02-15-2011 - Public HearingFees and Charges (Child Care and Cam - Item 9 (2).pdfCity of West Covina
Memorandum
TO: Andrew G. Pasmant, City Manager AGENDA
and City Council ITEM NO. 9
DATE: February 15, 2011
FROM: Michele L. McNeill, Community Services Director
SUBJECT: PUBLIC BEARING — FEES AND CHARGES (CHILD CARE AND
CAMERON GYM)
RECOMMENDATION:
It is recommended that the City Council Adopt the following resolution:
RESOLUTION NO. - A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, SETTING
AND DECREASING CERTAIN FEES
DISCUSSION:
The purpose of the public hearing is to consider a resolution adjusting existing fees and service
charges related to childcare and Cameron Community Center, which are shown in Exhibit A.
Such fees and charges have been determined to recover, but do not exceed the City's cost for
providing such services.
Pre-School Program
Currently Palm View Center operates a licensed childcare program. Attendance has declined due
to on-site child-care at Grovecenter and Rowland Elementary Schools provided by the Covina
Valley Unified School District. In response to this, staff is pursuing a new licensed pre-school
program for children ages 3-4 that would operate at Palmview Center, beginning April 2011.
Currently an interest list of 30 families has been established. In order to submit an application to
the State of California Community Care Licensing Division, fees need to be established and
approved by the City Council. After reviewing pre-school rates in and around West Covina,
staff is proposing that the fees outlined in Exhibit A be adopted for implementation as of April
2011.
Cameron Park Community Center Adult Gym Drop-In Fee
Adult weekday basketball drop-in play at Cameron Park Community Center has declined in the
first two quarters of the fiscal year because participants have opted for other local facilities with
lower drop-in rates. In order to remain competitive, staff is proposing that the Adult Gym Drop-
In fees outlined in Exhibit A be adopted for implementation as of February 16, 2011. The new
fees are consistent with those of neighboring public open gym facilities.
While the revenue collected from drop-in fees alone is not significant to the Center's overall
revenue stream, the spillover effect from retaining drop-in participation is vital. Participants that
routinely use the Center for drop-in play are more likely to register their teams in basketball
leagues and register other family members in classes and programs that generate fees. Those
spillover fees are significant to Cameron Community Center's revenue stream.
FISCAL IMPACT:
If the proposed fees and service charges for pre-school are adopted, it is estimated that they will
generate an additional $19,800 in revenue for the remainder of FY 2010-2011. Additionally,
approving these changes will reduce Cameron Community Center's planned revenue by
approximately $1,500, but will also help safeguard enrollment in other programs that generate
over $100,000 annually.
Andrew G. Pasmant, City Manager
and City Council
February 15,2011 •
Page Two
J
Prepared by: Sk9?fi Yuasa
Community Services Coordinator
li.eviewe /Approved by: Michele McNeill
doliimunity Services Director
IAN%
'rep ed b, : Lyndel i organ
k e umunity Servicei anager
Finance:
Exhibit: A — Proposed Fee Changes
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST
COVINA, CALIFORNIA, SETTING AND DECREASING CERTAIN
FEES.
WHEREAS, the City Council adopted Ordinance No. 1939 on August 16, 1994, a)
establishing its policy as to the recovery of costs and more particularly the percentage of costs
reasonably borne to be recovered from users of City services and b) directing staff as to the
methodology for implementing that Ordinance; and
WHEREAS, pursuant to Government Code Section 66018 the specific fees to be charged
for services must be adopted by the City Council by resolution after providing notice and holding
a public hearing; and
WHEREAS, notice and publicly available data has been provided per Government Code
Sections 66016 and 6062 (a), and the required public hearing held at which time oral and written
presentations were made and received; and
WHEREAS, staff has developed a revised schedule of fees and charges based on certain
new or decreased costs for operating expenses.
NOW, THEREFORE, the City Council of the City of West Covina does resolve,
determine and order as follows:
Section 1. Fee Schedule Adoption. The following schedule of fees and charges shall be
computed and applied by the Community Services Department and collected by the City Finance
Department for the listed services when provided by the City or its designated contractors.
Section 2. Separate Fee for Each Purpose. All fees set by this resolution are for each
identified process. Where fees are indicated on a per unit of measurement basis the fee is for
each identified unit or portion thereof within the indicated ranges of such units.
A. Added Fees. Additional fees shall be required for each additional process or
service that is requested or required including where the requestor's delay increases costs, or if
the original fee charged was too low or in error.
B. Refunds. Unless otherwise provided in the West Covina Municipal Code or
state law, in the event the• person requesting the service withdraws his/her/its application or
otherwise terminates the request for service before completion of the provision of the service, or
if an error is made in calculating the fee, the City shall determine if any refund is owing, based
on whether all costs reasonably borne have been incurred or committed, as well as the cost of
refunding the fee. An amount not spent or committed shall be refunded, minus the cost of
refunding. Any extra amount charged in error shall be refunded without deduction.
Notwithstanding, refund amounts of $20 or less shall be refunded only upon request of the fee
payor.
C. Interpretation of Fee Schedule. Administrative interpretations of this
resolution, including but not limited to provisions for waiver and appeal, shall be determined by
the City Manager as set out in West Covina Municipal Code Section 2-407.
Section 3. Fee Schedule. The fees set out in Exhibit A, attached and incorporated here,
are hereby approved and adopted.
Section 4. Reasonable Cost Finding. The City Council specifically finds that based on
the data made available to the public, the fees and charges adopted do not exceed the reasonable
cost of the service provided.
Section 5. CEQA. The adoption of this resolution is statutorily exempt from CEQA as
sets fees only for operating expenses.
Section 6. Repealer. Fees contained -in this resolution supersede fees set by prior
resolutions. Current fees set by prior resolutions, which are not modified by Exhibit A, remain
in place.
• Section 7. Severabilitv. If any portion of this resolution is found to be unconstitutional
or invalid, the City Council hereby declares that it would have enacted the remainder of this
resolution regardless of the absence of any such invalid part.
Section 8. Effective Date. This resolution shall be effective February 16, 201
APPROVED AND ADOPTED this 15th day of February 2011.
Mayor Steve Herfert
Attest:
City Clerk Laurie Carrico
I, LAURIE CARRICO City Clerk of the City of West Covina, California, do hereby
certify that the foregoing resolution was approved and adopted by the City Council at the regular
meeting of February 15, 2011, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
City Clerk Laurie Carrico
Approved as to form:
City Attorney Arnold Alvarez-Glasman
Exhibit A
CITY OF WEST COVINA
Proposed Fees Changes
Effective 2-16-2011
Resolution # 2011-)o(
WCMC Chapter 2, Art. IX, Sec 2-409
Regulation, Product or Service Adopted Fees 6-1-2010
(Reso #2010-28)
Proposed Fees effective 2-16-2011
(Reso # 2011-xx)
S-111 Palm View Pre-School Program
Registration Fee (Annual) $20 per year
Part-Time (less than 20 hours)
Daily $25 per day
Weekly $105 per week
Full-Time (20 hours or more)
Daily $35 per day
Weekly $120 per week
S-121 Cameron Park Community Center
Adult Gym Drop-In (per person) $2 regardless of residency $1 Monday - Friday (regardless of residency)
$2 Weekends/Holidays (regardless of residency)
$0 Weekday, Seniors 55+ (regardless of residency)