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06-09-1969 - Regular Meeting - MinutesMINUTES OF TE REGULAR 1TEEETIt T OF THE,, CITY COTRI CIL CITY OF WEST COVELA., CALIF ORNIA JUNE 91 1969• The regular meeting of the City Council was called to older at 7 :30 l,_j .Hayor Leonard S. Glec11,—__,ar in -the West Covina City Hall. The Pledge T. 1 ���' � ,tee T.,as led by C7i�.1'l �Y ,.�=an Y i `�-1c1s The -r..� `.moat .T'il.;; .�. �_j'�:-- "y ,n Reverend John Le Reid, Jr of the Community Presbyterian Church. ROLL CALL Present: Also :Present. A]=)PROV A I OF MII? TTES _May 1.2 , 1969 Mayor Gleckman; Councilmen Gillum, Nichols, Chappell and Lloyd George Asassa, City Manager Lela Preston,,City Clerk - -- R. -R. Fast, Public Service Director George Zimmerman, Ass't. City Engineer - Michel°Sedau�s, Asset. Planning Director Carl iVewton, City Attorney Kirk Wilson, Recreation Superintendent -- 'Lee- Sharfman - Sharfman & Armstrong Ken- Niles - Sharfman & Armstrong -. -:Approved as corrected. Councilmann Nichols: A minor correction in spelling - Page 4, third line from the bottom, second paragraph from the bottom, the word "catalytic" was misspelled. Motion by Councilman Chappell, seconded by Councilman Lloyd, and carried, that. the minutes of May 12, . 1969, be app-..: gyred as corrected. May 20, 1969 - Approved as submitted. Motion by Councilman, Chappell, seconded by Councilman Lloyd, and carried, approving the minutes, of May 20, 1969 June 2, 1969 - Approved as corrected. Coul�icsl a,n Lloyd I have two corrections in paragraph one, page four, a statement made by me should read "no shock to all," and the word "groovers" should be "growers." Motion by Councilman Chappel..1., seconded by k'r)-uncslman Lloyd, and carried., __-.____th:at----the-�-ir�u-tes of -the---special--meeting of June 2, 1969, be approved- as - corrected. PUBLIC' WORKS ITEru� PROJ-E'CT NO. MP 6901.8-1 LOCATION Galster Wil?e.rness Park J��LSTr•R PARK G-!I 1DLNG Bids were opened in the offl.ce of the City Clerk at 10:00 A.M. on June �, 1969, two bids were received, checked for errors and determined 'to be valid bid proposals- Bomac Construction $3-4 392.50 Aman Brothers $33,872.00 - l - 4REG C.C� 6-9-69 Page Two PLiBLIC WORKS _ITEMS -_Project 111P 6 0_ 8-1 _�_Continued� Motion by Councilma_rl Gillum, seconded by Councilman Lloyd, that the bid of Bomac Construction Company of San Pedro, as presented at' the bid ----ogeri:rio- or -Pro ec-t-HP-69018-1:-oe--aec-epted, avid-tzat- -the-Mayor-- and- -City Clerk be authorized to execute an agreement with the said Bomac Construction Company for the work- �"==?�r.:l�ar r. aPp°Vl� tive had this fcr biailU i d before ^ Lren reje-cted ., .. „ how much was the bid for grading as it now stands compared ?,Fit-h what we have here.? Mr. Fast: We were attempting to negotiate with the lower bidder at that time and did get it down to $55,000 and we recommended rejecting. Motion carried. PROTECT NO. _T'1P 69018-2 GALSTER PARK COHFORT STATIONS I,OCATT�J�?: ralster Wilderness Park - _Bids -were. _opened in. -the - office of the -City Clerk at-.1.0.-00 -.A.M. on rune 4, 1969, were examined for errors and determined to be valid bid proposals. One bid was received by the time of bid opening.-. Al R..Gray $571672.56 Motion by Councilman Chappell, seconded by Councilman Lloyd, awarding the - contract for the comfort stations to Al R. Gray -of Covina for th.e . ump sum amount of $55,073.00, with the addition of bid item No. 8, concrete column and foundations, in the amount of $2,599.56, or total of $57,672.56; • and -that the -Mayor and City Clerk be authorized- to execute an agreement with Al R..Gray in this amount. Councilman Lloyd,-, Mrm Aiassa - what would they need aerial -photography for a._. the rate of $1600. Are they going to pho-uograph the whole City? Will staff please clarify this .for me? Zee Sharfman, Architect In order to start our planning we needed an Sharfmar_ & Armstrong aerial survey and I believe this was expended for the aerial survey of the entire area of Galster Park and without this your grading contract could not.have been drawn. -1Mr-- Zimmerman: -The $1.600 did, indeed, cover the aerial photography and this was necessary for planning, and for the __._--proper -design. for -grading, elevations, etc. Councilman Lloyd: The point I make,Mr., Zimmerman, was this required' and necessary? Did we save money in doing it this gray? - That i.s all I .gym-concern-eC with- --A.re we spending the money- properly? Mr. Zimmerman. Yes, I am convinced that we saved money over the .alternat.e method .of walking the dense area. -Councilman Lloyd: Kr, Zimmerman: In other words a ground crew working in there would have cost more? Yes. Councilman Gillum: In this report they refer to certain water and power lines installations not scheduled to take place until the next budget year, and if my memory is correct, we are going to approT,e 'I, --he i,nsta7_la:t=on cf a Comfort Station and -then the last statement says "it will not be operable without water and power." Are we going to have some empty buildings up there? .- 2 - f ,.REG . C.C. 6-9-69 Page Three PUBLIC WORK ITEMS - Project MP Continued Mr. Fast- That is the reason staff included in the staff report the attached schedule of estimated costs ---fir the -first --increment of construction as - - contemplated when vie made the. presentation to Council - __Int comparison to the monies available it is correct. The items we would hone to have completed in the first increment of constraction- totals $125,850.00 and 1there are available funds. of $115,0�0 leaving a net shortage of $11,'J"; , We are merely pointing out to Council that the water and power is not scheduled until after the first of the .year. Either Council will have to decide what they want to remain in the budget or they tvrill have to .remove certain items and. provide them after July 1. -Councilman Gillum: In other words what staff is saying we are going to have some nice buildings b'ut we can't use them. Is that what you are saying, Mr. Fast? Mr. Fast: No, we are saying either 'guild up on the basis and in the order recommended or else certain deletions would.be needed. We would not recommend building a building without having the necessary facilities provided to it. Councilman Gillum; I am not quite sure I understand. In order to complete the project of $126,000 all we have is $115,000? Mr. Aiassa.: Right, Councilman Gillum: Because of having $115,000 we have to delete at this time approximately $11,'000 worth of work containing the water and power lines unless we • want to delete something else. Mayor Gleckman: If I may - after seeing these figures I would suggest that we give some consideration to taking that $11,800 from the security lighting that we originally took out of the park tax for security lighting, since that particular phase will not be ready at that time and then budget that money -in this forthcoming budget and in that way we can go ahead with the first increment without being concerned about transferring money from one fund to the other. Councilman_ Gillum: I would agree with you but I am deeply concerned whether we are going to keep putting security lighting aside as in past years. All of these things are necessary, and we did have an increase in the grading that was not anticipated, but I would hate to go ahead with this and sit around and wait until the first of the year -for the water and power. I don't want to take the chance either of losing the security lights for the parks as we have in 'che past 5 or 4 years. Mayor Gleckman: We are not going without security lighting, and _- ___.-__._.the, money --we ar_e _ taki_ng from the security lighting at this particular time is because our new budget starts in July and. I would- hate to commit this Council for something that has to be done in this particular period before the new budget comes up. I would rather keep that item for consideration in the next budget, knowing we owe $11,800 towards security lignting.than to.hold this project up until we can find the money. That is all pre are doing. We are not going without water. I don't think the staff's intent was that.. My suggestion would be that the money come from the security lights and let's get on with the first increment. We also have some matching money that we will lose if we don't use it at this time, Councilman Nichols. It was my understanding that both the security !.:7.-'.ilt-I r-7 Pori tl-le T)otr pr .c?r(9 water lines are essential to the current expenditure ' of funds incurred dUl-4..tn he current hudget year. In fact, both are basically going to be done after the next fiscal year, is that right? - 3 -- e REG. C.C. 6-0-69 - Page Four PUBLIC ?'ORnS_ITEMS - PROJECT YIP-69018-2 - Continued Mr. Fast: Even if we had the money now we wouldn't do it until after July 1. Councilman Nichols: So in practice all we are saying is we are going to commit to this nrogra.m and decide in the budget sessions where the money is going to come from. So we really don't have to say that it is coming from the security lighting, all we have to do is get together and decide where the money is going to come from. . Councilman. Lloyd: Are we required to commit to this at this noi.nt? Do we have to execute it this evening? Since we are talking about two things - the current budget and the .future budget -perhaps we should hold it to the budget sessions? Mr:.Aassa: I think the City Attorney will rule that before you can award a contract you have.to have the money earmarked in the total amount for the contract. Mr. Ne-vrton, City' Attorney: That is correct. Mr. Aiassa: I need Council action to identify this because the only money available is the amount of $115,000 and we would need the additional $11,800 which is the fund we earmarked for security lights. Mr. Fast.- I would like to make clear to Council that we • ' have sufficient money to award this contract tonight T-aere is no dispute about that. We are only pointing out to Council that there is not sufficient money currently authorized in the fiscal year of 1968-69 to also put in the water and power lines - which will not be done until after July 1 in any. event. Motion seconded 'by Councilman Lloyd and carried on roll call vote as follows: AYES: Councilmen Gillum, Nichols, Chappell, Lloyd, Mayor Gleckman NOES: None ABSENT: None Mayor Gleckman requested the City Clerk to take a roll call vote on the previous :item (a) Project 69018-1) Motion carried on roll call vote as follows,. APES.- Councilmen Gillum; Nichols, Chappell, Lloyd, Mayor Gleckman NOES: None ABSENT: None PROTECT AD 1-68 LOCATION: Cameron Avenue from. CAMERON AVENUE STREET IH-PROVEN-1-ENT Lark Ellen Avenue to Azusa Avenue 1911 ACT) and west side of Azusa Avenue from Cameron Avenue to approximately 1001 north of Alaska Avenue. The City Clerk advised that seven. bids were received in the office of the City Clerk at 10 .A.M. on April_ 23, 1969. Motion by Councilman Gillum.; seconded by Councilman Chappell, that the City Council reject all bids. (C our_c i lman Ll oyC qu e--ti�1S ' .Oried the LeJeGting Of sevenb:i.ds, 'Lased on the issue of morality, stating that obviously having seven bids it was competitive bidding. Mr. Aiassa advised the bids were rejected on the recommendation. of the City Attorney because of the changes requested by a =REG, C.Q. 6-9--- 69 - - _ Page Five PUBLIC WORKS ITTE= - PROJECT AD :1­8 - Continued Council„) Motion carried, PRECISE PLAIN NOo 202 LOCATION;: 'North sidle badillo Street; SIDEWALK T_PEPROVEP= west of Lark Ellen Avenue . URk ELLEN HO.SPPIAL Motion by Councilman Gillum, seconded by CoLuicilman. Lloyd, and carried, that the sidewalk improvement under Precise Plan No. 202 be accepted; and further authorize the release of the Aetna Casualty and Surety Company faithful performance bond No. 33 S 58374 in the amount of $1,200.00. PRECISE.PLAN No. 532 STREET IIEPRO`,IEP=TTS COLJNTRY HO_NLS : INC. LOCATIONS Southeast corner Glendora -Avenue and Walnut Creek Parkway Motion by .Councilman Gillum, seconded by Councilman Chappell, and carried, that - Council accept street -improvements under Precise Plan No. 532; and authorize the release of cash deposit in the amount of $3,500.00. PROJECT SP-69017 STREET Il` ROVF.MENTS NORLUND CONSTRUCTION CO. LOCATION,. Eckerman Avenue, east of Azusa Avenue. Motion by Councilman. Gillum, seconded by Councilman Chappell, and.carried,->'. accepting street improvements under Project SP-69017;,and authorizing the release of National Automobile and Casualty Insurance Company bond No. 224026 in the amount of $45772.00. PLANNING COMMISSION Review Action-of�May L. 1969 and Tune 4; 19699 Mayor Gleckman. Mr, Beda�ux, do I understand that the Planning Commission is recommending approval of the request from the Mustang Baseball League? Do we..have,to amend the s I.gn ordinance before this can be granted? Kr.-Bedaux: There were two recommendations made; the first recommendation for approval of the sign_ request, anal the sec-ond to amend the sign. ordinance allowing a section for special permits. I checked this out with the City - ---Attorney and he informed me that although this is an advertising sign _-__._-_-_the City Council has the right to approve the sign even though it does not fall under the provisions of -the sign ordinance at this time. He would recommend,however,that the sign ordinance bamended as recommended by the P1 arilsirig_Commission.. Motion by Councilman_ Chappell, seconded by Councilman Gillum, that from July 29 to August 18, 1969, the Mustang Baseball League be permitted to put this sign up in Orangewood Parka :Motion carried. -Mayor Gleckman.