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10-14-1969 - Regular Meeting - MinutesMINUTES.OF THE REGULAR MEETING OF THE CITY COUNCIL CITY OF WEST COVINA, CALIFORNIA OCTOBER 14,,1969. The regular meeting of the City Council was called to order by Mayor Leonard Gleckman in the West Covina City Council Chambers at 7:30 p.'m. The Pledge of Allegiance was led by Councilman Ken Chappell. • The invocation was given by the Reverend Charles R. Simmons of the United Methodist Church of West Covina. ROLL CALL Present: Mayor Gleckman; Councilmen Gillum, Nichols,i Chappell,; Lloyd. Also Present: George Aiassa, City Manager George Wakefield, City Attorney Lela Preston, City Clerk H. R. Fast, Public Service Director Richard Munsell, Planning Director Ray Windsor, Administrative Assistant Leonard Eliot,.Controller William Fowler, Building & Safety Director Chief Calvin Wetherbee Louis Winters, Civil Engineering Associate Bat. Chief J. Sein APPROVAL OF MINUTES August 11, 1969 Motion by Councilman Lloyd, seconded by Approved as submitted Councilman Gillum, and carried, approv- ing the minutes of August 11, 1969, as submitted. August 25, 1969 Motion by Councilman Lloyd, seconded by Approved as submitted Councilman Gillum, and carried, approv- ing the minutes of August 25, 1969, as submitted. PRESENTATION OF RESOLUTIONS TO VERNON MOTTINGER & MRS. ROBERT REUSS (Resolution No. 4046 to Vernon Mottinger for services rendered to the City was read in full by Mayor Gleckman) Mayor Gleckman: In presenting this I would like to say this is just one of his many contributions that he has made to the City of West Covina. Mr. Mottinger has resided here as long as any member of the present Council and he hasn't just lived here, he has dedicated a great deal of his life and services to the City of West Covina. On behalf of the City Council and citizens of West Covina, I wish to thank you for your many years of service to the City. (Mr. Mottinger accepted the Resolution and thanked Council for the presentation and briefly recounted some of the past history of West Covina during the seventeen years that he lived.in the City.) Councilman Nichols: I wouldn't want to let this evening go by without making a comment of my own. It was about eighteen years ago that I came to West Covina to work as a teacher and you were, I think, already on the School Board. I wish there were some way of telling 70,000 people what twenty years of service to a City really represents in terms of hours and hours of service. I know that all of us up here are so cognizant of what this means when someone gives seventeen years in office - alone; and Vernon has served with a personal integrity - bar none, that I don't believe anyone else can match. We all thank you. Reg. C.C. 10/1.4/69 Page Two Presentation of Resolutions - Contad. (Resolution No. 4045 presented to Mrs. Robert Reuss for services rendered as a fireman by her late husband Robert E. Reuss. Mayor Gleckman read the Resolution in full. Resolution given to Mrs. Reuss by Mayor Gleckman. Fire Chief Wetherbee then spoke a few words and presented a small plaque to Mrs. Reuss. Mrs. Reuss, with tears, thanked the Council for its presentation.) AWARD OF BIDS STREET STRIPING MACHINE BID NO. 70-16 Unimasco, Inc. Model 9500 Standard Prismo Universal Corp. Wald Model 36 City Clerk advised that three valid bids were received in the office of the City Clerk at 10:00 A.M., Wednesday, September 24, 1969. The bids are as follows: A. M. Donaher & Son, Inc. M-B Model 16 $5,484.00 $5, 647. 60 $6,043.00 Motion by Councilman Chappell, seconded by Councilman Gillum, and carried, authorizing that a Purchase Order be issued to the low bidder, Unimasco, Inc., for the purchase of a Unimasco Model 9500 Standard line striping machine in the amount of $5,758.20, including sales tax. PUBLIC WORKS ITEMS PRECISE PLAN NO. 299 (Rev. 1) LOCATION: Service Avenue between STREET IMPROVEMENTS Sunset and Richland Avenues. ARTHUR L. SANBORN Motion by Councilman Gillum, seconded by Councilman Chappell, and carried, accepting street improvements, sidewalks and driveways, and authorizing the release of cash deposit in the amount of $1,100. PRECISE PLAN NO. 564 LOCATION: North side of Garvey Avenue, STREET IMPROVEMENTS east of Barranca Street. WADE BUILDERS Motion by Councilman Gillum, seconded by Councilman Chappell, and carried, accepting .street.;_ sidewalks and driveway improvements, and authorizing the release of cash deposit in the amount of $900.00. PROJECT NO. SD-69014 LOCATION: Workman Avenue & Puente STORM DRAIN IMPROVEMENTS Avenue. FALCON CONSTRUCTION CORP. Motion by Councilman Gillum, seconded by Councilman Chappell, and carried, accepting storm drain improvements and authorizing the release of the United Pacific Insurance Company Bond No. 585440 in the amount of $88,956.40. PROJECT NO. MP-69018-3 LOCATION: Galster Wilderness Park PLANS & SPECIFICATIONS GALSTER PARK FENCING Motion by Councilman Gillum, seconded by Councilman Chappell, and carried, approving the plans and specifications for Galster Park fencing completion project, and authorizing the City Engineer to call for bids. c 2 - REG. C.C. 10/14/69 PUBLIC WORKS.ITEMS - Cont'd. TRACT NO. 27915 STREET, SANITARY SEWER & STORM DRAIN.IMPROVEMENTS LLOYD E. MOEN CONSTRUCTION Page Three LOCATION: Northwesterly corner of Cameron Avenue & Hollenbeck Street Motion by Councilman Gillum, seconded by Councilman Chappell, and carried, accepting street, sanitary sewer and storm drain improve- ments and authorizing the release of the Western Casualty and Surety Company performance bonds Nos. 377638 in the amount of $3,000 and 377639 in the amount of $3,000. PRECISE PLAN NO. 349 LOCATION: Northerly of Renault GRANTS OF EASEMENT Street and easterly of Shipman Avenue. ROWLAND SCHOOL DISTRICT RESOLUTION NO. 4052 The City Clerk presented: "A RESOLUTION OF THE CITY COUNCIL OF THE ADOPTED CITY OF WEST COVINA, ACCEPTING A CERTAIN WRITTEN INSTRUMENT AND DIRECTING THE RECORDATION THEREOF. (To be known as Giano and Gemini Streets.) Mayor Gleckman:.*.. ...,Hearing no objections, waive further read- ing of the body of said Resolution. Motion by Councilman Gillum, seconded by Councilman Chappell, adopting said Resolution. Motion carried on roll call vote as follows: AYES: Councilmen Gillum, Nichols, Chappell, Lloyd, Mayor Gleckman NOES: None ABSENT: None RESOLUTION NO. 4053 The City Clerk presented: ADOPTED, "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, ACCEPTING A CERTAIN WRITTEN INSTRUMENT AND DIRECTING THE RECORDATION THEREOF. (Rowland School District.) Mayor Gleckman: Hearing no objections, waive further read- ing of the body of said Resolution. Motion by Councilman Gillum, seconded by Councilman Chappell, adopting said Resolution. Motion carried on roll call vote as follows: AYES: Councilmen Gillum, Nichols, Chappell, Lloyd, Mayor- Gleckman NOES: None ABSENT: None RESOLUTION NO. 4054 The City Clerk Presented: "A RESOLUTION OF THE CITY COUNCIL OF ADOPTED THE CITY OF WEST COVINA, ASCERTAINING THE GENERAL PREVAILING RATE OF PER DIEM WAGES TO BE PAID UPON PUBLIC WORKS WITHIN THE CITY." Mayor Gleckman: Hearing no objections, waive further read- ing of the body of said Resolution. Motion by Councilman Gillum, seconded by Councilman Chappell, adopting said Resolution. Motion carried on roll.call vote as follows: AYES: Councilmen Gillum, Nichols, Chappell, Lloyd, Mayor _Gleckman NOES: None ABSENT: None - 3 - REG. C.C. 10/14/69 Page Four PLANNING COMMISSION 1) Review action of October 8, 1969 Council reviewed items of action of Planning Commission meeting of October 8, 1969. Councilman Nichols inquired of staff as to the source of the city initiative amendments 101-102. Mr..Fast advised that this was a part of the on -going review of be entire zoning ordinance initiated a year or two ago and staff has never yet proceeded into the • residential areas. Councilman Nichols stated he was more concerned with the recommendation made' to the Planning Commission for increased density in the R-3 and R-4 zones. Mr. Fast advised that this was a result of staff studies based on an analysis of input and data over the past years and that this would shortly be coming to Council. Councilman Gillum advised he attended this meeting and that there was quite a lengthy discussion on these -'.items. Mayor Gleckman called attention to the item under Department Reports pertaining to a joint meeting with the Planning Commission. Council discussed and determined October 20, 1969 at 7:30 p.m.