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12-20-2011 - Award of Bid for the Traffic Signal Improvements a - Item 6 (2).pdfCity of West Covina Memorandum AGENDA TO: Andrew G. Pasmant, City Manager ITEM NO. 6 and City Council DATE December FROM: Shannon A. Yauchzee, Director/City Engineer Public Works Department SUBJECT: AWARD OF BID FOR THE TRAFFIC SIGNAL IMPROVEMENTS AT CAMERON AVENUE AND GARVEY AVENUE NORTH INTERSECTION PROJECT NO. TP-09503 AND FEDERAL PROJECT NO. HSIPL-5259(019) RECOMMENDATION: It is recommended that the City Council accept the bid of Traffic Development Service, Inc. in the amount of $176,205.00 as submitted at the bid opening on November 15, 2011 and authorize the Public Works Director/City Engineer and City Clerk to execute a contract with Traffic Development Service, Inc. to perform the work. DISCUSSION: This project was approved by the City Council as part of the Capital Improvement Program (CIP) in the Fiscal Year 2008-2009. On August 23, 2011, the City received approval of Federal Funds to proceed with the construction of the project. The project consists of the installation of a new traffic signal system and the construction of wheelchair ramps. A notice inviting bids for this project was advertised in the San Gabriel Valley Tribune on October 25, 2011, and November 1, 2011. In addition, the project was advertised in the Contractor's Green Sheet and the Daily Construction Service. On November 15, 2011, a total of seven bids were received and checked for errors, and all were determined to be valid. The following is a summary of the bids received. No. Contractor City Bid Amount I. Traffic Development Services, Inc. Moorpark $176,205.00 2. C.T. & F., Inc. Bell Gardens $201,742.00 3. Flatiron Electric Group Chino $204,392.00 4. California Professional Engineers, Inc. La Puente $205,435.00 5. Steiny & Company, Inc. Baldwin Park $209,964.00 6. Sully-Miller Contracting Co. Brea $212,117.00 7. Freeway Electric, Inc. Riverside $215,476.00 The lowest responsive bid was $176,205 from Traffic Development Services, Inc. from Moorpark, California. If the contract is awarded, the physical work for this project will begin March 2012 and will be completed by May 2012. ALTERNATIVES: An alternative is to reject all bids received and re-advertise. Since a favorable bid was received, it is unlikely that seeking new bids would reduce costs further. 2011 Preparecjk: Miguel Hernandez Civil Engineering Associate Andrew G. Pasmant, City Manager And City Council Page 2 — December 20, 2011 FISCAL IMPACT: Funding for this project is as follows: No. Funding Source Account Number Amount 1. TP-09503 (Federal Grant Funds) 140.85.8932.7800 $222,750.00 2. TP-09503 (Construction Tax - Required Match) 161.85.8932.7800 $25,000.00 Total $247,750.00 Project funding will be allocated as follows: No. Item Amount 1. Preliminary Engineering Design - Plans and Specification $15,000.00 2. Construction Contract $176,205.00 3. Contingencies (15%) $26,430.00 4. Construction Administration, Engineering Inspection, Quality Control, and Material Testing $30,115.00 Total $247,750.00 Reviewed/Approved b3i: Shannon A. Yauchzee Director/City Engineer Reviewed/Approved by: Finance Attachment No 1: Location Map ZAAGENDA - 20111TP-09503 _ Award of Bid _ Cameron-No Garvey TS.doc LOCATION MAP CAMERON AVENUE AND NORTH GARVEY AVENUE TRAFFIC SIGNAL INSTALLATION CITY PROJECT NO. TP-09503 City of West Covina Memorandum AGENDA TO: Andrew G. Pasmant, City Manager and City Council FROM: Shannon A. Yauchzee ITEM NO. 7 DATE December 20, 2011 Public Works Director/City Engineer SUBJECT: AWARD OF BID FOR CONSTRUCTION OF BUS STOP PADS, CURB AND GUTTER REPAIR, SIDEWALK REPAIR, AND THE UPGRADE OF WHEELCHAIR RAMPS (PROJECT NOS. SP-12101, SP-12102, SP-12103, AND SP-12104) RECOMMENDATION: It is recommended that the City Council accept the bid of Gentry Brothers, Inc. of Irwindale in the amount of $291,330.00 as submitted at the bid opening on November 29, 2011 and authorize the Public Works Director/City Engineer and City Clerk to execute an agreement with Gentry Brothers, Inc. for the work to be done. DISCUSSION: The City of West Covina repairs damaged concrete curb, gutter, sidewalks, and driveway aprons caused by extensive wear and tear, sub-grade settlement or growth of tree roots, and constructs new and upgraded wheelchair ramps each year in an effort to maintain its existing infrastructure. It is required by American Disability Act (ADA) to continually replace or upgrade wheelchair ramps that no longer meet current standards for the mobility of physically challenged individuals. In addition, when funds are available, the City constructs concrete bus pads at bus stops in various locations. Staff compiled a list of locations to be repaired and/or upgraded as part of the Fiscal Year 2011- 2012 Capital Improvement Program (CIP). The work to be performed includes the removal and replacement of existing damaged concrete curb, gutter, sidewalk, and driveway aprons, construction of upgraded concrete wheelchair ramps and new concrete bus pads, including all incidental and appurtenant works at various locations citywide. A notice inviting bids for this project was advertised in the San Gabriel Valley Tribune on November 10, and 17, 2011. In addition, the project was advertised in the Contractor's Green Sheet and Daily Construction, which notifies contractors of upcoming projects in Southern California. The bids for this project were opened in the City Clerk's office on November 29, 2011. A total of eleven (11) bids were received, opened, and checked for errors. The lowest responsive bid was $291,330.00 from Gentry Brothers, Inc., of Irwindale, California. The following is a summary of the bids received. No Contractor City _ Bid Amount 1. Gentry Brothers, Inc. Irwindale $291,330.00 2. FS Construction Sylmar $291,493.00 3. Black Rock Construction Company, Inc. Brea $326,500.00 4. Interlo_g Hym Engineering _ Brea $334,731.00 5. Martinez Concrete* Azusa $354,424.60 6. S. J. Grigolla Construction Co., Inc. La Verne $357,128.50 • 7. Southland Construction Irvine $408,500.00 8. . EBS General Engineering, Inc. Corona $421,720.00 9. All American Asphalt Corona $444,444.00 10. Kalban, Inc. Sun Valley $447,361.60 11. Silvia Construction, Inc. Rancho Cucamonga $528,990.00 *Rejected due to incomplete bid bond form. C&G Attachment No. 1 City Project SP-12101 SP-12102 SP-12103 SP-12104 CURB & GUTTER/ SIDEWALK LOCATIONS No. Location C&G (1Ft), C&G (2Ft) Sidewalk (Sq Ft) Cross Gutter Driveway (Sq Ft) Other 2661 .Aitanira Dr. 4 16 i _ 2662 Altarnira Dr. _ 4 16 3 Anvil. (.4) Westport (South East Corner) 47 I 4 646 Atwood 100 5 324 S. Ashdale 37 6 Barranca (@. N. Garvey (North west Corner) 300 7 2735 Brookfield 35 8 2549 Cameron 34 112 9 2129 Cameron Avenue 155 10 1740 Cameron Avenue 240 11 Canino De Gloria (Between Mill Ridge and Colic Baja) NB 30 12 330 Conlon* 20 13 912 Coral Tree 56 14 Cortez and Azusa (North East Corner) 24 139 15 1421 Craig ._, 25 16 1900 Cumberland 20 17 1954 Cumberland 60 18 1952 Curnberland 75 _ 19 Donna Beth South of Calico 125 _ 20 1827 Dumess Street 40 21 east of Orange (Monte Vista School) ,Eldred 50 12 1237 E. Elgenitt 30 10 23 1741 Glenridge 24 2100 Grandview 10 25 2633 Greenborough 10 264 26 Ac-ross from 1957 Greenleaf 44 192 27 1030 _ Grovecenter 20 28 1632 Ifillbom 30 29 3104 Hillside 40 150 30 2993 Hillside 124 31 1420 Indian Summer 20 32 1205 Lark Ellen 109 33 410 La Sena Ave N* 30 34 236 Lang Avenue north 30 35 1222, Leaf 32 36 1302 Leaf 15 37 1327 Loma Vista 50 38 Maplegrove East of Valinda (EB) 35 1176 39 2634 East Maureen St. 16 40 Meeker @Elder 2650 41 1027 Meeker Avenue 66 42 1145 Meeker Avenue 15 43 1422 Meeker Avenue 33 44 804 E. Merced Avenue 25 115 45 1148 E. Merced Avenue 35 _ 46 1729 E. Merced Avenue 325 47 1717 W Merced Avenut.:* 30 .. 