- `M.r. Bedaux, does the Planning Commission have a se ctuli �_:hey� would 1 i ke to* recommend' to"' "Council for; adoption? Mr. Bedaux: Yes, we do • It will have to be set for Public Hearing before the Pla_nri:,qg Commissi.crl. 5 ;r: AEG. C.C. 6-9-69 Page Six _.. PLANNING . COMMISSION - Sign Orrdi.na_7_.. e Amendment - Continued Motion by Councilman Nichols, seconded by.Coun.cilman Chappell, and carried, that the Planning Commission set a hearing date for amendment of tree Sign .Ord-inanc e (The Hour of S F.M. having arz:ived, Cou?1cii 6derlt to Hearings.) HEARIT\TGS ZONE CnA1�TGE NO. 415 ROBERT HIRSCH LOCATION- Terminus of Mardlna Street east of Maplewood Avenue QUEST approval of a zone change from R--1 (Single Family Residence) to R-3 (Multiple -Family Residential) for approxLmately 1.1 acres of la-d. Mr. Bedaux Ass't. Planning Director, read Planning Commission Resolution No, 21.45 in full and referred to the .displayed map for further explaliation of location of property. THE CHAIR. DECLARED THIS IS'THE TIME AND PLACE FOR THE PUBLIC HEARING ON _�� ZO L CHANGE NO o 415 IN FAVOR None. IN OPPOSITION Shirley Lippman 1047 Mardina Street I am. located right next door to the property *West Covina in question. I have lived here for 16 years and have made a great many improvements for our comfort and the beauty of the community; and then along comes progress, which I know we have to go along with, but this is making it almost impossible for our comf v- I am pleading with you gentle- men to have our best interests at heart. Ma,, Hirsch has approached us with the idea of an alley right next to our' driveway. We are against this, as it would cause a lot of traffic and a terrible parki ng ng problem on tlis very small street. He told us if he couldn't _r,,ut that alley there then he would put the building on the property lJLne. Isn't there any protection .for us - allowing some distance between the properties? It somehow doesn't seem fair to us. Thank you. Albert Flynn I would like to oppose any building of an apart- 1046 Mardina Street ment buildfn.g on this lot. I am going to be West Covina affected by the Freeway to a certain. degree. They Will probably cut my property in half., but for myself and my neighbors at the present time I am opposing this. There are many children around this area and I am against him opening up an alleyway to Mardina Street. I am against the opening of the cut de sac. At the -----previ-ous meeting on this they "led us to believe that if this dial go through there would be no access to Mardina. Street from the property. Mr. Hirsch -----ha-s-been--around telling -my --family and some of the neighbors there would be an opening on NIardina Street, This is my preliminary anti -feeling on this -the entry to their parking area from Mardina Street, p1art' Crouch I have approximately the same opi.ni.on as 039 Mardina Street Mr. Flynn. The tra.ffi.c wa.s what we didn' t like West Covina about these apartments going upo We moved in that area because it 7n.as a cul de sac street and the traffic is at a min-iLmum and our children do play in the street. We wouldn`t like him using that street, we would have cars running in and out constantly. We were told he could use Garvey Avenue to get into the apartments, and why he now has to use 111ardina we don't know and we don't like it. THERE BEING NO FURTHER PUBLIC TESTI1101VY ; PUBLIC HEARING CLOSED. COUNCILDISCUSSION, -• 6 - , REG. C.C. 6-9-69 Page Seven FUEARINGS -- ZONE CHANGE NO. Ljl5 - ',-,ntinued Councilman Chappell'. Mr. Mayor I think for the benefit of.the oeo le i.n. the audience we should have staff explain the recommendation by the Planning Commission for the closing and moving of the cul de sac back to where the 1:,eople in the apartment proposed cannot use IZardina.l as an en ra ice cr exit from the apartments and reassure them that this has been the plan recommended to us. Mayor Gleckman� This is a Zone Change request only, so the first CD question I ,fould ask ,could be if there was a Precise Planthat was reviewed 'by the Planning Commission along with the Zone Change request? Mr. Bedaux: No, there was not. Mayor Gleckman'. The reason I ask that is because all of the _remarks in opposition and the question by one of the Councilmen, have to do with what is known _ as the Precise Plan. The zoning does not necessarily allow him tp build anything, not .until he presents a Precise Plan to the Planning Commission; and then if called up by Council and approved by Council., At the time the -- •-Precise. -Flan is proposed -that is -the -time that all of the assurances of the closing off of the street, traffic, etc., comes into effect. At this particular time.,unless Council feels by putting R.-3 there it would be against the public welfare of those living in the area,we are just con- sidering the zoning. This is what we really have to act on tonight the zoning and not any particular Precise Plana C our_c ilman-Chapp e 11: Thank you - that is fine , you have done what I asked to be done, • Councilman Nichols. The applicant has come in and said basically •that he wants to get utilization in a package situation rather than lots. If Council grants the zoning as requested then the applic_,-,-t-, if he can qualify as to square footage, etc., can build or, individual lcrs or combined lots and still have access to Mardina Street. So we tend to limit control except through. the Precise Plan. It would be my thinking that the multiple use for these lots is an appropriate use, but I would also concur that the people that live in the residential areas on Mardina_ are entitled to maximum protection. I recall the area recently on- Larkwood Street where it dead -ended and there was no traffic through to the residential area. My thought is that the applicant has been putting his cart before the horse. I believe the applicant should come to the City of West Covina and ask for reversion. If he oiins the lots surrounding the cul de sac it would be my opinion and I would like to have staff answer would it not be correct if the city __.vacated the portion_. of Mardii a Street which forms the cul de sac that that acreage would revert to the property surrounding it? Mr. Newt -on, City Attorney'. Yes - upon vacation of a street the adjoin-in.g _._.property owners take to the center of the street assuming they own the fee interest. Councilman Nichols: Thank: you. Then it would be my thinking that the applicant' s first: respo:nsi.bility 1.s to demonstrate his desire to create a package result here and ask .for a reversion tC the end of Mardina_ Street. Then Mardina- would be a closed street and the City could control reasonable access. Then. at the time the developer is desirous to develop his package he can be required to place his access other than out on Mardin a As soon as Tiardina Street would be vacated and he would have one entire package then it would be his responsi-b1.1ity to develop with appropriate access out on Garvey Avenue.. This would be more to his advantage also because he would. be achie-,,ring a much more equitable development and it would be in the interests of all of the c1.tl.zens because both sides of that area could be walled off and there. would be no access and no traffic onto Mardina Street at a1.1 o - 7 - REG. C.C. 6- CY- 69 Forge Eight HEARDIGS—_ Zone _Chan �, 4-1 - Continued This would be in the best interests of all concerned. So it would be my feeling that what Council should really do is deny the application €:nd--suggest `by --the -minutes that the develop:�r come back and seek a street vacation and return with his request. Mayor Glecl-,=an.. A good point. Mr. Bedaux, was this discussed at the Plannir.,5 Commission level:' Mr. Bedaux: Yes ; 11e would like to call ' Council s attention to Item 1 of the Pla_�Lning Commission action of June 4 - Tract 29310. This item was held over until June 18, at which time we will have a revised map. There was a slight problem with the redesign of the cul de sac area which has now been accomplished and a tract map is on file. ;Mayor Gleckman: Mr. Bedaux, if he came in with the Tract Map and the map called for the vacation of that part of the cul de sac - what are we talking ---about timewise - because if. Council concurs, we could hold over for 60 or 90 days. Mr. Bedaux: This could be before the Council on the 23rd Of Jane. The Planning Commission will hear it on June 18th . Councilman Nichols. The Council would have to act on the street vacation, is that correct? Mr. Bedaux: Actually it isn't a street vacation. The cul de sac has been redesigned at the present . time. (Explained) Councilman Nichols. Gentlemen, what I am talking about is not what they are talking about. I am talking about no access to a'larding and abandoning the use of that route for street purposes and requiring any developer to take his access onto Garvey.. And it is my understanding that the City is entirely within its rights as long as it provides adequate street access to the property owner. it is my thinking to prevent the use of Mardina in.this package development. Therefore I would suggest that the zoning not be granted until the parcel is squared up in such shape as to provide that type of control, Mr. Bedaux: onto-Mardina Street at all surrounding the cul de sac no parking so that tenants around area. One of the requirements of the Tract Map is the no access on to Mardina Street. The staff has recommended that there be no access .nrhich could be accomplished by a masonry wall area. Also the cul de sac would be posted for could not use the area for parking or a turn Mayor Gleckman: I think Councilman Nichols' suggestion would give the applicant a great deal more land than 'what you are proposing to give him. Mr. Fast: The people on Mardina need. a. cul de sac to turn around in and that is all that is being provided. Councilman Nichols. By the device of the approval of a tract map can you condition access? Ms. d*?ewton., City Attorney- iYes. I believe you can also do it as a condition attached to your Precise Plan of development - that access a1.1 be taken from. Garvey and none on Mardina. - 8 - REG. C.C. 6_9_69 Page Nine i ARZ�TGS - Zone Change No., 415 - Continued Motion by Councilman. Chappell, seconded by Councilman Nichols, and carried, that t1ris matter be held over for 30 days to the Council meeting of July 14, ZONE CNANGJ1 NO � 419 ie B . F.SMITT.H LOCA.TIO.N: Northwest corner of Azusa and Rowland Avenue. REQUJEST approval of a change of zone from R-3 (Multiple Family) and N-C (Neighborhood Commercial) to S-C (Service Commercial) for a rectangularly shaped parcel of approximately 4 acres. Mr. Beda=ax , Asset. Planning Director,read in full Planning Commission --Resoluuior._..No. 2148. THIS IS THE TIME AND PLACE FOR THE PUBLIC HEARING ON ZONE CHANGE NO. 419. IN FAVOR Warren Kellogg I.am representing B. F. Smith. I believe that Walnut the Planning Department has covered everything Pasadena that I might say with one exception. We are in the process of coming in with a Precise Plan for the corner, which property has an oil station on it at the present time. We areii.n the process of designing a Steak Corral Restaurant and re- designing the:'service station. We hope that you see fit to approve the Zone Change: to S-C 'IN OPPOSITION 4 None PUBLIC HEARING CLOSED. Councilman Chappell. - Plan would accompany the something? COUNCIL DISCUSSION, We are talkie_` ",-.)ou-t the North Azusa plan and when, we made a decision to change to the S.-C zoning wasn't there a provision that the Precise request for a zone change or have I forgotten Mr. Bedaux: This is a requirement of the S--C zone when the property is located adjoining a residential development. In this case a waiver was requested because of the School property. And for this reason the waiver was granted by the Planning Commission. Mayor Gleckman. I never read that into the Ordinance that if there was a school next door it could be waived. I think the number one purpose of the -.------S-C---zoning--was to --have it -accompanied by a Precise Plan so we would know the type of usage ar_d planning going in, Councilman Nichols. I agree 1000%. The purpose of the Ordinance was to broaden the scope and give us control and to me it is rather a far out and far 'aching interpretation of what the Council intended when Council adopted the Ordinance, and I would not approve of granting a waiver for this ---'S-C acreage. I want to see the Precise Plan. Councilman Chappell; I concur with that. I think that is our protection in doing this - we -rant to know what is going in. when we make the zone change. Councilman Lloyd-. I would only add my concurrence with :remarks already made. I am .favorably disposed to this kind of change, but with the Precise Plan. _9_ • REG. C.C. 6-9-69 Page Ten HEARINGS - ZONE CHANGE NO. :4119 - Continued Mayor Gleckman: Mr. Kellogg., what are we talking about with ---------- _- — ie��7d - o-cYle: me =-e l.emen t.. and....-'.n.e. _.t._.._F .e.c.1.s.e __ r?l ari . Fir. Kellogg: The Precise Plazl coming in will only cover ._._-appro.