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01-28-1985 - Regular Meeting - MinutesMINUTES REGULAR MEETING CITY COUNCIL OF WEST COVINA January 28, 1985 The regular meeting of the City Council of the City of West Covina was called to order by Mayor Bacon at 7:30 PM in the City Hall Council Chambers, 1444 W._ Garvey Avenue, West Covina, California. Mayor Bacon led the Pledge of Allegiance and gave the invocation. ROLL CALL Mayor Bacon, Mayor Pro Tem Tennant, Counci_lmembers Chappell and Manners Absent: Councilmember Shearer (ill) Others Present: Mooney, Fast, Lennard, Thomas, Miller, Eliot, Meacham, Fry, McClelland, Keating, Southard, Williams, Koniarsky, Berry APPROVAL OF MINUTES Councilmember Manners offered a correction to the December 10 minutes. Motion by Tennant, seconded by Manners, and unanimously.carried to approve the following minutes: Regular meeting of December 10, 1984 (as corrected) Regular meeting of January 14, 1985 Adjourned regular meeting of.January 21, 1985 AGENDA COMMUNICATIONS Mr. Russ Tafoya of the Coalition for Clean Air addressed Council regarding his letter requesting support of Regula- tion-6 being considered by the South Coast Air Quality Russ Tafoya Management District (Written Communications Item No. 1b). Mayor Bacon removed that item from the Consent Calendar for separate discussion. Notion. by Chappell, seconded_:by Manners, and unanimously carried to send a copy of the letter of support to the RTD,in addition to the AOMD. A letter to the businesses in West Covina with 100 emplovees or more from the Mayor to encourage their employees to share fides was also supported. Mayor Pro Tem Tennant requested Item B71a be removed Rental Mediation.Board from the Consent Calendar for separate discussion. Motion by Tennant, seconded by Manners, and unanimously carried to refer to staff for a report back determining whether or not the Rental Mediation Board is still.needed. CONSENT CALENDAR Motion by Chappell, -seconded by Tennant to.approve all items listed on the Consent Calendar, excepting the two mentioned above. Motion carried by roll call vote:. AYES: Manners,,'Chappell, Tennant, Bacon NOES: None ABSENT: Shearer 6 AWARD OF BIDS 1) AERIAL TOWER - MAINTENANCE DEPARTMENT • BID NO. 85-113 Council reviewed staff's report. Aerial Tower - Motion by Chappell, seconded by Tennant, and unani- GMC Truck & Coach,: mously carried.to award the bid for mid -range aerial tower to GMC Truck and Coach in the amount of. $35,279.19, including tax. - 1 - • • CITY COUNCIL MINUTES TS 85111 - Vince's Electrical. Contractor, Inc. January 28, 1985 Page Two 2) TS 85111 - TRAFFIC SIGNAL INSTALLATION Council reviewed staff's report. Motion by Chappell, seconded by Tennant, and unani- mously carried to accept the bid of Vince's Electrical Contractor, Inc., Pacoima, in the amount of $186,316 as submitted at the bid opening on January 22, 1985, and authorize the. Mayor and City Clerk to execute an agree= ment 'for.the traffic signal..installation. 3) TS 85121 - MASTER TRAFFIC SIGNAL COMPUTERS TS 85121 - Council reviewed staff's report. Bid award held over Motion by Chappell, seconded by Tennant, and unani- mously carried to hold over the award of this bid for additional review. PUBLIC WORKS DIVISION 1) SP 85102 - APPROVE PLANS AND SPECIFICATIONS MINOR STREET RECONSTRUCTION Location: Various, citywide Council reviewed Engineer's Report. SP 85102 Motion by Chappell, seconded by Manners, and unanimously Plans & specs. approved carried to approve -plans and specifications for City Project SP 85102 and authorize the City Engineer to call for bids. 2) MP 80014-1 - APPROVE PLANS AND SPECIFICATIONS NOGALES STREET MEDIAN LANDSCAPING Location: Nogales Street, from Amanda southerly to La Puente Road Council reviewed Engineer's Report. MP 80014-1 - Motion by Chappell, seconded by Manners, and unanimously Plans & specs approved carried to approve plans and specifications for City Project MP 80014-1 and authorize the City Engineer to call for bids. 3) MP 82115 - APPROVE PLANS AND SPECIFICATIONS FAIRGROVE AVENUE SUBDRAIN SYSTEM