 Bilingual Pay 2,527 2,587 2,570 2,571
5121 Holiday Opt/No Pers 2,107 3,501 2,080 2,250
5124 Sick Leave Buy Back 8,810 15,641 4,920 11,120
5125 Vacation Buy Back 32,376 38,566 28,210 28,943
5127 Other Incentive Programs - 1,798 - -
5132 Uniform Allowances - - - 599
5151 Workers' Compensation 3,494 3,729 3,770 3,777
5152 Health/Flex Benefit 94,744 74,269 65,050 45,160
5153 Group Life 2,219 2,741 2,810 2,611
5154 Group Long Term Disability 5,053 4,785 4,920 4,662
5155 Medicare 16,262 15,892 14,700 13,274
5157 Retirement - Nonsworn 120,469 148,848 204,156 165,469
5158 Deferred Compensation 41,674 46,204 42,260 21,623
5159 Dental Ins Benefit 8,674 8,717 5,940 4,117
5160 Retiree Medical Benefit 1,242 4,247 4,360 4,360
5161 Vision 2,919 2,298 2,150 1,893
5163 Retirement Health Savings Plan 5,132 7,063 6,320 7,402
5166 Retiree Lump Sum Benefit 9,535 8,511 7,390 6,790
5168 Supplemental Retirement Plan 62,088 45,732 59,950 -
5169 Epmc Replacement Plan 4,480 3,161 3,380 1,779
5171 Unemployment 14,068 12,578 - -
5180 Leave Lump Sum 13,918 61,780 32,035 20,150
5251 Auto Allowance 26,495 30,351 28,130 22,788
5253 Cash Back 44,849 43,413 37,430 21,257
5999 Salary Savings - - - (17,342)
1,477,637$ 1,479,671$ 1,877,435$ 1,235,101$
6020 Educational 116$ -$ 1,400$ 2,000$
6030 Memberships 1,357 140 39,700 39,135
6040 Herfert/Allowances 3,158 1,653 4,178 -
6041 Toma/Allowances - 2,121 4,700 4,700
6042 Warshaw/Allowances - 1,737 4,700 4,700
6044 Wong/Allowances 2,355 2,421 1,600 4,700
6045 Mc Intyre Allowances 1,219 1,737 - -
6046 Sykes/Allowances 2,340 1,696 4,700 4,700
6048 Sanderson/Allowances 1,531 1,293 - -
6049 Spence/Allowances - 2,437 4,700 4,700
6050 Conferences & Meetings 26,030 20,431 15,709 36,828
6110 Professional Services 137,796 230,784 159,261 81,000
6111 Legal Services 1,806,607 1,499,690 1,856,802 719,620
6112 Accounting And Auditing 26,933 16,682 54,000 14,191
6114 Appraisals,Titles,Escrow - - 10,000 10,000
6117 Consultants 7,500 30,000 46,000 56,500
6119 Other Professional Services 73,285 53,365 11,321 107,310
6120 Other Contractual Services 2,249,281 361,147 1,004,197 213,405
6126 Website Development & Maint - 9,664 3,832 -
6142 Electricity 11,238 13,392 13,000 13,000
6144 Telephone -- City System 5,286 5,286 3,120 -
6145 Telephone -- Special Lines 556 605 590 600
6147 Cellular Phones 2,913 3,487 2,526 2,840
6169 Graffiti 15,003 15,438 15,530 15,525
6170 Advertising & Publications 143 363 967 1,100
Total Salaries & Benefits
27
2015 - 2016 EXPENDITURES BY OBJECT CODE
DEPARTMENT: CITY COUNCIL & CITY MANAGER
2012-13 2013-14 2014-15 2015-16
Object
Code Expense Classification
Actual
Expense
Actual
Expense
Adopted
Budget
Proposed
Budget
6173 Subscriptions 12 - - -
6178 City Attorney Retainer 96,000 96,000 146,000 157,500
6180 Legal Services - Personnel 15,226 78,373 77 -
6210 Office Supplies 6,934 11,864 6,900 9,700
6212 Reprographic Services 11,678 12,835 14,430 13,449
6213 Postage 23 - - 500
6270 Special Department Supplies 4,541 4,121 7,700 12,200
6319 Pool Car Usage 18 - 500 500
6320 Chgbk - Fuel & Oil 3,486 1,919 3,490 3,490
6327 Chgbk - Veh Maintenance 2,054 1,382 5,560 5,560
6330 Equipment M & R 12,701 12,428 13,460 13,400
6410 Chgbk - Property & Liability Ins 27,591 27,592 19,810 26,450
6419 Claim Paid 12,416 15,379 4,100 4,100
6440 City Newsletter 52,277 68,291 77,500 65,000
6457 Project Improvements 1,500 2,557 3,000 3,000
6489 Interest-County Deferral 629,031 590,009 - -
6490 Miscellaneous Expenses 995,449 741,716 775,000 775,000
6493 Admin And Overhead 199,060 193,442 169,320 6,190
6494 Property Tax 83,824 42,017 85,710 114,000
6507 Seraf Obligation - - 575,310 560,000
6511 Workers Comp Medical 10,486 5,195 - -
6546 Banners 439 545 - -
6999 Non-Capital Equipment 1,840 4,165 762 3,000
7122 Furniture And Fixtures - - 1,500 1,500
7160 Other Equipment 13,322 11,812 9,999 10,001
Total Maintenance & Operations 6,554,555$ 4,197,211$ 5,182,661$ 3,121,094$
6420 Bond Interest 3,034,328$ 2,865,979$ 2,678,400$ 2,519,671$
6421 Bond Principal 3,075,000 3,410,000 3,760,000 3,995,000
6423 Other Debt Payment 1,840,000 1,450,000 739,500 944,290
6424 Capitalized Lease Payments 1,064 2,313 3,080 2,923
6426 Ongoing Bond Costs 112,631 100,590 136,680 79,800
6429 Amortization Expense 11,667 11,667 - -
6488 Principal-County Deferral 557,463 928,850 1,702,000 1,500,000
Total Debt Service 8,632,153$ 8,769,399$ 9,019,660$ 9,041,684$
16,664,345$ 14,446,281$ 16,079,756$ 13,397,879$
Source of Funds:
General Fund 1,496,576$ 1,755,422$ 1,916,398$ 1,030,610$
Business Improvement District 39,997 46,817 46,580 46,890
Peg Fund 13,328 12,693 10,000 10,000
WC Community Svcs Foundation 14,155 545 - 11,500
Self Insurance General Auto/Liability 127,602 5,061 - -
Self Insurance Worker's Compensation 33,752 46,061 -
Redevelopment Obligation Retirement Fund 6,990,007 6,769,479 7,997,229 6,275,022
Successor Agency Merged DS 1,891,166 - - -
Successor Agency Administration 781,496 438,114 385,389 313,350
Successor Agency Housing 475,213 660,450 820,060 777,057
CFD Debt Service 4,801,053 4,711,639 4,904,100 4,933,450
Total 16,664,345$ 14,446,281$ 16,079,756$ 13,397,879$
Total Expenditures
28
City Clerk
Assistant City
Clerk
Senior
Administrative
Assistant
Administrative
Technician
Organizational Chart by Position
Elected
City Clerk
29
City Clerk
CITY CLERK’S OFFICE
MISSION STATEMENT: To ensure the preservation and integrity of all
official City records, including the legislative record; maintain an effective
records management system; and provide professional service and
support to all City departments, staff, and the citizens of West Covina.
he City Clerk’s Office is a support department that provides support to the City
Council, Administration, other City departments, and the public. The department
consists of three full time employees. The City Clerk is an elected official; the
Assistant City Clerk is the Department Head managing the day-to-day office activities.
The City Clerk’s Office maintains custody, control, and storage of official City
documents and records pertaining to the operation of City government.
Administration
The City Clerk’s Office is in charge of the preparation, publication, and distribution of all
agenda material for the City Council, the Successor Agency to the West Covina
Redevelopment Agency, and the Public Financing Authority, including the recordation of
all meeting minutes. The department ensures that actions are in compliance with all
federal, state, and local statutes and regulations, and that all actions are properly
executed, recorded, and archived. The department certifies and distributes ordinances
and resolutions as appropriate, publishes and posts legal notices as required, and
codifies ordinances into West Covina Municipal Code. The department also receives
and opens Capital Improvement Project bids; receives claims, subpoenas and lawsuits;
and records documents with the Los Angeles County Registrar Recorder’s Office. The
Assistant City Clerk serves as the secretary to the Oversight Board of the Successor
Agency to the West Covina Redevelopment Agency, preparing the agenda material and
related documents.
Elections
The City Clerk’s Office coordinates all City elections for elective office, initiatives,
referenda, and recalls. The City’s general municipal elections are consolidated with the
Los Angeles County Elections Division and are held in November of odd numbered
years.
Political Reform Act
Pursuant to the Political Reform Act, the City Clerk serves as the filing officer/official for
Campaign Disclosure Statements for elected officials, candidates, and committees; and
for Statement of Economic Interests filed by public officials and designated employees.
The City’s Conflict of Interest Code is reviewed and updated on a bi-annual basis.
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30
City Clerk
Public Records Act & Public Information
The City Clerk’s Office provides public information and responds to requests for
documents pursuant to the provisions of the California Public Records Act. The
department also assists staff with research of legislative history and actions.
Commissions
The City Clerk’s Office oversees the appointment process for the City’s Commissions
and Advisory Boards. The office facilitates all required noticing pertaining to
recruitments for vacancies and expiring terms pursuant to State Law and administers
the oath of office to all newly appointed commissioners.
Animal Care and Control
The City Clerk’s Office serves as the liaison with the Los Angeles County Department of
Animal Care and Control overseeing contract administration and providing complaint
resolution.
Records Management Program
The City Clerk’s Office is the custodian and the depository for all official records and
documents of the City, Public Financing Authority, and Successor Agency to the West
Covina Redevelopment Agency. The Records Management Program provides for the
safekeeping and storage of the records and provides a retention schedule for all
records.
The program monitors the retention guidelines providing for the destruction of
documents in accordance with State laws. The department continues to improve
efficiency and customer service through utilization of SIRE Technologies’ electronic
document management system (EDMS). The implementation of SIRE has increased
accessibility to information to internal staff and the public.
31
City Clerk
FY 2014-2015 ACCOMPLISHMENTS
Prepared, published, and distributed agendas and agenda packets for the City
Council, Successor Agency to the Former West Covina Redevelopment Agency,
Public Financing Authority, and Oversight Board meetings; published and posted
required legal notices; prepared minutes; and maintained the legislative action of
such meetings.
Coordinated and conducted the appointment process to fill the vacancy left by the
retirement of a former City Councilmember.
Executed, indexed, scanned and distributed all resolutions, ordinances, contracts,
and recorded documents approved by the City Council.
Continued ongoing scanning efforts to convert files into electronic format.
Received, processed and responded to Public Records Act requests, claims,
subpoenas, and summons.
Provided legislative research services to City department and the public.
Fulfilled duties as filing officer for campaign statements for officeholders, candidates,
and political action committees.
Received and reviewed Statements of Economic Interests for elected officials, city
commissioners, and designated employees pursuant to the Political Reform Act.
Conducted the bi-annual review of the City’s Conflict of Interest Code as required by
the Political Reform Act.
Updated the process of the monitoring and tracking of Public Records Requests.
Processed approximately 900 passport applications.
Continued to update the West Covina Municipal Code. Newly adopted ordinances
are posted on the website as adopted so current code information is continually
available.
Created a web page on the City’s website and posted all frequently asked for
contracts/agreements to further increase transparency.
Hired a new Assistant City Clerk and Senior Administrative Assistant to replace the
retiring Assistant City Clerk and Deputy City Clerk.
32
City Clerk
FY 2015-2016 GOALS AND OBJECTIVES
Prepare and facilitate the nomination process for all candidates running in the
November 3, 2015 general municipal election.
Serve as the City’s Elections Official for the November 3, 2015 general municipal
election.
Research paperless agenda packet for implementation.
Maintain high level daily operations of the City Clerk’s Office and the accurate
recordings of the legislative actions of the City Council, Successor Agency to the
Former West Covina Redevelopment Agency, Public Financing Authority and
Oversight Board.
Provide continued support to the City Council, staff and the public.
Continue conversion of official City documents to electronic format on an on-going
basis.
Promote further training of Assistant City Clerk and Senior Administrative Assistant
in obtaining the Master Municipal Clerk and Certified Municipal Clerk certifications.
33
2015 - 2016 EXPENDITURES BY OBJECT CODE
DEPARTMENT: CITY CLERK
2012-13 2013-14 2014-15 2015-16
Object
Code Expense Classification
Actual
Expense
Actual
Expense
Amended
Budget
Proposed
Budget
5111 Full Time Salaries 198,071$ 193,223$ 192,660$ 172,401$
5112 Part Time Salaries 185 - - -
5114 Elective/Appointive 1,805 1,874 1,790 1,794
5117 Bilingual Pay 1,083 1,023 1,020 -
5124 Sick Leave Buy Back 3,021 4,364 2,890 10,000
5125 Vacation Buy Back 9,868 11,235 9,470 10,210
5151 Workers' Compensation 684 722 710 599
5152 Health/Flex Benefit 25,593 25,269 26,700 22,723
5153 Group Life 286 392 390 348
5154 Group Long Term Disability 1,366 1,320 1,320 1,129
5155 Medicare 3,130 3,070 3,060 2,637
5157 Retirement - Nonsworn 27,540 28,807 33,160 33,338
5158 Deferred Compensation 4,333 4,092 4,080 4,165
5159 Dental Ins Benefit 1,429 1,556 1,730 1,139
5161 Vision 575 560 590 589
5163 Retirement Health Savings Plan 1,715 2,773 2,780 2,620
5166 Retiree Lump Sum Benefit 1,961 1,778 1,620 1,620
5168 Supplemental Retirement Plan 1,797 2,698 3,560 -
5169 Epmc Replacement Plan 1,056 516 510 -
5171 Unemployment 8,098 - - -
5180 Leave Lump Sum - - 42,895 -
5251 Auto Allowance 3,259 3,078 3,060 3,060
5253 Cash Back 2,194 2,005 1,650 796
5999 Salary Savings - - - (9,421)
299,049$ 290,355$ 335,645$ 259,747$
6030 Memberships -$ -$ 480$ 600$
6050 Conferences & Meetings - - 1,575 4,470
6118 Elections 570 195,281 663 230,000
6120 Other Contractual Services - 30 120 120
6130 Service Contracts 12,350 16,481 16,900 16,900
6144 Telephone -- City System 1,630 1,630 820 -
6151 Shelter Services 344,816 394,288 370,000 370,000
6154 L.A. County Coyote Control - - 200 2,800
6170 Advertising & Publications 1,770 3,134 5,200 5,000
6177 Municipal Code Supplemts 3,391 3,966 4,500 4,500
6210 Office Supplies 520 500 1,016 1,000
6212 Reprographic Services 6,637 7,611 8,570 8,480
6214 Printing & Copying 63 - - -
6270 Special Department Supplies 2,704 3,013 3,200 3,200
6330 Equipment M & R 380 404 740 -
6410 Chgbk - Property & Liability Ins 6,092 6,092 3,780 5,330
6490 Miscellaneous Expenses 521 1,016 580 580
6999 Non-Capital Equipment - - 2,666 3,000
Total Maintenance & Operations 381,444$ 633,446$ 421,010$ 655,980$
680,493$ 923,801$ 756,655$ 915,727$
Source of Funds:
General Fund 680,493$ 923,801$ 756,655$ 915,727$
Total Expenditures
Total Salaries & Benefits
34
Finance Department
1
Organizational Chart by Position
Shading denotes part time staff
ElectedCity Treasurer Finance Director
Senior Administrative
Assistant
Management
Analyst I/II
Accounting
Manager
Accountant (2)
Accounting Technician
(2)
Senior Account Clerk
Accounts Payable
Computer Systems
Administrator
Computer Services
Technician (2)
Telecommunications
Coordinator
Purchasing
Manager
Management Analyst I/II
Purchasing
Reprographics
Technician
Revenue Manager
Business License
Inspector
Senior Account Clerk
Accounts Receivable
Account Clerk
Cashier
35
Finance Department
2
FINANCE DEPARTMENT
MISSION STATEMENT: To manage and protect the City’s financial resources by applying
generally accepted accounting and investment principles, provide reliable information
technology services to internal users, and enforce the City’s business license and
purchasing ordinances as outlined in the West Covina Municipal Code.
he Finance Department is responsible for all financial affairs and information
technology of the City of West Covina. The goal of the Finance Department is to
maintain financial stability, provide accurate and timely financial information and
recommendations to the City’s decision makers, and protect the City’s assets
through the establishment of effective internal controls. The department also strives to
provide valuable and responsive support services to the other City departments. The
department consists of three man functions.
Finance
Finance includes payroll, accounts payable, general accounting, financial reporting,
grant monitoring, budget and fixed assets. Finance monitors various lease and loan
payments due to the City and the Housing Successor; maintains financial records;
complies with various federal, state, and local reporting requirements; coordinates and
serves as liaison for financial audits; assists employees with payroll issues; evaluates
internal controls; and provides oversight of the financial accounting software.
It also manages debt and cash activity for the City, and is responsible for the receipt,
deposit, accounts receivable and investment of funds. It also oversees the business
license function that is responsible for ensuring that all businesses maintain a current
business license and pay applicable taxes. The City Treasurer is elected by the
community at large and reviews monthly investment reports and cash flows. The
Finance Director is responsible for managing the day-to-day investment operations.
Surplus funds are invested for maximum safety, liquidity, and yield in compliance with
the City’s investment policy and the California Government Code.
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36
Finance Department
3
Purchasing
Purchasing oversees the purchasing section that is responsible for maximizing cost
effectiveness and controlling purchases, assisting City departments in vendor selection
for equipment and service purchases, and ensuring that City purchasing policies are
followed. Purchasing reviews City contracts to ensure they are in compliance with the
terms and conditions in the Request for Proposal (RFP) specifications.
Purchasing also includes reprographics which provides citywide shipping, mailing,
photocopying, printing, binding, and desktop publishing services. This division also
provides supplies such as envelopes, letterhead, NCR forms, four-color certificates,
business cards, and the paper used in all department copiers.
Information Technology (IT)
Information technology provides software and hardware maintenance for the City’s
automated systems, supports computer users in all departments, maintains the citywide
and local area networks, and assists departments in the selection of software systems.
IT also coordinates training of City staff on new computer equipment and software, and
develops office automation standards.
IT is also responsible for the administration of citywide telecommunications including
supervision of the part time telecommunications coordinator, management of the 9-1-1
system and dispatch databases, the City’s telephone system, and City cell phones.
37
Finance Department
4
FY 2014-15 ACCOMPLISHMENTS
Effectively managed the City’s cash and investment portfolio to maximize revenues
while adhering to the primary goals of safety and liquidity of the City’s cash reserves.
Continued financial responsibility for the Successor Agency of the former West
Covina Redevelopment Agency and Housing Successor Agency.
Continued dialog and correspondence with the State Department of Finance and
County Auditor Controller regarding the dissolution of the former Redevelopment
Agency.
Coordinated the exchange of Proposition A funds resulting in $1,408,490 in revenue
for the General Fund.
Coordinated posting financial data to the City’s website.
Reviewed debt for refinancing and credit enhancement opportunities.
Prepared and timely filed the compensation report with the State Controller’s Office
to ensure transparency of compensation for all employees and elected officials of
the City.
Upgraded users to the latest version of Microsoft Office to ensure document
consistency.
Reviewed City-wide telephone expenses and sought lower costs for line usage.
Converted Police Internet to Charter, resulting in costs savings and a better signal.
Distributed “Eden the Easy Way” manual to assist the departments in navigating the
finance software.
Organized and lead a Web Design Team that met weekly to design and launch the
City’s new website within a three month timeline.
Trained individuals on how to create webpages and post content to the City’s
website.
Executed a cost effective solution to replace our old XP computers throughout City
Hall.
Implemented through IT, a no cost help desk ticketing solution for employees.
38
Finance Department
5
FY 2015-16 GOALS AND OBJECTIVES
Develop, recommend, and implement fiscal policies and procedures to guarantee
the financial integrity and solvency of the City and its related agencies.
Re-evaluate the fees and charges for City-provided services to ensure the fees are
reasonable and fully recover the cost of providing those services.
Monitor all current revenue sources and perform audits of various revenues to
ensure the City is receiving all the existing revenues to which it is entitled.
Effectively manage the City’s cash and investment portfolio to maximize revenues
while adhering to the primary goals of safety and liquidity of the City’s cash reserves.
Coordinate the exchange of approximately $1.3 million in Proposition A funds with a
city.
Oversee compliance with continuing disclosure requirements for the City’s bonded
debt.
Provide outstanding customer service to City departments to assist them in
performing their departmental operations.
Implement monthly financial reporting to City Council.
Provide timely and accurate financial information to departments and policy decision
makers to enable them to effectively monitor budgets and make informed decisions
regarding financial matters.
Prepare a Government Finance Officers Association award winning Comprehensive
Annual Financial Report for the Fiscal Year ended June 30, 2015.
Prepare the annual mid-year budget review for Fiscal Year 2015-16, and present
budget recommendations to the City Council in February 2016.
Provide good fiscal stewardship by initiating the Fiscal Year 2016-17 budget process
in January 2016, ensuring that the Fiscal Year 2016-17 City budget is adopted by
the City Council prior to the close of Fiscal Year 2015-16.
Prepare a Government Finance Officers Association Award winning Budget for
Fiscal Year 2016-17.
39
Finance Department
6
Prepare and timely file the compensation report with the State Controller’s Office to
ensure transparency of compensation for all employees and elected officials of the
City.
Streamline Police False Alarm billing and collection processes.
Increase inspection of businesses operating within the city to ensure business
license compliance and increased revenue.
Implement an Eden cashiering module.
Expand the use of on-line business license renewal payments.
Review and update current City policies as well as various forms to ensure the City
has strong internal controls.
Upgrade Windows Servers to the latest version for increased security and to receive
continuing support from Microsoft.
Upgrade Microsoft Exchange email to the latest version to enhance email
performance.
Continue upgrading users to the latest version of Microsoft Office to ensure
document consistency.
Upgrade VMware host to allow for the expansion of additional virtual servers.
Upgrade VCenter to the latest version in order to receive support to keep our virtual
environment running smoothly.
Upgrade most of the City’s old network cables in City Hall to accommodate current
technology.
Replace outdated switches to 10 GB switches to increase network reliability and
performance.
Install a new storage area network (SAN) to increase storage space and
performance.
