05-28-2014 - 2014-2015 Fiscal Year Proposed Operating and Capit - Staff Report (2).pdfCity of West Covina
Memorandum
AGENDA
TO: Mayor and City Council
FROM: Christopher J. Chung, City Manager
BY:
ITEM NO. 1
DATE May 28, 2014
Nita McKay, Director of Finance and Administrative Services
SUBJECT: 2014-2015 FISCAL YEAR PROPOSED OPERATING AND CAPITAL
IMPROVEMENT PROGRAM BUDGET STUDY SESSION
RECOMMENDATION:
It is recommended that the City Council review and discuss the 2014-2015 Fiscal Year Proposed
Operating and Capital Improvement Program Budget and provide any direction and/or action as
appropriate.
DISCUSSION:
The 2014-15 Fiscal Year Proposed Operating and Capital Improvement Program Budget is being
presented to the City Council for review and discussion. The Director of Finance and
Administrative Services will provide a detailed presentation walking the City Council and public
through the entire budget by individual departments. In the event that the City Council is unable
to complete the review of the budget on May 28, 2014, a second Budget Study Session is being
proposed on June 5, 2014 or any future date City Councilmembers are available. The Final
Budget is scheduled to be presented to the City Council for adoption on June 17, 2014.
The City is on schedule to adopt the City's budget prior to the beginning of the new fiscal year
commencing in July. As the City of West Covina has new City Councilmembers, City staff is
presenting the budget in a study session(s) to provide the opportunity for the new City
Councilmembers to ask questions and have more time to learn about the City's budget. The last
Budget Study session the City conducted was on May 14, 2008 (6 years ago).
The format of the budget has been completely revamped by staff from the previous template so
that it is easier to read, thus being more transparent than the previous budget version. Staff also
combined and eliminated account line items that were duplicates and obsolete. For the budget
study session, staff is presenting detailed line item budget information by fund for each
department. The transferring of the budget into the new template has not been an easy challenge
and has taken many staff hours and resources. However, staff believes that the effort will result
in a better budget document for the City and public.
The 2014-15 Fiscal Year Proposed Operating and Capital Improvement Program Budget is a
working document that is being presented to the City Council for discussion purposes. The
budget is not final and changes can be made. During the Budget Study Session, the City Council
will have the ability to inquire into estimated revenues, proposed expenditures and provide
further direction that could result in additional changes in the Final Budget.
In this 2014-15 Fiscal Year Preliminary Budget, the City Manager is recommending reduction of
expenditures and restructuring of Departments to improve efficiencies of departments and the
City as whole. The Capital Improvement Program (CIP) is a 5-year improvement plan which
provides for $4.5 million for new projects that includes projects like the General Plan Update,
Walmerado Park and Orangewood Park improvements, street resurfacing and vehicles (police
vehicles and fire apparatuses). The Director of Finance and Administrative Services will walk
through each Department Budget and Department Heads will be available to answer any
questions.
Based on estimated revenues and proposed expenditures presented in the 2014-15 Fiscal Year
Proposed Operating and Capital Improvement Program Budget, the budget will be a balanced
budget where revenues exceed expenditures.
The review will be presented in the following order:
1. Overview
2. Revenues
3. City Manager's Office/Community Development Commission
4. City Attorney
5. City Clerk's Office
6. Finance and Administrative Services Department
7. Planning Department
8. Police Department
9. Fire Department
10. Public Works Department
11. Community Services Department
12. Capital Improvement Plan
13. Non-departmental
14. Successor Agency
15. Financial Policies
FISCAL IMPACT:
There is no fiscal impact in reviewing the 2014-15 Proposed Operating and Capital Improvement
Program Budget. The fiscal impact of the Final Operating and Capital Improvement Program
Budget will be presented on June 17, 2014 and will be based on discussion and input ;from the
City Council.
Prepared by:
/(2
Nita McKay
Director of Finance and Aliininistrative Services
Attachments: 2014-15 Fiscal Year Proposed Operating and Capital Improvement Program
Budget
Mr3
4,49
-
0
25,650
52,150
1,907,990
1,219,680
1,888,460
168,150
375,520
37,550
15,760
213,420
28,310
5,917
254,454
4,490 5
87,000 21,233
52,150 63,805
1,907,990 252,043
2,039,680
865,950 7
1,888,460 719,790
20,000
(4,490)
41,000
17,850
70,990
(481,940)
(190,950)
337,510
10,150
4,850
23,000
49,480
(3,500)
61,350
820,000
80,00
-
0
455,000
125,000
80,000
168,150
830,520
162,550
15,760
213,420
28,310
30
6,599
4,635
286,971
23,000
493,175
109
74,842 (3,420)
33,430 2,190
4,000
197,676
8,451
350,513 140,000
56,197 (12,090)
1,339,756 49,930
379,227 (89,760)
150,577 (9,900)
2,095,230 57,620
308,517 (7,480)
310,308 (5,970)
532,699 81,470
1,411,481 94,030
(2,200)
2,656
184,951 (60,000)
21,049 (85,000)
39,890
26,690
343,870
108,060 110,000
117,300
962,800 25,000
143,910 15,000
149,390
1,519,660
2,635,770 80,000
46,580
10,000 50,000
130,000
39,890
26,690
343,870
218,060
117,300
987,800
158,910
149,390
1,519,660
2,715,770
46,580
60,000
130,000
650,000
1,200
10,200
3,580
3,570
3,580
50,000
443,695
3,500
109
78,262
31,240
(4,000)
197,676
8,451
210,513
68,287
1,289,826
468,987
160,477
2,037,610
315,997
316,278
451,229
1,317,451
2,200
2,656
244,951
106,049
90,150
173,000
23,000
880,000
159,050
15,760
210,000
30,500
4,000
650,000
140,000
27,800
26,690
395,000
138,500
107,400
1,040,000
155,000
147,000
1,588,000
2,859,800
44,380
5,917
254,454
4,495
108,233
115,955
2,160,033
2,039,680
865,957
2,608,250
30
6,599
84,635
455,121
23,000
1,323,695
162,550
109
15,760
288,262
61,740
847,676
8,451
350,513
96,087
26,690
1,684,826
607,487
267,877
3,086,610
470,997
463,278
2,052,359
4,177,251
46,580
2,656
244,951
151,049
5,917
234,454
4,495
(19,767)
45,955
181,053
481,940
190,957
(337,510)
30
6,599
(5,515)
282,121
20,000
128,000
70,000
1,978,980
1,557,740
675,000
2,895,760 50,000
9,000
13,130
45,000
COMBINED FUND SUMMARY FISCAL YEAR 2014-15
DEBT
SERVICE
BUDGET
INTERNAL
ESTIMATED SERVICE ESTIMATED
REVENUES FUND TRANSFERS AVAILABLE
FY 14-15 CHARGES IN RESOURCES
PRELIMINARY CIP
BUDGET BUDGET
INTERNAL
SERVICE TOTAL
FUND PRELIMINARY
EXPENSES BUDGET FUNDi FUND DESCRIPTION
1 110 GENERAL FUND
2 111 FEE & CHARGE
3 219 FIRE TRAINING
TOTAL - GENERAL FUND TYPES
07/01/14
ESTIMATED
AVAILABLE
BALANCE
06/30/15
PROJECTED FUND
TRANSFERS AVAILABLE BALANCE
OUT BALANCE CHANGE
10,408,897 53,407,450 2,437,520 66,253,867 54,524,470
91,946 1,277,880 120,000 1,489,826 1,349,200
121,961 17,000 138,961 37,550
10,622,804 54,702,330 2,557,520 67,882,654 55,911,220
54,524,470 1,345,390 10,384,007 (24,890)
1,349,200 140,626 48,680
37,550 101,411 (20,550)
55,911,220 1,345,390 10,626,044 3,240
SPECIAL REVENUE FUND TYPES
4 116 STATE ASSET FORFEITURES
5 117 DRUG ENFORCEMENT REBATE
6 118 BUSINESS IMPROVEMENT TAX
7 119 AIR QUALITY IMPROVEMENT TRUST
8 120 INTEGRATED WASTE MANAGEMENT
9 121 PROPOSITION "A"
10 122 PROPOSITION "C"
11 123 TRAFFIC SAFETY
12 124 GASOLINE TAX
13 126 PROP 1B
14 127 POLICE DONATIONS
15 128 TRANSPORTATION DEV. ACT
16 129 AB 939
17 130 BUREAU OF JUSTICE ASSISTANCE GRANT
18 131 COMMUNITY DEVEL. BLOCK GRANT
21 143 LA COUNTY PARK BOND
22 144 TREE FUND
23 145 WASTE MGT ENFORCEMENT - GRANT
24 146 SENIOR MEALS PROGRAM
25 149 USED OIL BLOCK GRANT
26 150 INMATE WELFARE
27 153 PUBLIC SAFETY AUGMENTATION
28 154 PRIVATE GRANTS
29 155 COPS/SLESF
30 158 C.R.V. / LITTER REMOVAL GRANT
31 159 SUMMER MEALS PROGRAM
32 181 MAINTENANCE DISTRICT #1
33 182 MAINTENANCE DISTRICT #2
34 183 COASTAL SAGE CFD
35 184 MAINTENANCE DISTRICT #4
36 186 MAINTENANCE DISTRICT #6
37 187 MAINTENANCE DISTRICT #7
38 188 CITYWIDE MAINTENANCE DISTRICT
39 189 SEWER MAINTENANCE
40 190 BUSINESS IMPROVEMENT DISTRICT
44 204 COPS TECHNOLOGY GRANT
45 205 CHARTER PEG FUND
49 212 ART IN PUBLIC PLACES
07/01/14 INTERNAL
ESTIMATED ESTIMATED SERVICE ESTIMATED
AVAILABLE REVENUES FUND TRANSFERS AVAILABLE
BALANCE FY 14-15 CFIARGES IN RESOURCES
DEBT
SERVICE
BUDGET
PRELIMINARY CIP
BUDGET BUDGET
INTERNAL
SERVICE TOTAL
FUND PRELIMINARY
EXPENSES BUDGET
TRANSFERS
OUT
FUND
BALANCE
CFIANGE
06/30/15
PROJECTED
AVAILABLE
BALANCE
787,940 (772,940)
(840,670) 16,063,760
787,940
13,502,410 2,561,350
10,020
11,101,413
2,407,870 20,082,747
9,990 253,000 262,990 (232,990)
450,650
45,346
1,337
100,000
247
13,067
23,844
59,653
3.623
(105,100)
10,000
673,420 600,000
10,000
1,273,420
(10,000)
175,000 175,000
26
17,878
175,000
1,020,625
503,767
844
55
26
17,878
1,020,625
503,767
844
55
(175,000)
1,018,350
503,700
2,477,181 9,990 428,000 437,990 2,039,191 1,114,060
13,711,682 1,785,000
13,711,682 1,785,000
2,254,070 17,750,752
2,254,070 17,750,752
3,236,690 3,236,690 14,514,062 802,380
3,236,690 3,236,690 14,514,062 802,380
87,770
(300,000)
(101,460)
(8,440)
(75,470)
27,970
1,256,540
1,381,670
1,622,280
75,470
59,800
1,256,540
1,381,670
1,622,280
75,470
59,800
956,540
1,280,210
1,613,840
1,440,289
3,712,939
1,623,280
139,905
719,416
183,749
2,331,269
1,000
64,435
659,616
483,749
2,432,729
9,440
139,905
631,646
(42,065) 1,600,000 1,557,935 1,573,230 1,573,230 101,780 (117,075) (75,010)
101,780 3,655,404 1,600,000 3,938,360 4,395,760 5,968,990 9,193,764 1,573,230 3,122,994 (532,410)
114,890
114,890
(0)
0
0
(0)
1,143,570
1,143,570
2,439,440
384,790
806,400
3,630,630
5,548,500
4,097,700
9,646,200
9,131,510
269,900
4,904,100
14,305,510
9,131,510
384,790
4,904,100
14,420,400
7,987,940
384,790
4,904,100
13,276,830
COMBINED FUND SUMMARY FISCAL YEAR 2014-15
FUND i FUND DESCRIPTION
51 215 N AZUSA RELINQUISHMENT
53 220 WC COMMUNITY SERVICES FOUNDATION
54 221 POLICE PRIVATE GRANTS
57 224 MEASURE R
62 229 RUBBERIZED ASPHALT CONCRETE GRANT
63 230 ENERGY EFFICIENCY GRANT
64 231 ADVANCED TRAFFIC MGMT SYSTEM
65 370 DARE ENTERPRISE
66 820 HOUSING SUCCESSOR AGENCY
TOTAL - SPECIAL REVENUE FUND TYPES
CAPITAL PROJECT FUND TYPE
67 160 CAPITAL PROJECTS
68 161 CONSTRUCTION TAX
69 163 PARKS
70 170 PARK DEDICATION FEES "A"
72 172 PARK DEDICATION FEES "C"
73 173 PARK DEDICATION FEES "D"
74 174 PARK DEDICATION FEES "E"
75 175 PARK DEDICATION FEES "F"
76 176 PARK DEDICATION FEES "G"
77 177 PARK DEDICATION FEES "H"
TOTAL - CAPITAL PROJECT FUND TYPES
450,650
232,990 30,000
45,346
26
17,878
175,000
2,275 1,018,350
67 503,700
844
55
925,131 1,552,050
1,337
110,000
247
1,286,487
23,844
59,653
3,623
10,020
11,889,353
72,130 38,554,377
450,650
262,990
45,346
1,337
10,000 100,000
247
118,167 1,168,320
23,844
59,653
3,623
10,020
11,874,353 15,000
20,923,417 17,558,830
DEBT SERVICES FUND TYPES
78 300 DEBT SERVICE - CITY
TOTAL - DEBT SERVICES FUND TYPES
PROPRIETARY FUND TYPES
INTERNAL SERVICE FUND TYPES
79 361 LIABILITY.UNINSURED LOSSES
80 363 WORKER'S COMPENSATION
81 365 FLEET MANAGEMENT
82 367 VEHICLE REPLACEMENT
83 368 RETIREE LUMP SUM BENEFITS
ENTERPRISE FUND TYPES:,
84 375 POLICE SERVICE GROUP
TOTAL - PROPRIETARY FUND TYPES
SUCCESSOR AGENCY
85 810 REDEV. OBLIGATION RETIREMENT FUND
87 815 SUCCESSOR AGENCY ADMINISTRATION
88 853 CFD DEBT SERVICE
TOTAL -SUCCESSOR AGENCY
(0 Lii w w
201,299
194
1,354
280
55
438
102
743
439,329
58,133
50,074
75,222
6,448
4,234
9,902
8,700
73,234
27,186
160
1,149
17,690
1,335
44,096
59,379
827
56,201
5,743
163
12,531
1,156,201
11,386,000
4,039,000
3,350,000
1,250,000
1,750,930
270,000
200,000
22,245,930
225,000
400
200
500
100
1,000
366,590
55,870
40,750
60,690
5,000
500
7,000
7,000
40,000
15,000
1,500
15,000
800
50,000
35,000
3,000
25,000
500
500
7,000
963,900
9,168,735 9,862,928
3,313,253 3,444,808
3,224,053 3,361,812
1,052,091 1,228,062
1,962,157 2,089,460
304,973 283,755
149,986 121,946
(505)
19,174,743 20,392,771
226,501
150
1,664
242
518
1,214
110
331,051
37,785
34,394
26,538
3,275
70
1,973
4,975
33,430
21,726
240
1,236
14,053
472
57,230
34,167
390
25,201
237
457
7,343
866,642
11,536,580
3,931,100
3,386,000
1,268,750
1,980,000
275,000
45,000
22,422,430
200,000
250
10,000
300
800
200
700
100
480,000
70,000
55,000
60,000
25,000
5,000
15,000
1,000
73,000
25,000
1,500
17,000
1,000
30,000
35,000
3,500
36,500
500
100
14,100
1,160,550
Revenues
2012-13 2013-14 2014-15
Actuals Amended Budget Proposed
2011-12
Actuals
GENERAL FUND
PROPERTY TAXES
CURRENT SECURED
SUPPLY IN LIEU OF VEHICLE LICENSE FEE
RESIDUAL/EXCESS TAX INCREMENT (COUNT))
CURRENT UNSECURED
SUPPLEMENTAL (SB813)
REDEMPTIONS
HOMEOWNERS EXEMPTIONS
TAXPAYER REFUNDS
CALIFORNIA RDA ANNUAL GROWTH ADJUSTMENTS
TOTAL FOR SOURCE
8,217,268
8,689,769
257,099
359,916
135,895
301,498
75,113
(94,946)
139,960
18,081,572
8,414,884 8,600,000 9,010,440
8,804,570 9,100,000 9,316,970
813,994 750,000 800,000
348,278 350,000 375,440
255,461 225,000 229,500
177,264 250,000 150,000
72,959 75,000 75,000
(12,207) (50,000) (100,000)
257,959 325,000
19,133,162 19,625,000 19,857,350
OTHER TAXES
SALES TAX
SALES TAX COMPENSATION FUND
FRANCHISE TAX
TRANSIENT OCCUPANCYTAX
BUSINESS LICENSE TAX
DOCUMENTARYTRANSFER TAX
CONTRACTORS LICENSE TAX
CONSTRUCTION TAX
TOTAL FOR SOURCE
LICENSES & PERMITS
DOG LICENSES
SOLICITATIONS
GAMES OF SKILL/SCIENCE PERMITS
BINGO PERMIT
HYPNOTIST PERMITS
VEHICLE/ HIRE PERMITS
FORTUNE TELLER
MASSAGE THERAPIST PERMITS
MOBILE FOOD VENDOR PERMIT
BUILDING PERMITS
ELECTRICAL PERMITS
PLUMBING PERMITS
FIRE PERMIT FEES
STREET IMPROVEMENTS
MAINLINE, LATERALS & PLANTS
WALLS (RETAINING, OVERHEIGHT)
LANDSCAPING IRRIGATION
ONSFE IMPROVEMENTS
GRADING
CURB & GUTTER
DRIVEWAYAPPROACH
SIDEWALK
CURB DRAINS, ALL OTHER INSPECTIONS
ASPHALT CONCRETE PAVING
EXCAVATION
MISCELLANEOUS SEWER FACILITIES
STREET OBSTRUCTION
ENCROACHMENT
SEWER MAINTENANCE
OTHER LICENSES & PERMITS
TOTAL FOR SOURCE
3,240 2,850 1,500 500
80,520 58,285 70,000 70,000
25,574 18,605 15,000 25,000
46,150 32,250 10,000 30,000
155,484 111,990 96,500 125,500
113,765 352,840
1,310,827
34,043 (505,100)
(22,953)
381,696 370,913
1,840,331 195,700
360,000 374,000
362,970 370,000
722,970 744,000
57,902
63,707
1,288,879
3,649
19,594
29,105
59,787
1,500,000
3,022,623
165,282
617
41,230
376
-
(693)
1,749,806
45,778
281,086
106,368
111,379
3,317
6,798
500
122,250
182,196
914
55,251
746
875
782
25,923
21,425
18,198
132,573
3,300
60,000
23,000
534,104
36,411
5,000
3,300
25,000
50,000
1,500,000
2,236,815
165,000
4,000
35,000
400
5,000
1,000
1,825,800
41,600
311,560
101,660
100,000
3,000
2,000
70,000
192,710
1,000
80,000
1,000
1,000
500
20,000
10,000
12,000
75,000
5,000
55,881
72,603
967,209
50,000
80,000
2,317,350
6,010
31,403
50,124
1,125,000
2,308,230
191,646
4,312
34,153
456
2,460
873
1,837,470
43,283
229,704
76,920
88,454
3,860
1,287
1,256
164,309
859
(100)
76,567
1,179
745
384
16,605
32,340
28,969
156,501
4,950
3,000
20,000
30,000
46,000
1,408,490
3,954,840
150,000
325,000
30,000
300
2,000,000
50,000
292,500
60,000
100,000
100,000
3,000
5,000
5,000
95,000
170,000
1,000
65,000
1,000
1,000
28,000
20,000
16,000
50,000
5,000
Revenues
2011-12 2012-13 2013-14 2014-15
Actuals Actuals Amended Budget Proposed
FINES AND FORFEITURES
OTHER COURT FINES
VEHICLE IMPOUND FEES
ADMINISTRATIVE CITATIONS
WASTE DIVERSION PLAN FORFEITURE
TOTAL FOR SOURCE
USE OF MONEY AND PROPERTY
INTEREST INCOME
INTEREST INCOME-RDA
FAIR VALUE ADJUSTMENT
AMORTIZATION - PREMIUM
RENTAL INCOME
TOTAL FOR SOURCE
REVENUE FROM OTHER AGENCIES
MOTOR VEHICLE IN LIEU
COUNTY PROPOSITION A MAINTENANCE
FEDERAL GRANTS
FEDERAL PASS THRU
CROSSING GUARD AID
FIRE STAIE MANDATED INSPECTION
STATE MANDATED REVENUE
POST
PROPOSITION A EXCHANGE
TOTAL FOR SOURCE
CHARGES FOR SERVICES
TOWING FRANCHISE
DUI ACCIDENT RESPONSE IIVESTIGATION
GROUND EMERGENCY MEDICAL TRANSPORT
JAIL BOOKING
CLEARANCE LETTER AND PROCESS
TRAINING SEMINARS
JUVENILE DETENTION COSTS
AMBULANCE SERVICES
BUSINESS LICENSE PROCESSING FEE
PLANNING FILING FEES
PLAN REVIEW SURCHARGE
PLAN CHECK FEES
CONTRACT PLAN CHECK
SEARCH FEES
AFTER HOURS PLAN CHECK
EXPEDITED PLAN CHECK (ENGINEERING)
FORECLOSURE REGISTRATION
FIRE PLAN CHECK/INSPECTION FEES
FIRE INCIDENT REPORT COPYING
FIRE COMPANY STAND-BY
FALSE ALARMS
PHOTOCOPYING
RETURNED CHECK FEE
ADDRESS CHANGE
PASSPORT SERVICES
POLICE REIMBURSEMENTS
GRAFFITI RESTITUTION
MISCELLANEOUS REIMBURSEMENT
FIRE SAFETY INSPECTIONS
2
30,080
36,018
3,790
24,859
1,204
48,575
38,047
11,178
500
475
194,726
30
45,000
30 45,000
81,933
85,056
163,786
79,827
98,189
47,278
122,151
100,062
53,835
55,063
64,001
6,999
40,346
240
8,589
66
81,610
1,089,031
75,626
104,214
(100)
161,257
78,566
95,276
32,245
152,111
90,703
110,514
64,846
59,980
(100)
6,026
37,275
7,877
189
87,280
1,163,785
92,000
119,990
133,010
105,960
100,000
35,000
135,000
104,000
118,600
65,000
24,320
6,000
55,000
6,000
85,000
80,000
90,000
170,130
75,000
102,250
35,000
135,000
90,000
99,000
65,000
68,000
7,000
40,000
8,000
87,380
1,151,760 1,184,880
Revenues
2011-12 2012-13 201 3-14 2014-15
Actuals Actuals Amended Budget Proposed
SPECIAL EVENTS
ADMINISTRATIVE COST RECOVERY FEE
PASSPORT PHOTOS
AMBULANCE SUBSCRIPTION FEE
PAID PARKING - CIVIC CENTER
TOTAL FOR SOURCE
6,065
24,294
4,156
15,266
62,810
3,112,033
1,525
20,700
6,549
12,924
68,402
3,186,377
5,000
20,000
5,000
18,000
70,000
3,182,230
20,000
6,500
16,000
65,000
3,680,300
INTERDEPARTMENTAL CHARGES
OVERHEAD CHARGEBACKS
SALES TAX REIMBURSEMENT
TOTAL FOR SOURCE
1,449,306 1,234,995 1,254,136 1,300,940
1,449,306 1,234,995 1,254,136 1,300,940
OTHER REVENUES
ADVERTISING REVENUE
SALE REAUPERSONAL PROPOSETON
SALE MAPS/PLANS/DOCUMENTS
PROCEEDS FROM AUCTION
FINAL MAP
DUI ARREST AND REPORT
MISCELLANEOUS
LANDSCAPING - COUNTY
CONTRACTUAL REIMBURSEMENT
CLAIMS SETTLEMENTS
MISCELLANEOUS RESTITUTION
CIVIL SUBPOENAS
DEBT PROCEEDS
PROPERTYTAX ADMINISTRATIVE SETTLEMENT
TOTAL FOR SOURCE
TRANSFERS IN
56,166 40,000
2,378 3,500
5,230 10,000
21,840 1,000
1,600
2,028,841 45,000
38,047 38,000
12,568 8,000
150,700 -
400
1,007,245
3,324,615
5,503,428 2,478,900 2,565,237
60,000
3,540
10,000
30,000
12,000
38,000
8,000
2,437,520
145,900 161,540
52,686,495 54,237,334 53,038,618 55,844,970 GENERAL FUND TOTAL
FEE & CHARGE
USE OF MONEY AND PROPERTY
INTEREST INCOME
PARK RESERVATION FEES
TOTAL FOR SOURCE
CHARGES FOR SERVICES
AFTERSCHOOL PROGRAM-CALIFORNIA
AFTERSCHOOL PROGRAM-WESCOVE
DAYCARE PROGRAM-WILLOWOOD
AFTERSCHOOL PROGRAMS-VINE
AFTERSCHOOL PROGRAM-ORANGEWOOD
RECREATION CLASSES/PROGRAMS - CCC
SPORTS - CCC
FACILITY RENTAL - CCC
RECREATION CLASSES
PALM VIEW AFTER SCHOOL PROGRAM
RENTAL - ROLLER HOCKEY
FAC ILRY RENTALS
SPORTS
SENIOR DONATIONS
SENIOR CENTER RENTALS
MEALS PROGRAM DONATION
SENIOR EXCURSIONS
SENIOR CLASSES
MUNICIPAL POOL
TOTAL FOR SOURCE
Revenues
2012-13 2013-14 2014-15
Actuals Amended Budget Proposed
OTHER REVENUES
POOL MAINTENANCE -SCHOOL DISTRICT 35,833 51,098 48,000 48,000
TRANSFERS IN 132,335 116,050 120,000 120,000
TOTAL FEE & CHARGE 1,257,199 1,330,963 1,319,760 1,397,880
STATE ASSET FORFEITURE
USE OF MONEY AND PROPERTY
INTEREST INCOME
REVENUE FROM OTHER AGENCIES
DRUG ENFORCEMENT REBATE
TOTAL STATE ASSET FORFEITURE
DRUG ENFORCEMENT REBATE
USE OF MONEY AND PROPERTY
INTEREST INCOME
365
1,459
1,824
10,370
183
990
1,173
6,137
1,000
1,000
2011-12
Actuals
REVENUE FROM OTHER AGENCIES
DRUG ENFORCEMENT REBATE
D.E.R TREASURY
TOTAL FOR SOURCE
3,134,024
11,643
3,145,667
939,086
832,085
1,771,171
10,000
10,000
10,000
10,000
20,000
TOTAL DRUG ENFORCEMENT REBATE 3,156,037 1,777,308 10,000 20,000
BUSINESS IMPROVEMENT TAX
USE OF MONEY AND PROPERTY
NTEREST INCOME 167 51
OTHER REVENUES
MISCELLANEOUS 2,005
TOTAL BUSINESS IMPROVEMENT TAX 167 2,056
AIR QUALITY IMPROVEMENT TRUST
USE OF MONEY AND PROPERTY
INTEREST INCOME 618 575
REVENUE FROM OTHER AGENCIES
STATE GRANT 133,469 95,023 125,000 128,000
TOTAL AIR QUALITY IMPROVEMENT TRUST 134,087 95,598 125,000 128,000
INTEGRATED WASTE MANAGEMENT
CHARGES FOR SERVICES
WASTE MANAGEMENT FEES 70,162 71,628 70,000 70,000
TOTAL INTEGRATED WASTE MANAGEMENT 70,162 71,628 70,000 70,000
PROPOSITION A
OTHER TAXES
SALES TAX 1,649,657 1,744,428 1,775,000 1,877,980
USE OF MONEYAND PROPERTY
INTEREST INCOME 265 87
4
513,938
337,607
737,675
10,000
1,518,900
-
3,118,120
1,798
50,000
488,718
344,139
712,893
97,938
887,389
68,483
2,599,560
2,974
50,000
3,180,853 2,656,048
_
1,890
-
350
2,240
1,250
1,181
-
600
3,031
-
200
15,450
100
15,750
2,361 3,095 15,750
Revenues
2011-12 2012-13 2013-14 2014-15
Actuals Actuals Amended Budget Proposed
REVENUE FROM OTHER AGENCIES
PROPOSMON A DISCRETIONARY INCENTIVE 157,759 119,496 125,000 101,000
TOTAL PROPOSITION A
PROPOSITION C
OTHER TAXES
SALES TAX
USE OF MONEY AND PROPERTY
INTEREST INCOME
TOTAL PROPOSITION C
TRAFFIC SAFETY
FINES AND FORFEITURES
VEHICLE CODE FINES
PARKING CODE FINES
TOTAL FOR SOURCE
USE OF MONEY AND PROPERTY
INTEREST INCOME
1,807,681 1,864,011 1,900,000 1,978,980
1,370,700 1,449,734 1,512,500 1,557,740
9,529 2,984
1,380,229 1,452,718 1,512,500 1,557,740
456,977
485,375
942,352
1,189
368,113
446,466
814,579
350,000
545,000
895,000
300,000
375,000
675,000
TOTAL TRAFFIC SAFETY
GASOLINE TAX
LICENSES & PERMITS
STREET NAME SIGNS
USE OF MONEY AND PROPERTY
INTEREST INCOME
REVENUE FROM OTHER AGENCIES
GAS TAX SECTION 2105
GAS TAX SECTION 2106
GAS TAX SECTION 2107
GAS TAX SECTION 2107.5
GAS TAX SECTION 2103
STATE GRANT
TOTAL FOR SOURCE
CHARGES FOR SERVICES
MISCELLANEOUS REIMBURSEMENT
TRANSFER IN
TOTAL GASOLINE TAX
895,000
1,500
527,663
354,598
785,604
10,000
1,598,742
3,276,607
50,000
3,328,107
675,000
542,640
427,100
666,760
10,000
1,180,780
68,480
2,895,760
50,000
2,945,760
943,541 814,579
102 102
10,833 3,412
PROPOSITION 1B
USE OF MONEY AND PROPERTY
INTEREST INCOME
TOTAL PROPOSITION 1B
POLICE DONATIONS
USE OF MONEY AND PROPERTY
INTEREST INCOME
OTHER REVENUES
POLICE EXPLORER DONATIONS
SHOP DONATIONS
K-9 DONATIONS
MISCELLANEOUS POLICE DONATIONS
TOTAL FOR SOURCE
TOTAL POLICE DONATIONS
48 24
48 24
121 64
5
Revenues
2011-12 2012-13 2013-14 2014-15
Actuals Actuals Amended Budget Proposed
TRANSPORTATION DEVELOPMENT ACT
REVENUE FROM OTHER AGENCIES
STATE GRANT
TOTAL TRANSPORTATION DEVELOPMENT ACT
AB 939
USE OF MONEY AND PROPERTY
INTEREST INCOME
CHARGES FOR SERVICES
RECYCLING REVENUE
MISCELLANEOUS REIMBURSEMENT-ATHENS AB 939
TOTAL FOR SOURCE
TOTAL AB 939
99,650
99,650
30,324
30,324
45,000
45,000
90,150
90,150
1,591
4,285
168,432
172,717
174,308
768
4,823
170,185
175,008
175,776
3,000
170,000
173,000
173,000
3,000
170,000
173,000
173,000
BUREAU OF JUSTICE ASSISTANCE
REVENUE FROM OTHER AGENCIES
FEDERAL GRANTS 12,291 29,433 23,000
TOTAL FOR SOURCE 12,291 29,433 23,000
COMMUNITY DEVELOPMENT BLOCK GRANT
USE OF MONEY AND PROPERTY
INTEREST INCOME 152
REVENUE FROM OTHER AGENCIES
FEDERAL GRANTS 1,740,356 926,687 800,000 800,000
CHARGES FOR SERVICES
MISCELLANEOUS REIMBURSEMENT 33,995
OTHER REVENUES
LOAN REPAYMENTS 163,751 239,017 100,000 80,000
TOTAL COMMUNITY DEVELOPMENT BLOCK GRANT 1,904,107 1,199,851 900,000 880,000
ISTEA/T-21
USE OF MONEY AND PROPERTY
INTEREST INCOME
REVENUE FROM OTHER AGENCIES
FEDERAL GRANTS
FEDERAL - PASS THRU CALTRANS
TOTAL FOR SOURCE
TOTAL ISTEA/T-21
80
161,016 528,922
165,000
165,000
165,000
161,016
161,096
528,922
528,922
LOS ANGELES COUNTY PARK BOND
USE OF MONEY AND PROPERTY
INTEREST INCOME 167
REVENUE FROM OTHER AGENCIES
STATE GRANT
COUNTYGRANTS 265,000 159,050
TOTAL LOS ANGELES COUNTY PARK BOND 167 265,000 159,050
TREE FUND
USE OF MONEY AND PROPERTY
INTEREST INCOME 6 2
TOTAL TREE FUND 6 2
6
Revenues
WASTE MANAGEMENT ENFORCEMENT GRANT
REVENUE FROM OTHER AGENCIES
STATE GRANT
TOTAL WASTE MANAGEMENT ENFORCEMENT GRANT
SENIOR MEALS PROGRAM
USE OF MONEY AND PROPERTY
INTEREST INCOME
REVENUE FROM OTHER AGENCIES
FEDERAL GRANTS
CHARGES FOR SERVICES
MEALS PROGRAM DONATION
2011-12 2012-13 2013-14 2014-15
Actuals Actuals Amended Budget Proposed
15,765 15,760 15,700 15,760
15,765 15,760 15,700 15,760
312 160
157,384 179,137 160,000 160,000
45,567 49,444 46,000 50,000
TOTAL SENIOR MEALS PROGRAM 203,263 228,741 206,000 210,000
USED OIL BLOCK GRANT
USE OF MONEY AND PROPERTY
INTEREST INCOME
REVENUE FROM OTHER AGENCIES
STATE GRANT
71
62,141
68
36,952 30,000 30,500
TOTAL USED OIL BLOCK GRANT 62,212 37,020 30,000 30,500
INMATE WELFARE
OTHER REVENUES
INMATE PHONE REVENUE 3,934 9,477 7,000 4,000
TOTAL INMATE WELFARE
PUBLIC SAFETY AUGMENTATION
OTHER TAXES
SALES TAX
USE OF MONEY AND PROPERTY
INTEREST INCOME
TOTAL PUBLIC SAFETY AUGMENTATION
3,934
602,327
30
602,357
9,477
636,492
168
636,660
7,000
650,000
650,000
4,000
650,000
650,000
PRIVATE GRANTS
USE OF MONEY AND PROPERTY
INTEREST INCOME
TOTAL PRIVATE GRANTS
COPS1SLESF
USE OF MONEY AND PROPERTY
INTEREST INCOME
REVENUE FROM OTHER AGENCIES
STATE GRANT
45 22
45 22
1,092 908
232,034 154,902 171,532 140,000
TOTAL COPS/SLESF 233,126 155,810 171,532 140,000
7
Revenues
2011-12 2012-13 2013-14 2014-15
Actuals Actuals Amended Budget Proposed
COST REDEMPTION VALUE RECYCLING GRANT
USE OF MONEY AND PROPERTY
INTEREST INCOME
REVENUE FROM OTHER AGENCIES
STATE GRANT
TOTAL COST REDEMPTION VALUE RECYCLING GRANT
SUMMER MEALS PROGRAM
USE OF MONEY AND PROPERTY
INTEREST INCOME
REVENUE FROM OTHER AGENCIES
FEDERAL GRANTS
TOTAL SUMMER MEALS PROGRAM
CAPITAL PROJECTS
USE OF MONEY AND PROPERTY
INTEREST INCOME
TOTAL CAPITAL PROJECTS
356
28,770
29,126
1
24,630
24,631
6,578
6,578
211
28,769
28,980
17,812
17,812
2,775
2,775
38,000
38,000
25,019
25,019
27,800
27,800
26,690
26,690
CONSTRUCTION TAX
OTHER TAXES
CONSTRUCTION TAX
USE OF MONEY AND PROPERTY
INTEREST INCOME
TOTAL CONSTRUCTION TAX
PARKS
CHARGES FOR SERVICES
MISCELLANEOUS REIMBURSEMENT
TOTAL PARKS
41,495
394
41,889
75,482
75,482
50,667
36
50,703
33,635
33,635
30,000
30,000
30,000
30,000
PDF A - DEL NORTE
USE OF MONEYAND PROPERTY
INTEREST INCOME
TOTAL PDF A - DEL NORTE
PDF B PALM VIEW
USE OF MONEY AND PROPERTY
INTEREST INCOME
TOTAL PDF B PALM VIEW
PDF C ORANGEWOOD • CA
USE OF MONEY AND PROPERTY
INTEREST INCOME
CHARGES FOR SERVICES
MISCELLANEOUS REIMBURSEMENT
22
22
17
17
563
12,500
194
13,645
TOTAL PDF C ORANGEWOOD -CA 13,063 13,839
8
Revenues
2011-12 2012-13 2013-14 2014-15
101 13
40
13 101 1,018,350
503,700
TOTAL PDF E - CORTEZ
PDF F GAL-WOODGROVE-CAM
USE OF MONEY AND PROPERTY
INTEREST INCOME
DEVELOPER CONTRIBUTIONS
9,326
1,044,881
5,038
1,040,875
9,000 9,000
1,063,207 1,054,913 1,053,881 1,049,000
1,044,881 1,040,000
9,000 9,000
PDF E - CORTEZ
USE OF MONEY AND PROPERTY
INTEREST INCOME
DEVELOPER CONTRIBUTIONS
TOTAL PDF F - GAL-WOODGROVE-CAM
PDF G - SHADOW 0./GINGISHAKES
USE OF MONEY AND PROPERTY
INTEREST INCOME
TOTAL PDF G - SHADOW 0./GING/SHAKES
PDF H - FRIENDSHIP
USE OF MONEY AND PROPERTY
INTEREST INCOME
TOTAL PDF H - FRIENDSHIP
MAINTENANCE DISTRICT #1
PROPERTY TAXES
CURRENT SECURED
RESIDUAL/EXCESS TAX INCREMENT (COUNTY)
CRA ANNUAL GROWTH ADJUSTMENTS
TOTAL FOR SOURCE
USE OF MONEY AND PROPERTY
INTEREST INCOME
TOTAL MAINTENANCE DISTRICT #1
MAINTENANCE DISTRICT #2
PROPERTY TAXES
CURRENT SECURED
RESIDUA LJEXCESS TAX INCREMENT (COUNTY)
CRA ANNUAL GROWTH ADJUSTMENTS
TOTAL FOR SOURCE
USE OF MONEY AND PROPERTY
INTEREST INCOME
TOTAL MAINTENANCE DISTRICT #2
WEST COVINA COASTAL SAGE & SCRUB COMM FACILITIES DIST
OTHER TAXES
OTHER TAXES
USE OF MONEY AND PROPERTY
INTEREST INCOME
TOTAL WC COASTAL SAGE & SCRUB COMM FACILITIES DIST
MAINTENANCE DISTRICT #4
USE OF MONEY AND PROPERTY
INTEREST INCOME
CHARGES FOR SERVICES
SPECIAL ASSESSMENTS
TRANSFER IN
TOTAL MAINTENANCE DISTRICT #4
40 503,700
330 5
330
1
1
384,843 451,031
1,218
395,000
1,000
395,000
384,843 452,249 396,000 395,000
6,483 3,450
391,326 455,699 396,000 395,000
155,025 131,346 138,500 138,500
863 500
155,025 132,209 139,000 138,500
2,219 1,243
157,244 133,452 139,000
107,400 107,400 107,344 107,344
717 432
108,061 107,776 107,400 107,400
Actuals Amen ded Budget Proposed Actuals
1,018,350
55,292
226
55,518
10,957
114
11,071
12,000
-
12,000
44,380
44,380
5,623
7
7
951
951
14
14
2,192
2,192
4,316
2,346
2011-12 2012-13 2013-14 2014.15
Actuals Actuals Amended Budget Proposed
181,800
2,678,000
190,165
542
2,453,692
1,184
991,118
1,281
2,536,524
4,627
181,800
2,648,487
2,454,876
2,645,583
2,541,151
3,533,550
2,648,487
2,830,287
2,678,000
2,859,800
1,188
156,653
157,841
1,318
128,407
129,725
181
1,477,304
9,919
1,487,223
13,115
1,500,519
184,890
5,275
-
728
152,567
153,295
747
222,019
222,766
533
1,547,727
11,753
1,559,480
13,115
1,573,128
196,250
794,868
-
156,651
156,651
147,543
147,543
1,571,004
1,571,004
13,125
1,584,129
181,800
155,000
155,000
147,000
147,000
1,588,000
1,588,000
13,130
1,601,130
181,800
Revenues
MAINTENANCE DISTRICT #6
USE OF MONEY AND PROPERTY
INTEREST INCOME
CHARGES FOR SERVICES
SPECLAL ASSESSMENTS
TOTAL MAINTENANCE DISTRICT #6
MAINTENANCE DISTRICT #7
USE OF MONEY AND PROPERTY
INTEREST INCOME
CHARGES FOR SERVICES
SPECIAL ASSESSMENTS
TOTAL MAINTENANCE DISTRICT #7
CITYWIDE MAINTENANCE DISTRICT
USE OF MONEY AND PROPERTY
INTEREST INCOME
CHARGES FOR SERVICES
STREET LIGHTING ASSESSMENTS
TREE REMOVAL
TOTAL FOR SOURCE
TRANSFER IN
TOTAL CITYWIDE MAINTENANCE DISTRICT
SEWER MAINTENANCE
PROPERTY TAXES
CURRENT SECURED
RESIDUAL/EXCESS TAX INCREMENT (couNry)
CRA ANNUAL GROWTH ADJUSTMENTS
TOTAL FOR SOURCE
INTEREST INCOME
CHARGES FOR SERVICES
SEWER ASSESSMENTS
WORK ORDER REIMBURSEMENTS
MISCELLANEOUS REIMBURSEMENT
TOTAL FOR SOURCE
TOTAL SEWER MAINTENANCE
BUSINESS IMPROVEMENT DISTRICT
OTHER TAXES
OTHER TAXES
USE OF MONEY AND PROPERTY
INTEREST INCOME
TOTAL BUSINESS IMPROVEMENT DISTRICT
COPS TECHNOLOGY GRANT
USE OF MONEY AND PROPERTY
INTEREST INCOME
TOTAL COPS TECHNOLOGY GRANT
PEG FUND
USE OF MONEY AND PROPERTY
INTEREST INCOME
TOTAL PEG FUND
OTS GRANTS
REVENUE FROM OTHER AGENCIES
STATE GRANT
FEDERAL PASS THRU STATE
13,380 8,390
13,380 8,390
471 189
25,965 67,026
26,436 67,215
5,578
5,578
Revenues
2012-13 2013-14 2014-15
Actuals Amended Budget Proposed
2011-12
Actuals
REVENUE FROM OTHER AGENCIES
FEDERAL GRANTS
FEDERAL -JAG
TOTAL FOR SOURCE
TOTAL JUSTICE ASSISTANCE GRANT
LA COUNTY GRANT- 1ST DISTRICT
REVENUE FROM OTHER AGENCIES
COUNTY GRANTS
TOTAL LOS ANGELES COUNTY GRANT -1ST DISTRICT
ART IN PUBLIC PLACES
USE OF MONEY AND PROPERTY
INTEREST INCOME
OTHER REVENUES
ART IN PUBLIC PLACES
TOTAL ART IN PUBLIC PLACES
UNITED STATES DEPARTMENT OF JUSTICE COPS GRANT
REVENUE FROM OTHER AGENCIES
FEDERAL GRANTS
TOTAL UNITED STATES DEPARTMENT OF JUSTICE COPS GRANT
N. AZUSA RELINQUISHMENT
USE OF MONEY AND PROPERTY
INTEREST INCOME
TOTAL N. AZUSA RELINQUISHMENT
FIRE TRAINING
CHARGES FOR SERVICES
FIRE SEMINAR
TOTAL FIRE TRAINING
WEST COVINA COMMUNITY SERVICES FOUNDATION
USE OF MONEY AND PROPERTY
INTEREST INCOME
CHARGES FOR SERVICES
SPECIAL EVENTS
SENIOR DONATIONS
TOTAL FOR SOURCE
OTHER REVENUES
POLICE EXPLORER DONATIONS
MISCELLANEOUS POLICE DONATIONS
DONATIONS
DONATIONS-CAMERON COMMUNITY CENTER
DONATIONS-SHADOW OAK COMMUNFTY CENTER
WALL OF HONOR
BANNERS
GOLF TOURNAMENT
DONATIONS-YOUTH COUNCIL
TOTAL FOR SOURCE
13,380 8,390
14,650 67,964
1,020 1,000
17,000 62,090
21,158 34,391
2,750 3,850
1,600
7,250 -
- 1,600
27,254
-
50,778 130,185
37,532
37,532
34,257
34,257
378
14,650
317
67,964
2,191
2,191
919
919
10,000
-
50,000
14,826
-
_
300
-
1,362
66,488
70,115
70,115
60,000
60,000
10,000
50,000
50,000
50,000
45,000
45,000
17,000
17,000
50,000
-
TOTAL WEST COVINA COMMUNITYSERVICES FOUNDATION 65,806 198,466 136,603 100,000
11
Revenues
2011-12 2012-13 2013-14 2014-15
Actuals Actuals Amended Budget Proposed
POLICE PRIVATE GRANTS
INTEREST INCOME
OTHER REVENUES
PRIVATE GRANTS
TOTAL POLICE PRIVATE GRANTS
HAZARD ELIMINATION SAFETY
INTEREST INCOME
TOTAL HAZARD ELIMINATION SAFETY
MEASURE R
SALES TAX
INTEREST INCOME
TOTAL MEASURE R
CDBG -R
FEDERAL GRANTS
TOTAL CDBG • R
ARRA - Stimulus Projects
USE OF MONEY AND PROPERTY
INTEREST INCOME
TRANSFER IN
TOTAL ARRA -Stimulus Projects
52 14
7,000 3,500
7,052 3,514
265
265
1,019,621 1,083,917 1,100,000 1,168,320
5,064 2,095
1,024,685 1,086,012 1,100,000 1,168,320
3,655
3,655
923 153
125,000
125,923 153
HOMELAND SECURITY GRANT
REVENUE FROM OTHER AGENCIES
FEDERAL GRANTS
TOTAL HOMELAND SECURITY GRANT
RECOVERY BYRNE GRANT
REVENUE FROM OTHER AGENCIES
FEDERAL GRANTS
TOTAL RECOVERY BYRNE GRANT
RUBBERIZED ASPHALT CONCRETE GRANT (RAC)
USE OF MONEY AND PROPERTY
INTEREST INCOME
TOTAL RAC GRANT
ENERGY EFFICIENCY GRANT
REVENUE FROM OTHER AGENCIES
STATE GRANT
STATE GRANT
STATE GRANT - SGV ENERGY WISE PARTNERSHIP
280,066
280,066
129,360
129,360
127
127
4,941
2,370
17,637
17,637
1,390
1,390
21,186
688
3,625 54,050
TOTAL ENERGY EFFICIENCY GRANT 7,311 25,499 54,050
12
9,590,595 7,580,383 7,500,000
1,969,000 2,237,500 2,245,700 2,254,070
13,674,755 11,345,879 11,589,300 4,039,070
Revenues
2011-12
Actuals
2012-13 2013-14 2014-15
Actuals Amended Budget Proposed
ADVANCED TRAFFIC MANAGEMENT SYSTEM
USE OF MONEY AND PROPERTY
INTEREST INCOME
REVENUE FROM OTHER AGENCIES
COUNTY GRANTS
COUNTY GRANTS
TOTAL FOR SOURCE
TOTAL ADVANCED TRAFFIC MANAGEMENT SYSTEM
3,067
475,000
305,000
780,000
783,067
555
555
NON-FEDERAL GRANTS
REVENUE FROM OTHER AGENCIES
TRANSPORTATION GRANT - MTA
TOTAL NON-FEDERAL GRANTS
70,000
70,000
DEBT SERVICE-CITY
USE OF MONEY AND PROPERTY
INTEREST INCOME
INTEREST INCOME - FISCAL AGENT
FAIR VALUE ADJUSTMENT
AMORTIZATION - PREMIUM
TOTAL FOR SOURCE
1,098,804
25,530
100,012
(44,452)
1,179,894
838,967
25,530
(203,075)
(21,499)
639,923
788,300
24,000
820,000
25,000
812,300 845,000
CHARGES FOR SERVICES
MISCELLANEOUS REIMBURSEMENT
BLD REIMBURSEMENT
TOTAL FOR SOURCE
499,231
436,035
935,266
477,916
410,157
888,073
581,300
450,000
1,031,300
490,000
450,000
940,000
OTHER REVENUES
DEBT PROCEEDS
TRANSFER IN
TOTAL DEBT SERVICE-CITY
SELF INSURANCE-UNINSURED LOSS
OTHER REVENUES
PROPERTY DAMAGE RECOVERY
TOTAL SELF INSURANCE-UNINSURED LOSS
SELF INSURANCE GENERAL/AUTO LIABILITY
CHARGES FOR SERVICES
MISCELLANEOUS REIMBURSEMENT
SPECIAL EVENT INSURANCE
TOTAL FOR SOURCE
(23,421) 36,397
(23,421) 36,397
1,169 1,376
3,136 8,168
4,305 9,544
MISCELLANEOUS REIMBURSEMENTS
INTERDEPARTMENTAL CHARGES 1,099,391 1,426,014 1,425,444 956,540
TOTAL SELF INSURANCE GENERAL/AUTO LIABILITY 1,103,696 1,435,558 1,425,444 956,540
SELF-INSURANCE -WORKERS' COMP
CHARGES FOR SERVICES
MISCELLANEOUS REIMBURSEMENT
INTERDEPARTMENTAL CHARGES
INTERDEPARTMENTAL CHARGES
OTHER REVENUES
CONTRACTUAL REIMBURSEMENT
TOTAL SELF-INSURANCE -WORKERS COMP
34,001 6,628
1,122,160 1,024,170 1,300,498 1,280,210
1,156,161 1,030,798 1,300,498 1,280,210
13
720,306 857,570 846,464 739,529
792,765 795,777 756,260
1,642,241
OVERHEAD CHARGEBACKS
INTERDEPARTMENTAL CHARGES
INTERDEPARTMENTAL CHARGES - FUEL
TOTAL FOR SOURCE
756,270
1,613,840 1,532,294 1,476,566
98,943
97,539
82,831
75,457
98,811
19,000
96,675
78,020
77,235
76,084
89,715
72,780
73,644
39,919
95,550
97,535
94,109
119,151
98,620
56,587
27,037
140,000
1,805,242
99,936
125,620
85,316
77,720
101,775
19,000
99,575
80,360
84,551
78,366
92,406
74,963
93,853
41,116
103,416
100,461
96,932
87,894
101,579
58,975
27,848
139,050
234,704
2,105,416
101,911
100,465
85,316
77,721
101,775
19,570
99,575
80,361
79,552
78,367
92,407
74,963
75,853
41,117
98,417
100,461
96,932
122,726
101,579
58,285
27,848
144,200
117,000
1,976,401
99,540
99,120
85,320
77,720
101,780
10,000
80,360
42,280
78,340
92,410
74,960
85,850
41,120
103,420
87,890
101,580
58,980
27,850
139,050
75,670
1,563,240
Revenues
2011-12 2012-13 2013-14 2014-15
Actuals Actuals Amended Budget Proposed
OTHER REVENUES
SALE REAL/PERSONAL PROPOSITION
MISCELLANEOUS
CONTRACTUAL REIMBURSEMENT
TOTAL FOR SOURCE
TRANSFER IN
TOTAL FLEET MANAGEMENT
VEHICLE REPLACEMENT
USE OF MONEY AND PROPERTY
INTEREST INCOME
OTHER REVENUES
SALE REAL/PERSONAL PROP
4,000
160
4,160
1,536,454 1,476,566 1,642,241 1,613,840
1,222 601
(6,760)
TOTAL VEHICLE REPLACEMENT (5,538) 601
RETIREE LUMP SUM BENEFITS
USE OF MONEY AND PROPERTY
INTEREST INCOME
INTERDEPARTMENTAL CHARGES
INTERDEPARTMENTAL CHARGES - RETIREE LUMP SUM
TOTAL RETIREE LUMP SUM BENEFITS
DARE ENTERPRISE
USE OF MONEY AND PROPERTY
INTEREST INCOME
TOTAL DARE ENTERPRISE
POLICE ENTERPRISE
CHARGES FOR SERVICES
CITY OF LA MESA
CITY OF CORONA
CITY OF COVINA
CM( OF CYPRESS
CRY OF EL MONTE
CITY OF EL SEGUNDO
CITY oF FOUNTAIN VALLEY
CITY OF LOS ALAMITOS
CITY OF LA PALMA
CITY OF MONTCLAIR
CITY OF LA HABRA
CITY OF SEAL BEACH
C FP( OF PORTERVILLE
CITY OF SPARKS, W
CITY OF TUSTIN
CITY OF CHINO
MY OF TRACY
CITY OF SAN MARINO
CITY OF ALHAMBRA
SALES - DOS PALOS
SALES - WEST COVINA FIRE DEPARTMENT
SALES - PASADENA
SALES - HEMET
TOTAL FOR SOURCE
2,567
125,568
128,135
1,405
106,005
107,410
94,068
94,068
87,770
87,770
53 26
53 26
14
5,102
31,053
21,997
12,500
70,652
25,948
62,105
(104,842)
64,825
48,036
15,000
62,000
50,000
20,000
65,000
50,000
127,000 9,131,510
4,402,654
9,848,197 10,155,895 8,984,212 9,131,510
_
445,733
15,178
460,911
461,805
639,345
2,386,125
3,025,470
66
653,556
32,663
686,285
694,078
991,078
2,146,433
3,137,511
-
300,000
15,000
315,000
1,900,900
2,222,900
1,500,000
800,000
2,050,000
2,850,000
_
15,000
15,000
15,000
1,645,600
810,000
2,091,000
4,546,600
1,418,816 1,840,000
15,033
335,430
350,463
7,009
309,733
(20,263)
296,479
7,300
352,000
359,300
7,500
350,000
357,500
Revenues
2011-12 2012-13 2013-14 2014-15
Actuals Actuals Amended Budget Proposed
USE OF MONEY AND PROPERTY
OTHER REVENUES 5 36,760
TOTAL POLICE ENTERPRISE 1,805,242 2,105,421 1,976,401 1,600,000 TOTAL POLICE ENTERPRISE
1,805,242 2,105,421 1,976,401 1,600,000
RDA OBLIGATION RETIREMENT FUND
PROPERTY TAXES
CURRENT SECURED 5,374,891 10,107,859 8,857,212 8,996,510
INTEREST INCOME
INTEREST INCOME - FISCAL AGENT
FAIR VALUE ADJUSTMENT
RENTAL INCOME
TOTAL FOR SOURCE
TRANSFER IN
TOTAL RDA OBLIGATION RETIREMENT FUND
SUCCESSOR AGENCY MERGED DS SUCCESSOR AGENCY MERGED DS
USE OF MONEYAND PROPERTY USE OF MONEYAND PROPERTY
4,945 2,715 INTEREST INCOME 4,945 2,715 INTEREST INCOME
4,945 2,715 TOTAL SUCCESSOR AGENCY MERGED DS 4,945 2,715 TOTAL SUCCESSOR AGENCY MERGED DS
SUCCESSOR AGENCY ADMINISTRATION
PROPERTY TAXES
CURRENT SECURED 250,000 343,100 265,716 269,900
USE OF MONEY AND PROPERTY
INTEREST INCOME 4,483 30
OTHER REVENUES
MISCELLANEOUS 25,000 25,000
TRANSFER IN 292,805 826,365 123,090 114,890
TOTAL SUCCESSOR AGENCY ADMINISTRATION 572,288 1,194,495 388,806 384,790
SUCCESSOR HOUSING AGENCY
USE OF MONEY AND PROPERTY
INTEREST INCOME 894 7,793 7,000
OTHER REVENUES
MISCELLANEOUS
LOAN REPAYMENTS
LOAN REPAYMENT-EQUFY SHARE
TOTAL FOR SOURCE
TRANSFER IN
TOTAL SUCCESSOR HOUSING AGENCY
CFD DEBT SERVICE
PROPERTY TAXES
CURRENT SECURED
OTHER TAXES
SALES TAX
OTHER TAXES
TOTAL FOR SOURCE
USE OF MONEY AND PROPERTY
INTEREST INCOME
INTEREST INCOME - FISCAL AGENT
FAIR VALUE ADJUSTMENT
TOTAL FOR SOURCE
TOTAL CFD DEBT SERVICE 4,794,749 5,273,990 4,709,300 4,904,100
15
Co LI I
2014-15
Full Time Equivalents
Proposed
Budget
Managerial 3
General 3
Part Time 0.1
Total FTE's: 6.1
City Manager/Community Development Commission
Organizational Chart by Position
City Manager
Assistant City Manager/
Community Development Commission Director
Executive Administrative Assistant
to the City Manager
Senior Administrative
Assistant
Management Analyst II Community Development Commission
Senior Project Manager
Shading denotes part time staff
2010-11 2011-12 2012-13 2013-14 2014-15
1
City Manager/Community Development Commission
CITY COUNCIL & CITY MANAGER'S OFFICE
MISSION STATEMENT: To provide policy leadership for the community
and administration on all issues that affect the health, safety, and welfare
of to the City of West Covina.
T he West Covina City Council is the governing body with the authority to adopt and
enforce municipal laws and regulations. They are elected at-large to serve a four-
year term. They consist of four City Council Members and the Mayor who is
appointed by the City Council to serve a one-year term. The appointment is made on a
rotating basis, based on seniority. There are no term limits for Council Members. City
Council appoints members of the community to serve on the City's various boards and
commissions to ensure that a wide cross-section of the community is represented in
City government.
The City Council also appoints the City Manager and City Attorney. The City Manager
is the Chief Administrative Officer and is responsible for the operations of the City. The
City Attorney serves as the City's chief legal officer.
The City Council also serves as the Board to the Successor Agency of the former West
Covina Redevelopment Agency.
2
City Manager/Community Development Commission
ADMINISTRATION
MISSION STATEMENT: To provide administrative leadership and
management for the daily operations of the City government under the
direction of the City Council.
Office of the City Manager
The City Manager's Office oversees the daily operations of the City of West Covina and
coordinates the operations of the various City Departments.
The City Manager is appointed by the City Council and serves as the administrative
head of the City and the key staff advisor to the City Council. His/her responsibilities are
to implement policies as directed by the City Council and to enforce all municipal laws
and regulations for the benefit of the community. His duties are to direct and supervise
the departments, prepare and administer the annual City budget, and plan and
implement key projects.
The City Manager's Office provides increased transparency and information of the
activities and operation of the City of West Covina through the Discover West Covina
newsletter, the City's website, press releases to local media outlets, and through
programming on the City's local community cable television Channel 3 (WCCT).
The City Manager's Office also provides oversight to special projects directed by the
City Council including: negotiation of lease agreements to generate revenues from the
use of public property (i.e. cell tower leases and office space rentals); establishment of
a Community Service Volunteerism Day; participation in the Special Olympics; outreach
to local non-profit organizations; campaign finance reform; Sister City relationships; etc.
Community Development Commission (CDC)
In 2013, the City of West Covina incorporated the Community Development
Commission (CDC) under the City Manager's Office as a cost savings measure.
With the elimination of redevelopment by the State of California in 2011, the City of
West Covina established the West Covina Successor Agency to unwind the operations
of West Covina's former redevelopment agency.
The CDC is tasked with the administrative duties of the Successor Agency;
management of the City's affordable housing programs; and the promotion of economic
3
City Manager/Community Development Commission
development in the community, which spurs business growth and job creation within
West Covina.
The Successor Agency is charged with overseeing the winding down operations of the
former redevelopment agency, including preparing the Recognized Obligations
Payment Schedule (ROPS), developing the Long Range Property Management Plan
(LRPMP), and completing contractual obligations. CDC also oversees pending
Successor Agency litigation, and is responsible for monitoring legislation affecting the
Successor Agency and the Housing Successor Agency, and ensuring compliance.
In addition, the CDC manages the administrative duties of the State formed Oversight
Board, which regulates the actions of the Successor Agency.
CDC is responsible for the Housing Successor Agency which assumed the housing
obligations of the former Redevelopment Agency. CDC monitors the housing
compliance of six affordability agreements consisting of 420 units with long term
affordability covenants, processes the loan repayments of former redevelopment
housing loan programs, and is responsible for overseeing the disposition of Low and
Moderate Income Housing funds for the development of affordable housing for West
Covina residents.
The CDC is responsible for the City's economic development programs and activities
through a proactive marketing campaign that, aggressively markets West Covina
opportunities to over 2,000 prospective tenants and promotes West Covina as a
"business friendly city".
CDC provides entitlement assistance to the business community and manages the
City's Economic Development Team. The team is comprised of staff from Planning,
Building, Engineering, Fire, and Police that works collaboratively to facilitate the
development projects.
CDC staff serves as the business ombudsman for the business community. In addition,
CDC works collaboratively with the Greater West Covina Business Association (GWC)
in joining efforts to better serve the local business community.
CDC staff also manages the Auto Plaza Business Improvement District (BID).
CDC will continue to promote the City's "business friendly environment" to attract
businesses and developments to West Covina.