Location: Fairgrove Avenue and Harvest Moon Council reviewed Engineer's Report. MP 82115 - Motion by Manners, seconded by Chappell, and unanimously Plans & specs approved carried to approve plans and specifications for.City Project MP 82115 and authorize the City Engineer to call for bids. 4) IF,T 83119 - JOINT USE AGREEMENT BETWEEN CITY AND SUBURBAN WATER SYSTEMS FOR PUMP STATION B-4 Location: Southeast corner of Azusa and Puente Avenues Council reviewed Engineer's Report. City Manager noted this was a significant example of public and private sectors working together. WP 83119 - Motion by Chappell, seconded by Manners, and unanimously B-4 Pump station agreement carried to authorize the Mayor and City Clerk to execute with Suburban Water the Joint Powers Agreement and Lease Agreement with Suburban Water Systems for Pump Station B-4. - 2 - CITY COUNCIL MINUTES January 28, 1985 Page Three 5) SP 84102 - CORTEZ STREET IMPROVEMENTS Location: Cortez Street, from Citrus to Grand • Council reviewed Engineer's Report.. Motion by Chappell, seconded by Manners, and unanimously carried to a) authorize staff to proceed with the design SP 84102 - of the entire Cortez Street project (SP 84102-1) incor- Cortez Street Improvements porating all the design changes mentioned in the report and to construct the project in two phases, subject to the approval of CalTrans and the Federal Highway Admin- STOP sign request to istration, and b) refer the request for a four-way STOP Traffic Committee at Cortez Street and Charvers Street to the Traffic Committee for their review and recommendation. COMMUNITY SERVICES DIVISION COMMUNITY SERVICES DEPARTMENT 1) SOUTHERN CALIFORNIA HAZARDOUS WASTE MANAGEMENT ACTION PROGRAM - JOINT .POWERS AGREEMENT Council reviewed staff's report. Mayor Bacon explained the significance of all eight counties in the Southern California area working together to handle and treat wastes. JPA - So. Calif. Hazardous Motion by Manners, seconded by Chappell, and unanimously Waste Mngt. Action Program carried to endorse the terms of the Joint Powers Agree- ment, recommend the Los Angeles County Board of Super- visors their execution of the JPA for the Southern. California Hazardous Waste Management Action Program and authorize the Mayor to transmit the City's position to the Board of Supervisors. HEARING 1) WEED ABATEMENT - 1985 (PROTEST HEARING) City Clerk Mooney verified the affidavit of mailing. Motion by Chappell, seconded by Manners, and unanimously carried to receive and file'the affidavit. Weed Abatement - 1985 City Clerk Mooney stated no written protests or comments had been received regarding this item. Mayor Bacon opened the hearing for oral comments or protests. Receiving none, the mayor closed the public portion of the hearing. Motion by Chappell, seconded by Manners, and unanimously carried to order the abatement of weeds and rubbish on those properties described in Resolution of Intention No. 6971. COMMUNITY SERVICES DIVISION (CONT) 2) GOVERNOR'S PROPOSAL TO CREATE ONE DEPARTMENT FOR THE • MANAGEMENT OF HAZARDOUS WASTE Council reviewed staff's report. Governor's proposal for one Motion by Manners, seconded by Chappell, and unanimously agency to manage hazardous carried to authorize the Mayor to communicate the City's waste strong support of the Governor's proposal to create a single hazardous waste management department and offer to testify in favor of the proposal. - 3 - CITY COUNCIL MINUTES January 28, 1.985 Page Four OPERATIONAL SERVICES DIVISION • CITY CLERK'S OFFICE 1) DESTRUCTION OF CERTAIN DOCUMENTS AS PRESCRIBED BY LAW Council reviewed staff's report. City Attorney presented: Resolution 6976 - RESOLUTION NO. 6976 - A RESOLUTION OF THE CITY destruction of materials COUNCIL OF THE CITY OF WEST COVINA AUTHORIZING THE DESTRUCTION OF CERTAIN DOCUMENTS AS PRESCRIBED BY LAW Motion by Tennant, seconded by Manners, and unani- mously carried to waive further reading of the resolution and to adopt. FINANCE DEPARTMENT 1) PURCHASE OF VEHICLES FOR THE MAINTENANCE DEPARTMENT Council reviewed staff's report. Two