-, as the date for this meeting. Motion by Councilman Chappell, seconded by Councilman Gillum, and carried, to accept and file the action of October 8,.1969. Motion by Councilman Gillum, seconded by Councilman Chappell, and carried, to receive and file Department Reports as presented by the Planning Department. Recommendation re Puente Avenue Alignment . Motion by Councilman Gillum, seconded by Councilman Chappell, and carried, approving the street change recently adopted by Baldwin Park as to general alignment with exact location and widths of street to be determined at a later date. RECREATION & PARK COMMISSION Review Action of September 23, 1969 (Council reviewed items as pre- sented) Motion by Councilman Lloyd, seconded by Councilman Gillum, and carried, to accept and file the.minutes of the Recreation & Park Commission dated September 23, 1969. PERSONNEL BOARD 1) Minutes of July 15, 1969 .......... Motion by Councilman Lloyd,_.,.,.,secorided by Councilman Gillum, to accept and file minutes of the --Personnel Board of July 15, 1969. 2) Minutes -'of September 10 1969 Motion by Councilman Chappell, seconded -by Councilman Gillum, and carried, to accept and file the -minutes of the Personnel Board dated September 10, 1969. - HEARINGS REVISED SOUTH GLENDORA AVENUE LOCATION: Both sides of Glendora PLAN - AREA 1 - CITY INITIATED Avenue,from Walnut Creek Parkway HELD OVER to 11/24/69 south to Cameron Avenue. REQUEST consideration of a plan which has analyzed the existing land use, circulation, and zoning pattern and makes recommendations regarding the future patterns of this area. Referred back to the Planning Commission for review on Mm REG. C.C. 10/14/69 Page Five HEARINGS - Rev. South Glendora Plan - Cont'd. November 18, 1968. Hearing on July 28, 1969, to consider recommenda- tions in Planning Commission Resolution No. 2160.' Hearing held open and continued to this date to allow Planning Consultants and new Planning Director to review. Request continuance of hearing to November 24, 1969. (Mayor Gleckman inquired of audience if there was anyone present specifically for this item. There was no one.) • Motion by Councilman Gillum, seconded by Councilman Chappell, and carried, that this hearing be continued until November 24, 1969,) at 8 P.M. STREET VACATION OF A CERTAIN LOCATION: California Avenue and PORTION OF CALIFORNIA AVENUE San Bernardino Freeway. PROTEST HEARING REQUEST: Hearing,of protests or HELD OVER TO 10/27/69 objections set for August 11, 1969, by Resolution No. 4014 adopted on July 9, 1969, held over to this date. Continue vacation hearing until October 27, 1969. Motion by Councilman Gillum, seconded by Councilman Chappell, and carried, thatthis matter be held over.'to the meeting of October 27, 1969, at 8 P.M., with hearing held open. PERSONNEL BOARD - Cont'd. 3) Recommendation re Salary Survey Report No. 3 -.Classifications (Councilman Gillum requested that this matter be held over so that he might have the benefit of studying it in greater .depth and would then probably have questions to ask of Mr. Gold, salary consultant, who was present in order to answer questions.. Mayor Gleckman suggested it might be held over to Monday, October 20th, at 4:30 p.m..Council agreed.) Motion by Councilman Gillum, seconded by Councilman Lloyd, and carried, holding over Salary Survey Report No. 3 to a 4:30 p.m. study session by Council on October 20, 1969. 4) Recommendation re Limited Service Employees Mr. Aiassa: Mr. Mayor, you probably noted that in the report there is a comment made by the Personnel Board about the crosssing guards being held for further study. Mayor Gleckman: Yes, and any action .taken on the crossing guards would come up for Council approval? Mr. Aiassa: Yes, and it will come up at your next meeting on October 27th. Mayor Gleckman: And would be retro-active to October 1? Mr. Aiassa: Yes, they would not be losing any of their remuneration if it is acted upon by Council before November 1. Mayor Gleckman: In other words we will have this in a final recommendation on October 27, 1969? (Mr. Aiassa: Yes) I'might add for the Crossing Guards present this evening that this is not a public hearing item but we do have Oral Communications coming up shortly and you may comment at that time, if you desire. Motion by Councilman.Gillum, seconded by Councilman Lloyd, and carried, holding this over to the Council meeting of October 27, 1969. REG. C.C. 10/14/69 Page Six PERSONNEL BOARD (Item 5) Cont'd. 5) Recommendation re Police Department Clerk -Steno Shift Differential Mr. Aiassa: Mr. Mayor, I would like to ask that this be held over until your meeting of October 27, 1969. Staff is still studying this. Motion by Councilman Gillum, seconded by Councilman Chappell, and carried, that this matter be held over to the regular meeting of Council on October 27, 1969. HUMAN RELATIONS COMMISSION Minutes of August 28, 1969 Councilman Nichols: In reading the minutes I noted an infer- ence that certain improper statements had been made supposedly by a member of the city staff in connection with a complaint of a citizen. I wondered - Mr. Aiassa - if you were aware of that inclusion in these minutes and whether or not staff had a chance to look into that matter,:as far as the allegation of improper conduct was concerned. Mr. Aiassa: No we haven't - at laast not as far as my office was concerned. Councilman Nichols: In the minutes were statements to the effect that one of West Covina's police officers had supposedly made a comment that had implications of less than proper treatment of a minority • problem and in that these comments were spread in the minutes back in August and in that I have never heard any comment on them, I wondered if someone at a responsible level looked into it and could inform council if there was substance to that, and if so, if something was done- at the department level? Mayor Gleckman: In reading the minutes I was a little surprised because this is the first time I have had the occasion to find the Human Relations Commission involved in a serious local problem regarding human relations and by the testimony given recorded -in the minutes I am a bit surprised - maybe the rest of the Council was aware - but I was just recently apprised of the situation. Do we have any results -_Mr. Aiassa? Mr. Aiassa: We made our last approach on last Friday. We are now administering the codes. The party has been notified for eviction. Mayor Gleckman: (Explained the matter for the benefit of the people in the audience.) Many people in the City are.not aware that the City has a Human Relations Commission and that they have had some problems in the City of West Covina regarding exactly what they were set up for and that is "human relations" problems. We have quite a serious one that was taken up on August 28 and that most people in • the City, I am sure, will never and have never been made aware of and maybe it is just as well, but it just brings home the message that "it can't happen here" - don't you believe it, because it can happen here and if you wish to review the minutes they are a matter of record and you can pick them up at the City Clerk's office. Motion by Councilman Gillum, seconded by Councilman Chappell, and carried, to accept and file the minutes of the Human Relations Commission meeting of August 28, 1969. - 6 - REG. C.C. 10/14/69 Page Seven WRITTEN COMMUNICATIONS a) Letter from Rotary Club of West Covina requesting completion date for converting their donation of a 40 