4
City Manager/Community Development Commission
FUNCTION
GENERAL GOVERNMENT SERVICES
DEPARTMENT TITLE
CITY MANAGER'S OFFICE/COMMUNITY
DEVELOPMENT COMMISSION
2011-12 2012-13 2013-14 2014-15
EXPENDITURE CLASSIFICATION ACTUAL ACTUAL AMENDED PROPOSED
BUDGET BUDGET
SALARY & BENEFITS
FULL TIME SALARIES 442,789 646,533 702,893 618,190
PART TIME SALARIES 87,379 74,677 2,000 3,760
OVERTIME 2,701 - 1,990
ELECTIVE/APPOINTED 44,691 45,230 54,900 45,890
BILINGUAL PAY 2,078 2,466 3,180 2,570
SICK/VACATION/HOLIDAY/ADMINISTRATIVE LEAVE 57,288 28,120 43,066 27,640
WORKERS' COMPENSATION 1,691 2,836 3,174 2,760
HEALTH/DENTAL/VISION INSURANCE 114,160 131,127 129,976 89,600
LIFE INSURANCE/LONG TERM DISABILITY 4,086 6,204 6,959 6,160
MEDICARE 12,620 13,090 13,272 11,470
RETIREMENT- NONSWORN 70,915 97,600 112,421 124,250
DEFERRED COMPENSATION 31,071 36,281 44,459 35,740
RETIREE MEDICAL BENEFIT 1,831 1,242 4,230 4,360
RETIREMENT HEALTH SAVINGS PLAN 3,347 4,935 5,640 5,250
SUPPLEMENTAL RETIREMENT PLAN 69,934 69,693 62,267 65,790
LEAVE LUMP SUM 59,694 9,221 - -
AUTO ALLOWANCE 21,689 24,455 26,868 25,790
SALARY & BENEFITS TOTAL 1,027,964 1,193,710 1,215,305 1,071,210
5
City Manager/Community Development Commission
FUNCTION
GENERAL GOVERNMENT SERVICES
DEPARTMENT TITLE
City Manager's Office/Community
Development Commission
2011-12 2012-13 2013-14 2014-15
EXPENDITURE CLASSIFICATION ACTUAL ACTUAL AMENDED PROPOSED
BUDGET BUDGET
MAINTENANCE & OPERATIONS
EDUCATIONAL - 116 1,000 2,400
MEMBERSHIPS 939 1,357 1,330 4,240
CITY COUNCIL ALLOWANCES 3,851 10,603 37,600 23,500
TRAINING & SEMINARS 14,241 24,840 22,093 21,700
CONTRACTUAL SERVICES 79,405 106,658 331,408 168,120
LEGAL SERVICES 471,519 145,065 10,000 5,000
WEBSITE DEVELOPMENT & MAINTENANCE - - 12,080 -
ELECTRICITY 9,507 11,238 12,000 13,000
TELEPHONES/CELLULAR PHONES 5,494 6,336 8,367 4,610
GRAFFITI - 15,003 15,525 15,530
ADVERTISING & PUBLICATIONS 171 143 800 800
SUBSCRIPTIONS - 12 -
OFFICE SUPPLIES 2,810 6,855 11,700 11,500
REPROGRAPHIC SERVICES 7,989 9,012 10,335 11,620
POSTAGE - 23 500 500
SPECIAL DEPARTMENT SUPPLIES 4,752 4,540 2,250 8,700
POOL CAR USAGE 79 18 600 500
CHARGEBACK - FUEL & OIL 2,784 2,497 3,561 2,500
CHARGEBACK - VEHICLE MAINTENANCE 3,815 1,082 4,250 5,560
EQUIPMENT MAINTENANCE AND REPAIR 11,856 12,701 12,600 13,400
CHARGEBACK - PROPERTY LIABILITY INSURANCE 7,917 10,792 10,792 15,610
CLAIMS PAID 6,601 12,416 4,000 4,100
CAPITALIZED LEASE PAYMENTS 974 1,064 3,500 2,920
AMORTIZATION EXPENSE 4,861 11,667 -
CITY NEWSLETTER 34,762 52,277 60,000 77,500
PROJECT IMPROVEMENTS 750 1,500 2,000 3,000
ADMINISTRATION AND OVERHEAD 20,448 71,490 20,435 115,640
WORKERS' COMPENSATION MEDICAL 316 10,486 - -
BANNERS - 439 1,462 -
NON-CAPITAL EQUIPMENT - 1,840 - 3,000
MAINTENANCE & OPERATIONS TOTAL 695,841 532,070 600,188 534,950
t
6
City Manager/Community Development Commission
FUNCTION
GENERAL GOVERNMENT SERVICES
DEPARTMENT TITLE
City Manager's Office/Community
Development Commission
EXPENDITURE CLASSIFICATION
2011-12
ACTUAL
2012-13
ACTUAL
2013-14
AMENDED
BUDGET
2014-15
PROPOSED
BUDGET
CAPITAL OUTLAY
-- - 1,500
31,564 13,328 50,000 10,000
FURNITURE AND FIXTURES
OTHER EQUIPMENT
CAPITAL OUTLAY TOTAL 31,564 13,328 50,000 11,500
DEPARTMENT TOTAL 1,755,369 1,739,108 1,865,493 1,617,660
TOTAL BY FUND
FUND TITLE
GENERAL FUND
BUSINESS IMPROVEMENT DISTRICT FUND
PEG FUND
SUCCESSOR HOUSING AGENCY FUND
TOTAL CITY MANAGER'S OFFICE/
COMMUNITY DEVELOPMENT COMMISSION BY FUND
773,140
46,580
10,000
787,940
1,617,660
*Note: An additional $210,840 City Manager/Community Development Commission salary and benefits is
funded from the Successor Agency Administration.
Departmental Expenditures
Fiscal Years 2010-11 to 2014-15
u, 3.0
2.5
2.0 1.7 1.8 1.7 1.9 1.6
1.5
1.0
0.5
0.0
2010-11 2011-12 2012-13 2013-14 2014-15
7
CITY OF WEST COVINA
CITY MANAGER'S OFFICE/COMMUNITY DEVELOPMENT COMMISSION
CONTRACTUAL SERVICES DETAIL
Description/Justification
Housing Preservation Program - Home Loans Pending State Approval of SERAF Payments on
Recognized Obligation Payment Schedule (ROPS)
International Council of Shopping Centers (ICSC) Membership
AnneriNational Administration Fee and Bankruptcy monitoring
Housing Element Update
Los Angeles County Recordation Fees
Annual subscriptions for Economic Development
Tax and Filing Fees
Special Supplies and Promotional Items for Grand Openings
Electra Media - Reader Board Monthly Programming Service (Approved Auto Plaza Budget)
Development and Maintenance of a Mobile Phone Application
Staffing for Vacation Coverage of Administrative Assistants
ICSC ReCon
ICSC Western Division Conference
FY 2014-15
Proposed
$ 100,000
500
10,810
5,000
5,000
4,910
4,000
3,500
3,200
3,000
2,500
17,200
8,500
$ 168,120
8
2012
Actuals
442,789
87,379
2,701
44,691
2,078
1,105
4,386
51,797
1,691
88,103
1,349
2,737
12,620
158
70,757
31,071
5,880
1,831
2,111
3,347
3,811
35,303
30,820
59,694
21,689
18,066
1,027,964
939
0
378
934
3,106
789-
2013
Actuals
646,533
74,677
45,230
2,466
1,481
6,679
19,960
2,836
78,793
1,975
4,229
13,090
97,600
36,281
7,278
1,242
2,609
4,935
6,378
59,692
3,623
9,221
24,455
42,447
1,193,710
116
1,357
3,158
0
2,355
1,219
2,340
1,531
702,893
2,000
54,900
3,180
4,763
7,303
31,000
3,174
82,037
2,567
4,392
13,272
112,421
44,459
6,974
4,230
2,294
5,640
6,477
52,753
3,037
26,868
38,671
1,215,305
1,000
1,330
4,700
4,700
4,700
4,700
4,700
4,700
4,700
706,240
3,760
1,990
45,890
2,570
1,760
4,430
25,450
3,070
61,830
2,580
4,330
12,830
139,350
37,270
5,530
4,360
2,040
6,600
5,940
58,700
2,720
26,870
35,210
1,201,320
2,400
4,235
4,700
4,700
4,700
4,700
2015
CM Review
618,190
3,760
1,990
45,890
2,570
1,610
3,660
22,370
2,760
48,240
2,380
3,780
11,470
124,250
35,740
4,700
4,360
1,750
5,250
5,940
57,440
2,410
0
25,790
34,910
1,071,210
2,400
4,240
4,700
4,700
4,700
4,700
2014 2015
Amended Bdgt Dept Request
0ExpFlexspt
Expenditure by Object Budget Flexsheet: CMO/CDC -ALL FUNDS (w/o 1140) Page: 13
05/22/2014 9:42PM
City of West Covina
Grand Totals
Title/Object
5111 FULL TIME SALARIES
5112 PART TIME SALARIES
5113 OVER TIME SALARIES
5114 ELECTIVE/APPOINTED
5117 BILINGUAL PAY
5121 HOLIDAY OPT - NO PERS
5124 SICK LEAVE BUYBACK
5125 VACATION BUY BACK
5151 WORKERS COMPENSATION
5152 HEALTH/FLEX BENEFIT
5153 GROUP LIFE
5154 GROUP LONG TERM DISABILITY
5155 MEDICARE
5156 RETIREMENT- SAFETY
5157 RETIREMENT- NONSWORN
5158 DEFERRED COMPENSATION
5159 DENTAL
5160 RETIREE MEDICAL BENEFIT
5161 VISION
5163 RETIREMENT HEALTH SAVINGS PLAN
5166 RETIREE LUMP SUM BENEFIT
5168 SUPPLEMENTAL RETIREMENT PLAN
5169 EPMC REPLACEMENT PLAN
5180 LEAVE LUMP SUM
5251 AUTO ALLOWANCE
5253 CASH BACK
Total PERSONNEL SERVICES
6020 EDUCATIONAL
6030 MEMBERSHIPS
6040 HERFERT - ALLOWANCES
6041 TOMA - ALLOWANCES
6042 WARSHAW - ALLOWANCES
6044 SOTELO - ALLOWANCES
6045 MC INTYRE- ALLOWANCES
6046 SYKES - ALLOWANCES
6048 SAN DERSON - ALLOWANCES
Format Name(s): S = Dept 11&22 0 = BUDGET 2009 Page: 13
2012
Actuals
222
14,241
3,174
471,519
3,178
8,387
64,666
0
9,507
3,470
514
1,510
0
171
0
2,810
7,989
0
4,752
79
2,784
3,815
11,856
7,917
6,601
974
4,861
34,762
750
20,448
316
0
0
695,841
0
31,564
2013
Actuals
0
24,840
4,064
145,065
1,656
24,485
76,453
0
11,238
3,748
556
2,032
15,003
143
12
6,855
9,012
23
4,540
18
2,497
1,082
12,701
10,792
12,416
1,064
11,667
52,277
1,500
71,490
10,486
439
1,840
532,070
0
13,328
4,700
22,093
56,020
10,000
5,000
29,197
241,191
12,080
12,000
3,748
560
4,059
15,525
800
0
11,700
10,335
500
2,250
600
3,561
4,250
12,600
10,792
4,000
3,500
0
60,000
2,000
20,435
1,462
0
600,188
0
50,000
4,700
21,700
63,200
5,000
4,000
15,810
145,105
0
12,500
1,980
590
2,040
15,525
800
0
11,500
10,335
500
8,700
500
3,561
4,250
12,900
19,150
3,900
2,923
0
77,500
2,000
20,435
0
3,000
499,539
1,500
10,000
2015
CM Review
4,700
21,700
3,200
5,000
4,000
15,810
145,110
0
13,000
1,980
590
2,040
15,530
800
0
11,500
11,620
500
8,700
500
2,500
5,560
13,400
15,610
4,100
2,920
0
77,500
3,000
115,640
0
3,000
534,950
1,500
10,000
2014 2015
Amended Bdgt Dept Request
0ExpFlexspt Expenditure by Object Budget Flexsheet: CMO/CDC - ALL FUNDS (w/o 1140) Page: 14
05/22/2014 9:42PM City of West Covina
Grand Totals [Continued]
Title/Object
6049 SPENCE - ALLOWANCES
6050 CONFERENCES & MEETINGS
6110 PROFESSIONAL SERVICES
6111 LEGAL SERVICES
6112 ACCOUNTING AND AUDITING
6119 OTHER PROF SERVICES
6120 OTHER CONTRACTUAL SERVICES
6126 WEBSITE DEVELOPMENT & MAINT
6142 ELECTRICITY
6144 TELEPHONE -- CITY SYSTEM
6145 TELEPHONE -- SPECIAL LINES
6147 CELLULAR PHONES
6169 GRAFFITI
6170 ADVERTISING & PUBLICATIONS
6173 SUBSCRIPTIONS
6210 OFFICE SUPPLIES
6212 REPROGRAPHIC SERVICES
6213 POSTAGE
6270 SPECIAL DEPARTMENT SUPPLIES
6319 POOL CAR USAGE
6320 CHGBK - FUEL & OIL
6327 CHGCK - VEH MAINTENANCE
6330 EQUIPMENT M & R
6410 CHGBK - PROPERTY & LIABILITY INS
6419 CLAIM PAID
6424 CAPITALIZED LEASE PAYMENTS
6429 AMORTIZATION EXPENSE
6440 CITY NEWSLETTER
6457 PROJECT IMPROVEMENTS
6493 ADMIN AND OVERHEAD
6511 WORKERS COMP MEDICAL
6546 BANNERS
6999 NON-CAPITAL EQUIPMENT
Total MATERIALS AND SERVICES
7122 FURNITURE AND FIXTURES
7160 OTHER EQUIPMENT
Format Name(s): S = Dept 11&22 0 = BUDGET 2009 Page: 14
2012
Actuals
2013
Actuals
13,328 31,564
1,712,359 1,755,369 1,865,493 1,739,108 1,617,660 Grand Totals
Page: 15 Format Name(s): S = Dept 11&22 0 = BUDGET 2009
0ExpFlex.rpt
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Expenditure by Object Budget Flexsheet: CMO/CDC - ALL FUNDS (w/o 1140) Page: 15
City of West Covina
Grand Totals [Continued]
Title/Object
Total CAPITAL ASSETS
2014 2015
Amended Bdgt Dept Request
50,000 11,500
2015
CM Review
11,500
2012
Actuals
366,764
80,972
1,774
44,691
2,054
1,105
4,386
51,126
1,232
82,089
1,251
2,311
11,276
158
59,934
29,795
5,513
1,831
1,941
2,761
3,811
34,615
30,417
24,957
21,552
16,125
884,441
939
378
934
3,106
789-
222
14,241
2013
Actuals
413,537
61,896
45,230
2,327
763
2,998
8,867
1,831
64,874
1,605
2,806
9,066
65,559
30,615
6,200
1,242
2,115
3,205
5,419
58,634
2,395
7,541
22,689
34,698
856,112
1,357
3,158
2,355
1,219
2,340
1,531
24,840
2014
Amended Bdgt
376,686
2,000
45,900
2,280
4,279
3,623
25,000
1,723
58,445
1,932
2,490
7,973
62,817
34,815
4,703
4,230
1,613
3,180
4,267
50,284
1,630
22,680
31,400
753,950
1,330
4,700
4,700
4,700
4,700
4,700
4,700
4,700
4,700
22,093
2015
Dept Request
369,600
3,760
1,990
45,890
2,270
980
1,390
13,750
1,590
37,070
1,940
2,420
7,440
77,790
27,620
3,350
4,360
1,300
3,750
3,110
54,180
1,450
22,680
28,400
718,080
1,400
4,235
4,700
4,700
4,700
4,700
4,700
21,700
2015
CM Review
259,740
3,760
1,990
45,890
2,270
830
620
10,670
1,200
15,320
1,630
1,710
5,750
58,970
24,740
2,520
4,360
1,010
2,850
3,110
52,920
850
21,600
28,400
552,710
1,400
4,240
4,700
4,700
4,700
4,700
4,700
21,700
0ExpFlex.rpt Expenditure by Object Budget Flexsheet: CMO/CDC - ALL FUNDS (w/o 1140) Page: 1
05/22/2014 9:42PM City of West Covina
110 GENERAL FUND
Title/Object
5111 FULL TIME SALARIES
5112 PART TIME SALARIES
5113 OVER TIME SALARIES
5114 ELECTIVE/APPOINTED
5117 BILINGUAL PAY
5121 HOLIDAY OPT- NO PERS
5124 SICK LEAVE BUYBACK
5125 VACATION BUY BACK
5151 WORKERS COMPENSATION
5152 HEALTH/FLEX BENEFIT
5153 GROUP LIFE
5154 GROUP LONG TERM DISABILITY
5155 MEDICARE
5156 RETIREMENT - SAFETY
5157 RETIREMENT - NONSWORN
5158 DEFERRED COMPENSATION
5159 DENTAL
5160 RETIREE MEDICAL BENEFIT
5161 VISION
5163 RETIREMENT HEALTH SAVINGS PLAN
5166 RETIREE LUMP SUM BENEFIT
5168 SUPPLEMENTAL RETIREMENT PLAN •
5169 EPMC REPLACEMENT PLAN
5180 LEAVE LUMP SUM
5251 AUTO ALLOWANCE
5253 CASH BACK
Total PERSONNEL SERVICES
6020 EDUCATIONAL
6030 MEMBERSHIPS
6040 HERFERT - ALLOWANCES
6041 TOMA - ALLOWANCES
6042 WARS HAW - ALLOWANCES
6044 SOTELO - ALLOWANCES
6045 MC INTYRE- ALLOWANCES
6046 SYKES - ALLOWANCES
6048 SANDERSON - ALLOWANCES
6049 SPENCE - ALLOWANCES
6050 CONFERENCES & MEETINGS
Format Name(s): S = Dept 11&22 0 = BUDGET 2009 Page: 1
2012
Actuals
0
22,625
0
3,470
1,490
75
0
2,810
7,989
4,752
79
2,784
3,815
0
7,917
974
34,762
0
112,573
0
0
997,014
2013
Actuals
0
55,111
0
3,550
1,811
143
12
1,425
9,012
4,540
18
2,327
629
465
7,917
1,064
52,277
1,840
178,941
0
0
1,035,053
2014
Amended Bdgt
52,920
141,167
7,080
3,550
3,859
300
0
4,200
10,335
2,250
100
2,899
3,500
200
7,917
3,500
60,000
0
364,800
0
0
1,118,750
2015
Dept Request
60,000
40,105
0
1,620
1,840
300
0
4,500
10,335
8,700
0
2,899
3,500
500
10,300
2,923
77,500
3,000
278,857
1,500
1,500
998,437
2015
CM Review
0
40,110
0
1,620
1,840
300
0
4,500
11,620
8,700
0
2,330
3,610
500
9,540
2,920
77,500
3,000
218,930
1,500
1,500
773,140
0ExpFlex.rpt Expenditure by Object Budget Flexsheet: CMO/CDC - ALL FUNDS (w/o 1140) Page: 2
05/22/2014 9:42PM City of West Covina
110 GENERAL FUND
Title/Object
6110 PROFESSIONAL SERVICES
6120 OTHER CONTRACTUAL SERVICES
6126 WEBSITE DEVELOPMENT & MAINT
6144 TELEPHONE --CITY SYSTEM
6147 CELLULAR PHONES
6170 ADVERTISING & PUBLICATIONS
6173 SUBSCRIPTIONS
6210 OFFICE SUPPLIES
6212 REPROGRAPHIC SERVICES
6270 SPECIAL DEPARTMENT SUPPLIES
6319 POOL CAR USAGE
6320 CHGBK - FUEL & OIL
6327 CHGCK - VEH MAINTENANCE
6330 EQUIPMENT M & R
6410 CHGBK - PROPERTY & LIABILITY INS
6424 CAPITALIZED LEASE PAYMENTS
6440 CITY NEWSLETTER
6999 NON-CAPITAL EQUIPMENT
Total MATERIALS AND SERVICES
7122 FURNITURE AND FIXTURES
Total CAPITAL ASSETS
Total GENERAL FUND
Format Name(s): S = Dept 11&22 0 = BUDGET 2009 Page: 2
0ExpFlex.rpt Expenditure by Object Budget Flexsheet: CMO/CDC - ALL FUNDS (w/o 1140) Page: 5
05/2212014 9:42PM City of West Covina
190 BUSINESS IMPROVEMENT DISTRICT
Title/Object
6110 PROFESSIONAL SERVICES
6112 ACCOUNTING AND AUDITING
6142 ELECTRICITY
6145 TELEPHONE - SPECIAL LINES
6330 EQUIPMENT M & R
6419 CLAIM PAID
6457 PROJECT IMPROVEMENTS
6493 ADMIN AND OVERHEAD
Total MATERIALS AND SERVICES
Total CAPITAL ASSETS
2012
Actuals
3,174
3,178
9,507
514
11,856
3,664
750
3,194
35,837
0
2013
Actuals
4,064
1,656
11,238
556
11,856
3,804
1,500
5,325
39,999
0
2014
Amended Bdgt
3,100
5,000
12,000
560
12,000
4,000
2,000
3,194
41,854
0
2015
Dept Request
3,200
4,000
12,500
590
12,000
3,900
2,000
3,194
41,384
0
2015
CM Review
3,200
4,000
13,000
590
12,500
4,100
3,000
6,190
46,580
0
Total BUSINESS IMPROVEMENT DISTRICT 35,837 39,999 41,854 41,384 46,580
Format Name(s): S = Dept 11&22 0 = BUDGET 2009 Page: 5
0ExpFlex.rpt Expenditure by Object Budget Flexsheet: CMO/CDC - ALL FUNDS (w/o 1140) Page: 7
05/2212014 9:42PM City of West Covina
205 PEG FUND
2012 2013 2014 2015 2015
Title/Object Actuals Actuals Amended Bdgt Dept Request CM Review
Total MATERIALS AND SERVICES 0 0 0
7160 OTHER EQUIPMENT 31,564 13,328 50,000 10,000 10,000
Total CAPITAL ASSETS 31,564 13,328 50,000 10,000 10,000
Total PEG FUND 31,564 13,328 50,000 10,000 10,000
Format Name(s): S = Dept 11&22 0 = BUDGET 2009 Page: 7
0ExpFlex.rpt Expenditure by Object Budget Flexsheet: CMO/CDC - ALL FUNDS (w/o 1140) Page: 8
05/22/2014 9:42PM City of West Covina
220 WC COMMUNITY SVCS FOUNDATION
Title/Object
5112 PART TIME SALARIES
5155 MEDICARE
Total PERSONNEL SERVICES
6120 OTHER CONTRACTUAL SERVICES
6546 BANNERS
Total MATERIALS AND SERVICES
2012
Actuals
35
1
36
11,985
0
11,985
2013
Actuals
13,717
439
14,156
2014
Amended Bdgt
0
0
0
24
1,462
1,486
2015
Dept Request
2015
CM Review
Total WC COMMUNITY SVCS FOUNDATION 12,021 14,156 1,486
Format Name(s): S = Dept 11&22 0 = BUDGET 2009 Page: 8
0ExpFlex.rpt Expenditure by Object Budget Flexsheet: CMO/CDC - ALL FUNDS (w/o 1140) Page: 9
05/22/2014 9:42PM City of West Covina
361 SELF INSURANCE GENRL/AUTO LIAB
Title/Object
6111 LEGAL SERVICES
6120 OTHER CONTRACTUAL SERVICES
6419 CLAIM PAID
Total MATERIALS AND SERVICES
2012
Actuals
436,716
20,517
2,937
460,170
2013
Actuals
126,504
1,099
0
127,603
2014
Amended Bdgt
2015
Dept Request
2015
CM Review
0
Total SELF INSURANCE GENRUAUTO LIAB
460,170 127,603 0 0 0
Format Name(s): S = Dept 11&22 0= BUDGET 2009 Page: 9
0ExpFlex.rpt
Expenditure by Object Budget Flexsheet: CMO/CDC - ALL FUNDS (w/o 1140) Page: 10
05122/2014 9:42PM City of West Covina
363 SELF-INSURANCE - WORKERS COMP
Title/Object
6111 LEGAL SERVICES
6120 OTHER CONTRACTUAL SERVICES
6419 CLAIM PAID
6511 WORKERS COMP MEDICAL
Total MATERIALS AND SERVICES
2012
Actuals
27,847
7,244
316
35,407
2013
Actuals
12,750
1,905
8,612
10,486
33,753
2014
Amended Bdgt
2015
Dept Request
2015
CM Review
Total SELF-INSURANCE - WORKERS' COMP 35,407 33,753 0 0 0
Format Name(s): S = Dept 11&22 0 = BUDGET 2009
Page: 10
2012
Actuals
76,025
6,372
927
0
24
0
0
671
459
6,014
98
426
1,343
10,823
1,276
367
170
586
0
688
403
34,737
137
1,941
143,487
0
6,956
8,387
2,295
0
0
20
0
96
0
0
0
0
0
0
2013
Actuals
232,996
12,781
139
718
3,681
11,093
1,005
13,919
370
1,423
4,024
32,041
5,666
1,078
494
1,730
959
1,058
1,228
1,680
1,766
7,749
337,598
116
5,811
24,485
4,621
0
198
221
15,003
0
5,430
23
0
170
453
380
2014
Amended Bdgt
326,207
9,000
900
484
3,680
6,000
1,451
23,592
635
1,902
5,299
49,604
9,644
2,271
681
2,460
2,210
2,469
1,407
0
4,188
7,271
461,355
1,000
10,000
29,197
100,000
5,000
198
200
15,525
500
7,500
500
500
662
750
400
2015
Dept Request
336,640
0
300
780
3,040
11,700
1,480
24,760
640
1,910
5,390
61,560
9,650
2,180
740
2,850
2,830
4,520
1,270
0
4,190
6,810
483,240
1,000
5,000
15,810
105,000
0
360
200
15,525
500
7,000
500
500
662
750
400
2015
CM Review
358,450
300
780
3,040
11,700
1,560
32,920
750
2,070
5,720
65,280
11,000
2,180
740
2,400
2,830
4,520
1,560
0
4,190
6,510
518,500
1,000
5,000
15,810
105,000
0
360
200
15,530
500
7,000
500
500
170
1,950
400
0ExpFlex.rpt Expenditure by Object Budget Flexsheet: CMO/CDC - ALL FUNDS (w/o 1140) Page: 11
05/22/2014 9:42PM City of West Covina
820 SUCCESSOR HOUSING AGENCY
Title/Object
5111 FULL TIME SALARIES
5112 PART TIME SALARIES
5113 OVER TIME SALARIES
5114 ELECTIVE/APPOINTED
5117 BILINGUAL PAY
5121 HOLIDAY OPT - NO PERS
5124 SICK LEAVE BUYBACK
5125 VACATION BUY BACK
5151 WORKERS COMPENSATION
5152 HEALTH/FLEX BENEFIT
5153 GROUP LIFE
5154 GROUP LONG TERM DISABILITY
5155 MEDICARE
5157 RETIREMENT - NONSWORN
5158 DEFERRED COMPENSATION
5159 DENTAL
5161 VISION
5163 RETIREMENT HEALTH SAVINGS PLAN
5166 RETIREE LUMP SUM BENEFIT
5168 SUPPLEMENTAL RETIREMENT PLAN
5169 EPMC REPLACEMENT PLAN
5180 LEAVE LUMP SUM
5251 AUTO ALLOWANCE
5253 CASH BACK
Total PERSONNEL SERVICES
6020 EDUCATIONAL
6111 LEGAL SERVICES
6119 OTHER PROF SERVICES
6120 OTHER CONTRACTUAL SERVICES
6126 WEBSITE DEVELOPMENT & MAINT
6144 TELEPHONE -- CITY SYSTEM
6147 CELLULAR PHONES
6169 GRAFFITI
6170 ADVERTISING & PUBLICATIONS
6210 OFFICE SUPPLIES
6213 POSTAGE
6319 POOL CAR USAGE
6320 CHGBK - FUEL & OIL
6327 CHGCK - VEH MAINTENANCE
6330 EQUIPMENT M & R
Format Name(s): S = Dept 11&22 0 = BUDGET 2009 Page: 11
0ExpFlex.rpt
Expenditure by Object Budget Flexsheet: CMO/CDC - ALL FUNDS (w/o 1140) Page: 12
05122/2014 9:42PM
City of West Covina
820 SUCCESSOR HOUSING AGENCY
Title/Object
6410 CHGBK - PROPERTY & LIABILITY INS
6429 AMORTIZATION EXPENSE
6493 ADMIN AND OVERHEAD
Total MATERIALS AND SERVICES
Total SUCCESSOR HOUSING AGENCY
2012
Actuals
0
4,861
17,254
39,869
183,356
2013
Actuals
2,875
11,667
66,165
137,618
475,216
2014
Amended Bdgt
2,875
17,241
192,048
653,403
2015
Dept Request
8,850
0
17,241
179,298
662,538
2015
CM Review
6,070
109,450
269,440
787,940
Format Name(s): S = Dept 11&22 0 = BUDGET 2009 Page: 12
CI TY _f_\TT EY
Organizational Chart by Position
c ,
City Attorney
..
City Council
i I , City Attorney
(Contractual Services)
i
1
City Attorney
T he City Attorney represents and advises the City Council, boards, commissions,
officers, and employees in all matters of law pertaining to their offices and official
activities; prepares all proposed ordinances, resolutions and amendments;
prepares or approves the form of all other legal documents; and represents the City in
litigation to which the City is a party.
City Attorney services are provided on a contractual basis. This budget also includes
expenditures for the City Prosecutor and other attorneys hired by the City for designated
cases.
2
City Attorney
FUNCTION
GENERAL GOVERNMENT SERVICES
DEPARTMENT TITLE
CITY ATTORNEY
2011-12 2012-13 2013-14 2014-15
EXPENDITURE CLASSIFICATION ACTUAL ACTUAL AMENDED PROPOSED
BUDGET BUDGET
MAINTENANCE & OPERATIONS
CITY ATTORNEY COSTS OVER RETAINER 129,077 182,532 140,000 215,000
CITY PROSECUTOR 28,330 167,134 75,000 90,000
TELEPHONES 310 630 630 130
CITY ATTORNEY RETAINER 87,000 96,000 96,000 96,000
LEGAL SERVICES - PERSONNEL 86,298 15,226 25,000 -
SUPPLIES 42 - 200 200
DEPARTMENT TOTAL 331,057 461,522 336,830 401,330
TOTAL BY FUND
FUND TITLE
GENERAL FUND 386,330
COMMUNITY DEVELOPMENT BLOCK GRANT FUND 15,000
TOTAL CITY ATTORNEY BY FUND 401,330
Departmental Expenditures
Fiscal Years 2010-11 to 2014-15
0.7 0 c o == - 0.6
0.5
0.4
0.3
0.2
0.1
0.0
2010-11 2011-12 2012-13 2013-14 2014-15
3
0ExpFlex.rpt
Expenditure by Object Budget Flexsheet: CITY ATTORNEY 1140 Page: 3
05/2212014 9:59PM
City of West Covina
Grand Totals
2012 2013 2014 2015 2015
Title/Object Actuals Actuals amended budget Dept Request CM Review
Total PERSONNEL SERVICES
6110 PROFESSIONAL SERVICES
6111 LEGAL SERVICES
6119 OTHER PROF SERVICES
6144 TELEPHONE -- CITY SYSTEM
6178 CITY ATTORNEY RETAINER
6180 LEGAL SERVICES - PERSONNEL
6210 OFFICE SUPPLIES
Total MATERIALS AND SERVICES
Grand Totals
0
83,319
28,330
45,758
310
87,000
86,298
42
331,057
331,057
0
133,732
167,134
48,800
630
96,000
15,226
0
461,522
461,522
0
90,000
75,000
50,000
630
96,000
25,000
200
336,830
336,830
0
150,000
90,000
50,000
130
96,000
200
386,330
386,330
0
150,000
90,000
65,000
130
96,000
0
200
401,330
401,330
Format Name(s): S = DIV 1140 0 = BUDGET 2009 Page: 3
0ExpFlex.rpt
Expenditure by Object Budget Flexsheet: CITY ATTORNEY 1140 Page: 1
05122/2014 9:59PM
City of West Covina
110 GENERAL FUND
2012 2013 2014 2015 2015
Title/Object Actuals Actuals amended budget Dept Request CM Review
Total PERSONNEL SERVICES
6110 PROFESSIONAL SERVICES
6111 LEGAL SERVICES
6119 OTHER PROF SERVICES
6144 TELEPHONE --CITY SYSTEM
6178 CITY ATTORNEY RETAINER
6180 LEGAL SERVICES - PERSONNEL
6210 OFFICE SUPPLIES
Total MATERIALS AND SERVICES
Total GENERAL FUND
0
83,319
28,330
45,758
310
87,000
86,298
42
331,057
331,057
0
133,732
167,134
48,800
630
96,000
15,226
0
461,522
461,522
0
90,000
75,000
50,000
630
96,000
25,000
200
336,830
336,830
0
150,000
90,000
50,000
130
96,000
0
200
386,330
386,330
0
150,000
90,000
50,000
130
96,000
0
200
386,330
386,330
Format Name(s): S = DIV 1140 0 = BUDGET 2009 Page: 1
0ExpFlex.rpt Expenditure by Object Budget Flexsheet: CITY ATTORNEY 1140 Page: 2
05/22/2014 9:59PM City of West Covina
131 COMMUNITY DEV. BLOCK GRANT
2012 2013 2014 2015 2015
Title/Object Actuals Actuals amended budget Dept Request CM Review
6119 OTHER PROF SERVICES 0 0 0 15,000
Total MATERIALS AND SERVICES 0 0 0 0 15,000
Total COMMUNITY DEV. BLOCK GRANT 0 0 0 0 15,000
Format Name(s): S = DIV 1140 0= BUDGET 2009 Page: 2
CI TV' CLE-4(
City Clerk
Organizational Chart by Position
Elected
Assistant City
City Clerk
Clerk
.1
I Deputy City Clerk Administrative
Technician
'n
I
2014-15
Full Time Equivalents
Proposed
Budget 3.7 3.7
Managerial 1
General 2
3.0 3.0 3.0
•
Total FTE's: 3
2010-11 2011-12 2012-13 2013-14 2014-15
1
City Clerk
CITY CLERK'S OFFICE
MISSION STATEMENT: To ensure the preservation and integrity of all
official City records, including the legislative record; maintain an effective
records management system; and provide professional service and
support to all City departments, staff, and the citizens of West Covina.
T he City Clerk's Office is a support department that provides support to the City
Council, Administration, other City departments, and the public. The department
consists of three full time employees. The City Clerk is an elected official; the
Assistant City Clerk is the Department Head managing the day-to-day office activities.
The City Clerk's Office maintains custody, control, and storage of official City
documents and records pertaining to the operation of City government.
Administration
The City Clerk's Office is in charge of the preparation, publication, and distribution of all
agenda material for the City Council, the Successor Agency to the West Covina
Redevelopment Agency, and the Public Financing Authority, including the recordation of
all meeting minutes. The department ensures that actions are in compliance with all
federal, state, and local statutes and regulations, and that all actions are properly
executed, recorded, and archived. The department certifies and distributes ordinances
and resolutions as appropriate, publishes and posts legal notices as required, and
codifies ordinances into West Covina Municipal Code. The department also receives
and opens Capital Improvement Project bids; receives claims, subpoenas and lawsuits;
and records documents with the Los Angeles County Registrar Recorder's Office. The
Assistant City Clerk serves as the secretary to the Oversight Board of the Successor
Agency to the West Covina Redevelopment Agency, preparing the agenda material and
related documents.
Elections
The City Clerk's Office coordinates all City elections for elective office, initiatives,
referenda, and recalls. The City's general municipal elections are consolidated with the
Los Angeles County Elections Division and are held in November of odd numbered
years.
Political Reform Act
Pursuant to the Political Reform Act, the City Clerk serves as the filing officer/official for
Campaign Disclosure Statements for elected officials, candidates, and committees; and
for Statement of Economic Interests filed by public officials and designated employees.
The City's Conflict of Interest Code is reviewed and updated on a bi-annual basis.
2
City Clerk
Public Records Act & Public Information
The City Clerk's Office provides public information and responds to requests for
documents pursuant to the provisions of the California Public Records Act. The
department also assists staff with research of legislative history and actions.
Commissions
The City Clerk's office oversees the appointment process for the City's Commissions
and Advisory Boards. The office facilitates all required noticing pertaining to
recruitments for vacancies and expiring terms pursuant to State Law and administers
the oath of office to all newly appointed commissioners.
Animal Care and Control
The City Clerk's Office serves as the liaison with the Los Angeles County Department of
Animal Care and Control overseeing contract administration and providing complaint
resolution.
Records Management Program
This City Clerk's Office is the custodian and the depository for all official records and
documents of the City, Public Financing Authority, and Successor Agency to the West
Covina Redevelopment Agency. The Records Management Program provides for the
safekeeping and storage of the records and provides a retention schedule for all
records.
The program monitors the retention guidelines providing for the destruction of
documents in accordance with State laws. The department continues to improve
efficiency and customer service through utilization of SIRE Technologies' electronic
document management system (EDMS). The implementation of SIRE has increased
the ease of access to information to internal staff and the public.
Passport Application Services
The City Clerk's Office has been designated an authorized passport acceptance facility
since July 2003. All staff members are authorized agents who review, screen, and
process applications for individuals applying for a U.S. Passport book or card from the
U.S. Department of State. Service is available Monday through Thursday. An on-site
passport photo service is also available.
3
City Clerk
FUNCTION
GENERAL GOVERNMENT SERVICES
DEPARTMENT TITLE
CITY CLERK
EXPENDITURE CLASSIFICATION
2011-12
ACTUAL
2012-13
ACTUAL
2013-14
AMENDED
BUDGET
2014-15
PROPOSED
BUDGET
SALARY & BENEFITS
FULL TIME SALARIES 172,654 198,071 190,771 192,660
PART TIME SALARIES 5,521 185 - -
ELECTIVE/APPOINTED 1,810 1,805 1,800 1,790
BILINGUAL PAY 906 1,083 1,020 1,020
SICK/VACATION/HOLIDAY/ADMINISTRATIVE LEAVE 9,758 12,889 13,999 12,360
WORKERS' COMPENSATION 386 684 697 710
HEALTH/DENTAL/VISION INSURANCE 25,053 29,791 28,543 30,670
LIFE INSURANCE/LONG TERM DISABILITY 1,302 1,652 1,707 1,710
MEDICARE 2,825 3,130 2,980 3,060
RETIREMENT - NONSWORN 25,534 27,540 28,324 33,160
DEFERRED COMPENSATION 3,617 4,333 4,080 4,080
RETIREMENT HEALTH SAVINGS PLAN 1,562 1,715 2,220 2,780
RETIREE LUMP SUM BENEFIT 1,497 1,961 1,778 1,620
SUPPLEMENTAL RETIREMENT PLAN 2,048 2,853 3,347 4,070
UNEMPLOYMENT - 8,098 3,234 -
AUTO ALLOWANCE 2,710 3,259 3,060 3,060
SALARY & BENEFITS TOTAL 257,183 299,049 287,560 292,750
MAINTENANCE & OPERATIONS
MEMBERSHIPS - - - 480
TRAINING & SEMINARS - _ - 660
ELECTIONS 253,065 570 305,000 600
CONTRACTUAL SERVICES 8,605 12,350 17,893 17,020
TELEPHONES/CELLULAR PHONES 2,080 1,630 1,630 820
ANIMAL SHELTER SERVICES 359,323 344,816 370,000 370,000
LOS ANGELES COUNTY COYOTE CONTROL 3,097 - 2,800 2,800
ADVERTISING & PUBLICATIONS 2,038 1,770 4,000 4,000
MUNICIPAL CODE SUPPLEMENTS 2,570 3,391 4,500 4,500
SUPPLIES 3,450 3,224 3,700 4,200
REPROGRAPHIC SERVICES 5,884 6,700 7,611 8,570
EQUIPMENT MAINTENANCE & REPAIR - 380 - -
CHARGEBACK - PROPERTY & LIABILITY INSURANCE 6,092 6,092 6,092 3,780
MISCELLANEOUS EXPENSES 575 525 575 580
NON-CAPITAL EQUIPMENT - - - 3,000
MAINTENANCE & OPERATIONS TOTAL 646,779 381,448 723,801 421,010
DEPARTMENT TOTAL 903,962 680,497 1,011,361 713,760
TOTAL BY FUND
FUND TITLE
GENERAL FUND 713,760
TOTAL CITY CLERK BY FUND 713,760
4
1.4 (I) c 0
1.0
1.0
0.8
0.7
0.6
0.4
0.2
0.0
2010-11 2011-12 2012-13 2013-14 2014-15
City Clerk
*Note: An additional $8,610 City Clerk salary and benefits is funded from the Successor Agency
Administration.
Departmental Expenditures
Fiscal Years 2010-11 to 2014-15
CITY OF WEST COVINA
CITY CLERK'S DEPARTMENT
CONTRACTUAL SERVICES DETAIL
Description/Justification
SIRE System software suite maintenance, support, upgrade and hosting
Fujitsu Scanner Maintenance Contract
Sharp Copier -estimate based on actual copies
Microfiche/film reader/printer service contract
VIMS Access Card (Los Angeles) Miscellaneous Registrar Recorder/County Clerk purchases (i.e.
maps, lists)
FY 2014-15
Proposed
14,510
1,190
700
500
120
17,020
6
2012 2013 2014 2015 2015
Actuals Actuals Amended Bdgt Dept Request CM Review
172,654
5,521
1,810
906
0
2,372
7,386
386
22,122
211
1,091
2,825
25,534
3,617
1,233
516
1,562
1,497
1,128
920
0
2,710
1,182
257,183
0
0
253,065
120
8,485
2,080
359,323
3,097
2,038
2,570
345
5,884
198,071
185
1,805
1,083
0
3,021
9,868
684
25,593
286
1,366
3,130
27,540
4,333
1,429
575
1,715
1,961
1,797
1,056
8,098
3,259
2,194
299,049
0
0
570
0
12,350
1,630
344,816
0
1,770
3,391
520
6,637
190,771
0
1,800
1,020
854
3,081
10,064
697
25,219
391
1,316
2,980
28,324
4,080
1,356
544
2,220
1,778
2,849
498
3,234
3,060
1,424
287,560
0
0
305,000
120
17,773
1,630
370,000
2,800
4,000
4,500
500
7,611
192,660
0
1,790
1,020
0
2,890
9,470
710
26,700
390
1,320
3,060
33,160
4,080
1,730
590
2,780
1,620
3,560
510
- 0
3,060
1,650
292,750
480
660
600
120
16,900
820
370,000
2,800
4,000
4,500
1,000
7,611
192,660
0
1,790
1,020
0
2,890
9,470
710
26,700
390
1,320
3,060
33,160
4,080
1,730
590
2,780
1,620
3,560
510
0
3,060
1,650
292,750
480
660
600
120
16,900
820
370,000
2,800
4,000
4,500
1,000
8,570
0ExpFlex.rpt Expenditure by Object Budget Flexsheet: City Clerk - ALL FUNDS Page: 3
05/22/2014 9:42PM City of West Covina
Grand Totals
Title/Object
5111 FULL TIME SALARIES
5112 PART TIME SALARIES
5114 ELECTIVE/APPOINTED
5117 BILINGUAL PAY
5121 HOLIDAY OPT- NO PERS
5124 SICK LEAVE BUYBACK
5125 VACATION BUY BACK
5151 WORKERS' COMPENSATION
5152 HEALTH/FLEX BENEFIT
5153 GROUP LIFE
5154 GROUP LONG TERM DISABILITY
5155 MEDICARE
5157 RETIREMENT- NONSWORN
5158 DEFERRED COMPENSATION
5159 DENTAL
5161 VISION
5163 RETIREMENT HEALTH SAVINGS PLAN
5166 RETIREE LUMP SUM BENEFIT
5168 SUPPLEMENTAL RETIREMENT PLAN
5169 EPMC REPLACEMENT PLAN
5171 UNEMPLOYMENT
5251 AUTO ALLOWANCE
5253 CASH BACK
Total PERSONNEL SERVICES
6030 MEMBERSHIPS
6050 CONFERENCES & MEETINGS
6118 ELECTIONS
6120 OTHER CONTRACTUAL SERVICES
6130 SERVICE CONTRACTS
6144 TELEPHONE - CITY SYSTEM
6151 SHELTER SERVICES
6154 L.A. COUNTY COYOTE CONTROL
6170 ADVERTISING & PUBLICATIONS
6177 MUNICIPAL CODE SUPPLEMTS
6210 OFFICE SUPPLIES
6212 REPROGRAPHIC SERVICES
Format Name(s): S = Dept 12 0 = BUDGET 2009 Page: 3
0ExpFlex.rpt
Expenditure by Object Budget Flexsheet: City Clerk - ALL FUNDS Page: 4
05122/2014 9:42PM
City of West Covina
Grand Totals [Continued]
Title/Object
6214 PRINTING & COPYING
6270 SPECIAL DEPARTMENT SUPPLIES
6330 EQUIPMENT M & R
6410 CHGBK - PROPERTY & LIABILITY INS
6490 MISCELLANEOUS EXPENSES
6999 NON-CAPITAL EQUIPMENT
Total MATERIALS AND SERVICES
Total CAPITAL ASSETS
Grand Totals
2012 2013 2014 2015 2015
Actuals Actuals Amended Bdgt Dept Request CM Review
0 63 0 0 0
3,105 2,704 3,200 3,200 3,200
0 380 0 0 0
6,092 6,092 6,092 6,750 3,780
575 525 575 580 580
0 3,000 3,000
646,779 381,448 723,801 423,021 421,010
0 0 0 0 0
903,962 680,497 1,011,361 715,771 713,760
Format Name(s): S = Dept 12 0 = BUDGET 2009 Page: 4
2012
Actuals
172,654
5,521
1,810
906
0
2,372
7,386
386
22,122
211
1,091
2,825
25,534
3,617
1,233
516
1,562
1,497
1,128
920
0
2,710
1,182
257,183
0
0
253,065
120
8,485
2,080
359,323
3,097
2038,
2,570
345
5,884
0
3,105
2013
Actuals
198,071
185
1,805
1,083
0
3,021
9,868
684
25,593
286
1,366
3,130
27,540
4,333
1,429
575
1,715
1,961
1,797
1,056
8,098
3,259
2,194
299,049
0
0
570
0
12,350
1,630
344,816
0
1,770
3,391
520
6,637
63
2,704
2014
Amended Bdgt
190,771
0
1,800
1,020
854
3,081
10,064
697
25,219
391
1,316
2,980
28,324
4,080
1,356
544
2,220
1,778
2,849
498
3,234
3,060
1,424
287,560
0
0
305,000
120
17,773
1,630
370,000
2,800
4,000
4,500
500
7,611
0
3,200
2015
Dept Request
192,660
0
1,790
1,020
0
2,890
9,470
710
26,700
390
1,320
3,060
33,160
4,080
1,730
590
2,780
1,620
3,560
510
0
3,060
1,650
292,750
480
660
600
120
16,900
820
370,000
2,800
4,000
4,500
1,000
7,611
0
3,200
2015
CM Review
192,660
0
1,790
1,020
0
2,890
9,470
710
26,700
390
1,320
3,060
33,160
4,080
1,730
590
2,780
1,620
3,560
510
0
3,060
1,650
292,750
480
660
600
120
16,900
820
370,000
2,800
4,000
4,500
1,000
8,570
0
3,200
0ExpFlex.rpt
Expenditure by Object Budget Flexsheet: City Clerk - ALL FUNDS Page: 1
05/22/2014 9:42PM City of West Covina
110 GENERAL FUND
Title/Object
5111 FULL TIME SALARIES
5112 PART TIME SALARIES
5114 ELECTIVE/APPOINTED
5117 BILINGUAL PAY
5121 HOLIDAY OPT - NO PERS
5124 SICK LEAVE BUYBACK
5125 VACATION BUY BACK
5151 WORKERS COMPENSATION
5152 HEALTH/FLEX BENEFIT
5153 GROUP LIFE
5154 GROUP LONG TERM DISABILITY
5155 MEDICARE
5157 RETIREMENT- NONSWORN
5158 DEFERRED COMPENSATION
5159 DENTAL
5161 VISION
5163 RETIREMENT HEALTH SAVINGS PLAN
5166 RETIREE LUMP SUM BENEFIT
5168 SUPPLEMENTAL RETIREMENT PLAN
5169 EPMC REPLACEMENT PLAN
5171 UNEMPLOYMENT
5251 AUTO ALLOWANCE
5253 CASH BACK
Total PERSONNEL SERVICES
6030 MEMBERSHIPS
6050 CONFERENCES & MEETINGS
6118 ELECTIONS
6120 OTHER CONTRACTUAL SERVICES
6130 SERVICE CONTRACTS
6144 TELEPHONE- CITY SYSTEM
6151 SHELTER SERVICES
6154 L.A. COUNTY COYOTE CONTROL
6170 ADVERTISING & PUBLICATIONS
6177 MUNICIPAL CODE SUPPLEMTS
6210 OFFICE SUPPLIES
6212 REPROGRAPHIC SERVICES
6214 PRINTING & COPYING
6270 SPECIAL DEPARTMENT SUPPLIES
Format Name(s): S = Dept 12 0 = BUDGET 2009 Page: 1
Expenditure by Object Budget Flexsheet: City Clerk - ALL FUNDS
City of West Covina
2013
Actuals
2012
Actuals
2014
Amended Bdgt
2015
Dept Request
0
6,750
580
3,000
423,021
0
6,092
575
0
723,801
0
380
6,092
525
0
381,448
0
6,092
575
0
646,779
0
715,771 1,011,361 680,497 903,962
Page: 2
2015
CM Review
3,780
580
3,000
421,010
0
713,760
0ExpFlex.rpt
05/22/2014 9:42PM
110 GENERAL FUND
Title/Object
6330 EQUIPMENT M & R
6410 CHGBK - PROPERTY & LIABILITY INS
6490 MISCELLANEOUS EXPENSES
6999 NON-CAPITAL EQUIPMENT
Total MATERIALS AND SERVICES
Total CAPITAL ASSETS
Total GENERAL FUND
Format Name(s): S = Dept 12 0 = BUDGET 2009 Page: 2
Finance and Administrative Services
Organizational Chart by Position
Elected
City Treasurer
•-n Director of Finance &
Administrative Services
Senior Administrative
Assistant
1
---1'1-11J fl
Office Assistant II
ManagementAnalyst I iManagementAn alyst1-1.1
Purchasing
( Accounting Revenue Adm in istrative Manager Manager Services Man ager
€ \..
Computer Systems
Administrator
C -1 C .1 C 1 Accountant Business License Man agement An alyst II Computer Services
Inspector B u dget An alyst Technician (2) n_. ...) \-.. _I _./ I- -n C -- --Accou n tin g Technician Clerk Human Resources
(2)
-,
-
Accounts Receivable
./ \...
Technician (2)
C , / " SeniorAccount Clerk SeniorAccount Clerk
Accounts Payable Business License \... ..) \
S en ior Accou nt Clerk
Cashier
Reprographics
Technician
Shading denotes part time staff
Full Time Equivalents
Proposed
Budget
Managerial 5
General
17
Part Time 0.5
2010-11 2011-12 2012-13 2013-14 2014-15
28.9
26.1
22.5 22.5
Total FTE's 22.5
Finance and Administrative Services
FINANCE & ADMINISTRATIVE SERVICES
MISSION STATEMENT: To manage and to protect the City's financial resources by
applying generally accepted accounting and investment principles, to provide reliable
information systems services to internal users, and to enforce the City's business license
and purchasing ordinances as outlined in the West Covina Municipal Code. To hire quality
employees who meet the needs of the City, enhance the workplace for all employees and to
identify and minimize exposures that could result in financial loss to the City through creative
and cost-effective human resource and risk management.
his department is responsible for all financial affairs and human resources of the T City of West Covina. The goal of the Finance and Administrative Services
Department is to maintain financial stability, to provide accurate and timely
financial information and recommendations to the City's decision makers, and to
protect the City's assets through the establishment of effective internal controls. The
department also strives to provide valuable and responsive support services to the other
City departments. The department consists of four divisions.
Administrative Services Division
The administrative services division oversees all aspects of the finance function and is
responsible for the City's budget preparation. This division is also responsible for
administration of citywide telecommunications including supervision of the part time
telecommunications coordinator, management of the 9-1-1 system and dispatch
databases, the City's telephone system, and City cell phones.
This division also serves 338 full-time and approximately 150 part-time staff. The
department provides consultation and management services in the areas of training,
recruitment, and selection; benefits management; employee and labor relations;
workers' compensation, general and auto liability; insurance procurement; loss
prevention including claims management, organizational development, classification,
and compensation; employee evaluation, training, safety, grievance, and discipline;
compliance with state and federal laws; equal employment opportunity; collective
bargaining and contract management; comprehensive employee records management;
employee verification of employment; and support to the Human Resources
Commission.
Under the direction of the Administrative Services Manager, regular full-time staff
includes one safety and claims manager, one administrative assistant II, two human resources technicians and a management analyst II.
2
Finance and Administrative Services
It also oversees the purchasing section that is responsible for maximizing cost
effectiveness and controlling purchases through centralized purchasing, assisting City
departments in vendor selection for equipment and service purchases, and ensuring
that City purchasing policies are followed. The purchasing division reviews City
contracts to ensure they are in compliance with the terms and conditions in the Request
for Proposal (RFP) specifications.
Human Resources Commission
The Human Resources Commission was created by the City Council to perform the
following duties:
• Act in an advisory capacity to the City Council and the Human Resources Officer on
personnel matters not specifically delegated by law to other parties in the City
service.
• Review the recruitment and selection process for the classified service, including the
certification of eligible candidates for appointment; review the City's Position
Classification System, and make comments and recommendations regarding such
processes to the Human Resources Officer or the Council.
• When requested by the City Council or the Human Resources Officer, hold hearings
and make other recommendations on any matters of personnel administration within
the limits of the request by the City Council or the City Manager.
• Receive and hear appeals submitted by any person in the city service relative to any
dismissal, demotion, reduction in pay or alleged violation of the classification and
salary resolution or the personnel rules; and to certify its findings and
recommendations as provided in this chapter.
In any investigation or hearing conducted by the Commission, it shall have the power to
examine witnesses under oath and compel attendance or the production of evidence
before it by subpoenas, issued in the name of the City and attested by the City Clerk. It
shall be the duty of the Chief of Police to cause all such subpoenas to be served.
Refusal of a person to attend or testify in answer to such subpoena shall subject such
person to prosecution, in the same manner set forth by law for failure to appear before
the City Council in response to a subpoena issued by the City Council. Each member
of the Human Resources Commission shall have the power to administer oaths to
witnesses.
3
Finance and Administrative Services
Revenue Management Division
This division manages debt and cash activity for the City, and is responsible for the
receipt, deposit, accounts receivable and investment of funds. It also oversees the
business license function that is responsible for ensuring that all businesses maintain a
current business license and pay applicable taxes. The City Treasurer is elected by the
community at large and reviews monthly investment reports and cash flows. The
Finance and Administrative Services Director is responsible for managing the day-to-
day investment operations. Surplus funds are invested for maximum safety, liquidity,
and yield in compliance with the City's investment policy and the California Government
Code.
It coordinates the reprographics section that provides citywide shipping and mailing,
photocopying, printing, binding, and desktop publishing services. This division also
provides supplies such as envelopes, letterhead, NCR forms, four-color certificates,
business cards, and the paper used in all department copiers.
Accounting Division
The accounting division includes the payroll, accounts payable, general accounting,
financial reporting, and fixed assets functions. This division monitors various lease and
loan payments due to the City and the CDC Housing Successor; maintains financial
records; complies with various federal, state, and local reporting requirements;
coordinates and serves as liaison for financial audits; assists employees with payroll
issues; evaluates internal controls; and provides oversight of the financial accounting
software.
Information Systems Division
The information systems division provides software and hardware maintenance for the
City's automated systems, supports computer users in all departments, maintains the
citywide and local area networks, and assists departments in the selection of software
systems. The division also coordinates training of City staff on new computer
equipment and software, and develops office automation standards.
4
Finance and Administrative Services
FUNCTION
GENERAL GOVERNMENT SERVICES
DEPARTMENT TITLE
FINANCE & ADMINISTRATIVE SERVICES
2011-12 2012-13 2013-14 2014-15 EXPENDITURE CLASSIFICATION ACTUAL ACTUAL AMENDED PROPOSED
BUDGET BUDGET SALARY & BENEFITS
FULL TIME SALARIES 1,362,128 1,126,455 1,376,688 1,388,360 PART TIME SALARIES 100,057 177,260 36,000 36,440 OVERTIME 2,190 2,941 2,300 7,470 ELECTIVE/APPOINTED 6,153 1,683 2,700 1,200 BILINGUAL PAY 6,345 6,506 7,200 7,180 SICK/VACATION/HOLIDAY/ADMINISTRATIVE LEAVE 65,028 32,998 59,017 19,230 WORKERS' COMPENSATION 3,640 4,811 5,535 5,460 HEALTH/DENTAL/VISION INSURANCE 236,027 216,500 258,801 281,230 LIFE/LONG TERM DISABILITY 10,662 9,767 12,770 12,800 MEDICARE 22,855 19,119 21,026 20,550 RETIREMENT - NONSWORN 203,101 156,791 204,393 239,000 DEFERRED COMPENSATION 24,142 15,801 23,400 20,400 RETIREE MEDICAL BENEFIT 5,687 4,969 9,870 11,620 RETIREMENT HEALTH SAVINGS PLAN 19,074 16,782 21,750 26,850 COMPENSATED ABSENCES ADJUSTMENT (31,982) 1,463 - - RETIREE LUMP SUM BENEFIT 136,482 33,751 49,701 11,670 SUPPLEMENTAL RETIREMENT PLAN 9,545 14,843 9,115 5,210 UNEMPLOYMENT 5,364 - - - LEAVE LUMP SUM 81,703 21,510 - - AUTO ALLOWANCE 2,753 1,655 6,300 2,700 SALARY & BENEFITS TOTAL 2,270,954 I 1,865,605 I 2,106,566 I 2,097,370
5
Finance and Administrative Services
FUNCTION
GENERAL GOVERNMENT SERVICES
DEPARTMENT TITLE
FINANCE & ADMINISTRATIVE SERVICES
EXPENDITURE CLASSIFICATION
2011-12
ACTUAL
2012-13
ACTUAL
2013-14
AMENDED
BUDGET
2014-15
PROPOSED
BUDGET
MAINTENANCE & OPERATIONS
TUITION REIMBURSEMENT 20,622 13,468 24,720 29,450 JOURNALS & PUBLICATIONS 1,043 21,469 1,389 5,610 MEMBERSHIPS 4,114 2,450 3,338 2,890 TRAINING & SEMINARS 3,116 3,016 8,862 21,980 CONTRACTUAL SERVICES 429,146 877,258 250,000 433,560 LEGAL SERVICES - (1,039) 475,000 455,000 TELEPHONES/CELLULAR PHONES 116,814 103,493 118,406 71,970 NETWORK MAINTENANCE 74,285 17,693 31,000 23,660 SUPPLIES 23,840 22,161 49,183 46,060 REPROGRAPHIC SERVICES 48,327 59,985 69,888 53,610 POSTAGE 29,171 43,533 55,551 51,460 DEPOSITION COPYING RELATED LEGAL SERVICES 1,457 977 - - POOL CAR USAGE 1,303 356 350 - EQUIPMENT MAINTENANCE & REPAIR 3,247 2,476 10,500 27,360 SPECIAL EVENTS INSURANCE 5,111 6,193 - 5,000 BAD DEBT EXPENSE (92,955) 62,846 - - ACTUARIAL ADJUSTMENT (1,133,385) (1,030,622) - - CHARGEBACK - PROPERTY/LIABILITY INSURANCE 51,744 51,744 51,744 29,430 INSURANCE 515,280 479,407 535,000 565,050 ACCIDENTAL DEATH & DISABLEMENT 8,675 8,633 10,000 10,000 BONDS 3,015 2,715 2,800 2,800 UNINSURED LOSSES 90,067 79,016 100,000 100,000 CLAIMS PAID - 931 600,000 600,000 CAPITALIZED LEASE PAYMENTS 15,899 17,144 14,263 14,970 MISCELLANEOUS EXPENSES 17,461 14,513 14,705 11,720 WORKERS' COMPENSATION 64,158 123,801 500,000 600,000 ALLOCATION (252,801) (272,931) (292,605) (253,620) NON-CAPITAL EQUIPMENT 6,996 21,817 - - MAINTENANCE & OPERATIONS TOTAL 55,750 732,503 2,634,094 2,907,960
6
4.0
Finance and Administrative Services
CAPITAL OUTLAY
9,547
-
-
6,565
-
-
-
-
OFFICE EQUIPMENT
DATA PROCESSING EQUIPMENT
CAPITAL OUTLAY TOTAL 9,547 6,565 - -
DECISION PACKAGES
-
-
-
-
-
-
66,140
35,000
OFFICE ASSISTANT II POSITION
TYLER TECHNOLOGY CASHIERING MODULE
DECISION PACKAGES TOTAL - - - 101,140
DEPARTMENT TOTAL 2,336,251 I 2,604,673 I 4,740,660 I 5,106,470
TOTAL BY FUND
FUND TITLE
GENERAL FUND
SELF INSURANCE-UNINSURED LOSS FUND
SELF INSURANCE GENERAL/AUTO LIABILITY FUND
SELF INSURANCE WORKERS' COMPENSATION FUND
TOTAL FINANCE & ADMINISTRATIVE SERVICES DEPARTMENT BY FUND
2,468,260
100,000
1,156,540
1,381,670
5,106,470
*Note: An additional $40,240 Finance & Administrative Services salary and benefits is funded from the
Successor Agency Administration.
Departmental Expenditures
Fiscal Years 2010-11 to 2014-15
8.0 cn c o =
6.0
5.2
5.1
2.0
0.0
2010-11 2011-12 2012-13 2013-14 2014-15
7
CITY OF WEST COVINA
FINANCE AND ADMINISTRATIVE SERVICES DEPARTMENT
CONTRACTUAL SERVICES DETAIL
FY 2014-15
Proposed Description/Justification
Other Contractual Services
Corvel Annual Administrative Fees
Tyler Technologies
Fee & Charge Study
Carl Warren and Company - Administrative Fee
White, Diehl... (annual city audit)
Investigators e.g. Norman Traub, Ballard & Ballard
Blue Print - Mite! Service Maintenance
Liebert Cassidy Professional Services $235-300/hr Litigation preparation, review &
analyze, strategize, travel, attend case meetings/hearings, status reports, telephone
conference, law research...