48 . 1224 Merry! 10 , 49 1528 Norma Ave E 27 50 1520 Noma Ave E 38 51 1604 °ranee 75 52 1613 Orange 79 53 Orange and Dimness (Orangewood School) 2120 . 54 Orange and Roseway 250 55 1901 Pacific Avenue 460 56 Pionneer School @ Rowland 2320 57 1210 Robin Road 61 58 1213 Robin Road 40 59 1223 Robin Road 24 60 1235 Robin Road 20 61 1252 Robin Road 45 62 1027 Rodilee 36 63 1644 E. Rowland Ave 78 64 1305 E. Sandy Hill drive 15 65 _ Shadow Oak 500 North of Gemini 207 66 Shadow Oak 500' North of Nogales 280 67 Shadow Oak 500' North of Woodgate 230 68 Shakeipear 100 feet North of Nogales 49 320 69 1822 Sherway Street 24 , 70 , 3125 Sunset hill 20 71 Valinda Avenue p Maplegrovc (South east Corner) 40 360 72 1606 Verness St E* 20 73 1933 Viola Cl 368 74 141 Walnuthaven* 20 , 75 137 Walnuthaven* 25 76 234 Willow Ave* 36 TOTAL 1780 136 10770 . 500 30 32 *CDBG Page 1 Legend Bus Pad Locations Wheelchair Ramp Location ity Project SP-12101/ SP-12104 Attachment No. A Construction of Bus Pad, Location Map Construction of Wheelchair amps at Various Locations Citywide km ma MIEIV Ramps Attachment No. City Project SP-12104 Construction of Wheelchair Ramps Locations Location NE NW SE SW 0 Bandy Dalewood x x 2 7 Blue Ash St. Male X 1 ® California Durness X X 2 ® California Michelle X X 2 0 California Lucille X X 2 0 California Bainbridge X X X X 4 CD California Glenmere X X 2 0 California Del Haven X x 2 (...9) California Rudyard Hillborn x x x x 2 2 0_10 Cortez Cortez Hillward x x 2 8 Cortez Glenn Alan x x 2 0 Cortez Arturo x x 2 Cortez La Cuta 0 x x 2 4 co-- Donna beth Aroma (north) X X X X ® Donna beth Aroma (south) X X 2 0) Evanwood Durness X X 2 0 Lark Ellen Michelle X x 2 CO Lark Ellen McWood X X 2 Ci-s) Michelle Neff X X 2 0 Maplegrove Pass & Covina X 1 Maplegrove Vanderwell X X 2 0 No. Garvey Hartly Vincent x x x x 1 2 2 2 (2.4 No. Garvey Orange Garvey Avenue S. X X S Rebecca Rachel X X 2 C5 Renown Barham X X 2 S Rita Shadow Oak x x 2 Rita Regina x X 2 CO Rodney Barham Ajax X X X 1 2 8 Rodney Ruth Rachel x X 2 0 Samantha Rebecca x X 2 0 Samantha Sally x x 2 @ Samantha Shinlee x x 2 0 - Valinda Florence X X X X 2 2 (.3) Valinda Charlinda 0 Vincent Walnut Creek X 1 0 Vine Pima X X 2 0 Vine Lark Ellen X X X 3 2 (4) Vine Leaf X X 0 Vine Glenview X x 2 0 Vine Cajon X X 2 Vine Donna Beth x x 2 TOTAL 89 Page 1 I Attachment No. 2 City Project SP-12101 Bus Pad Locations Location Direction Dimensions Area (Sq Ft) 1 Toluca north of Cameron SB 240 x 10 2400 2 Merced west of Walnut EB 90 x 10 900 Total 3300 TO: Andrew G. Pasmant, City Manager and City Council FROM: Shannon A. Yauchzee, Director/City Engineer Public Works Department SUBJECT: TRAFFIC COMMITTEE MINUTES City of West Covina Memorandum AGENDA ITEM NO. 8 DATE December 20, 2011 RECOMMENDATION: It is recommended that the City Council accept and file the attached minutes of the Traffic Committee meeting held on November 15, 2011. Prep d by: Miguel Hernandez Reviewed/Approved y: Shannon A. Yauchzee Civil Engineering Associate Director/City Engineer Attachment No. 1 1 ZATRAFFIC COMMITTEE - 2011 \NovemberTC 2011 Minutes.doc ATTACHMENT NO. REGULAR MEETING OF THE TRAFFIC COMMITTEE CITY OF WEST COVINA Tuesday 3:00 p.m. November 15, 2011 City Hall, Room 314 Management Resource Center STAFF PRESENT: Shannon Yauchzee, Miguel Hernandez, and Sgt. Dennis Patton OTHERS PRESENT: None REQUEST: City Initiated THAT A MULT1-WAY STOP SIGN BE INSTALLED AT THE INTERSECTION OF DURNESS STREET AND CONLON AVENUE. FINDINGS: Dumess Street and Conlon Avenue form a "T" intersection