ft. trailer to,a classroom for the Police Department. (Mr. Aiassa advised that there was a report on this item under the City Manager's agenda. Mayor Gleckman stated that with no objection from Council this item would be held over to the City Manager's agenda. No objections.) b) Claim for bodily injury to Christine Saunders in Cortez Park parking lot on 9/20/69 from Mr. J. Saunders (Councilman Nichols inquired if staff had looked into the implications of this claim and Mr. Aiassa advised that it had, and also had taken pictures, etc., and advised the insurance carrier.) Motion by Councilman Gillum, seconded by Councilman Lloyd, and carried, denying claim and authorizing its referral to the city's insurance carrier. c) Resolution from L.A. County Board of Supervisors urging support of the suit against the automobile manufacturers re air pollution Motion by Councilman Gillum, seconded by Councilman Chappell, and carried, that Council receive and file.. d) Resolution from L.A. County Board of Supervisors opposing federal legislation which might alter the tax exempt status of interest • on local government bond issues Councilman Nichols: I would suggest we notify the Board of Supervisors not only that we support their decision, but earlier advised Congress to lend their support also to it. (Mayor Gleckman commented that the City of -..West Covina was actually the one that sent the letter to the supervisors and the motion was then made by Supervisor Bonelli after reading the correspondence from.the City of West Covina.) e) Notice from PUC re application of R. E. Fawcett, dba Holiday Lines for a certificate of. -public convenience to operate sight' seeing tour service by motor coach Motion by Councilman.G..l.l:um,.seconded by Councilman Lloyd, and carried, referring to staff for a further complete report f) Letter from William J. Kahl, Jr., 743 N. Myrtlewood Avenue, West Covina, supporting the referendum on the proposed Albert Handler shopping center Motion by Councilman Chappell, seconded by Councilman Lloyd, and • carried, to receive and file. ----- g) Letter from West Covina Parade Committee requesting the City's official sponsorship and financial support Motion by Councilman Chappell, seconded by Councilman Lloyd, and carried, to refer to staff. h) Invitation to attend the Los Angeles Regional Forum on Solid Waste Manaaement Motion by Councilman Chappell, seconded by Councilman Lloyd, and carried, referring to staff. - 7 - REG. C.C. 10/14/69 WRITTEN COMMUNICATIONS - Cont'd. Page Eight i) Letter from Mrs. Robert Stone, 642 East Lucille Avenue, West Covina re condition of property around service station at Francisquito and Walnut Motion by Councilman Chappell, seconded by Councilman Gillum, that this matter re follow-up be referred to staff. • Councilman Lloyd: Mr. Aiassa - how do we handle a complaint of this type? Mr. Aiassa: First of all it is investigated and then we contact the officials and advise them of the situation and request their co- operation to remedy.the problem. If they don't then we go to the City Attorney. Councilman Gillum: Isn't there something on the books as far as underground tanks, that they can only stay in the ground so long after the station is out? Mr. Aiassa: Yes. Mr. Wakefield can give you the legal aspects. Mr. Wakefield: Our existing Ordinance requires the removal of the tanks after 6 months and the dis- continuance of the use that was authorized. Councilman Gillum: Those two stations have been closed for 6 months or longer - I believe? • Mr. Aiassa: No, and we are keeping tab. Motion carried. j) Letter from West Covina Junior Football Conference re use of lights free Motion by Councilman Chappell, seconded by Councilman Gillum, and carried, referring this matter to the Recreation & Park Commission. k) Copy of letter from City of Covina to Mr. Ward R. Wenner re water problem, assuring him of their support in solving the problem Motion by Councilman Chappell, seconded by Councilman Lloyd, and carried, to receive and file. 1) Letter from Clyde Batchelder re request for annexation -to the City Motion by Councilman Lloyd, seconded by Councilman Chappell, that this be referred to staff. Councilman Gillum: A question. Mr. Wakefield wasn't there just a new law enacted by the State re- garding uninhabited annexation areas - • doesn't it limit it as to size? Mr. Wakefield: No, there is a provision now in the Local Agency Formation statute which authorizes the Commission to permit a City to annex uninhabited territory where all of the owners of the property have consented to the annexation without the necessity of.a.public hearing and the other procedures requires in a normal annexation procedure. You still have to go through LAFCO. Councilman Gillum: Isn't this the same piece of property that was before the County for commercial zoning in the past? - 8 - REG. C.C. 10/14/69 Page Nine WRITTEN COMMUNICATIONS (Item 1) Cont°d. Mr. Aiassa: Yes. This is the property contingent to the City and was also considered when we had a request from the West Covina Unified School District to bring in their school within the City limits. Councilman Gillum: And the church to the west,' is that also in the County? • Mr..Aiassa: Yes, and they are also interested in annexa- tion. I believe there are 12 to 14 acres in the Batchelder property. Mayor Gleckman: Mr.. Aiassa, when this goes to staff, what will happen? Mr. Aiassa: We will review it and it probably will go to the Planning Commission, if they are request- ing zoning. Councilman Gillum: they want this all in one Mr. Aiassa: Suppose the recommendation of the Planning Commission is to accept this request and then if the church and school district decide package, is there then an election held? one is living in the school No, as long as you don't exceed 11 or 12 registered voters and we only have two registered voters in the area, unless some - or church. Councilman Nichols: Mr. Mayor, the Council has already taken a very firm unanimous decision not too many • months ago opposing the granting of commercial usage on the land in question. The applicant has now corresponded with the City requesting an annexation under commercial terms. I would suggest the applicant would not be interested in annexing to -the City on other than commercial terms, although I don't know. The point I would like to make is that I think that in this particular annexation we face first of all a very important political decision. It seems to me it is a little bit hyprocritical, if the Council is of the same opinion that it was initially, to put the application through the Planning Commission process. I really feel the Council should respond to the applicant that the Council does not desire and cannot at this time entertain an application for annexation based upon the request for commercial zoning. I would not vote to put this through channels, knowing that the applicant intends to seek commercial zoning. I believe we have enough problems facing us at the present time without getting into another major hassle of pending annexation of commercial property. Mayor Gleckman: It might not be a bad idea - Mr. Aiassa, since we have the Orange Avenue study and the Glendora Avenue study, to initiate an Azusa Avenue study and take in all the land on Azusa as to whether it all should be residential or part of it should be commercial, and if so, what part. It wouldn't hurt to have some salient facts come before the Commission. I think if a man requests zoning to the City and puts in a particular request for commercial, even though my feelings - Mr. Nichols, are not to give him commercial property per se, I would like to find out • what he has in mind, what he would settle for, whether he would come to the City and then take his chances. I don't think without staff looking into it.and finding out how concrete this particular offer is - I understand what you are saying,but I think staff should look into it. Councilman Nichols: I agree and staff has ample opportunity to