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07-08-1968 - Regular Meeting - MinutesE MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL CITY OF WEST COVINA, CALIFORNIA JULY 8, 1968. The regular meeting of the City Council was called to order by Mayor Gleckman at 7-, 37 p.m. in the West Covina Council Chambers. The Pledge of Allegiance was led by Councilman Nichols. The invocation was given by Councilman Lloyd. ROLL CALL Present- Councilmen Chappell, Nichols, Gillum,. Lloyd, Mayor Gleckman Also present:-, George Aiassa, City Manager Lela Preston, City Clerk George Wakefield, City Attorney H. R. Fast, Public Services Director Owen Menard, Planning Director George Zimmerman, Ass°to City Engineer Ray Windsor, Administrative Assistant APPROVAL OF MINUTES June 17, 1968 - Approved as corrected. Councilman Nichols. Two minor corrections. On.Page 8, second paragraph from the bottom, remarks attributable to me - - "it is either a clear error. ... " the word "either" should be deleted. On Page 10, bottom paragraph, second line the word "water" should be "watering" Motion by Councilman Gillum, seconded by Councilman Chappell, and carried, that Council approve the minutes of June 17, 1968, as corrected. . PRESENTATION OF RESOLUTIONS TO CHAIRMEN OF MUNICIPAL SERVICES BLUE RIBBON COMMITTEE Mayor Gleckman stated that the Resolutions were being perma plaqued and were not completed and that the Chairmen had been notified, so this item will be skipped over and the presentation will be made at a later date PRESENTATION OF RESOLUTION AND CERTIFICATES TO RECREATION & PARKS BLUE RIBBON COMMITTEE • Mayor. Gleckman welcomed the members of the Blue Ribbon Committee and thanked them for their participation; further stating at this time he would like to award each member of the Committee a certificate of commendation for participa- tion in. local government. (Read the wordings of the Certificate and presented to those individuals present.) REG. Co Co 7-8-68 Page Two • CITYCLERK'S REPORTS PROJECT SP-68025 -STREETMAINTENANCE 1967-68 SEALING PROGRAM LOCATION: Various Streets.. Azusa Canyon Road, Service Avenue, Orange Avenue, Merced Avenue and Vine Avenue Motion by Councilman Nichols, seconded by Councilman Chappell, that City Council approve Project SP-68025 and authorize the expenditure for street maintenance 1967-68 sealing program in the amount of $6, 772 .00 Mayor Gleckman. Mr. Wakefield - for the record I would like to have it show that the expenditure was without competitive bidding because it was impractical because of there being only one bidder. Mr. Wakefield: That is correct Mr. Mayor, and it is legal on that basis Motion carried on roll call vote as follows. AYES. Councilmen Chappell, Nichols, Gillum, Lloyd, Mayor Gleckman NOES. None ABSENT: None (MAYOR GLECKMAN ADVISED THAT ITEM 2 OF THE CITY CLERK'S REPORTS VbD ULD BE DELETED AT THIS TIME BECAUSE IT WAS ON THE AGENDA OF THE ADJOURNED MEETING AND WILL . COME UP LATER IN THE PROGRAM.) RESOLUTION NO. 3 82 3 The City Clerk presented. "A.RESOLUTION OF THE CITY COUNCIL.OF THE ADOPTED CITY OF WEST COVINA, ACCEPTING A CERTAIN WRITTEN INSTRUMENT AND DIRECTING THE RECORDATION THEREOF. " Mayor Gleckman: Hearing no objections, waive further reading of the body of said Resolution Motion by Councilman Gillum, seconded by Councilman Lloyd, that City Council adopt said Resolution. Motion carried on roll call vote as follows. AYES. Councilmen Chappell, Nichols, Gillum, Lloyd, Mayor Gleckman NOES. None ABSENT: None RESOLUTION NO. 3824 The City Clerk presented: "A RESOLUTION OF THE CITY COUNCIL OF THE ADOPTED CITY OF WEST COVINA, ACCEPTING A CERTAIN WRITTEN INSTRUMENT AND DIRECTING THE RECORDATION THEREOF. " Mayor Gleckman: Hearing no objections, waive further reading of the body of said Resolution. Motion by Councilman Gillum, seconded by Councilman Lloyd, that City Council adopt said Resolution. Motion carried on roll call vote as follows: AYES. Councilmen Chappell, Nichols, Gillum, Lloyd, Mayor Gleckman NOES, None ABSENT. None - 2 - Co Co 7-8-68 Page Three • • CITY CLERKS REPORTS - Continued RESOLUTION NO. 3825 ADOPTED Mayor Gleckman: The City Clerk presented: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, ACCEPTING A CERTAIN WRITTEN INSTRUMENT AND DIRECTING THE RECORDATION THEREOF, " Hearing no objections, waive further reading of the body of said Resolution Motion by Councilman Gillum, seconded by Councilman Lloyd, that City Council adopt: said Resolution. Motion carried on roll call vote as follows- AYES- Councilmen. Chappell, NOES: None ABSENT- None PLANNING COMMISSION Nichols, Gillum, Lloyd, Mayor Gleckman REVIEW PLANNING COMMISSION ACTION OF JULY 3, 1968 Mr. Menard- The City Council has received a written report on the action taken at the Planning Commission meeting. . If there are any questions, I will be glad to answer. Councilman Gillum- On Item 2 - this was approved by t:he Planning Commission. Mr. Menard- Correct Councilman Gillum- Does this come back to us? Mayor Gleckman- Absolutely not Councilman Gillum: If I am wrong, correct me. The Planning Commission has approved that he does not have to plant the 10' strip but has to leave it bare for a period of 5 years, and if after 5 years the property is not developed as we feel "it might be, then he can go ahead and black top it and use it - is that correct? Mr, Wakefield- The action of the Planning Commission was that at the end of the 5 years the bond would expire and it would then become his obligation to put in the landscaping. The effect of the action is to postpone the exception for the .landscaping up to 5 years Councilman Gillum: If it should develop commercial around this area then there would be no need for the 10' wide strip of land- scaping? Mr. Menard: This is correct. If the property around were rezoned to commercial the 10' strip as a buffer would not be required but it would appear that the percentage of landscaping would still apply, Councilman Gillum: This is the point I am trying to make. What type of protection as a City do we have since we now require this ? Mr. Menard- I believe at that time if the property around were zoned - 3 - C. C� 7-8-68 Page Four PLANNING COMMISSION ACTION OF_ 7-3-68_-_Continued commercial the property owner would have the alternative of requesting a zone variance, and if denied he would have to supply the landscaping required somewhere on the site • Councilman Nichols. Mr. Menard - has there been any indication that the Precise Plan would come to the Council on any basis of appeal? Mr. Menard: Not to my office. The public hearing was a little spirited on the zone change, and less than spirited at the Precise Plan level. Mayor G.leckman: I would like to call. up Precise Plan 545 before the Council. I need a majority vote of the Council. to call it up. Councilman Gillum moved that Precise Plan No. 545 be called up before Council. Seconded by Councilman Lloyd, and carried. All were in favor, Mayor Gleckman: Item 3 - Zone Change 394 automatically comes up to Council. Any discussion? Councilman Lloyd-. I don't: quite understand and I address my question to Mr. Menard. Why are we changing this from OP to SC? Do we have a plan or some action which is proposed • in this case that would require this change? Mr.. Menard-. The North Azusa plan approved by City Council several months ago indicated this property should be - Service Commercial and in accordance with that plan the applicant is requesting the zoning based on his Precise Plan construction. Councilman Lloyd. I knew we had that change but I didn't: know we were gaining on this. I would be in favor.' of it, Mayor G.leck.man: Item 4, I have a question. Both of you Mr. Menard and Mr. Wakefield. Not being present: at. the Planning Commission meeting I do not understand when a man comes in with a Precise Plan for a piece of property being zoned for a particular usage why he should be penalized if the property owners around there want to cul de sac a street. I would think it would be at the option of the man doing the Precise Plan as to whether he wants it held over and not at: the option of the Planning Department. Why a man should have to change his whole plan and hold him up - if this street were a cul de sac, would the Precise Plan then be turned down? Does the Precise Plan have anything to do with the cul de sacing of the street? Mr. Menard-. Evidently it: did in the consideration of it by the • Planning Commission. Again it goes back to the North Azusa plan which indicated at least an overall policy of both the Planning Commission and the City Council that they were in favor of closing at least one - two or three of these streets. Therefore, the Planning Commission when presented with a statement: from individuals in the audience that they were highly concerned with the closing of the street and indicating they were alarmed about traffic moving through a residential area on these three particular streets which were single family in width and single family in function, so the Planning Commission based upon this concern, continued the Precise Plan and pointed out, I think, rather clearly to both the audience and the applicant that there was a zone change involved here that would have to go to the City Council, and would be at - 4 - Co. Co 78-68 Page Five PLANNING COMMISSION ACTION 7-3-68 - Continued least 2 to 3 months before the zone change would be effective - so that the applicant is not being held up from the point of view of getting a building permit as we determined this morning in discurs.sion o The earliest date would have been the latter • part of September even if it were not held over, so I don't think there would be any hold up .involved and the Planning Commission made this quite clear. The' Planning Commission directed the staff to act, to meet with the applicant and interested and concerned citizens in an attempt to come to an agreeable solutipn for all con- cerned. Mayor Gleckman.- My question to you is if they cul de sac Ecker.man will it change the Precise Plan? Mr. Menard.- Only from a small point of view, the driveway would undoubtedly be slightly altered depending on the design of the cul de sac Mayor Gleckmano My other question - of the City Attorney. I believe you said once before that you need 100% approval of property owners in order to cul de sac? Mr. Wakefield.