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12-08-1986 - Regular Meeting - Minutes• • • M I N U T E S. REGULAR MEETING WEST COVINA CITY COUNCIL December 8, 1986 The regular meeting of the West Covina City Council was called to order by Mayor Shearer at 7:30 pm in the City Hall Council Chambers, 1444 W. Garvey Avenue, West ; Covina, California. The Pledge of Allegiance was led by Councilmember Manners, and the invocation was given by Councilmember Bacon. ROLL CALL Mayor Shearer, Mayor Pro Term Chappell, Councilmembers Manners, Bacon Absent: Councilmember Tennant Others Present: Fast, Lennard, Thomas, Salazar, Eliot, Wylie, Light, Miller, McClelland, Londo, Penfiel-d, Curtis, Yoshizaki, Fields, Berry APPROVAL OF MINUTES Motion by Bacon, seconded by Chappell, and unanimously carried to approve the minutes of the adjourned regular meeting of November 17, 1986. INTRODUCTIONS City Manager Fast introduced Gene Light, the new Risk Manager. Mayor Shearer welcomed the 8th grade class from Willowood School and their teacher, Mrs. Betty Joyce. AGE14DA COMMUNICATIONS Jean Arneson, 1116 Donna Beth, addressed Council in regards to Item E-lb and urged Council to support the Transition/ Waste Management Commission's recommendation to request Jean Arneson the Regional Water Quality Control Board hold a hearing in the City of West Covina, rather than downtown Los Angeles.. In regards to Item E-la, she noted that the Water Quality Control Board will only consider contamination of water.and not air contamination and the inter -relationship with the closure plan which need to be looked at too. She requested an Environmental Impact Report regarding the proposed Class III disposal. Louis Gilbert Louis Gilbert, 428 S. Fernwood Street, addressed Council in regards to Item E-3 and suggested the senior citizens be consulted regarding any proposed changes to the Senior Citizen's Center. In regards to Item J-4, he felt the senior citizens should be consulted on the reorganization of the Recreation Services Department and the Human Resources Department. Mr. Gilbert also suggested Council consider forming �. a Commission on Aging. CONSENT CALENDAR Written Communications No written communications received. Commission Summary Iof Actions (receive and file) Planning Commission - 12/3/86 Human Resources Commission - 11/20/86 Transition/Waste Management Commission - 11/20/86 CITY COUNCIL MINUTES December 8, 1986 Page Two ABC Applications (Police Chief reports no legal basis for protest) • Lopez; Armando & Leonardo. dba EASTLAND LANES North Hollywood 2714 E. Garvey Avenue Monterey Bay Canners MONTEREY BAY CANNERS West Covina 3057 E. Garvey Avenue Sandy Mi Choi CHANTRY'S PANTRY LIQUOR Walnut 1005 E. Amar Road Gerberding, David & Sonia PORKY'S PIZZA La Habra 356 S. Glendora Avenue Safeway Stores 22, Inc. LIQUOR BARN #2116 West Covina 728 S. Orange Avenue Claims for Action (deny and notify claimant) Pedro Gonzales filed a claim`on November 14, 1986, with the City Clerk's Office for personal injuries. The amount of the claim was unknown at time of presentation. Valentin Trapaga filed a claim on November 12, 1986, with the City Clerk's Office for damages amounting to $125.00. Adele Craig filed a claim on November 17.,.1986, with the City Clerk's Office for personal injuries and damages. The amount of the claim was.unknown at time of presentation. • Acceptance of Improvements and/or Release of Bonds Tract 41800 - Location: Parkside and Fairgrove. Anden Group .Staff recommends accepting street improvements and authorizing release of Integrity Insurance Company Bond No. ASI100 051 in the amount of $147,000. Miscellaneous Public Works (adopt resolution) Tract 44180 - Location: Virginia Avenue westerly of Barranca Street. Resolution 7267 RESOLUTION NO. 7267 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, DEDICATING CERTAIN CITY -OWNED PROPERTY TO PUBLIC STREET PURPOSES TO BE KNOWN AS VIRGINIA AVENUE AND ACCEPTING SAME AS A PUBLIC STREET AND DIRECTING THE RECORDATION THEREOF Award of Bid Tree Trimming In Maintenance District No. 1 (MD1-86T-1) Location: Throughout Main. Dist. No. 1 MDl-86T-1' Staff recommends accepting the bid of Callahan Tree Trimming, Callahan Tree Trimming Whittier, in the