look into these matters - I have not found, in all the years that I have been on Council, that staff is particularly shy about doing some quiet inquiring, but if the gentlemen, in fact is applying solely for commercial annexation to this City, I believe it will be an improper act for -the 9 _ • Ll REG. C.C. 10/14/69 WRITTEN COMMUNICATIONS (Item 1) Cont'd. Page Ten Council to indicate by merely accepting the application and routing it through'channels.that we are in fact entertaining that particular application. I am not prepared to be at all negative about it gentlemen, and I just wanted to express my stand on that position. Mayor Gleckman: I agree with Councilman Nichols and if by referring to staff we were giving he indication that we were accepting on this basis, but I didn't believe I inferred that at all. Councilman Gillum: This Council in the past, and I think three of us were on the Council at the time, and we requested a guarantee of the street. I am sure that Mr. Nichols remembers at that time that this Council had never re.jected an annexation with a protest without offering something in place of it. I think this is a request that we should funnel through staff. The man has made a request and as Mr. Nichols stated, in the past we have and the Planning Commission have, taken opposition.to this when requested of the County but I think we owe him a courtesy when he has asked for this. Councilman Nichols: I don't object to that at all .... Councilman Chappell: But at least let him know through staff our feelings on this. Councilman Lloyd: I don't kAow what the ramifications are, and I can appreciate the comments being made, but I think this is a function of the administrative staff and should go through staff. Motion by Councilman Lloyd, seconded by Councilman Gillum, that this matter be referred to staff', and that Azusa Avenue should be studied. Councilman Nichols: direction from Counc anything more than i to the City direct the staff as in its conduct'with been dealing behind in attempting to put unless it is clearly should not impose on Councilman Lloyd: Councilman Nichols: When a matter of this nature, which involves a matter of political policy and it is referred to staff without any guidelines or il, thestaff is not in a very good position to do nquire of the applicant if he would like to annex Either give staff explicit instructions or to--wTMt limits the staff should impose upon itself the applicant so'that it is not felt that they have the scenes with developers or wealthy landowners a package together. This is usually what happens delegated by Council. I would feel that Council staff in this manner. We have a motion and a second, maybe Councilman Nichols wishes to amend the motion? I have no opposition to the motion, but I would have a follow up after this motion is voted on. Motion carried, all in favor. Motion by Councilman Nichols that the Council direct staff to'limit its initial contact with applicant to seeking a clarification as to applicant's intentions; and thereafter report back to'Council. Seconded by Councilman Chappell, and carried. m) Letter from Junior Women's Club re Paper Drive Motion by Councilman Chappell, seconded by Councilman Nichols, to refer to staff. - 10 - REG. C.C. 10/14/69 Page Eleven WRITTEN COMMUNICATIONS (Item m) Cont°d. Councilman Nichols: I am somewhat familiar with the installa- tions installed in the Pomona area and they do not add anything to that community and I would hope our own staff would review the types of installations elsewhere when making a study of this item. Motion carried. CITY ATTORNEY ORDINANCE The City Attorney presented: INTRODUCTION "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, AMENDING THE WEST COVINA MUNICIPAL CODE REGARDING MODIFICA- TIONS TO SET FORTH STANDARDS FOR THE KEEPING OF DOGS AND THE MAINTENANCE OF HOBBY KENNELS. (Amendment No. 99) Motion by Councilman Gillum, seconded by Councilman Chappell, and carried, waiving further reading of the body of said Ordinance. Motion by Councilman Gillum, seconded by Councilman Chappell, introducing said Ordinance. Motion carried. ORDINANCE NO. 1099 The City Attorney presented: "AN ORDINANCE OF THE CITY COUNCIL OF THE ADOPTED CITY OF WEST COVINA, AMENDING THE WEST COVINA MUNICIPAL CODE WITH REFERENCE TO MAINTENANCE AND LANDSCAPING. Motion by Councilman Chappell, seconded by Councilman Gillum, and carried, • waiving further reading of the body of said Ordinance. Motion by Councilman Gillum, seconded by Councilman Chappell, adopting said Ordinance. Motion carried on roll call as follows: AYES: Councilmen Gillum, Nichols, Chappell,Lloyd, Mayor Gleckman NOES: None ABSENT: None RESOLUTION NO. 4055 The City Attorney presented: "A RESOLUTION OF THE CITY COUNCIL OF THE ADOPTED CITY OF WEST COVINA, DENYING A REQUEST FOR a CHANGE OF ZONE AND DENYING A REQUEST FOR APPROVAL OF A PRECISE PLAN. (Zone Change No. 426 & Precise Plan No. 576-Harry Snyder) Mayor Gleckman: Hearing no :objections, waive further reading of the body of said Resolution. Motion by Councilman Gillum, seconded by Councilman Chappell, adopting said Resolution. Motion carried on roll call as follows: AYES: Councilmen Gillum, Nichols, Chappell, Lloyd, Mayor Gleckman NOES: None ABSENT: None • RESOLUTION NO. 4056 The City Attorney presented: ADOPTED "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, DENYING IN'PART AND APPROVING IN PART AN APPLICATION FOR AN UNCLASSIFIED USE PERMIT. (Unclassified Use Permit No. 24, Revision-2 - City Initiated) Mayor Gleckman: Hearing no objections, waive further reading of the body of said Resolution. REG. C.C. 10/14/69 Page -Twelve CITY ATTORNEY - Resolution No. 4056-.Cont'd. Motion by Councilman Gillum, seconded by Councilman Chappell, adopting said Resolution. Motion carried on roll call vote as follows: AYES: Councilmen Gillum, Nichols., Chappell, Lloyd, Mayor Gleckman NOES: None ABSENT: None (Items 5, 6, and 7, were Resolutions pertaining to the Personnel Board items that were held over to the meeting of October 27, 1969.) Motion by Councilman Gillum, seconded by Councilman Chappell, and carried, deferring Items 5, 6, and 7, (Resolutions) to be held over to the.Council meeting of October 27, 1969. 8) ACTIVITIES & LICENSING OF PRIVATE CLUBS Mr. Wakefield: You will remember that several weeks ago when we were considering some questions with reference to the provisions of our Business License as applied to various charitable organizations thare was unresolved two questions; 1. relating to the licensing of private groups, particularly with reference to South Hills Country Club,.and a second reference to the California College of Law. My recommendation with reference to the South Hills Country Club license and Bainbridge Club was that these clubs under our existing license ordinance were required to have a Business License. However, that it was a question of policy whether City Council desired to amend the licensing ordinance to exempt these organizations from the requirement of obtaining a business license. With respect to the California College of Law, I pointed out. our Ordinance referred to the licensing of trade schools and educational • institutions and it would not be possible to exempt the California College of Law without also exempting the other kinds of schools. Councilman Nichols: It would be my opinion that we should not exempt any organizations that might otherwise qualify for being covered by the Business License Ordinance. My feeling, as expressed before, is that the business license first of all*is a tool available to the City and that we should only amend our Ordinance, if necessary, to allow the Council to find an organization to be a nonprofit organization and establish within the Ordinance a clause for waiving the license fee for a nonprofit organiza- tion. Councilman Gillum: If we were to eliminate -it in this way, would this remove the City's ability to revoke that organization's license; if it were necessary? Mr. Wakefield: There are two kinds of action which the Council might take. You could either exempt the organization from the requirements of the Business License Ordinance entirely or you could require them to come under the Ordinance requirements but permit them to do so without the payment of a fee. C; . Councilman Gillum: In either case we could revoke their license - whether a fee is charged or not? Mr. Wakefield: If they -were required .to take a license even though issued without a fee, the license could still be revoked and therebyirevoke the organization's ability to continue in the activity. Motion by Councilman Nichols that the Council direct the City"Attorney to prepare an amendment to the Business License Ordinance allowing Council in finding that a business in the City is a nonprofit organization to exempt such organization from paying a business license fee. Seconded by Councilman Gillum, and carried. - 12 - REG..C.C''. 