vehicles for Main- Motion by Tennant, seconded by Chappell, and unani- tenance Department mously carried to authorize staff to purchase two vehicles from the State Office of Procurement for a total price of $16,543.82, including tax, and State processing fees. 2) PURCHASE OF PUBLIC SAFETY VEHICLES Council reviewed staff's report. • Motion by Chappell, seconded by Tennant, and unani- Twelve vehicles for mously carried to authorize the purchase of twelve 1985 Police Department Ford LTD Police Sedans from the State of California at a cost of $129,770 including tax and State fees, and approve a supplemental appropriation from 1984/85 reserve funds (if necessary) should the vehicles arrive before July 1, 1985. 3) CITY C014PUTER LOAN RETIREMENT Council reviewed staff's report. Mitsubishi lease/purchase Motion by Chappell, seconded by Tennant, and unani- agreement for -city mously carried to approve payment in full of the computer Mitsubishi lease/purchase,agreement of October 28, 1981, from funds budgeted in account 110-2541-6420, CIP MP 85305, and 110-2550-7130. PUBLIC S.AFETY.DIVISION POLICE DEPARTMENT 1) ONE -STOP FILM PERMIT PROCEDURE Council reviewed staff's report. One -stop permit procedure - Motion by Chappell, seconded by Tennant, and unani- SCAG mously carried to authorize the Mayor to write a letter to the Southern California Association of Governments reflecting our interest in participating in the one - stop film permit center. 2) CONTRACT MODIFICATION WITH COMMAND DATA SYSTEMS, INC. Council reviewed staff's report. CDS contract modification Motion by Chappell, seconded by Tennant, and unani- mously carried to authorize the Mayor and City Clerk to execute the CDS contract modification. - 4 CITY COUNCIL MINUTES January 28, 1985 Page Five 3) GRANT EXTENSION - CONSULTANT AGREEMENT Council reviewed staff's report. . Grant extension - consultant Motion by Manners, seconded by Tennant, and unani- agreement: mously carried to a) affirm the extension and augmenta- Sheldon I. Arenberg tion of the C-CAP State -of -the -Art as authorized in Resolution No. 6614, and 2) approve the contract with Sheldon I. Arenberg and authorize the Mayor and City Clerk to execute the contract. CITY ATTORNEY City Attorney Lennard stated a closed session regarding litigation would be necessary at.the end of the meeting. • REDEVELOPMENT AGENCY MEETING Mayor Bacon recessed the City Council meeting at 8:12 PM to convene the Redevelopment Agency meeting. The City Council reconvened at 8:15 PM, CITY MANAGER Legislation 1) LEGISLATION Council reviewed staff's report. Motion by Manners, seconded by Chappell, and unani- mously carried to support AB 16 and SB 59, and support in concept AB 22, and oppose AB 49 as presently written. City Manager Fast stated a closed session regarding personnel matters would be necessary at the end of the. meeting. APPROVAL OF DEMANDS Motion by Tennant, seconded by Chappell to approve Demands totaling $1,446,917.87 as listed on check registers FI 67080 through 67437. Motion carried by roll call vote: AYES: Manners, Chappell, Tennant, Bacon NOES: None ABSENT: Shearer ORAL COMMUNICATIONS Robert Levy Jean Arneson Robert Levy, Falcon Communications, outlined the accomplish- ments in installing cable television within the West Covina community. He displayed a map of the city indicating the completed phases and noted that the company was on .--_ schedule, He also showed a rendering.of the tower to be erected at the repeater station. Jean Arneson, 2116 Donna Beth, noted that the last four times she called in with odor complaints, she was not advised to also call AQMD. Staff was directed to correct the mistake. MAYOR'S REPORTS APPOINTMENT TO RECREATION AND.PARKS COMMISSION • Mayor Bacon recommended that Oliver Riggins be'appointed to fill the vacancy on the Recreation and Parks Commission. Motion by Manners, seconded by Tennant, and unanimously carried to support the recommendation. City Attorney presented: Resolution 6977 - RESOLUTION NO. 6977 - A RESOLUTION OF THE CITY COUNCIL appointing Oliver OF THE CITY OF. WEST