amount of $18,720.00 and authorize the Mayor and City Clerk to execute an agreement. • CONSENT CALENDAR MOTION Motion by Chappell, seconded by Manners to waive further reading of the resolution and adopt, and to approve all other items listed on the Consent Calendar. Motion carried by roll call vote: AYES: Bacon, Manners, Chappell, Shearer NOES: None ABSENT: Tennant 2 - CITY COUNCIL MINUTES December 8, 1986 Page Three HEARINGS No hearings scheduled for this meeting. • PUBLIC WORKS DIVISION 1) SP 87159 - APPROVE -PLANS AND SPECIFICATIONS - VIRGINIA AVENUE WIDENING Council reviewed Engineer's Report. Motion by Chappell, SP 87159 - seconded by Bacon, and unanimously carried to approve Plans & specs approved plans and specifications for City Project SP 87159 and to authorize the City Engineer to call for bids. 2) TS 87172 - APPROVE PLANS AND SPECIFICATIONS - TRAFFIC SIGNAL IMPROVEMENTS Council reviewed Engineer's Report. Motion by Manners, TS 87172 - seconded by Chappell, and unanimously carried to approve Plans & specs approved plans and specifications for City Project SP 87172 and authorize the City Engineer to call for bids, subject to receipt of developer's deposit'.:. 3) SP 87102 - APPROVE PLANS AND SPECIFICATIONS - 14ERCED AVENUE IMPROVEMENTS Council reviewed Engineer's Report. Motion by Manners, SP 87102 - seconded by Chappell, and unanimously carried to approve Plans & specs approved plans and specifications for City Project SP 87102 and authorize the City Engineer to call for bids, subject to the approval of CalTrans and the Federal Highway Administration. • 4) SP 87129 - APPROVE PLANS AND SPECIFICATIONS - WIhLOW AVENUE IMPROVEMENTS Council reviewed Engineer's Report. Motion by Chappell, SP 87129 - seconded by Bacon, and unanimously carried to approve Plans & specs approved plans and specifications for City Project SP 87129 and authorize. the City Engineer to call for bids, subject to the approval of CalTrans and the Federal Highway Administration. COMMUNITY SERVICES DIVISION OFFICE'OF COMMUNITY SERVICES 1) CITY -LANDFILL AUTHORITY This item to be considered after closed.session. 2) PROPOSED PUBLIC HEARING ON BKK DISCHARGE PERMIT Mayor Shearer reminded Council of the comments made earlier under Agenda Communications. Hearing on BKK Discharge Motion by Manners., seconded by Bacon, and unani- Permit mously carried to approve the recommendation of the Transition/Waste Management Commission to request the Regional Water Quality Control Board to hold a public hearing in the City of West Covina on.the proposed waste discharge permit revision for the Class III disposal area at the BKK Landfill. - 3 - • • CITY COUNCIL MINUTES December 8, 1986 Page Four 3) APPOINTMENT TO EPA/DOHS CITIZEN'S ADVISORY SUBCOMMITTEE Council reviewed staff's report. Motion by Bacon, Commission Tracy appointed seconded by Manners, and unanimously carried to approve to subcommittee the Transition/Waste Management Commission's recommenda- tion to appoint Commissioner Tracy as the City's' representative to the Citizen's Advisory Committee of the Department of Health Services Air Quality Committee. HUMAN RESOURCES DEPARTMENT 1) HOME IMPROVEMENT PROGRAM Home Improvement Program Council reviewed staff's report. Motion by Chappell, loans increased to seconded by Manners, and unanimously carried to $7,500 increase the maximum home.improvement loan to $7,500. BUILDING AND SAFETY DEPARTMENT 1) CORTEZ PARKSPECIFICPLAN - SENIOR CITIZENS BUILDING NEEDS Council reviewed staff's report. Mayor Shearer Cortez Park Specific Plan - reminded Council of the comments made earlier under Sata to review Agenda Communications. Motion by Manners, seconded by Chappell, and unanimously carried to authorize the Mayor and City Clerk to execute an, agreement with The Sata Collaborates for the study of the Cortez Park specific plan and Senior Center building, with input from the seniors. OPERATIONAL SERVICES DIVISION FINANCE DEPARTMENT 1) RESOLUTION DECLARING CERTAIN CITY PROPERTY AS SURPLUS Council reviewed,staff's report. Council noted that the property proposed for surp,lusing was an Ultralight aircraft that.the Police Department had received as a gift. Being a sports model, it was not adaptable to Police work. City