-,_-i.mately three quarters of an acre on the exist; L.g sery -ce stallion , a..nd. as I understand you still have control. The Precise Plan must come in and must be approved by this body. Our _crob-! em a:s one of desi a ni n cr a bL111d1na for the corner and submitting a Precise Plan which approval takes aporoxl- mately a month, whereas the Zone change takes considerably longer because of the various readings and waiting period, etc. You will still have, control of the Precise. Plan and we will have to submit a Precise Plan -on the entire piece of property, I may be wrong but it is my understand- ing that if the S-C zone change was not next to R-1 - if the school happened to be commercial property -then we would not have to have a ---Precise Plan is that correct? Mayor-Gleckman: ,.-iVo, but -that seems to be the.interpretation of the Planning Commission that is being passed on to us, but it is not the interpreta- _ tidri__ of -'my" fellow councilmen"' and: --myself.." -If I -might -take -it a --step further,Mr. Kellogg, the number one problem is that once the zoning is granted you may encounter problems in financing,.etc.,.and no development would take place and that some Council in the future, not made up of this Council, would then be giving approval to the -Precise Plan and the intent of the S-C zoning was that when granted - that if this Council would take responsibility of granting it then this Council.. would be responsible for what is built on it. Councilman Gillum: Mir. Kellogg •- were you present at the Planning Commission hearing?_ Mr. Kellogg: Yes. Councilman Gillum. Were you told by the Planning Commission or did you request a waiver on this Precise Plan? Mr. Kellogg: Yes - we were told that Precise Plan must accompany the zone change and actually I am representing not only the applicant for the zone change but the r-estaur°ant that hopesn-to locate on the site and originally we had the Precise Plan coming in with the zone change. T '" However, the restaurant design was not favorable and. my client wanted time to improve on the design and this is taking a lot longer than. -anticipated. I was told I had to request the waiver in order to get the zone change. _.__,Conncilman Gillum: But -_you did reauest the waiver? Mr. Kellogg: Yes, they said I would have, to get it to �gef--th& zone change. Mayon-Gleckman: Quoting from the Ordinance, Section 9227.2 on Development Standards - "if property is ad- . jacent to a residential zone...." it does not say residential use, it says residential zone. Mr. Bedaux, rThat is --the zone adjacent to what the -applicant is asking for? Mr. Bedaux: R-1. Mayor G1ecl=n.an: Thank you, Whichis a residential. zone, so our hands would be tied regardless of Vrhat. We are still controlled by the Ordinance and the Ordinance says "zone". I don't want to shoot you down, but we still have to follow procedure. 10 - -REG. C.C. 6.-c)-69 Page Eleven HEARINGS - Zore_Change No,- 419� - Gontinued Councilman Lloyd, I don't see where this shoots the man down; they car, achieve what they want, they just have to follow certain procedures. Mr. Kellogg.-. Only we we_, e evidently misinformed. Councilman Lloyd. This Council has gone through a great deal of pain to arrive at these decisions of zoning and ,•that "Te grant in the way of zone changes we are assuming responsibility for, Mayor Gl.eckman. I would like to make a suggestion that we refer this back to the Planning Commission with our interpretation and call their attention to the zoning code so it would leave your application open and maybe the Precise Pl,,•p would be forthcoming rather than deny it now and kill the entire application. Motion by Councilman Gillum, seconded by Councilman Chappell, that zone change application No. 419 -- B. F. Smith be referred back to the Planning Commissi on' for further consideration with: the 'hearing held open, Councilman Chappell: Let's leave the gentleman with. the idea that we are in favor with what we think you are coming in with, 'put: -the procedures must be followed. Motion carried ZONE CHANGE NO. 420 PRECISE PLAN NO® 569 -- LOCATION: Southeasterly corner of BIG BRAN' INC. Azusa Avenue and Danes Drive FEUIST approval of a change of zone from 0-P (Office -Professional) to S-C (Service Commercial) and approval of a precise plan of design for an automobile brake facility on two lots comprising approximately 18,710 square feet. Mr. Bedaux, Ass't. Planning Director, read Planning Commisoion Resolutions 2149 and 2150 in full, and explained the location of the property and the proposed building with the use of a displayed map, THIS IS THE TIME AND PLACE FOR THE PUBLIC HEARING ON ZONE CHANGE NO. 420 and PRECISE P; A.N NOS 569. IN FAVOR W. Woodward I would like to submit a Danes 892 W. 16th Street Street elevation that we didn"t Newport Beach enter previously - I was in. New Orleans at that time, but it is now completed and I am here to a'iaswer any Questions. along with our oarchitect. We are willing to con.lorm to an:yth:ing that Council sees fit to have us conform with in accordance with the S-C zoning„ I think: the three elevations we nave here are going t attitude of it . o give you a little more ' Mayor Gleckman2 Thank you. (Requested that design be dis- played.) Frank Gregg, Architect I ain here to answer any technical questions 204-3 W, Cliff Drive you may have with regard to the Precise Plan. Newport Beach • REG . C.C. 6- 9-69 Page Twelve HEARLITG Zone Charge No 420Continued Yaeger I want to say that my knowledge of this is that 2808 Monte 14'erde Drive it- coyifo.rms to the S-C zoning up and dewy West Covina, California Azusa Avenue. if you have any questions I will be glad to answer, if I can IN OT_,JnST ,TON U. Zatt-1mer A great dee.l of time and money :is 'spent by 182? Danes. Drive our City on plans; we are led to -believe that West Covina certain plans mean certain safety for residents of the community. Azusa Avenue has developed into quite a commercial street and this we know and recognize. We are very close to it, two or three houses from this particular change proposed to be made. It was approved for offices and such buildings of professional type, which we the residents have no objection to. We -have gone along with most of the plans along this street, but this begins to take on more of a haphazard type of development which has taken place in many cities along many boulevards and streets. These buildings proposed here are made especially for a certain type of development Which is a brake shop. Should this not work out, then where will the property go and What will go in next? Therefore we are very much opposed to this type of commercial. We also are not in agreement as to the cut de sac being put there. We are not particularly happy to closing off that street because coming and going'up and down the street allows a very nice access. If unanimous approval is needed to block off the street in my own mind I will have to have much further proof as to the advantage to me, because right now I am determined not to approve a cul de sac street. The present offices on the street are working out very well and it would be a splendid location for other offices and professional buildings. I can see no need of a brake shop in this particular area. We have a service station two blocks -to the south that does brake work, a Richfield station o, `.ne opposite side of the street, another on Azusa and Puente and another one in the other direction to the south that does brake work, so I can. see no need for it, we are well taken care of so far as the needs of the community are concerned, So I would ask you in. the preservation of a better. more homelike street, that you deny this application. Swen Horense I have a couple of points:, One a question 1826 E. Danes Drive regarding the. .noise level. In the Planning West Covina Commission's .recommendation it is mentioned that the noise level should not be above the noise level along the eastern wall.. Does anyone know what the 'noise level is? I think noise levels can be specified pretty accurately ar�d I would like that level stated. With regard to the brake shop, I have the personel feeling that it is not the type of business consistent with the rest of the businesses now along Azusa Avenue. It varies quite a bit from the existing pattern and also there are a number of places doing brake work along the Avenue., including Sears, and iil Covina there is the Firestone and Goodyear„ I realize we cannot avoid a business development alo._�g Azusa Avenue; but I would like to see some other t�rpe of business in this location, I have a question. for maybe the representative of the Big Brake Company and that is with regard to the hours of operation. Also I was curious about what other company has purchased -the property, because I see a good deal of activity over there already and if they have already purchased the property I woul.,,j. like to know what confidence they had when. they bought; that this was going to be approved. The Precise Plan calls for a cul de sac on Danes Drive and also it is mentioned someplace that there has to be 100% .agreement by the residents." I would like to know if the Precise Piax, can be adopted without the cul de sac? Tiayor Gleckman: Your questions w...11 be answered shortly, but not: at this parti.cul.ar moment. REG.:C.C, 6-9-69 Page Thirteen EIMRINGS - Zone Change No. 420_,_ron�Uin�:�ed.� Mr. Newton, City Attorney." I mi.gh:t mention, which I am sure C o unc `-1 i s - aware ._o-f_,_ _but _i:�-_nl,ght 'be we' 1 to bring to the attention of the audience, t1lat the commercial uccess or failure of a particular business development is not proper for the Councils consideration FEBUTLAL� I'Lr. Wcod-�raTd .First ci all, the ,cul de sac is West Covina:' s sugge ' ion tv us aria they asked us to show.:.it on our Precise Plan,; We go along with the . cul de sac. we think it is a good idea, but it doesn't affect us either way. I personally think it is a good :idea but that is not the issue here as far as we are concerned. The noise level, as the gentleman pointed out, what is the ambient no-Lse level on a vacant lot? We are not going _...t.o increase the noise level, we are not a machinery shop, a body or -fender shop, we do brake and shock absorbers. The type'of tools we use are not noise creating.,, The back wall is a solid masonry Wall, there are.. no doors or windows, and we have acquired. -two lots specifically for the point of .staying away from residential,, We have 1.8 , 000 ' of lot and we usually ----only-.need--10,000 so we have -taken this - into c n i derat on-,----A1-so- we ---have dedicated 10' of mature landscaping aroT.Lnd the residential areas. Another point, this isn't a single unit type of operation. This is a multipurpose operation. One of the gentlemen wa.s.concerned if we go out of business. We are a publicly held company with. over fif'tly million dollar statement. We are not going out of business., but if we did we are building a 3800. square foot building that. J s multi -purpose and . can be used for several m. t-pings. I will take exception on the service stations doing the brakes but that is another ratter. Hours of operation are 9 -to 5 week days and • three quarters of a day on Saturday, not open on Sunday. This varies with different shops and here'we are located near Sears and would stay open on Friday nights to 8 p,n, The last question we have not purchased the property, we are not confident we are gong to get it zoned. The action you observe is that the landowner has a li.t {, i.e extra dirt he wants to store on Leis property and if this goes in he w:_`..__L Tove . it off again. Thank you. PUBLIC PORTION OF. TEE EF_ RTJVG CLOSED. COUNCIL, DISCUSSION. Councilmann,, Chappell- A question on the noise "level. Do we have a measuring device to check this out or are we guessing or writing something in our Precise Plan that we can't live. with? If ;staff can't answer, then I would like the architect to a_nSWer-. Mr. Fast- There is such a device available; the City ..does not have it, but it is available and the noise level can -be determined. Mr. Gregg, Architect- We have created some research. for our own i u _.regarding the use of masonry versus other construction walls.. According to the — uniform banding--code-we --c-culd-have--created a wood fra-r-ne wall 'w j_*ch- h.as a decibel reduction potential of approximately 35 decibels. We have a solid concrete masonry construction of 8" thicnd k awith the use of 24"' units rather than the normal 16", of each concrete block and we are able to obtain approximately about a 42 ro 43 decibel point reducr.i.on. r- The noise of a pneumatic wrench creates as near. as we can tell cf approximately 40 decibels, so we feel with that fact and the fact that we are placing Ourselves '�2 to 77' aTAay from the adjacent property with a 6' landscaped buffer, we feel_ we can adequately control. any noise generated from Our- fuxicti_on:. This does not counteract any of the noises from -Azusa Avenue or other noises. • Councilman Gillum- I this b�?_.ld.4n.g ..you are an air , 1�' us-; r hoist to s,aise and lower the cars? (Answer- Yes) Where is the exhaust going to be? --( The -Architect explained -the REG. C.C. 6-9--69 Page Fourteen Mayor Gleckman. I train -Lk the study plan as you see here and the construct -,-ion of the buildings and the use in particu:l.. r ,.s rr;�abi.y a good use. T .think the reason for the S-C zone a,�.d the _ eason for setting it up is so that " this Council can in some way control. 