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05-12-1969 - Regular Meeting - Minuteski MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL CITY OF WEST COVINA, CALIFORNIA MAY 12, 1969. The regular meeting of the City Council of the City of West Covina was called to order by Mayor Leonard S. Gleckman, at 7:31 PM.,, in the West Covina City Hall. The Pledge of Allegiance was led,by C'ORAkailman Chappell. The invocation was given by Reverend Konrad Koosman, Christ Lutheran Church. ROLL CALL Present: Mayor Gleckman; Councilmen Gillum, Nichols, Chappell, Lloyd Also Present. George Aiassa, City Manager George Wakefield, City Attorney Lela Preston, City Clerk Herman R. Fast, Public Service Director Owen Menard, Planning Director George Zimmerman, Ass't. City Engineer Mike Bedeaux, Ass't. Planning Director Donald L. Russell, Administrative Assistant Leonard Eliot, Controller William Fowler, Director of Bldg. & Safety APPROVAL OF MINUTES April 2.1, 1969 - Approved as submitted. Motion by Councilman Nichols, seconded by Councilman Lloyd, and carried, Wpproving the minutes of April 21, 1969, as submitted. April 28, 1969 - Approved as submitted. Motion by Councilman Lloyd,,seconded by Councilman Chappell, and carried, approving the minutes of April 28, 1969, as submitted. (Mayor Gleckman asked for the approval of the April 28, 1969, adjourned meeting minutes, although not appearing on the agenda.) April 28, 1969 - Approved as submitted. Adjourned Motion by Councilman Chappell, seconded by Councilman Lloyd, and carrield, approving the minutes of the adjourned meeting,on April 28,' 1969. ORAL PRESENTATION BY JIM YOST GIRLS' SOFTBALL TEAM Jim Yost, Manager of the Girls' Softball Team of West Covina, briefly summarized the history of the team, stating for a period of 8 to 9 years girls have played softball - a total of 400 participants. The senior 40ir1's-, were present tonight - Inter -City Division, the Division that ast Easter Vacation, through the efforts of the delegate from Mexico, participated at Tepic, Mexico in both softball and volleyball games. In Tepic the girls received several presentations - a Bronze medal for Teams Sport Participation and one was also presented to the City of West Covina. The Federation of Sports of Mexico also sent a diploma for partici ation to the City. (Also showed newspaper clippings of the eventsThe City of West Covina team, each participant, received a 250 Peso piece from the Olympics, also one for the City of West Covina. Mr. Yost then introduced the Softball Team to the Council. Mayor Gleckman, on behalf of Council thanked the team and Mr. Yost. - 1 - PEG b, C.C. 5-12-69 Page Two PUBLIC`WORKS ITEMS AWARD OF BIDS PROJECT TS-69020 - TRAFFIC SIGNAL LOCATION, Cameron Avenue and Orange IMPROVE1UNT Avenue. City Clerk stated bids were received and opened on Wednesday, May 7, 1969,_, at 10 a.m. A total of five bids 'were received and reviewed. .A.11,were found to. be valid bid proposals- William R Malin. $12 ,138 m 00 Smith Electric '�12; 512000 Steiny & .Mitci el yjWQyY{p12, 952.00 iT , Paul Gardner 1.2,979.00 w Fishbach �Z Moore 13,490m00 Motion by Councilman Chappell, seconded by Councilman Lloyd, and carried, acc:ppt ng the low lump sum bid of William R. Hahn of La,Habra, for City P 0':1ect'`'No. TS 69020,. and that the Mayor and City Clerk be authorized to execute an.''agreement. with the said William R. Hahn for the work. 8TR; T ' SWMPER BID NO. 69-88 Mayor Gheckmano We :have a recommendation to hold this over. Mr,' Aiassa?' Mr. 'Aias.sao The staff wants to meet with the Company that feels that the bid:might have been a little tight and they are supposed.to state their reasons why they felt they "couldn't bid on it. We,have not received this in writing and will probably have'it ready by the 26th. Motion by -Councilman Chappell, sec coded by Councilman Lloyd, that the Street Sweeper Bid No. 69-88 be held over to the next regular meeting of Council. Councilman Gillum-, It seems that everytime we go out for a bid on a Street Sweeper we have letters from someone that feels he was slighted. If my memery serves me I think we questioned about this so that it would not happen. As long as _I can remember we seem to get into a hassle over this. .Mr. Aiassao. of..mntior to another type, Councilman Gillum: Mr. Aiassao,I-7­. Well every time a street sweeper bid comes up there is some company making a transition from a 3 wheel to -a: 4 wheel or vice-versa,.gne type etc., and this is a very competitive,field. Then it is not a reflection on the way we write.our specifications, but just the nature of the business? Yes. Some build only the 3 cubic yard and won't build a 4; some build a 3r� and won't build a 3., etc. Motion carried.. MICROFILMING SERVICES BID NOa 6 Motion by Councilman Gillum, seconded by Councilman Chappell, and carried,. that this item be held over. to .May6th as per staff report request. - 2 - REG. C.C. 5-12-69 Page Three PUBLIC WORKS ITEMS - Continued PROJECT NO.,MP-69018 LOCATIONS Galster Wilderness Park GALSTER WILDERNESS PARK Section I - Grade:Tmprovement 1. Cancel c ntract with Radco-Construction Co. 9Mr. Wakefield. Mr. Chairman - before' Council takes action to cancel the contract I think you should understand that this contractor has a valid contract with the City.. He contracted to -perform -certain kinds of grading work, the City has now -changed its plans and the nature of work to be done. As' of this moment we,have not :..reached any agreement with the contractor'pur- suant to the contract being terminated. If the City terminates it unilaterally the City may be faced with litigation. `Mayor Gleckmano Mr. Wakefield, you are familiar with the recommendations made by staff, do -you concur? Do you suggest we hold up until we -come -to -some understanding? Mr. Wakefield: I would feel much more comfortable about it if we had been able to,reach the contractor on a.mutual termination of the contract. My last discussions with Mr. Zimmerman indicated that he had not yet been able to -reach the contractor, who is apparently at the moment ignoring the telephone calls from the City Engineer's office. The matter stands in the same position as it did originally, I think it depends entirely upon the urgency of going forward and the decision of the City to proceed with the altered plans and specifications, but there is no assurance that we can.give you at this time what the ultimate cost may be.to the City in the existing contract. Councilman Nichols: The Council was probably largely responsible for the element of pressure that staff worked under in attempting to -meet certain deadlines and the Council expressed a great deal of urgency, so in my judgment I don't think there can be any remote fault finding in this, but it may be compounded, -if we add additional pressure in cancelling the contract before we know what the ultimate cost may be. Is there any way we can -make a reasonable assumption of what we -may pay? Mr. Wakefield: The contractor has performed no -work to date. He,was never authorized to -proceed with the original contract. What we are talking about are simply the costs he incurred in bidding the contract,posting the bonds and recomputing the costs that would be involved in the changed work. Councilman Nichols: Do you have a time that you could give us as an estimate that it would take for the City to present to Council the settlement costs? Mr. Wakefield: This depends entirely on the willingness of the contractor to negotiate with us. It could drag on. • Councilman Nichols: I would like to get a little -more specific answer. At the bottom of the first page of this memo there is an indication that the City Attorney has approved this particular method of cancelling the contract. I assume that means it has been suggested that the Council in fact follow the recommendations here and then wait for the shoes to drop. Is this a .correct quotation of your recommendation to the Council? Mr. Wakefield: Yes. - 3 - R Go.C.C. 5,-12-69 Page Four PUBLIC STORKS .ITS Continued, ` Galster,Park _Section l Grade Improvement - Mayor Gleckman4. I'will entertain a motion to cancel-. :the contract of Radco- Construction° Motion.. by; Councilman Nichols seconded by,, Counoilman Lloyd, that".d. oii terr4inate Contract .No.o .MP 69018m1 with Radco"Construction` Company for the • grading work at Galster Park as,per staff recommendation. Coutcilman Chappell° Maybe :I havenat, read something in my.mzriutes but are we making such a 'drastic'ehaxa.ge in s'truction .'of the , Park that we.: c ouldn ° t negotiate with this -gent .emen? If we put it 'out to bid: it , is goingto, cost'.'us more money° Mro<..Aiassao: Mr. Mayor, it is going to .be a large percentage of ,difference. If it were only 109 25 or 28%9 we would have probably closed the negotiation but it is more than that. We have hired the -architect and he has redesigned the whole Layout- and he i,8 present'ton.ighta Mr. Fast T, o speak further to .thee question _you asked Councilman Chappe,l•15.the ;staff has -attempted to negotiate with the contractdr.;n,;terms of a change: order :adding significantly to the scope of the work. Somewhere between..', 60% and 80% addit_Wn'al work.' We felt his concept of the additional money' he would need to -do -that much extra work: was not in.the realm,of good expenditure,and.,theref°ore we made the recommendation to,rebido Councilman Gillum. Mr. Aion the original concept of grading, was that not in-house? ' 'Mr. Aiassao Yes® Councilman Gillum: The reason for the change was the architects felt it didn't quite fit in with the overall plan?` Mr. Aiassao Yes, and we were: actually also under, a time factor. 'Wedidn°t save time and only caused problems, (councilman Lloyd asked to.question the architect) ack.Smith (Architect with ArmstrongmSharfman) 6236,Kenwater .Woodland Hills Councilman Lloyd. If we. go - out to bid on this, do you feel we can improve our.,position financially, particularly in view of the time:element now presented? Jack , Smith a Yes and f feel we have lost our bargaining counter at this point. We have changed the areas of grading ,and he has us in the position now -of having no basis for negotiation, only on his terms. It is all on. *his terms and none on ours. So actually we just came out of a very bad period Wrom a. ,climate' standpoint. The ;graders lost about two or three -months which hey are now trying to pick up.., We feel we are moving intoa better bidding period. No work has been performed as yet. (Mayor Gleckman asked if anyone was present from.Radco�Construct °on _ no-one.) CouncilmanGillum° Mr. Wakefield -..I am not quite sure what:you did tell us to do. First of all, -you ,said there was a possibility in terminating the contract that we could` leave. ourselves .open for litigation through the courts? Is that correct? 