Pre-employment physicals - Medical Services
Employees Assistance Program (EAP) for Police - Counseling Team - Psychological
services
Liebert Cassidy - Sexual Harassment Training on site done every 2 years, last done in
February 2013
Hinderliter De Llamas & Associates - Sales Tax Services
Vision internet (website development)
MGT of America Inc. Professional services to prepare/file State mandate cost claims
AON Risk Consultants - Acuarial Valuation
HDL (Business license use fee)
Transient Occupancy Tax (TOT) audit
The Counseling Team Inc. (TCTI) - Psychological services
Sectran Security - Armored truck services
HDL (Business license web use fee)
US Healthworks Annual Respiratory Exam - Medical services
Urban Futures Continuing Disclosure Fee for City bonded debt
Liebert Cassidy SG Valley Employment Relations Consortium (from object 6117)
TTI (WinCall maintenance for citywide)
US Healthworks fitness for duty - Medical services
113,360.00
41,280
40,000
32,450
28,610
20,000
15,940
15,000
10,000
9,600
8,500
7,800
7,800
7,500
7,500
7,100
6,300
5,000
4,070
3,870
3,000
2,750
2,660
2,630
2,500
8
CITY OF WEST COVINA
FINANCE AND ADMINISTRATIVE SERVICES DEPARTMENT
CONTRACTUAL SERVICES DETAIL
FY 2014-15
Description/Justification Proposed
Addiction Medicine Consultants Department of Transportation & Alcohol Testing 2,200
Program $70/per person (from object 6117)
Addiction Medicine Consultants D - Medical services
US Bank Custody account administration fee Linda Verstuyft (213) 615-6052
Mandatory drug screens - Medical services
D.F. Polygraph $150/pp
HP Proliant server warranty
Quadrant Systems (cash register maintenance)
Blue Print (customer care & software assurance - Police Department)
Blue Print (customer care & software assurance - City Hall)
Pre-employment drug screens - Medical services
Miscellaneous services e.g. Liebert Cassidy, John Herrera
Miscellaneous services (i.e. Liebert Cassidy -John Herrera) (From object 6120)
Crisis Intervention - Psychological services
Blue Print (customer care - City Yard)
Standard Insurance Company - Psychological services
LANtelligence (support Senior Center)
DHP SAN storage device
Air cleaning system
Shredder maintenance (Human Resources)
LANtelligence (support Cameron Gym)
Postage meter rental
Postage meter maintenance
Scantron
Dell PowerEdge server warranty
Berlitz (bilingual testing) $75/per person
ABM (Finance fax machine maintenance)
ABM (Finance shredder maintenance)
Time Clock
Time Clock (Print Shop)
Blue Print (customer care & software assurance - City Yard)
TOTAL
2,170
2,050
2,000
1,650
1,400
1,370
1,210
1,115
1,030
1,000
1,000
1,000
950
950
900
850
700
700
680
540
540
500
500
450
250
250
130
130
125
433,560
9
0ExpFlex.rpt Expenditure by Object Budget Flexsheet: Finance & Adm Srv - ALL FUNDS Page: 13
05/23/2014 7:49PM City of West Covina
Grand Totals
2012 2013 2014 2015 2015
Title/Object Actuals Actuals Amended Bdgt Dept Request CM Review
5111 FULL TIME SALARIES
5112 PART TIME SALARIES
5113 OVER TIME SALARIES
5114 ELECTIVE/APPOINTED
5117 BILINGUAL PAY
5121 HOLIDAY OPT - NO PERS
5124 SICK LEAVE BUYBACK
5125 VACATION BUY BACK
5151 WORKERS' COMPENSATION
5152 HEALTH/FLEX BENEFIT
5153 GROUP LIFE
5154 GROUP LONG TERM DISABILITY
5155 MEDICARE
5157 RETIREMENT- NONSWORN
5158 DEFERRED COMPENSATION
5159 DENTAL
5160 RETIREE MEDICAL BENEFIT
5161 VISION
5163 RETIREMENT HEALTH SAVINGS PLAN
5165 COMPENSATED ABSENCES ADJ
5166 RETIREE LUMP SUM BENEFIT
5167 RETIREE LUMP SUM BENEFIT
5168 SUPPLEMENTAL RETIREMENT PLAN
5169 EPMC REPLACEMENT PLAN
5171 UNEMPLOYMENT
5180 LEAVE LUMP SUM
5251 AUTO ALLOWANCE
5253 CASH BACK
Total PERSONNEL SERVICES
6020 EDUCATIONAL
6021 JOURNALS & PUBLICATIONS
6022 TUITION REIMBURSEMENT
6030 MEMBERSHIPS
6050 CONFERENCES & MEETINGS
6081 LEAGUE OF CALF CITIES
6084 SCAG
1,362,128
100,057
2,190
6,153
6,345
2,366
14,036
48,626
3,640
190,254
1,841
8,821
22,855
203,101
24,142
10,837
5,687
4,535
19,074
31,982-
15,352
121,130
2,281
7,264
5,364
81,703
2,753
30,401
2,270,954
30
385
20,592
4,114
3,116
25,288
9,688
1,126,455
177,260
2,941
1,683
6,506
2,061
9,207
21,730
4,811
148,052
1,772
7,995
19,119
156,791
15,801
9,103
4,969
3,874
16,782
1,463
13,581
20,170
8,934
5,909
0
21,510
1,655
55,471
1,865,605
680
174
12,788
2,450
3,016
25,288
9,900
1,376,688
36,000
2,300
2,700
7,200
5,912
12,234
40,871
5,535
184,780
3,085
9,685
21,026
204,393
23,400
10,360
9,870
4,284
21,750
0
11,901
37,800
5,540
3,575
0
0
6,300
59,377
2,106,566
2,000
389
22,720
3,338
8,862
26,568
10,000
1,388,360
88,870
7,470
1,200
7,180
1,800
6,620
10,810
5,550
195,770
3,070
9,730
20,930
239,000
20,400
11,160
11,620
4,630
26,850
0
11,670
59,800
3,140
2,070
0
0
2,700
69,670
2,210,070
0
3,110
29,448
2,890
19,410
0
0
1,388,360
36,440
7,470
1,200
7,180
1,800
6,620
10,810
5,460
195,770
3,070
9,730
20,550
239,000
20,400
11,160
11,620
4,630
26,850
0
11,670
0
3,140
2,070
0
0
2,700
69,670
2,097,370
0
3,110
29,450
2,890
19,410
0
0
Format Name(s): S = Dept 14 0 = BUDGET 2009 Page: 13
0ExpFlex.rpt Expenditure by Object Budget Flexsheet: Finance & Adm Srv - ALL FUNDS Page: 14
05/23/2014 7:49PM City of West Covina
Grand Totals rContinued1
2012 2013 2014 2015 2015
Title/Object Actuals Actuals Amended Bdgt Dept Request CM Review
6110 PROFESSIONAL SERVICES
6111 LEGAL SERVICES
6112 ACCOUNTING AND AUDITING
6115 MEDICAL SERVICES
6116 PSYCHOLOGICAL SERVICES
6117 CONSULTANTS
6119 OTHER PROF SERVICES
6120 OTHER CONTRACTUAL SERVICES
6124 COMPUTER SERVICES
6126 WEBSITE DEVELOPMENT & MAINT
6130 SERVICE CONTRACTS
6138 MISC EQUIPMENT CONTRACTS
6144 TELEPHONE -- CITY SYSTEM
6145 TELEPHONE -- SPECIAL LINES
6147 CELLULAR PHONES
6150 TELEPHONES - REST OF CITY
6170 ADVERTISING & PUBLICATIONS
6185 NETWORK MAINTENANCE
6210 OFFICE SUPPLIES
6212 REPROGRAPHIC SERVICES
6213 POSTAGE
6214 PRINTING & COPYING
6215 COMPUTER SUPPLIES
6217 DEPO COPYING RELATED LEGAL SVCS
6270 SPECIAL DEPARTMENT SUPPLIES
6272 SOFTWARE LICENSING
6275 FINANCIAL REPORT PROCESS
6279 OTHER SPECIAL DEPTMTL SUPPLIES
6319 POOL CAR USAGE
6330 EQUIPMENT M & R
6341 PERS HEALTH ADMIN FEE
6342 BENEFITS ADMIN FEES
6407 SPECIAL EVENTS INSURANCE
6408 BAD DEBT EXPENSE
6409 ACTUARIAL ADJUSTMENT
6410 CHGBK - PROPERTY & LIABILITY INS
21,120
0
28,441
19,845
19,426
39,662
163,719
426,441
1,014
0
61,944
34,815
12,300
12,492
2,187
89,835
658
74,285
10,106
25,260
29,171
21,792
1,885
1,457
3,529
6,681
1,275
1,639
1,303
3,247
34,299
36,552
5,111
92,955-
1,133,385-
51,744
19,813
1,039-
23,153
17,823
16,399
29,280
136,308
275,084
644
0
70,638
34,208
11,800
8,769
2,265
80,659
21,295
17,693
12,413
28,495
43,533
30,460
1,688
977
3,043
3,435
1,030
1,582
356
2,476
13,638
41,594
6,193
17,216
1,030,622-
51,744
12,000
475,000
41,860
11,590
14,820
20,000
141,500
364,047
4,200
0
70,681
44,132
11,800
9,760
3,500
93,346
1,000
31,000
13,064
32,633
55,551
35,000
4,000
0
3,000
26,119
2,255
3,000
350
10,500
36,861
37,636
0
0
0
51,744
51,460
125,000
34,910
20,695
16,550
0
145,810
161,620
2,750
7,800
54,820
26,900
6,230
9,800
3,500
52,440
2,500
23,660
10,700
12,090
51,460
40,000
4,000
0
3,200
25,160
2,570
3,000
0
27,360
36,390
42,990
5,000
0
0
14,580
51,460
455,000
34,910
20,700
16,550
0
145,810
72,670
2,750
7,800
54,820
26,090
6,230
9,800
3,500
52,440
2,500
23,660
10,700
13,610
51,460
40,000
4,000
0
3,200
25,160
2,570
3,000
0
27,360
0
0
5,000
0
0
29,430
Format Name(s): S = Dept 14 0 = BUDGET 2009 Page: 14
0ExpFlex.rpt
Expenditure by Object Budget Flexsheet: Finance & Adm Srv - ALL FUNDS Page: 15
05/23/2014 7:49PM City of West Covina
Grand Totals (Continued]
2012 2013 2014 2015 2015
Title/Object Actuals Actuals Amended Bdgt Dept Request CM Review
6411 INSURANCE
6412 FIRE, VANDAL, EXTEND COVERAGE
6415 AD&D
6416 BONDS
6417 UNINSURED LOSSES
6418 EXCESS INSURANCE
6419 CLAIM PAID
6420 BOND INTEREST
6421 BOND PRINCIPAL
6422 NOTES PRINCIPAL
6424 CAPITALIZED LEASE PAYMENTS
6425 INTEREST ON NOTES
6426 ONGOING BOND COSTS
6432 COSTS OF BOND ISSUANCE
6436 TRANS - PRINCIPAL
6437 TRANS - INTEREST
6438 CAPITALIZED LEASE PRINCIPAL
6439 CAPITALIZED LEASE INTEREST
6490 MISCELLANEOUS EXPENSES
6494 PROPERTY TAX
6511 WORKERS COMP MEDICAL
6999 NON-CAPITAL EQUIPMENT
Total MATERIALS AND SERVICES
7120 OFFICE EQUIPMENT
7130 DATA PROCESSING EQUIPMENT
Total CAPITAL ASSETS
8000 ALLOCATION
Total ALLOCATION
Grand Totals
448,285
41,916
8,675
3,015
90,067
25,079
0
1,155,148
1,505,000
385,703
15,899
57,324
489,001
92,060
9,490,000
173,983
434,404
68,051
17,461
84,263
64,158
6,996
14,736,596
9,547
0
9,547
252,801-
252,801-
16,764,296
341,711
40,404
8,633
2,715
79,016
97,292
931
1,272,370
1,605,000
141,664
17,144
52,234
198,161
35,702
7,600,000
34,717
451,599
50,855
14,513
80,754
123,801
21,817
12,319,372
0
6,565
6,565
272,931-
272,931-
13,918,611
465,000
45,000
10,000
2,800
100,000
25,000
600,000
1,702,160
1,715,000
145,660
14,263
48,250
205,800
20,000
7,500,000
65,000
469,475
32,975
14,705
82,369
500,000
0
15,499,283
0
0
0
292,605-
292,605-
17,313,244
406,190
45,000
10,000
2,800
100,000
110,360
600,000
1,394,050
1,655,000
149,820
14,970
44,100
262,520
0
0
0
488,060
14,400
11,720
67,750
600,000
0
7,056,543
0
0
0
253,620-
253,620-
9,012,993
406,190
45,000
10,000
2,800
100,000
113,860
600,000
0
0
0
14,970
0
11,720
0
600,000
0
3,161,580
0
0
0
253,620-
253,620-
5,005,330
Format Name(s): S = Dept 14 0 = BUDGET 2009 Page: 15
2012
Actuals
1,190,835
67,238
2,190
6,153
5,139
2,165
9,287
32,660
3,135
177,000
1,557
7,708
20,370
177,982
19,539
9,339
5,687
4,046
17,263
13,068
545
6,347
5,364
56,594
1,082
26,000
1,868,293
30
385
20,592
4,114
3,116
25,288
9,688
21,120
0
28,441
19,845
2013
Actuals
996,407
175,727
2,868
1,683
5,303
1,819
6,688
18,260
4,375
142,450
1,519
7,050
18,305
138,734
12,792
7,794
4,969
3,461
14,977
12,293
8,934
5,213
0
21,510
1,655
46,405
1,661,191
680
174
12,788
2,450
3,016
25,288
9,900
19,813
0
23,153
17,823
2014
Amended Bdgt
1,244,312
36,000
2,300
2,700
6,000
5,288
8,217
27,365
5,024
179,149
2,725
8,723
19,986
184,663
20,400
9,081
8,460
3,881
19,650
10,721
5,540
3,139
0
0
6,300
50,608
1,870,232
2,000
389
22,720
3,338
8,862
26,568
10,000
12,000
0
41,860
11,590
2015
Dept Request
1,264,330
88,870
7,310
1,200
6,940
1,800
6,430
10,810
5,130
193,050
2,760
8,920
20,290
217,730
17,640
10,260
10,170
4,330
25,650
10,630
2,300
1,630
0
0
1,980
61,030
1,981,190
0
3,110
29,448
2,890
19,410
0
0
51,460
0
34,910
20,695
2015
CM Review
1,264,330
36,440
7,310
1,200
6,940
1,800
6,430
10,810
5,040
193,050
2,760
8,920
19,910
217,730
17,640
10,260
10,170
4,330
25,650
10,630
2,300
1,630
0
0
1,980
61,030
1,928,290
0
3,110
29,450
2,890
19,410
0
0
51,460
30,000
34,910
20,700
0ExpFlex.rpt
Expenditure by Object Budget Flexsheet: Finance & Adm Srv - ALL FUNDS Page: 1
05/2312014 7:49PM City of West Covina
110 GENERAL FUND
Title/Object
5111 FULL TIME SALARIES
5112 PART TIME SALARIES
5113 OVER TIME SALARIES
5114 ELECTIVE/APPOINTED
5117 BILINGUAL PAY
5121 HOLIDAY OPT - NO PERS
5124 SICK LEAVE BUYBACK
5125 VACATION BUY BACK
5151 WORKERS COMPENSATION
5152 HEALTH/FLEX BENEFIT
5153 GROUP LIFE
5154 GROUP LONG TERM DISABILITY
5155 MEDICARE
5157 RETIREMENT - NONSWORN
5158 DEFERRED COMPENSATION
5159 DENTAL
5160 RETIREE MEDICAL BENEFIT
5161 VISION
5163 RETIREMENT HEALTH SAVINGS PLAN
5166 RETIREE LUMP SUM BENEFIT
5168 SUPPLEMENTAL RETIREMENT PLAN
5169 EPMC REPLACEMENT PLAN
5171 UNEMPLOYMENT
5180 LEAVE LUMP SUM
5251 AUTO ALLOWANCE
5253 CASH BACK
Total PERSONNEL SERVICES
6020 EDUCATIONAL
6021 JOURNALS & PUBLICATIONS
6022 TUITION REIMBURSEMENT
6030 MEMBERSHIPS
6050 CONFERENCES & MEETINGS
6081 LEAGUE OF CALF CITIES
6084 SCAG
6110 PROFESSIONAL SERVICES
6111 LEGAL SERVICES
6112 ACCOUNTING AND AUDITING
6115 MEDICAL SERVICES
Format Name(s): S = Dept 14 0 = BUDGET 2009 Page: 1
0ExpFlex.rpt Expenditure by Object Budget Flexsheet: Finance & Adm Srv - ALL FUNDS Page: 2
05/23/2014 7:49PM City of West Covina
110 GENERAL FUND
2012 2013 2014 2015 2015
Title/Object Actuals Actuals Amended Bdgt Dept Request CM Review
6116 PSYCHOLOGICAL SERVICES
6117 CONSULTANTS
6120 OTHER CONTRACTUAL SERVICES
6124 COMPUTER SERVICES
6126 WEBSITE DEVELOPMENT & MAINT
6130 SERVICE CONTRACTS
6138 MISC EQUIPMENT CONTRACTS
6144 TELEPHONE -- CITY SYSTEM
6145 TELEPHONE -- SPECIAL LINES
6147 CELLULAR PHONES
6150 TELEPHONES - REST OF CITY
6170 ADVERTISING & PUBLICATIONS
6185 NETWORK MAINTENANCE
6210 OFFICE SUPPLIES
6212 REPROGRAPHIC SERVICES
6213 POSTAGE
6214 PRINTING & COPYING
6215 COMPUTER SUPPLIES
6270 SPECIAL DEPARTMENT SUPPLIES
6272 SOFTWARE LICENSING
6275 FINANCIAL REPORT PROCESS
6279 OTHER SPECIAL DEPTMTL SUPPLIES
6319 POOL CAR USAGE
6330 EQUIPMENT M & R
6341 PERS HEALTH ADMIN FEE
6342 BENEFITS ADMIN FEES
6410 CHGBK - PROPERTY & LIABILITY INS
6424 CAPITALIZED LEASE PAYMENTS
6490 MISCELLANEOUS EXPENSES
6494 PROPERTY TAX
6999 NON-CAPITAL EQUIPMENT
Total MATERIALS AND SERVICES
7120 OFFICE EQUIPMENT
7130 DATA PROCESSING EQUIPMENT
Total CAPITAL ASSETS
8000 ALLOCATION
Total ALLOCATION
Total GENERAL FUND
19,426
39,662
414,485
1,014
0
61,944
34,815
11,170
12,492
2,187
89,835
658
74,285
9,020
24,695
29,171
21,792
1,885
3,529
6,681
1,275
1,639
1,303
3,247
34,299
36,552
46,056
15,899
17,461
84,263
6,996
1,240,355
9,547
0
9,547
252,801-
252,801-
2,865,394
16,399
29,280
267,829
644
0
70,638
34,208
10,540
8,769
2,265
80,659
21,295
17,693
11,437
27,857
43,533
30,460
1,688
3,043
3,435
1,030
1,582
356
2,286
13,638
41,594
46,056
17,144
14,513
80,754
21,817
1,037,527
0
6,565
6,565
272,931-
272,931-
2,432,352
14,820
20,000
278,609
4,200
0
70,681
43,732
10,540
9,760
3,500
93,346
1,000
31,000
11,864
31,942
55,551
35,000
4,000
3,000
26,119
2,255
3,000
350
9,500
36,861
37,636
46,056
14,263
14,705
82,369
0
1,134,986
0
0
0
292,605-
292,605-
2,712,613
16,550
0
107,870
2,750
7,800
54,820
26,900
4,970
9,800
3,500
52,440
2,500
23,660
9,500
11,400
51,460
40,000
4,000
3,200
25,160
2,570
3,000
0
26,700
36,390
42,990
8,890
13,950
11,720
67,750
0
834,163
0
0
0
253,620-
253,620-
2,561,733
16,550
0
65,170
2,750
7,800
54,820
26,090
4,970
9,800
3,500
52,440
2,500
23,660
9,500
12,830
51,460
40,000
4,000
3,200
25,160
2,570
3,000
0
26,700
0
0
26,380
13,950
11,720
0
0
692,450
0
0
0
253,620-
253,620-
2,367,120
Format Name(s): S = Dept 14 0 = BUDGET 2009 Page: 2
0ExpFlex.rpt Expenditure by Object Budget Flexsheet: Finance & Adm Srv - ALL FUNDS Page: 7
05/23/2014 7:49PM City of West Covina
300 DEBT SERVICE - CITY
Title/Object
6420 BOND INTEREST
6421 BOND PRINCIPAL
6422 NOTES PRINCIPAL
6425 INTEREST ON NOTES
6426 ONGOING BOND COSTS
6432 COSTS OF BOND ISSUANCE
6436 TRANS - PRINCIPAL
6437 TRANS - INTEREST
6438 CAPITALIZED LEASE PRINCIPAL
6439 CAPITALIZED LEASE INTEREST
Total MATERIALS AND SERVICES
2012
Actuals
1,155,148
1,505,000
385,703
57,324
489,001
92,060
9,490,000
173,983
434,404
68,051
13,850,674
2013
Actuals
1,272,370
1,605,000
141,664
52,234
198,161
35,702
7,600,000
34,717
451,599
50,855
11,442,302
2014
Amended Bdgt
1,702,160
1,715,000
145,660
48,250
205,800
20,000
7,500,000
65,000
469,475
32,975
11,904,320
2015
Dept Request
1,394,050
1,655,000
149,820
44,100
262,520
0
0
0
488,060
14,400
4,007,950
2015
CM Review
Total DEBT SERVICE - CITY 13,850,674 11,442,302 11,904,320 4,007,950 0
Format Name(s): S = Dept 14 0 = BUDGET 2009 Page: 7
0ExpFlex.rpt Expenditure by Object Budget Flexsheet: Finance & Adm Srv - ALL FUNDS Page: 8
05/2312014 7:49PM City of West Covina
360 SELF INSURANCE-UNINSURED LOSS
Title/Object
6408 BAD DEBT EXPENSE
6417 UNINSURED LOSSES
Total MATERIALS AND SERVICES
Total CAPITAL ASSETS
2012
Actuals
92,955-
90,067
2,888-
0
2013
Actuals
17,216
79,016
96,232
0
2014
Amended Bdgt
100,000
100,000
0
2015
Dept Request
100,000
100,000
0
2015
CM Review
100,000
100,000
Total SELF INSURANCE-UNINSURED LOSS 2,888- 96,232 100,000 100,000 100,000
Format Name(s): S = Dept 14 0 = BUDGET 2009 Page: 8
2012
Actuals
0
31,500
5,632
1,457
0
5,111
2,135,061-
378,771
41,916
8,675
3,015
0
0
1,658,984-
1,658,984-
2013
Actuals
0
31,500
3,625
977
0
6,193
1,139,059-
341,711
40,404
8,633
2,715
0
0
703,301-
703,301-
2014
Amended Bdgt
350,000
31,500
50,000
0
0
0
0
385,000
45,000
10,000
2,800
350,000
0
1,224,300
1,224,300
2015
Dept Request
0
32,450
50,000
0
330
5,000
0
406,190
45,000
10,000
2,800
350,000
1,020
902,790
902,790
2015
CM Review
300,000
32,450
3,750
0
330
5,000
0
406,190
45,000
10,000
2,800
350,000
1,020
1,156,540
1,156,540
0ExpFlex.rpt Expenditure by Object Budget Flexsheet: Finance & Adm Srv - ALL FUNDS Page: 9
05/23/2014 7:49PM City of West Covina
361 SELF INSURANCE GENRL/AUTO LIAB
Title/Object
6111 LEGAL SERVICES
6119 OTHER PROF SERVICES
6120 OTHER CONTRACTUAL SERVICES
6217 DEPO COPYING RELATED LEGAL SVCS
6330 EQUIPMENT M & R
6407 SPECIAL EVENTS INSURANCE
6409 ACTUARIAL ADJUSTMENT
6411 INSURANCE
6412 FIRE, VANDAL, EXTEND COVERAGE
6415 AD&D
6416 BONDS
6419 CLAIM PAID
6424 CAPITALIZED LEASE PAYMENTS
Total MATERIALS AND SERVICES
Total SELF INSURANCE GENRL/AUTO LIAB
Format Name(s): S = Dept 14 0 = BUDGET 2009 Page: 9
2012
Actuals
171,293
32,819
0
1,206
201
4,749
15,966
505
13,254
284
1,113
2,485
25,119
4,603
1,498
0
489
1,811
31,982-
2,284
1,736
917
25,109
1,671
4,401
281,531
0
132,219
6,324
0
1,130
1,086
565
0
1,001,676
5,688
69,514
25,079
0
64,158
2013
Actuals
130,048
1,533
73
1,203
242
2,519
3,470
436
5,602
253
945
814
18,057
3,009
1,309
0
413
1,805
1,463
1,288
0
696
0
0
9,066
184,244
1,039-
104,808
3,630
0
1,260
976
638
190
108,437
5,688
0
97,292
931
123,801
2014
Amended Bdgt
132,376
0
0
1,200
624
4,017
13,506
511
5,631
360
962
1,040
19,730
3,000
1,279
1,410
403
2,100
0
1,180
0
436
0
0
8,769
198,534
125,000
110,000
35,438
400
1,260
1,200
691
1,000
0
5,688
80,000
25,000
250,000
500,000
2015
Dept Request
124,030
0
160
240
0
190
0
420
2,720
310
810
640
21,270
2,760
900
1,450
300
1,200
0
1,040
840
440
0
720
8,640
169,080
125,000
113,360
3,750
0
1,260
1,200
690
330
0
5,690
0
110,360
250,000
600,000
2015
CM Review
124,030
0
160
240
0
190
0
420
2,720
310
810
640
21,270
2,760
900
1,450
300
1,200
0
1,040
840
440
0
720
8,640
169,080
125,000
113,360
3,750
0
1,260
1,200
780
330
0
3,050
0
113,860
250,000
600,000
0ExpFlex.rpt Expenditure by Object Budget Flexsheet: Finance & Adm Srv - ALL FUNDS Page: 10
05/23/2014 7:49PM City of West Covina
363 SELF-INSURANCE - WORKERS' COMP
Title/Object
5111 FULL TIME SALARIES
5112 PART TIME SALARIES
5113 OVER TIME SALARIES
5117 BILINGUAL PAY
5121 HOLIDAY OPT - NO PERS
5124 SICK LEAVE BUYBACK
5125 VACATION BUY BACK
5151 WORKERS' COMPENSATION
5152 HEALTH/FLEX BENEFIT
5153 GROUP LIFE
5154 GROUP LONG TERM DISABILITY
5155 MEDICARE
5157 RETIREMENT- NONSWORN
5158 DEFERRED COMPENSATION
5159 DENTAL
5160 RETIREE MEDICAL BENEFIT
5161 VISION
5163 RETIREMENT HEALTH SAVINGS PLAN
5165 COMPENSATED ABSENCES ADJ
5166 RETIREE LUMP SUM BENEFIT
5168 SUPPLEMENTAL RETIREMENT PLAN
5169 EPMC REPLACEMENT PLAN
5180 LEAVE LUMP SUM
5251 AUTO ALLOWANCE
5253 CASH BACK
Total PERSONNEL SERVICES
6111 LEGAL SERVICES
6119 OTHER PROF SERVICES
6120 OTHER CONTRACTUAL SERVICES
6138 MISC EQUIPMENT CONTRACTS
6144 TELEPHONE -- CITY SYSTEM
6210 OFFICE SUPPLIES
6212 REPROGRAPHIC SERVICES
6330 EQUIPMENT M & R
6409 ACTUARIAL ADJUSTMENT
6410 CHGBK - PROPERTY & LIABILITY INS
6411 INSURANCE
6418 EXCESS INSURANCE
6419 CLAIM PAID
6511 WORKERS COMP MEDICAL
Format Name(s): S = Dept 14 0 = BUDGET 2009 Page: 10
0ExpFlex.rpt Expenditure by Object Budget Flexsheet: Finance & Adm Srv - ALL FUNDS Page: 11
05123/2014 7:49PM City of West Covina
363 SELF-INSURANCE - WORKERS' COMP
2012 2013 2014 2015 2015
Title/Object Actuals Actuals Amended Bdgt Dept Request CM Review
Total MATERIALS AND SERVICES 1,307,439 446,612 1,135,677 1,211,640 1,212,590
Total CAPITAL ASSETS 0 0
Total SELF-INSURANCE - WORKERS' COMP 1,588,970 630,856 1,334,211 1,380,720 1,381,670
Format Name(s): S = Dept 14 0 = BUDGET 2009 Page: 11
0ExpFlex.rpt Expenditure by Object Budget Flexsheet: Finance & Adm Srv - ALL FUNDS Page: 12
05/23/2014 7:49PM City of West Covina
368 RETIREE LUMP SUM BENEFITS
Title/Object
5167 RETIREE LUMP SUM BENEFIT
Total PERSONNEL SERVICES
2012
Actuals
121,130
121,130
2013
Actuals
20,170
20,170
2014
Amended Bdgt
37,800
37,800
2015
Dept Request
59,800
59,800
2015
CM Review
Total RETIREE LUMP SUM BENEFITS
121,130 20,170 37,800 59,800
Format Name(s): S = Dept 14 0 = BUDGET 2009 Page: 12
NG N
Planning
Organizational Chart by Position
Plan fling
D ire ctor
iS en io r Ad m in istrative
Assistant
n ning
Intern
Principal Senior Plan ning
P Ian n er P la nn er ssista n (2 )
Shading denotes part time staff
2014-15
Full Time Equivalents
Proposed
Budget
Managerial 2
General 2
Part Time 1.7
Total FTE's: 5.7
7.5
6.0
5.7
5.0 5.0
2010-11 2011-12 2012-13 2013-14 2014-15
1
Planning
PLANNING DEPARTMENT
MISSION STATEMENT: To make West Covina a positive, interesting, and enjoyable place in
which to live and work by stressing the maintenance and development of stable neighborhoods
and a strong business community, while providing professional customer service to residents
and business operators.
T his department develops, implements and maintains a comprehensive land use plan
and land development standards in the Municipal Code. The Department is
responsible for implementing City Council policies related to planning and managing
the City's growth. In performing those tasks, the Department is involved in a variety
of responsibilities.
Long Range Planning
The Planning Department administers the long-range planning projects, such as the updates
or amendments to the General Plan as well as the processing of land development
applications. Its central focus is to implement the General Plan and other adopted City Council
policies. In addition, this responsibility includes Municipal Code amendments to the Zoning
section or to other relevant sections of the Municipal Code.
Current Planning & Environmental Review
The department is currently staffed by five full-time positions and maintains liaisons with other
cities and planning agencies to address problems of mutual concern consistent with
reasonable and sound planning practices.
Liaison with Other Agencies
The current planning function is implemented through the application of the City's zoning
code. This responsibility involves reviewing various development applications submitted by
residents or developers. All zoning and land use permit approvals in the City require an
environmental clearance under the City's Environmental Review Guidelines and under the
California Environmental Quality Act (CEQA).
City Council & Planning Commission
Planning for the future of the City of West Covina involves the coordination of different
agencies to assure compliance with applicable regional, state, and federal transportation, and
air quality mandates. The planning department's staff also coordinates with other City
departments to ensure that all activities support economic development.
Art in Public Places
This department provides professional assistance to the Planning Commission and City
Council in decision-making efforts involving physical development in the City. The
department strives to improve the City's environment for all segments of the community, both
residential and commercial, by adherence to the principles of good design, and applicable
codes and regulations.
The department administers the Art in Public Places program as well as the preservation
program for historic resources.
Planning
FUNCTION
GENERAL GOVERNMENT SERVICES
DEPARTMENT TITLE
PLANNING
EXPENDITURE CLASSIFICATION
2011-12
ACTUAL
2012-13
ACTUAL
2013-14
AMENDED
BUDGET
2014-15
PROPOSED
BUDGET
SALARY & BENEFITS
FULL TIME SALARIES 350,934 351,813 360,321 364,760
OVERTIME - - - 8,770
ELECTIVE/APPOINTED 12,207 2,616 4,500 3,000
BILINGUAL PAY 1,207 1,203 1,200 1,200
SICKNACATION/HOLIDAY/ADMINISTRATIVE LEAVE 12,728 12,012 11,070 14,670
WORKERS' COMPENSATION 757 1,159 1,269 1,570
HEALTH/DENFALNISION INSURANCE 57,163 58,976 54,011 56,920
LIFE INSURANCE/LONG TERM DISABILITY 2,717 2,994 3,263 3,260
MEDICARE -- 5,767 5,601 5,796 7,040
RETIREMENT- NONSWORN 52,754 48,745 53,382 62,660
DEFERRED COMPENSATION 5,128 6,060 6,042 6,040
RETIREE MEDICAL BENEFIT 1,422 1,242 1,410 1,450
RETIREMENT HEALTH SAVINGS PLAN 3,991 3,475 4,365 5,260
RETIREE LUMP SUM BENEFIT 3,132 3,690 3,212 3,060
SUPPLEMENTAL RETIREMENT PLAN 1,866 3,706 3,879 4,850
AUTO ALLOWANCE 2,571 3,331 3,312 3,310
SALARY & BENEFITS TOTAL 514,344 506,623 517,032 547,820
MAINTENANCE & OPERATIONS
JOURNALS & PUBLICATIONS 55 65 250 250
MEMBERSHIPS 375 400 705 710
TRAINING & SEMINARS 404 668 3,250 3,250
COMMISSION EXPENSES 263 44 500 500
CONTRACTUAL SERVICES 7,045 45,742 26,800 79,950
TELEPHONES/CELLULAR PHONES 3,474 3,527 3,670 2,430
SUPPLIES 2,184 2,002 4,500 4,500
REPROGRAPHIC SERVICES 10,925 12,931 14,131 15,910
POOL CAR USAGE 378 196 300 300
CHARGEBACK - FUEL & OIL 123 - - -
EQUIPMENT MAINTENANCE & REPAIR - 380 400 -
CHARGEBACK - PROPERTY/LIABILITY INSURANCE 11,433 11,433 11,433 5,840
CAPITALIZED LEASE PAYMENTS 2,193 2,027 6,551 2,000
ADMINISTRATION AND OVERHEAD 28,638 27,495 28,638 20,890
NON-CAPITAL EQUIPMENT - - - 4,500
MAINTENANCE & OPERATIONS TOTAL 67,490 106,910 101,128 141,030
DECISION PACKAGES
PLANNING DEPARTMENTAL REORGANIZATION - - - 41,000
DECISION PACKAGES TOTAL - - - 41,000
DEPARTMENT TOTAL 581,834 613,533 618,160 729,850
TOTAL BY FUND
FUND TITLE
GENERAL FUND 616,340
PRO POSITION C FUND 113,510
TOTAL PLANNING DEPARTMENT BY FUND 729,850
3
Planning
Departmental Expenditures
Fiscal Years 2010-11 to 2014-15
0.6 0.6 0.7
•
0.8
0.6
0.5
0.4
2010-11 2011-12 2012-13 2013-14 2014-15
CITY OF WEST COVINA
PLANNING DEPARTMENT
CONTRACTUAL SERVICES DETAIL
Descriptio n/Justification
Public Art Consultant for City artwork, miscellaneous consultants
Sire charges for streaming Planning Commission meetings
Impact fee study
FY 2014-15
Proposed
4,550
400
75,000
79,950
5
0ExpFlex.rpt Expenditure by Object Budget Flexsheet: Planning - ALL FUNDS Page: 7
05/23/2014 5:51PM
City of West Covina
Grand Totals
2012 2013 2014 2015 2015
Title/Object Actuals Actuals Amended Bdgt Dept Request CM Review
5111 FULL TIME SALARIES
5112 PART TIME SALARIES
5113 OVER TIME SALARIES
5114 ELECTIVE/APPOINTED
5117 BILINGUAL PAY
5121 HOLIDAY OPT - NO PERS
5124 SICK LEAVE BUYBACK
5125 VACATION BUY BACK
5151 WORKERS COMPENSATION
5152 HEALTH/FLEX BENEFIT
5153 GROUP LIFE
5154 GROUP LONG TERM DISABILITY
5155 MEDICARE
5157 RETIREMENT- NONSWORN
5158 DEFERRED COMPENSATION
5159 DENTAL
5160 RETIREE MEDICAL BENEFIT
5161 VISION
5163 RETIREMENT HEALTH SAVINGS PLAN
5166 RETIREE LUMP SUM BENEFIT
5168 SUPPLEMENTAL RETIREMENT PLAN
5169 EPMC REPLACEMENT PLAN
5251 AUTO ALLOWANCE
5253 CASH BACK
Total PERSONNEL SERVICES
6021 JOURNALS & PUBLICATIONS
6030 MEMBERSHIPS
6050 CONFERENCES & MEETINGS
6060 COMMISSION EXPENSES
6120 OTHER CONTRACTUAL SERVICES
6144 TELEPHONE -- CITY SYSTEM
6147 CELLULAR PHONES
6210 OFFICE SUPPLIES
6212 REPROGRAPHIC SERVICES
6214 PRINTING & COPYING
6270 SPECIAL DEPARTMENT SUPPLIES
350,934
0
0
12,207
1,207
424
3,409
8,895
757
49,456
456
2,261
5,767
52,754
5,128
1,994
1,422
1,062
3,991
3,132
0
1,866
2,571
4,651
514,344
55
375
404
263
7,045
3,050
424
1,031
10,925
0
1,153
351,813
0
0
2,616
1,203
514
4,321
7,177
1,159
45,490
553
2,441
5,601
48,745
6,060
2,060
1,242
988
3,475
3,690
1,836
1,870
3,331
10,438
506,623
65
400
668
44
45,742
2,830
697
1,575
12,323
608
427
360,321
4,500
1,200
1,677
3,306
6,087
1,269
36,253
793
2,470
5,796
53,382
6,042
2,012
1,410
962
4,365
3,212
2,912
967
3,312
14,784
517,032
250
705
3,250
500
26,800
2,830
840
2,900
14,131
0
1,600
364,760
68,020
8,770
0
1,200
470
4,530
9,670
1,570
39,500
790
2,470
7,040
62,660
6,040
2,150
1,450
1,040
5,260
3,060
3,860
990
3,310
14,230
612,840
250
705
3,250
500
4,950
1,590
840
2,900
14,131
0
1,600
364,760
0
8,770
3,000
1,200
470
4,530
9,670
1,570
39,500
790
2,470
7,040
62,660
6,040
2,150
1,450
1,040
5,260
3,060
3,860
990
3,310
14,230
547,820
250
710
3,250
500
79,950
1,590
840
2,900
15,910
0
1,600
Format Name(s): S = Dept 21 0 = BUDGET 2009 Page: 7
0ExpFlex.rpt
Expenditure by Object Budget Flexsheet: Planning - ALL FUNDS Page: 8
05/23/2014 5:51PM City of West Covina
Grand Totals [Continued?
Title/Object
6319 POOL CAR USAGE
6320 CHGBK - FUEL & OIL
6327 CHGCK - VEH MAINTENANCE
6330 EQUIPMENT M & R
6410 CHGBK - PROPERTY & LIABILITY INS
6424 CAPITALIZED LEASE PAYMENTS
6493 ADMIN AND OVERHEAD
6999 NON-CAPITAL EQUIPMENT
Total MATERIALS AND SERVICES
Total CAPITAL ASSETS
2012
Actuals
377
123
1
0
11,433
2,193
28,638
0
67,490
0
2013
Actuals
196
380
11,433
2027,
27,495
0
106,910
0
2014 2015
Amended Bdgt Dept Request
300 300
400
11,433 15,680
6,551 2,000
28,638 28,638
0 4,500
101,128 81,834
0 0
2015
CM Review
300
5,840
2,000
20,890
4,500
141,030
0
Grand Totals 581,834 613,533 618,160 694,674 688,850
Format Name(s): S = Dept 21 0 = BUDGET 2009 Page: 8
ExpFlex.rpt Expenditure by Object Budget Flexsheet: Planning - ALL FUNDS Page:
05/23/2014 5:51PM City of West Covina
110 GENERAL FUND
2012 2013 2014 2015 2015
Title/Object Actuals Actuals Amended Bdgt Dept Request CM Review
5111 FULL TIME SALARIES
5112 PART TIME SALARIES
5113 OVER TIME SALARIES
5114 ELECTIVE/APPOINTED
5117 BILINGUAL PAY
5121 HOLIDAY OPT- NO PERS
5124 SICK LEAVE BUYBACK
5125 VACATION BUY BACK
5151 WORKERS' COMPENSATION
299,311
0
0
7,117
1,086
339
2,727
7,116
636
305,898
0
0
1,388
1,083
437
3,694
5,632
1,001
300,425
0
0
2,250
1,080
1,480
2,578
4,542
1,056
303,900
63,300
7,490
0
1,080
390
3,620
7,650
1,330
5152 HEALTH/FLEX BENEFIT 41,779 39,552 29,951 32,630
5153 GROUP LIFE 389 486 660 660
5154 GROUP LONG TERM DISABILITY 1,933 2,131 2,067 2,070
5155 MEDICARE 4,859 4,841 4,799 5,950
5157 RETIREMENT - NONSWORN 45,078 42,421 44,521 52,220
5158 DEFERRED COMPENSATION 4,147 5,097 4,812 4,810
5159 DENTAL 1,695 1,795 1,675 1,780
5160 RETIREE MEDICAL BENEFIT 1,422 1,242 1,410 1,450
5161 VISION 923 865 811 880
5163 RETIREMENT HEALTH SAVINGS PLAN 3,493 3,114 3,750 4,530
5166 RETIREE LUMP SUM BENEFIT 2,484 3,237 2,791 2,550
5168 SUPPLEMENTAL RETIREMENT PLAN 0 1,437 2,279 3,020
5169 EPMC REPLACEMENT PLAN 1,592 1,626 772 790
5251 AUTO ALLOWANCE 2,057 2,607 2,592 2,590
5253 CASH BACK 4,206 9,179 12,528 12,030
Total PERSONNEL SERVICES 434,389 438,763 428,829 516,720
6021 JOURNALS & PUBLICATIONS 55 65 250 250
6030 MEMBERSHIPS 375 400 705 705
6050 CONFERENCES & MEETINGS 404 668 3,250 3,250
6060 COMMISSION EXPENSES 0 44 500 500
6120 OTHER CONTRACTUAL SERVICES 1,545 1,997- 26,800 4,950
6144 TELEPHONE -- CITY SYSTEM 3,050 2,830 2,830 1,590
6147 CELLULAR PHONES 424 697 840 840
6210 OFFICE SUPPLIES 1,031 1,575 2,000 2,000
6212 REPROGRAPHIC SERVICES 10,925 12,323 14,131 14,131
6214 PRINTING & COPYING 0 608 0 0
6270 SPECIAL DEPARTMENT SUPPLIES 1,153 427 1,600 1,600
6319 POOL CAR USAGE 377 196 300 300
6320 CHGBK - FUEL & OIL 123 0 0 0
Format Name(s): S = Dept 21 0 = BUDGET 2009 Page:
0ExpFlex.rpt Expenditure by Object Budget Flexsheet: Planning - ALL FUNDS Page: 2
05/23/2014 5:51PM City of West Covina
110 GENERAL FUND
Title/Object
2012
Actuals
2013
Actuals
2014
Amended Bdgt
2015
Dept Request
2015
CM Review
6327 CHGCK - VEH MAINTENANCE
6330 EQUIPMENT M & R
6410 CHGBK - PROPERTY & LIABILITY INS
6424 CAPITALIZED LEASE PAYMENTS
6999 NON-CAPITAL EQUIPMENT
Total MATERIALS AND SERVICES
Total CAPITAL ASSETS
9,613
2,193
31,269
380
9,613
2,027
0
29,856
400
9,613
6,551
0
69,770
13,800
2,000
4,500
50,416
5,520
2,000
4,500
118,920
Total GENERAL FUND
465,658 468,619 498,599 567,136 575,340
Format Name(s): S = Dept 21 0 = BUDGET 2009 Page: 2
0ExpFlex.rpt Expenditure by Object Budget Flexsheet: Planning - ALL FUND
Page:
05/23/2014 5:51PM City of West Covina
122 PROP C
2012 2013 2014 2015 2015
Title/Object Actuals Actuals Amended Bdgt Dept Request CM Review
5111 FULL TIME SALARIES 51,623 45,915 59,896 60,860
5112 PART TIME SALARIES 0 0 0 4,720
5113 OVER TIME SALARIES 0 0 0 1,280
5117 BILINGUAL PAY 121 120 120 120
5121 HOLIDAY OPT - NO PERS 85 77 197 80
5124 SICK LEAVE BUYBACK 682 627 728 910
5125 VACATION BUY BACK 1,779 1,545 1,545 2,020
5151 WORKERS' COMPENSATION 111 154 205 240
5152 HEALTH/FLEX BENEFIT 7,677 5,938 6,302 6,870
5153 GROUP LIFE 67 67 133 130
5154 GROUP LONG TERM DISABILITY 328 310 403 400
5155 MEDICARE 834 740 964 1,090
5157 RETIREMENT- NONSWORN 7,676 6,324 8,861 10,440
5158 DEFERRED COMPENSATION 981 963 1,230 1,230
5159 DENTAL 299 265 337 370
5161 VISION 139 123 151 160
5163 RETIREMENT HEALTH SAVINGS PLAN 498 361 615 730
5166 RETIREE LUMP SUM BENEFIT 648 453 421 510
5168 SUPPLEMENTAL RETIREMENT PLAN 0 399 633 840
5169 EPMC REPLACEMENT PLAN 274 244 195 200
5251 AUTO ALLOWANCE 514 724 720 720
5253 CASH BACK 445 1,259 2,256 2,200
Total PERSONNEL SERVICES 74,781 66,608 85,912 96,120
6210 OFFICE SUPPLIES 0 0 900 900
6410 CHGBK - PROPERTY & LIABILITY INS 1,820 1,820 1,820 1,880
6493 ADMIN AND OVERHEAD 26,806 15,772 26,806 26,806
Total MATERIALS AND SERVICES 28,626 17,592 29,526 29,586
Total PROP C 103,407 84,200 115,438 125,706
Format Name(s): S = Dept 21 0 = BUDGET 2009 Page:
0ExpFlex.rpt Expenditure by Object Budget Flexsheet: Planning - ALL FUNDS
Page:
05123/2014 5:51PM City of West Covina
212 ART IN PUBLIC PLACES
Title/Object
5114 ELECTIVE/APPOINTED
5151 WORKERS COMPENSATION
5155 MEDICARE
Total PERSONNEL SERVICES
6060 COMMISSION EXPENSES
6120 OTHER CONTRACTUAL SERVICES
6493 ADMIN AND OVERHEAD
Total MATERIALS AND SERVICES
2012
Actuals
74
5,174
263
5,500
1,832
7,595
2013
Actuals
1,228
4
20
1,252
0
47,739
11,723
59,462
2014 2015 2015
Amended Bdgt Dept Request CM Review
2,250
8
33
2,291
1,832 1,832
1,832 1,832
12,769 60,714 123 1,832
Format Name(s): S = Dept 21 0 = BUDGET 2009 Page:
tLICE
Adninistralion ILT1)
Properly RoonirEvidence
Intemal Affairs & Inn
• Special ProNem Detail (SWAT, HNT)
SackgroundsRectuling
^Administrative Aides 1.8
Shift 1
LT I
Service Area 2
• Jail
'Arrest &Control
SGT 1
"Less Lethal Technology
Ahlfa
LT1
Service Area 1
• Manual Update Committee
• Peer Support
SGT 1
"SWAT
Invest warms ILT 11
• Honor Guard
'SHOP
'Mounted EnforcementTearn
II I
FrauclAD Theft
GTA
Residential Burglary
Misc.Bunglary
Court Liaison
Forensics
^Administrative Aides 0.9
Traffic Unit
Traffic Enforcement
Snecial FnforcementTeam
SGT1, CPL 1, CFF4,
Cdme Analyst 1
011/
> 1
'Public information Officers
'Explorers
CPL 1. OFF 3, CS01
CPL 1
^ Crowing Guards 7.7
Motorcycle Enforcement (OFF 2)
^Parking EnforcementOfficer0.7
" Cadets 6.3
Division SupporBfickets
^Ofice Aldes0.9
Police
Organizational Chart by Position
Chief of Police
Man
Budget, Grants
Special ResearchfProJects
Agenda Items
Audb
Desartment Administrative
A si ton
Office Support
re I MentorAdrairdstraave AssIstangN Purchasing (Sec 11
Payroll CificeSupport
Requisitions
I Inyestisatrve& Administrative
phiEtsa
CMDR 1
pabol Coerations gulden
CMDR 1
1 CPL 1, OFF 6, C501 ) CPL 2, OFF 6, CSO Training (CPL 1)
"Arrest& Control
(
Crimes Against Parsom
SGT 1, CPL 4, OFF 3, Vic Adv
Homicide
Robbery
Sex Carnes
Assault& Battery
WeaponsViolations
Overflow
VictimSenAces
Missing Persons
•0-33SurplusProcurement
"Robots
Awn
LT 1
Service Area 3
• Reserves
'Public Information Officers
'OriversTraining
Jaller7
Shift A
LT1
SenAce Area 4
• Range
'Mounted EnforcementTeam
(--
Crimes Against Property ---N \
SGT 1, CPL I, OFF 4, CS01
'Range
'Honor Guard
SGT 1
'Less Lethal
JvIston Support (PRS II. PRS I)
Records
Data Processing
NarcoUcs Enforcement
Surveillance
interagency Task Forces
Crime Free Multi Housing Program
•AssetForfeiture
'SWAT
'Arrest& Control
(
ClAg17216
ClientSupport
SGT 1
"Terrodsm Llasion Officer
'Range
Records Supervisor 1
PRS 11 4, PRS Ii
PRS I 0,6
^ office Aides 00
Records
Data Processing
Desk Service
Same Police Reports
Communications
Dispatch Cperations
SupeMsor4
Senior Operator4
Dispatcher 10
n Police Reserves42
Field Enforcement
Special Projects
Software Den Mgr 1
Computer Sys. Admin.
Sr. Software Day2
Software Dev 4
User Support Spec 1
n User Support Spec 0.5
Comp. Tech.
Code Enforcemen
Senior Code Enforcement °Uteri
Code Enforcement Caber 1
SHOP Vounleeb
Non-Hazardous Duties
*Denotes a collateral duty
^Denotes part time staff
Full Time Equivalents
Proposed
Budget
Managerial (Sworn) 9
Sworn 84
General 66
Part Time 24.9
202.5
Police
Total FTE's: 183:9
2010-11 2011-12 2012-13 2013-14 2014-15
Police
POLICE DEPARTMENT
MISSION STATEMENT: To provide the highest level of service and
protection to the community and to cooperatively enhance public safety as
the department progresses into the future.
T he Police Department has a proud history of integrity and service. The Police
Department has an authorized 2014-15 full-time workforce of 92 sworn officers
and 63 civilians, including 17 dispatchers. Several authorized civilian positions
had their funding suspended last year. There are also 24 full-time equivalents with part-
time positions including reserve officers, crossing guards, and other support staff. The
department also utilizes volunteer programs, which are a very important part of the
overall public safety effort.
Although focused on front-line law enforcement, the department is also engaged in
important community partnerships with schools, businesses, and citizen organizations.
The department has garnered outside awards honoring many sworn officers, our SHOP
senior volunteer program, our domestic violence victim advocate, and our overall
excellence in community policing.
The men and women of the department strive to provide the highest level of service,
focusing on our four core values of community responsiveness, integrity, teamwork, and
effort. To that end, the department is divided into the following divisions:
Patrol Division
About two-thirds of all sworn officers work in this division, which focuses on patrolling
city streets, answering calls for service, and identifying potential crime problems. In
addition to patrol officers, this division includes reserve officers, and award-winning
Seniors Helping Our Police (SHOP) volunteers who perform non-hazardous duties to
free up sworn officers. Under the Community Service Area Policing program, four
dedicated lieutenants and their crews are assigned a specific quadrant of the city and
tasked with resolving public safety concerns for residents, neighborhoods, and
businesses. This division also incorporates several subdivisions:
Traffic Unit — This unit provides enforcement of traffic laws, targeted enforcement at
schools and other sites, parking enforcement, crossing guard services, and traffic
investigations.
Communications — Formerly a separate city department, the police and fire
emergency dispatch unit was absorbed into the Police Department in fiscal year
2008-09, and handles all emergency dispatch operations.
Police
Jail Operations - This unit processes all arrests, oversees all prisoners, and
coordinates all jail operations.
Simulator & Hands-on Driving Program - This provides West Covina police officers
(and outside agency clients) with cost-efficient Driving and Use-of-Force training.
Investigative & Administrative Division
In fiscal year 2010-11, two divisions were combined into one. This division is
responsible for providing investigation and follow-up services associated with all major
crimes, as well as overseeing the centralized administrative functions of the Police
Department.
Investigations and Support Services: For almost any crime victim to obtain justice in
our courts (i.e., for a suspect to be convicted), the detectives have to conduct intensive
follow-up and prepare cases for the district attorney. Certain officers are involved in
specialized interagency task forces, and the department's award-winning domestic
violence victim advocate is assigned here. Investigations incorporates a subdivision:
Special Enforcement Team (SET) - This team works irregular schedules dictated by
the demands of their specialized investigations, which include narcotics,
surveillance, interagency intelligence, and other targeted enforcement.
Administration: Focusing on the centralized administrative division functions of the
Police Department, Administration includes the Records Division, the Professional
Standards and Training (PS&T) section, and the Property and Evidence unit.
Administration incorporates one subdivision:
West Covina Service Group (WCSG) - This group supplies Computer Aided
Dispatch and Records Management System (CAD/RMS) service to West Covina
and client agencies, as a revenue generating enterprise.
Police
FUNCTION DEPARTMENT TITLE
GENERAL GOVERNMENT SERVICES POLICE
2011-12 2012-13 2013-14 2014-15
EXPENDITURE CLASSIFICATION ACTUAL ACTUAL AMENDED PROPOSED
BUDGET BUDGET
SALARY & BENEFITS
SWORN FULL TIME SALARIES
FULL TIME SALARIES
PART TIME SALARIES
OVERTIME
BILINGUAL PAY
LONGEVITY PAY
EDUCATIONAL INCENTIVE
SICK/VACATION/HOLIDAY/ADMINISTRATIVE LEAVE
SPECIAL ASSIGNMENT PAY
UNIFORM ALLOWANCE
WORKERS' COMPENSATION
HEALTH/VISION/DENTAL INSURANCE
LIFE INSURANCE/LONG TERM DISABILITY
MEDICARE
RETIREMENT - SAFETY
RETIREMENT - NONSWORN
DEFERRED COMPENSATION
RETIREE MEDICAL BENEFIT
RETIREMENT HEALTH SAVINGS PLAN
COMPENSATED ABSENCES ADJUSTMENT
SUPPLEMENTAL RETIREMENT PLAN
UNEMPLOYMENT
POLICE SPECIAL PAY
LEAVE LUMP SUM
SALARY SAVINGS
SALARY & BENEFITS TOTAL
8,624,418
3,298,002
894,985
2,254,737
33,825
222,097
373,676
511,027
(115,208)
115,482
761,721
1,778,845
45,233
244,930
4,494,977
510,043
237,892
938,376
53,149
(66,554)
61,085
4,042
101,743
280,828
8,419,345 8,677,606
3,194,534 3,546,722
747,980 781,588
2,801,423 2,403,748
31,301 28,799
195,842 224,468
364,308 384,168
544,202 502,349
(77,193) (75,000)
112,016 116,196
683,487 659,438
1,823,746 2,036,150
44,622 49,513
235,602 221,508
3,344,789 3,772,849
460,604 529,781
31,087 30,000
1,054,592 1,155,249
53,535 73,200
(216) -
146,851 42,560
21,969 8,851
100,183 99,673
226,351 200,000
8,831,430
3,542,290
736,580
1,327,100
32,290
232,030
367,840
509,720
119,840
615,310
2,172,770
50,930
239,500
4,188,160
693,780
30,630
1,068,740
89,110
39,410
95,120 I
Police
FUNCTION
GENERAL GOVERNMENT SERVICES
DEPARTM ENT TITLE
POLICE
EXPENDITURE CLASSIFICATION
2011-12
ACTUAL
2012-13
ACTUAL
2013-14
AMENDED
BUDGET
2014-15
PROPOSED
BUDGET
MAINTENANCE & OPERATIONS
UNIFORM 7,988 21,243 27,500 18,210
POST REIMBURSABLE TRAINING/EDUCATION 28,329 51,004 52,000 46,000
MEMBERSHIPS 6,348 5,170 9,075 6,290
TRAINING & SEMINARS 65,555 142,550 156,264 101,200
CONTRACTUAL SERVICES 389,802 443,654 488,208 382,920
LEGAL SERVICES 533,887 329,548 - -
MISCELLANEOUS EQUIPMENT CONTRACTS 17,410 17,055 19,500 20,160
TELEPHONES/CELLULAR PHONES 214,069 208,007 235,870 220,980
GRAFFITI 82,038 103,018 103,000 109,040
SUPPLIES 316,007 332,633 453,869 272,310
REPROGRAPHIC SERVICES 48,894 58,967 63,288 75,130
SOFTWARE LICENSING 52,527 51,862 65,500 -
SMALL TOOLS 5,422 21,139 - -
CHARGEBACK - FUEL & OIL 404,001 400,755 415,979 401,520
CHARGEBACK - VEHICLE MAINTENANCE 209,992 182,998 265,329 298,170
OTHER VEHICLE SUBLET REPAIRS 34,985 30,092 43,000 50,000
EQUIPMENT MAINTENANCE & REPAIR 9,442 8,861 7,500 7,500
BAD DEBT EXPENSE 3,183 (3,170) -
CHARGEBACK - PROPERTY/LIABILITY INSURANCE 583,346 930,488 930,488 400,910
CLAIMS PAID 1,167,361 938,442 - -
CAPITALIZED LEASE PAYMENTS 32,425 25,744 39,946 27,660
EVERY 15 MINUTES EXPENDITURE - 477 - -
EXPLORERS 50 788 4,042 -
MISCELLANEOUS POLICE DONATIONS EXPENSES 1,950 26,735 4,131 -
ADMINISTRATION & OVERHEAD 163,421 136,338 163,421 134,680
WORKERS' COMPENSATION MEDICAL 225,187 302,512
WALL OF HONOR - - 7,250 -
K-9 14,083 16,628 31,100 30,000
COMMUNITY POLICING 7,559 2,187 2,500 3,500
REWARD - CRIMES 700 600 2,000 2,000
SHOP PROGRAM 104 1,659 3,274 -
MOUNTED ENFORCEMENT TEAM 132 - 10,420 -
NON-CAPITAL EQUIPMENT - 56,073 213,969 -
MAINTENANCE & OPERATIONS TOTAL 4,626,197 4,844,057 3,818,423 2,608,180
Police
FUNCTION
GENERAL GOVERNMENT SERVICES
DEPARTMENT TITLE
POLICE
EXPENDITURE CLASSIFICATION
2011-12
ACTUAL
2012-13
ACTUAL
2013-14
AMENDED
BUDGET
2014-15
PROPOSED
BUDGET
CAPITAL OUTLAY
-
74,093
520,407
69,375
87,200
24,204
296,462
84,164
14,608
16,019
112,500
565,982
867,485
-
-
-
25,000
-
-
-
DATA PROCESSING EQUIPMENT
OTHER EQUIPMENT
VEHICLES & MOBILE EQUIPMENT
PURCHASES - PASADENA
PURCHASES - HEMET
CAPITAL OUTLAY TOTAL 751,075 435,457 1,545,967 25,000
DECISION PACKAGES
-
-
-
-
-
-
-
-
-
96,220
100,900
155,030
SENIOR COMMUNITY ENHANCEMENT OFFICER
COMMUNICATIONS SUPERVISOR
POLICE OFFICER
TOTAL DECISION PACKAGES - - - 352,150
DEPARTMENT TOTAL 31,036,623 29,840,474 30,761,346 27,967,900
TOTAL BY FUND
FUND TITLE
GENERAL FUND 26,289,970
COMMUNITY DEVELOPMENT BLOCK GRANT FUND 66,220
HOUSING SUCCESSOR AGENCY FUND 28,870
SEWER MAINTENANCE FUND 9,610
POLICE ENTERPRISE FUND 1,573,230
TOTAL POLICE DEPARTMENT BY FUND 27,967,900
*Note: Fiscal year 2013-14 Amended Budget includes $3,288,470 in expenditures funded with Asset Seizure
monies
Departmental Expenditures
Fiscal Years 2010-11 to 2014-15
25.0
2010-11 2011-12 2012-13 2013-14 2014-15
CITY OF WEST COVINA
POLICE DEPARTMENT
CONTRACTUAL SERVICES DETAIL
Description/Justification
Exchange of West Covina Service Group Computer Aided Dispatch/Records Management
System service for helicopter service with the City of El Monte
Foreclosure consultant, Nationwide Cost Recovery, administer the Foreclosed Property
Registration Program
Radcom/Public Safety Technologies (PST) services licenses for all mobile data computers
LEXIS NEXIS database service, used by Detectives in investigations
Fingerprint records service and CLETS (California Law Enforcement Telecommunications
System) information exchange, CA State Department of Justice
Archival and retrieval service of Police Department documents, Recall Total Information
Management
Processing of parking citations - Phoenix Group
Sexual assault examinations
VMWare computer security service
Service for Laserfiche (Police Department records ), Cell Business Equipment
Zendesk customer service software system/service
Internet service reimbursement
Board up service (emergency securing building openings at crime scenes), Advanced
Restoration Specialists
Maintenance Service for photocopiers - Complete Paperless Solutions
Interview documentation & transcription services (part of investigations), VXM & S. Penn
Fast Track transponder (used by Officers when traveling certain roadways to Courts, on
surveillance, etc; usage is logged/tracked)
ESRI ArcGIS mapping
Door lock services. Sanders Lock & Key/JW Lock Company
Destruction of old documents/records as allowed by code and statute, Shred Masters Inc
GST crime map for Crime Analyst
Illegal sign removal - Del Haven
Stray shopping cart removal and retrieval service - California
Medical center examination fees
Blood draws
Photocopier overage, toner, etc not covered in maintenance agreement - Cell Business
Equipment
Removal of medical waste (part of forensic investigations), Thermal Combustion Innovations
Credit reports (part of employment backgrounds and criminal investigations)
Phone records service (part of criminal investigations), Sprint and AT&T
Credit records (part of criminal investigations)
Electrical, wiring, camera services, GMT Inc
Radar/Light Detection and Ranging service of police equipment, Communications Center
Pool and nuisance abatement activities
Board-ups
Printing citations
Uniform shirts
FY 2014-15
Proposed
101,780
95,000
53,000
18,000
14,200
13,200
13,200
12,000
9,400
6,000
5,900
4,150
4,000
3,500
3,000
2,570
2,550
2,150
2,000
2,000
2,000
2,000
1,500
1,500
1,400
1,200
1,000
1,000
1,000
1,000
1,000
280
200
150
90
382,920
8
0ExpFlex.riat Expenditure by Object Budget Flexsheet: Police Dept - ALL FUNDS Page: 44
05/22/2014 9:46PM City of West Covina
Title/Object
2012
Actuals
2013
Actuals
2014
Amended Bdgt
2015
Dept Request
2015
CM Review
5110 SWORN FULL TIME SALARIES • 8,624,418 8,419,345 8,677,606 8,831,430 8,831,430
5111 FULL TIME SALARIES 3,298,002 3,194,534 3,546,722 3,502,530 3,542,285
5112 PART TIME SALARIES 894,985 747,980 781,588 790,591 736,580
5113 OVER TIME SALARIES 2,254,737 2,801,423 2,403,748 2,010,146 1,327,100
5117 BILINGUAL PAY 33,825 31,301 28,799 32,290 32,290
5119 LONGEVITY PAY 222,097 195,842 224,468 232,030 232,030
5120 EDUCATIONAL INCENTIVE 373,676 364,308 384,168 367,840 367,840
5121 HOLIDAY OPT - NO PERS 60,494 35,458 64,150 58,900 58,900
5122 HOLIDAY OPT- PERSABLE 251,193 255,947 224,634 279,240 279,240
5124 SICK LEAVE BUYBACK 156,462 190,539 162,745 150,140 150,140
5125 VACATION BUY BACK 42,878 62,258 50,820 21,440 21,440
5126 SPECIALASSIGNMENT PAY 115,208- 77,193- 75,000- 0 0
5132 UNIFORM ALLOWANCES 115,482 112,016 116,196 119,840 119,840
5151 WORKERS' COMPENSATION 761,721 683,487 659,438 615,440 615,310
5152 HEALTH/FLEX BENEFIT 1,518,714 1,430,082 1,656,741 1,781,910 1,786,230
5153 GROUP LIFE 23,048 21,925 23,429 23,660 23,740
5154 GROUP LONG TERM DISABILITY 22,185 22,697 26,084 26,900 27,190
5155 MEDICARE 244,930 235,602 221,508 239,710 239,500
5156 RETIREMENT-SAFETY 4,494,977 3,344,789 3,772,849 4,188,160 4,188,160
5157 RETIREMENT- NONSWORN 510,043 460,604 529,781 686,970 693,780
5158 DEFERRED COMPENSATION 47,402 27,978 30,000 30,630 30,630
5159 DENTAL 74,725 74,722 78,936 80,220 80,600
5160 RETIREE MEDICAL BENEFIT 938,376 1,054,592 1,155,249 1,068,740 1,068,740
5161 VISION 47,885 45,470 47,496 51,900 52,030
5163 RETIREMENT HEALTH SAVINGS PLAN 53,149 53,535 73,200 88,200 89,105
5165 COMPENSATED ABSENCES ADJ 66,554- 216- 0 0 0
5166 RETIREE LUMP SUM BENEFIT 37,862 36,775 31,611 29,400 29,400
5169 EPMC REPLACEMENT PLAN 23,223 110,076 10,949 10,010 10,010
5171 UNEMPLOYMENT 4,042 21,969 8,851 0 0
5172 DEFERRED COMP - SAFETY 190,490 3,109 0 0 0
5173 MOTOR SPECIAL PAY 19,017 17,867 19,011 19,010 19,010
5174 DETECTIVE SPECIAL PAY 38,321 37,030 34,193 29,750 29,750
5176 K-9 SPECIAL PAY 8,289 8,811 8,791 9,130 9,130
5177 SWAT SPECIAL PAY 36,116 36,475 37,678 37,230 37,230
5180 LEAVE LUMP SUM .. 280,828 226,351 200,000 119,300 0
5253 CASH BACK 137,521 273,472 252,977 253,910 253,910
Format Name(s): S = Dept 31 0= BUDGET 2009 Page: 44
0ExpFlex.rpt Expenditure by Object Budget Flexsheet: Police Dept - ALL FUNDS Page: 45
05/22/2014 9:46PM City of West Covina
Grand Totals [Continued/
2012 2013 2014 2015 2015
Title/Object Actuals Actuals Amended Bdgt Dept Request CM Review
5999 SALARY SAVINGS
Total PERSONNEL SERVICES
6010 UNIFORM
6011 UNIFORM
6018 POST REIMBURSABLE TRAINING
6020 EDUCATIONAL
6021 JOURNALS & PUBLICATIONS
6030 MEMBERSHIPS
6050 CONFERENCES & MEETINGS
6110 PROFESSIONAL SERVICES
6111 LEGAL SERVICES
6120 OTHER CONTRACTUAL SERVICES
6130 SERVICE CONTRACTS
6138 MISC EQUIPMENT CONTRACTS
6144 TELEPHONE -- CITY SYSTEM
6145 TELEPHONE -- SPECIAL LINES
6147 CELLULAR PHONES
6169 GRAFFITI
6210 OFFICE SUPPLIES
6212 REPROGRAPHIC SERVICES
6214 PRINTING & COPYING
6215 COMPUTER SUPPLIES
6220 POLICE DEPT SUPPLIES
6221 AMMO & RANGE SUPPLIES
6223 FORENSIC SUPPLIES
6224 UNDERCOVER INVESTIGATION
6225 JAIL & PRISONER SUPPLIES
6270 SPECIAL DEPARTMENT SUPPLIES
6272 SOFTWARE LICENSING
6290 SMALL TOOLS
6320 CHGBK - FUEL & OIL
6327 CHGCK - VEH MAINTENANCE
6329 OTHER VEHICLE SUBLET REPAIRS
6330 EQUIPMENT M & R
6408 BAD DEBT EXPENSE
6410 CHGBK - PROPERTY & LIABILITY INS
0
25,659,351
518
7,470
26,949
1,380
0
6,348
65,555
16,356
533,887
358,892
14,554
17,410
38,230
75,190
100,649
82,038
44,704
48,894
0
17,035
131,162
67,109
4,874
10,000
31,904
9,219
52,527
5,422
404,001
209,992
34,985
9,442
3,183
583,346
0
24,560,960
377
20,866
52,383
1,379-
5,170
142,550
25,853
329,548
411,575
6,226
17,055
41,200
68,904
97,903
103,018
53,486
54,841
4,126
6,915
160,160
64,886
5,173
8,000
30,345
3,668
51,862
21,139
400,755
182,998
30,092
8,861
3,170-
930,488
72,460-
25,396,956
2,500
25,000
52,000
0
0
9,075
156,264
14,000
0
458,818
15,390
19,500
41,200
80,070
114,600
103,000
52,500
63,288
0
13,118
258,053
79,264
10,000
1,000
30,000
9,934
65,500
0
415,979
265,329
43,000
7,500
0
930,488
25,786,597
1,500
16,710
46,000
0
0
6,140
100,670
26,970
0
230,935
12,900
20,160
23,270
82,490
119,700
109,035
52,500
63,288
3,900
3,000
51,000
110,000
9,000
8,000
40,000
6,500
0
0
415,979
265,329
50,000
7,500
0
930,488
24,982,570
1,500
16,710
46,000
0
70
6,220
101,200
121,970
0
251,570
12,900
20,160
23,690
82,490
114,800
109,040
52,750
71,230
3,900
3,000
61,000
90,000
9,000
8,000
40,000
5,000
0
40
401,520
298,170
50,000
7,500
0
400,910
Format Name(s): S = Dept 31 0= BUDGET 2009 Page: 45
0ExpFlex.rpt
Expenditure by Object Budget Flexsheet: Police Dept - ALL FUNDS Page: 46
05/2212014 9:46PM
City of West Covina
Grand Totals [Continued]
2012 2013 2014 2015 2015
Title/Object Actuals Actuals Amended Bdgt Dept Request CM Review
6419 CLAIM PAID
6424 CAPITALIZED LEASE PAYMENTS
6468 EVERY 15 MINUTES EXPENDITURE
6469 MARIAN HOMES
6476 MISC POLICE DONATIONS EXP.
6493 ADMIN AND OVERHEAD
6511 WORKERS COMP MEDICAL
6547 WALL OF HONOR
6560 K-9
6570 COMMUNITY POLICING
6571 REWARD - CRIMES
6572 SHOP PROGRAM
6573 MOUNTED ENFORCEMENT TEAM
6999 NON-CAPITAL EQUIPMENT
Total MATERIALS AND SERVICES
7130 DATA PROCESSING EQUIPMENT
7160 OTHER EQUIPMENT
7170 VEHICLES & MOBILE EQUIPMENT
Total CAPITAL ASSETS
8517 PURCHASES - PASADENA
8519 PURCHASES - HEMET
Total ALLOCATION
Grand Totals
1,167,361
32,425
0
50
1,950
163,421
225,187
0
14,083
7,559
700
104
132
0
4,626,197
0
74,093
520,407
594,500
69,375
87,200
156,575
31,036,623
938,442
25,744
477
788
26,735
136,338
302,512
0
16,628
2,187
600
1,659
0
56,073
4,844,057
24,204
296,462
84,164
404,830
14,608
16,019
30,627
29,840,474
0
39,946
4,042
4,131
163,421
0
7,250
31,100
2,500
2,000 .