COVINA, CALIFORNIA, APPOINTING OLIVER Riggins to Rec & Park RIGGINS TO THE RECREATION AND PARKS COMMISSION Commission Motion by Chappell, seconded by Tennant, and unanimously carried to waive further reading of the resolution and to adopt. - 5 - CITY COUNCIL MINUTES January 28, 1985 Page Six REQUEST FOR RESOLUTIONS OF COMMENDATION • Permaplaque resolutions Mayor Bacon requested approval for two permaplaqued reso- of commendation lutions of commendations for James Brodnax and Pete Kochis. Motion by Chappell, seconded by Tennant, and unanimously carried to approve the permaplaque resolutions. COUNCILMEMBERS' REPORTS Campaign contributions, Councilmember Manners commented on the limiting of campaign contributions and that regulations should apply to PACs or other groups as well as individuals. Mayor Pro Tem Tennant suggested. the matter be placed before the voters for a decision, rather than Council deciding on the issue. Motion by Manners, seconded by Bacon, and unanimously carried to refer the matter to the City Attorney to develop a draft ordinance for further council consideration. Councilmember Chappell :reported on the State League Board League of California of Directors meeting hold over the weekend. He mentioned Cities a meeting tentatively scheduled for March, 1985, at which time they hone to confer with congressmen.about budget cutbacks. Mayor Bacon noted that Chappell would be running again for Chappell - candidate for his position on the Local. Agency Formation Commission. reelection to LAFCO Motion .by Tennant, seconded by Manners, and unanimously carried to wholeheartedly support Chappell for another term on LAFCO and authorize the Mayor to write a letter to cities on his behalf. Mayor Pro Tem Tennant noted he would bring the issue up at the next Independent Cities Association. Mayor Pro Tem Tennant noted that the L.A. Division of the Committee to study League, under the chairmanship of Tom Clark,.has formed elected official a committee to study need/relationship of various elected organizations official organizations. Tennant is planning on serving on the committee and requested Council's thoughts on the matter. Council noted their satisfaction with the current organizations and committees. Closed Session West Covina vs. BKK Friendly Village vs. West'Covina Personnel matters City Attorney Lennard recommended the City Council recess to close session pursuant to Government Code Section 54956.9(a) to confer with its city attorney regarding pending litigation which has been initiated formally and to which the City is a party. The first litigation matter: People of the State - West Covina vs. BKK which is presently pending in Los Angeles Superior Court. The second litigation matter: Friendly Village of West Covina vs. the City of West Covina which is presently pending in Superior Court. The third item for discussion would be personnel under Section 54957 of the Government Code. Motion by Chappell, seconded by Tennant, and unanimously carried to recess the City Council meeting at 8:55 PM for a closed session to discuss the above stated matters. City Attorney and City Manager attened the closed session and the Personnel Directied attended the closed session regarding.personnel. - 6 - CITY COUNCIL MINUTES January 28, 1985 Page Seven Council reconvened the City Council meeting at 9:31 PM • and took the -following action:: City Manager presented: Resolution 6978 RESOLUTION NO. 6978 - A RESOLUTION OF THE CITY COUNCIL Fire Association OF THE CITY OF WEST COVINA, CALIFORNIA, EXPRESSING ITS' INTENT TO GRANT SALARY AND/OR BENEFITS INCLUDED IN A SUBSE- QUENTLY AGREED UPON AND SIGNED MEMORANDUM OF UNDERSTANDING WITH THE FIRE ASSOCIATION RETROACTIVE AND EFFECTIVE TO JANUARY 1, 1985, SUBJECT TO CONDITIONS EXPRESSLY SET FORTH HEREIN Motion by Chappell, seconded by Tennant, and unanimously carried to waive further reading of the resolution and to adopt. • ADJOURNMENT Motion by Chappell, seconded by Tennant, and unanimously carried to adjourn the meeting at 9:33 PM until 7:30 PM on February 4, 1985. ATTEST: City Clerk' Mayor - 7 -