40
2015 - 2016 EXPENDITURES BY OBJECT CODE
DEPARTMENT: FINANCE
2012-13 2013-14 2014-15 2015-16
Object
Code Expense Classification
Actual
Expense
Actual
Expense
Amended
Budget
Proposed
Budget
5111 Full Time Salaries 886,133$ 877,206$ 673,310$ 1,114,913$
5112 Part Time Salaries 118,806 103,127 153,440 37,096
5113 Overtime Salaries 2,869 3,649 26,700 6,145
5114 Elective/Appointive 1,203 1,249 1,200 1,196
5117 Bilingual Pay 5,304 5,521 6,680 4,784
5121 Holiday Opt/No Pers 1,590 2,020 1,690 2,200
5124 Sick Leave Buy Back 6,688 12,241 9,430 10,000
5125 Vacation Buy Back 18,260 16,650 10,810 6,030
5151 Workers' Compensation 3,854 4,141 4,270 4,345
5152 Health/Flex Benefit 115,316 108,891 132,600 140,886
5153 Group Life 1,341 1,889 2,240 2,799
5154 Group Long Term Disability 6,274 6,222 7,410 7,930
5155 Medicare 15,858 15,628 16,500 16,902
5157 Retirement - Nonsworn 123,383 130,952 139,040 218,041
5158 Deferred Compensation 10,148 10,137 11,970 17,580
5159 Dental Ins Benefit 6,598 6,621 8,690 6,927
5160 Retiree Medical Benefit 1,242 2,601 4,360 4,360
5161 Vision 3,037 2,995 3,750 3,614
5163 Retirement Health Savings Plan 13,171 19,115 22,650 25,320
5166 Retiree Lump Sum Benefit 9,992 8,637 9,970 9,470
5167 Retiree Lump Sum Benefit 20,170 88,016 - -
5168 Supplemental Retirement Plan 6,938 1,191 1,150 -
5169 Epmc Replacement Plan 4,676 1,625 1,630 772
5180 Leave Lump Sum 21,510 26,286 81,940 10,860
5251 Auto Allowance 1,358 1,358 990 2,520
5253 Cash Back 45,200 44,210 54,550 33,312
5999 Salary Savings - - - (59,044)
1,450,919$ 1,502,178$ 1,386,970$ 1,628,958$
6021 Journals & Publications 65$ 65$ 820$ 380$
6024 Conferences - - - 300
6030 Memberships 1,906 1,465 1,440 2,745
6050 Conferences & Meetings 1,352 7,360 8,638 6,500
6081 League Of Calf Cities 25,288 25,288 - -
6084 Scag 9,900 9,953 - -
6110 Professional Services - - 169,043 160,000
6112 Accounting And Auditing 23,153 21,642 33,111 -
6120 Other Contractual Services 267,620 304,034 212,375 23,000
6124 Computer Services 644 - 2,750 2,380
6126 Website Development & Maint - - 19,300 11,190
6130 Service Contracts 53,426 55,441 52,847 76,060
6138 Misc Equipment Contracts 34,207 25,145 26,980 25,523
6144 Telephone -- City System 8,610 8,610 3,040 -
6145 Telephone -- Special Lines 8,768 10,536 9,800 9,400
6147 Cellular Phones 2,264 2,937 3,600 3,500
6150 Telephones - Rest Of City 80,659 46,288 52,440 52,770
6185 Network Maintenance 17,693 22,977 84,160 40,940
6210 Office Supplies 9,060 5,870 5,937 7,750
6212 Reprographic Services 18,694 21,436 1,000 990
6213 Postage 43,533 51,036 51,260 51,200
6214 Printing & Copying 30,460 37,662 40,000 40,000
6215 Computer Supplies 1,688 1,879 4,000 2,000
6270 Special Department Supplies - - 200 -
6272 Software Licensing 3,435 13,357 15,399 10,690
6275 Financial Report Process 1,030 695 925 56,250
6279 Other Special Dept Supplies 1,582 1,109 3,000 3,000
6319 Pool Car Usage 356 318 - -
6330 Equipment M & R 2,097 19,594 26,200 22,000
Total Salaries & Benefits
41
2015 - 2016 EXPENDITURES BY OBJECT CODE
DEPARTMENT: FINANCE
2012-13 2013-14 2014-15 2015-16
Object
Code Expense Classification
Actual
Expense
Actual
Expense
Amended
Budget
Proposed
Budget
6334 Data Processing Equipment - - - 211,000
6341 Pers Health Admin Fee 13,638 17,322 36,390 20,000
6342 Benefits Admin Fees 41,593 80,279 120,000 135,000
6410 Chgbk - Property & Liability Ins 37,169 37,169 20,250 12,150
6419 Claim Paid 540 - - -
6490 Miscellaneous Expenses 14,513 16,121 14,499 -
6494 Property Tax 80,754 62,835 100,000 70,000
6511 Workers Comp Medical 5,444 5,619 - -
6999 Non-Capital Equipment 17,887 3,981 20,542 1,000
7130 Data Processing Equipment 6,565 - 35,000 35,000
8000 Allocation (272,930) (293,165) (253,620) (199,189)
Total Maintenance & Operations 592,663$ 624,858$ 921,326$ 893,529$
6420 Bond Interest 1,272,370$ 1,176,724$ 623,060$ 1,242,160$
6421 Bond Principal 1,605,000 1,715,000 1,655,000 1,825,000
6422 Notes Principal 141,664 145,765 149,930 155,329
6423 Other Debt Payment - 2,248,061 - -
6424 Capitalized Lease Payments 16,134 11,933 12,518 12,611
6425 Interest On Notes 52,234 48,003 43,720 40,265
6426 Ongoing Bond Costs 198,161 203,983 262,520 259,740
6432 Costs Of Bond Issuance 35,702 203,917 - -
6436 Trans - Principal 7,600,000 - - -
6437 Trans - Interest 34,717 - - -
6438 Capitalized Lease Principal 451,599 469,475 488,060 -
6439 Capitalized Lease Interest 50,855 32,979 26,960 -
Total Debt Service 11,458,436$ 6,255,840$ 3,261,768$ 3,535,105$
13,502,018$ 8,382,876$ 5,570,064$ 6,057,592$
Source of Funds:
General Fund 2,033,556$ 2,048,529$ 2,320,814$ 2,532,598$
Gasoline Tax - - - 2,500
Debt Service - City 11,442,303 6,245,607 3,249,250 3,522,494
Self Insurance Workers' Compensation 5,989 724 - -
Retiree Lump Sum Benefits 20,170 88,016 - -
Total 13,502,018$ 8,382,876$ 5,570,064$ 6,057,592$
Total Expenditures
42
Human Resources
1
Organizational Chart by Position
Human Resources Director
Administrative Assistant II
Human Resources Manager
Management Analyst II Human Resources Technician
(2)
43
Human Resources
2
HUMAN RESOURCES DEPARTMENT
MISSION STATEMENT: The Human Resources Department is committed
to providing professional, responsive, courteous, and equitable services to
all internal and external customers of the City. Our mission is to provide
the City of West Covina with the highest standard of service through the
recruitment, selection, development, and retention of an outstanding
workforce that is committed to providing excellent public service.
he Human Resources Department serves 346 full-time and approximately 134
part-time staff. The department is responsible for the administration of all
Personnel and Risk Management functions of the City. The main objectives of the
Human Resources Department are as follows: First, the department aims to carry
out the directives of the City Council and City Manager in the most cost effective and
efficient manner possible; second, the department seeks to provide timely and reliable
information and recommendations to the City’s decision makers when called upon; third,
the department looks to provide an equitable and healthy work environment for all
employees; fourth, the department aims to mitigate all unnecessary risk, loss, and
liability for the City and its surrounding community; and lastly, the department aims to
provide valuable and responsive support services to all other City departments to
enable them to complete their respective missions.
The Department is comprised of three divisional bodies:
Human Resources Division
Risk Management Division
Human Resources Commission
Human Resources Division
The Human Resources Division provides a comprehensive array of support,
consultation, and personnel management services to the entire organization. The
division accomplishes its goals and objectives through the following functions:
Employee Recruitment, Selection, Training, and Development;
Employee Education and Assistance Programs;
Employee Grievance and Discipline Administration;
Personnel Policy Development and Administration;
Job Classification and Compensation Administration;
Employee Benefits Administration;
Employee-Management Relations and Collective Bargaining;
MOU Development and Administration;
Organizational Development.
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Human Resources
3
Risk Management Division
The Risk Management Division is responsible for ensuring a safe and healthful
environment for the City’s employees and citizens. The division accomplishes its goals
and objectives through the following functions:
Workers’ Compensation Program Administration:
o Case Management;
o Claims Administration;
o Litigation and Legal Defense Management;
o Employee Injury Prevention and Rehabilitation Programs;
o Workplace Safety Programs;
o Employee Outreach and Training Programs.
General Liability Insurance Program Administration:
o Case Management;
o Claims Administration;
o Litigation Defense and Tort Claims Management;
o Loss Control and Prevention Programs.
Human Resources Commission
The Human Resources Commission was created and authorized by the City Council to
act in an advisory and judiciary capacity for the City Council and Human Resources
Officer in regards to the City’s personnel management and employee relations. The
Commission performs the following duties:
Advises the City Council and the Human Resources Director on personnel
matters not specifically delegated by law to other parties in the City organization;
Reviews the recruitment and selection processes for the City’s classified service
and certifies the eligible candidates list for appointment;
Reviews the City’s Position Classification System and makes comments and
recommendations regarding position classifications to the Human Resources
Director and/or City Council;
Holds hearings, makes recommendations, and adjudicates matters of personnel
administration and employee relations at the request of the City Council, City
Manager, or Human Resources Officer;
Receives, hears, and certifies its findings and recommendations of appeals
submitted by any person in the city service relative to any dismissal, demotion,
reduction in pay, or alleged violation of the classification and salary resolution or
the personnel rules.
45
Human Resources
4
FY 2014-15 ACCOMPLISHMENTS
Automated the employee recruitment and applicant tracking process via the web-
based service NeoGov. This service streamlines the City’s recruitment and hiring
processes, increases the City’s pool of qualified employment candidates, reduces
staff time related to processing and screening applications, reduces telephone and
front counter inquiries related to recruitments, increases the department’s
productivity, and enhances the City’s image.
Renewed the City’s membership with the Western Region Item Bank (WRIB) at a
pro-rated cost of $850. WRIB serves as a cost-effective resource for the
procurement and development of written tests for recruitments and talent acquisition.
As a cost comparison, the use of Donoe & Associates for standardized testing
materials from July 2014 – January 2015 cost $6,981. Additionally, WRIB gives our
internal staff and hiring authorities more control, input, and flexibility in the creation
of both specialized and general employment examinations.
Improved the department’s contract administration processes and controls. The
department successfully reviewed and amended several legal services contracts,
consultant contracts, and its third party administration contract for workers’
compensation. This process resulted in significantly improved contract services,
cost transparencies, internal controls of contract expenditures, and contract
oversight.
Developed and issued a highly complex and comprehensive Request for Proposal
(RFP) for Third Party Administration Services for the City’s Self-Insured Workers’
Compensation Program. This RFP is expected to yield greater services and cost
savings to the City in regards to its workers’ compensation program after the RFP is
completed and fully implemented on July 1, 2015.
Developed and issued a Request for Qualifications (RFQ) for workers’ compensation
and general liability legal defense services. This RFQ will establish a panel of legal
firms from which the City can use for workers’ compensation and general liability
matters beginning July 1, 2015. Additionally, this RFQ is expected to yield a panel
of highly qualified legal firms and competitive rates.
Improved departmental efficiencies through the increased use of technology and
web-based applications. An example includes the increased use of common
desktop computer applications to improve the internal processing and tracking of
numerous employee benefit programs and their related expenses. This has resulted
in greater internal organization, responsiveness, services, and cost savings in FY
14-15 and this trend is expected to continue in FY 15-16.
46
Human Resources
5
Continued to effectively manage the City’s insurance needs and liabilities amidst an
ever-changing and dynamic insurance market.
Effectively managed approximately 40 active general liability claims and 131 open
workers’ compensation cases.
Successfully processed numerous employee and labor relations issues and
equitably mitigated the on-going costs associated with these issues.
Continued to post all job announcements, class specifications, memorandums of
understanding (MOU’s), and salary ranges on the City’s website to provide a cost
savings on print advertising, and to present a more effective (green) way of providing
public information.
FY 2015-16 GOALS AND OBJECTIVES
Full implementation and utilization of the web-based recruitment application
NeoGov. Our goal is to train staff to fully utilize the system and to build a robust
career portal that uses the system’s statistics and analysis functions to improve our
recruiting strategies and selection processes. Once fully implemented, the
department’s internal organization, customer service, efficiency, and productivity are
expected to increase significantly. Additionally, full implementation is expected to
help abate the impact of department staffing cuts that have occurred over the last
few years.
Update and revise the Personnel Rules to incorporate MOU changes, changes in
labor law, changes in policy, and process improvements.
Continue to analyze all service contracts and remediate all identified deficiencies
and service gaps. This includes continuously improving contract performance,
oversight, fiduciary controls, and cost transparencies.
Continue to improve departmental efficiencies through the increased use of
technology and web-based applications. The department is especially focused on
increasing the utilization of readily available and common office technologies that
are already in place (e.g., desktop computer applications) to increase the
department’s overall work productivity, quality, responsiveness, and organization.
Fully award, develop, and implement a new third party administration contract for the
City’s self-insured workers’ compensation program.
47
Human Resources
6
Fully establish and execute retainer agreements with a panel of qualified and
Council approved legal firms for the provision of general liability and workers’
compensation legal services.
Develop, issue, and complete a Request for Quotes (RFQ) for investigative services
in order to establish a panel of vetted and Council approved investigative firms from
which the City can hire for as-needed investigative services.
Fully establish and execute agreements with a panel of qualified and Council
approved investigation firms for the provision of as-needed investigative services.
Analyze the City’s new hire process and identify deficiencies and service gaps and
implement process improvements. When practical, this includes the increased use
of automation in the hiring process to increase its effectiveness and efficiency.
Conduct an employee Health and Benefits fair to coincide with open enrollment to
allow vendors to provide updates and important communications regarding health
plans and other employee benefits.
Continuously emphasize and improve the Human Resources Department’s internal
services to all other City departments in order to help those departments better their
operations and meet their FY 15-16 goals and objectives.
Continue to develop a professional and well-trained staff in order to provide the
highest level of service possible.
Continue to improve the coordination and integration of the department’s human
resources and risk management functions.
Complete negotiations and implement the provisions of the Memorandums of
Understanding (MOU’s) for the five miscellaneous bargaining units and the four
safety bargaining units.
Continue to assist all departments with employee investigations, grievances,
discipline, Americans with Disability Act (ADA), and other personnel related matters.
Continue to emphasize and provide for a safe and healthy environment for all City
employees and residents. This includes on-going risk analysis citywide and the
continued training of all employees in harassment, workplace violence, customer
service, and human relations.
48
2015 - 2016 EXPENDITURES BY OBJECT CODE
DEPARTMENT: HUMAN RESOURCES
2012-13 2013-14 2014-15 2015-16
Object
Code Expense Classification
Actual
Expense
Actual
Expense
Amended
Budget
Proposed
Budget
5111 Full Time Salaries 240,323$ 299,743$ 388,130$ 440,653$
5112 Part Time Salaries 58,453 14,611 - -
5113 Overtime Salaries 72 3,967 1,770 8,828
5114 Elective/Appointive 480 - - -
5117 Bilingual Pay 1,203 1,203 720 1,196
5121 Holiday Opt/No Pers 471 1,036 110 1,000
5124 Sick Leave Buy Back 2,519 1,947 190 1,690
5125 Vacation Buy Back 3,470 2,080 - 2,450
5151 Workers' Compensation 955 1,159 1,320 1,500
5152 Health/Flex Benefit 32,737 35,500 37,730 42,802
5153 Group Life 431 755 900 1,107
5154 Group Long Term Disability 1,720 2,033 2,600 3,026
5155 Medicare 3,261 3,780 4,600 6,611
5157 Retirement - Nonsworn 33,408 44,592 66,570 87,278
5158 Deferred Compensation 5,653 6,341 8,430 8,520
5159 Dental Ins Benefit 2,504 2,802 3,110 2,439
5160 Retiree Medical Benefit 3,727 6,515 7,260 7,260
5161 Vision 837 954 1,100 1,323
5163 Retirement Health Savings Plan 3,610 5,186 5,700 6,800
5165 Compensated Absences Adj 1,463 (22,442) - -
5166 Retiree Lump Sum Benefit 3,589 3,264 2,200 2,200
5168 Supplemental Retirement Plan 1,996 1,190 1,990 -
5169 Epmc Replacement Plan 1,231 336 440 -
5180 Leave Lump Sum - 19,408 19,710 -
5251 Auto Allowance 297 1,358 1,710 4,320
5253 Cash Back 10,271 12,567 15,120 5,304
5999 Salary Savings - - - (15,975)
414,681$ 449,885$ 571,410$ 620,332$
6020 Educational 680$ 357$ -$ 1,000$
6021 Journals & Publications 109 98 2,300 760
6022 Tuition Reimbursement 12,788 15,377 29,450 29,500
6030 Memberships 544 571 940 1,000
6050 Conferences & Meetings 1,665 2,609 6,250 4,500
6110 Professional Services 19,813 65,070 51,460 25,500
6111 Legal Services (1,039) - 455,000 454,700
6115 Medical Services 17,823 12,583 20,700 20,500
6116 Psychological Services 16,399 15,913 16,550 20,000
6117 Consultants 29,280 37,284 180,000 60,000
6119 Other Professional Services 136,308 167,909 145,810 175,000
6120 Other Contractual Services 7,565 14,028 8,500 22,800
6130 Service Contracts 17,212 15,033 1,200 18,000
6144 Telephone -- City System 3,190 3,190 3,190 -
6170 Advertising & Publications 21,295 973 2,500 2,500
6210 Office Supplies 3,352 1,309 3,200 3,300
6212 Reprographic Services 9,799 11,197 12,610 12,490
6213 Postage - - 200 1,100
6217 Depo Copying Related Legal Svcs 977 479 - -
6270 Special Department Supplies 3,043 4,143 3,000 3,500
Total Salaries & Benefits
49
2015 - 2016 EXPENDITURES BY OBJECT CODE
DEPARTMENT: HUMAN RESOURCES
2012-13 2013-14 2014-15 2015-16
Object
Code Expense Classification
Actual
Expense
Actual
Expense
Amended
Budget
Proposed
Budget
6272 Software Licensing - - 15,800 19,500
6330 Equipment M & R 380 528 1,160 1,250
6407 Special Events Insurance 6,193 3,390 5,000 5,000
6408 Bad Debt Expense 17,216 - - -
6409 Actuarial Adjustment (1,030,622) (1,166,519) - -
6410 Chgbk - Property & Liability Ins 14,575 14,575 9,180 12,970
6411 Insurance 341,711 334,080 406,190 450,000
6412 Fire, Vandal, Extend Coverage 40,404 44,371 45,000 50,000
6415 A D & D 8,633 750 10,000 10,000
6416 Bonds 2,715 2,715 2,800 3,000
6417 Uninsured Losses 79,016 69,557 100,000 70,000
6418 Excess Insurance 97,292 102,156 113,860 100,000
6419 Claim Paid 391 4,069 600,000 545,000
6511 Workers Comp Medical 118,359 81,034 600,000 575,001
6999 Non-Capital Equipment 3,831 - - -
Total Maintenance & Operations 897$ (141,171)$ 2,851,850$ 2,697,871$
6424 Capitalized Lease Payments 1,009$ 1,916$ 2,490$ 2,940$
Total Debt Service 1,009$ 1,916$ 2,490$ 2,940$
416,587$ 310,630$ 3,425,750$ 3,321,143$
Source of Funds:
General Fund 398,690$ 479,009$ 786,590$ 708,239$
Self Insurance Uninsured Loss 96,233 69,557 100,000 70,000
Self Insurance General Auto/Liability (708,058) (906,619) 1,156,540 1,156,540
Self Insurance Workers' Compensation 629,722 668,683 1,382,620 1,386,364
Total 416,587$ 310,630$ 3,425,750$ 3,321,143$
Total Expenditures
50
Planning
Organizational Chart by Position
Shading denotes part time staff
Planning
Director
Senior Administrative
Assistant
Principal
Planner
Senior
Planner
Planning
Assistant (1)
Planning
Assistant (1)
Planning
Intern
51
Planning
PLANNING DEPARTMENT
MISSION STATEMENT: To make West Covina a positive, interesting, and
enjoyable place in which to live and work by stressing the maintenance and
development of stable neighborhoods and a strong business community,
while providing professional customer service to residents and business
operators.
he Planning Department develops, implements and maintains a comprehensive
land use plan and land development standards in the Municipal Code. The
Department is responsible for implementing City Council policies related to
planning and managing the City's growth. In performing those tasks, the Department is
involved in a variety of responsibilities.
Long Range Planning
The Planning Department administers the long-range planning projects, such as the
updates or amendments to the General Plan as well as the processing of land
development applications. Its central focus is to implement the General Plan and other
adopted City Council policies. In addition, this responsibility includes amendments to the
Zoning section or to other relevant sections of the Municipal Code.
Current Planning & Environmental Review
The department is currently staffed by five full-time positions and maintains liaisons with
other cities and planning agencies to address problems of mutual concern consistent with
reasonable and sound planning practices.
Liaison with Other Agencies
The current planning function is implemented through the application of the City’s zoning
code. This responsibility involves reviewing various development applications submitted
by residents or developers. All zoning and land use permit approvals in the City require
an environmental clearance under the City’s Environmental Review Guidelines and under
the California Environmental Quality Act (CEQA).
City Council & Planning Commission
Planning for the future of the City of West Covina involves the coordination of different
agencies to assure compliance with applicable regional, state, and federal transportation,
and air quality mandates. The planning department’s staff also coordinates with other
City departments to ensure that all activities support economic development.
Art in Public Places
This department provides professional assistance to the Planning Commission and City
Council in decision-making efforts involving physical development in the City. The
department strives to improve the City’s environment for all segments of the community,
T
52
Planning
both residential and commercial, by adherence to the principles of good design, and
applicable codes and regulations.
The department administers the Art in Public Places program as well as the preservation
program for historic resources.
2014-15 ACCOMPLISHMENTS
The General Plan Update process was initiated, award of bid was given to Rangwala
Associates on July 15, 2014. Five speakers provided presentations on issues
regarding planning for future growth. A Technical Advisory Committee was formed of
Councilmembers, Planning Commissioners, and department heads to steer the
process of the Update. The Technical Advisory Committee (TAC) held three meetings
during FY 2014-15. The TAC appointed members to six Focus Groups to study
subjects that are required to be part of the General Plan such as transportation, land
use, and health and safety. A total of 17 Focus Group meetings were held during FY
2014-15. As each of the Focus Groups completes their meetings, draft General Plan
Elements are being completed.