3,274
10,420
213,969
3,818,423
112,500
565,982
867,485
1,545,967
0
0
30,761,346
0
27,660
0
163,421
0
0
30,000
3,500
2,000
0
3,039,545
25,000
0
25,000
0
28,851,142
0
27,660
0
0
0
134,680
0
0
30,000
3,500
2,000
2,608,180
25,000
0
25,000
0
0
27,615,750
Format Name(s): S = Dept 31 0 = BUDGET 2009 Page: 46
0ExpFlex.rpt
Expenditure by Object Budget Flexsheet: Police Dept - ALL FUNDS Page: 1
05/2212014 9:46PM City of West Covina
110 GENERAL FUND
Title/Object
5110 SWORN FULL TIME SALARIES
5111 FULL TIME SALARIES
5112 PART TIME SALARIES
5113 OVER TIME SALARIES
5117 BILINGUAL PAY
5119 LONGEVITY PAY
5120 EDUCATIONAL INCENTIVE
5121 HOLIDAY OPT-NO PERS
5122 HOLIDAY OPT- PERSABLE
5124 SICK LEAVE BUYBACK
5125 VACATION BUY BACK
5126 SPECIAL ASSIGNMENT PAY
5132 UNIFORM ALLOWANCES
5151 WORKERS COMPENSATION
5152 HEALTH/FLEX BENEFIT
5153 GROUP LIFE
5154 GROUP LONG TERM DISABILITY
5155 MEDICARE
5156 RETIREMENT- SAFETY
5157 RETIREMENT- NONSWORN
5158 DEFERRED COMPENSATION
5159 DENTAL
5160 RETIREE MEDICAL BENEFIT
5161 VISION
5163 RETIREMENT HEALTH SAVINGS PLAN
5166 RETIREE LUMP SUM BENEFIT
5169 EPMC REPLACEMENT PLAN
5171 UNEMPLOYMENT
5172 DEFERRED COMP - SAFETY
5173 MOTOR SPECIAL PAY
5174 DETECTIVE SPECIAL PAY
5176 K-9 SPECIAL PAY
5177 SWAT SPECIAL PAY
5180 LEAVE LUMP SUM
5253 CASH BACK
5999 SALARY SAVINGS
Total PERSONNEL SERVICES
6010 UNIFORM
2012
Actuals
8,624,418
2,388,194
804,035
1,784,078
27,305
222,097
373,676
60,224
249,714
144,755
31,068
115,208-
115,390
731,827
1,429,430
21,969
16,219
221,975
4,494,977
376,007
32,967
68,908
938,376
45,470
42,597
27,046
18,347
4,042
190,490
19,017
38,321
8,289
36,116
263,367
118,461
0
23,853,964
518
2013
Actuals
8,419,345
2,467,176
679,608
1,611,488
26,452
195,842
364,308
35,458
255,947
180,620
56,366
77,193-
112,016
570,404
1,372,617
20,952
17,598
205,840
3,344,789
359,874
15,964
69,671
1,054,592
43,602
44,689
27,493
106,194
21,969
3,109
17,867
37,030
8,811
36,475
190,921
244,616
0
22,142,510
377
2014
Amended Bdgt
8,677,606
2,668,305
685,695
1,000,000
23,999
224,468
384,168
57,150
224,634
149,269
39,471
75,000-
116,196
656,055
1,570,690
21,798
19,844
207,100
3,772,849
400,187
15,840
73,206
1,155,249
45,392
61,920
23,926
9,163
8,851
0
19,011
34,193
8,791
37,678
200,000
229,943
72,460-
22,675,187
2,500
2015
Dept Request
8,831,430
2,693,490
741,174
2,000,150
27,510
232,030
367,840
58,800
279,240
143,960
15,760
0
119,840
612,480
1,691,800
22,050
21,090
226,270
4,188,160
547,640
16,480
74,150
1,068,740
49,680
74,820
22,610
8,380
0
0
19,010
29,750
9,130
37,230
119,300
220,420
0
24,570,414
1,500
2015
CM Review
8,831,430
2,710,055
687,160
1,317,100
27,510
232,030
367,840
58,800
279,240
143,960
15,760
0
119,840
611,960
1,693,600
22,080
21,210
225,730
4,188,160
550,480
16,480
74,310
1,068,740
49,730
75,195
22,610
8,380
0
0
19,010
29,750
9,130
37,230
0
220,420
0
23,734,930
1,500
Format Name(s): S = Dept 31 0 = BUDGET 2009 Page: 1
2012
Actuals
7,470
26,949
1,380
0
6,348
58,075
16,356
166,985
14,554
8,615
34,230
22,058
86,881
82,038
44,704
48,894
0
19,454
67,109
4,874
10,000
19,921
5,745
0
399,584
205,412
34,985
9,442
3,183
552,858
32,425
14,083
7,559
700
0
2,013,389
0
0
25,867,353
2013
Actuals
20,866
52,383
1,379-
0
5,120
85,538
25,853
172,497
6,226
8,160
36,910
19,286
84,351
103,018
53,486
54,841
4,126
19,018
64,886
5,173
8,000
24,170
1,392
0
397,623
180,797
30,092
8,861
3,170-
900,000
25,744
16,628
2,187
600
0
2,413,660
0
0
24,556,170
2014
Amended Bdgt
25,000
52,000
0
0
8,075
63,000
14,000
180,115
15,390
7,500
36,910
22,770
97,200
103,000
52,500
63,288
0
50,000
79,264
10,000
1,000
30,000
7,700
0
411,994
263,541
43,000
7,500
0
900,000
39,946
15,100
2,500
2,000
25,000
2,631,793
2,500
2,500
25,309,480
2015
Dept Request
16,710
46,000
0
0
5,640
91,670
26,970
155,935
12,900
8,160
20,960
22,890
105,600
109,035
52,500
63,288
3,900
25,000
110,000
9,000
8,000
40,000
6,500
0
411,994
263,541
50,000
7,500
0
900,000
27,660
30,000
3,500
2,000
0
2,638,353
0
0
27,208,767
2015
CM Review
16,710
46,000
0
30
5,720
92,000
121,970
173,050
12,900
8,160
21,270
22,890
100,200
109,040
52,650
71,230
3,900
60,000
90,000
9,000
8,000
40,000
4,700
20
398,390
298,170
50,000
7,500
0
382,080
27,660
30,000
3,500
2,000
0
2,270,240
0
0
26,005,170
0ExpFlexspt Expenditure by Object Budget Flexsheet: Police Dept - ALL FUNDS Page: 2
05/2212014 9:46PM City of West Covina
110 GENERAL FUND
Title/Object
6011 UNIFORM
6018 POST REIMBURSABLE TRAINING
6020 EDUCATIONAL
6021 JOURNALS & PUBLICATIONS
6030 MEMBERSHIPS
6050 CONFERENCES & MEETINGS
6110 PROFESSIONAL SERVICES
6120 OTHER CONTRACTUAL SERVICES
6130 SERVICE CONTRACTS
6138 MISC EQUIPMENT CONTRACTS
6144 TELEPHONE -- CITY SYSTEM
6145 TELEPHONE -- SPECIAL LINES
6147 CELLULAR PHONES
6169 GRAFFITI
6210 OFFICE SUPPLIES
6212 REPROGRAPHIC SERVICES
6214 PRINTING & COPYING
6220 POLICE DEPT SUPPLIES
6221 AMMO & RANGE SUPPLIES
6223 FORENSIC SUPPLIES
6224 UNDERCOVER INVESTIGATION
6225 JAIL & PRISONER SUPPLIES
6270 SPECIAL DEPARTMENT SUPPLIES
6290 SMALL TOOLS
6320 CHGBK - FUEL & OIL
6327 CHGCK - VEH MAINTENANCE
6329 OTHER VEHICLE SUBLET REPAIRS
6330 EQUIPMENT M & R
6408 BAD DEBT EXPENSE
6410 CHGBK - PROPERTY & LIABILITY INS
6424 CAPITALIZED LEASE PAYMENTS
6560 K-9
6570 COMMUNITY POLICING
6571 REWARD - CRIMES
6999 NON-CAPITAL EQUIPMENT
Total MATERIALS AND SERVICES
7130 DATA PROCESSING EQUIPMENT
Total CAPITAL ASSETS
Total GENERAL FUND
Format Name(s): S = Dept 31 0 = BUDGET 2009 Page: 2
2012
Actuals
2015
CM Review
451,567
26,763
6,683
485,013
4,721
570
62,166
52,527
9,984
70,412
518,513
588,925
2013
Actuals
2014
Amended Bdgt
2015
Dept Request
1,173,158 1,350,000 0
109,271 0 0
16,801 0 0
1,299,230 1,350,000 0
46,519 81,400 0
39,077 134,710 0
70,366 158,393 0
51,862 65,500 0
6,073 105,000 0
213,897 545,003 0
24,204 110,000 0
296,462 565,982 0
84,164 717,485 0
404,830 1,393,467 0
1,917,957 3,288,470 0
Title/Object
5113 OVER TIME SALARIES
5151 WORKERS COMPENSATION
5155 MEDICARE
Total PERSONNEL SERVICES
6050 CONFERENCES & MEETINGS
6120 OTHER CONTRACTUAL SERVICES
6220 POLICE DEPT SUPPLIES
6272 SOFTWARE LICENSING
6999 NON-CAPITAL EQUIPMENT
Total MATERIALS AND SERVICES
7130 DATA PROCESSING EQUIPMENT
7160 OTHER EQUIPMENT
7170 VEHICLES & MOBILE EQUIPMENT
Total CAPITAL ASSETS
Total DRUG ENFORCEMENT REBATE
0ExpFlex.rpt Expenditure by Object Budget Flexsheet: Police Dept - ALL FUNDS Page:
05/22/2014 9:46PM City of West Covina
117 DRUG ENFORCEMENT REBATE
Format Name(s): S = Dept 31 0 = BUDGET 2009 Page:
2015
CM Review
2012
Actuals
50
132
182
182
127 POLICE DONATIONS
Title/Object
6220 POLICE DEPT SUPPLIES
6468 EVERY 15 MINUTES EXPENDITURE
6469 MARIAN HOMES
6476 MISC POLICE DONATIONS EXP.
6560 K-9
6572 SHOP PROGRAM
6573 MOUNTED ENFORCEMENT TEAM
Total MATERIALS AND SERVICES
Total POLICE DONATIONS
2013 2014 2015
Actuals Amended Bdgt Dept Request
0 0 25,000
477 0 0
64 1,750 0
386 2,340 0
0 16,000 0
1,073 3,274 0
0 10,420 0
2,000 33,784 25,000
2,000 33,784 25,000
0ExpFlex.rpt Expenditure by Object Budget Flexsheet: Police Dept - ALL FUNDS Page:
05/22/2014 9:46PM City of West Covina
Format Name(s): S = Dept 31 0 = BUDGET 2009 Page: 8
0ExpFlex.rpt Expenditure by Object Budget Flexsheet: Police Dept - ALL FUNDS Page: 9
05/2212014 9:46PM City of West Covina
130 BUREAU OF JUSTICE ASST.
Title/Object
5112 PART TIME SALARIES
5113 OVER TIME SALARIES
5151 WORKERS' COMPENSATION
5155 MEDICARE
Total PERSONNEL SERVICES
6215 COMPUTER SUPPLIES
6220 POLICE DEPT SUPPLIES
Total MATERIALS AND SERVICES
Total CAPITAL ASSETS
2012
Actuals
0
0
0
0
0
8,200
4,091
12,291
0
2013
Actuals
1,488
4,298
301
84
6,171
4,882
18,916
23,798
0
2014
Amended Bdgt
0
17,202
0
0
17,202
10,118
16,540
26,658
0
2015
Dept Request
2015
CM Review
Total BUREAU OF JUSTICE ASST. 12,291 29,969 43,860 0 0
Format Name(s): S = Dept 31 0= BUDGET 2009 Page: 9
ExpFlex.rpt Expenditure by Object Budget Flexsheet: Police Dept - ALL FUNDS
05/22/2014 9:46PM City of West Covina
131 COMMUNITY DEV. BLOCK GRANT
Title/Object
2012
Actuals
2013
Actuals
2014
Amended Bdgt
2015
Dept Request
2015
CM Review
5111 FULL TIME SALARIES 16,495 13,990 16,194 0 23,190
5151 WORKERS' COMPENSATION 164 223 183 0 390
5152 HEALTH/FLEX BENEFIT 2,010 1,803 1,490 0 2,520
5153 GROUP LIFE 19 19 23 0 50
5154 GROUP LONG TERM DISABILITY 106 99 82 0 170
5155 MEDICARE 239 201 167 0 330
5157 RETIREMENT - NONSWORN 2,494 1,928 1,600 0 3,970
5159 DENTAL 211 184 152 0 220
5161 VISION 66 58 48 0 80
5163 RETIREMENT HEALTH SAVINGS PLAN 0 0 0 0 530
5169 EPMC REPLACEMENT PLAN 87 74 61 0 0
Total PERSONNEL SERVICES 21,891 18,579 20,000 0 31,450
6021 JOURNALS & PUBLICATIONS 0 0 0 0 40
6050 CONFERENCES & MEETINGS 0 0 0 0 200
6120 OTHER CONTRACTUAL SERVICES 0 0 0 0 3,520
6144 TELEPHONE -- CITY SYSTEM 0 0 0 0 110
6147 CELLULAR PHONES 0 0 0 0 500
6210 OFFICE SUPPLIES 0 0 0 0 100
6270 SPECIAL DEPARTMENT SUPPLIES 0 0 0 0 300
6290 SMALL TOOLS 0 0 0 0 20
6410 CHGBK - PROPERTY & LIABILITY INS 0 0 0 0 1,110
Total MATERIALS AND SERVICES 0 0 0 0 5,900
Page: 10
Total COMMUNITY DEV. BLOCK GRANT 21,891 18,579 20,000 37,350
Format Name(s): S = Dept 31 0 = BUDGET 2009 Page: 10
0ExpFlex.rpt Expenditure by Object Budget Flexsheet: Police Dept - ALL FUNDS Page: 14
05/22/2014 9:46PM City of West Covina
150 INMATE WELFARE
Title/Object
Total PERSONNEL SERVICES
6225 JAIL & PRISONER SUPPLIES
6493 ADMIN AND OVERHEAD
Total MATERIALS AND SERVICES
Total CAPITAL ASSETS
Total INMATE WELFARE
2012
Actuals
2013
Actuals
2014
Amended Bdgt
2015
Dept Request
0 0 0 0
11,983 6,175 0 0
1,232 559 1,232 1,232
13,215 6,734 1,232 1,232
0 0 0 0
13,215 6,734 1,232 1,232
CM Review
Format Name(s): S = Dept 31 0 = BUDGET 2009 Page: 14
0ExpFlexspt Expenditure by Object Budget Flexsheet: Police Dept - ALL FUNDS Page: 16
05/22/2014 9:46PM City of West Covina
155 COPS/SLESF
2012 2013 2014 2015 2015
Title/Object Actuals Actuals Amended Bdgt Dept Request CM Review
5112 PART TIME SALARIES
5113 OVER TIME SALARIES
5151 WORKERS COMPENSATION
5155 MEDICARE
Total PERSONNEL SERVICES
6120 OTHER CONTRACTUAL SERVICES
6220 POLICE DEPT SUPPLIES
6290 SMALL TOOLS
6493 ADMIN AND OVERHEAD
6999 NON-CAPITAL EQUIPMENT
Total MATERIALS AND SERVICES
7160 OTHER EQUIPMENT
7170 VEHICLES & MOBILE EQUIPMENT
Total CAPITAL ASSETS
Total COPS/SLESF
0
5,178
307
77
5,562
29,629
31,185
5,422
0
0
66,236
3,681
3,681
75,479
29,629
46,847
21,139
7,309
0
104,924
0
0
0
104,924
54,000
21,546
0
0
75,546
68,993
31,942
0
0
83,969
184,904
0
100,000
100,000
360,450 0
0
0
0
Format Name(s): S = Dept 31 0 = BUDGET 2009 Page: 16
0ExpFlex.rpt Expenditure by Object Budget Flexsheet: Police Dept - ALL FUNDS Pag
05/2212014 9:46PM City of West Covina
207 OTS GRANTS
Title/Object
5112 PART TIME SALARIES
5113 OVER TIME SALARIES
5151 WORKERS COMPENSATION
5155 MEDICARE
Total PERSONNEL SERVICES
6220 POLICE DEPT SUPPLIES
Total MATERIALS AND SERVICES
Total OTS GRANTS
2012
ctuals
4,031
224
62
4,317
211
4,528
2013 2014 2015
Actuals Amended Bdgt Dept Request
560
6,480
595
101
7,736
7,736
2015
CM Review
Format Name(s): S = Dept 31 0 = BUDGET 2009 Page: 27
0ExpFlexspt
Expenditure by Object Budget Flexsheet: Police Dept - ALL FUNDS
Page: 28
05122/2014 9:46PM City of West Covina
208 JUSTICE ASSISTANCE GRANT
Title/Object
Total PERSONNEL SERVICES
6215 COMPUTER SUPPLIES
6220 POLICE DEPT SUPPLIES
Total MATERIALS AND SERVICES
7170 VEHICLES & MOBILE EQUIPMENT
Total CAPITAL ASSETS
2012
Actuals
8,785
12,173
20,958
1,894
1,894
2013
Actuals
985
3,188
4,173
2014
Amended Bdgt
2015
Dept Request
2015
CM Review
Total JUSTICE ASSISTANCE GRANT 22,852 4,173 0 0 0
Format Name(s): S = Dept 31 0 = BUDGET 2009 Page: 28
0ExpFlex.rpt Expenditure by Object Budget Flexsheet: Police Dept - ALL FUND
Pag
05/2212014 9:46PM City of West Covina
220 WC COMMUNITY SVCS FOUNDATION
2012
Actuals
2015
CM Review Title/Object
6469 MARIAN HOMES
6476 MISC POLICE DONATIONS EXP.
6547 WALL OF HONOR
6572 SHOP PROGRAM
Total MATERIALS AND SERVICES
7170 VEHICLES & MOBILE EQUIPMENT
Total CAPITAL ASSETS
Total WC COMMUNITY SVCS FOUNDATION
2013 2014 2015
Actuals Amended Bdgt Dept Request
724
26,349
2,292
1,791
o 7,250
586 0
27,659 11,333
o 50,000
o 50,000
27,659 61,333
1,950
104
2,054
Format Name(s): S = Dept 31 0 = BUDGET 2009 Page: 32
0ExpFlex.rpt Expenditure by Object Budget Flexsheet: Police Dept - ALL FUNDS Page: 33
05/22/2014 9:46PM City of West Covina
221 POLICE PRIVATE GRANTS
Title/Object
5113 OVER TIME SALARIES
5151 WORKERS COMPENSATION
5155 MEDICARE
Total PERSONNEL SERVICES
6050 CONFERENCES & MEETINGS
6220 POLICE DEPT SUPPLIES
6270 SPECIAL DEPARTMENT SUPPLIES
Total MATERIALS AND SERVICES
Total CAPITAL ASSETS
2012
Actuals
0
0
0
0
1,184
1,682
3,474
6,340
0
2013
Actuals
1,609
61
21
1,691
1,324
1,526
2,276
5,126
0
2014
Amended Bdgt
0
2,864
178
2,234
5,276
0
2015
Dept Request
2015
CM Review
Total POLICE PRIVATE GRANTS 6,340 6,817 5,276 0 0
Format Name(s): S = Dept 31 0 = BUDGET 2009 Page: 33
0ExpFlex.rpt Expenditure by Object Budget Flexsheet: Police Dept - ALL FUNDS
Page: 36
05/22/2014 9:46PM City of West Covina
227 HOMELAND SECURITY GRANT
2012 2013 2014 2015 2015
Title/Object Actuals Actuals Amended Bdgt Dept Request
Total PERSONNEL SERVICES
6999 NON-CAPITAL EQUIPMENT 50,000
Total MATERIALS AND SERVICES 50,000
Total HOMELAND SECURITY GRANT
Format Name(s): S = Dept 31 0 = BUDGET 2009 Page: 36
0ExpFlexapt Expenditure by Object Budget Flexsheet: Police Dept - ALL FUNDS Page: 37
0512212014 9:46PM City of West Covina
228 RECOVERY BYRNE GRANT
Title/Object
5111 FULL TIME SALARIES
5113 OVER TIME SALARIES
5117 BILINGUAL PAY
5121 HOLIDAY OPT- NO PERS
5122 HOLIDAY OPT - PERSABLE
5132 UNIFORM ALLOWANCES
5151 WORKERS COMPENSATION
5152 HEALTH/FLEX BENEFIT
5153 GROUP LIFE
5154 GROUP LONG TERM DISABILITY
5155 MEDICARE
5157 RETIREMENT - NONSWORN
5159 DENTAL
5161 VISION
5163 RETIREMENT HEALTH SAVINGS PLAN
5169 EPMC REPLACEMENT PLAN
5180 LEAVE LUMP SUM
5253 CASH BACK
Total PERSONNEL SERVICES
Total MATERIALS AND SERVICES
2012
Actuals
59,992
5,269
488
270
1,479
92
429
8,504
71
405
1,094
9,773
459
280
1,222
329
3,784
1,610
95,550
0
2013
Actuals
1,273
0
0
0
0
0
25
188
2
10
21
203
7
7
0
8
0
0
1,744
0
2014
Amended Bdgt
0
2015
Dept Request
0
2015
CM Review
0
0
0
0
Total RECOVERY BYRNE GRANT 95,550 1,744 0 0 0
Format Name(s): S = Dept 31 0 = BUDGET 2009 Page: 37
0ExpFlex.rpt Expenditure by Object Budget Flexsheet: Police Dept - ALL FUNDS Page: 38
05/22/2014 9:46PM City of West Covina
361 SELF INSURANCE GENRL/AUTO LIAB
Title/Object
6120 OTHER CONTRACTUAL SERVICES
6419 CLAIM PAID
Total MATERIALS AND SERVICES
Total SELF INSURANCE GENRUAUTO LIAB
2013 2014 2015
Actuals Amended Bdgt Dept Request
265,216
57,522
859,488
1,182,226
Actuals
472,609
58,710
1,092,466
1,623,785
1,623,785 1,182,226
2015
CM Review
Format Name(s): S = Dept 31 0= BUDGET 2009 Page: 38
0ExpFlex.rpt
Expenditure by Object Budget Flexsheet: Police Dept - ALL FUNDS Page: 39
05/22/2014 9:46PM
City of West Covina
363 SELF-INSURANCE - WORKERS COMP
2012
Actuals
2013
Actuals
2014
Amended Bdgt
2015
Dept Request
2015
CM Review Title/Object
6111 LEGAL SERVICES
6120 OTHER CONTRACTUAL SERVICES
6419 CLAIM PAID
6511 WORKERS COMP MEDICAL
Total MATERIALS AND SERVICES
61,278
34,454
74,895
225,187
395,814
64,332
42,378
78,954
302,512
488,176
Total SELF-INSURANCE - WORKERS' COMP 395,814 488,176 0 0 0
Format Name(s): S = Dept 31 0 = BUDGET 2009 Page: 39
0ExpFlex.rpt Expenditure by Object Budget Flexsheet: Police Dept - ALL FUND Page: 42
05/22/2014 9:46PM City of West Covina
375 POLICE ENTERPRISE
Title/Object
2012
Actuals
2013
Actuals
2014
Amended Bdgt
2015
Dept Request
2015
CM Review
5111 FULL TIME SALARIES 833,321 712,095 862,223 809,040 809,040
5112 PART TIME SALARIES 90,950 66,324 41,893 49,417 49,420
5113 OVER TIME SALARIES 4,614 4,390 15,000 9,996 10,000
5117 BILINGUAL PAY 6,032 4,849 4,800 4,780 4,780
5121 HOLIDAY OPT - NO PERS 0 0 7,000 100 100
5124 SICK LEAVE BUYBACK 11,707 9,919 13,476 6,180 6,180
5125 VACATION BUY BACK 11,810 5,892 11,349 5,680 5,680
5151 WORKERS' COMPENSATION 2,007 2,607 3,200 2,960 2,960
5152 HEALTH/FLEX BENEFIT 78,770 55,474 84,561 90,110 90,110
5153 GROUP LIFE 989 952 1,608 1,610 1,610
5154 GROUP LONG TERM DISABILITY 5,455 4,990 6,158 5,810 5,810
5155 MEDICARE 14,800 12,533 14,241 13,440 13,440
5157 RETIREMENT- NONSWORN 121,769 98,599 127,994 139,330 139,330
5158 DEFERRED COMPENSATION 14,435 12,014 14,160 14,150 14,150
5159 DENTAL 5,147 4,860 5,578 6,070 6,070
5161 VISION 2,069 1,803 2,056 2,220 2,220
5163 RETIREMENT HEALTH SAVINGS PLAN 9,330 8,846 11,280 13,380 13,380
5165 COMPENSATED ABSENCES ADJ 66,554- 216- 0 0 0
5166 RETIREE LUMP SUM BENEFIT 10,816 9,282 7,685 6,790 6,790
5169 EPMC REPLACEMENT PLAN 4,460 3,800 1,725 1,630 1,630
5180 LEAVE LUMP SUM 13,677 35,430 0 0 0
5253 CASH BACK 17,450 28,856 23,034 33,490 33,490
Total PERSONNEL SERVICES 1,193,054 1,083,299 1,259,021 1,216,183 1,216,190
6030 MEMBERSHIPS 0 50 1,000 500 500
6050 CONFERENCES & MEETINGS 1,575 9,169 9,000 9,000 9,000
6120 OTHER CONTRACTUAL SERVICES 68,544 70,472 75,000 75,000 75,000
6138 MISC EQUIPMENT CONTRACTS 8,795 8,895 12,000 12,000 12,000
6144 TELEPHONE-- CITY SYSTEM 4,000 4,290 4,290 2,310 2,310
6145 TELEPHONE-- SPECIAL LINES 53,132 49,618 57,300 59,600 59,600
6147 CELLULAR PHONES 13,768 13,552 17,400 14,100 14,100
6215 COMPUTER SUPPLIES 50 1,048 3,000 3,000 3,000
6220 POLICE DEPT SUPPLIES 200 299 1,000 1,000 1,000
6320 CHGBK - FUEL & OIL 4,417 3,132 3,985 3,985 3,130
6327 CHGCK - VEH MAINTENANCE 4,580 2,201 1,788 1,788 0
6410 CHGBK - PROPERTY & LIABILITY INS 30,488 30,488 30,488 30,488 17,720
6493 ADMIN AND OVERHEAD 162,189 128,470 162,189 162,189 134,680
Total MATERIALS AND SERVICES 351,738 321,684 378,440 374,960 332,040
7160 OTHER EQUIPMENT 0 0 0 25,000 25,000
Total CAPITAL ASSETS 0 0 0 25,000 25,000
8517 PURCHASES - PASADENA 69,375 14,608 0 0 0
Format Name(s): S = Dept 31 0= BUDGET 2009 Page: 42
0ExpFlex.rpt
Expenditure by Object Budget Flexsheet: Police Dept - ALL FUNDS Page: 43
05/2212014 9:46PM City of West Covina
375 POLICE ENTERPRISE
Title/Object
8519 PURCHASES - HEMET
Total ALLOCATION
Total POLICE ENTERPRISE
2012
Actuals
87,200
156,575
1,701,367
2013
Actuals
16,019
30,627
1,435,610
2014
Amended Bdgt
0
0
1,637,461
2015
Dept Request
0
0
1,616,143
2015
CM Review
0
0
1,573,230
Format Name(s): S = Dept 31 0= BUDGET 2009 Page: 43
Ft E 1-1
Fire
Organizational Chart by Position
Fire Chief
Office Staff *Assistant Fire Chief/Fire Marshal
Fire Prevention Bureau
Schirei Toran I)
Deputy Fire Marshal (1)
SeniorAdministrative Assisant (1 )
rSenior Account Clerk (1)
tt
Assistant Fire Chief Assistant Fire Chief Assistant Fire Chief
Man agementServices Operational Services Support Services
A Shift B Shift C Shift
Station No. 1
Station No. 2
Engine 2(3) Rescue Ambulance 2 (2)*Truck (4)
Rescue
1(3)
Rescue Ambulance 1 (2)
Station No. 3
Station No. 4
*Engine 4(3)
Rescue Ambulance 4 (2)
Engine 3(3)
(
Station No. 5
*Engine 5(3)
* Denotes 13 positions that are funded by the Staffing for Adequate Fire and Emergency Response (SAFER) Grant
1 Assistant Chief/Fire Marshal
3 Captains
3 Engineers
2 Firefighters
4 Firefighter Paramedics
Shading denotes part time staff
1
Fire
2014-15
Full Time Equivalents
Proposed
84.1
Budget
Managerial (Sworn) 5
Sworn 75
General 3
Part Time 1.1
78.8 79_8
Total FTE's: 84.1
2010-11 2011-12 2012-13 2013-14 2014-15
Fire
FIRE DEPARTMENT
MISSION STATEMENT: To provide the highest level of life and property
safety in a caring and cost effective manner, and to continually strive to
provide quality customer service for the community, the City, and to one
another.
T his department is comprised of a combination of dedicated career firefighters and
civilian staff. The members of the department take extreme pride in serving the
citizens and visitors with the utmost respect and compassion. The City's
firefighters are highly competent in performing firefighting, rescue, and emergency
medical services.
Utilizing resources provided by the City, firefighters make every last effort to:
• Respond quickly,
• Treat people with respect and dignity,
• Utilize experience and training to assist in the "most appropriate" manner, and
• Look for additional opportunities to make the community "safer."
From the period of January 1,2013 to December 31, 2013, the Fire Department had an
increase of unit responses, which totaled 17,114 for this period. These responses were
for 8,016 reported emergency incidents. They included 5,935 medical emergencies,
1,909 public assistance/hazardous conditions/fire alarms/false alarms, and 172 hostile
fires, unfortunately resulting in 5 reported injuries. The total fire loss for the 12-month
period amounted to $3,267,742.
The department serves the community by responding from the following five community
fire stations:
• Station No. 1
819 S. Sunset Avenue
• Station No. 2
2441 E. Cortez Avenue
• Station No. 3
1433 W. Puente Avenue
• Station No. 4
1815S. Azusa Avenue
• Station No. 5
3
Fire
2650 E. Shadow Oak Drive
Operational Services
This functional area is responsible for overseeing fleet, facility, and equipment
maintenance for the Fire Department. In addition, staff provides oversight for
purchasing, and acts as a liaison for communication and mutual aid operations.
Through support and deployment, operations personnel are committed to maintaining
the functional capabilities of the department.
Emergency Operations — This is the core of the department's fire and life safety
protection services. Emergency operations are currently delivered 24 hours a day,
365 days a year, by four paramedic- assessment fire engine companies, one
paramedic assessment truck company, three paramedic ambulances, and one
assistant fire chief. This service level will be supplemented during Fiscal Year 2014-
15 with the acquisition of a Federal SAFER (Staffing for Adequate Fire and
Emergency Response) grant. This grant will fund an additional paramedic-
assessment fire engine company, increase staffing to the department's truck
company, and add an Assistant Chief/Fire Marshal position for a two year period.
These professional and highly skilled firefighters are cross-trained to respond to
medical emergencies, fires of all types and sizes, transportation accidents,
hazardous materials spills, and other emergency service calls. Emergency
personnel respond quickly and are able to mitigate and solve the problem effectively
regardless of the nature of the emergency. West Covina's firefighters consistently
provide high quality customer service.
The City's firefighters utilize aggressive interior-attack firefighting to control fires
quickly and increase the life safety of trapped occupants whenever possible. Using a
deployment of firefighting resources, the community experiences a relatively low
annual fire loss. In addition to medical emergencies and fires, the department
annually responds to more than 1,800 additional calls for service ranging from
infants locked in vehicles, chemical and product spills, inadvertent fire alarm
activations, and responses to assist in adjacent communities through Automatic and
Mutual Aid agreements.
Management Services
In an effort to provide appropriate leadership, management, and standard operating
procedures, an assistant fire chief is responsible for overseeing all personnel related
functions. Included in these functions are the department's labor relations, staffing,
recruiting, public education, and promotional exams. Also provided is oversight of the
California Department of Motor Vehicle requirements and Risk Management
documents.
Fire
Emergency Preparedness - Fiscal challenges have reduced the dedication of
resources for emergency planning. This program is now an ancillary function for fire
administration staff only when required. All firefighters receive specialized first-
responder training for response to natural disasters and terrorism incidents.
In addition, the assigned assistant fire chief oversees the delivery of Emergency
Medical Services (EMS).
Paramedic Ambulance Services — Approximately 74 percent of the department's
activity is directed towards emergency medical services. The department delivers
extremely high-level advanced life support medical treatment. The department
assists approximately 5,600 patients each year. About one half of these individuals
are in severe medical distress and require paramedic level care. On an annual
basis, approximately 4,000 patients are transported to area hospitals in one of the
three fire department ambulances, and are assessed fees for medical treatment and
transportation services. Staff oversees ambulance billing and EMS training for the
City's firefighters. EMS quality assurance is ensured through periodic quality control
audits. A nurse educator is provided on contract from UCLA, and provides
continuing education training to all Emergency Medical Technicians and paramedic
personnel. City paramedics are trained to the highest standards and are participating
in several new cutting-edge life-saving skills that the County of Los Angeles EMS
Agency has implemented.
Administrative Services
In a continued effort to streamline costs, an assistant fire chief of administration had
been vacated and those responsibilities are currently being performed by the Fire Chief.
This vacancy continues to require the Fire Chief to assume the position of Fire Marshal.
Managing and enforcing all City of West Covina fire codes and ordinances, and
providing these services in a timely manner are critical. The Fire Prevention Bureau
uses consultants to review building plans to ensure proposed designs meet
contemporary fire codes. Inspecting occupancies during the various stages of
construction is a critical component of ensuring that fire and life safety systems are
adequate. A specially trained deputy fire marshal inspects fire sprinkler systems, fire
alarm systems, hazardous storage, and ensures that fire exits, emergency lighting,
means of egress and extinguishing equipment are provided and maintained. Fire
prevention personnel spend a great deal of time assisting private developers with
various fire code compliance options in the design and construction of fire safe
buildings. The services provided to contractors and developers are designed to be cost
effective for the City and businesses. In fiscal year 2012-13, these services provided
revenue in the amount of approximately $200,000. Note: The acceptance of the
previously mentioned SAFER grant will restore the Assistant Fire Chief of administration
position for a period of two years.
Fire
The deputy fire marshal manages the annual inspections of all existing business and
commercial occupancies within the City. Fire prevention personnel coordinate with the
City's building, planning, and community development departments to ensure all
planned developments meet fire code standards and that all educational occupancies
are designed with life safety as the primary concern.
• Public Education — The department works with the community to provide fire and life
safety education. Firefighters provide demonstrations and offers tours to local
schools and groups. The department encourages community participation and
involvement and uses events like Fire Prevention Week, Every 15 Minutes, and the
Red Ribbon Rally to educate the residents about fire and life safety and drowning
prevention.
Support Services
The department remains committed to providing training and professional development
opportunities for first responders that are in-line with the delivery of state-of-the-art fire
suppression, rescue, and property conservation services.
• Fire Investigators — The assistant chief of support services is responsible for
overseeing the department's fire investigation unit. Trained fire investigators work
diligently to identify the cause and origin of fires in the City. They work closely with
detectives from the Police Department to identify, arrest, and prosecute arson
suspects.
• Training — Frequent quality training allows the City's firefighters to remain prepared
to respond to various emergencies. Department members receive all mandated
training through in-house manipulative and classroom drills, formalized workshops
and seminars, and train-the-trainer academies. City firefighters pride themselves on
building realistic props for training, and conducting pre-fire planning on City buildings
and target hazards.
6
Fire
FUNCTION
GENERAL GOVERNMENT SERVICES
DEPARTMENT TITLE
FIRE
EXPENDITURE CLASSIFICATION
2011-12
ACTUAL
2012-13
ACTUAL
2013-14
AMENDED
BUDGET
2014-15
PROPOSED
BUDGET
SALARY & BENEFITS
SWORN FULL TIME SALARIES 6,759,835 6,640,227 7,084,154 7,632,660
FULL TIME SALARIES 142,732 157,274 165,336 170,920
PART TIME SALARIES 64,082 132,153 85,000 63,500
OVERTIME 1,461,493 1,803,173 1,119,500 1,511,500
PARAMEDIC PAY 113,674 119,649 121,813 144,140
FIRE INVESTIGATOR PAY 6,032 6,016 6,000 2,990
BILINGUAL PAY 13,112 14,134 13,199 14,350
FIRE FLSA OVERTIME 143,161 137,077 143,000 139,600
LONGEVITY PAY 167,969 146,156 162,802 192,640
EDUCATIONAL INCENTIVE 238,285 233,965 240,340 270,870
SICK/VACATION/HOLIDAY/ADMINISTRATIVE LEAVE 335,664 324,498 306,237 325,780
UNIFORM ALLOWANCES 56,869 54,105 56,857 60,160
WORKERS COMPENSATION 275,310 215,671 504,121 519,020
HEALTH/DENTALNISION INSURANCE 877,397 940,340 1,025,295 1,174,990
LIFE INSURANCE /LONG TERM DISABILITY 9,775 11,099 16,303 17,430
MEDICARE INSURANCE 134,585 135,720 133,340 127,740
RETIREMENT - SAFETY 3,631,993 2,721,296 3,155,135 3,662,170
RETIREMENT- NONSWORN 18,867 20,540 24,723 105,500
DEFERRED COMPENSATION 10,260 11,757 10,200 13,810
RETIREE MEDICAL BENEFIT 575,473 637,435 629,915 645,940
RETIREMENT HEALTH SAVINGS PLAN 2,486 2,708 3,300 3,900
RETIREE LUMP SUM BENEFIT 43,745 56,494 42,096 45,910
UNEMPLOYMENT - 99 65,240
FIRE OFFICER CERTIFICATION PAY 16,701 16,878 16,832 16,850
LEAVE LUMP SUM 97,622 79,342 120,000 -
SALARY SAVINGS - - (687,390) (54,160)
SALARY & BENEFITS TOTAL 15,197,122 14,617,806 14,563,348 16,808,210
Fire
FUNCTION
GENERAL GOVERNMENT SERVICES
DEPARTMENT TITLE
FIRE
EXPENDITURE CLASSIFICATION
2011-12
ACTUAL
2012-13
ACTUAL
2013-14
AMENDED
BUDGET
2014-15
PROPOSED
BUDGET
MAINTENANCE & OPERATIONS
UNIFORM 6,920 6,376 2,100 2,100
PROTECTIVE CLOTHING 48,585 27,246 48,695 48,700
MEMBERSHIPS 1,534 1,584 1,685 1,750
TRAINING AND SEMINARS 40,622 44,533 10,442 10,440
CONTRACTUAL SERVICES 223,570 263,950 270,475 283,590
LEGAL SERVICES 25,350 41,528 - -
NATURAL GAS 7,458 7,975 8,000 8,000
ELECTRICITY 33,714 34,218 35,000 35,000
WATER 1,168 1,229 1,230 1,230
TELEPHONES/CELLULAR PHONES 36,005 46,582 48,120 37,110
PROMOTIONAL PROGRAMS AND PROJECTS 1,951 2,361 4,640 4,640
REFERENCE BOOKS & PERIODICALS 4,491 1,786 4,358 3,560
SUPPLIES 163,111 181,456 215,695 226,950
REPROGRAPHIC SERVICES 7,892 8,902 10,208 11,490
CHARGEBACK - FUEL & OIL 105,883 112,479 116,261 112,480
CHARGEBACK - VEHICLE MAINTENANCE 255,155 242,236 250,000 274,840
OTHER VEHICLE SUBLET REPAIRS 1,603 7 5,000 6,000
EQUIPMENT MAINTENANCE & REPAIR 16,151 12,705 11,500 14,500
EXPLORER PROGRAM 10,274 4,407 5,000 5,000
CHARGEBACK - PROPERTY/LIABILITY INSURANCE 153,986 153,986 153,986 179,870
CLAIMS PAID 134,012 112,339 - -
CAPITALIZED LEASE PAYMENTS 2,244 - 77,560 75,470
MISCELLANEOUS EXPENSES - 1,000 - -
ADMINISTRATION AND OVERHEAD - 1,390 - 2,550
WORKERS' COMPENSATION MEDICAL 397,530 88,148 - -
FIRE TRAINING COSTS 17,978 17,011 35,000 35,000
NON-CAPITAL EQUIPMENT 24,634 164,356 - -
MAINTENANCE & OPERATIONS TOTAL 1,721,821 1,579,790 1,314,955 1,380,270
CAPITAL OUTLAY
OTHER EQUIPMENT 2,628 - 36,411 -
CAPITAL OUTLAY TOTAL 2,628 - 36,411 -
DEPARTMENT TOTAL 16,921,571 16,197,596 15,914,714 18,188,480
TOTAL BY FUND
FUND TITLE
GENERAL FUND
FIRE TRAINING FUND 37,550
VEHICLE REPLACEMENT FUND 75,470
TOTAL FIRE DEPARTMENT BY FUND 18,188,480
Fire
*Note: 2014-15 Proposed Budget includes $2,317,350 in SAFER Grant Funding.
Departmental Expenditures
Fiscal Years 2010-11 to 2014-15
18.2
18.0
17.0
16.0
15.0
14.0
13.0
2010-11 2011-12 2012-13 2013-14 2014-15
CITY OF WEST COVINA
FIRE DEPARTMENT
CONTRACTUAL SERVICES DETAIL
Description/Justification
Wittman Enterprises-Ambulance billing services. 6% service fee on an estimated $2.0 million in
revenues
Plan check consultant fees
Contractual Agreement with UCLA to provide mandatory continuing education to all
department paramedics and Emergency Medical Technicians on a monthly basis. We are
currently working under our 6th amendment to the original agreement; Original
agreement signed April 22, 2003
Customer support West Covina Services Group - Computer Aided Dispatch (CAD) services
State of California paramedic recertification fees
Mobile Data Terminal hardware and support
Emergency Preparedness Joint Powers Authority in Area D
Southern California Overhead Door Company, Inc.
Telestaff-Staffing and payroll web hosting and software support
Background checks internal investigations
Sharp Copier Lease Agreement-Fire Administration
Firefighter 1 and Firefighter 2 state certification fees
Tuberculosis (TB) testing for fire instructors
Cardiopulmonary resuscitation (CPR) recertification instruction, books, fees, certifications
FY 2014-15
Proposed
120,000
50,000
44,670
28,000
8,000
7,670
5,900
5,700
4,000
4,000
2,330
1,520
1,000
800
283,590
10
0ExpFlex.rpt Expenditure by Object Budget Flexsheet: Fire Dept - ALL FUNDS Page: 20
05/22/2014 9:48PM City of West Covina
2014 2015
Amended Bdgt Dept Request
Grand Totals
Title/Object
5110 SWORN FULL TIME SALARIES
5111 FULL TIME SALARIES
5112 PART TIME SALARIES
5113 OVER TIME SALARIES
5115 PARAMEDIC PAY
5116 FIRE INVESTIGATOR PAY
5117 BILINGUAL PAY
5118 FIRE FLSA OT
5119 LONGEVITY PAY
5120 EDUCATIONAL INCENTIVE
5121 HOLIDAY OPT- NO PERS
5122 HOLIDAY OPT- PERSABLE
5124 SICK LEAVE BUYBACK
5125 VACATION BUY BACK
5132 UNIFORM ALLOWANCES
5151 WORKERS' COMPENSATION
5152 HEALTH/FLEX BENEFIT
5153 GROUP LIFE
5154 GROUP LONG TERM DISABILITY
5155 MEDICARE
5156 RETIREMENT- SAFETY
5157 RETIREMENT- NONSWORN
5158 DEFERRED COMPENSATION
5159 DENTAL
5160 RETIREE MEDICAL BENEFIT
5161 VISION
5163 RETIREMENT HEALTH SAVINGS PLAN
5166 RETIREE LUMP SUM BENEFIT
5169 EPMC REPLACEMENT PLAN
5171 UNEMPLOYMENT
5175 FIRE OFFICER CERTIFICATION PAY
5180 LEAVE LUMP SUM
5253 CASH BACK
5999 SALARY SAVINGS
Total PERSONNEL SERVICES
6011 UNIFORM
2012
Actuals
6,759,835
142,732
64,082
1,461,493
113,674
6,032
13,112
143,161
167,969
238,285
377
290,780
32,239
12,268
56,869
275,310
789,702
8,165
1,610
134,585
3,631,993
18,867
10,260
23,689
575,473
783
2,486
1,723
42,022
0
16,701
97,622
63,223
0
15,197,122
6,920
2013
Actuals
6,640,227
157,274
132,153
1,803,173
119,649
6,016
14,134
137,077
146,156
233,965
576
266,615
36,416
20,891
54,105
215,671
761,248
9,470
1,629
135,720
2,721,296
20,540
11,757
23,573
637,435
25,016
2,708
1,484
55,010
99
16,878
79,342
130,503
0
14,617,806
6,376
7,084,154
165,336
85,000
1,119,500
121,813
6,000
13,199
143,000
162,802
240,340
590
256,234
33,248
16,165
56,857
504,121
850,737
14,380
1,923
133,340
3,155,135
24,723
10,200
25,249
629,915
26,830
3,300
1,474
40,622
65,240
16,832
120,000
122,479
687,390-
14,563,348
2,100
7,632,660
170,920
83,530
1,809,500
144,140
2,990
14,350
139,600
192,640
270,870
510
295,450
25,390
4,430
60,160
520,020
973,930
15,470
1,960
128,030
3,662,170
105,500
13,810
26,260
645,940
29,750
3,900
1,430
44,480
0
16,850
0
145,050
17,181,690
2,100
2015
CM Review
7,632,660
170,920
63,500
1,511,500
144,140
2,990
14,350
139,600
192,640
270,870
510
295,450
25,390
4,430
60,160
519,020
973,930
15,470
1,960
127,740
3,662,170
105,500
13,810
26,260
645,940
29,750
3,900
1,430
44,480
0
16,850
0
145,050
54,160-
16,808,210
2,100
Format Name(s): S = Dept 32 0= BUDGET 2009 Page: 20
0ExpFlex.rpt Expenditure by Object Budget Flexsheet: Fire Dept - ALL FUNDS
05/22/2014 9:48PM City of West Covina
Grand Totals [Continued)
Title/Object
2012
Actuals
2013
Actuals
2014
Amended Bdgt
2015
Dept Request
6013 PROTECTIVE CLOTHING 48,585 27,246 48,695 48,695
6030 MEMBERSHIPS 1,534 1,584 1,685 1,750
6050 CONFERENCES & MEETINGS 40,622 44,533 10,442 10,442
6110 PROFESSIONAL SERVICES 79,119 74,130 113,775 115,892
6111 LEGAL SERVICES 25,350 41,528 0 0
6120 OTHER CONTRACTUAL SERVICES 144,451 184,997 150,000 150,000
6124 COMPUTER SERVICES 0 0 1,000 1,000
6130 SERVICE CONTRACTS 0 4,823 5,700 5,700
6141 NATURAL GAS 7,458 7,975 8,000 8,000
6142 ELECTRICITY 33,714 34,218 35,000 35,000
6143 WATER 1,168 1,229 1,230 1,230
6144 TELEPHONE -- CITY SYSTEM 3,690 8,010 8,010 4,420
6145 TELEPHONE -- SPECIAL LINES 16,281 16,264 13,910 14,090
6147 CELLULAR PHONES 16,034 22,308 26,200 26,200
6161 PROM. PROG. AND PROJECTS 1,951 2,361 4,640 4,640
6173 SUBSCRIPTIONS 624 616 708 708
6174 REFERENCE LIBRARY 3,313 1,170 2,850 2,850
6176 BOOKS AND PERIODICALS 554 0 800 800
6210 OFFICE SUPPLIES 6,141 6,234 7,250 7,250
6212 REPROGRAPHIC SERVICES 7,892 8,902 10,208 10,208
6213 POSTAGE 0 0 150 150
6231 SAFETY APPAREL & SUPPLIES 6,606 4,882 14,775 14,775
6233 MEDICAL & OXYGEN SUPPLIES 89,514 101,464 93,000 100,000
6234 MAPS AND RUN BOOKS 52 0 2,070 2,070
6235 FILM 43 174 350 350
6239 OTHER FIRE DEPTMTL SUPPLIES 5,720 5,401 0 1,500
6243 AWARDS 1,509 1,445 950 950
6260 BUILDING SERVICES SUPPLIES 2,513 7,412 8,250 15,000
6261 JANITORIAL SUPPLIES 17,210 17,401 15,000 15,000
6262 LAUNDRY SERVICES & SUPPLIES 189 0 700 700
6270 SPECIAL DEPARTMENT SUPPLIES 30,839 33,840 66,500 65,000
6280 FIRE REHAB 1,973 2,340 3,500 3,500
6290 SMALL TOOLS 802 863 3,200 3,200
6320 CHGBK - FUEL & OIL 105,883 112,479 116,261 116,261
6327 CHGCK - VEH MAINTENANCE 255,155 242,236 250,000 250,000
6329 OTHER VEHICLE SUBLET REPAIRS 1,603 7 5,000 6,000
Page: 21
2015
CM Review
Format Name(s): S = Dept 32 0 = BUDGET 2009 Page: 21
0ExpFlex.rpt Expenditure by Object Budget Flexsheet: Fire Dept - ALL FUNDS Page: 22
05/22/2014 9:48PM City of West Covina
Grand Totals (Continued)
Title/Object
6330 EQUIPMENT M & R
6331 OFFICE EQUIPMENT M&R
6338 EXPLORER PROGRAM
6410 CHGBK - PROPERTY & LIABILITY INS
6419 CLAIM PAID
6424 CAPITALIZED LEASE PAYMENTS
6438 CAPITALIZED LEASE PRINCIPAL
6439 CAPITALIZED LEASE INTEREST
6490 MISCELLANEOUS EXPENSES
6493 ADMIN AND OVERHEAD
6511 WORKERS COMP MEDICAL
6551 FIRE TRAINING COSTS
6999 NON-CAPITAL EQUIPMENT
Total MATERIALS AND SERVICES
7160 OTHER EQUIPMENT
Total CAPITAL ASSETS
Grand Totals
13,259 11,612 9,000 12,000 12,000
2,892 1,093 2,500 2,500 2,500
10,274
• 4,407 5,000 5,000 5,000
153,986 153,986 153,986 153,986 179,870
134,012 112,339 0
2,244
67,766 75,471 75,470
9,794
1,000 0
1,390 2,550
397,530 88,148 0
17,978 17,011 35,000 35,000 35,000
24,634 164,356 0
1,721,821 1,579,790 1,314,955 1,329,388 1,380,270
2,628 36,411
2,628 36,411
16,921,571 16,197,596 15,914,714 18,511,078 18,188,480
2012 2013 2014 2015 2015
Actuals Actuals Amended Bdgt Dept Request CM Review
Format Name(s): S = Dept 32 0 = BUDGET 2009 Page: 22
0ExpFlex.rpt Expenditure by Object Budget Flexsheet: Fire Dept - ALL FUNDS Page:
05/22/2014 9:48PM City of West Covina
110 GENERAL FUND
Title/Object
2012
Actuals
2013
Actuals
2014 2015
Amended Bdgt Dept Request
2015
CM Review
5110 SWORN FULL TIME SALARIES 6,759,835 6,640,227 7,084,154 7,632,660
5111 FULL TIME SALARIES 142,732 157,274 165,336 170,920
5112 PART TIME SALARIES 64,082 132,153 85,000 83,530
5113 OVER TIME SALARIES 1,458,705 1,788,582 1,119,500 1,809,500
5115 PARAMEDIC PAY 113,674 119,649 121,813 144,140
5116 FIRE INVESTIGATOR PAY 6,032 6,016 6,000 2,990
5117 BILINGUAL PAY 13,112 14,134 13,199 14,350
5118 FIRE FLSA OT 143,161 137,077 143,000 139,600
5119 LONGEVITY PAY 167,969 146,156 162,802 192,640
5120 EDUCATIONAL INCENTIVE 238,285 233,965 240,340 270,870
5121 HOLIDAY OPT-NO PERS 377 576 590 510
5122 HOLIDAY OPT - PERSABLE 290,780 266,615 256,234 295,450
5124 SICK LEAVE BUYBACK 32,239 36,416 33,248 25,390
5125 VACATION BUY BACK 12,268 20,891 16,165 4,430
5132 UNIFORM ALLOWANCES 56,869 54,105 56,857 60,160
5151 WORKERS' COMPENSATION 275,227 215,115 504,121 520,020
5152 HEALTH/FLEX BENEFIT 789,702 761,248 850,737 973,930
5153 GROUP LIFE 8,165 9,470 14,380 15,470
5154 GROUP LONG TERM DISABILITY 1,610 1,629 1,923 1,960
5155 MEDICARE 134,563 135,548 133,340 128,030
5156 RETIREMENT-SAFETY 3,631,993 2,721,296 3,155,135 3,662,170
5157 RETIREMENT - NONSWORN 18,867 20,540 24,723 105,500
5158 DEFERRED COMPENSATION 10,260 11,757 10,200 13,810
5159 DENTAL 23,689 23,573 25,249 26,260
5160 RETIREE MEDICAL BENEFIT 575,473 637,435 629,915 645,940
5161 VISION 783 25,016 26,830 29,750
5163 RETIREMENT HEALTH SAVINGS PLAN 2,486 2,708 3,300 3,900
5166 RETIREE LUMP SUM BENEFIT 1,723 1,484 1,474 1,430
5169 EPMC REPLACEMENT PLAN 42,022 55,010 40,622 44,480
5171 UNEMPLOYMENT 0 99 65,240 0
5175 FIRE OFFICER CERTIFICATION PAY 16,701 16,878 16,832 16,850
5180 LEAVE LUMP SUM 97,622 79,342 120,000 0
5253 CASH BACK 63,223 130,503 122,479 145,050
5999 SALARY SAVINGS 0 0 687,390- 0
Total PERSONNEL SERVICES 15,194,229 14,602,487 14,563,348 17,181,690
6011 UNIFORM 6,920 6,376 2,100 2,100
6013 PROTECTIVE CLOTHING 48,585 27,246 48,695 48,695
6030 MEMBERSHIPS 1,534 1,584 1,685 1,750
Format Name(s): S = Dept 32 0 = BUDGET 2009 Page:
0ExpFlex.rpt Expenditure by Object Budget Flexsheet: Fire Dept - ALL FUNDS
Page
05/22/2014 9:48PM City of West Covina
110 GENERAL FUND
Title/Object
2012
Actuals
2013
Actuals
2014
Amended Bdgt
2015
Dept Request
6050 CONFERENCES & MEETINGS 40,622 40,292 10,442 10,442
6110 PROFESSIONAL SERVICES 79,119 74,130 113,775 115,892
6120 OTHER CONTRACTUAL SERVICES 141,631 152,288 150,000 150,000
6124 COMPUTER SERVICES 0 0 1,000 1,000
6130 SERVICE CONTRACTS 0 4,823 5,700 5,700
6141 NATURAL GAS 7,458 7,975 8,000 8,000
6142 ELECTRICITY 33,714 34,218 35,000 35,000
6143 WATER 1,168 1,229 1,230 1,230
6144 TELEPHONE-- CITY SYSTEM 3,690 8,010 8,010 4,420
6145 TELEPHONE -- SPECIAL LINES 16,281 16,264 13,910 14,090
6147 CELLULAR PHONES 16,034 22,308 26,200 26,200
6161 PROM. PROG. AND PROJECTS 1,951 2,361 4,640 4,640
6173 SUBSCRIPTIONS 624 616 708 708
6174 REFERENCE LIBRARY 3,313 1,170 2,850 2,850
6176 BOOKS AND PERIODICALS 554 0 800 800
6210 OFFICE SUPPLIES 6,141 6,234 7,250 7,250
6212 REPROGRAPHIC SERVICES 7,892 8,902 10,208 10,208
6213 POSTAGE 0 0 150 150
6231 SAFETY APPAREL & SUPPLIES 6,606 4,882 14,775 14,775
6233 MEDICAL & OXYGEN SUPPLIES 89,514 101,464 93,000 100,000
6234 MAPS AND RUN BOOKS 52 0 2,070 2,070
6235 FILM 43 174 350 350
6239 OTHER FIRE DEPTMTL SUPPLIES 5,720 5,401 0 1,500
6243 AWARDS 1,509 1,445 950 950
6260 BUILDING SERVICES SUPPLIES 2,513 7,412 8,250 15,000
6261 JANITORIAL SUPPLIES 17,210 17,401 15,000 15,000
6262 LAUNDRY SERVICES & SUPPLIES 189 0 700 700
6270 SPECIAL DEPARTMENT SUPPLIES 30,432 33,840 66,500 65,000
6280 FIRE REHAB 1,973 2,340 3,500 3,500
6290 SMALL TOOLS 802 863 3,200 3,200
6320 CHGBK - FUEL & OIL 105,883 112,479 116,261 116,261
6327 CHGCK - VEH MAINTENANCE 255,155 242,236 250,000 250,000
6329 OTHER VEHICLE SUBLET REPAIRS 1,603 7 5,000 6,000
6330 EQUIPMENT M & R 13,259 11,612 9,000 12,000
6331 OFFICE EQUIPMENT M&R 2,892 1,093 2,500 2,500
6338 EXPLORER PROGRAM 10,274 4,407 5,000 5,000
6410 CHGBK - PROPERTY & LIABILITY INS 153,986 153,986 153,986 153,986
6424 CAPITALIZED LEASE PAYMENTS 2,244 0 0 0
6438 CAPITALIZED LEASE PRINCIPAL 0 0 67,766 75,471
6439 CAPITALIZED LEASE INTEREST 0 0 9,794 0
2015
CM Review
Format Name(s): S = Dept 32 0 = BUDGET 2009 Page:
0ExpFlex.rpt Expenditure by Object Budget Flexsheet: Fire Dept - ALL FUNDS Page:
0512212014 9:48PM City of West Covina
110 GENERAL FUND
Title/Object
6999 NON-CAPITAL EQUIPMENT
Total MATERIALS AND SERVICES
7160 OTHER EQUIPMENT
Total CAPITAL ASSETS
2012
Actuals
24,634
1,143,724
0
0
2013 2014 2015
Actuals Amended Bdgt Dept Request
59,960 o 0
1,177,028 1,279,955 1,294,388
36,411
36,411
2015
CM Review
1,267,250
Total GENERAL FUND 16,337,953 15,779,515 15,879,714 18,476,078 18,075,460
Format Name(s): S = Dept 32 0 = BUDGET 2009 Page:
0ExpFlex.rpt
Expenditure by Object Budget Flexsheet: Fire Dept - ALL FUNDS Page: 9
05/22/2014 9:48PM City of West Covina
214 USDOJ COPS GRANT
Title/Object
5113 OVER TIME SALARIES
5151 WORKERS COMPENSATION
5155 MEDICARE
Total PERSONNEL SERVICES
6270 SPECIAL DEPARTMENT SUPPLIES
Total MATERIALS AND SERVICES
7160 OTHER EQUIPMENT
Total CAPITAL ASSETS
2012
Actuals
2,788
83
22
2,893
407
407
2,628
2,628
2013
Actuals
2014
Amended Bdgt
2015
Dept Request
2015
CM Review
Total USDOJ COPS GRANT 5,928 0 0 0 0
Format Name(s): S = Dept 32 0 = BUDGET 2009 Page: 9
0ExpFlex.rpt Expenditure by Object Budget Flexsheet: Fire Dept - ALL FUNDS Page: 12
05/22/2014 9:48PM City of West Covina
219 FIRE TRAINING
2012 2013 2014 2015 2015
Title/Object ctuals Actuals Amended Bdgt Dept Request
6493 ADMIN AND OVERHEAD 1,390
6551 FIRE TRAINING COSTS 17,978 17,011 35,000 35,000 35,000
Total MATERIALS AND SERVICES 17,978 18,401 35,000 35,000 37,550
Total FIRE TRAINING 17,978 35,000 35,000 37,550
Format Name(s): S = Dept 32 0 = BUDGET 2009 Page: 12
0ExpFlex.rpt Expenditure by Object Budget Flexsheet: Fire Dept - ALL FUNDS Page: 13
05122/2014 9:48PM
City of West Covina
220 WC COMMUNITY SVCS FOUNDATION
Title/Object
6490 MISCELLANEOUS EXPENSES
Total MATERIALS AND SERVICES
2012 2013 2014 2015 2015
Actuals Actuals Amended Bdgt Dept Request CM Review
0 1,000 0 0 0
0 1,000 0 0 0
Total WC COMMUNITY SVCS FOUNDATION 0 1,000 0 0 0
Format Name(s): S = Dept 32 0 = BUDGET 2009 Page: 13
0ExpFlexspt
Expenditure by Object Budget Flexsheet: Fire Dept - ALL FUNDS Page: 15
05/22/2014 9:48PM City of West Covina
227 HOMELAND SECURITY GRANT
Title/Object
5113 OVER TIME SALARIES
5151 WORKERS' COMPENSATION
5155 MEDICARE
Total PERSONNEL SERVICES
6050 CONFERENCES & MEETINGS
6999 NON-CAPITAL EQUIPMENT
Total MATERIALS AND SERVICES
Total CAPITAL ASSETS
2012
Actuals
2013
Actuals
14,591
556
172
15,319
4,241
104,396
108,637
2014
Amended Bdgt
2015
Dept Request
2015
CM Review
Total HOMELAND SECURITY GRANT 0 123,956 0 0 0
Format Name(s): S = Dept 32 0 = BUDGET 2009 Page: 15
0ExpFlex.rpt
Expenditure by Object Budget Flexsheet: Fire Dept - ALL FUNDS Page: 17
05/2212014 9:48PM
City of West Covina
361 SELF INSURANCE GENRL/AUTO LIAB
Title/Object
6419 CLAIM PAID
Total MATERIALS AND SERVICES
2012
Actuals
2013
Actuals
2014
Amended Bdgt
2015
Dept Request
2015
CM Review
1,618
1,618
564
564
0
0
0
0
0
0
Total SELF INSURANCE GENRUAUTO LIAB 1,618 564 0 0 0
Format Name(s): S = Dept 32 0 = BUDGET 2009 Page: 17
0ExpFlex.rpt Expenditure by Object Budget Flexsheet: Fire Dept - ALL FUNDS Page: 18
05/22/2014 9:48PM City of West Covina
363 SELF-INSURANCE - WORKERS' COMP
2012
Actuals
2013
Actuals
2014
Amended Bdgt
2015
Dept Request
2015
CM Review Title/Object
6111 LEGAL SERVICES
6120 OTHER CONTRACTUAL SERVICES
6419 CLAIM PAID
6511 WORKERS COMP MEDICAL
Total MATERIALS AND SERVICES
25,350
2,820
132,394
397,530
558,094
41,528
32,709
111,775
88,148
274,160
Total SELF-INSURANCE - WORKERS' COMP
558,094 274,160 0 0 0
Format Name(s): S = Dept 32 0 = BUDGET 2009 Page: 18
III LIC W 4(S
Equipment
Mechanic(2)
Equipment
Operator (2)
)
Senior Maintenance
Worker (4)
Maintenance
Worker (8) )
Communications
Technician
Building Maintenance
Leadworker Ii
Maintenance
Leadworker
Public Works
Organizational Chart by Position
Public Works Director
City Engineer
SeniorAdministrative
Assistant
Management
Analyst II
Office Assistant II
1Maintenance Operations]
Manager
Deputy Building
Official
Civil Engineering
Associate (2)
Administrative
Aide
Operations
Technician Building
Inspector (2)
Civil Engineering
Assistant
(
Administrafive
Assistant (2)
Permit Engineering
Technician(2) Technician
Account Clerk
I I / ,- 1 Park Maintenance Equip Maintenance
Supervisor Supervisor
\-1
Street Section
Coordinator
Contract
Coordinator
Equipment Maintenance i
r- Senior Communications
Leadworker Leadworker (7) I Technician
Senior Maintenance
Worker
Maintenance
Worker (3)
Shading denotes part time staff
Public Works
2014-15
Full Time Equivalents 75.8
Proposed
Budget
Managerial 5
Supervisorial 3
General 48
66.1
64.5 n•
otal FTE's: 66.1
2010-11 2011-12 2012-13 2013-14 2014-15
Public Works
PUBLIC WORKS DEPARTMENT
MISSION STATEMENT: To provide the public with the highest level of
service in the construction and maintenance of City infrastructure and
construction development services to the community.