- You are correct. That was one of the problems the proponents of cul de sacing or closing the streets they indicated a petition had been signed and filed with the City requesting that action be taken and it also indicated that vacation schedules caused absentee property owners and they were not able to get the 100%, but stated they would get: it: . Actually there are two problems, one the cul de sacing of the street, and the other of closing • the street or not closing the street on the. Azusa. Avenue- end is This_,seerrrs to be an unlikely possibility simply because the owner of one parcel of property would be landlocked if the street were closed. The only feasible plan is the possibility of cul de sacing and in order to accomplish this for the protection.of the City it is .important that: when it comes before the Council it comes on a petition signed by 100% of the property owners within the block of cul de sacing. The reason for the continuance on the Precise Plan was that before the matter was resolvedthere might be some necessity for a change in the Precise Plan, so it has been continued for one month. Mayor Gleckmano My own opinion is that I have not: yet received an answer to my question -• if the cul de sac will have an effect on the Precise Plan? Yet we hold it: up on the basis it may be cul de sacedo If the cul de sacing does have a definite basic effect on the Precise Plan, if that is so, then that is something else, otherwise it: is like comparing apples to oranges. Mr. Wakefield: The consideration of the Planning Commission was concern with the ultimate implementation of the North Azusa plan and the cul de sacing of these 2 or 3 streets was part of the recommendation; whether or not it is or is nit a desirable thing may ultimately become a controversial matter. The Planning Commission was concerned with the establishing of a traffic circulation pattern for North Azusa Avenue and if these • streets were cul de saced it might very well have an adverse effect along North Azusa Avenue. Mayor Gleckmano If that was the language used I could understand, but I don't see that in. the report here, . I will not belabor the point any further. Councilman Gillum.- One further question - apparently the Planning Commission discussed the problem of political signs. . And according to this report a recommendation will be submitted to Council - 5 - C. C. 7-8-68 Page Six PLANNING COMMISSION ACTION REVIEW 7-3-68 - Continued in the next 30 days, which would be about August 3rd. I am trying to find out if we have enough time to put this on the books from that date? Mr. Wakefield: If it comes to the Council on the 3rd of August in an acceptable form it could be introduced that evening and you would have approximately 6 weeks thereafter before the Ordinance would be effective, so it would be the middle of September or 1st of October - you would barely get under the line. Motion by Councilman Lloyd, seconded by Councilman Gillum, and carried, that the action of the Planning Commission of July 3, 1968, be received and filed. SCHEDULED MATTERS HEARINGS PRECISE PLAN NO. 536, REVISION 1 LOCATION, 225 North Barranca St. COLUMBIA SAVINGS & LOAN ASSOCIATION REQUEST to delete the requirement for a 36 inch high decorative wall around the parking lot denied by Planning Commission Resolution No. 2046; appealed by applicant, on May 6, 1968; set for hearing on May 27, 1968 and held over at applicant's request to June 24, 1968; hearing closed on June 24th and matter held over • to this date for decision. (Public Hearing closed on June 24th - COUNCIL DISCUSSION) Councilman Lloyd: I took the liberty of going over there Sunday and walking around this property and after a thorough review I think this comes under the heading of one of those situations where frankly I don't see that a wall will intensify the beauty of this property. (Explained in detail the area around the building ) Therefore, I feel the requirement for the wall in this instance simply does not add anything to it. I would therefore be in favor of the applicant. (Councilman Gillum questioned Mr. Menard regarding the area of the proposed wall, the length toy be landscaped - Mr. Menard advised approximately 70'.) Councilman Gillum: A question of someone from Columbia Savings - basically what is the objection to the wall ? Mr. White Columbia Savings Frankly we just don't like block walls. We don't believe it follows aesthetically the beauty of the building, On the second exhibit we show a 4' dense planting plus a 1' planting in between the 4' planting to provide added density. • Councilman Gillum: You are saying that the plantings put in will be 4' plants? Mr. White: Yes, thus providing more density than a 3' wall would. (Councilman Gillum questioned the use of the parking areas; Mr. White explained.) Councilman Chappell: I thought we weren't in a position to put the wall right along the sidewalk, as number 1 recommendation so states ? - 6 - C. C. 7-8-68 Page Seven 0 • PRECISE PLAN NO. 536, REVISION 1 - Continued "'1VIr. Menard, The Resolution as adopted by the Planning Commission allows a certain degree of flexibility and the Planning Commission has indicated to the planning staff the location .of the walls, kinds of landscaping, etc. , that this flexibility be utilized. In the opinion of the planning staff the wall could be placed in anyone of these three particular areas. The Resolution only guides the applicant and he is free to design. Councilman�Nichols: Mr. Menard - in your earlier presentation this evening you indicated a 35' wall was being required? Mr. Menard: Yes and I must admit I was evidently confused, because it appears that it is a 45' wall - although I had not anticipated that from here to here (pointing to map) was under consideration. It was not represented this way by either myself or anyone else on the planning staff. Councilman Nichols: Well the letter from the applicant indicates dis- approval of the entire wall and recites further that in their opinion there might be some question of the legality of requesting a wall on that property that abutes a s'iopping center. So I would say it is rather obvious that they are requesting the deletion of the entire wall. Mr.. Menard- That is true. Councilman Nichols: And the property owner could place that wall in any one of those positions? You did not indicate in your report that the staff could require that it be in one of those three positions? Mr. Menard: No - I don't think the staff would require, we would leave it to the applicant as to which position. Councilman Nichols: Then in fact you do show one position that immediately abutes the sidewalk? (Mr. Menard explained that that was true, but it was the hope of the planning staff that a wall would be used with landscaping in front and back of it; Councilman Nichols pointed out that if this were in the S-C zone this could be required. . Councilman Nichols further questioned Mr. Menard regarding the effect such landscaping as suggested requiring a 5' set back if this could effect the parking spaces required? Mr. Menard said it would not.) Councilman Nichols: In your earlier presentation this evening one of the things you indicated to Council, and it is a valid one, is the attempt to avoid the placing of bare walls' immediately adjacent to a sidewalk area. If you continue to press upon this applicant - and by"press" I mean force upon him that wall, he could then very well abute it by the sidewalk. . I think this is something that we should consider. One additional question of Mr. White? Mr. White I would like to get a reiteration of the statement made - did you indicate for the record that your Company was proposing to install landscaping so at the time installed it would be 4' in height and a consistent screening? Mr. White: Yes sir, that is correct. Councilman Nichols: Would you be willing to have the Council stipulate that in the waiving of the wall requirement? - 7 - Co Co 7-8-68 Page Eight PRECISE PLAN NO 536 REVISION 1 - Continued Mr. White-, Yes -Motion by Councilman. Gillum, seconded by Councilman Lloyd that on Precise Plan No. 53-6, Revision 1, Columbia Savings & Loan Association's request to delete the 36 inch high decorative wall be approved, and that also the landscaping to be planted in this area will be a minimum height of 4' at time of planting. Motion carried on roll call vote as follows. AYES: Councilmen Gillum, Lloyd, Mayor Gleckman NOES: Councilmen Chappell, Nichols ABSENT: None Motion by Councilman Nichols, seconded by Councilman Gillum, and carried, that the Council :add as a condition of the Precise Plan No. 536, that the developer be required to submit for staff approval specimen plants, representative of those he proposes to install in lieu of the requirement of the block wall that was deleted in previous Council action. RECREATION & PARKS COMMISSION REVIEW ACTION OF TUNE 25, 1968 0 Item 4 (Council Discussion) Councilman: Gillum. I think it is a good idea - we have put up signs indicating no motorcycles and they come along and take the signs along with them. We have a number of young people camping out in this area over weekends and it is difficult enough for the City to provide the necessary items for the Park and then having these things removed constantly. I would support something of this type. Councilman Chappell. I know the City Attorney Is going to prepare the Ordinance covering this and I would hope it is on a conviction rather than on the fact that maybe you did or didn't...... . (Council agreed.) Mayor Gleckman. Mr. Aiassa - when will the Recreation & Parks Department have a final plan for Council to see with regard to what is desired in Galster Wilderness Park? Mr. Aiassa. As you know we are anticipating a larger development of that park - about 280 acres more and we are hoping to coordinate it with the County as a regional park. We are trying to do this in the next 5 months. We do have a basic schematic plan as to the trails, etc. • Mayor Gleckman. Will you please put it on our next agenda. Item 5 Councilman Nichols. This item came before Council about a year and a half ago and at that time Council expressed its concern and referred the matter to staff for recommendation as to how it might be solved. At that time the response from staff through the Recreation & Park Commission Co C. 7-8-68 Page Nine RECREATION & PARKS COMMISSION ACTION OF TUNE 2 5, 19 6 8 - _Continued was identical to the response we now receive. .At that time it was said that when we get air conditioning, etc. etc. , we will try and put the air conditioners in and - we°were also told that it probably wasn't practical to put in air conditioners because of the structure of the building. Now it is a year and a half later and we have the same complaint and the same recommendation. I just don't feel that this is the answer. I don't feel that the City is meeting its sense of responsibility to the citizens in that area - even though there are only 8. One hundred citizens are -enjoying the benefit of the recreation center and these 8 have to suffer. If I lived next door to this kind of situation I probably would be going out of my mind by now. I believe it is a very bad situation and I believe Council should take some direct action. I don't know where to lay this —whether it was the error of the Recreation and Park Commission or the staff, but in my opinion there wasn't even an effort to see about correcting this other than the same effort that was made a year and a half ago. I want to speak so strongly about it that the record will reflect that if nothing more can be done to correct this that if it came in fact to the point where it was necessary to close that facility down for all night time use, I would be even in favor of that, but I believe there are other answers and that other answers could be found if pursued diligently, (Mayor Gleckman then asked that Mr. Aiassa schedule a joint meeting with the -Recreation & Park Commission Council agreed upon the date of July 25th.) Mayor Gleckman: I respect your thoughts Councilman Nichols, but I would comment that we were going to have a joint meeting with Recreation & Park Commission as requested at the last Council meeting, and this subject be taken up at that time. Councilman. Nichols: But they have already taken a position on this. Mayor Gleckman-, Well we can discuss it with them at the joint meeting. .I do have some other issues I would like to discuss with them pertaining to Galster Park, etc. -Mtion by Councilman Gillum, seconded by Councilman Lloyd, and carried, that Council receive and file the Recreation & Parks Commission action of June 25, 1968. Councilman, Nichols. Mr. Mayor - when we ''receive and file" these items - what administrative procedure will bring any of these items back before Council? Mayor Gleckman-, None, unless we requested, and we have just requested that this be put on the agenda for our joint meeting. Is there any other point you wanted to bring up? Councilman Nichols: It seems to me there may be the same validity here as Council adopting the Traffic Committee minutes - that the action of the Recreation & Park Commission be confirmed by Council rather than just received and filed. We do not indicate any approval or disapproval of their actions. Mr. Wakefield: This is true and there are some items, for example the question of whether or not the City wants to offer awards for the apprehension and conviction of vandals in.Galster Park - if the matter is just received and filed and it doesn't come back to the Council and some further action is taken by Council, nothing further is done. - 9 - Co C. 7--8-68 Page Ten "RECREATION & PARKS COMMISSION ACTION OF TUNE 25, 1968 - Continued There are.two kinds of items in many of these reports. Many require action by Council and others are informational only and should be received and filed. If Council simply receives and files, it is an indication that the Council doesn't • desire to do anything in regard to the matter. .Mayor Gleckman: With respect to Item 4 - if I may have direction from the Council to direct the City Attorney to prepare an Ordinance for the apprehension and conviction of vandalism in. Galster Park, awarding $50.00. So moved by Councilman. Gillum, seconded by Council- man Chappell, and carried. Motion by Councilman Nichols that the Council as a matter of policy in "receiving" minutes of action of all appointed bodies "receive and approve" those actions either in part or whole. Seconded by Councilman Gillum. Councilman Chappell: A question. Is this not the way we have been doing it all the time? Councilman Nichols: In some cases we have. I don't believe we have really operated consistently in this area since I have been on the Council. It appears to me that we should be rather . consistent whether it be the Review Board or anybody hired by this Council and we should approve the minutes with the exception of such and such an item. Motion carried on roll call vote as follows: AYES: Councilmen Chappell, Nichols, Gillum, Lloyd,. Mayor Gleckman. NOES: None ABSENT: None _PERSONNEL BOARD - MINUTES OF MAY 28 and TUNE 18, 1968 1 Motion by Councilman Lloyd, seconded by Councilman Chappell, and carried, that this item be held over to the meeting of July 22, 1968. HUMAN RELATIONS COMMISSION COMMISSION PROGRESS REPORT RE. NARCOTICS Motion by Councilman Chappell, seconded by Councilman Lloyd, and carried, that Council receive and file the progress report regarding the Narcotics Commission. GENERAL MATTERS ORAL COMMUNICATIONS Phil Wax As President of the Plaza Merchants Association, there is 1014 W. Garvey a situation that arose. in the Plaza this afternoon. We have West Covina five or six pickets picketing Thrifty Drug . Is there anyway - 10 - C. Co 7-8-68 Page Eleven n U ORAL COMMUNICATIONS - Continued the City Attorney can clarify this? Do we have an Ordinance in any manner or form that protects the merchants from someone coming on to property and picketing for advertising? That is my point, if there is an Ordinance or some help we can get from the City we would be most appreciative. Eugene Hansen We are representing Union Oil of California and this 3405 W. Imperial Highway item is first on the Written Communications list and I would be available if there are any questions by Council. Thank you Mayor Gleckman. Mr. Wakefield, could we have an answer to the question brought up by Mr. Wax.. If I am not mistaken this is also private property. Mr.. Wakefield: Yes this is private property. There is no Ordinance of the City that can control this kind of activity and I doubt that a valid Ordinance could be drafted that would control it. In my personal opinion the picketing is in the nature of a secondary boycott and is illegal under the California Statutory Law, but again this is a matter between. Thrifty Drug Store and the pickets. Councilman Nichols- Wasn't there a Supreme Court decision very recently upholding the right of a group to picket on private property? Mr. Wakefield-, Yes. THE CHAIR DECLARED A RECESS AT 8.45 P.M. WRITTEN COMMUNICATIONS COUNCIL RECONVENED AT 8. 55 P.M. 1. LETTER FROM UNION O IL COMPANY RE. "VIBROSEIS" Councilman Gillum. Mr. Aiassa, I am wondering why a request to refer to staff? Was there a problem last time? Mr. Aiassa. We have certain things we want to discuss with them such as the exact location, etc. , and on the 15th we will have a follow up report for you. We have no specific problems, they did everything they said they would last time, but this time it is going to be a little more extensive. Motion b� Councilman Nichols, seconded by Councilman Gillum, and carried, that the City Council approve the request submitted by Union Oil Company subject to the imposition of any reasonable working conditions as imposed by the staff. 2. SISTER CITY FOUNDATION Motion by Councilman Lloyd, seconded by Councilman. Gillum, that the request for $300.00 by Sister City Foundation as per letter dated July 1, 1968, be approved by Council. Councilman. Gillum. I am wondering if they requested that with the understanding should expenses run above this amount they can make a further request? - 11 - C. Ca 7-8-68 Page Twelve WRITTEN COMMUNICATIONS - SISTER CITY REQUEST - Continued Mayor Gleckman- They always can. The only comment I have to make is that it was most unfortunate that the Council was not aware of the visitation of these people - the Mayor of • Toluca and other distinguished guests. They were charming guests and I compliment the Sister City Foundation on their hosting of these people. I personally attended several of the different events that occurred and one of our citizens - Mr. Wax, contributed to a day at Disneyland for the daughters of the visitors and.I really feel even though we were on short notice that they had an enjoyable time. Motion carried on roll call vote as follows. AYES- Councilmen Chappell,. Nichols, Gillum, Lloyd, Mayor Gleckman NOES- None ABSENT- None 3 LETTER FROM TUNIOR WOMENS ° CLUB RE. BIKEWAY TRAILS_ Motion by Councilman Nichols, seconded by Councilman -Gillum, and carried, that the letter regarding bikeway trails be referred to the City Manager and through him to the Recreation Department to determine if there is any appropriate way. to make a response to this letter. 4.1 LETTER FROM WEST COVINA SCHOOL BOARD • RE. SWIMMING POOL PLAQUE Councilman Lloyd. I don't fully understand. I thought we had already dis- cussed our stand on it and said they could then do as they wanted to. Am I incorrect? Mayor Gleckmano You are correct. Councilman Lloyd- I don't feel any great change. Councilman. Nichols- Previously there was a recommendation by the School District of a format for a plaque and a recommendation from City staff for a format for a plaque, and the Council modified the, staff recommendation and adopted that format and suggested the School .District might want to develop their own plaque and format. The School District is now advising that the plaque the Council is adopting would be entirely suitable for their purposes and they would like to join to the same extent, and if the. City were agreeable the context of both would be identical rather than in controversary and there would be no reason for having two plaques. Mayor Gleckman- I would just as soon they make a plaque similar to ours if that is their desire, but place it right next to ours. This is my feeling o (DISCUSSION FOLLOWED..) Motion by Councilman Nichols that the City Council concur in the request from the President of the Board of Education, Seconded by Councilman Chappell. Councilman Chappell- I think this would probably be in my.mind - - it is a joint effort between'--the.C1tycofiWest 'Covina and the West Covina School District, and I think a single plaque would be very appropriate. It is probably the first joint effort other than the tennis courts, which were not the same, and it would be a natural to have the two bodies names engraved on one - 1 2 - C. C. 7-8-6-8 Page Thirteen WRITTEN COMMUNICATIONS Continued plaque. That is just my opinion Councilman Lloyd-, My immediate inclination is that when we receive something of this nature I tend to favor it. Unfortunately • we have already gone out on the _.limb and taken action and. I will stick by that action but I would like it known that 'Lin. general whenever we can have cooperative ventures of this type I think it is indeed beneficial. But we made our decision and at this point I will stick with it, Councilman Chappell-, Isn't it possible that this might be a better way than we originally decided and a joint venture might be a gesture in the right direction - if we had both of our organizations on a joint plaque. I think it could be reversed or revised if we had three members all in agreement. Motion failed on roll call vote as follows: AYES-, Councilmen Chappell, Nichols NOES. Councilmen Gillum, Lloyd, Mayor Gleckman ABSENT. None Mayor Gleckman-, I would entertain a motion that a letter be sent to the President of. the School Board reflecting our feelings. The only comment we would have is that this is action we have already passed on and thoroughly discussed and the request comes in after the • fact and we have decided to pursue our original action Motion by Councilman Nichols, seconded by Councilman Lloyd and carried, that the Mayor be directed to respond to the Board of Education that the Council reviewed its previous action and decided to maintain its position that it took originally with regard to the installing of independent plaques. 5. LETTER OF RESIGNATION FROM ELAINE MANSELL Mayor Gleckman: I would like to hear a motion that this letter be introduced into the minutes without having been read, and made a part of the minutes. So moved by Councilman Gillum, seconded by Council - man Lloyd and carried-, "Letter addressed to City Council, signed by Elaine Mansell, Chairman, Human Relations Commission: Pardon the informality but I feel that my relationship with all of you has been less than formal. At one time or another. I have worked with each of you toward a mutual goal. We have had our disagreements and at times I'm sure you felt 'that dumb woman .... who needs women in politics anyhow', Depending on how you felt on this subject, I'm sure I reinforced your existing attitude • °Ed and I have sold our business and our home and have bought another business and home in Northern. California; Lakeport, Lake County. We will be moving from West Covina on July 25th. This letter is to serve the obvious ....my resignation from the Human Relations Commission. It has been a thrill and an honor serving the city as a Commissioner.. In fact, I consider it the highest honor to be granted a woman in West Covina 'So behind a gear and a glimmer of optimism for what the future holds, I say goodbye and thank you for a wonderful, rewarding 11 years. Our door will always be open to all of you, if you ever 'just happen to be passing through Lakeport. With love to each of you, and the City of West Covina. " - 13 - Co Co 7-8-68 Page Fourteen WRITTEN COMMUNICATIONS Continued 6. LETTER FROM ALBERT TORDON RE.. HUMAN RELATIONS COMMISSION Motion by Councilman. Gillum that the letter be received and filed by Council,, and • seconded by Councilman_ Nichols. Councilman Nichols. I think it is rather unfortunate from my own viewpoint as a Councilman, to find in my agenda a letter of resignation from one of our Commissioners which was my firstword of it, and at the sametime in the same mail I have a letter from a citizen in the community to the Council recommending a replacement.. It is rather apparent that through some fashion the news of an impending resignation of a Commissioner has had somewhat of a dissemination in the community prior to the Council's knowledge. Mayor Gleckman. Elaine Mansell and her husband decided to move from West Covina at which time they let known to their minister their intention, who in turn notified someone who in.turn notified myself. When I found out about it I required the City Manager to call Mrs Mansell who did not verify it at that time, but two days later I received a phone call from Mrs. Mansell and I requested she put it in writing. There was no intent to slight anyone on anybody's part. Councilman. Gillum. It is interesting to note that the letter of resignation is dated June 28th and the letter of consideration is dated June 24th. • Motion car.ried�a,_'.. . _ icy. 7. LETTER FROM THE SENTINEL RE. LEGAL. ADVERTISING FOR. ANNEXATIONS Motion by Councilman Nichols, seconded by Councilman Gillum, and carried, that Council refer this letter to staff for a report back to Council with any recommendations the staff would care to make. 8. LETTER FROM BOARD OF SUPERVISORS RE. LOS ANGELES COUNTY EMPLCYEES' ASSOCIATION Motion by Councilman Chappell, seconded by Councilman Lloyd, and carried, that Council receive and file. 9. RESOLUTION OF BOARD OF SUPERVISORS DECLARING BADILLO STREET IN WEST COVINA NO LONGER TO BE A PART OF THE COUNTY SYSTEM • OF HIGHWAYS EFFECTIVE TULY 8, 1968 Motion by, Councilman Nichols, seconded by Councilman. Gillum, and carried, that Council receive and file 10. LOCAL COMMUNITY ACTION AGENCY UNDER SECTION 210 (a) of the ECONOMIC OPPORTUNITY ACT Councilman Nichols: I have read and digested the material very carefully and I am of the opinion it would be in the interest of the City - 14 - Co Co 7-8-68 Page Fifteen • C� WRITTEN COMMUNICATIONS - Continued to take no action on this matter in order that: the City would maintain an option to participate in anyone of these programs at a future date should the need arise, and I offer this as a motion. Seconded by Councilman Gillum, and carried. CITY ATTORNEY ORDINANCE INTRODUCTION The City Attorney presented. "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WEST COVINA AMENDING THE WEST COVINA MUNICIPAL CODE SO AS TO REZONE CERTAIN PREMISES. (Zone Change 388 - Covina Realty Company, Inc.) Mayor Gleckman. Hearing no objections, waive further reading of the body of said Ordinance. Motion by Councilman Gillum, seconded by Councilman Chappell, and carried, that said Ordinance be introduced. ORDINANCE INTRODUCTION The City Attorney presented. "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WEST COVINA AMENDING THE WEST COVINA MUNICIPAL CODE SO AS TO REZONE CERTAIN PREMISES. (Zone Change 393 - C. j. Wittman & R.. Paul Robb.) Mayor Gleckman. Hearing no objections, waive further reading of the body of said Ordinance. Motion by Councilman Gillum, seconded by Councilman Chappell, and carried, that Council introduce said Ordinance. ORDINANCE INTRODUCTION The City Attorney presented. "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WEST COVINA AMENDING THE WEST COVINA MUNICIPAL. CODE: SO AS TO REZONE CERTAIN PREMISES. (Zone Change 392 - Ray Gillilan) Mayor Gleckman. Hearing no objections, waive further reading of the body of said Ordinance. Motion by Councilman Gillum, seconded by Councilman. Chappell, that said Ordinance be introduced. Mayor Gleckman. Mr. Wakefield - this has a second reading? Mr. Wakefield. No, this is the introduction. Mayor Gleckman. I would like to hold up the introduction until we have an opportunity to review the Precise Plana I would hate to have this rechanged to R-3 and then turn down the Precise Plano - 15 - C. C. 7-8-68 Page Sixteen CTTY ATTORNEY - Re. Ordinance on Zone Chanqe 392 - Continued Councilman Gillum. We seem to get into this area continually. We first say the Precise Plan has nothing to do with a request for a zone change and now you are asking us to hold it up • until we have the Precise Plan. In my opinion we are not being consistent in this area. Are we? Mayor- Gleckman. I feel that this area could be developed as R-3 which means over 10 units because the next zone we have is R-2. R-3 being 25 units to the acre does not necessarily mean they should put; 25 units to the acre. I went; along with the Ordinance with the idea of holding up the Ordinance until such time I can see the Precise Plan, nor do I want to indicate to any future buyers in case this particular owner decides not to develop, that the City of West Covina went -on record as adopting it for 25 units I believe it is more conducive to 10 units rather than 25. Councilman Gillum. I still say it seems to me at times we are not consistent. We ask for a Precise Plan, we try and change a Precise Plan and it has been made very clear that a Precise Plan has no bearing on a zone change. Councilman Nichols. I am very pleased to hear this response and I don't know whether anything can be done about it now. But as you know I abstained while this was being heard. My personal feeling at the time was,fhat neighborhood ands,"that area - a 239 apartment house was a tremendous housing impact. It will completely overcrowd my school. • I was very much concerned with this kind of density, so hearing your comments pleases me very much. But I would concur with Councilman Gillum that you voted to introduce a R-3 zone and the R-3 zone does allow that many units per acre. I just don't. think I can go along with holding up for the Precise Plan. Mayor Gleckman. My thought is that rather than grant: a variance on zoning, which has been done by the past Council where they granted an R-2 zone and then gave a variance on zoning, I would prefer to handle the control of apartment house zoning by the Precise Plan - and that is my reasoning. . If it: had not been done in the past I would go ahead with this, but it has been done in the past, and I would not like to see that precedent carried over. I would not like to see a variance granted on the zoning. I would rather have the zoning held up. Councilman Nichols. Once .it made no matter what the representation might be of the developer and whether or not he developed what he propcs ed once that zoning was granted, he could then submit another Precise Plan Mayor Gleckman. Well that is true. Councilman Lloyd. Mr. Mayor - if we hold this up as proposed by you and I happen to be in agreement with you at this point, can we • bring up the Precise Plan and determine the number of units which will serve to keep the population of the school down as Councilman Nichols has indicated. In other words - Mr. Menard, does this in your opinion serve the best interests of the City. Mr'. Menard. I think I would have to point out a couple of. things. 1 - the best analysis the Planning Staff could do on the effect of density rise on population enrollment: in school in the particular kind of dwellings in this Precise Plan would indicate it is going to be a low ratio of school children. - 16 - Co C. 7-8-68 Page Seventeen CITY ATTORNEY - Zone Chanae 392 - Continued In my opinion I would have to state a much lower density of school children from the kind of development proposed than is typical of single family housing. The instructions I have given my planning staff in matters of • this type is that density is allowed by zone, design by precise plan. (Explained in further detail..) Mayor Gleckman. Mr. Wakefield, are we on any legal ground here? My point. being if I desire a change in the feeling of my vote to introduce the Ordinance, I evidently didn't turn it down because of the Precise Plan because I haven't seen a Precise Plan, I have just requested that it be held over. Mr. Wakefield. The previous motion was a direction to instruct the City Attorney to prepare an Ordinance changing the zoning of the property but the Council need not continue the introduction if you give some different instructions to the City Attorney or you revise the stand you have previously taken. Councilman Gillum. I don't agree with this. I have the same feeling you do Mr. Gleckman, I am not happy with 25 units per acre, but I don't like doing it: this way. Mayor Gleckman. I am somewhat surprised - I had to continually remind you that the Precise Plan had nothing to do with the zoning. • Councilman Gillum: That is what I am saying - we are not consistent. Councilman Nichols- Perhaps the temporary impasse this evening might be resolved by making a motion to introduce and see if it is introduced by the majority of the Council, and if it is not:....... Mayor Gleckman- That might be a good idea but if it is voted in. I am asking for it to be held over and not that it be introduced or that it be denied. Again I would ask another question of the City Attorney - if we introduce it does it automatically grant R-3 or does tt have to have a second reading? Mr. Wakefield- It would be introduced and come before the Council again at the next meeting. Councilman Lloyd, Mr. Mayor - I move the question Seconded by Councilman Gillum. Motion carried on roll call vote as follows. AYES. Councilmen Chappell, Gillum, Lloyd, Mayor. Gleckman NOES. None ABSTAIN. Councilman Nichols AtBSENT. None ORDINANCE INTRODUCTION The City Attorney presented: "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WEST COVINA AMENDING THE SECOND PARAGRAPH OF SECTION 8112.1 OF THE WEST COVINA MUNICIPAL CODE RELATING TO ASSESSMENTS FOR DISTRIBUTION LINES FOR DOMESTIC WATER SUPPLY. - 17 - C. C. 7-8-68 Page Eighteen CITY ATTORNEY - Continued Mayor. Gleckman.- Hearing no objections, waive further reading of the body of said Ordinance. . Motion by Councilman Gillum, seconded by Councilman Chappell, and carried, that Council introduce said Ordinance. CJ ORDINANCE NO. 1040 The City Attorney presented: "AN ORDINANCE OF THE CITY COUNCIL ADOPTED OF THE CITY OF WEST COVINA AMENDING SUB -PARAGRAPH (Q) OF SECTION 3190 OF THE WEST COVINA MUNICIPAL CODE RELATING TO MAXIMUM SPEED LIMITS ON VALINDA AVENUE, " Mayor Gleckman- Hearing no objections, waive further reading of the body of said Ordinance Motion by Councilman Nichols, seconded by Councilman Lloyd, that the City Council adopt said Ordinance. Motion carried on roll call vote as follows: AYES.- Councilmen Chappell, Nichols, Gillum, Lloyd, Mayor Gleckman NOES. None ABSENT: None RESOLUTION NO, The City Attorney presented.- "A RESOLUTION OF THE C.I:TY COUNCIL OF THE CITY OF WEST COVINA GRANTING A REQUEST FOR A SLIGHT MODIFICATION PURSUANT TO SECTION 9222.18 OF THE MUNICIPAL CODE (Slight Modification No. 52 - Rimer) Mayor Gleckman.- Hearing no objections , waive further reading of the body of said Resolution. Motion by Councilman Gillum to adopt said Resolution. Mayor Gleckman-, I would like to request. of the Council that this Resolution be held up pending further study of this by the staff . Councilman Nichols. I was one of the three votes to carry this matter and sub- sequent to that time I have given it a great deal of thought and because I think perhaps some aspects of this matter were given insufficient consideration by myself in voting on .it I personally say this evening I want to change my position on it and therefore my • vote. Mayor Gleckman.- The motion of Councilman Gillum dies for lack of a second and we need a new motion. Motion by Councilman Chappell, seconded by Mayor Gleckman, to deny Slight Modification. No. 52. Councilman Gillum-, But: I understood you to say you would like to have this referred back to staff for additional information. - 18- C. C. 7-8-68 Page Nineteen • CITY ATTORNEY - Continued Mayor Gleckman. My only thought was if I couldn't get it denied. The previous Llight Mod. that was given has not as yet been developed and there.was a year's limit on that which only gives it about 3 months. I feel this particular area can be put to better use and I have asked the staff to look into it and if Councilman Nichols at this time would like to change his vote then I would like to see this denied rather than held over. Councilman Lloyd: Mr. Nichols, what is the nature of your change of heart and I ask this in view of the fact that I voted on this because of your reasoning on it at the last meeting, and now I find myself left alone in the boat. Councilman Nichols- The reason I changed my mind lies in two areas. I have determined the request was largely speculative, by that I determined the property was not in fact owned by the applicant. At the time he came before the Council the impression he conveyed to me was that: he had purchased this land. Councilman Lloyd- I assumed that too. Councilman. Nichols. It subsequently came to my attention that he had not, so he was not interested in adding this to his residential lot other than for speculative purposes, Also the earlier action of another mod. granted almost a year ago - nothing has happened and if we are just going to be creating lots in the City to be marketed to whomever might: come along later on - well that kind of changed my mind. Councilman Lloyd: That is logical and I am with you. Motion carried on roll call vote as follows. AYES. Councilmen Chappell, NOES. Conncilman Gillum ABSENT. None Nichols, Lloyd, Mayor Gleckman Councilman Gillum. It is unfortunate that this information Mr.. Nichols had obtained could. not have been brought forth at the hearing. I think. sometimes we sit up here and look like absolute fools. I agree we have to believe somebody and it. was unfortunate this wasn't brought out: previously. Now I don't see how we can come back and say we had this or found this out after the City has taken a stand on facts presented at a Public Hearing. Councilman Nichols: I can certainly under -stand your feelings and it depends on how one reacts at the moment. The change in the speed limit on Valinda Avenue is a result of the additional information we had received. I certainly did not and do not imply that the applicant withheld anything from the Council that he should have presented to us. It was a questionable issue at the time. Mayor Gleckman- Mr. Wakefield? Mr. Wakefield- There are two kinds of actions the Council takes in connection with zoning matters. Sometimes the two tend to be confused. . A change of zone is a legislative act as such and. the Council can decide on the basis of any information they may have or on information obtained from looking at the site. Other kinds of matters, of which this is one, and this in fact is a variance - technically this kind of a matter must be decided upon the basis of the evidence presented before the Council, evidence in the - 19 - Co C. 7-8-68 Page Twenty CITY ATTORNEY - SLIGHT MOD 52 Continued record. So technically while the matter still pends before you, as a technical matter of law the question as to whether you grant or deny the modification must be based on the evidence presented to council and not: what you find out later. Mayor Gleckman. Except that Mr. Wakefield, and I know it is very bad to correct the City Attorney at his own game, but if it is revealed to this Council that the testimony given is :.in': error then I think it behooves us as a responsible Council, to revise our action. Councilman. Gillum: Are you stating there was evidence given in error? Mayor Gleckman: No doubt in my mind and that is part of the record. Councilman Lloyd: I would like to say that .I. appreciate the point the City Attorney has made butin my opinion it is also important that all facts, as long as this action remains open, comes before this body and I would say I think that if any of the councilmen have facts they should bring these facts before the rest of the councilmen. I would go on record at this point saying I would like to look foolish many times rather than commit the final error.. Councilman Gillum: The gentleman who was here at the hearing is not here to deny or defend the statement made tonight and I don.'t think, it is quite fair to the applicant. • Councilman Nichols- I think it is very important: that we be sure ourselves within ourselves that we are not only acting properly but acting legally. I certainly would not want a change in this position to result in any illegal action. Mr. Wakefield, you stated that in this type of a matter that the Council in weighing it may consider evidence presented to it at the public hearing? Mr. Wakefield: That is correct. Councilman. Nichols: In other words you treat it in the same sense that all testimony must be given at the time of the public hearing and if the Council in fact considers information apart from that it could in fact be charged with some sort of.... Mr. Wakefield. The Council has the privilege of deciding the matter and individual councilmen may change their mind until the matter is finally decided, but the basis for your action in a matter of this kind, which is in effect a variance, should be based on the record before you. Now you either believe or don't believe the evidence presented and you have a right to cast your vote on an individual basis upon your impression and beliefs of the record before you, but after the hearing has been closed you can't consider subsequent information. • Councilman Nichols: What if this action stood and I made these statements and I revised my vote after having placed those statements on the record - where in your opinion stands the illegality of this action? Mr. Wakefield- On the individual basis of your vote the action could not be challenged. If a majority of the Council had decided the matter on evidence outside of the record then I would think the action of the Council would be subject to challenge, but again it would be up to the applicant to initiate the challenge. I take it what you are interested in at this time is the propriety of the action now. I think the decision of the Council - 20 - C. C. 7-8-68 Page Twenty-one �J it CITY ATTORNEY - SLIGHT MOD. 52 - Continued should be based upon the evidence that was presented before and is in the record, and you should decide upon the basis of that evidence. Mayor Gleckman: In either way .if he got two other Councilmen to change their vote then it might be in violation, but he as an individual is not in violation? Mr. Wakefield: Correct:. Councilman Nichols: I understand I should not change my vote based on those reasons. I would like to find some device to change my vote on ghat: matter, Mr. City Attorney. Mr. Wakefield: You would simply do it upon the basis that you were not impressed by the evidence presented and you have changed your mind with reference to the status of the record. The evidence presented at the hearing. Councilman Nichols: Councilman Lloyd: I can't: say that. . . . . Neither can I. Mayor Gleckman: Okay. We had a vote and at this particular time I would entertain a motion by the Council, that we rescind our previous action to the City Attorney pertaining to Slight Modification No. 52 So moved by Councilman Nichols, and seconded by Councilman Lloyd. Councilman Lloyd: Mr. City Attorney, is this a proper motion in view of the fact that we have already taken action, taken a vote and and nbw ask that it be rescinded? Mr. Wakefield: Yes you may rescind it. Motion carried. All were in favor. Mr. Wakefield: Mr. Mayor - the _matter of the variance is still pending before you for a decision. You either grant or you deny but you must take some action. Motion by Councilman Chappell, seconded by Mayor Gleckman, that City Council deny the request for Slight Modification No. 52 Mayor Gleckman: A question Mr. Wakefield. Based on the rule of a "no" vote of a motion that has been made - if a Councilman revises his decision on the previous action taken does he have to give reasons? Mr. Wakefield: No sir. Councilman Lloyd: Mr. Wakefield - should this matter perhaps be tabled until we can get a better clarification or do we have all the facts at hand? - 21 - C. C. 7-8-68 Page Twenty-two CITY ATTORNEY - SLIGHT MODIFICATION NO. 52 --Continued Mr. Wakefield. It seems apparent from your discussion that there are some members of the Council that were not satisfied with the information presented at.the hearing. This is a BE matter you will recall the City Council called upBarf°ter action by the Review Board and it is, and upon notice, the Council has technically acted upon the matter but it seems to me under the circumstances what you should do is reset the matter for hearing, renotice it and consider it anew. Councilman Chappell: I will withdraw my motion. Mayor Gleckman: And I will withdraw my second Motion by Councilman Lloyd, seconded by Councilman Gillum, that City Council reset the matter. of Slight Modification No. 52 for rehearing on August 12th. Motion carried on roll call.vote as follows: AYES. Councilmen Chappell, Nichols, Gillum, Lloyd, Mayor Gleckman NOES. None ABSENT. None Mr. Wakefield: One further comment - there is no publication of notice needed, it is a mailing notice • RESOLUTION NO. 3826 The City Attorney presented: "A RESOLUTION OF THE CITY COUNCIL ADOPTED OF THE CITY OF WEST COVINA,. AMENDING CERTAIN PROVISIONS OF RESOLUTION NOo 1277 RELATING TO AUTHORIZED POSITIONS AND SALARIES AND ESTABLISHING CLASS SPECIFICATIONS FOR ALL POSITIONS (Swimming Pool.) Mayor Gleckman: Hearing no objections, waive further reading of the body of said Resolution. Motion by Councilman Lloyd, seconded by Councilman Chappell, that City Council adopt said Resolution. Motion carried on roll call vote as follows. AYES. Councilmen Chappell, Nichols, Gillum, Lloyd, Mayor Gleckman NOES. None ABSENT. None RESOLUTION NO. 3827 The City Attorney presented. "A RESOLUTION OF THE CITY COUNCIL ADOPTED OF THE CITY OF WEST COVINA, AMENDING • CERTAIN PROVISIONS OF RESOLUTION NO. 1277 RELATING TO AUTHORIZED POSITIONS AND *LARIES FOR ALL LIMITED SERVICE POSITIONS. Mayor Gleckman: Hearing no objections, waive further reading of the body of said Resolution. Motion by Councilman. Lloyd, seconded by Councilman Chappell, that City Council adopt said Resolution. Motion carried on roll call vote as follows: AYES. Councilmen Chappell, Nichols, Gillum, Lloyd, Mayor Gleckman NOES. None ABSENT: None - 22 - Co Co REG. 7-8-68 Page Twenty-three • CITY ATTORNEY - Continued RESOLUTION NO. 3828 ADOPTED -Mayor Gleckman- The City Attorney presented - "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, ESTABLISHING THE VACATION PLAN AND AMENDING RESOLUTION NO. 1277 ACCORDINGLYa Hearing no objections, waive further reading of the body of said Resolution Motion by Councilman Lloyd, seconded by Councilman Nichols, that City Council adopt said Resolution. Motion carried on roll call vote as follows- AYES- Councilmen Chappell, Nichols, Gillum, Lloyd, Mayor Gleckman NOES- None ABSENT- None RESOLUTION NO. 3829 The City Attorney presented- "A RESOLUTION OF THE CITY COUNCIL OF ADOPTED THE CITY OF WEST COVINA, ESTABLISHING THE HOURS OF WORK FOR FIRE DEPARTMENT EMPLOYEES AND AMENDING RESOLUTION NO. 1277 ACCORDINGLY." Mayor Gleckman- Hearing no objections, waive further reading of the body of said Resolution Motion by Councilman Nichols, seconded by Councilman.. Lloyd, that City Council adopt said Resolution. Motion carried on roll call vote as follows- AYES- Councilmen. Chappell, Nichols, Gillum, Lloyd, Mayor Gleckman NOES- None ABSENT- None RESOLUTION NO, 3830 The City Attorney presented. "A RESOLUTION OF THE CITY COUNCIL OF ADOPTED THE CITY OF WEST COVINA, AMENDING CERTAIN PROVISIONS OF RESOLUTION NO. 1277 RELATING TO AUTHORIZED POSITIONS AND SALARIES. " Mayor Gleckman- Hearing no objections, waive further reading of the body of said Resolution. Motion by Councilman Nichols, seconded by Councilman Lloyd, that the City Council adopt: said Resolution. Motion carried on roll call vote as follows: AYES. Councilmen Chappell, Nichols, Gillum, Lloyd, Mayor Gleckman • NOES- None ABSENT- None RESOLUTION NO. 3831 The City Attorney presented- "A RESOLUTION OF THE CITY COUNCIL OF ADOPTED THE CITY OF WEST COVINA AMENDING CERTAIN PROVISIONS OF RESOLUTION NO. 1277 RELATIVE TO AUTHORIZED POSITIONS AND SALARIES AND ESTABLISHING CLASS SPECIFICATIONS FOR ALL POSITIONS - 23 - (Communications Department) REG. C.C. 7-8-68 Page Twenty-four CITY ATTORNEY - Resolution No. 3 831 - Continued Mayor Gleckman, Hearing no objections, waive further reading of the body of said Resolution. Motion by Councilman Gillum, seconded by Councilman Lloyd, that City Council adopt said Resolution. Motion carried on roll call vote as follows: AYES, Councilmen Chappell, Nichols, Gillum, Lloyd, Mayor Gleckman NOES, None ABSENT, None -THE CHAIR DECLARED A RECESS AT 11, 05 P. M. COUNCIL RECONVENED AT 11. 15 Po M. CITY ..MANAGER ------------ SP-68022 FRANCISQUITO AVENUE RESIDENTS PETITION Motion by Councilman Nichols, seconded by Councilman Gillum, and carried, that City Council direct the city engineering staff to proceed with the preparation of Plans, specifications, and 1911 Act Short Form documents for the construction of curb, gutters, driveway, and pavement to join on Francisquito Avenue as requested in the petition. TRAFFIC COMMITTEE MINUTES _. Tune 26, 1968. Councilman. Nichols: The new councilmen should be aware that there will be some of the council bothered over this action. • Mayor. Gleckman, One of my children will continue going to Vine School and if you eliminate that crossing guard you had better start putting police out on Vine Avenue, because I can see not only from observation but personal experience, that we will have to take the responsibility for the first child hurt or killed on that crosswalk, because it is a mi.dblock crosswalk and the cars going up and down Vine Avenue far exceed the speed limit within most of the speed zones. If my child were not going to this school I might: not: be as knowledgeable but I am and I disagree with the Traffic Committee's recommendation regarding the elimination of the crossing guard at Vine School. • Councilman, Nichols, I am much in the same boat, in that my child also attends the school, however I don't want to take any position .__on this crossing that I have not taken on any others that have come up, so my position would be to delay approval and ask the staff to cite completely where crossing guards have been eliminated. I would not want my child not to run the same hazards that I would expect of other children. Motion by Councilman Nichols, seconded by Councilman Chappell, and carried, that the Council hold over Item 1 and request the staff to give us an additional report which would incorporate the information pertaining to crossing guard removals, locations, and the method and date of the last traffic count on cars; and data on similar or i.dential situations in the City. Item 3. Councilman Nichols: I was concerned with this recommendation, especially the statement pertaining to "parents who allow their children to play within the street should be admonished for, their, carelessness. " I think we ought to look at it from the standpoint that children do cross the street legitimately, and do ride their bikes legitimately on the street and stop signs are installed to control traffic at particularly hazardous intersections. I felt that the elements weighed here, at least as summarized, were insufficient and that I would like to see a complete report. - 24 - REG. Co Co 7-8-68 Page Twenty-five CITY MANAGER - Traffic Committee Minutes - Continued Motion by Councilman. Lloyd that the four-way stop sign be installed at Forecastle and Morganfield Avenue in West: Covina. • Mayor. Gleckman-, Motion dies for lack of a second. I would like to request that a motion be made that this be referred back to the Traffic Committee for a report and leave out the personalities So moved by Councilman Gillum, seconded by Council-, man.Nichols, and carried Item 6. 'Mr. Aiassa- We had a staff review on this matter and we would like to do a little deeper analysis and get more of the major streets so that we can give you a complete report. Motion by Councilman Gillum, seconded by Connci.lman Chappell, and carried, that Council refer, this item back to staff for a more complete report. Motion by Councilman Nichols, seconded by Councilman Lloyd, and carried, that • Cou.nci.l approve the Traffic. Committee minutes of June 26, 1968, with the exception of Items Nos. 1- 3- 6. HUMANE SOCIETY CONTRACT APPROVAL Motion by Councilman Nichols, seconded by Councilman Gillum, and carried, that the Mayor and City Clerk be authorized to sign the contract with. the Sa.Z Gabrie.'. Valle-,; Humane Society incorporating the changes as requested in their letter of June 29, 1968. ANNEXATION 210 The City Attorney presented-, ORDINANCE INTRODUCTION "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, INITIATING PROCEEDINGS FOR SOUTHEASTERLY ANNEXATION NO. 2 10e " Mayor Gleckman-, Hearing no objections, waive further reading of the body of said Ordinance Motion by Councilman Gillum, seconded by Councilman Lloyd, and carried, that City Council introduce said Ordinance MINOR BOUNDARY RELOCATI(T 1968-1. RESOLUTION NO. 3832 ADOPTED The City Attorney presented-, "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, PETITIONING THE CITY COUNCIL OF THE CITY OF WALNUT, PURSUANT TO GOVERNMENT CODE SECTION 50193, TO -25- REG. C.C. 7- 8-68 Page Twenty-six CITY MANAGER - Resolution No. 3832 - Continued Resolution. No. 3832 CONSENT TO THE RELOCATION OF THE COMMON BOUNDARY BETWEEN THE CITIES. " • Mayor Gleckman. Hearing no objections, waive further reading of the body of said Resolution Motion by Councilman Gillum, seconded by Councilman. Nichols, that City Council adopt said Resolution. Motion carried on roll call vote as follows - AYES. Councilmen Chappell, NOES. None ABSENT. None COMPLAINT OF MRS CRAIG RE a WEST COVINA DISPOSAL Nichols, Gillum,, Lloyd, Mayor Gleckman Councilman Nichols; I would like to speak for my fellow councilmen in commending staff for taking the time necessary to meet the individual needs of this citizen. Motion by Councilman Nichols, seconded by Councilman Lloyd, that the report from staff be received and filed. Councilman Lloyd. I feel this is a clear cut case of poor communication between the Disposal Company and Mrs. Craig. I had the opportunity to visit the Disposal people and I was very favorably impressed with the trash service, the hours of service, etc. I felt probably a more favorable public relations attitude might be established. Mayor Gleckman. This is private enterprise and we can't give them the suggestion. I talked with Mrs. Craig and staff did handle this admirably. Motion carried, all were in favor. BRUTOCAO AGREEMENT FOR. SAN JOSE LITTLE LEAGUE AND MODEL ROCKET SOCIETY Motion by Councilman Chappell, seconded by Councilman Lloyd, that tlhe City Council approve the agreement and authorize the Mayor and City Clerk to execute same. Councilman Nichols. There is an area of concern that I would like to raise here. To my knowledge all or virtually all of our previous developments of this type have been on City property where the City had total control or on private property where the City had control.. I have no personal knowledge of a development of this type where it is being placed on private property and the City is not in complete control. One of the terms of this development is that any improvements whatsoever must be removed from the property by the City at City expense upon 60 days notice by Mr. Brutocao. What is the implication of this? What type of developments will be going in there? What type of improvements might the San Jose Little League wish to install on this property? I think we should get this matter clarified. Mayor Gleckman. I think it is a good point.. I would like to ask the City Attorney the way this contract is drawn up i t so states - 26 - REG. C.C. 7-8-68 Page Twenty-seven CITY MANAGER - BRUTOCAO AGREEMENT - Continued that'hb structure, etc. etc., and that the agreement may be cancelled in 60 days, but it doesn't say how long the City has to remove the installations. • Mr. Wakefield: That: is correct. There is no time limit attached to the removal., just that you have to remove. This agreement follows substantially the present agreement the. City has with Mro. Brutocao regarding the Model Rocket facility. The only reason there is some concern now is for the Model Rocket area there were no substantial improvements made. 'Mayor Gleckman: Does this satisfy you, Councilman Nichols? Councilman. Nichols: Not really but if the staff is recommending that, then certainly I would go along with that recommendation. Mr. Aiassao We are going to control any erections or constructions and what is needed will be done at a minimum expense. • J Motion carried, all were in favor. ,REQUEST FOR.LEAVE OF ABSENCE WITH PAY 61 T.ERRI POND Councilman Nichols: I have had some concern in my mind about this matter for sometime, I would like frost to get a motion on the floor and then have an opportunity to discuss. Motion by Councilman Nichols, seconded by Councilman Lloyd, that the staff recommendation relative to leave of absence with pay for Terri Pond be granted as per the recommendation dated July 5, 1968, stating a 30 day leave of absence with pay. Councilman Nichols: Mr. Ai.assa - what the name of the last employee of the City that was given a leave of absence under the terms of this section? Mr. Aia s sa : Mr. `Taber, and he was eventually retired under the disability clause. Councilman Nichols: It is relatively unique in my experience where they are willing to grant a leave to employees that extends beyond the utilization of all sick leave or vacation leave with no real assurance that the additional leave can be returned to the employer, even though all parties concerned may intend to pay that time back. The employee because of some unique circumstances might leave the employment of the City and it could in fact: not be repaid. I feel a little unsure that this is a good business practice, that we grant pay to employees on a leave basis. Councilman Lloyd: While I appreciate what Councilman. Nichols is saying, I think in this case what you are really doing is putting a stamp of approval on the administrative areas of the City and this is a calculated risk taken by the City Manager at the suggestion of the Department Head and I think this is generally speaking something we should go along with, if nothing else to show good faith in the City Manager. Councilman Nichols: I recognize the validity of your statement, but in fact the Administrator is operating in the framework of a policy first set by Council. So in holding to hi s -27- REG, C.C. 7-8-68 Page Twenty-seven CITY MANAGER - Terri Pond - Continued recommendation I felt it might pay us to look back. From a policy standpoint I thought it might be more businesslike to state that if the employee were to leave the unpaid amount: would be withdrawn from his final pay check. . Mr.., Aiassa-. That is another element that we discussed in the office today, whether or not it is legal to make these people pay back sick leave granted in advance and if it is it has to be on the voluntary basis. . Normally they have this privilege to request of Council extended sick. leave. Mayor. Gleckmano I feel that everyone of these cases are done on an individual basis and that is why it came before us. I feel as long as this was done on an individual basis and not setting a precedent for all employees, that it is alright. Councilman Chappell. We would always want to do it on an individual basis. Motion carried, all were in favor. SANITARY SEWER MAINTENANCE Motion by Councilman Nichols, seconded by Councilman Chappell, and carried, that Council hold this item over to July 29th. • --------- APPROVAL. OF FIVE-YEAR PROGRAM OF PUBLIC WORKS THIRD EDITION Councilman Nichols moved that this be held over to the adjourned meeting of the 29th of July for study. Seconded by Councilman Gillum, and carried. ANNEXATION NO. 209 Motion by Councilman Gillum, seconded by Councilman Chappell, and carried, that Council authorize staff attendance at the Annexation 209 hearing onJjuly 24, 1968. HUNTINGTON BEACH FREEWAY HEARING Motion by Councilman Gillum, seconded by Mayor Gleckman, and carried, that Council authorize staff attendance at the Huntington Beach Freeway on July 26, 1968. FIRE DEPARTMENT PHYSICAL FITNESS PROGRAM Mr. . Aiassao The only reason that this matter is before the Council is that you accepted their Rules and Regulations and they now wish to amend their Rules and Regulations to include this and Council action is needed, otherwise it would have been handled administratively. The pages that have to be amended are Page 33 - I:f the. Council feels some concern over this, I would make the suggestion that the City Manager be allowed to authorize this for 6 months and then report back to Council. REG. C.C. 7-8-68 Page Twenty-nine CITY MANAGER - Fire Department - Continued Motion by Councilman Lloyd, seconded by Councilman Nichols, that the City Manager's office administrate this program for a period of 6 months for evaluation before being incorporated into the Rules and Regulations. • Councilman Nichols: I would be pleased to accept the staff recommendation but I would like to be in the position of saying - I told you so. I think you are going to get a lot of compensa- tion cases out of a program like this. 'Mr. Aiassa: This is the reason.I have suggested it be done on a 6 month trial basis. Mayor Gleckman: I think Councilman Nichols has a good point, especially since it is the Fire Department, but Mr. Aiassa this is your administration and your recommendation. Councilman Chappell: I did not receive a copy of the book that evidently I was supposed to have received.. Also I have watched the firemen do physical fitness things when I lived next door to the fire station - don't they have a physical. fitness program now? Mr.. Aiassa: Yes in a way, but.they would like to attempt this particular program because they have certain men that don't like to jog or do other things but they have a general consensus that this can be done in-house. • Motion carried, all were in favor. BOARD OF SUPERVISORS -- TRAFFIC SIGNAL Motion by Councilman Gillum, seconded by Councilman Lloyd, and carried, that Council receive and file this informational item. CITY CLERK NOTICE OF CLAIM OF JUNE KATHERINE PLACE Mr. Wakefield: This was just received this evening. I think this matter ought to be continued until the meeting of July 22nd. So moved by Councilman Nichols, seconded by Council- man Lloyd, and carried. MUSCULAR DYSTROPHY ASSOCIATION . REQUEST TO SOLICIT FUNDS Motion by Councilman Nichols, seconded by Councilman Gillum, and carried, that Council approve the request of the Muscular Dystrophy Association to solicit funds. LEAGUE OF CALIFORNIA CITIES JULY MEETING Motion by Councilman. Nichols, seconded by Councilman Lloyd, and carried, that Council receive and file - 29 - REG. C.C. 7-8-68 Page Thirty CITY CLERK Continued LEAGUE OF CALIFORNIA CITIES ANNUAL CONFERENCE October 13 to 16 1968 • Motion by Councilman Nichols, seconded by Councilman Lloyd, that this be received and filed. Mayor Gleckman: We have a motion to receive and file. My only question would be when would this Council like to make known to the City Manager whether they are attending or not, so City Manager may make the necessary reservations for attendance. It is being held i Los Angeles, and I feel that as many of staff department heads that can should attend Mr. Aiassa: This should be done sometime within the next 30 days. Mayor Gleckmano Any further comments ? Motion carried. ABC APPLICATIONS° THE ISLANDER - 2233 E . Garvey Avenue - on -sale -beer AMIGOS #3 -• 1242 E . Garvey Avenue - on -sale -beer and wine 7/ELEVEN FOOD STORE - 1319 W. Merced Avenue - beer and wine Motion by Councilman Nichols, seconded by Councilman Chappell, and carried, that • there be no protest on the three ABC applications MAYOR'S REPORTS COMMISSION APPOINTMENT (Executive Session) Mayor Gleckmano Are you prepared to sit in Executive Session or would you prefer to hold -over until our next meeting? We have a list of applicant and if any of the council have any other names they would like to suggest, it would be in order. (Discussion as to date of Executive Session.) Mayor Gleckmano As per discussion meeting of Executive Session for this appointment will be held on July 22 at 6 p.m. NATIONAL LEAGUE OF CITIES FOR APPROPRIATION Mayor Gleckmano My only comment would be that I think of all the things we have cut out of our budget regarding joining any • particular organizations, but the manner in which the City of West Covina is now moving it may be beneficial for us to join the National League of Cities, which Mr. Aiassa and I had the privilege of reviewing the material sent and the dues are $50.00. I would recommend this to the Council - that we now join the National League of Cities. Councilman Nichols: We weighed this matter about 2 years ago. We had been paying membership dues at that time and we withdrew. If you feel as Mayor that it would be helpful for the - 30 - REG. C.C. 7-8-68 Page Thirty-one MAYOR'S REPORTS - National League of Cities - Continued City to renew its membership, at that price I have no objection. Councilman Lloyd: Mr. Aiassa - what is your reaction to this? • Mr. Aiassa. I discussed this with the Mayor and due to the fact that he is now active in.'Rapid Transit, we felt it would be a good thing for the City to join. Motion by Councilman Lloyd that the City join the National League of Cities at a appropriation of $50. 00. Motion seconded by Councilman. Chappell. Motion carried on roll call vote as follows-, AYES-, Councilmen Chappell, Nichols, Gillum, Lloyd, Mayor Gleckman NOES. None ABSENT. None RESOLUTION NO. 3833 The City Manager presented: "A RESOLUTION OF THE CITY COUNCIL ADOPTED OF THE CITY OF WEST COVINA, COMMENDING ELAINE MANSELL FOR HER SERVICES TO THE CITY. " Mayor Gleckman. Hearing no objections, waive further reading of the body of said Resolution. • Motion by Councilman Nichols, seconded by Councilman Lloyd, that City Council adopt said Resolution. Motion carried on roll call vote as follows- AYES- Councilmen Chappell, Nichols, Gillum,. Lloyd, Mayor Gleckman NOES- None ABSENT. None Motion by Councilman Gillum, seconded by Councilman Lloyd, that said Resolution No. 3833 be perma-plaqued. Motion carried on roll call vote as follows. AYES. Councilmen Chappell, Nichols, Gillum, Lloyd, Mayor Gleckman NOES. None ABSENT. None QUEEN OF THE VALLEY HOSPITAL Motion. by Councilman Chappell, seconded by Councilman. Gillum, that Council approve a pla-qu.e•:fbr-the Queen of the Valley Hospital. Motion carried, all were in favor. • TULY 4th PARADE.GRAND MARSHALL Motion by Councilman Chappell, seconded by Mayor Gleckman, and carried, that Council approve plaque for Grand Marshall of July 4th Parade. -•31- REG. C.C. 7-8-68 Page Thirty-two MAYOR'S REPORTS - Cont:inued PROCLAMATION NATIONAL CAT WEEK • Mayor Gleckmano If there are no objections, National Cat Week will be proclaimed No objections, so proclaimed. CITRUS COURT SIGN Mayor Gleckmano I would like to suggest that Council direct the City Manager to contact the County with regard to putting up a sign for Citrus Court so that people in the future will be able to locate the Court House and not assume that it is the City Hall and the City Hall the Court. Building. I have received many complaints by the surrounding people - service stations, etc. , that the identification of that so-called building at the corner of Sunset and. Service is not known by anyone except the attorneys I would also like to see the City Council go along with the idea of recommending to the City Manager that staff contact the County with regard to a .local police laboratory . As many of you are aware we had a particular incident recently where the Police Department picked up minors and adults on drug charges, and had to release them and wait until the County Sheriff's lab • sends back the report regarding the ingredients of the material sent to them beforee these people can be again charged and rebooked. As long as we have a new facility I think now would be the time to approach them regarding a local office to handle these things Councilman Nichols-, We went into this matter 6 or 8 months