10/14/69 Page Thirteen CITY ATTORNEY (Item 8.& 9) Cont'd. Mayor Gleckman: Mx. Wakefield you included in your agenda the California College..of Law, but it was npt included in the motion. Mr. Wakefield: I.covered the two items together, but I am not sure that the California School of Law is a profit making organization, that is something we would have to find out. (Discussion followed by Council regarding a nonprofit type of organiza- tion, such as a hospital, educational facility, etc.) (Mr. Wakefield asked Council permission to add an item to his agenda; Council gave permission.) Mr: Wakefield The Attorney,General of Califs,rnia has addressed a communication to. the City Attorney proposing that the City adopt a Resolution authorizing the Attorney General to represent the City in a proposed anti-trust action,I against certain automobile manufacturers for conspiracy to retard the smog control devices in California. (Explained) If the City is interested, the Attorney General has asked that a Resolution be adopted authorizing him to represent the City with the understanding that the attorney fees and costs will be recovered from the companies as a part of any settlement,.- (council had no objection) RESOLUTION NO. 4057 The City Attorney presented: ADOPTED "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, AUTHORIZING THE • ATTORNEY GENERAL TO REPRESENT THE CITY OF WEST COVINA IN THE PROPOSED ANTI-TRUST ACTION AGAINST CERTAIN AUTOMOBILE MANUFACTURERS FOR CONSPIRACY TO RETARD THE INTRODUCTION OF SMOG CONTROL DEVICES ON CARS SOLD IN CALIFORNIA." Mayor Gleckman: Hearing no objections, waive.further reading of the body of. said'Resolution. Motion by Councilman Gillum, seconded by Councilman Chappell, adopting said.J.Resolution. (Councilman Nichols suggested that he hoped the Mayor would telephone the Attorney General and express the Council°s personal point,;._of view, that we were in complete agreement with the Attorney General and thank him for his action which we,consider very commendable.) Mayor Gleckman:* If Council so wishes - I believe it is'a good point, Mr. Nichols. (Council agreed) I might also state that the Mayor's at their recent meeting, also. prepared a Resolution to be given to our State Legisla- tors:..demanding action on the smog condition in the San Gabriel Valley and asking them for action and not conversation. (Explained in further detail the contents of the Resolution) Motion carried on roll call vote as follows: AYES: Councilmen Gillum, Nichols, Chappell, Lloyd, Mayor Gleckman :. NOES: None ABSENT: None Mr. Aiassa: A comment, Mr. Mayor. Are we committing ourselves on any monetary costs, Mr. Wakefield? Kr. Wakefield: No, the Attorney General will assume any initial cost of investigation and if there is any re- covery settlement the Attorney General will retain his expenses and fees. 13 REG. C.C. 10/14/69 CITY ATTORNEY - .Conted. Page Fourteen (Councilman Gillum asked Mr. Wakefield the status of the suit entered into sometime back on the overcharge on asphalt and Mr. Wakefield advised that the Attorney General is collecting the information from the public agencies that have authorized him to represent them and that the City of West Covina has furnished to him the information'.required.) (Councilman Gillum then asked for a status report on the "horse situation" on Merced® Mr. Wakefield stated the action has been filed, served and an answer has been filed on behal(t of the Nichols'. I met with the property owners adjoining the property on Wednesday and as soon as legal process permits it is my intention to ask the court to issue a preliminary - injunction restraining the owners from having horses on the property until the action is tried.) ORAL COMMUNICATIONS Carl Groene I am here on behalf of .myself rr_;as a=i.citaen I 818 E. Vine wanted to commend the Council for the magnificent West Covina job�of engineering on Glendora. The new parkway is a wonderful thing. It was quite a lengthy project but the end was worth the inconvenience. I was driving down the street the other night and I counted the poles, there are 52 of themk and I had an idea. My idea was - how nice it would be if we could put a Christmas Tree on each of those poles this Christmas. I realize this is a veryaustere time economically for the:_:City, so I would propose to the City Council that I would undertake, as a citizen, to arrange to do this. I will contact all the service groups within the City and ask them and other organizations if they are interested in providing a tented tree for a period of approximately 4 weeks. 44 • trees will be needed. I have a sample of what I would like to have put up, I don't own it, we would rent from these people that are in the business of decorations. I would like to get the sample and show it to you, if you are interested. (Council had no objections) (Displayed an artificial green tree, hung with lights). They are professionally hung and each tree will have 50 lights on it, total cost is $100 per tree. I propose to ask each of the service clubs or other organizations if they would like to donate a tree. Then whatever groups will go along with it and if we get only half we can put them on alternating light standards. What I would ask Council for is two things: A permit at no cost and that the City stand the cost of the electricity for the period of time the lights would be on. What that would be I Bonet know. I would arrange to collect the money and make sure they are up in a manner acceptable to the City. Mayor Gleckman: I think the idea warrants looking into. I think we . should- refer.'.;:� this to our staff and that you work,through staff because I can see mlatters of insurance involved, etc. Councilman Gillum: Mr. Groene spoke to me earlier this week and I suggested he appear before Council. We have never established a main street in the City and '• this might be a'method of saying this is one of the main thoroughfares. I believe it would be a nice gesture for the organizations to,get into, .in the City. Councilman Lloyd: I would like to point out that Mr. Groene is a public relations man, and you know how they are! But I do think it is a.good idea. Mayor Gleckman: I also agree it is a good idea, but believe you should work through our staff and come b.¢ck at our next regular meeting with;, a report. - 14 - REG. C.C. 10/14/69 Page Fifteen ORAL COMMUNICATIONS - Cont°d. Councilman Chappell: This is a positive type thing that we have little of in our community, and I think you should be commended for coming in'with an idea of this type. Nothing looks nicer than that at the appropriate time. Mr. Groene: Thank you. Mrs. Marian Pomerantz On behalf of myself I would like to' -say 735 North Shadyville Rd. that I found the Council meeting a most West Covina enlightening and interesting experience this evening. I would like to speak on behalf of the Crossing Guards. We do hope thati_Council will take into consideration very seriously the Crossing Guard situation salarywise under the 3 step plan proposed. We feel that; the=:�reeommendatibn ass- _cL-- . to.ho.urs of service, we put in so many a year, we feel -that we don°t come into this. I think the years we have been with .the City as Crossing Guards should be considered and also a uniform allowance. We are asking -.