T his department consists of three functional divisions: building, engineering, and
maintenance. Together, the divisions provide coordinated community
enhancement, development services, and City infrastructure maintenance
including contract maintenance and construction oversight.
The director provides oversight to the three divisions and serves as the city engineer,
traffic engineer, and building official. Supporting the director is the deputy building
official (currently vacant), deputy city engineer (vacant), and maintenance operations
manager provide administration of the day-to-day operations for their respective
divisions.
The department is staffed by a total of 56 full-time positions. They include 4
Administrative, 5 Building Division, 4 Engineering Division, and 43 Maintenance
Division. However, there are currently 7 vacancies that are funded but not filled.
Administration
The administrative personnel assist in planning, coordinating, and supervising the
activities of the department's three divisions as well as providing administrative support
to all sections of the department. Primary tasks include monitoring budget activity,
overseeing the City's Capital Improvement Program (CIP), managing grant funding/
activities, overseeing service contracts and administering the franchise waste collection
and the waste management enforcement contracts.
Building Division
This division enforces safety, health, welfare, and property maintenance standards for
both public and private development. It also provides construction management
oversight for public construction. It is divided into three sections: building, community
enhancement, and city building construction.
Utilizing the California Building Codes, this section is responsible for insuring that all
private developments within the City conform to construction and safety standards
through comprehensive plan review, permit, and inspection. Proper compliance with
approved plans is obtained through field inspections associated with this work.
The community enhancement section will be moved to the Police Department in Fiscal
Year 2014-15.
3
Public Works
The building construction section administers and oversees the application of California
Public Contract Law and Standard Specifications for Public Works Construction to
construct, remodel, and renovate City-owned buildings and structures. They also
provide supervision and back-up for building inspectors and are the lead workforce for
energy efficiency projects.
Engineering Division
The engineering division is responsible for the oversight of street construction
projects/developments, traffic safety, assessment engineering, and sewer/storm water
compliance. It is divided into two sections: engineering services, and traffic and lighting
services.
The engineering services section prepares plans and specifications. It provides field
inspections for all engineering CIP projects and processes all related documents. This
section also ensures that private developments conform to Conditions of Approval
imposed by the Planning Commission and City Council, and adopted City standards
through comprehensive plan review.
They conduct field inspections and provide assessment district engineering. This
section maintains city mapping and processes assessment district renewals for street
lighting, landscaping, and sewers.
Additionally, they perform data collection, analysis, and evaluation of the street system,
maintenance, and rehabilitation needs, National Pollution Discharge Elimination System
(NPDES) compliance, and Sewer System Management Plan (SSMP) as well as
contract administration of street projects.
In an effort to maintain optimal traffic flow and safety throughout the City, the traffic and
lighting section performs traffic safety studies, designs traffic signals, and reviews street
lighting designs by private developers. It also maintains and enhances computer
operations for both engineering activities and the City's computerized traffic signal
network system.
Other activities include subdivision regulation and right-of-way acquisition, review of lot
line adjustments and easements, assessment districts renewals for street lighting,
landscaping, and sewers, and annual budget preparation.
Maintenance Division
This division is responsible for maintaining the infrastructure of the City. The division is
divided into five sections: streets/sewer, parks, equipment maintenance, environmental
services, and electronics maintenance.
4
Public Works
The street/sewer section repairs and maintains streets, sidewalks, traffic signals,
lighting, and sewer/storm drains. It provides street sign fabrication and installation,
contract administration for the street sweeping program, and assists other City
departments with various projects, such as moving furniture and equipment for civic
events.
The parks section provides contract administration for the maintenance of parks,
landscaped and natural open spaces, and landscaped portions of right-of-way,
medians, street trees, and the Civic Center open areas. It also provides water
conservation services and janitorial/building maintenance for all City buildings, including
park restrooms and recreation facilities.
The equipment maintenance section oversees purchasing and maintenance of all City
vehicles and equipment, maintains and oversees the City's fueling system, and
manages the storage and disposal of hazardous material.
The electronics maintenance section is responsible for the maintenance of all City-
owned electronic communications equipment and telephone systems. This includes
radios, public address systems, closed circuit TV's alarms, safety vehicle emergency
lighting, sirens, and other electronic-mechanical systems.
The environmental services section promotes waste reduction, reuse, and recycling
through programs such as Clean Up Saturdays, Christmas tree recycling, Earth Day,
Arbor Day, America Recycles Day, beverage container recycling/litter reduction, used
oil/oil filter recycling, bi-monthly electronic waste collections, "sharps" container
collection, and annual household hazardous waste roundups. They also provide
assistance to residents and businesses regarding waste collection and the low-income
senior citizen discount program.
Public Works
FUNCTION
GENERAL GOVERNMENT SERVICES
DEPARTMENT TITLE
PUBLIC WORKS
EXPENDITURE CLASSIFICATION
2011-12
ACTUAL
2012-13
ACTUAL
2013-14
AMENDED
BUDGET
2014-15
PROPOSED
BUDGET
SALARY & BENEFITS
FULL TIME SALARIES 3,363,566 3,149,973 3,500,725 3,256,400
PART TIME SALARIES 244,018 261,763 270,696 283,160
OVERTIME 94,831 91,385 98,145 109,040
BILINGUAL PAY 4,569 3,610 3,600 3,590
SICK/VACATION/HOLIDAY/ADMINISTRATIVE LEAVE 122,592 90,666 111,441 86,790
SPECIAL ASSIGNMENT PAY - - (176,100) -
UNIFORM ALLOWANCE 5,264 5,589 4,951 5,000
RIDESHARE COMPENSATORY TIME 11,952 6,233 - -
WORKERS' COMPENSATION 65,817 98,700 105,452 106,390
HEALTH/DENTALNISION INSURANCE 663,783 646,299 741,877 771,140
LIFE INSURANCE/LONG TERM DISABILITY 26,107 26,935 32,110 29,780
MEDICARE 48,587 44,242 48,842 46,750
RETIREMENT- NONSWORN 517,665 434,564 517,774 556,450
DEFERRED COMPENSATION 20,815 19,230 20,400 18,620
RETIREE MEDICAL BENEFIT 34,122 29,812 36,660 36,300
RETIREMENT HEALTH SAVINGS PLAN 54,272 50,376 68,038 78,480
COMPENSATED ABSENCES ADJUSTMENT (48,638) 48,385 - -
RETIREE LUMP SUM BENEFIT 39,568 32,707 30,294 28,130
SUPPLEMENTAL RETIREMENT PLAN 19,604 18,708 7,792 8,230
UNEMPLOYMENT - 10,159 1,856 -
LEAVE LUMP SUM 63,971 11,228 - -
AUTO ALLOWANCE 3,641 3,621 3,600 3,620
SALARY & BENEFITS TOTAL 5,356,106 5,084,185 5,428,153 5,427,870
6
Public Works
FUNCTION
GENERAL GOVERNMENT SERVICES
DEPARTMENT TITLE
PUBLIC WORKS
EXPENDITURE CLASSIFICATION
2011-12
ACTUAL
2012-13
ACTUAL
2013-14
AMENDED
BUDGET _
2014-15
PROPOSED
BUDGET
MAINTENANCE & OPERATIONS
UNIFORM 15,268 12,543 13,680 13,680
EDUCATION 2,866 1,454 5,859 2,650
TRAINING & SEMINARS 12,444 10,699 25,415 26,440
CONTRACTUAL SERVICES 2,008,260 1,927,868 2,106,286 2,111,820
LEGAL SERVICES 111,927 102,858 - -
CITY HALL MAINTENANCE 61,766 61,513 65,000 65,000
BUILDING MAINTENANCE 57,370 67,970 92,600 92,600
CONTRACTUAL GROUNDS MAINTENANCE 596,653 512,375 528,600 556,670
MISCELLANEOUS EQUIPMENT CONTRACTS 12,050 10,890 11,240 11,240
NATURAL GAS 35,816 43,343 42,000 42,000
ELECTRICITY 1,858,032 1,905,217 1,903,876 1,783,600
WATER 703,872 1,020,336 883,700 889,200
TELEPHONES/CELLULAR PHONES 31,847 32,844 35,320 28,690
COMMUNITY AWARENESS 23,914 15,807 35,190 39,190
GRAFFITI 30,989 104 1,700 1,700
ADVERTISING & PUBLICATIONS 7,548 10,830 - -
SUPPLIES 325,988 284,743 349,369 350,450
REPROGRAPHIC SERVICES 18,624 26,597. 23,483 26,460
BUILDINGS & IMPROVEMENT MAINTENANCE & REPAIR 40,632 42,317 48,050 48,050
POOL CAR USAGE (1,902) (602) - -
CHARGEBACK - FUEL & OIL 132,742 123,036 125,635 122,280
PARTS 160,881 193,834 150,000 150,000
CHARGEBACK - VEHICLE MAINTENANCE 261,415 279,846 297,697 268,740
OTHER VEHICLE SUBLET REPAIRS 125,162 133,205 125,000 125,000
EQUIPMENT MAINTENANCE & REPAIR 50,962 68,362 101,110 68,680
RADIO & COMMUNICATION MAINTENANCE & REPAIR 34,025 35,904 39,151 39,150
DATA PROCESSING EQUIPMENT 5,264 5,344 5,000 5,000
TELEPHONE CHANGES 3,273 1,566 3,000 3,000
EMERGENCY REPAIRS 13,373 13,882 14,000 14,000
CHARGEBACK - PROPERTY/LIABILITY INSURANCE 157,560 156,425 155,854 280,840
CLAIMS PAID 107,540 56,364 - -
CAPITALIZED LEASE PAYMENTS 15,324 16,889 16,990 2,950
EQUIPMENT REPLACEMENT - - 850 850
FUEL & OIL USAGE 755,468 717,826 795,115 756,270
ADMINISTRATION & OVERHEAD 733,632 682,416 728,137 713,460
DEPRECIATION EXPENSE 149,091 145,227 - -
WORKERS' COMPENSATION MEDICAL 8,411 31,005 - -
NON-CAPITAL FURNITURE EQUIPMENT - 1,740 - 3,500
MAINTENANCE & OPERATIONS TOTAL 8,668,087 8,752,577 8,728,907 8,643,160
Public Works
FUNCTION DEPARTMENT TITLE
GENERAL GOVERNMENT SERVICES PUBLIC WORKS
2011-12 2012-13 2013-14 2014-15
EXPENDITURE CLASSIFICATION ACTUAL ACTUAL AMENDED PROPOSED
BUDGET BUDGET
CAPITAL OUTLAY
OTHER EQUIPMENT - 17,185 10,625 -
CAPITAL OUTLAY TOTAL - 17,185 10,625 -
DEPARTMENT TOTAL 14,024,193 13,853,947 14,167,685 14,071,030
TOTAL BY FUND
FUND TITLE
GENERAL FUND 3,997,230
AIR QUALITY IMPROVEMENT TRUST FUND 25,650
INTEGRATED WASTE MANAGEMENT FUND 52,150
PROPOSITION C FUND 186,580
GASOLINE TAX FUND 1,888,460
AB939 (WASTE REDUCTION) FUND 168,150
COMMUNITY DEVELOPMENT BLOCK GRANT FUND 55,820
WASTE MANAGEMENT ENFORCEMENT GRANT FUND 15,760
USED OIL BLOCK GRANT FUND 28,310
COST REDEMPTION VALUE RECYCLING GRANT FUND 39,890
CONSTRUCTION TAX FUND 9,990
MAINTENANCE DISTRICT #1 FUND 343,870
MAINTENANCE DISTRICT #2 FUND 108,060
COASTAL SAGE & SCRUB COMMUNITY FACILITIES DISTRICT FUND 117,300
MAINTENANCE DISTRICT #4 FUND 962,800
MAINTENANCE DISTRICT #6 FUND 143,910
MAINTENANCE DISTRICT #7 FUND 149,390
CITYWIDE MAINTENANCE DISTRICT FUND 1,519,660
SEWER MAINTENANCE FUND 2,635,770
FLEET MANAGEMENT FUND 1,622,280
TOTAL PUBLIC WORKS DEPARTMENT BY FUND 14,071,030
14.2
13.8
Public Works
Departmental Expenditures
Fiscal Years 2010-11 to 2014-15
14.2
13.4
13.0
2010-11 2011-12 2012-13 2013-14 2014-15
CITY OF WEST COVINA
PUBLIC WORKS DEPARTMENT
CONTRACTUAL SERVICES DETAIL
Description/Justification
Citywide street sweeping
Landscape maintenance service - Maintenance District 4
Tree maintenance service - Residential street trees
Air Conditioner Service
Landscape maintenance service - Maintenance District 1
Landscape Maintenance service - West Covina Costal Sage Scrub (CSS)
Annual waste water discharge permits
Tree maintenance service -Sewer related tree removal
Rodent control, irrigation upgrade, new plant material for Maintenance District 4
Landscape maintenance & rodent control service - Maintenance District 7
Tree maintenance service - Maintenance District 4
Landscape maintenance & rodent control service - Maintenance District 6
Sidewalk cleanup - Maintenance District 4
Remove, install and repair of mobile radios, light bars, and sirens
Services for subdivision map analysis
Tree maintenance service - Maintenance District 1
Waste management services
Services for plan review associated with new developments
Maintain dispatch consoles, base radio equipment
Elevator Service
Annual renewal of contract for CityGIS with Digital Map Products
Accela Permit Plus annual software maintenance, support and upgrades
Overflow plan check review
Biologist Services Required for Mitigation plan - West Covina Costal Sage Scrub (CSS)
Tree maintenance service - Maintenance District 2
New street lights installed by Edison
Tree maintenance service - Maintenance District 7
Tree maintenance service - Maintenance District 6
Clarifier waste removal, Air Quality Management District (AQMD) fees for City Yard,
underground storage tank fees
Upgrade for CityGIS; GovClarity and Digital Map Products
Annual cost for Coalition of Practical Regulations regarding Municipal Separate Storm Sewer
System (MS4) National Pollutant Discharge Elimination System (NPDES) Permit
Rodent control, irrigation upgrade, new plant material for Maintenance District 1
Rodent control, irrigation upgrade, new plant material for Maintenance District 6
Los Angeles County Administration Fees
Landscape maintenance service - Maintenance District 2
Rodent control, irrigation upgrade, new plant material for Maintenance District 7
Rule 2202 compliance; participation in AQMD Air Quality Investment Program (AQIP)
Assembly Bill 939 Annual Report consultant
Backflow testing
Copy machine service, ice machine service and plumbing
Professional Assessment Engineering service to process assessment rolls with Los Angeles
County Auditor
Professional traffic engineering studies, as needed
Rodent control, irrigation upgrade, new plant material for Maintenance District 2
FY 2014-15
Proposed
$ 583,930
253,000
246,200
112,000
68,000
60,000
51,000
50,000
46,050
40,000
40,000
38,000
36,000
30,226
30,000
22,000
20,510
20,000
19,708
18,000
16,500
16,000
16,000
15,000
15,000
14,700
14,000
13,000
12,000
11,010
10,000
10,000
10,000
10,000
9,240
8,800
8,300
8,000
7,440
7,000
7,000
6,000
5,760
10
CITY OF WEST COVINA
PUBLIC WORKS DEPARTMENT
CONTRACTUAL SERVICES DETAIL
Description/Justification
FY 2014-15
Proposed
Other service contracts, as needed 5,500
BKK Tower Maintenance - microwave system - monitor and repairs, as needed 5,030
Stray shopping cart removal service 5,000
Tree maintenance service - Civic Center tree trimming 5,000
USA Dig Alert service 4,900
Equipment rental - backhoe 4,830
Annual Task Force Software Agreement 4,000
Consultant for on-site used oil filter exchange program at collection centers 4,000
Debris removal - Maintenance District 4 3,600
Assessment Engineering - Maintenance/Citywide/Sewer Districts 3,400
Generator Service 3,200
Landscape architects, engineers, arborists, irrigation, pest control, and pesticide 3,150
AQMD Permits, carpet cleaning, window cleaning, etc. 3,010
Annual Fuel Force Software Agreement 3,000
Underground Storage Tank Inspections 3,000
Roach spraying in sewers and storm drains 2,160
Annual maintenance contract for Canon micro-fiche reader printer 2,000
Citywide radio/dispatch equipment 1,836
Battery collection and other contract services to support environmental programs 1,420
Storage unit for BKK files 1,350
Pest control in City parks and buildings 1,300
Sharps collection, collected two times per month 1,220
Illegal Sign Removal 1,000
Monitor certifications 1,000
Annual license renewal for ArcView software 900
Annual Training for vehicle maintenance 500
Pool and nuisance abatement - reimbursed by nuisance abatement process 280
Pagers for street/sewer crew 220
Event contract services - Smart Gardening & composting workshops 200
Fence repair 200
Printing citations 150
Uniform shirts 90
$ 2,111,820
0ExpFlex.rpt
Expenditure by Object Budget Flexsheet: Public Works - ALL FUNDS Page: 39
05/23/2014 7:17PM
City of West Covina
Grand Totals
Title/Object
2012
Actuals
2013
Actuals
2014 2015
Amended Bdgt Dept Request
2015
CM Review
5111 FULL TIME SALARIES
5112 PART TIME SALARIES
5113 OVER TIME SALARIES
5117 BILINGUAL PAY
5121 HOLIDAY OPT- NO PERS
5124 SICK LEAVE BUYBACK
5125 VACATION BUY BACK
5126 SPECIAL ASSIGNMENT PAY
5132 UNIFORM ALLOWANCES
5133 RIDESHARE AWARDS
5134 RIDESHARE COMP TIME
5151 WORKERS COMPENSATION
5152 HEALTH/FLEX BENEFIT
5153 GROUP LIFE
5154 GROUP LONG TERM DISABILITY
5155 MEDICARE
5157 RETIREMENT- NONSWORN
5158 DEFERRED COMPENSATION
5159 DENTAL
5160 RETIREE MEDICAL BENEFIT
5161 VISION
5163 RETIREMENT HEALTH SAVINGS PLAN
5165 COMPENSATED ABSENCES ADJ
5166 RETIREE LUMP SUM BENEFIT
5168 SUPPLEMENTAL RETIREMENT PLAN
5169 EPMC REPLACEMENT PLAN
5171 UNEMPLOYMENT
5180 LEAVE LUMP SUM
5251 AUTO ALLOWANCE
5253 CASH BACK
Total PERSONNEL SERVICES
6011 UNIFORM
6020 EDUCATIONAL
6021 JOURNALS & PUBLICATIONS
6023 MEETINGS & SEMINARS
6030 MEMBERSHIPS
3,363,566
244,018
94,831
4,569
12,451
48,981
61,160
0
5,264
925
11,027
65,817
579,923
4,300
21,807
48,587
517,665
20,815
24,798
34,122
11,739
54,272
48,638-
39,568
1,735
17,869
0
63,971
3,641
47,323
5,356,106
15,268
1,671
0
61
1,134
3,149,973
261,763
91,385
3,610
9,569
44,810
36,287
0
5,589
0
6,233
98,700
524,013
4,692
22,243
44,242
434,564
19,230
22,892
29,812
11,045
50,376
48,385
32,707
1,997
16,711
10,159
11,228
3,621
88,349
5,084,185
12,543
455
0
0
999
3,500,725
270,696
98,145
3,600
15,833
49,431
46,177
176,100-
4,951
0
0
105,452
622,774
7,447
24,663
48,842
517,774
20,400
25,561
36,660
11,836
68,038
0
30,294
3,214
4,578
1,856
0
3,600
81,706
5,428,153
13,680
2,500
70
0
3,289
3,453,420
283,160
109,059
3,590
9,150
42,050
35,590
0
5,150
0
0
110,830
694,120
7,400
24,360
49,810
592,250
20,420
27,980
36,300
12,780
83,270
0
28,130
4,200
4,520
0
0
3,620
96,120
5,737,279
13,680
2,500
70
0
2,355
3,256,395
283,160
109,040
3,590
9,150
42,050
35,590
0
5,000
0
0
106,390
637,100
6,930
22,850
46,750
556,450
18,620
25,690
36,300
11,990
78,485
0
28,130
4,200
4,030
0
0
3,620
96,360
5,427,870
13,680
1,000
0
0
1,650
Format Name(s): S = Dept 41 0 = BUDGET 2009 Page: 39
0ExpFlex.rpt Expenditure by Object Budget Flexsheet: Public Works - ALL FUND
05/23/2014 7:17PM City of West Covina
Grand Totals fContinued1
Title/Object
2012
Actuals
2013
Act uals
2014
Amended Bdgt
2015
Dept Request
6050 CONFERENCES & MEETINGS 12,444 10,699 25,415 23,965
6110 PROFESSIONAL SERVICES 35,285 96,318 75,085 167,000
6111 LEGAL SERVICES 111,927 102,858 0 0
6117 CONSULTANTS 50,693 49,212 70,440 74,540
6119 OTHER PROF SERVICES 17,252 8,200 15,000 15,000
6120 OTHER CONTRACTUAL SERVICES 302,876 319,587 238,341 225,091
6126 WEBSITE DEVELOPMENT & MAINT 0 0 16,000 0
6130 SERVICE CONTRACTS 1,558,187 1,409,654 1,633,120 1,634,870
6133 CITY HALL MAINTENANCE 61,766 61,513 65,000 65,000
6134 BUILDING MAINTENANCE 57,370 67,970 92,600 92,600
6135 CONTRACTUAL GROUNDS MAINT 596,653 512,375 528,600 556,670
6138 MISC EQUIPMENT CONTRACTS 12,050 10,890 11,240 11,240
6139 OTHER SERVICE CONTRACTS 43,967 44,897 58,300 58,300
6141 NATURAL GAS 35,816 43,343 42,000 42,000
6142 ELECTRICITY 1,858,032 1,905,217 1,903,876 1,782,604
6143 WATER 703,872 1,020,336 883,700 877,200
6144 TELEPHONE -- CITY SYSTEM 17,940 18,410 18,410 10,740
6145 TELEPHONE -- SPECIAL LINES 3,531 4,362 4,230 4,430
6147 CELLULAR PHONES 10,376 10,072 12,680 15,940
6167 COMMUNITY AWARENESS 23,914 15,807 35,190 47,190
6169 GRAFFITI 30,989 104 1,700 1,700
6170 ADVERTISING & PUBLICATIONS 7,548 10,830 0 0
6210 OFFICE SUPPLIES 8,194 9,031 10,070 9,470
6212 REPROGRAPHIC SERVICES 18,624 21,009 23,483 23,483
6214 PRINTING & COPYING 0 5,588 0 0
6215 COMPUTER SUPPLIES 0 1,208 2,450 2,450
6250 MAINT. DEPT SUPPLIES 18,960 28,737 46,000 46,000
6251 ASPHALT/ROAD SUPPLIES 18,200 23,485 17,500 17,500
6252 TRAFFIC PAINT & SUPPLIES 29,577 25,972 28,000 28,000
6253 CEMENT & CONST MATERIALS 33,972 35,500 31,500 31,500
6254 SIGNS & HARDWARE 47,794 30,547 43,875 43,875
6255 GROUNDS LNDSCPNG SUPPS 2,982 164 8,140 8,140
6256 HAZARDOUS MATERIAL DISPOSAL 247 0 0 0
6259 OTHER MAINTENANCE SUPPLIES 3,838 4,099 4,000 4,000
6260 BUILDING SERVICES SUPPLIES 97,879 72,578 70,000 70,000
6270 SPECIAL DEPARTMENT SUPPLIES 61,581 51,059 80,619 88,584
Page: 40
2015
CM Review
Format Name(s): S = Dept 41 0 = BUDGET 2009 Page: 40
0ExpFlex.rpt
Expenditure by Object Budget Flexsheet: Public Works - ALL FUNDS Page: 41
05/2312014 7:17PM
City of West Covina
Grand Totals [Continued]
2012 2013 2014 2015 2015
Title/Object Actuals Actuals Amended Bdgt Dept Request CM Review
6272 SOFTWARE LICENSING
6279 OTHER SPECIAL DEPTMTL SUPPLIES
6290 SMALL TOOLS
6310 BUILDINGS & IMPRVMT M&R
6319 POOL CAR USAGE
6320 CHGBK - FUEL & OIL
6325 PARTS
6327 CHGCK - VEH MAINTENANCE
6329 OTHER VEHICLE SUBLET REPAIRS
6330 EQUIPMENT M & R
6332 RADIO & COMMUNICATION M&R
6334 DATA PROCESSING EQUIPMENT
6335 TELEPHONE CHANGES
6336 EMERGENCY REPAIRS
6410 CHGBK - PROPERTY & LIABILITY INS
6419 CLAIM PAID
6424 CAPITALIZED LEASE PAYMENTS
6482 EQUIPMENT REPLACEMENT
6485 FUELS & OIL USAGE
6493 ADMIN AND OVERHEAD
6495 DEPRECIATION EXPENSE
6511 WORKERS COMP MEDICAL
6999 NON-CAPITAL EQUIPMENT
Total MATERIALS AND SERVICES
7160 OTHER EQUIPMENT
Total CAPITAL ASSETS
Grand Totals
0
0
2,764
40,632
1,902-
132,742
160,881
261,415
125,162
50,962
34,025
5,264
3,273
13,373
157,560
107,540
15,324
0
755,468
733,632
149,091
8,411
0
8,668,087
0
0
14,024,193
427
9
1,927
42,317
602-
123,036
193,834
279,846
133,205
68,362
35,904
5,344
1,566
13,882
156,425
56,364
16,889
0
717,826
682,416
145,227
31,005
1,740
8,752,577
17,185
17,185
13,853,947
1,700
800
4,715
48,050
0
125,635
150,000
297,697
125,000
101,110
39,151
5,000
3,000
14,000
155,854
0
16,990
850
795,115
728,137
0
0
0
8,728,907
10,625
10,625
14,167,685
1,700
800
4,715
48,050
0
125,635
150,000
297,697
125,000
75,040
39,151
5,000
3,000
14,000
155,854
0
2,951
850
0
728,137
0
0
3,500
7,878,767
0
0
13,616,046
1,700
800
4,180
48,050
0
122,280
150,000
268,740
125,000
68,680
39,150
5,000
3,000
14,000
280,840
0
2,950
850
756,270
713,460
0
0
3,500
8,643,160
0
0
14,071,030
Format Name(s): S = Dept 41 0 = BUDGET 2009 Page: 41
0ExpFlex.rpt Expenditure by Object Budget Flexsheet: Public Works - ALL FUNDS
05/2312014 7:17PM City of West Covina
110 GENERAL FUND
Title/Object
2012
Actuals
2013
Actuals
2014
Amended Bdgt
2015
Dept Request
2015
CM Review
5111 FULL TIME SALARIES 958,454 771,592 834,967 854,010 641,505
5112 PART TIME SALARIES 141,274 157,203 156,700 179,830 179,830
5113 OVER TIME SALARIES 22,531 21,689 18,842 25,769 25,770
5117 BILINGUAL PAY 3,177 2,226 2,196 2,190 2,130
5121 HOLIDAY OPT - NO PERS 3,961 2,622 3,450 2,250 2,250
5124 SICK LEAVE BUYBACK 15,939 12,044 15,094 10,650 10,650
5125 VACATION BUY BACK 17,279 10,729 13,593 4,710 4,710
5126 SPECIAL ASSIGNMENT PAY 0 0 49,000- 0 0
5132 UNIFORM ALLOWANCES 833 871 705 890 690
5151 WORKERS' COMPENSATION 16,254 22,383 18,914 24,270 19,040
5152 HEALTH/FLEX BENEFIT 152,374 115,309 118,785 164,170 105,800
5153 GROUP LIFE 1,221 1,133 1,740 1,800 1,300
5154 GROUP LONG TERM DISABILITY 6,299 5,542 5,910 6,100 4,490
5155 MEDICARE 15,804 13,015 13,246 15,230 12,050
5157 RETIREMENT - NONSWORN 148,009 107,111 123,684 146,690 108,250
5158 DEFERRED COMPENSATION 6,442 4,632 4,434 4,430 2,430
5159 DENTAL 6,917 5,568 5,558 6,870 4,640
5160 RETIREE MEDICAL BENEFIT 34,122 29,812 36,660 36,300 36,300
5161 VISION 3,379 2,788 2,785 3,230 2,400
5163 RETIREMENT HEALTH SAVINGS PLAN 15,952 13,312 16,023 21,080 15,985
5166 RETIREE LUMP SUM BENEFIT 12,955 8,831 7,483 7,170 7,170
5168 SUPPLEMENTAL RETIREMENT PLAN 174 0 0 0 0
5169 EPMC REPLACEMENT PLAN 5,101 4,101 1,125 1,050 520
5171 UNEMPLOYMENT 0 4,647 1,856 0 0
5180 LEAVE LUMP SUM 30,718 686 0 0 0
5251 AUTO ALLOWANCE 297 0 0 0 0
5253 CASH BACK 15,067 23,629 19,832 15,600 14,460
Total PERSONNEL SERVICES 1,634,533 1,341,475 1,374,582 1,534,289 1,202,370
6011 UNIFORM 4,058 3,217 2,550 2,550 2,550
6021 JOURNALS & PUBLICATIONS 0 0 30 30 0
6023 MEETINGS & SEMINARS 61 0 0 0 0
6030 MEMBERSHIPS 544 636 1,106 280 200
6050 CONFERENCES & MEETINGS 5,801 6,240 11,355 10,790 8,460
6110 PROFESSIONAL SERVICES 6,185 73,476 36,455 145,000 50,000
6120 OTHER CONTRACTUAL SERVICES 19,646 72,337 52,450 47,890 43,170
6130 SERVICE CONTRACTS 183,422 183,092 163,600 138,200 138,200
6133 CITY HALL MAINTENANCE 61,766 61,513 65,000 65,000 65,000
6134 BUILDING MAINTENANCE 57,370 67,970 92,600 92,600 92,600
Page:
Format Name(s): S = Dept 41 0 = BUDGET 2009 Page:
0ExpFlex.rpt Expenditure by Object Budget Flexsheet: Public Works - ALL FUNDS
Page:
05/2312014 7:17PM City of West Covina
110 GENERAL FUND
2012 2013 2014 2015 2015
Title/Object Actuals ctuals Amended Bdgt Dept Request CM Review
6135 CONTRACTUAL GROUNDS MAINT 596,653 512,375 528,600 556,670
6138 MISC EQUIPMENT CONTRACTS 12,050 10,890 11,240 11,240
6139 OTHER SERVICE CONTRACTS 43,967 44,897 58,300 58,300
6141 NATURAL GAS 35,816 43,343 42,000 42,000
6142 ELECTRICITY 829,891 499,967 872,154 747,404
6143 WATER 358,901 510,966 466,500 469,000
6144 TELEPHONE --CITY SYSTEM 13,188 13,440 13,440 7,970
6145 TELEPHONE -- SPECIAL LINES 3,272 4,139 4,010 4,430
6147 CELLULAR PHONES 5,390 6,041 7,180 7,840
6169 GRAFFITI 30,989 104 1,700 1,700
6210 OFFICE SUPPLIES 3,822 3,453 3,930 3,430
6212 REPROGRAPHIC SERVICES 10,146 11,444 13,121 13,121
6214 PRINTING & COPYING 0 5,525 o 0
6260 BUILDING SERVICES SUPPLIES 97,879 72,578 70,000 70,000
6270 SPECIAL DEPARTMENT SUPPLIES 22,751 24,236 25,140 24,630
6279 OTHER SPECIAL DEPTMTL SUPPLIES 0 9 800 800
6290 SMALL TOOLS 969 754 1,020 1,020
6310 BUILDINGS & IMPRVMT M&R 40,632 41,837 40,000 40,000
6319 POOL CAR USAGE 305 159 0 0
6320 CHGBK - FUEL & OIL 46,809 49,798 50,516 50,516
6327 CHGCK - VEH MAINTENANCE 66,747 64,097 72,497 72,497
6330 EQUIPMENT M & R 35,372 46,328 56,895 30,825
6332 RADIO & COMMUNICATION M&R 34,025 35,904 39,151 39,151
6334 DATA PROCESSING EQUIPMENT 5,264 5,344 5,000 5,000
6335 TELEPHONE CHANGES 3,273 1,566 3,000 3,000
6336 EMERGENCY REPAIRS 13,373 13,882 14,000 14,000
6410 CHGBK - PROPERTY & LIABILITY INS 50,674 57,689 50,674 50,674
6424 CAPITALIZED LEASE PAYMENTS 13,328 14,305 14,100 0
6493 ADMIN AND OVERHEAD 0 13,134 0 0
6999 NON-CAPITAL EQUIPMENT 0 1,740 0 3,500
Total MATERIALS AND SERVICES 2,714,339 2,578,425 2,890,114 2,831,058
7160 OTHER EQUIPMENT 0 2,750 0 0
Total CAPITAL ASSETS 0 2,750 0 0
Total GENERAL FUND 4,348,872 3,922,650 4,264,696 4,365,347 3,997,230
Format Name(s): S = Dept 41 0 = BUDGET 2009 Page:
0ExpFlex.rpt Expenditure by Object Budget Flexsheet: Public Works - ALL FUND Page
05/23/2014 7:17PM City of West Covina
119 AIR QUALITY IMPROVEMENT TRUST
Title/Object
5111 FULL TIME SALARIES
5121 HOLIDAY OPT - NO PERS
5124 SICK LEAVE BUYBACK
5125 VACATION BUY BACK
5133 RIDESHARE AWARDS
5134 RIDESHARE COMP TIME
5151 WORKERS' COMPENSATION
5152 HEALTH/FLEX BENEFIT
5153 GROUP LIFE
5154 GROUP LONG TERM DISABILITY
5155 MEDICARE
5157 RETIREMENT - NONSWORN
5158 DEFERRED COMPENSATION
5159 DENTAL
5161 VISION
5163 RETIREMENT HEALTH SAVINGS PLAN
5169 EPMC REPLACEMENT PLAN
Total PERSONNEL SERVICES
6020 EDUCATIONAL
6030 MEMBERSHIPS
6050 CONFERENCES & MEETINGS
6120 OTHER CONTRACTUAL SERVICES
6126 WEBSITE DEVELOPMENT & MAINT
6142 ELECTRICITY
6167 COMMUNITY AWARENESS
6210 OFFICE SUPPLIES
6330 EQUIPMENT M & R
Total MATERIALS AND SERVICES
2012 2013
Actuals Actuals
1,635 1,876
0 0
34 31
77 31
925 0
11,027 6,233
3 6
290 370
4 4
13 13
9 0
235 258
35 23
7 8
4 5
18 12
9 10
14,325 8,880
0 0
0 0
45 0
6,536 6,419
0 0
271 589
0 0
0 0
0 0
6,852 7,008
2014 2015
Amended Bdgt Dept Request
1,635 1,640
8 0
33 30
64 70
0 0
0 0
6 10
325 350
5 0
12 10
0 0
242 280
36 40
7 10
4 0
18 20
9 10
2,404 2,470
1,500 1,500
500 500
80 80
8,300 8,300
12,000 0
1,122 5,600
10,000- 2,000
200 200
6,500 6,500
20,202 24,680
2015
CM Review
Total AIR QUALITY IMPROVEMENT TRUST 21,177 15,888 22,606 27,150 25,650
Format Name(s): S = Dept 41 0 = BUDGET 2009 Page:
0ExpFlex.rpt Expenditure by Object Budget Flexsheet: Public Works - ALL FUNDS
Page
05/23/2014 7:17PM City of West Covina
120 INTEGRATED WASTE MANAGEMENT
2012 2013 2014 2015 2015
Title/Object Actuals Actuals Amended Bdgt Dept Request CM Review
5111 FULL TIME SALARIES
5112 PART TIME SALARIES
5121 HOLIDAY OPT - NO PERS
5124 SICK LEAVE BUYBACK
5125 VACATION BUY BACK
5151 WORKERS' COMPENSATION
5152 HEALTH/FLEX BENEFIT
5153 GROUP LIFE
5154 GROUP LONG TERM DISABILITY
5155 MEDICARE
18,746
7,741
37
282
1,298
58
3,010
25
101
358
19,504
2,826
54
344
572
76
2,498
27
116
286
20,750
8,967
95
300
1,093
101
3,219
41
124
397
20,950
0
60
410
920
70
2,920
40
120
260
5157 RETIREMENT - NONSWORN 2,724 2,683 3,064 3,590
5158 DEFERRED COMPENSATION 431 345 366 370
5159 DENTAL 113 133 150 150
5161 VISION 45 50 52 50
5163 RETIREMENT HEALTH SAVINGS PLAN 148 170 225 270
5168 SUPPLEMENTAL RETIREMENT PLAN 104 120 190 250
5169 EPMC REPLACEMENT PLAN 99 103 72 70
5180 LEAVE LUMP SUM 493 67 0 0
5251 AUTO ALLOWANCE 219 217 216 220
5253 CASH BACK 17 189 96 110
Total PERSONNEL SERVICES 36,049 30,380 39,518 30,830
6030 MEMBERSHIPS 0 0 425 425
6050 CONFERENCES & MEETINGS 0 0 245 245
6120 OTHER CONTRACTUAL SERVICES 4,785 1,156 9,850 6,200
6126 WEBSITE DEVELOPMENT & MAINT 0 0 2,000 0
6144 TELEPHONE -- CITY SYSTEM 105 130 130 110
6167 COMMUNITY AWARENESS 60 3,415 7,290 7,290
6170 ADVERTISING & PUBLICATIONS 1,860 2,338 0 0
6210 OFFICE SUPPLIES 0 255 450 450
6212 REPROGRAPHIC SERVICES 1,332 1,503 1,628 1,628
6270 SPECIAL DEPARTMENT SUPPLIES 320 531 500 500
6327 CHGCK - VEH MAINTENANCE 0 0 200 200
6410 CHGBK - PROPERTY & LIABILITY INS 910 910 910 910
6424 CAPITALIZED LEASE PAYMENTS 0 0 580 580
6493 ADMIN AND OVERHEAD 4,268 3,626 4,268 4,268
Total MATERIALS AND SERVICES 13,640 13,864 28,476 22,806
Total INTEGRATED WASTE MANAGEMENT 49,689 44,244 67,994 53,636
Format Name(s): S = Dept 41 0 = BUDGET 2009 Page:
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05/23/2014 7:17PM City of West Covina
122 PROP C
Title/Object
2012
Actuals
2013
Actuals
2014
Amended Bdgt
2015
Dept Request
5111 FULL TIME SALARIES 78,937 78,666 105,244 101,520
5112 PART TIME SALARIES 18,587 16,235 14,340 13,910
5113 OVER TIME SALARIES 90 554 100 0
5117 BILINGUAL PAY 151 241 240 240
5121 HOLIDAY OPT - NO PERS 388 172 463 180
5124 SICK LEAVE BUYBACK 1,515 1,285 1,506 1,360
5125 VACATION BUY BACK 5,619 2,269 4,262 2,210
5126 SPECIAL ASSIGNMENT PAY 0 0 37,000- 0
5151 WORKERS' COMPENSATION 585 778 906 1,080
5152 HEALTH/FLEX BENEFIT 10,267 11,285 15,974 17,400
5153 GROUP LIFE 108 125 239 240
5154 GROUP LONG TERM DISABILITY 465 506 697 670
5155 MEDICARE 1,479 1,350 1,716 1,610
5157 RETIREMENT - NONSWORN 11,603 10,760 15,574 17,420
5158 DEFERRED COMPENSATION 1,708 1,565 1,560 1,560
5159 DENTAL 587 571 801 830
5161 VISION 178 189 262 280
5163 RETIREMENT HEALTH SAVINGS PLAN 1,031 1,038 1,230 1,430
5166 RETIREE LUMP SUM BENEFIT 1,067 881 938 850
5168 SUPPLEMENTAL RETIREMENT PLAN 260 299 475 630
5169 EPMC REPLACEMENT PLAN 420 415 341 320
5171 UNEMPLOYMENT 0 1,383 0 0
5180 LEAVE LUMP SUM 2,000 0 0 0
5251 AUTO ALLOWANCE 546 543 540 540
5253 CASH BACK 826 1,207 1,056 860
Total PERSONNEL SERVICES 138,417 132,317 131,464 165,140
6050 CONFERENCES & MEETINGS 856 272 1,010 1,000
6130 SERVICE CONTRACTS 135 0 0 0
6210 OFFICE SUPPLIES 620 126 0 0
6215 COMPUTER SUPPLIES 0 1,208 2,450 2,450
6270 SPECIAL DEPARTMENT SUPPLIES 706 79 0 0
6272 SOFTWARE LICENSING 0 427 1,700 1,700
6290 SMALL TOOLS 155 55 245 245
6330 EQUIPMENT M & R 1,163 0 600 600
6410 CHGBK - PROPERTY & LIABILITY INS 7,015 0 7,015 7,015
6493 ADMIN AND OVERHEAD 14,528 0 14,528 14,528
Total MATERIALS AND SERVICES 25,178 2,167 27,548 27,538
Total CAPITAL ASSETS 0 0 0 0
2015
CM Review
Total PROP C 163,595 134,484 159,0 192,678 186,580
Format Name(s): S = Dept 41 0 = BUDGET 2009 Page:
0ExpFlex.rpt Expenditure by Object Budget Flexsheet: Public Works - ALL FUNDS Page: 8
05123/2014 7:17PM City of West Covina
123 TRAFFIC SAFETY
Title/Object
5111 FULL TIME SALARIES
5112 PART TIME SALARIES
5113 OVER TIME SALARIES
5121 HOLIDAY OPT- NO PERS
5124 SICK LEAVE BUYBACK
5125 VACATION BUY BACK
5151 WORKERS' COMPENSATION
5152 HEALTH/FLEX BENEFIT
5153 GROUP LIFE
5154 GROUP LONG TERM DISABILITY
5155 MEDICARE
5157 RETIREMENT - NONSWORN
5158 DEFERRED COMPENSATION
5159 DENTAL
5161 VISION
5163 RETIREMENT HEALTH SAVINGS PLAN
5166 RETIREE LUMP SUM BENEFIT
5168 SUPPLEMENTAL RETIREMENT PLAN
5169 EPMC REPLACEMENT PLAN
5180 LEAVE LUMP SUM
5251 AUTO ALLOWANCE
5253 CASH BACK
Total PERSONNEL SERVICES
6050 CONFERENCES & MEETINGS
6110 PROFESSIONAL SERVICES
6130 SERVICE CONTRACTS
6145 TELEPHONE -- SPECIAL LINES
6147 CELLULAR PHONES
6210 OFFICE SUPPLIES
6212 REPROGRAPHIC SERVICES
6270 SPECIAL DEPARTMENT SUPPLIES
6290 SMALL TOOLS
6320 CHGBK - FUEL & OIL
6327 CHGCK - VEH MAINTENANCE
6330 EQUIPMENT M & R
6410 CHGBK - PROPERTY & LIABILITY INS
6493 ADMIN AND OVERHEAD
Total MATERIALS AND SERVICES
Total CAPITAL ASSETS
2012 2013 2014 2015 2015
Actuals Actuals Amended Bdgt Dept Request CM Review
87,190
1,465
113
508
2,202
6,423
409
12,085
123
520
1,496
12,790
1,799
620
207
1,233
1,363
260
461
1,500
546
969
134,282
2,377
2,320
427
259
382
401
1,871
809
330
214
59
600
5,404
14,902
30,355
0
Format Name(s): S = Dept 41 0 = BUDGET 2009 Page: 8
0ExpFlex.rpt Expenditure by Object Budget Flexsheet: Public Works - ALL FUNDS Page:
05123/2014 7:17PM City of West Covina
Total TRAFFIC SAFETY 164,637
Format Name(s): S = Dept 41 0 = BUDGET 2009 Page:
2012
Actuals
621,481
4,068
36,539
1,902
7,683
4,077
0
1,790
18,219
110,067
746
4,061
6,344
96,919
876
3,571
2,458
11,123
6,483
174
3,302
0
1,040
403
11,660
954,986
4,835
210
0
0
25,699
0
20,110
2,395
0
970
392
240
0
16,967
2013
Actuals
667,735
10,697
29,087
1,360
6,977
6,452
0
1,860
26,244
93,416
971
4,691
6,632
91,933
3,129
3,724
2,394
10,998
7,735
599
3,539
1,305
9,026
1,086
26,517
1,018,107
2,699
210
1,816
5,050
29,817
5,427
390,672
2,530
223
1,154
924
2,381
63
26,303
2014
Amended Bdgt
809,388
10,000
41,000
3,519
9,083
7,652
37,100-
1,755
31,996
141,876
1,665
5,701
8,824
119,609
3,180
5,481
2,914
16,920
7,214
950
707
0
1,080
25,870
1,219,284
4,000
200
4,545
6,000
25,190
6,450
20,400
2,530
220
1,500
930
2,580
0
27,000
2015
Dept Request
756,050
31,580
41,000
1,510
6,520
7,790
0
1,670
31,610
142,700
1,560
5,310
8,450
129,540
3,180
5,310
2,930
19,420
6,350
1,260
710
0
0
1,080
28,830
1,234,360
4,000
200
3,910
6,000
21,830
6,400
20,400
1,450
0
1,500
930
2,580
0
27,000
2015
CM Review
788,660
31,580
41,000
1,510
6,520
7,790
0
1,720
32,680
149,040
1,630
5,540
8,850
135,120
3,270
5,540
3,060
20,300
6,350
1,260
730
0
0
1,080
29,570
1,282,800
4,000
200
3,910
6,000
12,500
10,070
20,400
1,450
0
1,500
930
2,910
0
27,000
0ExpFlex.rpt
Expenditure by Object Budget Flexsheet: Public Works - ALL FUNDS Page: 10
05/23/2014 7:17PM City of West Covina
124 GASOLINE TAX
Title/Object
5111 FULL TIME SALARIES
5112 PART TIME SALARIES
5113 OVER TIME SALARIES
5121 HOLIDAY OPT- NO PERS
5124 SICK LEAVE BUYBACK
5125 VACATION BUY BACK
5126 SPECIAL ASSIGNMENT PAY
5132 UNIFORM ALLOWANCES
5151 WORKERS COMPENSATION
5152 HEALTH/FLEX BENEFIT
5153 GROUP LIFE
5154 GROUP LONG TERM DISABILITY
5155 MEDICARE
5157 RETIREMENT - NONSWORN
5158 DEFERRED COMPENSATION
5159 DENTAL
5161 VISION
5163 RETIREMENT HEALTH SAVINGS PLAN
5166 RETIREE LUMP SUM BENEFIT
5168 SUPPLEMENTAL RETIREMENT PLAN
5169 EPMC REPLACEMENT PLAN
5171 UNEMPLOYMENT
5180 LEAVE LUMP SUM
5251 AUTO ALLOWANCE
5253 CASH BACK
Total PERSONNEL SERVICES
6011 UNIFORM
6030 MEMBERSHIPS
6050 CONFERENCES & MEETINGS
6110 PROFESSIONAL SERVICES
6120 OTHER CONTRACTUAL SERVICES
6130 SERVICE CONTRACTS
6142 ELECTRICITY
6144 TELEPHONE -- CITY SYSTEM
6145 TELEPHONE -- SPECIAL LINES
6147 CELLULAR PHONES
6210 OFFICE SUPPLIES
6212 REPROGRAPHIC SERVICES
6214 PRINTING & COPYING
6250 MAINT. DEPT SUPPLIES
Format Name(s): S = Dept 41 0 = BUDGET 2009 Page: 10
0ExpFlex.rpt Expenditure by Object Budget Flexsheet: Public Works - ALL FUND
Page: 11
05123/2014 7:17PM City of West Covina
124 GASOLINE TAX
2012 2013 2014 2015 2015
Title/Object Actuals Actuals Amended Bdgt Dept Request CM Review
6251 ASPHALT/ROAD SUPPLIES 18,200 23,485 17,500 17,500
6252 TRAFFIC PAINT & SUPPLIES 29,577 25,972 28,000 28,000
6253 CEMENT & CONST MATERIALS 33,972 35,500 31,500 31,500
6254 SIGNS & HARDWARE 47,794 30,547 43,875 43,875
6255 GROUNDS LNDSCPNG SUPPS 0 0 100 100
6256 HAZARDOUS MATERIAL DISPOSAL 247 0 0 0
6270 SPECIAL DEPARTMENT SUPPLIES 0 858 1,000 1,000
6290 SMALL TOOLS 0 0 1,400 1,400
6310 BUILDINGS & IMPRVMT M&R 0 0 1,000 1,000
6320 CHGBK - FUEL & OIL 57,203 50,498 53,580 53,580
6327 CHGCK - VEH MAINTENANCE 101,345 133,205 129,000 129,000
6330 EQUIPMENT M & R 0 2,506 16,795 16,795
6410 CHGBK - PROPERTY & LIABILITY INS 27,246 32,650 32,650 32,650
6424 CAPITALIZED LEASE PAYMENTS 0 53 0 0
6493 ADMIN AND OVERHEAD 155,211 153,224 170,113 170,113
Total MATERIALS AND SERVICES 542,613 957,767 628,058 622,713
7160 OTHER EQUIPMENT 0 9,435 8,125 0
Total CAPITAL ASSETS 0 9,435 8,125 0
Total GASOLINE TAX 1,497,599 1,985,309 1,855,467 1,857,073
Format Name(s): S = Dept 41 0 = BUDGET 2009 Page:
17,500
28,000
31,500
43,880
100
1,000
1,400
1,000
50,500
93,380
10,430
65,850
170,250
605,660
1,888,460
0ExpFlex.rpt Expenditure by Object Budget Flexsheet: Public Works - ALL FUNDS Page: 12
05/2312014 7:17PM City of West Covina
129 AB 939
2012
Actuals
2013
Actuals
Title/Object
2014
Amended Bdgt
2015
Dept Request
2015
CM Review
5111 FULL TIME SALARIES
5112 PART TIME SALARIES
5113 OVER TIME SALARIES
5117 BILINGUAL PAY
5121 HOLIDAY OPT-NO PERS
5124 SICK LEAVE BUYBACK
5125 VACATION BUY BACK
5132 UNIFORM ALLOWANCES
5151 WORKERS COMPENSATION
5152 HEALTH/FLEX BENEFIT
5153 GROUP LIFE
5154 GROUP LONG TERM DISABILITY
5155 MEDICARE
5157 RETIREMENT - NONS WORN
5158 DEFERRED COMPENSATION
5159 DENTAL
5161 VISION
5163 RETIREMENT HEALTH SAVINGS PLAN
5168 SUPPLEMENTAL RETIREMENT PLAN
5169 EPMC REPLACEMENT PLAN
5180 LEAVE LUMP SUM
5251 AUTO ALLOWANCE
5253 CASH BACK
Total PERSONNEL SERVICES
6030 MEMBERSHIPS
6050 CONFERENCES & MEETINGS
6110 PROFESSIONAL SERVICES
6120 OTHER CONTRACTUAL SERVICES
6126 WEBSITE DEVELOPMENT & MAINT
6144 TELEPHONE -- CITY SYSTEM
6167 COMMUNITY AWARENESS
6170 ADVERTISING & PUBLICATIONS
6210 OFFICE SUPPLIES
6212 REPROGRAPHIC SERVICES
6270 SPECIAL DEPARTMENT SUPPLIES
6327 CHGCK - VEH MAINTENANCE
6330 EQUIPMENT M & R
6410 CHGBK - PROPERTY & LIABILITY INS
6424 CAPITALIZED LEASE PAYMENTS
6493 ADMIN AND OVERHEAD
53,614
35,873
1,773
0
60
418
1,305
8
277
10,494
78
330
1,211
7,784
1,003
392
173
769
104
283
1,971
174
283
118,377
200
1,537
16,729
66-
0
180
3,414
5,688
345
1,809
1,606
0
887
2,371
1,996
14,735
61,442
37,465
1,006
0
177
831
1,081
8
374
9,159
97
421
1,253
8,457
832
433
189
907
100
326
450
181
1,458
126,647
0
400
6,050
2,801
0
350
465
8,145
450
2,041
1,872
0
583
2,371
2,478
13,927
70,860
37,464
2,000
24
353
489
817
414
13,465
158
485
1,396
10,472
936
550
219
1,290
163
140
0
180
1,085
142,960
400
1,000
14,000
5,000
2,000
350
18,000
0
500
2,211
5,000
1,000
820
2,371
2,310
14,735
70,420
5,660
2,000
20
170
1,200
1,440
380
11,020
160
480
920
12,070
940
530
240
1,560
210
140
0
180
1,570
111,310
400
•1,000
16,000
5,000
0
140
18,000
0
500
2,211
5,000
1,000
820
2,371
2,371
14,735
76,470
5,660
2,000
20
170
1,200
1,440
400
11,670
170
520
1,010
13,100
1,050
560
250
1,670
210
160
0
180
1,780
119,690
200
1,000
8,000
2,640
0
140
10,000
0
500
2,490
5,000
0
820
1,870
2,370
13,430
Format Name(s): S = Dept 41 0 = BUDGET 2009 Page: 12
0ExpFlex.rpt Expenditure by Object Budget Flexsheet: Public Works - ALL FUNDS
Page: 13
