06-09-2014 - 2014-2015 Fiscal Year Proposed Operating and Capit - Staff Report (2).pdfCity of West Covina
Memorandum
AGENDA
TO: Mayor and City Council
FROM: Christopher J. Chung, City Manager
BY:
ITEM NO. 1
DATE June 9, 2014
Nita McKay, Director of Finance and Administrative Services
SUBJECT: 2014-2015 FISCAL YEAR PROPOSED OPERATING AND CAPITAL
IMPROVEMENT PROGRAM BUDGET STUDY SESSION
RECOMMENDATION:
It is recommended that the City Council review and discuss the 2014-2015 Fiscal Year Proposed
Operating and Capital Improvement Program Budget and provide any direction and/or action as
appropriate.
DISCUSSION:
The 2014-15 Fiscal Year Proposed Operating and Capital Improvement Program Budget is being
presented to the City Council for review and discussion. The Director of Finance and
Administrative Services will provide a detailed presentation walking the City Council and public
through the remaining budget by individual departments. The Final Budget is scheduled to be
presented to the City Council for adoption on June 17, 2014.
The 2014-15 Fiscal Year Proposed Operating and Capital Improvement Program Budget is a
working document that is being presented to the City Council for discussion purposes. During the
second Budget Study Session, the City Council will have the ability to inquire into estimated
revenues, proposed expenditures and provide further direction on line items, as well as decision
packages. Any changes will be incorporated into the final budget document presented to City
Council for adoption on June 17, 2014.
Based on estimated revenues and proposed expenditures presented in the 2014-15 Fiscal Year
Proposed Operating and Capital Improvement Program Budget, the General Fund has a balanced
budget with revenues exceeding expenditures.
The following are answers to questions from City Council on May 28, 2014 that required further
research by City staff.
1. Councilman Spence inquired about certain licenses and permits detailed in the Revenue
section on page 1, i.e., Fortune Teller permits, Massage Therapist permits, etc. These
permits are collected as detailed in Section 14-68 of the City of West Covina Municipal
Code. If the City Council does not want to charge a fee for these permits, the Municipal
Code would need to be amended. See Attachment 1.
2. Councilman Spence inquired why the category on page 1 of the Revenue section, "Games
of Skill Permits", increased from $1,354 to an estimated $10,000 for Fiscal Year 2014-
15. This estimated increase is because businesses in this category have reported an
increased number of video game machines. The 2013-14 revenues to date total $8,511.20.
3. Councilman Spence asked for additional information on the Business License Processing
Fee on page 2 of the Revenue section. This fee was implemented by Ordinance 1939 in
August 1994 to fully recover the additional costs associated with processing a new
business license. In addition to new businesses, this processing fee also applies to changes
in location, type of business, federal identification number, and business name.
4. Councilman Spence requested a report be brought back at a regular Council Meeting to
discuss the Ambulance Subscription Program on page 3 of the Revenue section.
Discussion will include the sustainability of this program and whether the City Council
wants to continue collecting these revenues.
Councilmember Toma inquired why the Transfers In on page 3 of the Revenue section
totaled $5,503,428 in Fiscal Year 2011-12 when the estimated Transfers In for Fiscal
Year 2014-15 are $2,437,520. The Transfers In for Fiscal Year 2011-12 include a transfer
in from the Debt Service Fund of $4,054,616.87. This was the transfer of the Federal
National Mortgage Association (FNMA) investment to the General Fund. The City
transferred this investment to demonstrate the ability to repay the short-term Tax Revenue
Anticipation Notes (TRANS) that were issued for Fiscal Year 2012-13.
6. Councilmember Toma inquired about costs for the International Council of Shopping
Centers (ICSC) on page 8 of the City Manager's Office budget. Staff recommends a
minimum of three staff members and two City Council Members. The breakdown of the
budget is as follows:
ICSC RECon, Las Vegas - $17,200
Budget is for five City Council Members and three City Staff Members
Total Estimated Cost per Attendee = $2,150
Registration — estimated $4,500
Hotel — estimated $7,000
Airfare -estimated $5,700
ICSC Western Division Conference, San Diego - $8,500
Budget is for five City Council Members and three City Staff Members
Total Estimated Cost per Attendee = $1,062.50
Registration — estimated $3,000
Hotel — estimated $4,500
Transportation — estimated $1,000
The City Clerk is currently researching the cost of a stand-alone election per Councilman
Spence Request. An informational memorandum will be provided to City Council at a
future date.
Councilman Spence and Councilmember Toma provided clarification of the impact fee
study requested by the City Council. Because the study focuses only on public safety,
funds proposed for this item have been reduced from $75,000 to $40,000. Total
contractual services for the Planning Department (page 3 and page 5) have been reduced
to $44,950.
Councilmembers Warshaw and Toma requested that the Fire Department issue a Request
for Proposals (RFP) for ambulance billing services. The City contracted with Wittman
Enterprises in 2004 to perform this service for the City. The City currently pays 6% of
revenue collected to Wittman Enterprises. Staff is currently working on the RFP and a
report will be presented to City Council at a future date.
10. Councilmember Warshaw inquired about the cost of canopies budgeted under non-capital
equipment (Community Services page 6). The website for E-Z Up lists the current price
for 10' x 20' canopies at $1,000 each. Community Services staff is currently researching
the possibility of a reduced price. This will be addressed at Budget Adoption on June 17,
2014.
The following are changes to the Departments that will be discussed with City Council at the
June 9, 2014 Budget Study Session.
City Attorney page 3 totals remain the same as the original proposed budget published for
the May 28, 2014 Budget Study Session. However, additional line items have been
provided, i.e., City Prosecutor, for further clarification.
2. The Public Works organizational chart has been updated to reflect proposed full-time and
part-time positions. Additionally, $100,000 has been added to the Proposed Fiscal Year
2014-15 Budget for anticipated increased electricity costs.
In prior fiscal years, Finance and Administrative Services contained certain line items that
are considered Non-Departmental (not directly associated with any department), i.e., bond
principal and interest, League of California Cities dues, etc. These items were transfened
to the Non-Departmental section of the budget. In order to maintain consistency between
these line items in fiscal years 2011-12, 2012-13, and 2013-14, these years have been
adjusted in the amended Finance and Administrative Services Department section. No
change has been made to the Proposed Budget for Fiscal Year 2014-15.
4. Proposed Non-Departmental contractual services has been reduced $100,000, eliminating
the organizational study. This reduction maintains the balanced General Fund Proposed
Budget offsetting the electricity cost increase in Public Works.
California Minimum Wage will increase from $8.00 per hour to $9.00 per hour effective
July 1, 2014. The fiscal impact of this change will be an increase in General Fund —
Community Services Part-Time Salaries and Benefits of $26,300 and an increase in
General Fund — Police Department Part-Time Salaries and Benefits of $4,080. This
increase has not been adjusted in the departmental budgets at this time, but will be
adjusted prior to budget adoption on June 17, 2014. This increase is offset by the $35,000
decrease in Planning contractual services.
The following "decision packages" require City Council action in order to finalize the Proposed
2014-15 Budget for June 17, 2014.
Finance and Administrative Services — Office Assistant II
Finance and Administrative Services — Cashiering Module
Planning — Departmental Reorganization
Police — Senior Community Enhancement Officer
Police — Communication Supervisor
Police — Police Officer
The review on Monday evening will be presented in the following order:
Public Works Department
Capital Improvement Program
City Attorney
4. Finance and Administrative Services Department
5. Non-Departmental
Successor Agency
Financial Policies
FISCAL IMPACT:
$66,140
35,000
41,000
96,220
100,900
155,030
There is no fiscal impact in reviewing the 2014-15 Proposed Operating and Capital Improvement
Program Budget. The fiscal impact of the Final Operating and Capital Improvement Program
Budget will be presented on June 17, 2014 and will be based on discussion and input from the
City Council.
Prepared by:
•
•66- 4
Nita McKay
Director of Finance and Admini:Irative Services
Attachments: 2014-15 Fiscal Year Proposed Operating and Capital Improvement Program
Budget
Attachment 1
West Covina, California, Code of Ordinances >> - MUNICIPAL CODE >> Chapter 14 - LICENSES AND
BUSINESS REGULATIONS >> ARTICLE II. - BUSINESS LICENSES >> DIVISION 3. FEES >>
DIVISION 3. FEES
Sec. 14-66. Deemed debt due to city.
Sec. 14-67. Effect of monthly rates; when due; prorating; refunding.
Sec. 14-68. Schedule.
Secs. 14-69-14-80. Reserved.
Sec. 14-66. Deemed debt due to city.
The amount of any license imposed in this article shall be deemed a debt due the city from
the person required to pay the same, and an immediate cause of action shall accrue to the city for
the collection thereof in any court of competent jurisdiction. The amounts set forth in section 14-68
of this Code can be adjusted, suspended or amended by resolution of the city council.
(Code 1962, § 6202; Ord. No. 1486, § 6, 8-25-80)
Sec. 14-67. Effect of monthly rates; when due; prorating; refunding.
(a) Where a license fee in this article is fixed at a monthly rate, the same shall apply to the
calendar month or fraction thereof, unless otherwise herein provided.
(b) All calendar year licenses shall be due and payable in lawful money of the United States in
advance on the first day of January of each year. Any person without a fixed location in the
city but that is doing business within the city for less than the full year and for which business
an annual license fee is provided shall be required to pay the amount of the license fee for a
full year, except that the fee for any such license issued on or after July first of any year for
the remainder of such calendar year to a person not subject to be licensed by the city for the
conduct of such business during any part of the first six (6) months of such year shall be fifty
(50) percent of the annual license fee prescribed for such business.
(c) All quarterly license fees shall be due and payable in lawful money of the United States on
the first day of January, April, July and October of each year. Whenever the license fee is a
quarterly tax measured by gross receipts, the applicant for the license shall, at the time of
making application therefor, file with the city a statement setting forth the nature of the
business and its location, and at the expiration of the first quarterly tax period subsequent to
commencement of business, and for every quarter thereafter, such persons shall file with the
city a statement setting forth the gross receipts of the business for the quarter then expired
and shall pay at such time a license fee computed at the rate specified for that classification
of business.
(d) If a person opens a new business with a fixed place of business in the city during any year,
the license fee for that year only shall be prorated on a quarterly basis commencing with the
quarter in which the person opened the new business.
(e) Except as otherwise herein provided, license fees, other than annual, required under this
article, shall not be prorated and shall be due and payable in advance in lawful money of the
United States. Any license fee paid, whether erroneously or otherwise, shall not be refunded,
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United States. Any license fee paid, whether erroneously or otherwise, shall not be refunded,
except in the event that the method of collection is changed or altered during any calendar
year.
(f) All fiscal year license fees shall be due and payable in lawful money of the United States in
advance on the first day of July of each year. Any person without a fixed location within the
city but that is doing business within the city for less than the full fiscal year and for which
business an annual license fee is provided shall be required to pay the amount of the license
fee for a full fiscal year, except that the fee for any such license issued on or after January
first of any year for the remainder of such fiscal year to a person not subject to be licensed
by the city for the conduct of such business during any part of the first six (6) months of such
fiscal year shall be fifty (50) percent of the annual license fee prescribed for such business.
(Code 1960, §§ 6209, 6210; Ord. No. 1404, § 1, 9-25-78; Ord. No. 1486, § 7, 8-25-80; Ord. No. 1660, g 2, 3, 12-20
-84)
Sec. 14-68. Schedule.
The several rates for licenses for the pursuit of businesses, trades and occupations
hereinafter set forth, and to be paid by the owners or agents thereof, shall be those fees fixed and
established from time to time by the city council by resolution and are subject to the category codes
and restrictions as follows:
Category Code A: A-I Residential Rentals
Apartments, hotels, motels, mobile home parks, convalescent homes, nursing homes,
hospitals and businesses of a like nature or similar character.
Any hospital, the property of which is exempt from taxation pursuant to Section 1c of Article
XIII of the Constitution of the State of California, shall be exempt from the payment of the license
fee prescribed by this section. An application for exemption shall be filed annually during the month
of January. The application shall declare whether or not the property of the hospital was exempted
from the payment of property taxes for the current fiscal year. The license collector shall transmit
the application to the city council. If the application meets the requirements for exemption, the
exemption shall be allowed by the city council.
Category Code A: A-II Office and Commercial Rentals
Offices, stores, industrial plants or any building or structure of any kind on land located in the
city and rented to a tenant for purposes other than dwelling, sleeping, or lodging. This includes the
letting of every kind and character, whether by an owner, lessee or sublessee, of such types of
rentals. Where a land lease is in effect for the purpose of effectuating the use of the property for the
purposes noted in this category, then such rents from said land shall also be subject to the
business licensing provisions herein.
All rentals received by one (1) individual or entity can be combined in one (1) license.
In the case of a gross receipts tax, the fees prescribed in the schedule of fees for the first
unit of gross receipts shall be due and payable at the time the application for the license is filed. As
used in this category "gross receipts" means the total amount charged or received during the
license period without any deduction whatsoever. The license collector shall specify the information
to be provided in the license application, including requiring that the licensee submit a copy of the
tax return filed with the California Franchise Tax Board relative to all revenues received by the
licensee within the city during the license year.
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Within thirty (30) days after the end of the calendar year for which the license is issued or
upon the transfer of ownership of the property or at the time an application is filed for the renewal of
the license, whichever is earlier, the licensee or applicant, as the case may be shall file a
declaration under penalty of perjury specifying the total amount of gross receipts received during
the license period. If any additional taxes are due upon the basis of the gross receipts from such
properties, the additional tax shall be paid at the time the declaration is filed and before any renewal
license is issued.
The city council may, by resolution, suspend all or any portion of said tax imposed under
Category A-II for a period of time as it determines to be equitable in order to adjust the impact of
said tax. At the end of said period of suspension, the tax shall automatically be reinstated in
accordance with the amounts set forth in the schedule of fees.
Category Code A: A-Ill Commercial Tenants Occupancy Tax
For the privilege of occupancy of offices, stores, industrial plants, any building or structure of
any kind on land located in the city and rented to a tenant for purposes other than dwelling,
sleeping or lodging, an excise tax is hereby imposed upon every tenant of such premises.
Where a land lease is in effect for the purpose of effectuating the use of the property for the
purposes noted in this category, then such charges from said land shall also be subject to the
excise tax provided for in the schedule of fees.
In the case of a gross receipts tax, the fees prescribed in the schedule of fees for the first
unit gross receipts shall be due and payable at the time the application for the license is filed. As
used in this category "gross receipts" means the total amount charged or received during the
license period without any deduction whatsoever. The license collector shall specify the information
to be provided in the license application, including requiring that the licensee submit a copy of the
tax return filed with the California Franchise Tax Board relative to all revenues received by the
licensee within the city during the license year.
Within thirty (30) days after the end of the calendar year for which the license is issued or
upon the transfer of ownership of the property or at the time an application is filed for the renewal of
the license, whichever is earlier, the licensee or applicant, as the case may be shall file a
declaration under penalty of perjury specifying the total amount of gross receipts received during
the license period. If any additional taxes are due upon the basis of the gross receipts from such
properties, the additional tax shall be paid at the time the declaration is filed and before any renewal
license is issued.
Exempted under this Category A-III are tenants of an entity subject to taxation under
Category A-I or A-II.
The city council may, by resolution, suspend all or any portion of said tax imposed under
Category A-III for a period of time as it determines to be equitable in order to adjust the impact of
said tax. At the end of said period of suspension, the tax shall automatically be reinstated in
accordance with the amounts set forth in the schedule of fees.
Category Code P: P-I Professions
Accountant, public
Architect
Attorney
Bond counsel
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Certified public accountant
Chemical engineer
Chemist
Chiropodist
Chiropractor
Civil engineer
Computer consultant
Construction engineer
Consulting engineer
Dentist
Economic consultant
Electrical engineer
Environmental consultant
Financial consultant
Geologist
Labor relations consultant
Landscape architect
Lighting consultant
Management consultant
Market feasibility consultant
Mechanical engineer
Mortician
Oculist
Optometrist
Oral surgeon
Osteopath physician
Physician
Physician and surgeon
Planning consultant
Sanitation engineer
Soils engineer
Surgeon
Traffic transportation engineer
Veterinarian
Similar and like professions are to be included as well in this category.
Category Code P: P-I1 Services
Abstractor of title
Advertising counsel
Agricultural advisor
Appraiser
Assayer
Auditor
Bail bond broker
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Barber shop
Beauty shop
Business management consultant
Bookkeeper
Car washing
Child nurseries
Claim adjuster
Dancing academy
Dealers in securities
Dental labs
Designer
Detective
Detective agency
Draftsman
Drugless practitioner
Dry cleaner
Dry cleaner service
Electrologist
Employment agency
Fine arts or music school
Fortune teller
Herbalist
Hypnotherapist
Herbalist
Industrial relations consultants
Insurance adjuster
Insurance agent or broker
Interior decorator
Investment counselor
Escrow office
Laundries (professional)
Lapidary
Masseur, masseuse
Naturopath
Private patrol
Photographer
Real estate offices
Stock and bond broker
Surveyor
Swimming instructor
Taxidermist
Trade or business school
Travel bureau
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Tree removing
Tree surgery
Tree trimming
Rental of vehicles or equipment
Watch repairing
X-ray technician
Wholesale jobbing
Similar and like professions are to be included as well in this category.
Category Code C: Contractors
All contractors who perform construction work in the city and who are subject to the job fee
described in this paragraph shall pay an annual license fee according to the schedule of fees. Such
fee shall not be prorated. In addition, all general contractors shall pay as a part of the business
license a job fee, which fee shall be a sum equal to the building permit fee or other general
contracting permit fee. The job fee shall be due and payable at the time of the issuance of the
permit and shall be paid at the same time the permit fee is paid as required by chapters 12 and 13;
article II of chapter 23; chapter 9; chapter 19, articles I through III; chapter 24, article II (limited to
permits for finish grading, retaining walls, and sewer connections); chapter 7; and chapter 19, article
IV of this Code.
Exceptions:
(1) An owner-builder shall be exempt from payment of any license fee or job fee if all
work performed under a permit is done exclusively by such owner upon his own
property.
(2) Permits for work within the public right-of-way or future right-of-way shall be exempt
from application of a job fee.
Contractors not subject to the job fee referred to above in this section shall pay an annual
business license tax per the fee schedule. There shall be no prorations of the business license tax
referred to herein. Contractors shall not be subject to the business improvement area taxes levied
pursuant to section 14-84 of this Code.
Category Code V: Sanitary Landfills and Disposal Facilities
All sanitary landfill and disposal facilities and sites shall pay a business license tax computed
on a monthly basis in an amount set forth in the schedule of fees. Said tax incurred for the months
July, 1985, through June, 1986, shall be due and payable at the end of the twelfth month after the
following month for which the tax is computed. Interest on said tax shall be due and payable at the
same time as said tax. Interest shall be computed from the first day of the second month following
the month for which the tax is computed at the average of the short term investment rate of the city
for the twelve (12) months preceding the date upon which said tax becomes due and payable.
Notwithstanding the foregoing, beginning in July, 1986, said tax for each month shall be due and
payable, without any interest thereon, the last day of the following month for which the tax is
computed.
A statement of gross receipts from the operation of any such facility which is subject to
taxation pursuant to this section shall be filed by the last day of the month following the month for
which the tax is computed.
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Such statement of gross receipts shall not be conclusive as to the matter set forth therein,
nor shall the filing of the same preclude the city from collecting, by appropriate action, such sums as
are actually due and payable. Such statement and each of the several items therein contained shall
be subject to audit and verification by the city tax collector to inspect the books and records of the
licensee as may be necessary to verify or ascertain the amount of the license fee due.
Category Code R
Retail businesses listed below, and all other persons engaged in the business of making
sales at retail where seventy-five (75) per cent of the total revenues of such business are derived
from such sales, except as otherwise provided in this article.
Appliance stores
Auto accessories
Bakeries
Bookstores
Candy shops
Carpet and rug stores
Children's wear
Department stores
Drugstores
Florists
Furniture
Gift shops
Hardware
Health food stores
Ice cream stores
Jewelry stores
Ladies wear
Liquor stores
Mattress shops
Men's stores
Music stores
Newspaper offices
New car dealers
Pet stores
Pool supply stores
Printers
TV-Radio stores
Restaurants
Taverns and bars
Service stations
Shoe stores
Shoe repair
Sporting goods
Toy stores
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Variety stores
Wallpaper and paint stores
Yardage and drapery stores
Category Code M
Manufacturers, wholesalers, newspaper publishing, grocers, meat markets, transfer and
storage companies, and businesses of a like nature or similar character.
Category Code S: Special Businesses.
Fixed fees shall be as established in the schedule of fees for the below:
1. Finance companies.
2. Savings and loan associations.
3. Dance:
(a) Public.
(b) Cabaret dancing.
4. Skating and roller rink.
5. Theaters and movies.
6. Gyms and figure salons.
7. Billiard parlors.
8. Bowling alleys.
9. Mailing and telephone service.
10. Laundromats and coin-operated washers and dryers:
(a) Laundromat: Coin-operated.
(b) All other coin-operated washers and dryers:
(1) Installed and maintained by the owner of the property or his lessee.
(2) Installed and maintained by an individual or company not the owner or
lessee of the property.
11. Vending machines. Every person who is exclusively engaged in the business of
renting, leasing or operating coin-operated vending machines shall pay an annual
license tax on each such machine located within the city, calculated upon the gross
receipts from the machine, as established in the schedule of fees.
(a) A cigarette vending machine.
(b) A photo-machine.
(c) A stamp machine.
(d) A bulk vending machine; as used in this paragraph, a bulk vending machine is
a nonelectrically operated vending machine containing unsorted nuts,
confections or merchandise which, upon insertion of the coin, dispenses the
same in portions at random without selection by the customer.
(e) Any other coin-operated vending machines exclusive of video game machines:
(1) Requiring ten cents ($0.10) or less to operate.
(2) Requiring more than ten cents ($0.10) to operate.
The fees prescribed in this subsection for the first unit of gross receipts shall be due
and payable at the time the application for the license is filed. Within thirty (30) days
after the end of the calendar year for which the license is issued or at the time an
application is filed for the renewal of the license, whichever is earlier, the licensee or
applicant, as the case may be, shall file a declaration under penalty of perjury
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specifying the total amount of gross receipts received from the operation of the
machine during the license period. If any additional taxes are due upon the basis of
the gross receipts from any such machine, the additional tax shall be paid at the time
the declaration is filed and before any renewal license is issued. In addition, the
license collector may require the licensee to submit a copy of the sales and use tax
return filed relative to each licensed machine or may require any other substantiating
information specified in section 16002.5 of the Business and Professions Code.
As used in this subsection "gross receipts" means the total number of dollars actually
removed from the machine during the license period without any deduction
whatsoever.
12. Vending machines, alternative tax: As an alternative to paying the business licenses
specified in subsection 11 of this Category Code S, every person who is exclusively
engaged in the business of renting, leasing or operating coin-operated vending
machines within the city may elect to, or if the provisions of subsection 11 are held to
be invalid for any reason, shall, pay an annual license tax calculated on the gross
receipts from all such machines located in the city as established in the schedule of
fees.
The fees prescribed therein for the first unit of gross receipts shall be due and payable at the
time the application for the license is filed. Within thirty (30) days after the end of the
calendar year for which the license is issued or at the time an application is filed for the
renewal of the license, whichever is earlier, the licensee or applicant, as the case may be,
shall file a declaration under penalty of perjury specifying the total amount of gross receipts
received from the operation of all machines within the city during the license period. If any
additional taxes are due upon the basis of the gross receipts from such machines, the
additional tax shall be paid at the time the declaration is filed and before any renewal license
is issued. In addition, the license collector may require the licensee to submit a copy of the
sales and use tax return filed relative to all machines operated by the licensee within the city
during the license year or may require any other substantiating information specified in
section 16002.5 of the Business and Professions Code.
As used in this subsection "gross receipts" means the actual number of dollars
actually removed from all machines operated in the city during the license period
without any deduction whatsoever.
13. Peddlers and solicitors.
14. Junk dealers.
15. Bankruptcy, liquidation and like sales.
16. Carnivals and circuses.
17. Other coin-operated machines:
Game and amusement machines:
(1) Requiring less than ten cents ($0.10) to operate.
(2) Requiring ten cents ($0.10) or more to operate.
Any other coin-operated vending machine exclusive of video game machines
which is not licensed under subsection 11 or 12 of this category code S:
(1) Requiring ten cents ($0.10) or less to operate.
(2) Requiring more than ten cents ($0.10) but less than twenty-five cents
($0.25) to operate.
(3) Requiring twenty-five cents ($0.25) or more to operate.
(a)
(b)
(c)
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Video game machines which are not licensed under subsection 25 of this
category code S shall be subject to fees as established by resolution.
18. House movers.
19. Taxicab operators.
20. Delivery or sale of goods or services by vehicle or on foot within the city:
(a) Wholesale delivery.
(b) Retail delivery.
(c) Mobile food vendors.
(d) Laundry, dry cleaning or uniform service routes.
(e) All other route sales or rentals.
21. Mobile services not otherwise listed under this category.
22. Shoeshine stand.
23. Amusement shows.
24. Gardeners.
25. Video game machines:
(a) Every person who is exclusively engaged in the business of renting, leasing or
operating coin-operated video machines shall pay an annual license tax
calculated on the gross receipts from all such machines located in the city as
established by resolution.
The fees prescribed therein for the first unit of gross receipts shall be due and
payable at the time the application for the license is filed. Within thirty (30) days
after the end of the calendar year for which the license is issued or at the time
an application is filed for the renewal of the license, whichever is earlier, the
licensee or applicant, as the case may be, shall file a declaration under penalty
of perjury specifying the total amount of gross receipts received from the
operation of all machines within the city during the license period. If any
additional taxes are due upon the basis of the gross receipts from such
machines, the additional tax shall be paid at the time the declaration is filed and
before any renewal license is issued. In addition, the license collector may
require the licensee to submit a copy of the sales and use tax return filed
relative to all machines operated by the licensee within the city during the
license year or may require any other substantiating information specified in
section 16002.5 of the Business and Professions Code.
As used in this subsection, "gross receipts" means the actual number of dollars
actually removed from all machines operated in the city during the license
period without any deduction whatsoever.
(b) Alternative tax: As an alternative to paying the business license specified in
subsection 25(a) of this category code S, every person who is exclusively
engaged in the business of renting, leasing or operating coin-operated video
game machines within the city may elect to pay a flat fee per machine as
established by resolution.
26. Small collection facilities and reverse vending machines. The city council may, by
resolution, suspend or reduce all or any portion of said tax imposed on small
collection facilities and reverse vending machines for a period of time as it determines
to be equitable in order to adjust the impact of said tax. At the end of said period of
suspension, the tax shall automatically be reinstated in accordance with the amounts
set forth therein.
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It shall be unlawful for the city tax and license collector or any person having an
administrative duty under the provisions of this section to make known in any manner whatsoever
the business affairs, operations or information obtained by an investigation of records of any
licensee or the amount or source of income, profits, losses, expenditures, or any particular thereof,
set forth in any declaration required to be filed by this section. However, nothing contained herein
shall prevent the disclosure of the names and addresses of persons to whom licenses have been
issued and the general type or nature of their business, the disclosure of general statistics
regarding taxes collected or business done in the city or the disclosure by way of public meetings,
or otherwise, of such information as may be necessary to the city council in order to permit it to be
fully advised as to the facts when a taxpayer files a claim for refund of license taxes or submits an
offer of compromise with regard to a claim asserted against him by the city for license taxes or
when acting upon any other matter.
The business license taxes levied pursuant to this section shall be subject to the business
improvement area taxes levied pursuant to section 14-84, except as noted elsewhere in this Code.
Category Code Z: Miscellaneous Businesses
Any business not categorized above shall be taxed on the gross receipts attributable to
business conducted within the city unless another method of collection is required by law.
In the case of a gross receipts tax, the fees prescribed in the schedule of fees for the first
unit of gross receipts shall be due and payable at the time the application for the license is filed. As
used in this category "gross receipts" means the total amount charged or received during the
license period without any deduction whatsoever. The license collector shall specify the information
to be provided in the license application, including requiring that the licensee submit a copy of the
tax return filed with the California Franchise Tax Board relative to all revenues received by the
licensee within the city during the license year.
Within thirty (30) days after the end of the calendar year for which the license is issued or
upon the transfer of ownership of the property or at the time an application is filed for the renewal of
the license, whichever is earlier, the licensee or applicants, as the case may be, shall file a
declaration under penalty of perjury specifying the total amount of gross receipts received during
the license period. If any additional taxes are due upon the basis of the gross receipts from such
properties, the additional tax shall be paid at the time the declaration is filed and before any renewal
license is issued.
The city council may, by resolution, suspend all or any portion of said tax imposed under
Category Z for a period of time as it determines to be equitable in order to adjust the impact of said
tax. At the end of said period of suspension, the tax shall automatically be reinstated in accordance
with the amounts set forth in the schedule of fees.
(Code 1960, § 6235; Ord. No. 1261, §§ 1-3, 12-23-74; Ord. No. 1262, § 1, 1-27-75; Ord. No. 1290, § 3, 2-23-76;
Ord. No. 1311, § 8, 8-9-76; Ord. No. 1385, § 1, 6-26-78; Ord. No. 1386, § 2, 6-26-78; Ord. No. 1391, § 1, 7-24-78;
Ord. No. 1486, § 8, 8-25-80; Ord. No. 1510, § 1, 4-27-81; Ord. No. 1524, § 1, 10-12-81; Ord. No. 1683, § 1, 6-24-
85; Ord. No. 1700, §§ 1-4, 10-28-85; Ord. No. 1709, §§ 2, 3, 1-13-86; Ord. No. 1766, § 1, 2-8-88; Ord. No. 1806,
§§ 1, 2, 2-13-89; Ord. No. 1807, § 1, 2-13-89; Ord. No. 1859, §.1, 10-1-90; Ord. No. 2196, § 3(Exh. A(1)), 9-1-09)
Secs. 14-69-14-80. Reserved.
https://library.municode.com/print.aspx?h=&elientID=11504&HTMRequest=https%3a%2L . 6/5/2014
Mr3
07/01/14 INTERNAL INTERNAL 06/30/15
ESTIMATED ESTIMATED SERVICE ESTIMATED DEBT SERVICE TOTAL PROJECTED FUND
AVAILABLE REVENUES FUND TRANSFERS AVAILABLE PRELIMINARY COP SERVICE FUND PRELIMINARY TRANSFERS AVAILABLE BALANCE
FUNDi FUND DESCRIPTION BUDGET BUDGET EXPENSES BUDGET OUT BALANCE CHANGE
1 110 GENERAL FUND 10,408,897 53,407,450 - - - 2,437,520 66,253,867 54,524,470 - 54,524,470 1,345,390 10,384,007 (24,890)
- - 2 111 FEE & CHARGE 91,946 1,277,880 120,000 1,489,826 1,349,200 - 1,349,200 140,626 48,680 -
-
-
3 219 FIRE TRAINING 121,961 17,000 138,961 37,550 - - 37,550 101,411 (20,550) - -
-
-
TOTAL - GENERAL FUND TYPES 10,622,804 54,702,330 - 2,557,520 67,882,654 55,911,220 - - 55,911,220 1,345,390 10,626,044 3,240
SPECIAL REVENUE FUND TYPES
- - 4 116 STATE ASSET FORFEITURES 5,917 5,917 - - - 5,917 -
- - -
-
-
- - 5 117 DRUG ENFORCEMENT REBATE 234,454 20,000 - 254,454 - - - 254,454 20,000
-
-
- 6 118 BUSINESS IMPROVEMENT TAX 4,495 - 4,495 4,490 - - 4,490 5 (4,490)
- -
7 119 AIR QUALITY IMPROVEMENT TRUST
8 120 INTEGRATED WASTE MANAGEMENT
9 121 PROPOSITION "A"
(19,767)
45,955
181,053
128,000
70,000
1,978,980
1,557,740
675,000
- -
- -
-
- -
- -
108,233
115,955
2,160,033
2,039,680
865,957
25,650
52,150
1,907,990
1,219,680
-
61,350
-
-
820,000
-
- - 87,000
- - 52,150
. - 1,907,990
- 2,039,680
i - -
-
-
-
-
865,950
21,233
63,805
252,043
-
7
41,000
17,850
70,990
(481,940)
(190,950)
10 122 PROPOSITION "C"
11 123 TRAFFIC SAFETY
481,940
190,957
12 124 GASOLINE TAX (337,510) 2,895,760 - 50,000 2,608,250 1,888,460 - - - 1,888,460 719,790 - 337,510
13 126 PROP 1B 30 - - - 30 - - - - - - 30 -
14 127 POLICE DONATIONS 6,599 - - - 6,599 - - - - - - 6,599 -
15 128 TRANSPORTATION DEV. ACT (5,515) 90,150 - - 84,635 - 80,000 - - 80,000 - 4,635 10,150
16 129 AB 939 282,121 173,000 - - 455,121 168,150 - - - 168,150 - 286,971 4,850
17 130 BUREAU OF JUSTICE ASSISTANCE GRANT - 23,000 - - 23,000 - - - - - - 23,000 23,000
18 131 COMMUNITY DEVEL. BLOCK GRANT 443,695 880,000 - - 1,323,695 375,520 455,000 - - 830,520 - 493,175 49,480
21 143 LA COUNTY PARK BOND 3,500 159,050 - - 162,550 37,550 125,000 - - 162,550 - (3,500)
22 144 TREE FUND 109 - - - 109 - - - - - - 109 -
23 145 WASTE MGT ENFORCEMENT - GRANT - 15,760 - - 15,760 15,760 - - - 15,760 - - -
24 146 SENIOR MEALS PROGRAM 78,262 210,000 - - 288,262 213,420 - - 213,420 - 74,842 (3,420)
25 149 USED OIL BLOCK GRANT 31,240 30,500 - 61,740 28,310 - - - 28,310 - 33,430 2,190
26 150 INMATE WELFARE (4,000) 4,000 - - - - - - - - - - 4,000
27 153 PUBLIC SAFETY AUGMENTATION 197,676 650,000 - - 847,676 - - - - - 650,000 197,676 -
28 154 PRIVATE GRANTS 8,451 - - - 8,451 - - - - - - 8,451 -
29 155 COPS/SLESF 210,513 140,000 - - 350,513 - - - - - 350,513 140,000
30 158 C.R.V. / LITTER REMOVAL GRANT 68,287 27,800 - - 96,087 39,890 - - - 39,890 - 56,197 (12,090)
31 159 SUMMER MEALS PROGRAM - 26,690 - - 26,690 26,690 - - _ 26,690 - -
32 181 MAINTENANCE DISTRICT #1 1,289,826 395,000 - - 1,684,826 343,870 - - - 343,870 1,200 1,339,756 49,930
33 182 MAINTENANCE DISTRICT #2 468,987 138,500 - - 607,487 108,060 110,000 - - 218,060 10,200 379,227 (89,760)
34 183 COASTAL SAGE CFD 160,477 107,400 - - 267,877 117,300 - - - 117,300 - 150,577 (9,900)
35 184 MAINTENANCE DISTRICT #4 2,037,610 1,040,000 - 9,000 3,086,610 962,800 25,000 - - 987,800 3,580 2,095,230 57,620
36 186 MAINTENANCE DISTRICT #6 315,997 155,000 - - 470,997 143,910 15,000 - - 158,910 3,570 308,517 (7,480)
37 187 MAINTENANCE DISTRICT #7 316,278 147,000 - - 463,278 149,390 - . - 149,390 3,580 310,308 (5,970)
38 188 CITYWIDE MAINTENANCE DISTRICT 451,229 1,588,000 - 13,130 2,052,359 1,519,660 . - . 1,519,660 - 532,699 81,470
39 189 SEWER MAINTENANCE 1,317,451 2,859,800 - - 4,177,251 2,635,770 80,000 - - 2,715,770 50,000 1,411,481 94,030
40 190 BUSINESS IMPROVEMENT DISTRICT 2,200 44,380 - - 46,580 46,580 - - - 46,580 - (2,200)
44 204 COPS TECHNOLOGY GRANT 2,656 - - - 2,656 - - - - - - 2,656
45 205 CHARTER PEG FUND 244,951 - - - 244,951 10,000 50,000 - - 60,000 - 184,951 (60,000)
49 212 ART IN PUBLIC PLACES 106,049 45,000 - - 151,049 - 130,000 - - 130,000 - 21,049 (85,000)
07/01/14 INTERNAL
ESTIMATED ESTIMATED SERVICE ESTIMATED
AVAILABLE REVENUES FUND TRANSFERS AVAILABLE
BALANCE FY 14-15 CFIARGES IN RESOURCES
DEBT
SERVICE
BUDGET
PRELIMINARY CIP
BUDGET BUDGET
INTERNAL
SERVICE TOTAL
FUND PRELIMINARY
EXPENSES BUDGET
TRANSFERS
OUT
FUND
BALANCE
CFIANGE
06/30/15
PROJECTED
AVAILABLE
BALANCE
787,940 (772,940)
(840,670) 16,063,760
787,940
13,502,410 2,561,350
10,020
11,101,413
2,407,870 20,082,747
9,990 253,000 262,990 (232,990)
450,650
45,346
1,337
100,000
247
13,067
23,844
59,653
3.623
(105,100)
10,000
673,420 600,000
10,000
1,273,420
(10,000)
175,000 175,000
26
17,878
175,000
1,020,625
503,767
844
55
26
17,878
1,020,625
503,767
844
55
(175,000)
1,018,350
503,700
2,477,181 9,990 428,000 437,990 2,039,191 1,114,060
13,711,682 1,785,000
13,711,682 1,785,000
2,254,070 17,750,752
2,254,070 17,750,752
3,236,690 3,236,690 14,514,062 802,380
3,236,690 3,236,690 14,514,062 802,380
87,770
(300,000)
(101,460)
(8,440)
(75,470)
27,970
1,256,540
1,381,670
1,622,280
75,470
59,800
1,256,540
1,381,670
1,622,280
75,470
59,800
956,540
1,280,210
1,613,840
1,440,289
3,712,939
1,623,280
139,905
719,416
183,749
2,331,269
1,000
64,435
659,616
483,749
2,432,729
9,440
139,905
631,646
(42,065) 1,600,000 1,557,935 1,573,230 1,573,230 101,780 (117,075) (75,010)
101,780 3,655,404 1,600,000 3,938,360 4,395,760 5,968,990 9,193,764 1,573,230 3,122,994 (532,410)
114,890
114,890
(0)
0
0
(0)
1,143,570
1,143,570
2,439,440
384,790
806,400
3,630,630
5,548,500
4,097,700
9,646,200
9,131,510
269,900
4,904,100
14,305,510
9,131,510
384,790
4,904,100
14,420,400
7,987,940
384,790
4,904,100
13,276,830
COMBINED FUND SUMMARY FISCAL YEAR 2014-15
FUND i FUND DESCRIPTION
51 215 N AZUSA RELINQUISHMENT
53 220 WC COMMUNITY SERVICES FOUNDATION
54 221 POLICE PRIVATE GRANTS
57 224 MEASURE R
62 229 RUBBERIZED ASPHALT CONCRETE GRANT
63 230 ENERGY EFFICIENCY GRANT
64 231 ADVANCED TRAFFIC MGMT SYSTEM
65 370 DARE ENTERPRISE
66 820 HOUSING SUCCESSOR AGENCY
TOTAL - SPECIAL REVENUE FUND TYPES
CAPITAL PROJECT FUND TYPE
67 160 CAPITAL PROJECTS
68 161 CONSTRUCTION TAX
69 163 PARKS
70 170 PARK DEDICATION FEES "A"
72 172 PARK DEDICATION FEES "C"
73 173 PARK DEDICATION FEES "D"
74 174 PARK DEDICATION FEES "E"
75 175 PARK DEDICATION FEES "F"
76 176 PARK DEDICATION FEES "G"
77 177 PARK DEDICATION FEES "H"
TOTAL - CAPITAL PROJECT FUND TYPES
450,650
232,990 30,000
45,346
26
17,878
175,000
2,275 1,018,350
67 503,700
844
55
925,131 1,552,050
1,337
110,000
247
1,286,487
23,844
59,653
3,623
10,020
11,889,353
72,130 38,554,377
450,650
262,990
45,346
1,337
10,000 100,000
247
118,167 1,168,320
23,844
59,653
3,623
10,020
11,874,353 15,000
20,923,417 17,558,830
DEBT SERVICES FUND TYPES
78 300 DEBT SERVICE - CITY
TOTAL - DEBT SERVICES FUND TYPES
PROPRIETARY FUND TYPES
INTERNAL SERVICE FUND TYPES
79 361 LIABILITY.UNINSURED LOSSES
80 363 WORKER'S COMPENSATION
81 365 FLEET MANAGEMENT
82 367 VEHICLE REPLACEMENT
83 368 RETIREE LUMP SUM BENEFITS
ENTERPRISE FUND TYPES:,
84 375 POLICE SERVICE GROUP
TOTAL - PROPRIETARY FUND TYPES
SUCCESSOR AGENCY
85 810 REDEV. OBLIGATION RETIREMENT FUND
87 815 SUCCESSOR AGENCY ADMINISTRATION
88 853 CFD DEBT SERVICE
TOTAL -SUCCESSOR AGENCY
Lii
201,299
194
1,354
280
55
438
102
743
439,329
58,133
50,074
75,222
6,448
4,234
9,902
8,700
73,234
27,186
160
1,149
17,690
1,335
44,096
59,379
827
56,201
5,743
163
12,531
1,156,201
11,386,000
4,039,000
3,350,000
1,250,000
1,750,930
270,000
200,000
22,245,930
225,000
400
200
500
100
1,000
366,590
55,870
40,750
60,690
5,000
500
7,000
7,000
40,000
15,000
1,500
15,000
800
50,000
35,000
3,000
25,000
500
500
7,000
963,900
9,168,735 9,862,928
3,313,253 3,444,808
3,224,053 3,361,812
1,052,091 1,228,062
1,962,157 2,089,460
304,973 283,755
149,986 121,946
(505)
19,174,743 20,392,771
226,501
150
1,664
242
518
1,214
110
331,051
37,785
34,394
26,538
3,275
70
1,973
4,975
33,430
21,726
240
1,236
14,053
472
57,230
34,167
390
25,201
237
457
7,343
866,642
11,536,580
3,931,100
3,386,000
1,268,750
1,980,000
275,000
45,000
22,422,430
200,000
250
10,000
300
800
200
700
100
480,000
70,000
55,000
60,000
25,000
5,000
15,000
1,000
73,000
25,000
1,500
17,000
1,000
30,000
35,000
3,500
36,500
500
100
14,100
1,160,550
Revenues
2012-13 2013-14 2014-15
Actuals Amended Budget Proposed
2011-12
Actuals
GENERAL FUND
PROPERTY TAXES
CURRENT SECURED
SUPPLY IN LIEU OF VEHICLE LICENSE FEE
RESIDUAL/EXCESS TAX INCREMENT (COUNT))
CURRENT UNSECURED
SUPPLEMENTAL (SB813)
REDEMPTIONS
HOMEOWNERS EXEMPTIONS
TAXPAYER REFUNDS
CALIFORNIA RDA ANNUAL GROWTH ADJUSTMENTS
TOTAL FOR SOURCE
8,217,268
8,689,769
257,099
359,916
135,895
301,498
75,113
(94,946)
139,960
18,081,572
8,414,884 8,600,000 9,010,440
8,804,570 9,100,000 9,316,970
813,994 750,000 800,000
348,278 350,000 375,440
255,461 225,000 229,500
177,264 250,000 150,000
72,959 75,000 75,000
(12,207) (50,000) (100,000)
257,959 325,000
19,133,162 19,625,000 19,857,350
OTHER TAXES
SALES TAX
SALES TAX COMPENSATION FUND
FRANCHISE TAX
TRANSIENT OCCUPANCYTAX
BUSINESS LICENSE TAX
DOCUMENTARYTRANSFER TAX
CONTRACTORS LICENSE TAX
CONSTRUCTION TAX
TOTAL FOR SOURCE
LICENSES & PERMITS
DOG LICENSES
SOLICITATIONS
GAMES OF SKILL/SCIENCE PERMITS
BINGO PERMIT
HYPNOTIST PERMITS
VEHICLE/ HIRE PERMITS
FORTUNE TELLER
MASSAGE THERAPIST PERMITS
MOBILE FOOD VENDOR PERMIT
BUILDING PERMITS
ELECTRICAL PERMITS
PLUMBING PERMITS
FIRE PERMIT FEES
STREET IMPROVEMENTS
MAINLINE, LATERALS & PLANTS
WALLS (RETAINING, OVERHEIGHT)
LANDSCAPING IRRIGATION
ONSFE IMPROVEMENTS
GRADING
CURB & GUTTER
DRIVEWAYAPPROACH
SIDEWALK
CURB DRAINS, ALL OTHER INSPECTIONS
ASPHALT CONCRETE PAVING
EXCAVATION
MISCELLANEOUS SEWER FACILITIES
STREET OBSTRUCTION
ENCROACHMENT
SEWER MAINTENANCE
OTHER LICENSES & PERMITS
TOTAL FOR SOURCE
Revenues
2011-12
Actuals
2012-13 2013-14
Actuals Amended Budget
2014-15
Proposed
3,240 2,850 1,500 500
80,520 58,285 70,000 70,000
25,574 18,605 15,000 25,000
46,150 32,250 10,000 30,000
155,484 111,990 96,500 125,500
113,765 352,840 360,000 374,000
1,310,827 - - -
34,043 (505,100) - -
(22,953) - -
381,696 370,913 362,970 370,000
1,840,331 195,700 722,970 744,000
55,881 57,902 60,000 50,000
72,603 63,707 23,000 80,000
967,209 1,288,879 534,104 2,317,350
- 36,411 _
6,010 3,649 5,000 3,000
- 19,594 3,300 20,000
31,403 29,105 25,000 30,000
50,124 59,787 50,000 46,000
1,125,000 1,500,000 1,500,000 1,408,490
2,308,230 3,022,623 2,236,815 3,954,840
FINES AND FORFEITURES
OTHER COURT FINES
VEHICLE IMPOUND FEES
ADMINISTRATIVE CITATIONS
WASTE DIVERSION PLAN FORFEITURE
TOTAL FOR SOURCE
INTEREST INCOME
INTEREST INCOME-RDA
FAIR VALUE ADJUSTMENT
AMORTIZATION - PREMIUM
RENTAL INCOME
TOTAL FOR SOURCE
REVENUE FROM OTHER AGENCIES
MOTOR VEHICLE IN LIEU
COUNTY PROPOSITION A MAINTENANCE
FEDERAL GRANTS
FEDERAL PASS THRU
CROSSING GUARD AID
FIRE STAIE MANDATED INSPECTION
STATE MANDATED REVENUE
POST
PROPOSITION A EXCHANGE
TOTAL FOR SOURCE
CHARGES FOR SERVICES
TOWING FRANCHISE
DUI ACCIDENT RESPONSE IIVESTIGATION
GROUND EMERGENCY MEDICAL TRANSPORT
JAIL BOOKING
CLEARANCE LETTER AND PROCESS
TRAINING SEMINARS
JUVENILE DETENTION COSTS
AMBULANCE SERVICES
BUSINESS LICENSE PROCESSING FEE
PLANNING FILING FEES
PLAN REVIEW SURCHARGE
PLAN CHECK FEES
CONTRACT PLAN CHECK
SEARCH FEES
AFTER HOURS PLAN CHECK
EXPEDITED PLAN CHECK (ENGINEERING)
FORECLOSURE REGISTRATION
FIRE PLAN CHECK/INSPECTION FEES
FIRE INCIDENT REPORT COPYING
FIRE COMPANY STAND-BY
FALSE ALARMS
PHOTOCOPYING
RETURNED CHECK FEE
ADDRESS CHANGE
PASSPORT SERVICES
POLICE REIMBURSEMENTS
GRAFFITI RESTITUTION
MISCELLANEOUS REIMBURSEMENT
FIRE SAFETY INSPECTIONS
191,646
4,312
34,153
456
2,460
873
1,837,470
43,283
229,704
76,920
88,454
3,860
1,287
1,256
164,309
859
(100)
76,567
1,179
745
384
16,605
32,340
28,969
156,501
4,950
165,282 165,000 150,000
617 4,000
325,000
41,230 35,000 30,000
376 400 300
- 5,000
(693) 1,000
1,749,806 1,825,800 2,000,000
45,778 41,600 50,000
281,086 311,560 292,500
60,000
106,368 101,660 100,000
111,379 100,000 100,000
3,317 3,000 3,000
6,798 5,000
500 2,000 5,000
122,250 70,000 95,000
182,196 192,710 170,000
914 1,000 1,000
- - -
55,251 80,000 65,000
746 1,000 1,000
875 1,000 1,000
782 500 -
25,923 20,000 28,000
21,425 10,000 20,000
18,198 12,000 16,000
132,573 75,000 50,000
3,300 5,000 5,000
Revenues
2011-12
Actuals
2012-13 201 3-14
Actuals Amended Budget
2014-15
Proposed
6,065
24,294
4,156
15,266
62,810
1525
20,700
6,549
12,924
68,402
5,000
20,000
5,000
18,000
70,000
-
20,000
6,500
16,000
65,000
3,112,033 3,186,377 3,182,230 3,680,300
1,449,306 1,234,995 1,254,136 1,300,940
_
1,449,306 1,234,995 1,254,136 1,300,940
30,080 56,166 40,000 60,000
36,018 -
3,790 2,378 3,500 3,540
24,859 5,230 10,000 10,000
1,204 21,840 1,000 30,000
1,600
48,575 2,028,841 45,000 12,000
38,047 38,047 38,000 38,000
11,178 12,568 8,000 8,000
150,700 -
500 - - -
400 -
475 - -
- 1,007,245 -
194,726 3,324,615 145,900 161,540
5,503,428 2,478,900 2,565,237 2,437,520
SPECIAL EVENTS
ADMINISTRATIVE COST RECOVERY FEE
PASSPORT PHOTOS
AMBULANCE SUBSCRIPTION FEE
PAID PARKING - CIVIC CENTER
TOTAL FOR SOURCE
INTERDEPARTMENTAL CHARGES
OVERHEAD CHARGEBACKS
SALES TAX REIMBURSEMENT
TOTAL FOR SOURCE
OTHER REVENUES
ADVERTISING REVENUE
SALE REAUPERSONAL PROPOSITON
SALE MAPS/PLANS/DOCUMENTS
PROCEEDS FROM AUCTION
FINAL MAP
DUI ARREST AND REPORT
MISCELLANEOUS
LANDSCAPING - COUNTY
CONTRACTUAL REIMBURSEMENT
CLAIMS SETTLEMENTS
MISCELLANEOUS RESTITUTION
CIVIL SUBPOENAS
DEBT PROCEEDS
PROPERTYTAX ADMINISTRATIVE SETTLEMENT
TRANSFERS IN
GENERAL FUND TOTAL 52,686,495 54,237,334 53,038,618 55,844,970
30
- _ _ 45,000
- 30 45,000
81,933 75,626 80,000 92,000
85,056 104,214 90,000 119,990
(100)- -
163,786 161,257 170,130 133,010
79,827 78,566 75,000 105,960
98,189 95,276 102,250 100,000
47,278 32,245 35,000 35,000
122,151 152,111 135,000 135,000
100,062 90,703 90,000 104,000
53,835 110,514 99,000 118,600
55,063 64,846 65,000 65,000
64,001 59,980 68,000 24,320
_ (100) - -
6,999 6,026 7,000 6,000
40,346 37,275 40,000 55,000
240 - -
8,589 7,877 8,000 6,000
66 189 - -
81,610 87,280 87,380 85,000
1,089,031 1,163,785 1,151,760 1,184,880
FEE & CHARGE
USE OF MONEY AND PROPERTY
INTEREST INCOME
PARK RESERVATION FEES
TOTAL FOR SOURCE
AFTERSCHOOL PROGRAM-CALIFORNIA
AFTERSCHOOL PROGRAM-WESCOVE
DAYCARE PROGRAM-WILLOWOOD
AFTERSCHOOL PROGRAMS-VINE
AFTERSCHOOL PROGRAM-ORANGEWOOD
RECREATION CLASSES/PROGRAMS - CCC
SPORTS - CCC
FACILITY RENTAL - CCC
RECREATION CLASSES
PALM VIEW AFTER SCHOOL PROGRAM
RENTAL - ROLLER HOCKEY
FACILNY RENTALS
SPORTS
SENIOR DONATIONS
SENIOR CENTER RENTALS
MEALS PROGRAM DONATION
SENIOR EXCURSIONS
SENIOR CLASSES
MUNICIPAL POOL
Revenues
2011-12 2012-13 2013-14 2014-15
Actuals Actuals Amended Budget Proposed
OTHER REVENUES
POOL MAINTENANCE -SCHOOL DISTRICT 35,833 51,098 48,000 48,000
TRANSFERS IN 132,335 116,050 120,000 120,000
TOTAL FEE & CHARGE 1,257,199 1,330,963 1,319,760 1,397,880
STATE ASSET FORFEITURE
USE OF MONEY AND PROPERTY
INTEREST INCOME 365 183
REVENUE FROM OTHER AGENCIES
DRUG ENFORCEMENT REBATE 1,459 990 1,000
TOTAL STATE ASSET FORFEITURE 1,824 1,173 1,000
DRUG ENFORCEMENT REBATE
USE OF MONEY AND PROPERTY
INTEREST INCOME
REVENUE FROM OTHER AGENCIES
DRUG ENFORCEMENT REBATE
D.E.R TREASURY
TOTAL FOR SOURCE
10,370 6,137
3,134,024 939,086 10,000 10,000
11,643 832,085 10,000
3,145,667 1,771,171 10,000 20,000
TOTAL DRUG ENFORCEMENT REBATE 3,156,037 1,777,308 10,000 20,000
BUSINESS IMPROVEMENT TAX
USE OF MONEY AND PROPERTY
NTEREST INCOME
OTHER REVENUES
MISCELLANEOUS
167 51
2,005
TOTAL BUSINESS IMPROVEMENT TAX 167 2,056
AIR QUALITY IMPROVEMENT TRUST
USE OF MONEY AND PROPERTY
INTEREST INCOME 618 575
REVENUE FROM OTHER AGENCIES
STATE GRANT 133,469 95,023 125,000 128,000
TOTAL AIR QUALITY IMPROVEMENT TRUST 134,087 95,598 125,000 128,000
INTEGRATED WASTE MANAGEMENT
CHARGES FOR SERVICES
WASTE MANAGEMENT FEES 70,162 71,628 70,000 70,000
TOTAL INTEGRATED WASTE MANAGEMENT 70,162 71,628 70,000 70,000
PROPOSITION A
OTHER TAXES
SALES TAX 1,649,657 1,744,428 1,775,000 1,877,980
USE OF MONEYAND PROPERTY
INTEREST INCOME 265 87
513,938
337,607
737,675
10,000
1,518,900
-
3,118,120
1,798
50,000
488,718
344,139
712,893
97,938
887,389
68,483
2,599,560
2,974
50,000
3,180,853 2,656,048
_
1,890
-
350
2,240
1,250
1,181
-
600
3,031
-
200
15,450
100
15,750
2,361 3,095 15,750
Revenues
2011-12 2012-13 2013-14 2014-15
Actuals Actuals Amended Budget Proposed
REVENUE FROM OTHER AGENCIES
PROPOSMON A DISCRETIONARY INCENTIVE 157,759 119,496 125,000 101,000
TOTAL PROPOSITION A
PROPOSITION C
OTHER TAXES
SALES TAX
USE OF MONEY AND PROPERTY
INTEREST INCOME
TOTAL PROPOSITION C
TRAFFIC SAFETY
FINES AND FORFEITURES
VEHICLE CODE FINES
PARKING CODE FINES
TOTAL FOR SOURCE
USE OF MONEY AND PROPERTY
INTEREST INCOME
1,807,681 1,864,011 1,900,000 1,978,980
1,370,700 1,449,734 1,512,500 1,557,740
9,529 2,984
1,380,229 1,452,718 1,512,500 1,557,740
456,977
485,375
942,352
1,189
368,113
446,466
814,579
350,000
545,000
895,000
300,000
375,000
675,000
TOTAL TRAFFIC SAFETY
GASOLINE TAX
LICENSES & PERMITS
STREET NAME SIGNS
USE OF MONEY AND PROPERTY
INTEREST INCOME
REVENUE FROM OTHER AGENCIES
GAS TAX SECTION 2105
GAS TAX SECTION 2106
GAS TAX SECTION 2107
GAS TAX SECTION 2107.5
GAS TAX SECTION 2103
STATE GRANT
TOTAL FOR SOURCE
CHARGES FOR SERVICES
MISCELLANEOUS REIMBURSEMENT
TRANSFER IN
TOTAL GASOLINE TAX
895,000
1,500
527,663
354,598
785,604
10,000
1,598,742
3,276,607
50,000
3,328,107
675,000
542,640
427,100
666,760
10,000
1,180,780
68,480
2,895,760
50,000
2,945,760
943,541 814,579
102 102
10,833 3,412
PROPOSITION 1B
USE OF MONEY AND PROPERTY
INTEREST INCOME
TOTAL PROPOSITION 1B
POLICE DONATIONS
USE OF MONEY AND PROPERTY
INTEREST INCOME
OTHER REVENUES
POLICE EXPLORER DONATIONS
SHOP DONATIONS
K-9 DONATIONS
MISCELLANEOUS POLICE DONATIONS
TOTAL FOR SOURCE
TOTAL POLICE DONATIONS
48 24
48 24
121 64
5
Revenues
2011-12 2012-13 2013-14 2014-15
Actuals Actuals Amended Budget Proposed
TRANSPORTATION DEVELOPMENT ACT
REVENUE FROM OTHER AGENCIES
STATE GRANT 99,650 30,324 45,000 90,150
,TOTAL TRANSPORTATION DEVELOPMENT ACT 99,650 30,324 45,000 90,150
AB 939
USE OF MONEY AND PROPERTY
INTEREST INCOME
1,591 768
CHARGES FOR SERVICES
RECYCLING REVENUE
MISCELLANEOUS REIMBURSEMENT-ATHENS AB 939
TOTAL FOR SOURCE
4,285 4,823 3,000 3,000
168,432 170,185 170,000 170,000
172,717 175,008 173,000 173,000
TOTAL AB 939 174,308 175,776 173,000 173,000
BUREAU OF JUSTICE ASSISTANCE
REVENUE FROM OTHER AGENCIES
FEDERAL GRANTS 12,291 29,433 23,000
TOTAL FOR SOURCE 12,291 29,433 23,000
COMMUNITY DEVELOPMENT BLOCK GRANT
USE OF MONEY AND PROPERTY
INTEREST INCOME
REVENUE FROM OTHER AGENCIES
- 152 _ _
FEDERAL GRANTS 1,740,356 926,687 800,000 800,000
CHARGES FOR SERVICES
MISCELLANEOUS REIMBURSEMENT - 33,995 - _
0TH ER REVENUES
LOAN REPAYMENTS 163,751 239,017 100,000 80,000
TOTAL COMMUNITY DEVELOPMENT BLOCK GRANT 1,904,107 1,199,851 900,000 880,000
ISTEA/T-21
USE OF MONEY AND PROPERTY
INTEREST INCOME 80
REVENUE FROM OTHER AGENCIES
FEDERAL GRANTS
FEDERAL - PASS THRU CALTRANS
TOTAL FOR SOURCE
161,016 528,922 -
- - 165,000
161,016 528,922 165,000 -
TOTAL ISTEA1T-21 161,096 528,922 165,000 ,
LOS ANGELES COUNTY PARK BOND
USE OF MONEY AND PROPERTY
INTEREST INCOME 167
REVENUE FROM OTHER AGENCIES
STATE GRANT
COUNTY GRANTS 265,000 159,050
TOTAL LOS ANGELES COUNTY PARK BOND 167 265 000 _ , 159,050
TREE FUND
USE OF MONEY AND PROPERTY
INTEREST INCOME
TOTAL TREE FUND
Revenues
WASTE MANAGEMENT ENFORCEMENT GRANT
REVENUE FROM OTHER AGENCIES
STATE GRANT
TOTAL WASTE MANAGEMENT ENFORCEMENT GRANT
SENIOR MEALS PROGRAM
USE OF MONEY AND PROPERTY
INTEREST INCOME
REVENUE FROM OTHER AGENCIES
FEDERAL GRANTS
CHARGES FOR SERVICES
MEALS PROGRAM DONATION
2011-12 2012-13 2013-14 2014-15
Actuals Actuals Amended Budget Proposed
15,765 15,760 15,700 15,760
15,765 15,760 15,700 15,760
312 160
157,384 179,137 160,000 160,000
45,567 49,444 46,000 50,000
TOTAL SENIOR MEALS PROGRAM 203,263 228,741 206,000 210,000
USED OIL BLOCK GRANT
USE OF MONEY AND PROPERTY
INTEREST INCOME
REVENUE FROM OTHER AGENCIES
STATE GRANT
71
62,141
68
36,952 30,000 30,500
TOTAL USED OIL BLOCK GRANT 62,212 37,020 30,000 30,500
INMATE WELFARE
OTHER REVENUES
INMATE PHONE REVENUE 3,934 9,477 7,000 4,000
TOTAL INMATE WELFARE
PUBLIC SAFETY AUGMENTATION
OTHER TAXES
SALES TAX
USE OF MONEY AND PROPERTY
INTEREST INCOME
TOTAL PUBLIC SAFETY AUGMENTATION
3,934
602,327
30
602,357
9,477
636,492
168
636,660
7,000
650,000
650,000
4,000
650,000
650,000
PRIVATE GRANTS
USE OF MONEY AND PROPERTY
INTEREST INCOME
TOTAL PRIVATE GRANTS
COPS1SLESF
USE OF MONEY AND PROPERTY
INTEREST INCOME
REVENUE FROM OTHER AGENCIES
STATE GRANT
45 22
45 22
1,092 908
232,034 154,902 171,532 140,000
TOTAL COPS/SLESF 233,126 155,810 171,532 140,000
7
Revenues
2011-12
Actuals
COST REDEMPTION VALUE RECYCLING GRANT
USE OF MONEY AND PROPERTY
INTEREST INCOME 356
2012-13 2013-14 2014-15
Actuals Amended Budget Proposed
211
REVENUE FROM OTHER AGENCIES
STATE GRANT 28,770 28,769 38,000 27,800
TOTAL COST REDEMPTION VALUE RECYCLING GRANT 29,126 28,980 38,000 27,800
SUMMER MEALS PROGRAM
USE OF MONEY AND PROPERTY
INTEREST INCOME
REVENUE FROM OTHER AGENCIES
FEDERAL GRANTS 24,630 17,812 25,019 26,690
TOTAL SUMMER MEALS PROGRAM 24,631 17,812 25,019 26,690
CAPITAL PROJECTS
USE OF MONEY AND PROPERTY
INTEREST INCOME 6,578 2,775 - -
TOTAL CAPITAL PROJECTS 6,578 2,775 - • ,
CONSTRUCTION TAX
OTHER TAXES
CONSTRUCTION TAX 41,495 50,667 30,000 30,000
USE OF MONEY AND PROPERTY
INTEREST INCOME 394 36 _ _
TOTAL CONSTRUCTION TAX 41,889 50,703 30,000 30,000
PARKS
CHARGES FOR SERVICES
MISCELLANEOUS REIMBURSEMENT 75,482 33,635 - -
TOTAL PARKS 75,482 33,635 - •
PDF A - DEL NORTE
USE OF MONEYAND PROPERTY
INTEREST INCOME 22 - - -
TOTAL PDF A - DEL NORTE 22
PDF B PALM VIEW
USE OF MONEY AND PROPERTY
INTEREST INCOME 17
TOTAL PDF B PALM VIEW 17
PDF C ORANGEWOOD • CA
USE OF MONEY AND PROPERTY
INTEREST INCOME 563 194
CHARGES FOR SERVICES
MISCELLANEOUS REIMBURSEMENT 12,500 13,645
TOTAL PDF C ORANGEWOOD -CA
Revenues
PDF E - CORTEZ
USE OF MONEY AND PROPERTY
INTEREST INCOME
DEVELOPER CONTRIBUTIONS
2011-12 2012-13 2013-14 2014-15
Actuals Actuals Amen ded Budget Proposed
101
1,018,350
TOTAL PDF E - CORTEZ 101 13 1,018,350
PDF F GAL-WOODGROVE-CAM
USE OF MONEY AND PROPERTY
INTEREST INCOME 40
DEVELOPER CONTRIBUTIONS 503,700
TOTAL PDF F - GAL-WOODGROVE-CAM 40 503,700
PDF G - SHADOW 0./GINGISHAKES
USE OF MONEY AND PROPERTY
INTEREST INCOME 330
TOTAL PDF G - SHADOW 0./GING/SHAKES 330 5 -
PDF H - FRIENDSHIP
USE OF MONEY AND PROPERTY
INTEREST INCOME
TOTAL PDF H - FRIENDSHIP 1 -
MAINTENANCE DISTRICT #1
PROPERTY TAXES
CURRENT SECURED
RESIDUAL/EXCESS TAX INCREMENT (COUNTY)
CRA ANNUAL GROWTH ADJUSTMENTS
TOTAL FOR SOURCE
USE OF MONEY AND PROPERTY
INTEREST INCOME
384,843 451,031 395,000
- 1,218 1,000
384,843 452,249 396,000
6,483 3,450 -
395,000
395,000
TOTAL MAINTENANCE DISTRICT #1 391,326 455,699 396,000 395,000
CURRENT SECURED 155,025 131,346 138,500 138,500
RESIDUA LJEXCESS TAX INCREMENT (COUNTY)- 863 500 -
CRA ANNUAL GROWTH ADJUSTMENTS - - - -
TOTAL FOR SOURCE 155,025 132,209 139,000 138,500
USE OF MONEY AND PROPERTY
INTEREST INCOME 2,219 1,243
TOTAL MAINTENANCE DISTRICT #2 157,244 133,452 139,000
WEST COVINA COASTAL SAGE & SCRUB COMM FACILITIES DIST
OTHER TAXES
OTHER TAXES 107,344 107,344 107,400 107,400
USE OF MONEY AND PROPERTY
INTEREST INCOME 717 432
TOTAL WC COASTAL SAGE & SCRUB COMM FACILITIES DIST 108,061 107,776 107,400 107,400
MAINTENANCE DISTRICT #4
USE OF MONEY AND PROPERTY
INTEREST INCOME 9,326 5,038
CHARGES FOR SERVICES
SPECIAL ASSESSMENTS 1,044,881 1,040,875 1,044,881 1,040,000
TRANSFER IN 9,000 9,000 9,000 9,000
TOTAL MAINTENANCE DISTRICT #4 1,063,207 1,054,913 1,053,881 1,049,000
Revenues
2011-12 2012-13 2013-14 2014-15
Actuals Actuals Amended Budget Proposed
1,188 728 - _
156,653 152,567 156,651 155,000
MAINTENANCE DISTRICT #6
USE OF MONEY AND PROPERTY
INTEREST INCOME
CHARGES FOR SERVICES
SPECLAL ASSESSMENTS
TOTAL MAINTENANCE DISTRICT #6 157,841 153,295 156,651 155,000
MAINTENANCE DISTRICT #7
USE OF MONEY AND PROPERTY
INTEREST INCOME 1,318 747 - -
CHARGES FOR SERVICES
SPECIAL ASSESSMENTS 128,407 222,019 147,543 147,000
TOTAL MAINTENANCE DISTRICT #7 129,725 222,766 147,543 147,000
INTEREST INCOME
CHARGES FOR SERVICES
STREET LIGHTING ASSESSMENTS
TREE REMOVAL
TOTAL FOR SOURCE
181 533
1,477,304 1,547,727 1,571,004 1,588,000
9,919 11,753
1,487,223 1,559,480 1,571,004 1,588,000
TRANSFER IN 13,115 13,115 13,125 13,130
TOTAL CITYWIDE MAINTENANCE DISTRICT 1,500,519 1,573,128 1,584,129 1,601,130
SEWER MAINTENANCE
PROPERTYTAXES
CURRENT SECURED
RESIDUAL/EXCESS TAX INCREMENT (COUNTY)
CRA ANNUAL GROWTH ADJUSTMENTS
TOTAL FOR SOURCE
184,890 196,250 181,800 181,800
5,275 794,868
190,165 991,118 181,800 181,800
542 1,281
CHARGES FOR SERVICES
SEWER ASSESSMENTS
WORK ORDER REIMBURSEMENTS
MISCELLANEOUS REIMBURSEMENT
TOTAL FOR SOURCE
2,453,692 2,536,524 2,648,487 2,678,000
4,627
1,184
2,454,876 2,541,151 2,648,487 2,678,000
TOTAL SEWER MAINTENANCE 2,645,583 3,533,550 2,830,287 2,859,800 ,
BUSINESS IMPROVEMENT DISTRICT
OTHER TAXES
OTHER TAXES 55,292 10,957 12,000 44,380
USE OF MONEY AND PROPERTY
INTEREST INCOME 226 114
TOTAL BUSINESS IMPROVEMENT DISTRICT 55,518 11,071 12,000 44,380
COPS TECHNOLOGY GRANT
USE OF MONEY AND PROPERTY
INTEREST INCOME 14 7 - -
TOTAL COPS TECHNOLOGY GRANT 14 7 - -
PEG FUND
USE OF MONEY AND PROPERTY
INTEREST INCOME 2,192 951
TOTAL PEG FUND 2,192 951 -
OTS GRANTS
REVENUE FROM OTHER AGENCIES
STATE GRANT 4,316 5,623 - -
FEDERAL PASS THRU STATE 2,346 - .. -
TOTAL OTS GRANTS 6,662 5,623 - -
Revenues
2011-12 2012-13 2013-14 2014-15
Actuals Actuals Amended Budget Proposed
REVENUE FROM OTHER AGENCIES
FEDERAL GRANTS 13,380 8,390
FEDERAL -JAG
TOTAL FOR SOURCE 13,380 8,390
TOTAL JUSTICE ASSISTANCE GRANT 13,380 8,390
LA COUNTY GRANT- 1ST DISTRICT
REVENUE FROM OTHER AGENCIES
COUNTYGRANTS 60,000
TOTAL LOS ANGELES COUNTY GRANT -1ST DISTRICT 60,000
ART IN PUBLIC PLACES
USE OF MONEY AND PROPERTY
INTEREST INCOME 471 189
OTHER REVENUES
ART IN PUBLIC PLACES 25,965 67,026 10,000 45,000
TOTAL ART IN PUBLIC PLACES 26,436 67,215 10,000 45,000
UNITED STATES DEPARTMENT OF JUSTICE COPS GRANT
REVENUE FROM OTHER AGENCIES
FEDERAL GRANTS 5578
TOTAL UNITED STATES DEPARTMENT OF JUSTICE COPS GRANT 5,578 -
N. AZUSA RELINQUISHMENT
USE OF MONEY AND PROPERTY
INTEREST INCOME 2,191 919
TOTAL N. AZUSA RELINQUISHMENT 2,191 919 -
FIRE TRAINING
CHARGES FOR SERVICES
FIRE SEMINAR 37,532 34,257 17,000
TOTAL FIRE TRAINING 37,532 34,257 17,000
WEST COVINA COMMUNITY SERVICES FOUNDATION
USE OF MONEY AND PROPERTY
INTEREST INCOME 378 317
CHARGES FOR SERVIC
SPECIAL EVENTS
SENIOR DONATIONS
14,650 67,964 70,115 50,000
OTHER REVENUES
POLICE EXPLORER DONATIONS
MISCELLANEOUS POLICE DONATIONS
DONATIONS
DONATIONS-CAMERON COMMUNITY CENTER
DONATIONS-SHADOW OAK COMMUNITY CENTER
WALL OF HONOR
BANNERS
GOLF TOURNAMENT
DONATIONS-YOUTH COUNCIL
TOTAL FOR SOURCE
1,020 1,000 - -
17,000 62,090 50,000 50,000
21,158 34,391 14,826 -
2,750 3,850 -
1,600 - - -
7,250 - -
- 1,600 300 -
- 27,254 - -
- - 1,362 -
50,778 130,185 66,488 50,000
TOTAL WEST COVINA COMMUNITYSERVICES FOUNDATION 65,806 198,466 136,603 100,000
Revenues
2011-12 2012-13 2013-14 2014-15
Actuals Actuals Amended Budget Proposed
POLICE PRIVATE GRANTS
INTEREST INCOME 52
OTHER REVENUES
PRIVATE GRANTS 7,000 3,500
TOTAL POLICE PRIVATE GRANTS 7,052 3,514
HAZARD ELIMINATION SAFETY
INTEREST INCOME - 265 - -
TOTAL HAZARD ELIMINATION SAFETY 265 - - -
MEASURE R
SALES TAX 1,019,621 1,083,917 1,100,000 1,168,320
INTEREST INCOME 5,064 2,095 - -
, TOTAL MEASURER 1,024,685 1,086,012 1,100,000 1,168,320
CDBG -R
FEDERAL GRANTS 3,655
TOTAL CDBG • R 3,655 •• •
ARRA - Stimulus Projects
USE OF MONEY AND PROPERTY
INTEREST INCOME 923 153
TRANSFER IN 125,000
• TOTAL ARRA -Stimulus Projects 125,923 153 •
HOMELAND SECURITY GRANT
REVENUE FROM OTHER AGENCIES
FEDERAL GRANTS 280,066 17,637
- TOTAL HOMELAND SECURITY GRANT 280,066 17,637
RECOVERY BYRNE GRANT
FEDERAL GRANTS 129,360 1,390
TOTAL RECOVERY BYRNE GRANT 129,360 1,390
RUBBERIZED ASPHALT CONCRETE GRANT (RAC)
USE OF MONEY AND PROPERTY
INTEREST INCOME 127
TOTAL RAC GRANT 127
ENERGY EFFICIENCY GRANT
REVENUE FROM OTHER AGENCIES
STATE GRANT 4,941 21,186 -
STATE GRANT 2,370 688 -
STATE GRANT - SGV ENERGY WISE PARTNERSHIP 3,625 54,050
TOTAL ENERGY EFFICIENCY GRANT 7,311 25,499 54,050
9,590,595 7,580,383 7,500,000
1,969,000 2,237,500 2,245,700 2,254,070
13,674,755 11,345,879 11,589,300 4,039,070
Revenues
2011-12
Actuals
2012-13 2013-14 2014-15
Actuals Amended Budget Proposed
ADVANCED TRAFFIC MANAGEMENT SYSTEM
USE OF MONEY AND PROPERTY
INTEREST INCOME
REVENUE FROM OTHER AGENCIES
COUNTY GRANTS
COUNTY GRANTS
TOTAL FOR SOURCE
TOTAL ADVANCED TRAFFIC MANAGEMENT SYSTEM
3,067
475,000
305,000
780,000
783,067
555
555
NON-FEDERAL GRANTS
REVENUE FROM OTHER AGENCIES
TRANSPORTATION GRANT - MTA
TOTAL NON-FEDERAL GRANTS
70,000
70,000
DEBT SERVICE-CITY
USE OF MONEY AND PROPERTY
INTEREST INCOME
INTEREST INCOME - FISCAL AGENT
FAIR VALUE ADJUSTMENT
AMORTIZATION - PREMIUM
TOTAL FOR SOURCE
1,098,804
25,530
100,012
(44,452)
1,179,894
838,967
25,530
(203,075)
(21,499)
639,923
788,300
24,000
820,000
25,000
812,300 845,000
CHARGES FOR SERVICES
MISCELLANEOUS REIMBURSEMENT
BLD REIMBURSEMENT
TOTAL FOR SOURCE
499,231
436,035
935,266
477,916
410,157
888,073
581,300
450,000
1,031,300
490,000
450,000
940,000
OTHER REVENUES
DEBT PROCEEDS
TRANSFER IN
TOTAL DEBT SERVICE-CITY
SELF INSURANCE-UNINSURED LOSS
OTHER REVENUES
PROPERTY DAMAGE RECOVERY
TOTAL SELF INSURANCE-UNINSURED LOSS
SELF INSURANCE GENERAL/AUTO LIABILITY
CHARGES FOR SERVICES
MISCELLANEOUS REIMBURSEMENT
SPECIAL EVENT INSURANCE
TOTAL FOR SOURCE
(23,421) 36,397
(23,421) 36,397
1,169 1,376
3,136 8,168
4,305 9,544
MISCELLANEOUS REIMBURSEMENTS
INTERDEPARTMENTAL CHARGES 1,099,391 1,426,014 1,425,444 956,540
TOTAL SELF INSURANCE GENERAL/AUTO LIABILITY 1,103,696 1,435,558 1,425,444 956,540
SELF-INSURANCE -WORKERS' COMP
CHARGES FOR SERVICES
MISCELLANEOUS REIMBURSEMENT
INTERDEPARTMENTAL CHARGES
INTERDEPARTMENTAL CHARGES
OTHER REVENUES
CONTRACTUAL REIMBURSEMENT
TOTAL SELF-INSURANCE -WORKERS COMP
34,001 6,628
1,122,160 1,024,170 1,300,498 1,280,210
1,156,161 1,030,798 1,300,498 1,280,210
13
Revenues
2011-12 2012-13 2013-14 2014-15
Actuals Actuals Amended Budget Proposed
739,529 720,306 846,464 857,570
-
792,765 756,260 795,777 756,270
1,532,294 1,476,566 1,642,241 1,613,840
4,000 - - -
160 - - -
. _
4,160
OVERHEAD CHARGEBACKS
INTERDEPARTMENTAL CHARGES
INTERDEPARTMENTAL CHARGES - FUEL
TOTAL FOR SOURCE
OTHER REVENUES
SALE REAL/PERSONAL PROPOSITION
MISCELLANEOUS
CONTRACTUAL REIMBURSEMENT
TOTAL FOR SOURCE
TRANSFER IN
TOTAL FLEET MANAGEMENT 1,536,454 1,476,566 1,642,241 1,613,840
VEHICLE REPLACEMENT
USE OF MONEY AND PROPERTY
INTEREST INCOME 1,222 601 - -
OTHER REVENUES
SALE REAL/PERSONAL PROP (6,760) - -
TOTAL VEHICLE REPLACEMENT (5,538) 601 - -
RETIREE LUMP SUM BENEFITS
USE OF MONEY AND PROPERTY
INTEREST INCOME 2,567 1,405 - -
INTERDEPARTMENTAL CHARGES
INTERDEPARTMENTAL CHARGES - RETIREE LUMP SUM 125,568 106,005 94,068 87,770
TOTAL RETIREE LUMP SUM BENEFITS 128,135 107,410 94,068 87,770 ,
DARE ENTERPRISE
USE OF MONEY AND PROPERTY
INTEREST INCOME 53 26 - -
TOTAL DARE ENTERPRISE 53 26 - - ,
POLICE ENTERPRISE
CITY OF LA MESA
CITY OF CORONA
CITY OF COVINA
CM( OF CYPRESS
CRY OF EL MONTE
CITY OF EL SEGUNDO
CITY oF FOUNTAIN VALLEY
CITY OF LOS ALAMITOS
CITY OF LA PALMA
CITY OF MONTCLAIR
CITY OF LA HABRA
CFTY OF SEAL BEACH
C FP( OF PORTERVILLE
CITY OF SPARKS, W
CITY OF TUSTIN
CITY OF CHINO
CITY OF TRACY
CITY OF SAN MARINO
CITY OF ALHAMBRA
SALES - DOS PALOS
SALES - WEST COVINA FIRE DEPARTMENT
SALES - PASADENA
SALES - HEMET
TOTAL FOR SOURCE
98,943 99,936 101,911 99,540
97,539 125,620 100,465 99,120
82,831 85,316 85,316 85,320
75,457 77,720 77,721 77,720
98,811 101,775 101,775 101,780
19,000 19,000 19,570 10,000
96,675 99,575 99,575 -
78,020 80,360 80,361 80,360
77,235 84,551 79,552 42,280
76,084 78,366 78,367 78,340
89,715 92,406 92,407 92,410
72,780 74,963 74,963 74,960
73,644 93,853 75,853 85,850
39,919 41,116 41,117 41,120
95,550 103,416 98,417 103,420
97,535 100,461 100,461 -
94,109 96,932 96,932 -
119,151 87,894 122,726 87,890
98,620 101,579 101,579 101,580
56,587 58,975 58,285 58,980
27,037 27,848 27,848 27,850
140,000 139,050 144,200 139,050
- 234,704 117,000 75,670
1,805,242 2,105,416 1,976,401 1,563,240
5,102
31,053
21,997
12,500
70,652
25,948
62,105
(104,842)
64,825
48,036
15,000
62,000
50,000
20,000
65,000
50,000
127,000 9,131,510
4,402,654
9,848,197 10,155,895 8,984,212 9,131,510
_
445,733
15,178
460,911
461,805
639,345
2,386,125
3,025,470
66
653,556
32,663
686,285
694,078
991,078
2,146,433
3,137,511
-
300,000
15,000
315,000
1,900,900
2,222,900
1,500,000
800,000
2,050,000
2,850,000
_
15,000
15,000
15,000
1,645,600
810,000
2,091,000
4,546,600
1,418,816 1,840,000
15,033
335,430
350,463
7,009
309,733
(20,263)
296,479
7,300
352,000
359,300
7,500
350,000
357,500
Revenues
2011-12 2012-13 2013-14 2014-15
Actuals Actuals Amended Budget Proposed
USE OF MONEY AND PROPERTY
OTHER REVENUES 5 36,760
TOTAL POLICE ENTERPRISE 1,805,242 2,105,421 1,976,401 1,600,000 TOTAL POLICE ENTERPRISE
1,805,242 2,105,421 1,976,401 1,600,000
RDA OBLIGATION RETIREMENT FUND
PROPERTY TAXES
CURRENT SECURED 5,374,891 10,107,859 8,857,212 8,996,510
INTEREST INCOME
INTEREST INCOME - FISCAL AGENT
FAIR VALUE ADJUSTMENT
RENTAL INCOME
TOTAL FOR SOURCE
TRANSFER IN
TOTAL RDA OBLIGATION RETIREMENT FUND
SUCCESSOR AGENCY MERGED DS SUCCESSOR AGENCY MERGED DS
USE OF MONEYAND PROPERTY USE OF MONEYAND PROPERTY
4,945 2,715 INTEREST INCOME 4,945 2,715 INTEREST INCOME
4,945 2,715 TOTAL SUCCESSOR AGENCY MERGED DS 4,945 2,715 TOTAL SUCCESSOR AGENCY MERGED DS
SUCCESSOR AGENCY ADMINISTRATION
PROPERTY TAXES
CURRENT SECURED 250,000 343,100 265,716 269,900
USE OF MONEY AND PROPERTY
INTEREST INCOME 4,483 30
OTHER REVENUES
MISCELLANEOUS 25,000 25,000
TRANSFER IN 292,805 826,365 123,090 114,890
TOTAL SUCCESSOR AGENCY ADMINISTRATION 572,288 1,194,495 388,806 384,790
SUCCESSOR HOUSING AGENCY
USE OF MONEY AND PROPERTY
INTEREST INCOME 894 7,793 7,000
OTHER REVENUES
MISCELLANEOUS
LOAN REPAYMENTS
LOAN REPAYMENT-EQUFY SHARE
TOTAL FOR SOURCE
TRANSFER IN
TOTAL SUCCESSOR HOUSING AGENCY
CFD DEBT SERVICE
PROPERTY TAXES
CURRENT SECURED
OTHER TAXES
SALES TAX
OTHER TAXES
TOTAL FOR SOURCE
USE OF MONEY AND PROPERTY
INTEREST INCOME
INTEREST INCOME - FISCAL AGENT
FAIR VALUE ADJUSTMENT
TOTAL FOR SOURCE
TOTAL CFD DEBT SERVICE 4,794,749 5,273,990 4,709,300 4,904,100
15
0 LIE (10 0-4 CO
2010-11 2011-12 2012-13 2013-14 2014-15
City Manager/Community Development Commission
Organizational Chart by Position
City Manag
Assistant City Manager/
Community Development Commission Director
Executive Administrative Assistant
to the City Manager
Senior Administrative
Assistant
Management Analyst II Community Development Commission
Senior Project Manager
,k-Jnlinistratime ide
Shading denotes part time staff
2014-15
Full Time Equivalents
Proposed
Budget
Managerial 3
General 3
Part Time 0.1
Total FTE's: 6.1
City Manager/Community Development Commission
CITY COUNCIL & CITY MANAGER'S OFFICE
MISSION STATEMENT: To provide policy leadership for the community
and administration on all issues that affect the health, safety, and welfare
of to the City of West Covina.
T he West Covina City Council is the governing body with the authority to adopt and
enforce municipal laws and regulations. They are elected at-large to serve a four-
year term. They consist of four City Council Members and the Mayor who is
appointed by the City Council to serve a one-year term. The appointment is made on a
rotating basis, based on seniority. There are no term limits for Council Members. City
Council appoints members of the community to serve on the City's various boards and
commissions to ensure that a wide cross-section of the community is represented in
City government.
The City Council also appoints the City Manager and City Attorney. The City Manager
is the Chief Administrative Officer and is responsible for the operations of the City. The
City Attorney serves as the City's chief legal officer.
The City Council also serves as the Board to the Successor Agency of the former West
Covina Redevelopment Agency.
2
City Manager/Community Development Commission
ADMINISTRATION
MISSION STATEMENT: To provide administrative leadership and
management for the daily operations of the City government under the
direction of the City Council.
Office of the City Manager
The City Manager's Office oversees the daily operations of the City of West Covina and
coordinates the operations of the various City Departments.
The City Manager is appointed by the City Council and serves as the administrative
head of the City and the key staff advisor to the City Council. His/her responsibilities are
to implement policies as directed by the City Council and to enforce all municipal laws
and regulations for the benefit of the community. His duties are to direct and supervise
the departments, prepare and administer the annual City budget, and plan and
implement key projects.
The City Manager's Office provides increased transparency and information of the
activities and operation of the City of West Covina through the Discover West Covina
newsletter, the City's website, press releases to local media outlets, and through
programming on the City's local community cable television Channel 3 (WCCT).
The City Manager's Office also provides oversight to special projects directed by the
City Council including: negotiation of lease agreements to generate revenues from the
use of public property (i.e. cell tower leases and office space rentals); establishment of
a Community Service Volunteerism Day; participation in the Special Olympics; outreach
to local non-profit organizations; campaign finance reform; Sister City relationships; etc.
Community Development Commission (CDC)
In 2013, the City of West Covina incorporated the Community Development
Commission (CDC) under the City Manager's Office as a cost savings measure.
With the elimination of redevelopment by the State of California in 2011, the City of
West Covina established the West Covina Successor Agency to unwind the operations
of West Covina's former redevelopment agency.
The CDC is tasked with the administrative duties of the Successor Agency;
management of the City's affordable housing programs; and the promotion of economic
City Manager/Community Development Commission
development in the community, which spurs business growth and job creation within
West Covina.
The Successor Agency is charged with overseeing the winding down operations of the
former redevelopment agency, including preparing the Recognized Obligations
Payment Schedule (ROPS), developing the Long Range Property Management Plan
(LRPMP), and completing contractual obligations. CDC also oversees pending
Successor Agency litigation, and is responsible for monitoring legislation affecting the
Successor Agency and the Housing Successor Agency, and ensuring compliance.
In addition, the CDC manages the administrative duties of the State formed Oversight
Board, which regulates the actions of the Successor Agency.
CDC is responsible for the Housing Successor Agency which assumed the housing
obligations of the former Redevelopment Agency. CDC monitors the housing
compliance of six affordability agreements consisting of 420 units with long term
affordability covenants, processes the loan repayments of former redevelopment
housing loan programs, and is responsible for overseeing the disposition of Low and
Moderate Income Housing funds for the development of affordable housing for West
Covina residents.
The CDC is responsible for the City's economic development programs and activities
through a proactive marketing campaign that, aggressively markets West Covina
opportunities to over 2,000 prospective tenants and promotes West Covina as a
"business friendly city".
CDC provides entitlement assistance to the business community and manages the
City's Economic Development Team. The team is comprised of staff from Planning,
Building, Engineering, Fire, and Police that works collaboratively to facilitate the
development projects.
CDC staff serves as the business ombudsman for the business community. In addition,
CDC works collaboratively with the Greater West Covina Business Association (GWC)
in joining efforts to better serve the local business community.
CDC staff also manages the Auto Plaza Business Improvement District (BID).
CDC will continue to promote the City's "business friendly environment" to attract
businesses and developments to West Covina.
4
City Manager/Community Development Commission
FUNCTION
GENERAL GOVERNMENT SERVICES
DEPARTMENT TITLE
CITY MANAGER'S OFFICE/COMMUNITY
DEVELOPMENT COMMISSION
2011-12 2012-13 2013-14 2014-15
EXPENDITURE CLASSIFICATION ACTUAL ACTUAL AMENDED PROPOSED
BUDGET BUDGET
SALARY & BENEFITS
FULL TIME SALARIES 442,789 646,533 702,893 618,190
PART TIME SALARIES 87,379 74,677 2,000 3,760
OVERTIME 2,701 - 1,990
ELECTIVE/APPOINTED 44,691 45,230 54,900 45,890
BILINGUAL PAY 2,078 2,466 3,180 2,570
SICK/VACATION/HOLIDAY/ADMINISTRATIVE LEAVE 57,288 28,120 43,066 27,640
WORKERS' COMPENSATION 1,691 2,836 3,174 2,760
HEALTH/DENTAL/VISION INSURANCE 114,160 131,127 129,976 89,600
LIFE INSURANCE/LONG TERM DISABILITY 4,086 6,204 6,959 6,160
MEDICARE 12,620 13,090 13,272 11,470
RETIREMENT- NONSWORN 70,915 97,600 112,421 124,250
DEFERRED COMPENSATION 31,071 36,281 44,459 35,740
RETIREE MEDICAL BENEFIT 1,831 1,242 4,230 4,360
RETIREMENT HEALTH SAVINGS PLAN 3,347 4,935 5,640 5,250
SUPPLEMENTAL RETIREMENT PLAN 69,934 69,693 62,267 65,790
LEAVE LUMP SUM 59,694 9,221 - -
AUTO ALLOWANCE 21,689 24,455 26,868 25,790
SALARY & BENEFITS TOTAL 1,027,964 1,193,710 1,215,305 1,071,210
City Manager/Community Development Commission
FUNCTION
GENERAL GOVERNMENT SERVICES
DEPARTMENT TITLE
City Manager's Office/Community
Development Commission
2011-12 2012-13 2013-14 2014-15
EXPENDITURE CLASSIFICATION ACTUAL ACTUAL AMENDED PROPOSED
BUDGET BUDGET
MAINTENANCE & OPERATIONS
EDUCATIONAL - 116 1,000 2,400
MEMBERSHIPS 939 1,357 1,330 4,240
CITY COUNCIL ALLOWANCES 3,851 10,603 37,600 23,500
TRAINING & SEMINARS 14,241 24,840 22,093 21,700
CONTRACTUAL SERVICES 79,405 106,658 331,408 168,120
LEGAL SERVICES 471,519 145,065 10,000 5,000
WEBSITE DEVELOPMENT & MAINTENANCE - - 12,080 -
ELECTRICITY 9,507 11,238 12,000 13,000
TELEPHONES/CELLULAR PHONES 5,494 6,336 8,367 4,610
GRAFFITI - 15,003 15,525 15,530
ADVERTISING & PUBLICATIONS 171 143 800 800
SUBSCRIPTIONS - 12 -
OFFICE SUPPLIES 2,810 6,855 11,700 11,500
REPROGRAPHIC SERVICES 7,989 9,012 10,335 11,620
POSTAGE - 23 500 500
SPECIAL DEPARTMENT SUPPLIES 4,752 4,540 2,250 8,700
POOL CAR USAGE 79 18 600 500
CHARGEBACK - FUEL & OIL 2,784 2,497 3,561 2,500
CHARGEBACK - VEHICLE MAINTENANCE 3,815 1,082 4,250 5,560
EQUIPMENT MAINTENANCE AND REPAIR 11,856 12,701 12,600 13,400
CHARGEBACK - PROPERTY LIABILITY INSURANCE 7,917 10,792 10,792 15,610
CLAIMS PAID 6,601 12,416 4,000 4,100
CAPITALIZED LEASE PAYMENTS 974 1,064 3,500 2,920
AMORTIZATION EXPENSE 4,861 11,667 -
CITY NEWSLETTER 34,762 52,277 60,000 77,500
PROJECT IMPROVEMENTS 750 1,500 2,000 3,000
ADMINISTRATION AND OVERHEAD 20,448 71,490 20,435 115,640
WORKERS' COMPENSATION MEDICAL 316 10,486 - -
BANNERS - 439 1,462 -
NON-CAPITAL EQUIPMENT - 1,840 - 3,000
MAINTENANCE & OPERATIONS TOTAL 695,841 532,070 600,188 534,950
t
6
City Manager/Community Development Commission
FUNCTION DEPARTMENT TITLE
GENERAL GOVERNMENT SERVICES City Manager's Office/Community
Development Commission
2011-12 2012-13 2013-14 2014-15
EXPENDITURE CLASSIFICATION ACTUAL ACTUAL AMENDED PROPOSED
BUDGET BUDGET
CAPITAL OUTLAY
FURNITURE AND FIXTURES - - - 1,500
OTHER EQUIPMENT 31,564 13,328 50,000 10,000
CAPITAL OUTLAY TOTAL 31,564 13,328 50,000 11,500
DEPARTMENT TOTAL 1,755,369 1,739,108 1,865,493 1,617,660
TOTAL BY FUND
GENERAL FUND 773,140
BUSINESS IMPROVEMENT DISTRICT FUND 46,580
PEG FUND 10,000
SUCCESSOR HOUSING AGENCY FUND 787,940
TOTAL CITY MANAGER'S OFFICE/
COMMUNITY DEVELOPMENT COMMISSION BY FUND 1,617,660
*Note: An additional $210,840 City Manager/Community Development Commission salary and benefits
funded from the Successor Agency Administration.
Departmental Expenditures
Fiscal Years 2010-11 to 2014-15
2.0 I 1.7 1
1.5
1.0
0.5
0.0
2010-11 2011-12 2012-13 2013-14 2014-15
TY MANAGER'S OFFICE/COMMUNITY DEVELOPMENT COMMISSION
CONTRACTUAL SERVICES DETAIL
FY 2014-15
Description/Justification Proposed
Housing Preservation Program - Home Loans Pending State Approval of SERAF Payments on
Recognized Obligation Payment Schedule (ROPS)
International Council of Shopping Centers (ICSC) Membership
AnneriNational Administration Fee and Bankruptcy monitoring
Housing Element Update
Los Angeles County Recordation Fees
Annual subscriptions for Economic Development
Tax and Filing Fees
Special Supplies and Promotional Items for Grand Openings
Electra Media - Reader Board Monthly Programming Service (Approved Auto Plaza Budget)
Development and Maintenance of a Mobile Phone Application
Staffing for Vacation Coverage of Administrative Assistants
ICSC ReCon
ICSC Western Division Conference
100,000
500
10,810
5,000
5,000
4,910
4,000
3,500
3,200
3,000
2,500
17,200
8,500
168,120
0ExpFlexspt Expenditure by Object Budget Flexsheet: CMO/CDC -ALL FUNDS (w/o 1140)
05/22/2014 9:42PM City of West Covina
Title/Object
2012
Actuals
2013
Actuals
2014
Amended Bdgt
2015
Dept Request
2015
CM Review
5111 FULL TIME SALARIES 442,789 646,533 702,893 706,240 618,190
5112 PART TIME SALARIES 87,379 74,677 2,000 3,760 3,760
5113 OVER TIME SALARIES 2,701 0 0 1,990 1,990
5114 ELECTIVE/APPOINTED 44,691 45,230 54,900 45,890 45,890
5117 BILINGUAL PAY 2,078 2,466 3,180 2,570 2,570
5121 HOLIDAY OPT - NO PERS 1,105 1,481 4,763 1,760 1,610
5124 SICK LEAVE BUYBACK 4,386 6,679 7,303 4,430 3,660
5125 VACATION BUY BACK 51,797 19,960 31,000 25,450 22,370
5151 WORKERS' COMPENSATION 1,691 2,836 3,174 3,070 2,760
5152 HEALTH/FLEX BENEFIT 88,103 78,793 82,037 61,830 48,240
5153 GROUP LIFE 1,349 1,975 2,567 2,580 2,380
5154 GROUP LONG TERM DISABILITY 2,737 4,229 4,392 4,330 3,780
5155 MEDICARE 12,620 13,090 13,272 12,830 11,470
5156 RETIREMENT-SAFETY 158 0 0 0 0
5157 RETIREMENT- NONSWORN 70,757 97,600 112,421 139,350 124,250
5158 DEFERRED COMPENSATION 31,071 36,281 44,459 37,270 35,740
5159 DENTAL 5,880 7,278 6,974 5,530 4,700
5160 RETIREE MEDICAL BENEFIT 1,831 1,242 4,230 4,360 4,360
5161 VISION 2,111 2,609 2,294 2,040 1,750
5163 RETIREMENT HEALTH SAVINGS PLAN 3,347 4,935 5,640 6,600 5,250
5166 RETIREE LUMP SUM BENEFIT 3,811 6,378 6,477 5,940 5,940
5168 SUPPLEMENTAL RETIREMENT PLAN 35,303 59,692 52,753 58,700 57,440
5169 EPMC REPLACEMENT PLAN 30,820 3,623 3,037 2,720 2,410
5180 LEAVE LUMP SUM 59,694 9,221 0 0 0
5251 AUTO ALLOWANCE 21,689 24,455 26,868 26,870 25,790
5253 CASH BACK 18,066 42,447 38,671 35,210 34,910
Total PERSONNEL SERVICES 1,027,964 1,193,710 1,215,305 1,201,320 1,071,210
6020 EDUCATIONAL 0 116 1,000 2,400 2,400
6030 MEMBERSHIPS 939 1,357 1,330 4,235 4,240
6040 HERFERT - ALLOWANCES 0 3,158 4,700 4,700 4,700
6041 TOMA - ALLOWANCES 0 0 4,700 4,700 4,700
6042 WARSHAW - ALLOWANCES 378 0 4,700 4,700 4,700
6044 SOTELO - ALLOWANCES 934 2,355 4,700 0 0
6045 MC INTYRE- ALLOWANCES 0 1,219 4,700 0 0
6046 SYKES -ALLOWANCES 3,106 2,340 4,700 4,700 4,700
6048 SANDERSON - ALLOWANCES 789- 1,531 4,700 0 0
Page: 13
Format Name(s): S = Dept 11&22 0 = BUDGET 2009 Page: 13
0ExpFlexspt Expenditure by Object Budget Flexsheet: CMO/CDC - ALL FUNDS (w/o 1140)
05/22/2014 9:42PM City of West Covina
Grand Totals [Continued)
Title/Object
2012
Actuals
2013
Actuals
2014
Amended Bdgt
2015
Dept Request
6049 SPENCE - ALLOWANCES 222 0 4,700 4,700
6050 CONFERENCES & MEETINGS 14,241 24,840 22,093 21,700
6110 PROFESSIONAL SERVICES 3,174 4,064 56,020 63,200
6111 LEGAL SERVICES 471,519 145,065 10,000 5,000
6112 ACCOUNTING AND AUDITING 3,178 1,656 5,000 4,000
6119 OTHER PROF SERVICES 8,387 24,485 29,197 15,810
6120 OTHER CONTRACTUAL SERVICES 64,666 76,453 241,191 145,105
6126 WEBSITE DEVELOPMENT & MAINT 0 0 12,080 0
6142 ELECTRICITY 9,507 11,238 12,000 12,500
6144 TELEPHONE - CITY SYSTEM 3,470 3,748 3,748 1,980
6145 TELEPHONE -- SPECIAL LINES 514 556 560 590
6147 CELLULAR PHONES 1,510 2,032 4,059 2,040
6169 GRAFFITI 0 15,003 15,525 15,525
6170 ADVERTISING & PUBLICATIONS 171 143 800 800
6173 SUBSCRIPTIONS 0 12 0 0
6210 OFFICE SUPPLIES 2,810 6,855 11,700 11,500
6212 REPROGRAPHIC SERVICES 7,989 9,012 10,335 10,335
6213 POSTAGE 0 23 500 500
6270 SPECIAL DEPARTMENT SUPPLIES 4,752 4,540 2,250 8,700
6319 POOL CAR USAGE 79 18 600 500
6320 CHGBK - FUEL & OIL 2,784 2,497 3,561 3,561
6327 CHGCK - VEH MAINTENANCE 3,815 1,082 4,250 4,250
6330 EQUIPMENT M & R 11,856 12,701 12,600 12,900
6410 CHGBK - PROPERTY & LIABILITY INS 7,917 10,792 10,792 19,150
6419 CLAIM PAID 6,601 12,416 4,000 3,900
6424 CAPITALIZED LEASE PAYMENTS 974 1,064 3,500 2,923
6429 AMORTIZATION EXPENSE 4,861 11,667 0 0
6440 CITY NEWSLETTER 34,762 52,277 60,000 77,500
6457 PROJECT IMPROVEMENTS 750 1,500 2,000 2,000
6493 ADMIN AND OVERHEAD 20,448 71,490 20,435 20,435
6511 WORKERS COMP MEDICAL 316 10,486 0 0
6546 BANNERS . 0 439 1,462 0
6999 NON-CAPITAL EQUIPMENT 0 1,840 0 3,000
Total MATERIALS AND SERVICES 695,841 532,070 600,188 499,539
7122 FURNITURE AND FIXTURES 0 0 0 1,500
7160 OTHER EQUIPMENT 31,564 13,328 50,000 10,000
Page: 14
2015
CM Review
Format Name(s): S = Dept 11&22 0 = BUDGET 2009 Page: 14
2012
Actuals
2013
Actuals
13,328 31,564
1,712,359 1,755,369 1,865,493 1,739,108 1,617,660 Grand Totals
Page: 15 Format Name(s): S = Dept 11&22 0 = BUDGET 2009
0ExpFlex.rpt
05/22/2014 9:42PM
Expenditure by Object Budget Flexsheet: CMO/CDC - ALL FUNDS (w/o 1140) Page: 15
City of West Covina
Grand Totals [Continued]
Title/Object
Total CAPITAL ASSETS
2014 2015
Amended Bdgt Dept Request
50,000 11,500
2015
CM Review
11,500
2012
Actuals
366,764
80,972
1,774
44,691
2,054
1,105
4,386
51,126
1,232
82,089
1,251
2,311
11,276
158
59,934
29,795
5,513
1,831
1,941
2,761
3,811
34,615
30,417
24,957
21,552
16,125
884,441
939
378
934
3,106
789-
222
14,241
2013
Actuals
413,537
61,896
45,230
2,327
763
2,998
8,867
1,831
64,874
1,605
2,806
9,066
65,559
30,615
6,200
1,242
2,115
3,205
5,419
58,634
2,395
7,541
22,689
34,698
856,112
1,357
3,158
2,355
1,219
2,340
1,531
24,840
2014
Amended Bdgt
376,686
2,000
45,900
2,280
4,279
3,623
25,000
1,723
58,445
1,932
2,490
7,973
62,817
34,815
4,703
4,230
1,613
3,180
4,267
50,284
1,630
22,680
31,400
753,950
1,330
4,700
4,700
4,700
4,700
4,700
4,700
4,700
4,700
22,093
2015
Dept Request
369,600
3,760
1,990
45,890
2,270
980
1,390
13,750
1,590
37,070
1,940
2,420
7,440
77,790
27,620
3,350
4,360
1,300
3,750
3,110
54,180
1,450
22,680
28,400
718,080
1,400
4,235
4,700
4,700
4,700
4,700
4,700
21,700
2015
CM Review
259,740
3,760
1,990
45,890
2,270
830
620
10,670
1,200
15,320
1,630
1,710
5,750
58,970
24,740
2,520
4,360
1,010
2,850
3,110
52,920
850
21,600
28,400
552,710
1,400
4,240
4,700
4,700
4,700
4,700
4,700
21,700
0ExpFlex.rpt Expenditure by Object Budget Flexsheet: CMO/CDC - ALL FUNDS (w/o 1140) Page: 1
05/22/2014 9:42PM City of West Covina
110 GENERAL FUND
Title/Object
5111 FULL TIME SALARIES
5112 PART TIME SALARIES
5113 OVER TIME SALARIES
5114 ELECTIVE/APPOINTED
5117 BILINGUAL PAY
5121 HOLIDAY OPT- NO PERS
5124 SICK LEAVE BUYBACK
5125 VACATION BUY BACK
5151 WORKERS COMPENSATION
5152 HEALTH/FLEX BENEFIT
5153 GROUP LIFE
5154 GROUP LONG TERM DISABILITY
5155 MEDICARE
5156 RETIREMENT - SAFETY
5157 RETIREMENT - NONSWORN
5158 DEFERRED COMPENSATION
5159 DENTAL
5160 RETIREE MEDICAL BENEFIT
5161 VISION
5163 RETIREMENT HEALTH SAVINGS PLAN
5166 RETIREE LUMP SUM BENEFIT
5168 SUPPLEMENTAL RETIREMENT PLAN •
5169 EPMC REPLACEMENT PLAN
5180 LEAVE LUMP SUM
5251 AUTO ALLOWANCE
5253 CASH BACK
Total PERSONNEL SERVICES
6020 EDUCATIONAL
6030 MEMBERSHIPS
6040 HERFERT - ALLOWANCES
6041 TOMA - ALLOWANCES
6042 WARS HAW - ALLOWANCES
6044 SOTELO - ALLOWANCES
6045 MC INTYRE- ALLOWANCES
6046 SYKES - ALLOWANCES
6048 SANDERSON - ALLOWANCES
6049 SPENCE - ALLOWANCES
6050 CONFERENCES & MEETINGS
Format Name(s): S = Dept 11&22 0 = BUDGET 2009 Page: 1
2012
Actuals
0
22,625
0
3,470
1,490
75
0
2,810
7,989
4,752
79
2,784
3,815
0
7,917
974
34,762
0
112,573
0
0
997,014
2013
Actuals
0
55,111
0
3,550
1,811
143
12
1,425
9,012
4,540
18
2,327
629
465
7,917
1,064
52,277
1,840
178,941
0
0
1,035,053
2014
Amended Bdgt
52,920
141,167
7,080
3,550
3,859
300
0
4,200
10,335
2,250
100
2,899
3,500
200
7,917
3,500
60,000
0
364,800
0
0
1,118,750
2015
Dept Request
60,000
40,105
0
1,620
1,840
300
0
4,500
10,335
8,700
0
2,899
3,500
500
10,300
2,923
77,500
3,000
278,857
1,500
1,500
998,437
2015
CM Review
0
40,110
0
1,620
1,840
300
0
4,500
11,620
8,700
0
2,330
3,610
500
9,540
2,920
77,500
3,000
218,930
1,500
1,500
773,140
0ExpFlex.rpt Expenditure by Object Budget Flexsheet: CMO/CDC - ALL FUNDS (w/o 1140) Page: 2
05/22/2014 9:42PM City of West Covina
110 GENERAL FUND
Title/Object
6110 PROFESSIONAL SERVICES
6120 OTHER CONTRACTUAL SERVICES
6126 WEBSITE DEVELOPMENT & MAINT
6144 TELEPHONE --CITY SYSTEM
6147 CELLULAR PHONES
6170 ADVERTISING & PUBLICATIONS
6173 SUBSCRIPTIONS
6210 OFFICE SUPPLIES
6212 REPROGRAPHIC SERVICES
6270 SPECIAL DEPARTMENT SUPPLIES
6319 POOL CAR USAGE
6320 CHGBK - FUEL & OIL
6327 CHGCK - VEH MAINTENANCE
6330 EQUIPMENT M & R
6410 CHGBK - PROPERTY & LIABILITY INS
6424 CAPITALIZED LEASE PAYMENTS
6440 CITY NEWSLETTER
6999 NON-CAPITAL EQUIPMENT
Total MATERIALS AND SERVICES
7122 FURNITURE AND FIXTURES
Total CAPITAL ASSETS
Total GENERAL FUND
Format Name(s): S = Dept 11&22 0 = BUDGET 2009 Page: 2
0ExpFlex.rpt Expenditure by Object Budget Flexsheet: CMO/CDC - ALL FUNDS (w/o 1140) Page
05/2212014 9:42PM City of West Covina
190 BUSINESS IMPROVEMENT DISTRICT
2013
Actuals
2014
Amended Bdgt
2015
Dept Request
4,064 3,100 3,200
1,656 5,000 4,000
11,238 12,000 12,500
556 560 590
11,856 12,000 12,000
3,804 4,000 3,900
1,500 2,000 2,000
5,325 3,194 3,194
39,999 41,854 41,384
0 0 0
39,999 41,854 41,384
2015
CM Review
4,000
13,000
590
12,500
4,100
3,000
6,190
46,580
46,580
Title/Object
6110 PROFESSIONAL SERVICES
6112 ACCOUNTING AND AUDITING
6142 ELECTRICITY
6145 TELEPHONE - SPECIAL LINES
6330 EQUIPMENT M & R
6419 CLAIM PAID
6457 PROJECT IMPROVEMENTS
6493 ADMIN AND OVERHEAD
Total MATERIALS AND SERVICES
Total CAPITAL ASSETS
Total BUSINESS IMPROVEMENT DISTRICT
2012
Actuals
3,178
9,507
514
11,856
3,664
750
3,194
35,837
35,837
Format Name(s): S = Dept 11&22 0 = BUDGET 2009 Page:
0ExpFlex.rpt Expenditure by Object Budget Flexsheet: CMO/CDC - ALL FUNDS (w/o 1140) Page: 7
05/2212014 9:42PM City of West Covina
205 PEG FUND
2012 2013 2014 2015 2015
Title/Object Actuals Actuals Amended Bdgt Dept Request CM Review
Total MATERIALS AND SERVICES 0 0 0
7160 OTHER EQUIPMENT 31,564 13,328 50,000 10,000 10,000
Total CAPITAL ASSETS 31,564 13,328 50,000 10,000 10,000
Total PEG FUND 31,564 13,328 50,000 10,000 10,000
Format Name(s): S = Dept 11&22 0 = BUDGET 2009 Page: 7
0ExpFlex.rpt Expenditure by Object Budget Flexsheet: CMO/CDC - ALL FUNDS (w/o 1140) Page:
05/22/2014 9:42PM City of West Covina
220 WC COMMUNITY SVCS FOUNDATION
Title/Object
5112 PART TIME SALARIES
5155 MEDICARE
Total PERSONNEL SERVICES
6120 OTHER CONTRACTUAL SERVICES
6546 BANNERS
Total MATERIALS AND SERVICES
Actuals
35
36
,985
11,985
2013 2014 2015
ctuals Amended Bdgt Dept Request
13,717 24
439 1,462
14,156 1,486
2015
CM Review
Total WC COMMUNITY SVCS FOUNDATION 12,021 14,156 1,486
Format Name(s): S = Dept 11&22 0 = BUDGET 2009 Page:
0ExpFlex.rpt Expenditure by Object Budget Flexsheet: CMO/CDC - ALL FUNDS (w/o 1140) Page: 9
05/22/2014 9:42PM City of West Covina
361 SELF INSURANCE GENRL/AUTO LIAB
Title/Object
6111 LEGAL SERVICES
6120 OTHER CONTRACTUAL SERVICES
6419 CLAIM PAID
Total MATERIALS AND SERVICES
2012
Actuals
436,716
20,517
2,937
460,170
2013
Actuals
126,504
1,099
0
127,603
2014
Amended Bdgt
2015
Dept Request
2015
CM Review
0
Total SELF INSURANCE GENRUAUTO LIAB
460,170 127,603 0 0 0
Format Name(s): S = Dept 11&22 0= BUDGET 2009 Page: 9
0ExpFlex.rpt Expenditure by Object Budget Flexsheet: CMO/CDC - ALL FUNDS (w/o 1140)
Page: 10
05122/2014 9:42PM City of West Covina
363 SELF-INSURANCE - WORKERS COMP
Title/Object
6111 LEGAL SERVICES
6120 OTHER CONTRACTUAL SERVICES
6419 CLAIM PAID
6511 WORKERS COMP MEDICAL
Total MATERIALS AND SERVICES
2012 2013 2014 2015
Actuals Actuals Amended Bdgt Dept Request
27,847 12,750 0 0
7,244 1,905 o o
o 8,612 0 0
316 10,486 0 0
35,407 33,753 0 0
2015
CM Review
Total SELF-INSURANCE - WORKERS' COMP
Format Name(s): S = Dept 11&22 0 = BUDGET 2009 Page: 10
2012
Actuals
76,025
6,372
927
0
24
0
0
671
459
6,014
98
426
1,343
10,823
1,276
367
170
586
0
688
403
34,737
137
1,941
143,487
0
6,956
8,387
2,295
0
0
20
0
96
0
0
0
0
0
0
2013
Actuals
232,996
12,781
139
718
3,681
11,093
1,005
13,919
370
1,423
4,024
32,041
5,666
1,078
494
1,730
959
1,058
1,228
1,680
1,766
7,749
337,598
116
5,811
24,485
4,621
0
198
221
15,003
0
5,430
23
0
170
453
380
2014
Amended Bdgt
326,207
9,000
900
484
3,680
6,000
1,451
23,592
635
1,902
5,299
49,604
9,644
2,271
681
2,460
2,210
2,469
1,407
0
4,188
7,271
461,355
1,000
10,000
29,197
100,000
5,000
198
200
15,525
500
7,500
500
500
662
750
400
2015
Dept Request
336,640
0
300
780
3,040
11,700
1,480
24,760
640
1,910
5,390
61,560
9,650
2,180
740
2,850
2,830
4,520
1,270
0
4,190
6,810
483,240
1,000
5,000
15,810
105,000
0
360
200
15,525
500
7,000
500
500
662
750
400
2015
CM Review
358,450
300
780
3,040
11,700
1,560
32,920
750
2,070
5,720
65,280
11,000
2,180
740
2,400
2,830
4,520
1,560
0
4,190
6,510
518,500
1,000
5,000
15,810
105,000
0
360
200
15,530
500
7,000
500
500
170
1,950
400
0ExpFlex.rpt Expenditure by Object Budget Flexsheet: CMO/CDC - ALL FUNDS (w/o 1140) Page: 11
05/22/2014 9:42PM City of West Covina
820 SUCCESSOR HOUSING AGENCY
Title/Object
5111 FULL TIME SALARIES
5112 PART TIME SALARIES
5113 OVER TIME SALARIES
5114 ELECTIVE/APPOINTED
5117 BILINGUAL PAY
5121 HOLIDAY OPT - NO PERS
5124 SICK LEAVE BUYBACK
5125 VACATION BUY BACK
5151 WORKERS COMPENSATION
5152 HEALTH/FLEX BENEFIT
5153 GROUP LIFE
5154 GROUP LONG TERM DISABILITY
5155 MEDICARE
5157 RETIREMENT - NONSWORN
5158 DEFERRED COMPENSATION
5159 DENTAL
5161 VISION
5163 RETIREMENT HEALTH SAVINGS PLAN
5166 RETIREE LUMP SUM BENEFIT
5168 SUPPLEMENTAL RETIREMENT PLAN
5169 EPMC REPLACEMENT PLAN
5180 LEAVE LUMP SUM
5251 AUTO ALLOWANCE
5253 CASH BACK
Total PERSONNEL SERVICES
6020 EDUCATIONAL
6111 LEGAL SERVICES
6119 OTHER PROF SERVICES
6120 OTHER CONTRACTUAL SERVICES
6126 WEBSITE DEVELOPMENT & MAINT
6144 TELEPHONE -- CITY SYSTEM
6147 CELLULAR PHONES
6169 GRAFFITI
6170 ADVERTISING & PUBLICATIONS
6210 OFFICE SUPPLIES
6213 POSTAGE
6319 POOL CAR USAGE
6320 CHGBK - FUEL & OIL
6327 CHGCK - VEH MAINTENANCE
6330 EQUIPMENT M & R
Format Name(s): S = Dept 11&22 0 = BUDGET 2009 Page: 11
0ExpFlex.rpt
Expenditure by Object Budget Flexsheet: CMO/CDC - ALL FUNDS (w/o 1140) Page: 12
05122/2014 9:42PM
City of West Covina
820 SUCCESSOR HOUSING AGENCY
Title/Object
6410 CHGBK - PROPERTY & LIABILITY INS
6429 AMORTIZATION EXPENSE
6493 ADMIN AND OVERHEAD
Total MATERIALS AND SERVICES
Total SUCCESSOR HOUSING AGENCY
2012
Actuals
0
4,861
17,254
39,869
183,356
2013
Actuals
2,875
11,667
66,165
137,618
475,216
2014
Amended Bdgt
2,875
17,241
192,048
653,403
2015
Dept Request
8,850
0
17,241
179,298
662,538
2015
CM Review
6,070
109,450
269,440
787,940
Format Name(s): S = Dept 11&22 0 = BUDGET 2009 Page: 12
CITY :1,\TT........0j1NEY
\ \ \
Organizational Chart by Position
c ,
City Attorney
City Council
City Attorney
(Contractual Services)
J
1
City Attorney
T he City Attorney represents and advises the City Council, boards, commissions,
officers, and employees in all matters of law pertaining to their offices and official
activities; prepares all proposed ordinances, resolutions and amendments;
prepares or approves the form of all other legal documents; and represents the City in
litigation to which the City is a party.
City Attorney services are provided on a contractual basis. This budget also includes
expenditures for the City Prosecutor and other attorneys hired by the City for designated
cases.
2
0.4
City Attorney
FUNCTION
GENERAL GOVERNMENT SERVICES
DEPARTMENT TITLE
CITY ATTORNEY
EXPENDITURE CLASSIFICATION
2011-12
ACTUAL
2012-13
ACTUAL
2013-14
AMENDED
BUDGET
2014-15
PROPOSED
BUDGET
MAINTENANCE & OPERATIONS
CITY ATTORNEY COSTS ABOVE RETAINER 83,319 133,732 90,000 150,000
CITY PROSECUTOR _ 45,758 48,800 50,000 65,000
LITIGATION 28,330 167,134 75,000 90,000
TELEPHONES 310 630 630 130
CITY ATTORNEY RETAINER 87,000 96,000 96,000 96,000
LEGAL SERVICES - PERSONNEL 86,298 15,226 25,000 -
SUPPLIES 42 - 200 200
DEPARTMENT TOTAL 331,057 461,522 336,830 401,330
TOTAL BY FUND
FUND TITLE
GENERAL FUND 386,330
COMMUNITY DEVELOPMENT BLOCK GRANT FUND 15,000
Departmental Expenditures
Fiscal Years 2010-11 to 2014-15
0.7
2
0.5 0,5
0.3
0.2
0.1
0.0
2010-11 2011-12 2012-13 2013-14 2014-15
3
0ExpFlex.rpt Expenditure by Object Budget Flexsheet: CITY ATTORNEY 1140
05/2212014 9:59PM City of West Covina
Page
Grand Totals
Title/Object
Total PERSONNEL SERVICES
6110 PROFESSIONAL SERVICES
6111 LEGAL SERVICES
6119 OTHER PROF SERVICES
6144 TELEPHONE -- CITY SYSTEM
6178 CITY ATTORNEY RETAINER
6180 LEGAL SERVICES - PERSONNEL
6210 OFFICE SUPPLIES
Total MATERIALS AND SERVICES
Grand Tota
2012 2013
Actuals Actuals
83,319 133,732
28,330 167,134
45,758 48,800
310 630
87,000 96,000
86,298 15,226
42
331,057 461,522
331,057
2014
amended budget
2015
Dept Request
2015
CM Review
o o 0
90,000 150,000 150,000
75,000 90,000 90,000
50,000 50,000 65,000
630 130 130
96,000 96,000 96,000
25,000 0 0
200 200 200
336,830 386,330 401,330
336,830 386,330 401,330
Format Name(s): S = DIV 1140 0 = BUDGET 2009 Page:
2012 2013 2014 2015 2015
Actuals Actuals amended budget Dept Request CM Review
83,319
28,330
45,758
310
87,000
86,298
42
331,057
331,057
133,732
167,134
48,800
630
96,000
15,226
461,522
461,522
90,000
75,000
50,000
630
96,000
25,000
200
336,830
336,830
150,000
90,000
50,000
130
96,000
200
386,330
386,330
0
150,000
90,000
50,000
130
96,000
200
386,330
386,330
0ExpFlex.rpt
Expenditure by Object Budget Flexsheet: CITY ATTORNEY 1140 Page: 1
0512212014 9:59PM
City of West Covina
110 GENERAL FUND
Title/Object
Total PERSONNEL SERVICES
6110 PROFESSIONAL SERVICES
6111 LEGAL SERVICES
6119 OTHER PROF SERVICES
6144 TELEPHONE-- CITY SYSTEM
6178 CITY ATTORNEY RETAINER
6180 LEGAL SERVICES - PERSONNEL
6210 OFFICE SUPPLIES
Total MATERIALS AND SERVICES
Total GENERAL FUND
Format Name(s): S = DIV 1140 0 = BUDGET 2009 Page: 1
0ExpFlex.rpt Expenditure by Object Budget Flexsheet: CITY ATTORNEY 1140
Page:
0512212014 9:59PM City of West Covina
131 COMMUNITY DEV. BLOCK GRANT
Title/Object
6119 OTHER PROF SERVICES
Total MATERIALS AND SERVICES
2012
Actuals
2013 2014
Actuals amended budget
2015 2015
Dept Request CM Review
15,000
15,000
Total COMMUNITY DEV. BLOCK GRANT 15,000
Format Name(s): S = DIV 1140 0 = BUDGET 2009 Page:
CI TV' CLE-4(
City Clerk
Organizational Chart by Position
Elected
Assistant City
City Clerk
Clerk
.1
I Deputy City Clerk Administrative
Technician
'n
I
2014-15
Full Time Equivalents
Proposed
Budget 3.7 3.7
Managerial 1
General 2
3.0 3.0 3.0
•
Total FTE's: 3
2010-11 2011-12 2012-13 2013-14 2014-15
1
City Clerk
CITY CLERK'S OFFICE
MISSION STATEMENT: To ensure the preservation and integrity of all
official City records, including the legislative record; maintain an effective
records management system; and provide professional service and
support to all City departments, staff, and the citizens of West Covina.
T he City Clerk's Office is a support department that provides support to the City
Council, Administration, other City departments, and the public. The department
consists of three full time employees. The City Clerk is an elected official; the
Assistant City Clerk is the Department Head managing the day-to-day office activities.
The City Clerk's Office maintains custody, control, and storage of official City
documents and records pertaining to the operation of City government.
Administration
The City Clerk's Office is in charge of the preparation, publication, and distribution of all
agenda material for the City Council, the Successor Agency to the West Covina
Redevelopment Agency, and the Public Financing Authority, including the recordation of
all meeting minutes. The department ensures that actions are in compliance with all
federal, state, and local statutes and regulations, and that all actions are properly
executed, recorded, and archived. The department certifies and distributes ordinances
and resolutions as appropriate, publishes and posts legal notices as required, and
codifies ordinances into West Covina Municipal Code. The department also receives
and opens Capital Improvement Project bids; receives claims, subpoenas and lawsuits;
and records documents with the Los Angeles County Registrar Recorder's Office. The
Assistant City Clerk serves as the secretary to the Oversight Board of the Successor
Agency to the West Covina Redevelopment Agency, preparing the agenda material and
related documents.
Elections
The City Clerk's Office coordinates all City elections for elective office, initiatives,
referenda, and recalls. The City's general municipal elections are consolidated with the
Los Angeles County Elections Division and are held in November of odd numbered
years.
Political Reform Act
Pursuant to the Political Reform Act, the City Clerk serves as the filing officer/official for
Campaign Disclosure Statements for elected officials, candidates, and committees; and
for Statement of Economic Interests filed by public officials and designated employees.
The City's Conflict of Interest Code is reviewed and updated on a bi-annual basis.
2
City Clerk
Public Records Act & Public Information
The City Clerk's Office provides public information and responds to requests for
documents pursuant to the provisions of the California Public Records Act. The
department also assists staff with research of legislative history and actions.
Commissions
The City Clerk's office oversees the appointment process for the City's Commissions
and Advisory Boards. The office facilitates all required noticing pertaining to
recruitments for vacancies and expiring terms pursuant to State Law and administers
the oath of office to all newly appointed commissioners.
Animal Care and Control
The City Clerk's Office serves as the liaison with the Los Angeles County Department of
Animal Care and Control overseeing contract administration and providing complaint
resolution.
Records Management Program
This City Clerk's Office is the custodian and the depository for all official records and
documents of the City, Public Financing Authority, and Successor Agency to the West
Covina Redevelopment Agency. The Records Management Program provides for the
safekeeping and storage of the records and provides a retention schedule for all
records.
The program monitors the retention guidelines providing for the destruction of
documents in accordance with State laws. The department continues to improve
efficiency and customer service through utilization of SIRE Technologies' electronic
document management system (EDMS). The implementation of SIRE has increased
the ease of access to information to internal staff and the public.
Passport Application Services
The City Clerk's Office has been designated an authorized passport acceptance facility
since July 2003. All staff members are authorized agents who review, screen, and
process applications for individuals applying for a U.S. Passport book or card from the
U.S. Department of State. Service is available Monday through Thursday. An on-site
passport photo service is also available.
3
City Clerk
FUNCTION
GENERAL GOVERNMENT SERVICES
DEPARTMENT TITLE
CITY CLERK
EXPENDITURE CLASSIFICATION
2011-12
ACTUAL
2012-13
ACTUAL
2013-14
AMENDED
BUDGET
2014-15
PROPOSED
BUDGET
SALARY & BENEFITS
FULL TIME SALARIES 172,654 198,071 190,771 192,660
PART TIME SALARIES 5,521 185 - -
ELECTIVE/APPOINTED 1,810 1,805 1,800 1,790
BILINGUAL PAY 906 1,083 1,020 1,020
SICK/VACATION/HOLIDAY/ADMINISTRATIVE LEAVE 9,758 12,889 13,999 12,360
WORKERS' COMPENSATION 386 684 697 710
HEALTH/DENTAL/VISION INSURANCE 25,053 29,791 28,543 30,670
LIFE INSURANCE/LONG TERM DISABILITY 1,302 1,652 1,707 1,710
MEDICARE 2,825 3,130 2,980 3,060
RETIREMENT - NONSWORN 25,534 27,540 28,324 33,160
DEFERRED COMPENSATION 3,617 4,333 4,080 4,080
RETIREMENT HEALTH SAVINGS PLAN 1,562 1,715 2,220 2,780
RETIREE LUMP SUM BENEFIT 1,497 1,961 1,778 1,620
SUPPLEMENTAL RETIREMENT PLAN 2,048 2,853 3,347 4,070
UNEMPLOYMENT - 8,098 3,234 -
AUTO ALLOWANCE 2,710 3,259 3,060 3,060
SALARY & BENEFITS TOTAL 257,183 299,049 287,560 292,750
MAINTENANCE & OPERATIONS
MEMBERSHIPS - - - 480
TRAINING & SEMINARS - _ - 660
ELECTIONS 253,065 570 305,000 600
CONTRACTUAL SERVICES 8,605 12,350 17,893 17,020
TELEPHONES/CELLULAR PHONES 2,080 1,630 1,630 820
ANIMAL SHELTER SERVICES 359,323 344,816 370,000 370,000
LOS ANGELES COUNTY COYOTE CONTROL 3,097 - 2,800 2,800
ADVERTISING & PUBLICATIONS 2,038 1,770 4,000 4,000
MUNICIPAL CODE SUPPLEMENTS 2,570 3,391 4,500 4,500
SUPPLIES 3,450 3,224 3,700 4,200
REPROGRAPHIC SERVICES 5,884 6,700 7,611 8,570
EQUIPMENT MAINTENANCE & REPAIR - 380 - -
CHARGEBACK - PROPERTY & LIABILITY INSURANCE 6,092 6,092 6,092 3,780
MISCELLANEOUS EXPENSES 575 525 575 580
NON-CAPITAL EQUIPMENT - - - 3,000
MAINTENANCE & OPERATIONS TOTAL 646,779 381,448 723,801 421,010
DEPARTMENT TOTAL 903,962 680,497 1,011,361 713,760
TOTAL BY FUND
FUND TITLE
GENERAL FUND 3,760
713,760
1.4 (I) c 0
1.0
1.0
0.8
0.7
0.6
0.4
0.2
0.0
2010-11 2011-12 2012-13 2013-14 2014-15
City Clerk
*Note: An additional $8,610 City Clerk salary and benefits is funded from the Successor Agency
Administration.
Departmental Expenditures
Fiscal Years 2010-11 to 2014-15
CITY OF WEST COVINA
CITY CLERK'S DEPARTMENT
CONTRACTUAL SERVICES DETAIL
Description/Justification
SIRE System software suite maintenance, support, upgrade and hosting
Fujitsu Scanner Maintenance Contract
Sharp Copier -estimate based on actual copies
Microfiche/film reader/printer service contract
VIMS Access Card (Los Angeles) Miscellaneous Registrar Recorder/County Clerk purchases (i.e.
maps, lists)
FY 2014-15
Proposed
14,510
1,190
700
500
120
17,020
6
ExpFlex.rpt Expenditure by Object Budget Flexsheet: City Clerk - ALL FUNDS Page
05/22/2014 9:42PM City of West Covina
Grand Totals
Title/Object
2012
Actuals
2013
Actuals
2014
Amended Bdgt
2015
Dept Request
5111 FULL TIME SALARIES 172,654 198,071 190,771 192,660
5112 PART TIME SALARIES 5,521 185 0 0
5114 ELECTIVE/APPOINTED 1,810 1,805 1,800 1,790
5117 BILINGUAL PAY 906 1,083 1,020 1,020
5121 HOLIDAY OPT - NO PERS 0 0 854 0
5124 SICK LEAVE BUYBACK 2,372 3,021 3,081 2,890
5125 VACATION BUY BACK 7,386 9,868 10,064 9,470
5151 WORKERS' COMPENSATION 386 684 697 710
5152 HEALTH/FLEX BENEFIT 22,122 25,593 25,219 26,700
5153 GROUP LIFE 211 286 391 390
5154 GROUP LONG TERM DISABILITY 1,091 1,366 1,316 1,320
5155 MEDICARE 2,825 3,130 2,980 3,060
5157 RETIREMENT- NONSWORN 25,534 27,540 28,324 33,160
5158 DEFERRED COMPENSATION 3,617 4,333 4,080 4,080
5159 DENTAL 1,233 1,429 1,356 1,730
5161 VISION 516 575 544 590
5163 RETIREMENT HEALTH SAVINGS PLAN 1,562 1,715 2,220 2,780
5166 RETIREE LUMP SUM BENEFIT 1,497 1,961 1,778 1,620
5168 SUPPLEMENTAL RETIREMENT PLAN 1,128 1,797 2,849 3,560
5169 EPMC REPLACEMENT PLAN 920 1,056 498 510
5171 UNEMPLOYMENT 0 8,098 3,234 - 0
5251 AUTO ALLOWANCE 2,710 3,259 3,060 3,060
5253 CASH BACK 1,182 2,194 1,424 1,650
Total PERSONNEL SERVICES 257,183 299,049 287,560 292,750
6030 MEMBERSHIPS 0 0 0 480
6050 CONFERENCES & MEETINGS 0 0 0 660
6118 ELECTIONS 253,065 570 305,000 600
6120 OTHER CONTRACTUAL SERVICES 120 0 120 120
6130 SERVICE CONTRACTS 8,485 12,350 17,773 16,900
6144 TELEPHONE-CITY SYSTEM 2,080 1,630 1,630 820
6151 SHELTER SERVICES 359,323 344,816 370,000 370,000
6154 L.A. COUNTY COYOTE CONTROL 3,097 0 2,800 2,800
6170 ADVERTISING & PUBLICATIONS 2,038 1,770 4,000 4,000
6177 MUNICIPAL CODE SUPPLEMTS 2,570 3,391 4,500 4,500
6210 OFFICE SUPPLIES 345 520 500 1,000
6212 REPROGRAPHIC SERVICES 5,884 6,637 7,611 7,611
2015
CM Review
Format Name(s): S = Dept 12 0 = BUDGET 2009 Page:
0ExpFlex.rpt Expenditure by Object Budget Flexsheet: City Clerk - ALL FUNDS
Page
05122/2014 9:42PM City of West Covina
Grand Totals [Continued]
2013
Actuals
2014
Amended Bdgt
2015
Dept Request
63 0 0
2,704 3,200 3,200
380 0 0
6,092 6,092 6,750
525 575 580
0 0 3,000
381,448 723,801 423,021
0 0 0
Title/Object
6214 PRINTING & COPYING
6270 SPECIAL DEPARTMENT SUPPLIES
6330 EQUIPMENT M & R
6410 CHGBK - PROPERTY & LIABILITY INS
6490 MISCELLANEOUS EXPENSES
6999 NON-CAPITAL EQUIPMENT
Total MATERIALS AND SERVICES
Total CAPITAL ASSETS
Actuals
3,105
6,092
575
646,779
2015
CM Review
3,200
3,780
580
3,000
421,010
Grand Totals 903,962 680,497 1,011,361 715,771 713,760
Format Name(s): S = Dept 12 0 = BUDGET 2009 Page:
2012
Actuals
172,654
5,521
1,810
906
0
2,372
7,386
386
22,122
211
1,091
2,825
25,534
3,617
1,233
516
1,562
1,497
1,128
920
0
2,710
1,182
257,183
0
0
253,065
120
8,485
2,080
359,323
3,097
2038,
2,570
345
5,884
0
3,105
2013
Actuals
198,071
185
1,805
1,083
0
3,021
9,868
684
25,593
286
1,366
3,130
27,540
4,333
1,429
575
1,715
1,961
1,797
1,056
8,098
3,259
2,194
299,049
0
0
570
0
12,350
1,630
344,816
0
1,770
3,391
520
6,637
63
2,704
2014
Amended Bdgt
190,771
0
1,800
1,020
854
3,081
10,064
697
25,219
391
1,316
2,980
28,324
4,080
1,356
544
2,220
1,778
2,849
498
3,234
3,060
1,424
287,560
0
0
305,000
120
17,773
1,630
370,000
2,800
4,000
4,500
500
7,611
0
3,200
2015
Dept Request
192,660
0
1,790
1,020
0
2,890
9,470
710
26,700
390
1,320
3,060
33,160
4,080
1,730
590
2,780
1,620
3,560
510
0
3,060
1,650
292,750
480
660
600
120
16,900
820
370,000
2,800
4,000
4,500
1,000
7,611
0
3,200
2015
CM Review
192,660
0
1,790
1,020
0
2,890
9,470
710
26,700
390
1,320
3,060
33,160
4,080
1,730
590
2,780
1,620
3,560
510
0
3,060
1,650
292,750
480
660
600
120
16,900
820
370,000
2,800
4,000
4,500
1,000
8,570
0
3,200
0ExpFlex.rpt
Expenditure by Object Budget Flexsheet: City Clerk - ALL FUNDS Page: 1
05/22/2014 9:42PM City of West Covina
110 GENERAL FUND
Title/Object
5111 FULL TIME SALARIES
5112 PART TIME SALARIES
5114 ELECTIVE/APPOINTED
5117 BILINGUAL PAY
5121 HOLIDAY OPT - NO PERS
5124 SICK LEAVE BUYBACK
5125 VACATION BUY BACK
5151 WORKERS COMPENSATION
5152 HEALTH/FLEX BENEFIT
5153 GROUP LIFE
5154 GROUP LONG TERM DISABILITY
5155 MEDICARE
5157 RETIREMENT- NONSWORN
5158 DEFERRED COMPENSATION
5159 DENTAL
5161 VISION
5163 RETIREMENT HEALTH SAVINGS PLAN
5166 RETIREE LUMP SUM BENEFIT
5168 SUPPLEMENTAL RETIREMENT PLAN
5169 EPMC REPLACEMENT PLAN
5171 UNEMPLOYMENT
5251 AUTO ALLOWANCE
5253 CASH BACK
Total PERSONNEL SERVICES
6030 MEMBERSHIPS
6050 CONFERENCES & MEETINGS
6118 ELECTIONS
6120 OTHER CONTRACTUAL SERVICES
6130 SERVICE CONTRACTS
6144 TELEPHONE- CITY SYSTEM
6151 SHELTER SERVICES
6154 L.A. COUNTY COYOTE CONTROL
6170 ADVERTISING & PUBLICATIONS
6177 MUNICIPAL CODE SUPPLEMTS
6210 OFFICE SUPPLIES
6212 REPROGRAPHIC SERVICES
6214 PRINTING & COPYING
6270 SPECIAL DEPARTMENT SUPPLIES
Format Name(s): S = Dept 12 0 = BUDGET 2009 Page: 1
0ExpFlex.rpt Expenditure by Object Budget Flexsheet: City Clerk - ALL FUND Page:
05/22/2014 9:42PM City of West Covina
110 GENERAL FUND
Title/Object
6330 EQUIPMENT M & R
6410 CHGBK - PROPERTY & LIABILITY INS
6490 MISCELLANEOUS EXPENSES
6999 NON-CAPITAL EQUIPMENT
Total MATERIALS AND SERVICES
Total CAPITAL ASSETS
Total GENERAL FUND
2012
Actuals
2013
Actuals
2014
Amended Bdgt
2015
Dept Request
0 380 0 0
6,092 6,092 6,092 6,750
575 525 575 580
0 0 0 3,000
646,779 381,448 723,801 423,021
0 0 0 0
903,962 680,497 1,011,361 715,771
2015
CM Review
3,780
580
3,000
421,010
713,760
Format Name(s): S = Dept 12 0 = BUDGET 2009 Page:
FIN \,NCE
MIN ST 1,-\TIVE
SE NICES
Finance and Administrative Services
Organizational Chart by Position
Elected D irector of Finance &
City Treasurer j Administrative Servicesj r KC 4 VRA021 SeniorAdministrative iTe I ecomm u:n'ita titiris'I:'
Assistant
Office Assistant Assistant ll
ManagementAnalyst I j ManagementAnalyst II
Purchasing
Accounting
I I
Revenue dministrative 1 Computer Systems
Services Manager I Manager Manager Administrator
Accountant
Accounting Technician
(2)
S en iorAccou nt Clerk
Accounts Payable
Business License
Inspector
Sen iorAccou nt Clerk
Accounts Receivable
SeniorAccount Clerk
Business License
ManagementAnalystIlj
BudgetAnalyst
-1
Human Resources
Technician (2)
Computer Services
Technician (2)
Shading denotes part time staff
Full Time Equivalents
Proposed
Budget
Managerial 5
General 17
Part Time 0.5
Sen lorAccou nt Clerk
Cashier
Reprographics
Technician
s:a-ce
Total FTE's: 22.5
Finance and Administrative Services
FINANCE & ADMINISTRATIVE SERVICES
MISSION STATEMENT: To manage and to protect the City's financial resources by
applying generally accepted accounting and investment principles, to provide reliable
information systems services to internal users, and to enforce the City's business license
and purchasing ordinances as outlined in the West Covina Municipal Code. To hire quality
employees who meet the needs of the City, enhance the workplace for all employees and to
identify and minimize exposures that could result in financial loss to the City through creative
and cost-effective human resource and risk management.
his department is responsible for all financial affairs and human resources of the
T City of West Covina. The goal of the Finance and Administrative Services
Department is to maintain financial stability, to provide accurate and timely
financial information and recommendations to the City's decision makers, and to
protect the City's assets through the establishment of effective internal controls. The
department also strives to provide valuable and responsive support services to the other
City departments. The department consists of four divisions.
Administrative Services Division
The administrative services division oversees all aspects of the finance function and is
responsible for the City's budget preparation. This division is also responsible for
administration of citywide telecommunications including supervision of the part time
telecommunications coordinator, management of the 9-1-1 system and dispatch
databases, the City's telephone system, and City cell phones.
This division also serves 338 full-time and approximately 150 part-time staff. The
department provides consultation and management services in the areas of training,
recruitment, and selection; benefits management; employee and labor relations;
workers' compensation, general and auto liability; insurance procurement; loss
prevention including claims management, organizational development, classification,
and compensation; employee evaluation, training, safety, grievance, and discipline;
compliance with state and federal laws; equal employment opportunity; collective
bargaining and contract management; comprehensive employee records management;
employee verification of employment; and support to the Human Resources
Commission.
Under the direction of the Administrative Services Manager, regular full-time staff
includes one safety and claims manager, one administrative assistant II, two human
resources technicians and a management analyst II.
Finance and Administrative Services
It also oversees the purchasing section that is responsible for maximizing cost
effectiveness and controlling purchases through centralized purchasing, assisting City
departments in vendor selection for equipment and service purchases, and ensuring
that City purchasing policies are followed. The purchasing division reviews City
contracts to ensure they are in compliance with the terms and conditions in the Request
for Proposal (RFP) specifications.
Human Resources Commission
The Human Resources Commission was created by the City Council to perform the
following duties:
Act in an advisory capacity to the City Council and the Human Resources Officer on
personnel matters not specifically delegated by law to other parties in the City
service.
Review the recruitment and selection process for the classified service, including the
certification of eligible candidates for appointment; review the City's Position
Classification System, and make comments and recommendations regarding such
processes to the Human Resources Officer or the Council.
When requested by the City Council or the Human Resources Officer, hold hearings
and make other recommendations on any matters of personnel administration within
the limits of the request by the City Council or the City Manager.
Receive and hear appeals submitted by any person in the city service relative to any
dismissal, demotion, reduction in pay or alleged violation of the classification and
salary resolution or the personnel rules; and to certify its findings and
recommendations as provided in this chapter.
In any investigation or hearing conducted by the Commission, it shall have the power to
examine witnesses under oath and compel attendance or the production of evidence
before it by subpoenas, issued in the name of the City and attested by the City Clerk. It
shall be the duty of the Chief of Police to cause all such subpoenas to be served.
Refusal of a person to attend or testify in answer to such subpoena shall subject such
person to prosecution, in the same manner set forth by law for failure to appear before
the City Council in response to a subpoena issued by the City Council. Each member
of the Human Resources Commission shall have the power to administer oaths to
witnesses.
Finance and Administrative Services
Revenue Management Division
This division manages debt and cash activity for the City, and is responsible for the
receipt, deposit, accounts receivable and investment of funds. It also oversees the
business license function that is responsible for ensuring that all businesses maintain a
current business license and pay applicable taxes. The City Treasurer is elected by the
community at large and reviews monthly investment reports and cash flows. The
Finance and Administrative Services Director is responsible for managing the day-to-
day investment operations. Surplus funds are invested for maximum safety, liquidity,
and yield in compliance with the City's investment policy and the California Government
Code.
It coordinates the reprographics section that provides citywide shipping and mailing,
photocopying, printing, binding, and desktop publishing services. This division also
provides supplies such as envelopes, letterhead, NCR forms, four-color certificates,
business cards, and the paper used in all department copiers.
Accounting Division
The accounting division includes the payroll, accounts payable, general accounting,
financial reporting, and fixed assets functions. This division monitors various lease and
loan payments due to the City and the CDC Housing Successor; maintains financial
records; complies with various federal, state, and local reporting requirements;
coordinates and serves as liaison for financial audits; assists employees with payroll
issues; evaluates internal controls; and provides oversight of the financial accounting
software.
Information Systems Division
The information systems division provides software and hardware maintenance for the
City's automated systems, supports computer users in all departments, maintains the
citywide and local area networks, and assists departments in the selection of software
systems. The division also coordinates training of City staff on new computer
equipment and software, and develops office automation standards.
Finance and Administrative Services
FUNCTION
GENERAL GOVERNMENT SERVICES
DEPARTMENT TITLE
FINANCE & ADMINISTRATIVE SERVICES
2011-12 2012-13 2013-14 2014-15
EXPENDITURE CLASSIFICATION ACTUAL ACTUAL AMENDED PROPOSED
BUDGET BUDGET
SALARY & BENEFITS
FULL TIME SALARIES 1,362,128 1,126,455 1,376,688 1,388,360
PART TIME SALARIES 100,057 177,260 36,000 36,440
OVERTIME 2,190 2,941 2,300 7,470
ELECTIVE/APPOINTED 6,153 1,683 2,700 1,200
BILINGUAL PAY 6,345 6,506 7,200 7,180
SICK/VACATION/HOLIDAY/ADMINISTRATIVE LEAVE 65,028 32,998 59,017 19,230
WORKERS' COMPENSATION 3,640 4,811 5,535 5,460
HEALTH/DENTALNISION INSURANCE 236,027 216,500 258,801 281,230
LIFE/LONG TERM DISABILITY 10,662 9,767 12,770 12,800
MEDICARE 22,855 19,119 21,026 20,550
RETIREMENT- NONSWORN 203,101 156,791 204,393 239,000
DEFERRED COMPENSATION 24,142 15,801 23,400 20,400
RETIREE MEDICAL BENEFIT , ,687 4,969 9,870 11,620
RETIREMENT HEALTH SAVINGS PLAN 19,074 16,782 21,750 26,850
COMPENSATED ABSENCES ADJUSTMENT (31,982) 1,463 - -
RETIREE LUMP SUM BENEFIT 15,352 13,581 11,901 11,670
SUPPLEMENTAL RETIREMENT PLAN 9,545 14,843 9,115 5,210
UNEMPLOYMENT 5,364 - - -
LEAVE LUMP SUM 81,703 21,510 - -
AUTO ALLOWANCE 2,753 1,655 6,300 2,700
SALARY & BENEFITS TOTAL 2,149,824 I 1,845,435 I 2,068,766 I 2,097,370
5
Finance and Administrative Services
FUNCTION
GENERAL GOVERNMENT SERVICES
DEPARTMENT TITLE
FINANCE & ADMINISTRATIVE SERVICES
EXPENDITURE CLASSIFICATION
2011-12
ACTUAL
2012-13
ACTUAL
2013-14
. AMENDED
BUDGET
2014-15
PROPOSED
BUDGET
MAINTENANCE & OPERATIONS
TUITION REIMBURSEMENT 20,622 13,468 24,720 29,450
JOURNALS & PUBLICATIONS 1,043 21,469 1,389 5,610
MEMBERSHIPS 4,114 2,450 3,338 2,890
TRAINING & SEMINARS 3,116 3,016 8,862 21,980
CONTRACTUAL SERVICES 428,391 376,450 472,830 433,560
LEGAL SERVICES - (1,039) 475,000 455,000
TELEPHONES/CELLULAR PHONES 116,814 103,493 118,406 71,970
NETWORK MAINTENANCE 74,285 17,693 31,000 23,660
SUPPLIES 23,840 22,161 49,183 46,060
REPROGRAPHIC SERVICES 48,327 59,985 69,888 53,610
POSTAGE 29,171 43,533 55,551 51,460
DEPOSITION COPYING RELATED LEGAL SERVICES 1,457 977 - -
POOL CAR USAGE 1,303 356 350 -
EQUIPMENT MAINTENANCE & REPAIR 3,247 2,476 10,500 27,360
SPECIAL EVENTS INSURANCE 5,111 6,193 - 5,000
BAD DEBT EXPENSE (92,955) 62,846 - -
ACTUARIAL ADJUSTMENT (1,133,385) (1,030,622) - -
CHARGEBACK - PROPERTY/LIABILITY INSURANCE 51,744 51,744 51,744 29,430
INSURANCE 515,280 479,407 535,000 565,050
ACCIDENTAL DEATH & DISABLEMENT 8,675 8,633 10,000 10,000
BONDS 3,015 2,715 2,800 2,800
UNINSURED LOSSES 90,067 79,016 100,000 100,000
CLAIMS PAID - 931 600,000 600,000
CAPITALIZED LEASE PAYMENTS 15,899 17,144 14,263 14,970
MISCELLANEOUS EXPENSES 17,461 14,513 14,705 11,720
WORKERS' COMPENSATION 64,158 123,801 500,000 600,000
ALLOCATION (252,801) (272,931) (292,605) (253,620)
NON-CAPITAL EQUIPMENT 6,996 21,817 - -
MAINTENANCE & OPERATIONS TOTAL 54,995 231,695 2,856,924 2,907,960
Finance and Administrative Services
CAPITAL OUTLAY
9,547
-
-
6,565
_
-
-
-
OFFICE EQUIPMENT
DATA PROCESSING EQUIPMENT
CAPITAL OUTLAY TOTAL 9,547 6,565 - -
DECISION PACKAGES
- -
-
-
-
66,140
35,000
OFFICE ASSISTANT II POSITION
TYLER TECHNOLOGY CASHIERING MODULE
DECISION PACKAGES TOTAL - - - 101,140
DEPARTMENT TOTAL 2,214,366 I 2,083,695 I 4,925,690 I 5,106,470
TOTAL BY FUND
FUND TITLE
GENERAL FUND
SELF INSURANCE-UNINSURED LOSS FUND
SELF INSURANCE GENERAL/AUTO LIABILITY FUND
SELF INSURANCE WORKERS' COMPENSATION FUND
TOTAL FINANCE & ADMINISTRATIVE SERVICES DEPARTMENT BY FUND
2,468,260
100,000
1,156,540
1,381,670
5,106,470
*Note: An additional $40,240 Finance & Administrative Services salary and benefits is funded from the
Successor Agency Administration.
Departmental Expenditures
Fiscal Years 2010-11 to 2014-15
8.0
0
6.0
4.0
2.0
0.0
2010-11 2011-12 2012-13 2013-14 2014-15
7
CITY OF WEST COVINA
- FINANCE-AND-ADMINISTRATIVE -SERVICES DEPARTMENT
CONTRACTUAL SERVICES DETAIL
FY 2014-15
Proposed Description/Justification
Other Contractual Services
Corvel Annual Administrative Fees
Tyler Technologies
Fee & Charge Study
Carl Warren and Company-Administrative Fee
White, Diehl... (annual city audit)
Investigators e.g. Norman Traub, Ballard & Ballard
Blue Print - Mitel Service Maintenance
Liebert Cassidy Professional Services $235-300/hr Litigation preparation, review &
analyze, strategize, travel, attend case meetings/hearings, status reports, telephone
conference, law research...
Pre-employment physicals - Medical Services
Employees Assistance Program (EAP) for Police - Counseling Team - Psychological
services
113,360.00
41,280
40,000
32,450
28,610
20,000
15,940
15,000
10,000
9,600
Liebert Cassidy - Sexual Harassment Training on site done every 2 years, last done in 8,500
February 2013
Hinderliter De Llamas & Associates - Sales Tax Services 7,800
Vision internet (website development)
7,800
MGT of America Inc. Professional services to prepare/file State mandate cost claims 7,500
• AON Risk Consultants - Acuarial Valuation
HDL (Business license use fee)
Transient Occupancy Tax (TOT) audit
The Counseling Team Inc. (TCTI) - Psychological services
Sectran Security - Armored truck services
HDL (Business license web use fee)
US Healthworks Annual Respiratory Exam - Medical services
Urban Futures Continuing Disclosure Fee for City bonded debt
Liebert Cassidy SG Valley Employment Relations Consortium (from object 6117)
TTI (WinCall maintenance for citywide)
US Healthworks fitness for duty - Medical services
7,500
7,100
6,300
5,000
4,070
3,870
3,000
2,750
2,660
2,630
2,500
8
CITY OF WEST COVINA
FINANCE AND ADMINISTRATIVE SERVICES DEPARTMENT
CONTRACTUAL SERVICES DETAIL
FY 2014-15
Description/Justification Proposed
Addiction Medicine Consultants Department of Transportation & Alcohol Testing 2,200
Program $70/per person (from object 6117)
Addiction Medicine Consultants D - Medical services
US Bank Custody account administration fee Linda Verstuyft (213) 615-6052
Mandatory drug screens - Medical services
D.F. Polygraph $150/pp
HP Proliant server warranty
Quadrant Systems (cash register maintenance)
Blue Print (customer care & software assurance - Police Department)
Blue Print (customer care & software assurance - City Hall)
Pre-employment drug screens - Medical services
Miscellaneous services e.g. Liebert Cassidy, John Herrera
Miscellaneous services (i.e. Liebert Cassidy -John Herrera) (From object 6120)
Crisis Intervention - Psychological services
Blue Print (customer care - City Yard)
Standard Insurance Company - Psychological services
LANtelligence (support Senior Center)
DHP SAN storage device
Air cleaning system
Shredder maintenance (Human Resources)
LANtelligence (support Cameron Gym)
Postage meter rental
Postage meter maintenance
Scantron
Dell PowerEdge server warranty
Berlitz (bilingual testing) $75/per person
ABM (Finance fax machine maintenance)
ABM (Finance shredder maintenance)
Time Clock
Time Clock (Print Shop)
Blue Print (customer care & software assurance - City Yard)
TOTAL
2,170
2,050
2,000
1,650
1,400
1,370
1,210
1,115
1,030
1,000
1,000
1,000
950
950
900
850
700
700
680
540
540
500
500
450
250
250
130
130
125
433,560
9
0ExpFlex.rpt Expenditure by Object Budget Flexsheet: Finance & Adm Srv - ALL FUNDS Page: 13
05/2312014 7:49PM City of West Covina
Title/Object
2012
Actuals
2013
Act uals
2014
Amended Bdgt
2015
Dept Request
2015
CM Review
5111 FULL TIME SALARIES 1,362,128 1,126,455 1,376,688 1,388,360 1,388,360
5112 PART TIME SALARIES 100,057 177,260 36,000 88,870 36,440
5113 OVER TIME SALARIES 2,190 2,941 2,300 7,470 7,470
5114 ELECTIVE/APPOINTED 6,153 1,683 2,700 1,200 1,200
5117 BILINGUAL PAY 6,345 6,506 7,200 7,180 7,180
5121 HOLIDAY OPT- NO PERS 2,366 2,061 5,912 1,800 1,800
5124 SICK LEAVE BUYBACK 14,036 9,207 12,234 6,620 6,620
5125 VACATION BUY BACK 48,626 21,730 40,871 10,810 10,810
5151 WORKERS' COMPENSATION 3,640 4,811 5,535 5,550 5,460
5152 HEALTH/FLEX BENEFIT 190,254 148,052 184,780 195,770 195,770
5153 GROUP LIFE 1,841 1,772 3,085 3,070 3,070
5154 GROUP LONG TERM DISABILITY 8,821 7,995 9,685 9,730 9,730
5155 MEDICARE 22,855 19,119 21,026 20,930 20,550
5157 RETIREMENT- NONSWORN 203,101 156,791 204,393 239,000 239,000
5158 DEFERRED COMPENSATION 24,142 15,801 23,400 20,400 20,400
5159 DENTAL 10,837 9,103 10,360 11,160 11,160
5160 RETIREE MEDICAL BENEFIT 5,687 4,969 9,870 11,620 11,620
5161 VISION 4,535 3,874 4,284 4,630 4,630
5163 RETIREMENT HEALTH SAVINGS PLAN 19,074 16,782 21,750 26,850 26,850
5165 COMPENSATED ABSENCES ADJ 31,982- 1,463 0 0 0
5166 RETIREE LUMP SUM BENEFIT 15,352 13,581 11,901 11,670 11,670
5167 RETIREE LUMP SUM BENEFIT 121,130 20,170 37,800 59,800 0
5168 SUPPLEMENTAL RETIREMENT PLAN 2,281 8,934 5,540 3,140 3,140
5169 EPMC REPLACEMENT PLAN 7,264 5,909 3,575 2,070 2,070
5171 UNEMPLOYMENT 5,364 0 0 0 0
5180 LEAVE LUMP SUM 81,703 21,510 0 0 0
5251 AUTO ALLOWANCE 2,753 1,655 6,300 2,700 2,700
5253 CASH BACK 30,401 55,471 59,377 69,670 69,670
Total PERSONNEL SERVICES 2,270,954 1,865,605 2,106,566 2,210,070 2,097,370
6020 EDUCATIONAL 30 680 2,000 0 0
6021 JOURNALS & PUBLICATIONS 385 174 389 3,110 3,110
6022 TUITION REIMBURSEMENT 20,592 12,788 22,720 29,448 29,450
6030 MEMBERSHIPS 4,114 2,450 3,338 2,890 2,890
6050 CONFERENCES & MEETINGS 3,116 3,016 8,862 19,410 19,410
6081 LEAGUE OF CALF CITIES 25,288 25,288 26,568 0 0
6084 SCAG 9,688 9,900 10,000 0 0
Format Name(s): S = Dept 14 0 = BUDGET 2009 Page: 13
0ExpFlex.rpt Expenditure by Object Budget Flexsheet: Finance & Adm Srv - ALL FUND
05/23/2014 7:49PM City of West Covina
Grand Totals [Continued)
Title/Object
2012
Actuals
2013
Actuals
2014
Amended Bdgt
2015
Dept Request
6110 PROFESSIONAL SERVICES 21,120 19,813 12,000 51,460
6111 LEGAL SERVICES 0 1,039- 475,000 125,000
6112 ACCOUNTING AND AUDITING 28,441 23,153 41,860 34,910
6115 MEDICAL SERVICES 19,845 17,823 11,590 20,695
6116 PSYCHOLOGICAL SERVICES 19,426 16,399 14,820 16,550
6117 CONSULTANTS 39,662 29,280 20,000 0
6119 OTHER PROF SERVICES 163,719 136,308 141,500 145,810
6120 OTHER CONTRACTUAL SERVICES 426,441 275,084 364,047 161,620
6124 COMPUTER SERVICES 1,014 644 4,200 2,750
6126 WEBSITE DEVELOPMENT & MAINT 0 0 ' 0 7,800
6130 SERVICE CONTRACTS 61,944 70,638 70,681 54,820
6138 MISC EQUIPMENT CONTRACTS 34,815 34,208 44,132 26,900
6144 TELEPHONE -- CITY SYSTEM 12,300 11,800 11,800 6,230
6145 TELEPHONE -- SPECIAL LINES 12,492 8,769 9,760 9,800
6147 CELLULAR PHONES 2,187 2,265 3,500 3,500
6150 TELEPHONES - REST OF CITY 89,835 80,659 93,346 52,440
6170 ADVERTISING & PUBLICATIONS 658 21,295 1,000 2,500
6185 NETWORK MAINTENANCE 74,285 17,693 31,000 23,660
6210 OFFICE SUPPLIES 10,106 12,413 13,064 10,700
6212 REPROGRAPHIC SERVICES 25,260 28,495 32,633 12,090
6213 POSTAGE 29,171 43,533 55,551 51,460
6214 PRINTING & COPYING 21,792 30,460 35,000 40,000
6215 COMPUTER SUPPLIES 1,885 1,688 4,000 4,000
6217 DEPO COPYING RELATED LEGAL SVCS 1,457 977 0 0
6270 SPECIAL DEPARTMENT SUPPLIES 3,529 3,043 3,000 3,200
6272 SOFTWARE LICENSING 6,681 3,435 26,119 25,160
6275 FINANCIAL REPORT PROCESS 1,275 1,030 2,255 2,570
6279 OTHER SPECIAL DEPTMTL SUPPLIES 1,639 1,582 3,000 3,000
6319 POOL CAR USAGE 1,303 356 350 0
6330 EQUIPMENT M & R 3,247 2,476 10,500 27,360
6341 PERS HEALTH ADMIN FEE 34,299 13,638 36,861 36,390
6342 BENEFITS ADMIN FEES 36,552 41,594 37,636 42,990
6407 SPECIAL EVENTS INSURANCE 5,111 6,193 0 5,000
6408 BAD DEBT EXPENSE 92,955- 17,216 0 0
6409 ACTUARIAL ADJUSTMENT 1,133,385- 1,030,622- 0 0
6410 CHGBK - PROPERTY & LIABILITY INS 51,744 51,744 51,744 14,580
Page: 14
2015
CM Review
Format Name(s): S = Dept 14 0 = BUDGET 2009 Page: 14
0ExpFlex.rpt Expenditure by Object Budget Flexsheet: Finance & Adm Srv - ALL FUNDS Page: 15
05/23/2014 7:49PM City of West Covina
Grand Totals (Continued)
2012 2013 2014 2015 2015
Title/Object Actuals Actuals Amended Bdgt Dept Request CM Review
6411 INSURANCE
6412 FIRE, VANDAL, EXTEND COVERAGE
6415 A D & D
6416 BONDS
6417 UNINSURED LOSSES
6418 EXCESS INSURANCE
6419 CLAIM PAID
6420 BOND INTEREST
6421 BOND PRINCIPAL
6422 NOTES PRINCIPAL
6424 CAPITALIZED LEASE PAYMENTS
6425 INTEREST ON NOTES
6426 ONGOING BOND COSTS
6432 COSTS OF BOND ISSUANCE
6436 TRANS - PRINCIPAL
6437 TRANS - INTEREST
6438 CAPITALIZED LEASE PRINCIPAL
6439 CAPITALIZED LEASE INTEREST
6490 MISCELLANEOUS EXPENSES
6494 PROPERTY TAX
6511 WORKERS COMP MEDICAL
6999 NON-CAPITAL EQUIPMENT
Total MATERIALS AND SERVICES
7120 OFFICE EQUIPMENT
7130 DATA PROCESSING EQUIPMENT
Total CAPITAL ASSETS
8000 ALLOCATION
Total ALLOCATION
Grand Totals
448,285
41,916
8,675
3,015
90,067
25,079
0
1,155,148
1,505,000
385,703
15,899
57,324
489,001
92,060
9,490,000
173,983
434,404
68,051
17,461
84,263
64,158
6,996
14,736,596
9,547
0
9,547
252,801-
252,801-
16,764,296
341,711
40,404
8,633
2,715
79,016
97,292
931
1,272,370
1,605,000
141,664
17,144
52,234
198,161
35,702
7,600,000
34,717
451,599
50,855
14,513
80,754
123,801
21,817
12,319,372
0
6,565
6,565
272,931-
272,931-
13,918,611
465,000
45,000
10,000
2,800
100,000
25,000
600,000
1,702,160
1,715,000
145,660
14,263
48,250
205,800
20,000
7,500,000
65,000
469,475
32,975
14,705
82,369
500,000
0
15,499,283
0
0
0
292,605-
292,605-
17,313,244
406,190
45,000
10,000
2,800
100,000
110,360
600,000
1,394,050
1,655,000
149,820
14,970
44,100
262,520
0
0
0
488,060
14,400
11,720
67,750
600,000
0
7,056,543
0
0
0
253,620-
253,620-
9,012,993
406,190
45,000
10,000
2,800
100,000
113,860
600,000
0
0
0
14,970
0
0
0
0
0
0
0
11,720
0
600,000
0
3,161,580
0
0
0
253,620-
253,620-
5,005,330
Format Name(s): S = Dept 14 0 = BUDGET 2009 Page: 15
0ExpFlex.rpt Expenditure by Object Budget Flexsheet: Finance & Adm Srv - ALL FUNDS Page: 1
05/23/2014 7:49PM City of West Covina
110 GENERAL FUND
2012 2013 2014 2015 2015
Title/Object Actuals Actuals Amended Bdgt Dept Request CM Review
5111 FULL TIME SALARIES
5112 PART TIME SALARIES
5113 OVER TIME SALARIES
5114 ELECTIVE/APPOINTED
5117 BILINGUAL PAY
5121 HOLIDAY OPT - NO PERS
5124 SICK LEAVE BUYBACK
5125 VACATION BUY BACK
5151 WORKERS' COMPENSATION
5152 HEALTH/FLEX BENEFIT
5153 GROUP LIFE
5154 GROUP LONG TERM DISABILITY
5155 MEDICARE
5157 RETIREMENT - NONSWORN
5158 DEFERRED COMPENSATION
5159 DENTAL
5160 RETIREE MEDICAL BENEFIT
5161 VISION
5163 RETIREMENT HEALTH SAVINGS PLAN
5166 RETIREE LUMP SUM BENEFIT
5168 SUPPLEMENTAL RETIREMENT PLAN
5169 EPMC REPLACEMENT PLAN
5171 UNEMPLOYMENT
5180 LEAVE LUMP SUM
5251 AUTO ALLOWANCE
5253 CASH BACK
Total PERSONNEL SERVICES
6020 EDUCATIONAL
6021 JOURNALS & PUBLICATIONS
6022 TUITION REIMBURSEMENT
6030 MEMBERSHIPS
6050 CONFERENCES & MEETINGS
6081 LEAGUE OF CALF CITIES
6084 SCAG
6110 PROFESSIONAL SERVICES
6111 LEGAL SERVICES
6112 ACCOUNTING AND AUDITING
6115 MEDICAL SERVICES
1,190,835
67,238
2,190
6,153
5,139
2,165
9,287
32,660
3,135
177,000
1,557
7,708
20,370
177,982
19,539
9,339
5,687
4,046
17,263
13,068
545
6,347
5,364
56,594
1,082
26,000
1,868,293
30
385
20,592
4,114
3,116
25,288
9,688
21,120
0
28,441
19,845
996,407
175,727
2,868
1,683
5,303
1,819
6,688
18,260
4,375
142,450
1,519
7,050
18,305
138,734
12,792
7,794
4,969
3,461
14,977
12,293
8,934
5,213
0
21,510
1,655
46,405
1,661,191
680
174
12,788
2,450
3,016
25,288
9,900
19,813
0
23,153
17,823
1,244,312
36,000
2,300
2,700
6,000
5,288
8,217
27,365
5,024
179,149
2,725
8,723
19,986
184,663
20,400
9,081
8,460
3,881
19,650
10,721
5,540
3,139
0
0
6,300
50,608
1,870,232
2,000
389
22,720
3,338
8,862
26,568
10,000
12,000
0
41,860
11,590
1,264,330
88,870
7,310
1,200
6,940
1,800
6,430
10,810
5,130
193,050
2,760
8,920
20,290
217,730
17,640
10,260
10,170
4,330
25,650
10,630
2,300
1,630
0
0
1,980
61,030
1,981,190
0
3,110
29,448
2,890
19,410
0
0
51,460
0
34,910
20,695
1,264,330
36,440
7,310
1,200
6,940
1,800
6,430
10,810
5,040
193,050
2,760
8,920
19,910
217,730
17,640
10,260
10,170
4,330
25,650
10,630
2,300
1,630
0
0
1,980
61,030
1,928,290
0
3,110
29,450
2,890
19,410
0
0
51,460
30,000
34,910
20,700
Format Name(s): S = Dept 14 0 = BUDGET 2009 Page: 1
2012
Actuals
19,426
39,662
414,485
1,014
0
61,944
34,815
11,170
12,492
2,187
89,835
658
74,285
9,020
24,695
29,171
21,792
1,885
3,529
6,681
1,275
1,639
1,303
3,247
34,299
36,552
46,056
15,899
17,461
84,263
6,996
1,240,355
9,547
0
9,547
252,801-
252,801-
2,865,394
2013
Actuals
16,399
29,280
267,829
644
0
70,638
34,208
10,540
8,769
2,265
80,659
21,295
17,693
11,437
27,857
43,533
30,460
1,688
3,043
3,435
1,030
1,582
356
2,286
13,638
41,594
46,056
17,144
14,513
80,754
21,817
1,037,527
0
6,565
6,565
272,931-
272,931-
2,432,352
2014
Amended Bdgt
14,820
20,000
278,609
4,200
0
70,681
43,732
10,540
9,760
3,500
93,346
1,000
31,000
11,864
31,942
55,551
35,000
4,000
3,000
26,119
2,255
3,000
350
9,500
36,861
37,636
46,056
14,263
14,705
82,369
1,134,986
0
0
0
292,605-
292,605-
2,712,613
2015
Dept Request
16,550
0
107,870
2,750
7,800
54,820
26,900
4,970
9,800
3,500
52,440
2,500
23,660
9,500
11,400
51,460
40,000
4,000
3,200
25,160
2,570
3,000
0
26,700
36,390
42,990
8,890
13,950
11,720
67,750
0
834,163
0
0
0
253,620-
253,620-
2,561,733
2015
CM Review
16,550
0
65,170
2,750
7,800
54,820
26,090
4,970
9,800
3,500
52,440
2,500
23,660
9,500
12,830
51,460
40,000
4,000
3,200
25,160
2,570
3,000
0
26,700
0
0
26,380
13,950
11,720
0
0
692,450
0
0
0
253,620-
253,620-
2,367,120
0ExpFlex.rpt
Expenditure by Object Budget Flexsheet: Finance & Adm Srv - ALL FUNDS Page: 2
05123/2014 7:49PM City of West Covina
110 GENERAL FUND
Title/Object
6116 PSYCHOLOGICAL SERVICES
6117 CONSULTANTS
6120 OTHER CONTRACTUAL SERVICES
6124 COMPUTER SERVICES
6126 WEBSITE DEVELOPMENT & MAINT
6130 SERVICE CONTRACTS
6138 MISC EQUIPMENT CONTRACTS
6144 TELEPHONE -- CITY SYSTEM
6145 TELEPHONE --SPECIAL LINES
6147 CELLULAR PHONES
6150 TELEPHONES - REST OF CITY
6170 ADVERTISING & PUBLICATIONS
6185 NETWORK MAINTENANCE
6210 OFFICE SUPPLIES
6212 REPROGRAPHIC SERVICES
6213 POSTAGE
6214 PRINTING & COPYING
6215 COMPUTER SUPPLIES
6270 SPECIAL DEPARTMENT SUPPLIES
6272 SOFTWARE LICENSING
6275 FINANCIAL REPORT PROCESS
6279 OTHER SPECIAL DEPTMTL SUPPLIES
6319 POOL CAR USAGE
6330 EQUIPMENT M & R
6341 PERS HEALTH ADMIN FEE
6342 BENEFITS ADMIN FEES
6410 CHGBK - PROPERTY & LIABILITY INS
6424 CAPITALIZED LEASE PAYMENTS
6490 MISCELLANEOUS EXPENSES
6494 PROPERTY TAX
6999 NON-CAPITAL EQUIPMENT
Total MATERIALS AND SERVICES
7120 OFFICE EQUIPMENT
7130 DATA PROCESSING EQUIPMENT
Total CAPITAL ASSETS
8000 ALLOCATION
Total ALLOCATION
Total GENERAL FUND
Format Name(s): S = Dept 14 0 = BUDGET 2009 Page: 2
0ExpFlex.rpt Expenditure by Object Budget Flexsheet: Finance & Adm Srv - ALL FUND Page:
05/23/2014 7:49P City of West Covina
300 DEBT SERVICE - CITY
Title/Object
6420 BOND INTEREST
6421 BOND PRINCIPAL
6422 NOTES PRINCIPAL
6425 INTEREST ON NOTES
6426 ONGOING BOND COSTS
6432 COSTS OF BOND ISSUANCE
6436 TRANS - PRINCIPAL
6437 TRANS - INTEREST
6438 CAPITALIZED LEASE PRINCIPAL
6439 CAPITALIZED LEASE INTEREST
Total MATERIALS AND SERVICES
Total DEBT SERVICE - CITY
2012
Actuals
2013
Actuals
2014
Amended Bdgt
2015
Dept Request
1,155,148 1,272,370 1,702,160 1,394,050
1,505,000 1,605,000 1,715,000 1,655,000
385,703 141,664 145,660 149,820
57,324 52,234 48,250 44,100
489,001 198,161 205,800 262,520
92,060 35,702 20,000 0
9,490,000 7,600,000 7,500,000 0
173,983 34,717 65,000 0
434,404 451,599 469,475 488,060
68,051 50,855 32,975 14,400
13,850,674 11,442,302 11,904,320 4,007,950
13,850,674 11,442,302 11,904,320 4,007,950
2015
Format Name(s): S = Dept 14 0 = BUDGET 2009 Page:
0ExpFlex.rpt Expenditure by Object Budget Flexsheet: Finance & Adm Srv - ALL FUNDS Page: 8
05/23/2014 7:49PM City of West Covina
360 SELF INSURANCE-UNINSURED LOSS
Title/Object
6408 BAD DEBT EXPENSE
6417 UNINSURED LOSSES
Total MATERIALS AND SERVICES
Total CAPITAL ASSETS
2012
Actuals
92,955-
90067
2,888-
0
2013
Actuals
17,216
79,016
96,232
0
2014
Amended Bdgt
100,000
100,000
0
2015
Dept Request
100,000
100,000
0
2015
CM Review
100,000
100,000
0
Total SELF INSURANCE-UNINSURED LOSS 2,888- 96,232 100,000 100,000 100,000
Format Name(s): S = Dept 14 0 = BUDGET 2009 Page: 8
2012
Actuals
0
31,500
5,632
1,457
0
5,111
2,135,061-
378,771
41,916
8,675
3,015
0
0
1,658,984-
1,658,984-
2013
Actuals
0
31,500
3,625
977
0
6,193
1,139,059-
341,711
40,404
8,633
2,715
0
0
703,301-
703,301-
2014
Amended Bdgt
350,000
31,500
50,000
0
0
0
0
385,000
45,000
10,000
2,800
350,000
0
1,224,300
1,224,300
2015
Dept Request
0
32,450
50,000
0
330
5,000
0
406,190
45,000
10,000
2,800
350,000
1,020
902,790
902,790
2015
CM Review
300,000
32,450
3,750
0
330
5,000
0
406,190
45,000
10,000
2,800
350,000
1,020
1,156,540
1,156,540
0ExpFlex.rpt Expenditure by Object Budget Flexsheet: Finance & Adm Srv - ALL FUNDS Page: 9
05/23/2014 7:49PM City of West Covina
361 SELF INSURANCE GENRL/AUTO LIAB
Title/Object
6111 LEGAL SERVICES
6119 OTHER PROF SERVICES
6120 OTHER CONTRACTUAL SERVICES
6217 DEPO COPYING RELATED LEGAL SVCS
6330 EQUIPMENT M & R
6407 SPECIAL EVENTS INSURANCE
6409 ACTUARIAL ADJUSTMENT
6411 INSURANCE
6412 FIRE, VANDAL, EXTEND COVERAGE
6415 AD&D
6416 BONDS
6419 CLAIM PAID
6424 CAPITALIZED LEASE PAYMENTS
Total MATERIALS AND SERVICES
Total SELF INSURANCE GENRL/AUTO LIAB
Format Name(s): S = Dept 14 0 = BUDGET 2009 Page: 9
0ExpFlex.rpt Expenditure by Object Budget Flexsheet: Finance & Adm Srv - ALL FUNDS
Page: 10
05/23/2014 7:49PM City of West Covina
363 SELF-INSURANCE - WORKERS COMP
2012 2013 2014 2015 2015
Title/Object ctuals Actuals Amended Bdgt Dept Request CM Review
5111 FULL TIME SALARIES 171,293 130,048 132,376 124,030
5112 PART TIME SALARIES 32,819 1,533 0 0
5113 OVER TIME SALARIES 0 73 0 160
5117 BILINGUAL PAY 1,206 1,203 1,200 240
5121 HOLIDAY OPT - NO PERS 201 242 624 0
5124 SICK LEAVE BUYBACK 4,749 2,519 4,017 190
5125 VACATION BUY BACK 15,966 3,470 13,506 0
5151 WORKERS' COMPENSATION 505 436 511 420
5152 HEALTH/FLEX BENEFIT 13,254 5,602 5,631 2,720
5153 GROUP LIFE 284 253 360 310
5154 GROUP LONG TERM DISABILITY 1,113 945 962 810
5155 MEDICARE 2,485 814 1,040 640
5157 RETIREMENT - NONSWORN 25,119 18,057 19,730 21,270
5158 DEFERRED COMPENSATION 4,603 3,009 3,000 2,760
5159 DENTAL 1,498 1,309 1,279 900
5160 RETIREE MEDICAL BENEFIT 0 0 1,410 1,450
5161 VISION 489 413 403 300
5163 RETIREMENT HEALTH SAVINGS PLAN 1,811 1,805 2,100 1,200
5165 COMPENSATED ABSENCES ADJ 31,982- 1,463 0 0
5166 RETIREE LUMP SUM BENEFIT 2,284 1,288 1,180 1,040
5168 SUPPLEMENTAL RETIREMENT PLAN 1,736 0 0 840
5169 EPMC REPLACEMENT PLAN 917 696 436 440
5180 LEAVE LUMP SUM 25,109 0 0 0
5251 AUTO ALLOWANCE 1,671 0 0 720
5253 CASH BACK 4,401 9,066 8,769 8,640
Total PERSONNEL SERVICES 281,531 184,244 198,534 169,080
6111 LEGAL SERVICES 0 1,039- 125,000 125,000
6119 OTHER PROF SERVICES 132,219 104,808 110,000 113,360
6120 OTHER CONTRACTUAL SERVICES 6,324 3,630 35,438 3,750
6138 MISC EQUIPMENT CONTRACTS 0 0 400 0
6144 TELEPHONE -- CITY SYSTEM 1,130 1,260 1,260 1,260
6210 OFFICE SUPPLIES 1,086 976 1,200 1,200
6212 REPROGRAPHIC SERVICES 565 638 691 690
6330 EQUIPMENT M & R 0 190 1,000 330
6409 ACTUARIAL ADJUSTMENT 1,001,676 108,437 0 0
6410 CHGBK - PROPERTY & LIABILITY INS 5,688 5,688 5,688 5,690
6411 INSURANCE 69,514 0 80,000 0
6418 EXCESS INSURANCE 25,079 97,292 25,000 110,360
6419 CLAIM PAID 0 931 250,000 250,000
6511 WORKERS COMP MEDICAL 64,158 123,801 500,000 600,000
Format Name(s): S = Dept 14 0 = BUDGET 2009 Page: 10
0ExpFlex.rpt Expenditure by Object Budget Flexsheet: Finance & Adm Srv - ALL FUND Page: 11
0512312014 7:49PM City of West Covina
363 SELF-INSURANCE - WORKERS' COMP
2012
Title/Object Act uals
Total MATERIALS AND SERVICES 1,307,439
Total CAPITAL ASSETS
Total SELF-INSURANCE - WORKERS' COMP 1,588,970
2013 2014 2015
Actuals Amended Bdgt Dept Request
446,612 1,135,677 1,211,640
630,856 1,334,211 1,380,720
2015
CM Review
1,212,590
1,381,670
Format Name(s): S = Dept 14 0 = BUDGET 2009 Page:
0ExpFlex.rpt Expenditure by Object Budget Flexsheet: Finance & Adm Srv - ALL FUNDS Page: 12
05/23/2014 7:49PM City of West Covina
368 RETIREE LUMP SUM BENEFITS
Title/Object
5167 RETIREE LUMP SUM BENEFIT
Total PERSONNEL SERVICES
2012
Actuals
121,130
121,130
2013
Actuals
20,170
20,170
2014
Amended Bdgt
37,800
37,800
2015
Dept Request
59,800
59,800
2015
CM Review
Total RETIREE LUMP SUM BENEFITS 121,130 20,170 37,800 59,800
Format Name(s): S = Dept 14 0 = BUDGET 2009 Page: 12
'L.........:4\NNING
2014-15
Full Time Equivalents
Proposed
Budget
Managerial 2
General 2
Part Time 1.7
Total FTE's: 5.7
Planning
Organizational Chart by Position
Planning
Director
S en ior Ad m in istrative
Assistant
Planning
In tern
Prin cip al
P Ian n er
Senior
P la nn er
P lann in g
Assista n 1 (2 )
Shading denotes part time staff
1
Planning
PLANNING DEPARTMENT
MISSION STATEMENT: To make West Covina a positive, interesting, and enjoyable place in
which to live and work by stressing the maintenance and development of stable neighborhoods
and a strong business community, while providing professional customer service to residents
and business operators.
T his department develops, implements and maintains a comprehensive land use plan
and land development standards in the Municipal Code. The Department is
responsible for implementing City Council policies related to planning and managing
the City's growth. In performing those tasks, the Department is involved in a variety
of responsibilities.
Long Range Planning
The Planning Department administers the long-range planning projects, such as the updates
or amendments to the General Plan as well as the processing of land development
applications. Its central focus is to implement the General Plan and other adopted City Council
policies. In addition, this responsibility includes Municipal Code amendments to the Zoning
section or to other relevant sections of the Municipal Code.
Current Planning & Environmental Review
The department is currently staffed by five full-time positions and maintains liaisons with other
cities and planning agencies to address problems of mutual concern consistent with
reasonable and sound planning practices.
Liaison with Other Agencies
The current planning function is implemented through the application of the City's zoning
code. This responsibility involves reviewing various development applications submitted by
residents or developers. All zoning and land use permit approvals in the City require an
environmental clearance under the City's Environmental Review Guidelines and under the
California Environmental Quality Act (CEQA).
City Council & Planning Commission
Planning for the future of the City of West Covina involves the coordination of different
agencies to assure compliance with applicable regional, state, and federal transportation, and
air quality mandates. The planning department's staff also coordinates with other City
departments to ensure that all activities support economic development.
Art in Public Places
This department provides professional assistance to the Planning Commission and City
Council in decision-making efforts involving physical development in the City. The
department strives to improve the City's environment for all segments of the community, both
residential and commercial, by adherence to the principles of good design, and applicable
codes and regulations.
The department administers the Art in Public Places program as well as the preservation
program for historic resources.
Planning
FUNCTION
GENERAL GOVERNMENT SERVICES
DEPARTMENT TITLE
PLANNING
EXPENDITURE CLASSIFICATION
2011-12
ACTUAL
2012-13
ACTUAL
2013-14
AMENDED
BUDGET
2014-15
PROPOSED
BUDGET
SALARY & BENEFITS
FULL TIME SALARIES 350,934 351,813 360,321 364,760
OVERTIME - - - 8,770
ELECTIVE/APPOINTED 12,207 2,616 4,500 3,000
BILINGUAL PAY 1,207 1,203 1,200 1,200
SIC KNACATION/HOLIDAY/ADMINISTRATIVE LEAVE 12,728 12,012 11,070 14,670
WORKERS COMPENSATION 757 1,159 1,269 1,570
HEALTH/DENTAL/VISION INSURANCE 57,163 58,976 54,011 56,920
LIFE INSURANCE/LONG TERM DISABILITY 2,717 2,994 3,263 3,260
MEDICARE 5,767 5,601 5,796 7,040
RETIREMENT - NONSWORN 52,754 48,745 53,382 62,660
DEFERRED COMPENSATION 5,128 6,060 6,042 6,040
RETIREE MEDICAL BENEFIT 1,422 1,242 1,410 1,450
RETIREMENT HEALTH SAVINGS PLAN 3,991 3,475 4,365 5,260
RETIREE LUMP SUM BENEFIT 3,132 3,690 3,212 3,060
SUPPLEMENTAL RETIREMENT PLAN 1,866 3,706 3,879 4,850
AUTO ALLOWANCE 2,571 3,331 3,312 3,310
SALARY & BENEFITS TOTAL 514,344 506,623 517,032 547,820
MAINTENANCE & OPERATIONS
JOURNALS & PUBLICATIONS 55 65 250 250
MEMBERSHIPS 375 400 705 710
TRAINING & SEMINARS 404 668 3,250 3,250
COMMISSION EXPENSES 263 44 500 500
CONTRACTUAL SERVICES 7,045 45,742 26,800 44,950
TELEPHONES/CELLULAR PHONES 3,474 3,527 3,670 2,430
SUPPLIES 2,184 2,002 4,500 4,500
REPROGRAPHIC SERVICES 10,925 12,931 14,131 15,910
POOL CAR USAGE 378 196 300 300
CHARGEBACK - FUEL & OIL 123 - - -
EQUIPMENT MAINTENANCE & REPAIR - 380 400 -
CHARGEBACK - PROPERTY/LABILITY INSURANCE 11,433 11,433 11,433 5,840
CAPITALIZED LEASE PAYMENTS 2,193 2,027 6,551 2,000
ADMINISTRATION AND OVERHEAD 28,638 27,495 28,638 20,890
NON-CAPITAL EQUIPMENT - - - 4,500
MAINTENANCE & OPERATIONS TOTAL 67,490 106,910 101,128 106,030
DECISION PACKAGES
PLANNING DEPARTMENTAL REORGANIZATION - - - 41,000
DECISION PACKAGES TOTAL - - - 41,000
DEPARTMENT TOTAL 581,834 613,533 618,160 694,850
TOTAL BY FUND
FUND TITLE
GENERAL FUND
PROPOSITION C FUND
TOTAL PLANNING DEPARTMENT BY FUND
581,340
113,510
694,850
3
Planning
Departmental Expenditures
Fiscal Years 2010-11 to 2014-15
0.6 0.6 0.7
•
0.8
0.6
0.5
v"
0.5
0.4
CITY OF WEST COVINA
PLANNING DEPARTMENT
CONTRACTUAL SERVICES DETAIL
Description/Justification
Public Art Consultant for City artwork, miscellaneous consultants
Sire charges for streaming Planning Commission meetings
Impact fee study
FY 2014-15
Proposed
4,550
400
40,000
44,950
5
0ExpFlex.rpt Expenditure by Object Budget Flexsheet: Planning - ALL FUNDS Page:
05/23/2014 5:51PM City of West Covina
Title/Object
2012
Actuals
2013
Actuals
2014
Amended Bdgt
2015
Dept Request
5111 FULL TIME SALARIES 350,934 351,813 360,321 364,760
5112 PART TIME SALARIES 0 0 0 68,020
5113 OVER TIME SALARIES 0 0 0 8,770
5114 ELECTIVE/APPOINTED 12,207 2,616 4,500 0
5117 BILINGUAL PAY 1,207 1,203 1,200 1,200
5121 HOLIDAY OPT- NO PERS 424 514 1,677 470
5124 SICK LEAVE BUYBACK 3,409 4,321 3,306 4,530
5125 VACATION BUY BACK 8,895 7,177 6,087 9,670
5151 WORKERS' COMPENSATION 757 1,159 1,269 1,570
5152 HEALTH/FLEX BENEFIT 49,456 45,490 36,253 39,500
5153 GROUP LIFE 456 553 793 790
5154 GROUP LONG TERM DISABILITY 2,261 2,441 2,470 2,470
5155 MEDICARE 5,767 5,601 5,796 7,040
5157 RETIREMENT- NONSWORN 52,754 48,745 53,382 62,660
5158 DEFERRED COMPENSATION 5,128 6,060 6,042 6,040
5159 DENTAL 1,994 2,060 2,012 2,150
5160 RETIREE MEDICAL BENEFIT 1,422 1,242 1,410 1,450
5161 VISION 1,062 988 962 1,040
5163 RETIREMENT HEALTH SAVINGS PLAN 3,991 3,475 4,365 5,260
5166 RETIREE LUMP SUM BENEFIT 3,132 3,690 3,212 3,060
5168 SUPPLEMENTAL RETIREMENT PLAN 0 1,836 2,912 3,860
5169 EPMC REPLACEMENT PLAN 1,866 1,870 967 990
5251 AUTO ALLOWANCE 2,571 3,331 3,312 3,310
5253 CASH BACK 4,651 10,438 14,784 14,230
Total PERSONNEL SERVICES 514,344 506,623 517,032 612,840
6021 JOURNALS & PUBLICATIONS 55 65 250 250
6030 MEMBERSHIPS 375 400 705 705
6050 CONFERENCES & MEETINGS 404 668 3,250 3,250
6060 COMMISSION EXPENSES 263 44 500 500
6120 OTHER CONTRACTUAL SERVICES 7,045 45,742 26,800 4,950
6144 TELEPHONE -- CITY SYSTEM 3,050 2,830 2,830 1,590
6147 CELLULAR PHONES 424 697 840 840
6210 OFFICE SUPPLIES 1,031 1,575 2,900 2,900
6212 REPROGRAPHIC SERVICES 10,925 12,323 14,131 14,131
6214 PRINTING & COPYING 0 608 0 0
6270 SPECIAL DEPARTMENT SUPPLIES 1,153 427 1,600 1,600
2015
CM Review
Format Name(s): S = Dept 21 0 = BUDGET 2009 Page:
2012
ctuals
2015
CM Review
377
123
11,433
2,193
28,638
67,490
5,840
2,000
20,890
4,500
141,030
Grand Totals TContinuecll
Title/Object
6319 POOL CAR USAGE
6320 CHGBK - FUEL & OIL
6327 CHGCK - VEH MAINTENANCE
6330 EQUIPMENT M & R
6410 CHGBK - PROPERTY & LIABILITY INS
6424 CAPITALIZED LEASE PAYMENTS
6493 ADMIN AND OVERHEAD
6999 NON-CAPITAL EQUIPMENT
Total MATERIALS AND SERVICES
Total CAPITAL ASSETS
2013
Actuals
2014
Amended Bdgt
2015
Dept Request
196 300 300
0 0 0
0 0 0
380 400 0
11,433 11,433 15,680
2,027 6,551 2,000
27,495 28,638 28,638
0 0 4,500
106,910 101,128 81,834
0 0 0
0ExpFlex.rpt Expenditure by Object Budget Flexsheet: Planning - ALL FUNDS
Page:
05/2312014 5:51PM City of West Covina
613,533 618,160 694,674 688,850
Format Name(s): S = Dept 21 0 = BUDGET 2009 Page:
2012
Actuals
299,311
0
0
7,117
1,086
339
2,727
7,116
636
41,779
389
1,933
4,859
45,078
4,147
1,695
1,422
923
3,493
2,484
0
1,592
2,057
4,206
434,389
55
375
404
0
1,545
3,050
424
1,031
10,925
0
1,153
377
123
2013
Actuals
305,898
0
0
1,388
1,083
437
3,694
5,632
1,001
39,552
486
2,131
4,841
42,421
5,097
1,795
1,242
865
3,114
3,237
1,437
1,626
2,607
9,179
438,763
65
400
668
44
1,997-
2,830
697
1,575
12,323
608
427
196
0
2014
Amended Bdgt
300,425
0
0
2,250
1,080
1,480
2,578
4,542
1,056
29,951
660
2,067
4,799
44,521
4,812
1,675
1,410
811
3,750
2,791
2,279
772
2,592
12,528
428,829
250
705
3,250
500
26,800
2,830
840
2,000
14,131
0
1,600
300
0
2015
Dept Request
303,900
63,300
7,490
0
1,080
390
3,620
7,650
1,330
32,630
660
2,070
5,950
52,220
4,810
1,780
1,450
880
4,530
2,550
3,020
790
2,590
12,030
516,720
250
705
3,250
500
4,950
1,590
840
2,000
14,131
0
1,600
300
0
2015
CM Review
303,900
0
7,490
3,000
1,080
390
3,620
7,650
1,330
32,630
660
2,070
5,950
52,220
4,810
1,780
1,450
880
4,530
2,550
3,020
790
2,590
12,030
456,420
250
710
3,250
500
79,950
1,590
840
2,000
15,910
0
1,600
300
0
0ExpFlex.rpt Expenditure by Object Budget Flexsheet: Planning - ALL FUNDS Page: 1
05/23/2014 5:51PM City of West Covina
110 GENERAL FUND
Title/Object
5111 FULL TIME SALARIES
5112 PART TIME SALARIES
5113 OVER TIME SALARIES
5114 ELECTIVE/APPOINTED
5117 BILINGUAL PAY
5121 HOLIDAY OPT - NO PERS
5124 SICK LEAVE BUYBACK
5125 VACATION BUY BACK
5151 WORKERS COMPENSATION
5152 HEALTH/FLEX BENEFIT
5153 GROUP LIFE
5154 GROUP LONG TERM DISABILITY
5155 MEDICARE
5157 RETIREMENT- NONSWORN
5158 DEFERRED COMPENSATION
5159 DENTAL
5160 RETIREE MEDICAL BENEFIT
5161 VISION
5163 RETIREMENT HEALTH SAVINGS PLAN
5166 RETIREE LUMP SUM BENEFIT
5168 SUPPLEMENTAL RETIREMENT PLAN
5169 EPMC REPLACEMENT PLAN
5251 AUTO ALLOWANCE
5253 CASH BACK
Total PERSONNEL SERVICES
6021 JOURNALS & PUBLICATIONS
6030 MEMBERSHIPS
6050 CONFERENCES & MEETINGS
6060 COMMISSION EXPENSES
6120 OTHER CONTRACTUAL SERVICES
6144 TELEPHONE-- CITY SYSTEM
6147 CELLULAR PHONES
6210 OFFICE SUPPLIES
6212 REPROGRAPHIC SERVICES
6214 PRINTING & COPYING
6270 SPECIAL DEPARTMENT SUPPLIES
6319 POOL CAR USAGE
6320 CHGBK - FUEL & OIL
Format Name(s): S = Dept 21 0 = BUDGET 2009 Page: 1
2015 2012
Actuals
5,520
2,000
4,500
8,920
9,613
2,193
31,269
575,340 465,658
110 GENERAL FUND
Title/Object
6330 EQUIPMENT M & R
6410 CHGBK - PROPERTY & LIABILITY INS
6424 CAPITALIZED LEASE PAYMENTS
6999 NON-CAPITAL EQUIPMENT
Total MATERIALS AND SERVICES
Total CAPITAL ASSETS
Total GENERAL FUND
2013
Actuals
2014
Amended Bdgt
2015
Dept Request
0 0 0
380 400 0
9,613 9,613 13,800
2,027 6,551 2,000
0 0 4,500
29,856 69,770 50,416
0 0 0
468,619 498,599 567,136
0ExpFlex.rpt Expenditure by Object Budget Flexsheet: Planning - ALL FUND
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05/23/2014 5:51PM City of West Covina
Format Name(s): S = Dept 21 0 = BUDGET 2009 Page:
0ExpFlex.rpt Expenditure by Object Budget Flexsheet: Planning - ALL FUNDS Page: 4
05/23/2014 5:51PM City of West Covina
122 PROP C
2012 2013 2014 2015 2015
Title/Object Actuals Actuals Amended Bdgt Dept Request CM Review
5111 FULL TIME SALARIES
5112 PART TIME SALARIES
5113 OVER TIME SALARIES
5117 BILINGUAL PAY
5121 HOLIDAY OPT- NO PERS
5124 SICK LEAVE BUYBACK
5125 VACATION BUY BACK
5151 WORKERS COMPENSATION
5152 HEALTH/FLEX BENEFIT
5153 GROUP LIFE
5154 GROUP LONG TERM DISABILITY
5155 MEDICARE
5157 RETIREMENT- NONSWORN
5158 DEFERRED COMPENSATION
5159 DENTAL
5161 VISION
5163 RETIREMENT HEALTH SAVINGS PLAN
5166 RETIREE LUMP SUM BENEFIT
5168 SUPPLEMENTAL RETIREMENT PLAN
5169 EPMC REPLACEMENT PLAN
5251 AUTO ALLOWANCE
5253 CASH BACK
Total PERSONNEL SERVICES
6210 OFFICE SUPPLIES
6410 CHGBK - PROPERTY & LIABILITY INS
6493 ADMIN AND OVERHEAD
Total MATERIALS AND SERVICES
Total PROP C
51,623
121
85
682
1,779
111
7,677
67
328
834
7,676
981
299
139
498
648
0
274
514
445
74,781
0
1,820
26,806
28,626
103,407
45,915
0
0
120
77
627
1,545
154
5,938
67
310
740
6,324
963
265
123
361
453
399
244
724
1,259
66,608
0
1,820
15,772
17,592
84,200
59,896
0
0
120
197
728
1,545
205
6,302
133
403
964
8,861
1,230
337
151
615
421
633
195
720
2,256
85,912
900
1,820
26,806
29,526
115,438
60,860
4,720
1,280
120
80
910
2,020
240
6,870
130
400
1,090
10,440
1,230
370
160
730
510
840
200
720
2,200
96,120
900
1,880
26,806
29,586
125,706
60,860
0
1,280
120
80
910
2,020
240
6,870
130
400
1,090
10,440
1,230
370
160
730
510
840
200
720
2,200
91,400
900
320
20,890
22,110
113,510
Format Name(s): S = Dept 21 0 = BUDGET 2009 Page: 4
0ExpFlex.rpt Expenditure by Object Budget Flexsheet: Planning - ALL FUNDS
Page
05/23/2014 5:51PM City of West Covina
212 ART IN PUBLIC PLACES
2013 2014 2015 2015
Title/Object Actuals Actuals Amended Bdgt Dept Request CM Review
5114 ELECTIVE/APPOINTED
5151 WORKERS' COMPENSATION
5155 MEDICARE
Total PERSONNEL SERVICES
6060 COMMISSION EXPENSES
6120 OTHER CONTRACTUAL SERVICES
6493 ADMIN AND OVERHEAD
Total MATERIALS AND SERVICES
Total ART IN PUBLIC PLACES
1,228 2,250 0
4 8 0
20 33 0
1,252 2,291 0
0 0 0
47,739 0 0
11,723 1,832 1,832
59,462 1,832 1,832
12,769 60,714 4,123 1,832
5,090
10
74
5,174
263
5,500
1,832
7,595
Format Name(s): S = Dept 21 0 = BUDGET 2009 Page:
LI CE
Adninistralion ILT1)
Properly RoonirEvidence
Intemal Affairs & Inn
• Special ProNem Detail (SWAT, HNT)
SackgroundsRectuling
^Administrative Aides 1.8
Shift 1
LT I
Service Area 2
• Jail
'Arrest &Control
SGT 1
"Less Lethal Technology
Ahlfa
LT1
Service Area 1
• Manual Update Committee
• Peer Support
SGT 1
"SWAT
Invest warms ILT 11
• Honor Guard
'SHOP
'Mounted EnforcementTearn
II I
FrauclAD Theft
GTA
Residential Burglary
Misc.Bunglary
Court Liaison
Forensics
^Administrative Aides 0.9
Traffic Unit
Traffic Enforcement
Snecial FnforcementTeam
SGT1, CPL 1, CFF4,
Cdme Analyst 1
011/
> 1
'Public information Officers
'Explorers
CPL 1. OFF 3, CS01
CPL 1
^ Crowing Guards 7.7
Motorcycle Enforcement (OFF 2)
^Parking EnforcementOfficer0.7
" Cadets 6.3
Division SupporBfickets
^Ofice Aldes0.9
Police
Organizational Chart by Position
Chief of Police
Man
Budget, Grants
Special ResearchfProJects
Agenda Items
Audb
Desartment Administrative
A si ton
Office Support
re I MentorAdrairdstraave AssIstangN Purchasing (Sec 11
Payroll CificeSupport
Requisitions
I Inyestisatrve& Administrative
phiEtsa
CMDR 1
pabol Coerations gulden
CMDR 1
1 CPL 1, OFF 6, C501 ) CPL 2, OFF 6, CSO Training (CPL 1)
"Arrest& Control
(
Crimes Against Parsom
SGT 1, CPL 4, OFF 3, Vic Adv
Homicide
Robbery
Sex Carnes
Assault& Battery
WeaponsViolations
Overflow
VictimSenAces
Missing Persons
•0-33SurplusProcurement
"Robots
Awn
LT 1
Service Area 3
• Reserves
'Public Information Officers
'OriversTraining
Jaller7
Shift A
LT1
SenAce Area 4
• Range
'Mounted EnforcementTeam
(--
Crimes Against Property ---N \
SGT 1, CPL I, OFF 4, CS01
'Range
'Honor Guard
SGT 1
'Less Lethal
JvIston Support (PRS II. PRS I)
Records
Data Processing
NarcoUcs Enforcement
Surveillance
interagency Task Forces
Crime Free Multi Housing Program
•AssetForfeiture
'SWAT
'Arrest& Control
(
ClAg17216
ClientSupport
SGT 1
"Terrodsm Llasion Officer
'Range
Records Supervisor 1
PRS 11 4, PRS Ii
PRS I 0,6
^ office Aides 00
Records
Data Processing
Desk Service
Same Police Reports
Communications
Dispatch Cperations
SupeMsor4
Senior Operator4
Dispatcher 10
n Police Reserves42
Field Enforcement
Special Projects
Software Den Mgr 1
Computer Sys. Admin.
Sr. Software Day2
Software Dev 4
User Support Spec 1
n User Support Spec 0.5
Comp. Tech.
Code Enforcemen
Senior Code Enforcement °Uteri
Code Enforcement Caber 1
SHOP Vounleeb
Non-Hazardous Duties
*Denotes a collateral duty
^Denotes part time staff
Full Time Equivalents
Proposed
Budget
Managerial (Sworn) 9
Sworn 84
General 66
Part Time 24.9
202.5
Police
Total FTE's: 183:9
2010-11 2011-12 2012-13 2013-14 2014-15
Police
POLICE DEPARTMENT
MISSION STATEMENT: To provide the highest level of service and
protection to the community and to cooperatively enhance public safety as
the department progresses into the future.
T he Police Department has a proud history of integrity and service. The Police
Department has an authorized 2014-15 full-time workforce of 92 sworn officers
and 63 civilians, including 17 dispatchers. Several authorized civilian positions
had their funding suspended last year. There are also 24 full-time equivalents with part-
time positions including reserve officers, crossing guards, and other support staff. The
department also utilizes volunteer programs, which are a very important part of the
overall public safety effort.
Although focused on front-line law enforcement, the department is also engaged in
important community partnerships with schools, businesses, and citizen organizations.
The department has garnered outside awards honoring many sworn officers, our SHOP
senior volunteer program, our domestic violence victim advocate, and our overall
excellence in community policing.
The men and women of the department strive to provide the highest level of service,
focusing on our four core values of community responsiveness, integrity, teamwork, and
effort. To that end, the department is divided into the following divisions:
Patrol Division
About two-thirds of all sworn officers work in this division, which focuses on patrolling
city streets, answering calls for service, and identifying potential crime problems. In
addition to patrol officers, this division includes reserve officers, and award-winning
Seniors Helping Our Police (SHOP) volunteers who perform non-hazardous duties to
free up sworn officers. Under the Community Service Area Policing program, four
dedicated lieutenants and their crews are assigned a specific quadrant of the city and
tasked with resolving public safety concerns for residents, neighborhoods, and
businesses. This division also incorporates several subdivisions:
Traffic Unit — This unit provides enforcement of traffic laws, targeted enforcement at
schools and other sites, parking enforcement, crossing guard services, and traffic
investigations.
Communications — Formerly a separate city department, the police and fire
emergency dispatch unit was absorbed into the Police Department in fiscal year
2008-09, and handles all emergency dispatch operations.
Police
• Jail Operations - This unit processes all arrests, oversees all prisoners, and
coordinates all jail operations.
• Simulator & Hands-on Driving Program - This provides West Covina police officers
(and outside agency clients) with cost-efficient Driving and Use-of-Force training.
Investigative & Administrative Division
In fiscal year 2010-11, two divisions were combined into one. This division is
responsible for providing investigation and follow-up services associated with all major
crimes, as well as overseeing the centralized administrative functions of the Police
Department.
Investigations and Support Services: For almost any crime victim to obtain justice in
our courts (i.e., for a suspect to be convicted), the detectives have to conduct intensive
follow-up and prepare cases for the district attorney. Certain officers are involved in
specialized interagency task forces, and the department's award-winning domestic
violence victim advocate is assigned here. Investigations incorporates a subdivision:
• Special Enforcement Team (SET) - This team works irregular schedules dictated by
the demands of their specialized investigations, which include narcotics,
surveillance, interagency intelligence, and other targeted enforcement.
Administration: Focusing on the centralized administrative division functions of the
Police Department, Administration includes the Records Division, the Professional
Standards and Training (PS&T) section, and the Property and Evidence unit.
Administration incorporates one subdivision:
• West Covina Service Group (WCSG) - This group supplies Computer Aided
Dispatch and Records Management System (CAD/RMS) service to West Covina
and client agencies, as a revenue generating enterprise.
4
Police
FUNCTION DEPARTMENT TITLE
GENERAL GOVERNMENT SERVICES POLICE
2011-12 2012-13 2013-14 2014-15
EXPENDITURE CLASSIFICATION ACTUAL ACTUAL AMENDED PROPOSED
BUDGET BUDGET
SALARY & BENEFITS
SWORN FULL TIME SALARIES
FULL TIME SALARIES
PART TIME SALARIES
OVERTIME
BILINGUAL PAY
LONGEVITY PAY
EDUCATIONAL INCENTIVE
SICK/VACATION/HOLIDAY/ADMINISTRATIVE LEAVE
SPECIAL ASSIGNMENT PAY
UNIFORM ALLOWANCE
WORKERS' COMPENSATION
HEALTH/VISION/DENTAL INSURANCE
LIFE INSURANCE/LONG TERM DISABILITY
MEDICARE
RETIREMENT - SAFETY
RETIREMENT - NONSWORN
DEFERRED COMPENSATION
RETIREE MEDICAL BENEFIT
RETIREMENT HEALTH SAVINGS PLAN
COMPENSATED ABSENCES ADJUSTMENT
SUPPLEMENTAL RETIREMENT PLAN
UNEMPLOYMENT
POLICE SPECIAL PAY
LEAVE LUMP SUM
SALARY SAVINGS
SALARY & BENEFITS TOTAL
8,624,418
3,298,002
894,985
2,254,737
33,825
222,097
373,676
511,027
(115,208)
115,482
761,721
1,778,845
45,233
244,930
4,494,977
510,043
237,892
938,376
53,149
(66,554)
61,085
4,042
101,743
280,828
8,419,345 8,677,606
3,194,534 3,546,722
747,980 781,588
2,801,423 2,403,748
31,301 28,799
195,842 224,468
364,308 384,168
544,202 502,349
(77,193) (75,000)
112,016 116,196
683,487 659,438
1,823,746 2,036,150
44,622 49,513
235,602 221,508
3,344,789 3,772,849
460,604 529,781
31,087 30,000
1,054,592 1,155,249
53,535 73,200
(216) -
146,851 42,560
21,969 8,851
100,183 99,673
226,351 200,000
8,831,430
3,542,290
736,580
1,327,100
32,290
232,030
367,840
509,720
119,840
615,310
2,172,770
50,930
239,500
4,188,160
693,780
30,630
1,068,740
89,110
39,410
95,120 I
Police
FUNCTION
GENERAL GOVERNMENT SERVICES
DEPARTM ENT TITLE
POLICE
EXPENDITURE CLASSIFICATION
2011-12
ACTUAL
2012-13
ACTUAL
2013-14
AMENDED
BUDGET
2014-15
PROPOSED
BUDGET
MAINTENANCE & OPERATIONS
UNIFORM 7,988 21,243 27,500 18,210
POST REIMBURSABLE TRAINING/EDUCATION 28,329 51,004 52,000 46,000
MEMBERSHIPS 6,348 5,170 9,075 6,290
TRAINING & SEMINARS 65,555 142,550 156,264 101,200
CONTRACTUAL SERVICES 389,802 443,654 488,208 382,920
LEGAL SERVICES 533,887 329,548 - -
MISCELLANEOUS EQUIPMENT CONTRACTS 17,410 17,055 19,500 20,160
TELEPHONES/CELLULAR PHONES 214,069 208,007 235,870 220,980
GRAFFITI 82,038 103,018 103,000 109,040
SUPPLIES 316,007 332,633 453,869 272,310
REPROGRAPHIC SERVICES 48,894 58,967 63,288 75,130
SOFTWARE LICENSING 52,527 51,862 65,500 -
SMALL TOOLS 5,422 21,139 - -
CHARGEBACK - FUEL & OIL 404,001 400,755 415,979 401,520
CHARGEBACK - VEHICLE MAINTENANCE 209,992 182,998 265,329 298,170
OTHER VEHICLE SUBLET REPAIRS 34,985 30,092 43,000 50,000
EQUIPMENT MAINTENANCE & REPAIR 9,442 8,861 7,500 7,500
BAD DEBT EXPENSE 3,183 (3,170) -
CHARGEBACK - PROPERTY/LIABILITY INSURANCE 583,346 930,488 930,488 400,910
CLAIMS PAID 1,167,361 938,442 - -
CAPITALIZED LEASE PAYMENTS 32,425 25,744 39,946 27,660
EVERY 15 MINUTES EXPENDITURE - 477 - -
EXPLORERS 50 788 4,042 -
MISCELLANEOUS POLICE DONATIONS EXPENSES 1,950 26,735 4,131 -
ADMINISTRATION & OVERHEAD 163,421 136,338 163,421 134,680
WORKERS' COMPENSATION MEDICAL 225,187 302,512
WALL OF HONOR - - 7,250 -
K-9 14,083 16,628 31,100 30,000
COMMUNITY POLICING 7,559 2,187 2,500 3,500
REWARD - CRIMES 700 600 2,000 2,000
SHOP PROGRAM 104 1,659 3,274 -
MOUNTED ENFORCEMENT TEAM 132 - 10,420 -
NON-CAPITAL EQUIPMENT - 56,073 213,969 -
MAINTENANCE & OPERATIONS TOTAL 4,626,197 4,844,057 3,818,423 2,608,180
Police
FUNCTION
GENERAL GOVERNMENT SERVICES
DEPARTMENT TITLE
POLICE
EXPENDITURE CLASSIFICATION
2011-12
ACTUAL
2012-13
ACTUAL
2013-14
AMENDED
BUDGET
2014-15
PROPOSED
BUDGET
CAPITAL OUTLAY
-
74,093
520,407
69,375
87,200
24,204
296,462
84,164
14,608
16,019
112,500
565,982
867,485
-
-
-
25,000
-
-
-
DATA PROCESSING EQUIPMENT
OTHER EQUIPMENT
VEHICLES & MOBILE EQUIPMENT
PURCHASES - PASADENA
PURCHASES - HEMET
CAPITAL OUTLAY TOTAL 751,075 435,457 1,545,967 25,000
DECISION PACKAGES
-
-
-
-
-
-
-
-
-
96,220
100,900
155,030
SENIOR COMMUNITY ENHANCEMENT OFFICER
COMMUNICATIONS SUPERVISOR
POLICE OFFICER
TOTAL DECISION PACKAGES - - - 352,150
DEPARTMENT TOTAL 31,036,623 29,840,474 30,761,346 27,967,900
TOTAL BY FUND
FUND TITLE
GENERAL FUND
COMMUNITY DEVELOPMENT BLOCK GRANT FUND
HOUSING SUCCESSOR AGENCY FUND
SEWER MAINTENANCE FUND
POLICE ENTERPRISE FUND
26,289,970
66,220
28,870
9,610
1,573,230
TOTAL POLICE DEPARTMENT BY FUND 27,967,900
*Note: Fiscal year 2013-14 Amended Budget includes $3,288,470 in expenditures funded with Asset Seizure
monies
Departmental Expenditures
Fiscal Years 2010-11 to 2014-15
„, 35.0 C 0 .- =
2 33.0
31.0
30.8
31.0
29.0
27.0
25.0
2010-11 2011-12 2012-13 2013-14 2014-15
7
CITY OF WEST COVINA
POLICE DEPARTMENT
CONTRACTUAL SERVICES DETAIL
FY 2014-15
Description/Justification Proposed
Exchange of West Covina Service Group Computer Aided Dispatch/Records Management $ 101,780
System service for helicopter service with the City of El Monte
Foreclosure consultant, Nationwide Cost Recovery, administer the Foreclosed Property 95,000
Registration Program
Radcom/Public Safety Technologies (PST) services licenses for all mobile data computers 53,000
LEXIS NEXIS database service, used by Detectives in investigations 18,000
Fingerprint records service and CLETS (California Law Enforcement Telecommunications 14,200
System) information exchange, CA State Department of Justice
Archival and retrieval service of Police Department documents, Recall Total Information 13,200
Management
Processing of parking citations - Phoenix Group 13,200
Sexual assault examinations 12,000
VMWare computer security service 9,400
Service for Laserfiche (Police Department records ), Cell Business Equipment 6,000
Zendesk customer service software system/service 5,900
Internet service reimbursement 4,150
Board up service (emergency securing building openings at crime scenes), Advanced 4,000
Restoration Specialists
Maintenance Service for photocopiers - Complete Paperless Solutions 3,500
Interview documentation & transcription services (part of investigations), VXM & S. Penn 3,000
Fast Track transponder (used by Officers when traveling certain roadways to Courts, on
surveillance, etc; usage is logged/tracked)
2,570
ESRI ArcGIS mapping 2,550
Door lock services. Sanders Lock & Key/JW Lock Company 2,150
Destruction of old documents/records as allowed by code and statute, Shred Masters Inc 2,000
GST crime map for Crime Analyst 2,000
Illegal sign removal - Del Haven 2,000
Stray shopping cart removal and retrieval service - California 2,000
Medical center examination fees 1,500
Blood draws 1,500
Photocopier overage, toner, etc not covered in maintenance agreement - Cell Business 1,400
Equipment
Removal of medical waste (part of forensic investigations), Thermal Combustion Innovations 1,200
Credit reports (part of employment backgrounds and criminal investigations) 1,000
Phone records service (part of criminal investigations), Sprint and AT&T 1,000
Credit records (part of criminal investigations) 1,000
Electrical, wiring, camera services, GMT Inc 1,000
Radar/Light Detection and Ranging service of police equipment, Communications Center 1,000
Pool and nuisance abatement activities 280
Board-ups 200
Printing citations 150
Uniform shirts 90
382,920
0ExpFlex.riat Expenditure by Object Budget Flexsheet: Police Dept - ALL FUNDS Page: 44
05/22/2014 9:46PM City of West Covina
Title/Object
2012
Actuals
2013
Actuals
2014
Amended Bdgt
2015
Dept Request
2015
CM Review
5110 SWORN FULL TIME SALARIES • 8,624,418 8,419,345 8,677,606 8,831,430 8,831,430
5111 FULL TIME SALARIES 3,298,002 3,194,534 3,546,722 3,502,530 3,542,285
5112 PART TIME SALARIES 894,985 747,980 781,588 790,591 736,580
5113 OVER TIME SALARIES 2,254,737 2,801,423 2,403,748 2,010,146 1,327,100
5117 BILINGUAL PAY 33,825 31,301 28,799 32,290 32,290
5119 LONGEVITY PAY 222,097 195,842 224,468 232,030 232,030
5120 EDUCATIONAL INCENTIVE 373,676 364,308 384,168 367,840 367,840
5121 HOLIDAY OPT - NO PERS 60,494 35,458 64,150 58,900 58,900
5122 HOLIDAY OPT- PERSABLE 251,193 255,947 224,634 279,240 279,240
5124 SICK LEAVE BUYBACK 156,462 190,539 162,745 150,140 150,140
5125 VACATION BUY BACK 42,878 62,258 50,820 21,440 21,440
5126 SPECIALASSIGNMENT PAY 115,208- 77,193- 75,000- 0 0
5132 UNIFORM ALLOWANCES 115,482 112,016 116,196 119,840 119,840
5151 WORKERS' COMPENSATION 761,721 683,487 659,438 615,440 615,310
5152 HEALTH/FLEX BENEFIT 1,518,714 1,430,082 1,656,741 1,781,910 1,786,230
5153 GROUP LIFE 23,048 21,925 23,429 23,660 23,740
5154 GROUP LONG TERM DISABILITY 22,185 22,697 26,084 26,900 27,190
5155 MEDICARE 244,930 235,602 221,508 239,710 239,500
5156 RETIREMENT-SAFETY 4,494,977 3,344,789 3,772,849 4,188,160 4,188,160
5157 RETIREMENT- NONSWORN 510,043 460,604 529,781 686,970 693,780
5158 DEFERRED COMPENSATION 47,402 27,978 30,000 30,630 30,630
5159 DENTAL 74,725 74,722 78,936 80,220 80,600
5160 RETIREE MEDICAL BENEFIT 938,376 1,054,592 1,155,249 1,068,740 1,068,740
5161 VISION 47,885 45,470 47,496 51,900 52,030
5163 RETIREMENT HEALTH SAVINGS PLAN 53,149 53,535 73,200 88,200 89,105
5165 COMPENSATED ABSENCES ADJ 66,554- 216- 0 0 0
5166 RETIREE LUMP SUM BENEFIT 37,862 36,775 31,611 29,400 29,400
5169 EPMC REPLACEMENT PLAN 23,223 110,076 10,949 10,010 10,010
5171 UNEMPLOYMENT 4,042 21,969 8,851 0 0
5172 DEFERRED COMP - SAFETY 190,490 3,109 0 0 0
5173 MOTOR SPECIAL PAY 19,017 17,867 19,011 19,010 19,010
5174 DETECTIVE SPECIAL PAY 38,321 37,030 34,193 29,750 29,750
5176 K-9 SPECIAL PAY 8,289 8,811 8,791 9,130 9,130
5177 SWAT SPECIAL PAY 36,116 36,475 37,678 37,230 37,230
5180 LEAVE LUMP SUM .. 280,828 226,351 200,000 119,300 0
5253 CASH BACK 137,521 273,472 252,977 253,910 253,910
Format Name(s): S = Dept 31 0= BUDGET 2009 Page: 44
ExpFlex.rpt Expenditure by Object Budget Flexsheet: Police Dept - ALL FUNDS Page: 45
05/22/2014 9:46PM City of West Covina
Grand Totals [Continued)
Title/Object
2012
Actuals
2013
Actuals
2014
Amended Bdgt
2015
Dept Request
2015
CM Review
5999 SALARY SAVINGS 0 0 72,460- 0 0
Total PERSONNEL SERVICES 25,659,351 24,560,960 25,396,956 25,786,597 24,982,570
6010 UNIFORM 518 377 2,500 1,500 1,500
6011 UNIFORM 7,470 20,866 25,000 16,710 16,710
6018 POST REIMBURSABLE TRAINING 26,949 52,383 52,000 46,000 46,000
6020 EDUCATIONAL 1,380 1,379- 0 0 0
6021 JOURNALS & PUBLICATIONS 0 0 0 0 70
6030 MEMBERSHIPS 6,348 5,170 9,075 6,140 6,220
6050 CONFERENCES & MEETINGS 65,555 142,550 156,264 100,670 101,200
6110 PROFESSIONAL SERVICES 16,356 25,853 14,000 26,970 121,970
6111 LEGAL SERVICES 533,887 329,548 0 0 0
6120 OTHER CONTRACTUAL SERVICES 358,892 411,575 458,818 230,935 251,570
6130 SERVICE CONTRACTS 14,554 6,226 15,390 12,900 12,900
6138 MISC EQUIPMENT CONTRACTS 17,410 17,055 19,500 20,160 20,160
6144 TELEPHONE -- CITY SYSTEM 38,230 41,200 41,200 23,270 23,690
6145 TELEPHONE -- SPECIAL LINES 75,190 68,904 80,070 82,490 82,490
6147 CELLULAR PHONES 100,649 97,903 114,600 119,700 114,800
6169 GRAFFITI 82,038 103,018 103,000 109,035 109,040
6210 OFFICE SUPPLIES 44,704 53,486 52,500 52,500 52,750
6212 REPROGRAPHIC SERVICES 48,894 54,841 63,288 63,288 71,230
6214 PRINTING & COPYING 0 4,126 0 3,900 3,900
6215 COMPUTER SUPPLIES 17,035 6,915 13,118 3,000 3,000
6220 POLICE DEPT SUPPLIES 131,162 160,160 258,053 51,000 61,000
6221 AMMO & RANGE SUPPLIES 67,109 64,886 79,264 110,000 90,000
6223 FORENSIC SUPPLIES 4,874 5,173 10,000 9,000 9,000
6224 UNDERCOVER INVESTIGATION 10,000 8,000 1,000 8,000 8,000
6225 JAIL & PRISONER SUPPLIES 31,904 30,345 30,000 40,000 40,000
6270 SPECIAL DEPARTMENT SUPPLIES 9,219 3,668 9,934 6,500 5,000
6272 SOFTWARE LICENSING 52,527 51,862 65,500 0 0
6290 SMALL TOOLS 5,422 21,139 0 0 40
6320 CHGBK - FUEL & OIL 404,001 400,755 415,979 415,979 401,520
6327 CHGCK - VEH MAINTENANCE 209,992 182,998 265,329 265,329 298,170
6329 OTHER VEHICLE SUBLET REPAIRS 34,985 30,092 43,000 50,000 50,000
6330 EQUIPMENT M & R 9,442 8,861 7,500 7,500 7,500
6408 BAD DEBT EXPENSE 3,183 3,170- 0 0 0
6410 CHGBK - PROPERTY & LIABILITY INS 583,346 930,488 930,488 930,488 400,910
Format Name(s): S = Dept 31 0= BUDGET 2009 Page: 45
ExpFlex.rpt Expenditure by Object Budget Flexsheet: Police Dept - ALL FUNDS
05/2212014 9:46PM City of West Covina
Grand Totals [Continued]
Title/Object
2012
Actuals
2013
Actuals
2014
Amended Bdgt
2015
Dept Request
2015
CM Review
6419 CLAIM PAID 1,167,361 938,442 0 0 0
6424 CAPITALIZED LEASE PAYMENTS 32,425 25,744 39,946 27,660 27,660
6468 EVERY 15 MINUTES EXPENDITURE 0 477 0 0 0
6469 MARIAN HOMES 50 788 4,042 0 0
6476 MISC POLICE DONATIONS EXP. 1,950 26,735 4,131 0 0
6493 ADMIN AND OVERHEAD 163,421 136,338 163,421 163,421 134,680
6511 WORKERS COMP MEDICAL 225,187 302,512 0 0 0
6547 WALL OF HONOR 0 0 7,250 0 0
6560 K-9 14,083 16,628 31,100 30,000 30,000
6570 COMMUNITY POLICING 7,559 2,187 2,500 3,500 3,500
6571 REWARD-CRIMES 700 600 2,000 . 2,000 2,000
6572 SHOP PROGRAM 104 1,659 3,274 0 0
6573 MOUNTED ENFORCEMENT TEAM 132 0 10,420 0 0
6999 NON-CAPITAL EQUIPMENT 0 56,073 213,969 0 0
Total MATERIALS AND SERVICES 4,626,197 4,844,057 3,818,423 3,039,545 2,608,180
7130 DATA PROCESSING EQUIPMENT 0 24,204 112,500 0 0
7160 OTHER EQUIPMENT 74,093 296,462 565,982 25,000 25,000
7170 VEHICLES & MOBILE EQUIPMENT 520,407 84,164 867,485 0 0
Total CAPITAL ASSETS 594,500 404,830 1,545,967 25,000 25,000
8517 PURCHASES - PASADENA 69,375 14,608 0 0 0
8519 PURCHASES - HEMET 87,200 16,019 0 0 0
Total ALLOCATION 156,575 30,627 0 0 0
Grand Totals 31,036,623 29,840,474 30,761,346 28,851,142 27,615,750
Page: 46
Format Name(s): S = Dept 31 0= BUDGET 2009 Page: 46
0ExpFlex.rpt
Expenditure by Object Budget Flexsheet: Police Dept - ALL FUNDS Page: 1
05/2212014 9:46PM City of West Covina
110 GENERAL FUND
Title/Object
5110 SWORN FULL TIME SALARIES
5111 FULL TIME SALARIES
5112 PART TIME SALARIES
5113 OVER TIME SALARIES
5117 BILINGUAL PAY
5119 LONGEVITY PAY
5120 EDUCATIONAL INCENTIVE
5121 HOLIDAY OPT-NO PERS
5122 HOLIDAY OPT- PERSABLE
5124 SICK LEAVE BUYBACK
5125 VACATION BUY BACK
5126 SPECIAL ASSIGNMENT PAY
5132 UNIFORM ALLOWANCES
5151 WORKERS COMPENSATION
5152 HEALTH/FLEX BENEFIT
5153 GROUP LIFE
5154 GROUP LONG TERM DISABILITY
5155 MEDICARE
5156 RETIREMENT- SAFETY
5157 RETIREMENT- NONSWORN
5158 DEFERRED COMPENSATION
5159 DENTAL
5160 RETIREE MEDICAL BENEFIT
5161 VISION
5163 RETIREMENT HEALTH SAVINGS PLAN
5166 RETIREE LUMP SUM BENEFIT
5169 EPMC REPLACEMENT PLAN
5171 UNEMPLOYMENT
5172 DEFERRED COMP - SAFETY
5173 MOTOR SPECIAL PAY
5174 DETECTIVE SPECIAL PAY
5176 K-9 SPECIAL PAY
5177 SWAT SPECIAL PAY
5180 LEAVE LUMP SUM
5253 CASH BACK
5999 SALARY SAVINGS
Total PERSONNEL SERVICES
6010 UNIFORM
2012
Actuals
8,624,418
2,388,194
804,035
1,784,078
27,305
222,097
373,676
60,224
249,714
144,755
31,068
115,208-
115,390
731,827
1,429,430
21,969
16,219
221,975
4,494,977
376,007
32,967
68,908
938,376
45,470
42,597
27,046
18,347
4,042
190,490
19,017
38,321
8,289
36,116
263,367
118,461
0
23,853,964
518
2013
Actuals
8,419,345
2,467,176
679,608
1,611,488
26,452
195,842
364,308
35,458
255,947
180,620
56,366
77,193-
112,016
570,404
1,372,617
20,952
17,598
205,840
3,344,789
359,874
15,964
69,671
1,054,592
43,602
44,689
27,493
106,194
21,969
3,109
17,867
37,030
8,811
36,475
190,921
244,616
0
22,142,510
377
2014
Amended Bdgt
8,677,606
2,668,305
685,695
1,000,000
23,999
224,468
384,168
57,150
224,634
149,269
39,471
75,000-
116,196
656,055
1,570,690
21,798
19,844
207,100
3,772,849
400,187
15,840
73,206
1,155,249
45,392
61,920
23,926
9,163
8,851
0
19,011
34,193
8,791
37,678
200,000
229,943
72,460-
22,675,187
2,500
2015
Dept Request
8,831,430
2,693,490
741,174
2,000,150
27,510
232,030
367,840
58,800
279,240
143,960
15,760
0
119,840
612,480
1,691,800
22,050
21,090
226,270
4,188,160
547,640
16,480
74,150
1,068,740
49,680
74,820
22,610
8,380
0
0
19,010
29,750
9,130
37,230
119,300
220,420
0
24,570,414
1,500
2015
CM Review
8,831,430
2,710,055
687,160
1,317,100
27,510
232,030
367,840
58,800
279,240
143,960
15,760
0
119,840
611,960
1,693,600
22,080
21,210
225,730
4,188,160
550,480
16,480
74,310
1,068,740
49,730
75,195
22,610
8,380
0
0
19,010
29,750
9,130
37,230
0
220,420
0
23,734,930
1,500
Format Name(s): S = Dept 31 0 = BUDGET 2009 Page: 1
0ExpFlexspt Expenditure by Object Budget Flexsheet: Police Dept - ALL FUND
05/2212014 9:46PM City of West Covina
110 GENERAL FUND
Title/Object
2012
Actuals
2013
Actuals
2014
Amended Bdgt
2015
Dept Request
2015
CM Review
6011 UNIFORM 7,470 20,866 25,000 16,710 16,710
6018 POST REIMBURSABLE TRAINING 26,949 52,383 52,000 46,000 46,000
6020 EDUCATIONAL 1,380 1,379- 0 0 0
6021 JOURNALS & PUBLICATIONS 0 0 0 0 30
6030 MEMBERSHIPS 6,348 5,120 8,075 5,640 5,720
6050 CONFERENCES & MEETINGS 58,075 85,538 63,000 91,670 92,000
6110 PROFESSIONAL SERVICES 16,356 25,853 14,000 26,970 121,970
6120 OTHER CONTRACTUAL SERVICES 166,985 172,497 180,115 155,935 173,050
6130 SERVICE CONTRACTS 14,554 6,226 15,390 12,900 12,900
6138 MISC EQUIPMENT CONTRACTS 8,615 8,160 7,500 8,160 8,160
6144 TELEPHONE-- CITY SYSTEM 34,230 36,910 36,910 20,960 21,270
6145 TELEPHONE-- SPECIAL LINES 22,058 19,286 22,770 22,890 22,890
6147 CELLULAR PHONES 86,881 84,351 97,200 105,600 100,200
6169 GRAFFITI 82,038 103,018 103,000 109,035 109,040
6210 OFFICE SUPPLIES 44,704 53,486 52,500 52,500 52,650
6212 REPROGRAPHIC SERVICES 48,894 54,841 63,288 63,288 71,230
6214 PRINTING & COPYING 0 4,126 0 3,900 3,900
6220 POLICE DEPT SUPPLIES 19,454 19,018 50,000 25,000 60,000
6221 AMMO & RANGE SUPPLIES 67,109 64,886 79,264 110,000 90,000
6223 FORENSIC SUPPLIES 4,874 5,173 10,000 9,000 9,000
6224 UNDERCOVER INVESTIGATION 10,000 8,000 1,000 8,000 8,000
6225 JAIL & PRISONER SUPPLIES 19,921 24,170 30,000 40,000 40,000
6270 SPECIAL DEPARTMENT SUPPLIES 5,745 1,392 7,700 6,500 4,700
6290 SMALL TOOLS 0 0 0 0 20
6320 CHGBK - FUEL & OIL 399,584 397,623 411,994 411,994 398,390
6327 CHGCK - VEH MAINTENANCE 205,412 180,797 263,541 263,541 298,170
6329 OTHER VEHICLE SUBLET REPAIRS 34,985 30,092 43,000 50,000 50,000
6330 EQUIPMENT M & R 9,442 8,861 7,500 7,500 7,500
6408 BAD DEBT EXPENSE 3,183 3,170- 0 0 0
6410 CHGBK - PROPERTY & LIABILITY INS 552,858 900,000 900,000 900,000 382,080
6424 CAPITALIZED LEASE PAYMENTS 32,425 25,744 39,946 27,660 27,660
6560 K-9 14,083 16,628 15,100 30,000 30,000
6570 COMMUNITY POLICING 7,559 2,187 2,500 3,500 3,500
6571 REWARD - CRIMES 700 600 2,000 2,000 2,000
6999 NON-CAPITAL EQUIPMENT 0 0 25,000 0 0
Total MATERIALS AND SERVICES 2,013,389 2,413,660 2,631,793 2,638,353 2,270,240
7130 DATA PROCESSING EQUIPMENT 0 0 2,500 0 0
Total CAPITAL ASSETS 0 0 2,500 0 0
Total GENERAL FUND 25,867,353 24,556,170 25,309,480 27,208,767 26,005,170
Page:
Format Name(s): S = Dept 31 0 = BUDGET 2009 Page: 2
0ExpFlex.rpt Expenditure by Object Budget Flexsheet: Police Dept - ALL FUNDS Page: 5
05/22/2014 9:46PM City of West Covina
117 DRUG ENFORCEMENT REBATE
Title/Object
5113 OVER TIME SALARIES
5151 WORKERS COMPENSATION
5155 MEDICARE
Total PERSONNEL SERVICES
6050 CONFERENCES & MEETINGS
6120 OTHER CONTRACTUAL SERVICES
6220 POLICE DEPT SUPPLIES
6272 SOFTWARE LICENSING
6999 NON-CAPITAL EQUIPMENT
Total MATERIALS AND SERVICES
7130 DATA PROCESSING EQUIPMENT
7160 OTHER EQUIPMENT
7170 VEHICLES & MOBILE EQUIPMENT
Total CAPITAL ASSETS
2012
Actuals
451,567
26,763
6,683
485,013
4,721
570
62,166
52,527
0
119,984
0
70,412
518,513
588,925
2013
Actuals
1,173,158
109,271
16,801
1,299,230
46,519
39,077
70,366
51,862
6,073
213,897
24,204
296,462
84,164
404,830
2014
Amended Bdgt
1,350,000
0
1,350,000
81,400
134,710
158,393
65,500
105,000
545,003
110,000
565,982
717,485
1,393,467
2015
Dept Request
2015
CM Review
0
Total DRUG ENFORCEMENT REBATE 1,193,922 1,917,957 3,288,470 0 0
Format Name(s): S = Dept 31 0 = BUDGET 2009 Page: 5
2015
CM Review
2012
Actuals
50
132
182
182
127 POLICE DONATIONS
Title/Object
6220 POLICE DEPT SUPPLIES
6468 EVERY 15 MINUTES EXPENDITURE
6469 MARIAN HOMES
6476 MISC POLICE DONATIONS EXP.
6560 K-9
6572 SHOP PROGRAM
6573 MOUNTED ENFORCEMENT TEAM
Total MATERIALS AND SERVICES
Total POLICE DONATIONS
2013 2014 2015
Actuals Amended Bdgt Dept Request
0 0 25,000
477 0 0
64 1,750 0
386 2,340 0
0 16,000 0
1,073 3,274 0
0 10,420 0
2,000 33,784 25,000
2,000 33,784 25,000
0ExpFlex.rpt Expenditure by Object Budget Flexsheet: Police Dept - ALL FUNDS Page:
05/22/2014 9:46PM City of West Covina
Format Name(s): S = Dept 31 0 = BUDGET 2009 Page: 8
0ExpFlex.rpt Expenditure by Object Budget Flexsheet: Police Dept - ALL FUNDS Page: 9
05/2212014 9:46PM City of West Covina
130 BUREAU OF JUSTICE ASST.
Title/Object
5112 PART TIME SALARIES
5113 OVER TIME SALARIES
5151 WORKERS' COMPENSATION
5155 MEDICARE
Total PERSONNEL SERVICES
6215 COMPUTER SUPPLIES
6220 POLICE DEPT SUPPLIES
Total MATERIALS AND SERVICES
Total CAPITAL ASSETS
2012
Actuals
0
0
0
0
0
8,200
4,091
12,291
0
2013
Actuals
1,488
4,298
301
84
6,171
4,882
18,916
23,798
0
2014
Amended Bdgt
0
17,202
0
0
17,202
10,118
16,540
26,658
0
2015
Dept Request
2015
CM Review
Total BUREAU OF JUSTICE ASST. 12,291 29,969 43,860 0 0
Format Name(s): S = Dept 31 0= BUDGET 2009 Page: 9
0ExpFlex.rpt Expenditure by Object Budget Flexsheet: Police Dept - ALL FUNDS Page: 10
05/22/2014 9:46PM City of West Covina
131 COMMUNITY DEV. BLOCK GRANT
Title/Object
5111 FULL TIME SALARIES
5151 WORKERS COMPENSATION
5152 HEALTH/FLEX BENEFIT
5153 GROUP LIFE
5154 GROUP LONG TERM DISABILITY
5155 MEDICARE
5157 RETIREMENT- NONSWORN
5159 DENTAL
5161 VISION
5163 RETIREMENT HEALTH SAVINGS PLAN
5169 EPMC REPLACEMENT PLAN
Total PERSONNEL SERVICES
6021 JOURNALS & PUBLICATIONS
6050 CONFERENCES & MEETINGS
6120 OTHER CONTRACTUAL SERVICES
6144 TELEPHONE-- CITY SYSTEM
6147 CELLULAR PHONES
6210 OFFICE SUPPLIES
6270 SPECIAL DEPARTMENT SUPPLIES
6290 SMALL TOOLS
6410 CHGBK - PROPERTY & LIABILITY INS
Total MATERIALS AND SERVICES
2012
Actuals
16,495
164
2,010
19
106
239
2,494
211
66
0
87
21,891
0
2013
Actuals
13,990
223
1,803
19
99
201
1,928
184
58
0
74
18,579
0
2014
Amended Bdgt
16,194
183
1,490
23
82
167
1,600
152
48
0
61
20,000
0
2015
Dept Request
2015
CM Review
23,190
390
2,520
50
170
330
3,970
220
80
530
0
31,450
40
200
3,520
110
500
100
300
20
1,110
5,900
Total COMMUNITY DEV. BLOCK GRANT 21,891 18,579 20,000 0 37,350
Format Name(s): S = Dept 31 0 = BUDGET 2009 Page: 10
0ExpFlex.rpt Expenditure by Object Budget Flexsheet: Police Dept - ALL FUNDS Page: 14
05/22/2014 9:46PM City of West Covina
150 INMATE WELFARE
Title/Object
Total PERSONNEL SERVICES
6225 JAIL & PRISONER SUPPLIES
6493 ADMIN AND OVERHEAD
Total MATERIALS AND SERVICES
Total CAPITAL ASSETS
2012
Actuals
11,983
1,232
13,215
2013
Actuals
6,175
559
6,734
2014
Amended Bdgt
0
1,232
1,232
2015
Dept Request
1,232
1,232
2015
CM Review
Total INMATE WELFARE 13,215 6,734 1,232 1,232
Format Name(s): S = Dept 31 0 = BUDGET 2009 Page: 14
0ExpFlexspt Expenditure by Object Budget Flexsheet: Police Dept - ALL FUNDS Page: 16
05/22/2014 9:46PM City of West Covina
2012
Actuals
5,178
307
77
5,562
29,629
31,185
5,422
155 COPS/SLESF
Title/Object
5112 PART TIME SALARIES
5113 OVER TIME SALARIES
5151 WORKERS COMPENSATION
5155 MEDICARE
Total PERSONNEL SERVICES
6120 OTHER CONTRACTUAL SERVICES
6220 POLICE DEPT SUPPLIES
6290 SMALL TOOLS
6493 ADMIN AND OVERHEAD
6999 NON-CAPITAL EQUIPMENT
Total MATERIALS AND SERVICES
7160 OTHER EQUIPMENT
7170 VEHICLES & MOBILE EQUIPMENT
Total CAPITAL ASSETS
Total COPS/SLESF
2013
Actuals
2014
Amended Bdgt
2015
Dept Request
0 54,000 0
0 21,546 0
0 0 0
0 0 0
0 75,546 0
29,629 68,993 0
46,847 31,942 0
21,139 0 0
7,309 0 0
0 83,969 0
104,924 184,904 0
0 0 0
0 100,000 o
o 100,000 o
104,924 360,450 0
66,236
3,681
3,681
2015
CM Review
Format Name(s): S = Dept 31 0 = BUDGET 2009 Page: 16
0ExpFlex.rpt Expenditure by Object Budget Flexsheet: Police Dept - ALL FUNDS Page: 27
05/2212014 9:46PM City of West Covina
207 OTS GRANTS
2012 2013 2014 2015 2015
Title/Object Actuals Actuals Amended Bdgt Dept Request CM Review
5112 PART TIME SALARIES 0 560
5113 OVER TIME SALARIES 4,031 6,480
5151 WORKERS COMPENSATION 224 595
5155 MEDICARE 62 101
Total PERSONNEL SERVICES 4,317 7,736
6220 POLICE DEPT SUPPLIES 211 0
Total MATERIALS AND SERVICES 211 0
Total OTS GRANTS 4,528 7,736 0 0 0
Format Name(s): S = Dept 31 0 = BUDGET 2009 Page: 27
0ExpFlexspt Expenditure by Object Budget Flexsheet: Police Dept - ALL FUNDS Page: 28
05122/2014 9:46PM City of West Covina
208 JUSTICE ASSISTANCE GRANT
Title/Object
Total PERSONNEL SERVICES
6215 COMPUTER SUPPLIES
6220 POLICE DEPT SUPPLIES
Total MATERIALS AND SERVICES
7170 VEHICLES & MOBILE EQUIPMENT
Total CAPITAL ASSETS
2012
ctuals
8,785
12,173
20,958
1,894
1,894
2013 2014 2015
Actuals Amended Bdgt Dept Request
985
3,188
4,173
2015
CM Review
Total JUSTICE ASSISTANCE GRANT 22,852 173
Format Name(s): S = Dept 31 0= BUDGET 2009 Page: 28
0ExpFlex.rpt Expenditure by Object Budget Flexsheet: Police Dept - ALL FUNDS Page: 32
05/2212014 9:46PM City of West Covina
220 WC COMMUNITY SVCS FOUNDATION
Title/Object
6469 MARIAN HOMES
6476 MISC POLICE DONATIONS EXP.
6547 WALL OF HONOR
6572 SHOP PROGRAM
Total MATERIALS AND SERVICES
7170 VEHICLES & MOBILE EQUIPMENT
Total CAPITAL ASSETS
2012
Actuals
1950,
104
2,054
0
0
2013
Actuals
724
26,349
0
586
27,659
0
0
2014
Amended Bdgt
2,292
1,791
7,250
0
11,333
50,000
50,000
2015
Dept Request
2015
CM Review
0
Total WC COMMUNITY SVCS FOUNDATION 2,054 27,659 61,333
Format Name(s): S = Dept 31 0 = BUDGET 2009 Page: 32
0ExpFlex.rpt Expenditure by Object Budget Flexsheet: Police Dept - ALL FUNDS Page: 33
05/22/2014 9:46PM City of West Covina
221 POLICE PRIVATE GRANTS
Title/Object
5113 OVER TIME SALARIES
5151 WORKERS COMPENSATION
5155 MEDICARE
Total PERSONNEL SERVICES
6050 CONFERENCES & MEETINGS
6220 POLICE DEPT SUPPLIES
6270 SPECIAL DEPARTMENT SUPPLIES
Total MATERIALS AND SERVICES
Total CAPITAL ASSETS
2012
Actuals
0
0
0
0
1,184
1,682
3,474
6,340
0
2013
Actuals
1,609
61
21
1,691
1,324
1,526
2,276
5,126
0
2014
Amended Bdgt
0
2,864
178
2,234
5,276
0
2015
Dept Request
2015
CM Review
Total POLICE PRIVATE GRANTS 6,340 6,817 5,276 0 0
Format Name(s): S = Dept 31 0 = BUDGET 2009 Page: 33
0ExpFlex.rpt Expenditure by Object Budget Flexsheet: Police Dept - ALL FUNDS Page: 36
05/22/2014 9:46PM City of West Covina
227 HOMELAND SECURITY GRANT
Title/Object
Total PERSONNEL SERVICES
6999 NON-CAPITAL EQUIPMENT
Total MATERIALS AND SERVICES
2012
Actuals
2013
Actuals
0
50,000
50,000
2014
Amended Bdgt
2015
Dept Request
2015
CM Review
Total HOMELAND SECURITY GRANT
0 50,000 0 0 0
Format Name(s): S = Dept 31 0 = BUDGET 2009 Page: 36
0ExpFlexapt Expenditure by Object Budget Flexsheet: Police Dept - ALL FUNDS Page: 37
0512212014 9:46PM City of West Covina
228 RECOVERY BYRNE GRANT
Title/Object
5111 FULL TIME SALARIES
5113 OVER TIME SALARIES
5117 BILINGUAL PAY
5121 HOLIDAY OPT- NO PERS
5122 HOLIDAY OPT - PERSABLE
5132 UNIFORM ALLOWANCES
5151 WORKERS COMPENSATION
5152 HEALTH/FLEX BENEFIT
5153 GROUP LIFE
5154 GROUP LONG TERM DISABILITY
5155 MEDICARE
5157 RETIREMENT - NONSWORN
5159 DENTAL
5161 VISION
5163 RETIREMENT HEALTH SAVINGS PLAN
5169 EPMC REPLACEMENT PLAN
5180 LEAVE LUMP SUM
5253 CASH BACK
Total PERSONNEL SERVICES
Total MATERIALS AND SERVICES
2012
Actuals
59,992
5,269
488
270
1,479
92
429
8,504
71
405
1,094
9,773
459
280
1,222
329
3,784
1,610
95,550
0
2013
Actuals
1,273
0
0
0
0
0
25
188
2
10
21
203
7
7
0
8
0
0
1,744
0
2014
Amended Bdgt
0
2015
Dept Request
0
2015
CM Review
0
0
0
0
Total RECOVERY BYRNE GRANT 95,550 1,744 0 0 0
Format Name(s): S = Dept 31 0 = BUDGET 2009 Page: 37
0ExpFlex.rpt Expenditure by Object Budget Flexsheet: Police Dept - ALL FUNDS Page: 38
05/22/2014 9:46PM City of West Covina
361 SELF INSURANCE GENRL/AUTO LIAB
Title/Object
6120 OTHER CONTRACTUAL SERVICES
6419 CLAIM PAID
Total MATERIALS AND SERVICES
Total SELF INSURANCE GENRUAUTO LIAB
2013 2014 2015
Actuals Amended Bdgt Dept Request
265,216
57,522
859,488
1,182,226
Actuals
472,609
58,710
1,092,466
1,623,785
1,623,785 1,182,226
2015
CM Review
Format Name(s): S = Dept 31 0= BUDGET 2009 Page: 38
0ExpFlex.rpt
Expenditure by Object Budget Flexsheet: Police Dept - ALL FUNDS Page: 39
05/22/2014 9:46PM
City of West Covina
363 SELF-INSURANCE - WORKERS COMP
2012
Actuals
2013
Actuals
2014
Amended Bdgt
2015
Dept Request
2015
CM Review Title/Object
6111 LEGAL SERVICES
6120 OTHER CONTRACTUAL SERVICES
6419 CLAIM PAID
6511 WORKERS COMP MEDICAL
Total MATERIALS AND SERVICES
61,278
34,454
74,895
225,187
395,814
64,332
42,378
78,954
302,512
488,176
Total SELF-INSURANCE - WORKERS' COMP 395,814 488,176 0 0 0
Format Name(s): S = Dept 31 0 = BUDGET 2009 Page: 39
2012
Actuals
833,321
90,950
4,614
6,032
0
11,707
11,810
2,007
78,770
989
5,455
14,800
121,769
14,435
5,147
2,069
9,330
66,554-
10,816
4,460
13,677
17,450
1,193,054
0
1,575
68,544
8,795
4,000
53,132
13,768
50
200
4,417
4,580
30,488
162,189
351,738
0
69,375
2013
Actuals
712,095
66,324
4,390
4,849
0
9,919
5,892
2,607
55,474
952
4,990
12,533
98,599
12,014
4,860
1,803
8,846
216-
9,282
3,800
35,430
28,856
1,083,299
50
9,169
70,472
8,895
4,290
49,618
13,552
1,048
299
3,132
2,201
30,488
128,470
321,684
14,608
2014
Amended Bdgt
862,223
41,893
15,000
4,800
7,000
13,476
11,349
3,200
84,561
1,608
6,158
14,241
127,994
14,160
5,578
2,056
11,280
0
7,685
1,725
0
23,034
1,259,021
1,000
9,000
75,000
12,000
4,290
57,300
17,400
3,000
1,000
3,985
1,788
30,488
162,189
378,440
0
0
0
2015
Dept Request
809,040
49,417
9,996
4,780
100
6,180
5,680
2,960
90,110
1,610
5,810
13,440
139,330
14,150
6,070
2,220
13,380
0
6,790
1,630
0
33,490
1,216,183
500
9,000
75,000
12,000
2,310
59,600
14,100
3,000
1,000
3,985
1,788
30,488
162,189
374,960
25,000
25,000
0
2015
CM Review
809,040
49,420
10,000
4,780
100
6,180
5,680
2,960
90,110
1,610
5,810
13,440
139,330
14,150
6,070
2,220
13,380
0
6,790
1,630
0
33,490
1,216,190
500
9,000
75,000
12,000
2,310
59,600
14,100
3,000
1,000
3,130
0
17,720
134,680
332,040
25,000
25,000
0
0ExpFlex.rpt Expenditure by Object Budget Flexsheet: Police Dept - ALL FUNDS Page: 42
05/22/2014 9:46PM City of West Covina
375 POLICE ENTERPRISE
Title/Object
5111 FULL TIME SALARIES
5112 PART TIME SALARIES
5113 OVER TIME SALARIES
5117 BILINGUAL PAY
5121 HOLIDAY OPT-NO PERS
5124 SICK LEAVE BUYBACK
5125 VACATION BUY BACK
5151 WORKERS COMPENSATION
5152 HEALTH/FLEX BENEFIT
5153 GROUP LIFE
5154 GROUP LONG TERM DISABILITY
5155 MEDICARE
5157 RETIREMENT - NONSWORN
5158 DEFERRED COMPENSATION
5159 DENTAL
5161 VISION
5163 RETIREMENT HEALTH SAVINGS PLAN
5165 COMPENSATED ABSENCES ADJ
5166 RETIREE LUMP SUM BENEFIT
5169 EPMC REPLACEMENT RAN
5180 LEAVE LUMP SUM
5253 CASH BACK
Total PERSONNEL SERVICES
6030 MEMBERSHIPS
6050 CONFERENCES & MEETINGS
6120 OTHER CONTRACTUAL SERVICES
6138 MISC EQUIPMENT CONTRACTS
6144 TELEPHONE-- CITY SYSTEM
6145 TELEPHONE-- SPECIAL LINES
6147 CELLULAR PHONES
6215 COMPUTER SUPPLIES
6220 POLICE DEPT SUPPLIES
6320 CHGBK - FUEL & OIL
6327 CHGCK - VEH MAINTENANCE
6410 CHGBK - PROPERTY & LIABILITY INS
6493 ADMIN AND OVERHEAD
Total MATERIALS AND SERVICES
7160 OTHER EQUIPMENT
Total CAPITAL ASSETS
8517 PURCHASES - PASADENA
Format Name(s): S = Dept 31 0= BUDGET 2009 Page: 42
0ExpFlex.rpt Expenditure by Object Budget Flexsheet: Police Dept - ALL FUNDS Page
05/2212014 9:46PM City of West Covina
2012 2013 2014 2015 2015
Title/Object Actuals Actuals Amended Bdgt Dept Request CM Review
8519 PURCHASES - HEMET 87,200 16,019
Total ALLOCATION 156,575 30,627
Total POLICE ENTERPRISE 1,701,367 1,435,610 1,637,461 1,616,143 1,573,230
Format Name(s): S = Dept 31 0= BUDGET 2009 Page: 43
Fire
Organizational Chart by Position
Fire Chief
Office Staff *Assistant Fire Chief/Fire Marshal
Fire Prevention Bureau
Deputy Fire Marshal (1)
SeniorAdministrative Assisant (1)
Senior Account Clerk (1)
Ott
Assistant Fire Chief Assistant Fire Chief Assistant Fire Chief
Man agementServices Operational Services Support Services
A Shift B Shift C Shift
Station No. 1
Engine 1(3)
Rescue Ambulance 1 (2)
Station No. 3
Engine 3(3)
Station No. 2
Engine 2(3) Rescue Ambulance 2 (2)*Truck (4)
Station No. 4
*Engine 4(3)
Rescue Ambulance 4 (2)
Station No. 5
*Engine 5(3)
* Denotes 13 positions that are funded by the Staffing for Adequate Fire and Emergency Response (SAFER) Grant
1 Assistant Chief/Fire Marshal
3 Captains
3 Engineers
2 Firefighters
4 Firefighter Paramedics
Shading denotes part time staff
V
84.1
77.8
79_8
70.8
78.8
Fire
2014-15
Full Time Equivalents
Proposed
Budget
Managerial (Sworn) 5
Sworn 75
General 3
Part Time 1.1
Total FTE's: 84.1
2010-11 2011-12 2012-13 2013-14 2014-15
2
Fire
FIRE DEPARTMENT
MISSION STATEMENT: To provide the highest level of life and property
safety in a caring and cost effective manner, and to continually strive to
provide quality customer service for the community, the City, and to one
another.
T his department is comprised of a combination of dedicated career firefighters and
civilian staff. The members of the department take extreme pride in serving the
citizens and visitors with the utmost respect and compassion. The City's
firefighters are highly competent in performing firefighting, rescue, and emergency
medical services.
Utilizing resources provided by the City, firefighters make every last effort to:
Respond quickly,
Treat people with respect and dignity,
Utilize experience and training to assist in the "most appropriate" manner, and
Look for additional opportunities to make the community "safer."
From the period of January 1,2013 to December 31, 2013, the Fire Department had an
increase of unit responses, which totaled 17,114 for this period. These responses were
for 8,016 reported emergency incidents. They included 5,935 medical emergencies,
1,909 public assistance/hazardous conditions/fire alarms/false alarms, and 172 hostile
fires, unfortunately resulting in 5 reported injuries. The total fire loss for the 12-month
period amounted to $3,267,742.
The department serves the community by responding from the following five community
fire stations:
Station No. 1
819 S. Sunset Avenue
Station No. 2
2441 E. Cortez Avenue
Station No. 3
1433 W. Puente Avenue
Station No. 4
1815S. Azusa Avenue
Station No. 5
Fire
2650 E. Shadow Oak Drive
Operational Services
This functional area is responsible for overseeing fleet, facility, and equipment
maintenance for the Fire Department. In addition, staff provides oversight for
purchasing, and acts as a liaison for communication and mutual aid operations.
Through support and deployment, operations personnel are committed to maintaining
the functional capabilities of the department.
• Emergency Operations — This is the core of the department's fire and life safety
protection services. Emergency operations are currently delivered 24 hours a day,
365 days a year, by four paramedic- assessment fire engine companies, one
paramedic assessment truck company, three paramedic ambulances, and one
assistant fire chief. This service level will be supplemented during Fiscal Year 2014-
15 with the acquisition of a Federal SAFER (Staffing for Adequate Fire and
Emergency Response) grant. This grant will fund an additional paramedic-
assessment fire engine company, increase staffing to the department's truck
company, and add an Assistant Chief/Fire Marshal position for a two year period.
These professional and highly skilled firefighters are cross-trained to respond to
medical emergencies, fires of all types and sizes, transportation accidents,
hazardous materials spills, and other emergency service calls. Emergency
personnel respond quickly and are able to mitigate and solve the problem effectively
regardless of the nature of the emergency. West Covina's firefighters consistently
provide high quality customer service.
The City's firefighters utilize aggressive interior-attack firefighting to control fires
quickly and increase the life safety of trapped occupants whenever possible. Using a
deployment of firefighting resources, the community experiences a relatively low
annual fire loss. In addition to medical emergencies and fires, the department
annually responds to more than 1,800 additional calls for service ranging from
infants locked in vehicles, chemical and product spills, inadvertent fire alarm
activations, and responses to assist in adjacent communities through Automatic and
Mutual Aid agreements.
Management Services
In an effort to provide appropriate leadership, management, and standard operating
procedures, an assistant fire chief is responsible for overseeing all personnel related
functions. Included in these functions are the department's labor relations, staffing,
recruiting, public education, and promotional exams. Also provided is oversight of the
California Department of Motor Vehicle requirements and Risk Management
documents.
4
Fire
Emergency Preparedness - Fiscal challenges have reduced the dedication of
resources for emergency planning. This program is now an ancillary function for fire
administration staff only when required. All firefighters receive specialized first-
responder training for response to natural disasters and terrorism incidents.
In addition, the assigned assistant fire chief oversees the delivery of Emergency
Medical Services (EMS).
Paramedic Ambulance Services — Approximately 74 percent of the department's
activity is directed towards emergency medical services. The department delivers
extremely high-level advanced life support medical treatment. The department
assists approximately 5,600 patients each year. About one half of these individuals
are in severe medical distress and require paramedic level care. On an annual
basis, approximately 4,000 patients are transported to area hospitals in one of the
three fire department ambulances, and are assessed fees for medical treatment and
transportation services. Staff oversees ambulance billing and EMS training for the
City's firefighters. EMS quality assurance is ensured through periodic quality control
audits. A nurse educator is provided on contract from UCLA, and provides
continuing education training to all Emergency Medical Technicians and paramedic
personnel. City paramedics are trained to the highest standards and are participating
in several new cutting-edge life-saving skills that the County of Los Angeles EMS
Agency has implemented.
Administrative Services
In a continued effort to streamline costs, an assistant fire chief of administration had
been vacated and those responsibilities are currently being performed by the Fire Chief.
This vacancy continues to require the Fire Chief to assume the position of Fire Marshal.
Managing and enforcing all City of West Covina fire codes and ordinances, and
providing these services in a timely manner are critical. The Fire Prevention Bureau
uses consultants to review building plans to ensure proposed designs meet
contemporary fire codes. Inspecting occupancies during the various stages of
construction is a critical component of ensuring that fire and life safety systems are
adequate. A specially trained deputy fire marshal inspects fire sprinkler systems, fire
alarm systems, hazardous storage, and ensures that fire exits, emergency lighting,
means of egress and extinguishing equipment are provided and maintained. Fire
prevention personnel spend a great deal of time assisting private developers with
various fire code compliance options in the design and construction of fire safe
buildings. The services provided to contractors and developers are designed to be cost
effective for the City and businesses. In fiscal year 2012-13, these services provided
revenue in the amount of approximately $200,000. Note: The acceptance of the
previously mentioned SAFER grant will restore the Assistant Fire Chief of administration
position for a period of two years.
Fire
The deputy fire marshal manages the annual inspections of all existing business and
commercial occupancies within the City. Fire prevention personnel coordinate with the
City's building, planning, and community development departments to ensure all
planned developments meet fire code standards and that all educational occupancies
are designed with life safety as the primary concern.
• Public Education — The department works with the community to provide fire and life
safety education. Firefighters provide demonstrations and offers tours to local
schools and groups. The department encourages community participation and
involvement and uses events like Fire Prevention Week, Every 15 Minutes, and the
Red Ribbon Rally to educate the residents about fire and life safety and drowning
prevention.
Support Services
The department remains committed to providing training and professional development
opportunities for first responders that are in-line with the delivery of state-of-the-art fire
suppression, rescue, and property conservation services.
• Fire Investigators — The assistant chief of support services is responsible for
overseeing the department's fire investigation unit. Trained fire investigators work
diligently to identify the cause and origin of fires in the City. They work closely with
detectives from the Police Department to identify, arrest, and prosecute arson
suspects.
• Training — Frequent quality training allows the City's firefighters to remain prepared
to respond to various emergencies. Department members receive all mandated
training through in-house manipulative and classroom drills, formalized workshops
and seminars, and train-the-trainer academies. City firefighters pride themselves on
building realistic props for training, and conducting pre-fire planning on City buildings
and target hazards.
6
Fire
FUNCTION
GENERAL GOVERNMENT SERVICES
DEPARTMENT TITLE
FIRE
EXPENDITURE CLASSIFICATION
2011-12
ACTUAL
2012-13
ACTUAL
2013-14
AMENDED
BUDGET
2014-15
PROPOSED
BUDGET
SALARY & BENEFITS
SWORN FULL TIME SALARIES 6,759,835 6,640,227 7,084,154 7,632,660
FULL TIME SALARIES 142,732 157,274 165,336 170,920
PART TIME SALARIES 64,082 132,153 85,000 63,500
OVERTIME 1,461,493 1,803,173 1,119,500 1,511,500
PARAMEDIC PAY 113,674 119,649 121,813 144,140
FIRE INVESTIGATOR PAY 6,032 6,016 6,000 2,990
BILINGUAL PAY 13,112 14,134 13,199 14,350
FIRE FLSA OVERTIME 143,161 137,077 143,000 139,600
LONGEVITY PAY 167,969 146,156 162,802 192,640
EDUCATIONAL INCENTIVE 238,285 233,965 240,340 270,870
SICK/VACATION/HOLIDAY/ADMINISTRATIVE LEAVE 335,664 324,498 306,237 325,780
UNIFORM ALLOWANCES 56,869 54,105 56,857 60,160
WORKERS COMPENSATION 275,310 215,671 504,121 519,020
HEALTH/DENTALNISION INSURANCE 877,397 940,340 1,025,295 1,174,990
LIFE INSURANCE /LONG TERM DISABILITY 9,775 11,099 16,303 17,430
MEDICARE INSURANCE 134,585 135,720 133,340 127,740
RETIREMENT - SAFETY 3,631,993 2,721,296 3,155,135 3,662,170
RETIREMENT- NONSWORN 18,867 20,540 24,723 105,500
DEFERRED COMPENSATION 10,260 11,757 10,200 13,810
RETIREE MEDICAL BENEFIT 575,473 637,435 629,915 645,940
RETIREMENT HEALTH SAVINGS PLAN 2,486 2,708 3,300 3,900
RETIREE LUMP SUM BENEFIT 43,745 56,494 42,096 45,910
UNEMPLOYMENT - 99 65,240
FIRE OFFICER CERTIFICATION PAY 16,701 16,878 16,832 16,850
LEAVE LUMP SUM 97,622 79,342 120,000 -
SALARY SAVINGS - - (687,390) (54,160)
SALARY & BENEFITS TOTAL 15,197,122 14,617,806 14,563,348 16,808,210
Fire
FUNCTION
GENERAL GOVERNMENT SERVICES
DEPARTMENT TITLE
FIRE
EXPENDITURE CLASSIFICATION
2011-12
ACTUAL
2012-13
ACTUAL
2013-14
AMENDED
BUDGET
2014-15
PROPOSED
BUDGET
MAINTENANCE & OPERATIONS
UNIFORM 6,920 6,376 2,100 2,100
PROTECTIVE CLOTHING 48,585 27,246 48,695 48,700
MEMBERSHIPS 1,534 1,584 1,685 1,750
TRAINING AND SEMINARS 40,622 44,533 10,442 10,440
CONTRACTUAL SERVICES 223,570 263,950 270,475 283,590
LEGAL SERVICES 25,350 41,528 - -
NATURAL GAS 7,458 7,975 8,000 8,000
ELECTRICITY 33,714 34,218 35,000 35,000
WATER 1,168 1,229 1,230 1,230
TELEPHONES/CELLULAR PHONES 36,005 46,582 48,120 37,110
PROMOTIONAL PROGRAMS AND PROJECTS 1,951 2,361 4,640 4,640
REFERENCE BOOKS & PERIODICALS 4,491 1,786 4,358 3,560
SUPPLIES 163,111 181,456 215,695 226,950
REPROGRAPHIC SERVICES 7,892 8,902 10,208 11,490
CHARGEBACK - FUEL & OIL 105,883 112,479 116,261 112,480
CHARGEBACK - VEHICLE MAINTENANCE 255,155 242,236 250,000 274,840
OTHER VEHICLE SUBLET REPAIRS 1,603 7 5,000 6,000
EQUIPMENT MAINTENANCE & REPAIR 16,151 12,705 11,500 14,500
EXPLORER PROGRAM 10,274 4,407 5,000 5,000
CHARGEBACK - PROPERTY/LIABILITY INSURANCE 153,986 153,986 153,986 179,870
CLAIMS PAID 134,012 112,339 - -
CAPITALIZED LEASE PAYMENTS 2,244 - 77,560 75,470
MISCELLANEOUS EXPENSES - 1,000 - -
ADMINISTRATION AND OVERHEAD - 1,390 - 2,550
WORKERS' COMPENSATION MEDICAL 397,530 88,148 - -
FIRE TRAINING COSTS 17,978 17,011 35,000 35,000
NON-CAPITAL EQUIPMENT 24,634 164,356 - -
MAINTENANCE & OPERATIONS TOTAL 1,721,821 1,579,790 1,314,955 1,380,270
CAPITAL OUTLAY
OTHER EQUIPMENT 2,628 - 36,411 -
CAPITAL OUTLAY TOTAL 2,628 - 36,411 -
DEPARTMENT TOTAL 16,921,571 16,197,596 15,914,714 18,188,480
TOTAL BY FUND
FUND TITLE
GENERAL FUND
FIRE TRAINING FUND
VEHICLE REPLACEMENT FUND
TOTAL FIRE DEPARTMENT BY FUND
18,075,460
37,550
75,470
18,188,480
8
Fire
*Note: 2014-15 Proposed Budget includes $2,317,350 in SAFER Grant Funding.
Departmental Expenditures
Fiscal Years 2010-11 to 2014-15
18.2
18.0
17.0
16.0
15.0
14.0
13.0
2010-11 2011-12 2012-13 2013-14 2014-15
CITY OF WEST COVINA
FIRE DEPARTMENT
CONTRACTUAL SERVICES DETAIL
Description/Justification
Wittman Enterprises-Ambulance billing services. 6% service fee on an estimated $2.0 million in
revenues
Plan check consultant fees
Contractual Agreement with UCLA to provide mandatory continuing education to all
department paramedics and Emergency Medical Technicians on a monthly basis. We are
currently working under our 6th amendment to the original agreement; Original
agreement signed April 22, 2003
Customer support West Covina Services Group - Computer Aided Dispatch (CAD) services
State of California paramedic recertification fees
Mobile Data Terminal hardware and support
Emergency Preparedness Joint Powers Authority in Area D
Southern California Overhead Door Company, Inc.
Telestaff-Staffing and payroll web hosting and software support
Background checks internal investigations
Sharp Copier Lease Agreement-Fire Administration
Firefighter 1 and Firefighter 2 state certification fees
Tuberculosis (TB) testing for fire instructors
Cardiopulmonary resuscitation (CPR) recertification instruction, books, fees, certifications
FY 2014-15
Proposed
120,000
50,000
44,670
28,000
8,000
7,670
5,900
5,700
4,000
4,000
2,330
1,520
1,000
800
283,590
10
0ExpFlex.rpt Expenditure by Object Budget Flexsheet: Fire Dept - ALL FUNDS Page: 20
05/22/2014 9:48PM City of West Covina
2014 2015
Amended Bdgt Dept Request
Grand Totals
Title/Object
5110 SWORN FULL TIME SALARIES
5111 FULL TIME SALARIES
5112 PART TIME SALARIES
5113 OVER TIME SALARIES
5115 PARAMEDIC PAY
5116 FIRE INVESTIGATOR PAY
5117 BILINGUAL PAY
5118 FIRE FLSA OT
5119 LONGEVITY PAY
5120 EDUCATIONAL INCENTIVE
5121 HOLIDAY OPT- NO PERS
5122 HOLIDAY OPT- PERSABLE
5124 SICK LEAVE BUYBACK
5125 VACATION BUY BACK
5132 UNIFORM ALLOWANCES
5151 WORKERS' COMPENSATION
5152 HEALTH/FLEX BENEFIT
5153 GROUP LIFE
5154 GROUP LONG TERM DISABILITY
5155 MEDICARE
5156 RETIREMENT- SAFETY
5157 RETIREMENT- NONSWORN
5158 DEFERRED COMPENSATION
5159 DENTAL
5160 RETIREE MEDICAL BENEFIT
5161 VISION
5163 RETIREMENT HEALTH SAVINGS PLAN
5166 RETIREE LUMP SUM BENEFIT
5169 EPMC REPLACEMENT PLAN
5171 UNEMPLOYMENT
5175 FIRE OFFICER CERTIFICATION PAY
5180 LEAVE LUMP SUM
5253 CASH BACK
5999 SALARY SAVINGS
Total PERSONNEL SERVICES
6011 UNIFORM
2012
Actuals
6,759,835
142,732
64,082
1,461,493
113,674
6,032
13,112
143,161
167,969
238,285
377
290,780
32,239
12,268
56,869
275,310
789,702
8,165
1,610
134,585
3,631,993
18,867
10,260
23,689
575,473
783
2,486
1,723
42,022
0
16,701
97,622
63,223
0
15,197,122
6,920
2013
Actuals
6,640,227
157,274
132,153
1,803,173
119,649
6,016
14,134
137,077
146,156
233,965
576
266,615
36,416
20,891
54,105
215,671
761,248
9,470
1,629
135,720
2,721,296
20,540
11,757
23,573
637,435
25,016
2,708
1,484
55,010
99
16,878
79,342
130,503
0
14,617,806
6,376
7,084,154
165,336
85,000
1,119,500
121,813
6,000
13,199
143,000
162,802
240,340
590
256,234
33,248
16,165
56,857
504,121
850,737
14,380
1,923
133,340
3,155,135
24,723
10,200
25,249
629,915
26,830
3,300
1,474
40,622
65,240
16,832
120,000
122,479
687,390-
14,563,348
2,100
7,632,660
170,920
83,530
1,809,500
144,140
2,990
14,350
139,600
192,640
270,870
510
295,450
25,390
4,430
60,160
520,020
973,930
15,470
1,960
128,030
3,662,170
105,500
13,810
26,260
645,940
29,750
3,900
1,430
44,480
0
16,850
0
145,050
17,181,690
2,100
2015
CM Review
7,632,660
170,920
63,500
1,511,500
144,140
2,990
14,350
139,600
192,640
270,870
510
295,450
25,390
4,430
60,160
519,020
973,930
15,470
1,960
127,740
3,662,170
105,500
13,810
26,260
645,940
29,750
3,900
1,430
44,480
0
16,850
0
145,050
54,160-
16,808,210
2,100
Format Name(s): S = Dept 32 0= BUDGET 2009 Page: 20
0ExpFlex.rpt Expenditure by Object Budget Flexsheet: Fire Dept - ALL FUNDS Page: 21
05/22/2014 9:48PM City of West Covina
Grand Totals (Continued]
2012 2013 2014 2015 2015
Title/Object Actuals Actuals Amended Bdgt Dept Request CM Review
6013 PROTECTIVE CLOTHING
6030 MEMBERSHIPS
6050 CONFERENCES & MEETINGS
6110 PROFESSIONAL SERVICES
6111 LEGAL SERVICES
6120 OTHER CONTRACTUAL SERVICES
6124 COMPUTER SERVICES
6130 SERVICE CONTRACTS
6141 NATURAL GAS
6142 ELECTRICITY
6143 WATER
6144 TELEPHONE --CITY SYSTEM
6145 TELEPHONE -- SPECIAL LINES
6147 CELLULAR PHONES
6161 PROM. FROG. AND PROJECTS
6173 SUBSCRIPTIONS
6174 REFERENCE LIBRARY
6176 BOOKS AND PERIODICALS
6210 OFFICE SUPPLIES
6212 REPROGRAPHIC SERVICES
6213 POSTAGE
6231 SAFETY APPAREL & SUPPLIES
6233 MEDICAL & OXYGEN SUPPLIES
6234 MAPS AND RUN BOOKS
6235 FILM
6239 OTHER FIRE DEPTMTL SUPPLIES
6243 AWARDS
6260 BUILDING SERVICES SUPPLIES
6261 JANITORIAL SUPPLIES
6262 LAUNDRY SERVICES & SUPPLIES
6270 SPECIAL DEPARTMENT SUPPLIES
6280 FIRE REHAB
6290 SMALL TOOLS
6320 CHGBK - FUEL & OIL
6327 CHGCK - VEH MAINTENANCE
6329 OTHER VEHICLE SUBLET REPAIRS
48,585
1,534
40,622
79,119
25,350
144,451
0
0
7,458
33,714
1,168
3,690
16,281
16,034
1,951
624
3,313
554
6,141
7,892
0
6,606
89,514
52
43
5,720
1,509
2,513
17,210
189
30,839
1,973
802
105,883
255,155
1,603
27,246
1,584
44,533
74,130
41,528
184,997
0
4,823
7,975
34,218
1,229
8,010
16,264
22,308
2,361
616
1,170
0
6,234
8,902
0
4,882
101,464
0
174
5,401
1,445
7,412
17,401
0
33,840
2,340
863
112,479
242,236
7
48,695
1,685
10,442
113,775
0
150,000
1,000
5,700
8,000
35,000
1,230
8,010
13,910
26,200
4,640
708
2,850
800
7,250
10,208
150
14,775
93,000
2,070
350
0
950
8,250
15,000
700
66,500
3,500
3200,
116,261
250,000
5,000
48,695
1,750
10,442
115,892
0
150,000
1,000
5,700
8,000
35,000
1,230
4,420
14,090
26,200
4,640
708
2,850
800
7,250
10,208
150
14,775
100,000
2,070
350
1,500
950
15,000
15,000
700
65,000
3,500
3,200
116,261
250,000
6,000
48,700
1,750
10,440
115,890
0
162,000
0
5,700
8,000
35,000
1,230
4,420
14,090
18,600
4,640
710
2,850
0
7,250
11,490
150
14,780
100,000
2,070
350
1,500
950
15,000
15,000
700
63,500
2,500
3,200
112,480
274,840
6,000
Format Name(s): S = Dept 32 0 = BUDGET 2009 Page: 21
0ExpFlex.rpt Expenditure by Object Budget Flexsheet: Fire Dept - ALL FUND
05/22/2014 9:48PM City of West Covina
Grand Totals (Continued)
Title/Object
2012
Actuals
2013
Actuals
2014
Amended Bdgt
2015
Dept Request
6330 EQUIPMENT M & R 13,259 11,612 9,000 12,000
6331 OFFICE EQUIPMENT M&R 2,892 1,093 2,500 2,500
6338 EXPLORER PROGRAM 10,274 ' 4,407 5,000 5,000
6410 CHGBK - PROPERTY & LIABILITY INS 153,986 153,986 153,986 153,986
6419 CLAIM PAID 134,012 112,339 0 0
6424 CAPITALIZED LEASE PAYMENTS 2,244 0 0 0
6438 CAPITALIZED LEASE PRINCIPAL 0 0 67,766 75,471
6439 CAPITALIZED LEASE INTEREST 0 0 9,794 0
6490 MISCELLANEOUS EXPENSES 0 1,000 0 0
6493 ADMIN AND OVERHEAD 0 1,390 0 0
6511 WORKERS COMP MEDICAL 397,530 88,148 0 0
6551 FIRE TRAINING COSTS 17,978 17,011 35,000 35,000
6999 NON-CAPITAL EQUIPMENT 24,634 164,356 0 0
Total MATERIALS AND SERVICES 1,721,821 1,579,790 1,314,955 1,329,388
7160 OTHER EQUIPMENT 2,628 0 36,411 0
Total CAPITAL ASSETS 2,628 0 36,411 0
Grand Totals 16,921,571 16,197,596 15,914,714 18,511,078
Page: 22
2015
CM Review
12,000
2,500
5,000
179,870
75,470
0
0
2,550
0
35,000
0
1,380,270
18,188,480
Format Name(s): S = Dept 32 0 = BUDGET 2009 Page: 22
0ExpFlex.rpt Expenditure by Object Budget Flexsheet: Fire Dept - ALL FUNDS Page: 1
05/22/2014 9:48PM City of West Covina
110 GENERAL FUND
Title/Object
5110 SWORN FULL TIME SALARIES
5111 FULL TIME SALARIES
5112 PART TIME SALARIES
5113 OVER TIME SALARIES
5115 PARAMEDIC PAY
5116 FIRE INVESTIGATOR PAY
5117 BILINGUAL PAY
5118 FIRE FLSA OT
5119 LONGEVITY PAY
5120 EDUCATIONAL INCENTIVE
5121 HOLIDAY OPT-NO PERS
5122 HOLIDAY OPT - PERSABLE
5124 SICK LEAVE BUYBACK
5125 VACATION BUY BACK
5132 UNIFORM ALLOWANCES
5151 WORKERS COMPENSATION
5152 HEALTH/FLEX BENEFIT
5153 GROUP LIFE
5154 GROUP LONG TERM DISABILITY
5155 MEDICARE
5156 RETIREMENT - SAFETY
5157 RETIREMENT- NONSWORN
5158 DEFERRED COMPENSATION
5159 DENTAL
5160 RETIREE MEDICAL BENEFIT
5161 VISION
5163 RETIREMENT HEALTH SAVINGS PLAN
5166 RETIREE LUMP SUM BENEFIT
5169 EPMC REPLACEMENT PLAN
5171 UNEMPLOYMENT
5175 FIRE OFFICER CERTIFICATION PAY
5180 LEAVE LUMP SUM
5253 CASH BACK
5999 SALARY SAVINGS
Total PERSONNEL SERVICES
6011 UNIFORM
6013 PROTECTIVE CLOTHING
6030 MEMBERSHIPS
2012
Actuals
6,759,835
142,732
64,082
1,458,705
113,674
6,032
13,112
143,161
167,969
238,285
377
290,780
32,239
12,268
56,869
275,227
789,702
8,165
1,610
134,563
3,631,993
18,867
10,260
23,689
575,473
783
2,486
1,723
42,022
16,701
97,622
63,223
15,194,229
6,920
48,585
1,534
2013
Actuals
6,640,227
157,274
132,153
1,788,582
119,649
6,016
14,134
137,077
146,156
233,965
576
266,615
36,416
20,891
54,105
215,115
761,248
9,470
1,629
135,548
2,721,296
20,540
11,757
23,573
637,435
25,016
2,708
1,484
55,010
99
16,878
79,342
130,503
0
14,602,487
6,376
27,246
1,584
2014
Amended Bdgt
7,084,154
165,336
85,000
1,119,500
121,813
6,000
13,199
143,000
162,802
240,340
590
256,234
33,248
16,165
56,857
504,121
850,737
14,380
1,923
133,340
3,155,135
24,723
10,200
25,249
629,915
26,830
3,300
1,474
40,622
65,240
16,832
120,000
122,479
687,390-
14,563,348
2,100
48,695
1,685
2015
Dept Request
7,632,660
170,920
83,530
1,809,500
144,140
2,990
14,350
139,600
192,640
270,870
510
295,450
25,390
4,430
60,160
520,020
973,930
15,470
1,960
128,030
3,662,170
105,500
13,810
26,260
645,940
29,750
3,900
1,430
44,480
16,850
145,050
17,181,690
2,100
48,695
1,750
2015
CM Review
7,632,660
170,920
63,500
1,511,500
144,140
2,990
14,350
139,600
192,640
270,870
510
295,450
25,390
4,430
60,160
519,020
973,930
15,470
1,960
127,740
3,662,170
105,500
13,810
26,260
645,940
29,750
3,900
1,430
44,480
16,850
145,050
54,160-
16,808,210
2,100
48,700
1,750
Format Name(s): S = Dept 32 0 = BUDGET 2009 Page: 1
0ExpFlex.rpt Expenditure by Object Budget Flexsheet: Fire Dept - ALL FUNDS
Page
05/22/2014 9:48PM City of West Covina
110 GENERAL FUND
Title/Object
2012
Actuals
2013
Actuals
2014
Amended Bdgt
2015
Dept Request
6050 CONFERENCES & MEETINGS 40,622 40,292 10,442 10,442
6110 PROFESSIONAL SERVICES 79,119 74,130 113,775 115,892
6120 OTHER CONTRACTUAL SERVICES 141,631 152,288 150,000 150,000
6124 COMPUTER SERVICES 0 0 1,000 1,000
6130 SERVICE CONTRACTS 0 4,823 5,700 5,700
6141 NATURAL GAS 7,458 7,975 8,000 8,000
6142 ELECTRICITY 33,714 34,218 35,000 35,000
6143 WATER 1,168 1,229 1,230 1,230
6144 TELEPHONE-- CITY SYSTEM 3,690 8,010 8,010 4,420
6145 TELEPHONE -- SPECIAL LINES 16,281 16,264 13,910 14,090
6147 CELLULAR PHONES 16,034 22,308 26,200 26,200
6161 PROM. PROG. AND PROJECTS 1,951 2,361 4,640 4,640
6173 SUBSCRIPTIONS 624 616 708 708
6174 REFERENCE LIBRARY 3,313 1,170 2,850 2,850
6176 BOOKS AND PERIODICALS 554 0 800 800
6210 OFFICE SUPPLIES 6,141 6,234 7,250 7,250
6212 REPROGRAPHIC SERVICES 7,892 8,902 10,208 10,208
6213 POSTAGE 0 0 150 150
6231 SAFETY APPAREL & SUPPLIES 6,606 4,882 14,775 14,775
6233 MEDICAL & OXYGEN SUPPLIES 89,514 101,464 93,000 100,000
6234 MAPS AND RUN BOOKS 52 0 2,070 2,070
6235 FILM 43 174 350 350
6239 OTHER FIRE DEPTMTL SUPPLIES 5,720 5,401 0 1,500
6243 AWARDS 1,509 1,445 950 950
6260 BUILDING SERVICES SUPPLIES 2,513 7,412 8,250 15,000
6261 JANITORIAL SUPPLIES 17,210 17,401 15,000 15,000
6262 LAUNDRY SERVICES & SUPPLIES 189 0 700 700
6270 SPECIAL DEPARTMENT SUPPLIES 30,432 33,840 66,500 65,000
6280 FIRE REHAB 1,973 2,340 3,500 3,500
6290 SMALL TOOLS 802 863 3,200 3,200
6320 CHGBK - FUEL & OIL 105,883 112,479 116,261 116,261
6327 CHGCK - VEH MAINTENANCE 255,155 242,236 250,000 250,000
6329 OTHER VEHICLE SUBLET REPAIRS 1,603 7 5,000 6,000
6330 EQUIPMENT M & R 13,259 11,612 9,000 12,000
6331 OFFICE EQUIPMENT M&R 2,892 1,093 2,500 2,500
6338 EXPLORER PROGRAM 10,274 4,407 5,000 5,000
6410 CHGBK - PROPERTY & LIABILITY INS 153,986 153,986 153,986 153,986
6424 CAPITALIZED LEASE PAYMENTS 2,244 0 0 0
6438 CAPITALIZED LEASE PRINCIPAL 0 0 67,766 75,471
6439 CAPITALIZED LEASE INTEREST 0 0 9,794 0
2015
CM Review
Format Name(s): S = Dept 32 0 = BUDGET 2009 Page:
0ExpFlex.rpt Expenditure by Object Budget Flexsheet: Fire Dept - ALL FUNDS Page:
0512212014 9:48PM City of West Covina
110 GENERAL FUND
Title/Object
6999 NON-CAPITAL EQUIPMENT
Total MATERIALS AND SERVICES
7160 OTHER EQUIPMENT
Total CAPITAL ASSETS
2012
Actuals
24,634
1,143,724
0
0
2013 2014 2015
Actuals Amended Bdgt Dept Request
59,960 o 0
1,177,028 1,279,955 1,294,388
36,411
36,411
2015
CM Review
1,267,250
Total GENERAL FUND 16,337,953 15,779,515 15,879,714 18,476,078 18,075,460
Format Name(s): S = Dept 32 0 = BUDGET 2009 Page:
0ExpFlex.rpt
Expenditure by Object Budget Flexsheet: Fire Dept - ALL FUNDS Page: 9
05/22/2014 9:48PM City of West Covina
214 USDOJ COPS GRANT
Title/Object
5113 OVER TIME SALARIES
5151 WORKERS COMPENSATION
5155 MEDICARE
Total PERSONNEL SERVICES
6270 SPECIAL DEPARTMENT SUPPLIES
Total MATERIALS AND SERVICES
7160 OTHER EQUIPMENT
Total CAPITAL ASSETS
2012
Actuals
2,788
83
22
2,893
407
407
2,628
2,628
2013
Actuals
2014
Amended Bdgt
2015
Dept Request
2015
CM Review
Total USDOJ COPS GRANT 5,928 0 0 0 0
Format Name(s): S = Dept 32 0 = BUDGET 2009 Page: 9
0ExpFlex.rpt Expenditure by Object Budget Flexsheet: Fire Dept - ALL FUNDS Page: 12
05/22/2014 9:48PM City of West Covina
219 FIRE TRAINING
2012 2013 2014 2015 2015
Title/Object ctuals Actuals Amended Bdgt Dept Request
6493 ADMIN AND OVERHEAD 1,390
6551 FIRE TRAINING COSTS 17,978 17,011 35,000 35,000 35,000
Total MATERIALS AND SERVICES 17,978 18,401 35,000 35,000 37,550
Total FIRE TRAINING 17,978 35,000 35,000 37,550
Format Name(s): S = Dept 32 0 = BUDGET 2009 Page: 12
0ExpFlex.rpt Expenditure by Object Budget Flexsheet: Fire Dept - ALL FUNDS Page: 13
05122/2014 9:48PM
City of West Covina
220 WC COMMUNITY SVCS FOUNDATION
Title/Object
6490 MISCELLANEOUS EXPENSES
Total MATERIALS AND SERVICES
2012 2013 2014 2015 2015
Actuals Actuals Amended Bdgt Dept Request CM Review
0 1,000 0 0 0
0 1,000 0 0 0
Total WC COMMUNITY SVCS FOUNDATION 0 1,000 0 0 0
Format Name(s): S = Dept 32 0 = BUDGET 2009 Page: 13
0ExpFlexspt
Expenditure by Object Budget Flexsheet: Fire Dept - ALL FUNDS Page: 15
05/22/2014 9:48PM City of West Covina
227 HOMELAND SECURITY GRANT
Title/Object
5113 OVER TIME SALARIES
5151 WORKERS' COMPENSATION
5155 MEDICARE
Total PERSONNEL SERVICES
6050 CONFERENCES & MEETINGS
6999 NON-CAPITAL EQUIPMENT
Total MATERIALS AND SERVICES
Total CAPITAL ASSETS
2012
Actuals
2013
Actuals
14,591
556
172
15,319
4,241
104,396
108,637
2014
Amended Bdgt
2015
Dept Request
2015
CM Review
Total HOMELAND SECURITY GRANT 0 123,956 0 0 0
Format Name(s): S = Dept 32 0 = BUDGET 2009 Page: 15
0ExpFlex.rpt Expenditure by Object Budget Flexsheet: Fire Dept - ALL FUNDS
Page: 17
05/2212014 9:48PM City of West Covina
361 SELF INSURANCE GENRL/AUTO LIAB
Title/Object
2012
ctuals
2013 2014 2015
Actuals Amended Bdgt Dept Request
2015
CM Review
6419 CLAIM PAID
1,618
1,618
564
564
Total MATERIALS AND SERVICES
Total SELF INSURANCE GENRUAUTO LIAB 1,618 564
Format Name(s): S = Dept 32 0 = BUDGET 2009 Page: 17
0ExpFlex.rpt Expenditure by Object Budget Flexsheet: Fire Dept - ALL FUNDS Page: 18
05/22/2014 9:48PM City of West Covina
363 SELF-INSURANCE - WORKERS' COMP
2012
Actuals
2013
Actuals
2014
Amended Bdgt
2015
Dept Request
2015
CM Review Title/Object
6111 LEGAL SERVICES
6120 OTHER CONTRACTUAL SERVICES
6419 CLAIM PAID
6511 WORKERS COMP MEDICAL
Total MATERIALS AND SERVICES
25,350
2,820
132,394
397,530
558,094
41,528
32,709
111,775
88,148
274,160
Total SELF-INSURANCE - WORKERS' COMP
558,094 274,160 0 0 0
Format Name(s): S = Dept 32 0 = BUDGET 2009 Page: 18
0ExpFlex.rpt Expenditure by Object Budget Flexsheet: Fire Dept - ALL FUNDS Page: 19
05/22/2014 9:48PM City of West Covina
367 VEHICLE REPLACEMENT
Title/Object
6438 CAPITALIZED LEASE PRINCIPAL
Total MATERIALS AND SERVICES
2012
Actuals
2013
Actuals
2014
Amended Bdgt
2015
Dept Request
2015
CM Review
0
0
0
0
0
0
0
0
75,470
75,470
Total VEHICLE REPLACEMENT 0 0 0 0 75,470
Format Name(s): S = Dept 32 0 = BUDGET 2009 Page: 19
4PU!)). LIC W...C-KS
Electrician (2)
Public Works
Organizational Chart by Position
Public Works Director j
City Engineer
SeniorAdmin istrative
Assistant
Management
Analyst II
Office Assistant II
\•.
Adrnnistarke
n&stdnl
Deputy Building Civil Engineering
Official Associate (2)
Park Maintenance Street Mainten ance
Supervisor Supervisor
( Equipment Maintenance • Maintenance
Leadworker Leadworker (7)
Building Maintenance
Leadworker r Equipment
Mechanic (2)
Contract
Coordinator
Equipment
Operator (2)
MTAI2 Senior Maintenance j
Worker (4)
Maintenance
Leadworker
Maintenance
Worker (7)
Maintenance
Worker III
Sen !or Maintenance
Worker
Maintenance
Worker (3)
Shading denotes part time staff
Managerial 5
Sugervisorial 3
General 48
Part Time 10.1
66.1 64.5 _______
Public Works
201445
Full Time Equivalents 75.8
Proposed
16,..
Budget
Total FTE's: 66.1
2010-11 2011-12 2012-13 2013-14 2014-15
Public Works
PUBLIC WORKS DEPARTMENT
MISSION STATEMENT: To provide the public with the highest level of
service in the construction and maintenance of City infrastructure and
construction development services to the community.
T his department consists of three functional divisions: building, engineering, and
maintenance. Together, the divisions provide coordinated community
enhancement, development services, and City infrastructure maintenance
including contract maintenance and construction oversight.
The director provides oversight to the three divisions and serves as the city engineer,
traffic engineer, and building official. Supporting the director is the deputy building
official (currently vacant), deputy city engineer (vacant), and maintenance operations
manager provide administration of the day-to-day operations for their respective
divisions.
The department is staffed by a total of 56 full-time positions. They include 4
Administrative, 5 Building Division, 4 Engineering Division, and 43 Maintenance
Division. However, there are currently 7 vacancies that are funded but not filled.
Administration
The administrative personnel assist in planning, coordinating, and supervising the
activities of the department's three divisions as well as providing administrative support
to all sections of the department. Primary tasks include monitoring budget activity,
overseeing the City's Capital Improvement Program (CIP), managing grant funding/
activities, overseeing service contracts and administering the franchise waste collection
and the waste management enforcement contracts.
Building Division
This division enforces safety, health, welfare, and property maintenance standards for
both public and private development. It also provides construction management
oversight for public construction. It is divided into three sections: building, community
enhancement, and city building construction.
Utilizing the California Building Codes, this section is responsible for insuring that all
private developments within the City conform to construction and safety standards
through comprehensive plan review, permit, and inspection. Proper compliance with
approved plans is obtained through field inspections associated with this work.
The community enhancement section will be moved to the Police Department in Fiscal
Year 2014-15.
3
Public Works
The building construction section administers and oversees the application of California
Public Contract Law and Standard Specifications for Public Works Construction to
construct, remodel, and renovate City-owned buildings and structures. They also
provide supervision and back-up for building inspectors and are the lead workforce for
energy efficiency projects.
Engineering Division
The engineering division is responsible for the oversight of street construction
projects/developments, traffic safety, assessment engineering, and sewer/storm water
compliance. It is divided into two sections: engineering services, and traffic and lighting
services.
The engineering services section prepares plans and specifications. It provides field
inspections for all engineering CIP projects and processes all related documents. This
section also ensures that private developments conform to Conditions of Approval
imposed by the Planning Commission and City Council, and adopted City standards
through comprehensive plan review.
They conduct field inspections and provide assessment district engineering. This
section maintains city mapping and processes assessment district renewals for street
lighting, landscaping, and sewers.
Additionally, they perform data collection, analysis, and evaluation of the street system,
maintenance, and rehabilitation needs, National Pollution Discharge Elimination System
(NPDES) compliance, and Sewer System Management Plan (SSMP) as well as
contract administration of street projects.
In an effort to maintain optimal traffic flow and safety throughout the City, the traffic and
lighting section performs traffic safety studies, designs traffic signals, and reviews street
lighting designs by private developers. It also maintains and enhances computer
operations for both engineering activities and the City's computerized traffic signal
network system.
Other activities include subdivision regulation and right-of-way acquisition, review of lot
line adjustments and easements, assessment districts renewals for street lighting,
landscaping, and sewers, and annual budget preparation.
Maintenance Division
This division is responsible for maintaining the infrastructure of the City. The division is
divided into five sections: streets/sewer, parks, equipment maintenance, environmental
services, and electronics maintenance.
Public Works
The street/sewer section repairs and maintains streets, sidewalks, traffic signals,
lighting, and sewer/storm drains. It provides street sign fabrication and installation,
contract administration for the street sweeping program, and assists other City
departments with various projects, such as moving furniture and equipment for civic
events.
The parks section provides contract administration for the maintenance of parks,
landscaped and natural open spaces, and landscaped portions of right-of-way,
medians, street trees, and the Civic Center open areas. It also provides water
conservation services and janitorial/building maintenance for all City buildings, including
park restrooms and recreation facilities.
The equipment maintenance section oversees purchasing and maintenance of all City
vehicles and equipment, maintains and oversees the City's fueling system, and
manages the storage and disposal of hazardous material.
The electronics maintenance section is responsible for the maintenance of all City-
owned electronic communications equipment and telephone systems. This includes
radios, public address systems, closed circuit TV's alarms, safety vehicle emergency
lighting, sirens, and other electronic-mechanical systems.
The environmental services section promotes waste reduction, reuse, and recycling
through programs such as Clean Up Saturdays, Christmas tree recycling, Earth Day,
Arbor Day, America Recycles Day, beverage container recycling/litter reduction, used
oil/oil filter recycling, bi-monthly electronic waste collections, "sharps" container
collection, and annual household hazardous waste roundups. They also provide
assistance to residents and businesses regarding waste collection and the low-income
senior citizen discount program.
Public Works
FUNCTION DEPARTMENT TITLE
GENERAL GOVERNMENT SERVICES PUBLIC WORKS
2011-12 2012-13 2013-14 2014-15
EXPENDITURE CLASSIFICATION ACTUAL ACTUAL AMENDED PROPOSED
BUDGET BUDGET
SALARY & BENEFITS
FULL TIME SALARIES
PART TIME SALARIES
OVERTIME
BILINGUAL PAY
SICKNACATION/i:10LIDAY/ADMINISTRATIVE LEAVE
SPECIAL ASSIGNMENT PAY
UNIFORM ALLOWANCE
RIDESHARE COMPENSATORY TIME
WORKERS' COMPENSATION
HEALTH/DENTAL/VISION INSURANCE
LIFE INSURANCE/LONG TERM DISABILITY
MEDICARE
RETIREMENT - NONSWORN
DEFERRED COMPENSATION
RETIREE MEDICAL BENEFIT
RETIREMENT HEALTH SAVINGS PLAN
COMPENSATED ABSENCES ADJUSTMENT
RETIREE LUMP SUM BENEFIT
SUPPLEMENTAL RETIREMENT PLAN
UNEMPLOYMENT
LEAVE LUMP SUM
AUTO ALLOWANCE
3,363,566
244,018
94,831
4,569
122,592
5,264
11,952
65,817
663,783
26,107
48,587
517,665
20,815
34,122
54,272
(48,638)
39,568
19,604
63,971
3,641
3,149,973 3,500,725
261,763 270,696
91,385 98,145
3,610 3,600
90,666 111,441
- (176,100)
5,589 4,951
6,233 -
98,700 105,452
646,299 741,877
26,935 32,110
44,242 48,842
434,564 517,774
19,230 20,400
29,812 36,660
50,376 68,038
48,385 -
32,707 30,294
18,708 7,792
10,159 1,856
11,228 -
3,621 3,600
3,256,400
283,160
109,040
3,590
86,790
5,000
106,390
771,140
29,780
46,750
556,450
18,620
36,300
78,480
28,130
8,230
Public Works
FUNCTION
GENERAL GOVERNMENT SERVICES
DEPARTMENT TITLE
PUBLIC WORKS
EXPENDITURE CLASSIFICATION
2011-12
ACTUAL
2012-13
ACTUAL
2013-14
AMENDED
BUDGET
2014-15
PROPOSED
BUDGET
MAINTENANCE & OPERATIONS
UNIFORM 15,268 12,543 13,680 13,680
EDUCATION 2,866 1,454 5,859 2,650
TRAINING & SEMINARS 12,444 10,699 25,415 26,440
CONTRACTUAL SERVICES 2,008,260 1,927,868 2,106,286 2,111,820
LEGAL SERVICES 111,927 102,858 - -
CITY HALL MAINTENANCE - 61,766 61,513 65,000 65,000
BUILDING MAINTENANCE 57,370 67,970 92,600 92,600
CONTRACTUAL GROUNDS MAINTENANCE 596,653 512,375 528,600 556,670
MISCELLANEOUS EQUIPMENT CONTRACTS 12,050 10,890 11,240 11,240
NATURAL GAS 35,816 43,343 42,000 42,000
ELECTRICITY 1,858,032 1,905,217 1,903,876 1,883,600
WATER 703,872 1,020,336 883,700 889,200
TELEPHONES/CELLULAR PHONES 31,847 32,844 35,320 28,690
COMMUNITY AWARENESS 23,914 15,807 35,190 39,190
GRAFFITI 30,989 104 1,700 1,700
ADVERTISING & PUBLICATIONS . 7,548 10,830 - -
SUPPLIES 325,988 284,743 349,369 350,450
REPROGRAPHIC SERVICES 18,624 26,597 23,483 26,460
BUILDINGS & IMPROVEMENT MAINTENANCE & REPAIR 40,632 42,317 48,050 48,050
POOL CAR USAGE (1,902) (602) - -
CHARGEBACK - FUEL & OIL 132,742 123,036 125,635 122,280
PARTS 160,881 193,834 150,000 150,000
CHARGEBACK - VEHICLE MAINTENANCE 261,415 279,846 297,697 268,740
OTHER VEHICLE SUBLET REPAIRS 125,162 133,205 125,000 125,000
EQUIPMENT MAINTENANCE & REPAIR 50,962 68,362 101,110 68,680
RADIO & COMMUNICATION MAINTENANCE & REPAIR 34,025 35,904 39,151 39,150
DATA PROCESSING EQUIPMENT 5,264 5,344 5,000 5,000
TELEPHONE CHANGES 3,273 1,566 3,000 3,000
EMERGENCY REPAIRS 13,373 13,882 14,000 14,000
CHARGEBACK - PROPERTY/LIABILITY INSURANCE 157,560 156,425 155,854 280,840
CLAIMS PAID 107,540 56,364 - -
CAPITALIZED LEASE PAYMENTS 15,324 16,889 16,990 2,950
EQUIPMENT REPLACEMENT - - 850 850
FUEL & OIL USAGE 755,468 717,826 795,115 756,270
ADMINISTRATION & OVERHEAD 733,632 682,416 728,137 713,460
DEPRECIATION EXPENSE 149,091 145,227 - -
WORKERS' COMPENSATION MEDICAL 8,411 31,005 - -
NON-CAPITAL FURNITURE EQUIPMENT - 1,740 - 3,500
MAINTENANCE & OPERATIONS TOTAL 8,668,087 8,752,577 8,728,907 8,743,160
7
Public Works
FUNCTION DEPARTMENT TITLE
GENERAL GOVERNMENT SERVICES PUBLIC WORKS
2011-12 2012-13 2013-14 2014-15
EXPENDITURE CLASSIFICATION ACTUAL ACTUAL AMENDED PROPOSED
BUDGET BUDGET
CAPITAL OUTLAY
OTHER EQUIPMENT , - 17,185 10,625 -
CAPITAL OUTLAY TOTAL - 17,185 10,625 -
DEPARTMENT TOTAL 14,024,193 13,853,947 14,167,685 14,171,030
TOTAL BY FUND
FUND TITLE
GENERAL FUND 4,097,230
AIR QUALITY IMPROVEMENT TRUST FUND 25,650
INTEGRATED WASTE MANAGEMENT FUND 52,150
PROPOSITION C FUND 186,580
GASOLINE TAX FUND 1,888,460
AB939 (WASTE REDUCTION) FUND 168,150
COMMUNITY DEVELOPMENT BLOCK GRANT FUND 55,820
WASTE MANAGEMENT ENFORCEMENT GRANT FUND 15,760
USED OIL BLOCK GRANT FUND 28,310
COST REDEMPTION VALUE RECYCLING GRANT FUND 39,890
CONSTRUCTION TAX FUND 9,990
MAINTENANCE DISTRICT #1 FUND 343,870
MAINTENANCE DISTRICT #2 FUND 108,060
COASTAL SAGE & SCRUB COMMUNITY FACILITIES DISTRICT FUND 117,300
MAINTENANCE DISTRICT #4 FUND 962,800
MAINTENANCE DISTRICT #6 FUND 143,910
MAINTENANCE DISTRICT #7 FUND 149,390
CITYWIDE MAINTENANCE DISTRICT FUND 1,519,660
SEWER MAINTENANCE FUND 2,635,770
FLEET MANAGEMENT FUND 1,622,280
TOTAL PUBLIC WORKS DEPARTMENT BY FUND 14,171,030
Public Works
Departmental Expenditures
Fiscal Years 2010-11 to 2014-15
15.0
2 14.6
14.2
14.2
13.8
14.2
13.4
13.0
2010-11 2011-12 2012-13 2013-14 2014-15
CITY OF WEST COVINA
PUBLIC WORKS DEPARTMENT
FY 2014-15
Description/Justification Proposed
Citywide street sweeping $
Landscape maintenance service - Maintenance District 4
Tree maintenance service - Residential street trees
Air Conditioner Service
Landscape maintenance service - Maintenance District 1
Landscape Maintenance service - West Covina Costal Sage Scrub (CSS)
Annual waste water discharge permits
Tree maintenance service - Sewer related tree removal
Rodent control, irrigation upgrade, new plant material for Maintenance District 4
Landscape maintenance & rodent control service - Maintenance District 7
Tree maintenance service - Maintenance District 4
Landscape maintenance & rodent control service - Maintenance District 6
Sidewalk cleanup - Maintenance District 4
Remove, install and repair of mobile radios, light bars, and sirens
Services for subdivision map analysis
Tree maintenance service - Maintenance District 1
Waste management services
Services for plan review associated with new developments
Maintain dispatch consoles, base radio equipment
Elevator Service
Annual renewal of contract for CityGIS with Digital Map Products
Accela Permit Plus annual software maintenance, support and upgrades
Overflow plan check review
Biologist Services Required for Mitigation plan - West Covina Costal Sage Scrub (CSS)
Tree maintenance service - Maintenance District 2
New street lights installed by Edison
Tree maintenance service - Maintenance District 7
Tree maintenance service - Maintenance District 6
Clarifier waste removal, Air Quality Management District (AQMD) fees for City Yard,
underground storage tank fees
Upgrade for CityGIS; GovClarity and Digital Map Products
Annual cost for Coalition of Practical Regulations regarding Municipal Separate Storm Sewer
System (MS4) National Pollutant Discharge Elimination System (NPDES) Permit
Rodent control, irrigation upgrade, new plant material for Maintenance District 1
Rodent control, irrigation upgrade, new plant material for Maintenance District 6
Los Angeles County Administration Fees
Landscape maintenance service - Maintenance District 2
Rodent control, irrigation upgrade, new plant material for Maintenance District 7
Rule 2202 compliance; participation in AQMD Air Quality Investment Program (AQIP)
Assembly Bill 939 Annual Report consultant
Backflow testing
Copy machine service, ice machine service and plumbing
Professional Assessment Engineering service to process assessment rolls with Los Angeles
County Auditor
Professional traffic engineering studies, as needed
Rodent control, irrigation upgrade, new plant material for Maintenance District 2
10
CITY OF WEST COVINA
PUBLIC WORKS DEPARTMENT
CONTRACTUAL SERVICES DETAIL
Description/Justification
Other service contracts, as needed
BKK Tower Maintenance - microwave system - monitor and repairs, as needed
Stray shopping cart removal service
Tree maintenance service - Civic Center tree trimming
USA Dig Alert service
Equipment rental - backhoe
Annual Task Force Software Agreement
Consultant for on-site used oil filter exchange program at collection centers
Debris removal - Maintenance District 4
Assessment Engineering - Maintenance/Citywide/Sewer Districts
Generator Service
Landscape architects, engineers, arborists, irrigation, pest control, and pesticide
AQMD Permits, carpet cleaning, window cleaning, etc.
Annual Fuel Force Software Agreement
Underground Storage Tank Inspections
Roach spraying in sewers and storm drains
Annual maintenance contract for Canon micro-fiche reader printer
Citywide radio/dispatch equipment
Battery collection and other contract services to support environmental programs
Storage unit for BKK files
Pest control in City parks and buildings
Sharps collection, collected two times per month
Illegal Sign Removal
Monitor certifications
Annual license renewal for ArcView software
Annual Training for vehicle maintenance
Pool and nuisance abatement - reimbursed by nuisance abatement process
Pagers for street/sewer crew
Event contract services - Smart Gardening & composting workshops
Fence repair
Printing citations
Uniform shirts
FY 2014-15
Proposed
5,500
5,030
5,000
5,000
4,900
4,830
4,000
4,000
3,600
3,400
3,200
3,150
3,010
3,000
3,000
2,160
2,000
1,836
1,420
1,350
1,300
1,220
1,000
1,000
900
500
280
220
200
200
150
90
2,111,820
11
0ExpFlex.rpt Expenditure by Object Budget Flexsheet: Public Works - ALL FUND Page: 39
05/23/2014 7:17PM City of West Covina
Grand Totals
Title/Object
2012
Actuals
2013
Act uals
2014
Amended Bdgt
2015
Dept Request
2015
CM Review
5111 FULL TIME SALARIES 3,363,566 3,149,973 3,500,725 3,453,420 3,256,395
5112 PART TIME SALARIES 244,018 261,763 270,696 283,160 283,160
5113 OVER TIME SALARIES 94,831 91,385 98,145 109,059 109,040
5117 BILINGUAL PAY 4,569 3,610 3,600 3,590 3,590
5121 HOLIDAY OPT- NO PERS 12,451 9,569 15,833 9,150 9,150
5124 SICK LEAVE BUYBACK 48,981 44,810 49,431 42,050 42,050
5125 VACATION BUY BACK 61,160 36,287 46,177 35,590 35,590
5126 SPECIAL ASSIGNMENT PAY 0 0 176,100- 0 0
5132 UNIFORM ALLOWANCES 5,264 5,589 4,951 5,150 5,000
5133 RIDESHARE AWARDS 925 0 0 0 0
5134 RIDESHARE COMP TIME 11,027 6,233 0 0 0
5151 WORKERS' COMPENSATION 65,817 98,700 105,452 110,830 106,390
5152 HEALTH/FLEX BENEFIT 579,923 524,013 622,774 694,120 637,100
5153 GROUP LIFE 4,300 4,692 7,447 7,400 6,930
5154 GROUP LONG TERM DISABILITY 21,807 22,243 24,663 24,360 22,850
5155 MEDICARE 48,587 44,242 48,842 49,810 46,750
5157 RETIREMENT - NONS WORN 517,665 434,564 517,774 592,250 556,450
5158 DEFERRED COMPENSATION 20,815 19,230 20,400 20,420 18,620
5159 DENTAL 24,798 22,892 25,561 27,980 25,690
5160 RETIREE MEDICAL BENEFIT 34,122 29,812 36,660 36,300 36,300
5161 VISION 11,739 11,045 11,836 12,780 11,990
5163 RETIREMENT HEALTH SAVINGS PLAN 54,272 50,376 68,038 83,270 78,485
5165 COMPENSATED ABSENCES ADJ 48,638- 48,385 0 0 0
5166 RETIREE LUMP SUM BENEFIT 39,568 32,707 30,294 28,130 28,130
5168 SUPPLEMENTAL RETIREMENT PLAN 1,735 1,997 3,214 4,200 4,200
5169 EPMC REPLACEMENT PLAN 17,869 16,711 4,578 4,520 4,030
5171 UNEMPLOYMENT 0 10,159 1,856 0 0
5180 LEAVE LUMP SUM 63,971 11,228 0 0 0
5251 AUTO ALLOWANCE 3,641 3,621 3,600 3,620 3,620
5253 CASH BACK 47,323 88,349 81,706 96,120 96,360
Total PERSONNEL SERVICES 5,356,106 5,084,185 5,428,153 5,737,279 5,427,870
6011 UNIFORM 15,268 12,543 13,680 13,680 13,680
6020 EDUCATIONAL 1,671 455 2,500 2,500 1,000
6021 JOURNALS & PUBLICATIONS 0 0 70 70 0
6023 MEETINGS & SEMINARS 61 o o o 0
6030 MEMBERSHIPS 1,134 999 3,289 2,355 1,650
Format Name(s): S = Dept 41 0 = BUDGET 2009 Page: 39
0ExpFlex.rpt Expenditure by Object Budget Flexsheet: Public Works - ALL FUNDS Page: 40
05/2312014 7:17PM City of West Covina
Grand Totals [Continued)
Title/Object
2012
Actuals
2013
Actuals
2014
Amended Bdgt
2015
Dept Request
6050 CONFERENCES & MEETINGS 12,444 10,699 25,415 23,965
6110 PROFESSIONAL SERVICES 35,285 96,318 75,085 167,000
6111 LEGAL SERVICES 111,927 102,858 0 0
6117 CONSULTANTS 50,693 49,212 70,440 74,540
6119 OTHER PROF SERVICES 17,252 8,200 15,000 15,000
6120 OTHER CONTRACTUAL SERVICES 302,876 319,587 238,341 225,091
6126 WEBSITE DEVELOPMENT & MAINT 0 0 16,000 0
6130 SERVICE CONTRACTS 1,558,187 1,409,654 1,633,120 1,634,870
6133 CITY HALL MAINTENANCE 61,766 61,513 65,000 65,000
6134 BUILDING MAINTENANCE 57,370 67,970 92,600 92,600
6135 CONTRACTUAL GROUNDS MAINT 596,653 512,375 528,600 556,670
6138 MISC EQUIPMENT CONTRACTS 12,050 10,890 11,240 11,240
6139 OTHER SERVICE CONTRACTS 43,967 44,897 58,300 58,300
6141 NATURAL GAS 35,816 43,343 42,000 42,000
6142 ELECTRICITY 1,858,032 1,905,217 1,903,876 1,782,604
6143 WATER 703,872 1,020,336 883,700 877,200
6144 TELEPHONE -- CITY SYSTEM 17,940 18,410 18,410 10,740
6145 TELEPHONE -- SPECIAL LINES 3,531 4,362 4,230 4,430
6147 CELLULAR PHONES 10,376 10,072 12,680 15,940
6167 COMMUNITY AWARENESS 23,914 15,807 35,190 47,190
6169 GRAFFITI 30,989 104 1,700 1,700
6170 ADVERTISING & PUBLICATIONS 7,548 10,830 0 0
6210 OFFICE SUPPLIES 8,194 9,031 10,070 9,470
6212 REPROGRAPHIC SERVICES 18,624 21,009 23,483 23,483
6214 PRINTING & COPYING 0 5,588 0 0
6215 COMPUTER SUPPLIES 0 1,208 2,450 2,450
6250 MAINT. DEPT SUPPLIES 18,960 28,737 46,000 46,000
6251 ASPHALT/ROAD SUPPLIES 18,200 23,485 17,500 17,500
6252 TRAFFIC PAINT & SUPPLIES 29,577 25,972 28,000 28,000
6253 CEMENT & CONST MATERIALS 33,972 35,500 31,500 31,500
6254 SIGNS & HARDWARE 47,794 30,547 43,875 43,875
6255 GROUNDS LNDSCPNG SUPPS 2,982 164 8,140 8,140
6256 HAZARDOUS MATERIAL DISPOSAL 247 0 0 0
6259 OTHER MAINTENANCE SUPPLIES 3,838 4,099 4,000 4,000
6260 BUILDING SERVICES SUPPLIES 97,879 72,578 70,000 70,000
6270 SPECIAL DEPARTMENT SUPPLIES 61,581 51,059 80,619 88,584
2015
CM Review
Format Name(s): S = Dept 41 0 = BUDGET 2009 Page: 40
0ExpFlex.rpt Expenditure by Object Budget Flexsheet: Public Works - ALL FUNDS Page: 41
05/23/2014 7:17PM City of West Covina
Grand Totals 1Continued1
Title/Object
2012
Actuals
2013
Actuals
2014 2015
Amended Bdgt Dept Request
2015
CM Review
6272 SOFTWARE LICENSING
6279 OTHER SPECIAL DEPTMTL SUPPLIES
6290 SMALL TOOLS
6310 BUILDINGS & IMPRVMT M&R
6319 POOL CAR USAGE
6320 CHGBK - FUEL & OIL
6325 PARTS
6327 CHGCK - VEH MAINTENANCE
6329 OTHER VEHICLE SUBLET REPAIRS
6330 EQUIPMENT M & R
6332 RADIO & COMMUNICATION M&R
6334 DATA PROCESSING EQUIPMENT
6335 TELEPHONE CHANGES
6336 EMERGENCY REPAIRS
6410 CHGBK - PROPERTY & LIABILITY INS
6419 CLAIM PAID
6424 CAPITALIZED LEASE PAYMENTS
6482 EQUIPMENT REPLACEMENT
6485 FUELS & OIL USAGE
6493 ADMIN AND OVERHEAD
6495 DEPRECIATION EXPENSE
6511 WORKERS COMP MEDICAL
6999 NON-CAPITAL EQUIPMENT
Total MATERIALS AND SERVICES
7160 OTHER EQUIPMENT
Total CAPITAL ASSETS
Grand Totals
427
9
1,927
42,317
602-
123,036
193,834
279,846
133,205
68,362
35,904
5,344
1,566
13,882
156,425
56,364
16,889
0
717,826
682,416
145,227
31,005
1,740
8,752,577
17,185
17,185
13,853,947
1,700
800
4,715
48,050
0
125,635
150,000
297,697
125,000
101,110
39,151
5,000
3,000
14,000
155,854
0
16,990
850
795,115
728,137
0
0
0
8,728,907
10,625
10,625
14,167,685
1,700
800
4,715
48,050
0
125,635
150,000
297,697
125,000
75,040
39,151
5,000
3,000
14,000
155,854
0
2,951
850
0
728,137
0
0
3,500
7,878,767
0
0
13,616,046
1,700
800
4,180
48,050
0
122,280
150,000
268,740
125,000
68,680
39,150
5,000
3,000
14,000
280,840
0
2,950
850
756,270
713,460
0
0
3,500
8,643,160
0
0
14,071,030
2,764
40,632
1,902-
132,742
160,881
261,415
125,162
50,962
34,025
5,264
3,273
13,373
157,560
107,540
15,324
0
755,468
733,632
149,091
8,411
0
8,668,087
0
0
14,024,193
Format Name(s): S = Dept 41 0 = BUDGET 2009 Page: 41
0ExpFlex.rpt Expenditure by Object Budget Flexsheet: Public Works - ALL FUNDS
05/2312014 7:17PM City of West Covina
110 GENERAL FUND
Title/Object
2012
Actuals
2013
Actuals
2014
Amended Bdgt
2015
Dept Request
2015
CM Review
5111 FULL TIME SALARIES 958,454 771,592 834,967 854,010 641,505
5112 PART TIME SALARIES 141,274 157,203 156,700 179,830 179,830
5113 OVER TIME SALARIES 22,531 21,689 18,842 25,769 25,770
5117 BILINGUAL PAY 3,177 2,226 2,196 2,190 2,130
5121 HOLIDAY OPT - NO PERS 3,961 2,622 3,450 2,250 2,250
5124 SICK LEAVE BUYBACK 15,939 12,044 15,094 10,650 10,650
5125 VACATION BUY BACK 17,279 10,729 13,593 4,710 4,710
5126 SPECIAL ASSIGNMENT PAY 0 0 49,000- 0 0
5132 UNIFORM ALLOWANCES 833 871 705 890 690
5151 WORKERS' COMPENSATION 16,254 22,383 18,914 24,270 19,040
5152 HEALTH/FLEX BENEFIT 152,374 115,309 118,785 164,170 105,800
5153 GROUP LIFE 1,221 1,133 1,740 1,800 1,300
5154 GROUP LONG TERM DISABILITY 6,299 5,542 5,910 6,100 4,490
5155 MEDICARE 15,804 13,015 13,246 15,230 12,050
5157 RETIREMENT - NONSWORN 148,009 107,111 123,684 146,690 108,250
5158 DEFERRED COMPENSATION 6,442 4,632 4,434 4,430 2,430
5159 DENTAL 6,917 5,568 5,558 6,870 4,640
5160 RETIREE MEDICAL BENEFIT 34,122 29,812 36,660 36,300 36,300
5161 VISION 3,379 2,788 2,785 3,230 2,400
5163 RETIREMENT HEALTH SAVINGS PLAN 15,952 13,312 16,023 21,080 15,985
5166 RETIREE LUMP SUM BENEFIT 12,955 8,831 7,483 7,170 7,170
5168 SUPPLEMENTAL RETIREMENT PLAN 174 o 0 0 0
5169 EPMC REPLACEMENT PLAN 5,101 4,101 1,125 1,050 520
5171 UNEMPLOYMENT 0 4,647 1,856 0 0
5180 LEAVE LUMP SUM 30,718 686 0 0 0
5251 AUTO ALLOWANCE 297 0 0 0 0
5253 CASH BACK 15,067 23,629 19,832 15,600 14,460
Total PERSONNEL SERVICES 1,634,533 1,341,475 1,374,582 1,534,289 1,202,370
6011 UNIFORM 4,058 3,217 2,550 2,550 2,550
6021 JOURNALS & PUBLICATIONS 0 0 30 30 0
6023 MEETINGS & SEMINARS 61 0 0 0 0
6030 MEMBERSHIPS 544 636 1,106 280 200
6050 CONFERENCES & MEETINGS 5,801 6,240 11,355 10,790 8,460
6110 PROFESSIONAL SERVICES 6,185 73,476 36,455 145,000 50,000
6120 OTHER CONTRACTUAL SERVICES 19,646 72,337 52,450 47,890 43,170
6130 SERVICE CONTRACTS 183,422 183,092 163,600 138,200 138,200
6133 CITY HALL MAINTENANCE 61,766 61,513 65,000 65,000 65,000
6134 BUILDING MAINTENANCE 57,370 67,970 92,600 92,600 92,600
Page:
Format Name(s): S = Dept 41 0 = BUDGET 2009 Page:
2012
Actuals
596,653
12,050
43,967
35,816
829,891
358,901
13,188
3,272
5,390
30,989
3,822
10,146
0
97,879
22,751
0
969
40,632
305
46,809
66,747
35,372
34,025
5,264
3,273
13,373
50,674
13,328
0
0
2,714,339
0
0
4,348,872
2013
Actuals
512,375
10,890
44,897
43,343
499,967
510,966
13,440
4,139
6,041
104
3,453
11,444
5,525
72,578
24,236
9
754
41,837
159
49,798
64,097
46,328
35,904
5,344
1,566
13,882
57,689
14,305
13,134
1,740
2,578,425
2,750
2,750
3,922,650
2014
Amended Bdgt
528,600
11,240
58,300
42,000
872,154
466,500
13,440
4,010
7,180
1,700
3,930
13,121
0
70,000
25,140
800
1,020
40,000
0
50,516
72,497
56,895
39,151
5,000
3,000
14,000
50,674
14,100
0
0
2,890,114
0
0
4,264,696
2015
Dept Request
556,670
11,240
58,300
42,000
747,404
469,000
7,970
4,430
7,840
1,700
3,430
13,121
0
70,000
24,630
800
1,020
40,000
0
50,516
72,497
30,825
39,151
5,000
3,000
14,000
50,674
0
0
3,500
2,831,058
0
0
4,365,347
2015
CM Review
556,670
11,240
58,300
42,000
747,400
469,000
7,660
4,430
6,840
1,700
3,280
14,780
0
70,000
24,130
800
500
40,000
0
49,040
62,190
30,830
39,150
5,000
3,000
14,000
129,240
0
0
3,500
2,794,860
0
0
3,997,230
0ExpFlex.rpt Expenditure by Object Budget Flexsheet: Public Works - ALL FUNDS Page: 2
05/23/2014 7:17PM City of West Covina
110 GENERAL FUND
Title/Object
6135 CONTRACTUAL GROUNDS MAINT
6138 MISC EQUIPMENT CONTRACTS
6139 OTHER SERVICE CONTRACTS
6141 NATURAL GAS
6142 ELECTRICITY
6143 WATER
6144 TELEPHONE -- CITY SYSTEM
6145 TELEPHONE --SPECIAL LINES
6147 CELLULAR PHONES
6169 GRAFFITI
6210 OFFICE SUPPLIES
6212 REPROGRAPHIC SERVICES
6214 PRINTING & COPYING
6260 BUILDING SERVICES SUPPLIES
6270 SPECIAL DEPARTMENT SUPPLIES
6279 OTHER SPECIAL DEPTMTL SUPPLIES
6290 SMALL TOOLS
6310 BUILDINGS & IMPRVMT M&R
6319 POOL CAR USAGE
6320 CHGBK - FUEL & OIL
6327 CHGCK - VEH MAINTENANCE
6330 EQUIPMENT M & R
6332 RADIO & COMMUNICATION M&R
6334 DATA PROCESSING EQUIPMENT
6335 TELEPHONE CHANGES
6336 EMERGENCY REPAIRS
6410 CHGBK - PROPERTY & LIABILITY INS
6424 CAPITALIZED LEASE PAYMENTS
6493 ADMIN AND OVERHEAD
6999 NON-CAPITAL EQUIPMENT
Total MATERIALS AND SERVICES
7160 OTHER EQUIPMENT
Total CAPITAL ASSETS
Total GENERAL FUND
Format Name(s): S = Dept 41 0 = BUDGET 2009 Page: 2
0ExpFlex.rpt Expenditure by Object Budget Flexsheet: Public Works - ALL FUND
Page
05/23/2014 7:17PM City of West Covina
119 AIR QUALITY IMPROVEMENT TRUST
Title/Object
5121 HOLIDAY OPT- NO PERS
5124 SICK LEAVE BUYBACK
5125 VACATION BUY BACK
5133 RIDESHARE AWARDS
5134 RIDESHARE COMP TIME
5151 WORKERS' COMPENSATION
5152 HEALTH/FLEX BENEFIT
5153 GROUP LIFE
5154 GROUP LONG TERM DISABILITY
5155 MEDICARE
5157 RETIREMENT - NONSWORN
5158 DEFERRED COMPENSATION
5159 DENTAL
5161 VISION
5163 RETIREMENT HEALTH SAVINGS PLAN
5169 EPMC REPLACEMENT PLAN
Total PERSONNEL SERVICES
6020 EDUCATIONAL
6030 MEMBERSHIPS
6050 CONFERENCES & MEETINGS
6120 OTHER CONTRACTUAL SERVICES
6126 WEBSITE DEVELOPMENT & MAINT
6142 ELECTRICITY
6167 COMMUNITY AWARENESS
6210 OFFICE SUPPLIES
6330 EQUIPMENT M & R
Total MATERIALS AND SERVICES
2012 2013
Actuals Actuals
1,635 1,876
0
34 31
77 31
925 0
11,027 6,233
3 6
290 370
4 4
13 13
9 0
235 258
35 23
7 8
4 5
18 12
9 10
14,325 8,880
0 0
0 0
45 0
6,536 6,419
0 0
271 589
0 0
0 0
0 0
6,852 7,008
2014 2015
Amended Bdgt Dept Request
1,635 1,640
8 0
33 30
64 70
0 0
0 0
6 10
325 350
5 0
12 10
0 0
242 280
36 40
7 10
4 0
18 20
9 10
2,404 2,470
1,500 1,500
500 500
80 80
8,300 8,300
12,000 0
1,122 5,600
10,000- 2,000
200 200
6,500 6,500
20,202 24,680
2015
CM Review
1,640
0
30
70
0
0
10
350
0
10
0
280
40
10
0
20
10
2,470
0
500
80
8,300
0
5,600
2,000
200
6,500
23,180
Total AIR QUALITY IMPROVEMENT TRUST 21,177 15,888 22,606 27,150 25,650
Format Name(s): S = Dept 41 0 = BUDGET 2009 Page:
18,746
7,741
37
282
1,298
58
3,010
25
101
358
2,724
431
113
45
148
104
99
493
219
17
36,049
0
0
4,785
0
105
60
1,860
0
1,332
320
0
910
4,268
13,640
49,689
19,504
2,826
54
344
572
76
2,498
27
116
286
2,683
345
133
50
170
120
103
67
217
189
30,380
0
0
1,156
0
130
3,415
2,338
255
1,503
531
0
910
0
3,626
13,864
44,244
20,750
8,967
95
300
1,093
101
3,219
41
124
397
3,064
366
150
52
225
190
72
0
216
96
39,518
425
245
9,850
2,000
130
7,290
0
450
1,628
500
200
910
580
4,268
28,476
67,994
20,950
0
60
410
920
70
2,920
40
120
260
3,590
370
150
50
270
250
70
0
220
110
30,830
425
245
6,200
0
110
7,290
0
450
1,628
500
200
910
580
4,268
22,806
53,636
20,950
0
60
410
920
70
2,920
40
120
260
3,590
370
150
50
270
250
70
0
220
120
30,840
0
100
6,200
0
110
7,290
0
450
1,830
500
0
340
580
3,910
21,310
52,150
0ExpFlex.rpt Expenditure by Object Budget Flexsheet: Public Works - ALL FUNDS Page: 4
05/23/2014 7:17PM City of West Covina
120 INTEGRATED WASTE MANAGEMENT
2012
Actuals
2013
Actuals
Title/Object
2014
Amended Bdgt
2015
Dept Request
2015
CM Review
5111 FULL TIME SALARIES
5112 PART TIME SALARIES
5121 HOLIDAY OPT- NO PERS
5124 SICK LEAVE BUYBACK
5125 VACATION BUY BACK
5151 WORKERS' COMPENSATION
5152 HEALTH/FLEX BENEFIT
5153 GROUP LIFE
5154 GROUP LONG TERM DISABILITY
5155 MEDICARE
5157 RETIREMENT- NONSWORN
5158 DEFERRED COMPENSATION
5159 DENTAL
5161 VISION
5163 RETIREMENT HEALTH SAVINGS PLAN
5168 SUPPLEMENTAL RETIREMENT PLAN
5169 EPMC REPLACEMENT PLAN
5180 LEAVE LUMP SUM
5251 AUTO ALLOWANCE
5253 CASH BACK
Total PERSONNEL SERVICES
6030 MEMBERSHIPS
6050 CONFERENCES & MEETINGS
6120 OTHER CONTRACTUAL SERVICES
6126 WEBSITE DEVELOPMENT & MAINT
6144 TELEPHONE -- CITY SYSTEM
6167 COMMUNITY AWARENESS
6170 ADVERTISING & PUBLICATIONS
6210 OFFICE SUPPLIES
6212 REPROGRAPHIC SERVICES
6270 SPECIAL DEPARTMENT SUPPLIES
6327 CHGCK - VEH MAINTENANCE
6410 CHGBK - PROPERTY & LIABILITY INS
6424 CAPITALIZED LEASE PAYMENTS
6493 ADMIN AND OVERHEAD
Total MATERIALS AND SERVICES
Total INTEGRATED WASTE MANAGEMENT
Format Name(s): S = Dept 41 0 = BUDGET 2009 Page: 4
0ExpFlex.rpt Expenditure by Object Budget Flexsheet: Public Works - ALL FUND
05/23/2014 7:17PM City of West Covina
122 PROP C
Title/Object
2012
Actuals
2013
Actuals
2014
Amended Bdgt
2015
Dept Request
2015
CM Review
5111 FULL TIME SALARIES 78,937 78,666 105,244 101,520 101,520
5112 PART TIME SALARIES 18,587 16,235 14,340 13,910 13,910
5113 OVER TIME SALARIES 90 554 100 0 0
5117 BILINGUAL PAY 151 241 240 240 240
5121 HOLIDAY OPT - NO PERS 388 172 463 180 180
5124 SICK LEAVE BUYBACK 1,515 1,285 1,506 1,360 1,360
5125 VACATION BUY BACK 5,619 2,269 4,262 2,210 2,210
5126 SPECIAL ASSIGNMENT PAY 0 0 37,000- 0 0
5151 WORKERS' COMPENSATION 585 778 906 1,080 1,080
5152 HEALTH/FLEX BENEFIT 10,267 11,285 15,974 17,400 17,400
5153 GROUP LIFE 108 125 239 240 240
5154 GROUP LONG TERM DISABILITY 465 506 697 670 670
5155 MEDICARE 1,479 1,350 1,716 1,610 1,610
5157 RETIREMENT - NONSWORN 11,603 10,760 15,574 17,420 17,420
5158 DEFERRED COMPENSATION 1,708 1,565 1,560 1,560 1,560
5159 DENTAL 587 571 801 830 830
5161 VISION 178 189 262 280 280
5163 RETIREMENT HEALTH SAVINGS PLAN 1,031 1,038 1,230 1,430 1,430
5166 RETIREE LUMP SUM BENEFIT 1,067 881 938 850 850
5168 SUPPLEMENTAL RETIREMENT PLAN 260 299 475 630 630
5169 EPMC REPLACEMENT PLAN 420 415 341 320 320
5171 UNEMPLOYMENT 0 1,383 0 0 0
5180 LEAVE LUMP SUM 2,000 0 0 0 0
5251 AUTO ALLOWANCE 546 543 540 540 540
5253 CASH BACK 826 1,207 1,056 860 860
Total PERSONNEL SERVICES 138,417 132,317 131,464 165,140 165,140
6050 CONFERENCES & MEETINGS 856 272 1,010 1,000 1,000
6130 SERVICE CONTRACTS 135 0 0 0 0
6210 OFFICE SUPPLIES 620 126 0 0 0
6215 COMPUTER SUPPLIES 0 1,208 2,450 2,450 2,450
6270 SPECIAL DEPARTMENT SUPPLIES 706 79 0 0 0
6272 SOFTWARE LICENSING 0 427 1,700 1,700 1,700
6290 SMALL TOOLS 155 55 245 245 250
6330 EQUIPMENT M & R 1,163 o 600 600 600
6410 CHGBK - PROPERTY & LIABILITY INS 7,015 0 7,015 7,015 240
6493 ADMIN AND OVERHEAD 14,528 0 14,528 14,528 15,200
Total MATERIALS AND SERVICES 25,178 2,167 27,548 27,538 21,440
Total CAPITAL ASSETS 0 0 0 0 0
Total PROP C 163,595 134,484 159,012 192,678 186,580
Page:
Format Name(s): S = Dept 41 0 = BUDGET 2009 Page:
0ExpFlex.rpt Expenditure by Object Budget Flexsheet: Public Works - ALL FUNDS Page: 8
05123/2014 7:17PM City of West Covina
123 TRAFFIC SAFETY
Title/Object
5111 FULL TIME SALARIES
5112 PART TIME SALARIES
5113 OVER TIME SALARIES
5121 HOLIDAY OPT - NO PERS
5124 SICK LEAVE BUYBACK
5125 VACATION BUY BACK
5151 WORKERS' COMPENSATION
5152 HEALTH/FLEX BENEFIT
5153 GROUP LIFE
5154 GROUP LONG TERM DISABILITY
5155 MEDICARE
5157 RETIREMENT- NONSWORN
5158 DEFERRED COMPENSATION
5159 DENTAL
5161 VISION
5163 RETIREMENT HEALTH SAVINGS PLAN
5166 RETIREE LUMP SUM BENEFIT
5168 SUPPLEMENTAL RETIREMENT PLAN
5169 EPMC REPLACEMENT PLAN
5180 LEAVE LUMP SUM
5251 AUTO ALLOWANCE
5253 CASH BACK
Total PERSONNEL SERVICES
6050 CONFERENCES & MEETINGS
6110 PROFESSIONAL SERVICES
6130 SERVICE CONTRACTS
6145 TELEPHONE -- SPECIAL LINES
6147 CELLULAR PHONES
6210 OFFICE SUPPLIES
6212 REPROGRAPHIC SERVICES
6270 SPECIAL DEPARTMENT SUPPLIES
6290 SMALL TOOLS
6320 CHGBK - FUEL & OIL
6327 CHGCK - VEH MAINTENANCE
6330 EQUIPMENT M & R
6410 CHGBK - PROPERTY & LIABILITY INS
6493 ADMIN AND OVERHEAD
Total MATERIALS AND SERVICES
Total CAPITAL ASSETS
2012 2013 2014 2015 2015
Actuals Actuals Amended Bdgt Dept Request CM Review
87,190
1,465
113
508
2,202
6,423
409
12,085
123
520
1,496
12,790 0
1,799
620
207
1,233
1,363
260
461
1,500
546
969
134,282
2,377
2,320 0
427
259
382
401
1,871
809
330
214 0
59
600
5,404
14,902
30,355
0
Format Name(s): S = Dept 41 0 = BUDGET 2009 Page: 8
0ExpFlex.rpt Expenditure by Object Budget Flexsheet: Public Works - ALL FUNDS Page:
05123/2014 7:17PM City of West Covina
Total TRAFFIC SAFETY 164,637
Format Name(s): S = Dept 41 0 = BUDGET 2009 Page:
0ExpFlex.rpt Expenditure by Object Budget Flexsheet: Public Works - ALL FUNDS Page: 10
05/2312014 7:17PM City of West Covina
124 GASOLINE TAX
2012
Actuals
Title/Object
2013
Actuals
2014
Amended Bdgt
2015
Dept Request
2015
CM Review
5111 FULL TIME SALARIES
5112 PART TIME SALARIES
5113 OVER TIME SALARIES
5121 HOLIDAY OPT- NO PERS
5124 SICK LEAVE BUYBACK
5125 VACATION BUY BACK
5126 SPECIAL ASSIGNMENT PAY
5132 UNIFORM ALLOWANCES
5151 WORKERS COMPENSATION
5152 HEALTH/FLEX BENEFIT
5153 GROUP LIFE
5154 GROUP LONG TERM DISABILITY
5155 MEDICARE
5157 RETIREMENT - NONSWORN
5158 DEFERRED COMPENSATION
5159 DENTAL
5161 VISION
5163 RETIREMENT HEALTH SAVINGS PLAN
5166 RETIREE LUMP SUM BENEFIT
5168 SUPPLEMENTAL RETIREMENT PLAN
5169 EPMC REPLACEMENT PLAN
5171 UNEMPLOYMENT
5180 LEAVE LUMP SUM
5251 AUTO ALLOWANCE
5253 CASH BACK
Total PERSONNEL SERVICES
6011 UNIFORM
6030 MEMBERSHIPS
6050 CONFERENCES & MEETINGS
6110 PROFESSIONAL SERVICES
6120 OTHER CONTRACTUAL SERVICES
6130 SERVICE CONTRACTS
6142 ELECTRICITY
6144 TELEPHONE --CITY SYSTEM
6145 TELEPHONE --SPECIAL LINES
6147 CELLULAR PHONES
6210 OFFICE SUPPLIES
6212 REPROGRAPHIC SERVICES
6214 PRINTING & COPYING
6250 MAINT. DEPT SUPPLIES
621,481
4,068
36,539
1,902
7,683
4,077
0
1,790
18,219
110,067
746
4,061
6,344
96,919
876
3,571
2,458
11,123
6,483
174
3,302
0
1,040
403
11,660
954,986
4,835
210
0
0
25,699
0
20,110
2,395
0
970
392
240
0
16,967
667,735
10,697
29,087
1,360
6,977
6,452
0
1,860
26,244
93,416
971
4,691
6,632
91,933
3,129
3,724
2,394
10,998
7,735
599
3,539
1,305
9,026
1,086
26,517
1,018,107
2,699
210
1,816
5,050
29,817
5,427
390,672
2,530
223
1,154
924
2,381
63
26,303
809,388
10,000
41,000
3,519
9,083
7,652
• 37,100-
1,755
31,996
141,876
1,665
5,701
8,824
119,609
3,180
5,481
2,914
16,920
7,214
950
707
0
0
1,080
25,870
1,219,284
4,000
200
4,545
6,000
25,190
6,450
20,400
2,530
220
1,500
930
2,580
0
27,000
756,050
31,580
41,000
1,510
6,520
7,790
0
1,670
31,610
142,700
1,560
5,310
8,450
129,540
3,180
5,310
2,930
19,420
6,350
1,260
710
0
0
1,080
28,830
1,234,360
4,000
200
3,910
6,000
21,830
6,400
20,400
1,450
0
1,500
930
2,580
0
27,000
788,660
31,580
41,000
1,510
6,520
7,790
0
1,720
32,680
149,040
1,630
5,540
8,850
135,120
3,270
5,540
3,060
20,300
6,350
1,260
730
0
0
1,080
29,570
1,282,800
4,000
200
3,910
6,000
12,500
10,070
20,400
1,450
0
1,500
930
2,910
0
27,000
Format Name(s): S = Dept 41 0 = BUDGET 2009 Page: 10
0ExpFlex.rpt Expenditure by Object Budget Flexsheet: Public Works - ALL FUND
Page: 11
05/23/2014 7:17PM City of West Covina
124 GASOLINE TAX
Title/Object
2012
Actuals
2013
Actuals
2014
Amended Bdgt
2015
Dept Request
2015
CM Review
6251 ASPHALT/ROAD SUPPLIES 18,200 23,485 17,500 17,500 17,500
6252 TRAFFIC PAINT & SUPPLIES 29,577 25,972 28,000 28,000 28,000
6253 CEMENT & CONST MATERIALS 33,972 35,500 31,500 31,500 31,500
6254 SIGNS & HARDWARE 47,794 30,547 43,875 43,875 43,880
6255 GROUNDS LNDSCPNG SUPPS 0 0 100 100 100
6256 HAZARDOUS MATERIAL DISPOSAL 247 0 0 0 0
6270 SPECIAL DEPARTMENT SUPPLIES 0 858 1,000 1,000 1,000
6290 SMALL TOOLS 0 0 1,400 1,400 1,400
6310 BUILDINGS & IMPRVMT M&R 0 0 1,000 1,000 1,000
6320 CHGBK - FUEL & OIL 57,203 50,498 53,580 53,580 50,500
6327 CHGCK - VEH MAINTENANCE 101,345 133,205 129,000 129,000 93,380
6330 EQUIPMENT M & R 0 2,506 16,795 16,795 10,430
6410 CHGBK - PROPERTY & LIABILITY INS 27,246 32,650 32,650 32,650 65,850
6424 CAPITALIZED LEASE PAYMENTS 0 53 0 0 0
6493 ADMIN AND OVERHEAD 155,211 153,224 170,113 170,113 170,250
Total MATERIALS AND SERVICES 542,613 957,767 628,058 622,713 605,660
7160 OTHER EQUIPMENT 0 9,435 8,125 0 0
Total CAPITAL ASSETS 0 9,435 8,125 0 0
Total GASOLINE TAX 1,497,599 1,985,309 1,855,467 1,857,073 1,888,460
Format Name(s): S = Dept 41 0 = BUDGET 2009 Page: 11
0ExpFlex.rpt Expenditure by Object Budget Flexsheet: Public Works - ALL FUNDS Page: 12
05/23/2014 7:17PM City of West Covina
129 AB 939
2012
Actuals
Title/Object
2013
Actuals
2014
Amended Bdgt
2015
Dept Request
2015
CM Review
5111 FULL TIME SALARIES
5112 PART TIME SALARIES
5113 OVER TIME SALARIES
5117 BILINGUAL PAY
5121 HOLIDAY OPT - NO PERS
5124 SICK LEAVE BUYBACK
5125 VACATION BUY BACK
5132 UNIFORM ALLOWANCES
5151 WORKERS COMPENSATION
5152 HEALTH/FLEX BENEFIT
5153 GROUP LIFE
5154 GROUP LONG TERM DISABILITY
5155 MEDICARE
5157 RETIREMENT - NONSWORN
5158 DEFERRED COMPENSATION
5159 DENTAL
5161 VISION
5163 RETIREMENT HEALTH SAVINGS PLAN
5168 SUPPLEMENTAL RETIREMENT PLAN
5169 EPMC REPLACEMENT PLAN
5180 LEAVE LUMP SUM
5251 AUTO ALLOWANCE
5253 CASH BACK
Total PERSONNEL SERVICES
6030 MEMBERSHIPS
6050 CONFERENCES & MEETINGS
6110 PROFESSIONAL SERVICES
6120 OTHER CONTRACTUAL SERVICES
6126 WEBSITE DEVELOPMENT & MAINT
6144 TELEPHONE -- CITY SYSTEM
6167 COMMUNITY AWARENESS
6170 ADVERTISING & PUBLICATIONS
6210 OFFICE SUPPLIES
6212 REPROGRAPHIC SERVICES
6270 SPECIAL DEPARTMENT SUPPLIES
6327 CHGCK - VEH MAINTENANCE
6330 EQUIPMENT M & R
6410 CHGBK - PROPERTY & LIABILITY INS
6424 CAPITALIZED LEASE PAYMENTS
6493 ADMIN AND OVERHEAD
53,614
35,873
1,773
0
60
418
1,305
8
277
10,494
78
330
1,211
7,784
1,003
392
173
769
104
283
1,971
174
283
118,377
200
1,537
16,729
66-
0
180
3,414
5,688
345
1,809
1,606
0
887
2,371
1,996
14,735
61,442
37,465
1,006
0
177
831
1,081
8
374
9,159
97
421
1,253
8,457
832
433
189
907
100
326
450
181
1,458
126,647
0
400
6,050
2,801
0
350
465
8,145
450
2,041
1,872
0
583
2,371
2,478
13,927
70,860
37,464
2,000
24
353
489
817
0
414
13,465
158
485
1,396
10,472
936
550
219
1,290
163
140
0
180
1,085
142,960
400
1,000
14,000
5,000
2,000
350
18,000
0
500
2,211
5,000
1,000
820
2,371
2,310
14,735
70,420
5,660
2,000
20
170
1,200
1,440
0
380
11,020
160
480
920
12,070
940
530
240
1,560
210
140
0
180
1,570
111,310
400
1,000
16,000
5,000
0
140
18,000
0
500
2,211
5,000
1,000
820
2,371
2,371
14,735
76,470
5,660
2,000
20
170
1,200
1,440
0
400
11,670
170
520
1,010
13,100
1,050
560
250
1,670
210
160
0
180
1,780
119,690
200
1,000
8,000
2,640
0
140
10,000
0
500
2,490
5,000
0
820
1,870
2,370
13,430
Format Name(s): S = Dept 41 0 = BUDGET 2009 Page: 12
0ExpFlex.rpt Expenditure by Object Budget Flexsheet: Public Works - ALL FUNDS
Page: 13
05/2312014 7:17PM City of West Covina
129 AB 939
2012 2013 2014 2015 2015
Title/Object Actuals Actuals Amended Bdgt Dept Request CM Review
Total MATERIALS AND SERVICES 51,431 41,933 69,697 69,548 48,460
Total AB 939 169,808 168,580 212,657 180,858 168,150
Format Name(s): S = Dept 41 0 = BUDGET 2009 Page: 13
2012
Actuals
26,277
3,709
0
0
176
4,708
30
166
435
4,140
0
257
101
26
665
140
7
40,837
0
75
440
12,014
2,540
5,000
236
965
87
1,672
0
2,843
25,872
2014
Amended Bdgt
50,314
4,500
0
200
489
6,238
102
353
799
7,434
180
369
171
990
448
60
410
73,057
40
108
440
15,000
5,200
5,000
280
1,000
200
625
20
2,843
30,756
2015
Dept Request
49,660
12,690
0
0
750
7,850
100
350
920
8,510
180
430
190
1,210
420
60
460
83,780
40
0
200
15,000
3,520
5,500
110
1,000
100
300
20
2,843
28,633
2015
CM Review
23,770
12,690
60
0
350
3,040
50
160
550
4,080
180
130
90
540
420
60
480
46,650
0
0
0
0
0
9,170
0
0
0
0
0
0
9,170
2013
Actuals
42,865
7,006
0
0
359
5,887
60
294
717
5,873
0
319
155
0
430
227
0
64,192
0
43
270
8,200
2,789
5,000
280
692
175
768
0
2,843
21,060
0ExpFlex.rpt Expenditure by Object Budget Flexsheet: Public Works - ALL FUNDS Page: 14
05123/2014 7:17PM City of West Covina
131 COMMUNITY DEV. BLOCK GRANT
Title/Object
5111 FULL TIME SALARIES
5112 PART TIME SALARIES
5117 BILINGUAL PAY
5121 HOLIDAY OPT- NO PERS
5151 WORKERS COMPENSATION
5152 HEALTH/FLEX BENEFIT
5153 GROUP LIFE
5154 GROUP LONG TERM DISABILITY
5155 MEDICARE
5157 RETIREMENT - NONS WORN
5158 DEFERRED COMPENSATION
5159 DENTAL
5161 VISION
5163 RETIREMENT HEALTH SAVINGS PLAN
5166 RETIREE LUMP SUM BENEFIT
5169 EPMC REPLACEMENT PLAN
5253 CASH BACK
Total PERSONNEL SERVICES
6021 JOURNALS & PUBLICATIONS
6030 MEMBERSHIPS
6050 CONFERENCES & MEETINGS
6119 OTHER PROF SERVICES
6120 OTHER CONTRACTUAL SERVICES
6130 SERVICE CONTRACTS
6144 TELEPHONE --CITY SYSTEM
6147 CELLULAR PHONES
6210 OFFICE SUPPLIES
6270 SPECIAL DEPARTMENT SUPPLIES
6290 SMALL TOOLS
6410 CHGBK - PROPERTY & LIABILITY INS
Total MATERIALS AND SERVICES
Total COMMUNITY DEV. BLOCK GRANT 66,709 85,252 103,813 112,413 55,820
Format Name(s): S = Dept 41 0 = BUDGET 2009 Page: 14
0ExpFlex.rpt Expenditure by Object Budget Flexsheet: Public Works - ALL FUNDS Page: 15
05/23/2014 7:17PM City of West Covina
2012
Actuals
145 WASTE MGT ENFORCEMENT GRANT
Title/Object
2013 2014 2015
Actuals Amended Bdgt Dept Request
15,762 15,761 15,761
1,183 0 0
16,945 15,761 15,761
2015
CM Review
6120 OTHER CONTRACTUAL SERVICES 15,760
6493 ADMIN AND OVERHEAD 0
Total MATERIALS AND SERVICES 15,760
15,760
15,760
Total WASTE MGT ENFORCEMENT GRANT 15,760 16,945 15,761 15,761 ,760
Format Name(s): S = Dept 41 0 = BUDGET 2009 Page: 15
2012
Actuals
3,731
281
640
0
0
27
995
6
23
72
516
73
35
15
55
19
329
0
6,817
40
1,592
20,440
0
10,499
652
3,573
36,796
2013
Actuals
5,882
902
677
9
43
49
971
11
40
80
797
19
43
21
43
31
67
63
9,748
80
2,900
8,037
0
764
1,223
1,930
14,934
2014
Amended Bdgt
4,919
0
0
30
14
17
1,123
10
36
71
727
60
64
20
120
0
0
48
7,259
2,400
4,000
7,200
300
4,859
652
3,573
22,984
2015
Dept Request
4,920
0
1,000
10
90
20
630
10
40
70
840
60
40
20
150
0
0
90
7,990
2,400
4,000
7,200
300
4,859
652
3,573
22,984
2015
CM Review
4,920
0
1,000
10
90
20
630
10
40
70
840
60
40
20
150
0
0
100
8,000
1,540
4,000
7,200
300
4,860
330
2,080
20,310
0ExpFlex.rpt Expenditure by Object Budget Flexsheet: Public Works - ALL FUNDS Page: 16
05/23/2014 7:17PM City of West Covina
149 USED OIL BLOCK GRANT
Title/Object
5111 FULL TIME SALARIES
5112 PART TIME SALARIES
5113 OVER TIME SALARIES
5121 HOLIDAY OPT - NO PERS
5124 SICK LEAVE BUYBACK
5151 WORKERS COMPENSATION
5152 HEALTH/FLEX BENEFIT
5153 GROUP LIFE
5154 GROUP LONG TERM DISABILITY
5155 MEDICARE
5157 RETIREMENT - NONS WORN
5158 DEFERRED COMPENSATION
5159 DENTAL
5161 VISION
5163 RETIREMENT HEALTH SAVINGS PLAN
5169 EPMC REPLACEMENT PLAN
5180 LEAVE LUMP SUM
5253 CASH BACK
Total PERSONNEL SERVICES
6050 CONFERENCES & MEETINGS
6120 OTHER CONTRACTUAL SERVICES
6167 COMMUNITY AWARENESS
6210 OFFICE SUPPLIES
6270 SPECIAL DEPARTMENT SUPPLIES
6410 CHGBK - PROPERTY & LIABILITY INS
6493 ADMIN AND OVERHEAD
Total MATERIALS AND SERVICES
Total USED OIL BLOCK GRANT 43,613 24,682 30,243 30,974 28,310
Format Name(s): S = Dept 41 0 = BUDGET 2009 Page: 16
2012 2013 2014 2015 2015
Actuals Actuals Amended Bdgt Dept Request CM Review
5,993
48
313
17
85
38
745
9
42
80
825
19
54
23
72
32
67
111
8,573
998
3,890
347
560
7,986
285
2,029
16,095
7,177
0
0
30
28
24
1,435
15
52
104
1,061
60
96
30
180
0
0
96
10,388
1,900
12,700
0
500
11,200
285
1,033
27,618
7,180
0
0
20
140
20
970
20
50
100
1,230
60
70
30
230
0
0
110
10,230
1,900
12,700
0
500
11,200
285
1,033
27,618
7,180
0
0
20
140
20
970
20
50
100
1,230
60
70
30
230
0
0
120
10,240
1,900
12,700
0
500
11,200
420
2,930
29,650
5,566
460
127
0
17
1,486
9
35
97
773
123
58
24
102
28
493
17
9,415
0
0
0
0
0
285
1,033
1,318
0ExpFlex.rpt Expenditure by Object Budget Flexsheet: Public Works - ALL FUNDS Page: 18
05/2312014 7:17PM City of West Covina
158 C.R.V. RECYCLING GRANT
Title/Object
5111 FULL TIME SALARIES
5112 PART TIME SALARIES
5113 OVER TIME SALARIES
5121 HOLIDAY OPT - NO PERS
5124 SICK LEAVE BUYBACK
5151 WORKERS COMPENSATION
5152 HEALTH/FLEX BENEFIT
5153 GROUP LIFE
5154 GROUP LONG TERM DISABILITY
5155 MEDICARE
5157 RETIREMENT - NONSWORN
5158 DEFERRED COMPENSATION
5159 DENTAL
5161 VISION
5163 RETIREMENT HEALTH SAVINGS PLAN
5169 EPMC REPLACEMENT PLAN
5180 LEAVE LUMP SUM
5253 CASH BACK
Total PERSONNEL SERVICES
6050 CONFERENCES & MEETINGS
6167 COMMUNITY AWARENESS
6170 ADVERTISING & PUBLICATIONS
6210 OFFICE SUPPLIES
6270 SPECIAL DEPARTMENT SUPPLIES
6410 CHGBK - PROPERTY & LIABILITY INS
6493 ADMIN AND OVERHEAD
Total MATERIALS AND SERVICES
Total C.R.V. RECYCLING GRANT 10,733 24,668 38,006 37,848 39,890
Format Name(s): S = Dept 41 0 = BUDGET 2009 Page: 18
0ExpFlex.rpt Expenditure by Object Budget Flexsheet: Public Works - ALL FUNDS Page: 19
05/2312014 7:17PM City of West Covina
161 CONSTRUCTION TAX
Title/Object
6130 SERVICE CONTRACTS
6493 ADMIN AND OVERHEAD
Total MATERIALS AND SERVICES
2012
Actuals
5,000
0
5,000
2013
Actuals
5,000
386
5,386
2014
Amended Bdgt
5,000
0
5,000
2015
Dept Request
5,500
0
5,500
2015
CM Review
9,580
410
9,990
Total CONSTRUCTION TAX 5,000 5,386 5,000 5,500 9,990
Format Name(s): S = Dept 41 0 = BUDGET 2009 Page: 19
ExpFlex.rpt Expenditure by Object Budget Flexsheet: Public Works - ALL FUNDS
05/23/2014 7:17PM City of West Covina
181 MAINTENANCE DISTRICT #1
Title/Object
2012
Actuals
2013
Actuals
2014
Amended Bdgt
2015
Dept Request
2015
CM Review
5111 FULL TIME SALARIES 85,026 81,175 84,633 85,350 85,350
5113 OVER TIME SALARIES 852 258 304 304 300
5121 HOLIDAY OPT - NO PERS 964 1,018 795 990 990
5124 SICK LEAVE BUYBACK 1,611 1,470 1,593 1,500 1,500
5125 VACATION BUY BACK 826 459 667 620 620
5132 UNIFORM ALLOWANCES 213 186 182 190 190
5151 WORKERS' COMPENSATION 1,205 1,812 2,009 2,080 2,080
5152 HEALTH/FLEX BENEFIT 18,311 15,729 15,671 16,550 16,550
5153 GROUP LIFE 103 119 186 190 190
5154 GROUP LONG TERM DISABILITY 549 573 598 600 600
5155 MEDICARE 1,112 1,045 1,071 1,080 1,080
5157 RETIREMENT - NONSWORN 13,167 11,176 12,508 14,620 14,620
5158 DEFERRED COMPENSATION 243 315 468 470 470
5159 DENTAL 886 853 867 870 870
5161 VISION 309 297 300 320 320
5163 RETIREMENT HEALTH SAVINGS PLAN 1,403 1,345 1,752 2,150 2,150
5166 RETIREE LUMP SUM BENEFIT 851 811 754 720 720
5168 SUPPLEMENTAL RETIREMENT PLAN 52 60 95 130 130
5169 EPMC REPLACEMENT PLAN 451 431 103 110 110
5180 LEAVE LUMP SUM 697 31 0 0 0
5251 AUTO ALLOWANCE 109 109 108 110 110
5253 CASH BACK 939 2,042 2,134 2,650 2,650
Total PERSONNEL SERVICES 129,879 121,314 126,798 131,604 131,600
6011 UNIFORM 13 100 230 230 230
6130 SERVICE CONTRACTS 87,434 67,011 100,000 100,000 100,000
6142 ELECTRICITY 5,290 5,046 6,120 6,120 6,120
6143 WATER 52,657 84,901 64,000 64,000 64,000
6255 GROUNDS LNDSCPNG SUPPS 2,982 164 8,040 8,040 8,040
6410 CHGBK - PROPERTY & LIABILITY INS 1,403 1,403 1,403 1,403 3,760
6493 ADMIN AND OVERHEAD 30,952 28,984 30,952 30,952 30,120
Total MATERIALS AND SERVICES 180,731 187,609 210,745 210,745 212,270
Page: 20
Total MAINTENANCE DISTRICT 310,610 308,923 337,543 342,349 343,870
Format Name(s): S = Dept 41 0 = BUDGET 2009 Page: 20
2012
Actuals
32,588
142
83
541
826
47
436
4,551
41
204
341
4,951
243
237
93
427
318
52
173
697
109
563
47,663
30,034
610
6,150
0
949
9,475
47,218
2013
Actuals
34,311
242
96
571
459
39
845
4,281
53
236
363
4,722
315
250
98
459
313
60
183
31
109
1,284
49,320
9,174
581
9,106
416
949
7,329
27,555
2014
Amended Bdgt
37,855
304
156
556
667
38
999
4,916
92
260
393
5,592
468
269
106
600
329
98
103
0
108
1,399
55,308
30,000
620
8,000
1,150
949
9,475
50,194
2015
Dept Request
38,570
304
90
610
620
40
1,010
4,870
90
260
390
6,600
470
280
120
710
320
130
110
0
110
1,890
57,594
30,000
620
8,000
1,150
949
9,475
50,194
2015
CM Review
38,570
300
90
610
620
40
1,010
4,860
90
260
390
6,610
470
280
120
710
320
130
110
0
110
1,890
57,590
30,000
620
8,000
1,150
1,180
9,520
50,470
0ExpFlexspt Expenditure by Object Budget Flexsheet: Public Works - ALL FUNDS Page: 21
05/23/2014 7:17PM City of West Covina
182 MAINTENANCE DISTRICT #2
Title/Object
5111 FULL TIME SALARIES
5113 OVER TIME SALARIES
5121 HOLIDAY OPT - NO PERS
5124 SICK LEAVE BUYBACK
5125 VACATION BUY BACK
5132 UNIFORM ALLOWANCES
5151 WORKERS COMPENSATION
5152 HEALTH/FLEX BENEFIT
5153 GROUP LIFE
5154 GROUP LONG TERM DISABILITY
5155 MEDICARE
5157 RETIREMENT - NONSWORN
5158 DEFERRED COMPENSATION
5159 DENTAL
5161 VISION
5163 RETIREMENT HEALTH SAVINGS PLAN
5166 RETIREE LUMP SUM BENEFIT
5168 SUPPLEMENTAL RETIREMENT PLAN
5169 EPMC REPLACEMENT PLAN
5180 LEAVE LUMP SUM
5251 AUTO ALLOWANCE
5253 CASH BACK
Total PERSONNEL SERVICES
6130 SERVICE CONTRACTS
6142 ELECTRICITY
6143 WATER
6250 MAINT. DEPT SUPPLIES
6410 CHGBK - PROPERTY & LIABILITY INS
6493 ADMIN AND OVERHEAD
Total MATERIALS AND SERVICES
Total MAINTENANCE DISTRICT #2
94,881 76,875 105,502 107,788 108,060
Format Name(s): S = Dept 41 0 = BUDGET 2009 Page: 21
0ExpFlex.rpt Expenditure by Object Budget Flexsheet: Public Works - ALL FUNDS Page: 22
05123/2014 7:17PM City of West Covina
183 WC CSS CFD
Title/Object
2012
Act uals
2013
Actuals
2014
Amended Bdgt
2015
Dept Request
2015
CM Review
5111 FULL TIME SALARIES 11,877 9,977 17,782 17,430 17,430
5121 HOLIDAY OPT - NO PERS 75 38 57 40 40
5124 SICK LEAVE BUYBACK 205 153 207 260 260
5125 VACATION BUY BACK 849 589 549 470 470
5132 UNIFORM ALLOWANCES 0 0 8 10 10
5151 WORKERS' COMPENSATION 73 38 212 220 220
5152 HEALTH/FLEX BENEFIT 1,832 1,913 3,150 3,010 3,010
5153 GROUP LIFE 20 21 52 50 50
5154 GROUP LONG TERM DISABILITY 77 71 127 130 130
5155 MEDICARE 208 152 223 220 220
5157 RETIREMENT - NONSWORN 1,723 1,372 2,626 2,990 2,990
5158 DEFERRED COMPENSATION 298 282 360 360 360
5159 DENTAL 72 68 123 120 120
5161 VISION 29 27 50 50 50
5163 RETIREMENT HEALTH SAVINGS PLAN 149 141 239 260 260
5166 RETIREE LUMP SUM BENEFIT 150 79 108 150 150
5169 EPMC REPLACEMENT PLAN 62 52 83 80 80
5171 UNEMPLOYMENT 0 346 0 0 0
5180 LEAVE LUMP SUM 918 0 0 0 0
5253 CASH BACK 90 88 267 680 680
Total PERSONNEL SERVICES 18,707 15,407 26,223 26,530 26,530
6110 PROFESSIONAL SERVICES 10,051 11,742 18,630 0 0
6130 SERVICE CONTRACTS 23,738 43,850 60,000 0 75,000
6142 ELECTRICITY 525 527 1,000 0 1,000
6143 WATER 9,468 11,422 10,000 0 12,000
6410 CHGBK - PROPERTY & LIABILITY INS 228 228 228 228 360
6493 ADMIN AND OVERHEAD 5,584 6,941 5,584 5,584 2,410
Total MATERIALS AND SERVICES 49,594 74,710 95,442 5,812 90,770
Total WC CSS CFD 68,301 90,117 121,665 32,342 117,300
Format Name(s): S = Dept 41 0 = BUDGET 2009 Page: 22
0ExpFlex.rpt Expenditure by Object Budget Flexsheet: Public Works - ALL FUNDS Page: 23
05123/2014 7:17PM City of West Covina
184 MAINTENANCE DISTRICT #4
Title/Object
2012
Actuals
2013
Actuals
2014
Amended Bdgt
2015
Dept Request
2015
CM Review
5111 FULL TIME SALARIES 118,823 93,840 92,562 93,600 93,600
5113 OVER TIME SALARIES 899 1,030 1,674 1,674 1,670
5121 HOLIDAY OPT - NO PERS 455 322 474 270 270
5124 SICK LEAVE BUYBACK 1,963 1,507 1,904 1,430 1,430
5125 VACATION BUY BACK 1,527 613 1,209 620 620
5132 UNIFORM ALLOWANCES 218 162 145 150 150
5151 WORKERS' COMPENSATION 2,063 2,922 3,139 3,180 3,180
5152 HEALTH/FLEX BENEFIT 18,065 12,193 12,055 12,310 12,310
5153 GROUP LIFE 152 147 219 220 220
5154 GROUP LONG TERM DISABILITY 766 677 667 670 670
5155 MEDICARE 1,364 991 1,047 1,030 1,030
5157 RETIREMENT - NONSWORN 18,257 12,917 13,676 16,030 16,030
5158 DEFERRED COMPENSATION 646 565 726 730 730
5159 DENTAL 891 778 742 770 770
5161 VISION 379 321 307 330 330
5163 RETIREMENT HEALTH SAVINGS PLAN 1,756 1,481 1,772 2,130 2,130
5166 RETIREE LUMP SUM BENEFIT 1,286 1,059 890 790 790
5168 SUPPLEMENTAL RETIREMENT PLAN 70 0 0 0 0
5169 EPMC REPLACEMENT PLAN 630 498 149 160 160
5180 LEAVE LUMP SUM 3,487 92 0 0 0
5251 AUTO ALLOWANCE 142 0 0 0 0
5253 CASH BACK 2,040 4,207 4,251 5,170 5,170
Total PERSONNEL SERVICES 175,879 136,322 137,608 141,264 141,260
6011 UNIFORM 66 0 80 80 80
6117 CONSULTANTS 1,275 1,530 2,470 2,470 2,470
6120 OTHER CONTRACTUAL SERVICES 2,465 636 6,440 6,440 6,440
6130 SERVICE CONTRACTS 387,974 305,052 378,650 378,650 378,650
6142 ELECTRICITY 23,914 24,148 25,000 25,000 25,000
6143 WATER 242,838 365,002 292,000 292,000 292,000
6210 OFFICE SUPPLIES 0 0 140 140 140
6212 REPROGRAPHIC SERVICES 513 579 627 627 710
6250 MAINT. DEPT SUPPLIES 1,993 1,187 17,850 17,850 17,850
6310 BUILDINGS & IMPRVMT M&R 0 480 7,050 7,050 7,050
6410 CHGBK - PROPERTY & LIABILITY INS 4,285 4,285 4,285 4,285 10,600
6493 ADMIN AND OVERHEAD 89,430 82,924 89,430 89,430 80,550
Total MATERIALS AND SERVICES 754,753 785,823 824,022 824,022 821,540
7160 OTHER EQUIPMENT o 5,000 o 0 0
Total CAPITAL ASSETS 0 5,000 0 0 0
Total MAINTENANCE DISTRICT #4 930,632 927,145 961,630 965,286 962,800
Format Name(s): S = Dept 41 0 = BUDGET 2009 Page: 23
2012
Actuals
27,227
87
63
475
458
47
373
3,914
35
176
250
4,176
153
211
82
397
273
17
145
418
36
550
39,563
638
38,495
2,986
14,639
0
910
10,679
68,347
107,910
2013
Actuals
25,097
72
61
455
320
24
545
2,861
40
176
223
3,453
235
191
71
366
281
20
133
0
36
1,233
35,893
1,008
38,269
2,869
20,672
412
910
10,096
74,236
110,129
2014
Amended Bdgt
28,789
304
118
474
356
24
666
3,451
75
204
255
4,253
396
214
83
480
249
33
86
0
36
1,368
41,914
2,135
61,000
3,060
20,000
0
910
10,679
97,784
139,698
2015
Dept Request
29,440
304
50
490
380
20
710
3,330
70
210
260
5,040
400
220
90
560
250
40
90
0
40
1,820
43,814
2,135
61,000
3,060
20,000
0
910
10,679
97,784
141,598
2015
CM Review
29,440
300
50
490
380
20
710
3,330
70
210
260
5,040
400
220
90
560
250
40
90
0
40
1,820
43,810
2,140
61,000
3,060
20,000
0
1,560
12,340
100,100
143,910
0ExpFlex.rpt Expenditure by Object Budget Flexsheet: Public Works - ALL FUNDS Page: 25
05/23/2014 7:17PM City of West Covina
186 MAINTENANCE DISTRICT #6
Title/Object
5111 FULL TIME SALARIES
5113 OVER TIME SALARIES
5121 HOLIDAY OPT- NO PERS
5124 SICK LEAVE BUYBACK
5125 VACATION BUY BACK
5132 UNIFORM ALLOWANCES
5151 WORKERS' COMPENSATION
5152 HEALTH/FLEX BENEFIT
5153 GROUP LIFE
5154 GROUP LONG TERM DISABILITY
5155 MEDICARE
5157 RETIREMENT - NONSWORN
5158 DEFERRED COMPENSATION
5159 DENTAL
5161 VISION
5163 RETIREMENT HEALTH SAVINGS PLAN
5166 RETIREE LUMP SUM BENEFIT
5168 SUPPLEMENTAL RETIREMENT PLAN
5169 EPMC REPLACEMENT PLAN
5180 LEAVE LUMP SUM
5251 AUTO ALLOWANCE
5253 CASH BACK
Total PERSONNEL SERVICES
6117 CONSULTANTS
6130 SERVICE CONTRACTS
6142 ELECTRICITY
6143 WATER
6250 MAINT. DEPT SUPPLIES
6410 CHGBK - PROPERTY & LIABILITY INS
6493 ADMIN AND OVERHEAD
Total MATERIALS AND SERVICES
Total MAINTENANCE DISTRICT #6
Format Name(s): S = Dept 41 0 = BUDGET 2009 Page: 25
0ExpFlex.rpt Expenditure by Object Budget Flexsheet: Public Works - ALL FUNDS
Page: 26
05/23/2014 7:17PM City of West Covina
187 MAINTENANCE DISTRICT #7
2012
Title/Object Actuals
5111 FULL TIME SALARIES 27,595
5113 OVER TIME SALARIES 280
5121 HOLIDAY OPT - NO PERS 67
5124 SICK LEAVE BUYBACK 475
5125 VACATION BUY BACK 458
5132 UNIFORM ALLOWANCES 47
5151 WORKERS' COMPENSATION 380
5152 HEALTH/FLEX BENEFIT 3,972
5153 GROUP LIFE 35
5154 GROUP LONG TERM DISABILITY 178
5155 MEDICARE 260
5157 RETIREMENT - NONSWORN 4,229
5158 DEFERRED COMPENSATION 162
5159 DENTAL 213
5161 VISION 83
5163 RETIREMENT HEALTH SAVINGS PLAN 402
5166 RETIREE LUMP SUM BENEFIT 280
5168 SUPPLEMENTAL RETIREMENT PLAN 17
5169 EPMC REPLACEMENT PLAN 146
5180 LEAVE LUMP SUM 558
5251 AUTO ALLOWANCE 36
5253 CASH BACK 550
Total PERSONNEL SERVICES 40,423
6117 CONSULTANTS 638
6130 SERVICE CONTRACTS 48,849
6142 ELECTRICITY 3,836
6143 WATER 16,587
6250 MAINT. DEPT SUPPLIES 0
6410 CHGBK - PROPERTY & LIABILITY INS 929
6493 ADMIN AND OVERHEAD 12,142
Total MATERIALS AND SERVICES 82,981
Total MAINTENANCE DISTRICT #7 123,404
2013
Actuals
2014
Amended Bdgt
2015
Dept Request
25,221 28,789 29,440
72 304 304
61 118 50
455 474 490
320 356 380
24 24 20
548 665 710
2,883 3,451 3,330
41 76 80
178 204 210
224 255 260
3,471 4,253 5,040
239 396 400
193 215 220
73 82 90
368 480 560
281 249 250
20 33 40
134 86 90
0 0 0
36 36 40
1,234 1,368 1,820
36,076 41,914 43,824
1,019 1,935 1,935
39,439 62,800 62,800
3,998 4,200 4,200
15,571 22,200 22,200
419 0 0
929 929 929
9,868 12,142 12,142
71,243 104,206 104,206
107,319 146,120 148,030 149,390
2015
CM Review
29,440
300
50
490
380
20
710
3,330
80
210
260
5,040
400
220
90
560
250
40
90
0
40
1,820
43,820
1,940
62,800
4,200
22,200
0
1,630
12,800
105,570
Format Name(s): S = Dept 41 0 = BUDGET 2009 Page: 26
0ExpFlex.rpt Expenditure by Object Budget Flexsheet: Public Works - ALL FUNDS Page: 27
05/23/2014 7:17PM City of West Covina
188 CITYWIDE MAINTENANCE DISTRICT
Title/Object
2012
Actuals
2013
Actuals
2014
Amended Bdgt
2015
Dept Request
2015
CM Review
5111 FULL TIME SALARIES 78,853 75,958 78,580 74,600 77,220
5113 OVER TIME SALARIES 773 775 3,900 3,900 3,900
5121 HOLIDAY OPT - NO PERS 401 921 818 160 160
5124 SICK LEAVE BUYBACK 563 415 648 750 750
5125 VACATION BUY BACK 744 567 559 570 570
5132 UNIFORM ALLOWANCES 165 165 45 50 50
5151 WORKERS' COMPENSATION 1,052 1,645 1,817 1,860 1,910
5152 HEALTH/FLEX BENEFIT 15,329 14,770 15,465 19,180 19,820
5153 GROUP LIFE 101 114 167 170 170
5154 GROUP LONG TERM DISABILITY 520 548 565 540 560
5155 MEDICARE 1,124 1,076 1,149 1,490 1,490
5157 RETIREMENT - NONSWORN 12,166 10,453 11,609 12,780 13,220
5158 DEFERRED COMPENSATION 346 295 294 290 290
5159 DENTAL 520 489 494 730 760
5161 VISION 264 256 258 280 290
5163 RETIREMENT HEALTH SAVINGS PLAN 1,179 1,156 1,497 1,840 1,910
5166 RETIREE LUMP SUM BENEFIT 882 790 700 630 630
5169 EPMC REPLACEMENT PLAN 420 402 56 60 60
5180 LEAVE LUMP SUM 1 92 0 0 0
5253 CASH BACK 203 625 689 1,280 1,520
Total PERSONNEL SERVICES 115,606 111,512 119,310 121,160 125,280
6011 UNIFORM 549 468 800 800 800
6020 EDUCATIONAL 110 110- 0 0 0
6030 MEMBERSHIPS 25 110 300 300 300
6050 CONFERENCES & MEETINGS 740 387 250 250 250
6117 CONSULTANTS 2,125 2,550 5,450 4,000 4,000
6120 OTHER CONTRACTUAL SERVICES 0 0 14,700 14,700 14,700
6130 SERVICE CONTRACTS 169,411 126,030 160,000 246,200 246,200
6142 ELECTRICITY 962,904 968,974 960,000 960,000 960,000
6147 CELLULAR PHONES 847 879 1,000 1,600 1,600
6210 OFFICE SUPPLIES 279 481 495 495 500
6270 SPECIAL DEPARTMENT SUPPLIES 4,224 1,575 19,215 19,215 19,220
6290 SMALL TOOLS 0 0 350 350 350
6320 CHGBK - FUEL & OIL 6,049 1,506 1,457 1,457 1,510
6327 CHGCK - VEH MAINTENANCE 18,637 7,789 18,000 18,000 2,340
6410 CHGBK - PROPERTY & LIABILITY INS 3,318 3,318 3,318 3,318 16,640
6482 EQUIPMENT REPLACEMENT 0 0 850 850 850
6493 ADMIN AND OVERHEAD 134,203 119,955 134,203 134,203 125,120
Total MATERIALS AND SERVICES 1,303,421 1,233,912 1,320,388 1,405,738 1,394,380
Format Name(s): S = Dept 41 0 = BUDGET 2009 Page: 27
0ExpFlex.rpt Expenditure by Object Budget Flexsheet: Public Works - ALL FUNDS
Page: 28
0512312014 7:17PM City of West Covina
Total CITYWIDE MAINTENANCE DISTRICT 1,419,027 1,345,424 1,439,698 1,526,898 1,519,660
Format Name(s): S = Dept 41 0 = BUDGET 2009 Page: 28
2012
Actuals
798,530
18,356
27,716
1,241
2,392
12,330
13,361
0
1,416
17,585
143,071
995
5,154
11,913
122,999
4,002
6,374
2,767
12,808
9,014
451
4,243
0
11,235
1,024
9,345
1,238,322
2,389
0
65
46,017
65,991
558,704
7,695
2,632
800
1,093
521
2,713
12,843
2013
Actuals
848,174
17,686
33,971
1,143
2,095
15,054
7,727
0
1,770
29,973
170,854
1,223
5,954
12,506
116,925
3,951
6,610
3,072
13,891
8,186
719
4,501
2,478
350
1,304
15,678
1,325,795
2,731
0
140
43,105
97,954
566,664
7,846
2,696
840
619
627
3,061
7,839
2014
Amended Bdgt
912,374
25,000
29,413
1,140
3,888
14,097
11,191
53,000-
1,575
31,864
198,596
1,873
6,407
13,475
134,984
3,936
6,817
3,178
18,390
8,132
1,177
912
0
0
1,296
13,044
1,389,759
2,520
250
1,190
58,450
79,450
583,620
10,200
1,000
840
1,500
425
3,316
8,680
2015
Dept Request
901,250
26,590
29,000
1,140
2,440
13,740
9,800
0
1,640
32,040
217,820
1,860
6,320
13,020
154,610
3,940
7,860
3,430
22,690
7,560
1,510
910
0
0
1,300
23,090
1,483,560
2,520
250
1,190
64,000
79,450
583,620
10,200
2,000
480
3,000
425
3,316
17,480
2015
CM Review
901,340
26,590
29,000
1,140
2,440
13,740
9,800
0
1,640
32,090
216,360
1,860
6,330
13,020
154,620
3,940
7,810
3,420
22,610
7,560
1,510
910
0
0
1,300
23,180
1,482,210
2,520
250
5,000
64,000
64,450
583,620
10,200
2,000
480
3,000
430
3,740
17,480
0ExpFlex.rpt Expenditure by Object Budget Flexsheet: Public Works - ALL FUNDS Page: 29
05/23/2014 7:17PM City of West Covina
189 SEWER MAINTENANCE
Title/Object
5111 FULL TIME SALARIES
5112 PART TIME SALARIES
5113 OVER TIME SALARIES
5117 BILINGUAL PAY
5121 HOLIDAY OPT - NO PERS
5124 SICK LEAVE BUYBACK
5125 VACATION BUY BACK
5126 SPECIAL ASSIGNMENT PAY
5132 UNIFORM ALLOWANCES
5151 WORKERS' COMPENSATION
5152 HEALTH/FLEX BENEFIT
5153 GROUP LIFE
5154 GROUP LONG TERM DISABILITY
5155 MEDICARE
5157 RETIREMENT - NONSWORN
5158 DEFERRED COMPENSATION
5159 DENTAL
5161 VISION
5163 RETIREMENT HEALTH SAVINGS PLAN
5166 RETIREE LUMP SUM BENEFIT
5168 SUPPLEMENTAL RETIREMENT PLAN
5169 EPMC REPLACEMENT PLAN
5171 UNEMPLOYMENT
5180 LEAVE LUMP SUM
5251 AUTO ALLOWANCE
5253 CASH BACK
Total PERSONNEL SERVICES
6011 UNIFORM
6030 MEMBERSHIPS
6050 CONFERENCES & MEETINGS
6117 CONSULTANTS
6120 OTHER CONTRACTUAL SERVICES
6130 SERVICE CONTRACTS
6142 ELECTRICITY
6143 WATER
6144 TELEPHONE -- CITY SYSTEM
6147 CELLULAR PHONES
6210 OFFICE SUPPLIES
6212 REPROGRAPHIC SERVICES
6270 SPECIAL DEPARTMENT SUPPLIES
Format Name(s): S = Dept 41 0 = BUDGET 2009 Page: 29
2012
Actuals
54
20,078
71,200
10,912
31,605
0
227,422
1,062,734
0
0
2,301,056
2013
Actuals
0
19,541
64,998
13,030
31,605
53
226,880
1,090,229
0
0
2,416,024
2014
Amended Bdgt
480
18,552
62,000
17,500
31,605
0
227,422
1,109,000
2,500
2,500
2,501,259
2015
Dept Request
480
18,552
62,000
17,500
31,605
0
227,422
1,125,490
0
2,609,050
2015
CM Review
480
19,540
97,430
17,500
29,050
0
232,390
1,153,560
0
0
2,635,770
0ExpFlex.rpt Expenditure by Object Budget Flexsheet: Public Works - ALL FUNDS Page: 30
05/23/2014 7:17PM City of West Covina
189 SEWER MAINTENANCE
Title/Object
6290 SMALL TOOLS
6320 CHGBK - FUEL & OIL
6327 CHGCK - VEH MAINTENANCE
6330 EQUIPMENT M & R
6410 CHGBK - PROPERTY & LIABILITY INS
6424 CAPITALIZED LEASE PAYMENTS
6493 ADMIN AND OVERHEAD
Total MATERIALS AND SERVICES
7160 OTHER EQUIPMENT
Total CAPITAL ASSETS
Total SEWER MAINTENANCE
Format Name(s): S = Dept 41 0 = BUDGET 2009 Page: 30
0ExpFlex.rpt Expenditure by Object Budget Flexsheet: Public Works - ALL FUNDS Page: 32
05/23/2014 7:17PM City of West Covina
361 SELF INSURANCE GENRL/AUTO LIAB
Title/Object
6111 LEGAL SERVICES
6120 OTHER CONTRACTUAL SERVICES
6419 CLAIM PAID
Total MATERIALS AND SERVICES
2012
Actuals
99,864
142,361
53,620
295,845
2013
Actuals
93,771
76,472
56,364
226,607
2014
Amended Bdgt
o
o
o
o
2015
Dept Request
o
o
o
o
2015
CM Review
0
o
o
o
Total SELF INSURANCE GENRL/AUTO LIAB 295,845 226,607 0 0 0
Format Name(s): S = Dept 41 0 = BUDGET 2009 Page: 32
ExpFlex.rpt Expenditure by Object Budget Flexsheet: Public Works - ALL FUNDS
Page: 33
05/2312014 7:17PM City of West Covina
363 SELF-INSURANCE - WORKERS COMP
Title/Object
6111 LEGAL SERVICES
6120 OTHER CONTRACTUAL SERVICES
6419 CLAIM PAID
6511 WORKERS COMP MEDICAL
Total MATERIALS AND SERVICES
Total SELF-INSURANCE - WORKERS' COMP
2012 2013 2014 2015 2015
Actuals Actuals Amended Bdgt Dept Request CM Review
12,063 9,087
1,398
53,920
8,411 31,005
75,792 40,097
75,792 40,097
Format Name(s): S = Dept 41 0 = BUDGET 2009 Page: 33
2012
Actuals
305,823
12,204
2,269
1,095
1,907
6,033
480
6,430
60,810
425
2,015
4,350
46,892
2,224
2,588
1,066
4,853
48,638-
3,478
1,622
5,201
4,197
427,324
3,358
1,561
213
13,434
14,564
800
313
1,670
3,838
6,151
1,256
2,207-
2,389
160,881
3,427
125,162
2,028
2013
Actuals
300,665
11,695
1,639
546
3,090
4,099
480
10,065
58,889
497
2,165
4,249
41,378
2,469
2,607
1,016
4,617
48,385
3,030
1,593
269
8,784
512,227
3,328
565
96
10,539
15,646
840
687
1,980
4,099
4,551
1,118
761-
1,693
193,834
9,757
133,205
5,915
2014
Amended Bdgt
314,107
13,725
0
1,261
2,931
3,142
450
11,214
63,579
732
2,261
4,421
46,406
2,544
2,744
1,015
5,832
0
2,800
546
0
8,693
488,403
3,500
1,000
1,000
12,000
17,000
840
500
2,000
4,000
4,400
1,200
0
1,530
150,000
15,000
125,000
2,000
2015
Dept Request
317,390
12,900
3,500
860
2,380
4,990
470
10,810
65,710
740
2,290
4,500
54,370
2,540
2,670
1,100
7,000
0
2,670
550
0
10,090
507,530
3,500
1,000
1,000
12,000
17,000
480
1,000
2,000
4,000
4,400
1,200
0
1,530
150,000
15,000
125,000
2,000
2015
CM Review
317,390
12,900
3,500
860
2,380
4,990
470
10,810
65,710
740
2,280
4,500
54,370
2,540
2,670
1,100
7,000
0
2,670
550
0
10,140
507,570
3,500
1,000
2,000
12,000
17,000
480
1,000
2,000
4,000
4,400
1,200
0
1,690
150,000
13,400
125,000
2,000
0ExpFlex.rpt Expenditure by Object Budget Flexsheet: Public Works - ALL FUNDS Page: 34
05/2312014 7:17PM City of West Covina
365 FLEET MANAGEMENT
Title/Object
5111 FULL TIME SALARIES
5112 PART TIME SALARIES
5113 OVER TIME SALARIES
5121 HOLIDAY OPT - NO PERS
5124 SICK LEAVE BUYBACK
5125 VACATION BUY BACK
5132 UNIFORM ALLOWANCES
5151 WORKERS' COMPENSATION
5152 HEALTH/FLEX BENEFIT
5153 GROUP LIFE
5154 GROUP LONG TERM DISABILITY
5155 MEDICARE
5157 RETIREMENT - NONSWORN
5158 DEFERRED COMPENSATION
5159 DENTAL
5161 VISION
5163 RETIREMENT HEALTH SAVINGS PLAN
5165 COMPENSATED ABSENCES ADJ
5166 RETIREE LUMP SUM BENEFIT
5169 EPMC REPLACEMENT PLAN
5180 LEAVE LUMP SUM
5253 CASH BACK
Total PERSONNEL SERVICES
6011 UNIFORM
6020 EDUCATIONAL
6050 CONFERENCES & MEETINGS
6120 OTHER CONTRACTUAL SERVICES
6130 SERVICE CONTRACTS
6144 TELEPHONE -- CITY SYSTEM
6147 CELLULAR PHONES
6210 OFFICE SUPPLIES
6259 OTHER MAINTENANCE SUPPLIES
6270 SPECIAL DEPARTMENT SUPPLIES
6290 SMALL TOOLS
6319 POOL CAR USAGE
6320 CHGBK - FUEL & OIL
6325 PARTS
6327 CHGCK - VEH MAINTENANCE
6329 OTHER VEHICLE SUBLET REPAIRS
6330 EQUIPMENT M & R
Format Name(s): S = Dept 41 0 = BUDGET 2009 Page: 34
2015
CM Review
2015
Dept Request
2013
Actuals
2014
Amended Bdgt
2012
Actuals
14,827
0
0
355,937
0
863,467
17,770
756,270
0
1,114,710
0
1,622,280
14,827
795,115
0
1,150,912
0
1,639,315
14,827
755,468
85,484
1,194,617
0
1,621,941
14,827
717,826
85,150
1,204,895
0
1,717,122
0ExpFlex.rpt
0512312014 7:17PM
Expenditure by Object Budget Flexsheet: Public Works - ALL FUNDS Page: 35
City of West Covina
365 FLEET MANAGEMENT
Title/Object
6410 CHGBK - PROPERTY & LIABILITY INS
6485 FUELS & OIL USAGE
6495 DEPRECIATION EXPENSE
Total MATERIALS AND SERVICES
Total CAPITAL ASSETS
Total FLEET MANAGEMENT
Format Name(s): S = Dept 41 0 = BUDGET 2009 Page: 35
0ExpFlex.rpt Expenditure by Object Budget Flexsheet: Public Works - ALL FUNDS Page: 36
05/23/2014 7:17PM City of West Covina
367 VEHICLE REPLACEMENT
Title/Object
6495 DEPRECIATION EXPENSE
Total MATERIALS AND SERVICES
Total VEHICLE REPLACEMENT
2012 2013 2014
Actuals Actuals Amended Bdgt
63,607 60,077
63,607 60,077
63,607 60,077
2015 2015
Dept Request CM Review
Format Name(s): S = Dept 41 0 = BUDGET 2009 Page: 36
0ExpFlex.rpt Expenditure by Object Budget Flexsheet: Public Works - ALL FUNDS Page: 37
05/23/2014 7:17PM City of West Covina
862 HOUSING SET ASIDE
Title/Object
5111 FULL TIME SALARIES
5124 SICK LEAVE BUYBACK
5151 WORKERS COMPENSATION
5152 HEALTH/FLEX BENEFIT
5153 GROUP LIFE
5154 GROUP LONG TERM DISABILITY
5155 MEDICARE
5157 RETIREMENT - NONSWORN
5158 DEFERRED COMPENSATION
5159 DENTAL
5161 VISION
5163 RETIREMENT HEALTH SAVINGS PLAN
5166 RETIREE LUMP SUM BENEFIT
5169 EPMC REPLACEMENT PLAN
5180 LEAVE LUMP SUM
Total PERSONNEL SERVICES
6030 MEMBERSHIPS
6050 CONFERENCES & MEETINGS
6119 OTHER PROF SERVICES
6120 OTHER CONTRACTUAL SERVICES
6130 SERVICE CONTRACTS
6144 TELEPHONE -- CITY SYSTEM
6147 CELLULAR PHONES
6210 OFFICE SUPPLIES
6410 CHGBK - PROPERTY & LIABILITY INS
6493 ADMIN AND OVERHEAD
Total MATERIALS AND SERVICES
2012
Actuals
21,593
838
195
4,292
43
155
360
3,612
8
249
83
441
503
115
2,215
34,702
80
330
5,238
735
5,000
236
416
57
1,706
5,495
19,293
2013
Actuals
2014
Amended Bdgt
2015
Dept Request
2015
CM Review
Total HOUSING SET ASIDE 53,995 0 0 0
Format Name(s): S = Dept 41 0 = BUDGET 2009 Page: 37
0ExpFlex.rpt Expenditure by Object Budget Flexsheet: Public Works - ALL FUNDS
05/23/2014 7:17PM City of West Covina
876 MERGED PROJ. AREA CAPITAL PROJECTS
Page: 38
2012 2013 2014 2015
Title/Object Actuals Actuals Amended Bdgt Dept Request
Total MATERIALS AND SERVICES
Total MERGED PROJ. AREA CAPITAL PROJEI
2015
CM Review
Format Name(s): S = Dept 41 0 = BUDGET 2009 Page: 38
CM
SEF
MUNITY
WICES
Community Services
Organizational Chart by Position
Community Services
Coordinator
Community Services
Director
Community Services
Manager
Administrative
Assistant I
Senior Citizens Services Recreation
Supervisor Supervisor
Management
Analyst II
L F
Dy e
_
Senior
Account Clerk
Head
Cook.
A .
-r r
S -Ordinators -
SupportS!:--
Community Services
Coordinator
j
Shading denotes part time staff
2014-15
Full Time Equivalents
Proposed
Budget
Managerial 3
Supervisorial 4
General 3
Part Time 30.9
44.4 44.4
42.4
Total FTE's: 40.9
2010-11 2011-12 2012-13 2013-14 2014-15
Community Services
COMMUNITY SERVICES DEPARTMENT
MISSION STATEMENT: To create community and enhance the quality of
life in West Covina through people, facilities, programs, and partnerships.
T he Community Services Department provides a variety of social and recreational
programming for the benefit of the community.
Department staff is responsible for planning, developing, coordinating, and
implementing a variety of leisure activities, including: youth and adult sports; senior
services; aquatic programs; equestrian activities; educational, fitness, cultural, dance
and art classes; nature programs; child-care programs; Go West shuttle and dial-a-ride
services; and a variety of family, cultural, and community events that promote the
quality of life in West Covina.
The Community Services Department operates one nature center, one senior center,
four licensed day cares, one licensed preschool, three community centers, one aquatic
center, one equestrian center, one splash pad, one skate park, one roller hockey center,
and ten athletic facilities, as well as a Big League Dreams complex via contract.
This department also host numerous special events each year to celebrate the
community's diverse culture, holidays, youth and senior populations, summer vacations,
and sports league openings. In addition, the City also partners with community-based
organizations, to provide many more special events.
This year, the City will participate in over 70 community events, with 18 new events and
23 events in partnership with other organizations and service groups.
• City Sponsored (Partial Listing)
o Independence Day Celebration
o Egg Celebration
o Ghoster Park
o Breakfast With Santa
o Summer Concert Series
o Movies in the Park
o 90+ Birthday Celebration @ Senior Center
o Senior Center Prom
o Food Truck Festival
o Community Service Volunteerism Day
o Memorial & Veterans' Day
2
Community Services
City Co-Sponsored (Partial Listing)
o Martin Luther King, Jr. Birthday
o Chinese Lantern Festival
o Cherry Blossom Festival
o Lions Club Night on the Town
o Red Ribbon Rally
o Relay for Life
o Strutt Your Mutt
o Wild Wednesdays @ Galster Park
o West Covina Day at the Fair
o Tree Lighting Ceremony @ Plaza West Covina
The department operates the West Covina Senior Center. Programs promote
independence by offering services and programs adapted to the specialized and
changing needs and interests of senior citizens, including case management and daily
nutrition.
Grant management programs are also assigned to the department and include the
administration of the Community Development Block Grant (CDBG), the Area Agency
on Aging Grant for senior meals, Summer Food Service Program, County Park Bond
grant program, Proposition A and C as well as Measure R Local Return funds, and the
department pursues competitive grants in community service areas.
The department acts as a liaison to various community organizations:
Community Service Group — Comprised of numerous civic groups, non-profit
organizations, and businesses, this coordinating council fosters community
involvement and partnerships that create civic participation opportunities for the
overall improvement of the community.
Sports Council - Comprised of ten (10) volunteer youth sports organizations
including: football/cheer, softball, basketball, soccer, and six baseball leagues. This
council coordinates the use of City and school district facilities for youth sports and
provides recommendations for the maintenance, repair and overall field safety at 10
City and 18 district properties (West Covina-11, Covina-6, and Rowland-1).
Youth Council — Comprised of students from local intermediate and high schools,
this group provides leadership training, social activities, and numerous volunteer
opportunities for teens wanting to make a difference in their community.
In an effort to raise funds for the community's benefit, the department also manages a
501(c)3 non-profit called the West Covina Community Services Foundation that allows
the opportunity for residents and businesses to make donations to offset the costs of the
various community events and miscellaneous operations of the City facilities.
Community Services
The department also provides the general administration to direct, oversee, and support
all operations of the department, including:
Development and monitoring of the department budget.
Oversight and administration of AB 2404 (Gender Equity) compliance throughout
department programs and affiliated athletic groups.
Production of the Community Recreation Guide.
Involvement in localized and regional homeless services advocacy organizations.
Operation of Summer Lunch Program at Cameron Park through a federal grant.
Monitoring of CDBG funding for public service organizations.
Providing support to Community and Senior Services Commission.
Community and Senior Services Commission
The Community and Senior Services Commission (CSSC) was created by the City
Council. It is comprised of 10 commissioners to aid and advise the City Council on
matters that pertain to the community service needs of the citizens of West Covina
relating to: public recreational services; cultural activities and special events; youth and
senior services; public transportation; neighborhood and human relations; and human
rights.
There are three Ad-Hoc Committees designed to provide in-depth review of certain
project areas:
CDBG
Capital Improvement Projects (CIP)
Sports Council
During fiscal year 2013-2014, the CSSC was instrumental in:
Reviewing and recommending CIP Projects within the City of West Covina.
Reviewing and recommending CDBG funding allocations for service groups.
Selecting the Community and Recreation Services Volunteers of the Year.
Reviewing and recommending Sports Council compliancy issues.
Recommending improvements to recreational facilities.
Promoting community and recreational events.
Community Services
FUNCTION
GENERAL GOVERNMENT SERVICES
DEPARTMENT TITLE
COMMUNITY SERVICES
EXPENDITURE CLASSIFICATION
2011-12
ACTUAL
2012-13
ACTUAL
2013-14
AMENDED
BUDGET
2014-15
PROPOSED
BUDGET
SALARY & BENEFITS
FULL TIME SALARIES 720,327 578,058 689,758 697,360
PART TIME SALARIES 669,456 671,391 728,189 763,710
OVERTIME 6,605 3,062 2,500 4,500
ELECTIVE/APPOINTED 14,740 2,268 3,000 5,980
BILINGUAL PAY 1,208 1,203 1,200 1,200
SICK/VACATION/HOLIDAY/ADMINISTRATIVE LEAVE 30,300 14,967 33,079 31,210
WORKERS' COMPENSATION 8,608 12,567 24,637 28,250
HEALTH/DENTAL/VISION INSURANCE 128,224 109,565 129,178 120,080
LIFE INSURANCE/GROUP LONG TERM DISABILITY 5,876 5,257 6,678 6,450
MEDICARE 21,524 18,919 21,351 23,330
RETIREMENT - NONSWORN 106,776 79,883 102,042 119,650
DEFERRED COMPENSATION 12,676 10,411 13,140 10,800
RETIREE MEDICAL BENEFIT 5,687 4,969 7,050 7,260
RETIREMENT HEALTH SAVINGS PLAN 9,453 9,856 8,909 11,130
RETIREE LUMP SUM BENEFIT 7,694 6,272 5,287 5,070
SUPPLEMENTAL RETIREMENT PLAN 6,003 3,472 4,694 6,620
UNEMPLOYMENT 2,327 16,399 1,099 -
LEAVE LUMP SUM 27,968 24,176 - -
AUTO ALLOWANCE 687 724 2,520 3,600
SALARY & BENEFITS TOTAL 1,786,139 1,573,419 1,784,311 1,846,200
MAINTENANCE & OPERATIONS
UNIFORM 3,838 2,997 5,840 7,690
LAUNDRY 2,760 2,607 2,600 2,600
EDUCATIONAL 1,760 1,065 2,500 2,250
MEMBERSHIPS - - - 1,290
TRAINING & MEETINGS 3,142 1,373 6,288 6,110
COMMISSION EXPENSES 158 288 500 500
CONTRACTUAL SERVICES 1,249,025 1,236,273 1,272,124 1,305,570
LEGAL SERVICES 5,762 6,268 - -
NATURAL GAS 2,783 2,381 3,000 3,000
ELECTRICITY 62,998 76,451 73,300 75,000
WATER 3,988 9,282 7,900 7,900
TELEPHONES/CELLULAR PHONES 27,246 19,642 20,640 18,260
SENIOR MEALS 87,919 98,235 93,000 103,000
SENIOR EXCURSIONS 6,838 2,347 7,500 7,500
SUMMER CONCERTS - 22,469 22,031 20,000
ADVERTISING & PUBLICATIONS 2,074 2,272 18,000 7,000
MAINTENANCE & OPERATIONS SUBTOTAL 1,460,291 1,483,950 1,535,223 1,567,670
5
Community Services
FUNCTION
GENERAL GOVERNMENT SERVICES
DEPARTMENT TITLE
COMMUNITY SERVICES
2011-12 2012-13 2013-14 2014-15
EXPENDITURE CLASSIFICATION ACTUAL ACTUAL AMENDED PROPOSED
BUDGET BUDGET
MAINTENANCE & OPERATIONS (CONTINUE)
OTHER SPECIAL EVENTS 2,318 - 15,297 33,390
GALSTER PARK NATURE CENTER 1,820 - 10,626 -
CAMERON COMM CENTER 556 6,962 3,850 -
PROJECT 29:11 - - 4,561 -
YWCA OF SAN GABRIEL VALLEY - MOW 5,170 3,165 5,000 -
ACTION FOOD PANTRY 17,819 6,329 6,561 -
SUPPLIES 101,902 90,552 128,748 128,460
REPROGRAPHIC SERVICES 27,145 31,074 35,071 39,480
POOL CAR USAGE . 77 24 - -
CHARGEBACK - FUEL & OIL 145,048 116,505 133,018 116,500
CHARGEBACK - VEHICLE MAINTENANCE 6,476 12,870 26,388 10,260
EQUIPMENT MAINTENANCE AND REPAIR 44,334 72,502 54,225 54,230
CHARGEBACK - PROPERTY/LIABILITY INSURANCE 88,255 88,255 88,255 36,060
SUB RECIPIENTS 54,188 25,721 33,244 112,000
FUELS & OIL USAGE - 6,493 - -
MISCELLANEOUS EXPENSES 13,447 34,811 63,668 -
ADMINISTRATION AND OVERHEAD 247,389 194,210 248,505 260,040
JULY 4TH EVENTS 35,029 36,800 53,185 45,000
WORKERS' COMPENSATION MEDICAL 2,071 780 - -
WALK OF FAME - 9,736 3,764 -
WC MEMORIAL WALL - 164 15,965 -
YOUTH COUNCIL - - 1,362 -
NON-CAPITAL EQUIPMENT 711 3,803 10,450 12,950
MAINTENANCE & OPERATIONS TOTAL 2,254,046 2,224,706 2,476,966 2,416,040
CAPITAL OUTLAY
OTHER EQUIPMENT - 5,602 - -
BUILDING IMPROVEMENTS - 6,968 - -
CAPITAL OUTLAY TOTAL - 12,570 - -
DEPARTMENT TOTAL 4,040,185 3,810,695 4,261,277 4,262,240
TOTAL BY FUND
FUND TITLE
PROPOSITION C FUND
COMMUNITY DEVELOPMENT BLOCK GRANT FUND
LOS ANGELES COUNTY PARK BOND FUND
SENIOR MEALS PROGRAM FUND
SUMMER MEALS PROGRAM FUND
2,119,730
4,490
919,590
267,350
37,550
213,420
26,690
673,420
4,262,240
Community Services
Departmental Expenditures
Fiscal Years 2010-11 to 2014-15
5.0
4.2
4.3 4.3
4.0
3.8
2010-11 2011-12 2012-13 2013-14 2014-15
CITY OF WEST COVINA
COMMUNITY SERVICES DEPARTMENT
CONTRACTUAL SERVICES DETAIL
Description/Justification
Fixed Route Shuttle Service (MV Transportation, Inc.)
Dial-A-Ride Service (MV Transportation, Inc.)
Cameron Center: Contract class instructors and Facility maintenance (Valley Light)
Recreation transit for Seniors (Shalimar) and Youth (Durham)
Shadow Oak Community Center and Senior Center: Contract class instructors
Daily cleaning of Non-Advertised bus shelters (Valley Light, Inc.)
Community Development Block Grant consultant - Preparation of Consolidated Action Plan,
Consolidated Annual Performance Evaluation Report, Analysis of Impediments to Fair
Housing (Castaneda and Associates)
CLASS Recreation Registration software annual license fee
Landscaping of Day Cares on School District property
Professional services as needed for transit related services
Cleaning after rentals of Shadow Oak Community Center
Bottled water for Day Cares as required for State Licensing
Pest control at Community Services Facility
Dishwasher lease at Senior Center
Sharp Copier - City Hall Lease Agreement
Copyright Licensing to replay music/movies at events and centers
State licensing of Day Cares
Portion of City single audit cost - Federal grants
Maintenance Agreement for Sharp Copiers - Cameron and Senior Center
Maintenance Agreement for Sharp Copiers - City Hall
FY 2014-15
Proposed
625,000
350,000
80,000
80,000
51,850
50,000
25,000
11,100
6,000
4,000
3,150
2,960
2,920
2,650
2,590
2,550
2,250
2,000
800
750
1,305,570
8
0ExpFlex.rpt Expenditure by Object Budget Flexsheet: Comm Services - ALL FUNDS Page: 24
05/22/2014 9:52PM City of West Covina
Grand Totals
Title/Object
2012
Actuals
2013
Actuals
2014 2015
Amended Bdgt Dept Request
2015
CM Review
5111 FULL TIME SALARIES
5112 PART TIME SALARIES
5113 OVER TIME SALARIES
5114 ELECTIVE/APPOINTED
5117 BILINGUAL PAY
5121 HOLIDAY OPT- NO PERS
5122 HOLIDAY OPT- PERSABLE
5124 SICK LEAVE BUYBACK
5125 VACATION BUY BACK
5151 WORKERS COMPENSATION
5152 HEALTH/FLEX BENEFIT
5153 GROUP LIFE
5154 GROUP LONG TERM DISABILITY
5155 MEDICARE
5157 RETIREMENT- NONSWORN
5158 DEFERRED COMPENSATION
5159 DENTAL
5160 RETIREE MEDICAL BENEFIT
5161 VISION
5163 RETIREMENT HEALTH SAVINGS PLAN
5166 RETIREE LUMP SUM BENEFIT
5168 SUPPLEMENTAL RETIREMENT PLAN
5169 EPMC REPLACEMENT PLAN
5171 UNEMPLOYMENT
5180 LEAVE LUMP SUM
5251 AUTO ALLOWANCE
5253 CASH BACK
Total PERSONNEL SERVICES
6011 UNIFORM
6012 LAUNDRY
6020 EDUCATIONAL
6030 MEMBERSHIPS
6050 CONFERENCES & MEETINGS
6052 REIMBURSED MILEAGE
6060 COMMISSION EXPENSES
6110 PROFESSIONAL SERVICES
720,327
669,456
6,605
14,740
1,208
2,021
0
6,210
22,069
8,608
116,422
1,173
4,703
21,524
106,776
12,676
4,817
5,687
2,184
9,453
7,694
2,181
3,822
2,327
27,968
687
4,801
1,786,139
3,838
2,760
1,760
0
3,142
0
158
0
578,058
671,391
3,062
2,268
1,203
1,895
64
4,470
8,538
12,567
93,831
1,143
4,114
18,919
79,883
10,411
4,175
4,969
1,755
9,856
6,272
400
3,072
16,399
24,176
724
9,804
1,573,419
2,997
2,607
1,065
0
1,373
0
288
2,616
689,758
728,189
2,500
3,000
1,200
2,726
0
6,273
24,080
24,637
112,634
1,867
4,811
21,351
102,042
13,140
4,930
7,050
1,934
8,909
5,287
2,153
2,541
1,099
0
2,520
9,680
1,784,311
5,840
2,600
2,500
0
6,288
0
500
0
656,280
843,710
4,500
5,980
1,200
2,000
0
6,200
19,010
28,100
84,040
1,630
4,530
22,650
112,620
9,720
4,990
7,260
2,100
11,130
5,070
2,940
2,200
0
0
2,520
24,610
1,864,990
7,690
2,600
2,250
1,290
5,860
250
500
4,000
697,360
763,710
4,500
5,980
1,200
2,150
0
6,970
22,090
28,250
88,120
1,700
4,750
23,330
119,650
10,800
5,180
7,260
2,170
11,130
5,070
4,200
2,420
0
0
3,600
24,610
1,846,200
7,690
2,600
2,250
1,290
5,860
250
500
4,000
Format Name(s): S = Dept 51 0 = BUDGET 2009 Page: 24
0ExpFlex.rpt Expenditure by Object Budget Flexsheet: Comm Services - ALL FUNDS Page: 25
05/22/2014 9:52PM City of West Covina
Grand Totals [Continued7
2012 2013 2014 2015 2015 Title/Object Actuals Actuals Amended Bdgt Dept Request CM Review
6111 LEGAL SERVICES 5,762 6,268 0 0 0
6112 ACCOUNTING AND AUDITING 2,188 2,188 2,000 2,000 2,000
6117 CONSULTANTS 0 o 0 25,000 25,000
6120 OTHER CONTRACTUAL SERVICES 1,242,033 1,223,813 1,256,664 1,298,660 1,268,660
6126 WEBSITE DEVELOPMENT & MAINT 0 0 6,000 0 0
6138 MISC EQUIPMENT CONTRACTS 4,624 3,656 7,460 5,105 5,110
6139 OTHER SERVICE CONTRACTS 180 4,000 3,000 800 800
6141 NATURAL GAS 2,783 2,381 3,000 0 3,000
6142 ELECTRICITY 62,998 76,451 73,300 0 75,000
6143 WATER 3,988 9,282 7,900 0 7,900 6144 TELEPHONE -- CITY SYSTEM 9,800 4,740 4,740 2,580 2,580 6145 TELEPHONE -- SPECIAL LINES 12,200 10,417 10,320 10,600 10,600
6147 CELLULAR PHONES 5,246 4,485 5,580 5,080 5,080 6158 MEALS 87,919 98,235 93,000 103,000 103,000
6164 SENIOR EXCURSIONS 6,838 2,347 7,500 7,500 7,500
6166 SUMMER CONCERTS o 22,469 22,031 o 20,000
6170 ADVERTISING & PUBLICATIONS 2,074 2,272 15,000 7,000 7,000
6188 OTHER SPECIAL EVENTS 2,318 0 15,297 21,900 21,900
6189 MOBILE SKATE PARK 0 0 0 11,488 11,490
6191 GALSTER PARK NATURE CENTER 1,820 0 10,626 0 0 6192 CAMERON COMM CENTER 556 6,962 3,850 0 0
6203 PROJECT 29:11 0 0 4,561 0 0
6204 YWCA OF SAN GABRIEL VALLEY-MOW 5,170 3,165 5,000 0 0
6207 ACTION FOOD PANTRY 17,819 6,329 6,561 0 0
6210 OFFICE SUPPLIES 4,275 4,319 8,475 10,980 10,980
6212 REPROGRAPHIC SERVICES 27,145 30,607 35,071 35,071 39,480
6214 PRINTING & COPYING 0 467 0 0 0 6240 RECREATION SUPPLIES 65,039 59,333 70,598 63,580 63,580
6270 SPECIAL DEPARTMENT SUPPLIES 32,588 26,900 49,675 53,900 53,900
6319 POOL CAR USAGE 77 24 0 0 0
6320 CHGBK - FUEL & OIL 145,048 116,505 133,018 133,018 116,500
6327 CHGCK - VEH MAINTENANCE 6,476 12,870 26,388 26,388 10,260
6330 EQUIPMENT M & R 44,334 72,502 54,225 54,230 54,230
6410 CHGBK - PROPERTY & LIABILITY INS 88,255 88,255 88,255 88,255 36,060
6444 YWCA OF SGV - SR CITASSISTANCE 15,560 5,973 10,061 o 0
6447 YOUTH ASSISTANCE 5,230 4,603 5,000 0 0
Format Name(s): S = Dept 51 0 = BUDGET 2009 Page: 25
2012
Actuals
9,478
1,732
10,340
11,848
13,447
247,389
35,029
2,071
1,500,000
711
3,754,046
0
0
5,540,185
2013
Actuals
5,099
1,055
4,000
4,991
6,493
34,811
194,210
36,800
780
2,000,000
9,736
164
0
3,803
4,224,706
5,602
6,968
12,570
5,810,695
3,061
2,000
6,561
6,561
0
63,668
248,505
53,185
2,000,000
3,764
15,965
1,362
9,450
4,475,966
1,000
0
1,000
6,261,277
112,000
0
248,505
15,000
11,950
2,378,030
1,000
1,000
4,244,020
2015
CM Review
112,000
0
260,040
45,000
12,950
2,416,040
0
4,262,240
2014 2015
Amended Bdgt Dept Request
0ExpFlex.rpt
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City of West Covina
Grand Totals [Continued]
Title/Object
6451 WC COMMUNITY SERVICE CENTER
6460 SUBRECIPIENTS
6461 LOVE INC CRISIS INTERVENTION
6462 ASSISTANCE LEAGUE OF COVINA VALLEY
6466 CORY'S KITCHEN
6467 ESGV COALITION FOR HOME
6485 FUELS & OIL USAGE
6490 MISCELLANEOUS EXPENSES
6493 ADMIN AND OVERHEAD
6497 JULY 4TH EVENTS
6511 WORKERS COMP MEDICAL
6520 PROP A EXCHANGE
6545 WALK OF FAME
6548 WC MEMORIAL WALL
6574 YOUTH COUNCIL
6999 NON-CAPITAL EQUIPMENT
Total MATERIALS AND SERVICES
7160 OTHER EQUIPMENT
7530 BUILDING IMPROVEMENTS
Total CAPITAL ASSETS
Grand Totals
Format Name(s): S = Dept 51 0= BUDGET 2009 Page: 26
0ExpFlex.rpt Expenditure by Object Budget Flexsheet: Comm Services - ALL FUNDS
05/2212014 9:52PM City of West Covina
110 GENERAL FUND
2012 2013 2014 2015 2015 Title/Object Actuals Actuals Amended Bdgt Dept Request CM Review
5111 FULL TIME SALARIES 281,232 216,322 271,904 278,580 319,660 5112 PART TIME SALARIES 71,530 75,058 70,500 76,700 81,580 5113 OVER TIME SALARIES 3,036 1,914 2,500 4,500 4,500 5114 ELECTIVE/APPOINTED 14,740 2,268 3,000 5,980 5,980 5117 BILINGUAL PAY 449 696 612 840 840 5121 HOLIDAY OPT - NO PERS 889 939 925 930 1,080 5122 HOLIDAY OPT - PERSABLE 0 64 o o 0 5124 SICK LEAVE BUYBACK 2,124 753 1,918 1,700 2,470 5125 VACATION BUY BACK 10,249 2,428 9,540 6,490 9,570 5151 WORKERS' COMPENSATION 1,264 1,744 2,157 3,270 3,480 5152 HEALTH/FLEX BENEFIT 50,562 42,425 51,100 37,260 41,340 5153 GROUP LIFE 493 457 783 670 740 5154 GROUP LONG TERM DISABILITY 1,864 1,530 1,905 1,940 2,160 5155 MEDICARE 5,720 4,583 5,278 5,560 6,270 5157 RETIREMENT - NONSWORN 41,493 29,999 40,248 47,870 54,900 5158 DEFERRED COMPENSATION 6,485 4,794 5,544 3,380 4,460 5159 DENTAL 2,165 1,870 2,310 2,620 2,810 5160 RETIREE MEDICAL BENEFIT 5,687 4,969 7,050 7,260 7,260 5161 VISION 872 689 796 980 1,050 5163 RETIREMENT HEALTH SAVINGS PLAN 4,283 5,772 3,672 5,620 5,620 5166 RETIREE LUMP SUM BENEFIT 2,955 2,843 2,324 2,330 2,330 5168 SUPPLEMENTAL RETIREMENT PLAN 386 0 823 1,010 2,270 5169 EPMC REPLACEMENT PIAN 1,493 1,121 923 730 950 5171 UNEMPLOYMENT 2,327 2,752 1,099 0 0 5180 LEAVE LUMP SUM 7,969 21,200 0 0 0 5251 AUTO ALLOWANCE 105 0 864 860 1,940 5253 CASH BACK 689 1,296 702 11,500 11,500 Total PERSONNEL SERVICES 521,061 428,486 488,477 508,580 574,760 6011 UNIFORM 0 326 300 0 o 6020 EDUCATIONAL 0 0 0 500 500 6030 MEMBERSHIPS 0 0 0 1,290 1,290 6050 CONFERENCES & MEETINGS 1,797 1,009 3,788 1,860 1,860 6060 COMMISSION EXPENSES 158 288 500 500 500 6120 OTHER CONTRACTUAL SERVICES 22 304 0 380 380 6138 MISC EQUIPMENT CONTRACTS 990 1,891 2,210 730 730 6144 TELEPHONE - CITY SYSTEM 6,280 3,100 3,100 1,920 1,920 6145 TELEPHONE - SPECIAL LINES 4,730 3,915 3,910 3,990 3,990 6147 CELLULAR PHONES 2,217 1,153 1,880 1,880 1,880
Page:
Format Name(s): S = Dept 51 0 = BUDGET 2009 Page:
2012
Actuals
3,085
26,755
0
2,261
2,814
77
1,445
3,278
2,835
18,954
35,029
0
112,727
0
633,788
2013
Actuals
0
0
0
1,602
30,167
467
1,614
5,885
24
871
11,460
7,566
18,954
14,985
2,698
108,279
0
536,765
2014
Amended Bdgt
0
10,805
0
3,975
34,594
0
1,552
3,050
0
665
13,000
10,000
18,954
15,000
0
127,283
0
615,760
2015
Dept Request
2015
CM Review
0
16,200
11,488
3,980
34,594
0
20,000
18,210
11,490
3,980
38,940
0
550
10,400
665
13,000
10,000
18,954
15,000
2,500
150,381
0
550
10,400
870
8,170
10,000
12,610
45,000
2,500
195,770
0
658,961 770,530
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City of West Covina
110 GENERAL FUND
Title/Object
6166 SUMMER CONCERTS
6188 OTHER SPECIAL EVENTS
6189 MOBILE SKATE PARK
6210 OFFICE SUPPLIES
6212 REPROGRAPHIC SERVICES
6214 PRINTING & COPYING
6240 RECREATION SUPPLIES
6270 SPECIAL DEPARTMENT SUPPLIES
6319 POOL CAR USAGE
6320 CHGBK - FUEL & OIL
6327 CHGCK - VEH MAINTENANCE
6330 EQUIPMENT M & R
6410 CHGBK - PROPERTY & LIABILITY INS
6497 JULY 4TH EVENTS
6999 NON-CAPITAL EQUIPMENT
Total MATERIALS AND SERVICES
Total CAPITAL ASSETS
Total GENERAL FUND
Format Name(s): S = Dept 51 0 = BUDGET 2009 Page: 2
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City of West Covina
111 FEE & CHARGE
2012 2013 2014 2015 2015
Title/Object Actuals Actuals Amended Bdgt Dept Request CM Review
5111 FULL TIME SALARIES
5112 PART TIME SALARIES
5113 OVER TIME SALARIES
5117 BILINGUAL PAY
5121 HOLIDAY OPT - NO PERS
5124 SICK LEAVE BUYBACK
5125 VACATION BUY BACK
5151 WORKERS' COMPENSATION
5152 HEALTH/FLEX BENEFIT
5153 GROUP LIFE
5154 GROUP LONG TERM DISABILITY
5155 MEDICARE
5157 RETIREMENT- NONSWORN
5158 DEFERRED COMPENSATION
5159 DENTAL
5161 VISION
5163 RETIREMENT HEALTH SAVINGS PLAN
5166 RETIREE LUMP SUM BENEFIT
5169 EPMC REPLACEMENT PLAN
5171 UNEMPLOYMENT
5180 LEAVE LUMP SUM
5253 CASH BACK
Total PERSONNEL SERVICES
6011 UNIFORM
6020 EDUCATIONAL
6050 CONFERENCES & MEETINGS
6120 OTHER CONTRACTUAL SERVICES
6138 MISC EQUIPMENT CONTRACTS
6141 NATURAL GAS
6142 ELECTRICITY
6143 WATER
6144 TELEPHONE -- CITY SYSTEM
6145 TELEPHONE -- SPECIAL LINES
6147 CELLULAR PHONES
6164 SENIOR EXCURSIONS
6210 OFFICE SUPPLIES
6212 REPROGRAPHIC SERVICES
6240 RECREATION SUPPLIES
6270 SPECIAL DEPARTMENT SUPPLIES
6320 CHGBK - FUEL & OIL
118,977
553,236
2,624
0
484
1,267
4,537
5,801
19,703
215
782
9,956
17,452
2,465
819
336
1,533
1,168
630
0
5,006
272
747,263
3,838
1,760
70
143,473
0
2,783
62,998
3,988
3,520
7,470
2,842
6,838
644
70
48,645
27,254
619
84,901
554,071
899
34
351
803
2,151
8,632
16,748
194
611
9,375
11,704
2,050
619
240
1,063
960
452
7,838
2,232
134
706,062
2,671
1,065
274
150,357
0
2,381
72,959
6,019
1,640
6,502
3,332
2,347
2,618
79
45,492
18,980
394
80,630
577,000
0
48
378
1,113
3,519
18,376
17,535
255
584
9,616
11,917
1,890
568
218
992
719
359
0
0
0
725,717
5,540
2,500
500
157,650
1,200
3,000
69,600
4,400
1,640
6,410
3,700
7,500
2,500
86
53,350
35,500
377
85,400
714,170
60
370
560
2,370
21,610
15,590
270
620
11,680
14,650
1,440
730
280
1,570
700
320
0
0
2,280
874,670
7,690
1,750
3,500
161,780
800
0
0
0
660
6,610
3,200
7,500
3,000
86
51,350
35,000
377
85,400
634,170
0
60
370
560
2,370
21,610
15,590
270
620
11,680
14,650
1,440
730
280
1,570
700
320
0
0
2,280
794,670
7,690
1,750
3,500
161,780
800
3,000
75,000
4,400
660
6,610
3,200
7,500
3,000
100
51,350
35,000
390
Format Name(s): S = Dept 51 0= BUDGET 2009 Page: 3
0ExpFlex.rpt Expenditure by Object Budget Flexsheet: Comm Services - ALL FUNDS
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05/22/2014 9:52PM City of West Covina
111 FEE & CHARGE
Title/Object Actuals
6327 CHGCK - VEH MAINTENANCE 2,644
6330 EQUIPMENT M & R 32,615
6410 CHGBK - PROPERTY & LIABILITY INS 52,331
6493 ADMIN AND OVERHEAD 98,572
6999 NON-CAPITAL EQUIPMENT 0
Total MATERIALS AND SERVICES 502,974
7160 OTHER EQUIPMENT 0
7530 BUILDING IMPROVEMENTS 0
Total CAPITAL ASSETS 0
Total FEE & CHARGE 1,250,237
2013
Actuals
2014
Amended Bdgt
2015
Dept Request
75 11,988 11,988
59,916 37,850 37,850
52,331 52,331 52,331
78,452 98,572 98,572
130 6,450 6,450
508,014 562,644 490,494
5,602 0 0
6,968 o 0
12,570 0 0
1,226,646 1,288,361 1,365,164
2015
CM Review
2,090
37,850
14,690
127,720
6,450
554,530
1,349,200
Format Name(s): S = Dept 51 0 = BUDGET 2009 Page:
0ExpFlex.rpt Expenditure by Object Budget Flexsheet: Comm Services - ALL FUNDS Page: 5
05/22/2014 9:52PM City of West Covina
118 BUSINESS IMPROVEMENT TAX
Title/Object
2012
Actuals
2013
Actuals
2014
Amended Bdgt
0
0
4,492
0
4,492
2015
Dept Request
4,880
60
30
4,970
5,700
0
5,700
2015
CM Review
5112 PART TIME SALARIES
5151 WORKERS COMPENSATION
5155 MEDICARE
Total PERSONNEL SERVICES
6188 OTHER SPECIAL EVENTS
6493 ADMIN AND OVERHEAD
Total MATERIALS AND SERVICES
0
0
0
2,318
0
2,318
0
0
3,690
800
4,490
Total BUSINESS IMPROVEMENT TAX
2,318 0 4,492 10,670 4,490
Format Name(s): S = Dept 51 0 = BUDGET 2009 Page: 5
0ExpFlex.rpt
Expenditure by Object Budget Flexsheet: Comm Services - ALL FUNDS Page:
City of West Covina
121 PROP A
2012 2013
Actuals Actuals
30,000 30,000
1,500,000 2,000,000
1,530,000 2,030,000
Title/Object
Total PERSONNEL SERVICES
6120 OTHER CONTRACTUAL SERVICES
6520 PROP A EXCHANGE
Total MATERIALS AND SERVICES
Total CAPITAL ASSETS
2014 2015
Amended Bdgt Dept Request
30,900 30,000
2,000,000 0
2,030,900 30,000
2015
CM Review
Total PROP A 1,530,000 2,030,000 2,030,900 30,000
Format Name(s): S = Dept 51 0 = BUDGET 2009 Page:
0ExpFlex.rpt Expenditure by Object Budget Flexsheet: Comm Services - ALL FUNDS Page: 7
05/22/2014 9:52PM City of West Covina
122 PROP C
2012
Actuals
Title/Object
2013
Actuals
2014
Amended Bdgt
2015
Dept Request
2015
CM Review
5111 FULL TIME SALARIES
5112 PART TIME SALARIES
5113 OVER TIME SALARIES
5117 BILINGUAL PAY
5121 HOLIDAY OPT - NO PERS
5124 SICK LEAVE BUYBACK
5125 VACATION BUY BACK
5151 WORKERS COMPENSATION
5152 HEALTH/FLEX BENEFIT
5153 GROUP LIFE
5154 GROUP LONG TERM DISABILITY
5155 MEDICARE
5157 RETIREMENT- NONSWORN
5158 DEFERRED COMPENSATION
5159 DENTAL
5161 VISION
5163 RETIREMENT HEALTH SAVINGS PLAN
5166 RETIREE LUMP SUM BENEFIT
5168 SUPPLEMENTAL RETIREMENT PLAN
5169 EPMC REPLACEMENT PLAN
5171 UNEMPLOYMENT
5180 LEAVE LUMP SUM
5251 AUTO ALLOWANCE
5253 CASH BACK
Total PERSONNEL SERVICES
6050 CONFERENCES & MEETINGS
6110 PROFESSIONAL SERVICES
6120 OTHER CONTRACTUAL SERVICES
6126 WEBSITE DEVELOPMENT & MAINT
6138 MISC EQUIPMENT CONTRACTS
6139 OTHER SERVICE CONTRACTS
6170 ADVERTISING & PUBLICATIONS
6210 OFFICE SUPPLIES
6270 SPECIAL DEPARTMENT SUPPLIES
6320 CHGBK - FUEL & OIL
6327 CHGCK - VEH MAINTENANCE
6330 EQUIPMENT M & R
6410 CHGBK - PROPERTY & LIABILITY INS
6485 FUELS & OIL USAGE
6493 ADMIN AND OVERHEAD
130,725
0
533
568
505
2,359
5,121
317
25,388
206
916
2,353
20,831
2,782
919
431
2,261
1,878
1,046
738
0
11,139
236
369
211,621
0
0
440,163
0
90
180
0
0
1,990
142,984
554
7,907
0
64,894
96,474
155
0
276
365
1,084
2,067
336
17,591
192
747
1,575
13,342
2,393
774
296
1,696
962
0
542
4,002
744
0
1,153
146,766
14
1,308
444,858
0
0
4,000
143
0
0
112,925
0
190
4,987
1,936-
52,187
122,924
20,280
240
420
2075,
7,433
516
22,015
298
839
2,243
18,185
2,250
854
313
1,365
929
665
512
0
0
720
281
205,357
0
0
458,000
6,000
200
500-
9,500
500
3,000
130,000
0
0
4,987
0
66,010
109,130
0
0
150
390
1,670
4,880
390
15,550
260
730
1,740
18,710
2,070
720
280
1,160
920
840
500
0
0
720
2,010
162,820
0
2,000
570,000
0
125
800
2,000
1,000
2,500
130,000
0
0
4,987
66,010
109,130
0
0
150
390
1,670
4,880
390
15,550
260
730
1,740
18,710
2,070
720
280
1,160
920
840
500
0
0
720
2,010
162,820
0
2,000
570,000
0
130
800
2,000
1,000
2,500
112,920
0
0
2,640
0
62,280
Format Name(s): S = Dept 51 0 = BUDGET 2009 Page: 7
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05/22/2014 9:52PM City of West Covina
122 PROP C
2012 2013 2014 2015 2015
Title/Object Actuals Actuals Amended Bdgt Dept Request CM Review
6999 NON-CAPITAL EQUIPMENT 500
Total MATERIALS AND SERVICES 658,762 618,676 677,697 779,422 756,770
7160 OTHER EQUIPMENT 500 500
Total CAPITAL ASSETS 500
Total PROP C 765,442 883,554 942,742 919,590
Format Name(s): S = Dept 51 0 = BUDGET 2009 Page:
2012
Actuals
85,971
0
0
0
0
169
9,221
136
528
1,235
12,539
0
636
224
0
1,033
89
457
0
0
112,238
1,275
0
2,188
0
113,868
540
8-
2,074
0
5,170
17,819
546
320
530
0
2,540
15,560
3,392
9,478
2013
Actuals
67,482
0
0
0
0
206
6,555
125
449
960
9,281
0
510
167
0
963
0
358
0
0
87,056
76
0
2,188
0
109,774
90
0
2,129
0
3,165
6,329
99
361
387
190
2,540
5,973
4,702
5,099
2014
Amended Bdgt
94,763
120
433
0
0
321
10,315
268
669
1,410
14,009
2,016
751
244
1,080
909
0
428
216
1,497
129,449
2,000
0
2,000
0
117,000
1,000
0
2,500
4,561
5,000
6,561
1,000
391
0
0
2,540
10,061
5,000
0
2015
Dept Request
67,750
0
40
700
1,720
240
5,850
190
470
1,050
11,600
1,480
510
180
700
570
250
350
220
450
94,320
500
250
2,000
25,000
500
800
0
2,500
0
0
0
1,000
391
0
0
2,540
0
0
0
2015
CM Review
67,750
0
40
700
1,720
240
5,850
190
470
1,050
11,600
1,480
510
180
700
570
250
350
220
450
94,320
500
250
2,000
25,000
500
800
0
2,500
0
0
0
1,000
440
0
0
1,850
0
0
0
0ExpFlex.rpt Expenditure by Object Budget Flexsheet: Comm Services - ALL FUNDS Page: 10
05122/2014 9:52PM City of West Covina
131 COMMUNITY DEV. BLOCK GRANT
Title/Object
5111 FULL TIME SALARIES
5117 BILINGUAL PAY
5121 HOLIDAY OPT-NO PERS
5124 SICK LEAVE BUYBACK
5125 VACATION BUY BACK
5151 WORKERS' COMPENSATION
5152 HEALTH/FLEX BENEFIT
5153 GROUP LIFE
5154 GROUP LONG TERM DISABILITY
5155 MEDICARE
5157 RETIREMENT- NONSWORN
5158 DEFERRED COMPENSATION
5159 DENTAL
5161 VISION
5163 RETIREMENT HEALTH SAVINGS PLAN
5166 RETIREE LUMP SUM BENEFIT
5168 SUPPLEMENTAL RETIREMENT PLAN
5169 EPMC REPLACEMENT PLAN
5251 AUTO ALLOWANCE
5253 CASH BACK
Total PERSONNEL SERVICES
6050 CONFERENCES & MEETINGS
6052 REIMBURSED MILEAGE
6112 ACCOUNTING AND AUDITING
6117 CONSULTANTS
6120 OTHER CONTRACTUAL SERVICES
6138 MISC EQUIPMENT CONTRACTS
6147 CELLULAR PHONES
6170 ADVERTISING & PUBLICATIONS
6203 PROJECT 29:11
6204 YWCA OF SAN GABRIEL VALLEY - MOW
6207 ACTION FOOD PANTRY
6210 OFFICE SUPPLIES
6212 REPROGRAPHIC SERVICES
6270 SPECIAL DEPARTMENT SUPPLIES
6330 EQUIPMENT M & R
6410 CHGBK - PROPERTY & LIABILITY INS
6444 YWCA OF SGV - SR CIT ASSISTANCE
6447 YOUTH ASSISTANCE
6451 WC COMMUNITY SERVICE CENTER
Format Name(s): S = Dept 51 0 = BUDGET 2009 Page: 10
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05/22/2014 9:52PM City of West Covina
131 COMMUNITY DEV. BLOCK GRANT
2013
Actuals
2014
Amended Bdgt
2015
Dept Request
0 0 112,000
0 3,061 0
1,055 2,000 0
4,000 6,561 0
4,991 6,561 0
23,701 36,854 36,854
975 2,000 2,000
177,824 216,651 186,335
0 0 0
264,880 346,100 280,655
2015
CM Review
112,000
24,190
2,000
173,030
267,350
2012
Title/Object Actuals
6460 SUBRECIPIENTS
6461 LOVE INC CRISIS INTERVENTION
6462 ASSISTANCE LEAGUE OF COVINA VALLEY 1,732
6466 CORY'S KITCHEN 10,340
6467 ESGV COALITION FOR HOME 11,848
6493 ADMIN AND OVERHEAD 36,854
6999 NON-CAPITAL EQUIPMENT 711
Total MATERIALS AND SERVICES 236,777
Total CAPITAL ASSETS
Total COMMUNITY DEV. BLOCK GRANT 349,015
Format Name(s): S = Dept 51 0 = BUDGET 2009 Page: 11
2012 2013 2014 2015 2015
Actuals Actuals Amended Bdgt Dept Request CM Review
9,470
1,068
0
0
0
48
1,920
21
65
152
1,302
0
62
25
0
0
50
14,183
3,492
3,263
1,648
2,315
1,335
1,664
1,522
0
15,239
10,893
13,081
0
0
0
80
2,434
36
79
351
1,609
270
74
30
135
0
58
29,130
3,700
3,500
8,125
1,976
1,400
4,000
0
1,000
23,701
7,260
6,290
30
140
420
210
1,770
20
50
210
1,240
180
50
20
90
60
40
18,080
0
0
6,000
1,976
1,400
4,000
0
1,000
14,376
7,260
6,290
30
140
420
210
1,770
20
50
210
1,240
180
50
20
90
60
40
18,080
0
3,500
6,000
2,320
0
4,000
2,650
1,000
19,470
0ExpFlex.rpt Expenditure by Object Budget Flexsheet: Comm Services - ALL FUNDS Page: 12
05/2212014 9:52PM City of West Covina
143 LA. COUNTY PARK BOND
Title/Object
5111 FULL TIME SALARIES
5112 PART TIME SALARIES
5121 HOLIDAY OPT- NO PERS
5124 SICK LEAVE BUYBACK
5125 VACATION BUY BACK
5151 WORKERS' COMPENSATION
5152 HEALTH/FLEX BENEFIT
5153 GROUP LIFE
5154 GROUP LONG TERM DISABILITY
5155 MEDICARE
5157 RETIREMENT- NONSWORN
5158 DEFERRED COMPENSATION
5159 DENTAL
5161 VISION
5163 RETIREMENT HEALTH SAVINGS PLAN
5166 RETIREE LUMP SUM BENEFIT
5169 EPMC REPLACEMENT PLAN
Total PERSONNEL SERVICES
6142 ELECTRICITY
6143 WATER
6270 SPECIAL DEPARTMENT SUPPLIES
6320 CHGBK - FUEL & OIL
6327 CHGCK - VEH MAINTENANCE
6330 EQUIPMENT M & R
6493 ADMIN AND OVERHEAD
6999 NON-CAPITAL EQUIPMENT
Total MATERIALS AND SERVICES
Total L.A. COUNTY PARK BOND 0 29,422 52,831 32,456 37,550
Format Name(s): S = Dept 51 0 = BUDGET 2009 Page: 12
0ExpFlex.rpt Expenditure by Object Budget Flexsheet: Comm Services - ALL FUNDS
05/2212014 9:52PM City of West Covina
146 SENIOR MEALS PROGRAM
Title/Object
2012
Actuals
2013
Actuals
2014
Amended Bdgt
2015
Dept Request
5111 FULL TIME SALARIES 49,071 49,394 50,392 50,390
5112 PART TIME SALARIES 41,002 37,744 42,128 38,420
5113 OVER TIME SALARIES 285 249 0 0
5121 HOLIDAY OPT - NO PERS 0 0 238 0
5124 SICK LEAVE BUYBACK 0 950 317 480
5151 WORKERS' COMPENSATION 900 1,381 2,955 2,010
5152 HEALTH/FLEX BENEFIT 3,771 0 0 0
5153 GROUP LIFE 58 69 101 100
5154 GROUP LONG TERM DISABILITY 323 356 363 360
5155 MEDICARE 1,420 1,381 1,450 1,400
5157 RETIREMENT - NONSWORN 7,658 6,802 7,449 8,640
5161 VISION 201 210 202 220
5163 RETIREMENT HEALTH SAVINGS PLAN 884 903 1,200 1,500
5169 EPMC REPLACEMENT PLAN 260 262 0 0
5171 UNEMPLOYMENT 0 1,807 0 0
5253 CASH BACK 3,471 7,221 7,200 7,200
Total PERSONNEL SERVICES 109,304 108,729 113,995 110,720
6012 LAUNDRY 2,760 2,607 2,600 2,600
6120 OTHER CONTRACTUAL SERVICES 175 225 1,000 1,000
6138 MISC EQUIPMENT CONTRACTS 3,004 1,675 2,650 2,650
6158 MEALS 73,967 76,049 70,000 80,000
6240 RECREATION SUPPLIES 14,133 12,227 11,678 11,680
6330 EQUIPMENT M & R 8,884 2,976 2,375 2,380
6410 CHGBK - PROPERTY & LIABILITY INS 6,163 6,163 6,163 6,163
Total MATERIALS AND SERVICES 109,086 101,922 96,466 106,473
Page:
2015
CM Review
50,390
38,420
480
2,010
0
100
360
1,400
8,640
220
1,500
0
0
7,200
110,720
2,600
1,000
2,650
80,000
11,680
2,380
2,390
102,700
Total SENIOR MEALS PROGRAM 218,390 210,651 210,461 217,193 213,420
Format Name(s): S = Dept 51 0 = BUDGET 2009 Page: 13
0ExpFlex.rpt Expenditure by Object Budget Flexsheet: Comm Services - ALL FUNDS Page: 15
05/22/2014 9:52PM City of West Covina
159 SUMMER MEALS PROGRAM
Title/Object
5112 PART TIME SALARIES
5151 WORKERS' COMPENSATION
5155 MEDICARE
Total PERSONNEL SERVICES
6147 CELLULAR PHONES
6158 MEALS
6410 CHGBK - PROPERTY & LIABILITY INS
Total MATERIALS AND SERVICES
2012
Actuals
3,551
35
52
3,638
195
13,952
360
14,507
2013
Actuals
3,295
39
48
3,382
0
22,186
360
22,546
2014
Amended Bdgt
5,200
17
75
5,292
0
23,000
360
23,360
2015
Dept Request
3,250
100
50
3,400
0
23,000
360
23,360
2015
CM Review
3,250
100
50
3,400
0
23,000
290
23,290
Total SUMMER MEALS PROGRAM
18,145 25,928 28,652 26,760 26,690
Format Name(s): S = Dept 51 0 = BUDGET 2009 Page: 15
0ExpFlex.rpt Expenditure by Object Budget Flexsheet: Comm Services - ALL FUNDS
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0512212014 9:52PM City of West Covina
220 WC COMMUNITY SVCS FOUNDATION
2013
Actuals
2014
Amended Bdgt
2015
Dept Request
o o o
o o o
o o o
o o 0
o o o
o o 0
17,140 7,114 0
22,469 22,031 0
0 10,626 0
6,962 3,850 0
0 4,018 0
34,811 63,668 0
21,815 38,185 0
9,736 3,764 0
164 15,965 0
0 1,362 0
113,097 170,583 0
2012
Title/Object Actuals
5111 FULL TIME SALARIES 434
5112 PART TIME SALARIES 72
5113 OVER TIME SALARIES 127
5151 WORKERS COMPENSATION 15
5155 MEDICARE 9
Total PERSONNEL SERVICES 657
6120 OTHER CONTRACTUAL SERVICES 0
6166 SUMMER CONCERTS 0
6191 GALSTER PARK NATURE CENTER 1,820
6192 CAMERON COMM CENTER 556
6240 RECREATION SUPPLIES 0
6490 MISCELLANEOUS EXPENSES 13,447
6497 JULY 4TH EVENTS 0
6545 WALK OF FAME 0
6548 WC MEMORIAL WALL 0
6574 YOUTH COUNCIL 0
Total MATERIALS AND SERVICES 15,823
2015
Total WC COMMUNITY SVCS FOUNDATION 16,480 113,097 170,583
Format Name(s): S = Dept 51 0 = BUDGET 2009 Page: 18
2012
Actuals
53,917
191
143
460
2,162
107
7,777
65
290
779
6,803
944
278
120
492
660
660
244
3,854
346
0
80,292
0
513,941
0
0
0
0
0
0
47,069
0
561,010
0
0
641,302
2013
Actuals
54,015
197
240
880
1,892
181
8,592
85
356
845
7,453
1,174
340
128
422
544
400
287
0
724
0
78,755
1,308
471,155
0
0
0
0
2,920
8,429
38,348
0
522,160
0
0
600,915
2014
Amended Bdgt
58,252
180
332
850
3,588
215
9,235
126
372
928
8,625
1,170
373
131
465
406
665
261
0
720
0
86,894
0
485,000
200
3,500
3,000
500
2,920
0
47,069
0
542,189
500
500
629,583
2015
Dept Request
57,770
150
240
950
3,130
210
8,020
120
360
930
9,910
1,170
360
140
490
490
840
260
0
720
1,170
87,430
2,000
535,000
0
0
2,500
2,000
2,920
0
47,069
0
591,489
500
500
679,419
2015
CM Review
57,770
150
240
950
3,130
210
8,020
120
360
930
9,910
1,170
360
140
490
490
840
260
0
720
1,170
87,430
2,000
535,000
0
0
2,500
2,000
1,590
0
42,400
500
585,990
0
0
673,420
0ExpFlex.rpt Expenditure by Object Budget Flexsheet: Comm Services - ALL FUNDS Page: 19
05/22/2014 9:52PM City of West Covina
224 MEASURE R
Title/Object
5111 FULL TIME SALARIES
5117 BILINGUAL PAY
5121 HOLIDAY OPT- NO PERS
5124 SICK LEAVE BUYBACK
5125 VACATION BUY BACK
5151 WORKERS COMPENSATION
5152 HEALTH/FLEX BENEFIT
5153 GROUP LIFE
5154 GROUP LONG TERM DISABILITY
5155 MEDICARE
5157 RETIREMENT- NONSWORN
5158 DEFERRED COMPENSATION
5159 DENTAL
5161 VISION
5163 RETIREMENT HEALTH SAVINGS PLAN
5166 RETIREE LUMP SUM BENEFIT
5168 SUPPLEMENTAL RETIREMENT PLAN
5169 EPMC REPLACEMENT PLAN
5180 LEAVE LUMP SUM
5251 AUTO ALLOWANCE
5253 CASH BACK
Total PERSONNEL SERVICES
6110 PROFESSIONAL SERVICES
6120 OTHER CONTRACTUAL SERVICES
6138 MISC EQUIPMENT CONTRACTS
6139 OTHER SERVICE CONTRACTS
6170 ADVERTISING & PUBLICATIONS
6210 OFFICE SUPPLIES
6410 CHGBK - PROPERTY & LIABILITY INS
6485 FUELS & OIL USAGE
6493 ADMIN AND OVERHEAD
6999 NON-CAPITAL EQUIPMENT
Total MATERIALS AND SERVICES
7160 OTHER EQUIPMENT
Total CAPITAL ASSETS
Total MEASURER
Format Name(s): S = Dept 51 0 = BUDGET 2009 Page: 19
0ExpFlex.rpt Expenditure by Object Budget Flexsheet: Comm Services - ALL FUNDS Page: 21
05/22/2014 9:52PM City of West Covina
225 CDBG - R
Title/Object
5112 PART TIME SALARIES
Total PERSONNEL SERVICES
6120 OTHER CONTRACTUAL SERVICES
6447 YOUTH ASSISTANCE
Total MATERIALS AND SERVICES
Total CAPITAL ASSETS
Total CDBG - R
2012
Actuals
2013
Actuals
2014
Amended Bdgt
2015
Dept Request
2015
CM Review
65 0 0 0 0
65 0 0 0 0
78 0 0 0 0
1,838 99- 0 0 0
1,916 99- 0 0 0
0 0 0 0 0
1981,
Format Name(s): S = Dept 51 0= BUDGET 2009 Page: 21
0ExpFlex.rpt Expenditure by Object Budget Flexsheet: Comm Services - ALL FUNDS Page: 22
05/22/2014 9:52PM
City of West Covina
361 SELF INSURANCE GENRL/AUTO LIAB
Title/Object
6111 LEGAL SERVICES
6120 OTHER CONTRACTUAL SERVICES
Total MATERIALS AND SERVICES
2012
Actuals
26
16
42
2013
Actuals
2014
Amended Bdgt
2015
Dept Request
2015
CM Review
Total SELF INSURANCE GENRUAUTO LIAB 42 0 0 0 0
Format Name(s): S = Dept 51 0 = BUDGET 2009 Page: 22
0ExpFlex.rpt Expenditure by Object Budget Flexsheet: Comm Services - ALL FUNDS
Page: 23
05/2212014 9:52PM City of West Covina
363 SELF-INSURANCE - WORKERS COMP
Title/Object
2012
Actuals
2013
Actuals
2014
Amended Bdgt
2015
Dept Request
6111 LEGAL SERVICES 5,736 6,268 0 0
6120 OTHER CONTRACTUAL SERVICES 297 0 0 0
6511 WORKERS COMP MEDICAL 2,071 780 0 o
Total MATERIALS AND SERVICES 8,104 7,048 0 0
Total SELF-INSURANCE - WORKERS' COMP 8,104 7,048 0 0
2015
CM Review
Format Name(s): S = Dept 51 0= BUDGET 2009 Page: 23
iVEMENT
JG M
CAPITAL IMPROVEMENT PROGRAM
The City of West Covina develops a five-year Capital Improvement Program (CIP) that consists of an extensive list of projects
necessary to maintain and improve the City's infrastructure. The City defines a CIP as having (1) a capital asset with a desired
minimum dollar amount of $10,000, and (2) an estimated useful life of three years or more. A multi-year CIP is necessary because it
is impossible to fund all capital projects immediately. In order to meet the City's needs, it is imperative that the City continues to plan
and strategize how it will allocate limited financial resources for capital projects.
The CIP should not be confused with the capital improvement budget. The capital improvement budget represents the first year of the
CIP that is reviewed and adopted by the City Council. It authorizes specific projects and appropriates specific funding for those
projects. The capital improvement budget for fiscal year 2014-2015 provides $4.5 million for new projects.
Projects and financing sources listed in the CIP for years other than year one (commonly called "out years") are not authorized until
the annual budget for those years is adopted by the City Council. The "out years" serve only as a guide for future planning and are
subject to further review and modification in subsequent years. The City Council adopts a five-year CIP to provide a standard by
which to:
Prioritize the increased needs of the City
Analyze the various funding sources
Match, as appropriate, the funds to the various needs
Plan to meet the City's capital needs over an extended period of time, as funding becomes available
Help to eliminate deficiencies, yet accommodate changing priorities while progressing toward a goal
CAPITAL IMPROVEMENT SELECTION PROCESS
The CIP has been developed with the combined input from the City Council, City staff, Community Services Commission, and sports
league representatives. Requests are submitted to a committee of City staff members to review along with justifications, suggested
funding source(s) and associated costs including any ongoing operating costs. The projects are categorized as Building, Energy
Efficiency/Conservation, General, Parks, Streets, Traffic, Utilities, Vehicle, or Youth Sports. They are assessed based on the funding
availability and the needs and priorities of the City, then presented to the City Council for consideration and approval. Projects not
funded in the current fiscal year are put in "out years." Conversely, during the budget year there may be additional CIP projects
approved by the City Council that were unforeseen during the budget adoption process.
An additional process has also been utilized by the Community Services staff and the sports league representatives for the CIP projects
associated with recreational and social programs that impact the entire City.. The CIP requests are first presented to a subcommittee of
the Community Services Commission for review. This process includes site visits by the subcommittee. They rate each project with
an "A" through "F" rating then submit their ratings to the full Commission for approval.
The CIP budget for fiscal year 2014-2015 is $3,124,350. There are two proposed Ground Emergency Medical Transportation
(GEMT) CIP projects for fiscal year 2014-2015 in the amount of $1,350,000 that are pending grant funding. There are no general
funds appropriated for any CIP projects and no funds available for "Youth Sports" projects. A list of all the recommended projects is
shown on the following pages. Also included is a list of unfunded building and park improvement projects.
SPECIAL COMMENTS
1. Although staff has made every attempt to adhere to the definition of a CIP, there are some occasions when projects may be
below the $10,000 limit. While these projects may not be classified by most agencies as "capital projects," they have been
included due to • their uniqueness. The Government Finance Officers' Association defines a capital asset as "a new or
rehabilitated physical aSset that is nonrecurring, has a useful life of more than three to five years, and is expensive to
purchase." The term "expensive" is relative and may appear arbitrary at first; however, a survey of local cities revealed that
the most common dollar figure used to define a capital asset is $10,000.
2. There are no general funds and increasingly less restricted funds available for CIP projects. This has created an extraordinary
challenge for staff due to the numerous projects that are in need of funding. As shown below, there have been no general
funds allocated for CIP projects over the last five years. In fact, there have been.no general funds allocated since 2007.
Fiscal Year General Fund $ Restricted Fund $ *Total
2014-2015 $0 $3,124,350 $3,124,350
2013-2014 $0 $3,060,000 $3,060,000
2012-2013 $0 $3,775,059 $3,775,059
2011-2012 $0 $3,255,300 $3,255,300
2010-2011 $0 $2,514,000 $2,514,000
2009-2010 $5,017,856 $5,017,856
* The total does not include grants or other projects that are subjectto. funding availability
3. This year, $1,800,000 in restricted funding is available for street related projects, $480,000 for park related projects, $403,000
for building and energy efficiency projects, and $350,000 for a General Plan Update. There is another $1,471,350 proposed in
vehicle projects of which $1,320,00 is for the replacement of a Fire Department's 1986 ladder truck with grant funding;
2
another $91,350 to replace Fire Chief's vehicle, add new Police parking enforcement vehicle, replace a Maintenance truck, and
$60,000 to lease a sewer vactor truck.
Lack of funding has created an extraordinary challenge for staff due to the numerous building maintenance projects that are in
need of funding. This is particularly troublesome as many of the City's facilities and equipment are aged and in need of
rehabilitation or replacement. Many of the building projects shown on the attached CIP list have been on the list for over ten
years and continue to be moved to "out years." The City Hall building needs numerous repairs/improvement; most of the
carpet throughout all departments, ceiling tiles, the roof and skylight — all need to be replaced. There is currently only one
working elevator. Most of the fire stations are all in need of replacement or refurbishment requiring a significant amount of
repairs to be funded from the Fire and Maintenance Department's operating budget. The municipal pool is over 45 years old
and continually in need of expensive repairs. Unfunded building improvement needs is estimated to be over $6 million.
The City's fleet is also aging as well as the equipment in the vehicle maintenance garage. Many of the public works and public
safety vehicles have exceeded their useful life and repairs have become very costly to the Departments' operating budgets.
With the depletion of the vehicle replacement fund years ago ; it is extremely difficult to fund vehicles particularly the high-
priced fire trucks and heavy duty maintenance trucks.
The lack of funding has presented a real hindrance as the electronic/computer hardware and software, as well as cyber
technology are changing ,so rapidly. The City/Departments have not had funding to make significant upgrades to integrate
overall compatibility. Departments continue to replace computers when funding is available utilizing different versions of
software and operating systems that are not compatible. There is also no funding for computer software modules needed to
assist the Finance and Administrative Services Department (budgeting, contract management, bid & quote management) and
Public Works software to provide residents/customers web-based access to plan submittal and permit issuance/tracking.
Energy efficient projects have become a priority within the City. Numerous projects have been completed over the years
resulting in a significant savings to the City's general fund. With the goal to seek additional energy efficient projects that
assist in the reduction of greenhouse gas emissions as well as attain further monetary savings for the City, staff has worked
aggressively to identify new projects. A CIP "line item" budget page named Energy Effleiency & Conservation Projects
was created to identify these projects and to incorporate the City Energy Action Plan into the budget planning process. In
addition, the City Energy Action Plan will be incorporated into the City's new General Plan Update.
8. This CIP is presented to the City Council as a working document. The projects and funding sources are subject to change
during the budget year to better reflect the priorities of the City Council. The City is Committed to meeting its capital
improvement needs in a fiscally reasonable manner and is aggressively seeking strategic alternatives that will allow the highest
level of service to the residents, visitors, and businesses in the City of West Covina. Further, staff continues to search and
apply for grants to assist in the funding for capital projects.
CIP PROJECT SUMMARY
I) pe of finprm einem , FilVe-Year Total Program Sdiediifellt ,. ..
2,014,72015:,:' 15-20,16 -.... - 17 7.4018 '' 2O182019
BUILDINGS $23,478,400 $213,000 $1,140,400 $316,000 $15,000 $15,000 $21,779,000
ENERGY EFFICIENCY/CONSERVATION $430,000 50,000 260,000 120,000 0 0 0
GENERAL $1,159,400 490,000 491,400 164,000 14,000 0 0
PARKS 47,585,500 480,000 592,000 2,070,000 1,725,000 1,205,000 41,513,500
STREETS 12,285,000 1,550,000 270,000 225,000 225,000 225,000 9,790,000
TRAFFIC SIGNALS 6,549,300 190,000 1,000,000 309,300 10,000 10,000 5,030,000
UTILITIES 14,440,000 60,000 475,000 75,000 75,000 75,000 13,680,000
VEHICLES 4,327,050 1,471,350 1,068,200 935,500 792,000 60,000 0
YOUTH SPORTS 1,580,000 0 30,000 0 0 0 1,550,000
;TOTALS Si !3il5O S44043.50 513 7,090 , 80,0 $2;886100,0; -51;$90,000 S9V44500,
FUlid pi PlindiTyk: f Oil ,
119 AQMD 61,350
122 Prop "C" 820,000
128 Transportation Dev Act 80,000
131 CDBG 455,000
140 HSIP Grant 165,000
143 Park Bond Grant 125,000
161 Construction Tax 253,000
173 Park Dedication Fees (C) 175,000
182 Maint District 2 110,000
184 Maint District 4 25,000
186 Maint District 6 15,000
189 Sewer 80,000
205 Charter Peg 50,000
212 Art in Public Places 130,000
220 Community Services Foundation 10,000
224 Measure R 600,000
GEMT Grant 1,350,000
10.FAL :"..$4;504,350
2014-2015 CAPITAL IMPROVEMENT BUDGET PROPOSED FUNDING SOURCES
FtinirNiipiber ::Fund I ile kind Description iintliwz n vail:i1 ,1(± - 2111 xl n cii(litto:e IZeinainiilL HuLiii
110 GFR General Fund Reserve (Unprogrammed) 0 0 0
111 F&C Fee and Charge 0 0 0
116/117 DER Drug Enforcement Rebate 240,000 0 240,000
118 BIT Business Improvement Tax 0 0 0
119 AQMD Air Quality Management District 81,080 61,350 19,730
121 Prop A Proposition "A" 0 0 0
122 Prop C Proposition "C" 825,860 820,000 . 5,860
123 TS Traffic Safety 0 0 0
124 GT Gasoline Tax (Includes State Prop 42 Funds) 0 0 0
128 TDA Transportation Development Act 84,640 80,000 4,640
129 AB 939 AB 939 - Waste Diversion 0 0 0
131 CDBG Community Development Block Grant 465,000 455,000 10,000
140 HSIIP Federal Highway Safety Improvement Program 165,000 165,000 0
143 PBG Park Bond Grant 125,000 125,000 0
144 Tree Tree Permit Fund 0 0 0
153 PSA Public Safety Augmentation 0 0 0
158 CRY California Redemption Value 58,230 0 58,230
160 CP Capital Projects 0 0 0
161 CT Construction Tax 253,000 253,000 0
163 Park Park Leasing Fund 0 0 0
169 SPB Slate Park Bond 0 0 0
170 PDF A Park Dedication Fee "A" 0 0 0
171 PDF B Park Dedication Fee "B" 0 0 0
172 PDF C Park Dedication Fee "C" 0 0 0
173 PDF D Park Dedication Fee "D" 175,000 175,000 0
174 PDF E Park Dedication Fee "E" 0 0 0
175 PDF F Park Dedication Fee "F" 0 0 0
176 PDF G Park Dedication Fee "G" 0 0 0
177 PDF H Park Dedication Fee "H" 0 0 0
181 MD I Maintenance District 1 1,342,490 0 1,342,490
182 MD 2 Maintenance District 2 499,700 110,000 389,700
184 MD 4 Maintenance District 4 2,112,320 25,000 2,087,320
186 MD 6 Maintenance District 6 472,635 15,000 457,635
187 MD 7 Maintenance District 7 315,250 0 315,250
188 CWD Citywide Maintenance District 0 0 0
014-2015 CAPITAL IMPROVEMENT BUDGET PROPOSED FUNDING SOURCES
I mid Nuilihcr l'ilieil I .."1),_ Funqnffi .. Poiptil l'itillin..2..\ \ :1113'01c 2.fi2015 pTentIO.ure , le.illliiping13a1:111c.c
189 SF Sewer Fund 80,000 80,000 0
199 MTA MTA Grant 0 0 0
203 Charter Charter Settlement 0 0
205 PEG Charter PEG 50,000 50,000 0
212 Art Art in Public Places 130,000 130,000 0
220 CSF Community Services Foundation Donations 10,000 10,000 _ 0
224 Measure R Measure R _ 607,070 600,000 7,070
367 VR Vehicle Replacement 64,440 0 64,440
820 SHA Successor Housing Agency 0 0 0
511-1-1 tit1. 156,71:5 154450 ... ..., 'D 0..07 365
GEMT Grant (Ground Emergency Medical Transportation)*
1,350,000 1,350,000
,
0
T91:41 1 .6 lig ,,4 564 36 ',It:110136S-
*GEMT funding is pending Federal approval
2014-2015 PROJECT SUMMARY BY FUND NUMBER
FUND,,N0i a* P RQ,117,CT 040 Orr '
119 AQMD Public Works, Maint. - 1-Ton Truck to Replace Unit 124 30,000
119 AQMD Police - Hybrid Vehicles for Parking Enforcement 31,350
122 Prop C Planning - General Plan Update 350,000
122 Prop C City Yard - Pavement Rehabilitation of Bus Travel Way 50,000
122 Prop C Concrete Bus Pads Program 50,000
122 Prop C Pavement Management System 85,000
122 Prop C Street Rehabilitation - Major & Residential Streets (Incl. CDBG Streets), & Curb & Gutter 260,000
122 Prop C Francisquito/Sunset Avenues -Left Turn (HSIP Grant-$165,000; City Share-525,000) 25,000
128 TDA Sidewalks & Stamped Concrete 40,000
128 TDA Virginia Avenue West of Barranca - Sidewalk Installation 40,000
131 CDBG ADA Compliance - City Facilities 30,000
131 CDBG Street Rehabilitation - Major & Residential Streets (Incl. CDBG Streets), & Curb & Gutter 225,000,
131 CDBG Street Barrier Removals, ADA Upgrades 200,000
140 HSIP Grant Francisqui to/Sunset Avenues - Left Turn (HSIP Grant-5165,000; City Share-525,000) 165,000
143 PBG Walmerado Park Improvements 125,000
161 CT Public Works - Replace Halon System in Information Systems and Communications 208,000
161 CT Termite & Building Repairs 5,000
161 CT Cell Tower (Ma) - Repainting 40,000
173 PDF D Walmerado Park Improvements 175,000
182 MD2 Maintenance District 2- Landscape & Irrigation Repairs/Upgrades, Paseo Lighting Repairs/Upgrades,
Walkway & Bench Drain Repair/Cleaning
110,000
184 MD4 Maintenance District 4 - Landscape, Hardscape, Lighting & Irrigation Repairs/Upgrades 25,000
186 MD6 Maintenance District 6 - Landscape, Hardscape, Lighting & Irrigation Repairs/Upgrades 15,000
189 SF Storm Drain Catch Basin Inserts (Screens) 20,000
189 SF Public Works, Maint - Sewer Vactor Jetter Truck 60,000
205 Charter PEG City Hall - Council Chamber Lighting Upgrades 50,000
212 Art Planning - Veterans Memorial Art Project 130,000
220 CSF Planning - Veterans Memorial Art Project 10,000
224 Measure R Street Rehabilitation - Major & Residential Streets (Incl. CDBG Streets), & Curb & Gutter 600,000
TBD GEMT Fire - Replace 1986 Ladder Truck 1,320,000
TBD GEMT Fire - Replace 2002 Ford Crown Vic, Fire Chief 30,000
1.:QTAL:: 1094;350
014-2019 CIP PROJECTS
BUILDING
Pl'ojcct 1 I
.. ..„...:.....
'- Cost of
1-te:fil
. .. I.fi ,li.cli i
. .
Sonic
.. .. . .. .. . ....
F i '.cili:a,E iti,gdwvn,Pii., Sc6-1 i.•l.l c.
2OJ2OE5 7O52ftI6 ...- - -,4f#,.i.,, 11,71*.$:'''' 110:§toi.92 06i.ii---..',
B-1 Public Works - Replace Halon System in Information Systems
and Communications 208,000 Construction Tax 208,000
B-2 Termite & Building Repairs 65,000 Construction Tax 5,000 15,000 15,000 15,000 15,000
B-3 ADA Access - Public Facilities 300,000 CDBG 300,000
B-4 Cameron Community Center - Men's Restroom Anti-Graffiti
Treatment 7,000 Park, PDF E, F&C . 7,000
B-5 Cameron Community Center - Multi-Purpose Room Wood
Floor Refurbish 11,000 Park, PDF E, F&C 11,000
B-6 Cameron Community Center - Paint Interior Walls & Doors 9,000 Park, PDF E, F&C 9,000
B-7 City Buildings - Roof Repairs 30,000 CT 30,000
B-8 City Hall - Carpet Replacement 50,000 CT, GFR 50,000
B-9 City Hall - Ceiling Tiles Replacement- Second Floor 40,000 CT, OFR 40,000
B-10 City Hall - Roof & Skylight Replacement 280,000 Grant, CT, GFR 280,000
B-11 Fire Station 1 - Fence & Gate Installation 17,650 CT, GFR 17,650
B-12 Fire Station 1 - Paint Exterior 15,000 CT 15,000
B-I3 Fire Station I & 5 Carpet Replacement 22,000 CT 22,000
B-14 Fire Station 4 - Automatic Gate & Overhead Door
Replacement 4,700 CT 4,700
B-15 Police - Men's Shower Repairs 28,000 CT, CFR 28,000
B-16 Police - Phase 5 Refurbishing - Replace Flooring Throughout
& Cubicles in Records 65,000 CT, Grant, GFR 65,000
B-17 Police - Roof Replacement 180,000 Grant, CT, GFR 180,000
B-18 Police - Stair Covering Replacement 30,000 CT, GFR 30,000
B-19 Senior Center - Replace Clothe Walls in North Wing Main
Room 20,000 CT, GFR 20,000
B-20 Senior Center - TV Room Rehab - Repaint, Replace
Furniture, Carpet, Blinds, & TV 16,050 CT, GRF 16,050
B-21 ADA Lift - Council Chambers 120,000 CDBG 120,000
B-22 City Hall - Elevator Renovation (East Side) 65,000 CT,GFR 65,000
B-23 City Hall - Management Resource Center (MRC)
Refurbishment 21,000 CT 21,000
B-24 Civic Center - Remove Remaining Trellis 60,000 CT,GFR 60,000
B-25 Civic Center - Memorial Wall - Sandblast/Repair, Repaint 35,000 CT, GFR 35,000
B-26 City Hall - Fire Alarm System Replacement 75,000 CT, GFR 75,000
2014-2019 CIP PROJECTS
BUILDING
Project
No.
De,,( ripti,o ot II ii
,
CoSt +,I
Item
.:.*; 1 untluol i ive-Yenr Fut . ding Schedule
sAuu es - L90154 O12Oi65 201'640 i7 1 20 tri,:,2o 18 20 .8,M)1.9 FcliVye
B-27 City Yard - Above Ground Fuel Tanks 750,000 CT, GT,-FM, SF, GFR 750,000
B-28 Civic Center - Globe Lights & Poles Replacement ' 500,000 CT, GFR 500,000
B-29 Fire Station 1 & Headquarters Replacement 10,400,000 PS Tax, Bonds, GFR 10,400,000
B-30 Fire Station 1,3,4,5 & Administration - Alarm System (CDBG
$10,000 FS#3) 42,000 CDBG, CT 42,000
B-3I Fire Station 3 - Construction 3,067,000 CDBG 3,067,000
B-32 Fire Station 3 - Design 300,000 CDBG 300,000
B-33 Fire Station 5 - Remodel 140,000 OFR 140,000
B-34 Municipal Pool - Add Roofing to Protect Pool Equipment &
Dressing Rooms; Replace Pool Deck; Repair Return Line 0 PDF, CT, Park TBD
B-35 Senior Center: Replace Marquee, Fitness Equipment, and
Walking Path in Outside Courtyard 300,000 CDBG, PDF, GFR 300,000
B-36 Unfunded Building Maintenance (See Table Following CIP
Proiect Schedules) 6,205,000 CT, PDF, CDBG, GFR 6,205,000
I t)i \I iti Il Di \ t, Piwli ( ii ., 2,1. t -N, too ',213.0ou
,
',Li 40.400 ‘,31().00o ,I(io() ',15.1i(i) ',21.--0 .1)t nil
9
2014-2019 CIP PROJECTS
ENERGY EFFICIENCY/CONSERVATION
Pi oject"
No ::1
II ,tifoi (,I it i 'Coq.'ii'i'
10.111
.. .. Fir Tiiliii . ,'''''c, lv-e C,OMiij ,Qiit-§MO I ' „ .--,ources, I. WI 5 2012Ot6 . v2' 4 _ 11P:- _ 1 n 19 , . '': 'Fitture ,
C-1 City Hall - Council Chamber Lighting Upgrades 50,000 Charter Peg Funds 50,000
C-2 Community Energy-Efficiency Education and Outreach 50,000 Energy Grant 50,000
C-3 Cortez Senior Center Energy Efficient Lighting and Kitchen
Facility Upgrades 150000 , Grants, Rebates, Energy
Savings 150,000
C-4 Fire Stations Energy Efficient Kitchen Upgrades 50,000 Grants, Rebates, Energy
Savings 50,000
C-5 Orangewood Daycare Energy Efficient Kitchen Upgrade 10,000 F&C 10,000
C-6 Palmview Community Center Kitchen Upgrade 10,000 Grants, Rebates, Energy
Savings 10,000
C-7 Shadow Oak Community Center Park Kitchen Upgrade 10,000 Grants, Rebates, Energy
Savings 10,000
C-8 Sports Fields Snack Bar Energy Efficient Upgrades 100,000 Grants, Rebates, Energy
Savings 100,000
s430,000 .-')0.0oo 2(n(1,0oo s 1 20.0oo ,,o II n,:o TOT kl_ C1NFN 0:1 1 1c 11 Nl 1, PRO,11.,( I ‘;
10
2014-2019 CIP PROJECTS
GENERAL
;41..r.ofeet,
N
D 60'1 Pt Faii;03ifein- Cost of
i tyn ,
Fulitling
:-:,,,krees
FNe-Near Fifil'ili4Sidietilik
401,4:.4011:$ :.: 2.:615;01A 2016 2:91.:7:i : 2017 2018 :, ' 2018 2019 : J.Tiitii0
G-1
Planning - Veterans Memorial Art Project 140,000
Art in Public Places
Community Services
Foundation
130,000
10,000
0-2 Planning - General Plan Update 350,000 Prop C 350,000
0-3 Community Services - Cameron Community Center - Wireless
Access
6,000 Park, PDF 6,000
,
0-4 Community Services - Cameron Community Center - Replace
Tables/Chairs
5,000 Park, PDF 5,000
0-5 Community Services - Cameron Community Center -
Volleyball Equipment
5,400 Park, PDF 5,400
0-6 Community Services - Cameron Community Center - Replace
Scoreboards, Lounge Chairs, Tables, & Stove; Purchase Sheds
for Storage of Equipment Outside
0 Park, PDF TBD
G-7 Community Services - Replace Water Barricades for
Community Events
5,000 BIT, PDF, GI, SF, GFR 5,000
G-8 Community Services - Replace Tables and Chairs for
Community Events
10,000 BIT, PDF, OFR 10,000
0-9 Community Services - Purchase Portable Stage (16'x48') for
Community Events
25,000 BIT, PDF, GFR 25,000
G-10 Fire - Back-Up Camera for Fire Vehicles 28,000
G-11
Grant 14,000 14,000
Fire-Rescue Air Bags for Trucks Replacement 10,000 Grant 10,000
0-12 Police - Vehicle-Mounted Patrol Cameras 225,000 Grant 225,000
0-13 Public Works — Imaging & Conversion of Microfilm Plans &
Permits to Electronic Data
150,000 CT 150,000
0-14 Public Works - Web-Based Permit Issuance/Tracking 200,000 Permit Fees 200,000
TOTAL, GEC.NER,O, PROJECTS • •:.......... :-.1J5),4()p ,-,4,41.1)1,oc
. i
,491;41110 PT
. .• .I .1 P4
1
::11J )141 ;•,n 1
014-2019 CIP PROJECTS
PARKS
I u I ecf
\''•
Di.,k. 1 i pi i ii Ilt hill) ( (P,t o r
[LIU
I f Ill d i W!
'•nnn 111Lt S
I I\ 1-1 i ,ii. Fuildin," Sched u I e ,,,
2 0 1 ,4-2(1 15 211 2(11 (n 2 0 1 1-21 )1 - 2017-.211I 8 21/18-20 I') 1 it I til-
GENERAL PARK IMPROVEMENTS
P-1 Unfunded Citywide Park Improvements (See Table Following
CIP Project Schedules) 27,733,500 Unfunded 27,733,500
2-2 ADA Compliance - City Facilities 150,000 CDBG 30,000 30,000 30,000 30,000 30,000
2-3 &infield Lighting - Bulb Replacement 20,000 CT 5,000 5,000 5,000 5,000
P4 Miscellaneous Park Improvements 120,000 Park 30,000 30,000 30,000 30,000
P-5 Parks Parking Lot Slurry & Striping 120,000 CT, PDF, Park 30,000 30,000 30,000 30,000
2-6 Sports Field Safety Netting Replacement 40,000 Park 10,000 10,000 10,000 10,000
2-7 Park/City Facility Surveillance Cameras (Two Locations) 80,000 CT, PDF, Park 80,000
AROMA PARKETTE
2-8 Install Picnic Table With Walkway and Pad 20,000 PDF F 20,000
CALIFORNIA PARICETTE
P-9 Replace Tot lot 250,000 PDF C, D 250,000
CAMERON PARK
P-10 Replace Tot lot & Replace Wood Picnic Shelter With New
Metal Structure 400,000 PDF C 400,000
CORTEZ PARK
P-11
Improvements Per Master Plan Including New Restrooms Near
Sports Field, Small Amphitheater, Large Gazebo, & Food Bank
Facility
1,800,000 PDF E 1,800,000
P-12 Slurry Seal & Restripe (3) Parking Lots (Southside of Park) 60,000 PDF E 60,000
DEL NORTE PARK
P-13 Replace Tennis Court Wind-Sheen Netting 10,000 PDF A 10,000
P-14 Exterior Snack Bar Improvements; Repaint & Resurface
Tennis Courts 100,000 PDF A 100,000
12
2014-2019 CIP PROJECTS
PARKS
PJ oject
.N()
Doc] ip(ion (II Item C 0,L 01
Item
I undiml
,()Iiie ,, , ........,..
Ike-1 at I undimL .,n211(-2d(Ile
21-20 IS 2 I 016 .2ili(-21)1 - I ,018 2{1 1 s-201{) Furtire
FRIENDSHIP PARK
P-15 Replace Tot lot 300,000 PDF H 300,000
GALSTER PARK
P-16 Replace Tot lot 330,000 Grant, PDF F 330,000
GINGRICH PARK
P-17 Replace Tot lot; Replace Basketball Court (New Slab) &
Repaint Lines 400,000 PDF G 400,000
HERITAGE GARDENS PARK
P-18 Design Restroom & Learning Center Per Master Plan 165,000 PDF E, PDF F 165,000
P-19 Construct Restroom & Learning Center Per Master Plan 1,000,000 Grant, PDF E & F 1,000,000
P-20 Construct Community Garden Per Master Plan 50,000 Grant, PDF, CT 50,000
P-21 Expand Parking Lot Per Master Plan 300,000 PDF, CT 300,000
P-22
Install Walnut Tree Grove Along South Slope of Park & Citrus
Grove Adjacent to Taylor House; Add New Amphitheater Per
Master Plan
900,000 Grant, PDF, CT 900,000
MAINTENANCE DISTRICT 2
P-23 Landscape & Irrigation Repairs/Upgrades, Paseo Lighting
Repairs/Upgrades, Walkway & Bench Drain Repair/Cleaning 110,000 MD2 110,000
MAINTENANCE DISTRICT 4
P-24 Landscape, Hardscape, Lighting & Irrigation Repairs/Upgrades 25,000 MD4 25,000
MAINTENANCE DISTRICT 6
P-25 Landscape, Hardscape, Lighting & Irrigation Repairs/Upgrades 15,000 MD6 15,000
MAVERICK/RIDGE RIDERS PARK
P-26 Harrowing Equipment for Arenas 20,000 PDF E 20,000
P-27 Ridge Riders - Install Sprinklers for Arenas 20,000 PDF E 20,000
2014-2019 CIP PROJECTS
PARKS
PI (ii t
s,()
1){iii,tion or Item ( t ol
Itcm
I tiiidin2
'1,11ICCS
I L.-1 ea,MindingAcj,tcp n t I (
2V 14-2010 20 IMI l, 2111 0-2 0_701201.8 ;9,10-21212 up.11.e
P-28 Ridge Riders -Remove & Replace Rotting Wood m All Three
Arenas 100,000 PDF E 100,000
P-29
Improvements Per Master Plan Including Upgrading Trails,
Lighting, Plumbing, Irrigation, Restrooms, Parking, & Signage;
Install Picnic Tables, Benches, & Shade Structures; Establish
Trail Head to Connect to Regional Trail System
3,000,000 PDF E 3,000,000
ORANGEWOOD PARK
P-30 Soccer Fields, Phase 1 - Design & Construct Two Soccer
Fields 1,800,000 Park Dedication Fees 1,800,000
P-31 Soccer Fields, Phase 2 - Design & Construct Parking Lot
Expansion, Picnic Shelters, Benches, Drinking Fountains 1,600,000 Grant, PDF C 1,600,000
P-32
Soccer Fields, Phase 3 - Design & Construct Park Building
With Additional Restrooms, Meeting Room/Storage, Soccer
Themed Playground, Benches
1,100,000 1,100,000
P-33 Replace Tot lot (on South Side) 300,000 PDF C 300,000
PALM VIEW PARK
P-34 Electronic Marquee 100,000 PDF B 100,000
P-35 Metal Roof Shade Structure/Patio 80,000 PDF B 80,000
SHADOW OAK PARK
P-36 Electronic Marquee 100,000 PDF G 100,000
P-37 Lower Plateau - Phase 2 3,000,000 PDF G 3,000,000
P-38 Sluny Seal Upper/Lower Parking Lot 120,000 PDF G 120,000
P-39 Replace Tot lot - Upper Park 225,000 PDF G 225,000
P-40 Tennis/Basketball Courts Resurfacing & Restriping 52,000 PDF G 52,000
P-41 Create Lower Parking Lot 700,000 PDF G 700,000
SUNSET FIELD
P42 Restroom Renovation 50,000 PDF C 50,000
P-43 Paint Score Booth, Dugouts, Restrooms 20,000 PDF C 20,000
Projeef • irk,cripti,,II ,,I 1 mil
S-1 City Yard - Pavement Rehabilitation of Bus Travel Way
S-2 Concrete Bus Pads Program
S-3 Pavement Management System
S-4 Sidewalks & Stamped Concrete
S-5 Street Barrier Removals, ADA Upgrades
- S 6 Street Rehabilitation - Major & Residential Streets (Including
CDBG Streets), & Curb & Gutter Replacement
S-7 Virginia Avenue West of Barranca- Sidewalk Installation
S-8 Aerials Update - Citywide
S-9 Alwood Street, Siesta to Willow Avenues - Street Widening,
Curb & Gutter
S-10 Cameron Avenue Between California & Glendora Avenues -
Plant Vines
S-11 Equestrian Fencing - South Garvey Avenue From Holt
Avenue to East City Limits
- S 12 Grand Avenue Median Landscaping From Virginia Avenue to
North City Limit
S-I3 Miscellaneous New Curb & Gutter Installations
S-14 Mossberg Avenue, South Garvey to Willow Avenues - Street
Widening, Curb & Gutter
- S 15 Nogales Street Between Hollingworth Street & Valley View
Avenue - Plant Vines on East Side Wall
S-16 Pacific Lane, 175 easterly of Morris Street - Street Widening,
Curb & Gutter
S-17 Street Rehabilitation Backlog
S-18
_ .._ •. _
Sunset Avenue Median Landscaping From Merced to
Fairgrove Avenues
- S 19 Sunset Avenue Median Landscaping From Puente Avenue to
Badillo Street
S-20 Sunset Avenue West Side Relandscaping of Slope North of
Route 10
014-2019 CIP PROJECTS
STREETS
rojeCt
No.
11c ,-,A iption of Itcm
( osi ol
I t.1.:10
I nudify4
,-_,,oubsw.
I- ive-I'carFunding'Schedule
2014-201".5 .';', 15L201.64,.. 201eil2017 - 2017a1.118 20184019A, ' Future
S-21 Urban Forestation Program (Tree City USA) 100,000 Gas Tax 25,000 25,000 25,000 25,000
S-22 Valley Boulevard Median -Remove Asphalt & Install
Landscaping 900,000 Grant 900,000
l%1,1 ' , ,,g4".. I ( ) I s, I t , , „;12.2 ni5,001) ,,f,5511,111111 ',2,-11,()(111 ,,.225,111)(1 ,:,22:',..11111) is,22:),,11011 Y),-9i1,11111#
I
2014-2019 CIP PROJECTS
TRAFFIC
Prit,jeet
No -
Deseripti,m ‘,1 hem
. .,
Cost of
1 tem
•:Ififildi niz
•-,,mt, e.
, , . Fivc7yeiir 1n.tii.11118 Jcliedttle .,,,,,,,,,,___,,,,,,,,_
-41V.WV: f2k52016 246!=2017 i 40:I'8b 201S2Ot9l Future
TA Francisquito/Sunset Avenues - Left Turn (HSIP Grant-
$165,000; City Share-$25,000) 190 000 , Prop C
HSIP Grant • 25,000
165,000
1-2 Amar Road/Westport Street - Left Turn 130,000 GT,TS,CT,Prop C 130,000
1-3 Azusa/Vine Avenues - Split Phase Signal 80,000 CT 80,000
T-4 Bacilli° Street/Sunset Avenue - Left Turn 120,000 GT,TS,CT,Prop C 120,000
T-5 Battery Replacement for Traffic Signal Battery Back-Up
Systems 40,000 GT 10,000 10,000
,
10,000 10,000
T-6 Glendora/Merced Avenues - Left Turn . 120,000 Grant 120,000
T-7 La Puente Rd/Sunset Avenue - Left Turn 120,000 Grant 120,000
1-8 Merced/Sunset Avenues - Left Turn 120,000 Grant 120,000
T-9 Minor Traffic Signal Modifications 100,000 GT,'TS,CT,Prop C 100,000
T-10 Orange/Puente Avenues - Traffic Signal Installation 200,000 GT,TS,CT,Prop C 200,000
1-11 Police Department - Stoplight Emitters for Police Cars 59,300 Grant 59,300
T-12 Public Safety Intersection Intervention System 100,000 Grant 100,000
1-13 Puente/Vincent Avenues - Add Protective Left Turn 100,000 GT,TS,CT,Prop C 100,000 ,
T-14 Traffic Signals - Paint Heads 20,000 GT,TS,CT,Prop C 20,000
T-15 Valinda Avenue - Left-Turn Pocket Striping at Service
Avenue 20,000 GT,TS,CT,Prop C 20,000
T-16 Badillo Street/Lark Ellen Avenue - Left Turn . 120,000 GT,TS,CT,Prop C 120,000
T-17 Bike Routes - Update Plan 100,000 TDA 100,000
T-18 Citrus Street South Traffic Signals Interconnection 180,000 GT,TS,CT,Prop C 180,000
T-19
,
Interconnection of New Single Traffic Signal Locations 520,000 GT, CT Prop C TS, , ,
CDBG 520,000
T-20 Interconnection for Single Unconnected Traffic Signals 800,000 GTTS,CT,Prop C, ,
CDBG 800,000
T-2I Lark Ellen/Vine Avenues Traffic Signal Installation 200,000 GT,TS,CT,Prop C 200,000
T-22 Lark Ellen/Merced Avenues Traffic Signal Installation 200,000 GT,TS,CT,Prop C 200,000
T-23 Nogales Street/Gina Lane Traffic Signal Installation 200,000 GT,TS,CT,Prop C , 200,000
T-24 Traffic Signals - Upgrades at Various Locations 2,710,000 GT,TS,CT,Prop C 2,710,000
"107FALS•• 6,549;300 L90,000 $1,000,000 . $309,300 510,000 I o,000 85,030,000
18
014-2019 CIP PROJECTS
UTILITIES
Pt 01
No:
11 i•sc I 'Hoc] n)i hcm
e:iaiiK'''
II( m
Fuhding
H,,Ili(
- FivC-V6if:FfindinSchedule
4 2014'-2015 2015-/ OW _ if , 2017408 • 2018 OIC _ i-Futikr,
U-1 Radio Tower (BKK) - Repainting to Comply With Federal
Regulations 40,000 Construction Tax 40,000
U-2 Storm Drain Catch Basin Inserts (Screens) 100,000 Sewer Fund 20,000 20,000 20,000 20,000 20,000
U-3 Freeway Underpass Pump Station Clean Out 120,000 Sewer Fund 30,000 30,000 30,000 30,000
U-4 Hillward/Norma Avenues - Storm Drain Construction 50,000 CT, GT _ 50,000
U-5 NPDES Treatment of Storm Water at Azusa & Puente
Avenues 100,000 GT, CT, SF 100,000
U-6 Sewer Main Line Repairs 100,000 SF 25,000 25,000 25,000 25,000
U-7 Storm Water Infiltration Project 100,000 UT, CT 100,000
U-8 Storm Drain Lateral Repair/Replacement (Aroma Drive &
Walnut Creek Pkwy) 150,000 GT, CT 150,000
U-9 Azusa Avenue From Aroma Drive to North City Limits -
Underground Utilities 6,500,000 Rule 21 6,500,000
U-10
Azusa Avenue Storm Drain (Rowland to Badillo) including
Laterals in Workman, Rowland & Puente Avenues - LA Co.,
State
1,800,000 GT 1,800,000
U-11 California Avenue Drain (Vine to Cameron) & Vine
(California to Evanwood)-LA Co. Storm Drain 900,000 UT 900,000
U-12 Garvey, Workman, Rowland & Puente Avenues Storm Drain
Laterals off Vincent Storm Drain 2,000,000 GT 2,000,000
U-13 North of Garvey, West of Citrus, South of Workman -
Underground Utilities Between Nissan & Mazda Dealerships 150,000 GT 150,000
U-14 Remaining Main Line Sewer Extensions 530,000 SF 530,000
U-15 Vine Avenue Storm Drain From Pima Avenue to Glenview
Road - LA Co. 1,100,000 GT 1,100,000
U-16 Workman, Rowland & Puente Avenues Storm Drain Laterals 700,000 GT 700,000
TOTALS `,1-1,4111.1ifin ,,00.im0 ,, r*Imii ',--7.001)
I
\ -----,.00() ,,-;.(11111 ,, 1 ;,(001,0411)
2014-2019 CIP PROJECTS
VEHICLES
:tPix),16.C.t::
- No
Iu ,O,1 Csf o of ... ,.„
Item
I iii Iii
1 so "L I r , ,
Five-Yea r I (Ind ing Sched ide . .
20405, 20154.9-1.0,::::i - 2016 2017 ' . • .0.0:70.1!3 -.2018.!4019::;:,
V-I Fire - Replace 1986 Ladder Truck 1,320,000 GEMT Grant* 1,320,000
V-2 Fire - Replace 2000 Ford Crown Vic, Fire Prevention 30,000 GEMT Grant* 30,000
V-3 Fire - Replace 2002 Ford Crown Vic, Fire Chief 30,000 GEMT Grant* 30,000
V-4 Fire - Replace 2001 Ford Excursion, Fire Command Vehicle 126,500 GEMT Grant* 126,500
V-5 Fire - Replace 1990 Seagmve Fire Engine 636,700 GEMT Grant* 636,700
V-6 Fire - Replace 1990 Seagrave Fire Engine 668,600 GEMT Grant* 668;600
V-7 Fire- Replace 2004 Ambulance 206,900 GEMT Grant* 206,900
V-8 Fire - Replace 1994 Seagrave Fire Engine 702,000 GEMT Grant* 702,000
V-9 Police - Hybrid Vehicles for Parking Enforcement 31,350 AQMD 31,350
V-10 Public Works - Purchase Hybrid or Alternative Fueled
Vehicles/Trucks 110,000 AQMD 110,000
V-I 1 Public Works, Maint. - 1-Ton Truck to Replace Unit 124 30,000 AQMD 30,000
V-I2 Public Works, Maint. - Sewer Vactor Jetter Truck to Replace
Unit 115(5 Yr Lease) 300,000 SF 60,000 60,000 60,000 60,000 60,000
V-I 3 Public Works, Maint. - 1/2-Ton Pick-Up Truck Unit 201 25,000 VR 25,000
V-14 Public Works, Wind - 1/2-Ton Van to Replace Unit 125 25,000 VR 25,000
V-15 Public Works, Maint. - 1/2-Ton Van to Replace Unit 402 25,000 VR 25,000
V-16 Public Works, Maint. - 4-Yard Dump Truck to Replace Unit
112 60,000 VR 60,000
TOTALS , 27,050 sl..1 -1,35r1 ',1,10,S.200 Y'35.500 ,-02,000 si3O,000
*Ground Emergency Medical Transportation Federal Gra
20
2014-2019 CIP PROJECTS
YOUTH SPORTS
- trojetf. 1,, ipii,, .1 IR', Cost.of _
Item'
Funding
,,,,(11 tk-,
Vive-Year.P.itoing scht,01,,,
,..:,•2014,40 5 2610,616 ,201:0:=207 247418, 208,:2019 -.. Iiiitkre;
Cameron Park
Y-1 Fence Enclosure Around Major Field 0 Park, PDF E TBD
Y-2 Install Awning Covering the Bleachers at Major Field 0 Park, PDF E TBD
Covina Unified School District
Y-5 South Hills High School - All Weather Track - Requested by
School District 550,000 Prop 39, Grant, GFR,
CUSD
550,000
Y-6 Covina High & Traweek Middle Schools - Athletic Field
Improvements - Requested by School District 1000000 , , Prop 39, Grant, GFR,
CUSD 1,000,000
Palmview Park
Y-7 Pacific Coast Little League - Safety/Foul Ball Netting on First
Base Side 30,000 Park, PDF B 30,000
Walmerado Park -
Y-8
Youth Pony Baseball League -Replace Snack Bar Grease
Trap, Repair or Replace Snack Bar Main Entry Door, Repair
Roll-Up Windows, Install Extra City Light on North East Side
of Park
0 Park, PDF D TED
TOTALS $1,580,000 $0 $30,000 $0 $0 $0 $1,550,000
.......
GRAND 101 Ls , S I 11,834,650 4.o I. '2-.000 '-‘4,2 11,800 $1,6.000 '', I .590.000 ',93.342,500
UNFUNDED PARK IMPROVEMENT NEEDS
1),-;cription of non
Cosi I
It( Iin
I. irlitlilly,
6;,,iii (,-; 1 utlirc
GENERAL PARK IMPROVEMENTS
Dog Waste Stands/Bags 15,000 15,000
Drinking Fountains (New & Replacement) 116,000 116,000
Park Directional Signs - Annual 10,000 10,000
Picnic Shelter Lighting 50,000 50,000
Repaint/Remodel Snack Bars & Score Booths - Annual 15,000 15,000
Replace Snack Bars & Score Booths 2,500,000 2,500,000
Reseal Various Sports Courts in Parks 100,000 100,000
Reseed Sports Fields - Annual 18,000 18,000
Reseed Parks - Annual 100,000 100,000
Small Amphitheater (Cortez, Heritage?) 250,000 250,000
Tot lot Play Equipment Replacement 4,800,000 4,800,000
Tot lot Sand (Resupply) 54,000 54,000
Trails, Greenways, Bikeways Enhancement - Citywide 6,000,000 6,000,000
Trees 30,000 30,000
Widen Sidewalks for Access (12' ) Cortez, Palmview, Del Norte,
Walmerado, Woodgrove, Gingrich, Shadow Oak, Friendship for
city cfmvire/cnfetv Vehirlec
673,500 673,500
AROMA PARKETTE
Install Concrete Walkway 32,000 32,000
CALIFORNIA PARKETTE
Additional Benches/Picnic Tables 5,000 5,000
CAMERON PARK
Booster Pump & Irrigation 50,000 50,000
CORTEZ PARK
Master Plan Revisions (Knoll) 1,500,000 1,500,000
Park Walking Path 250,000 250,000
*Cost of items are preliminary estimates 22
it,..0 ( (,,1 ()I
it,.
hindiii,
,,,,,,,,, rut.
DEL NORTE PARK
BaMeld Netting (School) 80,000 80,000
Tennis Court Rehabilitation 30,000 30,000
Landscape (Around Edison Box) 30,000 30,000
FRIENDSHIP PARK
Snack bar Remodel/Paint 10,000 10,000
Improve Turnabout 5,000 5,000
Plant Slope (Remove Fence) 40,000 40,000
Resurface Basketball Court 30,000 30,000
GALSTER PARK
Wilderness Camp Remodel 500,000 500,000
Complete Vista Area 75,000 75,000
Connecting Trails - EIR/Design/Construction 1,900,000 Grant, PDF F 1,900,000
GINGRICH PARK
Retaining Wall/Slope Repair/Landscape 80,000 80,000
Turf Repair, Drainage, Reseed 100,000 100,000
Picnic Shelters (2) 100,000 100,000
MAVERICK/RIDGE RIDERS PARK
New Restroom/Snack bar 350,000 350,000
Parking/Road 500,000 500,000
MUNICIPAL POOL
Aquatic Center Design 300,000 300,000
Aquatic Center- Constniction 2,000,000 2,000,000
ORANGEWOOD PARK
Renovate Snack Bar/Score Booth 50,000 50,000
Master Plan Construction for Soccer Fields, Expand Parking Lot 4,000,000 4,000,000
Master Plan Amendment TBD TBD
PALM VIEW PARK
*Cost of items are preliminary estimates 23
Description oi lt,in ( .).4 ,)n
Item'
l'''un1ill2
',mu-co, I nin e
Basketball Courts 50,000 50,000
Re-Route Water Line 55,000 55,000
Small Amphitheater 250,000 250,000
SHADOW OAK PARK
Resurface Basketball Courts 40,000 40,000
New Signage 10,000 10,000
Landscape East End 50,000 50,000
Riprap Drain 50,000 50,000
Picnic Shelters (2) 100,000 100,000
SUNSET FIELD
Remove/Replace Restroom Doors 10,000 10,000
Irrigation/Landscape Around Batting Cage 50,000 50,000
Install Dugouts 120,000 120,000
WALMERADO PARK
Remove Shuffle Board/Landscape 10,000 10,000
Picnic Shelter 50,000 50,000
WOODGROVE PARK
Landscape Perimeter/Slope 40,000 40,000
Picnic Shelters (2) 100,000 100,000
101 n i_. ;3,51)() ,,ti ,,ti ) ',1) '•,(1 .733.501)
*Cost of items are preliminary estimates 24
UNFUNDED BUILDING IMPROVEMENT NEEDS
lq,cripii ,,,, 6t.tkr,,, ::. Cost of .
• I teW - .... . y „....:::,..
okw;,zp-winl,.m,p,o,-6..z,,,,-.-:...-,4,,,,,,,,,,,
Ft' 1411e
_
CIVIC CENTER
City Hall
Repaint Building Exterior 90,000 90,000
Remodel Restrooms (eight-$30,000 each) 250,000 250,000
Refinish Wood on First Floor, Ceilings 40,000 40,000
Replace Exterior Globes 50,000 50,000 _
Remodel Building/Engineering - Front Partitions, Front Counter, Furniture 100,000 100,000
Crack Seal, Repaint, Restripe, and Repair City Hall Parking Structure 100,000 100,000
Total City Hall 630,000 _
Council Chambers
Refinish Wood 50,000 50,000
New Carpet/Drapes 60,000 60,000
New Chairs or Reupholster 80 000 80,000
Total Council Chambers 190,000 _
Comnmnications Department
Clean Up and Repaint Building Exterior 50,000 50,000
Total Communications 50,000
Police Department
Repaint Exterior 50,000 50,006
Repaint Interior 25,000 25,000
Replace Carpet/Flooring - First Floor Records Area 40,000 40,006
Remodel/Repaint Fingerprinting Area 10,000 10,000 _
Remodel First Floor Restrooms 90,000 90,000 _
Remodel Basement, Floor, and Repaint Hallways 50,000 50,000
Remodel Shower Rooms, All Showers and Tile 80,000 80,000
Remodel Tunnel, Repaint/Waterproof 150,000 150,006
Remodel Jail 500,000 500,000
Remodel Women's Locker Room, Bathroom Area 40,000 40,000
Slurry Seal/Restripe PD Parking Area 50 000 50,000
*Cost of items are preliminary estimates 25
Imsci iptimi (,I Item Cost
Item Future '
Total Police Department 1,085,000
TOTAL CIVIC CENTER 1,955,000
CORTEZ SENIOR CENTER
Rehab Trellis and Outside Atrium 50,000 50,000
Refinish Wooden Sliding Doors 25,000 25,000
Relandscape Patio 25 000 25,000
Total CortezSenior Center - 100,000
EDGEWOOD MUNICIPAL POOL _
Grass and Irrigation 60,000 60,000
Shade Structure 60,000 60,000
Remove/Rebuild Men's and Women's Locker Rooms, Office, Rehabilitation of Pool Site 2.500.000 2,500,000
Total Edgewood Municipal Pool 2,620,000
PALMVIEW DAYCARE
Remove and Replace Building 5-15 Years (CDBG) 1,200,000 1,200,000
Palmview Daycare - 1,200,000
SHADOW OAK PARK
Shadow Oak Park Building
Patio Cover Repair/Repaint Wood 10,000 10,000
Reroof Building 30,000 30,000
Classroom Rehab - New Sliding Glass Doors, Partitions, Shutters 50,000 50,000
Ceiling Tiles 10,000 10,000
Repaint Rod Iron Fencing „20,000 20,000
Replace Sliding Glass Doors and Windows 20,000 20,000
Remodel Restrooms/Janitor Closet, Flooring, Tile, Fixtures,. Partitions, Paint 80 000 80,006
Shadow Ofik,Park Building .:•.:220,000.
*Cost of items are preliminary estimates
26
1)ci.ijitiiil'.hfitelli
Hen)*
Cost of
Fittut
\ \
Shadow Oak Park Community Room
Remodel Kitchen - Floor, Ceiling; Comm. Room - Tiles, Paint, Rollup Window 70,000 70,000
Reface Kitchen Cupboards 10,000
Repair Drainage and Leaking Problem - Southeast Side 30 000 30,000
Shadow Oak Park Community Room 110,000
TOTAL SHADOW OAK PARK 330,000
WM
*Cost of items are preliminary estimates
CIP FUNDING SOURCES AND USE RESTRICTIONS
1uncliii,SiMrw.'1'.i.didfN,,. I!'fiJi.diW,S0ii.iuc • FinaSonrces D6scription i , i:ciriction,
AB 939 129 AB 939 Waste Reduction Monies received by the City from waste hauler fees paid for services to
comply with AB 939 State mandate to fund the City's waste diversion and .
recycling programs.
Funds are restricted to projects and programs that divert waste from ending up in
landfills; promotes programs to reduce, reuse, and recycle.
ART 212 Art in Public Places These are impact fees required as part of development project. The developer
can install artwork or pay an in-lieu fee to the Art in Public Places fund.
To be used for artwork on public property.
AQMD . 119 Air Quality Management District Funds Percent of vehicle license fees collected by the State. To be used to increase the City's clean air efforts.
BIT 118 Business Improvement Tax These funds were from a tax collected as a percentage of the business license.
This tax was eliminated in August 2001.
Can only be used to promote and encourage business enterprise within the City.
BKK 152 BKK Community B.K.K. Business License Tax Settlement Agreement. Extended payment of
$330,000 annually for 20 years.
Used for capital improvement and community enhancement programs in the
neighborhoods in or around the closed BKK Landfill.
BOND Various Bond Issues Possible future bond financing. Public improvement as defined by Specific Bond Issue.
CDBG 131 Community Development Block Grant Federal Block Grant Funds through Community Development Act. Can only be used for programs to benefit lower income, elderly and/or
handicapped persons.
CMD 188 Citywide Maintenance District Benefit assessments on commercial and residential property. Can only be used for maintenance and capital expenditures as part of district.
CP 160 Capital Projects Established to help balance funding requirements, the Capital Projects Fund
was derived from one-time revenues or savings,
No legal restrictions on the use of funds, except that the funds must be used for
public purposes.
CS 203 Charter Settlement The City received a one-time revenue amount of $1 million as part of a legal
settlement with the City's cable franchise operator,
$600,000 was to be spent on capital items and the remaining $400,000 was not
restricted as to use.
CSF 220 Community Services Foundation
Donations
Private donations to support community events and recreation. To be used for community events and recreation.
CSS CFD 183 Coastal Sage & Scrub Community
Facilities District
Funded from assessments from the District. Can only be used for maintenance and administration of pertinent to this district.
CT 161 Construction Tax City Construction Tax Fund. Can only be used for public works improvement projects.
DER 116/117 Drug Enforcement Rebate State and Federal asset forfeiture. To be spend on police equipment and law enforcement activities.
FC 111 Fee & Charge The cost of repair and maintenance of Day Care Facilities are included as part
of the fee charged for participation in this program,
These funds can only be used for projects benefiting day care. Day care fees
cannot be used to support any other Fee & Charge Programs.
FM 365 Fleet Management Revenues for the Fleet Management Fund that was generated through charges
to operating departments.
Can only be used for equipment for the operation of fleet maintenance section.
GFR 110 General Fund Reserve City General Fund reserves. No restrictions other than for public purpose only.
GPS 550 General Plan Special Fund The monies for this fund are paid from developers specifically for General
Plan amendments.
Use for General Plan amendments only.
Grants Grants Various Grants being secured by departments. Varies according to each grant.
GT • 124 Gasoline Tax State Gasoline Tax Funds (Sec. 2106, 2107 S&H Code) including Proposition
"111."
Can only be used for public street purposes, both maintenance and
improvements.
HSIP/STP-L
Grants
140 Highway Safety Improvement
Program/Surface Transportation Program-
Local
Federal money received for use in improving certain major streets. Caltrans and the Federal Highway Administration must approve projects.
CIP FUNDING SOURCES AND USE RESTRICTIONS
MD1 181 Maintenance District No. 1 Assessments from Maintenance Districts (1, 2, 4, 6, 7) as indicated. Can only be used for maintenance and administration of pertinent maintenance
districts. MD2 182 Maintenance District No. 2
MD4 184 Maintenance District No. 4
MD6 186 Maintenance District No. 6
MD7 187 Maintenance District No. 7
Measure R 224 Measure R County tax Measure R .005 cent sales tax adopted by taxpayers in November
2008.
Streets, roads, traffic control measures, bikeways and pedestrian improvements,
public transit, recreational transit, public transit capital, congestion management
programs, and transportation administration.
_ MTA Grant 199 Metropolitan Transit Authority Funds provided as part of a competitive grant from MTA. LACounty Restricted to major street enhancements as designated in the grant.
PARK 163 Parks Funds from private companies for leasing light standards for private
communication antennas.
None
PBG 143 Park Bond Grant City's allocation of proceeds from voter approved Park Bonds for Los Angeles
County. -
The proceeds are restricted to specific purposes as defined in the bond issue.
PDF (A-G) Park Dedication Fee Developer's deposits for park development in the park districts indicated. Generally used for improvements to City parks within the district(s) for which
the developer(s) deposited the funds or for certain facilities serving citywide
park needs. 170 District A: Del Norte Park
Del Norte, Vincent & Monte Vista Elementary Schools
171 District B: Palmview Park :
Grovecenter, Rowland, & Workman Elementary & Travveek Middle Schools
172 District C: Orangewood Park, Sunset Field, &California Parkette
California, Orangewood, San Jose Edison, & WescoVe Elementary, Willowood
& Edgewood Schools
173 District D: Cameron & Walmerado Parks
Cameron & Merlinda Elementary & Walnut Grove Intermediate Schools
174 - District E: Cortez & Maverick Field/Ridge Riders parks
Cortez & Mesa Elementary, South Hills High & West Covina -Iigh Schools .
175 District F: Aroma Parkette; Heritage Gardens, GalsterWilderness &WoodgrovePa'rks
Hollencrest Middle, Merced & Vine Elementary,,& Coronado Alternative ,
Schools
176 District G: Gingrich & Shadow Oak Parks
Giano Intermediate School
177 District I-I: Friendship Park
Hollingworth Elementary & Rincon Intermediate Schools
PEG 205 Charter Peg Funds These funds were collected from cable television subscribers to provide
public, education, and government programming on the City of West Covina's
government access channel.
These funds can only be utilized for capital expenditures related to the
government access channel.
CIP FUNDING SOURCES AND USE RESTRICTIONS
Prop. "A" 121 Proposition "A" Proposition "A" Transit Fund. Can only be used for transit-related projects/programs including operations,
capital and administrative expenses subject to approval and review of County
Transportation Committee.
Prop. "C" 122 Proposition "C" Proposition "C" Transportation Funds (County Sales Tax-Local Return). Can only be used for transit-related projects or programs including *rations,
capital and administrative expenses subject to approval and review of Los
Angeles Country Metropolitan Transportation. Authority.
Prop. 42 125 State Street Funding Proposition 42 passed in 2002 by California voters permanently transfers gas To be used for local street and road improvements.
Relinquishment 215 Azusa Avenue Relinquishment Cal Trans payment for street work when Azusa Avenue was relinquished to Can only be used for street construction, maintenance and repair.
PSA 153 Public Safety Augmentation Fund Proposition 172 - 'A% sales tax for Public Safety Can only be used for front line Public Safety expenditures.
Rule 20A Southern California Edison The Public Utility Commission requires Southern California Edison to set
aside funds.
These funds are restricted for placing certain utilities underground throughout
the Southern California Edison services area.
SP 189 Sewer Maintenance Funds from sewer maintenance fees and assessments. Can only be used for maintenance, administration and construction of public
sanitary sewers.
SOP Sale of Property Sale of property. None.
SPB 169 State Park Bond State Proposition 12 was approved to provide direct funds to cities to be used Can only be used for recreational purposes.
TDA 128 Transportation Development Act State Grant under Transportation Development Act. Can only be used for specific purposes for which the funds are provided to the
City (normally involves capital improvement and/or studies).
TREE 144 Tree Permit Fee Revenues that are received from developers and property owners for a permit
that allows the removal of a significant tree located in or on public property
under certain conditions.
These funds are to be used for urban reforestation purposes.
TS 123 Traffic Safety Comes from fines and forfeitures. Can be used for traffic engineering, police supplies, traffic signals and streets.
UL 360 Uninsured Loss Part of self insurance program. Expenses related to uninsured losses.
WCSG 375 West Covina Service Group Revenues from police service provided to outside agencies for crime data
information system.
Funds are restricted to furthering the services of the WCSG Enterprise Fund.
30
FULL TIME
UIV LIEN TS
Full Time Equivalents (FTE's)
Position Title
Funded
positions
FY 10-11
Funded
positions
FY 11-12
Funded
positions
FY 12-13
Funded
positions
FY 13-14
Funded
positions
FY 14-15
CITY MANAGER'S OFFICE
City Manager 1.0 1.0 1.0 1.0 1.0
CDC Director 1.0 1.0 1.0 - -
Assistant City Manager/CDC Director - 1.0 1.0
Assistant City Manager/Finance Director 0.5 0.5 0.5 - -
Deputy City Manager 1.0 1.0 1.0 - -
Assistant CDC Director 1.0 1.0 1.0 - -
CM0 Management Analyst II 1.0 1.0 1.0 1.0 1.0
CDC Management Analyst II 1.0 - -
CDC Redevelopment Manager 1.0 1.0 - - -
CDC Sr. Redevelopment Project Manager - - - - 1.0
CDC Redevelopment Project Manager 1.0 1.0 - 1.0 -
Executive Asst to the City Manager 1.0 1.0 1.0 1.0 1.0
CMO Sr Administrative Assistant 1.0 1.0 1.0 1.0 1.0
CDC Sr Administrative Assistant 1.0 1.0 - - -
CM° Administrative Assistant I 1.0 1.0 1.0 - -
CDC Administrative Assistant I 1.0 1.0 1.0 -
CDC Housing Program Coordinator 1.0 1.0 - -
CDC Redevelopment Project Coordinator 1.0 1.0 - - -
Administrative Aide 0.04 0.04 0.04 0.04 0.10
CDC Planning Intern 2.00 2.00 - - -
Total - Administration 17.54 16.54 8.54 7.04 6.10
CITY CLERK
Assistant City Clerk 1.0 1.0 1.0 1.0 1.0
Deputy City Clerk 1.0 1.0 1.0 1.0 1.0
Administrative Technician 1.0 1.0 1.0 1.0 1.0
Office Assistant II 0.7 0.7 - - -
Total - City Clerk's Office 3.7 3.7 3.0 3.0 3.0
FINANCE & ADMINISTRATIVE SERVICES
DEPARTMENT
Finance & Administrative Services Director - - - 1.0 1.0
Assistant City Manager/Finance Director 0.5 0.5 0.5 - -
Human Resources / Risk Management Director - - 1.0 - -
Risk Management Director 1.0 1.0 - - -
City Controller 1.0 1.0 1.0 - -
Revenue Manager - - - 1.0 1.0
Accounting Manager 1.0 1.0 1.0 1.0 1.0
Computer Systems Administrator 1.0 1.0 1.0 1.0 1.0
Management Analyst I / II 3.0 2.0 2.0 2.0 2.0
Telecommunications Coordinator 1.0 1.0 - - -
Administrative Services Manager - - - 1.0 1.0
Safety & Claims Manager 1.0 1.0 1.0 1.0 1.0
Accountant 1.0 1.0 1.0 1.0 1.0
Accounting Technician 2.0 2.0 2.0 2.0 2.0
Sr. Administrative Assistant 1.0 1.0 - - -
Revenue Services Supervisor 1.0 1.0 - - -
Administrative Assistant II 1.0 1.0 1.0 1.0 1.0
Human Resources Technician 2.0 2.0 2.0 2.0 2.0
Account Clerk 1.0 1.0 - - -
Business License Inspector 1.0 1.0 1.0 1.0 1.0
Computer Services Technician 2.0 2.0 2.0 2.0 2.0
Reprographics Technician 1.0 1.0 - 1.0 1.0
Senior Account Clerk 4.0 4.0 4.0 4.0 4.0
Purchasing Manager 0.5 - -
Telecommunications Coordinator - - 0.46 0.46 0.46
Reprographics Assistant 1.30 - - - 0.08
1
Full Time Equivalents (FTE's)
Position Title
Funded
positions
FY 10-11
Funded
positions
FY 11-12
Funded
positions
FY 12-13
Funded
positions
FY 13-14
Funded
positions
FY 14-15
Human Resources Analyst I 0.62 0.62 - - -
Total - Finance & Administrative Services Dept 28.88 26.12 20.96 22.46 22.54
PLANNING DEPARTMENT
Planning Director - - 1.0 1.0 1.0
Principal Planner 1.0 1.0 - - 1.0
Senior Planner 1.0 1.0 1.0 1.0 1.0
Senior Administrative Assistant 1.0 1.0 1.0 1.0 1.0
Administrative Assistant I 1.0 1.0 -
Planning Assistant 1.0 1.0 1.0 1.0 1.0
Planning Associate 1.0 1.0 1.0 1.0 0.7
Planning Intern 1.5 - - - -
Total- Planning Dept 7.5 6.0 5.0 5.0 5.7
POLICE DEPARTMENT
Police Chief 1.0 1.0 1.0 1.0 1.0
Police Commander 2.0 2.0 2.0 2.0 2.0
Police Lieutenant 7.0 5.0 5.0 5.0 5.0
Police Sergeant 13.0 13.0 12.0 12.0 12.0
Police Corporal 26.0 16.0 17.0 17.0 17.0
Police Officer 63.0 61.0 53.0 53.0 56.0
Sub-Total Sworn 112.0 98.0 90.0 90.0 93.0
Police Administrative Services Manager 1.0 1.0 1.0 1.0 1.0
Police Records Supervisor 1.0 1.0 1.0 1.0 1.0
Criminal Justice Research Analyst 1.0 1.0 1.0 1.0 1.0
Senior Administrative Assistant 2.0 2.0 2.0 2.0 2.0
Code Enforcement Coordinator - - - - 2.0
Administrative Assistant I 1.0 1.0 1.0 1.0 1.0
Victim Advocate 1.0 1.0 1.0 1.0 1.0
Community Services Officer 13.0 13.0 12.0 12.0 12.0
Jailer 7.0 7.0 6.0 6.0 6.0
Police Records Speciaist I 7.0 7.0 6.0 6.0 6.0
Police Records Specialist ll 4.0 4.0 4.0 4.0 4.0
Sub-Total -- Admin services, records, jail 38.0 38.0 35.0 35.0 37.0
Software Development Manager 2.0 1.0 1.0 1.0 1.0
Senior Software Developer 2.0 2.0 2.0 2.0 2.0
Compuer Systems Administrator 1.0 1.0 - - -
Software Developer 6.0 6.0 6.0 6.0 6.0
User Support Specialist 2.0 1.0 1.0 1.0 1.0
Computer Services Technician 1.0 1.0 1.0 1.0 1.0
Sub-Total West Covina Service Group 14.0 12.0 11.0 11.0 11.0
Communications Supervisor 4.0 4.0 3.0 3.0 4.0
Public Safety Dispatcher 10.0 10.0 10.0 10.0 10.0
Senior Communications Operator 4.0 4.0 4.0 4.0 4.0
Sub-Total Dispatch 18.0 18.0 17.0 17.0 18.0
Police Records Specialist I 0.5 0.5 0.5 0.5 0.7
Reserve Police Officers 10.0 10.0 10.0 10.0 4.2
Crossing Guards 7.0 7.0 7.0 7.0 7.7
Office / Administrative Aide 1.0 1.0 1.0 1.0 4.6
Parking Enforcement Officer 0.7 0.7 0.7 0.7 0.7
Cadet 1.3 1.3 1.3 1.3 6.3
West Covina Service Group - 0.7
Sub-Total Part Time 20.5 20.5 20.5 20.5 24.9
Total - Police Dept 202.5 186.5 173.5 173.5 183.9
Full Time Equivalents (FTE's)
Position Title
Funded
positions
FY 10-11
Funded
positions
FY 11-12
Funded
positions
FY 12-13
Funded
positions
FY 13-14
Funded
positions
FY 14-15
FIRE DEPARTMENT
Fire Chief 1.0 1.0 1.0 1.0 1.0
Assistant Fire Chief 3.0 3.0 3.0 3.0 3.0
Assistant Fire Chief / Fire Marshal 1.0 1.0 - - 1.0
Fire Captain 15.0 15.0 15.0 15.0 18.0
Fire Engineer 15.0 18.0 18.0 15.0 18.0
Firefighter / Paramedic 32.0 27.0 30.0 32.0 36.0
Firefighter 1.0 9.0 9.0 1.0 3.0
Sub-Total Sworn 68.0 74.0 76.0 67.0 80.0
Deputy Fire Marshal - - 1.0 1.0 1.0
Senior Administrative Assistant 1.0 1.0 1.0 1.0 1.0
Senior Account Clerk 1.0 1.0 1.0 1.0 1.0
Fire Protection Specialist 2.0 1.0 - - -
Sub-Total Non Sworn 4.0 3.0 3.0 3.0 3.0
Fire Protection Specialist - - - - 0.46
Senior Software Developer - - - 0.22
Office Assistant I 0.8 0.8 0.8 0.8 0.38
Ambulance Operators 6.0 - - - -
Sub-Total Part Time 6.8 0.8 0.8 0.8 1.06
Total - Fire Dept 78.8 77.8 79.8 70.8 84.06
PUBLIC WORKS DEPARTMENT
Public Works Director / City Engineer 1.0 1.0 1.0 1.0 1.0
Management Analyst II 1.0 1.0 1.0 1.0 1.0
Senior Administrative Assistant 1.0 1.0 1.0 1.0 1.0
Administrative Assistant I 1.0 1.0 1.0 1.0 -
Office Assistant II 1.0 1.0 1.0 1.0 -
sub-total Administration 5.0 5.0 5.0 5.0 3.0
Deputy Building Official 1.0 1.0 1.0 1.0 1.0
Public Works Project Supervisor 1.0 1.0 1.0 1.0 -
Sr. Community Enhancement Officer 1.0 1.0 - - -
Code Enforcement Coordinator - - 1.0 1.0 -
Building Inspector 2.0 2.0 2.0 2.0 2.0
Building Permit Technician 2.0 2.0 2.0 2.0 2.0
Community Enhancement Officer 2.0 2.0 - - -
Construction Coordinator 1.0 1.0 - - -
Engineering Technician 1.0 1.0 - - -
sub-total Building 11.0 11.0 7.0 7.0 5.0
Public Works Project Supervisor 1.0 1.0 - - -
Civil Engineering Associate 2.0 2.0 2.0 2.0 2.0
Civil Engineering Assistant 1.0 1.0 1.0 1.0 1.0
Engineering Technician 2.0 1.0 1.0 1.0 1.0
sub-total Engineering 6.0 5.0 4.0 4.0 4.0
Equipment Maintenance Supervisor 1.0 1.0 1.0 1.0 1.0
Maintenance Operations Manager - - 1.0 1.0 1.0
Park Maintenance Supervisor 1.0 1.0 - 1.0 1.0
Street Maintenance Supervisor 1.0 1.0 - - -
Building Maintenance Leadworker 1.0 1.0 1.0 1.0 1.0
Electrician Leadworker 1.0 - - - -
Electrician II 2.0 2.0 2.0 2.0 2.0
Equipment Mechanic Leadworker 1.0 1.0 1.0 1.0 1.0
Equipment Mechanic II 3.0 2.0 2.0 2.0 2.0
Equipment Operator 2.0 2.0 2.0 2.0 2.0
Maintenance Leadworker 8.0 8.0 8.0 8.0 8.0
Full Time Equivalents (FTE's)
Position Title
Funded
positions
FY 10-11
Funded
positions
FY 11-12
Funded
positions
FY 12-13
Funded
positions
FY 13-14
Funded
positions
FY 14-15
Senior Maintenance Worker 5.0 5.0 5.0 5.0 5.0
Maintenance Worker I / II / Ill 12.0 12.0 12.0 12.0 11.0
Senior Administrative Assistant 1.0 1.0 1.0 1.0 1.0
Administrative Aide 1.0 1.0 1.0 1.0 1.0
Account Clerk 1.0 1.0 1.0 1.0 1.0
Administrative Assistant I - - 1.0
Contract Coordinator 2.0 2.0 2.0 1.0 1.0
Office Assistant II 1.0 1.0 1.0 1.0 1.0
Technician _Operations 1.0 1.0 1.0 1.0 1.0
Storekeeper 1.0 1.0 - - -
Street Section Coordinator 1.0 1.0 1.0 1.0 1.0
Sr. Communications Technician 1.0 - - - -
Communications Technician 1.0 1.0 1.0 1.0 1.0
sub-total Maintenance 49.0 46.0 44.0 44.0 44.0
Office Aide II 0.75 0.75 0.75 0.75 0.60
Engineering Trainee 1.75 1.75 1.75 1.75 1.00
Sr. Maintenance Worker ..... ... - - - - 0.63
Maintenance and Administrative Assistants 2.25 1.50 1.50 1.50 7.45
Sr. Communications Technician - 0.46 0.46 0.46 0.46
sub-total Part Time 4.75 4.46 4.46 4.46 10.14
Total - Public Works Dept 75.75 71.46 64.46 64.46 66.14
COMMUNITY SERVICES DEPARTMENT ,
Community Services Director 1.0 1.0 - 1.0 1.0
Community Services Manager 2.0 2.0 1.0 1.0 1.0
Management Analyst II 1.0 1.0 1.0 1.0 1.0
Recreation Services Supervisor 2.0 2.0 3.0 3.0 1.0
Senior Citizens Services Supervisor 1.0 1.0 1.0 1.0 1.0
Sr. Administrative Assistant 1.0 1.0 - - -
Administrative Assistant I 1.0 1.0 1.0 1.0 1.0
Cook 1.0 1.0 1.0 1.0 1.0
-Senior Account Clerk 1.0 1.0 1.0 1.0 1.0
Community Services Coordinator 1.0 1.0 - - 2.0
Account Clerk 0.75 0.75 0.75 0.75 0.70
Assistant Cook 0.75 0.75 0.75 0.75 0.70
Cashier 0.15 0.15 0.15 , 0.15 -
Food Service Worker 0.75 0.75 0.75 0.75 0.70
Lifeguard 0.16 0.16 0.16 0.16 0.29
Lifeguard/Instructor 1.97 1.97 1.97 1.97 2.23
Pool Manager 0.96 0.96 0.96 0.96 0.93
Recreation Assistant 1.15 1.15 1.15 1.15 4.24
Recreation Leader 10.60 10.60 10.60 10.60 9.38
Site Coordinator 7.76 7.76 7.76 7.76 4.76
Site Director 3.70 3.70 3.70 3.70 -
Social Services Specialist 0.10 0.10 0.10 0.10 -
Day Care Director - - - - 2.69
Day Care Teacher 3.61 3.61 3.61 3.61 3.37
Maintenance Assistant - - - - 0.86
Total - Community Services Dept 44.41 44.41 41.41 42.41 40.85
Summary:
Full-time Positions _ 388.0 371.0 338,0 330.0 344.7
Part-time Positions 71.1 61.5 58.7 58.7 67.6
GRAND TOTAL 459.1 432.5 396.7 388.7 412.3
N tNni
Ei°)°\J-7MENT°\L
Non-Departmental
T he Non Departmental budget represents activities that are not budgeted within a
specific General Fund department. These items are typically large in nature, are
required to be funded, and are therefore not subject to budget cuts. As a result,
they are budgeted here in Non-Departmental in order to avoid inflating the General fund
budgets of other departments.
The Non Departmental budget is comprised of various cost centers as noted below.
• Fund 110
o League of CA Cities — Los Angeles
o Southern California Association of Governments (SCAG)
o Co of L.A. Auditor Controller Property Tax Administration Fee
o Local Agency Formation Commission Contribution (LAFCO)
o GASB 45 Actuarial Study
o Property Taxes
o Citywide Typewriter Repair
o Retired Employee Benefits Administration
o Banking Fees
• Fund 300
o Debt Services Fees
• Fund 368
o Retiree Lump Sum Benefits
• Fund 820
o Successor Housing Agency
1
Non-Departmental
FUNCTION
GENERAL GOVERNMENT SERVICES
DEPARTMENT TITLE
NON-DEPARTMENTAL
2011-12 2012-13 2013-14 2014-15
EXPENDITURE CLASSIFICATION ACTUAL ACTUAL AMENDED PROPOSED
BUDGET BUDGET
MAINTENANCE & OPERATIONS
LEAGUE OF CALIFORNIA CITIES 25,288 25,288 26,568 25,290
SOUTHERN CALIFORNIA ASSOCIATION OF GOVERNF 9,688 9,900 10,000 10,170
SAN GABRIEL VALLEY COUNCIL OF GOVERNMENTS - 30,000
OTHER CONTRACTUAL SERVICE 387,281 246,092 250,000 82,700
MISCELLANEOUS EQUIPMENT CONTRACT 755 808 2,000 810
PERS HEALTH ADMINISTRATION FEE 34,299 13,638 36,861 36,390
BENEFITS ADMINISTRATION FEES 36,552 41,594 37,636 42,990
PROPERTY TAX 84,263 80,754 82,369 67,750
RETIREE LUMP SUM BENEFIT 121,130 20,170 37,800 59,800
BOND INTEREST 1,155,148 1,272,370 1,702,160 623,060
BOND PRINCIPAL 1,505,000 1,605,000 1,715,000 1,655,000
NOTES PRINCIPAL 385,703 141,664 145,660 149,930
INTEREST ON NOTES 57,324 52,234 48,250 43,720
ONGOING BOND COSTS 489,001 198,161 205,800 262,520
CAPITALIZED LEASE PRINCIPAL 434,404 451,599 469,475 488,060
CAPITALIZED LEASE INTEREST 68,051 50,855 32,975 14,400
COSTS OF BOND ISSUANCE 92,060 35,702 20,000 -
PROPOSITION A EXCHANGE 1,500,000 2,000,000 2,000,000 1,877,990
TAX REVENUE ANTICIPATION NOTES - PRINCIPAL 9,490,000 7,600,000 7,500,000
TAX REVENUE ANTICIPATION NOTES - INTEREST 173,983 34,717 65,000 -
MAINTENANCE & OPERATIONS TOTAL 16,049,930 13,880,546 14,387,554 5,470,580
Non-Departmental Expenditures
Fiscal Years 2010-11 to 2014-15
18.0
16.0
16.0 --- 14.4 .17,73
14.0
12.0
10.0
8.0
6.0
4.0
2.0
2010-11 2011-12 2012-13 2013-14 2014-15
CITY OF WEST COVINA
NON-DEPARTMENTAL DEPARTMENT
CONTRACTUAL SERVICES DETAIL
FY 2014-15
Description/Justification Proposed
Fiscal Agent Fees 48,400
Bartel Associates - PARS Actuarial Study 17,500
Hinderliter de Llamas & Associates - Property Tax Contract and Analysis Fees 16,800
0ExpFlex.rpt Expenditure by Object Budget Flexsheet: Non-departmental Expense Page: 6
06/05/2014 7:09PM City of West Covina
Grand Totals
Title/Object
5167 RETIREE LUMP SUM BENEFIT
Total PERSONNEL SERVICES
6081 LEAGUE OF CALF CITIES
6084 SCAG
6087 SGV COUNCIL OF GOVTS
6120 OTHER CONTRACTUAL SERVICES
6138 MISC EQUIPMENT CONTRACTS
6341 PERS HEALTH ADMIN FEE
6342 BENEFITS ADMIN FEES
6420 BOND INTEREST
6421 BOND PRINCIPAL
6422 NOTES PRINCIPAL
6425 INTEREST ON NOTES
6426 ONGOING BOND COSTS
6438 CAPITALIZED LEASE PRINCIPAL
6439 CAPITALIZED LEASE INTEREST
6494 PROPERTY TAX
6520 PROP A EXCHANGE
Total MATERIALS AND SERVICES
2012
Actuals
2013
Actuals
2014 2015
Amended Bdgt Dept Request
2015
CM Review
59,800
59,800
25,290
10,170
30,000
82,700
810
36,390
42,990
623,060
1,655,000
149,930
43,720
262,520
488,060
14,400
67,750
1,877,990
5,410,780
Grand Totals 0 0 0 0 5,470,580
Format Name(s): S = Dept 93 0 = BUDGET 2009 Page: 6
0ExpFlex.rpt Expenditure by Object Budget Flexsheet: Non-departmental Expense Page: 1
06/05/2014 7:09PM City of West Covina
110 GENERAL FUND
2012 2013 2014 2015 2015
Title/Object Actuals Actuals Amended Bdgt Dept Request CM Review
Total PERSONNEL SERVICES
6081 LEAGUE OF CALF CITIES
6084 SCAG
6120 OTHER CONTRACTUAL SERVICES
6138 MISC EQUIPMENT CONTRACTS
6341 PERS HEALTH ADMIN FEE
6342 BENEFITS ADMIN FEES
6494 PROPERTY TAX
Total MATERIALS AND SERVICES
0
25,290
10,170
82,700
810
36,390
42,990
67,750
266,100
Total GENERAL FUND 0 0 0 0 266,100
Format Name(s): S = Dept 93 0 = BUDGET 2009 Page: 1
0ExpFlex.rpt Expenditure by Object Budget Flexsheet: Non-departmental Expense Page:
06/05/2014 7:09PM City of West Covina
121 PROP
Title/Object
6087 SGV COUNCIL OF GOVTS
6520 PROP A EXCHANGE
Total MATERIALS AND SERVICES
2012
Actuals
2013 2014 2015
Actuals Amended Bdgt Dept Request
2015
CM Review
30,000
1,877,990
1,907,990
1,907,990
Format Name(s): S = Dept 93 0 = BUDGET 2009 Page:
0ExpFlex.rpt Expenditure by Object Budget Flexsheet: Non-departmental Expense Page: 3
06/05/2014 7:09PM City of West Covina
300 DEBT SERVICE - CITY
Title/Object
6420 BOND INTEREST
6421 BOND PRINCIPAL
6422 NOTES PRINCIPAL
6425 INTEREST ON NOTES
6426 ONGOING BOND COSTS
6438 CAPITALIZED LEASE PRINCIPAL
6439 CAPITALIZED LEASE INTEREST
Total MATERIALS AND SERVICES
2012
Actuals
2013
Actuals
2014
Amended Bdgt
2015
Dept Request
2015
CM Review
623,060
1,655,000
149,930
43,720
262,520
488,060
14,400
3,236,690
Total DEBT SERVICE - CITY 0 0 0 0 3,236,690
Format Name(s): S = Dept 93 0 = BUDGET 2009 Page: 3
0ExpFlex.rpt Expenditure by Object Budget Flexsheet: Non-departmental Expense Page: 4
06/0512014 7:09PM City of West Covina
368 RETIREE LUMP SUM BENEFITS
Title/Object
5167 RETIREE LUMP SUM BENEFIT
Total PERSONNEL SERVICES
2012
Actuals
2013
Actuals
2014
Amended Bdgt
2015
Dept Request
2015
CM Review
59,800
59,800
Total RETIREE LUMP SUM BENEFITS 0 0 0 59,800
Format Name(s): S = Dept 93 0 = BUDGET 2009 Page: 4
EN
SU CCESS
CY
Successor Agency
FUNCTION
COMMUNITY DEVELOPMENT
DEPARTMENT TITLE
SUCCESSOR AGENCY
EXPENDITURE CLASSIFICATION
2011-12
ACTUAL
2012-13
ACTUAL
2013-14
AMENDED
BUDGET
2014-15
PROPOSED
BUDGET
SALARY & BENEFITS
FULL TIME SALARIES 118,807 166,390 166,165 181,280
PART TIME SALARIES 18,168 21,672 - -
OVERTIME 1,751 - - 110
BILINGUAL PAY 24 60 600 -
SICK/VACATION/HOLIDAY/ADMINISTRATIVE LEAVE 2,075 15,174 16,758 7,570
WORKERS' COMPENSATION 314 659 631 650
HEALTH/DENTAL/VISION INSURANCE 12,687 20,061 15,617 18,540
LIFE INSURANCE/LONG TERM DISABILITY 756 1,069 1,256 1,370
MEDICARE 2,346 3,172 2,804 2,890
RETIREMENT- NONSWORN 16,907 22,869 24,608 33,350
DEFERRED COMPENSATION 2,243 5,394 5,524 5,980
RETIREMENT HEALTH SAVINGS PLAN 629 197 885 810
RETIREE LUMP SUM BENEFIT 3,157 2,034 1,450
SUPPLEMENTAL RETIREMENT PLAN 1,585 3,252 3,832 3,360
UNEMPLOYMENT 255 14,068 - -
LEAVE LUMP SUM 17,217 4,697 - -
AUTO ALLOWANCE 343 2,040 2,340 2,340
SALARY & BENEFITS TOTAL 196,107 283,931 243,054 259,700
MAINTENANCE & OPERATIONS
TRAINING & SEMINARS - 1,189 6,200 2,000
CONTRACTUAL SERVICES 58,426 314,440 657,388 740,060
LEGAL SERVICES 691,133 1,494,409 1,500,000 1,758,980
TELEPHONES/CELLULAR PHONES 80 1,790 1,708 1,810
SUPPLIES - 78 - -
REPROGRAPHIC SERVICES - 2,666 2,500 2,810
CHARGEBACK - FUEL & OIL - 989 661 990
CHARGEBACK - VEHICLE MAINTENANCE - 972 750 -
CHARGEBACK - PROPERTY/LIABILITY INSURANCE - 16,799 16,800 4,200
BOND INTEREST 2,631,599 3,034,328 2,872,900 2,678,400
BOND PRINCIPAL 1,580,000 3,075,000 3,410,000 3,760,000
OTHER DEBT PAYMENT 1,418,816 1,840,000 1,450,000 739,500
ONGOING BOND COSTS 75,076 112,632 112,400 136,680
PASS THROUGH PAYMENTS - - 168,700 -
PRINCIPAL-COUNTY DEFERRAL - 557,463 776,800 1,082,000
INTEREST-COUNTY DEFERRAL - 629,031 590,000 620,000
MISCELLANEOUS EXPENSES 38,345 995,449 685,000 775,000
ADMINISTRATION & OVERHEAD - 127,570 65,000 53,680
PROPERTY TAX - 83,824 85,260 85,710
SERAF OBLIGATION - - 575,310
MAINTENANCE & OPERATIONS TOTAL 6,493,475 12,288,629 12,402,067 13,017,130
Successor Agency
FUNCTION DEPARTMENT TITLE
COMMUNITY DEVELOPMENT SUCCESSOR AGENCY
2011-12 2012-13 2013-14 2014-15
EXPENDITURE CLASSIFICATION ACTUAL ACTUAL AMENDED PROPOSED
BUDGET BUDGET
I CAPITAL OUTLAY TOTAL - -
DEPARTMENT TOTAL I 6,689,582 12,572,560 12,645,121 13,276,830 I
FUND TITLE
REDEVELOPMENT OBLIGATION RETIREMENT FUND
SUCCESSOR AGENCY ADMINISTRATION
CFD DEBT SERVICE FUND
TOTAL SUCCESSOR AGENCY BY FUND
Departmental Expenditures
Fiscal Years 2010-11 to 2014-15
0.0
2010-11 2011-12 2012-13 2013-14 2014-15
7,987,940
384,790
4,904,100
13,276,830
0ExpFlex.rpt Expenditure by Object Budget Flexsheet: Successor Agency Page: 5
05/22/2014 9:45PM City of West Covina
Grand Totals
2012 2013 2014 2015 2015
Title/Object Actuals Actuals Amended Bdgt Dept Request CM Review
5111 FULL TIME SALARIES
5112 PART TIME SALARIES
5113 OVER TIME SALARIES
5117 BILINGUAL PAY
5121 HOLIDAY OPT- NO PERS
5124 SICK LEAVE BUYBACK
5125 VACATION BUY BACK
5151 WORKERS COMPENSATION
5152 HEALTH/FLEX BENEFIT
5153 GROUP LIFE
5154 GROUP LONG TERM DISABILITY
5155 MEDICARE
5157 RETIREMENT- NONSWORN
5158 DEFERRED COMPENSATION
5159 DENTAL
5161 VISION
5163 RETIREMENT HEALTH SAVINGS PLAN
5166 RETIREE LUMP SUM BENEFIT
5168 SUPPLEMENTAL RETIREMENT PLAN
5169 EPMC REPLACEMENT PLAN
5171 UNEMPLOYMENT
5180 LEAVE LUMP SUM
5251 AUTO ALLOWANCE
5253 CASH BACK
Total PERSONNEL SERVICES
6050 CONFERENCES & MEETINGS
6111 LEGAL SERVICES
6112 ACCOUNTING AND AUDITING
6114 APPRAISALS, TITLES, ESCROW
6117 CONSULTANTS
6120 OTHER CONTRACTUAL SERVICES
6144 TELEPHONE -- CITY SYSTEM
6147 CELLULAR PHONES
6210 OFFICE SUPPLIES
6212 REPROGRAPHIC SERVICES
6320 CHGBK - FUEL & OIL
118,807
18,168
1,751
24
0
0
2,075
314
9,018
146
610
2,346
16,907
2,243
625
248
629
0
955
630
255
17,217
343
2,796
196,107
0
691,133
0
0
0
58,426
0
80
0
0
0
166,390
21,672
0
60
626
2,131
12,417
659
15,953
244
825
3,172
22,869
5,394
1,395
310
197
3,157
2,396
856
14,068
4,697
2,040
2,403
283,931
1,189
1,494,409
25,277
0
7,500
281,663
908
882
78
2,666
989
166,165
0
0
600
1,628
2,130
13,000
631
11,436
323
933
2,804
24,608
5,524
1,119
302
885
2,034
3,008
824
0
0
2,340
2,760
243,054
6,200
1,500,000
20,000
10,000
25,000
602,388
908
800
0
2,500
661
172,590
0
105
0
470
1,260
5,840
620
11,950
320
940
2,760
31,870
5,530
1,020
330
960
1,450
2,510
750
0
0
2,340
2,620
246,235
2,000
1,758,980
45,000
10,000
46,000
639,060
1,010
800
0
2,500
661
181,280
0
110
0
470
1,260
5,840
650
14,670
360
1,010
2,890
33,350
5,980
1,020
330
810
1,450
2,510
850
0
0
2,340
2,520
259,700
2,000
1,758,980
45,000
10,000
46,000
639,060
1,010
800
0
2,810
990
Format Name(s): S = Dept 22 SA 0= BUDGET 2009 Page: 5
0ExpFlex.rpt Expenditure by Object Budget Flexsheet: Successor Agency
05/22/2014 9:45PM City of West Covina
Grand Totals [Continued)
Title/Object
2012
Actuals
2013
Actuals
2014
Amended Bdgt
2015
Dept Request
2015
CM Review
6327 CHGCK - VEH MAINTENANCE 0 972 750 750 0
6410 CHGBK - PROPERTY & LIABILITY INS 0 16,799 16,800 3,750 4,200
6420 BOND INTEREST 2,631,599 3,034,328 2,872,900 3,764,600 2,678,400
6421 BOND PRINCIPAL 1,580,000 3,075,000 3,410,000 3,995,000 3,760,000
6423 OTHER DEBT PAYMENT 1,418,816 1,840,000 1,450,000 739,500 739,500
6426 ONGOING BOND COSTS 75,076 112,632 112,400 105,280 136,680
6427 PASS THROUGH PAYMENTS 0 0 168,700 0 0
6488 PRINCIPAL-COUNTY DEFERRAL 0 557,463 776,800 1,702,000 1,702,000
6489 INTEREST-COUNTY DEFERRAL 0 629,031 590,000 0 0
6490 MISCELLANEOUS EXPENSES 38,345 995,449 685,000 750,000 775,000
6493 ADMIN AND OVERHEAD 0 127,570 65,000 65,000 53,680
6494 PROPERTY TAX 0 83,824 85,260 85,710 85,710
6507 SERAF OBLIGATION 0 0 0 575,310 575,310
Total MATERIALS AND SERVICES 6,493,475 12,288,629 12,402,067 14,292,911 13,017,130
Grand Totals 6,689,582 12,572,560 12,645,121 14,539,146 13,276,830
Page:
Format Name(s): S = Dept 22 SA 0= BUDGET 2009 Page:
0ExpFlex.rpt
Expenditure by Object Budget Flexsheet: Successor Agency Page: 1
05/22/2014 9:45PM City of West Covina
810 REDEVELOPMENT OBLIGATION RETIREMENT FUND
Title/Object
5126 SPECIAL ASSIGNMENT PAY
Total PERSONNEL SERVICES
6111 LEGAL SERVICES
6112 ACCOUNTING AND AUDITING
6117 CONSULTANTS
6120 OTHER CONTRACTUAL SERVICES
6420 BOND INTEREST
6421 BOND PRINCIPAL
6423 OTHER DEBT PAYMENT
6426 ONGOING BOND COSTS
6427 PASS THROUGH PAYMENTS
6488 PRINCIPAL-COUNTY DEFERRAL
6489 INTEREST-COUNTY DEFERRAL
6494 PROPERTY TAX
6507 SERAF OBLIGATION
Total MATERIALS AND SERVICES
Total REDEVELOPMENT OBLIGATION RETIRI
2012
Actuals
49,179
526,799
1,418,816
43,708
0
2,038,502
2,038,502
2013
Actuals
1,165,304
20,277
7,500
280,710
1,030,028
1,305,000
1,840,000
81,328
0
557,463
629,031
73,367
6,990,008
6,990,008
2014
Amended Bdgt
14,680
14,680
1,470,000
15,000
601,388
983,400
1,355,000
1,450,000
81,000
168,700
776,800
590,000
85,260
0
7,576,548
7,591,228
2015
Dept Request
0
1,725,380
40,000
36,000
638,060
2,006,900
1,655,000
739,500
105,280
1,702,000
85,710
575,310
9,309,140
9,309,140
2015
CM Review
0
0
1,725,380
40,000
36,000
638,060
920,700
1,420,000
739,500
105,280
1,702,000
85,710
575,310
7,987,940
7,987,940
Format Name(s): S = Dept 22 SA 0 = BUDGET 2009 Page: 1
0ExpFlexspt Expenditure by Object Budget Flexsheet: Successor Agency Page:
05/2212014 9:45PM City of West Covina
815 SUCCESSOR AGENCY ADMINISTRATION
2012 2013 2014 2015 2015
Title/Object Actuals Actuals Amended Bdgt Dept Request CM Review
5111 FULL TIME SALARIES 118,807 166,390 166,165 172,590
5112 PART TIME SALARIES 18,168 21,672 0 0
5113 OVER TIME SALARIES 1,751 0 0 105
5117 BILINGUAL PAY 24 60 600 0
5121 HOLIDAY OPT - NO PERS 0 626 1,628 470
5124 SICK LEAVE BUYBACK 0 2,131 2,130 1,260
5125 VACATION BUY BACK 2,075 12,417 13,000 5,840
5126 SPECIAL ASSIGNMENT PAY 0 0 14,680- 0
5151 WORKERS' COMPENSATION 314 659 - 631 620
5152 HEALTH/FLEX BENEFIT 9,018 15,953 11,436 11,950
5153 GROUP LIFE 146 244 323 320
5154 GROUP LONG TERM DISABILITY 610 825 933 940
5155 MEDICARE 2,346 3,172 2,804 2,760
5157 RETIREMENT- NONSWORN 16,907 22,869 24,608 31,870
5158 DEFERRED COMPENSATION 2,243 5,394 5,524 5,530
5159 DENTAL 625 1,395 1,119 1,020
5161 VISION 248 310 302 330
5163 RETIREMENT HEALTH SAVINGS PLAN 629 197 885 960
5166 RETIREE LUMP SUM BENEFIT 0 3,157 2,034 1,450
5168 SUPPLEMENTAL RETIREMENT PLAN 955 2,396 3,008 2,510
5169 EPMC REPLACEMENT PLAN 630 856 824 750
5171 UNEMPLOYMENT 255 14,068 0 0
5180 LEAVE LUMP SUM 17,217 4,697 0 0
5251 AUTO ALLOWANCE 343 2,040 2,340 2,340
5253 CASH BACK 2,796 2,403 2,760 2,620
Total PERSONNEL SERVICES 196,107 283,931 228,374 246,235
6050 CONFERENCES & MEETINGS 0 1,189 6,200 2,000
6111 LEGAL SERVICES 691,133 329,105 30,000 33,600
6112 ACCOUNTING AND AUDITING 0 5,000 5,000 5,000
6114 APPRAISALS, TITLES, ESCROW 0 o 10,000 10,000
6117 CONSULTANTS 0 0 25,000 10,000
6120 OTHER CONTRACTUAL SERVICES 9,247 953 1,000 1,000
6144 TELEPHONE-- CITY SYSTEM 0 908 908 1,010
6147 CELLULAR PHONES 80 882 800 800
6210 OFFICE SUPPLIES 0 78 0 0
6212 REPROGRAPHIC SERVICES 0 2,666 2,500 2,500
6320 CHGBK - FUEL & OIL 0 989 661 661
6327 CHGCK - VEH MAINTENANCE 0 972 750 750
6410 CHGBK - PROPERTY & LIABILITY INS o 16,799 16,800 3,750
6493 ADMIN AND OVERHEAD 0 127,570 65,000 65,000
Format Name(s): S = Dept 22 SA 0 = BUDGET 2009 Page:
0ExpFlex.rpt
Expenditure by Object Budget Flexsheet: Successor Agency Page: 3
05122/2014 9:45PM
City of West Covina
815 SUCCESSOR AGENCY ADMINISTRATION
Title/Object
2012
Actuals
2013
Actuals
2014
Amended Bdgt
2015
Dept Request
2015
CM Review
6494 PROPERTY TAX 0 10,457 0 0 0
Total MATERIALS AND SERVICES 700,460 497,568 164,619 136,071 125,090
Total SUCCESSOR AGENCY ADMINISTRATIO 896,567 781,499 392,993 382,306 384,790
Format Name(s): S = Dept 22 SA 0= BUDGET 2009 Page: 3
ExpFlex.rpt Expenditure by Object Budget Flexsheet: Successor Agency Page:
05/22/2014 9:45PM City of West Covina
853 CFD DEBT SERVICE
2012 2013 2014 2015
Actuals Actuals Amended Bdgt Dept Request
2,104,800 2,004,300 1,889,500 1,757,700
1,580,000 1,770,000 2,055,000 2,340,000
31,368 31,304 31,400 0
38,345 995,449 685,000 750,000
3,754,513 4,801,053 4,660,900 4,847,700
Title/Object
6420 BOND INTEREST
6421 BOND PRINCIPAL
6426 ONGOING BOND COSTS
6490 MISCELLANEOUS EXPENSES
Total MATERIALS AND SERVICES
2015
CM Review
1,757,700
2,340,000
31,400
775,000
4,904,100
Total CFD DEBT SERVICE 3,754,513 4,801,053 4,660,900 4,847,700 4,904,100
Format Name(s): S = Dept 22 SA 0= BUDGET 2009 Page:
"IL
Core Values of Financial Sustainability
Financial stability — The City will create financial stability to provide the co mmunity with a consistent
and adequate level of public services. The City will take a long-term approach to its finances by developing
and maintaining long-term plans, carefully weighing the cost and benefits of development opportunities
and adhering to sound debt, reserve and investment policies.
Accountability and Financial Planning — The City will institute long-term financial planning that
ensures City services are provided at the best value and that the services are in alignment with the needs
and desires of the community.
Transparency and engagement —The City will be accountable for producing value for the community
by producing planning and report mechanisms that make it clear how the City plans to use its resources
to achieve the community vision. The City is committed to engaging the public as a partner in formulating
plans and delivering services.
Fiscal Policy Statement
Operating Budget Policies
The City will adopt a balanced General Fund
budget by June 30 of each year. A balanced
budget is defined as one in which total
expenditures equal total revenues. An entity has
a budget surplus if expenditures are less than
revenues. It has a budget deficit if expenditures
are greater than revenues.
An annual base operating budget will be
developed by verifying or conservatively
projecting revenues and expenditures for the
current and forthcoming fiscal year.
Current revenues will be sufficient to support
current operating expenditures and a budgeted
positive operating position will be maintained.
Revenue Policies
The City will strive to maintain a diversified and
stable revenue system to shelter it from short-
term fluctuations in any one revenue source.
The City will estimate its annual revenues by an
objective, analytical process utilizing trend,
judgmental, and statistical analysis as
appropriate.
Status Comments
Status Comments Fiscal Policy Statement
All City Council-established General Fund User
Fees will be reviewed' and adjusted annually as
part of the budget process by each City
department and the analysis with recommended
changes will be provided to the City Council. The
basis for adjustment will be the cost of providing
services, inflationary impacts, or other
budgetary factors as appropriate. User Fees will
be established to recover the full cost of services
provided, except when the City Council
determines that a subsidy from the General Fund
is in the public interest.
A one-time expenditure of $40,000 has been
appropriated in Fiscal Year 2014-15 for an
independent consultant to conduct a
comprehensive fee and charge study, with
recommendations for updated cost recovery.
One-time operating, capital, and reserve
revenues will be used for one-time expenditures.
Exceptions must be formally adopted by Council
action and may only offset operating
expenditures for a limited time period of less
than five fiscal years.
Expenditure Policies
The purchase of new or replacement capital
equipment with a value of $5,000 or more and
with a minimum useful life of two years will
require budget approval.
The City will annually project its equipment
replacement and maintenance needs each year.
A maintenance and replacement schedule will
be developed and followed.
Capital Improvement Budget Policies
The City will make all capital improvements in
accordance with an adopted capital
improvement program and will include an
annual five-year plan for capital improvements
(CIP design, development, implementation, and
operating maintenance costs.). The first year of
the five-year plan must be fully funded in the
adopted budget. Projects that are not fully
25 new capital projects
= $4.5 million
2
Fiscal Policy Statement Status Comments
funded must be removed or delayed until
adequate funding exists for design, construction,
operating and maintenance.
Capital Improvement Projects must project
operating and maintenance costs for the five-
year forecast period to ensure that future year
budgets maintain a positive operating position.
Short-Term Debt Policies
The City may use short-term debt to cover
temporary or emergency cash flow shortages. All
short-term borrowing will be subject to Council
approval by resolution.
Long-Term Debt Policies
The City will confine long-term borrowing to
capital improvements that cannot be funded
from current revenues.
The City will establish and maintain a Debt
Policy.
Fund Balance and Reserve Policies
The City will maintain an emergency reserve
equal to 20% of operating expenditures of the
General Fund. The primary purpose of this
reserve is to protect the City's essential service
programs and funding requirements during
periods of economic downturn (defined as a
recession lasting two or more years), or other
unanticipated or emergency expenditures that
could not be reasonably foreseen during
preparation of the budget.
The General Liability Self-Insurance Reserve will
be maintained at a level which, together with
purchased insurance policies, adequately
protects the City. In addition, the City will
perform an annual analysis to document those
claims which are not covered by the insurance
pool to which the City belongs, and reserve an
additional appropriate amount to pay for such
uncovered claims.
Options for funding the
City's emergency
reserve will be
presented at the
Budget Study Session
on June 9, 2014.
3
Fiscal Policy Statement
The Workers' Compensation Self-Insurance
Reserve will be maintained at a level which,
together with purchased insurance policies,
adequately protects the City. In addition, the City
will perform an annual analysis of past claims not
covered by the insurance pool, and reserve an
appropriate amount to pay for uncovered
claims.
The City will establish a Fleet Replacement
Reserve for costs associated with the
replacement of vehicles and other rolling stock
(such as trailers, compressors or other
equipment on wheels) as they become
unserviceable, obsolete or reach a
predetermined service life. The reserve will be
maintained at a level at least equal to the
projected five-year fleet replacement costs.
Investment Policies
The City Treasurer will annually submit an
investment policy to the City Council for review
and adoption.
Accounting, Auditing & Financial Reporting
Policies
The City's accounting and financial reporting
systems will be maintained in conformance with
generally accepted accounting principles and
standards of the Governmental Accounting
Standards Board.
An annual audit will be performed by an
independent public accounting firm with the
subsequent issue of an official Comprehensive
Annual Financial Report, including an audit
opinion.
Status Comments
Fleet Replacement
Reserve = 0
4
scal Policy Statement Status Comments
A capital asset system will be maintained to
identify all City assets, their condition, historical V A capital asset physical
inventory is being
cost, replacement value, and useful life, conducted in FY 2013-14
and FY 2014-15 to
A capital asset inventory is maintained as part of .. . comply with GASB 34. A
GASB 34 Quarterly financial, capital comprehensive physical
improvement program and investment reports inventory was not
will be submitted to the City Council and will be conducted at the time of
made available to the public, implementation of GASB
34 at June 30, 2003.
An annual revenue manual will be prepared prior
to the beginning of the budget preparation
process each year. The manual will provide
information on the revenue source, legal
authorization, timing of receipts and historical
collection over the last five year period. Fee
schedules or calculations will also be provided.
--
Full and continuing disclosure will be provided in
the general financial statements and bond
representations.
A good credit rating in the financial community V
will be maintained.
Establish and maintain a formal compensation
plan for all employee salary or wage ranges.
Establish a position control system to ensure
that staffing levels are maintained at the levels
approved by City Council.
Long Term Financial Policies
Annually prepare a five year financial forecast
that maintains the current level of services,
including known changes that will occur during
the forecast period. If the forecast does not
depict a positive operating position in all five
years of the forecast, the City will strive to
balance the operating budget for all years
included in the five-year financial forecast.
Fiscal Policy Statement Status Comments
Annually evaluate trends from a budget-to-
actual perspective and from a historical year-to-
year perspective to identify areas where
resources have been over allocated. This would
improve the accuracy of the revenue and
expenditure forecast by eliminating the impact
of recurring historical variances.
Risk Financing Policies
The City will maintain adequate insurance
coverage, pooled coverage, or self-insurance for
general liability, property, errors and omissions,
automobile liability, workers' compensation,
and other identified loss exposures.
The City will maintain a risk financing strategy,
which shall include an annual review of
insurance policy limits, types of coverage,
reserve requirements, and self-insurance limits,
if applicable.
Legend:
V Budget Compiles with Fiscal Policy
Standard
Fiscal Policy Standard is not met in
Budget
6