-for an increase in salary and a uniform allowance or uniforms furnished. We do hope you will take this very deeply into consideration. Thank you. Mayor Gleckman: I might also add that I have been contacted by the Crossing Guards and told of their situation and I think this is an internal staff problem, but I will say West Covina can be proud of their Crossing Guards. I would like to commend you girls, on behalf of City Council, for a pay raise. THE CHAIR DECLARED A RECESS AT P.M_.___COUNCIL RECONVENED AT 9:12 P.M. • CITY MANAGER 1 Notification from the State Department of Finance of Deadline to Request Special Census for 1970 Mayor Gleckman: Mr. Aiassa, from the report given to us, do I understand that we receive $15.00 in various taxes for each person in the City? Mr. Aiassa: Yes if they are a resident of; the City. Motion by Councilman Chappell, seconded by Councilman Lloyd, and carried, that.staff be authorized to proceed immediately to file ..an.applica.tion with the California State Department of Finance, requesting them to enter into .an agreement with the City of -West Covina for the taking of a -speci.al census. Such agreement will be brought back to the Council for their approval before it is executed by the appropriate parties. 2) Crossing Guard Agreement with the City of Covina Motion by Councilman Chappell, seconded by Councilman Lloyd, and carried, that City Council authorize the City Clerk and Mayor to execute the crossing guard agreement with the City of Covina to provide service at Grovecenter School. .• :3) Resolution No. 4820 -.City of Redondo Beach Motion by Councilman Chappell, seconded by Councilman Gillum, and carried, that this Resolution b�.received and filed. 4) Resolution from City -of Commerce re Controlled Dangerous Substances Act of 1969 Mayor Gleckman: Mr. Aiassa, I would recommend to this Council that this be referred to our joint meeting with the Narcotics Committee. - 15 - REG. C.C. 10/14/69 Page Sixteen CITY MANAGER - Cont'd. 5) TASC Resolution re Topics Program Mr. Aiassa:. This report was requested by Council at a pre- vious meeting. Motion by Councilman Chappell, seconded by Councilman Lloyd, and carried, approving and authorizing the mailing of the attached letter • endorsing increased local control of the program to each of our federal legislators. 6) Payment to Urban Associates Motion by Councilman Chappell, seconded by Councilman Gillum, and carried, that this be held over to the Council meeting of October 27, 1969. 7) Human Relations Committee Background Report Mr. Aiassa: This is a report prepared by staff and the Human Relations Commission. It has been suggested by staff that this not be released to the local newspapers until Council went over the report. Motion by.Councilman Chappell, seconded by Councilman Gillum, that Council give permission to the Human Relations Commission to send copies of this news release to the local newspapers: Tribune, Sentinel and Los Angeles Times. Councilman Lloyd: I did read the report and I appreciate the fact that the Human Relations Commission has certain- ly had the opportunity to do some real good for the City. However, in my opinion I think it is a little bit overstated. • While there is an opportunity for performance I am not sure the performance has been to this extent - I haven't seen that type of activity. Mayor Gleckman: I didn't feel they went overboard on it, I felt everything they<put in the report they had either accomplished or tried to accomplish. Councilman Gillum: I think it is something that is worthwhile. I read the report and I would have to say in some areas they may be just "tooting their horn a little bit" but maybe this is not bad. We always say we don't get this information out. It may be overstated in a couple of areas,.it may be just a matter of wording. I would support it being sent to the newspapers for release. Councilman Chappell: I think in publishing it, it will do one thing for us, it will certainly let people know that we have such a Commission in our City and if they read the article they will learn a little more about what is done and what its goals are. I read it over and didn't find it disturbed; me to have it released, although I don't know that all of these things happened because it goes back to 1964. Councilman Nichols: I think Couhcilman.Lloyd is probably alluding/ .,..__.a.little bit to the way the material is written. I think he is probably looking at it in terms of how a public relations effort would be looked upon. I have no quarrel with the contents of it. I believe all of the things the Commission discusses.are essentially correct and do relate the successes of the Commission, but I think with probably some additional thought the report could be even more effective than it is. I don't know who wrote the report per se but I would guess it would be members of the Commission and members of the staff assisting. Mr. Aiassa: I believe the context was prepared basically by the Commission and staff putting it in the finished manger. We;can spend more time and polish it up. - 16 - REG. C.C.` 10/14/69 Page Seventeen CITY MANAGER (Item-7) Cont°d. Councilman Nichols: The only thought, if I may levy it as a con- structive criticism to the report, if I'were an outsider or a member of the press and received a report.from any organization in effect saying "we are very successful, -look at us" I would tend a little bit to discount the information in the report. On the last page in two places it states "'to date the Commission has proven to be a success...." and then several lines down "the Commission has proven to be a success...." It is almost like whistling" --in the dark. I don't really think that last portion of the report is necessary.to convey what has already been conveyed in the report. I feel it could be polished up a bit more and become more effective before sent out, although'I don't object to it going out as it is, but it will lose some of the effect. Councilman Lloyd: Thank you Councilman Nichols. You have very pointedly come to the point I am trying to make. An average press release.is usually not more. than a page and a half and is double spaced. This goes into three pages and is single spaced. I think that most newsmen are critical. -of lengthy items and I think we would be well to rewrite it and keep it down to not more than a page and a half. I think it is time we get a little more professional in our articles for press release. Councilman Gillum: Are you volunteering your services, Councilman Lloyd? Councilman Lloyd: I will be glad.to volunteer. I would like to see material come out that does the City justice from a professional standpoint. Mayor Gleckman: I would entertain a substitute motion appointing Councilman Lloyd to act as liaison to the Human Relations Commission in preparing this particular type of report that will go to the press. So moved by Councilman.Gillum, seconded by Councilman Nichols, and carried. Mayor Gleckman: The substitute motion is passed. Councilman Lloyd will assist the Human Relations Commission in the writing of the report. We now need the vote on the original motion. Motion died.due to.la:ck:.�.of:'.a.quorum vote. Councilmen Gillum, Chappell and Mayor Gleckman voting "ayes"; Councilman Lloyd "no" and Councilman Nichols "abstained". 