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04-10-1969 - Special Meeting - Minutes• SPECIAL MEETING OF' THE CITY COUNCIL CITY OF WEST COVINA, CALIFORNIA APRIL 10, 1969. The special meeting of the City Council was called to order at 4:02 P.M. in the Council Chambers of the West Covina City Hall by Mayor Leonard S. Gleckman. The Pledge of Allegiance was led by Councilman Chappell. R OTT, (' A T,T, Present: Mayor Leonard Gleckman; Councilmen Ken Chappell, Russ Nichols, Tom Gillum, Jim Lloyd. Also Present: George Aiassa, City Manager Lela Preston, City Clerk Harry Peacock, Administrative Analyst Phil Wax, President of Chamber of Commerce G. _Strachan 'Executive Vice -President; ,of -Cham(jer, of, Commerce Mayor Gleckman inquired of the City Clerk if proper notice of this meeting had been sent to the press. City Clerk advised notice had been sent and • she had received a signed acknowledgement of same from the press. Mayor Gleckmen welcomed Phil Wax, President of the Chamber of Commerce andthe new Executive Vice -President of the Chamber of Commerce - George Strachan., MT. SAN ANTONIO COLLEGE RELAYS SIGNS Mr. Aiassa: This request is similar to their request in. the past and the only recommendation I would have, if Council passes this request, is that these people work with. staff pertaining to the safety features. Motion by Councilman Chappell, seconded -by Councilman Lloyd, and . carried, permitting Mt. San Antonio College authorization to put these signs as stipulated, working through our staff. 0 SAN JOSE LITTLE LEAGUE PARADE REQUEST Motion by Councilman Nichols, seconded by Councilman Chappell, and carried, that permission be granted to the San Jose Little League • wi.th-regard to their parade request, and further waiving the required $25.00 permit fee. AMERICAN PETROFINA EXPLORATION CO. Request permission to conduct "Vibroseis" test Mayor Gleckman: Mr. Aiassa,,are any of these tests to be conducted on streets previously tested? - 1 - SPEC. C.C. - 4-10-69 Page Two AMERICAN PETROFINA EXPLORATION "VIBR.OSEIS" TEST REQUEST - Continued Mr. Aiassa: I don't believe so, but I would have to check. Motion by Councilman Lloyd, seconded by Councilman Chappell, that City Council grant permission to the American. Petrofina Exploration Company • to conduct a vibroseis test dlong Pueht'e' froit-,,Lark Elie' n:.westward to tple city limits;; Service from Glendora to 'interstate 10; from Pacific to interstate 1.0, northwesterly to city limits; Glendora from interstate 10 southwesterly to Fr.ancisquito, and that the survey is not to begin until after April 21. Councilman Lloyd: Mr. Aiassa, do the people who do these type of surveys submit the results to us? Mr. Aiassa: No. Councilman Lloyd: Then it would seem to me it might be in order for the City to request that; not that we should necessarily give the information out to their competitors but it might be of some value to the City. Mr. Aiassa: We talked this over with the City Attorney and once it is given to the City it is a matter of public record. Councilman Lloyd: Well then - as the Mayor's question suggests, if one company does it another can. come along and do it in the same locations - has this been a problem? We could have these tests repeatedly in the City. • Mr. Aiassa: There has been no problems and the testing itself does slow traffic down, but as per the April nth report that you have, we did give them 6 items that would have to be followed. If you are willing to grant this those items should be a part of granting the request. Mayor Gleckman: Mr. Aiassa - do we have any knowledge as to whether this is a service being performed for the oil companies by another firm, or is it being performed by the oil. companies? Mr. Aiassa: I can't answer that. Mayor Gleckman: I believe we should have that information. Mr. Aiassa: We can get that information. Richfield and Union Oil I believe did their own. Mayor Gleckman: That was my point. Are they selling a service to the Oil Companies and if so, then I feel the City should collect a fee for their conducting business in the City of West Covina. If the Oil Companies perform it for their own knowledge, that is something else. Councilman Nichols: That is a very good point -I hadn't thought • of it. If they are doing it for a fee then. they should pay a business License fee. Mayor Gleckman: Mr. Aiassa - how about our oil well drilling ordinance? Mr. Aiassa: I just probed our City Attorney yesterday regarding the Ordinance. Mayor Gleckman: This could be contained within the Ordinance. - 2 _. SPEC. C.C. 4-10-69 Page Three • U AMERICAN PETROFINA EXPLORATION "VIBR.OSEIS" TEST REQUEST - Continued Mr. Aiassa: Yes, it will "be put in as a part of it. Mayor Gleckman: If the motion is withdrawn, we could take this matter up on April 21st, since it can't start until after April 21st, and by that time we would have this information. Motion withdrawn by Councilman Chappell and Councilman Lloyd. Motion by Councilman Lloyd, seconded by Councilman Chappell, and carried, that this item be held over until the next regular meeting of the City Council. RESOLUTION NO. 3964 The City Clerk presented: "A RESOLUTION OF THE CITY COUNCIL OF ADOPTED THE CITY OF WEST COVINA, COMMENDING MEL LOUIS FOR HER SERVICES TO THE CITY." Mayor Gleckman.- Hearing no objections, waive further reading of the body of said Resolution. Motion. by Councilman Nichols, seconded by Councilman Chappell, adopting said Resolution. Motion carried on roll call vote as follows: AYES: Councilmeni Chappell, Nichols, Gillum, Lloyd, Mayor Gleckman NOES: None ABSENT: None Motion by. Councilm4n,Chappell, seconded by Councilman Nichols,and carried, that Resolution No. 3964 be perma plaqued. RESOLUTION NO. 3965 The City Clerk presented: "A RESOLUTION OF THE CITY COUNCIL OF ADOPTED THE CITY OF WEST COVINA, COMMENDING SEARS HEADLEY, FOR HIS SERVICES TO THE CITY." Mayor Gleckman: Hearing no objections, waive further reading of the body of said Resolution. Motion by Councilman Nichols, seconded by Councilman Chappell., that said Resolution be adopted. Motion carried on roll call vote as follows: AYES: Councilmen Chappell, Nichols, Gillum, Lloyd, Mayor Gleckman NOES: None ABSENT: None Mr. Ai.assa: As you noted, this Resolution is on the retirement of Mr. Headley. The Employees' Association is trying to work out a joint program for retiring employees and . they suggested that possibl" the City Manager and the Mayor work as an Ad -Hoc Committee to work,wth them on a format for future retirements. Mayor Gleckman: No objections - you set it up, Mr. Aiassa. Councilman. Chappell: Does this mean that the Employees' Association will have this resolution perma-plaqued or do they want us to? Mr. Aiassa: I would like to see them perma-plaqued for retirement resolutions. - 3 - SPEC. C�C. 4-10-69 Page Four RESOLUTION NO. 3965 - Continued So moved by Councilman Chappell, seconded by Councilman Lloyds and carried. Mayor Gleckman: A point of information. Mr. Aiassa, do we need a roll call vote for perma-plaqueing, we are spending money? Mr. Aiassa: Yes, the City Attorney prefers that you do. Mayor Gleckman: City Clerk will you please take a roll call vote for the perma-plaqueing of both resolutions? Motion carried on roll call vote as follows: AYES: Councilmen Chappell, Nichols, Gillum, Lloyd, Mayor Gleckman NOES: None ABSENT: None Councilman Nichols: Mr. Mayor - you raise another interesting what point what line drawn? Mr. Aiassa- point. Practically everything we vote to do involves the spending of money. I wonder at kind of action requires a roll call vote? Where is the • requires a roll call vote Councilman Nichols: Normally most of the expenditures are in the budget but anything that is not normally spelled out in the budget as an expense item if it involves spending money. Yes - but we roll call all those items also. Mayor Gleckman: Mr. Aiassa why don't you get the information for us and report back on the 21st or 28th of April? Also the report from the Employees' Association signed by Ben Bateman has to do with presenting a perma- pl.aqued resolution to Sears Headley on the 14th - we have no objection to presenting the resolution but it will have to be after the perma- plaqueing is completed. Will you please take care of the necessary details. SET OFFICIAL CIVIC CENTER DEDICATION DATE Mr. Aiassa: I just talked to the President - Mr. McKenzie this morning and he has requested a favor from us that we not make a definite time tonight. They are asking for a 30 day postponement which would put us somewhere around the 23rd of'May. He wanted to wait until Monday in order to check out a couple of items before giving a firm date. If Council has no objections I would like to hold off the permanent date until next Monday. • Councilman Nichols: Well this has goftenw,or.se_endt,wors.e! Mayor Gleckman: When we suggested delaying it from April 25th. you were the one - Mr. Aiassa, that said "I want it on the 25th" and now you are coming back and asking for a further delay. I do feel we have a contract with these people and I do feel they are in violation of the contract and by their requesting something of us and we giving it to them means that we are giving them the approval for the delay. I wouldn't like to go along with that request myself. — 4 - SPEC. C.C. 4-1.0-69 Page Five CIVIC CENTER DEDICATION DATE - Continued Mr. Aiassa: Our contract is occupancy and when we take possession. like the Police Building which we are taking over this weekend. As far as the contract for dedication is con- cerned they have to do the clean-up and do a lot of extra work to • provide that building for display purposes. -Now they are off on schedule as far as the:consttuction contract but they also have payback time for the rains, etc., which the architect and the contractor are now, working out in final form and there is a penalty clause if the contract is not completed within the time specified. But the dedication is really providing us with an opportunity of going through the formal acceptance of the building officially but not occupancy and is not the contract with the contractor for construction, so we are in a little bit of a vacuum . Mayor Gleckman: You are saying by us going along with his suggestions he will not have the same problem by not going along with his suggestions? Mr. Aiassa: That's right. He still has the contract time to finish the facilities. The thing he is trying to provide us with is a satisfactory time that we can display that building for public dedication. Councilman Nichols: It has been my own feeling right along that we wanted to give this dedication as soon as we could but not right on top of a construction project, that is w�iy all of us backed away from the April 25th date, but had we not backed away, had you not been willing to wait we would have been having the dedication on the 25th of 'thismmorith. • Mr. Aiassa: You sure would have, and not have all of the buildings completed. Councilman Nichols: Now what are we going to have on the 23rd of May? Mr. Aiassa: We will have everything completed, all the offices will be ready for exhibit and there will be staff in all of the offices to show the facility. The Council room will be completed, the chairs, panelling, cabinets, etc., will be in. Right now there is a little problem of plywood for the Council room. Councilman Nichols:' I think it would have been very sad indeed to have the dedication on the 25th of this month and not have all of this. In my mind the key element now is are we really going to be moving in by the 23rd. of May? Or is he going to come back again? Mr. Aiassa: Let me put it to the Council as I put it to Mr. McKenzie - I told him .if it is going to be May 23rd that's it. I will not bring it up again for an extension. I want a positive answer right now if we are going to dedicate on the 23rd. Councilman Nichols: So you are saying we should hold off a few days in order to get a firm answer from him? Mr. Aiassa: Mr. .Carrico, Vice -President is in Washington now and Mr. McKenzie, President, said he wanted to be sure before giving us 1the date and said he would give us a firm assured time on Monday that it will be May 23rd. - 5 - SPEC. C.C. 4-10-69 Page :Six CIVIC CENTER DEDICATION DATE - Continued Councilman Lloyd: I point out to the Council, that through the good offices of Mr. Aiassa - trying to set a meeting with Mr. Carrico and he is unfortunately off flitting around doing other things and appears not overly concerned about this - - are we sure we are even going to be able to meet with him? Mr. Aiassa: Yes. I believe we will probably meet with Mr. McKenzie the President and I am going to try and arrange this for Monday. Councilman, Nichols: What are we going to do now - just nothing? Mr. Aiassa: Right now we are tentatively still going on the basis of May 23rd. Councilman Lloyd: We haven't set May 23rd. Mayor Gleckman: Primarily, I requested this item be put on the agenda of this special meeting to let it be known officially that the dedication date is not April 25th. There has been a lot of conversation around town that we are dedicating on the 25th of April - whether they received an invitation or not. I think we should definitely get word out to the press that the dedication is not on April 25th. Motion by Councilman Lloyd that formal notification be made to the newspapers indicating that the Civic Center dedication will not be on April 25th, and that a meeting be scheduled with the management leadership of Aerojet General covering a hard date and such meeting to take place within the next two weeks for the establishment of a firm date for dedication. Seconded by Councilman Chappell. Councilman Lloyd: And Mr. Mayor, I believe it was proposed by the City Manager that perhaps we could contact the Lieutenant Governor's office while up there at this meeting we are attending with regard to a speaker. Mayor Gleckman: What date would you suggest we tell the Governor? Councilman Lloyd: I have no date to propose to him. Councilihan-'Nichols: In that case why don't we ask the Governor what date he has open - because evidently our City Hall is obviously flexible. 1VIayor' Gleckman''' : I think that is a real good suggestion. (Council discussion. Council agreed.) Motion carried. Mayor Gleckman: Madam City Clerk - do I understand this being a Special Meeting of the City Council, that there are to be no other items discussed other than those listed on the agenda? City Clerk: That is correct. Motion by Councilman Nichols, seconded by Councilman Chappell, and carried, that this meeting adjourn at 4:28 p.m. APPROVED: ATTEST: City Clerk MAYOR