Attorney presented: Resolution 7268 - RESOLUTION NO. 7268 - A RESOLUTION OF THE CITY surplus City property COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, DE- CLARING CERTAIN CITY PROPERTY AS.SURPLUS Motion by Chappell, seconded by Bacon, and unani- mously carried to waive further reading of the reso- lution and adopt. Staff was directed to.make an inquiry of the donor to avoid any complications. PUBLIC SAFETY DIVISION IFIRE DEPARTMENT 1) AB 2185/AB 2187 - ADMINISTERING AGENCY - HAZARDOUS MATERIALS RESPONSE PLANS AND INVENTORY REQUIREMENTS Council reviewed staff's report. City Attorney presented: RESOLUTION NO. 7269 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, - 4 - CITY COUNCIL MINUTES December 8, 1986 Page Five Resolution 7269 = DESIGNATING THE SAN GABRIEL VALLEY FIRE AUTHORITY AS San Gabriel Fire Authority THE ADMINISTERING AGENCY FOR LAWS PERTAINING TO THE to be administering agency DISCLOSURE OF HAZARDOUS MATERIALS • Motion by Manners, seconded by Chappell, and unani- mously carried.to waive further reading.of"the resolu- tion and to adopt. Council directed staff to.forward this report to the Transition/Waste. Management Com- mission. CITY ATTORNEY No items scheduled for this meeting. REDEVELOPMENT AGENCY MEETING Mayor Shearer recessed the City Council meeting at 8:00 pm to convene the Redevelopment Agency meeting. The City Council reconvened at 8:04 pm. CITY MANAGER 1) REDEVELOPMENT AGENCY ANNUAL REPORT - 1985/86 Redevelopment Agency Council reviewed staff's report. Motion by Chappell, Annual Report seconded by Bacon, and unanimously carried to receive and file the Redevelopment Agency Annual Report for 1985/86. 2) PURCHASE AGREEMENT AND OFFICIAL STATEMENT FOR ICRMA CERTIFICATES OF PARTICIPATION AND PARTICIPATION OF CITY OF ALHAMBRA IN ICRMA Council reviewed staff's report. City Attorney presented: Resolution 7270 - RESOLUTION NO. 7270 - A RESOLUTION OF THE CITY ICRMA Certificates'of COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, Participation and approval APPROVING THE PARTICIPATION OF THE CITY OF ALHAMBRA, . of Alhambra to join;. CALIFORNIAt IN THE ICRMA CAPITALIZED POOLED LIABILITY SELF-INSURANCE PROGRAM AND AUTHORIZING THE EXECUTION AND DELIVERY OF A PURCHASE AGREEMENT AND AN OFFICIAL STATEMENT AND CERTAIN,OTHER ACTIONS IN CONNECTION THEREWITH Motion by Chappell, seconded by Manners, and -unanimously carried to waive further reading of the resolution and to adopt. 3) RESOLUTION APPOINTING CITY' REPRESENTATIVES TO INDEPENDENT CITIES RISK MANAGEMENT ASSOCIATION Q CRMA) Council reviewed staff's report. City Attorney presented: Resolution 7271 - RESOLUTION NO. 7271-- A RESOLUTION OF THE CITY appointing Gene Light & COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, reappointing Nancy Manners APPOINTING SPECIFIC REPRESENTATIVES TO THE INDEPENDENT to ICRMA CITIES RISK MANAGEMENT AUTHORITY Motion by Bacon, seconded'by Manners, and unani- • mously carried to waive further reading of the reso- lution and to adopt. 4) RECREATION"SERVICES/HUMAN"RESOURCES REORGANIZATION Council reviewed staff's report. Mayor Shearer Reorganization of Human explained that the reorganization was strictly admin- Resources/Recreation istrative and would not effect the services offered Services by either department. 5 - CITY COUNCIL MINUTES December 8, 1986 Page Six Reorganization of Human Motion by Chappell, seconded by Manners, and unanimously Resources/Recreation carried to approve the consolidation of the Recreation • Parks Departments Services and Human Resources Departments into one Human Services Department, effective January 1, 1987. On another matter, Councilmember Bacon felt a Commission .on Aging would be too narrow a focus.for a commission and that the Recreation and'Parks Com- mission handled that issue. 5) WEST COVINA AUTOMATION EXTENSION Extension of computer Council reviewed staff's report. Motion by'Chappell, needs seconded by Bacon, and unanimously carried that the proposed enhancements to the existing computer.systems be approved and the required funds be appropriated from the drug seizure account (110-320-2148-7160). The Police Department was thanked for providing the funds through their many drug busts. 