3ertai n .usages and designs within he area they recommended for S—C zoning. Now this particular side of the street has not had, and as far as I = concerned, is not ccnd-acive to this great commercial usage_: Tare S-C �or;r.g and the reason ,rhy it requires a Precise Plan is so that we as a Co-,Lrio..il, responsible to the r-esi.dent�al people, can determine that these particular usages backing up to residential are compatible, This particular use was called to the attention of this Council at the time the S-C .zone was first adopted and,we felt we would -leave it in the S--C none because there are areas in the City that the S-C zone and this type of usage would be conducive too, In this particular ease you have a use back ing up to the R-i zoning of the highest possible nature commercially speaking. in other words this all looks fine on paper but I have been to many brake shops including Big Brake irl other locations, and I have seen. automobiles going in and out and the traffic it generates and I donrt think we should subject -the people in and around _.th _, is. -.area. to tills- high of.. a. use --of . dens .ty, This --particular piece of property, even when we didn't have the S-C zoning came in. for C-1 zoning and was turned down because we felt; the usage on this particular corner was.too great for -the resident& involved. I think the cul de sac in this area is only going to hurt the people on Danes Drive because we have already cul de sacc:ed Eckerman and it would cause the residents to go a three block radius. I personally think that although S-C is called VC r on our North Azusa Avenue Plan that the many usages we have in the plan would more fall into what I would consider proper usage of this articular +th g P piece of property. I think ��..��.s is the highest use we have in the S-C zoning and this is an improper locationfor it. I am not against the S-C zoning ,per se,but the only gray we can deny the usage is to deny the zoning. And that would be the real::; hat T would be against the S-C usage in this application because I dcrC -,:hank the usage is anywhere near -the usages surrounding or adjacent to it, Councilman Nichols- I think you are right. I know that Originally when, the S-C zone came up my great concern was that we were attempting to cover a very wide scope of usages in the one zone., and I think we may still reach the point where we need to be more restrictive, But over the past few years the history. of...this _land .along there- has-been- a -sort- of a change from the R-1 concept to an 0-P and then. to a commerc:t.al type of use and in each instance we have always attempted to convey to the citizenry we were `trying to protect them from excessively intensive types of use. I can remember the last big issue on D �r.es Dri._� T,,rhe:re someone came in wan.ting t0 operate a car wash on the west side of Azusa Avenue and the Council __.__..deni.ed..`Uhat u-se--on-..th:e--basis -it--we_s-too--i-nten,sive -of a --use -in -that area. I would find it a little hard to justify havir;g taken that position of _.__denying --a-_ ,.ar.. ..wash..-'on.--thewe,, de of Aiuea A ren�ze an:d appr. ovi._ng -a high class brake shop on the east side„ In this, partdci�lar case I believe we have no alternative but to deny the Precise Plan. #Duncilman Gillum- The one thing that is very similar to this is that we allow., service stations by a variance. I know there isn't any question here but we do have a si.mi lar operation and allc,,r: ng se.-r,r_;-^e stations by var iance rianc.e was long before I was elected to Council and I am sure there was a reason for it. I am concerned that we have a similar situation I am not questioning this one in particu_18-r, but I am qu.esti oning if we have gore too far in the S-C zonin.g. We created an Ordinance to cover many of these things and then we _run into the -problem of feeling it is too high of a usage for that particular area adjacent to p-l. .Maybe we should look at our S-C zone again. I believe this is the second time we ha�re run into REG . C.C. 6-9-.69 Page Fifteen TTL`l1 Tl T-TT /� r-i r7 /"'�'l-. T? .L/''� ig :.__ _ .l this T_)ossibll-'ty of the use being too high in -germs of the area it falls __. �therT,riP__.I_..gre__.___I tiiriKoiz-`�oth here _stated -some '-good points. Motion by Councilman Nichols, seconded by Councilman Gillum., to deny Zone, Change application No. 420. Niotio:n carried onroll call vote as ollows o AYES- Councilmen Gillum, Nichols, C_h_appell, Lloyd, :Mayor Gleckman NOES-. None ABSENT..- None ,Motion.by Councilman Nichols, seconded by Councilman Gillum, and carried, denying Precise Plan application No; 569. THE CHAIR DECLARED A RECESS AT 9°10 P.M. COUNCIL RECONrENED AT 9420 P.M. PLANNING COMISSION (Continued) Motion by Councilman Lloyd, seconded 'by Councilman Gillum, and carried, requesting that Precise Plan No. 571 be called up, Councilman Gillum. A questionsl"Ir. Mayor - didn't -Council suggest _ t.o...-the-.Planning -Commission _ staff that they investigate and review the existing vacant commer- cial zoningthat has been standing in this community for years and years? Widn"t we charge the Commission and staff to review this and.make a report? Mr. Bedaux, I believe this item is on our project board and if I am correct I believe it was to be held up until after the adoption of the General Plan, -but I am°not sure, Councilman Gillum-. I would like to know what is happening to it. I have no objecticn to having it held over until the General Plan has cleared, but I wanted them to be sure that we are aware and are interested in a report. .—_2.).-.Rat.ify Planning Commission Resolution No, 2151 Interpretation re, a Colonel_ Sanders Kentucky Fried Chicken Restaurant Mr,.- Bedaux : This was a request by the applicants • They felt the Kentucky Fried Chicken operation should not fall within the 1000' re.:�uirement for drive-in/ ---drizr'e-thru-restaurants This :s- on e-where- people--c-ould call in -and pick up at the window and leave immed-iately and ts,erefore the Commission felt _ .__._ thi.s_,._w.ould_..no.t -fall- under- .the---0D0-'--requi-r-ement- fo-r--a.-restaurant where people would eat on the premises, Councilman Nichols: I recall when we had some discussion with the Jack -In -The -Box awhile back, and, they claimed they were not real.l.y a drive -nand the people didn't eat on their premises. I find 7t very difficult to accept the assurances from any of these institutions of this type that in fact food is not consumed on or adjacent to the premises. I am not denying the thesis being posed but I find it very difficult that anyone can grant these usages based on this assurance that food is not eaten on the premises. I rather suspect if you go to this type of a restaurant you would find people snacking a bit fairly near the premises. Councilman Lloyd-. In response to comments made and in view of the fact I have a 14 year old son that enjoys the C REG. C.C. 6-9-69 Page Sixteen -PLANN I_N_ COMMISSION - Continued product put out by Colonel Sander's and I have on namerous occasions frequented the store on Grand Avenue and the one in our own area, I can " --truthfully "say I hdve-'never "seen anyone snacking or eating. They come in and do precisely what.is said here. They call the orders in. and pick up what they have ordered and -et back iia their car and go. I have never been privileged to see this but that doesn't mean it is a conclusive' survey,but there are actually no provisions, to eat in these stores. I don't find it, as a homeo1,v-n.er and consumer of 'this type of product, offensive. I don't think it wi l-1 1 jecpardize the best interests or sensibilities of the people. I personally find no fault with it. I think it is a reasonable business, quick and easy,and I think it provides a real service. "-Councilman Nichols: I would certainly be willing to accept this type . of evaluation. I am not .familiar with it, but I do recall an operation over on Citrus Avenue where the use was given as a retail use and we ended up finding that a. window had been opened in a side area -and -they went:, to a window -type sale of business and we had another one that opened up a patio and were serving food after they went into operation. 'I would r.dc.ord..t:o-_r.e.f.lect ,.zhat_ if _.s.omeone has' asked for this qualification that the Precise Plan better not come in showing any accommodations for on site type of serving food, and that staff is charged with the additional responsibility of making sure that this use is indeed a retail .,use only. So if that is what they are stain- and if this to be the qualification and I would concur that it is a reasonable qualification as stated here, but let's make sure that in practice it is indeed that. Councilman.Chappell: I agree with Councilman Nichols. I think the • word "restaurant" in definition might establish .the fact that you could eat on the premises at some time so I think we really have to let them know they are not to eat on the premises if we go along with this resolution. And how do you do that? Councilman Nichols: In adopting t'LL.e resolution the definition of it is that there are no provisions made to consume food on the site and that all business is conducted entirely within the building. So if you find anyone eating there and they have a wastebasket out or a window open - they are in trouble and if they are willing to live with that qualification then they should be accepted. Mayor Gleckman:, But what if Kentucky Fried Chicken changes their operation policy at any time? Then what have we done - said they can't locate in the City because it is named.Kentucky Fried Chicken..., Councilman Nichols: They will then have to come back in'and say you mean you are going to prevent us from -- ----using- -this business in a normal manner! In the future if they come to the point where trey wish to sell and eat _ __—m—e would be_ver-y--hard-put- so--deny--their -right to have that use in the building. Mayor Gleckman: plans and be sure there is type of usage Mr. Newton, City Attorney: Resolution and I think it expanded beyond that. I would.go along with Councilman N:Lchols' remarks that it is the staff"s and Commission's responsibility then to look carefully at these no provision that can be added later for this The action of. the Planning_ Commission in this instance is giving an interpretation based on the facts presented to it and recited in the is simply limited to those facts and couldn't be - 16 - REG. C.C. 6- 9-69 Page Seventeen T ♦ T�. P.Tn "f ni,[r^ ^r!^I ry /'11T F ___ T="T vv..1�11SDSIO' - !I ei L:afLaeL=s 11,y . i 0onc; nuuear Motion by Councilman Chappell1, seconded _cry Councilman Gili.um, and carried, approving the interpretation of the Plan. -ring Commission stated in their Resolution No. 2151. CREATION & PARKS COMMISSION RevieT1 A_cticn of May 27. 1969 (City Council reviewed each item individually.) Motion by Councilman Gillum, seconded by Councilman Chappell, that the ---complaint,regarding the closing of the swimming pool be referred to staff for a report. Councilman Nichols: I would..agree with that and it'points up the need for very judicious uses of these.types.. Councilman Gillum: Mr. Aiassa, I am sure that at budget time we - -will- have a --new factual figure report on what it will cost us to run this facility? (Answer: Yes.) Mayor Gleckman: On Item 6 - they want to. Master Plan the parks before they spend the money for security lights? _r„ „What are , we talking_ about. in. dollars ..and. -.c.ents? --Mr, Aiassa: To do all the parks, probably ten to eleven . thousand dollars. Councilman Chappell: How long will this take? Mr. Aiassa:. Linder the Master Plan of the parks, each park has to be done Councilman Lloyd: What do we mean by the term "Master Plan"? Mr. Fast: Perhaps we should use the term "Preliminary Plan." If Council recalls - the preliminary plan of Galster Park presented by Armstrong & Sharfman, we are talking about a preliminary design of the parks so we will know that we are putting the security lighting in areas where it will .__not_:have to be removed -later on, -and where the permanent night time play areas are. It is merely a preliminary plan of each park so we know what the ultimate development of.the park will be. Councilman Lloyd: How much will this cost - I have heard conflict- ing amounts.? Mr. Fast: The City Manager" s conservative estimate- I believe, -- ---- —-i:s-proper in -this case The -7;000 -was merely a figure estimated by the task force that looked into the problem of security lights. kuncilman Lloyd: What would we be talking about assuming we had the money to do -the preliminary designing -what is -the time -before we can anticipate the first light going in? Mr. Fast: At least 120 days to 160. It will not be available during this summer. Mr. Aiassa: When our original security li.ghtiiig item came up we were at that time allowing overhead wiring and since then you have put in the underground lighting requirement and itwill be more expensive. In REG. C.C. 6-9-69 Page Eighteen RECREATION & PARKS - Security Li�htinq ­ Continued Councilman Lloyd- I appreciate what you are saying, however I think as far as this Council is concerned, that there is a desire to get this security lighting up as quickly as possible - I would like "to hear if I am in error. `� ,rlci _man Gillum. I ogre: Tdi.t31 you, Ny concern, gentlemen, is we started out about a year ago setting aside $285000 for security lights and it seems when we start a project in this City and I can appreciate it and understand it, but I will make you a bet that out of the $28,000 we will be requested to spend $12,000 to $14,000 just planning to spend the balance of the $28,000. It gets kind of confusing. We started out with $135,000 for a swimming pool and it went up and up and now we are goi.n'g to put in $28,000 worth of lights and spend $12.000 to $14,000 to find out where to put them. It seems everytime we start out on something we spend half of ...our funds in planning -it. .Mr. Aiassao I believe we learned a little bit on Galster Park where we rushed in and had to go back and redo. I also would like to point out that the staff set up a priority list and maybe we can hit those parks that are crucial and need lighting now. Councilman Lloyd: Excellent idea.. Perhaps the Police department might work with you on that. Councilman Gillum: We did get some communication on the cost of vandalism in our parks in the paste Do you remember the cost? Aiassao I don't know the cost or if security lighting g g will eliminate the vandalism we experienced. Security ligrtng is something hard to measure because if you do have it you have no me =lire of what type of vandalism you prevented. Councilman Gillum: I think Council will agree that some type of lighting will deter vandalism but not stop it. Mr. Aiassao Security lights will give a higher usage of the parks, Right now after dusk they are practically unusable., Mayor Gleckman: What you are saying is that all of the parks in the City have not been Master Planned before? Mr. Aiassao Right. Mayor Gleckman- The barbecue pits, play grounds, etc., have just -been thrown in? Mr. Aiassao Wrlen we built these neighborhood parks we were limited in funds and we had the staff people do the best they could.. We put in walks, planted ees, built shelters, etc., and it served the purpose. What. we are .ncerned about now is when you start spending $8,000 for underground wiring - whether it is going to be relocated by a fountain or a walk that maybe projected in 5 years. Mayor Gleckman- I think it is an excellent idea but you are making a recommendation that prior to any expendi- tu e being :Wade in the Parks , ? nc l.uding the lights. that now is the time to Master Plan. I don''. disagree with you - but I would like to know how this Committee got ari.nt, poed to make this recommendation. and what they were assigned to do, because we talked about the importance of the time element in providing security lights in our present parks, whether they were planned or not master planned. PEG. C.C. 6-9-69 Page Nineteen RECREATION &. PARKS - Securit:7r Li7hL,_=_ - Continued Mr. Alassa.- The people represented on the Committee were - - _ --- people- se= ec e _r_—�rarou_s-f�znc.ons--tha.t .would be responsible for the ultimate type and location of the lights, and I think they Llnally realized after going into our --records, that we did not have enoula there to -proceed with security lights d they came to the conclusicn that ;e had b tter do some homewcil,: and ow what we are doing. We have not ,yet put in enough time or effort to know the depth and degree :,re 1n=7Te -o ,"Taster Plan she Narks, but. it has to be done before I would recommend any large expenditure of underground wiring. Mayor Gleckmano Again, I am not denying that, but it is most un- fortunate that this . Council' is saddled and burdened with all the lack of planning that has not been done by Councils in the pasta I think it is most unfortunate that ---because we ask to provide security lights that we then now learn that none of our parks have been master planned. Where has our Recreation.&.Park {-Department and Commission been in the past that they haven -It made this request of previous Councils? Aiassa _." VVThe`Recreation &-Park Commission and staff have L. utilize our parks as they dome enough work are now, but by adding security lights you will intensify the use of our parks, Other things will be put into the parks by adding security lights,.which:you don't have now. We have what you call minimum parks, but by adding security lights you are making more land .avas_lable-t•o=u-se for -date- evening -activities-an.d--til is- we- did --not get into until we started delving into the program of the advantage of security .lights other than preventing vandalism. Mayor Gleckman I don't wart to monopolize the conyj�rsation but our original i.ntenti.on was to provide security li.ohting and not additional activities in the parks. If you are coming back TO now and saying that as long as we are providing security lighting - wrly Master. Plan the parks so we can have other activities then that should be the recommendation and not the idea of Master Planning the parks to provide security lights.. Mr. Aiassa- The compounding of it which we did not have the forethought: on shows the new requirement also of underground wiring. Overhead wiring as we did in Cameron Park without a. Master Plan is different - that is like stringing up Christmas tree lights, but once you put your underground conduits in, etc., you are g.oi.ng to a lot of expense. Councilman Lloyd: Is -there a poss-ibility of putting up some of this overhead. ly.ght-in.g that we can move around like Christmas tree lighting - i.n the interim in certain parks and then come back in. a planned period; so tbLat we can have the development of the park as- the City manager is suggesting? __Mayor"Glecano _ _...__.___L_thiri:k-tlle.rE are many aspe;::ts t"riat could be exalor- ed., I think theon.e tlIng we are going to 1 face this evening is the 10(Z park tax that we gut on this community to develop Galster Park and add the security lights o the parks, and now if you are going to talk about- Master Planning the parks - well I couldn't see any reason for doing so unless you provide -money-to develop those parks. Our parks could have --been master planned ten years ago and as long as we didit* have th.e--o:ney to develop them we would be right back here today saying - le i' s upgrade our Plaster Plan which we have never used. Now my point is if we are going to spend any kind of money to Master Plan. `our parks then thI_s Counc11 must face the obligation of providing additional money for our Parks to make the Master Plan effective, : Councilman Gi -11 Again - we started out; for secur-ity lighting. 19 ._. REG. C.C4. 6-9.69 Page Twenty - RECREA.TIOTT &_ PARK _ Security _Lih 4._1ig _` Continued_ In the report it states it costs approximately $4(10 for one electrolier pole and the underground wiring. I still say 4+Te should content ourselves with what we started out to do and that is provide one pole and the underground wring and in. five years if we want to move one pole here and there it is a little cheaper thazi spending half of what we budgeted to Master Plan the parks. I dozi't think we ha�re the funds right ow to get involved in a tremendous study to Ma-ster Plan the parks. We started out with a sincere desire to provide security lighting and I do agree we should eventually Master Plain our parks but I don't think we should do :it right now,. We have Galster.. Park going which we are going to be short on. At some future date we can Master Plan the parks but I don't think we should take it out of the original $28,000 we set aside for security lighting. , Councilman Nichols. I am somewhat concerned that this Council did budget funds for the security lighting in the current fiscal year and - that t-�relve months have gore by and we . are now faced -_with the fact .that- we are not getting it done and may not. for sometime. The only thought I have is why somebody down the line in the various Departments didn't get on the ball _..__._wa_.littl.e..quicker. It seems a little slow coming back to Council. The great concern to, me is Item 4 which says "Master Planning by professional planners" - I certainly buy the need for professional -planners at Galster Park and perhaps for Citrus Park - a very large park. 'I can see some grading problems there, but if we don't have enough competent people in our own staff to Master Plan Orangewood Park - then we are in worse shape than I would really want to be. My thinking is if we are at the point. whereJ-we need to do some Master Planning that we Limit it to those two or three large parks and put the load back on our staff to plan the other �maller parks. Mr. Aiassa: This would be my recommendation - if it is agreeable to Cou_rlcil, Say we pick out three of our large .t end most usable parks and we proceed with our staff making an anaiys�s us�.ng the staff of the Utilities also, and see if we can come up with a firm recommendation in about 30 days. By adding security .lights we are increasing the use of our parks, but I would like to adhere to our Ordinance because we are now asking everyone to go underground. Motion by Councilman Gillum, seconded by Councilman Lloyd, that Council approve Mr. Aiassa's suggestion that staff choose three parks and with the help of the utilities and staff make a study and come back to Council with a recommendation in 30 days. CouncilmanLloyd: This would save our $28,000 to go into the lighting? Councilman Gillum.- Yes, the biggest part of it. I am sure Edison would be more than happy to work with us. _-_____C.ounc.iL-ma_n Lloyd. I think frankly we have capacity in the City to do that which has to be done at this time. And get on with it. councilman Gillum. Anybody in staff who could nut to that Dedication ceremony Friday can 1`laster Plan the parks for lights. Motion. carried. Councilman Lloyd. I note the $67'.00 item for the purchase of a cordless portable mi crop_hone system. I appreciate What they are talking about and certainly if we were a community that had a. capacity for using.this such as tem.1i.s, etc., or perhaps lived sometrhere else within the exalted area )n (: o C.C. 6--9-69 Page T-vrenty---one RECREATION & PARK - Continued area of Los .Angeles better known for ternnis, etc., but right now I think we have to start demonstrating some fiscal responsibility and I flat out think that $677.00 for.a..cordless portable microphone is gilding the lily and we had -better start knocking it- off. Councilman Gillum.- This sounds like the "street light" skit - we started out �,r i th a request from the Pecreati or, & Park for a PA system and now we are up to a cordless thing. I agree with Mr, Lloyd. :Sometimes these things are bloTrn up all out of proportion. What's wrong with a regular PA system? Mr. Aiassa- If you want to use ,your legislative power just make a motion that we buy the cheapest system. Councilman Gillum- I don't think the cheapest, but something appropriate to use Councilman Lloyd- I think,Mr. Aiassa,I would like to address some questions to Mr.; Wilson if I may. Mr. Wilson, for your information let me say.am I not only. aware of what the equipment is but I have used it. It is a very highly sophisticated piece of equipment.and for the Council's benefit and those in the audience, let it be known it is not the kind of thing that you bounce around. I have already made a prediction that this piece of equipment will be unusable with.din'three months and you will have to have costly repairs to it. Since I have a negative approach,I don't think I should be the final voice in the thing.. I think that you have asked for something and are now prepared to defend your case and that is what I would like to hear. irk Wilson, Recreation I would first of all like to point out that in Superintendent- our budgeted funds we had $210.00 budgeted for a portable battery operated PA system with an attached m`rr.ophene, which will serve the needs and purposes for which it was origInal.ly budgeted and that is for use in our areas where electricity is not readily available - primarily for small group meetings in the small parks., As we looked into this we found that a battery operated PA system with a cordless microphone had a greater potential for use in a program or programs which is not a part of our budgeted accounts. You have received the report on. our 149Z program where funds are col.lected.from the various activities such as dances - square and social, tennis, slim and trim, etc. etc. Funds are collected on a fee and charge basis from these activities and are used for the equipment needed, etc. By getting the PA system with the cordless microphone we felt it would serve our needs as originally requested plus the needs of these other groups and activities. So this was taking the funds which are -in the 149Z program and are not part of the budgeted funds and combining the two accounts arid thereby better serve all the needs This was our purpose in coming up with this type of.PA system. Councilman Lloyd- I appreciate what you have dorie, but we are talking about justification. You obviously have answered my questiori - you feel you need the $675.00 PA system which is - lets face it the "top of the line'?" gmyr. Wilson- After reviewing the various systems available this was our thought. Councilman. Lloyd- And no lesser will serve? Mr. Wilson: Yes,it would if we can find it. We have talked to our Communications Director and researched various sources to find out the various types offered and. this was what we felt would serve the best. -21-- FFGC.C� 6-0-69 - - - Page Twenty-two RECRF�AT1QN & PARK - Continued Councilman Lloyd: If you take the cordless microphone out you drop 50% of the cost right there. Why - - -----------�:o--you-have to have one -c- ordless- microphone? Hro WiISOil.. This is to give the feasibility in the various programs tli�der 149Z of being able to get away frog: the group a considerable distance to emonstrate certain activates. Councilman Lloyd- I have used both systems - both in military service and in civilian life --and they have units where you carry one item in •this hand and a mike in this hand and they carry anywhere up to 30 - 40 watts power. Now what is it that you want that it has to be so portable that you car_ run and prance around with it? Wilson: Basically speaking - yes. Councilman Lloyd: -Did you Piave this when you played football? Mr. Wilson- No, but it would have been nice to have. Councilman Lloyd- I relinquish the floor, but I just don't feel I can justify this to the voters of the City. Councilman Gillum: Mr. Aiassa - at this moment can you tell us approximately what'is in account 149Z - as a --- --___------=--balance? - Tr. Aiassa: I gave this to you and it will also be added to your budget report. Councilman. Gillum: It is around $46,000 - isn't it? Mr. Aiassa: I say in .fad.._ile =s and defense of the Recreation &- Park Department and Mr. Wilson. - I was very frugal when the $210.00 was put in my budget and I probably am guilty at times to buy the minimum and get the minimum and I think I allowed them this opportunity this time to advance their expenditure and get something that may be more versatile and usable. I think Mr. Lloyd is probably right that with a cord ,you can do it, but I have watched some of these programs for example, ballet, dancing, Slim & Trim, etc., and these are the things that Mr. Wilson is saying adds.the little extra to the programs. Councilman Gillum: I agree. But as you will .remember we sat here a few months ago and had to do some deep digging to come up with money for radios in our detectives" cars and if we can spend $6'75.00 for this I don't care whether it comes out of the 149Z account or not, but if we can't budget money for radio units - then we shouldn't for this. - _Couricllma_n. Nichols: I would like to express my philosphy on that too. As far as I am concerned the 1.49Z account is public funds and we have to account for it in garery way. I don't think the present method of handling the funds and ie accounting of it gives us enough information to pass judgment on it, I don't say that I am opposed to it or not opposed to it, but i would -reiterate my statement of a couple of months ago that Council should review this accov-rlt and perhaps institute some different procedures for accounting. There seems to be some controversy here so perhaps it would be wiser just to hold over until the end of the fiscal year. I recognize it is asking them. to' be without this for another couple of months, but trier_ they have been for i thout it for a longer time. - 22 - . v 'REG. C.C., 6-9-69 ltr Uttty�'L'J_UiV tr�R.ti - Continued Page Twenty-three Motion by Councilman N.ich.o.ls., seconde-d by Councilman Gillum, that the approval of the portable speaker system be held over pending the budget study and review of these accounts., ^unci lman Chappell- I wanted to ask a. c.oizple of nuestions - T,re maTT be overlooking something. Roughly, Mr. Wilson, are you aiA are of how delicate this speaker system is? The fact that if you drop it one time that you are in the repair shop with it? Mr. Wilson: The information we obtained only from the salesman and the demonstration he has given on it. Yes - any microphone or piece of equip- ment will break if dropped. Councilman Chappell- Did he give you any statistics or facts on the equipment? Mr. Wilson:. The information he gave us was that they have had very little return on these as far as repair maintenance. Councilman Chappell: Because you allow,,on.ly the trained to handle this - isn't that true? Mr. Wilson- Yes. :oa�icilman Chappell: Do you know the number of students that would be handl.ed? Mr. V1ilscn- I would say well over two thousand people in the various groups - not all at one time, but in a year's period. Councilman Chappell- I would go along with Councilman Nichols recommendation. I think the one thing we are overlooking is the utilization of this equipment,. We are paying so much an hour to instruct and if they car, cut down their instruction time or make it more productive or get more practical work.:. out of the students in the classes - this might be a lot of money but it might be a saving of money over a long period of time and we should dis- cuss this also at the time we discuss this at budget time. Motion. carried. Mayor_ Gleckman: Is it possible to hold.the balance of the items also for the forthcoming budget sessions? N-r. Aiassa-. "Yes, you can hold it. Notion 'by Councilman Chappell, seconded by Councilman Gillum, that.this 'tem be held over to the budget sessions', ilr. Wilson: They had hoped to start the Judo program for the simmer about the middle of June. Councilmann Lloyd: You mean to say you are coming in now for mats that are supposed to be used in the summer program.? Mr..Wilson- If I may - I would like to make one clarifica- ti.on and that is the Resolution that governs the ex-pen.diture of this program which we are operating under No, 3227, authorizes the establishment of 140Z program R?`" . C � C � 6-9--69 4 RECREEATTON &:: FARK - Continued Page Twenty --four. -Gy "GU Cs _alJllS.tl lees and coilecT% !or activities on a self-supporting basis, These fends are collected for that activity and they can ^ be_ e rnnded for gnat activ 't Jti`Ltklin_. this ac.cou_nt:,__. Now. this is all we are attempting to do T'h.e money is there in the account for that activity and is to be used to bray needed equipment to conduct 'the activ it-Y. Wr- 4iassa. Mr® Mayor - I believe I can justify what T I,l<ryd is talking about. The equipment for these speoi al events is not normally pur,, chased until we know we are having a full program. If we did not have the sign up for judo,this expenditure would not take place. Councilman Lloyd. I see. Mayor Gleckman< Have we had judo classes in the past? Mr. Wilson. Yes, we have.. Mayor.Gleckman. This $1800.00 for mats has any of that come from the past classes? Mr. Wilson: Yes - all. but about $75.00 of that Mayor Gleckman< Thank you. Councilman Lloyd. I appreciate the fact that these funds are _ ger�erar;od from ._profit'" of the operation, . but these recrea.tional activities are,neverthe- less, public funds. And 'as public funds are we not, as a body, charged Writh the expenditure of those funds? '_"hat is a point I want made clear. hat we do have a responsibility and there is no requirement on the part of any division or activity.which has the right or obligation to expend any funds . I am probably terribly yens r--,Te because 17..ived in the Federal government for awhile and T rem r -he expenditure of funds on May 15 to June 30, I wan.t`n.o evidence of thar- We are not required to expend funds simply because they have been generated by activities of the City® Councilman. Nichols. I might comment that I don ` t think there is any inference on the part of any Councilman sitting here that anyone in the Department has been operating in any fashion that is not correct or precisely proper under the Resolution adopted by the Council- If there is any question. it is a question that has risen in my mind as to the wisdom of the Resolution, and that is what I am beginning to wonder if the Council shouldn't have set. up some procedures? The uncertainties Tare begin to generate are probably the results of our- own. 'looseness"" inestablishing procedures underwhich .you have been operating. So there is no criticism on my part of staff at any level here, but there may be some self -criti.ci.sin that I and the rest ----o-f--the--Council -'should have- done a: -little more careful revie�r of the broad area we delegated that has continued to grow, In fact it maybe in the --- nteresis Uf --management that --Council develop ---a -closer liaison with the expenditures of these monies to avoid some problems that might occur in the future that could become difficult. So lest you leave - Mr. Wilson, Tzth the feeling that we told you to do something and then are cutting e rug out from under you; that wasn"t the intent of my comments and I cam. -sure wasn't the intent of other co=ents made here, Cou-ncilman Lloyd. I have spoken. to Hr. Aiassa with regards to this item and others and we only want to be sure that our fiscal resprnsibi.lities are 'being carried out in an orderly flow covering the services we arerecommending to the people. We are charged with that responsibility and we have every right as a t legislative body o question th-e @C4-i V"" I .c.s of every Department i.n its operation., needless Ce, sriyr we mast do this through tre City Manager, and that what we are doing. i�O-Uni:rig more and nothing less, and there are no personalities involved.. is REG.� C_C� 6-9-69 Page Twenty -Five Mayor Gleeksnan.- A motion was made and seconded regarding this .-t.hat_..-hJ s...._b e -rte ld -up ;- .._i -believe we would do a. di sserice. t;o this part:i.cular aC 4- i? -F i �r rn Yl �' 7' e a i- r^ NI �'+ Wilson' r.r� ' YT1 Y`at" yl `� r__y by so doing, after h r 1_� _ s e_ N_I ,_o�_., o I am -doing to 7rcte against the motion and. let them proceed `��Tzth. the purchase, `11r, Aiassa, this was not stated in our report. Councilma-n �l ichols: i believe I Teel 1-hau, way and I would also vote again_;_t i.t . Mr. Newton, City Attorney- Possibly I should comment briefly. There has been some discussion about the Council"s responsibility w th.respect'to the expenditure of these funds, and I am speaking of the specs.al fund designated by the number 149Z. If these funds were collected from participants in the pr6gram pursuant to the Resolution adopted by Council which set forth the objectives of the program and the uses that would be made of the funds collected, the Council would be under an obligation to follow that ` Resolution. I don't know how tight the guidelines.may be set forth in _. the: Res_olut on,__but._it would govern your_activi.ties until the Resolution were changed. The power may be very broad in regard to the expenditure of the funds, but I doubt that they would be sufficiently broad to allow spending it on police car radios. Mayor Gleckman- Thank you, but,what we are now reviewing are the Commissions actions and if we at no time -would automatically approve their- ac-ions. So what we are really doing is . A&aying whether we agree with what actions they have taken., It has nothing o do with the particular proposal. you are bringing to our attention. We have a motion and a.second to hold up the portion of the 16 judo mats until the budget session and I feel that since Mr. Wilson has explained the money is cc r..: __g from the in -fees and they did collect that kind of money to buy those %.=.ts and the program is to start the middle of June, I am going to vote against the motion and let them go ahead with whatever action they have taken. Zoti.cn failed on roll call vote as follows AYES. None NOES- Councilmen. Gillum, Nichols, Lloyd, Chappell, Mayor Gleckman ABSENT° None Mayor Gleckman.� Item No.1.0 - Sanction. of the Model Rocket Group Parents AcLvi.sor.-v Council, Mr. Aiassa, is there anywhere that you know of that we ---have-cha--r-ged- the.-Reore.ation:-& Park-Commiss._.or. to -set up -advisory-councils to any particular group within our City without coming to this Council -..-__re.que.st.ing. _i t? Mr. Aiassa.- I don't- .remember i.t, but it could be in their original. resolu-tion. �,ayor Gleckma.n: I don't know of it �.n any other. such resolution. I think they are actually ursurping the authority of this CoLLnci '! Mr. Aiassa- I would suggest you hold item 1.0 until_ I talk to.the City Attorney Motion by Councilman Chappell, seconded by Councilman. Gillum, and carried, to hold_ Item 10 for 3n days -. 25 - RLG„ C C � 6-9_-69 Page Twenty-six RFCE'1..T'_T%T PARK C9. '1v1 TT__SSION - Con-1:i ru --d P1cticn by Councilman Lloyd,,, s;� ;crrz d by Couc.cl..lmarl. Chappell, and carried, that Item 11 be rec ei:ved and ta_'r:-n �_­ide r c ons:i.derati on., i?oti.o:n by Councilman Gillum, seccnded by OouL,.cilman Chappell; and carried, to accep-t and file the minutes and', ac ons of the Recreation & Park COmIL_.SS1on s .regular- .meeetino o.f .l1ay 27, _.969, with. the exc_e-rtion. of. Items 0 , a_-. � Councilman. Gillum: iIr r1.as:sa - i. understand correctly, one of the CommLss.-i.onc^-rs is in the hospital? Mr. Aiassa- The information we have is that Harry Kaelin had a heart attack .and is in the hospital in Long Beach in the intensive care section., -----Motion by Councilman Lloyd, seconded by Co.:�ncilman Gillum; and carried, that Council send an immediate expression of sympathy to Harry Kaelin.. PERSONNEL BOARD t-__..MinLites of April 29, 1969. Motion by Councilman Gillum.,.seccnded by Councilman Chappell., and.carried, --- to- accept and file the minutes of the Personnel Board dated April 29, 1969. -- Motion 'by Councilman Gillum. seconded by Councilman Chappell, and carried, �to accept the m=.nutes of the Personnel Board dated May 6, 1969. Recommendation Re. Police Officer Job _S-cecifi.cat�icn_ChanE Motion by Councilman Chappell., secon.d_d `.y C7 _r - ilm.an Lloyd, that the revised jai specifi.cation be appro-wed and the attached Resolution be adopted. Motion carried. RESOLUTION 3989 A Rl;.SOLUTI:ON OF THE CITY COUNCIL OF ADOPTED THE C;f T'Y OF WEST COVINA, 12'iElVDN1 G RESOLUTION NO,, 1277, PERTAINING TO THE POLICE OFFICER JOB CLASSIFICATION., Mayor Gleckman.. Hearing no objections, waive further reading of the body of said Resolution. -Motion.--by Councilman Gill,i , seconded by Councilman L:l.oyd, that said Resolution be ac_lcpted.. i:Ieti.en carried on. roll call vote as follows,. AYES; Councilmen Gillum, Nichols., Ch.appeli, Lloyd, Mayor Gieckman -None ABSENT.: None ORAL COMT1UNICA.TIONS rs. Gembert: I wish to apologize because I came at the wrong 12.14 W.. DeversSt, night because it regards of at you talked on for West Covina the last hour. Is .t t:r-ue that this Civic Center is being razed for: a parking lot? I want this in the record, I know you canno'Cl- answer- me now., Tb.ere are many mothers Ln my resider. -ial area who are desirous to know why so much. money is beL'_ng spent on Galster Park anal would like a more detailed eXI 1 We do no-t un de rst aad why so much money is being poured into a sem .-barrel, a ea. W -Len its basl.c concept is "wilderness". I: looked through one fi.1e, there are three, and saw $7,000 - 26 - MT E'G . C ,, C . 5._.9._.69 . Page Twenty-seven, O.RAL_COMMUILITI:C&TIONS_-_Continued. _ for sprinkler heads. Surely not and..gious lxri.th "wilderness'. There is a matching of fu:n.ds, I understand, but it seems quite uncalled for to spend money that could. better be used el.seT,,itiere and. is so sorely needed. Our area surrounding City Hall is sadly lacking in. parks which-Villiams Mocine's report states, Our rights as -I'ax a,ers seems to be over rated. r� we. _are paying for this park but, gentlemen�my children 8 and 9, cannot `reach this area. safely on a bicyc.l e . 'T'hn-.- ir_ the east. -avast area �lci'�e Cortez: Park, a private golf course and now the Galster Park area. It certainly seems lopsided. Our 0r-a ge°stood Par' is very small. Would not more civic pride through Garden Clubs, Service Clubs - their ingenuity and less cash be more in keeping? Gentlemen, I suggest you see;.page 9 of the June, 1969, Sunset Magazine, to see what men of concern -and -good will did for $2500. in a city that has much less of the sophisticated know-how that you are associating with big city know-how that isurely exists in the Southern California basin. Perhaps :.,re can learn something from .these folksy people. There are many mothers in my area that truly cannot -}--understand any of this. It hasn't fully been explained ever.We read prices and prices. As I said, I am sorry I came tonight - you have. __.._-enough problems, but we would like to know. Thank you. Mayor Gleckznan. Mrs. Grumberto Ira Martin West Covina • Thank you. I might_ also say, Mrs. Gombert, if you will_ get: those women together I would be happy to meet and answer their questions. Thank'you: I will On behalf of the Gala:xie Little _League we would like Council to approve a permit for selling fireworks in the City of West Covina. for the 4th of `July Holiday„ William Barnett: I don°t kno,,.,T .f there is anyone on the Council 1237 W. Rexwood associated wi t-'le West Covina Trash Disposal, West Covina but I believe the majority of the people will. say, that their trash. pickup is probably good,` ' but their letting the drums down is th.e worst thing I have ever seen. You can put your drums in one area when you put them out,and when you come home: at night you cant park -in the driveway until you remove.the drums. Also, I don't believe axs.y of us,_ get' paid advancen advance for our job, which they do. I have t-a.+ked tc them'a number of times when able to. get in touch with them, because when you are home from work they are gone and yet when I go to work they are having coffee and doughnuts. I chink Council just recently gave them per-mis,�?.on to raise their rates, and I think something should be done to see that they at least put the trash drums back. People that buy the plastic type trash drum can put them out one day and when they come home they have n,o new -:trash drains. I think it takes a particular effort to damage th`= trash drums the way they do., i feel. staff should look into this and try and remedy it. , Mayor Gleckman � If any of the Cot)-no-il would care to make any comments, with regard to oral communications? Newton, City Attorney, I have reviewed our Ordinance regarding the selling of fireworks in the City and it -/ provides that. City Council on recommendation of the Fire Chief may permit the selli.r?.g o_f fireworks tc any or ani.za:lion of the City whose membership .Is composed. eci:ti.rely of veterans. J Mayor Gleckman You took the words out of my mouth. This situation came up before any of us were on this Council and the only thought I would have is that we have been able to keep this und-'r control a;nd 1m.A. d, aril :i.f we allowed it to any other organization we lvrould. then have to open. it up for a]_1 other organizations, and you would then have a fireworks stand on ever corner in the City of West Covina, REG. C.C. 6-9-69 Page 'Twenty-eight (1'RAI, _ C ort-miler± I really think that was the intent of this Ordinance, to limit to Veteran --rirglzons--estab! ished, iri the -- League ir.rould like to write a letter. to Council requesting time to debate this issue we would get the Veterans Organizations here to debate.the issue, --because beca_use �,ie were not here at the t'- me it c _2.me up I don't think now is the time Vo really .debate this question without opening Pandora's box. Councilman Chappell-. One thin.g I would like to say is the Chamber of Commerce of West Covina puts on; a 4th of July show each year at Mount San Antonio and if you contact the President - Mr.. Phil Wax who is present tonight I believe they would give you permiss:Lon to sell tickets in your area and give you a percentage of your ticket sales. And in this way you might at least derive some benefit 'by selling tickets. .....,..Carl. -.McVay I haven't -spoken previously because I actually Y reside in the County area adjacent to the City. The reason we would like to have a waiver of that ~Ordinance is so we could _raise funds., --We -had to do it over in the boondoxs in South El Monte last year and actually lost money. I personally have contacted the City of LaPuente, Los Angeles County Office, City.of Walnut, and several others, and all of them have provisions for service groups residing solely in their area except the City of West Covina. The City of Walnut allows it if you reside there 2 Tears, which our Di strict : c..ove.r-s i;but it atill__do.e.sn.',t_ match-...zne.ir rer1ulre ent ,_..We.._d.cn''t- have Walnut in our. name.. West Covina is where we.are truly located and West. Covina is the only one that has the Veterans only ordinance., V Councilman Chappell. I would like to say that in West Covina one of our biggest problems would be if you gave this right to the T,lttle League to sell fireworks we have 16 of them 'in West Covina and we wo, __ 1 h.aVe to give it to the other 15. This would really 'be something, plus tree Veterans groups, we would have a fireworks stand to the point where you.wouldn't make any money. There would be one on every corner practically. Mayor Gleckman. All of us on Council have been involved or are involved in Little Leagues - past presidents, etc., so we understand your request, but we find this is the best way in which the City has control where they don't allow a privilege to a given group that they don't give to a similar given group,- this was the only bray it could be controlled. We appreciate your problem but there really isr_° t anything we can do. As tar as the trash situation Mr. Aiassa,will you handle th.i.s and I would appreciate some type of written answer so the Council knows there is a follow-through. As far as my previous commitment _ if she gets -tIYose- Ladies- together I will be grad--to-meet with them. WRITLEN, CO:t`111 NTCAT IONS a) Letter from Allison. W. Jones Concerning Or Ave. Plan Motion by Councilman Chappell, seconded by Councilman Gillum, and carried, to receive and file and direct a copy to the Planning Commission. 28 - REG. C.C, 6-9._69 Page Twenty-nine WPITTEN 601 'FLT`1IC^.TIONS _ Contir_ued b) Letter from,Ronrnie Easley— -_entertain a motien '-hau--Mrs Easley-- - --- attend a meeting of the City Council; and that staff contact her. So mo,�-ed bar Councilman Chappell, seconded .by Oouncil-man Lloyd, and carried, c) Statement of Costs .re, Ra.dco Construction;inc, Motion 'byCouncilman Chappell, seconded by Councilman Lloyd, and carried, --that this statement of costs from Radco Construction, Inc., re termination of contract for Gals -ter Park Grading be referred to the City Attorney and staff. d) City of Monterey Park Resolution No. 7356 Re_ Daylight Savings Time,���_ _� M Lion. -by Councilman. Chappell, -seconded 'by Councilman ---Lloyd, -and Carried, that this be received and filed., e) City of Indio Resolution No.•2148 Re. Da-li ht Savings Time __ -- .. �'Iot on -by Councilman Cha�pe-11,--secended by Counc-ilman-Ll-oyd, and carried; that this be received and filed. 40f) City of Bellflower Resolution No. 69-21 Re. Daylht Savin7,s Time Motion by Councilman Chappell, seconded Councilman Lloyd, and carried, that this be received and filed. g) Letter from Russell D. Lear Re� Installation of an Electrolier on southwest_ corner_ of Vine _&_C..tr-us Avenue Motion by Councilman Chappell, seconded by Councilman Lloyd, and carried, - that this item be referred to staff., CITY ATTORNEY ORDINANCE NO. 1085 The City Attorney presented: `BAN ORDLVANCE OF THE CITY COUNCIL ADOPTED OF THE CITY OF WEST COVINA� ADDING SECTION 3102.5 TO THE VE-ST COVL7\TA - .---rJYI IC TPAL CODE -RELATING --TO NOTICE OF VEHICLr CODE VIOLATIO.N.S." Motion by Councilman Gillum, seconded by Councilman Chappell, and carried, that Council waive further reading of the body of said Ordir'Lance. tion by Councilman Chappell, seconded by Councilman. Lloyd. that said -Irdinance be adopted. Motion carried on roll call vote as follows AA S Councilmen Gillum, Nichols, Chappell, Lloyd, Mayor Gleckman NOES o .Jor.. e ABSDTT ; None CITY _r1AITAGER_ ` _l Widening of Vincent Avenue G1endcra to Freewa�r M.r. Aiassa- � � Cr.:�___.1... You do have a s aff report on this item and there is also a Planning Commission Resolution REG. C.C. 6-9-69_ Page Thirty CITY. MAIJAGER - Item 1 - Contin-aed No. 2152. I presume this will require the adopting of a similar Resolution and the comment has been made - will tr?is cause any problems to the multi- -----story =building that--i snow -being erected at -Center ---and "Tincent -- The building is set back far enough to permit us the 110' width when it is necessary. We have this assurance from Home Savings & Loan and they have ---shifted their building over so �,re would nct disturb the building in the ut,are , but we may have to disturb the curb. Motion by Councilman Chappell, seconded b-7 Councilman Lloyd, and carried, that Council approve the requirement for 5' of additional right-of-way each side of Vincent Avenue between the San Bernardino Freeway a -rid Glendora Avenue making a total of 10' as per staff recommendation. 2) Temporary Transfer of Funds re Sewer Maintenance Mr. Aiassa:; :: w;•., This actually only permits us to buy the __equipment and I hope I can get interest ::for 30 days at 12%, ..Motion by Counci-lman Gillum, -seconded by Councilman Chappell, and carried, approving the temporary loan of $10,000 from the unappropriated balance of the.Gen.eral Fund to the Sewer.Maintenance Fund, _3) San Gabriel Valley Humane.Society Contract Renewal Mr iassao _-- -_ .-- -- -- This is.the renewal of -'the San Gabriel Valley • ' Humane Society, contract and there is one provision changed in here, the 60 day can- cellation notice, normally it is 90 days. This has been approved as to form by the City Attorney. t Motion by Councilman Chappell that Councl approve the renewal of the San Gabriel Valley Humane Society contract, and authorize the Mayor and City Clerk to execute same. SecondO-d by.Mayor Gleckman. Councilman Gillum. Mr. Aiassa - weren't you going to arrange a meeting between the Humane Society and myself? Mr. Aiassa: Yes - it will be arranged within a week or two. Motioi carried. CIVIC CENTER 4 a Vending Machines Mr. Aiassa: __You_have the report and the request that you authorize the'Police Officer Association to use certain designated area - Space No. 115 theVPolice Building for providing conve.r�ient services to the employees and the public. I would like to make one fuirther recommendation and that is that the City Attorney and City Manager prepare a written document for he Association to sign which would spell out the do`s anal don'ts. This .. ..ould be ready for your next meeting on the 23rd of June. Mayor Gleckman: I have a question - Room 115 - is t_nat going to be open to the pub]_i.c? Mr. Aiassa.: I will have to check that out. Mayor Gleckman: You had better check it, because you say 'pro- viding convenient services .for the employees and the public". -- 30 - REG. C.C. 6-9-69 Page Thirty-one ('TTY NTAN p.(T_F_P _. T-t.pm L(a) ._ Pn-nt i rii;r=,'q Mr. Aiassa: I will check that out. And we will also add agreement -- that --both of these associations be responsible for the maintenance of the equip- ment if they are going to get the contrzct `r\ l� _�:iiGCr1U1' l�Ull ul l ant i a•ym-n"i; Motion by Councilma-n Chappell, seconded by Councilman Gillum, that Council approve the _uayment due the interior consultant Frank Sat --a in the amount of $430.00 .from Account PB 6400. Motion carried on roll call vote as follows: AYES: Councilmen Gillum, Nichols, Chappell, Lloyd,.Mayor Gleckman NOES: None ABSENT None RESOLUTION NO. 3990 The City Manager presented: ^A RESOLUTION OF THE CITY. COUNCIL OF THE CITY OF WEST COVINA, RE.CHANGES ADOPTED TO PERSONNEL RESOLUTION NO. 1277 - - -.—AUTHORIZING ADDITIONAL CLERK TYPIST POSITION IN CITY MANAGER's OFFICE." Mr. Aiassa: This is to cover the Mail Clerk position. Motion by Councilman Gillum, seconded by Councilman Chappell, and carried, waiving _.further_reading_of..tie._body_ of _said_.Resoluti on. Motion by Councilman Gillum, seconded by Col-,,ncilman Chappell, adopting said esoiution. Motioncarried on roll call vote as follows: AYES: Councilmen Gillum, Nichols, Chappell, Lloyd, Mayor Gleckman NOES: None ABSENT: None RESOLUTION 3991 The City Manager ?resented: "A RESOLUTION OF TIE CITY COUNCIL OF ADOPTED THE CITY' OF WEST COVINA, COMMENDING DON RUSSELL FOR HIS SERVICES TO THE CITY." Mayor Gleckman: Hearing no objections, waive further reading of the body of said Resolution. Motion by Councilman Gillum, seconded by Councilman Chappell, adopting ----said Resolution.. Motion carried on roll call vote as follows. - ..AYES: Councilmen Gillum, Nichpls, Chappell, Lloyd, Mayor Gleckman NOES: None ABSET : Nor_e Motion by Councilman Gillumi, seconded by Councilman Chappell, approving the Perna-plaqueing of said Resolution_ No. 3991. Motion carried on roll call \vote as follows: AYES: Councilmen Gillum, Nichols,,Chappell, Lloyd, Mayor Gleckman NOES : None ABSENT: None 7) Agreement with Brutoco Development Co. Re. Utility Lines into Galster Park Motion by Coy-ancilman Gi llum, seconded by Councilman Chappell, that the City Couzv it authorize tine iiayor and City Clerk to execute an agreement guaranteeing the installation and removal of all Edi gson facilities at City expense on Brutoco property in regard to Galster Park. REG. C.C. 6-9-69 Page Thirty-two CITY -HALT tGER. - Item 7 Continued Councilman Nichols: The middle paragraph of this report is not in the agreement. The report states that the City financial liability for the installation and removal of all the Edison facilities, Is there a financial responsibility? - bir Aiassa; Yes, there is if something happened to one of the poles. Coun.cilman.Nichols: it doesn't say civil liability, it says financial? Mr. Newton, City Attorney: I am really not sure what the language is. I would have to review it. Councilman Nichols: The implication is that any dollar cost in connection with it - - does, that mean the putting in and taking out or does that mean if someone is injured? Mr. Aiassa: We have an agreement here. The City Attorney might take a quick look at it. Mr. Newton, City Attorney: I believe Mr. Wakefield has reviewed it and he has indicated "okay" on the agenda copy of which he gave me Councilman Lloyd: Mr. Mayor - I believe Mr. Zimmerman has a comment. Mr.. Zimmerman: I have a copy of the agreement -here which • Mr. Wakefield has signed. I might say the San Jose Little League Ball Park is to be served by a spur off of this line into Galster Park, and they are extremely eager to get the service in on this as far as the timing is concerned. Mr. Newton, City Attorney: Mr. Mayor- 1 have quickly reviewed this and it provides that the City at its own expense shall cause the construction of said power facilities. I don't see any assumptions of liability as to negligence, etc., and this is approved as to form by Mr. Wakefield. Mr. Aiassa: Mr. Zimmerman - how much is this costing the City? Mr. Zimmerman: This is to service Galster Park, that is the main purpose. The estimate from Edison is $2500.00. (Explained.) Mr. Aiassa: Will this be overhead wiring to this point? Mr. Zimmerman: Mostly overhead wiring. Motion carried. 8) Uninhabited Annexation Proposal No.'211 - Informational Report Vayor:Gleckman- Mr. 'Aiassa,- who has been in contact with the Roberts family? Mr. Aia-ssa: Harry Peacock and Ray Windsor. Mayor Gleclsnan.: To your knowledge they are coming into the City witrout any prDmi.ses or commitments? Mr. Ai.assa: Neither. ' Mr. Peacock near Mr. Windsor could make any, am sure. -32_ 'REG. C.C. 6-;�-69 Page Thirty-three CITY M:,. TAGER - _Continued (Mayor Gleckman commented that Items 9 and 10 re: PUC Water hearing and __ moi�_thly__Fe-e.tiray_._I?rog-Tess-Report, were both informational only.) _ CITY CLEPLh • 1) Canvass of Eiection for Southeasterly Annexation District No. 20g by Ci t:y Council Mayor Gleckman: (Looked over the tally sheets) Let the record reflect that the tally sheets were looked at and found to be in order. Also the absentee votes were checked and found to be in order. " " Total votes cast 65 "yes" and 116 no, Absentee 5 "yes" and 3 "no", totaling 189 votes cast. City Clerk is directed to certify to the adoption of the Resolution. RESOLUTION NO® 3992 The City Clerk presented: -._ _-ADOPTED "A RESOLUTION OF THE CITY. COUNCIL OF THE CITY OF WEST COVINA, STATING THE RESULTS OF THE CANVASS OF ELECTION _ _ JRETURNS_ OF TIE SPECIAL ELECTION HELD MAY 27, 1969, CONCERNING SOUTHEASTERLY ANNE]UTION DISTRICT NO. 209 . " Mayor Gleckman:.. Hearing no objections, waive further reading of the body of said Resolution. Motion by Councilman Chappell,.seconded by Councilman Lloyd, adopting said __ Re.solut.ion. -. Motion carried on roll call vote as follows: 'AYES: Councilmen Gillum, Nichols, Chappell, Lloyd; Mayor Gleckman • NOES: None ABSENT: None 2) General Services Agreement with Cifi-- of West Covina from L. A. County Board of Supervi.aors Motion by Councilman Lloyd, seconded by Councilman Chappell, and carried, to receive and file. ,)_ABC Application - Esko Markets - 1821 W. Badillo Street Motion by Councilman. Chappell, seconded by Councilman Lloyd, and carried, that no be filed. -MAYOR'S REPORTS RESOLUTION NO. 3993 ADOPTED Mayor Gleckman: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, URGING THE SUPPORT OF THE ONTARIO AIRPORT'S NEWLY SCHEDULED SERVICE." Hearing no objections, waive further reading of the body of said Resolution. Vition by Councilman Cha ell pp , seconded by Councilman Lloyd, approving adoption of said Resolution. Motion carried on roll call vote as follows: APE'S: Councilmen Gillum, Nichols, Chappell, Lloyd, Mayor Gleckman N6ES: None ABSENT: None GAR1,77 AVE�?Ln; Mayor Glec' inan : With the new freeway construction. -33-, - JS REG. C.C. 6-9-69 Page Thirty-four MAYOR'S` REPORTS - Continued coming into effect we are going to have to do something with Garvey Avenue. North or _South Gam r�eyArerue, I �hir��, should be eliminated and named something else. I think staff should review this and come Li with some recommendations. it is very confusing to have a I�rth and_ South. Garvey. 10Motin by Councilman Chappell, seconded by Councilman Lloyd, and carried, referring tie rena� 0 of either forth or Sos_u'� Garvey Avenue to staff for a report and recommendation. Corn pl plaint ,from Hr. Smith re. Rollins Horse Ranch Ma�ro Gleckman: I talked with our enf..orceiaent_i-.off.ic.er, r v4, and had 'him get in touch with the County. The property has been sold and in the interim I found out from the County Health Department there is a section that --investigates for flies, rodents, etc.., so they are proceeding. I'have a written report from the County of L. A., a_nd I don't know if Mr. Smith has received a copy of it. If not, I would like to pass -'-this, down to him, so he knows we are working on it. If+the new owners do take over,I happen to know the family well and I can assure you that something will be done. The other question I had, Mr. Aiassa - don't we require a license in the City of West Covina for boarding horsesjust like we would have for a kennel boarding dogs? .,__..Mayor=-remember..the Department was going to review the regulations for the proper zoning for breeding dogs and I believe • this was to be a part of the Animal Ordinance.: . Mayor Gleckman: You mean the .City has never had a license for this? Councilman Gillum: I think we should Mayor Gleckman: It is like running a business. It is the only way we can control such things. What if the Rollins Horse Ranch decides to board 50 horses - how do we control that? Mr. Aiassa: Mayor Gleckman: Mr. Aiassa: We have an ordinance limiting the number of _.____animals .per acre. Mr. Newton, City Attorney: Mayor Gleckman: Now - but what if the land came.in with that ntuf-, b e r ? I suggest we turn it over to the City Attorney. I•might mention that a business license _ti,rouldn'_t stop._the ,operation - that is purely for revenue only. But there are other means of cont-r-olling. That is what we want to know about. RESOLUTION NO. 31994 nA RE-0_I, TOI? OF THE CT' Y COu!`1GIL OF Tl� CTMI OF BEST COVIITJj, COl1:E,3ND1NG ANDY HUNTER FOR HIS ADOPTED SERVICES TO T� CTTY." Mayor Gleckman: Hearing no objections, waive further reading of the body of said Revolution. - 34 - r a ,REG. C.C. 6-9--69 Page Thirty-five MAYOR'S REPORTS --Resolution No. �i994 -Continued Motion by Councilman Gillum, seconded by Councilman Chappell, that said Resolution be adopted. Motion carried on roll call vote as follows: AYES: Councilmen Gillum, Nichols, Chappell, Lloyd, Mayor Gleckman NOES: None None MQt�?,on by Councilman Gill,,Tn, seconded by .Councilman Chappell; that said RJ-solution No. 3994 be perma plagued. Notion carried on roll call vote as follow"s : Councilmen Gillun, Nichols, Chappell, Lloyd, Mayor Glecknan NOES: None ABSENT : None Mr.-Aiassa:. Mr. Mayor - if I may, I have one additional item. We have a tentative schedule for Council to consider for the budget sessions.. __.____--.(.C.ouncil..wconsidered_,_and . d.et.ermined.-to-_h.o.ld_.b.udget.-.sessi.ons . starting at 4 P.M. on June 17, 18, 19 and 20th, if needed for completion..) .UPON COUNCIL AGREEMENT, THE CHAIR CALLED AN EXECUTIVE SESSION TO DISCUSS A PERSONNEL MATTER AT 11:10 p.m. COUNCIL RECONVENED AT'11:25 P.M. COUNCIL COEvIITTEE REPORTS • _Councilman Gillum: I was in contact with Mr. Hannah of Suburban Water. They received a letter from the City of Covina pertaining to the 241 units serviced by Covina, in the City of West Covina. Covina set a price on it, a^d in a conversation today tuh�_y asked for more information and they -are in contact with each other and both are working on: cost figures as far as equipment is concerned. There are other things involved in this also, but right now they are mainly working on this area of the 241 units. Councilman Nichols. Mr. Fast or Mr. Zimmerman -.do you happen to know if there isa height limit on fences in a residential area? --Mr. Fast: -6' from- the upper lot. Councilman Lloyd: I would like to take this opportunity to note the very successful dedication of the City -------------_-_--.. _ __-- _--, _ _-_ _ --_Hal-1- o- f---West._Covd-na -and-I-thi-nk--it -would be appropriate if some official notification on the part of the Council_ were _ taken of .those __ indivi_duals - on our Administrative- s taff.__:a d__Dick Tracy, Joe Leeper; Cliff Creager, Mr. Monas, etc. etc.,.I am prepared to submit a list of names and I feel the notification should be in a letter by the -Mayor to all those.that were involved. And I will make a motion to that effect. Motion seconded by Councilman Gillum, and carried. Councilman Chappell: My last report can now be made on the Paint -Up, Clean -Up campaign. It took 2 were hauled away by our weeks to trucks plus those get done., over 300 hauled 'ty Mr. truckloads Thorsen,,_ Several hundred people took advantage of the free trash dump. Paint sales were extra good because of the 20% discount. - 35 S s REG. C.C. 6-9-69 Page Thirty-six COUNCIL CO.�TTITTEE REPORTS - Co.nt .nued I would like to make a motion that Don Casler so hard to put this together and did such a good job be sent certificates of appreciation from the Council.. I under- stand the newspapers are going to have a fol.low-up story on it stating it ,acoessful.. Motion_ seconded. by Councilman Lloyd and carried. Councilman Chappell: The West Covina Fire Department has an antique truck and the 4th of July Fireworks Show is being held and there are no convertibles available only those on special order, and we would like to request the use of the Antique Fire Truck to haul the Mayor of.Walnut and the Mayor of West Covina around the parade site. I am a member of the fireworks Committee on the Chamber of Commerce, and that is my reason for Making this request. M.,o.t on...by_..Councilman Nichols, seconded by Councilman Gillum, that permission be granted for the use of the Antique Fire Truck to carry the cities'dignitari.es around the parade site for the 4th of July Fireworks Show. Motion carried on roll call as follows: AYES: Councilmen Gillum, Nichols, Chappell, Lloyd, Mayor Gleckman NOES: None -----ABSENT:-.- -N.one •Councilman Chappell: L have one other item for future consideration. In most government buildings in the 'State of California there are blind people that sell candy, cigars, cigarettes, etc., and this is the way they earn-l"the3- income. I would like to suggest that wl,.en our City Hall is completely finished.that we provide an area for the blind to.do this. This is a suggestion only but as a Lion 'member this is a serious.suggestion from us. We can turn it down but I am throwing it out as a thought for future use. Our West Covina. Lions' Club will train this person and he will be able to make his o-wn living and not .be on relief. Councilman Nichols: The only trouble is we are just.through authorizing all these little snack machines, etc., - how about the Court House? Councilman Chappell: I don't know, I haven't checked that. Councilman Nichols: Well I am all for it when the right time comes. .__.____,DEMANDS Motion by Councilman_ Chappell, seconded by Councilman Lloyd, approving demands totalling $226,701.17 as listed on Demand Sheets B434 through B436. This total includes payroll account. Motion carried on roll call vote as follows: AYES: Councilmen Gillum, Nichols, Chappell, Lloyd, Mayor Gleckman NOES: None ABSENT: None -36- E REG. C.C. 6-9-69 Page Thirty-seven ADJOURNMENT Motion by Councilman Chappell, seconded by Councilman Lloyd, and carried, that at 11:30 p.m., this meeting adjourn to 7:30 P.M. on June 16, 1969, at the new City, Hall. APPROVED: MAYOR ATTEST: - 0 1