4 REG. C.C. 5-12-69 Page Five 0 Mr. Wakefield: Councilman Gillum: 'Mr- Wakefield: Gagster Perk Grade Improvement , Continued Yes Ih"the'recommeridati m you said ihe:City Attorney approves the cancelling _ of the contract.? It is the only. ° means,: available to -the -City short of reaching a-mutual,'understanding with the contractor. Thank you I.wanted that clarifiedm Mfgtion . carried. Motio' .'by.;Co=? lman Gillum, se'con.cled.. by Councilman, Chappell, and carried,. ;,uthori,zin'staff and City Attorney "to attempt to negotiate a settlement wisth Radco Construction 'Company for expense incurred by Contractor. A. -rove revised Plans na S• e ifications Mr. Aiassaa We have the represente.tiVes from Armstrong &' Sharfman'- architects present tonight. Edward Niles (Briefly summarized tte modifications and 2300 Westwood Boulevard changes®) Item B Section,2: The basic :Los Angeles changes made to the project are divided into, two areas the buildings themselves -No. 1 _ were originally faced brick and they will n:ow.be of 4" high concrete block.sandblasted. It 2 on the buildings themselves was the -elimination of 'a future 1500 septic tank at the.Girls°- Campsite area. Item 3 on the buildings was the elimination of the Hart Redwood. This was replaced with'a select grade,of.Douglas Fir,.which will be stained. The other items are the two towers. One at the Girls Campsite - alight anal bell tower. The columns -originally were concrete,and are now a round structural column of wood 141.in diameter. The design and profile of the towers will remain as drawn originally. The public tower.will remain as drawn except for the change in the concrete `column to•a round wood column. The material of -the towers will be of Douglas Fir, replacing the -'redwood.. This is the limit of the changes® The third item of reduction lies in the specifi- cation.s.themselves. The extent of construction. Before we had a liquidated damages clause, which.still does exist, but we were asking for a 60 day working period which was impractical, and now we are asking for a 90,day working period. The bid proposal form has been revised. This will not allow a reduction in.the cost of the buildings, but one thing it does do, because of the pressure before in developing this project, we were unable to divide or make a value judgment as to the increments in the project. We -are now going to proceed with a basic lump .sum as we did before including all of the buildings and' then. deride from the .total lump sum •xial adeduct certain increments., We will deduct -the Girls' tower leaving in the columns only, with the idea_ in mind of later coming in and adding,the light and bell tower and we will have the structure in place® Then we also can daduct for the columns _ we are -taking the towers in two stages. Also segregating the Maintenance Room.. Under the original program we did not have the Maintenance Room per se, it was suggested by the..staff as was the tower. So there are three basic items we will be looking at under the bids. The lump sum tabling the total amount of all improvements and the reduction of the bell tower, the observation tower and the maintenance room. 5� R,EG,3 'CoC' 5-1.,2-69 - Page Six PUBLIC WORKS ITEMS - ' Galster Park -'-Continued Mayor,Gleckmano What 7ou are really saying is that you are not eliminating anything and.you.are hoping the L. bids will.come in lower now than before, brit if they don't then you are ,askin_g us ,to eliminate ,the tower at the Girls, Campsite and the Observation Tower and,.,.the Maintenance Room, until some •later . date when. we have some additional mpneya e s o Yes 9 that °, s about the truth A? Mayor 1.eekman� The other question if. heard correctly If you eliminate the tower` ; t the Girls:'.. camp and the tower:at the picnic area then it,. would be virtually impossible to cote back later and put.; those items in? MUnless;,we.put the columns in now. I think it is rather obvious when you begin something like this.,. that we are all 'investigating what we can get out .of' this whole thing, What 'ante are, doing now and we probably should have done beore9 is looking at these items separately. But we do need,some type cif'.light in this area, we, do�need an observation tower, etc. etc., but`4'e have to compromise, So the level of compromise will be up to ..Council and this,will give .you a. chance to value ;each item from the dollar -amounts. Councilman Chappell. You mentioned a septic tank eliminating what are you going to use in, its place'? Mr. Niles- I didn't make it clear® The original system was designed with the ideal in mind to put in sufficient septic tanks so when it matured to its Wull.capacity we iould not have to come back in with a cat'and start 'digging and tearing up the ground to install the necessary facilities.,But. again this was not called out in the original program® Here again we had gone on..our own to in a sense better,the'entire picture of the project. It was not required, we have more than sufficient tank capacity for the present, it is. just a question of disrupting'the normal process in camping if it is needed later on and It does represent a dollar amount' and also an area that we feel is in excess of what is needed at themoment. Mr. Fast One other additional element in the Girls' Camp area, we are only building one element now -.a comfort station. In the future there will be two other elements added, a shelterarea with cooking and washing facilities, requiring the second septic tank® :There will be.just one septic tank in the bid. now instead of two. Councilman Gillum° Xr. Niles on the original bid we were 44% higher in the bids than was estimated. Is that correct?' Mr..:Nileso My specific estimate was for the buildings only Councilman Gillum: ,I am asking if the bid was not 44% over the estimated bid? Mr. Niles. That is correct. 4kouncilman Gillum: bid this include the extra s you felt we should put in, for' future growth? Mro.Niles: Yes. That cost -of 44% more included the ideal situation with all the extras. Everything in for the future. Councilman Gillum- Did you discuss this with staff before putting in? ® 1 REG. C.C. 5-12-69 Page Seven PUBLIC WORKS ITEMS --Galster Park Im rovement.- Continued Mr. Niles.- Yes we did. The Mainte.nance.Building, towers, etc., the only thing we didn't discuss was the extent of the septic tank. Councilman GilluM I can appreciate and I think it was good planning on the part of the architect to prepare for growth, but what concerns me9gentl6men9is we started out with a swimming pool for about $125,000 and the pool went bouncing up in cost.,. Are we actually going to dig ourselves a hole:on th%s by eliminating some of these things now and later having to go back and payDmore. It seems tome we got into this project probably a little too fast because of the time limit. I assume most of your recommendations were put in there to prevent us from additional expense at a later date but by withdrawing many of these things and postponing wouldn't we actually be spending additional funds at a later date than what we would be spending now? Maybe if we con- centrated on certain areas and completed those." Frankly you sold mea great job on the concrete poles and everything, and now I am concerned about a fire hazard with the wooden poles. Are we going to lower our standards and then be sorry in 10.years from now? Mr. Niles- I don't think you will be sorry. Architecturally nothing bothers me about putting in wooden poles. This was the idea we had originally and we went to concrete because we felt it would be more reasonable from the standpoint of using the structures for trellises and other things of this nature, and it seemed to make sense in the total scheme of things, but economically because of the terrain and the accessibility problem the cost of the con- crete -material just to transport added to the cost, which should have been recognized by me before. I don't feel the difference architecturally is anything you have to worry about. I think the septic tank will definitely ost more .money later on. And I prefer brick only from the standpoint it makes more sense because of its denser character and offers a little more aesthetically, but the concrete blocks are well within the area of main- tenance and has great merit. Councilman Gillum.- In your original estimation and now with the excluding of these areas, do you feel we will come close to the estimate now? Mr. Niles-,. I feel we will only on the buildings themselves. The Maintenance Building, the two public towers excluding - the towers have always been difficult to judge economically. The buildings were something plausible and we could add up the brick, etc. I really don't think we want to exclude the towers because they add something to it. The basic bid of $22,000 was just something we started out with. Everybody agreed we do need a Maintenance Building, but it was not included in our project, it was at the bottom but it needed to be.up with the facility. Councilman Gillum> My main concern is when these bids come in are we going to have to say eliminate the towers? Mr. Niles- I am hoping the bids will come in sufficiently lower than before due to the reductions made, so we can look at it and say yes we will keep the 0-towers or one of the towers. In other words have the opportunity to make ome judgments. Right now i can. definitely say we will not be at the $42,000 figure for the whole package. Mayor Gleckman. Mr. Niles - are we working within a particular budget of $42,000 and get what .we can for it, or wouldn't it be in the best interests of the City to say alright if it is going to cost us another $20,000'we have advantage of`Mr. Galster's offer, we have the park tax which was put on specifically for Galster Park - wouldn't we be smarter in upping it another $16,000 as long as we have the offer from Mr. Galster, and spend and get what we want! 7 REG., C.C. 5-12-69 Page Eight PUBLIC WORKS PROJECTS - Galster Park Improvement - Continued It is silly to settle for something less just because of a certain amount of money when we are building something that is going to -be there for a hundred years. If this was the feelirg passed on to you by staff I feel this item should have come up to Council for a study -session or brought to our attention. I think this is a ridiculous way of.doing business and I don't feel we can do justice to this particular project of goingaahead �n this basis of saying we don't have enough money so we are going to forget about the towers. Mr. Niles: The only thing we are talking about I think here is the difference between the concrete columns and the wood poles, the concrete block and the brick.,' We can add these two things to the bid forms and get a price on these items, then we can make a choice. Mayor Gleckman: And include -all the other things you say you I.. have to drop out? I think the septic tank should be left in. If'the Park is going to be ever"used to its full potential we are going td need the second septic tank and it is ridiculous to economize at this stage when in the future