6) LEGISLATIVE"WRAP UP Legislative Wrap Up Council reviewed staff's report. Motion by Chappell, seconded by Bacon, and unanimously carried to receive and file the -report. Motion by Bacon, seconded by Chappell, and unanimously carried to. authorize the Mayox to send Clean Water Act letters to -appropriate House and Senate 1'egislators urging the passage of the Clean Water Act. • 7) City Manager Fast announced the resignation of Planning Resignation of Planning Director Paul Curtis, effective -.December 3.1, 1986. Director Paul Curtis Mr. Curtis accepted the Planning Director position for the City of Chesapeake, Virginia. Motion by Chappell, seconded by Manners, and unanimously carried to authorize staff to review and retain a search firm to replace Mr. Curtis. Motion by Chappell, seconded by Bacori, and unani- mously carried to direct staff to prepare a permaplaqued resolution of commendation. ORAL COMMUNICATIONS Katherine Castucci, 430 Pima Avenue, expressed her appreciation for the Christmas Program held December 7, Katherine Castucci 1986, held in the City Hall courtyard area. Anna Hibbard Anna Hibbard, 741 N. Nora, complained that a street tree had been placed in her front yard after they had requested that no tree be planted there. Staff was directed to investigate and report back to (buncil, and to respond to the Hibbards. MAYOR'S REPORTS 1) Appointment to Transition/Waste.Management Commission • Councilmember Manners nominated Lee Clark to fill the unexpired term of Nancy Adin. Motion by Bacon, seconded by Chappell, and unanimously carried to close nominations. Resolution 7272 - City Attorney presented: appointing Lee Clark RESOLUTION NO. 7272 - A RESOLUTION OF THE CITY to Transition/Waste COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, Management Commission APPOINTING LEE CLARK AS A MEMBER OF THE TRANSITION/ WASTE MANAGEMENT/COMMISSION - 6 - CITY COUNCIL MINUTES December 8, 1986 Page Seven Motion by Chappell, seconded by Bacon, and unani- mously carried to waive further reading and to adopt the resolution. • Gerry Smith 2) Mayor Shearer nominated Gerry Smith, by acclamation, as the West Covina recipient for the Older American Citizens Day. 3) Mayor Shearer announced the resignation of Phyllis Wittenberg from the Citizens Committee on Public Service and Facilities: He suggested she be replaced by Robert Jones. Councilmember Bacon suggested Marilyn Keenan. Councilmember, Manners suggested Allen Sill for future consideration, but not at this juncture. Council voted on the other two nominees and Robert Jones was appointed. COUNCILMEMBERS' REPORTS Councilmember Bacon suggested Certificates of Recognition be prepared for those individuals res•porisible.for coordinatin the Christmas Program. The suggested was seconded by Chappel Christmas. Program and unanimously carried. The remainder of Council echoed Councilmember Bacon's satisfaction with the program. Closed Session City Attorney Colin Lennard recommended that the Council recess to a closed session to consider the recommendation of the Transition/Waste Management Commission in reference to City Landfill authority, pursuant to Government Code Section 54956.9(b)l and 54956.9(a): any action by the • Council based on existing facts and circumstances which would lead to significant exposure to litigation against the -City, and.in addition; on the basis of pending litigation specifically, West Covina vs. BKK et.al., which is now pending in the Superior Court. Motion by Bacon, seconded by Chappell, and unanimously carried to recess to closed session as,recommended by the City Attorney. The time was 8:45 pm. Meeting reconvened The City Council reconvened at 9:08 pm and considered the following Agenda Item: CITY LANDFILL AUTHORITY • Council reviewed staff's report. .Motion by Chappell, seconded by Bacon,"and unanimously ­ carried to deny the recommendation because the existing MOU clearly defines the City Council's policy and the recommendation would lead to extensive and expensive litigation, particularly as this is not a new landfill. ADJOURNMENT Motion by Chappell, seconded by Bacon, and unanimously carried to adjourn the meeting at 9:12 pm. - 7 - • ;ATTEST: -Cl y C4er lie-i en Ni. i ney 0 PW-, re*4 jezi Mayor Chester C Shear