with both streets being 40-feet wide and having sidewalks on both sides of the street. The 40-feet width on both streets provide for two 12-feet travel lanes and two 8-feet parking lanes. Durness Street and Conlon Avenue are both designated as residential streets. The intersection is controlled by a stop sign on Conlon Avenue and is adjacent to Orangewood Elementary School and Edgewood Middle School. The existing crosswalk on Dumes Street is on the current Safe Route to School plan. Recent spot speed surveys of vehicles traveling along Dumess Street shows the critical approach speed (85-percentile speed) measure at 31 miles-per-hour. The posted speed limit is 25 miles-per-hour. The following table shows vehicle and pedestrian volumes during the A.M. and P.M. peak periods on the intersection: Durness Street Eastbound Westbound Conlon Avenue Northbound I Southbound A. Totals A.M. ' Vehicle 279 23 19 0 321 Peak Pedestrian 21 11 89 3 124 P.M. Vehicle 83 85 22 0 190 Peak Pedestrian 12 23 79 5 119 Totals 1 395 142 209 8 1 754 A special stop sign warrant evaluation form for intersections adjacent to schools and/or on the "Safe Route to Schools" is attached and shows that the volume warrants for a multi-way stop are met. \TRAFFIC COMMITTEE - 2011 \NovemberTC 2011 Minutes.doc I. REQUEST: (Continued) TRAFFIC COMMITTEE RECOMMENDATION: THAT STOP SIGNS (R1) BE INSTALLED ALONG WITH STOP MESSAGES AND STOP AHEAD SIGNS (W17) ON THE WEST AND EASTBOUND APPROACHES OF DURNESS STREET AT CONLON AVENUE BASED ON THE MULTI-WAY STOP WARRANT FOR INTERSECTIONS ADJACENT TO SCHOOLS AND FOR INTERSECTIONS ON "SAFE ROUTES TO SCHOOLS." 3 ZATRAFFIC COMMITTEE - 2011/NovemberTC 2011 Minutes.doc CITY OF WEST COVINA MULTI-WAY STOP WARRANT FOR B. INTERSECTIONS ADJACENT TO SCHOOLS AND FOR INTERSECTIONS ON "SAFE ROUTES TO SCHOOLS" Date of Traffic Count: September 12, 2011 Intersection of: Dumess Street @ Conlon Avenue C. BASIC REQUIREMENTS: SATISFIED X NOT SATISFIED I. The intersection crossed is on the designated Yes "Safe Routes to School", and/or 2. The intersection is contiguous to a school Yes Name of School: Orangewood Elementary School & Edgewood Middle School D. VOLUME WARRANT (must meet all three) SATISFIED X NOT SATISFIED 1. 350 or more combined vehicles and pedestrians per hour (average) entering intersection from all approaches for any two hours, and 2. 140 or more combined vehicles and pedestrians per hour (average) entering intersection from minor street for the same two hours, with 3. 20 or more pedestrians per hour (average) entering intersection from uncontrolled approach(es) for the same two hours. 754 > 350 209> 140 176 >20 NOTE:This Warrant is based on Los Angeles County Warrant. 4 Z:\TRAFFIC COMMITTEE - 2011 \NovemberTC 2011 Minutes.doc / ED/Clc;C/ ORANGEWOOD ELEMENTARY SCHOOL 406 Install Stop Ahead Sign_ and pavement message PROPOSED MULTI-WAY STOP DURNESS STREET AT CONLON AVENUE Install Stop Ahead Sign and pavement message EDGEWOOD MIDDLE SCHOOL Install Sto Sign, Stop Bar and pavement message vcss r EET II. REQUEST: Jean Foresta, West Covina Resident THAT NO PARKING ON STREET SWEEPING DAYS BE IMPLEMENTED ON CORAL TREE DRIVE FROM CAMERON AVENUE TO END OF STREET EVERY WEDNESDAY OF EACH MONTH FROM 7:00 A.M. TO 3:30 P.M. FINDINGS: In response to a request to prohibit parking to facilitate street sweeping on Coral Tree Drive from Cameron Avenue to end of street, a survey of the six affected properties was conducted. Four (67%) of the properties responded in favor of prohibiting parking every Wednesday of each month from 7:00 a.m. to 3:30 p.m., and one of the properties did not reply to the survey. Coral Tree Drive is a residential street, 32-feet in width. The prohibition of parking for street sweeping is used throughout the City where more than 50% of the affected