An Impact Fee Study was initiated. The award of bid was given to Economic and
Planning Systems on September 2, 2014. The consultant researched anticipated
capital improvement projects for Police, Fire, Public Works, Parks and City
Administration.
Processed an Art In Public Places project for the creation of Veterans Memorial in the
City Hall courtyard. Completed the process to select the artists by Planning
Commission and City Council. Artist (Michael Amescua) selected by City Council on
October 21, 2014.
Prepared and processed six municipal code amendments: Included revisions to the
commercial parking standards, revision to guest house standards, establishment of
standards for donation drop boxes, prohibition of medical marijuana uses, potential
revisions of adult oriented businesses (including a moratorium), and a revision to
second unit standards.
Processed 85 current development applications through the Planning Commission,
including conditional use permits, precise plans, variances, tentative tract and parcel
maps, and Art in Public Places applications.
Processed 157 administrative applications, including administrative use permits,
administrative modifications, planning director’s modifications, slight modifications,
and sign reviews.
Processed 33 temporary reviews including film permits, temporary use permits, and
special event permits.
53
Planning
Completed 126 building, grading, and landscape plan checks.
Completed 642 counter reviews for improvements such as patio covers, air
conditioners, solar panels, swimming pools, and small room additions.
Completed the review of 184 business license applications.
Processed 75 single-family house improvements for review by the Planning
Commission Subcommittee for Design Review.
Completed processing and approval of residential and commercial development
projects. Residential projects included a 48-unit multi-family development at 3228,
3238, and 3244 Holt Ave, a 21-unit single-family development at 424 S. Lark Ellen
Avenue, and the processing of 51 new single-family houses in the South Hills
Subdivision. Commercial projects included a Lotus automobile dealership at 2505 E.
Garvey Avenue North, the completion of the rear 30 units at Prosperity Business Park
at 1773 San Bernardino Road, the remodel of a service station at 201 N Grand
Avenue, and a Drive-Time car dealership at 1900 E. Garvey Avenue South.
2015-16 GOALS AND OBJECTIVES
General Plan Update – Continue to manage the General Plan Update process.
Continue to collaborate with Public Works to complete construction documents and
construction for Veterans Memorial art project.
Complete Code Amendment process to consider modifications to Adult Oriented
Business standards.
Provide excellent customer service.
o Respond to all questions and inquiries by providing accurate information in a
prompt, polite, courteous manner.
o Provide options to allow applicants to achieve their needs.
Provide prompt, thorough, and objective processing of all permits, entitlements, and
projects.
o Identify issues, concerns, and corrections early in the review process.
o Critically evaluate and review projects to obtain good project design.
o Without lowering standards of quality, streamline processes that impede business
investment and economic prosperity.
Provide quality, professional support, and assistance to other departments.
Prepare long-range plans and programs to enhance the City’s quality of life by
preparing for the future.
54
2015 - 2016 EXPENDITURES BY OBJECT CODE
DEPARTMENT: PLANNING
2012-13 2013-14 2014-15 2015-16
Object
Code Expense Classification
Actual
Expense
Actual
Expense
Amended
Budget
Proposed
Budget
5111 Full Time Salaries 351,814$ 364,718$ 322,110$ 387,954$
5112 Part Time Salaries - - 95,750 65,050
5113 Overtime Salaries - - 8,770 5,336
5114 Elective/Appointive 2,616 3,171 3,000 -
5117 Bilingual Pay 1,203 1,203 1,200 1,017
5121 Holiday Opt/No Pers 514 590 470 580
5124 Sick Leave Buy Back 4,322 4,477 4,530 4,910
5125 Vacation Buy Back 7,177 13,265 9,670 12,980
5151 Workers' Compensation 1,159 1,309 1,750 1,321
5152 Health/Flex Benefit 45,490 36,584 39,460 53,031
5153 Group Life 553 795 790 825
5154 Group Long Term Disability 2,441 2,476 2,160 2,636
5155 Medicare 5,601 5,921 7,740 5,859
5157 Retirement - Nonsworn 48,745 54,215 55,340 77,435
5158 Deferred Compensation 6,060 6,060 7,840 7,842
5159 Dental Ins Benefit 2,060 2,087 2,270 2,441
5160 Retiree Medical Benefit 1,242 1,312 1,450 1,450
5161 Vision 988 990 820 1,027
5163 Retirement Health Savings Plan 3,475 5,264 3,160 4,765
5166 Retiree Lump Sum Benefit 3,690 3,212 3,060 3,060
5168 Supplemental Retirement Plan 1,836 2,920 3,860 -
5169 Epmc Replacement Plan 1,870 998 1,430 1,463
5251 Auto Allowance 3,331 3,331 3,310 3,312
5253 Cash Back 10,438 14,789 6,630 6,706
5999 Salary Savings - - - (18,007)
506,625$ 529,687$ 586,570$ 632,993$
6021 Journals & Publications 65$ 65$ 107$ 250$
6030 Memberships 400 400 410 710
6050 Conferences & Meetings 668 494 2,076 6,750
6060 Commission Expenses 44 1,108 1,424 500
6120 Other Contractual Services 45,743 18,934 56,780 12,950
6144 Telephone -- City System 2,830 2,830 1,590 -
6147 Cellular Phones 697 621 620 900
6210 Office Supplies 1,574 1,925 2,191 2,900
6212 Reprographic Services 12,323 14,131 15,910 15,750
6214 Printing & Copying 608 - - -
6270 Special Department Supplies 427 400 24,227 1,600
6319 Pool Car Usage 196 261 300 300
6330 Equipment M & R 380 64 500 500
6410 Chgbk - Property & Liability Ins 11,433 11,433 5,840 8,250
6493 Admin And Overhead 27,495 24,856 20,890 20,890
6511 Workers Comp Medical - 990 - -
6999 Non-Capital Equipment - - 5,413 4,496
7120 Office Equipment - - 2,082 -
Total Maintenance & Operations 104,883$ 78,512$ 140,360$ 76,746$
6424 Capitalized Lease Payments 2,027$ 1,935$ 2,000$ 2,000$
Total Debt Service 2,027$ 1,935$ 2,000$ 2,000$
613,535$ 610,134$ 728,930$ 711,739$ Total Expenditures
Total Salaries & Benefits
55
2015 - 2016 EXPENDITURES BY OBJECT CODE
DEPARTMENT: PLANNING
2012-13 2013-14 2014-15 2015-16
Object
Code Expense Classification
Actual
Expense
Actual
Expense
Amended
Budget
Proposed
Budget
Source of Funds:
General Fund 468,618$ 491,993$ 612,399$ 544,979$
Prop C 84,202 112,561 108,401 158,760
Art In Public Places 60,715 4,544 8,130 8,000
Self Insurance Workers' Compensation - 1,036 - -
Total 613,535$ 610,134$ 728,930$ 711,739$
56
Police
Organizational Chart by Position
Chief of Police
Budget, Purchasing, Grants, Agenda Items, Audits
Police Admin Serv. Mgr 1
Payroll
Sr. Admin. Asst 1
Office Support
Admin. Asst I
Chief's Office Support
Sr. Admin Asst 1
Administrative & Investigative Division
Captain 1
Administration
Internal Affairs & InvLT 1
AdministrationSGT 1
Personnel & TrainingCPL 1
Backgrounds/Recruiting
Admin Aides 3 FTE
WCSG
CAD/RMS Client Support Software Dev Mgr 1 Sr. Software Dev 2 Software Dev 4 User Support Spec 1User Support Spec 0.5 FTEComp. Tech.
InvestigationsLT 1
Crimes Against Persons
SGT 1, CPL 4, OFF 3, Vic Adv 1
HomicideRobberySex CrimesAssault & BatteryWeapons ViolationsOverflowVictim ServicesMissing Persons
Crime Analysis
Crim. Justice Research Analyst I
Code Enforcement
Sr. Comm. Enhancement OFF 1Comm. Enhancement OFF 1
Crimes Against Property
SGT 1, CPL 1, OFF 3
Fraud/ID TheftGTAResidential BurglaryMisc. BurglaryCourt Liaison
Forensics
Property Room/Evidence
CSO 2
Special Enforcement Team
SGT 1, CPL 1, OFF 4,
Narcotics EnforcementSurveillanceInteragency Task Forces
Division Support (PRS II, PRS I)
RecordsData Processing
Records Bureau
Records Supervisor 1
PRS II 4, PRS I 7 PRS I 0.5 FTEOffice Aides 0.9 FTERecordsData ProcessingDesk ServiceSome Police Reports
Youth Explorers
Patrol Division
Captain 1
Shift 1
LT 1Service Area 2
SGT 1CPL 1 OFF 6 CSO 1
Shift 2
LT 1Service Area 1
SGT 1CPL 2OFF 6CSO 1
Jail Operations
Jailer 7
Shift 3
LT 1Service Area 3
SGT 1CPL 1OFF 6
CSO 1
Shift 4
LT 1Service Area 4
SGT 1CPL 1OFF 6CSO 1
Shift 5
SGT 1CPL 1OFF 4
Shift 6SGT 1CPL 1OFF 4CSO 1
Shift 7
SGT 1
CPL 1OFF 6CSO 1
Traffic Unit
Traffic Enforcement
SGT 1CPL 1Motorcycle Enforcement (OFF 2)
Parking Enf./Cadets
Division Support/TicketsOffice Aide
Communications
Dispatch Operations
Supervisor 4Senior Operator 4Dispatcher 10
SHOP Vounteers
Non-Hazardous Duties
Police Reserves
Field EnforcementSpecial Projects
57
Police
POLICE DEPARTMENT
MISSION STATEMENT: To provide the highest level of service and
protection to the community and to cooperatively enhance public safety as
the department progresses into the future.
he Police Department has a proud history of integrity and service. The Police
Department has an authorized 2015-16 full-time workforce of 93 sworn officers
and 66 civilians, including 18 dispatchers, and 2 community enhancement/code
enforcement officers. There are also numerous part-time positions including reserve
officers and other support staff. The department also utilizes volunteer programs, which
are a very important part of the overall public safety effort.
Although focused on front-line law enforcement, the department is also engaged in
important community partnerships with schools, businesses, and citizen organizations.
The department has garnered outside awards honoring many sworn officers, our SHOP
senior volunteer program, domestic violence victim advocate, and K9 Officers.
The men and women of the West Covina Police Department strive to provide the
highest level of service, focusing on four core values: Community responsiveness;
integrity; teamwork; and effort. To that end, the department is divided into the following
divisions:
Patrol Division
Two-thirds of all sworn officers work in the Patrol division, which focuses on patrolling
city streets, answering calls for service, and identifying potential crime problems. In
addition to patrol officers, this division includes reserve officers and the award-winning
Seniors Helping Our Police (SHOP) volunteers who perform non-hazardous duties.
Under the Community Service Area Policing program, four dedicated lieutenants and
their crews are assigned a specific quadrant of the city and tasked with resolving public
safety concerns for residents, neighborhoods, and businesses. Collateral duties for
sworn personnel in the Patrol Division include jail management, arrest and control, force
options, manual update committee, peer support, SWAT, Reserve Program oversight,
public information officer duties, field training officer program, Explorer program, and
hostage negotiations. This division also incorporates several subdivisions:
Traffic Unit – This unit provides enforcement of traffic laws, targeted enforcement at
schools and other sites, traffic investigations, parking enforcement, oversight of the
crossing guard services contract, and fleet services.
T
58
Police
Communications – Formerly a separate city department, the police and fire
emergency dispatch unit was absorbed into the Police Department in fiscal year
2008-09, and handles all emergency dispatch operations for both Police and Fire.
Jail Operations - This unit processes all arrests, oversees all prisoners, coordinates
all jail operations, and maintains compliance with State mandates specific to jail
operations.
Administrative & Investigative Division
This division is responsible for providing investigation and follow-up services associated
with major crimes, as well as overseeing the centralized administrative functions of the
Police Department. Collateral duties for sworn personnel in the Administrative &
Investigative Division include special problems detail, property room and evidence,
honor guard, terrorism liaison office, and the firing range.
Investigations and Support Services: For almost any crime victim to obtain justice in
our courts (i.e., for a suspect to be convicted), detectives conduct intensive follow-up
and prepare cases for the district attorney. Investigative assignments include homicide,
robbery, sex crimes, assault and battery, weapons violations, missing persons, fraud
and identity theft, automobile theft, burglary, and court liaison. Certain officers are
involved in specialized interagency task forces, and the department’s domestic violence
victim advocate (partially funded from CDBG grant funds) is assigned here.
Investigations incorporates two subdivisions:
Special Enforcement Team (SET) - This team works irregular schedules dictated by
the demands of their specialized investigations, which include narcotics,
surveillance, interagency intelligence, and other targeted enforcement.
Code Enforcement/Community Enhancement – Absorbed into the Police
Department in FY 2014-15, personnel in this unit enforce the City’s municipal codes
specific to properties, conducting field inspections, documenting and abating
problems, and responding to citizens’ complaints.
Administration: Focusing on the centralized administrative division functions of the
Police Department, Administration includes the Records Division, Personnel & Training,
and the Property & Evidence unit. Administration incorporates one subdivision:
West Covina Service Group (WCSG) - This group supplies Computer Aided
Dispatch and Records Management System (CAD/RMS) service and technological
support to West Covina and client agencies.
59
Police
FY 2014-15 ACCOMPLISHMENTS
West Covina police officers work extraordinarily efficiently and effectively. They
actively respond to over 150 calls a day.
Continued focus on front-line law enforcement and crime prevention activities to
improve public safety. Property crime in West Covina has seen an increase in what
can be attributed to the passage of Proposition 47.
Police Officers participated in task forces targeting narcotics enforcement, regional
traffic safety, and violent offender monitoring. Officers also implemented special
patrol deployments at key shopping locations during holidays.
The West Covina Police Department increased its use of social media (e.g.,
Facebook, Nixle, and Twitter) to provide our community with up to date information.
The department offered crime statistics, crime mapping, graffiti reporting, access to
traffic accident reports, as well as the ability to dispute parking, noise, and graffiti
citations—all online. These computer based services saved both residents and staff
valuable time.
The Special Enforcement Team continued to work toward the reduction of the sales
and distribution of illegal narcotics, in cooperation with regional and federal partners.
Last year, the SET Team seized an estimated $17,500,000 worth of illegal narcotics.
The West Covina Service Group provided comprehensive Dispatch and Records
services to 23 agencies, and generated $1.7 million in revenue for operational costs
and development to improve the legacy software product.
Crossing guard services were contracted out to a private company, freeing up the
time of sworn personnel to manage other operations.
The department’s SHOP program continued to keep costs down by channeling the
efforts of dedicated senior volunteers to perform non-hazardous public safety duties
that would otherwise burden field officers, saving an estimated $300,000 last year.
The department continued its excellent record of obtaining special funds, purchasing
needed items including vehicles, supplemental overtime to address community
concerns, a new traffic radar trailer, SWAT rifles, TASER devices with built-in video
recording, computer infrastructure and hardware items, a station video recording
system, vehicle mounted radios, and more.
60
Police
FY 2015-16 GOALS AND OBJECTIVES
The department’s operational goals and the specific objectives they encompass are all
geared toward the City Council’s goal of maintaining public safety.
Continue to focus on the core mission of providing front-line law enforcement
services to the community.
o Continue participation in task forces and regional law enforcement efforts
including the AB109 (prisoner realignment) task force to actively monitor repeat
violent offenders, L.A. IMPACT focusing on regional narcotics enforcement, etc.
o Utilize part-time and volunteer positions to aid officers and civilian personnel.
o Utilize non-General Fund sources to the highest possible degree.
o Complete and staff a new contact station at the Plaza Mall.
Reduce the likelihood of violent crimes through narcotics enforcements, surveillance,
and asset seizure efforts.
o Continue aggressive enforcement and monitoring efforts led by the Special
Enforcement Team (SET).
o Quickly resolve neighborhood crime problems with tailored responses as they
arise.
o Work closely with regional and federal partners to reduce narcotics sales and
distribution in the San Gabriel Valley.
Maintain traffic safety citywide.
o Work to provide quality traffic enforcement and safety services within the limits of
available resources.
o Focus special enforcement efforts on factors that most commonly contribute to
collisions in the City, with special attention to those factors that contribute to fatal
an injury collisions.
o Continue efforts focusing on hazardous traffic citations and parking citations
o Work closely with school districts to improve safety around schools.
Obtain and renew external funds to address department needs.
o Continue the department’s excellent record and expertise in the area of obtaining
grants from multiple sources.
o Obtain funding to add School Resource Officer (SRO) positions.
o Continue to fully leverage multiple funding sources.
Maintain current standards of training excellence.
o Prioritize training needs through the chain of command, determining what is
mandatory, vital, and cost-effective.
o Continue to maximize training reimbursements from Peace Officer Standards
and Training (POST).
o Complete an updated training plan for WCPD personnel.
61
Police
Work to improve the effectiveness and efficiency of the department’s performance,
focusing on factors including staffing levels versus the high number of calls for
service.
o Work to improve organizational efficiency and effectiveness at the operational
level, integrating the Service Area Policing program.
o Utilize computerized based solutions including Department policy manual,
scheduling software, and Field Training Officer (FTO) software.
o Refine timely deployment of police resources to address neighborhood crime
trends utilizing CompStat.
o Work to improve effectiveness and marketability of the West Covina Service
Group.
o Transition from analog radio communications to digital technology utilized by the
“Com-Net” East San Gabriel Valley Interagency Communications Interoperability
System.
o Implement electronic access control to improve the security of the Police Station
and comply with federal law enforcement security requirements.
o Transition to mobile tablet-based computing.
o Transition to new websites for the Police Department and West Covina Service
Group.
o Staff vacant positions in the Police Department by streamlining the recruitment
and hiring process.
62
2015 - 2016 EXPENDITURES BY OBJECT CODE
DEPARTMENT: POLICE
2012-13 2013-14 2014-15 2015-16
Object
Code Expense Classification
Actual
Expense
Actual
Expense
Amended
Budget
Proposed
Budget
5110 Sworn Full Time Salaries 8,419,344$ 8,318,966$ 8,852,060$ 9,246,396$
5111 Full Time Salaries 3,194,535 3,108,824 3,660,175 3,761,297
5112 Part Time Salaries 747,979 665,580 592,734 581,895
5113 Overtime Salaries 2,801,423 2,954,159 2,026,120 1,446,018
5117 Bilingual Pay 31,301 31,526 32,290 32,292
5119 Longevity Pay 195,842 201,188 233,640 228,769
5120 Educational Incentive 364,308 350,163 371,040 408,865
5121 Holiday Opt/No Pers 35,457 32,450 58,900 31,100
5122 Holiday Opt/Persable 255,947 246,715 282,930 247,414
5124 Sick Leave Buy Back 190,538 187,987 150,140 186,750
5125 Vacation Buy Back 62,258 42,509 21,440 28,530
5126 Special Assignment Pay (77,193) (94,267) - -
5132 Uniform Allowances 112,017 111,967 121,450 126,099
5151 Workers' Compensation 683,484 655,826 620,550 538,421
5152 Health/Flex Benefit 1,430,082 1,494,917 1,817,290 1,688,990
5153 Group Life 21,924 22,017 24,270 24,773
5154 Group Long Term Disability 22,697 23,434 27,540 28,558
5155 Medicare 235,601 236,974 242,540 203,936
5156 Retirement - Safety 3,344,789 3,559,666 4,226,960 4,833,439
5157 Retirement - Nonsworn 460,603 546,190 713,900 865,391
5158 Deferred Compensation 27,977 24,396 33,500 32,870
5159 Dental Ins Benefit 74,721 73,596 82,260 79,824
5160 Retiree Medical Benefit 1,054,592 1,043,037 1,068,740 1,068,740
5161 Vision 45,468 46,222 52,870 51,308
5163 Retirement Health Savings Plan 53,534 80,663 90,545 85,294
5165 Compensated Absences Adj (216) (18,013) - -
5166 Retiree Lump Sum Benefit 36,775 31,611 29,400 29,400
5169 Epmc Replacement Plan 110,077 9,518 10,630 10,633
5171 Unemployment 21,968 9,687 - -
5172 Deferred Comp - Safety 3,109 - - -
5173 Motor Special Pay 17,867 19,231 19,010 19,006
5174 Detective Special Pay 37,029 30,744 29,750 32,110
5176 K-9 Special Pay 8,811 10,208 9,130 13,182
5177 Swat Special Pay 36,474 35,269 37,230 33,024
5180 Leave Lump Sum 226,351 154,920 - 132,000
5253 Cash Back 273,472 246,299 253,910 213,114
5999 Salary Savings - - - (876,884)
24,560,945$ 24,494,179$ 25,792,944$ 25,432,554$
6010 Uniforms 377$ 188$ 1,500$ 1,500$
6011 Uniforms 20,866 21,067 25,710 25,200
6018 Post Reimbursable Training 52,383 38,475 55,000 52,000
6020 Educational (1,379) - - -
6021 Journals & Publications - - 70 -
6030 Memberships 5,170 5,348 6,220 6,220
6050 Conferences & Meetings 142,551 127,541 190,270 106,000
6110 Professional Services 25,853 32,995 121,970 118,000
6111 Legal Services 329,548 177,426 - -
6120 Other Contractual Services 411,574 437,799 913,229 411,172
6130 Service Contracts 6,226 6,714 12,900 12,900
6138 Misc Equipment Contracts 17,055 12,647 20,160 17,960
6144 Telephone -- City System 41,200 41,200 23,690 -
Total Salaries & Benefits
63
2015 - 2016 EXPENDITURES BY OBJECT CODE
DEPARTMENT: POLICE
2012-13 2013-14 2014-15 2015-16
Object
Code Expense Classification
Actual
Expense
Actual
Expense
Amended
Budget
Proposed
Budget
6145 Telephone -- Special Lines 68,904 83,409 82,490 82,490
6147 Cellular Phones 97,902 126,158 114,800 114,800
6149 Other Services - 105 - -
6169 Graffiti 103,017 106,025 109,040 109,035
6210 Office Supplies 53,486 66,096 62,750 55,000
6212 Reprographic Services 54,841 63,288 71,230 70,540
6214 Printing & Copying 4,126 2,855 3,900 2,000
6215 Computer Supplies 6,915 9,429 11,500 2,500
6220 Police Department Supplies 160,160 274,815 486,138 66,231
6221 Ammo & Range Supplies 64,886 79,260 90,000 75,000
6223 Forensic Supplies 5,173 8,640 9,000 9,000
6224 Undercover Investigation 8,000 5,000 8,000 8,000
6225 Jail & Prisoner Supplies 30,345 40,647 40,000 40,000
6270 Special Department Supplies 3,667 8,595 5,000 3,000
6272 Software Licensing 51,862 54,589 258,500 -
6290 Small Tools 21,139 - 40 -
6320 Chgbk - Fuel & Oil 400,755 381,513 401,520 403,315
6327 Chgbk - Veh Maintenance 182,998 187,093 298,170 296,370
6329 Other Vehicle Sublet Repairs 30,092 63,974 55,000 55,000
6330 Equipment M & R 8,861 7,274 7,500 6,000
6338 Explorer Program - - 3,878 -
6408 Bad Debt Expense (3,170) - - -
6410 Chgbk - Property & Liability Ins 930,488 930,488 400,910 562,160
6419 Claim Paid 938,442 269,278 - -
6468 Every 15 Minutes Expenditure 477 - - -
6469 Explorer Donation Expenses 788 764 - -
6476 Misc Police Donations Exp.26,734 484 23,697 -
6493 Admin And Overhead 136,338 121,937 134,680 134,680
6511 Workers Comp Medical 302,512 317,645 - -
6547 Wall Of Honor - 2,591 4,659 -
6560 K-9 16,628 44,853 45,636 30,000
6570 Community Policing 2,187 4,056 3,500 2,000
6571 Reward - Crimes 600 900 2,000 1,000
6572 Shop Program 1,659 879 3,282 -
6573 Mounted Enforcement Team - 8 10,412 -
6999 Non-Capital Equipment 56,072 87,641 91,604 -
7130 Data Processing Equipment 24,204 90,791 358,407 -
7160 Other Equipment 296,462 37,815 877,372 25,003
7170 Vehicles & Mobile Equipment 84,164 510,626 1,168,188 -
8517 Purchases - Pasadena 14,607 11,425 - -
8519 Purchases - Hemet 16,018 - - -
8520 Purchases - Corona - 28,477 - -
Total Maintenance & Operations 5,253,763$ 4,930,823$ 6,613,522$ 2,904,076$
6424 Capitalized Lease Payments 25,743$ 25,708$ 27,660$ 27,950$
Total Debt Service 25,743$ 25,708$ 27,660$ 27,950$
29,840,451$ 29,450,710$ 32,434,126$ 28,364,580$ Total Expenditures
64
2015 - 2016 EXPENDITURES BY OBJECT CODE
DEPARTMENT: POLICE
2012-13 2013-14 2014-15 2015-16
Object
Code Expense Classification
Actual
Expense
Actual
Expense
Amended
Budget
Proposed
Budget
Source of Funds:
General Fund 24,556,154$ 24,635,850$ 26,294,512$ 26,746,450$
Drug Enforcement Rebate 1,917,956 2,324,274 3,662,712 -
Police Donations 2,000 15,551 34,070 -
Bureau of Justice Assistance 29,969 40,624 26,470 -
Community Development Block Grant 18,578 20,383 86,220 500
ABC Grant - - 8,600 -
Inmate Welfare 6,734 140 - -
COPS/SLESF 104,924 241,448 465,808 -
Sewer Maintenance - - - 27,867
OTS Grants 7,735 - - -
Justice Assistance Grant 4,173 - - -
WC Community Services Foundation 27,659 53,839 27,494 -
Police Private Grants 6,816 6,211 3,500 -
Homeland Security Grant 50,000 - 150,000 -
Recovery Byrne Grant 1,743 12,080 - -
Self Insurance General Auto/Liability 1,182,226 310,981 -
Self Insurance Workers' Compensation 488,175 504,909 -
Vehicle Replacement - - 101,510 -
Police Enterprise 1,435,609 1,284,420 1,573,230 1,589,763
Total 29,840,451$ 29,450,710$ 32,434,126$ 28,364,580$
65
Fire
Organizational Chart by Position
Shading denotes part time staff.