it will probably cost five times more. Mr. Aiassa: I think the design of the larger septic tank was that the initial cost of digging, bringing in equipment, etc., is small at the time you do it the first time, and then the question came up that you did specify a budget, you reviewed and adopted, and we never dreamed the bid would come in as high as it did. If Council wants we can rebid the bids and put.these items in as alternates. We did with the Civic Center, we had five or six alternates and then took only those alternates that met the price and Mguality we wanted. Mayor Gleckman: those projects rather than that budget. My only comment was we should"have been offered the opportunity to have considered, we should have been asked if we wanted to rebudget for set up a contract because it doesn't fall within Councilman Nichols: I think we have the answer in the suggestions made. We actually will be unable to make a final determination until we see what the alternates are. May I suggest that we rebid as per the original specifications with all alternates as suggested included in the bids and then this Council will have at that time the option of looking at the costs in the original package all the way down to outhouses. Motion by Councilman Nichols, seconded by Councilman Chappell, and carried, that Council direct staff that the project be rebid as the original with all options as discussed this evening. (Item A 2) Item _A 3. Mr. Zimmerman, with the use"of the display map, explained the areas to be graded under the original contract, stating that the cost was a great -deal more than estimated. He then explained the areas to be graded now 0uggested by the architects; and that staff now recommends the new contract n conformance with Armstrong & Sharfman's grading plans be approved for advertising. The advantage being that the entire park grading could be done at this time and have sufficient funds to put in lighting and water and the grading in that section would be completed. Motion by Councilman Chappell, seconded by Councilman Nichols, that Council approve the revised plans and specifications for the grading - Project No. MP 69018-1. =0= REGo C.C. 5-12-69 Page Nine PUBLIC WORKS ITEMS - Galster Park Improvement - Continued Councilman Gillum: What was the original bid for grading under the original plan?' Mr. Zimmerman- The original award of contract was a little over $19,000. The new revised estimate is • $35,000. Councilman Gillum- Where are we going to find the additional funds? Mom. Zimmerman- Again we have a breakdown of funds which calls for an'estimated $45,000 for the comfort station with '$35,000 for grading totalling $70,000. We had.a:total of about $87,000 plus Mr. Galster's donation to work with after we had deducted the funding of security lights for the other parks. This provided the funds. Councilman Gillum- We went from $19,000 to $35,000 - are we going to have to cut out any of these projects we had discussed because in a sense of doubling the cost.of the grading? Mr. Zimmerman- I think at some point the Council will be faced with the decision of having to cut something out al"ong the line. However we may, be able to get everything dependir-fig on how the bids come in. We are so close to.the limit that it is questionable at this time. Councilman Gillum- I can understand and appreciate your problem but I feel like we are going across a pond of thin ice and are waiting to fall through. We are all •guilty in this, the Council and staff, but it concerns me greatly that we are going to fall through and find out that we can't do half of what we wanted to. Mayor Gleckman- Councilman Gillum, it is not that we acted too quickly it is that we acted too slowly. Had we acted in the manner the gift was originally given to us we wouldn't be fighting time. Another thing I don't understand, we are talking about Radco Construction -• do I understand now they want to increase their original bid that they got —over 80% to do the original jbb? Mr. Zimmerman.- In negotiating with them they wanted to double their original bid. Mayor Gleckman- Of $19,000? Which would make it $381000? Mr. Zimmerman- It was way above that. Councilman Nichols- Well we may in fact run into the situation Councilman Gillum states, a month or two ahead but I only think that concern can be reverted relative to the options open to Council and I don't see any options. We must move ahead with the grading and it is going to cost $35,000 rather than $19,000. I am as concerned as Councilman Gillum but I think I will leave my weeping until I find out what else I have to -cut out. I want this first. Motion carried. Item 4. Authorize City Engineer to call for Bids Motion by Councilman Chappell, seconded by Councilman Lloyd, and carried, authorizing City Engineer to call for bids. - 9 - REG. C.C. 5-12-69 HEARINGS Page Ten PRECISE PLAN NO. 567 LOCATION: South sideof° Truman Place ROBERT RIMPAU & GERALD KLEIN east of the terminus'of Wescove Place. Request approval of a precise plan of design to construct 13 two -bedroom and 4 one -bedroom apartments. Recommended by Planning Commission Resolution No. 2140. Planning Commission Resolution No. 2140 read in full by Mrm.Menard, Planning Director; explained area using map. displayed and advising that staff has determined that all city standards in regards to off street paking and ordinances of the City have been met in the precise plan and the Planning Commission therefore adopted the Precise Plan by unanimous vote. THIS IS THE TIME AND PLACE FOR THE PUBLIC HEARING ON PRECISE PLAN NO. 567 IN FAVOR Gerald Klein I do not have much to,add to the staff report. 111 E. Third Street The development as stated is a 13 two bedroom San Dimas unit and 4 one -bedroom units. (Explained the structure of the building.) It is planned for adults only. We conform to -all of the requirements with one objection as stated to the Planning Commission. We have been asked to permanently improve Wescove and Truman Place which we'•are happy to do. Howeveryin addition the condition was made that we also bond for within a period of 2 years that we remove these permanent improvements and replace them - if a cul de sac is pv.t in. We feel the cul de sac is appropriate but we don't feel the expenditure twice for thesame improvement is in order. Legally we don't know if this can be done. IN OPPOSITION None. HEARING CLOSED. COUNCIL DISCUSSION. Councilman Chappell.- Speaking about this road, why don't we cul de sac now? Mr. Menardo If the City Council indicated a desire to see this kind of'traffic pattern set up at this time,, there is no reason why it could not be done. The South Glendora Area Plan 2 indicates this type of pattern, but this Plan has not yet been approved. It will be coming before the Planning Commission within the next couple of weeks. There is no reason for putting the property owners to this kind of an expense at this time if there was an indication from the property owners and the Council. Councilman Gillum: Mr. Klein - do you have the financing to build this? We have approved in the past year so many multiple dwelling unit requests and I haven't seen one start yet. Mr. Klein: We have.,,not committed to financing yet, but we have been promised financing but we would not arrange or commit until we had approval of the Precisei;Plan. *Councilman Gillum: If Council would approve this Precise Plan when would you anticipate start of construction? Mr. Klein: We anticipate 60 days at the earliest. Councilman Nichols. From the very first when this matter came before the- Planning Commission and Council it was my personal feeling the pl8Lt3eme'nt`.,.ef tihisonumber-a6founit. in that area and neighborhood was excessive density. At the time it was before the Council for zoning it was my feeling that the matter of density - 10 REG., C.C. 5-12-69 Page Eleven HEARINGS - Precise Plan No. 6 - Continued probably should not properly be controlled by an effort to give a variance to the property that is holding itto a low use'such as R-2 and then granting a variance for more, but I would waive it and look at the Precise Plan. I have never known a location in the City'of West Covina where this type of use is requested that is locked in'more than this particular location. It is basically a residential street and there has been dis- •ussion of cul de sacing'on Weseove Place but the citizens haven't really indicated any unanimity whether they would desire that or not. My feeling:,remazns'the same although the plan is a -very attractive one and although under the gross 'acreage allotments of 25 units to the acre you could compute an allowance to the number of units, but I think it is 'incumbent upon Council to look at the total indications where the full allotment is used for such a relatively small parcel of land. My big objection would be that I know of no apartment site'in West Covina where people actually do park on site and inevitably people will be parking on the street and adjacent areas to the property and cause a great deal of congestion. For myself I would rather that this had not been.granted there at all. In conclusion, originally and just in recent years the Council took cognizant of the fact to prevent congestion on the particular streets in question, by requiring the land owner to deed a 1' strip of land so that access could not at all be provided and now we are authorizing direct access to that street and in direct opposition to the action the Council took originallyoto the people in the area when we originally zoned that property. For that reason I would oppose this Precise Plan as submitted based on this excess density for that area and that neighborhood. Councilman Lloyd. I find the logic as presented by Councilman Nichols very difficult to refute, However, I am attracted to the plan acid the only questions I ask myself - if not this, what then? In looking at this I see it as probably the Wgreatest amount of productivity from this piece of land accruing to the ity as far as the city's economic base is concerned and in my opinion as far as I can tell from the presentations received in the past few months, there is a need for this type of dwelling. People are seeking quality multiple dwellings in the City of West Covina. I am drawn to the logic presented by Councilman Gillum which was simply that we have -had a lot of people come in and ask for this and everything is ready to go except they don't have the dough. I intend to take a little bit of the no dough, no go approach. I don't want to be negative but'I agree with Councilman Gillum on this and my vote will hang a little on this. We have had too many presentations in this City where people are not going forward and if they hang fire then that does not produce the very thing I have been talking about and that is the improvement of the economic base of this City, Mr. Klein - what do you propose.to alleviate my rather strong feelings on that situation? Mr. Klein.- I would propose a couple of things. One, we have bought and paid for the land and are the sole the land to. owners. This is the only use we. intend to put Councilman Lloyd: The fact you say this does not mean you have to stick to it. You may put anything up that falls within that zoning - is that correct Mr. Menard? Or- Menard. Not entirely. The Precise Plan if approved by Council would be the only plan of design allowed on that particular site until such time as he brought in another plan and have it approved by the Planning Commission. Mr. Klein: That was one of the other things I was going to say that we cannot build anything on this property without a change request approved by this body. 11 - REG. C.C. 5-12-69 Page Twelve HEARINGS - Precise Plan No. 567 - Continued Also, we have been actively engaged in the building of homes. We have some 60 homes under construction at the present time and are starting a 43 unit apartment house in San Dimas next month. 'In cases such as this if Council is concerned and here again legally.I don't know what the situation is, but perhaps final adoption wouldn't be given until build- ing permits were issued or. a 12 month time limit would be placed. As I said, we cannot commit to financing until we have all approval necessary. It is conceivable that Council can request certain changes and we would then have to repeat our requests and we would look sort of odd coming back to financing asking for changes'. In the course of things we don't normally do this. Councilman Lloyd: Thank you. We now get down to a point where I agree with Councilman Gillum. I think it should go in. I recognize the problems presented as indicated.by Councilman Nichols and'I hope in being favorably disposed to this plan that I am not condemning the rest of the people to a very difficult situation. However, in view of the fact the people have not voiced any strong protestations and in view of the fact of the close proximity of Glendora Avenue I would have to go along with the plan as presented. Councilman Gillum: Mr. Wakefield - is it possible to�grant approval of the Precise Plan subject to - we have approved the zone change so we couldn't tack on to the Precise Plan that the zone would revert back to the original zone? Mr. Wakefield: No, however Council could condition the Precise Plan to the extent that building permits would be applied for and issued within a specified period of time. Under the existing ordinance the Precise Plan approval is effective for 2 years subject to a one year extension if not utilized in that time it becomes ineffective. If you desire to change the period in which the Precise Plan may be utilized that may be done by a precise condition In the Precise Plan itself. Councilman Gillum: You are saying we can approve this Precise Plan with a condition on the building permits? Mr. Wakefield: The building permits be applied for anal issued within a specified period of time, otherwise that time. the Precise Plan would become ineffective after. Motion by Councilman Gillum, seconded by Councilman Lloyd, that Precise Plan No. 567 request be approved with the provisions that were recommended by the Planning Commission, and also that the building permits must be taken out within six months from date of approval of the Precise Plan. Mayor-Gleckman.- Mr. Klein. - Mayor Gleckman: Mr. Klein: Mr. Klein - would the six months provision hinder you in getting financing? I don't think so, but called out for a year some reason or other. I would prefer to see it in case of a delay for I would think if you have a problem you could come back and request of Council an extension. . Fine. Thank you. Motion carried on roll call vote as follows: AYES: Councilmen Gillum, NOES: Councilman Nichols ABSENT: None Chappell, Lloyd, Mayor Gleckman -12 - REG. C.C. 5-12-69 HEARINGS - Continued Page Thirteen THE CHAIR DECLARED A RECESS AT 8:55 P.M. ZONE CHANGE NO, 395 TAR DEVELOPMENT COMPANY *r. Aiassa: COUNCIL RECONVENED AT 9:07 P.M. LOCATION: 916,919,920 and 1003 South Meeker Avenue and 845 South.Sunkist Avenue between Willow and Sunkist Avenues. Mr. Mayor —we have a written communication from the applicant which the City Clerk will read. City Clerk: The communication is addressed to the Honorable City Council and bears the date of May 8, 1969: "On behalf of the applicant, I hereby request that you withdraw the present application for Zone Change to be heard May 12, 1969. We want to thank Owen Menard and his staff for the extensive study they have made on our particular plan. Their study has changed our thinking on our development, and we appreciate the consideration extended to ua." Signed by Rodney Buck, of the law offices .of Wright, Rodi, Wright, Tolt`on & VanZyl. (Mayor Gleckman inquired if there was any present from Tar Development Company. No one was present.) Mayor Gleckman: There being no one present from Tar Development Company we will have to officially accept the communication as that of Tar Development Company. I would entertain a motion that Council withdraw this request. So moved by Councilman Gillum, seconded by Councilman Chappell, and carried. 0969 SUPPLEMENTAL WEED & RUBBISH ABATEMENT PROGRAM PROTEST HEARING ON PROPOSED WORK LOCATION: Various throughout the City. Per list attached to Resolution. THIS IS THE TIME AND PLACE FOR THE PUBLIC HEARING OF PROTESTS OR OBJECTIONS FROM PROPERTY OWNERS AND OTHER INTERESTED PARTIES BY RESOLUTION OF INTENTION NO. 3967 ADOPTED APRIL 21, 1969. Mayor Gleckman.: Madam City Clerk do you have the affidavit as required by law? City -Clerk: Yes, I do. Motion by Councilman Gillum, seconded by Councilman Chappell, and carried, that Council receive and file. Mayor Gleckman: Have you received any written protests or objections? City Clerk: No, I have not. Mayor Gleckman: Is there anyone present that would have any verbal protests or objections relative to the proposed work? rNo objections or protests. PUBLIC PORTION OF HEARING CLOSED. COUNCIL DISCUSSION. Mayor Gleckman: I would entertain a motion ordering the abatement of weeds and rubbish on -hose properties listed in Exhibit A. So moved by Councilman Gillum, seconded by Council- man Chappell, and carried. - 13 - REG- C.C. 5-12-69 Page Fourteen PLANNING COMMISSION 1) Review Action of May 7, 1969 (City Council reviewed each item independently.) Motion by Councilman Gillum, seconded by -Councilman Chappell, and carried, to accept and file actions taken by the Planning Commission at its regular eeting of May 7, 1969• PERSONNEL BOARD 1) Minutes of April 15, 1969. Motion by Councilman Chappell, seconded by Coucilman Lloyd, and carried, to accept and file the minutes of the Personnel Board dated April 15, 1969. 2) Criteria Report Motion by Councilman Chappell, seconded by Councilman Lloyd, and carried, that the Criteria Report No. l be approved as submitted. (Councilman Gillum reminded Mr. Aiassa that some weeks ago he had madea request for a report on Longevity Pay. Mr. Aiassa advised it would be received May 26th..) ORAL COMMUNICATIONS 1) CBD Committee Presentation Mayor Gleckman.: WRITTEN COMMUNICATIONS This item is to be moved over to Written Communications. (There were no other oral communications.) a.) Request from American Petrofina Company to extend the Seismic Exploration Permit Motion by Councilman Chappell, seconded by Councilman Lloyd, and carried, to refer this item to staff. (Councilman Gillum called Council°s attention to the fact that evidently there was someone that wanted to be heard under Oral Communications. Council acknowledged.) Dolores J. Smith My husband wrote a letter complaining about 1216 South Sunkist roosters, noises, flies, mosquitos, manure, West Covina horses, etc., and I don't know if you have it yet or not. We had some neighbors advise us now that there are about 40 rats running all over the barn place and the manure piles. This location has been like this for about six years. Mayor-Gleckman.- You are complaining about a particular condition in the City. Where is this area? 0 Mrs. Smith.- It is on Merced. Mayor. Gleckman.- Mr. Aiassa - will you please make a note of the address and get a report out on it as soon as possible and we will be glad to look into the matter. Mrs. Smith.- I hope so because we have called the City for years. - 14 - RhG o C.C. 5-12-69 Page Fifteen ORAL COMMUNICATIONS - Continued Mayor Gleckman.- Mr. Massa - will you please advise Council of what the conditions are within the next 7 days? Councilman Nichols: Mr. Mayor - perhaps the City could relate this to a health hazard and finally take some.action on it. It is: a very old and ancient problem. 0 There is quite a history of problems there. It involves quite a.large parcel of land. Mayor Gleckman: Mr. Aiassa - how about bringing us up to date at our next adjourned meeting so we can advise some action - if Council has no objection. (No objections.) Councilman Chappell: Mr. Mayor - I have heard things like this on a couple of different occasions - don't we have a health standard we can use to back this up? I especially found this out while working on this Paint Up - Fix -Up Committee. Mr. Wakefield: The County Health officer is responsible for the enforcement of the health standards of the City. The Health Ordinance is actually the County Code and the City has adopted it but the Health Officer is primarily responsible for th,e enforcing and correcting of those ,conditions contrary to the health code. Mayor Gleckman- Are you saying we are preempted from doing anything unless we can get them to do it? �'Mr. Wakefield- The County Health Officer has jurisdictionm... Mayor Gleckman.- And we have a contract with them? Mr. Wakefield- No, we don't have a contract, but he has the responsibility simply because it is a statutory one. Mayor Gleckman: That is what I am saying - we lose the opportunity of home rule. Mr. Wakefield. That is correct. Mayor Gleckman: Mr. Aiassa - if you get that report back to us I would be glad to go and seek out the County Health Officer, if Council has no objection, because I don't think we can do it by letter alone. Mrs. Gwen Colznatser I am kitty-corner from the stables that you are 1163 South Sunkist talking about, We have had flies since the West Covina horses have been there. I have talked to Mr. ,Sanford many times and the County has been called many times bye; the Smith's and others. They are adjacent to the stables and we are not, we are clear across Merced and Sunkist, but we still have the flies. They don't spray but they claim they do. But when they do spray you can tell the difference. The Health Department 0 is aware of the situation, it is nothing new. Mayor Gleckman- Thank you. I would appreciate a letter from you and your neighbors addressed to the Mayor and City Council - so I don't go to the Health Department with "hat in handY9. - 15 - ,REG o, C o C. 5-1.2-69 Page Sixteen WRITTEN COMMUNICATIONS - Continued CBD Committee Mayor Gleckman. We have a communication from the CBD Committee, reading as follows: "On May 3, 1969, the CBD Committee interviewed several architectural firms in connection with the first phase of the business district revitalization tudies. The Committee feels it is now at a point in time where a joint eeting with the City Council is necessary to discuss the results of the Committee's efforts to move forward particularly as they relate to the financing of ,the consultant to undertake the Phase I Study. We would, therefore, like to request that the City Council set aside the evening of May 19, 1969, at 8030 P.M. for a joint study session with our Committee." Signed by Phil Wax, Co -Chairman. This is the.Mayor's Central Business District Committee authorized and ratified by this City ,Council, and they are requesting a joint meeting. I was previously advised by Councilman Lloyd that he would like another night set for this meeting. Mr. City Manager, do you have a.suggestion? Mr. Aiassa: I would like to suggest that we have a 4 o'clock meeting on the 26th of May. Councilman Chappell: These 4 o'clock meetings, such as we had today, unless we have a very short subject - are not too hot. We don't have the time to discuss that we would like to have. Mayor Gleckman: I think you will have a problem if`you set this one for four o'clock. I believe we are going to have to go into some detailed discussion and then have the problem of dinner, followed by a regular Council meeting. Does keuncil have any objection to setting it for Tuesday the 20th? We do not have a Council meeting on. May 19th. (No objections.) Mr. Aiassa. We could also set the field trip for that night. Councilman Lloyd. Do you think there is a possibility that on the agenda we could outline the specific items for discussion? Mayor Gleckman: Right. I would suggest that you coordinate the agenda with the CBD Committee for that night — Mr. Aiassa. Councilman Nichols: But a tour, and a meeting and then a regular meeting? Mayor Gleckman. No we do not have a regular meeting and this would be on Tuesday - a.tour and a meeting. So moved by Councilman Chappell, seconded by Councilman Lloyd. Councilman Lloyd: What is this about a tour? r. Aiassa. The purpose of the tour is for Council to visit all of the public facilities that will be under discussion in the 1969-70 budget. We do this every year. We actually physically tour the streets and projects that we will be discussing and in this way you are familiar with what we are talking about and the type of improvements proposed. Councilman Lloyd: Is this trip really necessary? Mr. Aiassa. Yes it is. It is a good presentation trip and does give Council a good idea of what we are trying to do. 16 - REG.,C.C. 5-12-69 Page Seventeen WRITTEN COMMUNICATIONS - CBD Committee - Continued Councilman Lloyd. I appreciate what you are trying to do, but frankly I cover this City back and forth and up and down a pretty good amount and I don't know that this is really needed -'maybe the rest of the Council feels this is an absolute necessity but T think I get around very well on the thing. Is there something we are missing?' 4(r. Aiassa explained the yearly" rocedure and what is accomplished.), P p d.) Mayor Gleckman: Councilman Lloyd I can readily appreciate what you are saying because I think we all travel the City quite a bit, but there are specific projects that Council is responsible for so in meeting with the press and all travelling in one bus and looking at the different projects it gives us a much closer look and understanding and with staff there so we know what they are talking about this all helps when it is recommended to us. I know I am not qualified on a good many engineering projects unless staff does explain this. We have done this each year and I feel it is most beneficial to me and I think if we can we should have it. Councilman.Lloyd: I certainly acquiesce to the knowledge of the people who have been here before me, but gentlemen it seems to me this'day alone I have seriously put in 8 to 10 hours for the City and although I have no objection to it but I wonder if we are accomplishing that much. We agreed to run and to serve, but I am not sure we are coming up with that much. Mr. Aiassa.- It does provide Council with a close compact view with where large sums of money will be spent. Ouncilman Nichols: I think it is worthwhile and if it can be done at a convenient time and if the City Manager will feed me between meetings I will go -and be educated. Councilman Gillum: The main thing I have gotten out of it is that we have both staff and City Manager together and we get a direct answer. It is one of the few times I get a direct answer, and I think it is worthwhile in that respect. Mayor Gleckman: We havea meeting next Tuesday night at 8:30 with a tour starting at say 4:30 and some type of dinner planned, not at City Hall. Motion carried. b) Letter from William:& Mocine re Water Systems Motion by Councilman Chappell, seconded by Councilman Lloyd, and carried, to receive and file. c) Letter from Covina Valley Fair H_using Council lotion by Councilman Gillum, seconded by Councilman Lloyd, and'carrieda- ito refer this item to staff. Councilman Lloyd: Shouldn't we refer this to our Human Relations Commission - particularly after our comments today. Councilman Gillum: When we refer to staff they normally come back with a report, and we could at that time refer it to the Commission. - 17 - , REG®, C.C. 5-12-69 Page Eighteen WRITTEN COMMUNICATIONS -.Letter Covina Valley Fair Housing Com. - Contd. Councilman Nichols: I think this is policy we are talking about. Mayor Gleckmano Mr. Aiassa - what is our policy on this? Mr. Aiassa: It has to be equivalent to another governmental agency or in some way connected with the City of West Covina and this doesn't fit. 0 Councilman Nichols: Well I certainly would be willing to cooperate in anyway to try and attempt to locate other suitable quarters for this. d) Letter from West Covina Chambet of Commerce Re. Orange/Merced Motion by Councilman Gillum, seconded by Councilman Chappel'l,,and carried, that this letter be referred to staff. e) Letter from Dearth Machinery Company Re. Sweeper Bids Motion by Councilman Chappell, seconded by Councilman Gillum, and carried, referring this letter to staff. f) Resolution from City of Long Beach Re. Daylight Savings Time Motion by Councilman Chappell; seconded by Councilman Lloyd, and carried, Chat this Resolution be received and filed. g) Resolutionfrom City .of ' Costa Mesa Re, AB 1356 Motion by Councilman Chappell, seconded by Councilman Lloyd, and carried, that this item be referred.'to staff. h) Notice from PUC Re. Pacific Lighting Service Company Motion by Councilman Chappell, seconded by Mayor Gleckman, and carried, to refer this to staff. ) Notice from PUC re Southern Counties Gas Company Motion by Councilman Chappell; seconded by Councilman.Lloyd, and carried, to refer this to staff, (Item J previously taken care of.) k) Letter from Intersuburban Hometown Newspapers Re. Dis-ol�Publicizing Civic Center �Dedication Councilman Nichols: It would be my opinion that the circulation in these particular papers is somewhat limited in that Council has already authorized funds for this purpose and although we would like to extend additional business to this source I think they are a little :late in the day in approaching us. Motion by Councilman Nichols that a letter be directed to the Intersuburban Hometown Newspapers over the signature of the Mayor explaining that the Council's funds for promotional purposes in connection with the Civic Center REG,m C.C. 5-12-69 Page Nineteen. WRITTEN COMMUNICATIONS - Item k - Continued have been expended. Seconded by Councilman Gillum, and carried. CITY ATTORNEY RESOLUTION NO. 3981 The City Attorney pre-s.ented: ADOPTED "A RESOLUTION OF'TBE CITY COUNCIL OF THE CITY OF WEST COVINA, APPOINTING F. DAMON PETTA.TO'THE RECREATION AND PARKS COMMISSION." Mayor -Gleckman-. Hearing no , ob j'ecti:ons, waive further reading of the body of said Resolution.' Motion by Councilman Gillum, seconded by Councilman Chappell, adopting said Resolution. Motion carried on roll call vote as,f ollows-. AYES: Councilmen Gillum, Nichols, Chappell, Lloyd, Mayor,Gleckman TQOES.- None ABSENT.- None ORDINANCE INTRODUCTION REZONE CERTAIN PREMISES The City Attorney presented. - "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY .OF WEST COVINA, AMENDING THE WEST COVINA MUNICIPAL CODE SO AS (Zone Change:Noo 417 Robert Rimpau & Gerald Klein)." Motion by Councilman Gillum, seconded by Councilman. Chappell, and carried, waiving further reading of the body of said Ordinance. Wotion by Councilman Chappell, seconded by CouncilmanLloyd, and carried, introducing said Ordinance. ORDINANCE NO. 1082 The City Attorney presented-. 'BAN ORDINANCEbF THE CITY COUNCIL OF ADOPTED THE CITY OF WEST C,OVINA, AMENDING THE WEST COVINA MUNICIPAL CODE SO AS TO REZONE CERTAIN PREMISES (Zone Change No. 416 - Frank Be Pietro.)" Motion by Councilman Gillum, seconded by Councilman. Chappell, and carried, waiving further reading of the body of said Ordinance. Motion by Councilman Gillum, seconded by Councilman Chappell, adopting said Ordinance. Motion carried on roll call vote as follows— AYES.- Councilmen Gillum, Nichols, Chappell, Lloyd, Mayor Gleckman NOES-. None ABSENT-. None NUISANCE ORDINANCE Mr. Wakefield-. This is an item upon which the City Attorney needs some further direction before actually preparing an Ordinance. The Planning Commission adopted a *Resolution requesting the City Council to direct staff to research and pre- pare appropriate policing ordinance establishing controls over nuisances. The staff of the Planning Department has supplied to me samples of various kinds of Ordinances adopted in other cities. They relate primarily to the control of noise emanating on a continuous basis from various kinds of mechanical equipment in residential zones or zonescontiguous to residential zones. These Ordinances require some specialized staff to enforce because they involve a decibal reading on noise: -,levels preceding enforcement. �9 - REG,, O.C. 5-12-69 Page Twenty CITY ATTORNEY - Nuisance Ordinance - Continued If this is the kind of Ordinance Council has in mind it can easily be adopted. On theother hand there are various areas of'the subject matter preempted by State or Federal law. For example, noise from -aircraft is preempted by the Federal Aviation Agency. The noise emitting from auto- mobiles, trucks and motor vehicles has now been preempted by the State. We control our noises from boisterous parties'in the neighborhood through the -Disturbing of the Peace State law. So what we have.left really are the noises that emit from various kinds'of motorized equipment such as motor bikes, etc., not regulated by State law. Most of the existing Ordinances in other cities propose to,regulate noise levels only in residential areas. I will be glad to prepare whatever kind of an Ordinance the Council might think appropriate but I request some guidelines. Councilman Nichols- I detected an. element of probably unintentional contradiction in your statement, or I misunderstood. You,first said the State had preempted some fields and the equipment being used to. detect noises in automobiles and commented on the equipment being used in this area, then.you said the only areas left and you mentioned motor"bikes and motor vehicles - isn°t that the area the State has pre— empted? Mr. Wakefield- No, the State has limited its preemption to those kinds of motor vehicles requiring a .State license. Councilman Nichols. Then if we were preparing an Ordinance it would have to be on something that'is not a highway user vehicle - such as lawn mowers. But the City can enforce the new State law•on..n.oises? Mr. Wakefield- Yes, that is true as far as motor vehicles are f' concerned, iyou have. the testing equipment. Councilman Nichols- Well then we need the equipment. Mr. Aiassao $10,000. Councilman Nichols- My information from a detective was that it cost about $300. My main complaint has been motor cycle excessive :noise and I think the State legislation now can control. this and I think our best move is to urge staff intoa position of enforcing the State .Law. (Council agreed.) Asphalt Anti -Trust Suit Mr. Wakefield,., The Attorney General of California is preparing to file a triple damage civil anti-trust action against the Standard Oil Company of California, Chevron Asphalt Company, Union Oil Company of. California, Shell Oil. Company, Douglas _Oil. of California, Witco Chemical Corporation and Edgington Oil Refineries, charging that the companies named unlawfully conspired in violation of the Federal Anti-trust law to restrain and restrict competition in the asphaltic road productions used in road maintenance and construction. I have checked with the City .Engineers and the City during the period which is available for recovery - 1957 to date - the City has used approximately 3,850 tons of asphaltic products which would be affected by the conspiracy. The Attorney General has offered to represent any public agency of California willing to permit him to do so, subject only to the condition that theexpenses of litiga- tion. will be pro -rated among the participating agencies on. the basis of use of the product and the attorney fees will be deducted from any recovery and proportioned on the basis of any court settlement. In order to avail yourselves of the offer of the Attorney General it would be necessary to adopt a Resolution authorizing him to 'institute the legal proceedings. - 20 REG. C.C. 5-12-69 Page Twenty-one CITY ATTORNEY -.Asphalt Anti -Trust Suit - Continued Mayor Gleckmano Do you have the Resolution ready? 'Mr. Wakefield: Yes and my recommendation is that it would be uneconomical for the City to proceed indepen- dently 'in the matter and you should join. with the Attorney General. RESOLUTION NO. 3982 The City Attorney presented: ADOPTED "A RESOLUTION AUTHORIZING THE ATTORNEY GENERAL OF CALIFORNIA TO CONDUCT LEGAL.PROCEEDINGS." . Mayor Gleckman: Hearing no objections, waive further reading of the body of said Resolution. Motion by Councilman Gillum, seconded by Councilman Chappell, adopting said Resolution. Councilman Chappell: How much will it cost if we don't win? 'Mrm Wakefield: The actual cost will be nominal. There will be no attorneys fees involved, they will be absorbed by the State. The cost of investigation but the City is a nominal user as compared to the State and other larger users.. We are talking about $300 or $400 in costa Motion carried on roll call vote as follows: AYES: Councilmen Gillum, Nichols, Chappell, Lloyd, Mayor Gleckman NOES: None • ABSENT: None-®-- Mr. Wakefield: Mr. Mayor and Council, I would simply report that Mr. Dare and Mr. Lewis , at some personal. sacrifice have accepted the city°s offer to accept 500 on the dollar amounting to $21.8.40 - which is exactly half. CITY MANAGER 1.) Petition. Request Re. Closing _of°�Herring Avenue Mr. Aiassa: I would like to have this petition. referred to the Planning Commission and the Traffic Committee because they are requesting a cul. de saccing with the possibility of closing off Herring Avenue. So moved by Councilman Chappell, seconded by Councilman Gillum, and carried. 2) Administrative Review Board Minutes - May 59.1.969 Motion by Councilman Chappell, seconded by Councilman Lloyd, and carried, to accept and file. • 3) Recreation. and Parka Reports a) Special Funding Account Mayor Gleckman: We have a report regarding the Special Funding Account. I believe the action here would be to accept and file. Motion by Councilman Lloyd, secon0ded by Councilman. Chappell., to accept and file - 21 - .REG. C.C. 5m12-69 'age Twenty-two CITY MANAGER —Item 3a - Continued Councilman Lloyda a reason. Should we suggest Mr. Aiassa? • Mr. Aiassa: Councilman Lloyd: Mr. Aiassa-. I don't understand close, but when we some of the areas, reduce it.or increase ® some of the stuff is very are no closer than 10% in I was wondering if there was the -amount, or what do -you These accounts vary. Some of the programs get very active and then some slow down. These are the Fees and Charges® In other words we aren't able to predict what we will get in this account from Fees and Changes. That's right. Councilman Nichols: I'think we are probably approaching a time in the evolution of this type of activity that we on the Counncil should take a pretty close look again at this. This type'of thing as you can see began to evolve in very recent times and yet it already involves slams of money running into the many thousands of dollars. I think it shows a potention for becoming a very increasingly large financial operation'that tends to escape the on- going pervue^ of the City Council. Although funds transferred and expenditures, one at a time, do come to Council we don"t get the same opportunity to review this as we do the review of the overall budget. I think also there have been rather a significant number of occasions of sort of budgeting as we go as we get pictures of these funds. It would also appear to me that staff should now begin getting some fairly good projection of what these sums might be expected to be inc,subsequent years, whereas in the past this has been. a little difficult. I am implying no criticism at all, but I.think we are arriving at the time when we could suggest that staff could give us a little more precise estimate of revenue sources in. these areas and the purposed utilization of those monies so there might be a little less of the improvisation of the expenses during the course of the year. Mayor Gleckman.-. Has the Recreation & Park Commission seen this? Mr. Aiassa.- I presume copies went to them, but this was re- quested only by Council. Mayor Gleckman-. I was curious because you would think you would see some comment in their minutes about it. Mr. Aiassa-. They are usually kept abreast by thor staff at their meetings. I believe what Councilman Nichols is referring to is that in ensuing budgets we will have to make some estimates in future budgets, whether accurate or not, also approving estimated budget anticipating for -the future year. We are going into that category now. When we first started this we started out with $175.00 and the Recreation & Park staff have worked this thing to an almost sustaining program, which is now a substantial amount to our budget. I think they should be complimented on making these things pay for themselves as they go. • Mayor Gleckmane Where do the balances forward come from? Mr. Eliot, Controller-. They are carried forward from the same program from prior years. The records are kept by the Recreation & Park Department, that is prior to September 1967. At that time the Finance Department assumed the responsibility of maintaining the records. Those balances were merely balances reflected by the Recreation & Park records. _, 22 REG. C.C. 5-12-69 Page Twenty-three CITY MANAGER - Recreation & Parks Special. Funding,- Continued Mayor-G.leckman- In other words if we get the same memo next year and it started as of April 30, 1970, it would start out with the balances reflected here® Mr. Eliot- Ordinarily, yes. a Mayor Gleckman-' Well I agree with Councilman Nichols, it is a lot of money lying around® !Mr. Aiassa- Sometimes this balance is c onsumed and actually used in different categories. Councilman Nichols- It is obvious a year or two ago'there was nothing here but .it has grown like Topsy and the Council should now be riding herd a little closer on the monies running upwards of $100,000 and T think in the total Mr. Aiassa would agree with that. Councilman Lloyd- I have a further question, Mr, Aiassa - no one can spend these funds without whose permission.? Mr. Aiassa- Normally expended with the permission of the Recreation & Parks Commission and the City Council. Mayor G.leckman.- We don't spend those funds nor do we see how they are expended, n.or do we approve them. Mr® Aiassa- You are right. Recreation & Park Commission does, not Council. Councilman Gillum- We are handling a considerable amount of money. what is the procedure on this, I know it is the Fees and Charges and that fees are paid. And on that point I don't care whether it is the City or Girl Scouts in transferring funds from one hand to another sometimes some of it gets side tracked and I am wondering what provisions are made by Recreation & Park to,make sure no one is put in the position of temptation. Mr. Aiassa- All receipts are turned over to our City Clerk and actually they deposit the receipts at City Hall. Councilman Gillum- What I am talking about - many of these projects the citizen comes :gin and pays the fee for whatever program participating in - what procedure have we worked out to be sure the City receives it? (City Clerk explained the procedure, advising that a numbered receipt is used.) Motion by Councilman. Lloyd, seconded by Councilman Chappell, and carried, to accept and file. b) Overhead Projector Funding • Motion. by Councilman Chappell that the Council approve the recommendation of the Recreation & Park Commission. to purchase an overhead projector and its carrying case from Account 149Z not to exceed the amount of $225.00. Seconded by Councilman Gillum® Motion carried on roll call vote as follows- AYES- Councilmen Gillum, Nichols, Chappell, Lloyd, Mayor Gleckman NOES- None ABSENT- None - 23 - .REG,; C.C. 5-12 69 Page Twenty-four CITY MANAGER - .Recreation_& Parks Reports „Contin.ued P.A. System Purchase' Mr. Aiassa.- This report' will be presented at the -May 26, 1969. meeting. jb�LSkelton. Pr�erty Sale Mr® Massa-- Nothing has :happened on this and it is ou.r recommendation to hold until next year. Motion by Councilman Chappell, seconded by Councilman. Gillum, and carried, 'to receive and Ile this status report 5) Williams & Mocin'e Financial. Statement Motion by Councilman Gillum, seconded by Councilman Chappell, approving the expenditure of $600.00 for the April. 1969 statement from Williams & Moci.neo Motion carried on roll call vote as fol.lows.� AYES- Councilmen Gillum, Nichols, Chappell, Lloyd, Mayor Gleckman NOES.- None ABSENT° o None 6 Police :Mutual Aid Agreement Motion by Councilman Gillum, seconded by Councilman Chappell., and carried, authorizing the Mayor and City Clerk to execute tthe Police -Mutual Aid Agreement with the City of La Verne. 7) tment of New Coordinator for CBD Saud,. Mayor G.leckman..- As we all. know and much. to our regret, the Planning Director is leaving our services and he was the Coordinator for the Central Business District. Mr. Aiassa.- I would like to appo-1.n:t Mr® Fast to act as 'the Coordinator until we appoint a new Planning Director. So moved by Councilman Chappell, seconded by Mayor Gleckmans Councilman.C11lum This is no reflection on. Mr. Fast, but Mr. Aiassa. is Mr. Fast aware completely of what has been going on. in t:hi.s area? 1 wondered if someone .in. the Planning Department may not 'be closer to it? Mr,,'Aiassa.- f think Mr. Fast will utilize the Assistant Plahn�..n.g Director, but I 'think he has been close to this particia.l.ar study, closer than. the Assistant Planning Director because he :has been. in a different phase of planning than this and he has only been with us a. short time in relationship to the overall program of planning. Mr® Fast is also going to be acting Planning Director until we hire a. new one and be has been coordinating the CBD program, so he has been in from the beginning. Motion. carried. 82Sister Cite Fundi_ ng Mr. Aiassa.- We had a meeting with the Chairman of the Sister City group and it appears that the current budget is going to bec a little short if we are going to PEG. C.C. 5-12-69 Page Twenty-five CITY MANAGER -Sister City Funding Continued_ bring in dignitaries for the dedication of the City Hall. Our Council appropriation. for 69-70 was 9750.00 and the present remaining balance is $130.80. We feel. it is going to be necessary to have at least $600.00 to cover the incidental expenses fox°'this group coming in from Toluca. We kept the budget down this year because we didn't anticipate a large visitation. and it appears .now we are going to have a group of dignitaries from Toluca. I believe we could use the funds .from our advertising account 739-1 and authorize a transfer of $600.00 to the Sister. -City account, So moved by Councilman. Chappell., seconded by Mayor Gleckman.o Mr.'Aiassao The Sister City will not spend this money until they submit an expense item'to the Council, so that you Oil.l approve all. expense .items charged against this account. Councilman Lloyd, Where is the to.n.ey coming from? I am not worried about what :it is 'spent for. Mr.' Ai.assa- That is from our advertising fund. That is the fund authorized for the San Gabriel Valley Tribune advertising and w:e took the amount of $135.0.00 from our unappropriated reserves. The present balance in our advertising account f39.1 :is $650.00 and this is' actually advertising. Councilman Lloyd- 1 think this brings up a very specific area.' We are. going -to h.av'e to take a look at this if we are going to pursue this Sister City thing. As evidenced this evening by a journey of girls to Mexico taking gifts and bringing gifts back -.I think we have arrived at a: point in our maturity where 'we are going to have to budget for these things ahead of time, rather than take from, this account and that account. I'th.ink, it comes a little bit in the area.. of foresight on the part of Council. Mayor Gleckman. Mr. .Lloyd we did foresee it and last year we took some of their money away from them and said we would not budget unless they :had a specific project they needed money .for, and that is exactly what has happened. Motion carried. 9) Informational ,Re -Dort on San Bernardino Freeway Widen.inE_ Mayor Gl.eckmano Mr. Aiassa - where is your secondary street when they are .fixing th.e Freeway? Where is the traffic going to go along the Freeway? Mr. Aiassa We will, provide Council with a plan of detour as the phase of con.stru.ction.startso Mayor Gleckman< Around the City or through. the City? Mr. Ai.assa� We will try to take the shortest distance to the closest points,, Motion by Councilman Gillum, seconded by Councilman. Chappell, and carried, to receive and file (Item 1.0 - Public Works Tour handled earlier.) Superior Courts' JudEeshi.ps - 25 .REGo C.C. 5-12-69 Page Twenty-six CITY" MANAGER.- Superior Courtis" Judgesh:.ps Mayor Gleckmana Most of the Council may not be aware that four- teen cities are being serviced by the Superior Courts in Pomona. They have about ten vacant court rooms and the workload is tremendous. There is a bill now by Senator Duekmejian to get fourteen additional judges, but that is in Los Angeles. They did condescend to send one judge out of the fourteen to Pomona® The problem was brought to the Mayor's Committee from.Mrm Hafif, an attorney, who felt the situation. was so bad that action. would have to be taken and asked the Mayor's Committee to kind of spearhead this project and bring pressure on the Board of Supervisors 'and the State Legislature to get additional judges, in. order to take care of -the workload. We have investigated the matter and we have gone to the lawyers and judges in and around the area and this subject seems to be something like motherhood, except that nobody has taken the bull by the horns and done anything about it. We have now gone so far along that in a telephone conversation this morning with Supervisor Bonell.i, that the pressure being brought to'bear - thanks to the San Gabriel Valley Tribune and other .news releases, and the efforts of Mr. Hafif and this Committee, Supervisor Bonell.i has agreed to fight for three judges to go to Pomona. Tomorrow morning the presiding judge downtown .is making this appeal to the Los Angeles Board of Supervisors, asking that they endorse the idea of the fourteen judges and Bon.elli is going to condition that three go to Pomona. This Committee feels that instead of fourteen there should be eighteen judges authorized and instead of one at' a time, a minimum of four should go to Pomon.am We have taken. it so far at the expen.s,e of Mr. Hafif, who has put in all the money and all I can see that he will get out of it is the satisfaction of a job being done. There is no monetary gain in it for Mr. Hafif, although it is really a feather in his cap to have pioneered this situation.. I can't find any of our attorneys or judges that are in opposi- rtion to this. Mr. Hafif has said that if each of'the fourteen cities come p with the sum of $100.00 to pay for the expense of stamps, mailings, etc® which will really not cover the expenses involved but will. help, and he has also stated in case the cities do not all. go along with this he will make up the difference if he has to out of his own. pocket. I feel very strongly that this is an opportunity for West Covina to make themselves heard as to how they feel about crime and aside from the crime angle there is also civil suits that have back- logged completely due to a lack of judges. Mr. Hafif has.also asked that each Mayor appoint 1.0 to 12 citizens in the community to serve on a Committee .to help forward the action behind. this® I think it is a very good cause. I told Mr.:Hafif I would appoint no one until I received permission from the Council if they felt it was in thebest judgment to do soa I also would not make an offer of the $100.00 until permission from Council was received. I do feel the $100.00 is the minimum we could dedicate ourselves to in helping to accomplish. this facto Motion. .by Councilman'Lloyd, seconded by Councilman Chappell, approving and directing the Mayor tio-select 12 representative leader type citizens in the City of West Covina, and that the $1,00.00 requested be appropriated in.support of the additional judges in Pomona, which serves this area. Motion carried on. roll call vote as follows AYES.- Councilmen Gillum, Nichols, Chappell, Lloyd, Mayor-Gleckman NOES �: None ABSENT-. None Mayor Gleckmano I will 'be representing the City tomorrow morning at the .Los .Angeles Supervisors meeting. Emil Galster Mayor Gleckman.- I might also mention. that Mr. Galster was named Senior Citizen for the year for the City of West Covina by the Senior -Citizens Committee out of Los.Angeles_and was so honored by the Board of'Supervisorso 26 - ,REG.' C.C. 5-12-69 Page Twenty-seven. CITY MANAGER •- Continued 13) Dedication Date - Motion by Councilman. Lloyd, seconded by Councilman Chappell, that June 6, 1969 be declared as' a day for the Special Civic Center Dedication and that Council.a1so declare June 7, 1969, as an.'Open House day. Obouncilman Lloyd- Mr. Mayor - going along with the setting of the Dedication day. We have received an indication that Speaker of the Assembly Robert Monaghan, has indicated his willingness to serve as the speaker for the dedication of our new City Hall:. We have not as'yet finalized the invitation to him. I would like to point out it was through the good offices of Mr. Dick Tracy and Tom Sprague of Aerojet General, who made separate appeals to Mr. Monaghan through Assemblyman. Bill. Campbell and I think a letter of appreciation should be sent to each of these three people. Mayor Gleckman- I might say' I was the lone dissenter I wanted the 23rd of May, but I understood Mr. Lloyd, that your Committee requested June 6th in order to be properly prepared. My only question would be - will they 'be properly pre- pared? Councilman Lloyd- I think Mr. Fast should answer that one, there seems to be some change. Mr. Fast-. The facilities will be ready for dedication on Jun.e 6. Mr. Aiassa- However, we may not be moved in. �layor Gleckman- Will you in fact be ready for occupancy? Will the building -be used at that point? Mr. Fast- Not in my opinion. Mayor Gleckman- Will it look like you have been moved in? Mr. Fast- Yes. Mr. Aiassa- And there will be staff in offices to show the building. Mayor Gleckman- I think the Council should be aware that there is a list of names that will. be invited to the luncheon and Council should look at it and add anyone they feel should be included. We have a limited number of people that can. be seated at the luncheon. See the City Manager on this. Motion carried. CITY CLERK 1) ABC Application Motion by Councilman Lloyd, seconded by Councilman Chappell, and carried, that there be no protest on the ABC application of Irean F. & Marvin E. Danio, dba The Stage Coach, 642 South Sunset. 2) Claim of Rosemary Roberts Motion. by Councilman Chappell, seconded by Councilman Nichols, and carried, that the claim of Rosemary Roberts -be denied and referred to the City's insurance carrier. - 27 REG. C.C. 5-12-69 MAYOR'S REPORTS 1) Proclamations Page Twenty-eight Mayor Gleckman.- If Council has no objections I would like to adopt three proclamations.- Senior Citizens .Month - ' May, 1969; Anti -Litter Month -_May, 1969; and Classified School Employees' Week - May 25 to.May 31, 1969. • No objections, so proclaimed. 2) Resolution for Billy Stoneman Mayor Gleckman: I would like to ask Council to consider this evening the adopting of a Resolution commending Billy Stoneman for his accomplishments in the world of sports, since he is a product of West Covina and his family lives here. For those of you who do not have this resolution in front of you, he is the man that pitched a no -hit no -run game for the Montreal Expos. They will be in town on June 6-7-8 and we plan., if 'Council sees fit, to have this Resolution perma plaqued and presented to him at the game on the 6th or 8th, and also plan for the people from the Sister City of Toluca to attend the game. Councilman Gillum: Why just the people from Toluca - why cant we make it a city-wide thing? Mayor Gleckman..- Exactly my thoughts. I think the Council could adopt that particular day as West Covina Day at the ball park, but we would have to check with the Dodger Corporation.. I would like first to have Council adopt the Resolution. If Council has no objections I will read the heading of the Resolution. RESOLUTION NO-3983 The Mayor presented: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY' ADOPTED OF WEST COVINA, HONORING BILLY STONEMAN FOR HIS ACCOMPLISHMENTS IN THE WORLD OF SPORTS." Mayor Gleckman. Hearing no objections, waive further reading of the body of said Resolution. Motion by Councilman Chappell, seconded by Mayor Gleckman, adopting said Resolution. Councilman Nichols: The only thought I have if.you decide to seek a West Covina Day at the ball park, I believe it should be in honor of our Sister City dignitaries rather than in honor of Billy Stoneman. I am not knocking Billy Stoneman but I think of the two bodies of thought one carries a little more weight at that time. Mayor-Gleckman: I agree with you, Motion carried on roll call. vote as follows: AYES.- Councilmen Gillum, Nichols, Chappell, Lloyd, Mayor Gleckman NOES.- None ABSENT.- None Motion "by Councilman Chappell, seconded by Councilman Lloyd, that said Resolution be perma-plagued. Motion carried on roll call vote as follows.- AYES: Councilmen Gillum, Nichols, Chappell, Lloyd, Mayor Gleckman NOES.- None ABSENT.- None Councilman Gillum: I think the idea of a West Covina Ball Park Day would be a fine gesture and I go along with Mr. Nichols thinking since we are considering 28 , REG� C.C. 5-12"69 Page Twenty-nine MAYOR'S REPORTS - Continued taking the people from Toluca to 'the ball game why :not try and make it a city-wide thing. I know the Chamber tried many times to have West Covina night at the ball park, but I am wondering if the City or the Chamber couldn't contact the Dodger "&'TiLn?-r-•{ -o and explain what we are trying to do and also tie it in with our Civic Center dedication. Maybe we can even get our name put on the sign board and'the Mayor can throw • the ball out. (Council discussed the fact that other Cities do have this, and the fact that this would tie in with the Civic Center Dedication, etc. etc.) Councilman Chappell° In. the Orangewood Baseball League is the head man for the 'tickets at Dodger. Stadium - I don't remember his name but this could be found out. Mayor Gleckman: Would you like to make a motion that we ask. the Chamber of Commerce if they would be willing to 'take on such a project? So moved by Councilman Chappell, seconded by Councilman Gillum, and carried. Mayor Gleckman. I will see if I can make some contact with the Chamber of Commerce. 3) B.K.K. Sanitary Landfill, Mayor Gleckman.,,. I met with Mr. Aiassa, Mr.. Kazarian and Ernie Winters, and we discussed the idea of their putting in a scale and opening 24 hours a day so we could fall the dumpsite quickerg and the .scale because our staff has insisted several times they felt that they could make more money by putting a scale in. They have sent us a letter saying they are investigating the scale. I would like a motion by City Council., if you gentlemen agree, that we make this request of B.K.K. official requesting them to stay open. 24- hours an.d putting in a scale. So moved by Councilman. Chappell, seconded by Councilman Lloyd, and carried. Mr. Wakefield.- Mr. Mayor - in. connection with the hours of operation of the disposal site, those hours are specified in the unclassified use permit. To implement your suggestion. it would require ultimately that the City Council. proceed through the Planning Commission procedures to amend the unclassified use permit in that respects The existing unclassified use permit authorizes the city council to set the fees charged by the dump operator by ordinance or resolution, so that part of the project can be implemented under the existing unclassified use permit, but it would require a change in. the unclassified use permit to permit City Council to bh.ange the hours of operation.. Mayor Gleckman.- I would like to see a reply to our letter of request. If we are going to have a big knockdown drag out fight maybe Cou:nci.1 would see fit not to proceed. Does Council agree? Councilman Nichols- I don't know that we will. :have any big knock- down. drag out fight on this, it is all to their interest to stay open. around the clock and put in a scale. Mayor Gleckman-. I would entertain a motion to ask the Planning Commission to set for hearing the hours of the dump site amendment to the unclassified use permit. - 29 REGo C.C. 5-12-69 MAYOR'S REPORTS - B.K.K. - Continued and carried. Mr. Aiassao Page Thirty So moved by Councilman Lloyd, seconded by Councilman. Chappell, One element 7 weekends they would not stay open 24 hours. • Mayor Gleekmana Exclude the weekends. (Council agreed.) 4) Narcotics Committee Report (Each item considered individually by Council.) Mayor Gleckman: Unless there is some objection I would enter- tain a motion that we send letters approving AJR 5, AB 2323, and AB 18'18.. So moved by Councilman Lloyd, seconded by Mayor Gleckman9 and carried. Mayor Gleckmano Mr. Aiassa,mcould you please give me the completion date of the Glendora Street contract? Is that street going to be torn up for the next 6 months? Mr. Zimmerman: Under the dontract,,and we were very cognizant Of the time factor when we set the closing date of the contract, it is July 1, providing there are no strikes or other uiifores'een delays. • Mayor Gleckmano We have had many inquiries along the line - are we trying to drive the businessmen on that street out of business because it looks like no one is working there. Map.y days I see no one working there? Mr. Zimmerman.- That is very true and we have made repeated verbal. requests for action and no results. So last Tuesday we sent a letter to the con- tractor requesting action and in. fact in the last three days he has been working overtime. He worked all day Saturday and was working tonight when I drove down here. Councilman Nichols. Why were they delayed? Mr., Zimmerman.- I inquired about that informally and I am told that the subcontractor for the concrete work had taken on. a number of different contracts which he thought were spaced out nicely when he bid on them, but one got speeded up, another slowed down, etc., and this contractor just got too much work all at one time. COUNCIL COMMITTE,'E REPORTS Councilman Nichols: Why is the concrete intersectional pavement • so extensive running north from the intersection of Cameron and Glendora? I noticed for quite a distance the concrete up Glendora is still in heavy concrete which is un- usual.. Mr. Zimmerman- I think if you will compare 7.t to concrete inter- sections that County has put in on Badillo you will find it very similar,, The approaches are somewhat longer than the place where traffic leavesQ, (Explained in further detail.) - 30 - REG. C.C. 5-12-69 COUNCIL COMMITTEE REPORTS Page Thirty-one Councilman Lloyd: I would like to mention on the City Hall Dedication - Aerojet kindly consented to pick up the tab. • Mr. Aiassa: I would like to say that Mr. Lloyd and Mayor Gleckman did a rather good job meeting with Mr. McKenzie and Mr. Carrico and the Aerojet people, and they graciously accepted the invitation to handle the entertaining of 100 guests and I think that was quite commendable on their part. Councilman Chappell: As you all know we are having the Paint -Up, Fix -Up, Clean -Up period from the 18'th of May through the 24th. You probably all received the mailing on it, it went out to about 18,500 and 10,000 pieces sent out with the children in the school district. Newspapers have'promised us good publicity on this so that it will be a success. We had posters made to go into the windows of stores, etc., but I haven't seen them yet. These posters are supposed to be hung in the windows so I will have to find out about that. The Scouts had a poster contest on this. Mr. Aiassa: We do have the nicer ones here in City Hall. Councilman Chappell: We have contributions from the vazdous organizations such as the Lion's Club, Rotary Club - the expenses will run .about'$1400.00. • Councilman Gillum: Where did the expenses come from - for the mailing? Councilman Chappell: $500. was approved by Council and we did receive contributions from the groups mentioned - a total of $340. Further contributions are expected 'but we may have to come back for a further contribution from the City. Councilman Nichols: I think the whole operation evidences a lot of work. I have one constructive criticism. When that mailing came to my house two questions came to my mind - No. 1: Who is sponsoring this? No. 2: Sylvan Avenue and where is this? Councilman Chappell: Councilman Nichols: Councilman Chappell. - annual Paint -Up, Fix -Up, • DEMANDS We have a headquarters office on Sylvan Avenue don.ated'to us. But if I had that initial reaction, I wonder about the citizens reaction. We did a lot of work on it but we missed that one. Maybe the newspapers will pick that up and help us out on this point. On our second we will. pick that up.. Motion by Councilman Chappell, seconded by Councilman Lloyd, approving demands totalling $243,743.74 as listed on. Demand Sheets B428 through B430 and payroll reimbursement sheet. Motion carried on roll call vote as follows: AYES:- Councilman Gi11um,Nichols, Chappell, Lloyd, Mayor Gleckman NOES: None ABSENT: None -31- REG. C.C. 5-12-69 ADJOURNMENT Page Thirty-two Councilman Gillum: Mr. Mayor, are we going to determine something now with regard to this next meeting? A meet- ing at 4:30 followed by another meeting at •7:30 - are we going to stop somewhere and eat? (Council agreed that they stop off somewhere and eat.) Mr. Aiassa: I would like to advise Council that the day for the employees and their family to visit the Civic Center is set for May 24th. Motion by Councilman Chappell, seconded by Councilman Lloyd, and carried, that this meeting adjourn at 10:40 p.m. to 4:30 p.m. on May 20, 1969. • ATTEST: City Clerk .• APPROVED: MAYOR s 32 -