05/2312014 7:17PM City of West Covina
129 AB 939
2012 2013 2014 2015 2015
Title/Object Actuals Actuals Amended Bdgt Dept Request CM Review
Total MATERIALS AND SERVICES 51,431 ,933 69,697 69,548 48,460
Total AB 939 169,808 168,580 212,657 180,858 168,150
Format Name(s): S = Dept 41 0 = BUDGET 2009 Page: 13
2012
Actuals
26,277
3,709
0
0
176
4,708
30
166
435
4,140
0
257
101
26
665
140
7
40,837
0
75
440
12,014
2,540
5,000
236
965
87
1,672
0
2,843
25,872
2013
Actuals
42,865
7,006
0
0
359
5,887
60
294
717
5,873
319
155
0
430
227
0
64,192
0
43
270
8,200
2,789
5,000
280
692
175
768
0
2,843
21,060
2014
Amended Bdgt
50,314
4,500
0
200
489
6,238
102
353
799
7,434
180
369
171
990
448
60
410
73,057
40
108
440
15,000
5,200
5,000
280
1,000
200
625
20
2,843
30,756
2015
Dept Request
49,660
12,690
0
0
750
7,850
100
350
920
8,510
180
430
190
1,210
420
60
460
83,780
40
0
200
15,000
3,520
5,500
110
1,000
100
300
20
2,843
28,633
2015
CM Review
23,770
12,690
60
0
350
3,040
50
160
550
4,080
180
130
90
540
420
60
480
46,650
0
0
0
0
0
9,170
0
0
0
0
0
0
9,170
0ExpFlex.rpt Expenditure by Object Budget Flexsheet: Public Works - ALL FUNDS Page: 14
05/23/2014 7:17PM City of West Covina
131 COMMUNITY DEV. BLOCK GRANT
Title/Object
5111 FULL TIME SALARIES
5112 PART TIME SALARIES
5117 BILINGUAL PAY
5121 HOLIDAY OPT - NO PERS
5151 WORKERS' COMPENSATION
5152 HEALTH/FLEX BENEFIT
5153 GROUP LIFE
5154 GROUP LONG TERM DISABILITY
5155 MEDICARE
5157 RETIREMENT- NONSWORN
5158 DEFERRED COMPENSATION
5159 DENTAL
5161 VISION
5163 RETIREMENT HEALTH SAVINGS PLAN
5166 RETIREE LUMP SUM BENEFIT
5169 EPMC REPLACEMENT PLAN
5253 CASH BACK
Total PERSONNEL SERVICES
6021 JOURNALS & PUBLICATIONS
6030 MEMBERSHIPS
6050 CONFERENCES & MEETINGS
6119 OTHER PROF SERVICES
6120 OTHER CONTRACTUAL SERVICES
6130 SERVICE CONTRACTS
6144 TELEPHONE --CITY SYSTEM
6147 CELLULAR PHONES
6210 OFFICE SUPPLIES
6270 SPECIAL DEPARTMENT SUPPLIES
6290 SMALL TOOLS
6410 CHGBK - PROPERTY & LIABILITY INS
Total MATERIALS AND SERVICES
Total COMMUNITY DEV. BLOCK GRANT 66,709 85,252 103,813 112,413 55,820
Format Name(s): S = Dept 41 0 = BUDGET 2009 Page: 14
Format Name(s): S = Dept 41
0ExpFlex.rpt Expenditure by Object Budget Flexsheet: Public Works - ALL FUNDS Page: 15
05/23/2014 7:17PM City of West Covina
145 WASTE MGT ENFORCEMENT GRANT
Title/Object
6120 OTHER CONTRACTUAL SERVICES
6493 ADMIN AND OVERHEAD
Total MATERIALS AND SERVICES
2012
Actuals
15,760
2013 2014 2015 2015
Actuals Amended Bdgt Dept Request CM Review
15,762 15,761 15,761 15,760
1,183 0 0 0
16,945 15,761 15,761 15,760
Total WASTE MGT ENFORCEMENT GRANT 15,760 16,945 15,761 15,761 15,760
ExpFlex.rpt Expenditure by Object Budget Flexsheet: Public Works - ALL FUNDS
05/2312014 7:17PM City of West Covina
149 USED OIL BLOCK GRANT
Title/Object
2012
Actuals
2013
Actuals
2014
Amended Bdgt
2015
Dept Request
2015
CM Review
5111 FULL TIME SALARIES 3,731 5,882 4,919 4,920 4,920
5112 PART TIME SALARIES 281 902 0 0 0
5113 OVER TIME SALARIES 640 677 0 1,000 1,000
5121 HOLIDAY OPT - NO PERS 0 9 30 10 10
5124 SICK LEAVE BUYBACK 0 43 14 90 90
5151 WORKERS' COMPENSATION 27 49 17 20 20
5152 HEALTH/FLEX BENEFIT 995 971 1,123 630 630
5153 GROUP LIFE 6 11 10 10 10
5154 GROUP LONG TERM DISABILITY 23 40 36 40 40
5155 MEDICARE 72 80 71 70 70
5157 RETIREMENT - NONSWORN 516 797 727 840 840
5158 DEFERRED COMPENSATION 73 19 60 60 60
5159 DENTAL 35 43 64 40 40
5161 VISION 15 21 20 20 20
5163 RETIREMENT HEALTH SAVINGS PLAN 55 43 120 150 150
5169 EPMC REPLACEMENT PLAN 19 31 0 0 0
5180 LEAVE LUMP SUM 329 67 0 0 0
5253 CASH BACK 0 63 48 90 100
Total PERSONNEL SERVICES 6,817 9,748 7,259 7,990 8,000
6050 CONFERENCES & MEETINGS 40 80 2,400 2,400 1,540
6120 OTHER CONTRACTUAL SERVICES 1,592 2,900 4,000 4,000 4,000
6167 COMMUNITY AWARENESS 20,440 8,037 7,200 7,200 7,200
6210 OFFICE SUPPLIES 0 0 300 300 300
6270 SPECIAL DEPARTMENT SUPPLIES 10,499 764 4,859 4,859 4,860
6410 CHGBK - PROPERTY & LIABILITY INS 652 1,223 652 652 330
6493 ADMIN AND OVERHEAD 3,573 1,930 3,573 3,573 2,080
Total MATERIALS AND SERVICES 36,796 14,934 22,984 22,984 20,310
Total USED OIL BLOCK GRANT 43,613 24,682 30,243 30,974 28,310
Page: 16
Format Name(s): S = Dept 41 0 = BUDGET 2009 Page: 16
0ExpFlex.rpt Expenditure by Object Budget Flexsheet: Public Works - ALL FUND Page: 18
05/23/2014 7:17PM City of West Covina
158 C.R.V. RECYCLING GRANT
Title/Object
5111 FULL TIME SALARIES
5112 PART TIME SALARIES
5113 OVER TIME SALARIES
5121 HOLIDAY OPT - NO PERS
5124 SICK LEAVE BUYBACK
5151 WORKERS' COMPENSATION
5152 HEALTH/FLEX BENEFIT
5153 GROUP LIFE
5154 GROUP LONG TERM DISABILITY
5155 MEDICARE
5157 RETIREMENT - NONSWORN
5158 DEFERRED COMPENSATION
5159 DENTAL
5161 VISION
5163 RETIREMENT HEALTH SAVINGS PLAN
5169 EPMC REPLACEMENT PLAN
5180 LEAVE LUMP SUM
5253 CASH BACK
Total PERSONNEL SERVICES
6050 CONFERENCES & MEETINGS
6167 COMMUNITY AWARENESS
6170 ADVERTISING & PUBLICATIONS
6210 OFFICE SUPPLIES
6270 SPECIAL DEPARTMENT SUPPLIES
6410 CHGBK - PROPERTY & LIABILITY INS
6493 ADMIN AND OVERHEAD
Total MATERIALS AND SERVICES
2013
Actuals
2014
Amended Bdgt
2015
Dept Request
5,993 7,177 7,180
48 0 0
313 0 0
17 30 20
85 28 140
38 24 20
745 1,435 970
9 15 20
42 52 50
80 104 100
825 1,061 1,230
19 60 60
54 96 70
23 30 30
72 180 230
32 0 0
67 0 0
111 96 110
8,573 10,388 10,230
998 1,900 1,900
3,890 12,700 12,700
347 0 0
560 500 500
7,986 11,200 11,200
285 285 285
2,029 1,033 1,033
16,095 27,618 27,618
2012
Actuals
5,566
460
127
0
0
17
1,486
9
35
97
773
123
58
24
102
28
493
17
9,415
0
0
0
0
0
285
1,033
1,318
2015
CM Review
Total C.R.V. RECYCLING GRANT 10,733 24,668 38,006 37,848 39,890
Format Name(s): S = Dept 41 0 = BUDGET 2009 Page: 18
0ExpFlex.rpt Expenditure by Object Budget Flexsheet: Public Works - ALL FUNDS Page: 19
05/23/2014 7:17PM City of West Covina
161 CONSTRUCTION TAX
2012 2013 2014 2015 2015
Title/Object Actuals Actuals Amended Bdgt Dept Request CM Review
5,000 5,000 5,500
6493 ADMIN AND OVERHEAD 386 0 0 410
Total MATERIALS AND SERVICES 5,000 5,386 5,000 5,500 9,990
Total CONSTRUCTION TAX 5,000 5,386 5,000 5,500 9,990
Format Name(s): S = Dept 41 0 = BUDGET 2009 Page: 19
2012
Actuals
85,026
852
964
1,611
826
213
1,205
18,311
103
549
1,112
13,167
243
886
309
1,403
851
52
451
697
109
939
129,879
13
87,434
5,290
52,657
2,982
1,403
30,952
180,731
310,610
2013
Actuals
81,175
258
1,018
1,470
459
186
1,812
15,729
119
573
1,045
11,176
315
853
297
1,345
811
60
431
31
109
2,042
121,314
100
67,011
5,046
84,901
164
1,403
28,984
187,609
308,923
2014
Amended Bdgt
84,633
304
795
1,593
667
182
2,009
15,671
186
598
1,071
12,508
468
867
300
1,752
754
95
103
0
108
2,134
126,798
230
100,000
6,120
64,000
8,040
1,403
30,952
210,745
337,543
2015
Dept Request
85,350
304
990
1,500
620
190
2,080
16,550
190
600
1,080
14,620
470
870
320
2,150
720
130
110
0
110
2,650
131,604
230
100,000
6,120
64,000
8,040
1,403
30,952
210,745
342,349
2015
CM Review
85,350
300
990
1,500
620
190
2,080
16,550
190
600
1,080
14,620
470
870
320
2,150
720
130
110
0
110
2,650
131,600
230
100,000
6,120
64,000
8,040
3,760
30,120
212,270
343,870
0ExpFlex.rpt Expenditure by Object Budget Flexsheet: Public Works - ALL FUNDS Page: 20
05/23/2014 7:17PM City of West Covina
181 MAINTENANCE DISTRICT #1
Title/Object
5111 FULL TIME SALARIES
5113 OVER TIME SALARIES
5121 HOLIDAY OPT - NO PERS
5124 SICK LEAVE BUYBACK
5125 VACATION BUY BACK
5132 UNIFORM ALLOWANCES
5151 WORKERS COMPENSATION
5152 HEALTH/FLEX BENEFIT
5153 GROUP LIFE
5154 GROUP LONG TERM DISABILITY
5155 MEDICARE
5157 RETIREMENT - NONS WORN
5158 DEFERRED COMPENSATION
5159 DENTAL
5161 VISION
5163 RETIREMENT HEALTH SAVINGS PLAN
5166 RETIREE LUMP SUM BENEFIT
5168 SUPPLEMENTAL RETIREMENT PLAN
5169 EPMC REPLACEMENT PLAN
5180 LEAVE LUMP SUM
5251 AUTO ALLOWANCE
5253 CASH BACK
Total PERSONNEL SERVICES
6011 UNIFORM
6130 SERVICE CONTRACTS
6142 ELECTRICITY
6143 WATER
6255 GROUNDS LNDSCPNG SUPPS
6410 CHGBK - PROPERTY & LIABILITY INS
6493 ADMIN AND OVERHEAD
Total MATERIALS AND SERVICES
Total MAINTENANCE DISTRICT #1
Format Name(s): S = Dept 41 0 = BUDGET 2009 Page: 20
0ExpFlex.rpt Expenditure by Object Budget Flexsheet: Public Works - ALL FUND Page: 21
05/2312014 7:17PM City of West Covina
182 MAINTENANCE DISTRICT #2
Title/Object
2012
Actuals
2013
Actuals
2014
Amended Bdgt
2015
Dept Request
2015
CM Review
5111 FULL TIME SALARIES 32,588 34,311 37,855 38,570 38,570
5113 OVER TIME SALARIES 142 242 304 304 300
5121 HOLIDAY OPT - NO PERS 83 96 156 90 90
5124 SICK LEAVE BUYBACK 541 571 556 610 610
5125 VACATION BUY BACK 826 459 667 620 620
5132 UNIFORM ALLOWANCES 47 39 38 40 40
5151 WORKERS' COMPENSATION 436 845 999 1,010 1,010
5152 HEALTH/FLEX BENEFIT 4,551 4,281 4,916 4,870 4,860
5153 GROUP LIFE 41 53 92 90 90
5154 GROUP LONG TERM DISABILITY 204 236 260 260 260
5155 MEDICARE 341 363 393 390 390
5157 RETIREMENT - NONSWORN 4,951 4,722 5,592 6,600 6,610
5158 DEFERRED COMPENSATION 243 315 468 470 470
5159 DENTAL 237 250 269 280 280
5161 VISION 93 98 106 120 120
5163 RETIREMENT HEALTH SAVINGS PLAN 427 459 600 710 710
5166 RETIREE LUMP SUM BENEFIT 318 313 329 320 320
5168 SUPPLEMENTAL RETIREMENT PLAN 52 60 98 130 130
5169 EPMC REPLACEMENT PLAN 173 183 103 110 110
5180 LEAVE LUMP SUM 697 31 0 0 0
5251 AUTO ALLOWANCE 109 109 108 110 110
5253 CASH BACK 563 1,284 1,399 1,890 1,890
Total PERSONNEL SERVICES 47,663 49,320 55,308 57,594 57,590
6130 SERVICE CONTRACTS 30,034 9,174 30,000 30,000 30,000
6142 ELECTRICITY 610 581 620 620 620
6143 WATER 6,150 9,106 8,000 8,000 8,000
6250 MAINT. DEPT SUPPLIES 0 416 1,150 1,150 1,150
6410 CHGBK - PROPERTY & LIABILITY INS 949 949 949 949 1,180
6493 ADMIN AND OVERHEAD 9,475 7,329 9,475 9,475 9,520
Total MATERIALS AND SERVICES 47,218 27,555 50,194 50,194 50,470
Total MAINTENANCE DISTRICT #2 94,881 76,875 105,502 107,788 108,060
Format Name(s): S = Dept 41 0 = BUDGET 2009 Page: 21
2012
Actuals
2013
Actuals
2014
Amended Bdgt
2015
Dept Request
2015
CM Review
11,877
75
205
849
0
73
1,832
20
77
208
1,723
298
72
29
149
150
62
0
918
90
18,707
10,051
23,738
525
9,468
228
5,584
49,594
9,977
38
153
589
0
38
1,913
21
71
152
1,372
282
68
27
141
79
52
346
0
88
15,407
11,742
43,850
527
11,422
228
6,941
74,710
17,782
57
207
549
8
212
3,150
52
127
223
2,626
360
123
50
239
108
83
0
0
267
26,223
18,630
60,000
1,000
10,000
228
5,584
95,442
17,430
40
260
470
10
220
3,010
50
130
220
2,990
360
120
50
260
150
80
0
0
680
26,530
0
0
0
0
228
5,584
5,812
17,430
40
260
470
10
220
3,010
50
130
220
2,990
360
120
50
260
150
80
0
0
680
26,530
0
75,000
1,000
12,000
360
2,410
90,770
0ExpFlex.rpt Expenditure by Object Budget Flexsheet: Public Works - ALL FUNDS Page: 22
05123/2014 7:17PM City of West Covina
183 WC CSS CFD
Title/Object
5111 FULL TIME SALARIES
5121 HOLIDAY OPT- NO PERS
5124 SICK LEAVE BUYBACK
5125 VACATION BUY BACK
5132 UNIFORM ALLOWANCES
5151 WORKERS' COMPENSATION
5152 HEALTH/FLEX BENEFIT
5153 GROUP LIFE
5154 GROUP LONG TERM DISABILITY
5155 MEDICARE
5157 RETIREMENT - NONSWORN
5158 DEFERRED COMPENSATION
5159 DENTAL
5161 VISION
5163 RETIREMENT HEALTH SAVINGS PLAN
5166 RETIREE LUMP SUM BENEFIT
5169 EPMC REPLACEMENT PLAN
5171 UNEMPLOYMENT
5180 LEAVE LUMP SUM
5253 CASH BACK
Total PERSONNEL SERVICES
6110 PROFESSIONAL SERVICES
6130 SERVICE CONTRACTS
6142 ELECTRICITY
6143 WATER
6410 CHGBK - PROPERTY & LIABILITY INS
6493 ADMIN AND OVERHEAD
Total MATERIALS AND SERVICES
Total WC CSS CFD 68,301 90,117 121,665 32,342 117,300
Format Name(s): S = Dept 41 0 = BUDGET 2009 Page: 22
0ExpFlex.rpt Expenditure by Object Budget Flexsheet: Public Works - ALL FUNDS Page: 23
05/23/2014 7:17PM City of West Covina
184 MAINTENANCE DISTRICT #4
Title/Object
2012
Actuals
2013
Actuals
2014
Amended Bdgt
2015
Dept Request
2015
CM Review
5111 FULL TIME SALARIES 118,823 93,840 92,562 93,600 93,600
5113 OVER TIME SALARIES 899 1,030 1,674 1,674 1,670
5121 HOLIDAY OPT - NO PERS 455 322 474 270 270
5124 SICK LEAVE BUYBACK 1,963 1,507 1,904 1,430 1,430
5125 VACATION BUY BACK 1,527 613 1,209 620 620
5132 UNIFORM ALLOWANCES 218 162 145 150 150
5151 WORKERS' COMPENSATION 2,063 2,922 3,139 3,180 3,180
5152 HEALTH/FLEX BENEFIT 18,065 12,193 12,055 12,310 12,310
5153 GROUP LIFE 152 147 219 220 220
5154 GROUP LONG TERM DISABILITY 766 677 667 670 670
5155 MEDICARE 1,364 991 1,047 1,030 1,030
5157 RETIREMENT - NONSWORN 18,257 12,917 13,676 16,030 16,030
5158 DEFERRED COMPENSATION 646 565 726 730 730
5159 DENTAL 891 778 742 770 770
5161 VISION 379 321 307 330 330
5163 RETIREMENT HEALTH SAVINGS PLAN 1,756 1,481 1,772 2,130 2,130
5166 RETIREE LUMP SUM BENEFIT 1,286 1,059 890 790 790
5168 SUPPLEMENTAL RETIREMENT PLAN 70 0 0 0 0
5169 EPMC REPLACEMENT PLAN 630 498 149 160 160
5180 LEAVE LUMP SUM 3,487 92 0 0 0
5251 AUTO ALLOWANCE 142 0 0 0 0
5253 CASH BACK 2,040 4,207 4,251 5,170 5,170
Total PERSONNEL SERVICES 175,879 136,322 137,608 141,264 141,260
6011 UNIFORM 66 0 80 80 80
6117 CONSULTANTS 1,275 1,530 2,470 2,470 2,470
6120 OTHER CONTRACTUAL SERVICES 2,465 636 6,440 6,440 6,440
6130 SERVICE CONTRACTS 387,974 305,052 378,650 378,650 378,650
6142 ELECTRICITY 23,914 24,148 25,000 25,000 25,000
6143 WATER 242,838 365,002 292,000 292,000 292,000
6210 OFFICE SUPPLIES o 0 140 140 140
6212 REPROGRAPHIC SERVICES 513 579 627 627 710
6250 MAINT. DEPT SUPPLIES 1,993 1,187 17,850 17,850 17,850
6310 BUILDINGS & IMPRVMT M&R 0 480 7,050 7,050 7,050
6410 CHGBK - PROPERTY & LIABILITY INS 4,285 4,285 4,285 4,285 10,600
6493 ADMIN AND OVERHEAD 89,430 82,924 89,430 89,430 80,550
Total MATERIALS AND SERVICES 754,753 785,823 824,022 824,022 821,540
7160 OTHER EQUIPMENT 0 5,000 0 0 0
Total CAPITAL ASSETS 0 5,000 0 0 0
Total MAINTENANCE DISTRICT #4 930,632 927,145 961,630 965,286 962,800
Format Name(s): S = Dept 41 0 = BUDGET 2009 Page: 23
2012
Actuals
27,227
87
63
475
458
47
373
3,914
35
176
250
4,176
153
211
82
397
273
17
145
418
36
550
39,563
638
38,495
2,986
14,639
0
910
10,679
68,347
107,910
2013
Actuals
25,097
72
61
455
320
24
545
2,861
40
176
223
3,453
235
191
71
366
281
20
133
0
36
1,233
35,893
1,008
38,269
2,869
20,672
412
910
10,096
74,236
110,129
2014
Amended Bdgt
28,789
304
118
474
356
24
666
3,451
75
204
255
4,253
396
214
83
480
249
33
86
0
36
1,368
41,914
2,135
61,000
3,060
20,000
0
910
10,679
97,784
139,698
2015
Dept Request
29,440
304
50
490
380
20
710
3,330
70
210
260
5,040
400
220
90
560
250
40
90
0
40
1,820
43,814
2,135
61,000
3,060
20,000
0
910
10,679
97,784
141,598
2015
CM Review
29,440
300
50
490
380
20
710
3,330
70
210
260
5,040
400
220
90
560
250
40
90
0
40
1,820
43,810
2,140
61,000
3,060
20,000
0
1,560
12,340
100,100
143,910
0ExpFlex.rpt Expenditure by Object Budget Flexsheet: Public Works - ALL FUNDS Page: 25
0512312014 7:17PM City of West Covina
186 MAINTENANCE DISTRICT #6
Title/Object
5111 FULL TIME SALARIES
5113 OVER TIME SALARIES
5121 HOLIDAY OPT- NO PERS
5124 SICK LEAVE BUYBACK
5125 VACATION BUY BACK
5132 UNIFORM ALLOWANCES
5151 WORKERS COMPENSATION
5152 HEALTH/FLEX BENEFIT
5153 GROUP LIFE
5154 GROUP LONG TERM DISABILITY
5155 MEDICARE
5157 RETIREMENT - NONSWORN
5158 DEFERRED COMPENSATION
5159 DENTAL
5161 VISION
5163 RETIREMENT HEALTH SAVINGS PLAN
5166 RETIREE LUMP SUM BENEFIT
5168 SUPPLEMENTAL RETIREMENT PLAN
5169 EPMC REPLACEMENT PLAN
5180 LEAVE LUMP SUM
5251 AUTO ALLOWANCE
5253 CASH BACK
Total PERSONNEL SERVICES
6117 CONSULTANTS
6130 SERVICE CONTRACTS
6142 ELECTRICITY
6143 WATER
6250 MAINT. DEPT SUPPLIES
6410 CHGBK - PROPERTY & LIABILITY INS
6493 ADMIN AND OVERHEAD
Total MATERIALS AND SERVICES
Total MAINTENANCE DISTRICT #6
Format Name(s): S = Dept 41 0 = BUDGET 2009 Page: 25
0ExpFlex.rpt Expenditure by Object Budget Flexsheet: Public Works - ALL FUNDS Page: 26
05/23/2014 7:17PM City of West Covina
187 MAINTENANCE DISTRICT #7
Title/Object
2012
Actuals
2013
Actuals
2014
Amended Bdgt
2015
Dept Request
2015
CM Review
5111 FULL TIME SALARIES 27,595 25,221 28,789 29,440 29,440
5113 OVER TIME SALARIES 280 72 304 304 300
5121 HOLIDAY OPT - NO PERS 67 61 118 50 50
5124 SICK LEAVE BUYBACK 475 455 474 490 490
5125 VACATION BUY BACK 458 320 356 380 380
5132 UNIFORM ALLOWANCES 47 24 24 20 20
5151 VVORKERS' COMPENSATION 380 548 665 710 710
5152 HEALTH/FLEX BENEFIT 3,972 2,883 3,451 3,330 3,330
5153 GROUP LIFE 35 41 76 80 80
5154 GROUP LONG TERM DISABILITY 178 178 204 210 210
5155 MEDICARE 260 224 255 260 260
5157 RETIREMENT - NONSWORN 4,229 3,471 4,253 5,040 5,040
5158 DEFERRED COMPENSATION 162 239 396 400 400
5159 DENTAL 213 193 215 220 220
5161 VISION 83 73 82 90 90
5163 RETIREMENT HEALTH SAVINGS PLAN 402 368 480 560 560
5166 RETIREE LUMP SUM BENEFIT 280 281 249 250 250
5168 SUPPLEMENTAL RETIREMENT PLAN 17 20 33 40 40
5169 EPMC REPLACEMENT PLAN 146 134 86 90 90
5180 LEAVE LUMP SUM 558 0 0 0 0
5251 AUTO ALLOWANCE 36 36 36 40 40
5253 CASH BACK 550 1,234 1,368 1,820 1,820
Total PERSONNEL SERVICES 40,423 36,076 41,914 43,824 43,820
6117 CONSULTANTS 638 1,019 1,935 1,935 1,940
6130 SERVICE CONTRACTS 48,849 39,439 62,800 62,800 62,800
6142 ELECTRICITY 3,836 3,998 4,200 4,200 4,200
6143 WATER 16,587 15,571 22,200 22,200 22,200
6250 MAINT. DEPT SUPPLIES 0 419 0 0 0
6410 CHGBK - PROPERTY & LIABILITY INS 929 929 929 929 1,630
6493 ADMIN AND OVERHEAD 12,142 9,868 12,142 12,142 12,800
Total MATERIALS AND SERVICES 82,981 71,243 104,206 104,206 105,570
Total MAINTENANCE DISTRICT #7 123,404 107,319 146,120 148,030 149,390
Format Name(s): S = Dept 41 0 = BUDGET 2009 Page: 26
0ExpFlex.rpt Expenditure by Object Budget Flexsheet: Public Works - ALL FUNDS Page: 27
05/23/2014 7:17PM City of West Covina
188 CITYWIDE MAINTENANCE DISTRICT
Title/Object
2012
Actuals
2013
Actuals
2014
Amended Bdgt
2015
Dept Request
2015
CM Review
5111 FULL TIME SALARIES 78,853 75,958 78,580 74,600 77,220
5113 OVER TIME SALARIES 773 775 3,900 3,900 3,900
5121 HOLIDAY OPT - NO PERS 401 921 818 160 160
5124 SICK LEAVE BUYBACK 563 415 648 750 750
5125 VACATION BUY BACK 744 567 559 570 570
5132 UNIFORM ALLOWANCES 165 165 45 50 50
5151 WORKERS' COMPENSATION 1,052 1,645 1,817 1,860 1,910
5152 HEALTH/FLEX BENEFIT 15,329 14,770 15,465 19,180 19,820
5153 GROUP LIFE 101 114 167 170 170
5154 GROUP LONG TERM DISABILITY 520 548 565 540 560
5155 MEDICARE 1,124 1,076 1,149 1,490 1,490
5157 RETIREMENT - NONSWORN 12,166 10,453 11,609 12,780 13,220
5158 DEFERRED COMPENSATION 346 295 294 290 290
5159 DENTAL 520 489 494 730 760
5161 VISION 264 256 258 280 290
5163 RETIREMENT HEALTH SAVINGS PLAN 1,179 1,156 1,497 1,840 1,910
5166 RETIREE LUMP SUM BENEFIT 882 790 700 630 630
5169 EPMC REPLACEMENT PLAN 420 402 56 60 60
5180 LEAVE LUMP SUM 1 92 0 0 0
5253 CASH BACK 203 625 689 1,280 1,520
Total PERSONNEL SERVICES 115,606 111,512 119,310 121,160 125,280
6011 UNIFORM 549 468 800 800 800
6020 EDUCATIONAL 110 110- 0 0 0
6030 MEMBERSHIPS 25 110 300 300 300
6050 CONFERENCES & MEETINGS 740 387 250 250 250
6117 CONSULTANTS 2,125 2,550 5,450 4,000 4,000
6120 OTHER CONTRACTUAL SERVICES 0 0 14,700 14,700 14,700
6130 SERVICE CONTRACTS 169,411 126,030 160,000 246,200 246,200
6142 ELECTRICITY 962,904 968,974 960,000 960,000 960,000
6147 CELLULAR PHONES 847 879 1,000 1,600 1,600
6210 OFFICE SUPPLIES 279 481 495 495 500
6270 SPECIAL DEPARTMENT SUPPLIES 4,224 1,575 19,215 19,215 19,220
6290 SMALL TOOLS 0 0 350 350 350
6320 CHGBK - FUEL & OIL 6,049 1,506 1,457 1,457 1,510
6327 CHGCK - VEH MAINTENANCE 18,637 7,789 18,000 18,000 2,340
6410 CHGBK - PROPERTY & LIABILITY INS 3,318 3,318 3,318 3,318 16,640
6482 EQUIPMENT REPLACEMENT 0 0 850 850 850
6493 ADMIN AND OVERHEAD 134,203 119,955 134,203 134,203 125,120
Total MATERIALS AND SERVICES 1,303,421 1,233,912 1,320,388 1,405,738 1,394,380
Format Name(s): S = Dept 41 0 = BUDGET 2009 Page: 27
0ExpFlex.rpt Expenditure by Object Budget Flexsheet: Public Works - ALL FUNDS Page: 28
0512312014 7:17PM City
Total CITYWIDE MAINTENANCE DISTRICT 1,419,027 1,345,424 1,439,698 1,526,898 1,519,660
Format Name(s): S = Dept 41 0 = BUDGET 2009 Page: 28
ExpFlex.rpt Expenditure by Object Budget Flexsheet: Public Works - ALL FUNDS Page: 29
05/23/2014 7:17PM City of West Covina
189 SEWER MAINTENANCE
Title/Object
2012
Actuals
2013
Actuals
2014
Amended Bdgt
2015
Dept Request
2015
CM Review
5111 FULL TIME SALARIES 798,530 848,174 912,374 901,250 901,340
5112 PART TIME SALARIES 18,356 17,686 25,000 26,590 26,590
5113 OVER TIME SALARIES 27,716 33,971 29,413 29,000 29,000
5117 BILINGUAL PAY 1,241 1,143 1,140 1,140 1,140
5121 HOLIDAY OPT - NO PERS 2,392 2,095 3,888 2,440 2,440
5124 SICK LEAVE BUYBACK 12,330 15,054 14,097 13,740 13,740
5125 VACATION BUY BACK 13,361 7,727 11,191 9,800 9,800
5126 SPECIAL ASSIGNMENT PAY 0 0 53,000- 0 0
5132 UNIFORM ALLOWANCES 1,416 1,770 1,575 1,640 1,640
5151 WORKERS' COMPENSATION 17,585 29,973 31,864 32,040 32,090
5152 HEALTH/FLEX BENEFIT 143,071 170,854 198,596 217,820 216,360
5153 GROUP LIFE 995 1,223 1,873 1,860 1,860
5154 GROUP LONG TERM DISABILITY 5,154 5,954 6,407 6,320 6,330
5155 MEDICARE 11,913 12,506 13,475 13,020 13,020
5157 RETIREMENT - NONSWORN 122,999 116,925 134,984 154,610 154,620
5158 DEFERRED COMPENSATION 4,002 3,951 3,936 3,940 3,940
5159 DENTAL 6,374 6,610 6,817 7,860 7,810
5161 VISION 2,767 3,072 3,178 3,430 3,420
5163 RETIREMENT HEALTH SAVINGS PLAN 12,808 13,891 18,390 22,690 22,610
5166 RETIREE LUMP SUM BENEFIT 9,014 8,186 8,132 7,560 7,560
5168 SUPPLEMENTAL RETIREMENT PLAN 451 719 1,177 1,510 1,510
5169 EPMC REPLACEMENT PLAN 4,243 4,501 912 910 910
5171 UNEMPLOYMENT 0 2,478 0 0 0
5180 LEAVE LUMP SUM 11,235 350 0 0 0
5251 AUTO ALLOWANCE 1,024 1,304 1,296 1,300 1,300
5253 CASH BACK 9,345 15,678 13,044 23,090 23,180
Total PERSONNEL SERVICES 1,238,322 1,325,795 1,389,759 1,483,560 1,482,210
6011 UNIFORM 2,389 2,731 2,520 2,520 2,520
6030 MEMBERSHIPS 0 0 250 250 250
6050 CONFERENCES & MEETINGS 65 140 1,190 1,190 5,000
6117 CONSULTANTS 46,017 43,105 58,450 64,000 64,000
6120 OTHER CONTRACTUAL SERVICES 65,991 97,954 79,450 79,450 64,450
6130 SERVICE CONTRACTS 558,704 566,664 583,620 583,620 583,620
6142 ELECTRICITY 7,695 7,846 10,200 10,200 10,200
6143 WATER 2,632 2,696 1,000 2,000 2,000
6144 TELEPHONE-- CITY SYSTEM 800 840 840 480 480
6147 CELLULAR PHONES 1,093 619 1,500 3,000 3,000
6210 OFFICE SUPPLIES 521 627 425 425 430
6212 REPROGRAPHIC SERVICES 2,713 3,061 3,316 3,316 3,740
6270 SPECIAL DEPARTMENT SUPPLIES 12,843 7,839 8,680 17,480 17,480
Format Name(s): S = Dept 41 0 = BUDGET 2009 Page: 29
0ExpFlex.rpt Expenditure by Object Budget Flexsheet: Public Works - ALL FUNDS Page: 30
05/23/2014 7:17PM City of West Covina
189 SEWER MAINTENANCE
Title/Object
6290 SMALL TOOLS
6320 CHGBK - FUEL & OIL
6327 CHGCK - VEH MAINTENANCE
6330 EQUIPMENT M & R
6410 CHGBK - PROPERTY & LIABILITY INS
6424 CAPITALIZED LEASE PAYMENTS
6493 ADMIN AND OVERHEAD
Total MATERIALS AND SERVICES
7160 OTHER EQUIPMENT
Total CAPITAL ASSETS
2012 2013
Actuals Actuals
54 0
20,078 19,541
71,200 64,998
10,912 13,030
31,605 31,605
0 53
227,422 226,880
1,062,734 1,090,229
0 0
0 0
2014
Amended Bdgt
2015
Dept Request
480 480
18,552 18,552
62,000 62,000
17,500 17,500
31,605 31,605
0 0
227,422 227,422
1,109,000 1,125,490
2,500 0
2,500 0
2015
CM Review
480
19,540
97,430
17,500
29,050
0
232,390
1,153,560
0
0
Total SEWER MAINTENANCE 2,301,056 2,416,024 2,501,259 2,609,050 2,635,770
Format Name(s): S = Dept 41 0 = BUDGET 2009 Page: 30
0ExpFlex.rpt Expenditure by Object Budget Flexsheet: Public Works - ALL FUNDS Page: 32
05123/2014 7:17PM City of West Covina
361 SELF INSURANCE GENRL/AUTO LIAB
Title/Object
6111 LEGAL SERVICES
6120 OTHER CONTRACTUAL SERVICES
6419 CLAIM PAID
Total MATERIALS AND SERVICES
2012
Actuals
99,864
142,361
53,620
295,845
2013
Actuals
93,771
76,472
56,364
226,607
2014
Amended Bdgt
o
o
o
o
2015
Dept Request
o
o
o
o
2015
CM Review
o
o
o
o
Total SELF INSURANCE GENRL/AUTO LIAB 295,845 226,607 0 0 0
Format Name(s): S = Dept 41 0 = BUDGET 2009 Page: 32
0ExpFlex.rpt
05/23/2014 7:17PM
Expenditure by Object Budget Flexsheet: Public Works - ALL FUNDS Page: 33
City of West Covina
363 SELF-INSURANCE - WORKERS COMP
Title/Object
2014
Amended Bdgt
2015
Dept Request
2015
CM Review
2012 2013
Act uals Actuals
6111 LEGAL SERVICES
6120 OTHER CONTRACTUAL SERVICES
6419 CLAIM PAID
6511 WORKERS COMP MEDICAL
Total MATERIALS AND SERVICES
Total SELF-INSURANCE - WORKERS' COMP
12,063 9,087
1,398 5
53,920 0
8,411 31,005
75,792 40,097
75,792 40,097 0 0 0
Format Name(s): S = Dept 41 0 = BUDGET 2009 Page: 33
2012
Actuals
305,823
12,204
2,269
1,095
1,907
6,033
480
6,430
60,810
425
2,015
4,350
46,892
2,224
2,588
1,066
4,853
48,638-
3,478
1,622
5,201
4,197
427,324
3,358
1,561
213
13,434
14,564
800
313
1,670
3,838
6,151
1,256
2,207-
2,389
160,881
3,427
125,162
2,028
2013
Actuals
300,665
11,695
1,639
546
3,090
4,099
480
10,065
58,889
497
2,165
4,249
41,378
2,469
2,607
1,016
4,617
48,385
3,030
1,593
269
8,784
512,227
3,328
565
96
10,539
15,646
840
687
1,980
4,099
4,551
1,118
761-
1,693
193,834
9,757
133,205
5,915
2014
Amended Bdgt
314,107
13,725
0
1,261
2,931
3,142
450
11,214
63,579
732
2,261
4,421
46,406
2,544
2,744
1,015
5,832
0
2,800
546
0
8,693
488,403
3,500
1,000
1,000
12,000
17,000
840
500
2,000
4,000
4,400
1,200
0
1,530
150,000
15,000
125,000
2,000
2015
Dept Request
317,390
12,900
3,500
860
2,380
4,990
470
10,810
65,710
740
2,290
4,500
54,370
2,540
2,670
1,100
7,000
0
2,670
550
0
10,090
507,530
3,500
1,000
1,000
12,000
17,000
480
1,000
2,000
4,000
4,400
1,200
0
1,530
150,000
15,000
125,000
2,000
2015
CM Review
317,390
12,900
3,500
860
2,380
4,990
470
10,810
65,710
740
2,280
4,500
54,370
2,540
2,670
1,100
7,000
0
2,670
550
0
10,140
507,570
3,500
1,000
2,000
12,000
17,000
480
1,000
2,000
4,000
4,400
1,200
0
1,690
150,000
13,400
125,000
2,000
0ExpFlex.rpt Expenditure by Object Budget Flexsheet: Public Works - ALL FUNDS Page: 34
05/2312014 7:17PM City of West Covina
365 FLEET MANAGEMENT
Title/Object
5111 FULL TIME SALARIES
5112 PART TIME SALARIES
5113 OVER TIME SALARIES
5121 HOLIDAY OPT - NO PERS
5124 SICK LEAVE BUYBACK
5125 VACATION BUY BACK
5132 UNIFORM ALLOWANCES
5151 WORKERS COMPENSATION
5152 HEALTH/FLEX BENEFIT
5153 GROUP LIFE
5154 GROUP LONG TERM DISABILITY
5155 MEDICARE
5157 RETIREMENT - NONSWORN
5158 DEFERRED COMPENSATION
5159 DENTAL
5161 VISION
5163 RETIREMENT HEALTH SAVINGS PLAN
5165 COMPENSATED ABSENCES ADJ
5166 RETIREE LUMP SUM BENEFIT
5169 EPMC REPLACEMENT PLAN
5180 LEAVE LUMP SUM
5253 CASH BACK
Total PERSONNEL SERVICES
6011 UNIFORM
6020 EDUCATIONAL
6050 CONFERENCES & MEETINGS
6120 OTHER CONTRACTUAL SERVICES
6130 SERVICE CONTRACTS
6144 TELEPHONE -- CITY SYSTEM
6147 CELLULAR PHONES
6210 OFFICE SUPPLIES
6259 OTHER MAINTENANCE SUPPLIES
6270 SPECIAL DEPARTMENT SUPPLIES
6290 SMALL TOOLS
6319 POOL CAR USAGE
6320 CHGBK - FUEL & OIL
6325 PARTS
6327 CHGCK - VEH MAINTENANCE
6329 OTHER VEHICLE SUBLET REPAIRS
6330 EQUIPMENT M & R
Format Name(s): S = Dept 41 0 = BUDGET 2009 Page: 34
756,270
1,114,710 355,937
14,827
755,468
85,484
1,194,617
863,467 1,622,280
14,827 14,827
717,826 795,115
85,150 0
1,204,895 1,150,912
1,717,122 1,639,315
6410 CHGBK - PROPERTY & LIABILITY INS
6485 FUELS & OIL USAGE
6495 DEPRECIATION EXPENSE
Total MATERIALS AND SERVICES
Total CAPITAL ASSETS
Total FLEET MANAGEMENT
0ExpFlex.rpt Expenditure by Object Budget Flexsheet: Public Works - ALL FUNDS Page: 35
05/23/2014 7:17PM City of West Covina
365 FLEET MANAGEMENT
2012 2013 2014 2015 2015
Title/Object Actuals Actuals Amended Bdgt Dept Request CM Review
Format Name(s): S = Dept 41 0 = BUDGET 2009 Page: 35
0ExpFlex.rpt Expenditure by Object Budget Flexsheet: Public Works - ALL FUND Page: 36
05/2312014 7:17PM City of West Covina
367 VEHICLE REPLACEMENT
Title/Object
6495 DEPRECIATION EXPENSE
Total MATERIALS AND SERVICES
Total VEHICLE REPLACEMENT
2012 2013 2014 2015
Actuals Actuals Amended Bdgt Dept Request
63,607 60,077
63,607 60,077
63,607 60,077
2015
CM Review
Format Name(s): S = Dept 41 0 = BUDGET 2009 Page: 36
0ExpFlex.rpt Expenditure by Object Budget Flexsheet: Public Works - ALL FUNDS Page: 37
05/23/2014 7:17PM City of West Covina
862 HOUSING SET ASIDE
Title/Object
5111 FULL TIME SALARIES
5124 SICK LEAVE BUYBACK
5151 WORKERS COMPENSATION
5152 HEALTH/FLEX BENEFIT
5153 GROUP LIFE
5154 GROUP LONG TERM DISABILITY
5155 MEDICARE
5157 RETIREMENT - NONS WORN
5158 DEFERRED COMPENSATION
5159 DENTAL
5161 VISION
5163 RETIREMENT HEALTH SAVINGS PLAN
5166 RETIREE LUMP SUM BENEFIT
5169 EPMC REPLACEMENT PLAN
5180 LEAVE LUMP SUM
Total PERSONNEL SERVICES
6030 MEMBERSHIPS
6050 CONFERENCES & MEETINGS
6119 OTHER PROF SERVICES
6120 OTHER CONTRACTUAL SERVICES
6130 SERVICE CONTRACTS
6144 TELEPHONE --CITY SYSTEM
6147 CELLULAR PHONES
6210 OFFICE SUPPLIES
6410 CHGBK - PROPERTY & LIABILITY INS
6493 ADMIN AND OVERHEAD
Total MATERIALS AND SERVICES
2012
Actuals
21,593
838
195
4,292
43
155
360
3,612
8
249
83
441
503
115
2,215
34,702
80
330
5,238
735
5,000
236
416
57
1,706
5,495
19,293
2013
Actuals
2014
Amended Bdgt
2015
Dept Request
0
2015
CM Review
Total HOUSING SET ASIDE 53,995 0 0 0
Format Name(s): S = Dept 41 0 = BUDGET 2009 Page: 37
0ExpFlex.rpt Expenditure by Object Budget Flexsheet: Public Works - ALL FUNDS Page: 38
05/23/2014 7:17PM City of West Covina
876 MERGED PROJ. AREA CAPITAL PROJECTS
Title/Object
Total MATERIALS AND SERVICES
Total MERGED PROJ. AREA CAPITAL PROJE1
2012
Actuals
2013 2014 2015
Actuals Amended Bdgt Dept Request
2015
CM Review
Format Name(s): S = Dept 41 0 = BUDGET 2009 Page: 38
CM
SEF
MUNITY
WICES
Community Services
COMMUNITY SERVICES DEPARTMENT
MISSION STATEMENT: To create community and enhance the quality of
life in West Covina through people, facilities, programs, and partnerships.
T he Community Services Department provides a variety of social and recreational
programming for the benefit of the community.
Department staff is responsible for planning, developing, coordinating, and
implementing a variety of leisure activities, including: youth and adult sports; senior
services; aquatic programs; equestrian activities; educational, fitness, cultural, dance
and art classes; nature programs; child-care programs; Go West shuttle and dial-a-ride
services; and a variety of family, cultural, and community events that promote the
quality of life in West Covina.
The Community Services Department operates one nature center, one senior center,
four licensed day cares, one licensed preschool, three community centers, one aquatic
center, one equestrian center, one splash pad, one skate park, one roller hockey center,
and ten athletic facilities, as well as a Big League Dreams complex via contract.
This department also host numerous special events each year to celebrate the
community's diverse culture, holidays, youth and senior populations, summer vacations,
and sports league openings. In addition, the City also partners with community-based
organizations, to provide many more special events.
This year, the City will participate in over 70 community events, with 18 new events and
23 events in partnership with other organizations and service groups.
City Sponsored (Partial Listing)
• Independence Day Celebration
o Egg Celebration
o Ghoster Park
o Breakfast With Santa
o Summer Concert Series
o Movies in the Park
o 90+ Birthday Celebration @ Senior Center
o Senior Center Prom
o Food Truck Festival
o Community Service Volunteerism Day
o Memorial & Veterans' Day
Community Services
• City Co-Sponsored (Partial Listing)
o Martin Luther King, Jr. Birthday
o Chinese Lantern Festival
o Cherry Blossom Festival
o Lions Club Night on the Town
o Red Ribbon Rally
o Relay for Life
o Strutt Your Mutt
o Wild Wednesdays @ Galster Park
o West Covina Day at the Fair
o Tree Lighting Ceremony @ Plaza West Covina
The department operates the West Covina Senior Center. Programs promote
independence by offering services and programs adapted to the specialized and
changing needs and interests of senior citizens, including case management and daily
nutrition.
Grant management programs are also assigned to the department and include the
administration of the Community Development Block Grant (CDBG), the Area Agency
on Aging Grant for senior meals, Summer Food Service Program, County Park Bond
grant program, Proposition A and C as well as Measure R Local Return funds, and the
department pursues competitive grants in community service areas.
The department acts as a liaison to various community organizations:
• Community Service Group — Comprised of numerous civic groups, non-profit
organizations, and businesses, this coordinating council fosters community
involvement and partnerships that create civic participation opportunities for the
overall improvement of the community.
• Sports Council - Comprised of ten (10) volunteer youth sports organizations
including: football/cheer, softball, basketball, soccer, and six baseball leagues. This
council coordinates the use of City and school district facilities for youth sports and
provides recommendations for the maintenance, repair and overall field safety at 10
City and 18 district properties (West Covina-11, Covina-6, and Rowland-1).
• Youth Council — Comprised of students from local intermediate and high schools,
this group provides leadership training, social activities, and numerous volunteer
opportunities for teens wanting to make a difference in their community.
In an effort to raise funds for the community's benefit, the department also manages a
501(c)3 non-profit called the West Covina Community Services Foundation that allows
the opportunity for residents and businesses to make donations to offset the costs of the
various community events and miscellaneous operations of the City facilities.
3
Community Services
The department also provides the general administration to direct, oversee, and support
all operations of the department, including:
Development and monitoring of the department budget.
Oversight and administration of AB 2404 (Gender Equity) compliance throughout
department programs and affiliated athletic groups.
Production of the Community Recreation Guide.
Involvement in localized and regional homeless services advocacy organizations.
Operation of Summer Lunch Program at Cameron Park through a federal grant.
Monitoring of CDBG funding for public service organizations.
Providing support to Community and Senior Services Commission.
Community and Senior Services Commission
The Community and Senior Services Commission (CSSC) was created by the City
Council. It is comprised of 10 commissioners to aid and advise the City Council on
matters that pertain to the community service needs of the citizens of West Covina
relating to: public recreational services; cultural activities and special events; youth and
senior services; public transportation; neighborhood and human relations; and human
rights.
There are three Ad-Hoc Committees designed to provide in-depth review of certain
project areas:
CDBG
Capital Improvement Projects (CIP)
Sports Council
During fiscal year 2013-2014, the CSSC was instrumental in:
Reviewing and recommending CIP Projects within the City of West Covina.
Reviewing and recommending CDBG funding allocations for service groups.
Selecting the Community and Recreation Services Volunteers of the Year.
Reviewing and recommending Sports Council compliancy issues.
Recommending improvements to recreational facilities.
Promoting community and recreational events.
Community Services
FUNCTION
GENERAL GOVERNMENT SERVICES
DEPARTMENT TITLE
COMMUNITY SERVICES
EXPENDITURE CLASSIFICATION
2011-12
ACTUAL
2012-13
ACTUAL
2013-14
AMENDED
BUDGET
2014-15
PROPOSED
BUDGET
SALARY & BENEFITS
FULL TIME SALARIES 720,327 578,058 689,758 697,360
PART TIME SALARIES 669,456 671,391 728,189 763,710
OVERTIME 6,605 3,062 2,500 4,500
ELECTIVE/APPOINTED 14,740 2,268 3,000 5,980
BILINGUAL PAY 1,208 1,203 1,200 1,200
SICK/VACATION/HOLIDAY/ADMINISTRATIVE LEAVE 30,300 14,967 33,079 31,210
WORKERS' COMPENSATION 8,608 12,567 24,637 28,250
HEALTH/DENTAL/VISION INSURANCE 128,224 109,565 129,178 120,080
LIFE INSURANCE/GROUP LONG TERM DISABILITY 5,876 5,257 6,678 6,450
MEDICARE 21,524 18,919 21,351 23,330
RETIREMENT - NONSWORN 106,776 79,883 102,042 119,650
DEFERRED COMPENSATION 12,676 10,411 13,140 10,800
RETIREE MEDICAL BENEFIT 5,687 4,969 7,050 7,260
RETIREMENT HEALTH SAVINGS PLAN 9,453 9,856 8,909 11,130
RETIREE LUMP SUM BENEFIT 7,694 6,272 5,287 5,070
SUPPLEMENTAL RETIREMENT PLAN 6,003 3,472 4,694 6,620
UNEMPLOYMENT 2,327 16,399 1,099 -
LEAVE LUMP SUM 27,968 24,176 - -
AUTO ALLOWANCE 687 724 2,520 3,600
SALARY & BENEFITS TOTAL 1,786,139 1,573,419 1,784,311 1,846,200
MAINTENANCE & OPERATIONS
UNIFORM 3,838 2,997 5,840 7,690
LAUNDRY 2,760 2,607 2,600 2,600
EDUCATIONAL 1,760 1,065 2,500 2,250
MEMBERSHIPS - - - 1,290
TRAINING & MEETINGS 3,142 1,373 6,288 6,110
COMMISSION EXPENSES 158 288 500 500
CONTRACTUAL SERVICES 1,249,025 1,236,273 1,272,124 1,305,570
LEGAL SERVICES 5,762 6,268 - -
NATURAL GAS 2,783 2,381 3,000 3,000
ELECTRICITY 62,998 76,451 73,300 75,000
WATER 3,988 9,282 7,900 7,900
TELEPHONES/CELLULAR PHONES 27,246 19,642 20,640 18,260
SENIOR MEALS 87,919 98,235 93,000 103,000
SENIOR EXCURSIONS 6,838 2,347 7,500 7,500
SUMMER CONCERTS - 22,469 22,031 20,000
ADVERTISING & PUBLICATIONS 2,074 2,272 18,000 7,000
MAINTENANCE & OPERATIONS SUBTOTAL 1,460,291 1,483,950 1,535,223 1,567,670
5
Community Services
FUNCTION
GENERAL GOVERNMENT SERVICES
DEPARTMENT TITLE
COMMUNITY SERVICES
2011-12 2012-13 2013-14 2014-15
EXPENDITURE CLASSIFICATION ACTUAL ACTUAL AMENDED PROPOSED
BUDGET BUDGET
MAINTENANCE & OPERATIONS (CONTINUE)
OTHER SPECIAL EVENTS 2,318 - 15,297 33,390
GALSTER PARK NATURE CENTER 1,820 - 10,626 -
CAMERON COMM CENTER 556 6,962 3,850 -
PROJECT 29:11 - - 4,561 -
YWCA OF SAN GABRIEL VALLEY - MOW 5,170 3,165 5,000 -
ACTION FOOD PANTRY 17,819 6,329 6,561 -
SUPPLIES 101,902 90,552 128,748 128,460
REPROGRAPHIC SERVICES 27,145 31,074 35,071 39,480
POOL CAR USAGE . 77 24 - -
CHARGEBACK - FUEL & OIL 145,048 116,505 133,018 116,500
CHARGEBACK - VEHICLE MAINTENANCE 6,476 12,870 26,388 10,260
EQUIPMENT MAINTENANCE AND REPAIR 44,334 72,502 54,225 54,230
CHARGEBACK - PROPERTY/LIABILITY INSURANCE 88,255 88,255 88,255 36,060
SUB RECIPIENTS 54,188 25,721 33,244 112,000
FUELS & OIL USAGE - 6,493 - -
MISCELLANEOUS EXPENSES 13,447 34,811 63,668 -
ADMINISTRATION AND OVERHEAD 247,389 194,210 248,505 260,040
JULY 4TH EVENTS 35,029 36,800 53,185 45,000
WORKERS' COMPENSATION MEDICAL 2,071 780 - -
WALK OF FAME - 9,736 3,764 -
WC MEMORIAL WALL - 164 15,965 -
YOUTH COUNCIL - - 1,362 -
NON-CAPITAL EQUIPMENT 711 3,803 10,450 12,950
MAINTENANCE & OPERATIONS TOTAL 2,254,046 2,224,706 2,476,966 2,416,040
CAPITAL OUTLAY
OTHER EQUIPMENT - 5,602 - -
BUILDING IMPROVEMENTS - 6,968 - -
CAPITAL OUTLAY TOTAL - 12,570 - -
DEPARTMENT TOTAL 4,040,185 3,810,695 4,261,277 4,262,240
TOTAL BY FUND
FUND TITLE
PROPOSITION C FUND
COMMUNITY DEVELOPMENT BLOCK GRANT FUND
LOS ANGELES COUNTY PARK BOND FUND
SENIOR MEALS PROGRAM FUND
SUMMER MEALS PROGRAM FUND
2,119,730
4,490
919,590
267,350
37,550
213,420
26,690
673,420
4,262,240
Community Services
Departmental Expenditures
Fiscal Years 2010-11 to 2014-15
5.0
4.2
4.3 4.3
4.0
3.8
2010-11 2011-12 2012-13 2013-14 2014-15
COMMUNITY SERVICES DEPARTMENT
CONTRACTUAL SERVICES DETAIL
Description/Justification
Fixed Route Shuttle Service (MV Transportation, Inc.)
Dial-A-Ride Service (MV Transportation, Inc.)
Cameron Center: Contract class instructors and Facility maintenance (Valley Light)
Recreation transit for Seniors (Shalimar) and Youth (Durham)
Shadow Oak Community Center and Senior Center: Contract class instructors
Daily cleaning of Non-Advertised bus shelters (Valley Light, Inc.)