Fire Chief
Office Staff
Senior Software Developer
Senior Administrative Assisant (1)
Senior Account Clerk (1)
Office Assistant
Assistant Fire Chief/Fire Marshal
Fire Prevention Bureau
Deputy Fire Marshal (1)
Fire Protection Specialist
Station No. 1
Engine 1 (3)
Rescue Ambulance 1 (2)
Station No. 2
Engine 2 (3) Rescue Ambulance 2 (2) Truck (3)
Station No. 3
Engine 3 (3)
Station No. 4
Engine 4 (3)
Rescue Ambulance 4 (2)
Station No. 5
Engine 5 (3)
Assistant Fire Chief
Management Services
A Shift
Assistant Fire Chief
Operational Services
B Shift
Assistant Fire Chief
Support Services
C Shift
66
Fire
FIRE DEPARTMENT
MISSION STATEMENT: To provide the highest level of life and property
safety in a caring and cost effective manner, and to continually strive to provide quality customer service for the community, the City, and to one
another.
he Fire Department is comprised of a combination of dedicated career firefighters and civilian staff. The members of the department take extreme pride in serving
the citizens and visitors with the utmost respect and compassion. The City’s
firefighters are highly competent in performing firefighting, rescue, and emergency
medical services.
Utilizing resources provided by the City, firefighters make every last effort to:
• Respond quickly;
• Treat people with respect and dignity;
• Utilize experience and training to assist in the “most appropriate” manner; and
• Look for additional opportunities to make the community “safer.”
From the period of January 1, 2014 to December 31, 2014, the department had a total
of 14,528 response calls. These responses were for 8,248 reported emergency
incidents. They included 6,058 medical emergencies, 1,909 public assistance / hazardous conditions / fire alarms / false alarms, and 143 hostile fires, unfortunately, resulting in 4 civilian and 17 firefighter injuries. The total fire loss for the 12-month
period amounted to $3,567,140.
Listed below are the five fire stations, which serve the City of West Covina:
• Station No. 1
819 S. Sunset Avenue
• Station No. 2
2441 E. Cortez Avenue
• Station No. 3
1433 W. Puente Avenue
• Station No. 4
1815 S. Azusa Avenue
• Station No. 5
2650 E. Shadow Oak Drive
T
67
Fire
Operational Services
This functional area is responsible for overseeing fleet, facility, and equipment
maintenance for the Fire Department. In addition, staff provides oversight for
purchasing, and acts as a liaison for communication and mutual aid operations. Through support and deployment, operations personnel are committed to maintaining the functional capabilities of the department.
• Emergency Operations – This is the core of the department’s fire and life safety
protection services. Emergency operations are currently delivered 24 hours a day, 365 days a year, by five paramedic-assessment fire engine companies, one
paramedic assessment truck company, three paramedic ambulances, and one
assistant fire chief. This service level will be supplemented during Fiscal Year 2015-
16 with the implementation of a Federal SAFER (Staffing for Adequate Fire and
Emergency Response) grant. This grant funds thirteen firefighter/paramedics for a two year period. These professional and highly skilled firefighters are cross-trained
to respond to medical emergencies, fires of all types and sizes, transportation
accidents, hazardous materials spills, and other emergency service calls.
Emergency personnel respond quickly and are able to mitigate and solve the
problem effectively regardless of the nature of the emergency. West Covina’s firefighters consistently provide high quality customer service.
The City’s firefighters utilize aggressive interior-attack firefighting to control fires
quickly and increase the life safety of trapped occupants whenever possible. Using a
deployment of firefighting resources, the community experiences a relatively low annual fire loss. In addition to medical emergencies and fires, the department
annually responds to more than 2500 additional calls for service ranging from infants
locked in vehicles, chemical and product spills, inadvertent fire alarm activations,
and responses to assist in adjacent communities through Automatic and Mutual Aid
agreements.
Management Services
In an effort to provide appropriate leadership, management, and standard operating
procedures, an assistant fire chief is responsible for overseeing all personnel related functions. Included in these functions are the department’s labor relations, staffing,
recruiting, public education, and promotional exams. Also provided is oversight of the
California Department of Motor Vehicle requirements and Risk Management
documents.
• Emergency Preparedness - Fiscal challenges have reduced the dedication of
resources for emergency planning. This program is now an ancillary function for fire
administration staff only when required. All firefighters receive specialized first-responder training for response to natural disasters and terrorism incidents.
68
Fire
In addition, the assigned Assistant Fire Chief oversees the delivery of Emergency Medical Services (EMS).
• Paramedic Ambulance Services – Approximately 74 percent of the department's
activity is directed towards emergency medical services. The department delivers extremely high-level advanced life support medical treatment. The department
assists approximately 6,000 patients each year. About one half of these individuals
are in severe medical distress and require paramedic level care. On an annual
basis, approximately 4,000 patients are transported to area hospitals in one of the
three fire department ambulances, and are assessed fees for medical treatment and transportation services. Staff oversees ambulance billing and EMS training for the
City’s firefighters. EMS quality assurance is ensured through periodic quality control
audits. A nurse educator is provided on contract from UCLA, and provides
continuing education training to all Emergency Medical Technicians and paramedic
personnel. City paramedics are trained to the highest standards and are participating in several new cutting-edge life-saving skills that the County of Los Angeles EMS
Agency has implemented.
Fire Prevention/Fire Marshal
• The Assistant Fire Chief/Fire Marshal is tasked with managing and enforcing all City
of West Covina fire codes and ordinances, and providing these services in a timely
manner are critical. The Fire Prevention Bureau uses consultants to review building
plans to ensure proposed designs meet contemporary fire codes. Inspecting occupancies during the various stages of construction is a critical component of
ensuring that fire and life safety systems are adequate. The Deputy Fire Marshal
inspects fire sprinkler systems, fire alarm systems, hazardous storage, and ensures
that fire exits, emergency lighting, means of egress and extinguishing equipment are
provided and maintained. Fire prevention personnel spend a great deal of time assisting private developers with various fire code compliance options in the design
and construction of fire safe buildings. The services provided to contractors and
developers are designed to be cost effective for the City and businesses. In fiscal
year 2014-15, these services provided revenue in the amount of approximately
$200,000.
• The Assistant Fire Chief/Fire Marshal is also responsible for overseeing the
department's fire investigation unit. Trained fire investigators work diligently to identify the cause and origin of fires in the City. They work closely with detectives from the Police Department to identify, arrest, and prosecute arson suspects.
• Public Education – The department works with the community to provide fire and life
safety education. Firefighters provide demonstrations and offers tours to local schools and groups. The department encourages community participation and
involvement and uses events like Fire Prevention Week, Every 15 Minutes, and the
69
Fire
Red Ribbon Rally to educate the residents about fire and life safety and drowning prevention.
The Deputy Fire Marshal currently manages the annual inspections of all existing
business and commercial occupancies within the City. Fire prevention personnel coordinate with the City's building, planning, and community development departments to ensure all planned developments meet fire code standards and that all educational
occupancies are designed with life safety as the primary concern.
Support Services The department remains committed to providing training and professional development
opportunities for first responders that are in-line with the delivery of state-of-the-art fire
suppression, rescue, and property conservation services.
• Training – Frequent quality training allows the City’s firefighters to remain prepared
to respond to various emergencies. Department members receive all mandated
training through in-house manipulative and classroom drills, formalized workshops
and seminars, and train-the-trainer academies. City firefighters pride themselves on building realistic props for training, and conducting pre-fire planning on City buildings
and target hazards.
70
Fire
FY 2014-2015 ACCOMPLISHMENTS
• In concert with the City's Core Values, provided "exceptional" customer service by
quickly responding to citizen's requests for assistance with appropriate resources.
• Promoted a new Fire Chief from within the department for the first time in City
history.
• In response to staffing reductions, adapted modern deployment standards to ensure
that firefighters responded with adequate force to keep the majority of fires to the
area they originated.
• Implemented a new records management system for fire incident reporting, fire
prevention reports, and training records.
• Implemented 2013 Federal SAFER grant to supplement staffing that had been reduced due to budget concerns.
• Continued implementation of a State Homeland Security Grant funding for the
replacement of VHF radio communication equipment. These devices have greatly enhance fireground communications within the City and on Mutual Aid assignments.
• Incorporated new single gas carbon monoxide detectors on all front line fire engines.
• Continued advanced level training with new self-contained breathing apparatus
(SCBA’s) that were purchased using regional grant funds.
• Equipped all front line fire units with additional wildland firefighting equipment.
• Continued to work with the West Covina Service Group to transition to “Inventory
Dispatching” to improve the efficiency of Computer Aided Dispatch.
• The Fire Prevention Bureau maintained a reasonable amount of fire and life safety
throughout the community with minimal impact on the general fund. Cost recovery is
able to provide for the sustainment of this division.
• Performed annual state mandated fire inspections at 28 commercial day care
facilities, 12 hospital/convalescent/ medical facilities, 9 hotels/motels, and 95
apartments.
• Provided consistent investigations to determine the fire origin and cause. Provided
informative data to assist with fire code violations, criminal filings, and felony
convictions.
71
Fire
• Conducted “Sidewalk CPR” training for citizens at the Westfield West Covina
shopping mall in conjunction with the Los Angeles County Department of Health
Services.
• Initiated cell phone pairing to department monitor/defibrillators to transmit data to
emergency room doctors prior to patient arrival to specialty receiving hospitals.
• Prepared to initiate transition to electronic documentation of reports.
• Installed CPR modules in the department’s heart monitors / defibrillators in order to
capture data on CPR quality.
FY 2015-2016 GOALS AND OBJECTIVES
• Actively pursue alternate funding opportunities to assist the challenging budget time.
• Ensure that all emergency response personnel receive mandated training
opportunities to maintain continued technical competency and professional
development.
• Evaluate and recommend alternate staffing models that can maximize the use of available funding.
• Continue to implement a comprehensive fleet replacement plan with the purchase of
a new Ladder Truck.
• Continue involvement in the UCLA Research CPR project which has proven to
double or triple survival of cardiac arrest.
• Respond as quickly as possible to save life and property, to minimize fire loss, and
react to severe staffing reductions.
• Continue implementation of a joint powers agreement with the 30 other fire
departments in Los Angeles County for the delivery of safe, consistent, and unified
fire service training, also known as SMART Classroom.
• Improve emergency response and communications by increasing the capabilities of
mobile computers in fire department vehicles.
• Evaluate and monitor the ambulance delivery system through continued education,
quality assurance, and effective cost recovery.
• Continue implementation of electronic patient care reports for emergency medical
patients to increase effectiveness cost recovery.
72
Fire
• Implement electronic fire inspection reports for use by Fire Prevention Bureau and
suppression personnel.
• In our continued effort to maintain “business friendly” status, provide for the timely, fair, and consistent application of inspection services and code enforcement with a philosophy of extreme customer service.
• Continue to promote public education opportunities within the city by providing life
safety programs to local schools, community groups, and residents.
• Actively investigate fire causes to determine the area of origin. Refer suspicious fires
to the police department to determine whether the crime of arson has occurred.
73
2015 - 2016 EXPENDITURES BY OBJECT CODE
DEPARTMENT: FIRE
2012-13 2013-14 2014-15 2015-16
Object
Code Expense Classification
Actual
Expense
Actual
Expense
Amended
Budget
Proposed
Budget
5110 Sworn Full Time Salaries 6,640,227$ 6,174,771$ 7,632,660$ 7,608,639$
5111 Full Time Salaries 157,273 165,446 170,920 175,812
5112 Part Time Salaries 132,152 149,570 57,500 117,613
5113 Overtime Salaries 1,803,173 2,142,649 1,529,786 1,245,940
5115 Paramedic Pay 119,649 117,155 144,140 107,792
5116 Fire Investigator Pay 6,016 3,626 2,990 2,990
5117 Bilingual Pay 14,134 14,438 14,350 14,352
5118 Flsa Overtime 137,077 123,661 139,600 -
5119 Longevity Pay 146,156 145,402 192,640 175,184
5120 Educational Incentive 233,965 224,126 270,870 266,318
5121 Holiday Opt/No Pers 575 337 510 300
5122 Holiday Opt/Persable 266,615 260,968 295,850 301,142
5124 Sick Leave Buy Back 36,416 32,462 25,390 25,000
5125 Vacation Buy Back 20,891 10,282 4,430 4,720
5132 Uniform Allowances 54,104 47,273 60,160 60,164
5151 Workers' Compensation 215,671 477,813 519,540 430,154
5152 Health/Flex Benefit 761,247 716,112 973,930 834,587
5153 Group Life 9,470 12,711 15,470 15,501
5154 Group Long Term Disability 1,629 1,207 1,960 1,279
5155 Medicare 135,719 136,373 127,900 124,892
5156 Retirement - Safety 2,721,296 2,781,362 3,662,170 3,861,519
5157 Retirement - Nonsworn 20,540 24,880 105,500 243,614
5158 Deferred Compensation 11,757 6,796 13,810 13,800
5159 Dental Ins Benefit 23,573 21,379 26,260 25,523
5160 Retiree Medical Benefit 637,435 673,794 645,940 645,940
5161 Vision 25,016 23,815 29,750 27,360
5163 Retirement Health Savings Plan 2,708 3,901 3,900 3,900
5166 Retiree Lump Sum Benefit 1,484 1,474 1,430 1,430
5169 Epmc Replacement Plan 55,010 36,502 44,480 35,801
5171 Unemployment 99 15,229 - -
5175 Fire Officer Certification Pay 16,878 11,761 16,850 25,064
5180 Leave Lump Sum 79,342 80,590 - 80,000
5253 Cash Back 130,502 135,674 145,650 137,256
5999 Salary Savings - - (54,160) (521,757)
14,617,799$ 14,773,539$ 16,822,176$ 16,091,829$
6011 Uniforms 6,376$ 1,060$ 12,000$ 5,100$
6013 Protective Clothing 27,246 9,151 48,700 48,700
6030 Memberships 1,584 2,689 3,000 3,200
6050 Conferences & Meetings 44,533 11,352 12,420 6,076
6110 Professional Services 74,130 95,778 110,890 115,890
6111 Legal Services 41,528 55,643 - -
6120 Other Contractual Services 184,997 208,368 158,050 150,000
6130 Service Contracts 4,823 1,565 2,700 2,500
6141 Natural Gas 7,975 7,564 8,000 7,000
6142 Electricity 34,218 31,203 35,000 34,000
6143 Water 1,229 1,197 1,230 1,230
6144 Telephone -- City System 8,010 8,010 4,420 -
6145 Telephone -- Special Lines 16,264 14,019 14,090 14,090
6147 Cellular Phones 22,308 19,912 18,600 16,600
6161 Prom. Prog. And Projects 2,361 1,341 2,140 3,640
6173 Subscriptions 616 624 510 710
Total Salaries & Benefits
74
2015 - 2016 EXPENDITURES BY OBJECT CODE
DEPARTMENT: FIRE
2012-13 2013-14 2014-15 2015-16
Object
Code Expense Classification
Actual
Expense
Actual
Expense
Amended
Budget
Proposed
Budget
6174 Reference Library 1,169 500 2,750 1,850
6176 Books And Periodicals - 757 - -
6210 Office Supplies 6,234 7,382 7,100 6,250
6211 Meeting Supplies - - - -
6212 Reprographic Services 8,902 10,208 11,490 11,380
6213 Postage - - 150 150
6231 Safety Apparel & Supps.4,882 3,964 12,780 12,780
6233 Medical & Oxygen Supplies 101,464 114,648 105,000 105,000
6234 Maps And Run Books - - 70 1,070
6235 Film 174 - 350 350
6239 Other Fire Dptmntl Supps 5,401 1,312 1,500 500
6243 Awards 1,445 864 2,200 2,200
6260 Bldg. Servs. Supplies 7,412 8,683 11,500 13,000
6261 Janitorial Supplies 17,401 11,840 15,000 14,000
6262 Laundry Sevices & Supps.- 386 700 700
6270 Special Department Supplies 33,840 22,825 76,027 44,000
6280 Fire Rehab 2,340 2,901 2,500 2,500
6290 Small Tools 863 722 2,200 2,200
6319 Pool Car Usage - 13 - -
6320 Chgbk - Fuel & Oil 112,479 98,476 112,480 114,000
6327 Chgbk - Veh Maintenance 242,236 290,311 274,840 273,070
6329 Other Vehicle Sublet Repairs 7 2,319 4,000 4,000
6330 Equipment M & R 11,612 5,039 12,000 11,000
6331 Office Equipment M & R 1,093 - 5,500 2,700
6338 Explorer Program 4,407 3,364 5,000 3,000
6410 Chgbk - Property & Liability Ins 153,986 153,986 179,870 253,790
6419 Claim Paid 112,338 149,786 - -
6490 Miscellaneous Expenses 1,000 - - -
6493 Admin And Overhead 1,390 1,038 2,550 2,550
6511 Workers Comp Medical 88,148 107,365 - -
6551 Fire Training Costs 17,011 9,247 35,000 35,000
6999 Non-Capital Equipment 164,362 - - -
7160 Other Equipment - 36,407 - -
Total Maintenance & Operations 1,579,794$ 1,513,819$ 1,314,307$ 1,325,776$
6438 Capitalized Lease Principal -$ 79,723$ 150,970$ 75,500$
Total Debt Service -$ 79,723$ 150,970$ 75,500$
16,197,593$ 16,367,081$ 18,287,453$ 17,493,105$
Source of Funds:
General Fund 15,755,317$ 16,008,057$ 15,956,727$ 15,749,299$
Safer Grant - - 2,212,340 1,706,255
Fire Training 18,401 10,286 37,550 37,550
WC Community Services Foundation 1,000 - - -
Homeland Security Grant 148,151 - 5,366 -
Self Insurance General Auto/Liability 564 6,903 - -
Self Insurance Workers' Compensation 274,160 341,835 - -
Vehicle Replacement - - 75,470 -
Total 16,197,593$ 16,367,081$ 18,287,453$ 17,493,104$
Total Expenditures
75
Public Works
Organizational Chart by Position
Public Works Director
City Engineer
Senior Administrative
Assistant
Administrative Assistant I
Administrative
Assistant I
Office Aide II
Management
Analyst II
Maintenance Operations
Manager
Administrative
Aide
Administrative
Assistant I
Senior Account Clerk
Operations
Technician
Park Maintenance
Supervisor
Contract
Coordinator
Building Maintenance
Leadworker
Maintenance
Assistant (5)
Maintenance
Leadworker
Senior MaintenanceWorker
Maintenance
Worker (3)
Maintenance
Assistant (3)
Equip Mechanic
Supervisor
Equipment Maintenance
Leadworker
Equipment
Mechanic (2)
Maintenance
Assistant
Street Maintenance
Supervisor
Maintenance
Leadworker (7)
Equipment
Operator (2)
Senior Maintenance
Worker (5)
Maintenance
Worker (7)
Senior Communications
Technician
Communications
Technician
Electrician (2)
Deputy Building
Official
Building
Inspector (2)
Permit
Technician(2)
Construction
Coordinator
Public Works Project Supervisor
Civil Engineering
Assistant
Engineering
Technician
Engineering
Trainee (2)
Shading denotes part time staff
76
Public Works
PUBLIC WORKS DEPARTMENT
MISSION STATEMENT: To provide the public with the highest level of
service in the construction and maintenance of City infrastructure and construction development services to the community.
he Public Works Department consists of three functional divisions: building,
engineering, and maintenance services. Together, the divisions provide building plan review and inspections; development services; design and construction of capital improvements; and maintenance of City infrastructure, buildings, and facilities.
The director provides oversight to the three divisions and serves as the city engineer.
Supporting the director are the building official, deputy city engineer (vacant), and maintenance operations manager who provide administration of the day-to-day operations for their respective divisions.
Administration
The administrative personnel assist in planning, coordinating, and supervising the activities of the department’s three divisions as well as providing administrative support
to all sections of the department. Primary tasks include monitoring budget activity,
overseeing the City’s Capital Improvement Program (CIP), managing grant funding/
activities, overseeing service contracts and administering the franchise waste collection and waste management enforcement contracts.
Building Division
The Building Division’s focus is to enhance the quality of life in the City by providing for life-safety, safeguarding property and protecting public welfare through enforcement of adopted codes. It is mainly responsible for implementation and enforcement of City and
State codes relating to the construction, remodeling, alteration, repair and demolition of
buildings and structures located within the City to ensure that they are built to minimum
standards to safeguard life, health, property and public welfare. This is accomplished through a comprehensive plan review, permit issuance and building construction inspection process. The division consists of the Building & Safety Services and Building
Construction Sections.
Engineering Division
The Engineering Division is responsible for the design, construction, inspection, and
administration of CIP projects; review of subdivision and development projects; traffic
safety; assessment engineering; and sewer and storm water compliance. It is divided into two sections: Engineering Services and Traffic and Lighting Services.
The Engineering Services Section prepares plans, specifications, and estimates on
projects. It provides field inspections for all CIP projects and processes all related
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Public Works
documents. This section also ensures that private developments conform to Conditions
of Approval approved by the Planning Commission and City Council, and adopted City
standards through comprehensive plan review and inspections.
They conduct field inspections and provide assessment district engineering. This section
maintains city mapping and processes assessment district renewals for street lighting,
landscaping, and sewers.
Additionally, they regularly update the City’s Pavement Management System and Sewer
System Management Plan and spearhead the National Pollution Discharge Elimination
System (NPDES) compliance efforts.
In an effort to maintain optimal traffic flow and safety throughout the City, the Traffic and Lighting Section performs traffic safety studies and warrant analyses; designs traffic
signals; and reviews street lighting designs on private development projects. It also
maintains and enhances computer operations for both engineering activities and the
City’s computerized traffic signal control system.
Maintenance Division
This division is responsible for the operations and maintenance of City infrastructure,
buildings and facilities. The division is divided into five sections: Streets and Sewer,
Parks Maintenance, Equipment Maintenance, Environmental Services, and Electronics Maintenance.
The Street and Sewer section repairs and maintains streets, sidewalks, traffic signals,
lighting, and sewer and storm drain system. It provides street sign fabrication and
installation, contract administration for the street sweeping program, and assists other City departments with various projects, such as moving furniture and equipment for civic
events.
The Park Maintenance Section provides contract administration for the maintenance of
park facilities, landscaped and natural open spaces, planting street medians, street trees, and Civic Center open areas. It also provides water conservation services and
janitorial/building maintenance for all City buildings, including park restrooms and
recreation facilities.
The Equipment Maintenance Section oversees purchasing and maintenance of all City vehicles and equipment, maintains and oversees the City’s fueling system, and manages
storage and disposal of hazardous materials.
The Electronics Maintenance Section is responsible for the maintenance of all City-owned
electronic communications equipment and telephone systems. This includes radios, public address systems, closed circuit TV’s, alarms, safety vehicle emergency lighting,
sirens, and other electronic-mechanical systems.
The Environmental Services Section promotes waste reduction, reuse, and recycling
through programs such as Clean Up Saturdays, Christmas tree recycling, Earth Day,
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Public Works
Arbor Day, America Recycles Day, beverage container recycling/litter reduction, used
oil/oil filter recycling, bi-monthly electronic waste collections, “sharps” container collection,
and annual household hazardous waste roundups. They also provide assistance to residents and businesses regarding waste collection and the low-income senior citizen
discount program.
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Public Works
FY 2014-15 ACCOMPLISHMENTS
Administration
• Handled over 29,000 outside calls.
• Obtained EA 23 Local Enforcement Agency Grant, totaling $15,720, from CalRecycle
for the solid waste permit and inspection program for the BKK Landfill.
• Applied for and received “Tree City USA” recertification for the 33rd consecutive year.
• Oversee preparation and adoption of operating and Capital Improvement budget of
Citywide Street Trees and Maintenance District and Landscape Maintenance Districts.
• Applied for and awarded $200,000 from the CEC (California Energy Commission) for
additional grant funds to upgrade City’s compressed natural gas (CNG) station. This
is in addition to the $300,000 from the MSRC (Mobile Source Air Pollution Reduction
Review Committee) and $120,000 from AQMD Subvention Funds.
• Coordinated the 33rd annual Arbor Day celebration with the assistance of West Covina
Beautiful held at Shadow Oak Park.
Building Division
• Issued over 3,500 permits for private construction and development.
• Provided plan review and inspection services for construction activities in the City with
over $155 million valuation including residential tract developments by Van Daele
Homes, Taylor Morrison, KB Homes and MBK Homes; and a multi-family development
of a 450-unit apartment building by Lennar.
• Completed inspections and issued Certificates of Occupancy to 19 new homes for
Brandywine Development.
• Development of tenant spaces at Plaza West Covina for Mode Plus and various
smaller retail establishments.
• Development of tenant spaces at Hong Kong Plaza for Factory Tea Bar and BYOB A Boba.
• Development of tenant spaces at Eastland Center for Pier 1 imports, Ulta, and Hobby
Lobby.
• Development of tenant spaces at McIntyre Square including Cali Noodles, Jourdeness
Spa, M-Boutique, and Dog Hous.
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Public Works
• Development of tenant spaces at various locations including SOLA salon, GNC, Misky
Misky Peruvian Restaurant, East-West Supermarket, and Holiday Inn Renovations.
• Façade renovations at Tokyo Central’s Murakai Market and Seafood City Plaza.
• Provided in-house plan review services and saved approximately $140,000 in
consultant fees.
• An expedited plan check process is ongoing and has been very successful in providing
developers an opportunity to have their plans reviewed and returned within seven to
ten business days.
Engineering Division
• Completed design and inspection of six capital improvement projects at a combined
cost of about $1.35 million. The projects consisted of rehabilitating about 1.9 miles of major and residential roadways, including replacement/repair of sidewalk and curb
and gutter, installation of curb access ramps, striping, installation of new traffic signal,
design of Veterans Memorial, and installation of new Tot Lot at Walmerado Park.
• Completed design of concrete sidewalk improvements along Virginia Street.
• Commenced design of Orangewood Park Soccer Field Improvements including
hazardous materials assessment, meetings with consultant, and review of initial site plan.
• Provided plan review and inspection services for construction activities including the
precise grading, street improvements, street lighting, and traffic signal modifications of the KB Homes, Taylor Morrison, Van Deale Homes, and MBK Housing
Developments, and various private residential and commercial grading projects.
• Continued to coordinate with Caltrans on plan review of City’s infrastructure improvements and modifications needed to accommodate construction of the HOV
lane on the I-10 Freeway. Staff also reviewed plans to minimize impact on residents
and adjacent commercial properties.
• Implemented and managed all ongoing National Pollutant Discharge Elimination
System (NPDES) and Sanitary Sewer Management Plan (SSMP) requirements.
• Continued to comply with the State Water Resources Control Board requirements to monitor and manage the Sewer System Management Plan (SSMP) and Sanitary
Sewer Overflow program.
• The traffic section completed several traffic volume and speed studies, needed to complete evaluation of vehicular and pedestrian safety issues, and several surveys to
establish restricted parking zones as requested by residents.
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Public Works
• Reviewed traffic studies for various developments to determine the impact from
vehicular traffic generated by new developments on existing facilities.
• Continued to coordinate with Los Angeles County Department of Public Works on the
Traffic System Management program to implement MTA’s Intelligent Transportation Systems for regional arterials to improve traffic flow and enhance arterial capacity in a cost effective way.
• Coordinated with Los Angeles County Department of Public Works on the repairs to
three of the City owned bridges across Walnut Creek Wash.
• Coordinated with Los Angeles County Department of Public Works on the
modifications to the shared traffic signal at Badillo Street and Orange Avenue.
Maintenance Division
• Received over 3,000 residential service requests for issues such as potholes, tree
maintenance, raised sidewalks, graffiti, trash service, and sewer issues.
• Monitored overflow sensors at sewer lift stations.
• Repaired 11 sewer manholes.
• Repaired 10 sewer mainline locations.
• Cleaned 150 miles of sewer main lines.
• Inspected 50-miles of sewer main lines.
• Repaired damaged asphalt at major intersections.
• Repaired lifted sidewalks in 2 grids.
• Cleaned 714 storm drain catch basins diverting debris from entering into the Los Angeles County wash.
• Continued to promote the California Redemption Value (CRV) program for youth in the community.
• Obtained Used Oil Payment Program Grant from CalRecycle. Funds were expended
to educate and promote used oil and used oil filter recycling.
• Hosted the City's Earth Day Event at Shadow Oak Park to promote community
awareness of the importance of recycling and purchasing recycled-content products.
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Public Works
• Serviced over 200 residents with our Sharps collection unit. Collecting over 800 lbs of
sharps.
• Collected over 58,900 lbs of electronic waste at bi-monthly collection events.
• Approved, renewed, and processed over 720 low-income senior citizen waste
collection discount applications.
FY 2015-16 GOALS AND OBJECTIVES
Administration
• Coordinate City’s water conservation efforts to comply with the recently adopted
emergency water regulations.
• Oversee department operations to ensure essential services are provided and the
City’s infrastructure is maintained.
• Continue to work with CalTrans on the implementation of HOV Lane on the I-10
Freeway.
• Oversee development and implementation of the City’s five-year Capital Improvement
Program (CIP) projects:
o Maintain monthly status of hours charged to capital improvement projects.
o Review project and budget status on quarterly basis with CIP committee.
• Review public works operating budget on a monthly basis and make mid-year
adjustments when warranted.
• Send out Requests for Proposals and select consultants to provide Contract Traffic
Engineering and National Pollutant Discharge Elimination System (NPDES) permitting
compliance services.
• Provide high level of customer service to other City departments, residents, and
businesses in the City.
• Continue to explore potential budget reductions that have minimal impact on the department and community.
• Research grant opportunities to fund street, park, landscape, safety, conservation,
and environmental programs/projects as well as alternative fuel vehicles and fueling stations.
• Manage and monitor AQMD (AB2766) subvention funds. o Define funding availability, and establish budget and potential projects. o Compile and submit annual report.
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Public Works
o Monitor revenue and expenses.
• Compile and submit Annual Rule 2202 Air Quality Improvement Program compliance
Registration Form to AQMD.
• Manage and monitor Local Enforcement Agency Grant and compliance services. o Compile and submit grant application for funding.
o Compile and submit annual report.
o Monitor revenue and expenses.
• Submit application for Tree City USA Recertification.
Building Division
• Continue in-house plan review to curb department expenses.
• Develop ordinance to provide expedient permit issuance process for residential
photovoltaic systems.
• Develop new handouts and policies to assist the public in understanding code requirements and permitting process.
• Maintain standard for inspection response and plan check turnaround time.
• Maintain a high standard of customer service.
Engineering Division
• Prepare plans and specification for the curb and gutter repair program.
• Prepare plans and specification for the sidewalk installation and repair program.
• Prepare plans and specification for the residential streets rehabilitation and barrier
removal program.
• Prepare plans and specification for the major street rehabilitation program.
• Coordinate with Caltrans to assure that the impact to the residents and adjacent commercial properties is minimized during the construction of the I-10 Freeway HOV
lane.
• Maintain two-week plan check turn-around and next-day inspection schedule, and monitor plan check log.
• Continue In-House plan review to curb department expenses.
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Public Works
• Conduct field inspections for private developments and CIP projects.
• Update City’s Pavement Management System program.
• Continue to respond to residents’ concerns in timely and professional manner.
Maintenance Division
• Train and certify mechanics for fire apparatus.
• Improve quality of service for Public Safety fleet maintenance.
• Reduce maintenance charges to other departments by utilizing proper staff.
• Repair 20 sewer manholes.
• Repair 35 sewer mainline locations.
• Clean 150 miles of sewer main line locations.
• Inspect 50 miles of sewer mainlines.
• Repair lifted sidewalks in two grids.
• Pavement striping of streets citywide in 2 grids.
• Install 10 storm drain screens.
• Continue the used oil and used oil filter recycling program. Encourage do-it-yourself residents to participate in recycling their used oil and filters in an environmentally
friendly way.
• Continue to promote and educate residents about the Sharps collection unit.
• Expand the Big Belly Solar trash compactors at high pedestrian traffic areas in the
City.
• Continue to promote the Low-Income Senior Citizen Discount Waste Collection
program.
• Continue to promote the CRV program by educating residents, youth and other
community groups.
85
2015 - 2016 EXPENDITURES BY OBJECT CODE
DEPARTMENT: PUBLIC WORKS
2012-13 2013-14 2014-15 2015-16
Object
Code Expense Classification
Actual
Expense
Actual
Expense
Amended
Budget
Proposed
Budget
5111 Full Time Salaries 3,149,973$ 2,975,796$ 3,048,259$ 3,257,764$
5112 Part Time Salaries 261,762 264,058 271,100 286,803
5113 Overtime Salaries 91,382 120,080 114,900 106,064
5117 Bilingual Pay 3,609 3,609 3,822 2,392
5121 Holiday Opt/No Pers 9,568 12,141 9,150 10,650
5124 Sick Leave Buy Back 44,809 55,484 44,437 60,790
5125 Vacation Buy Back 36,284 40,121 35,590 51,130
5132 Uniform Allowances 5,588 4,480 5,000 6,864
5134 Rideshare Comp Time 6,233 139 - -
5151 Workers' Compensation 98,699 103,700 105,680 95,074
5152 Health/Flex Benefit 524,010 497,485 637,820 566,698
5153 Group Life 4,690 6,341 7,070 7,044
5154 Group Long Term Disability 22,244 20,967 22,900 22,758
5155 Medicare 44,239 42,781 47,020 41,230
5157 Retirement - Nonsworn 434,562 442,010 559,210 639,167
5158 Deferred Compensation 19,227 18,853 20,600 14,400
5159 Dental Ins Benefit 22,890 21,470 25,750 24,285
5160 Retiree Medical Benefit 29,812 32,194 36,300 36,300
5161 Vision 11,044 10,355 12,010 12,220
5163 Retirement Health Savings Plan 50,375 73,602 77,975 79,300
5165 Compensated Absences Adj 48,385 (5,975) - -
5166 Retiree Lump Sum Benefit 32,707 30,294 28,130 28,130
5168 Supplemental Retirement Plan 1,996 3,174 4,200 -
5169 Epmc Replacement Plan 16,709 3,922 4,430 1,986
5171 Unemployment 10,158 9,189 - -
5180 Leave Lump Sum 11,226 109,536 51,841 37,000
5251 Auto Allowance 3,621 3,621 3,620 3,600
5253 Cash Back 88,347 89,836 96,360 50,808
5999 Salary Savings - - - (46,853)
5,084,149$ 4,989,263$ 5,273,174$ 5,395,604$
6011 Uniforms 12,545$ 15,415$ 15,280$ 13,880$
6020 Educational 455 1,880 1,000 1,000
6030 Memberships 999 1,522 2,150 2,350
6050 Conferences & Meetings 10,698 12,435 24,900 22,340
6110 Professional Services 96,318 164,113 259,024 594,624
6111 Legal Services 102,857 43,882 - -
6117 Consultants 49,211 56,500 83,550 77,950
6119 Other Professional Services 8,200 7,600 - -
6120 Other Contractual Services 319,588 167,125 197,160 220,160
6126 Website Development & Maint - 12,800 1,200 400
6130 Service Contracts 1,409,653 1,497,229 1,725,420 1,607,793
6133 City Hall Maintenance 61,513 61,261 65,000 65,000
6134 Building Maintenance 67,970 89,655 94,600 92,600
6135 Contractual Grounds Maint.512,375 517,699 556,670 500,000
6138 Misc Equipment Contracts 10,890 10,623 9,240 10,000
6139 Other Service Contracts 44,897 48,476 50,300 51,500
6141 Natural Gas 43,343 38,864 42,000 42,000
6142 Electricity 1,905,216 1,878,815 1,860,500 1,893,164
6143 Water 1,020,335 1,003,506 914,200 840,200
6144 Telephone -- City System 18,410 18,410 10,470 -
6145 Telephone -- Special Lines 4,362 4,791 4,430 4,430
6147 Cellular Phones 10,073 9,775 14,580 17,348
6167 Community Awareness 15,807 23,555 39,190 39,190
Total Salaries & Benefits
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2015 - 2016 EXPENDITURES BY OBJECT CODE
DEPARTMENT: PUBLIC WORKS
2012-13 2013-14 2014-15 2015-16
Object
Code Expense Classification
Actual
Expense
Actual
Expense
Amended
Budget
Proposed
Budget
6169 Graffiti 104 306 1,700 1,700
6170 Advertising & Publications 10,829 157 - -
6210 Office Supplies 9,031 8,293 9,230 9,230
6212 Reprographic Services 21,007 23,483 26,460 26,180
6214 Printing & Copying 5,587 - - -
6215 Computer Supplies 1,208 1,564 2,450 2,450
6250 Maint. Dept Supplies 28,737 30,143 46,800 46,000
6251 Asphalt/Road Supplies 23,485 10,141 17,500 17,500
6252 Traffic Paint/Supplies 25,972 20,139 28,000 28,000
6253 Cement/Const Mat'L 35,500 30,493 31,500 31,500
6254 Signs/Hardware 30,547 47,646 43,880 43,880
6255 Grounds Lndscpng Supps.164 - 8,140 8,140
6259 Other Maintenance Supplies 4,099 5,681 4,000 4,000
6260 Bldg. Servs. Supplies 72,578 62,626 70,000 65,000
6270 Special Department Supplies 51,058 60,127 117,496 83,784
6272 Software Licensing 427 1,650 1,700 2,700
6279 Other Special Dept Supplies 9 156 800 800
6290 Small Tools 1,927 3,487 4,180 4,180
6310 Buildings & Improv. M&R 42,317 42,693 48,050 48,050
6319 Pool Car Usage (602) (688) - -
6320 Chgbk - Fuel & Oil 123,035 119,485 122,280 123,000
6325 Parts 193,834 185,795 160,000 150,000
6327 Chgbk - Veh Maintenance 279,847 246,384 268,740 273,740
6329 Other Vehicle Sublet Repairs 133,205 167,992 160,000 125,000
6330 Equipment M & R 68,362 70,330 71,390 82,670
6332 Radio & Communication M&R 35,904 39,322 26,663 35,000
6334 Data Processing Equipment 5,344 5,969 5,000 5,000
6335 Telephone Changes 1,566 1,990 3,000 3,000
6336 Emergency Repairs 13,882 15,684 20,707 16,707
6410 Chgbk - Property & Liability Ins 156,425 155,854 280,840 394,690
6419 Claim Paid 56,364 7,915 - -
6482 Equipment Replacement - - 850 850
6485 Fuels & Oil Usage 717,826 714,409 756,270 756,270
6493 Admin And Overhead 682,416 714,994 713,460 713,460
6495 Depreciation Expense 145,227 145,227 - -
6511 Workers Comp Medical 31,005 25,918 - -
6999 Non-Capital Equipment 1,740 - 3,500 -
7160 Other Equipment 17,181 10,628 - -
Total Maintenance & Operations 8,752,862$ 8,661,924$ 9,025,450$ 9,198,410$
6424 Capitalized Lease Payments 16,889$ 17,187$ 18,430$ 21,116$
Total Debt Service 16,889$ 17,187$ 18,430$ 21,116$
13,853,900$ 13,668,374$ 14,317,054$ 14,615,130$
Source of Funds:
General Fund 3,922,498$ 4,248,554$ 4,230,100$ 4,788,019$
Air Quality Improvement Trust 15,887 24,475 25,650 23,280
Integrated Waste Management 44,365 46,951 52,550 85,180
Prop C 134,484 150,295 186,580 194,217
Gasoline Tax 1,985,305 1,604,701 1,874,360 2,214,576
AB 939 168,577 167,236 168,550 142,643
Community Development Block Grant 85,251 80,799 51,650 16,462
Total Expenditures
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2015 - 2016 EXPENDITURES BY OBJECT CODE
DEPARTMENT: PUBLIC WORKS
2012-13 2013-14 2014-15 2015-16
Object
Code Expense Classification
Actual
Expense
Actual
Expense
Amended
Budget
Proposed
Budget
L.A. County Park Bond - - 37,910 35,315
Waste Management Enforcement Grant 16,945 15,761 15,760 15,760
Used Oil Block Grant 24,680 30,933 28,310 21,547
C.R.V. Recycling Grant 24,680 21,510 39,890 29,980
Construction Tax 5,386 5,564 9,990 10,275
Maintenance District #1 308,919 352,260 343,870 323,816
Maintenance District #2 76,872 105,336 108,060 118,561
WC CSS CFD 90,116 84,354 119,924 112,999
Maintenance District #4 927,144 968,168 964,400 1,061,266
Maintenance District #6 110,127 124,298 144,810 154,982
Maintenance District #7 107,319 130,340 150,290 161,160
Citywide Maintenance District 1,345,420 1,307,029 1,522,410 1,528,008
Sewer Maintenance 2,416,026 2,349,975 2,619,710 1,956,782
Self Insurance General Auto/Liability 226,606 15,368 - -
Self Insurance Workers' Compensation 40,097 62,720 - -
Fleet Management 1,717,119 1,711,670 1,622,280 1,620,302
Vehicle Replacement 60,077 60,077 - -
Total 13,853,900$ 13,668,374$ 14,317,054$ 14,615,130$
88
Community Services
Community Services
Director
Community Services
Manager
Administrative
Assistant I
Community Services
Coordinator
Day Care
Directors (5)
Day Care
Support Staff
Senior Citizens Services
Supervisor
Head
Cook
Senior
Account Clerk
Assistant
Cook
Senior Center
Site Coordinators
Kitchen & Facility
Support Staff
Recreation
Supervisor
Administrative
Assistant II
Maintenance
Worker II
Pool
Manager
Cameron Comm.
Center Coordinators
Facility & Rental
Support Staff
Lifeguards
Account
Clerk
Special Events
Staff
Management
Analyst II
Organizational Chart by Position
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Community Services
COMMUNITY SERVICES DEPARTMENT
MISSION STATEMENT: To create community and enhance the quality of
life in West Covina through people, facilities, programs, and partnerships.
he Community Services Department provides a variety of social and recreational
programming for the benefit of the community.