ago and the problem was a staffing problem at that time. Mayor Gleckmano Yes but I think we should make the request again. So moved by Councilman. Nichols, seconded by Council- man Gillum, and carried STATE RETIREMENT FOR ELECTED OFFICIALS Mayor Gleckmano I requested of the City Attorney the interpretation regarding State Retirement for elected officials, and I also had staff check it out. I received the information and I bring it to the attention of this Council, that it takes an action by this Council to permit such a thing to be done. It is necessary for Council to request of the Public Employees' Retirement System to amend the City's contract to allow this to be done. I think it might be of advantage to future Councilmen, maybe not to any of us. It doesn't cost us anything unless somebody joins . Councilman Nichols-, I am not opposed to it. Mayor Gleckmano If there are no further comments or objections I would entertain a motion that Council request of the Public Employees' Retirement System that: they prepare the necessary. documents to authorize the amendment of our contract allowing elected officials to join the system. So moved by Councilman Nichols, seconded by Council- man Gillum, and carried. All were in favor. - 32 - REG. C.C. 7-8-68 Page Thirty-three • COUNCIL GOALS - REQUEST Mayor Gleckman: I would like to request of the other members of the Council that at sometime in the near future, prefer- ably in the next 30 days, that they come up with what they would like to set as goals for this community so we can sit down as a Council and decide what we want. There have been a lot of requests by the City Manager, staff, etc. , as to what the Mayor would like to see done and I would like to put this on the basis of the City Council - - there are five of us. Councilman Nichols: NARCOTICS COMMITTEE That is a very generous and proper statement and I would so move that it come up on July 29th. Motion seconded by Councilman Gillum, and carried by Council. All in favor. Mayor Gleckman: I would like to get Council°s approval on three additional names to the Mayor's Narcotics Committee: Robert Ebin.er and Les Cravens - the third name I cannot give you because Dr. Snyder has made the suggestion of this man and he has not given me the name.. I understand he has many qualifications. My primary con- cern was to get enough people interested of some knowledge on the Committee because you are not going to have a full Committee meeting at all times. I discussed this with Dr.. Snyder and he has no objection to expanding the Committee, in fact it was his recommendation that we do so. COUNCIL DISCUSSED. Mayor Gleckman: Is there any objection by Council? Councilman Nichols: No - if you are recommending them, then you are standing behind to-e-A. C Council agreed to the appointment of the three additional men.) LEGAL ADVERTISING Mr.. Aiassa: This is with regard to the annual contract for publication of legal notices. Councilman Lloyd: I had the opportunity to go over to the San Gabriel Valley Tribune and chat with the editor and it was most enlightening in that it was explained to me that the rates are set by the County for legal advertising notices. (Explained rates.) The problem of whether it should be in the Daily Tribune or the West Covina Tribune • which is what we refer to as "a throw away" in my opinion and as a result this means that the people who subscribe to the San Gabriel Valley Tribune do not receive this paper. Those who do not subscribe to the San Gabriel Valley may receive the paper if there area has been circulated. Therefore, if it is important that the greatest number of people be apprised of and see legal advertising notices then it is incumbent upon Council to see that the advertising is placed in a paper that is widely distributed. If it is not as important and in many cases this appears to be the case because there is also the Los Angeles Daily Journal and they will take advertising of this type and they are recognized as such a journal for the advertising of legal notices. The last point I would bring up - it would have to be either one of the two papers. -33- REG.. Co Co 7-8-68 Page Thirty-four 17-1 • • LEGAL ADVERTISING NOTICES - Continued So we are now down to the point of whether we want it in the West Covina Tribune or the San Gabriel Valley Tribune and even though it may cost more money I would recommend to the Council that the San Gabriel Valley Tribune be used for legal advertising. Councilman Gillum- I know what you are trying to say Councilman Lloyd but I wonder really how many people really read those things Councilman Lloyd: That is what. I am trying to say. Councilman Gillum: Is it worth the additional cost to the taxpayer - - and I doubt that the people that would read it would even come to the hearings unless they were involved. Lela Preston, City Clerk- Mr. Mayor - by putting it in the West Covina Tribune they only have to look one day - Thursday, and get all the information. This way if they didn't read the San Gabriel, Valley Tribune every day they might miss the information. Mr. Aiassa: And also we do send out notices Councilman Gillum- We all realize that if it is a controversial issue the newspapers have a fine way of letting the people know. Councilman Nichols- I agree with both of them. -Motion by Councilman Chappell, seconded by Councilman Lloyd, that the City Council approve the bid as submitted by the West. Covina. Tribune_ Councilman Lloyd: Once again - Mr. Mayor, I still think this is a important facet of our community involvement but I don't know if it is worth,$3, 000 additional cost. I would again point out that ore of the major problems we face in our expanding highly sophisticated society today is that we don't communicate with our citizenry. I think it is incumbent upon us to bring before the citizens whatever we can with regards to City Administration and business, and I would suggest the thought of using the San Gabriel Valley Tribune. Councilman Nichols: I wasn't being facetious when I said I was agreeing with both of them. I do agree with them. The only reason I couldn't completely subscribe is that it is not a budgeted item and we are in a budgeted year. I would feel similar to the way Councilman Lloyd has expressed himself and I think when we come into budget dis- cussions .next year we should give further consideration to this Councilman Gillum: Well all legal notices are in the newspapers - so we do our part and where does our obligation to the balance of the taxpayers normally end? Mayor Gleckman: Mrs. Preston - if we advertise in the San Gabriel Valley Tribune would we use the same space? Lela Preston, City Clerk: Yes Mayor Gleckman: Who pays the difference in cost? Lela Preston, City Clerk: We pay the bill. - 34 - REG. C.C. 7-8-68 Page Thirty-five LEGAL ADVERTISING - Continued Mayor Gleckman- Any further comments? We have a motion and we have a second. • Motion carried on roll call vote as follows- AYES.- Councilmen Chappell, Nichols, Gillum, Lloyd, Mayor Gleckman NOES. None ABSENT. None DISTRICT & NATIONAL TOURNAMENT DATES Mayor Gleckman: The District Tournament will be held July 15-21 at 8 .p.m,. and Coast Regional Play-offs July 30-August 4th. ---------- COUNCIL COMMITTEE REPORTS COMMISSION and BOARD ATTENDANCE Councilman Chappell. I have a question. I have attended several different meetings of our appointed bodies and I find a lack of attendance. The most I have seen at one time attending a meeting were 4, and the last two meetings I have attended there were only 3. I believe we should point out that since they have accepted the appointment they • should attend meetings. Mayor Gleckman.- Mr. Aiassa - could we have a report by our next meeting of the attendance for the last 4 months by all the members of our Commissions, so the Council can review and take proper action. The number of meetings held and the number of times members were in attendance or absent. WEST COVINA PARADE COMMITTEE Councilman Nichols: I would like to suggest to the Council that the Council authorize the drafting of a Resolution commending the individual members of the West Covina Parade Committee. I believe they have gone above and beyond the call of duty. .I will make that in the form of a motion that the Council direct the City Clerk in cooperation with the Chamber of Commerce to prepare resolutions for presentation to the members of the Parade Committee. I think it would be perfectly in order to invite those people to a Council meeting to be so commended. Seconded by Councilman Chappell, and carried. All in favor. (Not to be perma-plaqued.) Councilman Gillum. I have two things to report. Tuesday night I attended the first of the meetings of the reorganization of the West Covina Central Business organization; they elected Mr. Beem as temporary chairman. They had many questions. I feel we have established a line of communication between these people. They are going to hold monthly meetings and put out a bulletin and will obtain information from different City officials. There were 25-•30 people there and they are going to try and enroll - 35 - , REG. C. C. 7-8-68 Page Thirty-six COUNCIL COMMITTEE REPORTS - Continued the 240 merchants there in the organization. The second thing I would like to report is Wednesday I attended the driving course prepared by the Sheriff's Department and the Police Department. It is a very thorough course held at the nir.- Grounds and. I think it is a very worthwhile venture. INVITATIONS TO CIVIC CENTER CEREMONY Mayor Gleckman: I would like to request at this time that the City Council authorize invitations to the Grand Opening of our Police Facility and Civic Center, to be sent to the Govenor of Mexico, the Mayor of Toluca, the President of the Sister City Foundation, also to the President of Mexico. It is very possible we may get Governor Reagan down for the opening. I think we should take every opportunity to publicize our new Center. Councilman Gillum: Mayor Gleckman: Councilman Gillum: • Councilman Nichols: (COUNCIL DISCUSSED) Would there be any expense involved? Yes - the expense to have the invitations perma- plaqued. Mr. Mayor may we discuss this at a future date - the hour is late. I agree on the invitations being sent but not on the perma-plaquing. Do you want action tonight? Motion by Councilman Nichols, seconded by Councilman Chappell, and carried, that the Mayor be directed to extend on behalf of the Council an invitation to the dedication ceremonies of the Police Facility and Civic Center to be sent to those gentlemen, namely: Governor of the State of Mexico, President of the State of Mexico, President of the Sister City Foundation, and the Mayor of Toluca. DEMANDS Motion by Councilman Gillum, seconded by Councilman Chappell, that City Council approve demands totalling $178,943.52 as listed on demand sheets C577 through C581 and payroll reimbursement sheets. Motion carried on roll call vote as follows: AYES: Councilmen Chappell, Nichols, Gillum, Lloyd, Mayor Gleckman NOES: None ABSENT: None ------------ • Motion by Councilman Nichols, seconded by Councilman Chappell, and carried, that there being no further business this meeting adjourn at 11:34 p.m., to July 15, 1968 at Edgewood High School at 8 p.m. APPROVED: g2j ATTEST: MAYOR CITY CLERK -36-