Community Development Block Grant consultant - Preparation of Consolidated Action Plan,
Consolidated Annual Performance Evaluation Report, Analysis of Impediments to Fair
Housing (Castaneda and Associates)
CLASS Recreation Registration software annual license fee
Landscaping of Day Cares on School District property
Professional services as needed for transit related services
Cleaning after rentals of Shadow Oak Community Center
Bottled water for Day Cares as required for State Licensing
Pest control at Community Services Facility
Dishwasher lease at Senior Center
Sharp Copier - City Hall Lease Agreement
Copyright Licensing to replay music/movies at events and centers
State licensing of Day Cares
Portion of City single audit cost - Federal grants
Maintenance Agreement for Sharp Copiers - Cameron and Senior Center
Maintenance Agreement for Sharp Copiers - City Hall
FY 2014-15
Proposed
625,000
350,000
80,000
80,000
51,850
50,000
25,000
11,100
6,000
4,000
3,150
2,960
2,920
2,650
2,590
2,550
2,250
2,000
800
750
1,305,570
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05/22/2014 9:52PM City of West Covina
Grand Totals
Title/Object
2012
Actuals
2013
Actuals
2014 2015
Amended Bdgt Dept Request
2015
CM Review
5111 FULL TIME SALARIES
5112 PART TIME SALARIES
5113 OVER TIME SALARIES
5114 ELECTIVE/APPOINTED
5117 BILINGUAL PAY
5121 HOLIDAY OPT- NO PERS
5122 HOLIDAY OPT- PERSABLE
5124 SICK LEAVE BUYBACK
5125 VACATION BUY BACK
5151 WORKERS COMPENSATION
5152 HEALTH/FLEX BENEFIT
5153 GROUP LIFE
5154 GROUP LONG TERM DISABILITY
5155 MEDICARE
5157 RETIREMENT- NONSWORN
5158 DEFERRED COMPENSATION
5159 DENTAL
5160 RETIREE MEDICAL BENEFIT
5161 VISION
5163 RETIREMENT HEALTH SAVINGS PLAN
5166 RETIREE LUMP SUM BENEFIT
5168 SUPPLEMENTAL RETIREMENT PLAN
5169 EPMC REPLACEMENT PLAN
5171 UNEMPLOYMENT
5180 LEAVE LUMP SUM
5251 AUTO ALLOWANCE
5253 CASH BACK
Total PERSONNEL SERVICES
6011 UNIFORM
6012 LAUNDRY
6020 EDUCATIONAL
6030 MEMBERSHIPS
6050 CONFERENCES & MEETINGS
6052 REIMBURSED MILEAGE
6060 COMMISSION EXPENSES
6110 PROFESSIONAL SERVICES
720,327
669,456
6,605
14,740
1,208
2,021
0
6,210
22,069
8,608
116,422
1,173
4,703
21,524
106,776
12,676
4,817
5,687
2,184
9,453
7,694
2,181
3,822
2,327
27,968
687
4,801
1,786,139
3,838
2,760
1,760
0
3,142
0
158
0
578,058
671,391
3,062
2,268
1,203
1,895
64
4,470
8,538
12,567
93,831
1,143
4,114
18,919
79,883
10,411
4,175
4,969
1,755
9,856
6,272
400
3,072
16,399
24,176
724
9,804
1,573,419
2,997
2,607
1,065
0
1,373
0
288
2,616
689,758
728,189
2,500
3,000
1,200
2,726
0
6,273
24,080
24,637
112,634
1,867
4,811
21,351
102,042
13,140
4,930
7,050
1,934
8,909
5,287
2,153
2,541
1,099
0
2,520
9,680
1,784,311
5,840
2,600
2,500
0
6,288
0
500
0
656,280
843,710
4,500
5,980
1,200
2,000
0
6,200
19,010
28,100
84,040
1,630
4,530
22,650
112,620
9,720
4,990
7,260
2,100
11,130
5,070
2,940
2,200
0
0
2,520
24,610
1,864,990
7,690
2,600
2,250
1,290
5,860
250
500
4,000
697,360
763,710
4,500
5,980
1,200
2,150
0
6,970
22,090
28,250
88,120
1,700
4,750
23,330
119,650
10,800
5,180
7,260
2,170
11,130
5,070
4,200
2,420
0
0
3,600
24,610
1,846,200
7,690
2,600
2,250
1,290
5,860
250
500
4,000
Format Name(s): S = Dept 51 0 = BUDGET 2009 Page: 24
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05/22/2014 9:52PM City of West Covina
Grand Totals [Continued7
2012 2013 2014 2015 2015 Title/Object Actuals Actuals Amended Bdgt Dept Request CM Review
6111 LEGAL SERVICES 5,762 6,268 0 0 0
6112 ACCOUNTING AND AUDITING 2,188 2,188 2,000 2,000 2,000
6117 CONSULTANTS 0 o 0 25,000 25,000
6120 OTHER CONTRACTUAL SERVICES 1,242,033 1,223,813 1,256,664 1,298,660 1,268,660
6126 WEBSITE DEVELOPMENT & MAINT 0 0 6,000 0 0
6138 MISC EQUIPMENT CONTRACTS 4,624 3,656 7,460 5,105 5,110
6139 OTHER SERVICE CONTRACTS 180 4,000 3,000 800 800
6141 NATURAL GAS 2,783 2,381 3,000 0 3,000
6142 ELECTRICITY 62,998 76,451 73,300 0 75,000
6143 WATER 3,988 9,282 7,900 0 7,900 6144 TELEPHONE -- CITY SYSTEM 9,800 4,740 4,740 2,580 2,580 6145 TELEPHONE -- SPECIAL LINES 12,200 10,417 10,320 10,600 10,600
6147 CELLULAR PHONES 5,246 4,485 5,580 5,080 5,080 6158 MEALS 87,919 98,235 93,000 103,000 103,000
6164 SENIOR EXCURSIONS 6,838 2,347 7,500 7,500 7,500
6166 SUMMER CONCERTS o 22,469 22,031 o 20,000
6170 ADVERTISING & PUBLICATIONS 2,074 2,272 15,000 7,000 7,000
6188 OTHER SPECIAL EVENTS 2,318 0 15,297 21,900 21,900
6189 MOBILE SKATE PARK 0 0 0 11,488 11,490
6191 GALSTER PARK NATURE CENTER 1,820 0 10,626 0 0 6192 CAMERON COMM CENTER 556 6,962 3,850 0 0
6203 PROJECT 29:11 0 0 4,561 0 0
6204 YWCA OF SAN GABRIEL VALLEY-MOW 5,170 3,165 5,000 0 0
6207 ACTION FOOD PANTRY 17,819 6,329 6,561 0 0
6210 OFFICE SUPPLIES 4,275 4,319 8,475 10,980 10,980
6212 REPROGRAPHIC SERVICES 27,145 30,607 35,071 35,071 39,480
6214 PRINTING & COPYING 0 467 0 0 0 6240 RECREATION SUPPLIES 65,039 59,333 70,598 63,580 63,580
6270 SPECIAL DEPARTMENT SUPPLIES 32,588 26,900 49,675 53,900 53,900
6319 POOL CAR USAGE 77 24 0 0 0
6320 CHGBK - FUEL & OIL 145,048 116,505 133,018 133,018 116,500
6327 CHGCK - VEH MAINTENANCE 6,476 12,870 26,388 26,388 10,260
6330 EQUIPMENT M & R 44,334 72,502 54,225 54,230 54,230
6410 CHGBK - PROPERTY & LIABILITY INS 88,255 88,255 88,255 88,255 36,060
6444 YWCA OF SGV - SR CITASSISTANCE 15,560 5,973 10,061 o 0
6447 YOUTH ASSISTANCE 5,230 4,603 5,000 0 0
Format Name(s): S = Dept 51 0 = BUDGET 2009 Page: 25
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Grand Totals [Continued]
Title/Object 2012
Actuals
2013
Actuals
2014
Amended Bdgt
2015
Dept Request
2015
CM Review
6451 WC COMMUNITY SERVICE CENTER 9,478 5,099 0 0 0 6460 SUBRECIPIENTS 0 0 0 112,000 112,000 6461 LOVE INC CRISIS INTERVENTION 0 0 3,061 0 0 6462 ASSISTANCE LEAGUE OF COVINA VALLEY 1,732 1,055 2,000 0 0 6466 CORY'S KITCHEN 10,340 4,000 6,561 0 0 6467 ESGV COALITION FOR HOME 11,848 4,991 6,561 0 0 6485 FUELS & OIL USAGE 0 6,493 0 0 0 6490 MISCELLANEOUS EXPENSES 13,447 34,811 63,668 0 0 6493 ADMIN AND OVERHEAD 247,389 194,210 248,505 248,505 260,040 6497 JULY 4TH EVENTS 35,029 36,800 53,185 15,000 45,000 6511 WORKERS COMP MEDICAL 2,071 780 0 0 0 6520 PROP A EXCHANGE 1,500,000 2,000,000 2,000,000 o 0 6545 WALK OF FAME 0 9,736 3,764 0 0 6548 WC MEMORIAL WALL 0 164 15,965 0 0 6574 YOUTH COUNCIL 0 0 1,362 0 0 6999 NON-CAPITAL EQUIPMENT 711 3,803 9,450 11,950 12,950 Total MATERIALS AND SERVICES 3,754,046 4,224,706 4,475,966 2,378,030 2,416,040 7160 OTHER EQUIPMENT 0 5,602 1,000 1,000 0 7530 BUILDING IMPROVEMENTS 0 6,968 0 0 0 Total CAPITAL ASSETS 0 12,570 1,000 1,000 0
Grand Totals 5,540,185 5,810,695 6,261,277 4,244,020 4,262,240
Format Name(s): S = Dept 51 0= BUDGET 2009 Page: 26
2012
Actuals
281,232
71,530
3,036
14,740
449
889
2,124
10,249
1,264
50,562
493
1,864
5,720
41,493
6,485
2,165
5,687
872
4,283
2,955
386
1,493
2,327
7,969
105
689
521,061
1,797
158
22
990
6,280
4,730
2,217
2013
Actuals
216,322
75,058
1,914
2,268
696
939
64
753
2,428
1,744
42,425
457
1,530
4,583
29,999
4,794
1,870
4,969
689
5,772
2,843
0
1,121
2,752
21,200
1,296
428,486
326
0
0
1,009
288
304
1,891
3,100
3,915
1,153
2014
Amended Bdgt
271,904
70,500
2,500
3,000
612
925
1,918
9,540
2,157
51,100
783
1,905
5,278
40,248
5,544
2,310
7,050
796
3,672
2,324
823
923
1,099
0
864
702
488,477
300
0
0
3,788
500
0
2,210
3,100
3,910
1,880
2015
Dept Request
278,580
76,700
4,500
5,980
840
930
1,700
6,490
3,270
37,260
670
1,940
5,560
47,870
3,380
2,620
7,260
980
5,620
2,330
1,010
730
860
11,500
508,580
500
1,290
1,860
500
380
730
1,920
3,990
1,880
2015
CM Review
319,660
81,580
4,500
5,980
840
1,080
2,470
9,570
3,480
41,340
740
2,160
6,270
54,900
4,460
2,810
7,260
1,050
5,620
2,330
2,270
950
1,940
11,500
574,760
500
1,290
1,860
500
380
730
1,920
3,990
1,880
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City of West Covina
110 GENERAL FUND
Title/Object
5111 FULL TIME SALARIES
5112 PART TIME SALARIES
5113 OVER TIME SALARIES
5114 ELECTIVE/APPOINTED
5117 BILINGUAL PAY
5121 HOLIDAY OPT - NO PERS
5122 HOLIDAY OPT - PERSABLE
5124 SICK LEAVE BUYBACK
5125 VACATION BUY BACK
5151 WORKERS' COMPENSATION
5152 HEALTH/FLEX BENEFIT
5153 GROUP LIFE
5154 GROUP LONG TERM DISABILITY
5155 MEDICARE
5157 RETIREMENT - NONSWORN
5158 DEFERRED COMPENSATION
5159 DENTAL
5160 RETIREE MEDICAL BENEFIT
5161 VISION
5163 RETIREMENT HEALTH SAVINGS PLAN
5166 RETIREE LUMP SUM BENEFIT
5168 SUPPLEMENTAL RETIREMENT PLAN
5169 EPMC REPLACEMENT PLAN
5171 UNEMPLOYMENT
5180 LEAVE LUMP SUM
5251 AUTO ALLOWANCE
5253 CASH BACK
Total PERSONNEL SERVICES
6011 UNIFORM
6020 EDUCATIONAL
6030 MEMBERSHIPS
6050 CONFERENCES & MEETINGS
6060 COMMISSION EXPENSES
6120 OTHER CONTRACTUAL SERVICES
6138 MISC EQUIPMENT CONTRACTS
6144 TELEPHONE- CITY SYSTEM
6145 TELEPHONE SPECIAL LINES
6147 CELLULAR PHONES
Format Name(s): S = Dept 51 0 = BUDGET 2009 Page: 1
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110 GENERAL FUND
Title/Object
6166 SUMMER CONCERTS
6188 OTHER SPECIAL EVENTS
6189 MOBILE SKATE PARK
6210 OFFICE SUPPLIES
6212 REPROGRAPHIC SERVICES
6214 PRINTING & COPYING
6240 RECREATION SUPPLIES
6270 SPECIAL DEPARTMENT SUPPLIES
6319 POOL CAR USAGE
6320 CHGBK - FUEL & OIL
6327 CHGCK - VEH MAINTENANCE
6330 EQUIPMENT M & R
6410 CHGBK - PROPERTY & LIABILITY INS
6497 JULY 4TH EVENTS
6999 NON-CAPITAL EQUIPMENT
Total MATERIALS AND SERVICES
Total CAPITAL ASSETS
Total GENERAL FUND
2012
Actuals
2013
Actuals
2014
Amended Bdgt
2015
Dept Request
0 0 0 0
0 0 10,805 16,200
0 0 0 11,488
3,085 1,602 3,975 3,980
26,755 30,167 34,594 34,594
0 467 0 0
2,261 1,614 1,552 550
2,814 5,885 3,050 10,400
77 24 0 o
1,445 871 665 665
3,278 11,460 13,000 13,000
2,835 7,566 10,000 10,000
18,954 18,954 18,954 18,954
35,029 14,985 15,000 15,000
0 2,698 0 2,500
112,727 108,279 127,283 150,381
0 0 0 0
633,788 536,765 615,760 658,961
2015
18,210
11,490
3,980
38,940
550
10,400
870
8,170
10,000
12,610
45,000
2,500
195,770
Format Name(s): S = Dept 51 0 = BUDGET 2009 Page:
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City of West Covina
111 FEE & CHARGE
2012 2013 2014 2015 2015
Title/Object Actuals Actuals Amended Bdgt Dept Request CM Review
5111 FULL TIME SALARIES
5112 PART TIME SALARIES
5113 OVER TIME SALARIES
5117 BILINGUAL PAY
5121 HOLIDAY OPT - NO PERS
5124 SICK LEAVE BUYBACK
5125 VACATION BUY BACK
5151 WORKERS' COMPENSATION
5152 HEALTH/FLEX BENEFIT
5153 GROUP LIFE
5154 GROUP LONG TERM DISABILITY
5155 MEDICARE
5157 RETIREMENT- NONSWORN
5158 DEFERRED COMPENSATION
5159 DENTAL
5161 VISION
5163 RETIREMENT HEALTH SAVINGS PLAN
5166 RETIREE LUMP SUM BENEFIT
5169 EPMC REPLACEMENT PLAN
5171 UNEMPLOYMENT
5180 LEAVE LUMP SUM
5253 CASH BACK
Total PERSONNEL SERVICES
6011 UNIFORM
6020 EDUCATIONAL
6050 CONFERENCES & MEETINGS
6120 OTHER CONTRACTUAL SERVICES
6138 MISC EQUIPMENT CONTRACTS
6141 NATURAL GAS
6142 ELECTRICITY
6143 WATER
6144 TELEPHONE -- CITY SYSTEM
6145 TELEPHONE -- SPECIAL LINES
6147 CELLULAR PHONES
6164 SENIOR EXCURSIONS
6210 OFFICE SUPPLIES
6212 REPROGRAPHIC SERVICES
6240 RECREATION SUPPLIES
6270 SPECIAL DEPARTMENT SUPPLIES
6320 CHGBK - FUEL & OIL
118,977
553,236
2,624
0
484
1,267
4,537
5,801
19,703
215
782
9,956
17,452
2,465
819
336
1,533
1,168
630
0
5,006
272
747,263
3,838
1,760
70
143,473
0
2,783
62,998
3,988
3,520
7,470
2,842
6,838
644
70
48,645
27,254
619
84,901
554,071
899
34
351
803
2,151
8,632
16,748
194
611
9,375
11,704
2,050
619
240
1,063
960
452
7,838
2,232
134
706,062
2,671
1,065
274
150,357
0
2,381
72,959
6,019
1,640
6,502
3,332
2,347
2,618
79
45,492
18,980
394
80,630
577,000
0
48
378
1,113
3,519
18,376
17,535
255
584
9,616
11,917
1,890
568
218
992
719
359
0
0
0
725,717
5,540
2,500
500
157,650
1,200
3,000
69,600
4,400
1,640
6,410
3,700
7,500
2,500
86
53,350
35,500
377
85,400
714,170
60
370
560
2,370
21,610
15,590
270
620
11,680
14,650
1,440
730
280
1,570
700
320
0
0
2,280
874,670
7,690
1,750
3,500
161,780
800
0
0
0
660
6,610
3,200
7,500
3,000
86
51,350
35,000
377
85,400
634,170
0
60
370
560
2,370
21,610
15,590
270
620
11,680
14,650
1,440
730
280
1,570
700
320
0
0
2,280
794,670
7,690
1,750
3,500
161,780
800
3,000
75,000
4,400
660
6,610
3,200
7,500
3,000
100
51,350
35,000
390
Format Name(s): S = Dept 51 0= BUDGET 2009 Page: 3
0ExpFlex.rpt Expenditure by Object Budget Flexsheet: Comm Services - ALL FUNDS
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05/22/2014 9:52PM City of West Covina
111 FEE & CHARGE
Title/Object Actuals
6327 CHGCK - VEH MAINTENANCE 2,644
6330 EQUIPMENT M & R 32,615
6410 CHGBK - PROPERTY & LIABILITY INS 52,331
6493 ADMIN AND OVERHEAD 98,572
6999 NON-CAPITAL EQUIPMENT 0
Total MATERIALS AND SERVICES 502,974
7160 OTHER EQUIPMENT 0
7530 BUILDING IMPROVEMENTS 0
Total CAPITAL ASSETS 0
Total FEE & CHARGE 1,250,237
2013
Actuals
2014
Amended Bdgt
2015
Dept Request
75 11,988 11,988
59,916 37,850 37,850
52,331 52,331 52,331
78,452 98,572 98,572
130 6,450 6,450
508,014 562,644 490,494
5,602 0 0
6,968 o 0
12,570 0 0
1,226,646 1,288,361 1,365,164
2015
CM Review
2,090
37,850
14,690
127,720
6,450
554,530
1,349,200
Format Name(s): S = Dept 51 0 = BUDGET 2009 Page:
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05/22/2014 9:52PM City of West Covina
118 BUSINESS IMPROVEMENT TAX
Title/Object
2012
Actuals
2013
Actuals
2014
Amended Bdgt
0
0
4,492
0
4,492
2015
Dept Request
4,880
60
30
4,970
5,700
0
5,700
2015
CM Review
5112 PART TIME SALARIES
5151 WORKERS COMPENSATION
5155 MEDICARE
Total PERSONNEL SERVICES
6188 OTHER SPECIAL EVENTS
6493 ADMIN AND OVERHEAD
Total MATERIALS AND SERVICES
0
0
0
2,318
0
2,318
0
0
3,690
800
4,490
Total BUSINESS IMPROVEMENT TAX
2,318 0 4,492 10,670 4,490
Format Name(s): S = Dept 51 0 = BUDGET 2009 Page: 5
0ExpFlex.rpt
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City of West Covina
121 PROP A
2012 2013
Actuals Actuals
30,000 30,000
1,500,000 2,000,000
1,530,000 2,030,000
Title/Object
Total PERSONNEL SERVICES
6120 OTHER CONTRACTUAL SERVICES
6520 PROP A EXCHANGE
Total MATERIALS AND SERVICES
Total CAPITAL ASSETS
2014 2015
Amended Bdgt Dept Request
30,900 30,000
2,000,000 0
2,030,900 30,000
2015
CM Review
Total PROP A 1,530,000 2,030,000 2,030,900 30,000
Format Name(s): S = Dept 51 0 = BUDGET 2009 Page:
0ExpFlex.rpt Expenditure by Object Budget Flexsheet: Comm Services - ALL FUNDS Page: 7
05/22/2014 9:52PM City of West Covina
122 PROP C
2012
Actuals
Title/Object
2013
Actuals
2014
Amended Bdgt
2015
Dept Request
2015
CM Review
5111 FULL TIME SALARIES
5112 PART TIME SALARIES
5113 OVER TIME SALARIES
5117 BILINGUAL PAY
5121 HOLIDAY OPT - NO PERS
5124 SICK LEAVE BUYBACK
5125 VACATION BUY BACK
5151 WORKERS COMPENSATION
5152 HEALTH/FLEX BENEFIT
5153 GROUP LIFE
5154 GROUP LONG TERM DISABILITY
5155 MEDICARE
5157 RETIREMENT- NONSWORN
5158 DEFERRED COMPENSATION
5159 DENTAL
5161 VISION
5163 RETIREMENT HEALTH SAVINGS PLAN
5166 RETIREE LUMP SUM BENEFIT
5168 SUPPLEMENTAL RETIREMENT PLAN
5169 EPMC REPLACEMENT PLAN
5171 UNEMPLOYMENT
5180 LEAVE LUMP SUM
5251 AUTO ALLOWANCE
5253 CASH BACK
Total PERSONNEL SERVICES
6050 CONFERENCES & MEETINGS
6110 PROFESSIONAL SERVICES
6120 OTHER CONTRACTUAL SERVICES
6126 WEBSITE DEVELOPMENT & MAINT
6138 MISC EQUIPMENT CONTRACTS
6139 OTHER SERVICE CONTRACTS
6170 ADVERTISING & PUBLICATIONS
6210 OFFICE SUPPLIES
6270 SPECIAL DEPARTMENT SUPPLIES
6320 CHGBK - FUEL & OIL
6327 CHGCK - VEH MAINTENANCE
6330 EQUIPMENT M & R
6410 CHGBK - PROPERTY & LIABILITY INS
6485 FUELS & OIL USAGE
6493 ADMIN AND OVERHEAD
130,725
0
533
568
505
2,359
5,121
317
25,388
206
916
2,353
20,831
2,782
919
431
2,261
1,878
1,046
738
0
11,139
236
369
211,621
0
0
440,163
0
90
180
0
0
1,990
142,984
554
7,907
0
64,894
96,474
155
0
276
365
1,084
2,067
336
17,591
192
747
1,575
13,342
2,393
774
296
1,696
962
0
542
4,002
744
0
1,153
146,766
14
1,308
444,858
0
0
4,000
143
0
0
112,925
0
190
4,987
1,936-
52,187
122,924
20,280
240
420
2075,
7,433
516
22,015
298
839
2,243
18,185
2,250
854
313
1,365
929
665
512
0
0
720
281
205,357
0
0
458,000
6,000
200
500-
9,500
500
3,000
130,000
0
0
4,987
0
66,010
109,130
0
0
150
390
1,670
4,880
390
15,550
260
730
1,740
18,710
2,070
720
280
1,160
920
840
500
0
0
720
2,010
162,820
0
2,000
570,000
0
125
800
2,000
1,000
2,500
130,000
0
0
4,987
66,010
109,130
0
0
150
390
1,670
4,880
390
15,550
260
730
1,740
18,710
2,070
720
280
1,160
920
840
500
0
0
720
2,010
162,820
0
2,000
570,000
0
130
800
2,000
1,000
2,500
112,920
0
0
2,640
0
62,280
Format Name(s): S = Dept 51 0 = BUDGET 2009 Page: 7
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05/22/2014 9:52PM City of West Covina
122 PROP C
2012 2013 2014 2015 2015
Title/Object Actuals Actuals Amended Bdgt Dept Request CM Review
6999 NON-CAPITAL EQUIPMENT 500
Total MATERIALS AND SERVICES 658,762 618,676 677,697 779,422 756,770
7160 OTHER EQUIPMENT 500 500
Total CAPITAL ASSETS 500
Total PROP C 765,442 883,554 942,742 919,590
Format Name(s): S = Dept 51 0 = BUDGET 2009 Page:
2012
Actuals
85,971
0
0
0
0
169
9,221
136
528
1,235
12,539
0
636
224
0
1,033
89
457
0
0
112,238
1,275
0
2,188
0
113,868
540
8-
2,074
0
5,170
17,819
546
320
530
0
2,540
15,560
3,392
9,478
2013
Actuals
67,482
0
0
0
0
206
6,555
125
449
960
9,281
0
510
167
0
963
0
358
0
0
87,056
76
0
2,188
0
109,774
90
0
2,129
0
3,165
6,329
99
361
387
190
2,540
5,973
4,702
5,099
2014
Amended Bdgt
94,763
120
433
0
0
321
10,315
268
669
1,410
14,009
2,016
751
244
1,080
909
0
428
216
1,497
129,449
2,000
0
2,000
0
117,000
1,000
0
2,500
4,561
5,000
6,561
1,000
391
0
0
2,540
10,061
5,000
0
2015
Dept Request
67,750
0
40
700
1,720
240
5,850
190
470
1,050
11,600
1,480
510
180
700
570
250
350
220
450
94,320
500
250
2,000
25,000
500
800
0
2,500
0
0
0
1,000
391
0
0
2,540
0
0
0
2015
CM Review
67,750
0
40
700
1,720
240
5,850
190
470
1,050
11,600
1,480
510
180
700
570
250
350
220
450
94,320
500
250
2,000
25,000
500
800
0
2,500
0
0
0
1,000
440
0
0
1,850
0
0
0
0ExpFlex.rpt Expenditure by Object Budget Flexsheet: Comm Services - ALL FUNDS Page: 10
05122/2014 9:52PM City of West Covina
131 COMMUNITY DEV. BLOCK GRANT
Title/Object
5111 FULL TIME SALARIES
5117 BILINGUAL PAY
5121 HOLIDAY OPT-NO PERS
5124 SICK LEAVE BUYBACK
5125 VACATION BUY BACK
5151 WORKERS' COMPENSATION
5152 HEALTH/FLEX BENEFIT
5153 GROUP LIFE
5154 GROUP LONG TERM DISABILITY
5155 MEDICARE
5157 RETIREMENT- NONSWORN
5158 DEFERRED COMPENSATION
5159 DENTAL
5161 VISION
5163 RETIREMENT HEALTH SAVINGS PLAN
5166 RETIREE LUMP SUM BENEFIT
5168 SUPPLEMENTAL RETIREMENT PLAN
5169 EPMC REPLACEMENT PLAN
5251 AUTO ALLOWANCE
5253 CASH BACK
Total PERSONNEL SERVICES
6050 CONFERENCES & MEETINGS
6052 REIMBURSED MILEAGE
6112 ACCOUNTING AND AUDITING
6117 CONSULTANTS
6120 OTHER CONTRACTUAL SERVICES
6138 MISC EQUIPMENT CONTRACTS
6147 CELLULAR PHONES
6170 ADVERTISING & PUBLICATIONS
6203 PROJECT 29:11
6204 YWCA OF SAN GABRIEL VALLEY - MOW
6207 ACTION FOOD PANTRY
6210 OFFICE SUPPLIES
6212 REPROGRAPHIC SERVICES
6270 SPECIAL DEPARTMENT SUPPLIES
6330 EQUIPMENT M & R
6410 CHGBK - PROPERTY & LIABILITY INS
6444 YWCA OF SGV - SR CIT ASSISTANCE
6447 YOUTH ASSISTANCE
6451 WC COMMUNITY SERVICE CENTER
Format Name(s): S = Dept 51 0 = BUDGET 2009 Page: 10
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05/22/2014 9:52PM City of West Covina
131 COMMUNITY DEV. BLOCK GRANT
2013
Actuals
2014
Amended Bdgt
2015
Dept Request
0 0 112,000
0 3,061 0
1,055 2,000 0
4,000 6,561 0
4,991 6,561 0
23,701 36,854 36,854
975 2,000 2,000
177,824 216,651 186,335
0 0 0
264,880 346,100 280,655
2015
CM Review
112,000
24,190
2,000
173,030
267,350
2012
Title/Object Actuals
6460 SUBRECIPIENTS
6461 LOVE INC CRISIS INTERVENTION
6462 ASSISTANCE LEAGUE OF COVINA VALLEY 1,732
6466 CORY'S KITCHEN 10,340
6467 ESGV COALITION FOR HOME 11,848
6493 ADMIN AND OVERHEAD 36,854
6999 NON-CAPITAL EQUIPMENT 711
Total MATERIALS AND SERVICES 236,777
Total CAPITAL ASSETS
Total COMMUNITY DEV. BLOCK GRANT 349,015
Format Name(s): S = Dept 51 0 = BUDGET 2009 Page: 11
2012 2013 2014 2015 2015
Actuals Actuals Amended Bdgt Dept Request CM Review
9,470
1,068
0
0
0
48
1,920
21
65
152
1,302
0
62
25
0
0
50
14,183
3,492
3,263
1,648
2,315
1,335
1,664
1,522
0
15,239
10,893
13,081
0
0
0
80
2,434
36
79
351
1,609
270
74
30
135
0
58
29,130
3,700
3,500
8,125
1,976
1,400
4,000
0
1,000
23,701
7,260
6,290
30
140
420
210
1,770
20
50
210
1,240
180
50
20
90
60
40
18,080
0
0
6,000
1,976
1,400
4,000
0
1,000
14,376
7,260
6,290
30
140
420
210
1,770
20
50
210
1,240
180
50
20
90
60
40
18,080
0
3,500
6,000
2,320
0
4,000
2,650
1,000
19,470
0ExpFlex.rpt Expenditure by Object Budget Flexsheet: Comm Services - ALL FUNDS Page: 12
05/2212014 9:52PM City of West Covina
143 LA. COUNTY PARK BOND
Title/Object
5111 FULL TIME SALARIES
5112 PART TIME SALARIES
5121 HOLIDAY OPT- NO PERS
5124 SICK LEAVE BUYBACK
5125 VACATION BUY BACK
5151 WORKERS' COMPENSATION
5152 HEALTH/FLEX BENEFIT
5153 GROUP LIFE
5154 GROUP LONG TERM DISABILITY
5155 MEDICARE
5157 RETIREMENT- NONSWORN
5158 DEFERRED COMPENSATION
5159 DENTAL
5161 VISION
5163 RETIREMENT HEALTH SAVINGS PLAN
5166 RETIREE LUMP SUM BENEFIT
5169 EPMC REPLACEMENT PLAN
Total PERSONNEL SERVICES
6142 ELECTRICITY
6143 WATER
6270 SPECIAL DEPARTMENT SUPPLIES
6320 CHGBK - FUEL & OIL
6327 CHGCK - VEH MAINTENANCE
6330 EQUIPMENT M & R
6493 ADMIN AND OVERHEAD
6999 NON-CAPITAL EQUIPMENT
Total MATERIALS AND SERVICES
Total L.A. COUNTY PARK BOND 0 29,422 52,831 32,456 37,550
Format Name(s): S = Dept 51 0 = BUDGET 2009 Page: 12
0ExpFlex.rpt Expenditure by Object Budget Flexsheet: Comm Services - ALL FUNDS
05/2212014 9:52PM City of West Covina
146 SENIOR MEALS PROGRAM
Title/Object
2012
Actuals
2013
Actuals
2014
Amended Bdgt
2015
Dept Request
5111 FULL TIME SALARIES 49,071 49,394 50,392 50,390
5112 PART TIME SALARIES 41,002 37,744 42,128 38,420
5113 OVER TIME SALARIES 285 249 0 0
5121 HOLIDAY OPT - NO PERS 0 0 238 0
5124 SICK LEAVE BUYBACK 0 950 317 480
5151 WORKERS' COMPENSATION 900 1,381 2,955 2,010
5152 HEALTH/FLEX BENEFIT 3,771 0 0 0
5153 GROUP LIFE 58 69 101 100
5154 GROUP LONG TERM DISABILITY 323 356 363 360
5155 MEDICARE 1,420 1,381 1,450 1,400
5157 RETIREMENT - NONSWORN 7,658 6,802 7,449 8,640
5161 VISION 201 210 202 220
5163 RETIREMENT HEALTH SAVINGS PLAN 884 903 1,200 1,500
5169 EPMC REPLACEMENT PLAN 260 262 0 0
5171 UNEMPLOYMENT 0 1,807 0 0
5253 CASH BACK 3,471 7,221 7,200 7,200
Total PERSONNEL SERVICES 109,304 108,729 113,995 110,720
6012 LAUNDRY 2,760 2,607 2,600 2,600
6120 OTHER CONTRACTUAL SERVICES 175 225 1,000 1,000
6138 MISC EQUIPMENT CONTRACTS 3,004 1,675 2,650 2,650
6158 MEALS 73,967 76,049 70,000 80,000
6240 RECREATION SUPPLIES 14,133 12,227 11,678 11,680
6330 EQUIPMENT M & R 8,884 2,976 2,375 2,380
6410 CHGBK - PROPERTY & LIABILITY INS 6,163 6,163 6,163 6,163
Total MATERIALS AND SERVICES 109,086 101,922 96,466 106,473
Page:
2015
CM Review
50,390
38,420
480
2,010
0
100
360
1,400
8,640
220
1,500
0
0
7,200
110,720
2,600
1,000
2,650
80,000
11,680
2,380
2,390
102,700
Total SENIOR MEALS PROGRAM 218,390 210,651 210,461 217,193 213,420
Format Name(s): S = Dept 51 0 = BUDGET 2009 Page: 13
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05/22/2014 9:52PM City of West Covina
159 SUMMER MEALS PROGRAM
Title/Object
5112 PART TIME SALARIES
5151 WORKERS' COMPENSATION
5155 MEDICARE
Total PERSONNEL SERVICES
6147 CELLULAR PHONES
6158 MEALS
6410 CHGBK - PROPERTY & LIABILITY INS
Total MATERIALS AND SERVICES
2012
Actuals
3,551
35
52
3,638
195
13,952
360
14,507
2013
Actuals
3,295
39
48
3,382
0
22,186
360
22,546
2014
Amended Bdgt
5,200
17
75
5,292
0
23,000
360
23,360
2015
Dept Request
3,250
100
50
3,400
0
23,000
360
23,360
2015
CM Review
3,250
100
50
3,400
0
23,000
290
23,290
Total SUMMER MEALS PROGRAM
18,145 25,928 28,652 26,760 26,690
Format Name(s): S = Dept 51 0 = BUDGET 2009 Page: 15
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Page: 18
0512212014 9:52PM City of West Covina
220 WC COMMUNITY SVCS FOUNDATION
2013
Actuals
2014
Amended Bdgt
2015
Dept Request
o o o
o o o
o o o
o o 0
o o o
o o 0
17,140 7,114 0
22,469 22,031 0
0 10,626 0
6,962 3,850 0
0 4,018 0
34,811 63,668 0
21,815 38,185 0
9,736 3,764 0
164 15,965 0
0 1,362 0
113,097 170,583 0
2012
Title/Object Actuals
5111 FULL TIME SALARIES 434
5112 PART TIME SALARIES 72
5113 OVER TIME SALARIES 127
5151 WORKERS COMPENSATION 15
5155 MEDICARE 9
Total PERSONNEL SERVICES 657
6120 OTHER CONTRACTUAL SERVICES 0
6166 SUMMER CONCERTS 0
6191 GALSTER PARK NATURE CENTER 1,820
6192 CAMERON COMM CENTER 556
6240 RECREATION SUPPLIES 0
6490 MISCELLANEOUS EXPENSES 13,447
6497 JULY 4TH EVENTS 0
6545 WALK OF FAME 0
6548 WC MEMORIAL WALL 0
6574 YOUTH COUNCIL 0
Total MATERIALS AND SERVICES 15,823
2015
Total WC COMMUNITY SVCS FOUNDATION 16,480 113,097 170,583
Format Name(s): S = Dept 51 0 = BUDGET 2009 Page: 18
2012
Actuals
53,917
191
143
460
2,162
107
7,777
65
290
779
6,803
944
278
120
492
660
660
244
3,854
346
0
80,292
0
513,941
0
0
0
0
0
0
47,069
0
561,010
0
0
641,302
2013
Actuals
54,015
197
240
880
1,892
181
8,592
85
356
845
7,453
1,174
340
128
422
544
400
287
0
724
0
78,755
1,308
471,155
0
0
0
0
2,920
8,429
38,348
0
522,160
0
0
600,915
2014
Amended Bdgt
58,252
180
332
850
3,588
215
9,235
126
372
928
8,625
1,170
373
131
465
406
665
261
0
720
0
86,894
0
485,000
200
3,500
3,000
500
2,920
0
47,069
0
542,189
500
500
629,583
2015
Dept Request
57,770
150
240
950
3,130
210
8,020
120
360
930
9,910
1,170
360
140
490
490
840
260
0
720
1,170
87,430
2,000
535,000
0
0
2,500
2,000
2,920
0
47,069
0
591,489
500
500
679,419
2015
CM Review
57,770
150
240
950
3,130
210
8,020
120
360
930
9,910
1,170
360
140
490
490
840
260
0
720
1,170
87,430
2,000
535,000
0
0
2,500
2,000
1,590
0
42,400
500
585,990
0
0
673,420
0ExpFlex.rpt Expenditure by Object Budget Flexsheet: Comm Services - ALL FUNDS Page: 19
05/22/2014 9:52PM City of West Covina
224 MEASURE R
Title/Object
5111 FULL TIME SALARIES
5117 BILINGUAL PAY
5121 HOLIDAY OPT- NO PERS
5124 SICK LEAVE BUYBACK
5125 VACATION BUY BACK
5151 WORKERS COMPENSATION
5152 HEALTH/FLEX BENEFIT
5153 GROUP LIFE
5154 GROUP LONG TERM DISABILITY
5155 MEDICARE
5157 RETIREMENT- NONSWORN
5158 DEFERRED COMPENSATION
5159 DENTAL
5161 VISION
5163 RETIREMENT HEALTH SAVINGS PLAN
5166 RETIREE LUMP SUM BENEFIT
5168 SUPPLEMENTAL RETIREMENT PLAN
5169 EPMC REPLACEMENT PLAN
5180 LEAVE LUMP SUM
5251 AUTO ALLOWANCE
5253 CASH BACK
Total PERSONNEL SERVICES
6110 PROFESSIONAL SERVICES
6120 OTHER CONTRACTUAL SERVICES
6138 MISC EQUIPMENT CONTRACTS
6139 OTHER SERVICE CONTRACTS
6170 ADVERTISING & PUBLICATIONS
6210 OFFICE SUPPLIES
6410 CHGBK - PROPERTY & LIABILITY INS
6485 FUELS & OIL USAGE
6493 ADMIN AND OVERHEAD
6999 NON-CAPITAL EQUIPMENT
Total MATERIALS AND SERVICES
7160 OTHER EQUIPMENT
Total CAPITAL ASSETS
Total MEASURER
Format Name(s): S = Dept 51 0 = BUDGET 2009 Page: 19
0ExpFlex.rpt Expenditure by Object Budget Flexsheet: Comm Services - ALL FUNDS Page: 22
05/22/2014 9:52PM City of West Covina
361 SELF INSURANCE GENRL/AUTO LIAB
Title/Object
6111 LEGAL SERVICES
6120 OTHER CONTRACTUAL SERVICES
Total MATERIALS AND SERVICES
2012
Actuals
26
42
2013 2014 2015
Actuals Amended Bdgt Dept Request
2015
Review
Format Name(s): S = Dept 51 0 = BUDGET 2009 Page: 22
0ExpFlex.rpt Expenditure by Object Budget Flexsheet: Comm Services - ALL FUNDS
Page: 23
05/2212014 9:52PM City of West Covina
363 SELF-INSURANCE - WORKERS COMP
Title/Object
2012
Actuals
2013
Actuals
2014
Amended Bdgt
2015
Dept Request
6111 LEGAL SERVICES 5,736 6,268 0 0
6120 OTHER CONTRACTUAL SERVICES 297 0 0 0
6511 WORKERS COMP MEDICAL 2,071 780 0 o
Total MATERIALS AND SERVICES 8,104 7,048 0 0
Total SELF-INSURANCE - WORKERS' COMP 8,104 7,048 0 0
2015
CM Review
Format Name(s): S = Dept 51 0= BUDGET 2009 Page: 23
IM Pr cVEMENT
CAPITAL IMPROVEMENT PROGRAM
The City of West Covina develops a five-year Capital Improvement Program (CIP) that consists of an extensive list of projects
necessary to maintain and improve the City's infrastructure. The City defines a CIP as having (1) a capital asset with a desired
minimum dollar amount of $10,000, and (2) an estimated useful life of three years or more. A multi-year CIP is necessary because it
is impossible to fund all capital projects immediately. In order to meet the City's needs, it is imperative that the City continues to plan
and strategize how it will allocate limited financial resources for capital projects.
The CIP should not be confused with the capital improvement budget. The capital improvement budget represents the first year of the
CIP that is reviewed and adopted by the City Council. It authorizes specific projects and appropriates specific funding for those
projects. The capital improvement budget for fiscal year 2014-2015 provides $4.5 million for new projects.
Projects and financing sources listed in the CIP for years other than year one (commonly called "out years") are not authorized until
the annual budget for those years is adopted by the City Council. The "out years" serve only as a guide for future planning and are
subject to further review and modification in subsequent years. The City Council adopts a five-year CIP to provide a standard by
which to:
• Prioritize the increased needs of the City
• Analyze the various funding sources
• Match, as appropriate, the funds to the various needs
• Plan to meet the City's capital needs over an extended period of time, as funding becomes available
• Help to eliminate deficiencies, yet accommodate changing priorities while progressing toward a goal
CAPITAL IMPROVEMENT SELECTION PROCESS
The CIP has been developed with the combined input from the City Council, City staff, Community Services Commission, and sports
league representatives. Requests are submitted to a committee of City staff members to review along with justifications, suggested
funding source(s) and associated costs including any ongoing operating costs. The projects are categorized as Building, Energy
Efficiency/Conservation, General, Parks, Streets, Traffic, Utilities, Vehicle, or Youth Sports. They are assessed based on the funding
availability and the needs and priorities of the City, then presented to the City Council for consideration and approval. Projects not
funded in the current fiscal year are put in "out years." Conversely, during the budget year there may be additional CIP projects
approved by the City Council that were unforeseen during the budget adoption process.
1
An additional process has also been utilized by the Community Services staff and the sports league representatives for the CIP projects
associated with recreational and social programs that impact the entire City.. The CIP requests are first presented to a subcommittee of
the Community Services Commission for review. This process includes site visits by the subcommittee. They rate each project with
an "A" through "F" rating then submit their ratings to the full Commission for approval.
The CIP budget for fiscal year 2014-2015 is $3,124,350. There are two proposed Ground Emergency Medical Transportation
(GEMT) CIP projects for fiscal year 2014-2015 in the amount of $1,350,000 that are pending grant funding. There are no general
funds appropriated for any CIP projects and no funds available for "Youth Sports" projects. A list of all the recommended projects is
shown on the following pages. Also included is a list of unfunded building and park improvement projects.
SPECIAL COMMENTS
1. Although staff has made every attempt to adhere to the definition of a CIP, there are some occasions when projects may be
below the $10,000 limit. While these projects may not be classified by most agencies as "capital projects," they have been
included due to • their uniqueness. The Government Finance Officers' Association defines a capital asset as "a new or
rehabilitated physical aSset that is nonrecurring, has a useful life of more than three to five years, and is expensive to
purchase." The term "expensive" is relative and may appear arbitrary at first; however, a survey of local cities revealed that
the most common dollar figure used to define a capital asset is $10,000.
2. There are no general funds and increasingly less restricted funds available for CIP projects. This has created an extraordinary
challenge for staff due to the numerous projects that are in need of funding. As shown below, there have been no general
funds allocated for CIP projects over the last five years. In fact, there have been.no general funds allocated since 2007.
Fiscal Year General Fund $ Restricted Fund $ *Total
2014-2015 $0 $3,124,350 $3,124,350
2013-2014 $0 $3,060,000 $3,060,000
2012-2013 $0 $3,775,059 $3,775,059
2011-2012 $0 $3,255,300 $3,255,300
2010-2011 $0 $2,514,000 $2,514,000
2009-2010 $5,017,856 $5,017,856
* The total does not include grants or other projects that are subjectto. funding availability
3. This year, $1,800,000 in restricted funding is available for street related projects, $480,000 for park related projects, $403,000
for building and energy efficiency projects, and $350,000 for a General Plan Update. There is another $1,471,350 proposed in
vehicle projects of which $1,320,00 is for the replacement of a Fire Department's 1986 ladder truck with grant funding;
2
another $91,350 to replace Fire Chief's vehicle, add new Police parking enforcement vehicle, replace a Maintenance truck, and
$60,000 to lease a sewer vactor truck.
Lack of funding has created an extraordinary challenge for staff due to the numerous building maintenance projects that are in
need of funding. This is particularly troublesome as many of the City's facilities and equipment are aged and in need of
rehabilitation or replacement. Many of the building projects shown on the attached CIP list have been on the list for over ten
years and continue to be moved to "out years." The City Hall building needs numerous repairs/improvement; most of the
carpet throughout all departments, ceiling tiles, the roof and skylight — all need to be replaced. There is currently only one
working elevator. Most of the fire stations are all in need of replacement or refurbishment requiring a significant amount of
repairs to be funded from the Fire and Maintenance Department's operating budget. The municipal pool is over 45 years old
and continually in need of expensive repairs. Unfunded building improvement needs is estimated to be over $6 million.
The City's fleet is also aging as well as the equipment in the vehicle maintenance garage. Many of the public works and public
safety vehicles have exceeded their useful life and repairs have become very costly to the Departments' operating budgets.
With the depletion of the vehicle replacement fund years ago ; it is extremely difficult to fund vehicles particularly the high-
priced fire trucks and heavy duty maintenance trucks.
The lack of funding has presented a real hindrance as the electronic/computer hardware and software, as well as cyber
technology are changing ,so rapidly. The City/Departments have not had funding to make significant upgrades to integrate
overall compatibility. Departments continue to replace computers when funding is available utilizing different versions of
software and operating systems that are not compatible. There is also no funding for computer software modules needed to
assist the Finance and Administrative Services Department (budgeting, contract management, bid & quote management) and
Public Works software to provide residents/customers web-based access to plan submittal and permit issuance/tracking.
Energy efficient projects have become a priority within the City. Numerous projects have been completed over the years
resulting in a significant savings to the City's general fund. With the goal to seek additional energy efficient projects that
assist in the reduction of greenhouse gas emissions as well as attain further monetary savings for the City, staff has worked
aggressively to identify new projects. A CIP "line item" budget page named Energy Effleiency & Conservation Projects
was created to identify these projects and to incorporate the City Energy Action Plan into the budget planning process. In
addition, the City Energy Action Plan will be incorporated into the City's new General Plan Update.
8. This CIP is presented to the City Council as a working document. The projects and funding sources are subject to change
during the budget year to better reflect the priorities of the City Council. The City is Committed to meeting its capital
improvement needs in a fiscally reasonable manner and is aggressively seeking strategic alternatives that will allow the highest
level of service to the residents, visitors, and businesses in the City of West Covina. Further, staff continues to search and
apply for grants to assist in the funding for capital projects.
CIP PROJECT SUMMARY
I) pe of finprm einem , FilVe-Year Total Program Sdiediifellt ,. ..
2,014,72015:,:' 15-20,16 -.... - 17 7.4018 '' 2O182019
BUILDINGS $23,478,400 $213,000 $1,140,400 $316,000 $15,000 $15,000 $21,779,000
ENERGY EFFICIENCY/CONSERVATION $430,000 50,000 260,000 120,000 0 0 0
GENERAL $1,159,400 490,000 491,400 164,000 14,000 0 0
PARKS 47,585,500 480,000 592,000 2,070,000 1,725,000 1,205,000 41,513,500
STREETS 12,285,000 1,550,000 270,000 225,000 225,000 225,000 9,790,000
TRAFFIC SIGNALS 6,549,300 190,000 1,000,000 309,300 10,000 10,000 5,030,000
UTILITIES 14,440,000 60,000 475,000 75,000 75,000 75,000 13,680,000
VEHICLES 4,327,050 1,471,350 1,068,200 935,500 792,000 60,000 0
YOUTH SPORTS 1,580,000 0 30,000 0 0 0 1,550,000
;TOTALS Si !3il5O S44043.50 513 7,090 , 80,0 $2;886100,0; -51;$90,000 S9V44500,
FUlid pi PlindiTyk: f Oil ,
119 AQMD 61,350
122 Prop "C" 820,000
128 Transportation Dev Act 80,000
131 CDBG 455,000
140 HSIP Grant 165,000
143 Park Bond Grant 125,000
161 Construction Tax 253,000
173 Park Dedication Fees (C) 175,000
182 Maint District 2 110,000
184 Maint District 4 25,000
186 Maint District 6 15,000
189 Sewer 80,000
205 Charter Peg 50,000
212 Art in Public Places 130,000
220 Community Services Foundation 10,000
224 Measure R 600,000
GEMT Grant 1,350,000
10.FAL :"..$4;504,350
2014-2015 CAPITAL IMPROVEMENT BUDGET PROPOSED FUNDING SOURCES
FtinirNiipiber ::Fund I ile kind Description iintiiii ,z 1vail:i1,1(± 2.014:42O1;iExpeliditto:e
,vt
izeillainii1L!iHIi ii
110 GFR General Fund Reserve (Unprogrammed) 0 0 0
111 F&C Fee and Charge 0 0 0
116/117 DER Drug Enforcement Rebate 240,000 0 240,000
118 BIT Business Improvement Tax 0 0 0
119 AQMD Air Quality Management District 81,080 61,350 19,730
121 Prop A Proposition "A" 0 0 0
122 Prop C Proposition "C" 825,860 820,000 . 5,860
123 TS Traffic Safety 0 0 0
124 GT Gasoline Tax (Includes State Prop 42 Funds) 0 0 0
128 TDA Transportation Development Act 84,640 80,000 4,640
129 AB 939 AB 939 - Waste Diversion 0 0 0
131 CDBG Community Development Block Grant 465,000 455,000 10,000
140 HSIIP Federal Highway Safety Improvement Program 165,000 165,000 0
143 PBG Park Bond Grant 125,000 125,000 0
144 Tree Tree Permit Fund 0 0 0
153 PSA Public Safety Augmentation 0 0 0
158 CRY California Redemption Value 58,230 0 58,230
160 CP Capital Projects 0 0 0
161 CT Construction Tax 253,000 253,000 0
163 Park Park Leasing Fund 0 0 0
169 SPB Slate Park Bond 0 0 0
170 PDF A Park Dedication Fee "A" 0 0 0
171 PDF B Park Dedication Fee "B" 0 0 0
172 PDF C Park Dedication Fee "C" 0 0 0
173 PDF D Park Dedication Fee "D" 175,000 175,000 0
174 PDF E Park Dedication Fee "E" 0 0 0
175 PDF F Park Dedication Fee "F" 0 0 0
176 PDF G Park Dedication Fee "G" 0 0 0
177 PDF H Park Dedication Fee "H" 0 0 0
181 MD I Maintenance District 1 1,342,490 0 1,342,490
182 MD 2 Maintenance District 2 499,700 110,000 389,700
184 MD 4 Maintenance District 4 2,112,320 25,000 2,087,320
186 MD 6 Maintenance District 6 472,635 15,000 457,635
187 MD 7 Maintenance District 7 315,250 0 315,250
188 CWD Citywide Maintenance District 0 0 0
5
014-2015 CAPITAL IMPROVEMENT BUDGET PROPOSED FUNDING SOURCES
I mid Nuilihcr l'ilieil I .."1),_ Funqnffi .. Poiptil l'itillin..2..\ \ :1113'01c 2.fi2015 pTentIO.ure , le.illliiping13a1:111c.c
189 SF Sewer Fund 80,000 80,000 0
199 MTA MTA Grant 0 0 0
203 Charter Charter Settlement 0 0
205 PEG Charter PEG 50,000 50,000 0
212 Art Art in Public Places 130,000 130,000 0
220 CSF Community Services Foundation Donations 10,000 10,000 _ 0
224 Measure R Measure R _ 607,070 600,000 7,070
367 VR Vehicle Replacement 64,440 0 64,440
820 SHA Successor Housing Agency 0 0 0
511-1-1 tit1. 156,71:5 154450 ... ..., 'D 0..07 365
GEMT Grant (Ground Emergency Medical Transportation)*
1,350,000 1,350,000
,
0
T91:41 1 .6 lig ,,4 564 36 ',It:110136S-
*GEMT funding is pending Federal approval
2014-2015 PROJECT SUMMARY BY FUND NUMBER
FUND,,N0i a* P RQ,117,CT 040 Orr '
119 AQMD Public Works, Maint. - 1-Ton Truck to Replace Unit 124 30,000
119 AQMD Police - Hybrid Vehicles for Parking Enforcement 31,350
122 Prop C Planning - General Plan Update 350,000
122 Prop C City Yard - Pavement Rehabilitation of Bus Travel Way 50,000
122 Prop C Concrete Bus Pads Program 50,000
122 Prop C Pavement Management System 85,000
122 Prop C Street Rehabilitation - Major & Residential Streets (Incl. CDBG Streets), & Curb & Gutter 260,000
122 Prop C Francisquito/Sunset Avenues -Left Turn (HSIP Grant-$165,000; City Share-525,000) 25,000
128 TDA Sidewalks & Stamped Concrete 40,000
128 TDA Virginia Avenue West of Barranca - Sidewalk Installation 40,000
131 CDBG ADA Compliance - City Facilities 30,000
131 CDBG Street Rehabilitation - Major & Residential Streets (Incl. CDBG Streets), & Curb & Gutter 225,000,
131 CDBG Street Barrier Removals, ADA Upgrades 200,000
140 HSIP Grant Francisqui to/Sunset Avenues - Left Turn (HSIP Grant-5165,000; City Share-525,000) 165,000
143 PBG Walmerado Park Improvements 125,000
161 CT Public Works - Replace Halon System in Information Systems and Communications 208,000
161 CT Termite & Building Repairs 5,000
161 CT Cell Tower (Ma) - Repainting 40,000
173 PDF D Walmerado Park Improvements 175,000
182 MD2 Maintenance District 2- Landscape & Irrigation Repairs/Upgrades, Paseo Lighting Repairs/Upgrades,
Walkway & Bench Drain Repair/Cleaning
110,000
184 MD4 Maintenance District 4 - Landscape, Hardscape, Lighting & Irrigation Repairs/Upgrades 25,000
186 MD6 Maintenance District 6 - Landscape, Hardscape, Lighting & Irrigation Repairs/Upgrades 15,000
189 SF Storm Drain Catch Basin Inserts (Screens) 20,000
189 SF Public Works, Maint - Sewer Vactor Jetter Truck 60,000
205 Charter PEG City Hall - Council Chamber Lighting Upgrades 50,000
212 Art Planning - Veterans Memorial Art Project 130,000
220 CSF Planning - Veterans Memorial Art Project 10,000
224 Measure R Street Rehabilitation - Major & Residential Streets (Incl. CDBG Streets), & Curb & Gutter 600,000
TBD GEMT Fire - Replace 1986 Ladder Truck 1,320,000
TBD GEMT Fire - Replace 2002 Ford Crown Vic, Fire Chief 30,000
1.:QTAL:: 1094;350
2014-2019 CIP PROJECTS
BUILDING
Pl'ojcct
:\o..
1 I
... :.,„::...,:.......
' Cost of
tte:fil
Fiinlin
.. . .... Ei- )* cadrFi.i-d,izn,,Pii.. .,,S,,..h-22met- i u.. -lc
Sonic 2OJ2OE5 7O52ftI6 ..: - -,.219k 012:011,8''' glootoi.92 0 tiiire.,
B-1 Public Works - Replace Halon System in Information Systems
and Communications
208,000 Construction Tax 208,000
B-2 Termite & Building Repairs 65,000 Construction Tax 5,000 15,000 15,000 15,000 15,000
B-3 ADA Access - Public Facilities 300,000 CDBG 300,000
B-4 Cameron Community Center - Men's Restroom Anti-Graffiti
Treatment 7,000 Park, PDF E, F&C . 7,000
B-5 Cameron Community Center - Multi-Purpose Room Wood
Floor Refurbish 11,000 Park, PDF E, F&C 11,000
B-6 Cameron Community Center - Paint Interior Walls & Doors 9,000 Park, PDF E, F&C 9,000
B-7 City Buildings - Roof Repairs 30,000 CT 30,000
B-8 City Hall - Carpet Replacement 50,000 CT, GFR 50,000
B-9 City Hall - Ceiling Tiles Replacement- Second Floor 40,000 CT, OFR 40,000
B-10 City Hall - Roof & Skylight Replacement 280,000 Grant, CT, GFR 280,000
B-11 Fire Station 1 - Fence & Gate Installation 17,650 CT, GFR 17,650
B-12 Fire Station 1 - Paint Exterior 15,000 CT 15,000
B-I3 Fire Station I & 5 Carpet Replacement 22,000 CT 22,000
B-14 Fire Station 4 - Automatic Gate & Overhead Door
Replacement 4,700 CT 4,700
B-15 Police - Men's Shower Repairs 28,000 CT, CFR 28,000
B-16 Police - Phase 5 Refurbishing - Replace Flooring Throughout
& Cubicles in Records 65,000 CT, Grant, GFR 65,000
B-17 Police - Roof Replacement 180,000 Grant, CT, GFR 180,000
B-18 Police - Stair Covering Replacement 30,000 CT, GFR 30,000
B-19 Senior Center - Replace Clothe Walls in North Wing Main
Room 20,000 CT, GFR 20,000
B-20 Senior Center - TV Room Rehab - Repaint, Replace
Furniture, Carpet, Blinds, & TV 16,050 CT, GRF 16,050
B-21 ADA Lift - Council Chambers 120,000 CDBG 120,000
B-22 City Hall - Elevator Renovation (East Side) 65,000 CT,GFR 65,000
B-23 City Hall - Management Resource Center (MRC)
Refurbishment 21,000 CT 21,000
B-24 Civic Center - Remove Remaining Trellis 60,000 CT,GFR 60,000
B-25 Civic Center - Memorial Wall - Sandblast/Repair, Repaint 35,000 CT, GFR 35,000
B-26 City Hall - Fire Alarm System Replacement 75,000 CT, GFR 75,000
8
014-2019 CIP PROJECTS
BUILDING
Project
No. ripri,n (it II III 4 ' --'11' k4',..,.,-L ..,,
Co'st ol
Item
I tin-dilol
stnn ,. es
I lve-Year Funding Schedule
, - ...010100 t12 1:1::,5;'20.1* 20162017 1 2017720 1 . 20 8419 ViliIi:Ye ' •
B-27 City Yard - Above Ground Fuel Tanks 750,000 CT, GT,-FM, SF, GFR 750,000
B-28 Civic Center - Globe Lights & Poles Replacement ' ' 500,000 CT, GFR 500,000
B-29 Fire Station 1 & Headquarters Replacement 10,400,000 PS Tax, Bonds, GFR 10,400,000
B-30 Fire Station 1,3,4,5 & Administration - Alarm System (CDBG
$10,000 FS#3) 42,000 CDBG, CT
.. .
. 42,000
B-3I Fire Station 3 - Construction 3,067,000 CDBG 3,067,000
B-32 Fire Station 3 - Design 300,000 CDBO 300,000
B-3) Fire Station 5 - Remodel 140,000 OFR 140,000
B-34 Municipal Pool - Add Roofing to Protect Pool Equipment &
Dressing Rooms; Replace Pool Deck; Repair Return Line 0 PDF, CT, Park TBD
B-35 Senior Center: Replace Marquee, Fitness Equipment, and
Walking Path in Outside Courtyard 300,000 CDBG, PDF, GFR 300,000
B-36 Unfunded Building Maintenance (See Table Following CIP
Proiect Schedules) 6,205,000 CT, PDF, CDBG, GFR 6,205,000
* i ()i \I iti II Di \ (, moll ( i S'Att? ' `‘,.,,, - 2,1. i-N, In() . ;:, ,,,t. '-‘213.1iilo
'
',1.1411.•1011 ‘,310.0111) ,I=").(ioll `,15.III
'
',21.--0 .1)t nil
2014-2019 CIP PROJECTS
ENERGY EFFICIENCY/CONSERVATION
Pi oject"
No:::1
II ,tifoi (,I it i "Criq"4
10.111
.... .
FOTiiIiii . „ .--,ources
,'''", lv-e C,OMiijAitt-§*01 '
2 .4-2 5 2012Ot6 . '01-'1 n 19: _ _ , . 'Finure
C-1 City Hall - Council Chamber Lighting Upgrades 50,000 Charter Peg Funds 50,000
C-2 Community Energy-Efficiency Education and Outreach 50,000 Energy Grant 50,000
C-3 Cortez Senior Center Energy Efficient Lighting and Kitchen
Facility Upgrades 150000 , Grants, Rebates, Energy
Savings 150,000
C-4 Fire Stations Energy Efficient Kitchen Upgrades 50,000 Grants, Rebates, Energy
Savings 50,000
C-5 Orangewood Daycare Energy Efficient Kitchen Upgrade 10,000 F&C 10,000
C-6 Palmview Community Center Kitchen Upgrade 10,000 Grants, Rebates, Energy
Savings 10,000
C-7 Shadow Oak Community Center Park Kitchen Upgrade 10,000 Grants, Rebates, Energy
Savings 10,000
C-8 Sports Fields Snack Bar Energy Efficient Upgrades 100,000 Grants, Rebates, Energy
Savings 100,000
TOT kL F.1NFRG, il FICIFNLI, PRO,11..( I ‘; s_130,0oo .-',0.000 c1201,0o0 si20.00o ,,o
2014-2019 CIP PROJECTS
GENERAL
;41..r.ofeet,
N
D 60'1 Pt Faii;03ifein- Cost of
i tyn ,
Fulitling
:-:,,,krees
FNe-Near Fifil'ili4Sidietilik
401,4:.4011:$ :.: 2.:615;01A 2016 2:91.:7:i : 2017 2018 :, ' 2018 2019 : J.Tiitii0
G-1
Planning - Veterans Memorial Art Project 140,000
Art in Public Places
Community Services
Foundation
130,000
10,000
0-2 Planning - General Plan Update 350,000 Prop C 350,000
0-3 Community Services - Cameron Community Center - Wireless
Access
6,000 Park, PDF 6,000
,
0-4 Community Services - Cameron Community Center - Replace
Tables/Chairs
5,000 Park, PDF 5,000
0-5 Community Services - Cameron Community Center -
Volleyball Equipment
5,400 Park, PDF 5,400
0-6 Community Services - Cameron Community Center - Replace
Scoreboards, Lounge Chairs, Tables, & Stove; Purchase Sheds
for Storage of Equipment Outside
0 Park, PDF TBD
G-7 Community Services - Replace Water Barricades for
Community Events
5,000 BIT, PDF, GI, SF, GFR 5,000
G-8 Community Services - Replace Tables and Chairs for
Community Events
10,000 BIT, PDF, OFR 10,000
0-9 Community Services - Purchase Portable Stage (16'x48') for
Community Events
25,000 BIT, PDF, GFR 25,000
G-10 Fire - Back-Up Camera for Fire Vehicles 28,000
G-11
Grant 14,000 14,000
Fire-Rescue Air Bags for Trucks Replacement 10,000 Grant 10,000
0-12 Police - Vehicle-Mounted Patrol Cameras 225,000 Grant 225,000
0-13 Public Works — Imaging & Conversion of Microfilm Plans &
Permits to Electronic Data
150,000 CT 150,000
0-14 Public Works - Web-Based Permit Issuance/Tracking 200,000 Permit Fees 200,000
TOTAL, GEC.NER,O, PROJECTS • •:.......... :-.1J5),4()p ,-,4,41.1)1,oc
. i
,491;41110 PT
. .• .I .1 P4
1
::11J )141 ;•,n 1
014-2019 CIP PROJECTS
PARKS
I u I ecf
\''•
Di.,k. 1 i pi i ii Ilt hill) ( (P,t o r
[LIU
I f Ill d i W!
'•nnn 111Lt S
I I\ 1-1 i ,ii. Fuildin," Sched u I e ,,,
2 0 1 ,4-2(1 15 211 2(11 (n 2 0 1 1-21 )1 - 2017-.211I 8 21/18-20 I') 1 it I til-
GENERAL PARK IMPROVEMENTS
P-1 Unfunded Citywide Park Improvements (See Table Following
CIP Project Schedules) 27,733,500 Unfunded 27,733,500
2-2 ADA Compliance - City Facilities 150,000 CDBG 30,000 30,000 30,000 30,000 30,000
2-3 &infield Lighting - Bulb Replacement 20,000 CT 5,000 5,000 5,000 5,000
P4 Miscellaneous Park Improvements 120,000 Park 30,000 30,000 30,000 30,000
P-5 Parks Parking Lot Slurry & Striping 120,000 CT, PDF, Park 30,000 30,000 30,000 30,000
2-6 Sports Field Safety Netting Replacement 40,000 Park 10,000 10,000 10,000 10,000
2-7 Park/City Facility Surveillance Cameras (Two Locations) 80,000 CT, PDF, Park 80,000
AROMA PARKETTE
2-8 Install Picnic Table With Walkway and Pad 20,000 PDF F 20,000
CALIFORNIA PARICETTE
P-9 Replace Tot lot 250,000 PDF C, D 250,000
CAMERON PARK
P-10 Replace Tot lot & Replace Wood Picnic Shelter With New
Metal Structure 400,000 PDF C 400,000
CORTEZ PARK
P-11
Improvements Per Master Plan Including New Restrooms Near
Sports Field, Small Amphitheater, Large Gazebo, & Food Bank
Facility
1,800,000 PDF E 1,800,000
P-12 Slurry Seal & Restripe (3) Parking Lots (Southside of Park) 60,000 PDF E 60,000
DEL NORTE PARK
P-13 Replace Tennis Court Wind-Sheen Netting 10,000 PDF A 10,000
P-14 Exterior Snack Bar Improvements; Repaint & Resurface
Tennis Courts 100,000 PDF A 100,000
12
2014-2019 CIP PROJECTS
PARKS
PHeCt
.N()
1)0c1 iplion (II Iteln
C 0,L 01
[tern
I iiii(Iin .;1
•,(1111L ,, L ...........
1 e-1 :LI 1 IllIdillIL •,n211ed(ile
1)14 J)! 2 1 016 .2ili(-21)1 - I ,018 2uls-.21)1{) I inure
FRIENDSHIP PARK
P-15 Replace Tot lot 300,000 PDF H 300,000
GALSTER PARK
P-16 Replace Tot lot 330,000 Grant, PDF F 330,000
GINGRICH PARK
P-17 Replace Tot lot; Replace Basketball Court (New Slab) &
Repaint Lines 400,000 PDF G 400,000
HERITAGE GARDENS PARK
P-18 Design Restroom & Learning Center Per Master Plan 165,000 PDF E, PDF F 165,000
P-19 Construct Restroom & Learning Center Per Master Plan 1,000,000 Grant, PDF E & F 1,000,000
P-20 Construct Community Garden Per Master Plan 50,000 Grant, PDF, CT 50,000
P-21 Expand Parking Lot Per Master Plan 300,000 PDF, CT 300,000
P-22
Install Walnut Tree Grove Along South Slope of Park & Citrus
Grove Adjacent to Taylor House; Add New Amphitheater Per
Master Plan
900,000 Grant, PDF, CT 900,000
MAINTENANCE DISTRICT 2
P-23 Landscape & Irrigation Repairs/Upgrades, Paseo Lighting
Repairs/Upgrades, Walkway & Bench Drain Repair/Cleaning 110 000 , MD2 110,000
MAINTENANCE DISTRICT 4
P-24 Landscape, Hardscape, Lighting & Irrigation Repairs/Upgrades 25,000 MD4 25,000
MAINTENANCE DISTRICT 6
P-25 Landscape, Hardscape, Lighting & Irrigation Repairs/Upgrades 15,000 MD6 15,000
MAVERICK/RIDGE RIDERS PARK
P-26 Harrowing Equipment for Arenas 20,000 PDF E 20,000
P-27 Ridge Riders - Install Sprinklers for Arenas 20,000 PDF E 20,000
13
2014-2019 CIP PROJECTS
PARKS
PI oject
s,()
1){iii,tion or Item ( t ol
Itcm
I tiiidin2
'1,11ICCS
I L.-1 ea,MindingAcj,tcp n t I (
2V 14-2010 20 IMI l, 2111 0-2 0_701201.8 ;9,10-21212 up.11.e
P-28 Ridge Riders - Remove & Replace Rotting Wood in All Three
Arenas 100,000 PDF E 100,000
P-29
Improvements Per Master Plan Including Upgrading Trails,
Lighting, Plumbing, Irrigation, Restrooms, Parking, & Signage;
Install Picnic Tables, Benches, & Shade Structures; Establish
Trail Head to Connect to Regional Trail System
3,000,000 PDF E 3,000,000
ORANGEWOOD PARK
P-30 Soccer Fields, Phase 1 - Design & Construct Two Soccer
Fields 1,800,000 Park Dedication Fees 1,800,000
P-31 Soccer Fields, Phase 2 - Design & Construct Parking Lot
Expansion, Picnic Shelters, Benches, Drinking Fountains 1,600,000 Grant, PDF C 1,600,000
P-32
Soccer Fields, Phase 3 - Design & Construct Park Building
With Additional Restrooms, Meeting Room/Storage, Soccer
Themed Playground, Benches
1,100,000 1,100,000
P-33 Replace Tot lot (on South Side) 300,000 PDF C 300,000
PALM VIEW PARK
P-34 Electronic Marquee 100,000 PDF B 100,000
P-35 Metal Roof Shade Structure/Patio 80,000 PDF B 80,000
SHADOW OAK PARK
P-36 Electronic Marquee 100,000 PDF G 100,000
P-37 Lower Plateau - Phase 2 3,000,000 PDF G 3,000,000
P-38 Sluny Seal Upper/Lower Parking Lot 120,000 PDF G 120,000
P-39 Replace Tot lot - Upper Park 225,000 PDF G 225,000
P-40 Tennis/Basketball Courts Resurfacing & Restriping 52,000 PDF G 52,000
P-41 Create Lower Parking Lot 700,000 PDF G 700,000
SUNSET FIELD
P42 Restroom Renovation 50,000 PDF C 50,000
P-43 Paint Score Booth, Dugouts, Restrooms 20,000 PDF C 20,000
14
2014-2019 CIP PROJECTS
PARKS
Ptoicet
N„,
1)oct iplioi r item
(t ,,t
itegi
1 itinr,
soul ces
I ke-1 if41- l'un(lin2 tidle(1111
21,114-2111 -',. 2III.A--2016 „ :2016:2.01T 20I --2018 2018-2(119 1 ['rule
WALMERADO PARK
P-44
Walmerado Park Rehab - Add Picnic Shelter, Remove
Shuffleboard, Exterior Snack Bar Upgrades, Relocate
Dumpster Nearest to Fields, Replace Basketball Court and
Repaint
300,000
Park Dedication Fees
-
Park Bond Grant
175,000
-
125,000
WOODGROVE PARK
P-45 Replace Tot lot, Install Walking Path Around Perimeter of Park
Benches, Picnic Tables on Far Side of Playground 400,000 PDF, Grant 400,000
_
1111 \I ti4 8
.
.
,,4si).1}1h1
-
il 10 ‘,2,070.001) ,..1 5, w ,,,[.._'n:,,fil)l)
.
,-tl.513,500
15
Projeef • irk,cripti,,II ,,I 1 mil
S-1 City Yard - Pavement Rehabilitation of Bus Travel Way
S-2 Concrete Bus Pads Program
S-3 Pavement Management System
S-4 Sidewalks & Stamped Concrete
S-5 Street Barrier Removals, ADA Upgrades
- S 6 Street Rehabilitation - Major & Residential Streets (Including
CDBG Streets), & Curb & Gutter Replacement
S-7 Virginia Avenue West of Barranca- Sidewalk Installation
S-8 Aerials Update - Citywide
S-9 Alwood Street, Siesta to Willow Avenues - Street Widening,
Curb & Gutter
S-10 Cameron Avenue Between California & Glendora Avenues -
Plant Vines
S-11 Equestrian Fencing - South Garvey Avenue From Holt
Avenue to East City Limits
- S 12 Grand Avenue Median Landscaping From Virginia Avenue to
North City Limit
S-I3 Miscellaneous New Curb & Gutter Installations
S-14 Mossberg Avenue, South Garvey to Willow Avenues - Street
Widening, Curb & Gutter
- S 15 Nogales Street Between Hollingworth Street & Valley View
Avenue - Plant Vines on East Side Wall
S-16 Pacific Lane, 175 easterly of Morris Street - Street Widening,
Curb & Gutter
S-17 Street Rehabilitation Backlog
S-18
_ .._ •. _
Sunset Avenue Median Landscaping From Merced to
Fairgrove Avenues
- S 19 Sunset Avenue Median Landscaping From Puente Avenue to
Badillo Street
S-20 Sunset Avenue West Side Relandscaping of Slope North of
Route 10
2014-2019 CIP PROJECTS
STREETS
roje.cl.