Department staff is responsible for planning, developing, coordinating, and implementing
a variety of leisure activities, including: youth and adult sports; senior services; aquatic programs; equestrian activities; educational, fitness, cultural, dance and art classes;
nature programs; child-care programs; Go West shuttle and dial-a-ride services; and a
variety of family, cultural, and community events that promote the quality of life in West
Covina.
The Community Services Department operates one nature center, one senior center, four
licensed day cares, one licensed preschool, three community centers, one aquatic center,
one equestrian center, one splash pad, one skate park, one roller hockey center, and ten
athletic facilities, as well as a Big League Dreams complex via contract. The department also hosts numerous special events each year to celebrate the
community’s diverse culture, holidays, youth and senior populations, summer vacations,
and sports league openings. In addition, the City also partners with community-based
organizations, to provide many more special events.
This year, the City will participate in over 70 community events and 23 events in
partnership with other organizations and service groups:
• City Sponsored (Partial Listing) o Independence Day Celebration
o Egg Celebration
o Ghoster Park o Breakfast With Santa o Summer Concert Series o Movies in the Park
o 90+ Birthday Celebration @ Senior Center
o Senior Center Prom o Food Truck Festival o Community Service Volunteerism Day o Memorial & Veterans’ Day
o Dog Spooktacular
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Community Services
• City Co-Sponsored (Partial Listing) o Martin Luther King, Jr. Birthday o Cherry Blossom Festival
o Lions Club Night on the Town
o Red Ribbon Rally
o Relay for Life o Wild Wednesdays @ Galster Park o West Covina Day at the Fair
o Tree Lighting Ceremony @ Plaza West Covina
The department also provides the general administration to direct, oversee, and support
all operations of the department, including:
• Development and monitoring of the department budget.
• Oversight and administration of AB 2404 (Gender Equity) compliance throughout department programs and affiliated athletic groups.
• Production of the Community Recreation Guide.
• Involvement in localized and regional homeless services advocacy organizations.
• Operation of Summer Lunch Program at Cameron Park through a federal grant.
• Providing support to Community and Senior Services Commission.
Grant management programs are also assigned to the department and include the
administration of the Community Development Block Grant (CDBG), the Area Agency on
Aging Grant for senior meals, Summer Food Service Program, County Park Bond Grant
Program, Proposition A and C as well as Measure R Local Return funds, and the
department pursues competitive grants in community service areas.
In an effort to raise funds for the community’s benefit, the department also manages a
501(c) 3 non-profit called the West Covina Community Services Foundation that allows
the opportunity for residents and businesses to make donations to offset the costs of the
various community events and miscellaneous operations of the City facilities.
The department acts as a liaison to various community organizations:
• Community Service Group – Comprised of numerous civic groups, non-profit organizations, and businesses, this coordinating council fosters community
involvement and partnerships that create civic participation opportunities for the
overall improvement of the community.
• Sports Council - Comprised of eight (8) volunteer youth sports organizations including: football/cheer, softball, basketball, soccer, and five baseball leagues. This council
coordinates the use of City and school district facilities for youth sports and provides
recommendations for the maintenance, repair and overall field safety at 10 City
properties and 18 district properties.
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Community Services
• Youth Council – Comprised of students from local intermediate and high schools, this
group provides leadership training, social activities, and numerous volunteer opportunities for teens wanting to make a difference in their community.
Community and Senior Services Commission
The Community and Senior Services Commission (CSSC) was created by the City Council. It is comprised of 10 commissioners to aid and advise the City Council on matters
that pertain to the community service needs of the citizens of West Covina relating to:
public recreational services; cultural activities and special events; youth and senior
services; public transportation; neighborhood and human relations; and human rights.
There are three Ad-Hoc Committees designed to provide in-depth review of certain
project areas:
1. CDBG
2. Capital Improvement Projects (CIP) 3. Sports Council
During fiscal year 2014-2015, the CSSC was instrumental in:
• Reviewing and recommending CIP Projects within the City of West Covina.
• Reviewing and recommending CDBG funding allocations for service groups.
• Selecting the Community and Recreation Services Volunteers of the Year.
• Reviewing and recommending Sports Council compliancy issues.
• Recommending improvements to recreational facilities.
• Promoting community and recreational events.
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Community Services
FY 2014-15 ACCOMPLISHMENTS
• Constructed a new baseball themed playground at Walmerado Park.
• Issued a Request for Proposal for the design of the Orangewood Park Soccer Complex.
• Oversaw the repairs and coordinated a re-dedication ceremony for the Cory Lidle
sculpture at the Big League Dreams Complex.
• The 2014 Independence Day Celebration, co-sponsored with the West Covina Elks,
was hosted at Edgewood Middle/High School. The event included a carnival, game
and food booths, entertainment, and a spectacular fireworks show. Proceeds from the
event were donated to the Muscular Dystrophy Association.
• Staff collaborated with a wide variety of community organizations and service clubs
throughout the year to provide other special events for the community.
• The Go West Shuttle provided service to over 104,000 passengers, while Dial-A-Ride
service provided over 23,000 rides to West Covina residents. The department
continues to utilize transit vehicles for public service announcements to promote City
events and programs.
• Approximately 150 trips were offered financial assistance through the Recreation
Transit program, which discounts transit fees for qualifying school field trips and
resident excursions.
• The Senior Center, Senior Meals Program was awarded the Los Angeles County AAA
Silver Thermometer Award for meeting the highest standards for serving safe food.
• Increased programming and rentals at the Cameron Community Center generated
increased revenue.
• Staff served as the City’s liaison to the U.S. Department of Housing and Urban
Development (HUD) to ensure the City’s Community Development Block Grant
(CDBG) program complies with federal requirements.
• Staff administered agreements and provided technical assistance to the City’s 12
CDBG-funded sub-recipients for Fiscal Year 2014-2015, which include services such
as: food banks, Meals on Wheels, fair housing services, senior nutrition, senior case
management, homeless services, and subsidies for child care and recreation.
• Completed and submitted the CDBG One-Year Action Plan (2015-2016).
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Community Services
• Partnered with GWC Business Association on the Summer Concert Series and other
community events.
FY 2015-2016 GOALS AND OBJECTIVES
• Purchase two (2) new buses for the Go West Transit shuttle program.
• Expand the Summer Movies in the Park series to include Shadow Oak Park as a
venue.
• Successfully coordinate cultural community events for Team Nippon from Japan for
the 2015 Special Olympics World Games July 21, 2015-July 24, 2015.
• Construction of the Orangewood Park Soccer Complex.
• Utilize CDBG funding to make improvements at Palm View Park.
• Purchase of new recreation software to enhance customer engagement for online and
walk-in registration.
• Continue to provide the highest level of service, while maintaining fiscal responsibility
in providing new special events, volunteer opportunities, and promotion of community
activities. In addition to this, staff will maximize the use of donations and non-general
fund sources to further offset the costs of department operations.
• Continue to partner with organizations in the West Covina Community Service Group
to offer additional community volunteerism efforts and events in West Covina,
including the Community Service Day, Special Olympics, and Adopt-A-Park.
• Increase revenues to offset fees for Community Service operations through donations,
increased rentals, and reduction in expenditures.
• Increase marketing efforts for all classes, programs and events through flyers,
Discover West Covina, and the Community Recreation Guide as well as the creation
of a City Facebook account.
94
2015 - 2016 EXPENDITURES BY OBJECT CODE
DEPARTMENT: COMMUNITY SERVICES
2012-13 2013-14 2014-15 2015-16
Object
Code Expense Classification
Actual
Expense
Actual
Expense
Amended
Budget
Proposed
Budget
5111 Full Time Salaries 578,058$ 611,662$ 697,360$ 645,153$
5112 Part Time Salaries 671,391 663,490 763,710 861,018
5113 Overtime Salaries 3,063 6,224 4,500 4,500
5114 Elective/Appointive 2,268 2,550 5,980 5,980
5117 Bilingual Pay 1,203 1,203 1,200 1,196
5121 Holiday Opt/No Pers 1,894 2,636 2,150 1,970
5122 Holiday Opt/Persable 64 36 - -
5124 Sick Leave Buy Back 4,469 8,269 6,970 11,650
5125 Vacation Buy Back 8,539 14,959 22,090 24,340
5132 Uniform Allowances - - - 208
5151 Workers' Compensation 12,565 14,126 28,250 4,850
5152 Health/Flex Benefit 93,831 83,313 88,120 88,599
5153 Group Life 1,145 1,530 1,700 1,656
5154 Group Long Term Disability 4,115 4,234 4,750 4,567
5155 Medicare 18,916 19,234 23,330 9,752
5157 Retirement - Nonsworn 79,881 90,898 119,650 123,077
5158 Deferred Compensation 10,408 9,676 10,800 10,800
5159 Dental Ins Benefit 4,175 4,454 5,180 4,311
5160 Retiree Medical Benefit 4,969 6,539 7,260 7,260
5161 Vision 1,755 1,843 2,170 2,485
5163 Retirement Health Savings Plan 9,855 10,825 11,130 11,300
5166 Retiree Lump Sum Benefit 6,272 5,287 5,070 5,070
5168 Supplemental Retirement Plan 399 2,158 4,200 -
5169 Epmc Replacement Plan 3,071 2,194 2,420 1,203
5171 Unemployment 16,400 (12) - -
5180 Leave Lump Sum 24,176 - - 5,000
5251 Auto Allowance 724 2,462 3,600 3,600
5253 Cash Back 9,804 15,199 24,610 11,256
5999 Salary Savings - - - (19,027)
1,573,410$ 1,584,989$ 1,846,200$ 1,831,774$
6011 Uniforms 2,996$ 5,058$ 7,690$ 7,690$
6012 Laundry 2,607 2,964 2,600 2,600
6020 Educational 1,065 194 2,250 2,250
6030 Memberships - - 1,290 1,040
6050 Conferences & Meetings 1,372 2,909 5,860 5,610
6052 Reimbursed Mileage - - 250 200
6060 Commission Expenses 288 - 500 500
6087 Sgv Council Of Govts - - - 30,000
6110 Professional Services 2,615 5,322 4,000 -
6111 Legal Services 6,268 11,665 - -
6112 Accounting And Auditing 2,188 1,845 2,000 2,000
6117 Consultants - - 25,000 20,000
6120 Other Contractual Services 1,223,814 1,256,749 1,366,976 1,314,760
6126 Website Development & Maint - 2,400 3,600 -
6138 Misc Equipment Contracts 3,656 2,164 5,110 5,130
6139 Other Service Contracts 4,000 925 800 800
6141 Natural Gas 2,381 2,498 3,000 3,000
6142 Electricity 76,451 59,994 75,000 82,500
6143 Water 9,282 10,232 7,900 8,600
Total Salaries & Benefits
95
2015 - 2016 EXPENDITURES BY OBJECT CODE
DEPARTMENT: COMMUNITY SERVICES
2012-13 2013-14 2014-15 2015-16
Object
Code Expense Classification
Actual
Expense
Actual
Expense
Amended
Budget
Proposed
Budget
6144 Telephone -- City System 4,740 4,740 2,580 -
6145 Telephone -- Special Lines 10,418 10,743 10,600 10,580
6147 Cellular Phones 4,485 5,069 5,080 4,360
6158 Meals 98,235 77,910 103,000 117,000
6164 Senior Excursions 2,347 4,797 7,500 7,500
6166 Summer Concerts 22,469 11,386 43,879 11,000
6170 Advertising & Publications 2,272 7,667 8,027 7,000
6188 Other Special Events - 9,584 21,900 18,210
6189 Mobile Skate Park - - 11,490 11,488
6191 Galster Park Nature Center - - 10,626 -
6192 Cameron Comm Center 6,962 - 3,850 -
6203 Project 29:11 - 4,561 3,500 -
6204 Ywca Of San Gabriel Valley - Mow 3,165 5,000 4,500 -
6207 Action Food Pantry 6,329 6,561 4,938 -
6210 Office Supplies 4,320 9,792 10,980 10,980
6212 Reprographic Services 30,608 35,071 39,480 39,090
6214 Printing & Copying 467 - - -
6240 Recreation Supplies 59,334 69,595 73,282 67,780
6270 Special Department Supplies 26,899 28,042 53,900 63,900
6319 Pool Car Usage 24 96 - -
6320 Chgbk - Fuel & Oil 116,504 138,199 116,500 116,500
6327 Chgbk - Veh Maintenance 13,172 7,147 10,260 11,260
6330 Equipment M & R 72,501 72,189 54,868 62,930
6410 Chgbk - Property & Liability Ins 88,255 88,255 36,060 50,800
6419 Claim Paid - 20,400 - -
6444 Ywca Of Sgv - Sr Cit Assistance 5,972 10,061 5,000 -
6447 Youth Assistance 4,603 3,065 - -
6451 Volunteers Of America-Wccsc 5,099 - - -
6460 Subrecipients - - - 109,065
6461 Love Inc Crisis Intervention - 3,061 2,500 -
6462 Assistance League Of Covina Valley 1,055 2,000 1,000 -
6466 Cory'S Kitchen 4,000 6,561 3,500 -
6467 Esgv Coalition For Home 4,991 7,117 3,500 -
6485 Fuels & Oil Usage 6,492 7,195 - -
6490 Miscellaneous Expenses 34,811 14,998 70,416 -
6493 Admin And Overhead 194,210 202,083 260,040 260,040
6497 July 4Th Event 36,800 47,992 53,993 54,000
6511 Workers Comp Medical 780 2,243 - -
6520 Prop A Exchange 2,000,000 1,700,000 1,907,990 1,900,000
6545 Walk Of Fame 9,736 883 4,881 -
6548 Wc Memorial Wall 164 - 16,068 -
6574 Youth Council - 214 4,570 -
6999 Non-Capital Equipment 3,803 12,759 12,951 12,948
7160 Other Equipment 5,602 - - 500
7530 Building Improvements 6,969 - - -
Total Maintenance & Operations 4,237,576$ 4,001,955$ 4,497,035$ 4,433,611$
5,810,986$ 5,586,944$ 6,343,235$ 6,265,385$ Total Expenditures
96
2015 - 2016 EXPENDITURES BY OBJECT CODE
DEPARTMENT: COMMUNITY SERVICES
2012-13 2013-14 2014-15 2015-16
Object
Code Expense Classification
Actual
Expense
Actual
Expense
Amended
Budget
Proposed
Budget
Source of Funds:
General Fund 536,767$ 568,057$ 721,168$ 674,956$
Fee & Charge 1,226,941 1,157,186 1,350,002 1,566,704
Business Improvement Tax - 1,944 4,490 -
Prop A 2,030,000 1,730,000 1,907,990 1,930,000
Prop C 765,440 889,518 924,217 918,909
Community Development Block Grant 264,876 264,223 277,623 168,085
L.A. County Park Bond 29,424 51,077 37,550 38,803
Senior Meals Program 210,651 198,385 213,420 231,967
Summer Meals Program 25,928 6,980 26,690 26,810
WC Community Services Foundation 113,097 67,135 206,665 50,000
Measure R 600,913 618,069 673,420 659,151
CDBG-R (99) - - -
Self Insurance Workers' Compensation 7,048 34,370 - -
Total 5,810,986$ 5,586,944$ 6,343,235$ 6,265,385$
97
CAPITAL IMPROVEMENT PROGRAM
The City of West Covina develops a five-year Capital Improvement Program (CIP) that consists of an extensive list of
projects necessary to maintain and improve the City’s infrastructure. The City defines a CIP as having (1) a capital asset
with a desired minimum dollar amount of $10,000, and (2) an estimated useful life of three years or more. A multi-year
CIP is necessary because it is impossible to fund all capital projects immediately. In order to meet the City’s needs, it is
imperative that the City continues to plan and strategize how it will allocate limited financial resources for capital projects.
The CIP should not be confused with the capital improvement budget. The capital improvement budget represents the
first year of the CIP that is reviewed and adopted by the City Council. It authorizes specific projects and appropriates
specific funding for those projects. The capital improvement budget for fiscal year 2015-2016 provides $6.9 million for
new projects.
Projects and funding sources listed in the CIP for years other than year one (commonly called “out years”) are not
authorized until the annual budget for those years is adopted by the City Council. The “out years” serve only as a guide
for future planning and are subject to further review and modification in subsequent years. The City Council adopts a five-
year CIP to provide a standard by which to:
Prioritize the increased needs of the City
Analyze the various funding sources
Match, as appropriate, the funds to the various needs
Plan to meet the City’s capital needs over an extended period of time, as funding becomes available
Help to eliminate deficiencies, yet accommodate changing priorities while progressing toward a goal
CAPITAL IMPROVEMENT SELECTION PROCESS
The CIP has been developed with the combined input from the City Council, City staff, and sports league representatives.
Requests are submitted to a committee of City staff members to review along with justifications, suggested funding
source(s) and associated costs including any ongoing operating costs. The projects are categorized as Building, Energy
Efficiency/Conservation, General, Parks, Streets, Traffic, Utilities, Vehicle, or Youth Sports. They are assessed based on
the funding availability and the needs and priorities of the City, then presented to the City Council for consideration and
approval. Projects not funded in the current fiscal year are put in “out years.” Conversely, during the budget year there
may be additional CIP projects approved by the City Council that were unforeseen during the budget adoption process.
The CIP budget for fiscal year 2015-2016 is $6,914,996. A list of all the recommended projects is shown on the following
pages.
98
SPECIAL COMMENTS
1. Although staff has made every attempt to adhere to the definition of a CIP, there are some occasions when
projects may be below the $10,000 limit. While these projects may not be classified by most agencies as “capital
projects,” they have been included due to their uniqueness. The Government Finance Officers’ Association defines
a capital asset as “a new or rehabilitated physical asset that is nonrecurring, has a useful life of more than three to
five years, and is expensive to purchase.” The term “expensive” is relative and may appear arbitrary at first;
however, a survey of local cities revealed that the most common dollar figure used to define a capital asset is
$10,000.
2. This year, $1,995,000 in restricted funding is available for street related projects, $4,518,000 for park related
projects, $87,500 for building projects and $130,000 to re-roof the Community Center. There is another $184,496
proposed in vehicle projects of which $93,146 will go to replace two Police units, $31,350 will add a new Police
parking enforcement vehicle and $60,000 to lease a sewer vactor truck.
3. There have been increasingly less restricted funds available for CIP projects. Lack of funding has created an
extraordinary challenge for staff due to the numerous building maintenance projects that are in need of funding.
This is particularly troublesome as many of the City’s facilities and equipment are aged and in need of rehabilitation
or replacement. Many of the building projects shown on the attached CIP list have been on the list for over ten
years and continue to be moved to “out years.” The City Hall building needs numerous repairs/improvements;
most of the carpet throughout all departments, ceiling tiles, the roof and skylight – all need to be replaced. Most of
the fire stations are all in need of replacement or refurbishment requiring a significant amount of repairs to be
funded from the Fire and Public Works Department’s operating budget. The municipal pool is over 45 years old
and continually in need of expensive repairs.
4. The City’s fleet is also aging as well as the equipment in the vehicle maintenance garage. Many of the public
works and public safety vehicles have exceeded their useful life and repairs have become very costly to the
Departments’ operating budgets. With the depletion of the vehicle replacement fund years ago, it is extremely
difficult to fund vehicles particularly the high-priced fire trucks, police vehicles and heavy duty maintenance trucks.
5. The lack of funding has presented a real hindrance as the electronic/computer hardware and software, as well as
cyber technology are changing so rapidly. The City/Departments have not had funding to make upgrades to
integrate overall compatibility. Departments continue to replace computers when funding is available utilizing
different versions of software and operating systems that are not compatible.
6. This CIP is presented to the City Council as a working document. The projects and funding sources are subject to
change during the budget year to better reflect the priorities of the City Council. The City is committed to meeting
its capital improvement needs in a fiscally reasonable manner and is aggressively seeking strategic alternatives
that will allow the highest level of service to the residents, visitors, and businesses in the City. Further, staff
continues to search and apply for grants to assist in the funding for capital projects.
99
CIP PROJECT SUMMARY
2014-2015 2015-2016 2016-2017 2017-2018 2018-2019 2019-2020
$24,149,400 $285,320 $87,500 $1,566,900 $446,500 $454,500 $21,594,000
380,000 - - 260,000 120,000 - -
993,000 490,000 130,000 849,000 14,000 - -
48,916,500 45,000 4,518,000 2,685,000 125,000 75,000 41,513,500
14,790,000 1,255,000 1,300,000 1,000,000 900,000 900,000 10,690,000
6,626,300 190,000 85,000 932,000 359,300 210,000 5,040,000
18,910,000 - 610,000 800,000 650,000 650,000 16,200,000
5,891,792 251,210 184,496 1,739,234 1,453,774 1,250,274 1,264,014
580,000 - - 30,000 - - 550,000
$121,236,992 $2,516,530 $6,914,996 $9,862,134 $4,068,574 $3,539,774 $96,851,514
Fund No.Total
119 31,350$
122 200,000
124 310,000
131 725,000
161 122,500
173 2,533,000
174 790,000
175 580,000
181 210,000
182 50,000
184 300,000
186 50,000
187 50,000
189 670,000
224 200,000
367 93,146
$6,914,996
Five-Year Total
Program
Five-Year Funding ScheduleType of Improvement
BUILDINGS
STREETS
TRAFFIC SIGNALS
TOTALS
ENERGY EFFICIENCY/CONSERVATION
GENERAL
PARKS
UTILITIES
VEHICLES
YOUTH SPORTS
Fund Type
AQMD
Prop "C"
CDBG
Park Dedication Fees (D)
Construction Tax
Gas Tax
Vehicle Replacement
TOTAL
Sewer
Measure R
Maint District 2
Maint District 4
Maint District 6
Park Dedication Fees (E)
Park Dedication Fees (F)
Maint District 1
Maint District 7
100
2015-2016 PROJECT SUMMARY BY FUND NUMBER
NO FUND NO.FUND PROJECT AMOUNT
V-23 119 AQMD New Hybrid Vehicle for Code Enhancement $ 31,350
TOTAL AQMD - 119 31,350
S-27 122 Prop C Street Rehabilitation - Major and residential streets 200,000
TOTAL PROP C - 122 200,000
S-21 124 Gas Tax Urban Forestation USA (Tree City USA)25,000
S-27 124 Gas Tax Street Rehabilitation - Major and residential streets 200,000
T-25 124 Gas Tax Battery replacement for battery back-up for 29 traffic signal 35,000
T-27 124 Gas Tax Spare traffic signal cabinet and controller 25,000
T-28 124 Gas Tax Traffic safety improvements at various locations, Citywide 25,000
TOTAL GAS TAX - 124 310,000
S-26 131 CDBG Street barrier removal and ADA upgrades, Citywide 200,000
P-56 131 CDBG Palmview Park Improvements 50,000
SP-15106 131 CDBG Street Rehabilitation - Major & Residential Streets (CDBG Streets)475,000
TOTAL CDBG - 131 725,000
B-2 161 CT Termite and Building Repair 15,000
B-13 161 CT Replace Carpet at Fire Station 1 & 5 Carpet 22,500
B-47 161 CT Replace 2000amp breaker at Civic Center 20,000
P-3 161 CT Purchase light bulbs for ballfield lighting at various parks 15,000
P-47 161 CT Remove bridge at Heritage Park 15,000
P-40 161 CT Resurface and restripe basketball courts at Shadow Oak Park 20,000
B-49 161 CT New Carpet Community Room 5,000
P-51 161 CT Removal of Portable at California Daycare 10,000
TOTAL CONSTRUCTION TAX - 161 122,500
P-30 173 PDF D Soccer Fields, Phase 1 - Demolition 33,000
P-31 173 PDF D Soccer Fields, Phase 2 - Design & Construct 2 Soccer Fields, Parking Lot
Expansion, Picnic Shelters, Benches, Drinking Fountains 2,500,000
TOTAL PDF D - 173 2,533,000
P-46 174 PDF E Replace picnic shelter at Cortez Park 90,000
P-31 174 PDF E Soccer Fields, Phase 2 - Design & Construct 2 Soccer Fields, Parking Lot
Expansion, Picnic Shelters, Benches, Drinking Fountains 700,000
TOTAL PDF E - 174 790,000
P-54 175 PDF F Replace picnic shelter at Del Norte Park 85,000
B-37 175 PDF F Replace kitchen cabinets at Cameron Community Center 15,000
G-16 175 PDF F Re-roof Community Center at Cameron Park 130,000
P-31 175 PDF F Soccer Fields, Phase 2 - Design & Construct 2 Soccer Fields, Parking Lot
Expansion, Picnic Shelters, Benches, Drinking Fountains 100,000
P-55 175 PDF F Shadow Oak Park Design & Construct Restroom 250,000
TOTAL PDF F - 175 580,000
P-48 181 MD1 Replace 11 irrigation controllers with Cal-Sense controllers, concrete sidewalk
repairs, paseo lighting upgrades, planting area repairs and tree trimming 210,000
TOTAL MAINT DIST NO 1 - 181 210,000
P-49 182 MD2 Concrete sidewalk repairs and tree trimming 50,000
TOTAL MAINT DIST NO 2 - 182 50,000
P-50 184 MD4
Replace 10 irrigation controllers with Cal-Sense controllers, tree trimming,
remove dry vegetation, remove and replace damaged chain link fencing, and
install wrought iron fence at 3 locations
300,000
TOTAL MAINT DIST NO 4 - 184 300,000
P-51 186 MD6
Replace 2 irrigation controllers with Cal-Sense controllers, retrofit irrigation
system to use bubbler sprinkler heads/drip/micro spray systems and tree
trimming
50,000
TOTAL MAINT DIST NO 6 - 186 50,000
P-52 187 MD7 Replace 4 irrigation controllers with Cal-Sense controllers, computer hardware
and software upgrades and radio communications 50,000
TOTAL MAINT DIST NO 7 - 187 50,000
U-17 189 Sewer Sanitary Sewer Management Plan Update 85,000
U-18 189 Sewer Sewer main rehabilitation on Cameron Ave.525,000
V-24 189 Sewer Sewer Jetter to replace Unit #115 (5-year Lease to Own) - Year 2 -5 60,000
TOTAL SEWER FUND - 189 670,000
S-27 224 Measure R Street Rehabilitation - Major and residential streets 200,000
TOTAL MEASURE R - 224 200,000
V-18 367 VR Replace 2 Police units 93,146
TOTAL VEHICLE REPLACEMENT - 367 93,146
GRAND TOTAL $ 6,914,996
101
2014-2015 CAPITAL IMPROVEMENT BUDGET PROPOSED FUNDING SOURCES
Fund Number Fund Type Fund Description Funding Available 2015/16 Expenditure Remaining Balance
110 GF General Fund -$ -$ -$
111 GF Fee and Charge - - -
116/117 SR Drug Enforcement Rebate 2,825,583 - 2,825,583
118 BIT Business Improvement Tax - - -
119 AQMD Air Quality Management District 143,313 31,350 111,963
121 Prop A Proposition "A"797,219 - 797,219
122 Prop C Proposition "C"399,801 200,000 199,801
124 GT Gasoline Tax (Includes State Prop 42 Funds)348,234 310,000 38,234
128 TDA Transportation Development Act 78,852 - 78,852
129 AB 939 AB 939 - Waste Diversion 370,019 - 370,019
131 CDBG Community Development Block Grant 1,038,175 725,000 313,175
140 HSIIP Federal Highway Safety Improvement Program 5,007 - 5,007
153 PSA Public Safety Augmentation 211,192 - 211,192
155 COPS COPS/SLESA 362,766 - 362,766
158 CRV California Redemption Value 38,620 - 38,620
160 CP Capital Projects 322,874 - 322,874
161 CT Construction Tax 300,114 122,500 177,614
163 Park Park Leasing Fund 51,379 - 51,379
170 PDF A Park Dedication Fee "A"20,000 - 20,000
171 PDF B Park Dedication Fee "B"- - -
172 PDF C Park Dedication Fee "C"- - -
173 PDF D Park Dedication Fee "D"2,594,680 2,533,000 61,680
174 PDF E Park Dedication Fee "E"1,042,662 790,000 252,662
175 PDF F Park Dedication Fee "F"700,892 580,000 120,892
176 PDF G Park Dedication Fee "G"- - -
177 PDF H Park Dedication Fee "H"- - -
181 MD 1 Maintenance District 1 1,575,212 210,000 1,365,212
182 MD 2 Maintenance District 2 402,562 50,000 352,562
183 CSS Cosastal Sage CFD 135,181 - 135,181
184 MD 4 Maintenance District 4 2,072,490 300,000 1,772,490
186 MD 6 Maintenance District 6 317,399 50,000 267,399
187 MD 7 Maintenance District 7 311,272 50,000 261,272
188 CWD Citywide Maintenance District 711,551 - 711,551
189 SF Sewer Fund 2,460,620 670,000 1,790,620
205 PEG Charter PEG 212,944 - 212,944
212 Art Art in Public Places 456,183 - 456,183
220 CSF Community Services Foundation Donations 85,213 - 85,213
224 Measure R Measure R 608,420 200,000 408,420
367 VR Vehicle Replacement 127,063 93,146 33,917
820 SHA Successor Housing Agency 8,752,524 - 8,752,524
Total 29,880,016$ 6,914,996$ 22,965,020$
102
2015-2020 CIP PROJECTS
BUILDING
Project Cost of Funding
No. Item Sources 2014-2015 2015-2016 2016-2017 2017-2018 2018-2019 2019-2020
BP 15301 Public Works - Replace Halon System in Information
Systems and Communications $62,320 161 - CT 62,320
BP 15302 Termite & Building Repairs $5,000 161 - CT 5,000
BP 15303 Fire Station No. 1 - Paint Exterior $48,000 161 - CT 48,000
B-2 Termite & Building Repairs 75,000 161 - CT 15,000 15,000 15,000 15,000 15,000
ADA Access - Public Facilities 400,000 CDBG 100,000 100,000 100,000 100,000
B-5 Cameron Community Center - Men's Restroom Anti-
Graffiti Treatment 7,000 Park, PDF E, F&C 7,000
B-6 Cameron Community Center - Multi-Purpose Room
Wood Floor Refurbish 11,000 Park, PDF E, F&C 11,000
B-7 Cameron Community Center - Paint Interior Walls &
Doors 9,000 Park, PDF E, F&C 9,000
B-8 City Buildings - Roof Repairs 30,000 161 - CT 30,000
B-9 City Hall - Carpet Replacement 50,000 CT, GFR 50,000
B-10 City Hall - Ceiling Tiles Replacement – Second Floor 40,000 CT, GFR 40,000
B-11 City Hall - Roof & Skylight Replacement 280,000 Grant, CT, GFR 280,000
B-12 Fire Station 1 - Fence & Gate Installation 17,650 CT, GFR 17,650
B-13 Fire Station 1 & 5 Carpet Replacement 22,500 161 - CT 22,500
B-15 Police - Men's Shower Repairs 28,000 CT, GFR 28,000
B-16 Police - Phase 5 Refurbishing - Replace Flooring
Throughout & Cubicles in Records 65,000 CT, Grant, GFR 65,000
B-17 Police - Roof Replacement 85,000 161 - CT 85,000
B-18 Police - Stair Covering Replacement 30,000 CT, GFR 30,000
B-19 Senior Center - Replace Clothe Walls in North Wing
Main Room 20,000 CT, GFR 85,000 20,000
B-20 Senior Center - TV Room Rehab - Repaint, Replace
Furniture, Carpet, Blinds, & TV 16,050 CT, GRF 16,050
B-21 ADA Lift - Council Chambers 120,000 CDBG 120,000
B-23 City Hall - Management Resource Center (MRC)
Refurbishment 21,000 161 - CT 21,000
B-24 Civic Center - Remove Remaining Trellis 60,000 CT,GFR 60,000
B-25 Civic Center - Memorial Wall - Sandblast/Repair,
Repaint 35,000 CT, GFR 35,000
B-26 City Hall - Fire Alarm System Replacement 75,000 CT, GFR 75,000
B-27 City Yard - Above Ground Fuel Tanks 750,000 CT, GT, FM, SF, GFR 750,000
B-28 Civic Center - Globe Lights & Poles Replacement 500,000 CT, GFR 500,000
Description of Item Five-Year Funding Schedule
103
2015-2020 CIP PROJECTS
BUILDING
Project Cost of Funding
No. Item Sources 2014-2015 2015-2016 2016-2017 2017-2018 2018-2019 2019-2020 Description of Item Five-Year Funding Schedule
B-29 Fire Station 1 & Headquarters Replacement 10,400,000 PS Tax, Bonds, GFR 10,400,000
B-30 Fire Station 1,3,4,5 & Administration - Alarm System
(CDBG $10,000 FS#3)42,000 CDBG, CT 42,000
B-31 Fire Station 3 - Construction 3,067,000 CDBG 3,067,000
B-32 Fire Station 3 - Design 300,000 CDBG 300,000
B-33 Fire Station 5 - Remodel 140,000 GFR 140,000
B-35 Senior Center - Replace Marquee, Fitness Equipment,
and Walking Path in Outside Courtyard 300,000 CDBG, PDF, GFR 300,000
B-36 Unfunded Building Maintenance (See Table Following
CIP Project Schedules)6,205,000 CT, PDF, CDBG,
GFR 6,205,000
B-37 Cameron Community Center -Replace kitchen Cabinets 15,000 175 - PDF F 15,000
B-39 Fire Station 1- Replace emergency generator 10,000 161 - CT 10,000
B-40 Fire Station 3 - Re-roof 10,000 161 - CT 10,000
B-41 Fire Station 4 - Replace emergency generator 40,000 161 - CT 40,000
B-42 Police - Forensic Lab refurbish - Phase I 211,200 211,200
B-43 Police - Forensic Lab refurbish - Phase II 93,500 95,500
B-44 Police - Forensic Lab refurbish - Phase III 39,500 39,500
B-45 Police - Refurbish Part 1 295,000 295,000
B-46 Police - Refurbish Part 2 122,000 122,000
B-47 Civic Center - Replace 2000amp breaker with
reconditioned 2000amp breaker 20,000 161 - CT 20,000
B-48 ADA Accessibility upgrades Fire Sta #1 150,000 161 - CT 150,000
B-49 New Carpet Community Room 5,000 161 - CT 5,000
B-50 New Carpet City Yard 10,000 161 - CT 10,000
B-51 Removal of Portable at California Daycare 10,000 161 - CT 10,000
TOTAL BUILDING PROJECTS $24,232,400 $285,320 $87,500 $1,566,900 $446,500 $454,500 $21,594,000
104
2015-2020 CIP PROJECTS
ENERGY EFFICIENCY/CONSERVATION
Project Cost of Funding
No. Item Sources 2014-2015 2015-2016 2016-2017 2017-2018 2018-2019 2019-2020
C-2 Community Energy-Efficiency Education and Outreach 50,000 Energy Grant
Unfunded 50,000
C-3 Cortez Senior Center Energy Efficient Lighting and
Kitchen Facility Upgrades 150,000
Grants, Rebates,
Energy Savings
Unfunded
150,000
C-4
Fire Stations Energy Efficient Kitchen Upgrades 50,000
Grants, Rebates,
Energy Savings
Unfunded
50,000
C-5 Orangewood Daycare Energy Efficient Kitchen Upgrade 10,000 111 - F&C 10,000
C-6
Palmview Community Center Kitchen Upgrade 10,000
Grants, Rebates,
Energy Savings
Unfunded
10,000
C-7
Shadow Oak Community Center Park Kitchen Upgrade 10,000
Grants, Rebates,
Energy Savings
Unfunded
10,000
C-8
Sports Fields Snack Bar Energy Efficient Upgrades 100,000
Grants, Rebates,
Energy Savings
Unfunded
100,000
TOTAL ENERGY EFFICIENCY PROJECTS $380,000 $0 $0 $260,000 $120,000 $0 $0
Description of Item Five-Year Funding Schedule
105
2015-2020 CIP PROJECTS
GENERAL
Project Cost of Funding
No. Item Sources 2014-2015 2015-2016 2016-2017 2017-2018 2018-2019 2019-2020
$200,000 122 - Prop C 200,000
$150,000 160 - CP 150,000
$130,000 212 - Art 130,000
$10,000 220 - CSF 10,000
G-6
Community Services - Cameron Community Center -
Replace Scoreboards, Lounge Chairs, Tables, & Stove;
Purchase Sheds for Storage of Equipment Outside
0 Park, PDF TBD
G-10 Fire - Back-Up Camera for Fire Vehicles 28,000 Grant Unfunded 14,000 14,000
G-11 Fire - Rescue Air Bags for Trucks Replacement 10,000 Grant Unfunded 10,000
G-12 Police - Vehicle-Mounted Patrol Cameras 225,000 Grant Unfunded 225,000
G-13 Public Works – Imaging & Conversion of Microfilm Plans
& Permits to Electronic Data 150,000 161 - CT 150,000
G-14 Public Works - Web-Based Permit Issuance/Tracking 200,000 Permit Fees-Unfunded 200,000
G-15 Comprehensive Muni Code Update (including Zoning
Code) 250,000 110 - GFR 250,000
G-16 Community Services - re-roof Community Center 130,000 175 - PDF F 130,000
TOTAL GENERAL PROJECTS $1,483,000 $490,000 $130,000 $849,000 $14,000 $0 $0
Five-Year Funding Schedule Description of Item
Veterans Memorial
General Plan UpdateGP-15401
GP-15402
106
2015-2020 CIP PROJECTS
PARKS
2014-2015 2015-2016 2016-2017 2017-2018 2018-2019 2019-2020
GENERAL PARK IMPROVEMENTS
P-15201 ADA Compliance - City Facilities 90,000 131 - CDBG 30,000 30,000 30,000
P-1 Unfunded Citywide Park Improvements (See Table
Following CIP Project Schedules)27,733,500 Unfunded 27,733,500
P-3 Ballfield Lighting - Bulb Replacement 30,000 161 - CT 15,000 5,000 5,000 5,000
P-4 Miscellaneous Park Improvements 90,000 Park 30,000 30,000 30,000
P-5 Parks Parking Lot Slurry & Striping 90,000 CT, PDF, Park 30,000 30,000 30,000
P-6 Sports Field Safety Netting Replacement 30,000 Park 10,000 10,000 10,000
P-7 Park/City Facility Surveillance Cameras (Two Locations)80,000 CT, PDF, Park 80,000
P-45 Demonstration Garden for low water use - Civic Center 200,000 Grant Unfunded 200,000
AROMA PARKETTE
P-8 Install Picnic Table With Walkway and Pad 20,000 175 - PDF F 20,000
CALIFORNIA PARKETTE
P-9 Replace Totlot 250,000 172 - PDF C 250,000
CAMERON PARK
P-10 Replace Totlot & Replace Wood Picnic Shelter With
New Metal Structure 400,000 172 - PDF C 400,000
CORTEZ PARK
P-11
Improvements Per Master Plan Including New
Restrooms Near Sports Field, Small Amphitheater,
Large Gazebo, & Food Bank Facility
1,800,000 174 - PDF E 1,800,000
P-12 Slurry Seal & Restripe (3) Parking Lots (Southside of
Park)60,000 174 - PDF E 60,000
P-46 Replace existing shelter, benches, picnic tables, water
fountains BBQ grills welcome sign and trash cans.90,000 174 - PDF E 90,000
Five-Year Funding ScheduleFunding SourcesCost of ItemProject
No.Description of Item
107
2015-2020 CIP PROJECTS
PARKS
2014-2015 2015-2016 2016-2017 2017-2018 2018-2019 2019-2020
Five-Year Funding ScheduleFunding SourcesCost of ItemProject
No.Description of Item
DEL NORTE PARK
P-13 Replace Tennis Court Wind-Sheen Netting 10,000 170 - PDF A 10,000
P-14 Exterior Snack Bar Improvements; Repaint & Resurface
Tennis Courts 100,000 170 - PDF A 100,000
P-54 Picnic Shelter 85,000 175 - PDF F 85,000
FRIENDSHIP PARK
P-15 Replace Totlot 300,000 177 - PDF H 300,000
GALSTER PARK
P-16 Replace Totlot 330,000 175 - PDF F 330,000
GINGRICH PARK
P-17 Replace Totlot; Replace Basketball Court (New Slab) &
Repaint Lines 400,000 176 - PDF G 400,000
HERITAGE GARDENS PARK
P-18 Design Restroom & Learning Center Per Master Plan 165,000 PDF E, PDF F 165,000
P-19 Construct Restroom & Learning Center Per Master Plan 1,000,000 Grant, PDF E & F 1,000,000
P-20 Construct Community Garden Per Master Plan 50,000 Grant, PDF, CT 50,000
P-21 Expand Parking Lot Per Master Plan 300,000 PDF, CT 300,000
P-22
Install Walnut Tree Grove Along South Slope of Park &
Citrus Grove Adjacent to Taylor House; Add New
Amphitheater Per Master Plan
900,000 Grant, PDF, CT 900,000
P-47 Remove bridge at Heritage Park 15,000 161 - CT 15,000
MAINTENANCE DISTRICT 1
P-48
Replace 11 irrigation controllers with Cal-Sense
controllers, concrete sidewalk repairs, paseo lighting
upgrades, planting area repairs and tree trimming
210,000 181 - MD1 210,000
MAINTENANCE DISTRICT 2
P-49 Concrete sidewalk repairs and tree trimming 50,000 182 - MD2 50,000
108
2015-2020 CIP PROJECTS
PARKS
2014-2015 2015-2016 2016-2017 2017-2018 2018-2019 2019-2020
Five-Year Funding ScheduleFunding SourcesCost of ItemProject
No.Description of Item
MAINTENANCE DISTRICT 4
P-50
Replace 10 irrigation controllers with Cal-Sense
controllers, tree trimming, remove dry vegetation,
remove and replace damaged chain link fencing, and
install wrought iron fence at 3 locations
300,000 184 MD4 300,000
MAINTENANCE DISTRICT 6
PP-15204 Landscape, Hardscape, Lighting & Irrigation
Repairs/Upgrades 15,000 186 - MD6 15,000
P-51
Replace 2 irrigation controllers with Cal-Sense
controllers, retrofit irrigation system to use bubbler
sprinkler heads/drip/micro spray systems and tree
trimming
50,000 186 - MD6 50,000
MAINTENANCE DISTRICT 7
P-52
Replace 4 irrigation controllers with Cal-Sense
controllers, computer hardware and software upgrades
and radio communications
50,000 187 - MD7 50,000
MAVERICK/RIDGE RIDERS PARK
P-26 Harrowing Equipment for Arenas 20,000 174 - PDF E 20,000
P-28 Ridge Riders - Remove & Replace Rotting Wood in All
Three Arenas 100,000 174 - PDF E 100,000
P-29
Improvements Per Master Plan Including Upgrading
Trails, Lighting, Plumbing, Irrigation, Restrooms,
Parking, & Signage; Install Picnic Tables, Benches, &
Shade Structures; Establish Trail Head to Connect to
Regional Trail System
3,000,000 174 - PDF E 3,000,000
P-53 Replace existing sports light fixture 200,000 174 - PDF E 200,000
ORANGEWOOD PARK
P-30 Soccer Fields, Phase 1 - Demolition 33,000 173- PDF D 33,000
P-31
Soccer Fields, Phase 2 - Design & Construct 2 Soccer
Fields, Parking Lot Expansion, Picnic Shelters,
Benches, Drinking Fountains
3,300,000 173, 174, 175 - PDF
D, E, F 3,300,000
P-32
Soccer Fields, Phase 3 - Design & Construct Park
