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05-26-1969 - Regular Meeting - MinutesMINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL CITY OF WEST COVINA, CALIFORNIA MAY 261 1969. he regular meeting of the City Council was called to order at 7:30 P.M. y Mayor Leonard S. Gleckman, in the West Covina City Hall. The Pledge of Allegiance was led by Councilman Russ Nichols. The invocation was given by Reverend Charles H. Simmons of the United Methodist Church of West Covina. ROLL CALL Present: Mayor Gleckman; Councilmen Gillum, Chappell, Nichols, Lloyd. Also Present: George Aiassa, City Manager George Wakefield, City Attorney Lela Preston, City Clerk H. R. Fast, Public Service Director George Zimmerman, Ass't. City Engineer Michel Bedaux, Ass't. Planning Director Ray Windsor, Administrative Assistant APPROVAL OF MINUTES May 12, 1969 - Approved as corrected. n LJ Councilman Nichols: A correction on Page 9, near the bottom of the page, remark attributed to Councilman Nichols, third line, the word "reverted" should be "exerted." Page 22, middle of the page, 6th line there is a misprinted word and it should read "potential." Mr. Wakefield: On Page 3, third paragraph, second line should read "able to reach agreement with...." and in the same paragraph bottom line should read "City in cancelling the existing contract." Motion by Councilman. Gillum, seconded by Councilman Lloyd, and carried, approving the minutes of May 12, 1969, as amended. PRESENTATION OF FLAG FOR GALSTER PARK Mr. Wendell White introduced Boy Scouts Bill Grady and Gary Bailey of Troop 443. Scout Bill Grady presented the flag to the City of West Covina for Galster Park. Mayor Gleckman accepted with thanks. Mr. Kaltenbach, Scoutmaster,introduced the Boy Scouts that were present. Mayor Gleckman also acknowledged the presence of Girl Scout Troop 440 and asked Bill -Clardy to introduce the troop. PUBLIC WORKS ITEMS 1. AWARD OF BIDS STREET SWEEPER BID NO. 69-88 Bids were received in the Office of the City Clerk on April 30, 1969, and held over to this date -from meeting of May 12, 1969. - 1 - REG. C.C. 5-26-69 Page Two STREET SWEEPER BID NO. 69-88 - Continued Mr. Aiassa: Council has the staff report as requested, and Mr. Eliot, Controller, is here to answer any questions. councilman Gillum. Mr. Aiassa, is this a sweeper or a vacuum? Mr. Aiassa: It'is a sweeper. Councilman Gillum: It doesn't vacuum? Mr. Aiassa: It has a broom. Councilman Lloyd: That was one of the things that bothered me. Mr. Eliot - what was this attached for? -I appreciate the information. that is here but is it germane to the matter? Mr. Eliot, Controller: It is the specifications of the Murphy Sweeper that were received too late to be accepted and it was included in the report to help Council know that there was more than one sweeper bidder. We only had one bid - The Mobile Sweeper; Wayne Sweeper did not bid at all. And the Murphy Sweeper bid came in fifteen minutes late and could not be accepted. It came in at 10:15 a.m. Councilman Lloyd: Are we, the City, paying for their not being here sooner? Was their bid competitive? Or did you open it at a119 Or. Eliot: I did not open it. I believe the thrust of the argument from Wayne Sweeper was that they felt other sweepers were precluded from bidding and this was to show that there were more than one bid. Councilman Lloyd:. The point I am making is that we might have found an advantage to holding it over. Mr. Wakefield: Councilman Lloyd, the State Law requires that a bid received after the hour set for the opening of bids must be returned unopened. Council has the option, of course, of rejecting all bids and reopening the bidding. Councilman Lloyd: I understand this but I wanted the people here to be aware of this; that there is a law to that effect. I believe this is an important point to be made. Motion by Councilman Chappell, seconded 'by Councilman Lloyd, and carried, that Council accept the bid of Kent York Equipment Company in response to fequest:.for quotation No. 69-88 for furnishing a street sweeper for the price of $16,940 less the trade in of $2,425 for a net price of $14,515. MICROFILMING SERVICES BID. NO. 69-57 Bids were received in the office of the City Clerk April 23, 1969 and held over from April 28, 1969 to -May 12, 1969,. and to this date. Mayor Gleckman: Madam City Clerk - we do have a staff report on this but in this particular instance I don't believe you the record. read off the bids. I think they should be put into .. The City Clerk read the following. - American. Micrographics Co, $17,067.57 Cascade Microfilm Svstem iro. $18�466.13 2 REG. C.C. 5-26-69 Page Three MICROFILMING SERVICES BID. NO. 69--57 - Continued Or.co: Microfilm. Services, Inc. $20,998.41 Microfilm Business'Sy�tems Co. $21,864.21 Remington Rand, Inc. $23,990.44 Microfilm.Services Co. $28,632.86 *ayor Gleckman: Thank you. We have a staff report and a recommendation. Is there anything you wish to add, Mr. Aiassa? Mr. Aiassa: No. Not unless Council has questions. Mayor Gleckman: As I understand it, the Cascade Microfilm' Systems is the only low bidder that can handle this on increments. Is that correct? Mr. Aiassa: Yes. Motion by Councilman Lloyd, seconded by Councilman Chappell, and carried, that a contract be awarded for microfilming services to the Cascade Microfilm Systems, Inc., in the amount of $18,466.13 based on the unit price quotation. PRECISE PLAN #552 ]LOCATION: Northeast corner of Sunset STREET IMPROVEMENTS Avenue & Walnut•Creek Parkway NATIONAL SHOPPING CENTERS, INC. (For Goodyear Tire Co.) Motion by Councilman Gillum, seconded by Councilman Chappell, and carried, �that Council accept the sidewalk and driveway improvements of Precise Plan 1Vo. 552, and authorize the release of the Aetna Casualty & Surety Co., Faithful Performance Bond No.. 33 S 69594 in the amount of $2900.00., PRECISE PLAN NO. 536 LOCATION: Barranca Street, South of STREET IMPROVEMENTS Workman Avenue. COLUMBIA SAVINGS & LOAN ASSET. Motion by Councilman Gillum, seconded by Councilman Chappell, and carried, that Council accept sanitary sewer, sidewalk and driveway improvements of Precise Plan No. 536; and authorize release of Pacific Indemnity Company performance bond No. 265508 in the amount of $5240.00. PROJECT NO. SD-69014 LOCATION: Puente Avenue, east of Orange Avenue; and Workman Avenue, east of Orange Avenue. Motion by Councilman Chappell, seconded by Councilman Gillum, that Council` approve the plans and specifications for storm drain installation Project No. SD-69014; and authorize the City Engineer to call for bids... Mayor Gleckman: 0 Mr. Zimmerman: Mr. Zimmerman - what is the time situation on this project? Mr. Mayor, I don't have the exact construct time, but it will be finished prior to the rainy season this fall. Motion carried. -3- REG. C.C. 5-26-69 Page Four PLANNING COMMISSION Review Action of May 21, 1969 Verbally reviewed by Michel Bedaux, Assistant Planning Director. Mayor Gleckman: Mr. Wakefield - In the SC zoning the Precise • Plan automatically accompanies the SC zoning s'o Council does not have to call up the Precise Plan? Mr. Wakefield: That is correct. Councilman Gillum: Mr.'Mayor - since we are reviewing the Planning Commission, minutes and along with Item 3, I would like to at this time offer a motion that this Council direct that a Resolution be prepared commending Mr. Menard for his two and a half years service to this community and that it be°perma-plagued expressing to,Mr. Menard our feelings for his service and dedication which was in my opinion in many areas over and above. Seconded by Councilman Lloyd. Councilman Chappell: I agree, he gave a tremendous amount of his time and his efforts and talent, I felt, far beyond what his job called for and we certainly should recognize him in this manner and our feelings related to him verbally. Mayor Gleckman: I would also like to add that it is most unfortunate that the City loses a good man like this, but you can't blame a man for trying to better himself. I.think while Mr. Menard was with us, he did an outstand- ing job as the Planning Director of this City and brought a lot of new life to this community and I think he should be commended for that. I know -Mr. Aiassa feels it is unfortunate to lose him and I would whole- heartedly endorse the motion that is on the floor© Councilman Lloyd: I think it is important to note that this City ha,s been particularly blessed by a very fine representative and while we are losing Mr. Menard it should be interesting to note that our personnel.selection procedures as outlined and carried forth by the administration. of this City have been such as to bring very fine people into our service. I think we are indeed fortunate. We have lost and the gain is to another corporation but we wish him Godspeed and good health. Councilman Nichols: I would hate to see the minutes go down for posterity with four eulogies and one abst4nence. I would certainly like the minutes to reflect that Councilman Nichols concurs with the sentiments expressed. Motion carried on roll call vote as follows adopting Resolution 3984. AYES: Councilmen Gillum, Chappell, Nichols, Lloyd, Gleckman NOES: None ABSENT: None HEARINGS. FINAL MAP OF TRACT NO. 30726 LOCATION: Northerly terminus of Reversion to Acreage of Tract 25913) Fernwood Street at Walnut Creek VACATION OF PORTION OF LARKWOOD & Parkway. FERNWOOD STREETS MUTUAL SAVINGS & LOAN ASSOCIATION Mayor Gleckman: Madam City Clerk,do you have the affidavit of publication relative to this hearing? - 4 - REG. C.C. 5-26-69 Page Five HEARINGS - TRACT #30726 - Continued City Clerk: Yes, I do. Motion by Councilman Gillum, seconded 'by Councilman Chappell, and carried, to receive and file. • Mayor Gleckman: Mr. Public Service Director,do you have a state- ment to make regarding the necessity of the public use of Larkwood Street and Fernwood Street proposed to be vacatffd? Mr. Fast: Mr. Mayor, Larkwood Street adjacent to Walnut Creek Wash and:a portion of Fernwood Street were'dedicated r1 with Tract 25913. These streets were for access to the 10 lots in the subdivision. The owner now proposes to develop.the lots as one large parcel and not as split lots; therefore the streets dedicated with Tract 25913 are no longer needed for access. Mayor Gleckman: Madam City Clerk,have you received any written protests or objections? City Clerk: No, I have not. THIS IS THE TIME AND PLACE FOR THE PUBLIC HEARING OF PROTESTS OR OBJECTIONS. TRACT #30726. None. PUBLIC HEARING CLOSED. COUNCIL DISCUSSION. Motion by.Councilman. Gillum, seconded by Councilman, Nichols, that Council approve the final map of Tract 30726 and adopt the Resolution. Councilman Nichols: When the owners of the property, Mutual Savings & Loan Association, came before Council sometime ago and asked that this be instituted they indicated to Council they wanted the change because they proposed to develop the property. About two or three weeks after that I received a report from the Planning Department that,the owners had been in for a grading permit to begin development.- Does any staff member have any knowledge of what has become of this project or are,we making another change to just let the land sit? Mr. Aiassa: The indication we have received is that they want to build and are ready to go and are presently going through the necessary process. Mr. Wakefield: This is a necessary step in the project, Councilman Nichols. RESOLUTION NO. 3985 The City Clerk presented: "A RESOLUTION OF THE CITY COUNCIL ADOPTED OF THE CITY OF WEST COVINA, APPROVING FINAL MAP OF TRACT 30726 AND ACCEPTING ARGONAUT INSURANCE COMPANY BOND NO. 072768 IN THE AMOUNT OF $20,000 FOR THE CONSTRUCTION OF STREET, STORM DRAIN & SANITARY SEWER IMPROVEMENTS." Mayor Gleckman: Hearing no objections, waive further reading of the body of said Resolution. Motion carried on roll call vote as follows: AYES: Councilmen Gillum, Nichols, Chappell, Lloyd, Gleckman NOES: None ABSENT: None - 5 - REG. C.C. 5-26-69 Page Six HEARINGS - Continued STREET IMPROVEMENT DISTRICT LOCATION° Cameron Avenue from AD 1-68 Lark Ellen Avenue to Azusa Avenue and CAMERON AVENUE west side of Azusa Avenue from PROTEST HEARING CONTINUATION Cameron. Avenue to approximately 100' north of Alaska Street. Mayor Gleckmane This is'the time and place set for the continuance of the hearing of protests on the report required by the Special. Assessment Investigation Limitation and Majority Protest Act of 1931 in connection with Improvement District AD 1-68. This is also the time and place set for the continued hearing on the Resolution of Intention for the improvement of Cameron Avenue and other streets and rights of way by the acquisition and construction of improvements, determining that bonds shall be issued to represent the costs therefor, declaring the work to be of more than local or ordinary public benefit and that the expense thereof shall be assessed upon a district. (Assessment District 1.8.) Madam Clerk,have you received any requests in writing to withdraw the protests filed against the debt limit report and against the proceedings for the formation of Assessment District 1-68? City Clerk: We have one letter that is from the West Covina. Unified School District. I think'it would cover both matters. "This letter is in compliance with the instructions of the Board of Education of West Covina Unified School District as instructed in the attached approved minutes of the special meeting held May 23, 1969. The West Covina Unified School District rescinds its protest of Assessment District 1-68 and supports the intention of the City of West Covina on its proposed project for street improvements." Mayor Gleckman- Have you .received any other protests? City Clerk: No, I have not. (Mr. Fast presented a verbal report covering the City Engineer's report along with display maps, and advised that maps were prepared and shown to the West Covina Unified School District and that the approximate cost of assessments with the revision of the District would reduce general assessments.) Mayor Gleckmana Mr. Wakefield - Do I understand now that the staff is reporting on a revised map assessment district for the Cameron -Azusa Avenue? Mr. Wakefield: Yes. As you can see from the map a portion of the Handler property, the lower half is eliminated from the District and that would necessitate a change in the work to eliminate the improvements proposed in that part of the property facing Azusa Avenue. So the staff recommendation is that the boundaries of the District be revised to eliminate that parcel of property and the plans and specifications of the work to be done be changed to conform to the changes on the District boundaries. Mayor Gleckman: Do I also understand that any public discussion would be held on this after we adopted the Resolution approving the revised, if we seek to do so tonight? Mr. Wakefield: Yes. If it is the desire of the Council to change the boundaries of the District and propose a modification in the work as recommended,the proposed changes need to be set for public hearing on Tune 23rd and the present -6_. REG. C.C. 5-26-69 Page Seven HEARINGS - DISTRICT AD 1-68 - Continued hearings on the Resolution of Intention and the majority protests act should be continued to the same date. At that time the Council will finally hear all protests whether against the creation of the District, the extent of the District, or the proposed modifications that are embodied in these changes now being recommended and Council will then be in •a position to take final action on the project authorizing either that the work be done or terminating the proceedings. RESOLUTION NO. 3986 The City Attorney presented - ADOPTED "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, APPROVING THE REVISED MAP OF ASSESSMENT DISTRICT FOR THE IMPROVEMENT OF CAMERON AVENUE AND AZUSA AVENUE AND RIGHTS OF WAY IN THE CITY OF WEST COVINA. (AI1;:.. 1-68)" Mayor Gleckman: Hearing no objections waive further reading of the body of said Resolution. Motion by Councilman Chappell, that Council adopt the revised Assessment District as shown on the map. Councilman Lloyd: Mr. Mayor - I notice Mr. Garvey, who represents Mr. Handler,stood up and if he has some questions relating to this matter I would be glad to hear from him, Mayor Gleckman:, We have a motion,on the floor - do we have a second? If not, the motion dies for lack of a second. If we don't adopt a Resolution to change the boundariesthenthey stay as they are. • Councilman Gillum: Unless we propose new boundaries. Is this open - for discussion now? Mayor Gleckman: Mr. Wakefield, we don't have a motion on the floor. Is it possible to have discussion by the Council with the hearing held open? Mr. Wakefield: Yes, the hearings are open and this. is the appro- priate time for any discussion with reference to either the existing boundaries of the District, or changes that may be desired in addition to those recommended. You may hear protests at the present time if you desire. Councilman Nichols: I am a little bit confused as -to where we are going on this. We have a recommendation to change the boundaries of the District; now if that is so and if there were a motion to that effect and Council acted on that motion would Council then be able to entertain testimony relative to that motion? Mr. Wakefield: Yes, but that testimony would be taken at the June 23.rd date, which is the date upon which'.i.the hearing will be held to consider protests. Councilman Nichols: I assume you knew I meant tonight? err. Wakefield: Not tonight, but on June 23rd. Councilman Nichols: If Council did not take action on such a motion then the Council would be able to take action on the boundaries as they exist? 'Mr. Wakefield: Right, as they exist. Mayor Gleckman: Does the Council have objection to anyone in the audience making comments as to the actions that - 7 - REG. C.C. 5-26-69 Page Eight HEARINGS - DISTRICT AD 1-68 - Continued have been discussed here this evening or taken care of in the past? Councilman Nichols: I am prepared to second the motion that died for lack of a second to get it on. the floor and see if we can get discussion on that, so if Councilman •oChappell would care to make that motion again I will second it to bring it n the floor. Motion by Councilman Chappell, seconded by Councilman Nichols, that Council revise Assessment District map AD 1-68 as presented on the board at thi. s time. Councilman Gillum: I have some questions - Mr. Mayor. I brought these up when the original_ District map was presented to the Council and I still have not had them answered and I would desire, if possible, this evening some answers from whomever could answer. Who forms the boundary district lines when we decide to go with the 1911 Act? Patrick Rossetti In setting up a District of this nature the City Assessment Engineer Attorney, Assessment Engineer and the staff sit L. J. Thompson Company down and work out the boundaries of the District according to the benefits and improvements to be placed thereon. Those three, and then it comes before the Council. They have a voice on whether it is going to remain as proposed or if they want to change it. Councilman Gillum: To the best of your knowledge,Mr. Rossetti, whose suggestion was it that we extend this District down • Azusa? Mr. Rossetti: I think it was all three of use Councilman Gillum: Do you remember whose suggestion it was to exclude the R-1 residences on the northside of Cameron Avenue westward on.Azusa? Mr. Rossetti: After discussing with the City Attorney I think I made the recommendation. I felt from the benefits derived by those people since they already have their improvements in - we couldn't see any benefits to them. Councilman Gillum-. As I interpret the 1912. Act the District is formed and the people are assessed by receiving direct or indirect value from this. Is that correct? Mr. Rossetti: Yes. Councilman Gillum: And then in your opinion the homes on the northside of Cameron do not receive a direct or indirect benefit from improving rn the southside? Mr. Rossetti: We felt the benefits were very marginal. There is a very minor benefit to them but we wouldn't be able to examine that and come up with a firm figure O Councilman on it. Gillum: Who benefits from the District in going south on Azusa? Mr. Rossetti: We felt that was good engineering practice to clean up the entire area and then you have a right turn on Cameron Avenue. Councilman Gillum: But no one on Cameron Avenue receives a direct benefit from the portion going southerly on. Azusa. - 8 I REG. C.C. 5-26-69 Page Nine HEARINGS - DISTRICT AD 1-68 - Continued Mr. Rossetti - Councilman Gillum- *Mr. Aiassa- Councilman Gillum: No, but we believe the large parcel, does receive direct benefit from it. Thank you. Mr. Aiassa, are we using gas tax money on this at any time? We only use gas tax money on the street work. And Cameron is considered a secondary? Mr. Aiassa- Yes. Councilman Gillum; Mr. Aiassa- Councilman Gillum: Mr. Aiassa- Councilman Gillum: And Azusa is a primary or major? Azusa is a major. Is it'possible to take these funds and use them both on a major and secondary thoroughfare? Yes as long as they are a part of our .master street system as adopted and submitted to the State. Mr. Rossetti, does the school receive a direct benefit moreso than.the R-1 residents? Mr.. Rossetti: Yes, definitely. They serve a public function necessity and traffic is generated by the West Covina High School moreso than any of the residential properties. I might add that the streets being put in are pai.d'by the City and we are only asking these people to pay for the curb and gutter and acquisition. Councilman Gillum: Thank you. My concern is - in reading the second paragraph of our report of April 24th stating ...this project is the third of its kind in West Covina in recent years. The first 1911 Act Improvement District occurred on Lark Ellen Avenue and more recently Barranca was improved under this Act... . ." Now to the best of my knowledge I have not seen on either of these two streets.the gerrymandering to form a district that we have here to improve a street that we ali :started out wanting to improve; and I would be less than honest not to say to my fellow councilmen that I don't like the looks of it. I can't see excluding one that would get a direct benefit and including someone else.going down Azusa because it is good engineering. The District, as far as I am concerned,is to improve the street to benefit the people 'on 'that street - for the residences and facilities there. I am sure,' because of my statements in the past on Azusa Avenue changes that there will be comments, but I think the School District coming halfway down Azusa and excluding the houses on the north side is not what I would consider a good example of forming a 1911 District when in the past we have gone straight down the streets with few exceptions of going around.the corner 'but not the distance we are going here. I for one could not support this District as it exists. Councilman Nichols- I surely know the basis for Councilman Gillum's feelings in this matter because in a good part they tend to reflect the feelings I have expressed •time and again on this Council relative to Assessment Districts whereI felt it was an unequal assessment and where a major secondary street was involved and the cost of the improvement should be 'borne by taxpayers as a whole. When the boundaries were first drawn for this -District and they extended the full distance down Azusa Avenue along the boundaries of the large vacant parcel included in the District I definitely objected because I felt it was a very remote thing, that one could say Cameron Avenue improvement was connected to an improvement that stretched many feet down Azusa Avenue. _9_ REG. C.C. 5-26-69 Page Ten HEARINGS - DISTRICT AD 1-68 - Continued However, there are two aspects I think that have been modified here. Number 1, and the point has already been made, but I.will make it again, that the high school is in fact a public agency and therefore it is being supported by a broad base of the taxpayers in the community and it is performing a public service and a big portion of the traffic generated along Azusa Avenue is because of the school district being there. So the inclusion of the school district in the District is a very logical thing even though it does not gain a direct benefit in the sense of a property improvement benefit it gains a service benefit, and that is what the School District is - a service agency. It is not the same as a private party.. This benefit is one that I think is being gained for all the citizens of West Covina. I think'it belongs in this particular District. The parties on the northside, all of them have paid the full amount of the improvements there. And if you blanket them into the District then I would really be opposed because I would say then you are taxing them double. And this has been my major objection in the past where the homeowner has come in and has been taxed again. In. this case I think it is right and proper that those particular people not pay. Getting over to Azusa Avenue - this modification meets with my personal approval. I can accept that. I have been informed by staff in my inquiries that only a sufficient portion of Azusa Avenue frontage is being improved as to enable the street to be improved to complete the provisions of adequate access service to the Cameron Avenue improvement project that is to make the proper left and right turn -pockets. In other words we are taking away all of that portion of the frontage on Azusa Avenue that might be questionable in terms of the benefits of that improvement. So as it sets now, although I am still a bit skittish about utilizing the 1911 Act on secondary streets, I don't'know of any project Wthat we have had before us that becomes closer to .meeting the criteria hat I have set down for being anequitable type of assessment district. So I would go for this modified district if the Council should see fit to accept the modified district and set it for a hearing. I would be much inclined in favor of it. Councilman Chappell: When we first heard the original 1911 District boundaries, Councilman Gillum brought up the fact that Azusa Avenue was being brought in and I violently opposed that too,and in talking with staff I still questioned why and they pointed out that Cameron at1 Azusa Avenue will soon have a three-way signal and without this included in the 1911 Act this three-way signal would not be possible. So I accepted that as a logical reason for leaving that portion of the street in. We have all paid for curbs and gutters in West Covina and all we are asking is for those homeowners along Cameron to pay for their curb and gutters and roughly that is all they are being asked to pay for. If I am wrong, staff should correct me? If I am not wrong, I will vote for it. Councilman Lloyd: Mr. Aiassa •- on. the Azusa area going south from Cameron on the west side beyond the new district boundary, what happens to it? From there to what it was before - is it still uncurbed, etc.? Mr. Aiassa: It will remain as it is now. *Councilman Lloyd: In other words - unfinished? Mr. Aiassa: Right. Councilman Lloyd: Councilman Gillum - how would you feel if in the case of the unfinished part of it if we structured it such that it only included Cameron and so much of the radius to the turn. on Azusa, since they are not finishing some part of it they still have a traffic bind? -10- REG. C.C. 5-26769 Page Eleven HEARINGS - DISTRICT AD 1-68 - Continued Councilman Gillum: I think what we are doing in, a sense if we were to approve this new proposal we come up with a bottleneck right where we finished the improvement. If I understand what you are saying - come down to this point now and finish it later on? Obouncilman Lloyd- No - my point is to come down Cameron and where it turns on to Azusa, once it makes the radius turn and quit. Councilman Gillum:_ I think that is in, there already and this part I think I could accept. Mr. Aiassa - has all the property been dedicated for the widening of the street on Cameron and Azusa or do we have -to purchase some property? Mr. Aiassa: We have to go in and acquire some right -of -way. - Councilman Gillum: On Azusa Avenue also? Mr. Aiassa: Yes. Councilman Gillum: Who is paying for that? Mr. Aiassa- We buy and pay back. Councilman Gillum: If we were to purchase the property running southerly on Azusa the cost of the purchase of that land would be spread all through the assessment district? SHr. Rossetti: Yes. Councilman Gillum: Would somebody explain to me how the people on Cameron get direct benefit out of the southerly portion of Azusa. when. they are going to pay for it on the assessment district? Councilman Lloyd- Mr. Aiassa - my question to you is still the same. What would be your feelings if we were to bring it man Gillum? down to Cameron to the radius of the turn- Council - Councilman Gillum: I think it would be fine. That is what we started out to do - was to improve Cameron Avenue. Councilman Lloyd: Okay that would fulfill the requirements of the problem of traffic generated by the West Covina High School. We wouldn't solve the total problem of necessity of curbs and gutters on Azusa but the way this new proposal is we are not going to do that anyhow. So in the interests of compromise and if this would find some favor with my fellow councilmen I would commend this to the thinking as a`partial solution to the problem of the area since we are talking about restructuring the District. I believe, if I am correct,Mr. Rossetti, we do have that power? Mr. Rossetti; Yes. Councilman Lloyd- Alright, take it to the radius of the turn and leave Azusa out of it. Mr. Aiassa: Mr. Mayor - I think the question. we should answer now is that the portion that is left on Azusa for improvement and as Council remembers on the field tour, this is a traffic congestion of a left turn. going north onto Cameron and also a right turn going east on Cameron at this intersection. And unless we make that improvement we are going to have a bottleneck at that point. REG. C.C. 5-26-69 Page Twelve HEARINGS - DISTRICT AD 1-68 - Continued Councilman Gillum: Mr. Aiassa - I accept that explanation 100% and I agree with you, but I disagree with the idea of running the 1911. Act around the corner and assess- ing people down the street for something they don't get a direct benefit out of. Now if we have a problem on Azusa let's cure the whole problem anstead of half of it. Let's don't tie it into a district and assess everybody clear down Cameron Avenue with it. Mayor Gleckman: Azusa Avenue seems to be the main problem here. Mr. Aiassa, let's say for example we didn't go up Azusa and at the same time for future or immediate development we wanted the property that Mr. Handler owns to give us that extra lefthand land all the way down - how would we go about getting it if we didn't have it and wanted it right now? Forgetting about Cameron, for the moment, you only have Azusa Avenue that is not improved and we want the rest of it - how would you go about getting it? Mr. Aiassa: Two choices. One, you start another 1911 Act... Mayor Gleckman: And who would we include in that Act? 'Mr. Aiassa: The whole street from Vine to Cameron and probably include both sides. Mayor Gleckman: In other words so what you are saying is if we improved Azusa Avenue now on the west side we would have to assess the property owners on the east side who have already put in their improvements, but we wouldn't have to do that on Cameron with the people on the north side... *1r. Aiassa: But you would have the problem of a protest out... perhaps Mr. Rossetti can explain? Mr. Rossetti: On Cameron Avenue where people paid for their improvements, unless we have a minor problem of restructuring or the improvement wasn't put in properly we wouldn't assess them. Now on Azusa Avenue most of the burden of cost is borne by the corner piece of property. Councilman Gillum: But wouldn't the total. cost be spread over everyone in the District? If we start a new 1911 Act starting southerly on. Azusa wouldn't the expense be borne by everyone in that District on both sides of the street? Mr. Rossetti.- Not if we were the assessment engineers. We wouldn't recommend that, just the one piece of property. Councilman Gillum: Then he could vote it out,couldn't he? Mr. Rossetti.: That's right. Councilman Gillum: Then it would be possible if we include the people north on Cameron that they may be opposed to it and could have enough voting power and assessed valuation •to kill the District. And this is what concerns me. Mr. Aiassa: We would do the same as we are doing on Glendora now where we have the Chevrolet Agency - we would put down redwood headers and leave it unimproved, and that property would remain that way until the time it was developed. Councilman Gillum: I am sorry but that is my feelings. I would accept the District with the exception of the southerly part of Azusa. Councilman Nichols: Councilman Gillum, why would you not accept the portion down Azusa? _ 12 - REG. C.C. 5-26-69 Page Thirteen HEARINGS - DISTRICT AD 1-68 - Continued Councilman Gillum: Basically,I think it is wrong to assess people on Cameron when -they are not getting a direct benefit.. Councilman Nichols.-.. Mr. Rossetti, on the structure of this what pro- portion of the improvement cost on Azusa Avenue under the modified proposal would be borne by the individual property owners westerly on the main acreage parcel along Cameron Avenue? 'Mr. Rossetti: Most of the Azusa Avenue improvement and acquisition would be borne by the corner piece of property. Probably better than 90%.. Councilman Nichols: You are saying 90% or better of all of the costs of improving the Azusa Avenue frontage including land acquisition would be borne by that parcel and 10% would be borne by all of the other properties combined. Is that correct? 'Mr. Rossetti: No - we have -an amount coming from the school which is reducing both sides. Now that amount will take care of some of the costs so the people on Cameron-1. are practically just paying for just what they are getting. Councilman Nichols: Individual property owners on the southerly side are paying for virtually nothing more than what they are getting. Mr. Rossetti: So is the corner people on Cameron. Councilman Nichols: The School District being a,_public agency is making • the contribution that makes that possible? 'Mr. Rossetti: Right. Councilman Nichols: So the indirect benefit that the individual property owners are getting on the southerly side thereby achieving better turns, access to their own street, etc., might be related to that small portion that are paying. Is that correct? 'Mr. Rossetti: That;is. Councilman Lloyd: Mr.; Rossetti, what will happen if we approve of the new District Ad 1-68 down to part way on this property here and leave another segment empty? How areyou going to fill that segment? Mr. Rossetti: That is something we would have to take care of later on. We are trying to put a street in here and if it did not develop I would assume if the corner people improved that property they would have to do the improving themselves. We need a study of that and he would have to pay something like $20,000 to put the improvenents in. The only thing we are concerned with now is the acquisition costs and the major cost is on the corner piece of property. Councilman Lloyd: My pointis - on the property which is south of the new proposal to the end of that property line, how do you propose to pay for that? Because that is another total new problem and in other words we have not solved that if we adopt this. How would we resolve that problem? 'Mr. Fast: Councilman Lloyd, you generally have two approaches. You either wait until the property develops or the City has the right of a condemnation act. Councilman Lloyd: Then the City would pay for it and put it in our- selves. Is that correct? - 13 - REG. C.C. 5-26-69 HEARINGS - DISTRICT AD 1-68 - Continued Page Fourteen Mr. Fast- Yes. Councilman Gillum: Mr. Aiassa - aren't we in our Capital Improvements talking about improving Azusa and putting a median down the street all the way down. Walnut Creek Parkway to Francisquito sometime in the future? *Mr. Aiassa- In the future, that is true. We had the same plan on Glendora and the development is dependent on the acquisition or need of right of way, and if we do bog down in improving an area we either take a choice of the Council recommending that we go out and buy it, which has not been the policy of Council to do this. Councilman Gillum- I just asked if we are planning to improve Azusa? Mr. Aiassa: Yes we have it in our 5 year plan. Possibly between 1969 and 1970. Councilman Gillum- The extension of storm drains up Azusa with a median strip? Mr. Aiassa: That is correct. We might have to delay if we can. I t a cq uire the right-of-way. Councilman Gillum: Well we haven't delayed any other thing.. in this town because of a piece of property and I doubt that we would this one over one parcel of property. Mr. Aiassa- We did some constructive redesign on Glendora because we did not have the right-of-way and on this basis if it is thru traffic we are trying to justify we will have to do that. Councilman Chappell: One thing that I caught in this - we are trying to move traffic through this street and also through the intersection, I don't know how many of you travel. north on Azusa and attempt to make a left turn on Azusa to Cameron at the present time - there is no signal there that will allow you to:make a lefthand turn and so you may.sit there for several changes in the signal. Basically one or two cars get through. at a time. It is proposed when the improvement is completed that this type of signal be installed and I understand we need that strip along there so it makes it wide enough to have a lefthand turn and also to have a right turn lane there. (Explained) I really think this modified assessment district is what we need for the improvement of traffic both on Azusa and Cameron. Councilman Gillum: Just one more comment. Mr. Nichols has expressed his feelings strongly in opposition in the past on the 1911 Act and basically my own personal philosphy objects to it, but I also realize it is a tool of government to provide the necessities, but I also think we are reaching a point and my own opinion is we are misusing the 1911 Act to meet our needs at the moment. Either we are going to become consistent on it or quit using it because when we get to,the point that we can draw it down a street and around the corner and granted we have a traffic problem and I recognize that and I appreciate it, but I do object to the fact that when • we get to these Districts and we want to include something we just turn around the corner and run it up the other way. We should either get con- sistent with Districts and say it falls within a certain boundary line or stop using it. Councilman Lloyd- The thing that I am looking at and in the final analysis I think this is ore of the things we must look at and that is what can we do to achieve the completion of Azusa Avenue assuming that we go partially south on Azusa and I can see the problems which are attendant because we would have to form a new District and this would be a very unsatisfactory method in that - 14 - REG. C.C. 5-26-69 Page Fifteen HEARINGS - DISTRICT AD 1-68 - Ccn.tinued those people who surround this area would be a part of it and would be required to pay double. I think Mr. Fast knows how strongly I feel on this having been. associated with me on Barranca on a personal basis, and that people should not be charged twice. This, of course, was expressed by Mr. Rossetti with regards to the people on the north side. So we are faced with the problem, assuming we accept this District, of having a parcel that still acts as a block, and what I am really trying to do is have all of it. What I am really asking this Council to do is see what we can do to come up with a total solution or back down and compromise and bring everybody along, that is what I am suggesting. Mr. Aiassa: Mr. Mayor - there has been some information made that we arbritarily go on the 1911 Acts. I would like to use the map and explain the way we completed this. (Explained the improvement on Lark Ellen, stating it went up about 125' on Lark Ellen to improve the interchange and circula- tion. of traffic on to Cameron. Technically this was not a part of the full street and this is technically the same problem we are faced with on Azusa.) Councilman Gillum: I am not going to answer. All I can say is you run the street 125' past the intersection and you will have a bottleneck. Do we have a storm drain on that corner? Mr. Aiassa: I believe it is on the east side at Cameron and Lark. Ellen, Mr. Zimmerman? Mr. Zimmerman- No, there is none there now. There is one pro- posed in the long .range storm drain program. Mayor Gleckmano When are we going to tear up Azusa Avenue for this improvement? Mr. Aiassa: Probably will start in August of 1969. Mayor Gl.eckmano What effect will this have on what you are talk- ing about doing this evening? Are you going to tear it up twice? Mr. Aiassa. No, we'would probably only end up with a portion of Azusa Avenue not improved. The other portion will be tied up directly with the improvement as far as our design and grades are concerned. Azusa will, be designed to fit the new master plan of development except that one portion because we do.not have curb or gutter or right -of, -way. Mayor Gleckmano When this first came before us I think the Council was taken by surprise with. the 1911 Act going down Azusa Avenue, at least we all alluded to that. And if your improvement plans on Azusa Avenue are for 1969-70 are we now trying to pick up this land under the 1911. Act rather than go under con- demnation? Mr. Aiassa: No. . Mayor Gleckman: If not, how did you expect to get this land to do it in 1969-70? 'Mr. Aiassa: We had two choices. One, we would have to grade and improve the development with or without the right-of-way, and if it was to be done without the right-of-way we would have to redesign as we did on Glendora and wait until that property gets zoned or take condemnation proceedings for the right-of-way., Councilman Lloyd. Mr. Aiassa wouldn't you use the latter at this - 15 - REG. C.C. 5-26-69 Page Sixteen HEARINGS - DISTRICT AD 1-68 - Continued point in view of the fact, and there is no doubt in my mind but that I want curbs and gutters and sidewalks on. Cameron Avenue I have seen enough accidents and I am very certain that in this area we have people including myself that have certain feelings about this being taken care of and not run the risk of having even one youngster hurt - in my opinion ohis must be done. On Azusa the only thing I want is the full development f this corner so we have a 6 lane road plus the 4 lanes on Cameron so this area,can be adequately served. I am really not very em-btionally involved on how we achieve it just so we do. But not at the expense of one or two since this is a major street which serves the whole city. On the other hand if to achieve this we have to go ahead and do it this way then I would vote for it reluctantly but I am not convinced in my own mind since we do not continue the development on. Azusa, that we have achieved anything other than the widening. So the question. I am asking this Council - what have we accomplished in this thing when we go around that corner? Do we provide the adequate traffic flow with that impediment sticking out in Azusa or should we flat out say we are going to do this and then in August of '69 come back and develop that street the way it should be developed? And if so, how? Those are the questions I ask you to consider. Councilman Nichols.: There are three ways these pieces of ground can be improved. One, to put all or some portion of that land in the assessment district and through that legal device the property owner pays the cost of the improvement. Whether you go all the way down Azusa or 150' or whatever distance the property owner will pay for the cost of improvements through the device of the 1911 Act. Now there are two other ways to get the improvement. Wait until the property develops and require as part of the Precise Plan that this be b done and that maye indefinitely. Or, go in and condemn and buy 100' or ,BOOB or all of it, in which case the taxpayers of West Covina, all of them e paying for it. Now whether we put in 100 or 200' tonight it is a policy decision. If we don't we will in all probability be sitting up here in the future appropriating public money to condemn the land and acquire right-.of-way,.or we will leave it alone with redwood headers until some date when it develops. My thinking is that we should take around the corner at this time in this District, just enough to put the essential traffic control devices in and then if we have to come back later with taxpayers money and buy some portion along Azusa Avenue to complete the project - well we will just have to do it. I can justify the first leg around the corner in order to get traffic safety control at that corner. Mayor Gleckman: We have a motion. on the floor to adopt the Resolution approving the revised map of the Assessment District for the improvement of Cameron Avenue and Azusa Avenue -rights -of -way. Is there any further discussion? Motion carried on roll call vote: AYES: Councilmen Nichols, Chappell, Lloyd, Mayor Gleckman NOES: Councilman Gillum ABSENT: None RESOLUTION NO. 3987 The City Attorney presented: ADOPTED "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, PROPOSING TO CHANGE THE BOUNDARIES OF THE DISTRICT AND THE WORK TO BE DONE IN ASSESSMENT DISTRICT 1-68." Mayor Gleckman: Hearing no objections, waive further reading of the body of said Resolution. - 16 - REG. C.C. 5-26-69 Page Seventeen HEARINGS - DISTRICT AD 1-68 - Continued Motion by Councilman Chappell,seconded by Councilman Nichols, that said Resolution be adopted. Motion carried on roll call vote: AYES: Councilmen Nichols, NOES: Councilman Gillum ABSENT: None Chappell, Lloyd, Mayor Gleckman Motion by Councilman Gillum, seconded by Councilman Lloyd, and carried, that this hearing on Debt Limit report be continued to June 23, 1969, at 8 p.m. Motion by.Councilman Gillum, seconded 'by Councilman Chappell, and carried, to continue the hearing on.the Resolution of Intention for Assessment District 1-68 to June 23, 1969, at 8 p.m. THE CHAIR DECLARED A RECESS AT 9 P.M. .PLANNING COMMISSION (Continued) COUNCIL RECONVENED AT 9:15 P.M. Motion by Councilman Gillum, seconded by Councilman Lloyd, and carried, that the Planning Commission action of'May 21, 1969, be accepted and filed. HUMAN RELATIONS COMMISSION 0 Minutes of April 24, 1969 Motion by Councilman Gillum, seconded by Councilman Lloyd, and carried, to accept and file the minutes of the Human Relations Commission dated April 24, 1969. ORAL COMMUNICATIONS None. WRITTEN COMMUNICATIONS a) Request by Los Angeles County Epilepsy Society to Conduct a Fund Raising Campaign during July, 1969, and a Six Months to One Year Building Fund Drive Councilman Lloyd: Mr. Aiassa - their request, does that actually last from 6 months to one year? Mr. Aiassa: They usually work in segments and spread it over a period of at least 6 months. We have never had any complaints regarding this group. Councilman Lloyd: I was under the impression we had a time limitation. 01-0. Aiassa: You may limit it to whatever time you wish. Councilman Lloyd: I would like to limit it to a week. Motion by Councilman Gillum, seconded by Councilman Chappell, and carried, that the request for fundraising from Los Angeles County Epilepsy Society be granted and limited"to the month of July 1969. Motion by Councilman Chappell(; -: seconded by, Counc lm `Nichols, _. _ „::;.:_ ;,;;: . that the request of the Los Angeles Epilepsy Society to conduct a building fund drive for six months to one year be referred to staff. REG. C.C. 5-26-69 Page Eighteen WRITTEN COMMUNICATIONS - Continued Councilman Gillum° Reason? Councilman Chappell: Because I don't know if it is normal for Council to approve a 6 month to a year campaign for funds. • Councilman Lloyd: I think the solution would be to arbritarily award them a month to conduct their drive in say August, or September, or whatever month is their pleasure. That is what 1 was going to offer as a motion, and suggesting we write a letter to them to that effect. By referring to staff we cause further paperwork. Motion failed on vote call. Motion by Councilman Lloyd that the month of August be assigned for the drive for the Los Angeles County Epilepsy Society to conduct a building fund drive.. Seconded by Councilman Chappell, and carried. b) Letter from Town of Emeryville re. Legislation concerning San Francisco Bay Motion by Councilman Gillum, seconded by Councilman Chappell, and carried, to receive and file. c) Mustang Baseball League re. Sign in Orangewood Park Motion by Councilman Chappell, seconded by Councilman Gillum, and carried, referring the request of the -Mustang Baseball League to Planning Commission. d) California Museum of Science & Industry re. Exhibit Space for California's 200th Birthday Motion. by Councilman Chappell, seconded by Councilman Gillum, and carried, referring this request to staff. Councilman Gillum: Mr. Mayor _ in reference to Item d - I have been asked by different people working on this on the State level, if the City had any plans to partici- pate in this area. I indicated I wasn't aware but that the City would probably give some consideration to it. There is concern that all cities make an effort to acknowledge this other than just by a Resolution. e) PUG Hearing Date and Place for Applications of West Covina - Walnut Water Company, and Suburban Water Systems Motion by Councilman Chappell, seconded by Councilman Nichols, that Council receive and file. Councilman. Gillum: I am sure we will have a representative there? Wr. Aiassa: Yes, it will be here at City Hall. f) National Cystic Fibrosis Research Foundation Request_ Motion by Councilman Chappell, seconded by CouncilmanGillum, and carried, that the request of the National Cystic Fibrosis Research Foundation to conduct a fund raising campaign be granted. REG. C.C. 5-26-69 Page:Nineteen WRITTEN COMMUNICATIONS - Continued g) City of Downey Resolution No. 2232_Re. Daylight Savings Time Motion by Councilman Chappell, seconded by Councilman Gillum,and carried, to receive and file. h San Gabriel Valley Humane Society Mr. Aiassa: We have an annual request from the San Gabriel Humane Society to renew their contract. We also have a special problem coming up shortly in that they will be giving the dogs rabies shots in June. According to the request they are asking for a 3 year contract.' I would like to have this recommended to the City Attorney and have him work out a 2 year contract with a 60 day cancellation clause. So moved by Councilman Nichols, seconded by Councilman Chappell. Councilman Gillum: I realize that a portion of our wonderful City - the portion that I live in - hasn't been accepted by the postal department and I doubt seriously that it has been accepted by the Humane Society. I have requested on,my own and.through the Police Department to have dogs picked up - because of the number of dogs that are running loose in the area. I am not happy with the service in that area of the City. Councilman Chappell: I have heard that remark with regards to other areas also. I think the City Manager should 40 emphasize the point that we aren't really happy with some of the results and that a greater effort should be made by them in that area. Councilman Gillum: Could we have some one on your staff -.Mr. Aiassa, obtain the following information? The population of the valley has grown over the years and I am wondering if their staff and equipment has been enlarged sufficiently to keep up with this growth: Councilman Nichols: We spent a good many hours last year in discussion on this, in fact it was my only Committee,assign- ment, and their facilities are adequate and they have a full-time truck and driver in the City of West Covina, and if we want to give them a larger financial renumeration they probably would put another driver and truck in the City. I complained about the same thing last year that you are complaining about and seriously I think they are kept busy. I see the truck moving all the time in the City and at the contract rate and the time spent they are really providing maximum service. If the Council is really concerned in this area I think we would have to give some consideration to increasing fees and charges in order to request more service. Councilman Gillum: Didn't they increase their charges for dogs that were impounded as far as retrieving them from the Society? Wr. Aiassa: No, T don't believe so. Councilman Gillum: Along with my request could you find out some information from them along the lines as to what it would take to increase their service in the community so we may look at this at budget time? Councilman Nichols: We asked them to run a pilot program by putting a couple of men and trucks on for an additional couple of days a week and find out how many more dogs were picked up. This was to be reported back to us and the report is late in coming. I think it would be time to really bear down on REG. C.C. 5-26-69 WRITTEN COMMUNICATIONS - Continued Twenty Mrs. Coleman and ask her to get some tangible information back to us. Mr. Aiassa: I think we might also report to Council that we . have met with Mrs. Coleman and also have developed the idea of a shelter at City Yard so that they would not have to run around so much thereby saving time. Motion carried. i) City of Signal Hill Resolution No. 69-5-1483 re. Daylight Savings Time Motion by Councilman Chappell, seconded by Councilman Lloyd, and carried, to receive and file. CITY ATTORNEY RESOLUTION NO. 3988 The City Attorney presented: "'A RESOLUTION OF THE CITY COUNCIL ADOPTED OF THE CITY OF WEST COVINA, APPROVING PRECISE PLAN NO. 567 - ROBERT RIMPAU & GERALD KLEIN." Mayor Gleckman: Hearing no objections, waive further reading of the body of said Resolution. AhMotion by Councilman Gillum, seconded by Councilman Chappell, that said Resolution be adopted. Motion carried on roll call vote as follows: AYES: Councilmen Gillum, Chappell, .Lloyd, Mayor Gleckman NOES: Councilman Nichols ABSENT: None ORDINANCE INTRODUCTION The City Attorney presented: to AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, ADDING SECTION 3102.5 TO MUNICIPAL CODE RELATING TO NOTICE OF VEHICLE CODE VIOLATIONS." Motion by Councilman Gillum, seconded by Councilman Chappell, and carried, waiving further reading of the body of said Ordinance. Motion by Councilman Gillum, seconded by Councilman Chappell, and carried, introducing said Ordinance. ORDINANCE NO. 1083 The City Attorney presented: "AN ORDINANCE OF THE CITY COUNCIL ADOPTED OF THE CITY OF WEST COVINA, AMENDING MUNICIPAL CODE SO AS TO REZONE CERTAIN PREMISES (Zone Change No. 417, Robert Rimpau & Gerald Klein)." potion by Councilman Chappell, seconded by Councilman Gillum, and carried, waiving further reading of the body of said Ordinance. Motion by Councilman Gillum, seconded by Councilman Chappell, adopting said Ordinance. Motion carried on roll call, vote as follows: AYES: Councilmen Gillum, Nichols, Chappell, Lloyd, Mayor Gleckman NOES: None ABSENT: None - 20 - REG. C.C. 5-26-69 CITY ATTORNEY - Continued Page Twenty-one ORDINANCE NO. 1084 The City Attorney presented: ADOPTED `BAN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, AMENDING THE WEST COVINA MUNICIPAL CODE SO AS TO REZONE CERTAIN PREMISES (Zone Change Wo. 418, Gottlieb, Sugar Investment Company)." Motion by Councilman Chappell, seconded by Councilman Gillum, waiving further reading of the body of Said motion. Motion carried. Motion by Councilman Chappell, seconded by Conncilman Gillum, adopting said Ordinance. Motion carried on roll call vote as follows: AYES: Councilmen Gillum, NOES: Councilman Nichols ABSENT: None RESIDENTIAL PARKING REPORT Chappell, Lloyd, Mayor Gleckman Mr. Wakefield: At the request of the City Manager I prepared a report with reference to the authority of the City in restricting parking on. certain residential streets or other streets in the City. The existing provisions of the Code authorize the imposition of restricted parking in any area of the City when it is appropriately posted. It is based upon a recommendation of the Traffic Committee and the approval. of the City Council. All that is required therefore to restrict parking in any specified area of the City is to follow the existing procedure and post the affected streets. *ayor Gleckman: In other words all this does is to give us the tool to carry out any action we care to do. Mr. Wakefield: That is correct. Councilman Gillum: If there are certain areas that have become a problem as far as overnight parking or street sweeping and things of this type, we would be well within our rights to post "no parking between the hours of 2 and 4 in the morning"9 Mr. Wakefield: That is right. All it requires is adequate posting of the streets to inform the people. Councilman Gillum: Would we have a problem of saying - we decided on this section that they couldn't park and on the next section we.put no restrictions - would we be in a sense discriminating against certain areas? Mr. Wakefield: It is a matter of discretion with the City Council. Mayor Gleckman: This strictly has to do with parking on the streets? Mr. Wakefield: Yes. r. Aiassa: Mr. Mayor - I would like this referred to the Traffic Committee so they will have this in their fides.: Motion by Councilman Gillum, seconded by Councilman Chappell, and carried, to refer to the Traffic Committee for review and a recommendation back to Council. LITIGATION INVOLVING THE BARRANCA STREET IMPROVEMENT PROJECT AD 1-67 Mr. Wakefield: This is just an informational item. The City has been named as one of'several defendants on two - 21 - REG. C.C. 5-26-69 Page Twenty-two CITY ATTORNEY - Litigation - Barrann a Street Project AD 1-67 —Continued actions filed by the subcontractors on the Barranca Street Project. The actions are filed primarily against the contractor and his bonding company to recover the value of materials and labor supplied for the roject. I have filed answers in both cases. The City is adequately protected by a release bond filed by the original bonding company which protects the City from any liability in either of the cases. CORTEZ PARK LITIGATION Mr. Wakefield: This is informational. I just wanted to advise you that June White and the Garnier Construction Company have now filed an answer in the condemna- tion action for the property contiguous to Cortez Park, for parking pur- poses. They claim the value of the property taken is $110,000 and. severance damages of $30,000. As I indicated previously weighed up in this problem is the obligation of June White to supply water to Cortez Park at a reduced rate for a period of 50 years from the year of 1946. This amounts to approximately $1,000 a year benefit to the City and in accordance with your instructions in executive session. I will now proceed to file suit to determine the relative responsibility of the parties in carrying out that agreement. Councilman Chappell: Do we have any idea of when this will be resolved? Mr. Wakefield: I think we are in a position now to request that condemnation action be set for trial. I would imagine we are approximately 6 to 9 months away. ANTI-TRUST SUIT Mr. Wakefield: I wanted to keep Council informed of what happen- ed wtih respect to the Anti -Trust authorization. The Attorney General.has received the Resolution by Council and has requested further information which. will be supplied to him to protect the City's interest. CITY MANAGER 1) PENDING LEGISLATION Councilman Gillum: With regard to AB 374; it states in the staff report that we have already written two letters ,opposing this bill which would allow police and fire to retire at age 50. Did we authorize the writing of these letters, Mr. Aiassa? Mr. Aiassa: Yes. It came up about two months ago. Councilman Gillum: I remember when it came up on. a long list of pend- ing bills and I expressed my feelings on it that it wasn't quite accurate in its information, but don't remember Council opposing that bill. Mr. Aiassa: I believe, if you will recall, the Chief of Police was in the audience and we said there was nothing personal about the reason for protesting. We would not have proceeded unless there was sanction by Council. Councilman Gillum: Well I for one would have opposed the writing of the letter, but if I am incorrect I apologize. Councilman Nichols: By that you mean you would be in favor of retire- ment at age 50? 22 - REG. C.C. 5-26-69 Page Twenty-three CITY MANAGER - AB 374 - Continued Councilman Gillum: No, but what is stated here is not really what the bill says. It is in part what it says but not in detail. When it was presented to me originally I said I wasn't going'for that, everybody quitting at age 50, but there is more to it. They can retire at'age 50 but their benefits increase the longer they continue working, and it is the feeling of the people proposing the bill that it will encourage people to work past age 50 because each year their benefits will increase after age 50. I realize it would be an added expense to the City, but the thing I am concerned about really is that you get a brief outline and I am afraid the bill is a little slanted . Mr. Aiassa: Because you do now a separate agency other group. Mayor Gleckman: I believe the Council took the action on this because they felt this was a local problem and not one that should be ruled by State Legislature. determine your retirement plan and also why should such as the Police and Fire have preference over the of police and fire of it for them then what if you do it for them I think also in our legislative action from the League of California Cities it does make the statement it is doubling the cost of retirement contracting agencies and also talks about if you do is the next step? The handwriting is on the wall - you had better be prepared to do it for all. Councilman Nichols: The State Retirement System is set up now and it is certainly very similar for Police and Fire - the minimum age of retirement is 55; and the public safety employees presently have the most generous retirement benefits of any municipal retirement system. Miscellaneous employees retire at age 60, with increa:aed benefits to age 65. With the tax load the citizens are carrying today I don't see any reason for increasing their burden, and on top of that we are being told by the State when and when not to do everything and I would like to retain what few areas of local control we still have remaining and this would be one of them that I would like to see - staying in the retirement act that we voluntarily approved. Motion by Councilman Nichols authorizing the Mayor to communicate by telegram to the Committee and the Senators formally expressing our opposition. Seconded by Councilman Chappell, and carried. Motion by Councilman Nichols that authorization be granted to the Mayor to send telegrams in..this area - opposing AB 240. Seconded by Councilman Gillum and carried. Motion by Councilman Nichols, seconded by Mayor Gleckman, and carried, that Council take the position of opposing SB 1175, and direct that a letter be prepared over the Mayor's signature informing the Senate Committee now hearing this bill that the Council stands in opposition. Motion by Councilman Gillum, seconded by Councilman Nichols, and carried, that Council express its opposition to SB 1414. 2) THOMAS PROPERTY APPRAISAL Motion by Councilman Nichols, seconded by Councilman Chappell, and carried, directing a letter be prepared over the,Mayor's signature stating that the particular,property in question is of such a relatively low priority that the Council can in no way predict when the City might in fact be interested in acquiring the property, and therefore we cannot make an offer at this time. - 23 - REG. C.C. 5-26-69 CITY MANAGER - Continued 3 ) AMERICAN PETROFINA Page Twenty-four Motion by Councilman Nichols, seconded by Councilman Gillum, and carried, that the recommendation of the staff to approve the request dated May 20, 1969, from American Petrofina -be granted subject to the conditions enumerated in the staff report, points 1 thru 6. 4) TRAFFIC COMMITTEE MINUTES of 5/23/69 (Items of minutes individually considered by Council) Mr. Aiassa: Mr. Mayor - Item 7, I would like to recommend that this be held over for further study. Mayor Gleckman: May I have a motion that Item 7 be held over for further study? So moved by Councilman Chappell, seconded by Councilman Gillum,:and carried. Mayor Gleckman: I would entertain a motion that the Traffic. Committee -minutes of May 23, 1969, be accepted and filed with the exception of Item ,47. So moved by Councilman Gillum, seconded by Councilman Chappell, and carried. 5) �RADCO CONSTRUCTION COMPANY - Claim Mr. Aiassa: If I may - we have another letter coming from this gentleman and if council has no objection I would like this item referred to the City Attorney and.staff for further negotiation. Motion by Councilman Gillum, seconded by Councilman Chappell, and carried, that this item be referred to the City Attorney and City Manager. 6) MERCED/ORANGE PROJECT LAND EVALUATION Motion by Councilman Lloyd, seconded by Conncilman Chappell, and carried, that this item be referred to staff. Councilman Gillum: Mr. Mayor - a question of Mr. Aiassa. These funds that were collected, what happened to the $136.00 given to the City Attorney that night? City Clerk: It'has been put in the Special Account. bouncilman Gillum:- Weren't they given to the City to initiate a . study of some kind? Mr. Aiassa: Yes, we will have a report back to you shortly. The study will require about $2500. Councilman Gillum: The reason I ask is because it was given to the City for this report and it has been a couple of months now. Mr. Aiassa: I think Council should realize this is an item that was not budgeted in 1968-69. - 24 - REG. C.C. 5-26-69 Page Twenty-five CITY MANAGER --Merced/Orange Project - Continued Councilman Gillum: My main concern is that we communicate with these people. If we could in some way at least inform them that we haven't forgotten about it. • Mr. Aiassa: I agree. This will be done. 7) UNDERGROUND UTILITY CONVERSION ADVISORY COMMITEE REPORT Motion by Councilman Nichols, seconded 'by Councilman Lloyd, and carried, that the recommendation of the Central Business District Committee be approved; in points 1 - 2 and 3, that we accept those recommendations in terms of concurring in the recommendation; authorize the staff to work with the utilities and State Division of Highways to bring about this undergrounding of facilities as far as the freeway; to authorize the Committee to establish precise boundaries and procedures which will lead to hearing and the formal establishment of a district. 8) ACTING RECREATION & PARK DIRECTOR Mr. Aiassa: This requires Council action according to our Personnel Rules & Regulations regarding the filling of Acting Temporary positions. Under this provision the employee may work in an acting capacity for a period of 90 days before receiving reimbursement at a higher rate of pay. If he serves beyond the 90 day period he receives the higher rate of pay for that period. Mr. Wilson will be serving in this capacity for 90 days as • of June 18th. Motion by Councilman Chappell, seconded by Councilman Gillum, granting this salary to,Kirk Wilson while assigned as temporary Director of Recreation & Parks in accordance with the Personnel Rules & Regulations. Motion carried on roll call vote as follows-. AYES: Councilmen Gillum, Nichols, Chappell, Lloyd, Mayor Gleckman NOES: None ABSENT: None 9) POLICE MUTUAL AID AGREEMENTS Motion by Councilman Gillum, seconded by Councilman Chappell, and carried, authorizing the Mayor and City Clerk to sign mutual aid agreements with the cities of Claremont, Monrovia, Monterey Park and South Pasadena. 10) BUS SERVICE AGREEMENT FOR CIVIC CENTER DEDICATION Motion by Councilman Nichols, seconded by Councilman Chappell, authorizing the Mayor and City Clerk to sign the Bus Service Agreement and approve the expenditure of $95.00. Motion carried on. roll call vote as follows: AYES: Councilmen Gillum, Nichols, Chappell, Lloyd, Mayor Gleckman NOES; None • ABSENT: None ----- 11) P.A. SYSTEM PURCHASE REPORT Motion by Councilman Gillum, seconded by Councilman Chappell, and carried, that this item be referred back to staff. 13) LONGEVITY PAY Councll.man Gillum: This is the report I requested and I note they have outlined two or three plans. I would like, if Council is willing to go along with it, to have _25_ REG. C.C. 5-26-69 Page Twenty-six( CITY MANAGER - Longevity Pay - Continued this information made available to the Personnel Board for their con- sideration and recommendation. I am not sure this is the proper thing t.o do but I am deeply concerned that we are losing employees in our various departments because of no openings above them. I am not saying • that this will be a guarantee that they will stay with us but I believe it may help. Motion by Councilman Gillum, seconded by Councilman Chappell, and carried, that this be referred to the Personnel Board and that additional informa- tion be obtained and a firm recommendation be made to Council. 13) PUC NOTICES Motion by Councilman Chappell, seconded by Councilman Lloyd, and carried, that this informational report be received and filed. 14) AB'1356 Motion by Councilman Chappell, seconded by Councilman Gillum, and carried, supporting the Costa Mesa Resolution and notifying the State Legislators that we support AB1356. 15) REQUEST FOR OFFICE SPACE IN CIVIC CENTER LEGAL AID OFFICES • Motion by Councilman Gillum, seconded by Councilman Nichols-, that this be referred to staff. Councilman Nichols: In our policy that we adopted didn't we state anything at all about whether the facilities would be rented, leased or what? Mr. Aiassa: Yes, facilities would be leased. Motion carried. CITY CLERK 1) LETTER FROM RTD Motion by Councilman Gillum, seconded by Councilman Chappell, and carried, that letter from RTD advising of extension\of West Covina-LaPuente Line No. 133 and establishment of Saturday service be received and f'iaed. a3 2) ABC,APPLICATION, Motion by ,Councilman 'Chappell, 'seconded by. Mayor Gleckman, and carried', that no. protest be,;mde' ;ont_•;_ Application, of Garvey Fxt,:erp;xtises, Inc.,, • dba Love's Wood Pit Barbeque, 3101 East Garvey Avenue, CITY TREASURER'S REPORT Motion by Councilman Chappell, seconded by Councilman Gillum, and carried, to accept and file City Treasurer's report of April, 1969. THE CHAIR CALLED AN EXECUTIVE SESSION AT 10:05 P.M. to DISCUSS PERSONNEL MATTERS. COUNCIL RECONVENED AT 10:30 P.M. - 26 - REG. C.C. 5-26-69 Page Twenty-seven MAYOR'S REPORTS Mayor Gleckman- I,have a letter from Congressman Lipscomb saying he is sorry he can't make the Dedication but would like to visit when Congress adjourns. Also, there was a memorandum put in my mail from 16mr. Menard and Mr. Fast, regarding the recent citizens meetings on the General Plan.. I think the comments are quite realistic and frank. And the biggest problem is how do you get a solution to the things mentioned and that is that people are unbelievably uninformed as to government, the form of government and their role in government and operating under gross misconceptions regarding the tax structure in this or any 'small city. The comments go on and on, also stating that the West Covina citizen is unaware of the stability of the tax rate in West Covina for the past 12 years. I really don't know how to inform the people or get them informed other than through the newspapers. We have tried the -mailer and I hope that the Civic Center Dedication will help some. But I have talked to a lot of people on the Civic Center and they figure the Civic Center is raising their taxes beyond what they can pay and we haven't raised any taxes in the City at all for the Civic -Center. It is really amazing! Councilman Nichols: I think one of the real big problems that exists is with the nature and type of press coverage we have. We have a newspaper which attempts to be a metropolitan paper and covers a,geographic area which makes it impossible to give the small hometown coverage of each City that each City feels it is entitled to or would like to have. Since the paper takes a very powerful and strong position editorially in opposition to any City which may desire to develop some additional means of communication with its ptizens such as through other news media, etc. So it is a paradpxica.l proach that the newspapers have and there has been no solution that I have seen, consequently we do not yet have a way of really communicating with our citizens. Councilman Lloyd: With regards to this let me point out that in addition to the Tribune we do have the Sentinel and it reaches a different type of audience and many of the people that subscribe to the Tribune will subscribe to the Sentinel. Generally speaking between the two papers I think we get pretty good service. I think that we arefacing what we consider the phenomena of the advertising world today wherein the average citizen is drummed on up to the point that he shuts out a lot of these things. Even the newspapers that come into his home. I don't know what the solution is but I know that we as a leadership body in the City perhaps should give some consideration to a sit down meeting with all the media people including our own newspapers and radio stations, which serve this area which we never mention or invite into this area. I think there are some TV stations which will give some time to this type of public activity. And I do know that we have a very good chance of getting NBC out here in our City on the Dedication ceremony, which is a step in the right direction. By the way,Councilman Nichols, I am really not picking but you really triggered me off to the fact that this is a very real and complex problem which we must give consideration to because we have to serve the people of, this community and we have to reach them someway. ouncilman Gillum: One suggestion - which I found effective in connection with the water election, we found that you could call a meeting and no one would come and then we were fortunate enough in getting the support of the School District and in going to the PTA's where in a sense we had a captive audience, and if you could point at any one'thing why that passed it would be because we had a chance to get our program across to people in a group and tell them the story. I have often thought that this Council should make themselves available to PTA groups and go before them and explain the tax rate and how these things work and what we are doing and give them a chance to ask questions. --27- REG. C.C. 5-26-69 Page Twenty-eight MAYOR'S REPORTS - Continued Councilman Lloyd: We have the League of Women Voters representa- tion here tonight and I would encourage them to take this as a project and perhaps give consideration in the area of creating an atmosphere for the informed voters. I think this would be a very legitimate project. They could set up events O;herein.we would be available as Councilman Gillum suggested. Phil Wax, President The Chamber of Commerce has a Fact Book that is in Chamber of Commerce the process of going out - 25,000 books will be going out to the homes. I believe you have 8 to 12 pages set aside in this Fact Book for the City, and I think if you have something to say on this it could still get into the book. It �,Ls not completed as yet. These books will be mailed to every home in West Covina. Mayor Gleckman: Thank you. I think the thought of going to the PTA groups, League of Women Voters and the Fact Books - are all good. A lot really depends on time. We have an active Council and we have all been working with our different Commissions and ctier groups in the City and also surrounding communities and time is an important factor. I sure would like to see the Covina Valley Unified School District and the West Covina Unified School District and any other School District in the City of West Covina to take the opportunity to request the Mayor or any of the Council to appear at a PTA gathering and talk to them about the City and answer some of these questions. I know whenever I have appeared it is a.problem to get the people to ask questions and when you do open up a particular area some of the questions you hear you wonder why you opened the meeting, because the questions have nothing to do with the City ,really, but I guess it is the only area we can seek communication. Also, I would like, in the near future, to discuss with 4Wouncil the Youth Advisory group. We abandoned that idea a year and a half ago for certain reasons, justifiably so. But I think now is the time to go into this program again and start a Youth Advisory Group in the City probably in September. It is most unfortunate that we do not have anything in our City for the kids from 17 on up, other than the problem area. Councilman Nichols: I would like to see an outline of what you have in mind in writing so we can review and discuss. I think this is a very excellent area and something we should move into, but prudently. Mayor�Gleckmari: We will. That is why I say that we should do it now and then go into the program in the Fall if we. decide to do so. I also received yesterday the official acceptance from Assemblyman Bob Monagan and a biography which I hope the newspapers will print. I hope they have copies of it. Also for the papers "penefit I would really like to thank the Committee on this Paint -Up, Fix -Up, Clean -Up project. I think in spite of some of the phone calls I received at home from people misunderstanding certain situations and being impatient, and also due to the under estimated amount of material in the City, I would like to compliment the whole Committee and staff that worked on Saturday and Sunday in this capacity. And one thing is sure and I quote Mr. Aiassa - "at least we will finally get the City cleaned np." I don't think we thought it was that bad off. I also heard of young Weople going into garages and hauling things out for people. The ommittee did a fine job and should be complimented. Councilman Nichols: I agree with that. COUNCIL COMMITTEE•REPORTS Councilman Gillum: I have nothing to report, but I have a question of staff on the Dedication. Do you know if we extended an invitation to the Dedication to the past Mayors and Councilmen'? REG. C.C. 5-26-69 Page Twenty-nine • COUNCIL COMMITTEE REPORTS - Continued Mr. Aiassa: Councilman Gillum: Councilman -Nichols: ..Mr. Aiassa: Yes, we have. Mr. Krieger will be out of the City, he will be in Hawaii. I mean also past Councilmen and Mayors still in our community. (Council a reed this should be done, if it had not been done. Mr. Aiassa - when will Council be scheduled for its first meeting in the new Chambers? The 23rd of June. Councilman. Nichols: I,took from the paper a rather interesting article relating an affair taking place in the hall of the Veterans" of Foreign Wars which was being put on by another group or organization. (Read article) Mr. Aiassa, when an organization in the City such as the Veterans of Foreign Wars or American Legion leases their facilities to outside groups for regular commercial operations do those organizations come under our business ordinance and are they licensed to do business in the City? Mr. Wakefield: The answer is they are regulated under the Ordinance and would be required to take out business licenses. Councilman Nichols: Just a few nights ago there was a similar dance down at the Elks Lodge and it ended up with the police cars attending and numerous youngsters being picked *up on one charge or another and thatlead me to give consideration to our ability to regulate and handle these problems and then I picked this article out of the Tribune which appears to be a regular commercial operation on that site. I would commend to staff an investigation into this area as to the extent of these activities going on in the area. It is certainly costing us police time and I feel there should be ways to regulate it. May I have the courtesy of a report back at your convenience. 1. The last thing I have - there is a thru street running just to the north of the school where I am employed - Durness Street, the main east -west route for a great many automobiles travelling from easterly from the Edgewood High School. There are several north - south street sending into Durness ending in a T formation intersection. I would like to ask that at Councilmatic request this matter be referred to the Traffic Committee to see if traffic control in the form of stop signs or yield signs be installed at those intersections. Although they are secondary streets in the literal sense of the word in terms of the seasonal traffic usage they get and they would really qualify under that type of designation from the standpoint of hazard. I.would like that to get to the Traffic Committee. Mayor'Gleckman: I also think some thoughts should be given to the reports we receive from our Police Department to Council - I would like to suggest to you with permission of Council, that instead of the present police reports we get every month that we get some description in layman's language of where we Aare having the majority of our problems in the City, how much money was lost in robberies, how many robberies, where crime is increasing in the City, etc. etc., and not just a complete blanket report on statistics. I would like to�know where in the City we could use some thoughts from the Council to help in anyway that we can. Also the fire situation, I am talking about locale. I think this would be most beneficial to me rather than the statistics we get each month. (Council agreed.) Councilman Lloyd: With regard to the Dedication. We came up with a rough layout on the double page to be inserted in the Tribune's Dedication issue which comes .out June 3rd. (Displayed and explained.) (Council agreed it was a good plan.) -29- REG. C.C. 5-26-69 Page Thirty COUNCIL COMMITTEE REPORTS —Continued Mr. Windsor worked very hard on the Dedication, and Mr. Russell is working on the press releases which are being put out on schedule as devised by Mr. Fast, Mr. Russell, Mr. Windsor and myself. I think all in allwe are moving ahead but I make this comment that it •throws an additional.burden on a hardworking staff and if we face a similar incident in the future I would suggest that we hire a professional staff for a short period of.' time. CJ Councilman Chappell: On the Clean -Up, Paint -Up Committee - as you know we started this Committee in January and the -end results have been in the last few days. You are well aware from the Mayor's comments that the clean-up is not yet done. It will be cleaned up in another 2 or 3 days. There was a tremendous amount set out that we didn't anticipate. We hauled 113 loads to the dump on Saturday and Sunday in these big trucks. The first day on Sunday 350 people took advantage of the free dump your trailers, pick-up trucks, etc., by showing their driver's license at the dump site. Don Casler, Chuck Koontz, Mrs. Miller, Mrs. Gold, Mrs. Plesko, and people like that spent practically 8 to 10 hours a day this past week making sure this project functioned. We learned a lot - because this was our first experience"and we are writing it down so we will benefit by this experience next year. We hope to be finished by Thursday. DEMANDS Motion by Councilman Chappell, seconded by Councilman Lloyd, approving demands totalling $647,686.47 as listed on Demand sheets B431 through 434, and payroll reimbursement sheet. The total includes time certificate deposits in the amount of $400,000. Motion carried on roll call vote as follows: AYES: Councilmen.Gillum, Nichols, Chappell, Lloyd, Mayor Gleckman HOES: None ABSENT: None Motion by Councilman Gillum, seconded by Councilman Chappell, and carried, that Council adjourn at 10:55 P.M. ATTEST: CITY CLERK APPROVED: - 30 -