8) Addition to Fire Station No. 1 Motion by Councilman Gillum, seconded by Councilman Chappell, approv- ing plans and specifications for. the dormitory and engine room addition for Headquarters Fire Station No. 1, and authorizing the staff to call for bids, and that the transfer of funds, as indicated in the memo dated October 10, 1969, be approved. Councilman Nichols: The only comment I have is that I am gratified that we are getting off the ground on this and ­ I am very appreciative of the City Managerls' inventiveness in:..fnding these funds. Mr. Aiassa: Mr. Mayor, with Mr. Gillum's motion accepting the staff report, I would like to amend the report referring to the $10,000 from the Capital Improvement Fund #125:..and substitute "from the fund of 125-6520 the additional $10,000.11 Councilman Gillum accepted the amendment to the motion; and the second, Councilman Chappell accepted. Motion carried. -' 17 - REG. C.C� 10/14/69 Page Eighteen CITY MANAGER-.Cont°d. 9) Edward LaBerge re Cancellation of Sewer Bond Motion by Councilman Nichols, seconded by Councilman Lloyd, and carried, instructing staff to forward a letter to Mr. LaBerge confirming the determinatioxs reached in his meeting with the staff. 10) San Gabriel Valley Sweeper Service re Sweeping City Streets (Discussion by Council with regard to the report on Street Cleaning received from the Street Maintenance Superintendent dated September 10, 1969. Council felt the report was very complete and quite enlightening. ) Motion by Councilman Nichols, seconded by Councilman Chappell, and carried, that the staff report of September 10, 1969, be accepted and filed. 11) Rotary Trailer (Also referred to in Item G 2a - Written Com.) Mr. Aiassa: As you realize we received a trailer from the Rotary Club and we had some difficulty in transferring ownership, which we have finally cleared. We also found out that there is quite a bit of extensive work involved to make this available for use. The report of October 2, 1969, gives the details with regard to cost of work required and the funds available. I would also like to ask Council permission to approach other cities and perhaps the County and see if they might want to help and use it as an East San Gabriel Valley vehicle rather than a one -city use. Motion by Councilman Chappell, seconded by Councilman Gillum, approving the expenditure of funds for the remodeling and rehabilitation of the trailer donated to the City by the Rotary Club of West Covina. Funds to be from account 121-Y-6599 and not to exceed.the sum of $2,000.00. Motion carried on roll call vote as follows: AYES: Councilmen Gillum; Nichols, Chappell, Lloyd, Mayor Gleckman NOES: None ABSENT: None Mayor Gleckman: Mr. Aiassa, I think if you pursue the matter as far as the County ..and other cities participation and then come back to Council with a report, we will discuss it at that time. Motion by Councilman Lloyd, seconded by Councilman.Chappell, and carried, instructing staff to send a letter to the Rotary Club advising them of the disposition of the action regarding the trailer and advising.them of the schedule of the completion date. Councilman Nichols: Mr. Mayor, I would appreciate having the opportunity of being designated by Council as liaison in working in the developing of this trailer. It was my understanding in the original proposal it was to be used as an educational vehicle and I think it would be an ideal type of opportunity for me to get my oar in. Mayor Gleckman: If there are no objections by Council, you are • so appointed Councilman Nichols. (No objections.) CITY CLERK 1) ABC Application: Surf Pizza Hut, Inc.,dba "Pizza Hut" - 301 N. Azusa Avenue Motion by Councilman Chappell, seconded by Councilman Gillum, and carried, that there be no protest in reference to,the,"Pizza Hut" ABC application. - 18 - REG. C.C. 10/14/69 MAYOR'S REPORTS' Page Nineteen 1) PROCLAMATIONS: a) National Business Women°s Week - October 19-25, 1969. b) National Bible Week - November 23-30, 1969. c) YWCA National Y-Teen Week - October 12-18, 1969. Mayor Gleckman: If Council has no objections, I will so proclaim. (No objections.) 2) Resignation of Fred Shrader from.Human Relations Commission Mayor Gleckman: We have a letter of resignation from Fred Shrader, and I have talked to him. He has served this community well for many y.e.ars as a Commissioner on the Human Relations Commission, and I would entertain a motion that a Resolution be drawn commending him for his years of service to the City. I would further suggest that the Resolution be perma-plaqued. Motion by Councilman Gillum, seconded by Councilman Chappell, instruct- ing staff to draw up a Resolution commending Fred 'Shrader for his years of service to the City, and that same be perma plaqued. Motion carried on roll call vote as follows: AYES: Councilmen Gillum, Nichols, Chappell, Lloyd, Mayor Gleckman NOES: Norte ABSENT: None Mayor Gleckman: Gentlemen, I would like to fill the vacancy in the Human Relations Commission as soon as possible. At the next meeting of Council may we go into Executive Session and go over the names you might suggest. (Mayor Gleckman called Councils attention to the National League of Cities Conference in December, and suggested if any member of Council was interested in attending to get in touch with the City Manager's office.) (Mayor Gleckman asked for a change in the date for the Narcotics Commission joint meeting with Council, suggesting October 30th. After discussion, Council agreed to October28th at 7:30 p.m., if agreeable with the Commission. City Manager's office to advise if agreeable.) Mayor Gleckman: I received a request from the Veterans' re- questing permission to sell Poppies on November 8, 9, and loth. What is the usual procedure, Mrs. Preston? (City Clerk advised Council had to approve the request) Mayor Gleckman: If there are no objections by Council, the request will be granted. (No objections) COUNCIL COMMITTEE REPORTS • Councilman Gillum: The Retirement Committee has had several meetings and we are now at the point of having received all available information and putting�it.into a report to be submitted to the Personnel Board, we hope,,in December, so that it may come to Council in January, and give Councii' sufficient time to consider this important item prior to the deadline date for withdraw- al of April, 1970. We have reached the point where it is now vital to the Committee and the employees of be City to obtain certain concrete facts. I have a letter from the City Controller advising that he has contacted an actuary, Lawrence Mitchell and discussed with him the areas we would want to know on.each employee in the Cityt. 19 - REG. C.C. 10/14/69 Page Twenty COUNCIL COMMITTEE REPORTS - Cont'd. In our various discussions and from information obtained it has turned out that employees could actually lose their medicare unless they have a certain amount of q iarter.s. with; Sd'diAl Security. So it is very vital to the City and the employees that all necessary information on each employee is brought forth. What is being proposed by the Lawrence Mitchell firm is to prepare for the • miscellaneous and safety employees a program showing the benefits under the...prdJDosed- plan versus, the benefits lost; the cost of such a program as advised by Mr. Mitchell to Mr. Eliot, would be between $2,000 and $2,400. At our last Retirement Committee meeting it was discussed that the City�has advanced to date funds approximately less than $500. I have a letter from the Employees' Association addressed to me: (Read letter) In this letter they are authorizing the expenditure of funds to pay half of the cost not exceeding $1200. I would not want to, nor would the Committee want to make a recommenda- tion to the Personnel Board without this information on each and every employee, and I don't want to put the Council in the position of not having sufficient time to consider all the problems involved in with- drawing from Social Security. If the Council.decides to drop Social Security there are many things involved - there is the possibility of the City having a lawsuit in future years if the employee found he didn't have the benefits as provided now under Social Security. I talked to Mr. Aiassa about this and there are also areas we feel the City should have information on. This actuary will answer all the questions as far as the City is involved and on each employee. What I am asking for from Council - I would like to refer both of these letters, the offer from the Employees' Association and the letter from the actuary, to staff and have a recommendation from staff on what additional information they.feel we may need in order.to get a complete program together to present to the Personnel Board and Council. I think we would be justified in approving 50/ of the total cost, not to exceed $1200. This would be the last expenditure in studying the Retirement Program. Councilman Nichols: In your conversation with the City Manager did you get any indication as to where such funds would be available? Councilman Gillum: I asked and he said he was sure he could find. funds to participate with the Employees' Association. Mayor Gleckman: Mr. Gillum, did I understand you correctly, that $.1200, if authorized by'this Council, would be the maximum.amount of money from this point on? Councilman Gillum: That is correct. Councilman Nichols: The only question I have is that at this step, is it right and proper to expect the City employees from their own organization to continue making matching contributions, or have we reached the point where it -is basically totally in the City's interest to gain this information and • therefore recognize it as an assumption by the Council. Councilman Gillum: We have discussed this at our meetings. Originally this program4-was brought before the governing body,by the employees with a request to investigate withdrawal from Social Security. The biggest part of this information to be obtained from the actuary is on the individual employees, so he will know where he stands exactly 5, 10 or 20 years from now, what the possibility is of losing benefits, what he will gain, etc. (Explained in detail) I think it is a very fine gesture on the part of the Employees' Association that they feel it is that important to them and the City, that they make this offer of paying half of the costa - 20 - REG. C.C. 10/14/69 Page Twenty -once COUNCIL COMMITTEE REPORTS -.Coat°d. Mayor Gleckman: It is a good question, Councilman Nichols. To what extent would the employees gain in the final analysis in respect to what the City would gain? What would the actual benefit to the individual employee be versus the benefit to the City. Councilman Gillum: Very close to 85/ of the information that we • would obtain.from the actuary would be informa- tion pertaining to the individual employee. (Explained what the actuary intends to show the employee) And before the final report is submitted to the Personnel Board it will be discussed with the City Attorney as to the legal areas and what the City,may•be faced with in years to come. Mayor Gleckm,an: I don't know whether this is going to meet with your favor or not - Mr. Aiassa, but I would like to see this council go on record of expending the full amount of money - $2400. I have several reasons for it. Primarily having been in Montreal and seeing the employees reaction there to the City Council, I think we need it for self-protection here to show our employees that the City itself appreciates the no strike clause that we better have. Mr. Aiassa: I would like to bring up a point, Mr. Mayor. This whole thing was brought on by a group of employees, particularly in the Safety Departments. And we have spent hours and hours of staff time on it, we have done extra studies and surveys, and I think it is time that when these people want to take a bite on a program, that they pay a portion of the cost, so they realize the cost involved. • Mayor Gleckman: I think they have when they have made the gesture of being willing to pay half of the $2400. Councilman Nichols: Mr. Gillum, where would the employee funds come from? $1200 is a very large sum_: to come from the employees budget. Obviously if they had not budgeted this amount previously it would come very close to prostrating the employee organization. Councilman Gillum: They have combined two of their functions, the Awards Dinner and the Christmas Party, and the funds are available because of the combining of these two dinners. Councilman Chappell: I think it is good that they participate in something like this, Mr. Mayor. It shows they are concerned too. I think we should follow their wishes and put up a like sum of money to see that the study is completed. Councilman Gillum: I would like to convey to Council that they realize that the expenses to the City in moving into the new facility have been high, and they volunteered this on their own. Motion by Councilman Gillum, seconded by Councilman Chappell, and carried, that this item be referred to staff and that staff be requested to return within two weeks with the complete information that the City needs as far as Social Security. -is concerned. Councilman Gillum: A few weeks ago I met with Mrs. Coleman of the San Gabriel Valley Humane Society and she was going to obtain some additional information for me, I wonder if staff can follow up on .this? - 21 - REG. C.C. 10/14/69 Page Twenty-two COUNCIL.COMMITTEE REPORTS-- Cont°d. Mr. Aiassa: We are going to have a meeting with;Mrs. Coleman this week. Councilman Lloyd: I would like to report that I will be ore of the people going to the Independent Cities Conference in San Diego on October 24th, with .the approval • of the Council. I would also commend consideration of the other Councilmen in attending. Mr. Aiassa: Mr. Lloyd needs rooms and expenses for approximately 2 days, and his expenses would figure approximately $85.00. Mayor Gleckman: I would entertain a motion that Councilman Lloyd represent the City Council at the Independent Cities Conference in San Diego - October 24th and that a sum -not to exceed $100.00 for expenses be authorized. So moved by Councilman Gillum, seconded by Councilman Chappell. Councilman Nichols: Mr. Mayor, I have no objection to Councilman Lloyd attending this and representing Council, but there has been a matter of invasion of protocol ". here on Council. I am the official representative to the League of Independent Cities and it is rather unusual to be the official appointed by Council and to find Council authorizing another councilman to attend the conference as its representative. I would have appreciated some communication in advance as to tell me why I have been gently eased off this role, and I am extending forgiveness at this time, but I would hope • these tragedies don't repeat themselves too often. Mr. Aiassa: I think the reason Mr. Lloyd is going is that he is the Section Chairman, �%azic3:�ti�e:..:.: Independent Cities have invited him to be a participant in the program. (Further discussion by Council. Councilman Nichols stated he would appreciate if in the future a request of this type was handled through protocol and referred to the Council representative, prior: to action.) Motion carried on roll call vote -as follows: AYES: Councilmen Gillum, Nichols, Chappell, Mayor Gleck.man NOES: None ABSTAIN: Councilman Lloyd ABSENT: None nrmavnc Motion by Councilman Chappell that.Council approve Demands totalling $408,920.15 as listed on demand sheets C651 through C655, and payroll reimbursement sheet. Seconded by Councilman Lloyd. Motion carried on roll call vote as follows: AYES: Councilmen Gillum, Nichols, Chappell, Lloyd, Mayor Gleckman NOES: None -- ABSENT: None --- City�Clerk: Mr. Mayor, I have one other item of informa- tion. We had a referendum Petition tzled.-w th us today, 5326 signatures. These will have to checked in the next 30 days. We anticipate trying to check it out next week. It will require about 4 days with the aid of additional help. They will have to be paid and I will need authorization from Council, but at the *oment I don't know what amount it will be. - 22 - REG. C.C. 10/14/69 Page Twenty-three Mayor Gleckman: Will you let us know at the next meeting what the amount is? (Agreed.) Motion by Councilman Chappell, seconded by Councilman Gillum, and carried, that at 10:05 P.M., this meeting adjourn to October 20, 1969, at 4:30 P.M. ATTEST: CITY CLERK n • APPROVED: MAYOR - 23 - NB