11-01-2011 - Purchase of Pickup Truck - Item 10.pdfCity of West Covina
Memorandum TO: Andrew G. Pasmant, City Manager
and City Council
FROM: Shannon Yauchzee, Director
AGENDA
Public Works Department ITEM NO. 10
DATE November 1, 2011
SUBJECT: PURCHASE OF PICKUP TRUCK
RECOMMENDATION:
It is recommended that the City Council authorize the purchase of a pickup truck from the lowest
responsible bidder Villa Ford for a total cost of $20,322.22 including sales tax and options.
DISCUSSION:
In the 2011-12 Fiscal Year Capital Improvement Program (CIP), the City Council approved
$28,000 for the replacement of a Public Works pickup truck. Bid packages were mailed to 19
Ford dealerships that have requested to be included on the City's Bid List and on September 12,
2011, the Request for Quotations was noticed in the San Gabriel Valley Tribune. On September
27, 2011, five responses were received and opened.
The following is a summary of the bids received:
No Dealer City ' Bid Amount
1 Villa Ford Orange $20,322.22
2 Theodore Robbins Ford Costa Mesa $20,466.85
3 Raceway Ford Riverside $21,449.90
4 *West Covina Motors West Covina $22,140.46
5 Ford of Montebello Montebello $22,791.93
*1% sales tax revenue from West Covina dealer would reduce cost by $221.40.
Villa Ford of Orange, California was then determined to be the lowest responsible bidder by
meeting the required bid specifications. In addition, to the purchase of the pickup truck, other
small purchases (decals, light equipment, storage boxes, etc.) will also be funded from this CIP
project.
The vehicle being replaced is unit 207, a 1998 Ford E250 van with 98,500 miles. Because unit
207 has exceeded it useful life and is not suitable for a different City use, it is recommended that
this vehicle be auctioned. This van is used by the Parks Section for building, irrigation, and
parks maintenance and repair. Staff has determined that a pickup truck is better suited for the job
tasks used with this vehicle.
ALTERNATIVES:
Reject all bids and re-solicit new bids. Since favorable bids were received, it is unlikely that
lower bids will be received.
Do not purchase replacement vehicles and continue to make costly repairs on the older
vehicles.
FISCAL IMPACT:
Sufficient funds in the amount of $28,000 were approved in the 2011-2012 Capital Improvement
Program budget Account No. 163.87.8221.7170 (Park Fund). No General Funds are being used
for this purchase.
_
Prepares by: David Gands 1 Reviewed/Appro ed by: Shannon A. Yauchzee
Equipment Maintenance upervisor Director/City Engineer
Reviewed/Approved by:
Finance
Andrew G. Pasmant, City Manager
and City Council
Page 2 —November 1. 201 l
Quauty Equipment Description
Assorted New Old Stock Air, Fuel, and Oil Filters 1 Lot
1 Lot Assorted Spot Lights With Extra Handles And Lamp Heads
1 1991 Ford 5.0 Liter Engine
1 2003 Ford 4.6 Liter Engine and Transmission
1 GMC 350 CID Engine
1 Universal Tire Machine, Model S-454 Ser# 34262
1 Nussbaum Hoist, 12000 #'s Model H DL12000, Ser # W/C 10171
1 WACH Truck Mounted Valve Opener, Model TM3, Ser # 82188
Electro-Magic 1000-2 Pressure Washer
FISCAL IMPACT:
Proceeds from the sale of the equipment will be recorded in General Fund 110.00.4814 (Auction
proceeds).
Prepared by: David Gandciffi Reviewed/Approved by: IShannon A. Yauchzee
Equipment Maintenance Supervisor Director/City Engineer
Reviewed/Approved by:
Finance
ZAAGENDA - 2011 \Surplus Equipment Auction.doeSurpIus Equipment Auction