No.
1)c ,,,t iptimi it I tc Ili
( ,nsi .1
I Will _,..
I iiii,li,v4 live-Year It nding'Scliedule , .
,-_,,,ilbsw. 2014-2015; ''';',s Iiiii)16:,ji, 29(faoi7 - ib.i7:atiffs 20,00p.;.!, ii'ALtpl-6
S-21 Urban Forestation Program (Tree City USA) 100,000 Gas Tax 25,000 25,000 25,000 25,000
S-22 Valley Boulevard Median - Remove Asphalt & Install
Landscaping 900,000 Grant 900,000
_. _ ..
I o I kl siA , , , r., ,;1:1.2 n;=,,i)till ',I:7,56,mM ',2-11.0(11)
::
,,225,11110
..
',22:',,Illii) is,22:,,ililii Y),-9i1,1)10#
17
2014-2019 CIP PROJECTS
TRAFFIC
Prit,jeet
No -
Deseripti,m ‘,1 hem
. .,
Cost of
1 tem
•:Ififildi niz
•-,,mt, e.
, , . Fivc7yeiir 1n.tii.11118 Jcliedttle .,,,,,,,,,,___,,,,,,,,_
-41V.WV: f2k52016 246!=2017 i 40:I'8b 201S2Ot9l Future
TA Francisquito/Sunset Avenues - Left Turn (HSIP Grant-
$165,000; City Share-$25,000) 190 000 , Prop C
HSIP Grant • 25,000
165,000
1-2 Amar Road/Westport Street - Left Turn 130,000 GT,TS,CT,Prop C 130,000
1-3 Azusa/Vine Avenues - Split Phase Signal 80,000 CT 80,000
T-4 Bacilli° Street/Sunset Avenue - Left Turn 120,000 GT,TS,CT,Prop C 120,000
T-5 Battery Replacement for Traffic Signal Battery Back-Up
Systems 40,000 GT 10,000 10,000
,
10,000 10,000
T-6 Glendora/Merced Avenues - Left Turn . 120,000 Grant 120,000
T-7 La Puente Rd/Sunset Avenue - Left Turn 120,000 Grant 120,000
1-8 Merced/Sunset Avenues - Left Turn 120,000 Grant 120,000
T-9 Minor Traffic Signal Modifications 100,000 GT,'TS,CT,Prop C 100,000
T-10 Orange/Puente Avenues - Traffic Signal Installation 200,000 GT,TS,CT,Prop C 200,000
1-11 Police Department - Stoplight Emitters for Police Cars 59,300 Grant 59,300
T-12 Public Safety Intersection Intervention System 100,000 Grant 100,000
1-13 Puente/Vincent Avenues - Add Protective Left Turn 100,000 GT,TS,CT,Prop C 100,000 ,
T-14 Traffic Signals - Paint Heads 20,000 GT,TS,CT,Prop C 20,000
T-15 Valinda Avenue - Left-Turn Pocket Striping at Service
Avenue 20,000 GT,TS,CT,Prop C 20,000
T-16 Badillo Street/Lark Ellen Avenue - Left Turn . 120,000 GT,TS,CT,Prop C 120,000
T-17 Bike Routes - Update Plan 100,000 TDA 100,000
T-18 Citrus Street South Traffic Signals Interconnection 180,000 GT,TS,CT,Prop C 180,000
T-19
,
Interconnection of New Single Traffic Signal Locations 520,000 GT, CT Prop C TS, , ,
CDBG 520,000
T-20 Interconnection for Single Unconnected Traffic Signals 800,000 GTTS,CT,Prop C, ,
CDBG 800,000
T-2I Lark Ellen/Vine Avenues Traffic Signal Installation 200,000 GT,TS,CT,Prop C 200,000
T-22 Lark Ellen/Merced Avenues Traffic Signal Installation 200,000 GT,TS,CT,Prop C 200,000
T-23 Nogales Street/Gina Lane Traffic Signal Installation 200,000 GT,TS,CT,Prop C , 200,000
T-24 Traffic Signals - Upgrades at Various Locations 2,710,000 GT,TS,CT,Prop C 2,710,000
"107FALS•• 6,549;300 L90,000 $1,000,000 . $309,300 510,000 I o,000 85,030,000
18
2014-2019 CIP PROJECTS
UTILITIES
Pt ojeq
O: -... N r 1)(•sciplioci ol Itcm
e,:iaiie'.:.
11(iii
.Fiiiiditfg,.. FivOr,0i0:10 a 4:S4(1.0 tik.
H(,11] c .1.:20141:2.01.5 'H2.01.572461 I .:.:20.174.418.: :. 2018 2019 '..i.i,Ft!.*C.::
U-1 Radio Tower (BKK) - Repainting to Comply With Federal
Regulations 40,000 Construction Tax 40,000
U-2 Storm Drain Catch Basin Inserts (Screens) 100,000 Sewer Fund 20,000 20,000 20,000 20,000 20,000
U-3 Freeway Underpass Pump Station Clean Out 120,000 Sewer Fund 30,000 30,000 30,000 30,000
U-4 Hillward/Norma Avenues - Storm Drain Construction 50,000 CT, GT 50,000
U-5 NPDES Treatment of Storm Water at Azusa & Puente
Avenues 100,000 GT, CT, SF 100,000
U-6 Sewer Main Line Repairs 100,000 SF 25,000 25,000 25,000 25,000
U-7 Storm Water Infiltration Project 100,000 UT, CT 100,000
U-8 Storm Drain Lateral Repair/Replacement (Aroma Drive &
Walnut Creek Pkwy) 150,000 GT, CT 150,000
U-9 Azusa Avenue From Aroma Drive to North City Limits -
Underground Utilities 6,500,000 Rule 21 6,500,000
U-10
Azusa Avenue Storm Drain (Rowland to Badillo) including
Laterals in Workman, Rowland & Puente Avenues - LA Co.,
State
1,800,000 GT 1,800,000
U-11 California Avenue Drain (Vine to Cameron) & Vine
(California to Evanwood)-LA Co. Storm Drain 900,000 UT 900,000
U-12 Garvey, Workman, Rowland & Puente Avenues Storm Drain
Laterals off Vincent Storm Drain 2,000,000 GT 2,000,000
U-13 North of Garvey, West of Citrus, South of Workman -
Underground Utilities Between Nissan & Mazda Dealerships 150,000 GT 150,000
U-14 Remaining Main Line Sewer Extensions 530,000 SF 530,000
U-15 Vine Avenue Storm Drain From Pima Avenue to Glenview
Road - LA Co. 1,100,000 GT 1,100,000
U-16 Workman, Rowland & Puente Avenues Storm Drain Laterals 700,000 GT .... _.„ 700,000
TOTALS • H-1,411011111 , :,(1).inoo s_177,,ollii ,;-77.001) .,.7.--,01111
„...,.. ,,
,."7.;.111111 ,',1,i,11,04111
19
2014-2019 CIP PROJECTS
VEHICLES
, :tPi.o,je.t::
- No.
I)c, ,o,lem (.2 Sf:iif
Item
I iii Ii Five-Year Funding Schedule . . • ,
,`,,,111,,, 20:005, : ' 204.5.4911.6, - , .:4III:Oclit - ..2.11,11'72.(1, 18 -.201 011),91
V-I Fire - Replace 1986 Ladder Truck 1,320,000 GEMT Grant* 1,320,000
V-2 Fire - Replace 2000 Ford Crown Vic, Fire Prevention 30,000 GEMT Grant* 30,000
V-3 Fire - Replace 2002 Ford Crown Vic, Fire Chief 30,000 GEMT Grant* 30,000
V-4 Fire - Replace 2001 Ford Excursion, Fire Command Vehicle 126,500 GEMT Grant* 126,500
V-5 Fire - Replace 1990 Seagmve Fire Engine 636,700 GEMT Grant* 636,700
V-6 Fire - Replace 1990 Seagrave Fire Engine 668,600 GEMT Grant* 668;600
V-7 Fire- Replace 2004 Ambulance 206,900 GEMT Grant* 206,900
V-8 Fire - Replace 1994 Seagrave Fire Engine 702,000 GEMT Grant* 702,000
V-9 Police - Hybrid Vehicles for Parking Enforcement 31,350 AQMD 31,350
V-10 Public Works - Purchase Hybrid or Alternative Fueled
Vehicles/Trucks 110,000 AQMD 110,000
V-I 1 Public Works, Maint. - 1-Ton Truck to Replace Unit 124 30,000 AQMD 30,000
V-I2 Public Works, Maint. - Sewer Vactor Jetter Truck to Replace
Unit 115(5 Yr Lease) 300,000 SF 60,000 60,000 60,000 60,000 60,000
V-I 3 Public Works, Maint. - 1/2-Ton Pick-Up Truck Unit 201 25,000 VR 25,000
V-14 Public Works, Maint. - 1/2-Ton Van to Replace Unit 125 25,000 VR 25,000
V-15 Public Works, Maint. - 1/2-Ton Van to Replace Unit 402 25,000 VR 25,000
V-16 Public Works, Maint. - 4-Yard Dump Truck to Replace Unit
112 60,000 VR 60,000
TOTALS , 27,050 ',1.1-1,350 ',1,14,`n.200 Y'35.500 ,-92,1100 ,..60,000
*Ground Emergency Medical Transportation Federal Grant
20
2014-2019 CIP PROJECTS
YOUTH SPORTS
- trojetf. 1,, ipii,, .1 IR', Cost.of _
Item'
Funding
,,,,(11 tk-,
Vive-Year.P.itoing scht,01,,,
,..:,•2014,40 5 2610,616 ,201:0:=207 247418, 208,:2019 -.. Iiiitkre;
Cameron Park
Y-1 Fence Enclosure Around Major Field 0 Park, PDF E TBD
Y-2 Install Awning Covering the Bleachers at Major Field 0 Park, PDF E TBD
Covina Unified School District
Y-5 South Hills High School - All Weather Track - Requested by
School District 550,000 Prop 39, Grant, GFR,
CUSD
550,000
Y-6 Covina High & Traweek Middle Schools - Athletic Field
Improvements - Requested by School District 1000000 , , Prop 39, Grant, GFR,
CUSD 1,000,000
Palmview Park
Y-7 Pacific Coast Little League - Safety/Foul Ball Netting on First
Base Side 30,000 Park, PDF B 30,000
Walmerado Park -
Y-8
Youth Pony Baseball League -Replace Snack Bar Grease
Trap, Repair or Replace Snack Bar Main Entry Door, Repair
Roll-Up Windows, Install Extra City Light on North East Side
of Park
0 Park, PDF D TED
TOTALS $1,580,000 $0 $30,000 $0 $0 $0 $1,550,000
.......
GRAND 101 Ls , S I 11,834,650 4.o I. '2-.000 '-‘4,2 11,800 $1,6.000 '', I .590.000 ',93.342,500
UNFUNDED PARK IMPROVEMENT NEEDS
1),-;cription of non
Cosi I
It( Iin
I. irlitlilly,
6;,,iii (,-; 1 utlirc
GENERAL PARK IMPROVEMENTS
Dog Waste Stands/Bags 15,000 15,000
Drinking Fountains (New & Replacement) 116,000 116,000
Park Directional Signs - Annual 10,000 10,000
Picnic Shelter Lighting 50,000 50,000
Repaint/Remodel Snack Bars & Score Booths - Annual 15,000 15,000
Replace Snack Bars & Score Booths 2,500,000 2,500,000
Reseal Various Sports Courts in Parks 100,000 100,000
Reseed Sports Fields - Annual 18,000 18,000
Reseed Parks - Annual 100,000 100,000
Small Amphitheater (Cortez, Heritage?) 250,000 250,000
Tot lot Play Equipment Replacement 4,800,000 4,800,000
Tot lot Sand (Resupply) 54,000 54,000
Trails, Greenways, Bikeways Enhancement - Citywide 6,000,000 6,000,000
Trees 30,000 30,000
Widen Sidewalks for Access (12' ) Cortez, Palmview, Del Norte,
Walmerado, Woodgrove, Gingrich, Shadow Oak, Friendship for
city cfmvire/cnfetv Vehirlec
673,500 673,500
AROMA PARKETTE
Install Concrete Walkway 32,000 32,000
CALIFORNIA PARKETTE
Additional Benches/Picnic Tables 5,000 5,000
CAMERON PARK
Booster Pump & Irrigation 50,000 50,000
CORTEZ PARK
Master Plan Revisions (Knoll) 1,500,000 1,500,000
Park Walking Path 250,000 250,000
*Cost of items are preliminary estimates
th,Li.if,ti,fii ,n i it,..0 ( (,,1 ()I
it,.
hindiii,
,,,,,,,,, rut.
DEL NORTE PARK
BaMeld Netting (School) 80,000 80,000
Tennis Court Rehabilitation 30,000 30,000
Landscape (Around Edison Box) 30,000 30,000
FRIENDSHIP PARK
Snack bar Remodel/Paint 10,000 10,000
Improve Turnabout 5,000 5,000
Plant Slope (Remove Fence) 40,000 40,000
Resurface Basketball Court 30,000 30,000
GALSTER PARK
Wilderness Camp Remodel 500,000 500,000
Complete Vista Area 75,000 75,000
Connecting Trails - EIR/Design/Construction 1,900,000 Grant, PDF F 1,900,000
GINGRICH PARK
Retaining Wall/Slope Repair/Landscape 80,000 80,000
Turf Repair, Drainage, Reseed 100,000 100,000
Picnic Shelters (2) 100,000 100,000
MAVERICK/RIDGE RIDERS PARK
New Restroom/Snack bar 350,000 350,000
Parking/Road 500,000 500,000
MUNICIPAL POOL
Aquatic Center Design 300,000 300,000
Aquatic Center- Constniction 2,000,000 2,000,000
ORANGEWOOD PARK
Renovate Snack Bar/Score Booth 50,000 50,000
Master Plan Construction for Soccer Fields, Expand Parking Lot 4,000,000 4,000,000
Master Plan Amendment TBD TBD
PALM VIEW PARK
*Cost of items are preliminary estimates 23
Description oi lt,in ( .).4 ,)n
Item'
l'''un1ill2
',mu-co, I nin e
Basketball Courts 50,000 _ 50,000
Re-Route Water Line 55,000 55,000
Small Amphitheater 250,000 250,000
SHADOW OAK PARK
Resurface Basketball Courts 40,000 40,000
New Signage 10,000 10,000
Landscape East End 50,000 50,000
Riprap Drain 50,000 50,000
Picnic Shelters (2) 100,000 100,000
SUNSET FIELD
Remove/Replace Restroom Doors 10,000 10,000
Irrigation/Landscape Around Batting Cage 50,000 50,000
Install Dugouts 120,000 120,000
WALMERADO PARK
Remove Shuffle Board/Landscape 10,000 10,000
Picnic Shelter 50,000 50,000
WOODGROVE PARK
Landscape Perimeter/Slope 40,000 40,000
Picnic Shelters (2) 100,000 100,000
101 n i_. ;3,51)() ,,ti ,,ti ) ',1) '•,(1 .733.501)
*Cost of items are preliminary estimates 24
UNFUNDED BUILDING IMPROVEMENT NEEDS
• I teW •• Ft' II Ile
CIVIC CENTER
City Hall
Repaint Building Exterior 90,000 90,000
Remodel Restrooms (eight-$30,000 each) 250,000 250,000
Refinish Wood on First Floor, Ceilings 40,000 40,000
Replace Exterior Globes 50,000 50,000
Remodel Building/Engineering - Front Partitions, Front Counter, Furniture 100,000 100,000
Crack Seal, Repaint, Restripe, and Repair City Hall Parking Structure 100,000 100,000
Total City Hall 630,000
Council Chambers
Refinish Wood 50,000 50,000
New Carpet/Drapes 60,000 60,000
New Chairs or Reupholster 80 000 80,000
Total Council Chambers 190,000
Comnmnications Department
Clean Up and Repaint Building Exterior 50,000 50,000
Total Communications 50,000
Police Department
Repaint Exterior 50,000 50,000
Repaint Interior 25,000 25,000
Replace Carpet/Flooring - First Floor Records Area 40,000 40,000
Remodel/Repaint Fingerprinting Area 10,000 10,000
Remodel First Floor Restrooms 90,000 90,000
Remodel Basement, Floor, and Repaint Hallways 50,000 50,000
Remodel Shower Rooms, All Showers and Tile 80,000 80,000
Remodel Tunnel, Repaint/Waterproof 150,000 150,000
Remodel Jail 500,000 500,000
Remodel Women's Locker Room, Bathroom Area 40,000 40,000
Slurry Seal/Restripe PD Parking Area 50 000 50,000
*Cost of items are preliminary estimates
25
Imsci iptimi (,I Item Cost
Item Future '
Total Police Department 1,085,000
TOTAL CIVIC CENTER 1,955,000
CORTEZ SENIOR CENTER
Rehab Trellis and Outside Atrium 50,000 50,000
Refinish Wooden Sliding Doors 25,000 25,000
Relandscape Patio 25 000 25,000
Total CortezSenior Center - 100,000
EDGEWOOD MUNICIPAL POOL _
Grass and Irrigation 60,000 60,000
Shade Structure 60,000 60,000
Remove/Rebuild Men's and Women's Locker Rooms, Office, Rehabilitation of Pool Site 2.500.000 2,500,000
Total Edgewood Municipal Pool 2,620,000
PALMVIEW DAYCARE
Remove and Replace Building 5-15 Years (CDBG) 1,200,000 1,200,000
Palmview Daycare - 1,200,000
SHADOW OAK PARK
Shadow Oak Park Building
Patio Cover Repair/Repaint Wood 10,000 10,000
Reroof Building 30,000 30,000
Classroom Rehab - New Sliding Glass Doors, Partitions, Shutters 50,000 50,000
Ceiling Tiles 10,000 10,000
Repaint Rod Iron Fencing „20,000 20,000
Replace Sliding Glass Doors and Windows 20,000 20,000
Remodel Restrooms/Janitor Closet, Flooring, Tile, Fixtures,. Partitions, Paint 80 000 80,006
Shadow Ofik,Park Building .:•.:220,000.
*Cost of items are preliminary estimates
26
1)ci.ijitiiil'.hfitelli
Hen)*
Cost of
Fittut
\ \
Shadow Oak Park Community Room
Remodel Kitchen - Floor, Ceiling; Comm. Room - Tiles, Paint, Rollup Window 70,000 70,000
Reface Kitchen Cupboards 10,000
Repair Drainage and Leaking Problem - Southeast Side 30 000 30,000
Shadow Oak Park Community Room 110,000
TOTAL SHADOW OAK PARK 330,000
WM
*Cost of items are preliminary estimates
CIP FUNDING SOURCES AND USE RESTRICTIONS
1uncliii,SiMrw.'1'.i.didfN,,. I!'fiJi.diW,S0ii.iuc • FinaSonrces D6scription i , i:ciriction,
AB 939 129 AB 939 Waste Reduction Monies received by the City from waste hauler fees paid for services to
comply with AB 939 State mandate to fund the City's waste diversion and .
recycling programs.
Funds are restricted to projects and programs that divert waste from ending up in
landfills; promotes programs to reduce, reuse, and recycle.
ART 212 Art in Public Places These are impact fees required as part of development project. The developer
can install artwork or pay an in-lieu fee to the Art in Public Places fund.
To be used for artwork on public property.
AQMD . 119 Air Quality Management District Funds Percent of vehicle license fees collected by the State. To be used to increase the City's clean air efforts.
BIT 118 Business Improvement Tax These funds were from a tax collected as a percentage of the business license.
This tax was eliminated in August 2001.
Can only be used to promote and encourage business enterprise within the City.
BKK 152 BKK Community B.K.K. Business License Tax Settlement Agreement. Extended payment of
$330,000 annually for 20 years.
Used for capital improvement and community enhancement programs in the
neighborhoods in or around the closed BKK Landfill.
BOND Various Bond Issues Possible future bond financing. Public improvement as defined by Specific Bond Issue.
CDBG 131 Community Development Block Grant Federal Block Grant Funds through Community Development Act. Can only be used for programs to benefit lower income, elderly and/or
handicapped persons.
CMD 188 Citywide Maintenance District Benefit assessments on commercial and residential property. Can only be used for maintenance and capital expenditures as part of district.
CP 160 Capital Projects Established to help balance funding requirements, the Capital Projects Fund
was derived from one-time revenues or savings,
No legal restrictions on the use of funds, except that the funds must be used for
public purposes.
CS 203 Charter Settlement The City received a one-time revenue amount of $1 million as part of a legal
settlement with the City's cable franchise operator,
$600,000 was to be spent on capital items and the remaining $400,000 was not
restricted as to use.
CSF 220 Community Services Foundation
Donations
Private donations to support community events and recreation. To be used for community events and recreation.
CSS CFD 183 Coastal Sage & Scrub Community
Facilities District
Funded from assessments from the District. Can only be used for maintenance and administration of pertinent to this district.
CT 161 Construction Tax City Construction Tax Fund. Can only be used for public works improvement projects.
DER 116/117 Drug Enforcement Rebate State and Federal asset forfeiture. To be spend on police equipment and law enforcement activities.
FC 111 Fee & Charge The cost of repair and maintenance of Day Care Facilities are included as part
of the fee charged for participation in this program,
These funds can only be used for projects benefiting day care. Day care fees
cannot be used to support any other Fee & Charge Programs.
FM 365 Fleet Management Revenues for the Fleet Management Fund that was generated through charges
to operating departments.
Can only be used for equipment for the operation of fleet maintenance section.
GFR 110 General Fund Reserve City General Fund reserves. No restrictions other than for public purpose only.
GPS 550 General Plan Special Fund The monies for this fund are paid from developers specifically for General
Plan amendments.
Use for General Plan amendments only.
Grants Grants Various Grants being secured by departments. Varies according to each grant.
GT • 124 Gasoline Tax State Gasoline Tax Funds (Sec. 2106, 2107 S&H Code) including Proposition
"111."
Can only be used for public street purposes, both maintenance and
improvements.
HSIP/STP-L
Grants
140 Highway Safety Improvement
Program/Surface Transportation Program-
Local
Federal money received for use in improving certain major streets. Caltrans and the Federal Highway Administration must approve projects.
CIP FUNDING SOURCES AND USE RESTRICTIONS
MD1 181 Maintenance District No. 1 Assessments from Maintenance Districts (1, 2, 4, 6, 7) as indicated. Can only be used for maintenance and administration of pertinent maintenance
districts. MD2 182 Maintenance District No. 2
MD4 184 Maintenance District No. 4
MD6 186 Maintenance District No. 6
MD7 187 Maintenance District No. 7
Measure R 224 Measure R County tax Measure R .005 cent sales tax adopted by taxpayers in November
2008.
Streets, roads, traffic control measures, bikeways and pedestrian improvements,
public transit, recreational transit, public transit capital, congestion management
programs, and transportation administration.
_ MTA Grant 199 Metropolitan Transit Authority Funds provided as part of a competitive grant from MTA. LACounty Restricted to major street enhancements as designated in the grant.
PARK 163 Parks Funds from private companies for leasing light standards for private
communication antennas.
None
PBG 143 Park Bond Grant City's allocation of proceeds from voter approved Park Bonds for Los Angeles
County. -
The proceeds are restricted to specific purposes as defined in the bond issue.
PDF (A-G) Park Dedication Fee Developer's deposits for park development in the park districts indicated. Generally used for improvements to City parks within the district(s) for which
the developer(s) deposited the funds or for certain facilities serving citywide
park needs. 170 District A: Del Norte Park
Del Norte, Vincent & Monte Vista Elementary Schools
171 District B: Palmview Park :
Grovecenter, Rowland, & Workman Elementary & Travveek Middle Schools
172 District C: Orangewood Park, Sunset Field, &California Parkette
California, Orangewood, San Jose Edison, & WescoVe Elementary, Willowood
& Edgewood Schools
173 District D: Cameron & Walmerado Parks
Cameron & Merlinda Elementary & Walnut Grove Intermediate Schools
174 - District E: Cortez & Maverick Field/Ridge Riders parks
Cortez & Mesa Elementary, South Hills High & West Covina -Iigh Schools .
175 District F: Aroma Parkette; Heritage Gardens, GalsterWilderness &WoodgrovePa'rks
Hollencrest Middle, Merced & Vine Elementary,,& Coronado Alternative ,
Schools
176 District G: Gingrich & Shadow Oak Parks
Giano Intermediate School
177 District I-I: Friendship Park
Hollingworth Elementary & Rincon Intermediate Schools
PEG 205 Charter Peg Funds These funds were collected from cable television subscribers to provide
public, education, and government programming on the City of West Covina's
government access channel.
These funds can only be utilized for capital expenditures related to the
government access channel.
CIP FUNDING SOURCES AND USE RESTRICTIONS
Prop. "A" 121 Proposition "A" Proposition "A" Transit Fund. Can only be used for transit-related projects/programs including operations,
capital and administrative expenses subject to approval and review of County
Transportation Committee.
Prop. "C" 122 Proposition "C" Proposition "C" Transportation Funds (County Sales Tax-Local Return). Can only be used for transit-related projects or programs including *rations,
capital and administrative expenses subject to approval and review of Los
Angeles Country Metropolitan Transportation. Authority.
Prop. 42 125 State Street Funding Proposition 42 passed in 2002 by California voters permanently transfers gas To be used for local street and road improvements.
Relinquishment 215 Azusa Avenue Relinquishment Cal Trans payment for street work when Azusa Avenue was relinquished to Can only be used for street construction, maintenance and repair.
PSA 153 Public Safety Augmentation Fund Proposition 172 - 'A% sales tax for Public Safety Can only be used for front line Public Safety expenditures.
Rule 20A Southern California Edison The Public Utility Commission requires Southern California Edison to set
aside funds.
These funds are restricted for placing certain utilities underground throughout
the Southern California Edison services area.
SP 189 Sewer Maintenance Funds from sewer maintenance fees and assessments. Can only be used for maintenance, administration and construction of public
sanitary sewers.
SOP Sale of Property Sale of property. None.
SPB 169 State Park Bond State Proposition 12 was approved to provide direct funds to cities to be used Can only be used for recreational purposes.
TDA 128 Transportation Development Act State Grant under Transportation Development Act. Can only be used for specific purposes for which the funds are provided to the
City (normally involves capital improvement and/or studies).
TREE 144 Tree Permit Fee Revenues that are received from developers and property owners for a permit
that allows the removal of a significant tree located in or on public property
under certain conditions.
These funds are to be used for urban reforestation purposes.
TS 123 Traffic Safety Comes from fines and forfeitures. Can be used for traffic engineering, police supplies, traffic signals and streets.
UL 360 Uninsured Loss Part of self insurance program. Expenses related to uninsured losses.
WCSG 375 West Covina Service Group Revenues from police service provided to outside agencies for crime data
information system.
Funds are restricted to furthering the services of the WCSG Enterprise Fund.
E.:0 .....)UIV:4\LENTS
Full Time Equivalents (FTE's)
Position Title
Funded
positions
FY 10-11
Funded
positions
FY 11-12
Funded
positions
FY 12-13
Funded
positions
FY 13-14
Funded
positions
FY 14-15
CITY MANAGER'S OFFICE
City Manager 1.0 1.0 1.0 1.0 1.0
CDC Director 1.0 1.0 1.0 - -
Assistant City Manager/CDC Director - 1.0 1.0
Assistant City Manager/Finance Director 0.5 0.5 0.5 - -
Deputy City Manager 1.0 1.0 1.0 - -
Assistant CDC Director 1.0 1.0 1.0 - -
CM0 Management Analyst II 1.0 1.0 1.0 1.0 1.0
CDC Management Analyst II 1.0 - -
CDC Redevelopment Manager 1.0 1.0 - - -
CDC Sr. Redevelopment Project Manager - - - - 1.0
CDC Redevelopment Project Manager 1.0 1.0 - 1.0 -
Executive Asst to the City Manager 1.0 1.0 1.0 1.0 1.0
CMO Sr Administrative Assistant 1.0 1.0 1.0 1.0 1.0
CDC Sr Administrative Assistant 1.0 1.0 - - -
CM° Administrative Assistant I 1.0 1.0 1.0 - -
CDC Administrative Assistant I 1.0 1.0 1.0 -
CDC Housing Program Coordinator 1.0 1.0 - -
CDC Redevelopment Project Coordinator 1.0 1.0 - - -
Administrative Aide 0.04 0.04 0.04 0.04 0.10
CDC Planning Intern 2.00 2.00 - - -
Total - Administration 17.54 16.54 8.54 7.04 6.10
CITY CLERK
Assistant City Clerk 1.0 1.0 1.0 1.0 1.0
Deputy City Clerk 1.0 1.0 1.0 1.0 1.0
Administrative Technician 1.0 1.0 1.0 1.0 1.0
Office Assistant II 0.7 0.7 - - -
Total - City Clerk's Office 3.7 3.7 3.0 3.0 3.0
FINANCE & ADMINISTRATIVE SERVICES
DEPARTMENT
Finance & Administrative Services Director - - - 1.0 1.0
Assistant City Manager/Finance Director 0.5 0.5 0.5 - -
Human Resources / Risk Management Director - - 1.0 - -
Risk Management Director 1.0 1.0 - - -
City Controller 1.0 1.0 1.0 - -
Revenue Manager - - - 1.0 1.0
Accounting Manager 1.0 1.0 1.0 1.0 1.0
Computer Systems Administrator 1.0 1.0 1.0 1.0 1.0
Management Analyst I / II 3.0 2.0 2.0 2.0 2.0
Telecommunications Coordinator 1.0 1.0 - - -
Administrative Services Manager - - - 1.0 1.0
Safety & Claims Manager 1.0 1.0 1.0 1.0 1.0
Accountant 1.0 1.0 1.0 1.0 1.0
Accounting Technician 2.0 2.0 2.0 2.0 2.0
Sr. Administrative Assistant 1.0 1.0 - - -
Revenue Services Supervisor 1.0 1.0 - - -
Administrative Assistant II 1.0 1.0 1.0 1.0 1.0
Human Resources Technician 2.0 2.0 2.0 2.0 2.0
Account Clerk 1.0 1.0 - - -
Business License Inspector 1.0 1.0 1.0 1.0 1.0
Computer Services Technician 2.0 2.0 2.0 2.0 2.0
Reprographics Technician 1.0 1.0 - 1.0 1.0
Senior Account Clerk 4.0 4.0 4.0 4.0 4.0
Purchasing Manager 0.5 - -
Telecommunications Coordinator - - 0.46 0.46 0.46
Reprographics Assistant 1.30 - - - 0.08
Full Time Equivalents (FTE's)
Position Title
Funded
positions
FY 10-11
Funded
positions
FY 11-12
Funded
positions
FY 12-13
Funded
positions
FY 13-14
Funded
positions
FY 14-15
Human Resources Analyst I 0.62 0.62 - - -
Total - Finance & Administrative Services Dept 28.88 26.12 20.96 22.46 22.54
PLANNING DEPARTMENT
Planning Director - - 1.0 1.0 1.0
Principal Planner 1.0 1.0 - - 1.0
Senior Planner 1.0 1.0 1.0 1.0 1.0
Senior Administrative Assistant 1.0 1.0 1.0 1.0 1.0
Administrative Assistant I 1.0 1.0 -
Planning Assistant 1.0 1.0 1.0 1.0 1.0
Planning Associate 1.0 1.0 1.0 1.0 0.7
Planning Intern 1.5 - - - -
Total- Planning Dept 7.5 6.0 5.0 5.0 5.7
POLICE DEPARTMENT
Police Chief 1.0 1.0 1.0 1.0 1.0
Police Commander 2.0 2.0 2.0 2.0 2.0
Police Lieutenant 7.0 5.0 5.0 5.0 5.0
Police Sergeant 13.0 13.0 12.0 12.0 12.0
Police Corporal 26.0 16.0 17.0 17.0 17.0
Police Officer 63.0 61.0 53.0 53.0 56.0
Sub-Total Sworn 112.0 98.0 90.0 90.0 93.0
Police Administrative Services Manager 1.0 1.0 1.0 1.0 1.0
Police Records Supervisor 1.0 1.0 1.0 1.0 1.0
Criminal Justice Research Analyst 1.0 1.0 1.0 1.0 1.0
Senior Administrative Assistant 2.0 2.0 2.0 2.0 2.0
Code Enforcement Coordinator - - - - 2.0
Administrative Assistant I 1.0 1.0 1.0 1.0 1.0
Victim Advocate 1.0 1.0 1.0 1.0 1.0
Community Services Officer 13.0 13.0 12.0 12.0 12.0
Jailer 7.0 7.0 6.0 6.0 6.0
Police Records Speciaist I 7.0 7.0 6.0 6.0 6.0
Police Records Specialist ll 4.0 4.0 4.0 4.0 4.0
Sub-Total -- Admin services, records, jail 38.0 38.0 35.0 35.0 37.0
Software Development Manager 2.0 1.0 1.0 1.0 1.0
Senior Software Developer 2.0 2.0 2.0 2.0 2.0
Compuer Systems Administrator 1.0 1.0 - - -
Software Developer 6.0 6.0 6.0 6.0 6.0
User Support Specialist 2.0 1.0 1.0 1.0 1.0
Computer Services Technician 1.0 1.0 1.0 1.0 1.0
Sub-Total West Covina Service Group 14.0 12.0 11.0 11.0 11.0
Communications Supervisor 4.0 4.0 3.0 3.0 4.0
Public Safety Dispatcher 10.0 10.0 10.0 10.0 10.0
Senior Communications Operator 4.0 4.0 4.0 4.0 4.0
Sub-Total Dispatch 18.0 18.0 17.0 17.0 18.0
Police Records Specialist I 0.5 0.5 0.5 0.5 0.7
Reserve Police Officers 10.0 10.0 10.0 10.0 4.2
Crossing Guards 7.0 7.0 7.0 7.0 7.7
Office / Administrative Aide 1.0 1.0 1.0 1.0 4.6
Parking Enforcement Officer 0.7 0.7 0.7 0.7 0.7
Cadet 1.3 1.3 1.3 1.3 6.3
West Covina Service Group - 0.7
Sub-Total Part Time 20.5 20.5 20.5 20.5 24.9
Total - Police Dept 202.5 186.5 173.5 173.5 183.9
Full Time Equivalents (FTE's)
Position Title
Funded
positions
FY 10-11
Funded
positions
FY 11-12
Funded
positions
FY 12-13
Funded
positions
FY 13-14
Funded
positions
FY 14-15
FIRE DEPARTMENT
Fire Chief 1.0 1.0 1.0 1.0 1.0
Assistant Fire Chief 3.0 3.0 3.0 3.0 3.0
Assistant Fire Chief / Fire Marshal 1.0 1.0 - - 1.0
Fire Captain 15.0 15.0 15.0 15.0 18.0
Fire Engineer 15.0 18.0 18.0 15.0 18.0
Firefighter / Paramedic 32.0 27.0 30.0 32.0 36.0
Firefighter 1.0 9.0 9.0 1.0 3.0
Sub-Total Sworn 68.0 74.0 76.0 67.0 80.0
Deputy Fire Marshal - - 1.0 1.0 1.0
Senior Administrative Assistant 1.0 1.0 1.0 1.0 1.0
Senior Account Clerk 1.0 1.0 1.0 1.0 1.0
Fire Protection Specialist 2.0 1.0 - - -
Sub-Total Non Sworn 4.0 3.0 3.0 3.0 3.0
Fire Protection Specialist - - - - 0.46
Senior Software Developer - - - 0.22
Office Assistant I 0.8 0.8 0.8 0.8 0.38
Ambulance Operators 6.0 - - - -
Sub-Total Part Time 6.8 0.8 0.8 0.8 1.06
Total - Fire Dept 78.8 77.8 79.8 70.8 84.06
PUBLIC WORKS DEPARTMENT
Public Works Director / City Engineer 1.0 1.0 1.0 1.0 1.0
Management Analyst II 1.0 1.0 1.0 1.0 1.0
Senior Administrative Assistant 1.0 1.0 1.0 1.0 1.0
Administrative Assistant I 1.0 1.0 1.0 1.0 -
Office Assistant II 1.0 1.0 1.0 1.0 -
sub-total Administration 5.0 5.0 5.0 5.0 3.0
Deputy Building Official 1.0 1.0 1.0 1.0 1.0
Public Works Project Supervisor 1.0 1.0 1.0 1.0 -
Sr. Community Enhancement Officer 1.0 1.0 - - -
Code Enforcement Coordinator - - 1.0 1.0 -
Building Inspector 2.0 2.0 2.0 2.0 2.0
Building Permit Technician 2.0 2.0 2.0 2.0 2.0
Community Enhancement Officer 2.0 2.0 - - -
Construction Coordinator 1.0 1.0 - - -
Engineering Technician 1.0 1.0 - - -
sub-total Building 11.0 11.0 7.0 7.0 5.0
Public Works Project Supervisor 1.0 1.0 - - -
Civil Engineering Associate 2.0 2.0 2.0 2.0 2.0
Civil Engineering Assistant 1.0 1.0 1.0 1.0 1.0
Engineering Technician 2.0 1.0 1.0 1.0 1.0
sub-total Engineering 6.0 5.0 4.0 4.0 4.0
Equipment Maintenance Supervisor 1.0 1.0 1.0 1.0 1.0
Maintenance Operations Manager - - 1.0 1.0 1.0
Park Maintenance Supervisor 1.0 1.0 - 1.0 1.0
Street Maintenance Supervisor 1.0 1.0 - - -
Building Maintenance Leadworker 1.0 1.0 1.0 1.0 1.0
Electrician Leadworker 1.0 - - - -
Electrician II 2.0 2.0 2.0 2.0 2.0
Equipment Mechanic Leadworker 1.0 1.0 1.0 1.0 1.0
Equipment Mechanic II 3.0 2.0 2.0 2.0 2.0
Equipment Operator 2.0 2.0 2.0 2.0 2.0
Maintenance Leadworker 8.0 8.0 8.0 8.0 8.0
Full Time Equivalents (FTE's)
Position Title
Funded
positions
FY 10-11
Funded
positions
FY 11-12
Funded
positions
FY 12-13
Funded
positions
FY 13-14
Funded
positions
FY 14-15
Senior Maintenance Worker 5.0 5.0 5.0 5.0 5.0
Maintenance Worker I / II / Ill 12.0 12.0 12.0 12.0 11.0
Senior Administrative Assistant 1.0 1.0 1.0 1.0 1.0
Administrative Aide 1.0 1.0 1.0 1.0 1.0
Account Clerk 1.0 1.0 1.0 1.0 1.0
Administrative Assistant I - - 1.0
Contract Coordinator 2.0 2.0 2.0 1.0 1.0
Office Assistant II 1.0 1.0 1.0 1.0 1.0
Operations Technician 1.0 1.0 1.0 1.0 1.0
Storekeeper 1.0 1.0 - - -
Street Section Coordinator 1.0 1.0 1.0 1.0 1.0
Sr. Communications Technician 1.0 - - - -
Communications Technician 1.0 1.0 1.0 1.0 1.0
sub-total Maintenance 49.0 46.0 44.0 44.0 44.0
Office Aide II 0.75 0.75 0.75 0.75 0.60
Engineering Trainee 1.75 1.75 1.75 1.75 1.00
Sr. Maintenance Worker - - - - 0.63
Maintenance and Administrative Assistants 2.25 1.50 1.50 1.50 7.45
Sr. Communications Technician - 0.46 0.46 0.46 0.46
sub-total Part Time 4.75 4.46 4.46 4.46 10.14
Total - Public Works Dept 75.75 71.46 64.46 64.46 66.14
COMMUNITY SERVICES DEPARTMENT
Community Services Director 1.0 1.0 - 1.0 1.0
Community Services Manager 2.0 2.0 1.0 1.0 1.0
Management Analyst II 1.0 1.0 1.0 1.0 1.0
Recreation Services Supervisor 2.0 2.0 3.0 3.0 1.0
Senior Citizens Services Supervisor 1.0 1.0 1.0 1.0 1.0
Sr. Administrative Assistant 1.0 1.0 - - -
Administrative Assistant I 1.0 1.0 1.0 1.0 1.0
Cook 1.0 1.0 1.0 1.0 1.0
Senior Account Clerk 1.0 1.0 1.0 1.0 1.0
Community Services Coordinator 1.0 1.0 - - 2.0
Account Clerk 0.75 0.75 0.75 0.75 0.70
Assistant Cook 0.75 0.75 0.75 0.75 0.70
Cashier 0.15 0.15 0.15 0.15 -
Food Service Worker 0.75 0.75 0.75 0.75 0.70
Lifeguard 0.16 0.16 0.16 0.16 0.29
Lifeguard/Instructor 1.97 1.97 1.97 1.97 2.23
Pool Manager 0.96 0.96 0.96 0.96 0.93
Recreation Assistant 1.15 1.15 1.15 1.15 4.24
Recreation Leader 10.60 10.60 10.60 10.60 9.38
Site Coordinator 7.76 7.76 7.76 7.76 4.76
Site Director 3.70 3.70 3.70 3.70 -
Social Services Specialist 0.10 0.10 0.10 0.10 -
Day Care Director - - - - 2.69
Day Care Teacher 3.61 3.61 3.61 3.61 3.37
Maintenance Assistant - - - - 0.86
Total - Community Services Dept 44.41 44.41 41.41 42.41 40.85
Summary:
Full-time Positions 388.0 371.0 338,0 330.0 344.7
Part-time Positions 71.1 61.5 58.7 58.7 67.6
GRAND TOTAL 459.1 432.5 396.7 388.7 412.3
4
re--1 .0) 3.-:-Q0) v.) %.•
i\G E CY
Successor Agency
FUNCTION
COMMUNITY DEVELOPMENT
DEPARTMENT TITLE
SUCCESSOR AGENCY
EXPENDITURE CLASSIFICATION
2011-12
ACTUAL
2012-13
ACTUAL
2013-14
AMENDED
BUDGET
2014-15
PROPOSED
BUDGET
SALARY & BENEFITS
FULL TIME SALARIES 118,807 166,390 166,165 181,280
PART TIME SALARIES 18,168 21,672 - -
OVERTIME 1,751 - - 110
BILINGUAL PAY 24 60 600 -
SICK/VACATION/HOLIDAY/ADMINISTRATIVE LEAVE 2,075 15,174 16,758 7,570
WORKERS' COMPENSATION 314 659 631 650
HEALTH/DENTAL/VISION INSURANCE 12,687 20,061 15,617 18,540
LIFE INSURANCE/LONG TERM DISABILITY 756 1,069 1,256 1,370
MEDICARE 2,346 3,172 2,804 2,890
RETIREMENT- NONSWORN 16,907 22,869 24,608 33,350
DEFERRED COMPENSATION 2,243 5,394 5,524 5,980
RETIREMENT HEALTH SAVINGS PLAN 629 197 885 810
RETIREE LUMP SUM BENEFIT 3,157 2,034 1,450
SUPPLEMENTAL RETIREMENT PLAN 1,585 3,252 3,832 3,360
UNEMPLOYMENT 255 14,068 - -
LEAVE LUMP SUM 17,217 4,697 - -
AUTO ALLOWANCE 343 2,040 2,340 2,340
SALARY & BENEFITS TOTAL 196,107 283,931 243,054 259,700
MAINTENANCE & OPERATIONS
TRAINING & SEMINARS - 1,189 6,200 2,000
CONTRACTUAL SERVICES 58,426 314,440 657,388 740,060
LEGAL SERVICES 691,133 1,494,409 1,500,000 1,758,980
TELEPHONES/CELLULAR PHONES 80 1,790 1,708 1,810
SUPPLIES - 78 - -
REPROGRAPHIC SERVICES - 2,666 2,500 2,810
CHARGEBACK - FUEL & OIL - 989 661 990
CHARGEBACK - VEHICLE MAINTENANCE - 972 750 -
CHARGEBACK - PROPERTY/LIABILITY INSURANCE - 16,799 16,800 4,200
BOND INTEREST 2,631,599 3,034,328 2,872,900 2,678,400
BOND PRINCIPAL 1,580,000 3,075,000 3,410,000 3,760,000
OTHER DEBT PAYMENT 1,418,816 1,840,000 1,450,000 739,500
ONGOING BOND COSTS 75,076 112,632 112,400 136,680
PASS THROUGH PAYMENTS - - 168,700 -
PRINCIPAL-COUNTY DEFERRAL - 557,463 776,800 1,082,000
INTEREST-COUNTY DEFERRAL - 629,031 590,000 620,000
MISCELLANEOUS EXPENSES 38,345 995,449 685,000 775,000
ADMINISTRATION & OVERHEAD - 127,570 65,000 53,680
PROPERTY TAX - 83,824 85,260 85,710
SERAF OBLIGATION - - 575,310
MAINTENANCE & OPERATIONS TOTAL 6,493,475 12,288,629 12,402,067 13,017,130
1
= 14.0 2
12.0
10.0
8.0
Successor Agency
FUNCTION
COMMUNITY DEVELOPMENT
DEPARTMENT TITLE
SUCCESSOR AGENCY
EXPENDITURE CLASSIFICATION
2011-12
ACTUAL
2012-13
ACTUAL
2013-14
AMENDED
BUDGET
2014-15
PROPOSED
BUDGET
CAPITAL OUTLAY
- - - - OTHER EQUIPMENT
CAPITAL OUTLAY TOTAL - - - -
DEPARTMENT TOTAL 6,689,582 12,572,560 12,645,121 13,276,830
TOTAL BY FUND
FUND TITLE
REDEVELOPMENT OBLIGATION RETIREMENT FUND
SUCCESSOR AGENCY ADMINISTRATION
CFD DEBT SERVICE FUND
TOTAL SUCCESSOR AGENCY BY FUND
7,987,940
384,790
4,904,100
13,276,830
Departmental Expenditures
Fiscal Years 2010-11 to 2014-15
16.0
13.8
2010-11 2011-12 2012-13 2013-14 2014-15
6.0
4.0
2.0
2
0ExpFlex.rpt Expenditure by Object Budget Flexsheet: Successor Agency Page: 5
05/22/2014 9:45PM City of West Covina
Grand Totals
2012 2013 2014 2015 2015
Title/Object Actuals Actuals Amended Bdgt Dept Request CM Review
5111 FULL TIME SALARIES
5112 PART TIME SALARIES
5113 OVER TIME SALARIES
5117 BILINGUAL PAY
5121 HOLIDAY OPT- NO PERS
5124 SICK LEAVE BUYBACK
5125 VACATION BUY BACK
5151 WORKERS COMPENSATION
5152 HEALTH/FLEX BENEFIT
5153 GROUP LIFE
5154 GROUP LONG TERM DISABILITY
5155 MEDICARE
5157 RETIREMENT- NONSWORN
5158 DEFERRED COMPENSATION
5159 DENTAL
5161 VISION
5163 RETIREMENT HEALTH SAVINGS PLAN
5166 RETIREE LUMP SUM BENEFIT
5168 SUPPLEMENTAL RETIREMENT PLAN
5169 EPMC REPLACEMENT PLAN
5171 UNEMPLOYMENT
5180 LEAVE LUMP SUM
5251 AUTO ALLOWANCE
5253 CASH BACK
Total PERSONNEL SERVICES
6050 CONFERENCES & MEETINGS
6111 LEGAL SERVICES
6112 ACCOUNTING AND AUDITING
6114 APPRAISALS, TITLES, ESCROW
6117 CONSULTANTS
6120 OTHER CONTRACTUAL SERVICES
6144 TELEPHONE -- CITY SYSTEM
6147 CELLULAR PHONES
6210 OFFICE SUPPLIES
6212 REPROGRAPHIC SERVICES
6320 CHGBK - FUEL & OIL
118,807
18,168
1,751
24
0
0
2,075
314
9,018
146
610
2,346
16,907
2,243
625
248
629
0
955
630
255
17,217
343
2,796
196,107
0
691,133
0
0
0
58,426
0
80
0
0
0
166,390
21,672
0
60
626
2,131
12,417
659
15,953
244
825
3,172
22,869
5,394
1,395
310
197
3,157
2,396
856
14,068
4,697
2,040
2,403
283,931
1,189
1,494,409
25,277
0
7,500
281,663
908
882
78
2,666
989
166,165
0
0
600
1,628
2,130
13,000
631
11,436
323
933
2,804
24,608
5,524
1,119
302
885
2,034
3,008
824
0
0
2,340
2,760
243,054
6,200
1,500,000
20,000
10,000
25,000
602,388
908
800
0
2,500
661
172,590
0
105
0
470
1,260
5,840
620
11,950
320
940
2,760
31,870
5,530
1,020
330
960
1,450
2,510
750
0
0
2,340
2,620
246,235
2,000
1,758,980
45,000
10,000
46,000
639,060
1,010
800
0
2,500
661
181,280
0
110
0
470
1,260
5,840
650
14,670
360
1,010
2,890
33,350
5,980
1,020
330
810
1,450
2,510
850
0
0
2,340
2,520
259,700
2,000
1,758,980
45,000
10,000
46,000
639,060
1,010
800
0
2,810
990
Format Name(s): S = Dept 22 SA 0= BUDGET 2009 Page: 5
0ExpFlex.rpt Expenditure by Object Budget Flexsheet: Successor Agency
05/22/2014 9:45PM City of West Covina
Grand Totals [Continued)
Title/Object
2012
Actuals
2013
Actuals
2014
Amended Bdgt
2015
Dept Request
2015
CM Review
6327 CHGCK - VEH MAINTENANCE 0 972 750 750 0
6410 CHGBK - PROPERTY & LIABILITY INS 0 16,799 16,800 3,750 4,200
6420 BOND INTEREST 2,631,599 3,034,328 2,872,900 3,764,600 2,678,400
6421 BOND PRINCIPAL 1,580,000 3,075,000 3,410,000 3,995,000 3,760,000
6423 OTHER DEBT PAYMENT 1,418,816 1,840,000 1,450,000 739,500 739,500
6426 ONGOING BOND COSTS 75,076 112,632 112,400 105,280 136,680
6427 PASS THROUGH PAYMENTS 0 0 168,700 0 0
6488 PRINCIPAL-COUNTY DEFERRAL 0 557,463 776,800 1,702,000 1,702,000
6489 INTEREST-COUNTY DEFERRAL 0 629,031 590,000 0 0
6490 MISCELLANEOUS EXPENSES 38,345 995,449 685,000 750,000 775,000
6493 ADMIN AND OVERHEAD 0 127,570 65,000 65,000 53,680
6494 PROPERTY TAX 0 83,824 85,260 85,710 85,710
6507 SERAF OBLIGATION 0 0 0 575,310 575,310
Total MATERIALS AND SERVICES 6,493,475 12,288,629 12,402,067 14,292,911 13,017,130
Grand Totals 6,689,582 12,572,560 12,645,121 14,539,146 13,276,830
Page:
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05/22/2014 9:45PM City of West Covina
810 REDEVELOPMENT OBLIGATION RETIREMENT FUND
Title/Object
5126 SPECIAL ASSIGNMENT PAY
Total PERSONNEL SERVICES
6111 LEGAL SERVICES
6112 ACCOUNTING AND AUDITING
6117 CONSULTANTS
6120 OTHER CONTRACTUAL SERVICES
6420 BOND INTEREST
6421 BOND PRINCIPAL
6423 OTHER DEBT PAYMENT
6426 ONGOING BOND COSTS
6427 PASS THROUGH PAYMENTS
6488 PRINCIPAL-COUNTY DEFERRAL
6489 INTEREST-COUNTY DEFERRAL
6494 PROPERTY TAX
6507 SERAF OBLIGATION
Total MATERIALS AND SERVICES
Total REDEVELOPMENT OBLIGATION RETIRI
2012
Actuals
49,179
526,799
1,418,816
43,708
0
2,038,502
2,038,502
2013
Actuals
1,165,304
20,277
7,500
280,710
1,030,028
1,305,000
1,840,000
81,328
0
557,463
629,031
73,367
6,990,008
6,990,008
2014
Amended Bdgt
14,680
14,680
1,470,000
15,000
601,388
983,400
1,355,000
1,450,000
81,000
168,700
776,800
590,000
85,260
0
7,576,548
7,591,228
2015
Dept Request
0
1,725,380
40,000
36,000
638,060
2,006,900
1,655,000
739,500
105,280
1,702,000
85,710
575,310
9,309,140
9,309,140
2015
CM Review
0
0
1,725,380
40,000
36,000
638,060
920,700
1,420,000
739,500
105,280
1,702,000
85,710
575,310
7,987,940
7,987,940
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05/2212014 9:45PM City of West Covina
815 SUCCESSOR AGENCY ADMINISTRATION
2012 2013 2014 2015 2015
Title/Object Actuals Actuals Amended Bdgt Dept Request CM Review
5111 FULL TIME SALARIES 118,807 166,390 166,165 172,590
5112 PART TIME SALARIES 18,168 21,672 0 0
5113 OVER TIME SALARIES 1,751 0 0 105
5117 BILINGUAL PAY 24 60 600 0
5121 HOLIDAY OPT - NO PERS 0 626 1,628 470
5124 SICK LEAVE BUYBACK 0 2,131 2,130 1,260
5125 VACATION BUY BACK 2,075 12,417 13,000 5,840
5126 SPECIAL ASSIGNMENT PAY 0 0 14,680- 0
5151 WORKERS' COMPENSATION 314 659 - 631 620
5152 HEALTH/FLEX BENEFIT 9,018 15,953 11,436 11,950
5153 GROUP LIFE 146 244 323 320
5154 GROUP LONG TERM DISABILITY 610 825 933 940
5155 MEDICARE 2,346 3,172 2,804 2,760
5157 RETIREMENT- NONSWORN 16,907 22,869 24,608 31,870
5158 DEFERRED COMPENSATION 2,243 5,394 5,524 5,530
5159 DENTAL 625 1,395 1,119 1,020
5161 VISION 248 310 302 330
5163 RETIREMENT HEALTH SAVINGS PLAN 629 197 885 960
5166 RETIREE LUMP SUM BENEFIT 0 3,157 2,034 1,450
5168 SUPPLEMENTAL RETIREMENT PLAN 955 2,396 3,008 2,510
5169 EPMC REPLACEMENT PLAN 630 856 824 750
5171 UNEMPLOYMENT 255 14,068 0 0
5180 LEAVE LUMP SUM 17,217 4,697 0 0
5251 AUTO ALLOWANCE 343 2,040 2,340 2,340
5253 CASH BACK 2,796 2,403 2,760 2,620
Total PERSONNEL SERVICES 196,107 283,931 228,374 246,235
6050 CONFERENCES & MEETINGS 0 1,189 6,200 2,000
6111 LEGAL SERVICES 691,133 329,105 30,000 33,600
6112 ACCOUNTING AND AUDITING 0 5,000 5,000 5,000
6114 APPRAISALS, TITLES, ESCROW 0 o 10,000 10,000
6117 CONSULTANTS 0 0 25,000 10,000
6120 OTHER CONTRACTUAL SERVICES 9,247 953 1,000 1,000
6144 TELEPHONE-- CITY SYSTEM 0 908 908 1,010
6147 CELLULAR PHONES 80 882 800 800
6210 OFFICE SUPPLIES 0 78 0 0
6212 REPROGRAPHIC SERVICES 0 2,666 2,500 2,500
6320 CHGBK - FUEL & OIL 0 989 661 661
6327 CHGCK - VEH MAINTENANCE 0 972 750 750
6410 CHGBK - PROPERTY & LIABILITY INS o 16,799 16,800 3,750
6493 ADMIN AND OVERHEAD 0 127,570 65,000 65,000
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City of West Covina
815 SUCCESSOR AGENCY ADMINISTRATION
Title/Object
2012
Actuals
2013
Actuals
2014
Amended Bdgt
2015
Dept Request
2015
CM Review
6494 PROPERTY TAX 0 10,457 0 0 0
Total MATERIALS AND SERVICES 700,460 497,568 164,619 136,071 125,090
Total SUCCESSOR AGENCY ADMINISTRATIO 896,567 781,499 392,993 382,306 384,790
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853 CFD DEBT SERVICE
2012 2013 2014 2015
Actuals Actuals Amended Bdgt Dept Request
2,104,800 2,004,300 1,889,500 1,757,700
1,580,000 1,770,000 2,055,000 2,340,000
31,368 31,304 31,400 0
38,345 995,449 685,000 750,000
3,754,513 4,801,053 4,660,900 4,847,700
Title/Object
6420 BOND INTEREST
6421 BOND PRINCIPAL
6426 ONGOING BOND COSTS
6490 MISCELLANEOUS EXPENSES
Total MATERIALS AND SERVICES
2015
CM Review
1,757,700
2,340,000
31,400
775,000
4,904,100
Total CFD DEBT SERVICE 3,754,513 4,801,053 4,660,900 4,847,700 4,904,100
Format Name(s): S = Dept 22 SA 0= BUDGET 2009 Page:
NN
E JrTM EN
Non-Departmental
T he Non Departmental budget represents activities that are not budgeted within a
specific General Fund department. These items are typically large in nature, are
required to be funded, and are therefore not subject to budget cuts. As a result,
they are budgeted here in Non-Departmental in order to avoid inflating the General fund
budgets of other departments.
The Non Departmental budget is comprised of various cost centers as noted below.
Fund 110
• League of CA Cities — Los Angeles
o Southern California Association of Governments (SCAG)
o Co of L.A. Auditor Controller Property Tax Administration Fee
o Local Agency Formation Commission Contribution (LAFCO)
o GASB 45 Actuarial Study
o Property Taxes
o Citywide Typewriter Repair
o Retired Employee Benefits Administration
o Banking Fees
Fund 300
o Debt Services Fees
Fund 368
o Retiree Lump Sum Benefits
Fund 820
o Successor Housing Agency
= 16.0
14.0
12.0
10.0
8.0
6.0
Non-Departmental
FUNCTION
GENERAL GOVERNMENT SERVICES
DEPARTMENT TITLE
NON-DEPARTMENTAL
2011-12 2012-13 2013-14 2014-15
EXPENDITURE CLASSIFICATION ACTUAL ACTUAL AMENDED PROPOSED
BUDGET BUDGET
MAINTENANCE & OPERATIONS
LEAGUE OF CALIFORNIA CITIES 25,288 25,288 26,568 25,290
SOUTHERN CALIFORNIA ASSOCIATION OF GOVERNF 9,688 9,900 10,000 10,170
SAN GABRIEL VALLEY COUNCIL OF GOVERNMENTS - - - 30,000
OTHER CONTRACTUAL SERVICE 387,281 246,092 250,000 182,700
MISCELLANEOUS EQUIPMENT CONTRACT 755 808 2,000 810
PERS HEALTH ADMINISTRATION FEE 34,299 13,638 36,861 36,390
BENEFITS ADMINISTRATION FEES 36,552 41,594 37,636 42,990
PROPERTY TAX 84,263 80,754 82,369 67,750
RETIREE LUMP SUM BENEFIT 121,130 20,170 37,800 59,800
BOND INTEREST 1,155,148 1,272,370 1,702,160 623,060
BOND PRINCIPAL 1,505,000 1,605,000 1,715,000 1,655,000
NOTES PRINCIPAL 385,703 141,664 145,660 149,930
INTEREST ON NOTES 57,324 52,234 48,250 43,720
ONGOING BOND COSTS 489,001 198,161 205,800 262,520
CAPITALIZED LEASE PRINCIPAL 434,404 451,599 469,475 488,060
CAPITALIZED LEASE INTEREST 68,051 50,855 32,975 14,400
COSTS OF BOND ISSUANCE 92,060 35,702 20,000 -
PROPOSITION A EXCHANGE 1,500,000 2,000,000 2,000,000 1,877,990
TAX REVENUE ANTICIPATION NOTES - PRINCIPAL 9,490,000 7,600,000 7,500,000 -
TAX REVENUE ANTICIPATION NOTES - INTEREST 173,983 34,717 65,000 -
MAINTENANCE & OPERATIONS TOTAL 16,049,930 13,880,546 14,387,554 5,570,580
Non-Departmental Expenditures
Fiscal Years 2010-11 to 2014-15
18.0
16.0
4.0
2.0
2010-11 2011-12 2012-13 2013-14 2014-15
2
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Grand Totals
Title/Object
5167 RETIREE LUMP SUM BENEFIT
Total PERSONNEL SERVICES
6081 LEAGUE OF CALF CITIES
6084 SCAG
6087 SGV COUNCIL OF GOVTS
6120 OTHER CONTRACTUAL SERVICES
6138 MISC EQUIPMENT CONTRACTS
6341 PERS HEALTH ADMIN FEE
6342 BENEFITS ADMIN FEES
6420 BOND INTEREST
6421 BOND PRINCIPAL
6422 NOTES PRINCIPAL
6425 INTEREST ON NOTES
6426 ONGOING BOND COSTS
6438 CAPITALIZED LEASE PRINCIPAL
6439 CAPITALIZED LEASE INTEREST
6494 PROPERTY TAX
6520 PROP A EXCHANGE
Total MATERIALS AND SERVICES
Grand Iota
2012
Actuals
2013 2014 2015
Actuals Amended Bdgt Dept Request
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
2015
CM Review
59,800
59,800
25,290
10,170
30,000
182,700
810
36,390
42,990
623,060
1,655,000
149,930
43,720
262,520
488,060
14,400
67,750
1,877,990
5,510,780
5,570,580
Format Name(s): S = Dept 93 0 = BUDGET 2009 Page:
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110 GENERAL FUND
Title/Object
Total PERSONNEL SERVICES
6081 LEAGUE OF CALF CITIES
6084 SCAG
6120 OTHER CONTRACTUAL SERVICES
6138 MISC EQUIPMENT CONTRACTS
6341 PERS HEALTH ADMIN FEE
6342 BENEFITS ADMIN FEES
6494 PROPERTY TAX
Total MATERIALS AND SERVICES
2012
Actuals
2013
Actuals
2014
Amended Bdgt
2015
Dept Request
2015
CM Review
0
25,290
10,170
182,700
810
36,390
42,990
67,750
366,100
Total GENERAL FUND
0 0 0 0 366,100
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121 PROP
2012 2013 2014 2015 2015
Title/Object Actuals Actuals Amended Bdgt Dept Request
6087 SGV COUNCIL OF GOVTS
6520 PROP A EXCHANGE 1,877,990
Total MATERIALS AND SERVICES 1,907,990
1,907,990
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300 DEBT SERVICE - CITY
Title/Object
6420 BOND INTEREST
6421 BOND PRINCIPAL
6422 NOTES PRINCIPAL
6425 INTEREST ON NOTES
6426 ONGOING BOND COSTS
6438 CAPITALIZED LEASE PRINCIPAL
6439 CAPITALIZED LEASE INTEREST
Total MATERIALS AND SERVICES
2012
Actuals
2013
Actuals
2014
Amended Bdgt
2015
Dept Request
2015
CM Review
623,060
1,655,000
149,930
43,720
262,520
488,060
14,400
3,236,690
Total DEBT SERVICE - CITY 0 0 0 0 3,236,690
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368 RETIREE LUMP SUM BENEFITS
Title/Object
5167 RETIREE LUMP SUM BENEFIT
Total PERSONNEL SERVICES
2012
Actuals
2013 2014
Actuals Amended Bdgt
2015 2015
Dept Request CM Review
59,800
59,800
Total RETIREE LUMP SUM BENEFITS 59,800
Format Name(s): S = Dept 93 0 = BUDGET 2009 Page: