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07-29-1968 - Regular Meeting - MinutesMINUTES OF THE ADJOURNED REGULAR MEETING OF THE CITY COUNCIL CITY OF WEST COVINA, CALIFORNIA JULY 29, 1968. The adjourned regular meeting of the City Council was called to order by Mayor Gleckman at 7:35 p.m., in the Council Chambers at West Covina City Hall. The Pledge of Allegiance was led by Councilman Gillum. ROLL CALL Present: Mayor Gleckman; Councilmen Chappell, Nichols, Gillum Councilman Lloyd (Arrived at 7:40 p.m.) Also Present: George Aiassa, City Manager H. R. Fast, Public Services Director George Zimmerman, Ass't. City Engineer Donald L. Russell, Administrative Assistant Ray Windsor, Administrative Assistant Lela Preston, City Clerk SANITARY SEWER MAINTENANCE • Mr. Aiassa: We did a further review of this item and Mr.. Zimmerman can fill the Council in. It might be explained how much the cost has gone up since 1963. Mr. Zimmerman: We rechecked the cost of the sewer maintenance district and not only has the City of West Covina's maintenance cost gone up but the sewer rate charge per $100. has also gone up with the result that while the City paid $31, 000 in 1963-64 fiscal year, it has now gone up to $58, 500 in the 1967-68 budget, almost double in that period of time. Mr. Aiassa: We did make some comparisons with private contractors and also made an analysis of what advantage it would be to do inhouse and the recommendation outlined to you is felt by staff to be the best way to achieve the services necessary. Councilman Gillum: Mr.. Aiassa - how old is our oldest sewer system? Mr. Aiassa: That is a little difficult to state because we put them in in different sequences. Mr. Zimmerman: The first sewers were put in in 1955 and that is the current agreement underwhich we are working. Councilman Gillum: Normally is there a period of time when you could expect some problems - such as in 10 years? You have given us some estimated cost figures but are we going to run into a period of time when we are faced with many sewer problems? M Zirnlm Erman: There has been very little evidence of any particular problems to date, but we know from experience with cities of older systems that this is the time they seem to start clogging up and some portions may cave in. This is the period they start to require additional maintenance - 10 to 15 years. - 1 - ADJ. C.C. 7-29-68 Page Two SANITARY SEWER. MAINTENANCE - Continued Mr, Aiassa: The District itself is incorporating some of the sewers that are over 38 years old. As a member of the District we are going to pay some of the cost whereas ours is rather new in comparison and we can with maintenance absorb some of the costs of the future.. I would hate to see the maintenance of sewers left to the time when they were problems, then you are getting. into an area where you are going to be subject to some pretty expensive maintenance. We have enough evidence to feel that with an inhouse crew we can do a better systematic service to keep the lines clear. Councilman. Chappell-. It states in the report that the County is not giving us a.. uniform work program - so they really are not carrying on maintenance now and if our crews were to do this it may cost us less in the long run. (COUNCILMAN LLOYD ARRIVED AT 7:40 P.M.) Councilman Nichols: When would this program become effective? Mr. Aiassa: July 1, 1969. We would have to get off the Tax Distrct and give legal notice to the County one year prior to our going into our own maintenance. As the report states, we would like to have the operation in effect July 1, 1969, that is when the. County service will terminate. • Councilman Nichols: For the 1969-70 fiscal year we will then be off that service with. County and if it is left on the tax assessment in its entirety all those funds will accrue to the City? Mr. Aiassa: Right. Councilman Nichols: One point, at the bottom of the first page 'of the July 26th report, it states - "If the sewer maintenance rate were to remain at the present level.......... " and then on Page 2 it says ........ but with city administration of the program large savings per year could be passed on to the property owner, etc........ " Is it the intent of staff to reduce the rate? Mr. Aiassa: It should have a regular budget account number like you have with all the rest of the expenditures and those citizens having city sewers will pay their pro rated share for sewers and maintenance. Councilman. Nichols: What do you mean by an assessment tax? Mr. Aiassa: A sewer assessment maintenance charge assessed on the tax bill. • Mr. Fast: We are proposing a sewer service charge be utilized to fund these services and it would appear on the tax bill the same as it does now, but instead of accruing to the County it would accrue to the City. Mr. Aiassa: And we presume that over a period of 5 years we will be able to reduce this if our assessed valwation keeps rising. Councilman Nichols: What I would like to know - - at the present time the County charge for sewers is that so implied on the general tax bill to everybody that is a taxpayer? - 2 - AD'ii . C.. Co 7-29-68 Page Three SANITARY SEWER MAINTENANCE Continued Mr. Aiassa: Yes. Councilman. Nichols: If the. City gets into the business and levys a sewer charge would that appear on each tax bill whether they have sewers or not? Mr. Aiassa: Yes. Councilman. Nichols, The only difference now is the County is levying, the charge? 'Mr.. Fast: Yes and the only exceptionwould be vacant property not in the Sanitation District. Councilman. Nichols: You indicated in the report that one of the three employees who would go to work on this program is presently employed in the City and would involve the hiring of two more if it was made effective July 1, 1969. Then would the position that would be put into this program that body. would he then be replaced by somebody else to carry on his present duties? Mr. Aiassa: No, this is a man we are donating to this operation.. Instead of asking for three men we are only asking for two and transferring one man from his present duties. Councilman Nichols: Then why do you show a total of 3 pertaining to cost on the report ? Mr. Aiassa: So no one will question the fact that you would have three men under the program but are only showing two in that account. This is so you know what the total cost is to maintain the sewers.. In the 1969-70 budget this man°s salary will be transferred into the sewer service Councilman Nichols: And you would not then intend to replace him in the street service. Mr.. Aiassa: No. Councilman. Chappell: I notice they do not list anything for vehicles and with three men you might have three vehicles out servicing. Mr. Aiassa: There is. $3,000 in annual cost for equipment and we are trying to utilize in a better way the equipment we now have at the yard. (Explained use of equipment.) Councilman Gillum: Is it your feeling that if we are to go into this that it would be a full time 12 month a year job for three people? • Mr. Aiassa: We figure this would not be and the extra time would be utilized to maintain the median strips which we now have in rather large numbers and will have more in 1969. In off - times they would be working on the median strips of the City. Mr.. Fast: In the last budget the Park Department asked for one man now and two men in. January 1969. , Only the4V-&-4man now was budgeted and the extra two men will actually not accrue to the City even though the median strips will be there. - 3 - ADJ� C.C. 7-29-68 Page Four SANITARY SEWER MAINTENANCE - Continued Mayor Gleckman- If you did this and put it on a tax bill would' that mean the 93� per hundred would go up? • Mr., Aiassa-. No, this would be a separate function from the real estate tax,, . If you developed a sewer tax this is a service charge. This is the same as weed abatement. Mayor Gleckman'. In the present tax bill the property owner receives there would still be a charge but instead of a charge by the County it would be by the City, so in effect the City is actually charging them something the County charged them for before,. so if they ask what their. City tax is, even though it may be determined to be 93� per hundred that is in addition to the sewer tax they pay in the City? Mr. Aiassao It will not appear on their tax bill as a. County charge and I think it would show strictly as a sewer charge and not say City or County. Mayor Gleckman- In the report it mentions that large savings could be passed on to the taxpayers after the first year, etc. etc. Why don't you add "in services" otherwise somebody will ask you where the money is ? Mr. Aia s sa That will be the way it will be • Motion by Councilman Gillum, that the City Council approve the letter to the County Board of Supervisors requesting that the City of West (Covina be excluded from the Los Angeles County Unified Maintenance District to be effective as of June 30, 196.9. Seconded by Councilman Chappell, and carried, Mayor Gleckman. We now have to create the two maintenance men positicns and I would entertain a motion that it be referred back to the Personnel Board for their recommendation. So moved by Councilman Gillum that two maintenance men positions be considered for the use of sewer street maintenance as indicated in the report dated Jury 26, 1968, with attached schedule, and that this be referred to the Personnel Board for their recommendation.. Motion seconded by Councilman Chappell and carried Motion by Councilman Gillum that the City Council approve the format:icn of the City of West Covina's Sewer Maintenance District., and authorize :the-PublicdServibe Director to proceed as outlined bh the attadhed, schedule dated July 26, ..1,968.. Seconded by Council- man Chappell. Motion carried on roll call vote as follows - AYES: Councilmen Chappell, Nichols,, Gillum, Lloyd, Mayor Gleckman NOES- None ABSENT.- None APPROVAL OF "FIVE_"YEAR. PROGRAM OF PUBLIC WORKS" Mr. Aiassao Mr. Zimmerman did make a supplemental report and will explain with the use of the public works map showing the original 5 years and what changes have been made. (PROGRAM.EXPI-AINED BY MR. ZIMMERMAN WITH THE USE OF THE MAP.) - 4 - ADT. C�C. 7-29-68 Page Five 0 • r1 lJ ".FIVE, -YEAR. PROGRAM OF'PUBLI:C WORKS" - Continued Mr. Aiassao I believe the main point we wanted to bring. to Councils attention is that the financing of some of these major projects will be based on our ability to receive funds from the various governmental agencies, so the tentative dates set will have to have some flexibility to allow us to work with the various agencies. Also I think the engU- neerin.g staff should be complimented on the presentation of the Five -Year Public VVorks Progra m o Councilman Gillum- I think this is a very fine program _, but I am wondering. whenever we get: into the area of storm drains, widening and changing of streets, etc. , many times I have heard the complaint we are waiting for the phone company, the gas company, etc. , - - do we make this: information available to all the companies involved so they know what we are considering doing ? Mr, Aiassao If the Council adopts the program we plan to send this information to all the companies involved immediately so at least they will. have some advance notice. Councilman. Gillum- If Council adopts the program I would suggest that this information be made available to the utility companies involved so they can work along with the program and be prepared. Mayor Gleckman- I feel. that is an excellent idea Mr. Fast- In addition to being notified we do have conferences project by project and the companies are invited to the conferences and these are held well in advance so it is co-ordinated from a liaison standpoint. Councilman Chappell- Under Item #3 of the. Agenda I intended to bring up the following. Primarily thinking of Cameron.Avenue we have several bottlenecks - this is a heavily used street and it has areas that are real problems,, We have listed on here Cameron. -Avenue from Lark Ellen to Azusa for 1968-69 but I am also thinking down further on. Cameron.Avenu.e is still a bottleneck and I think if we are going to have a thru street and get something started we should probably start; it on. Cameron because it: is probably the one that needs the least amount of work to have a thru street right: at this time, and we are moving it back to 1969-70 o My thinking was on. #3 to find a street and it looks like. Cameron is the best and get it improved so we will have one thru street that you can. go on without it closingdown to one lane in several spots and this might be the place to start. Mr. Aia s sa - Mr. Mayor, I think. I can answer Councilman Chappell ° s question. Cameron has been the priority street for the 10 years I have been here, but as you know, there are several areas that will require rather extensive right of way acquisitions and that is one of the reasons it has been postponed subject: to the acquisition of right of way. There are four areas that I can see that will require some negotiation to actually acquire the right of way.. We have done four major portions of Cameron in the last 3 years Counciim.an Chappell- But it still is not a thru street. It has a bottleneck and I say if we are going to have a thru street, Cameron seems to be the one we can get done quickest. So let's get it done . Mr. Aiassao The Council might wish to make a policy matter of this; up to this time we have been negotiating on the basis that the - 5 - ADJ, C.C. 7-29-68 Page Six "HI VEYEAR. PROGRAM OF PUBLIC WORK" - Coat:i_nued City work out the construction subject to the acquisition of right of way under the 1911 Act, or one of the improvement: acts; now if we turn around and actually acquire that right of way and put the constr.u.ct:ion in we can start some of the projects in.. 1968-69 0 Mayor Gleckman-. I think that is what Councilman Chappell is talking about Councilman. Gillum-. I think three of us have talked to the people across from the high school and I believe that is one area you are referring to ? Councilman Chappell-. That is one area Councilman Gillum-, I would like to see someone from this Council. besides the three of us, try and convince these people it would be to their advantage - we have had somewhat of a negative response to participation as far as widening that street. I think it would be of advantage to the City and the School, Councilman Chappell-. I am not familiar with this . Don't we have something at our fingertips to call on so we can get it done? Councilman Gillum-. According to the 1911.Act you have to have 51% of the block in accord Mr. Aiassa-. If you don't you can't use the improvement act. All you can do is two things, one is to ask for donation of the Land, which we have done in other areas, or else have the big owner give us the right of way of his property. We have met: and discussed individually with every property owner in that area. When John Q . Adams was Director of Public Service and also some of our present staff has also made passes. . The other policy would be if the Council decides that we acquire the right of way - is to slap a condemnation and force the acquiring of the right of way and then put the improvements in, but then that would all be done at general expense. Mayor Gleckman-. Right: now we are proceeding on. Cameron between Lark Ellen and.Azusa - am I correct? It is scheduled for 1968-69? Mr. Aia s s a -. Yes. Mayor Gleckman-. And how are we going about: it. - Mr.. Zimmerman? Mr. Zimmerman-. We propose in the .Five Year Program on Page 9 - that Cameron be a $135,000 project with property owner participation under the 1911 Act. The: City would put in $25, 000 of. State Tax money and there would be.$30, 000 incorporated of tax money from the County. • Mayor Gleck.man-. Are we proceeding at thepresent time with the 1911_Act on Cameron as well as between. Lark Ellen and Azusa ? Mr. Zimmerman.-. Not at the present time Mayor G.leckman-. If the- Five -Year Program is adopted as presented this evening with that included, how soon will you proceed? Mr. Zimmerman-. Normally we then prepare the plans and specs and within 3 or 4 months we could be back to the. Council with complete - 6 - ADL C.C. 7-29--68 Page Seven "FIVE - YEAR. PROGRAM OF PUBLIC WORKS" - G.)ntinued- plans and specs for this with a break down of costs, etc Mayor Gleckman. Mr., Aiassa If I remember correctly, I believe this request was made some 5 or 6 months ago to proceed with •whatever action need be and with a recommendation to come back to this Council to proceed on. Cameron Avenue and Lark Ellen to Azusa. Am I to understand that the only action that has been taken is putting this project up into the Five Year Program and once it is adopted then you will proceed? Mr. Aiassa- Two things you will have to do and the main thing, we were faced with is the acquisition of the right of way. Mayor Gleckmane For the record are you saying that each property owner has been contacted and refused dedication? Mr. Aiassa-. I haven't personally, but the staff has. Mr. Adams contacted them several years ago. Mayor Gleckman- When was the last time the property owners were requested to dedicate on Cameron. Avenue between Lark Ellen and Azusa? Mr., Fast- We had not anticipated contacting them again until such time as the plans and specs were completed with a total cost, because this very often enters into the conversation with •respect to dedi.cati.on.. We fully intended to contact all the residents along that street in this current year prior to presenting and bringing back to the Council a 1911 Act recommendation, but we have not yet: contacted them, Councilman Nichols- That was one of the items I intended to bring up also Mr. Aiassa, is it not correct the City cannot institute a 1911 Act on the south side of Cameron -Avenue between Lark Ellen and Azusa? Mr. Aiassao The law establishes we must have at. least 51% participation. Councilman Nichols- Yes and I say is it not correct that we cannot go a 1911.Act? Are we legally able to go a 1911. Act to improve the south side? Mr. Aiassa- We reviewed the past records and feel that we do want to make one more pass with the property owners to see if it is possible to get one or more of them to participate Councilman. Nichols. I understand that. All I want is an answer - unless we get dedication we can't go the 1911 Act? Mr.. Aiassa. Right:. Otherwise we would have to go on a new policy • where the City would acquire the right of way and then we would put it in Councilman Nichols- If we got dedication would we have to improve that dedicated area first before we could start the other areas? Mr;,. Aiassa- Normally we would have to do that. Mr. Fast- To clarify - Councilman Nichols - there are two different 1911-Acts that the City has employed. One form of the 1911. Act wherein we ave to have the right of way prior to ADJ� . CeCo 7-29-68 Page Eight "FIVE YEAR. PROGRAM OF PUBLIC WORKS" Continued initiating the Act and where more than 50% of the improvements must be in on that City block. That is the short form and we did that on Meeker and on California There is also the regular 1911.Act which involves a protest hearing and this is like the .Lark Ellen and Barranca projects, wherein we had protest hearings and in the event 51% of the assessed valuation does not protest the Council may elect to proceed with. the project Councilman Nichols-. One other question. I notice among items deleted in the 1968-69 program and set back, was the improvement of Willow Avenue, Merced to Garvey.. It is one of the worst streets we have in the City and I wondered if there was some other reason for holding it up other than me'ediMithe money some place else? Mr. Zimmerman-, I believe you are, referring to Willow from Merced to the freeway - in order to combine this transistion with the freeway widening in about 1972, it will. be necessary to put a storm drain up Willow Avenue to the north side of the freeway and for that reason we felt it, would be better to hold it off. Councilman Gillum-. A question on. Cameron. As I understand it if both sides in an area are considered then we can form a 1911 act? Mr. . Fast-. From the standpoint of benifits accrued and received we have been discussing with the assessment engineer and •he would feel of necessity the heavy users,inaime.ly the school, would be involved in the event: of animprovement on Cameron. Avenue Councilman Gillum-. is not there an improvement for a distance running east on Cameron on the southside from Lark Ellen? Mr. Fast.-. That was part of the 1911. Act. on Lark Ellen Councilman Gillum-. Would this be included in the 51% of the total of both sides of the street? Mr Fast-. That would be included if we went the short form. From the standpoint of the short form 1911.Act it is not possible because there is not 51% improved nor do we have the right of way for the project so it: would be a regular 1911 Act. Mr. Aiassao Mr. Mayor - part of the follow up that Council. will receive from staff will show you which of the Acts will have the greatest benefits. The staff will study it: and come back with a recommendation Mayor Gleckman-. Alright.. Are there any further comments? .Motion by Councilman. Gillum that the Council approve the Five -Year Program of Public Works and the first year be adopted for budgeting and the other four years to serve as a guide for the timing of installation of the facilities shown in those years. Motion seconded by Councilman,,Lloyd and carried on roll call vote as follows - AYES. Councilmen Chappell, Nichols, Gillum, Lloyd, Mayor Gleckman NOES-. None ABSENT-. None COUNCILMEN RECOMMENDATION RE, GOALS FOR CITY (Mayor Gleckman advised this item would be held over until later in the evening.) AD'7 . C.C. 7m29­ 68 Page Nine RESOLUTION NO. 3841 The City Clerk presented, "A RESOLUTION OF THE CITY COUNCIL OF THE C1'I1Y OF WEST COVINA REVISING THE VACATION PLAN AND AMENDING RESOLUTION NO. 1277 ACCORDINGLY° " Mayor Gleckmano Hearing no objections, waive further reading of the body of said Resolution Motion by Councilman Gillum, seconded by Councilman_ Chappell, that City Council adopt said resolution„ COUNCIL DISCUSSION Mr. Ai:assao This resolution .is identical to the one you already adopted except with the minor changes of the effective date, and that is the purpose of the second resolution and the special meeting of the Personnel Board which gook place this evening. Mayor Gleck.man° Does this have to do with the revising of the Vacation Plan or with the implementing of the revised vacation plan? (Mr. Aiassa suggested that the Minutes Clerk read the motion of the Personnel Board.) "Motion by Mr.. Faunce, seconded by Mr. Sornborger and carried, that in order to clarify the vacation policy adopted by the Personnel Board on February 6, 1968, it was the Personnel Board's intention at that: time that employees begin accumulating under the new vacationpol.icy as of January 1, 1968, and begin taking it after January 1, 1969," Councilman, Lloyd-, What basic changes does this create, Mr. . Aiassa? Mr. Aiassa, Under the resolution you now have, the employee that reaches the 60th month prior to 1­1-68 was actually eligible to take his vacation this calendar. year. Under the motion of the Personnel Board it: means he accrues it in 1968 but; is only eligible to take it in 1969 Councilman Gillum-. I have one question. Why? Mr. Aiassa.- I think basically the reasoning they had was that it was their intent: when they adopted the original resolution on July 1., 1968 was an assumption on their part that this would be activated in the next ensuing year and after considerable discussion with them they found that: we also had some people that had already taken their vacation and now if they passed the 60th month they would be entitled to the additional 5 days. . Also administratively it; might cause a burden as far. as 1-1-69 is concerned, and it might be a little easier for us to work out the longer vacation .if it be taken at the convenience of the Department Head and the. City Manager. Councilman Gill.um� The reason .I am questioning this is under- the Resolution Noo 3 82 8 we stated then it would be effective as of July 1, 1968, so I assume from that date on anyone that fell into that: category would be entitled to take their vacation. . Am I correct in this assumption? Mr. A.ia s sa ° Your. assumption, I believe, was right, but the Personnel Board's assumption was this ` the employee works a year to accumulate 10 days vacation which is taken the following year and they were assuming the employee now earned the extra vacation in 1968 but would not be entitled to take it. until 1.969,, when you normally take your accumulated vacation,, This is a normal application -g- ADJ. C.C. 7-29-68 RESOLUTION NO. 3 841 Continued. Page Ten Technically the fault of adoption was that you don't take 7-1668 as the magic date when everything else is done on a calendar date •Councilman. Gillum- The reason I question this is the time it was presented to Council it: was my understanding and the reason I supported it .s m shall we refer to it as an additional fringe benefit provided by the City to the employees, that this vacation schedule would be in effect as of January 1, 1968 and anyone up to that point who had accumulated the required time would therefore be eligible for the vacation and now in a sense we are saying we are moving the date back, to January 1, 1968 but you cannot take this time you have accumulated until 1- 1-69 0 . So I think we are saying two things here, we are saying you accumulated this but cannot: take it: until 1969, and I don't quite go along with it. . I think this. Council made a commitment to the city employees regarding fringe benefits and I think this is the second year we have had this request for additional vacation time; last year I believe we turned it: down and I don't think, it is right for this Council. - whether we were in error in approving or not -• but to come back and say we have made a mistake and you can.'t have it: until. 1-1­ 69 I don't: agree Mr. Aiassa-. The Personnel Board technically had two grounds to go on and they could have taken the more conservative ground and said - well our intention was that: this could not be effective until 1-1­69 and if that was the case it would mean that nobody would get anything in 1968. So we would have to run t:he whole calendar year of 1969 before we actually accrued any extra vacation time, and that was the reason we brought it back •to the Personnel Board to ask whether they meant; 1-1-69 or 1-1-68. They did approve the employee being entitled to the extra vacation, but the only thing is the actual taking of his vacation. A�_ d what makes it somewhat complicated is some have already takentheir vacation and suddenly they end up with another week. Now I could adm.inistxatively require him to take that accumulated vacation this year. . As an example- A man comes out on. December 25t.h and has accumulated his extra vacation so he has exactly 4 days to take that vacatt n, unless he has written permission from the Department Head or City Manager to carry over to the next calendar year he will .lose it; Councilman Gillum-, I understand what you are saying but what. I. am trying to say is apparently in this Resolution, the way it is worded, it creates a problem starting on 7 - 1 ­ 6 8 , . I was under the thinking that when we approved this that anyone having time in up to that point was entitled to the extra days vacation and I think this was understood by the employees and now we are coming back and saying well your right but you have to go to January. Let's say 1- 1-69 instead of saying 1-1­ 68 because no one will get any benefit out of it this year. Mr. Aiassa. You are wrong, They can take it immediately right after January .1, 1,969, but: if you don't accrue it they are not going to take it Councilman. Gillum. What would be the difference if we dated it 1-1W 68 and everyone up to that point that had 6 years - 10 or 15 years wasn't the intent the same thing as July 1, 1968? Mayor Gleckmano Let's have a point of clarification first of all, If you are hiring an e-mployee and he is going to work for you and you say if you are here ayear I will give you a week's vacation? Do you give him that week's vacation the first year he works for you or after he has worked for you a year? Mr.. Aiassa, After he has worked a year, 10 AD!., C.C. 7-29-68 Page Eleven RESOLUTION NO, 3841 -. Continued Mayor Gleckman- So what they are saying - everybody is entitled to this benefit; accordingly if they earned it in the year of 1968 from 1-1-68.. If you started 7-1-68 then the guy .that earned it on 6-30-68 doesn't get the same benefit as the guy after 7-1-68; and secondly you are talking about year to year from the time the employee was hired and not the middle of the year and I think this basically is what is the problem. What you are saying is that either, the man who has accrued this up until. 1-1-68 is entitled to take it in 1968 or else he must accrue it in 1968 to take it in. 1969 Now the Personnel Board has come back to us and said that an�7bddy that accrues this not up to 7- 1."68 but up to 1-1-68 is entitled to this, but they have to take it in 1969 I think this is for the benefit of those that will be taking it in November or December and wouldn't have time to take that third week. What is the difference if they are getting that time and it is carried over to 1969? 1 think that: seems to be the issue. If I am expressing correctly - if they have accrued this up to, not inclusive of, but up to 1-1-68 then they are entitled to take it in 1968, but if they didn't earn this until 1-4 -68 they can't. take it in 1968 and are only entitled to it in 1969 Councilman Gillum- Under this proposal. that was sent to us the first time it. says - "City employees completing five or more years of service as of 1-1-68"and it.lists present vacation days and proposed days and increased days, etc, , so again I have to say this is what I went on when. this first came through. The :;irst, name that appears on the list: presented is that of the City Manager under the present: plan he was entitled to 10 days, under the proposed plan he was entitled to 15,. Mr, Aiassa - were you under the assumption that you were going to get. 15 days vacation this year or. 10? Mr. Aiassa- 15 days because I have been with the City 10 years Councilman Gillum- But under this new amendment: we are saying you don't get this other five days until January .1, 1969 Mr. Aiassa- No, the resolution you now have adopted I would not even be eligible because I would have to go to my next anniversary date to be eligible Councilman Gillum- I am talking about, the amendment to It changing the date from 7- 1-68 to 1- 1-68. Mr- Aiassa- The only ones it would have a basic effect on are those that are going over the 60th month, The ones effected are those that go immediately into their 61 month. The way the Board reasoned this they figured this man is accumulating one. extra day each year that he worked beginning from the day he started with the City and then immediately on his 60th month here comes the bonus of 5 days. As you know we have adopted the vacation schedules of all the employees way back in December, .. So that we have a pretty good idea of what: will happen,t.o the staff of the City - now if this bonanza comes in where somebody can automatically take 5 additional, days and he makes the request that he wants it. now subject to the Department Head and City Manager's approval, we can have a bonanza going on in reverse, where we might have 5 people or 10 people accumulating 5 extra days that were not even scheduled in the vacation program for the 1968-1969 budget. One step further, the employee taking his vacation in April. or June and suddenly he has 5 extra days - the majority of the employees would rather have it planned for next year so they can sit down. and plan with their family rather than be given it now. I can administratively make it that this must be taken in this calendar year. Councilman Gillum- I couldn't disagree with you more - Mr. Aiassa.. I think the way it was proposed the first time and the way the • • ADJ. Ca Co 7­29­68 RESOLUTION NO. 3 841 Continued Page 'Twelve employees understood it was the way I have tried to state it; and now we are coming back and saying you don't get it until 1969. . l: think we made an error someplace in our original resolution. Mr. Aiassa. The resolution you now have before you, if you let me make a change to it, means the employee accumulate-s his extra week in. 1968 and he is eligible to take it if he meets with the approval of the Department Head and the City Manager. Mayor Gleckman. Do you go from the hiring date to the hiring date or the year itself? You must be going from the hiring date to the hiring date Mr.. Aiassa. From. the hiring date to the hiring date but the one proviso is that you can't take your vacation until you run that one hiring date to the other hiring date Mayor. Gleckman. That is my point.. If this is effective as of 1- 1-68 and he doesn't reach it until 8­9- 68 what happens then? Mr. Ai.assa.. Let's say he has 60 months in as of 1-1-68, he automatically has 5 days credit. But then when he runs around to 1.-1-69 he picks up 5 more days Mayor Gleckman. So he will have 10 extra days in. 1969 o So actually we are not: taking anything away from him - we are not taking the 5 days away. Counc.ilman.Gillum. I understand that: but: what you are saying is if he accumulated at 8• 19­68 he cannot: take the extra 5 days until after. 1. 1­69 but after 1-1-•69 he gets an additional 5 days after 8-9-69. Mr.. Aiassa. He accrues a year's vacation. in the rear„ For example, my vacation. that 1. take in 1968 1: earned in. 1967, but for one time he carries over 5 days from 1968 that he didn't: take Mayor. Gleckman.. My point: is only ,- in the year that he takes the time and he is -actually not: losing the time. Councilman Gillum' I understand he is not losing it except when we adopted this original vacation plan it was my understanding and I am sure the employees understood it that as of time of service to 1-1-68 this plan went into effect 7-1.-68 and if you had acquired enough time to that point you were entitled to the additional days as shown on this page Mr.. Ai.assa. That: is where the technicality came up.. The City Attorney says o 0 Councilman Gillum. Wait a minute,, I am saying when this was originally pro- posed. that was the thinking behind it. .Am I right or wrong? Mr.. Aiassa. All I can say is by the time we adopted this .I assume everybody had understood what we talked about until we tried to make the application 12 - ADJ.. Co C. 7-•29--68 Page Thirteen RESOLUTION NO. 3 841 Continued Councilman Nichols- It was also my understanding that when this first came up that the proposal was that anybody who had the time in as of 1-1­68 would this summer get the extra days Now I did understand that to be that way. I do understand, however, that there were some complications that have not been thought out as carefully as they should have been and some complications in the vacation scheduling, some complications of implementation dates, etc. etc. , and that the staff and Personnel Board in looking it over felt it would be more effective to make it effective for taking purposes in the next calendar year of 1-1-69 rather than the fiscal year. And if that is the recommendation of the Personnel Board and they have gone over this and this is a staff recommendation then that is all I want: to know. Mayor. Gleckmano Well I just want to make sure that we are not taking away anything we wanted to give with the exception that whatever - they have accrued in 1968 they are allowed to use in. 1969 with no penalties in. 1969 Mr..Aiassa That is right, The only difference .is they are carrying it on the books as a vacation credit.. Normally _, and this is what: Mr.. Gillum is pointing out . the day the guy makes 61 months he has. 5 days and technically he could take them starting the next day because he is given a bonus of 5 days because of the 5 years. The legal question that came up was the date of effectiveness - anybody that made his Sth year on June 30 would not be eligible .in .1968 . • Mayor Gleckmano Mr. Ai.assa, you are charged with the responsibility of running the administration of this City, in your opinion if this would go .into effect, at: the discretion of the Department Head and the City Manager, wouldn't it be possible for some of the employees to take some of these days, if we wouldn't lose the time within our Departments? In other, words aren't: there certain times that you have departments that are full, strength and that you could be allowed and not have to worry about: carrying it over. We maybe making a mountain out of a molehill. You my administratively be able to handle this I:f we so chose to give you that: prerogative. . Mr. Aia s sa - We have possibly the month of August: and. September that some of the key employees can, utilize this extra week.. Mayor Gleckmano That is my point:. I think the intent of this Council, is to be as fair as possible with our- employees and I would be inclined to go along with the recommendation if I felt: there was some assurance from the City Manager that in most cases or some of the cases, where the need arises or the desires even, this would be looked it for the possibility of taking it: and not being held up by saying to the employee but the Council said you can't take this until 19 69 . . Am I coming through Mr. Aia s sa ? Mr.. Aiassao Well I am reading what you are saying, but: you have two • provisos. One is the mandatory one that enforces the employee to take his 5 days -• he has to arrange his time to take it:; and then there is the volunteer plan where he is eligible to take it but he goes through his Department Head and City Manager and if he is qualified we let him take it. Mayor. Gleckmano Well _, yes I think there isn't anything wrong with that. Mr. . Aiassa-, But all the rest we let them accrue until 1.969? 13 ADJ. Ca Co 7- 29--68 Page Fourteen RESOLUTION NO. 3 841. - Continued Mayor Gleckman- Unless they put: in a request to the Department Head and the City Manager and you both approve it, then he should be allowed to take it. Some people may not even want the 5 days this year and may want to accrue it for next year, Councilman Gillum- Another question.. Say a man this year has reached his 61 month as of 8- 1-68 so he gets 5 more days and what you are saying is hold. these 5 days over to after 1-1-69 In the year 1969 we say he will be eligible for 15 days and he is legally eligible to have 15 days because he has the time, and after 1-1-69 he has another 5 days from 1968, is he going to get 20 days in 1969? Mr. Aiassa- The point somebody missed is that after 1968 he starts as of 1-1-69 earning his original 10 days using the old formula. Technically he is building his vacation time the prior year to taking but for the one year in. 1969 he does have 20 days accrued vacation Councilman Gillum- Then what you are saying is they can carry this over to after 1-1-69 and as they are normally entitled to 15 days in. 1969 but: because he is carrying over 5 days from 1968 that would give him a total of. 20 days Mayor Gleckman,, That is the .impression.I got:. Councilman.Gillum- Fine.. What are we going to end up with next year, when these people come up with 20 days vacation? We are concerned now about the problem of this additional time and next year we will have half the city off on 20 days apiece„ Councilman Nichols- I don't believe this is the intent of the Personnel Board to provide 20 days for these people next. year.. If we are getting into this kind of a bind .1'. think we had better, meet directly with the Personnel Board and find out what they mean. Mayor Gleckman- If you don't give them 20 days then you are penalizing them the 5 days. Each year is a different year. Councilman. Nichols It was my impression from conversation with a member of the Personnel Board that in looking at it they felt they would be given a retroactive benefit to take action at this time of the year and make it retro active to the preceding January where vacation benefits usually accrue for everybody equally. . The main issue raised, as I got .it: from a member of the Board,, was that by making it: retroactive it provided a benefit for some City employees depending on just: when they were hired and. it did not provide for other employees and by making it retroactive to 1-1-68 rather than. 7-•1-68 it would apply equally to all employees. . In fact, if I understood it: right or wrong, this in fact would • result in some employees that would have got some extra time this summer and would not get the time.. That is what I got from the conversation. Obviously we are all getting something else and we don`t know what we are talking about. Mayor Gleckman- Mr. . Ai.assa - you sat in on the Personnel. Board meeting this evening, once again and J reiterate regardless of what effect it has, it is your job to see that it works out correctly. Did you say the man that will have earned the 5 extra days this year and who will earn an additional 5 extra days next, year under this new plan , will, be entitled to 20 days? .- 14 - ADJ. Co Co 7-29-68 Page Fifteen • C� RESOLUTION _NO. 3 841 - Continued Mr..Aia s sa o For the one year. Mayor Gleckman, And the following year it would go back to the 15 days? Mr. Aiassa- Right. Mayor Gleckman: So for the one year he would not lose the 5 days. Mr. Aiassa- For one year they would take an extra 5 days. Mayor Gleckman- Unless you can see to it that you could fit in the 5 days in the balance of this year. Councilman.. Nichols-. But Mr. . Mayor..- how under this resolution that 1 am being asked to vote on - if its effective date is 7-1-68, how can any employee have accrued two 5 day extra periods or 10 days between.1-1.-68 and.1-1-69, in order that he will take an extra 10 days in the calendar year of 69? 1 don't: understand it Mr. Aiassa° What the Council, must realize is that: the Resolution we adopted put: the original Resolution into effect as of 7-1-68. Mayor Gleckman.- And. then the suggested revised resolution reverts back to 1-1-69, but: the effective date would be 1-1-68 Mr. Aiassa.- Yes there are actually two resolutions in effect, Councilman. Nichols. But: they can't take it: in 1.9681 Mayor.Gleckman- is my question of you. Mr.. Aiassa, correct? If the man does not take those 5 days that he is entitled to, if he qualifies for 1968, will. he be getting 20 days next year? Mr. Aiassa.e That is correct:. 5 extra days he carries over. Mayor Gleckman. Now what was your question. Councilman. Nichols ? He cannot: take the extra 5 days at: the discretion of the. City Manager and Department Head in 1968 if we adopt this resolution? Cou.ncilman._Nichols a Mr.. Aiassa, is it the understanding of. the Personnel Board that the man who will qualify on 1-1-69 or who will be eligible as of 7-1-68 will get. 20 days? Mr. Aiassaa `hey understood it: might be a burden on the calendar year of 1969 because what, we are doing actually is carrying the surplus vacat:icn that has accrued in '68 to,'69„ Councilman. Nichols. We are saying in effect that this is in effect as of 1-1-68 and anybody that has been 5 years with the City has earned the extra vacation of 5 days but: he cannot take it until 1-1-69 but then between 7-1-68 and 7- 1•-69 he will have picked up an extra 5 days, so for those particular. individuals who had an anniversary date up to 7-1-68 they will get that extra time. . Mr. Aiassa., For just that one year and then they have 15 days from there on and accumulate it on the basis of the first resolution that you have adopted. The second resolution makes the ADJ. Ca Co 7-29-68 Page Sixteen RESOLUTION NO. 3 841 Continued implementation possible for this one calendar year, Councilman Gillum-, . How many city employees do we have - Mr.. Aiassa? 0 Mr. Aiassa- 279 Councilman Gillum-, Under this proposal you are going on next year they can have 20 days - so almost half of our total city employees will be gone all summer on extended vacations accrued, We are creating a monster for next year, Mayor Gleckmano 1 understand that, but what I am saying if you give them the time this year then you don't have to give it to them next year, but you will be crediting them this year. The employee is either gone for the extra 5 days this year. o,: 20 days for next year instead of 15 Councilman Gillum. Well I would hate to run a company where we had 120 people working and they are gone for 20 days each in a year. I know it: is an administrative matter but who is responsible to see that: the service of the City is handled properly - the Council. Councilman Nichols-, No I think it is a policy matter that the City Council sets. I don't think it is an administrative policy, • Mayor Gleckma_n-, I am not talking about determining,. 1 am talking about running the administration. We five men are not going to come down here and run the administration at any time. So when. I say it is an administrative problem - he is t:he man that has to cope with it and not: the five men sitting on these chairs. If he feels he can°t cope with it then he would make a recommendation and he would see to it. that they. would get the 5 days this year. Councilman Nichols-, Mr. Mayor - we are adopting a policy that in the implementation of it will require a large number of employees to receive 20 days vacation next; year: - there is no way of administering it any other way, that: is the policy we are adopting or we can modify the vacation plan recommendation as originally set: up and require that these employees take, if eligible, 15 days this year. and 15 days next year. Now that is the policy. How he administers it, or who goes or when, that: is his problem. . o 0 0 Mayor Gleckmano I said this would be fine if we would allow the City Manager and the Department Head at their discretion to allow those people to take the 5 days this year, if they so desire and administration so desires. Does that not: give them the opportunity to do so? Otherwise you are going to have to make it a policy that: they must: take those 5 days this year and 15 days next year. *Councilman Nichols-, But the resolution says the accrual date will not be until next year? Isn't that correct, Mr. Aiassa - if we adopted the resolutions that are being amended that binds administration by policy not to begin giving those days until after. 1-1-69? Mr.. Aiassa. The binding would be more if the Council adopted with this resolution the motion of the Personnel Board, In this resolution we proposed that; in the calendar year of 1968 each employee shall be entitled to have extra vacation as if the revised vacation plan had been in effect: during the entire period of his employment by the City, For the purpose - 16 ADJ. Co Co 7-29-68 Page Seventeen RESOLUTION NOa 3841 Continued—, of computing the amount of vacation to which the employee will be entitled in the calendar year of 1969 vacation shall be accumulated as of the revised vacation plan as being in effect as of January 1, 1968� . But the first paragraph says "this resolution is intended to supplement and make immediately operative the revised vacation plan for the city employees. In order to make the revised plan applicable, fair and equitable to all employees during the calendar year of 1968 the following vacation rules are hereby established. (read resolution.)" Councilman Nichols- Well I want to see the copies of the resolutions before I vote. . Could we have a recess so I can digest this Mayor Gleckman-, Absolutely, but we do have a motion on the floor. Will the second withdraw his second to the motion, and the or...i.gi.nal maker withdraw his motion? Motion withdrawn (CHAIR. DECLARED A RECESS AT 9 P.M. COUNCIL. RECONVENED AT 9- 12 P o M,) Mayor Gleckman- I don't know if there is any clarification amongst the Council, but we have a resolution revising the vacation plan and amending R.esolution No. 1277, and further amending that Resolution so to stage that any and all accruals of vacation time,if they can be administratively approved and taken with the approval of the Department Head and City Manager, that it so states that in the Resolution that it can be done. Do you understand what we want: in the Resolution Mr.. Aiassa? - Aiassa. Ye s . Mayor Gleckman- By revising the vacation plan - Mr., Aiassa - would we be in any way, adopting something that we didn't discuss here and that we don't want? Mr. Aiassa- No. Actually the revising of the vacation plan sets up the machinery that: will go into effect. technically, Mayor. Gleckman- Then we will make the correction on the implementation. I need a motion to adopt, Re solution. No 0 3841. So moved by Councilman,. Nichols, seconded by Council- man.Lloydo Motion carried on roll call vote as follows- AYES- Councilmen Chappell,, Nichols, Gillum, Lloyd, Mayor Gleckman NOES- None ABSENT- None RESOLUTION NO. 3842 The City Clerk presented- ADOPTED A RESOLUTION OF THE CITY COUNCIL. OF THE CITY OF WEST COVINA, IMPLEMENTING THE REVISED VACATION PLAN AS ADOPTED BY RESOLUTION NO. 3 82 8. " Mayor Gleckman-. Hearing no objections, waive further reading of the body of said Resolution. Mr..Aiassa I would like to have the amendment included in that: Resolution. 17 ADJ.. C.C. 7-29--68 Page Eighteen RESOLUTION NO, 3842 - Continued f "Mr. Aiassa- I presume what your amendment will say is. "vacation will be accrued as of 1-1-68 and can be taken at the discretion of the Department Head and City Manager !approval at the convenience of the City with the Council intending for some of this . to take place in 1968"a ... Mayor Gleckman- As much as possible So moved by Councilman. Gillum,. seconded by Council- man Chappell. Motion carried on roll call vote as follows- AYES- Councilmen Chappell, Nichols, Gillum, Lloyd, Mayor Gleckman NOES- None ABSENT- None PROJECT SP-69015 ADVANCE. STREET' NAME SIGN PROGRAM Motion by Councilman Gillum, seconded by Councilman, Lloyd, that the City Council aut:hor.ize the use of Gas Tax funds in the amount of $3950.00 for a city-wide installation of advance parkway - street, name signs Councilman Gillum- Mr. Aiassa - on Service and Sunset we have three signs calling attention to Service - is there a reason for this or are they experimental or what? Mr..Aia s sa - They are experimental. Motion carried on roll call vote as follows- AYES- Councilmen Chappell, Nichols, Gillum, Lloyd, Mayor Gleckman NOES- None ABSENT- None MASTER PLAN FOR WATER SYSTEM.FOR WEST COVINA Mayor Gleckman: I would like to ask the Council for permtssi.on to hold this matter over until such time as an Executive Commercial Committee is appointed by the Mayor, and then turn this over to them for their recommendation to City Counci.l.; with the idea that the things that: would be needed would be studied by them in order to locate in our City certain commercial facilities as -well as high type usages and the services that would be also readily needed in order to have those within our, City. Councilman Nichols- I have no objection, but I have one question.. I notice in the recommendation, whether they are implemented through a committee recommendation or staff recommenda- tion, it states the study should be accomplished by the existing water purveyors. . Just how do we go about directing water purveyors to make studies? Mr.. Ai.assa- The only way we can do it is to put ourselves on record that we would like to have this type of study and report. Motion by Councilman! Nichols, seconded by Councilman Gillum, and carried, that the matter of the Master Plan for a water system for West Covina be tabled. ADJ. Co Co 7-29-68 Page Nineteen APPROVAL. OF CHANGES TO TASC BY-LAWS Mayor Gleckman, All this is, from my investigation and the staff can correct me, TASC is enlarging their agreement to take in San Bernardino and Riverside Countries and since its original inception of this was done by the permission of the Cities they are coming back • to the Cities for agreement. Is there anything else to add Mr.. Aiassa? Mr.. Aiassa. That is all they are doing - expanding the TASC area, RESOLUTION NO. 3843 The City Manager presented. "A.RESOLUTION OF THE CITY COUNCIL.OF THE ADOPTED CITY OF WEST COVINA„ APPROVING AND AGREEING TO CERTAIN CHANGES IN THE AGREEMENT AND BY-LAWS OF THE TRANSPORTATION ASSOCIATION OF SOUTHERN CALIFORNIA. Mayor Gleckman. Hearing no objections; waive further reading of the body of said Resolution Motion by Counci.lman•.Nichols, seconded by Councilman. Chappell; that the City Council adopt: said Resolution. . Motion carried on roll call vote as follows. AYES. Councilmen Chappell,. Nichols, Gillum, Lloyd and Mayor Gleckman NOES. None ABSENT. None PUBLIC RELATIONS PROGRAM - PLANNING COMMISSION LETTER Mayor Gleckman. 1, also would like to see this tabled and referred to the same commercial committee,, So moved. by Councilman Nichols, seconded by Council - man Chappell, and carried TRASH AND GARBAGE - USE OF PAPER BAG CONTAINERS Mr. Aiassa. We have a sample here on display of the material that is being anticipated to be used by the City Council members for a period of 30 days without charge. (Explained suggested program in detail.) Councilman Gillum. What do you do with this when it. rains ? • Mr. Aiassa. It is pretty water repellent. They have experimented with these bags not only in rain but in cities with snow. . They have not had any problem. Mayor Gleckman. How much does this cost the homeowner? Mro Aiassa. The provision is that, the Council would try this out for a month and then we would like to have a meeting with the trash collector. 19 - ADJ.. C. C. 7-29-68 Page Twenty TRASH AND GARBAGE - Continued Mayor Gleckmano Mr.. Aiassa - you didn't answer my question. You can't use the bag without the holder. - how much does it cost? I think this City is progressive enough where we might try almost anything, but I sure would like to know the price. Mr.. Aiassao The holder and it varies in quantity prices - for about 2000 it would be about. $5 0 90 each to buy it once. That takes care of the lid and the mounting. . If you prefer to make it flexible then you purchase the stand which is. $4.50 0 . Bags run. $140 . per thousand -• about 14� apiece Mayor Gleckmano In other words if a man has 6 bags of garbage it is also going to cost: him in addition to paying a collection charge, at least 85 to 95� a week in addition. .Mr. Piassao . I am quoting prices not from any competitive bids. They were talking between 7 or 8� a bag. I experimented at home using bags from bark and I find that two bags would handle everything and when I use the containers it takes 3 to 4 Mayor, Gleckmano How are we as a City Council going to say to the home- owners this is the system you must: use and it will cost you X amount: of dollars ? Mr.. Aiassa. The owner of this set-up wants to give us 10 units and .loan one to each of the Councilmen to try for 30 days He will furnish everything and if it turns out that it is not to your satisfaction or uneconomical after. the 30 days We will evaluate it. . If it has merit the Mayor might appoint a Committee to work with West Covina Beautiful and .if it doesn't have merit we forget it, or try and revise it. Mayor Gleckmano I think what Mr.. Aiassa is suggesting is that: we try this and come back with some personal experiences. First of all let's get pe mission of the Council if they even intend to go ahead Councilman Chappell; I don't want that thing mounted on my how e for 30 days and then when it: is removed .1 have holes Mr. Aiassa. He will give you a holder. Mayor Gleckmano I think it is a good idea for removing the cans and other things that we have left on the sidewalks and streets, especially overnight I can see the merit of that, but dollars and centswise and practicality as far as that bag holding as much as the big cans .I have, again I would be willing to try it but; .I sure would be dubious about: asking somebody else to try it. Mr. Aiassa- Newspapers are writing about the advantages, also articles have appeared in House Beautiful, House & Garden, Business Week, Kiplinger's Letter - they have all mentioned it. It is a new program. Councilman. Nichols-, First of all I would like to commend the City Manager for his continuing interest in West Covina. Beautiful and I suppose it would subject one to charges of not being willing to try something new - - but I have analyzed it, looked at it, and calculated the price. I operate with at: least 5 full barrels, full of clippings, leaves, limbs, 20 -, ADJ. C.C. 7-29-68 Twenty-one TRASH AND BAGS Continued cuttings, tin cans - everything in the world and my actual loads are about 4 barrels per week, par for the street I live on. . I couldn't envision getting people to pay $20 - $25 for the capital outlay to setup that type of equipment, let alone the cost of bags, •and because I am confident it is not practical I don't even want to try it, but I believe we could let staff try it. Councilman Gillum. Right. . I go along with Mr. Nichols' thinking. I have no desire to try it on my house o . My barrels have held up for about 10 years Mr.. A.iassa, Well I guess we can eliminate Item #3 of the agenda. Councilman Lloyd. Being a man of some venture I am willing to try anything once and before .I pass judgment on it I would try it in my home and give it a whirl. I am of the opinion. it is an expensive item, I don't see how it can be brought. into line and it is a very difficult type of thing to try and sell. to the homeowner in West Covina, but notwithstanding that I think I would be less than honest if I didn't say "Let's try it. " Mayor Gleck.man. I have no objections to trying it. I would go along with everything said here including Councilman Nichols remarks as far as thinking it will not work but I don't want to be criticized for not looking to new ways and new things, so I would be willing to try it. . I don't know about 30 days, but. I would try it Councilman Chappell. I will give it a try but there are so many pieces of trash that won't. fit into that thing such as long branches It would be just to try and give an honest opinion in 30 days. Mayor Gleckman. Alright. . I would suggest that: those that would volunteer to try it for 30 days and come back, with a report to City Council, get in, touch with Mr. Ai.assao CIVIC CENTER DEDICATION PLAQUE Mayor Gleckman. You have given us two plaques that we have presently approved for the Civic Center. One is the ground breaking plaque and the other with many names on it. The one you are laying out here is a Dedication Plaque which includes some new names, am I correct? Mr. Aiassa. Yes Councilman Lloyd. Can I have my name spelled as I had it on the ballot:? • Jim Lloyd Motion. by Councilman Gillum, seconded by Councilman Chappell, and carried, that Council approve as presented. RESOLUTION NO, 3844 The City Manager presented. "A RESOLUTION OF THE CITY COUNCIL OF THE ADOPTED CITY OF WEST COVINA, COMMENDING THE WEST COVINA PARADE COMMITTEE FOR THEIR SERVICES' TO THE COMMUNITY. - 21 - ADJ. Co Co 7-29-68 Page Twenty-two E • 0 RESOLUTION NO. 3844 Continued Mayor Gleckman- Hearing no objections, waive further reading of the body of said Resolution. Motion by Councilman Gillum, seconded by Councilman. Lloyd, that City Council adopt said Resolution, Councilman Chappell-, Mr Ai.a s sa - One question. Are all the names of the people that worked on the Committee listed here? We canvassed everybody and we hope we have not left anyone out Motion carried on roll call vote as follows: ..AYES- Councilmen Chappell, Nichols, Gillum, Lloyd, Mayor Gleckman NOES- None ABSENT- None RESOLUTION NO. 3845 The City Clerk presented. - ADOPTED "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, COMMENDING WALLACE WILLIAMS FOR. HIS SERVICES TO THE CITY.' Mayor Gleckman-, Hearing no objections, Councilman Lloyd- I have an objection, . I propose that: the language be changed in the body of. the Resolution to read - "that Wallace Williams be commended for his outstanding services . . . o " - Section 10 (Council agreed to the change, and suggested it be changed in all three. resolutions City Clerk was requested to make the change.) Mayor Gleckman- Hearing no further objections, waive reading of the body of said Resolution. Motion by Councilman Gillum, seconded by Councilman Lloyd, that City Council adopt said resolution. Motion carried on roll call, vote as follows, AYES- Councilmen Chappell,. Nichols, Gillum, Lloyd, Mayor Gleckman NOES- None ABSENT- None RESOLUTION NO, 3846 The City Clerk presented- "A RESOLUTION OF THE CITY COUNCIL.OF THE ADOPTED CITY OF WEST COVINA, COMMENDING WILLIAM JUBINA FOR HIS SERVICES TO THE CITY. " Mayor Gleckman.- Hearing no objections, waive further reading of the body of said Resolution Motion by Councilman Gillum, seconded by Councilman Chappell, that City Council adopt said Resolution. Motion carried on roll call. vote as follows. AYES. Councilmen Chappell, Nichols, Gillum,. Lloyd, Mayor Gleckman NOES- None ABSENT- None __22- ADJ. C.C. 7-29-68 Page Twenty --three 'RESOLUTI(N NO. 3847 The City Clerk presented-. "A RESOLUTION OF THE CITY COUNCIL OF THE ADOPTED CITY OF WEST COVINA,. COMMENDING ROBERT W o BIENDLE FOR HIS SERVICES TO THE CITY. " Mayor Gleckman-. Hearing no objections, waive further reading of the body of said Resolution Motion by Councilman.Gil.lum, seconded by Councilman. Chappell, that City Council adopt said Resolution. Motion carried on roll call vote as follows. AYES, Councilmen Chappell, Nichols, Gillum, Lloyd, Mayor Gleckman NOES-. None ABSENT-. None Mayor Gleckman-, A question. Mr. Aiassa why are we adopting three resolutions for one Committee? Mr. Aia s sa ,., You have a Chairman and then two sub -chairmen. City Clerk-. This is the way they have always had. it.. The Chairmen get a Resolu.ti.on. and Committee members get the certificates (Some discussion followed by Council. regarding the fact: this was the way the • Committee had been, set up and that: they did. work that way.) REQUEST OF PROPONENTS OF ANNEXATION NO. 209 FOR. COUNCIL CONSENT TO INITIATE.ANNEXATI;ON PROCEEDINGS Motion by. Councilman Gillum that the Council receive this request and that it be referred to the Planning Commission for a report back, to the City Council. Seconded by Councilman Lloyd Councilman Nichols-. Mr..Aiassa ,- do you have any knowledge of what percent of assessed valuation was presented by the petitioners ? Mr. Ai.a s sa -. I think it. is a very high percent: o . It: is a strong one The best we have had yet. Mayor Gleckman. This is probably the prime area of annexation that the City of West Covina should incorporate i.n.its boundaries and I would like to commend not only Mr.. Brooks but: everybody else that is working so hard to come into the City. Councilman Chappell- This is a real selling job. . They were against it when • they started Motion carried, all were in favor. Mr. Aiassa; Mr. Mayor W I think there should be a proviso that the Planning Commission report back within 40 days Mayor Gleckman- As the second, Councilman Lloyd, will you accept: that? Councilman Lloyd- Yes. - 23 ADJ. Co Co 7W29-,68 Page Twenty-four is 0 ANNEXATION NO. 209 - Continued 1VIayor Gleckman- Councilman. Gillum as the original maker of the motion will you accept? Councilman Gillum- Yes The amendment to the motion was accepted by Council All were in favor. WILLIAMS, COOK & MOCINE STATEMENT - $112 0 2 6 Motion by Councilman Gillum, seconded by Councilman Chappell, that City Council approve payment of $112 , 26 for the printing charges for the Huntington Beach Freeway hill area report. Motion carried on roll call vote as follows - AYES,,, Councilmen Chappell, Nichols, Gillum, Lloyd, Mayor Gleckman .NOES- None ABSENT- None LEASE WITH COUNTY FOR OFF STREET CIVIC CENTER PARKING Motion by Councilman Chappell., seconded by Councilman Gillum, that the City Council authorize the Mayor and City Clerk to execute the lease. Councilman Gillum- Has the City Attorney reviewed this, Mr. Aiassa? Mr.. Aiassa- Yes, and also the County Controller, Councilman Lloyd-, Was this anticipated .income when we discussed the budget? Mr Ai.a s sa. - Ye s s i.r. Motion carried, all were in favor. ACCEPT GRANT DEED - HINR.ICHS PROPERTY RESOLUTION NO. 3848 The City Clerk presented. "A RESOLUTION OF THE CITY COUNCIL OF ADOPTED THE CITY OF WEST COVINA, ACCEPTING A CERTAIN 7WRITTEN INSTRUMENT AND DIRECTING THE RECORDATION THEREOF. " Mayor Gleckman- Hearing no objections, waive further reading of the body of said Resoluticn. Motion by Councilman Gillum, seconded by Councilman Chappell, that City Council adopt said Resolution. Motion carried on roll call vote as follows. AYES. Councilmen Chappell,. Nichols., Gillum, Lloyd, Mayor Gleckman NOES- None ABSENT- None - 24 - • • • ADJ. Co Ca 7-29-68 BLUE RIBBON COMMITTEE REPORTS Page, Twenty-five Motion by Councilman Gillum, seconded by Councilman Chappell, and carried, that Council refer the Blue Ribbon Committee Report on Municipal Services to the administrative staff. Motion by Councilman Gillum, seconded by Councilman Chappell, and carried, that Council refer the Blue Ribbon, Committee Report on Traffic .Flow & Circulation to the Traffic Committee and Traffic Engineer. (Item B of this section of the agenda referring to Recreation & Park Improvement report: by the Blue Ribbon Committee had been taken care of at an adjourned regular meeting of the Council.) NARCOTICS BROCHURE Motion by Councilman Gillum that the Council approve the approprlat:ion of $200.00 as West Covina's share of producing the remaining three pamphlets of the overall program on Narcotics,, Seconded by Councilman Chappell Councilman Lloyd-. How many pamphlets will this provide? Mayor Gleckman, The original request had the volume figure in it, .I, don't: have it in front of me (Staff advised approximately 15,000�) Mayor Gleckman-. This is our, share. Other cities and school, districts will participate also. Mr. . Aiassa, where are we getting this money from? Mr. Aia s sa o From the Promotional fund Councilman Lloyd-. I just want to make sure .in. putting the money in we are getting our value Motion carried on roll call vote as follows-. AYES-. Councilmen Chappell, NOES. None ABSENT. None CORTEZ RECREATION BUILDII\G Nichols, Gillum,, Lloyd, Mayor Gleckman Motion by Councilman Lloyd, seconded by Councilman Chappell, that. the City Council authorize the staff to proceed with sound proofing construction work in the Cortez Park Recreation Building; the total cost: not to exceed $671 a 00; funding from Account No. 121 Y 6599. Motion. carried on roll call vote as follows-. AYES-. Councilmen Chappell., Nichols, Gillum, Lloyd, Mayor Gleckman NOES-. None ABSENT-. None DISTRICT ATTORNEY°S RIDE -ALONG PROTECT _ Councilman Lloyd.-. Mr. Aiassa - where do we get the unmarked extra car? Mr.- Aiassa-. We have cars at the Police Station without the E license plates. - 25 - ADJ.. C.C. 7-29-68 Page Twenty-six DISTRICT ATTORNEY°S RIDE -ALONG PROL�CTeCon.t:inued , Mayor Gleckman-, Councilman Lloyd you will be appointed as the Council. liaison with staff for. the Civic Center dedica- tion program, with the idea that Councilman Gillum • will proceed as proposed earlier in trying to get the Governor or the Lt. Governor .to attend Councilman Lloyd-, I acknowledge Motion by Councilman Chappell, seconded by Mayor Gleckman, and carried, that Councilman Lloyd be assigned as the liaison to staff for the Civic Center dedication progra m REQUEST OF CITY OF WALNUT TO ERECT DIRECTIONAL SIGNS ON SAN BERNARDINO FREEWAY BETWEEN BARRANCA STREET AND GRAND AVENUE RE. OLYMPIC TRACK AND FIELD EVENTS Councilman Nichols-, Do we have the authority to grant permission to erect signs on the freeway? Mr. Aiassa-, No. Mayor Gleckman° I would like to have a motion that we direct: a letter to the City of Walnut saying that the City of West Covina through its administrative staff: will • cooperate in every way. So moved by Councilman Gillum, seconded by Council. - man Lloyd, and carried Mayor. Gleckman-, Before we go back to Item 3 I would like to request the Council to go along with the appointment of Mrs. Martha Reynolds to the Mayor's Narcotics Committee. . Her background primarily would be housewife. I had a request: from the Chairman of the Narcotics Committee that some women be appointed. I have talked to Mrs. Reynolds and she is here this evening in case you have any questions. I would ask your endorsement of her appointment. Councilman Nichols-, Mr. Mayor., - if you have reviewed this and discussed it with this individual, who has indicated an interest in the appointment,. I would certainly concur, Mayor Gleckman-, Are there any objections? (None, Council agreed.) I would so appoint: Mrs. Reynolds to that: Committee, Mr. Aiassa® will you be sure she gets the proper information as to when that. Committee meets • Mayor Gleckman-, I would also like to take this opportunity to announce the appointment: for the replacement of Mrs. E . Mansell on the Human Relations Commission and that would be Joe Mount. I talked with Mr. Mount this evening to make sure of his desire to serve and he has requested the appointment. and it. has been ratified by the other members of the Council unanimously. -26- ADJ., C.C. 7-29-68 Page Twenty-seven COUNCILMEN RECOMMENDATION RE. GOALS FOR CITY Councilman Chappell- I started off on this Item earlier in. the evening - - my concern at the present time is the traffic flow. Somewhere along the lire I feel we are dragging our feet along on Cameron and Citrus. These are in my mind the two main arteries in our City and they both have bottlenecks which create hazards and basically slow traffic down. Mayor Gleckman- Your goals then are basically enhancing our Street Program on Cameron and Citrus. I think those are both good suggestions, Mr. . Aiassa - we have discussed one part of Cameron this evening and you have in the Five -Year Program - Hollenbeck and Citrus on. Cameron for a later date, .is there anyway you can come back with a further detailed report as to what it would take to speed up Citrus and Hollenbeck on Cameron? A report covering what our problems are there, what would be proposed and what is nece.ssar.y to include it in the 1968-"1969 budget:, etc. Mr.,Aiassa- Why not: let it go to staff for a full report? Mayor Gleckman- That is what I am requesting. Mr. Chappell, are you talking about over the mountain on Citrus? Council. m.an Chappell- Both streets in width - Cameron and Citrus in width and curbs and gutters between Cortez and the Freeway there is a real bottleneck.. Mayor Gleckman- Mr. Aiassa - have staff get all this information and the • subject will be discussed at a special adjourned meeting of the City Council Councilman Nichols- It seems to me to select a few goals might: imply that other goals are not: held as active goals, and 1 certainly dory't: want: to imply that. Most of the recommendations that: have come out of the various Blue Ribbon Committees represent goals and also goals of many of the Councilmen. I would cite three areas of concern I have had that I would like to see embraced .in the coming years. One,. the great stress that West Covina must place on its efforts in the constant. seeking to improve our city tax base•. We are going to have greater pressures on our, tax rate in the coming years as we try to maintain services, and .I would hope that we will see a definite improvement in. our tax base I think also we need to continue our emphases in the area of providing Recreation and Park facilities. We have made some significant accomplishments and contributions in the past few years. Our Youth Center, our Swimming Pool, but I would hope that we can move quicker into another area such as an.Adul.t Recreation Building in a section of town to be determined, and also provide further improvements in our parks. . Finally, along with Councilman Chappell., I: feel " there are some things we should .be doing in servicing our traffic flow and at very minor costs that we are not: doing. The suggestions I would have would involve • activities similar to the adding of the temporary black top lane on Azusa opposite the Handler property. Adding the temporary black top lane on Merced Avenue just: westerly of Glendora Avenue. Those were actions the Council suggested many months ago which on a temporary basis would add a full fourth lane .in areas at a very modest cosh . I think staff should look into these areas and any time where relatively few hundreds of dollars can be spent, provide that additional lane rather than wait several years before major projects are forthcoming. Those would be the major concerns- I would like to express this evening, but: they are not: all inclusive Councilman Lloyd- Well I have already expressed to you one of my fears and trepidations and in view of the fact that I have served - 27 - ADJ. C.C. 7­29-68 Page Twenty-eight COUNCILMEN RECOMMENDATIONS RE. GOALS -• Continued for such a short period of time and have had the exposure both through staff and the other Councilmen plus the notable change public service brings as a result of servimg on this body, I feel I might be a .lit:tle presumptuous in coming up at this point with solutions that may not be as good and valid in two years as they are apparently to me at the present moment. With that reservation in mind, I think there are several things that come to mind, one of which I refer to as the "green belt considerations" o I would like to see green parks or some sort of greenery. One of the things occurring to our society and to our community is total erosion by the concrete jungle, and I think it is extremely important: that we provide some type of green belt: to our living. This goes hand in hand with beautification of our City, and I think it is of great importance. Beautification of the City doesn't just mean of homes, but also the commercial and even high density living areas Another item of great import to me is what I call total entity of the City and I see tremendous devisive factors coming to play, most notable the San Bernardino Freeway and the next one will be the Huntington Beach Freeway. There is also the fantastic rendering forces of our educat:irnal. institutions -� I believe we have seven of them within the City limits of West Covina o I am not so foolish as to believe I am going to create some unity but I say it is a very important factor, for not only us to identify with one City but I think it is important: for our, youngsters to identify with one City. Some of the specifics I would. like to see is the development of good cross-town east -west streets other than the Freeway. Something else which has come to my attention and bothered some of the people and I would like some sort • of relief on, is working out: some type of mutual consent: between the City of Covina and the people who subscribe' to the water system up along the north -side _df the -City. I feel these people are paying exorbitant rates for water and I think something could be worked out: which would. be mutually acceptable to the City of Covina and the residents of that area. I think it is incumbent upon us as Councilmen to try and protect economics as wel.i as social and political. rights of our citizens. Also I certainly am in total agreement with Councilman. Nichols and. Councilman Chappell Councilman Gillum. I think all. these programs proposed by my fellow Councilmen are good solid programs and will advance the City. From the day I decided to run for. Council and was elected I have been a strong supporter of the Business Community. Mr. Nichols brought out the fact he feels the homeowner should have some type of relief and we should look at our tax structure on property, it was brought up that: we should improve our green belts, parks, streets, etc. , and I am sure we all know that the homeowner has reached the limit of his taxation. The reason I am bringing all this up is that everyday we see in the surrounding cities of our Headquarters City -• other, communities being able to attract: very large and profitable types of commercial developments in their City and thereby enlarging their tax funds from sales tax. I am sure you are aware of the difficulties and problems faced by the one large school district in our City and their large expense in operating this school district, so my goal for this year, as it has been in the past .2-•1/2 years, is to find a way to inform the large, top lines type of commercials, that: the City of West Covina would welcome having them in -our City • and would be more than willing to work with them, I believe this takes in the CBD concept from Williams, Cook & Mocine's report. We have a tremendous amount of area in this one parcel that: we could take great advantage of. It disturbs me greatly that the City of Covina, which is half of our population, will surpass us in sales tax next year, . So .I think my goal this year. and next will be,wit:h the Council's permission, and knowledge, to contract these large commercials and have them meet with our City Manager, Planning Director. and fellow Councilmen and see if we can find a way so they would be willing to come in and provide services and revenue that this City is so desperately in need of in the next few years. ADJ. C.C. 7-29-68 Page Twenty-nine COUNCILMEN RECOMMENDATIONS RE. GOALS - Continued 1: would have to say my goal would be to encourage and promote within our City in the proper zones, new business enterprises of high quality to help our tax base • Mayor Gleckman- I would like to thank the council for coming up with some of the thinking that I think we have all been aware of, and I think the administration can now look forward to making some suggestions back to Council along these lines as to ways that we might implement. I requested the Council to look into this concept because it is so very often you find the newspapers and other public relations with the community, always centered around the Mayor., and what he is thinking and what he would like to see for.. the City. It is not very often the publications turn and say - the Council feels and the Council wants and the Council would like to see this for the City; I really do feel, in fact I know nothing could be accomplished, regardless of what type of Mayor or who he would be, without the cooperation and suggestions and help of the other four men sitting here, The staff and City Manager, naturally, in order for any of these programs to get even half done, would have to take most of the credit and actually never do, for the work involved I think the City of West Covina has been going along with some major projects such as the Civic Center, freeway agreements, Swimming Pool, new General. Plan., but .I also feel there are many other ways in which we can bring about what we are trying to seek for this community. Very often we sit; here as a Council and the only time we hear from our public or the people we think are supporting us,, is when we step on their. goes„ Unfortunately, but truthfully, this • happens in every community and that: is why they elect: us. Many Councils see fit to "watch out" and I use the words "watch out." not: in the idea of looking out: for, but so that they don't step on the community's toes, whether good for the community or not. I: don't think this Council. with its present make-up and the job we have to do, cannot, only not be concerned with that:., but: I think. we are at: the point where we have to make some drastic moves. We can't sit back, as Councilman Nichols said and just: go with our laurels. So for that reason at our next meeting I: will be prepared to appoint an Executive Commercial Committee with the City Manager, heading up that. Committee and with the Council .Liaisons to this Committee being Councilman Gillum and myself. In that way, in meeting with the commercial interests that may entertain locating in the City, or any type of interests that may be interested, they will have two of the five councilmen sitting in and being more familiar with the subject, rather than one councilman. And if one of us is absent: the other one will always be there to cover. This by no means circumvents any of the Council action. It: justkind of beefs up the Commercial Committee I would also like to see, since I am involved and the representa- tive to the Corridor, Vof the twenty-eight Cities to the Rapid Transit, I would like to see the Chamber of Commerce, as well as this Council, get more involved in the advent of Rapid Transit. Because I really do feel it is like motherhood, I think it is something that we as a City Council can make the most of, not only for use by the City but for the entire valley. I feel the Council should become more familiar with what is being advocated and what the Southern California Rapid Transit System is doing before I would ask them to take this position, but I do feel it is an opportunity for our City to come to the front and show the way. I also would like to see us start the implementation of a Jitney Bus System that would go from La Puente to West: Covina to Covina to Glendora and Azusa and Baldwin.Park, primarily to and from the different shopping centers. I am presently working on this with Councilman Lunetto from Covina and I think this would be a tremendous inhouse, indepth, inservice, to all the residents of the area, and I think it: could be self-supporting -2,9- ADJ.. C.C. 7-29-68 Page Thirty COUNCILMEN RECOMMENDATIONS RE.. GOALS - Continued I also would like to go a step further with Mr. Aiassa and the staff in trying to get the County to put in a new lab in our new Police Facility regard- ing narcotics, so we wouldn't have to wait four or five weeks to find out whether we have somebody that has had possession of narcotics. I would like really to step up • that with the County and the Board of Supervisors. I would also like to inquire of the Board of Supervisors what is taking so long with widening Azusa. Avenue just; south of LaPuente to the Pomona Freeway. The last time we inquired as a Council we were given the answer of July 1968 and I drive there and I don't see any action at all. . I also think that this Council should show a little foresight in looking at the vacant and surplus property in our City, instead of waiting for these things to come before this City as a problem.. Every big piece of vacant property in our community always becomes a problem, not only to this City Council, but to any past City Council, and any future City Council; and we always seem to be put in the position of accepting what is being presented or turning it down without making any recommendation as to how, what and when that land should be implemented. I would like to see this Council. go out on, a limb for a change and take some of these large parcels of land within the City of West Covina presently undeveloped and sit down and put down just exactly, how, what and where and to what usages this land could be put, and might possibly be accepted by this City Council. I' see prime pieces of land within, our community adjacent to many residential areas that many of the surrounding residents feel that it should be developed strictly R-1, definitely knowing it. is not economically feasible to put in a good residential area but because it: is next door to them they are concerned but if it is up the street - let the city council deal with it I don't know how soon but I think this is important for us. . Not only in our General Plan, but everyt:i.me we get a recommendation from a professional, if it: doesn't sit right with this particular Council, at that particular time they say "eliminate that. " But: they won't take the courage to tell us what we should use that property for even though the professional that we are paying $60, 000 - $70, 000 makes the recommendation, but it may not set well with the residents living in that area. I think this Council should become more citywide involved and I can't think of any better way than through the athletic programs such as Little League Baseball. But I think we should go a step further and this next year I believe all the schools within the City of West Covina with the exception of Bishop Amat, a parochial school, will be in the same conference, and I would like to see some type of Council Trophy, Mayor's Trophy, or whatever name, be set up .for the high schools in our area so we get more involved in their athletic._programs I feel this is the best way to get to particular residents - through the kids, and also to the kids, I know that everybody on this Council has been involved at one time or another with athletic activities in our City, and I think we should do it as a Council rather than individuals, even if we go through our Recreation Department who many times look for direction from us. But as I say,. with all the high schools going into the same conference this year, I think it opens the door for some community activity. So I think it will be an ideal opportunity to bring it together and make a City Trophy out of it • Mr. Aiassa - did you investigate the sign on the Municipal Court? I just would like to have some type of decision out of County before our building is completed Mr.. Aiassa. Yes, we have discussed it with them but have not received a reply, Mayor Gleckmane Will you set up a meeting with Supervisor Bonelli or his office and ourselves, so we can discuss it further and get a definite answer. Maybe they don't understand the problem - 30 - ADJ. C.C. 7-29-68 Page Thirty-t ON—'c7 Mr,. Aiassa- I believe they understand the problem, but they have two judges to work. with. Mayor Gleckmane I would like to replace Dr.. Snyder as the liaison to • the Auditorium Blue Ribbon. Committee with Councilman Lloyd. Outside of that I have nothing else, but I would entertain any comments from any of the. Councilmen on any of the comments I made. . If there are no comments, then I would like to set up a Study Session on all of the subjects brought up by all of the Councilmen this evening, and study them - one by one, discussing where we are going, why and should we go; so we can come out with some definite goals for the year 1968-'69. (Council agreed.) COUNCIL COMMITTEE REPORTS Councilman Chappell- I attended the opening of Carpeteria and was very impressed with the ownership and the story behind their success and I hope that they have a good venture and run a good clean shop. Councilman Gillum- I have a couple of items. On the past Council we agreed to set: up a Youth,Advisory Council and I think - • Mr. Gleckman and Mr.. Nichols will recall because of a number of unfortunate things that happened people got involved and it didn't get off the ground. I would like to ask permission of the Council to dissolve this program at this time because I understand the Narcotics Committee are going to form something similar to get the young people involved in. Motion by Councilman. Gillum, seconded by Councilman Nichols, and carried, that the Mayor's Youth Advisory Council be dissolved. Councilman Gillum. I am sure you are aware that there is a proposal to limit property tax to 1% and this concerns me greatly because from what I have been able to determine, it could affect our city and school district tremendously in income.. I would like to have the Council's permission to request staff to return with a complete report and I would like to work with staff on this, as to what effect if this proposal were enacted, it would have on the revenue coming into this City. I think if it affects the city that we should make it known to the citizens of our community because as Mr.. Nichols brought up, we are always trying to help the poor homeowner on the tax dollar but I have a feeling that this may be a very false impression they are getting, because if we lose it through real estate tax, we will have to pick it up someplace else. So I would like to have the support of the Council to work with staff and come back and give Council a full report as to what effect this would have on our community. I also have had a request from our Retirement Committee for two of the members to make a trip on their own expense to Oxnard to --cohfer with them and I would Pike to have a member of staff accompany them. If this is agreeable with Council. This is the committee regarding the withdrawal of the employees from Social Security. The two employees who offered to go on their own are Mr.. McGrath and Mr.. Bateman. Mayor. Gleckmane Mr., Aiassa - do you have any objection to Mr. McGrath and Mr. Bateman and one of your staff going to Oxnard? 39 - / _ 11 n LJ • ADJ. C.C. 7-29-68 COUNCIL COMMITTEE REPORTS - Continued Page Thirty-t '%W,11 Mr. Aiassa: No, as long as one of my staff goes along with them. Councilman Gillum: Mr. Aiassa - will you write a letter of introduction? Mr.. Aiassa- Yes - I will call Oxnard. Mayor Gleckman: Mr. Aiassa - can you bring in an unbiased staff report on the 1% property tax? (Answer: Yes.) Mr. Aiassa: Mr. Mayor - I would like to have the second reading of the Ordinance on the Political Signs so that it will be ready prior to election time. (Council agreed.) ORDINANCE NO. 1045 The City Manager presented: "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY ADOPTED OF WEST COVINA, ADDING CHAPTER 5 TO ARTICLE 8 OF THE WEST COVINA MUNICIPAL CODE TO PROVIDE FOR THE REGULATION Vffg:i-5ERECTION AND REMOVAL OF POLITICAL SIGNS. " Mayor Gleckman: Hearing no objections, waive further reading of the body of said Ordinance. Motion by Councilman Gillum, seconded by Councilman Nichols, that City Council adopt said Ordinance. Motion carried on roll call vote as follows: AYES: Councilmen Chappell, Nichols, Gillum, Lloyd, Mayor Gleckman NOES: None ABSENT: None ORAL COMMUNICATIONS None. Motion by Councilman Gillum, seconded by Coouncilman Lloyd, and carried, that at 10: 30 p.m. this meeting adjourn to August 5, 1968, at Edgewood High School auditorium at 8 p.m. ATTEST: CITY CLERK APPROVED: - 4 �� 6 P MAYOR