06-03-1985 - Regular Meeting - MinutesM I N U T E S
ADJOURNED REGULAR MEETING
WEST COVINA CITY COUNCIL
June 3, 1985
The adjourned regular meeting of the City Council was called to order by
Mayor Pro Tem Shearer at 3:00 PM in the Management Resource Center at City
• Hall, 1444 W. Garvey Avenue, West Covina, California. Councilmember Chappell
led the Pledge of Allegiance.
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ROLL CALL Mayor Pro Tem Shearer, Councilmembers Chappell, Manners,
Bacon (arrived at 3:10 PM)
Mayor Tennant arrived at-6:10 PM.
CHAMBER OF COMMERCE REPORT ON 1984/85. BUSINESS IMPROVEMENT ACTIVITIES AND
1985/86 PROGRAM OF WORK AND BUDGET
The executive committee•of the Chamber of Commerce was
called to order by Mary Ann Harvey, president. Immediate
past president, Bernie Bregman, presented the annual report.
President Harvey reviewed the West Covina Chamber of
Commerce Program of Work for FY 85/86, referring to a
prepared handout outlining the various divisions and com-
mittees within the Chamber. She stated twelve -foals set
by.the Chamber for the coming fiscal _year.
Motion by Bacon, seconded by Chappell, and unanimously
carried to receive and file the annual report. Upon the
conclusion of the subject matter, the Chamber of Commerce
representatives departed.
CITY MANAGER'S PRESENTATION OF 1985/85 BUDGET
City Manager Fast presented his 85/86 budget message
Budget Message noting that the proposed operating budget of approximately
$30.1M was only a 2.8% increase over the current budget.
Approximately $980,000 of anticipated savings from FY 84/85
will be needed to balance the FY 85/86 operating budget.
Mr. Fast addressed the staffing needs of the City.
Of the 9.5 needed positions throughout the various depart-
ments, offsetting reductions due to attrition will produce
a net increase of only eight full-time employees.
Although the City's general revenue picture is en-
couraging for 85/86, General Revenue Sharing funds are
excepted to end in September, 1986.
Budget overview - 12r. Fast gave a budget overview detailing revenues
revenues by maior source and then by individual -.source.
In pointing out the increase of population and the
need to reduce response time, in regard to public safety,
Councilmember Bacon suggested watching the vote in Los
Angeles' upcoming election as the voters will decide on
a special tax for just such an'issue.
Budget overview - In detaling the estimated expenditures for FY 85/86,
expenditures Mr. Fast pointed out the change in handling auto and
general liability coverage for the City. The tax
allocation per employee of $1500 is charged directly to
each department's account.
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CITY COUNCIL MINUTES June 3, 1985
Page Two
Division_ Presentations
Public Safety Division Manager Craig Meacham presented the proposed
budgets for his departments: Police Department, $8,680,000;
Office of Emergency Services, $_197,000; Fire Department,
$4,608,000; and Communications,.$1,170,000. The Police
Department will be purchasing night vision goggles and
• stun guns. The City of Monterey Park will be paying one-
half the cost to renovate Safety Town.
Councilmember Bacon suggested a brochure to inform
the public when to call paramedics or not, to avoid un-
necesary calls.
Public Works Division Manager Harry Thomas presented the proposed
Engineering budget of approximately $4.27M and the
Maintenance budget of approximately $5.3M. He noted
that a fuel dispensing system will be implemented with
this budget and the warehouse inventory will be converted
to computer..
Mayor Pro-Tem Shearer supported staff_'s recommendation
to continue with the current street sweeping sc'nedule of
twice a month. The issue had been referred to the budgetary
process to give staff time -to review the options. There
were no council statements in opposition to the recom-
mendation.
Dinner break Mayor Pro Tem Shearer called a dinner recess, at'5:40 PM.
Council reconvened at 6:30 PM with Mayor Tennant arriving
• at 6:10 PM.
Community Services The meeting was reconvened by Mayor Tennant and
Division Manager Mike Miller presented the Community.,
Services Division budgets.
Community Services and Landfill Enforcement budgets
total $186,000; Building and Safety, $965,000; Planning
Department,$334,000; .ecreation Services, $673,000; and
Human Resources Department totals $736,000.
Councilmembe_r Bacon suggested the following items:
1) Perhaps a private company could be contracted with to
haul hazardous waste materials from private residences.
2) Develop a general information brochure of different
services and phone numbers. 3) Sweep City Hall, first
floor more regularly. 4) Have civic organizations adopt
a park.
Operational Services Division Manager Harry Thomas presented the three
• department budgets: Finance Department, $894,000;
Personnel. Services, $316,000; City Clerk's Office,
$169,000, $30,000 of the City Clerk's budget is allo-
cated for the April, 1986, municipal election.
Fiscal Services Division Manager Leonard Eliot presented his division:
Fiscal Services, $50,000; City Treasurer's Office,
• $188,000; and.Risk Management with a zero'budget.
Explanation of the change in the risk management account
was given earlier.
General Administration City Manager presented General Administration:
Animal Control, $187,000; Cable Administration, $60,000;
City Attorney, $292,:000' City Manager's Office, $282,000;
and the miscellaneous accounts: $450,000.
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CITY COUNCIL MINUTES June 3, 1985
Page Three
Council discussed the amount -allocated for WeTip.
Council concurred'to up the amount from $2400 to $3600.
Redevelopment Assistant City Manager Leonard Eliot presented the
budget .for Redevelopment of $4,017,000.
• Capital Improvement Program City Engineer Harry Thomas presented the recommended
85/86 CIP of $6,658,000. He referred to a separate hand-
out listing the projects, source of funds and estimated
cost. In total, thirty-nine projects have been included.
in the FY 85/86 CIP.
City Manager Fast reminded Council that even though
they approve the CIP budget, each project must be brought
up separately to Council for final approval. At that
time any conditions can be placed by the Council on that
particular project.
Council had several suggestions:
The park,.benches on West Covina Parkway have graffiti
that needs-to-beremoved.
Perh.ps the council char"ibers modification could be
placed in the CIP budget. Staff was directed to looks
into the cost and talk to the architect.
Atrium site contains leaves and weeds. Staff_ to
check out the problem.
Closing Comment City Manager Bob Fast noted that the budget hearing
• is scheduled for the 17th of June and Council will be
able to instruct staff at that time as to modifications.
The actual adoption of the budget will be June 24, 1985.
OTHER MATTERS No other matters were brought before the City Council.
ADJOURNMENT Motion by Shearer, seconded by Manners, and unanimously
carried to adjourn the meeting at 8:35 PM.
Mayor
ATTEST:
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City 1erk
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