Building With Additional Restrooms, Meeting
Room/Storage, Soccer Themed Playground, Benches
1,300,000 TBD 1,300,000
P-33 Replace Totlot (on South Side)300,000 172 - PDF C 300,000
109
2015-2020 CIP PROJECTS
PARKS
2014-2015 2015-2016 2016-2017 2017-2018 2018-2019 2019-2020
Five-Year Funding ScheduleFunding SourcesCost of ItemProject
No.Description of Item
PALMVIEW PARK
P-34 Electronic Marquee 100,000 171 - PDF B 100,000
P-35 Metal Roof Shade Structure/Patio 80,000 171 - PDF B 80,000
P-56 Palmview Park Improvements 50,000 131 - CDBG 50,000
SHADOW OAK PARK
P-36 Electronic Marquee 100,000 176 - PDF G 100,000
P-37 Lower Plateau - Phase 2 3,000,000 176 - PDF G 3,000,000
P-38 Slurry Seal Upper/Lower Parking Lot 120,000 176 - PDF G 120,000
P-39 Replace Totlot - Upper Park 225,000 176 - PDF G 225,000
P-40 Tennis/Basketball Courts Resurfacing & Restriping 20,000 161 - CT 20,000
P-41 Create Lower Parking Lot 700,000 176 - PDF G 700,000
P-55 Design & Construct Restroom 250,000 175 - PDF F 250,000
SUNSET FIELD
P-42 Restroom Renovation 50,000 172 - PDF C 50,000
P-43 Paint Score Booth, Dugouts, Restrooms 20,000 172 - PDF C 20,000
WALMERADO PARK
WOODGROVE PARK
P-45
Replace Totlot, Install Walking Path Around Perimeter
of Park Benches, Picnic Tables on Far Side of
Playground
400,000 175 - PDF F 400,000
TOTALS $48,961,500 $45,000 $4,518,000 $2,685,000 $125,000 $75,000 $41,513,500
Park Dedication Fees
125,000
175,000
Park Bond Grant
P-44
Walmerado Park Rehab - Add Picnic Shelter, Remove
Shuffleboard, Exterior Snack Bar Upgrades, Relocate
Dumpster Nearest to Fields, Replace Basketball Court
and Repaint
300,000
110
2014-2019 CIP PROJECTS
STREETS
Project Cost of Funding
No. Item Sources 2014-2015 2015-2016 2016-2017 2017-2018 2018-2019 2019-2020
SP-15101 City Yard Pavement Rehabilitation of Bus Travel Way 122 - Prop C 50,000
SP-15103 Pavement Management System 122 -Prop C 50,000
SP-15108 Repainting Cell Tower at BKK 161- CT 50,000
S-8 Aerials Update - Citywide 45,000 SF, CT, GT 45,000
S-11 Alwood Street, Siesta to Willow Avenues - Street
Widening, Curb & Gutter 200,000 CT, GT, GFR 200,000
S-10 Cameron Avenue Between California & Glendora
Avenues - Plant Vines 80,000 CT,GT 80,000
S-11 Equestrian Fencing - South Garvey Avenue From Holt
Avenue to East City Limits 250,000 CT,GT, GFR 250,000
S-12 Grand Avenue Median Landscaping From Virginia
Avenue to North City Limit 400,000 CT,GT, GFR 400,000
S-13 Miscellaneous New Curb & Gutter Installations 500,000 CT,GT, GFR 500,000
S-14 Mossberg Avenue, South Garvey to Willow Avenues -
Street Widening, Curb & Gutter 175,000 CT,GT, GFR 175,000
S-15 Nogales Street Between Hollingworth Street & Valley
View Avenue - Plant Vines on East Side Wall 100,000 CT,GT, GFR 100,000
S-16 Pacific Lane, 175' easterly of Morris Street - Street
Widening, Curb & Gutter 75,000 CT,GT, GFR 75,000
S-17 Street Rehabilitation Backlog 6,000,000 CT, GT, Prop C,
CDBG, GFR 6,000,000
S-18 Sunset Avenue Median Landscaping From Merced to
Fairgrove Avenues 800,000 CT, GT, GFR 800,000
S-19 Sunset Avenue Median Landscaping From Puente
Avenue to Badillo Street 250,000 CT, GT, GFR 250,000
S-20 Sunset Avenue West Side Relandscaping of Slope
North of Route 10 60,000 CT, GT, GFR 60,000
S-21 Urban Forestation Program (Tree City USA)125,000 124 - GT 25,000 25,000 25,000 25,000 25,000
S-22 Valley Boulevard Median - Remove Asphalt & Install
Landscaping 900,000 Grant 900,000
S-23 Concrete Bus Pads Program 200,000 Prop C 50,000 50,000 50,000 50,000
S-24 Curb and Gutter Replacement Program 300,000 124 - GT 75,000 75,000 75,000 75,000
Description of Item Five-Year Funding Schedule
111
2014-2019 CIP PROJECTS
STREETS
Project Cost of Funding
No. Item Sources 2014-2015 2015-2016 2016-2017 2017-2018 2018-2019 2019-2020 Description of Item Five-Year Funding Schedule
SP-15104 Sidewalks & Stamped Concrete 128 - TDA 40,000
SP-1507 Virginia Avenue sidewalk- west of Barranca Street 128 - TDA 40,000
S-25 Sidewalks & Stamped Concrete 200,000 128 - TDA 50,000 50,000 50,000 50,000
SP-15105 Street Barrier Removals, ADA Upgrades 131-CDBG 200,000
SP-15106 Street Rehabilitation - Major & Residential Streets
(CDBG Streets)700,000 131-CDBG 225,000 475,000
S-26 Street Barrier Removals, ADA Upgrades 600,000 131-CDBG 200,000 100,000 100,000 100,000 100,000
S-27 Street Rehabilitation - Major & Residential Streets 1,200,000 122 - Prop C 200,000 200,000 200,000 200,000 200,000 200,000
S-27 Street Rehabilitation - Major & Residential Streets 1,200,000 224 - Measure R 200,000 200,000 200,000 200,000 200,000 200,000
S-27 Street Rehabilitation - Major & Residential Streets 1,200,000 124 - Gas Tax 200,000 200,000 200,000 200,000 200,000 200,000
Foothill Grant 35,000
122 - Prop C 20,000
TOTALS $15,615,000 $1,255,000 $1,300,000 $1,000,000 $900,000 $900,000 $10,690,000
S-29 Bus Stop Enhancement 55,000
112
2014-2019 CIP PROJECTS
TRAFFIC
Project Cost of Funding
No. Item Sources 2014-2015 2015-2016 2016-2017 2017-2018 2018-2019 2019-2020
140 - HSIP Grant 165,000
122 - Prop C 25,000
T-2 Amar Road/Westport Street - Left Turn 120,000 GT,TS,CT,Prop C 120,000
T-3 Azusa/Vine Avenues - Split Phase Signal 80,000 GT,TS,CT,Prop C 80,000
L. A. County 156,000
122 - Prop C 156,000
T-6 Glendora/Merced Avenues - Left Turn 120,000 Grant Unfunded 120,000
T-7 La Puente Rd/Sentous Avenue - Left Turn 120,000 Grant Unfunded 120,000
T-8 Merced/Sunset Avenues - Left Turn 120,000 Grant Unfunded 120,000
T-9 Minor Traffic Signal Modifications 100,000 GT,TS,CT,Prop C 50,000 50,000
T-10 Orange/Puente Avenues - Traffic Signal Installation 200,000 GT,TS,CT,Prop C 200,000
T-11 Police Department - Stoplight Emitters for Police Cars 59,300 Grant Unfunded 59,300
T-12 Public Safety Intersection Intervention System 100,000 Grant Unfunded 100,000
T-13 Puente/Vincent Avenues - Add Protective Left Turn 100,000 GT,TS,CT,Prop C 100,000
T-14 Traffic Signals - Paint Heads 20,000 GT,TS,CT,Prop C 20,000
T-15 Valinda Avenue - Left-Turn Pocket Striping at Service
Avenue 20,000 GT,TS,CT,Prop C 20,000
T-16 Badillo Street/Lark Ellen Avenue - Left Turn 120,000 GT,TS,CT,Prop C 120,000
T-17 Bike Routes - Update Plan 100,000 TDA 100,000
T-18 Citrus Street South Traffic Signals Interconnection 180,000 GT,TS,CT,Prop C 180,000
T-19 Interconnection of New Single Traffic Signal Locations 520,000 GT,TS,CT,Prop C,
CDBG 520,000
T-20 Interconnection for Single Unconnected Traffic Signals 800,000 GT,TS,CT,Prop C,
CDBG 800,000
T-21 Lark Ellen/Vine Avenues Traffic Signal Installation 200,000 GT,TS,CT,Prop C 200,000
T-22 Lark Ellen/Merced Avenues Traffic Signal Installation 200,000 GT,TS,CT,Prop C 200,000
T-23 Nogales Street/Gina Lane Traffic Signal Installation 200,000 GT,TS,CT,Prop C 200,000
T-24 Traffic Signals - Upgrades at Various Locations 2,710,000 GT,TS,CT,Prop C 2,710,000
T-25 Battery Replacement for Traffic Signal Battery Back-Up
Systems 75,000 124- GT 35,000 10,000 10,000 10,000 10,000
T-27 Spare traffic signal cabinet and controller 25,000 124 - GT 25,000
T-28 Traffic Safety Improvements 25,000 124 - GT 25,000
TOTALS $6,816,300 $190,000 $85,000 $932,000 $359,300 $210,000 $5,040,000
T-7 Badillo Street/Sunset Avenue - Left Turn 312,000
Description of Item Five-Year Funding Schedule
TP-15501 Francisquito at Sunset add Left-turn phasing 190,000
113
2014-2019 CIP PROJECTS
UTILITIES
Project Cost of Funding
No. Item Sources 2014-2015 2015-2016 2016-2017 2017-2018 2018-2019 2019-2020
U-2 Storm Drain Catch Basin Inserts (Screens)80,000 189 - NDPES 20,000 20,000 20,000 20,000
U-3 Freeway Underpass Pump Station Clean Out 120,000 189 - SF 30,000 30,000 30,000 30,000
U-4 Hillward/Norma Avenues - Storm Drain Construction 50,000 124 - GT 50,000
U-5 NPDES Treatment of Storm Water at Azusa & Puente
Avenues 100,000 124 - GT,
161 - CT 0 100,000
U-6 Sewer Main Line Repairs 2,400,000 189 - SF 600,000 600,000 600,000 600,000
U-8 Storm Drain Lateral Repair/Replacement (Aroma Drive &
Walnut Creek Pkwy)200,000 161 - CT 200,000
U-9 Azusa Avenue From Aroma Drive to North City Limits -
Underground Utilities 6,500,000 Rule 21A 6,500,000
U-10
Azusa Avenue Storm Drain (Rowland to Badillo) including
Laterals in Workman, Rowland & Puente Avenues – LA Co.,
State
2,000,000 2,000,000
U-11 California Avenue Drain (Vine to Cameron) & Vine
(California to Evanwood)-LA Co. Storm Drain 1,000,000 1,000,000
U-12 Garvey, Workman, Rowland & Puente Avenues Storm Drain
Laterals off Vincent Storm Drain 2,500,000 2,500,000
U-13 North of Garvey, West of Citrus, South of Workman -
Underground Utilities Between Nissan & Mazda Dealerships 200,000 Rule 20B 200,000
U-14 Remaining Main Line Sewer Extensions 650,000 189 - SF 650,000
U-15 Vine Avenue Storm Drain From Pima Avenue to Glenview
Road – LA Co. 1,500,000 1,500,000
U-16 Workman, Rowland & Puente Avenues Storm Drain Laterals
off Sunset Avenue (LA County Storm Drains)1,000,000 1,000,000
U-17 Sanitary Sewer Management Plan Update 50,000 189 - SF 85,000
U-18 Sewer mainline upgrades - Cameron Avenue from Citrus
Street to Inman Avenue 11,000,000 189 - SF 525,000
TOTALS $29,350,000 $0 $610,000 $800,000 $650,000 $650,000 $16,200,000
Description of Item Five-Year Funding Schedule
114
2014-2019 CIP PROJECTS
VEHICLES
Project Cost of Funding
No. Item Sources 2014-2015 2015-2016 2016-2017 2017-2018 2018-2019 2019-2020
VP-15702 Fire - Replace 2002 Ford Crown Vic, Fire Chief 30,000 Un-Funded 30,000
VP-15703 Police - Hybrid Veh for Parking Enforcement 31,350 119 - AQMD 31,350
VP-15704 Public Works Maint - 1-Ton Truck replace Unit #124 119 - AQMD
V-1 Fire - Replace 1986 Ladder Truck 1,295,180 GEMT Grant*129,860 129,860 129,860 129,860 905,600
V-2 Fire - Replace 2000 Ford Crown Vic, Fire Prevention 30,000 GEMT Grant* 30,000
V-4 Fire - Replace 2001 Ford Excursion, Fire Command Vehicle 126,500 GEMT Grant*126,500
V-5 Fire - Replace 1990 Seagrave Fire Engine 636,700 GEMT Grant*636,700
V-6 Fire - Replace 1990 Seagrave Fire Engine 668,600 GEMT Grant*668,600
V-7 Fire- Replace 2004 Ambulance 206,900 GEMT Grant*206,900
V-8 Fire - Replace 1994 Seagrave Fire Engine 702,000 GEMT Grant*702,000
V-10 Public Works - Purchase Hybrid or Alternative Fueled
Vehicles/Trucks 110,000 AQMD 110,000
V-13 Public Works, Maint. - 1/2-Ton Pick-Up Truck Unit 201 25,000 VR 25,000
V-14 Public Works, Maint. - 1/2-Ton Van to Replace Unit 125 25,000 VR 25,000
V-15 Public Works, Maint. - 1/2-Ton Van to Replace Unit 402 25,000 VR 25,000
V-16 Public Works, Maint. - 4-Yard Dump Truck to Replace Unit
112 60,000 VR 60,000
V-17 Police - 2 Traffic motorcycles 52,300 367 - VR 52,300
V-18 Police - Units P-10, P-25, P-30, P-17A, P-6, P-51, and P-52 326,010 367 - VR 93,146 232,864
V-19 Police - Units P-24, P-22, P-11, P-8, and P-14 256,010 VR 256,010
V-20 Police - Replace 7 units 358,414 VR 358,414
V-21 Police - Replace 7 units 358,414 VR 358,414
V-22 Police - Replace 7 units 358,414 VR 358,414
V-23 New Hybrid Vehicle for Code Enhancement 31,350 119 - AQMD 31,350
VP-15705 Public Works Maint. -Sewer Jetter to replace Unit #115 (5-
year Lease to Own) - 1st year 60,000 189 - SF 60,000
V-24 Public Works Maint. -Sewer Jetter to replace Unit #115 (5-
year Lease to Own) - Year 2 -5 240,000 189 - SF 60,000 60,000 60,000 60,000
TOTALS $6,013,142 $251,210 $184,496 $1,739,234 $1,453,774 $1,250,274 $1,264,014
Description of Item Five-Year Funding Schedule
115
Position Title FY 12-13
Adopted
FY 13-14
Adopted
FY 14-15
Adopted
FY 15-16
Proposed
CITY COUNCIL & CITY MANAGER
City Manager 1.00 1.00 1.00 1.00
CDC Director 1.00 - - -
Assistant City Manager/CDC Director - 1.00 1.00 1.00
Deputy City Manager 1.00 - - -
Assistant CDC Director 1.00 - - -
Management Analyst I / II 1.00 1.00 1.00 -
Sr. Redevelopment Project Manager - - 1.00 1.00
Redevelopment Project Manager - 1.00 - -
RDA Project Coordinator - - - 1.00
Executive Asst to the City Manager 1.00 1.00 1.00 1.00
Sr Administrative Assistant 1.00 1.00 1.00 1.00
Administrative Assistant I 1.00 - - -
Administrative Assistant I - 1.00 - -
Total - City Council & City Manager 8.00 7.00 6.00 6.00
CITY CLERK
Assistant City Clerk 1.00 1.00 1.00 1.00
Deputy City Clerk 1.00 1.00 - -
Sr Administrative Assistant - - 1.00 1.00
Administrative Technician 1.00 1.00 1.00 1.00
Total - City Clerk 3.00 3.00 3.00 3.00
FINANCE DEPARTMENT
Finance & Administrative Services Director - 1.00 1.00 -
Assistant City Manager/Finance Director 1.00 - - -
Finance Director - - - 1.00
Controller 1.00 - - -
Revenue Manager - 1.00 1.00 1.00
Accounting Manager 1.00 1.00 1.00 1.00
Purchasing Manager - - - 1.00
Computer Systems Administrator 1.00 1.00 1.00 1.00
Management Analyst I / II 2.00 2.00 2.00 2.00
Accountant 1.00 1.00 1.00 2.00
Accounting Technician 2.00 2.00 2.00 2.00
Computer Services Technician 2.00 2.00 2.00 2.00
Reprographics Technician 1.00 1.00 1.00 1.00
Sr. Administrative Assistant - - - 1.00
Administrative Assistant II - 1.00 1.00 -
Business License Inspector 1.00 1.00 1.00 1.00
Senior Account Clerk 4.00 4.00 4.00 2.00
Account Clerk - - - 1.00
Total - Finance Dept 17.00 18.00 18.00 19.00
2015-16 SCHEDULE OF POSITIONS
116
Position Title FY 12-13
Adopted
FY 13-14
Adopted
FY 14-15
Adopted
FY 15-16
Proposed
2015-16 SCHEDULE OF POSITIONS
HUMAN RESOURCES DEPARTMENT
Human Resources Director 1.00 - - 1.00
Human Resources Manager - 1.00 1.00 1.00
Safety & Claims Manager 1.00 1.00 1.00 -
Management Analyst I / II - - - 1.00
Human Resources Technician 2.00 2.00 2.00 2.00
Administrative Assistant II 1.00 - - 1.00
Office Assistant II - - 1.00 -
Total - Human Resources Dept 5.00 4.00 5.00 6.00
PLANNING DEPARTMENT
Planning Director 1.00 1.00 1.00 1.00
Principal Planner - - 1.00 1.00
Senior Planner 1.00 1.00 1.00 1.00
Senior Administrative Assistant 1.00 1.00 1.00 1.00
Planning Assistant 1.00 1.00 1.00 1.00
Planning Associate 1.00 1.00 - -
Total- Planning Dept 5.00 5.00 5.00 5.00
POLICE DEPARTMENT
Police Chief 1.00 1.00 1.00 1.00
Police Captain 2.00 2.00 2.00 2.00
Police Lieutenant 5.00 5.00 5.00 6.00
Police Sergeant 12.00 12.00 12.00 13.00
Police Corporal 17.00 17.00 17.00 16.00
Police Officer 53.00 53.00 56.00 59.00
Subtotal Sworn 90.00 90.00 93.00 97.00
Police Administrative Services Manager 1.00 1.00 1.00 1.00
Police Records Supervisor 1.00 1.00 1.00 1.00
Criminal Justice Research Analyst 1.00 1.00 1.00 1.00
Senior Administrative Assistant 2.00 2.00 2.00 2.00
Sr. Community Enhancement Officer - - - 1.00
Community Enhancement Coordinator - - 2.00 -
Community Enhancement Officer - - - 1.00
Administrative Assistant I 1.00 1.00 1.00 1.00
Victim Advocate 1.00 1.00 1.00 1.00
Community Services Officer 12.00 12.00 12.00 12.00
Jailer 6.00 6.00 6.00 6.00
Records Clerk I 6.00 6.00 6.00 6.00
Records Clerk II 4.00 4.00 4.00 4.00
Subtotal Admin services, records, jail 35.00 35.00 37.00 37.00
117
Position Title FY 12-13
Adopted
FY 13-14
Adopted
FY 14-15
Adopted
FY 15-16
Proposed
2015-16 SCHEDULE OF POSITIONS
Software Development Manager 1.00 1.00 1.00 1.00
Senior Software Developer 2.00 2.00 2.00 2.00
Software Developer 6.00 6.00 6.00 6.00
User Support Specialist 1.00 1.00 1.00 1.00
Computer Services Technician 1.00 1.00 1.00 1.00
Subtotal West Covina Service Group 11.00 11.00 11.00 11.00
Communications Supervisor 3.00 3.00 4.00 4.00
Public Safety Dispatcher 10.00 10.00 10.00 10.00
Senior Communications Operator 4.00 4.00 4.00 4.00
Subtotal Dispatch 17.00 17.00 18.00 18.00
Total - Police Dept 153.00 153.00 159.00 163.00
FIRE DEPARTMENT
Fire Chief 1.00 1.00 1.00 1.00
Assistant Fire Chief 3.00 3.00 3.00 3.00
Assistant Fire Chief / Fire Marshal - - 1.00 1.00
Fire Captain 15.00 15.00 18.00 18.00
Fire Engineer 18.00 15.00 18.00 18.00
Firefighter / Paramedic 30.00 32.00 36.00 36.00
Firefighter 9.00 1.00 3.00 3.00
Subtotal Sworn 76.00 67.00 80.00 80.00
Deputy Fire Marshal 1.00 1.00 1.00 1.00
Senior Administrative Assistant 1.00 1.00 1.00 1.00
Senior Account Clerk 1.00 1.00 1.00 1.00
Subtotal Non Sworn 3.00 3.00 3.00 3.00
Total - Fire Dept 79.00 70.00 83.00 83.00
PUBLIC WORKS DEPARTMENT
Public Works Director / City Engineer 1.00 1.00 1.00 1.00
Management Analyst I / II 1.00 1.00 1.00 1.00
Senior Administrative Assistant 1.00 1.00 1.00 1.00
Administrative Assistant I 1.00 1.00 - 1.00
Office Assistant II 1.00 1.00 1.00 -
Subtotal Administration 5.00 5.00 4.00 4.00
Deputy Building Official 1.00 1.00 1.00 1.00
Public Works Project Supervisor 1.00 1.00 - 1.00
Code Enforcement Coordinator 1.00 1.00 - -
Building Inspector 2.00 2.00 2.00 2.00
Building Permit Technician 2.00 2.00 2.00 2.00
Subtotal Building 7.00 7.00 5.00 6.00
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Position Title FY 12-13
Adopted
FY 13-14
Adopted
FY 14-15
Adopted
FY 15-16
Proposed
2015-16 SCHEDULE OF POSITIONS
Civil Engineering Associate 2.00 2.00 2.00 1.00
Civil Engineering Assistant 1.00 1.00 1.00 1.00
Engineering Technician 1.00 1.00 1.00 1.00
Subtotal Engineering 4.00 4.00 4.00 3.00
Maintenance Operations Manager - 1.00 1.00 1.00
Equipment Maintenance Supervisor 1.00 1.00 1.00 1.00
Park Maintenance Supervisor - 1.00 1.00 1.00
Street Maintenance Supervisor 1.00 - 1.00 1.00
Building Maintenance Leadworker 1.00 1.00 1.00 1.00
Electrician II 2.00 2.00 2.00 2.00
Equipment Mechanic Leadworker 1.00 1.00 1.00 1.00
Equipment Mechanic II 2.00 2.00 2.00 2.00
Equipment Operator 2.00 2.00 2.00 2.00
Maintenance Leadworker 8.00 8.00 8.00 8.00
Senior Maintenance Worker 5.00 5.00 6.00 6.00
Maintenance Worker I / II / III 12.00 12.00 10.00 10.00
Senior Administrative Assistant 1.00 1.00 1.00 1.00
Administrative Aide 1.00 1.00 1.00 1.00
Account Clerk 1.00 1.00 1.00 -
Senior Account Clerk - - - 1.00
Administrative Assistant I - - 1.00 1.00
Contract Coordinator 2.00 1.00 1.00 1.00
Office Assistant II 1.00 1.00 - -
Operations Technician 1.00 1.00 1.00 1.00
Street Section Coordinator 1.00 1.00 - -
Communications Technician 1.00 1.00 1.00 1.00
Subtotal Maintenance 44.00 44.00 43.00 43.00
Total - Public Works Dept 60.00 60.00 56.00 56.00
COMMUNITY SERVICES DEPARTMENT
Community Services Director - 1.00 1.00 1.00
Community Services Manager 1.00 1.00 1.00 1.00
Management Analyst II 1.00 1.00 1.00 1.00
Recreation Services Supervisor 3.00 3.00 1.00 1.00
Senior Citizens Services Supervisor 1.00 1.00 1.00 1.00
Administrative Assistant I 1.00 1.00 1.00 1.00
Cook 1.00 1.00 1.00 1.00
Senior Account Clerk 1.00 1.00 1.00 -
Community Services Coordinator - - 2.00 1.00
Office Assistant II - - - 1.00
Maintenance Worker II - - - 1.00
Total - Community Services Dept 9.00 10.00 10.00 10.00
GRAND TOTAL 339.00 330.00 345.00 351.00
119