properties express a desire for the prohibition and where traffic and/or safety would not be adversely affected. There would be no adverse affects at this location. TRAFFIC COMMITTEE RECOMMENDATION: THAT NO PARKING ON STREET SWEEPING DAYS BE IMPLEMENTED ON CORAL TREE DRIVE FROM CAMERON AVENUE TO END OF STREET EVERY WEDNESDAY OF EACH MONTH FROM 7:00 A.M. TO 3:30 P.M. 5 ZATRAFFIC COMMITTEE - 2011 \NovemberTC 2011 Minutes.doc 1 " = 60' E-earnerov-Ave S Coral Tree Dr Copyright ei2011 , Digital tvlap Products, County Appraiser, Customer Data, TeleAtlas CitvGIS Copyright (C) 2007, Digital Map Products. All rights reserved. 5—a III. REQUEST: Mrs. Giordano, West Covina Resident THAT NO PARKING ON STREET SWEEPING DAYS BE IMPLEMENTED ON PIONEER DRIVE FROM PHILLIPS AVENUE TO END OF STREET EVERY WEDNESDAY OF EACH MONTH FROM 7:00 A.M. TO 3:30 P.M. FINDINGS: In response to a request to prohibit parking to facilitate street sweeping on Pioneer Drive from Phillips Avenue to end of street, a survey of the twelve affected properties was conducted. Seven (58%) of the properties responded in favor of prohibiting parking every Wednesday of each month from 7:00 a.m. to 3:30 p.m., and four of the properties did not reply to the survey. Pioneer Drive is a residential street, 32-feet in width. The prohibition of parking for street sweeping is used throughout the City where more than 50% of the affected properties express a desire for the prohibition and where traffic and/or safety would not be adversely affected. There would be no adverse affects at this location. TRAFFIC COMMITTEE RECOMMENDATION: THAT NO PARKING ON STREET SWEEPING DAYS BE IMPLEMENTED ON PIONEER DRIVE FROM PHILLIPS AVENUE TO END OF STREET EVERY WEDNESDAY OF EACH MONTH FROM 7:00 A.M. TO 3:30 P.M. \TRAFFIC COMMITTEE - 2011\NovemberTC 2011 Minutes.doc 47770,....-Prb 4705Gt, VAILK‘P GI 2ESTa-1 CTI cpc) E Pioneer Dr N•Azusa 'Ave \VD VOSE:o PiseiCiki k IZE'S NZ-1CM COLN Copyright @2011 , Digital Map Products, County Appraiser, Customer Data, TeleAtlas Copyright (C) 2007, Digital Map Products. AM rights reserved. IV. REQUEST: Robert Marcus, West Covina Resident THAT NO PARKING ON STREET SWEEPING DAYS BE IMPLEMENTED ON ACRIDGE DRIVE FROM GRAND AVENUE TO END OF STREET EVERY WEDNESDAY OF EACH MONTH FROM 7:00 A.M. TO 3:30 P.M. FINDINGS: In response to a request to prohibit parking to facilitate street sweeping on Acridge Drive from Grand Avenue to end of street, a survey of the twelve affected properties was conducted. Seven (58%) of the properties responded in favor of prohibiting parking every Wednesday of each month from 7:00 a.m. to 3:30 p.m., and four of the properties did not reply to the survey. Pioneer Drive is a residential street, 32-feet in width. The prohibition of parking for street sweeping is used throughout the City where more than 50% of the affected properties express a desire for the prohibition and where traffic and/or safety would not be adversely affected. There would be no adverse affects at this location. TRAFFIC COMMITTEE RECOMMENDATION: THAT NO PARKING ON STREET SWEEPING DAYS BE IMPLEMENTED ON ACRIDGE DRIVE FROM GRAND AVENUE TO END OF STREET EVERY WEDNESDAY OF EACH MONTH FROM 7:00 A.M. TO 3:30 P.M. \TRAFFIC COMMITTEE - 2011 \InlovennberTC 2011 Minutes.doc ar>0:6.eo -itavose.-.r› weaAr-v.-3--k t co ito,est Copyright ei2011, Digital Map Products, County Appraiser, Customer Data, TeleAtlas ' , .„. . • \./. , . 1" = 100' CitvGIS Copyright (C) 2007, Digital Map Products. All rights reserved. .PEOR,Se °C) 1;31Y23411-31A ve5(12% E Purtner St '11111.7.1:7-t> PAA2J4tx.ILA 1?--eS7RZACTI 5 Suh.i nno Ave S Indian Sirrnmer Avc Copyright ©2011, Digital Map Products, County Appraiser, Customer Data, TeleAtla:_‘. 1" = 60' rJ CitvGIS Copyright (C) 2007, Digital Map Products. All rights reserved.