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06-10-1968 - Regular Meeting - MinutesMINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL CITY OF WEST COVINA,, CALIFORNIA JUNE 10, 1968. The regular meeting of the City Council was called to order by Mayor Gleckman at 7:32 p.m. , at the West Covina City Hall. The Pledge of Allegiance was given, followed by the invocation by Rabbi E. Nattiv of Temple Shalom. ROLL CALL Present- Councilmen Chappell, Nichols, Gillum, Lloyd, Mayor Gleckman Also Present: George Aiassa, City Manager H . R. Fast, Public Services Director Lela Preston, City Clerk George Wakefield, City Attorney George. Zimmerman, Ass't. City Engineer Owen Menard, Planning Director Ray Windsor, Administrative Assistant James Butler, Representative of W.C.C.E.A. • APPROVAL OF MINUTES May 20, 1968. - Approved as submitted. Motion by Councilman Lloyd, seconded by Councilman Chappell, and carried, that the minutes of May 20,. 1968 be approved as published. May 27, 1968 - Approved as submitted. Motion by Councilman Lloyd, seconded by Councilman Chappell,. and carried, that the minutes of May 27, 1968 be approved as published. PRESENTATION BY MUNICIPAL SERVICES BLUE RIBBON COMMITTEE Jerry Weber, Chairman (Advised that Mrs. Unverferth, Co -Chairman was 1435 E . Tha ckery unable to be present tonight.) West Covina The time has arrived for the presentation of our report and it is rather late. When we started this study it was anticipated we would finish our work prior to or about April 1., while Mayor Krieger was still in office, since he was the guiding force of the Citizens Blue Ribbon Committees. However, it just wasn't possible. - So we are here at long last to present our report. (Gave a brief summary of the Committee's function, subjects studied and briefly outlined report which was presented in written form to the Council.) Mayor Gleckman: Thank you Mr. Weber. We are not only very appreciative but would like to express our thanks to you and Mrs. Unverferth and the entire Committee. Councilman. Gillum was the Council liaison on this Committee - do you have any comments you would like to make? - 1 - 0 REG. C. C,. 6-10-68 Page Two MUNICIPAL SERVICES BLUE RIBBON COMMITTEE - Continued Councilman Gillum: Yes, I do Mayor Gleckman. , This was one of the last Blue Ribbon Committees the citizens selected to participate in. It became a Committee of actually two differences of opinion as far as the subject of water is concerned. I would like to commend the Committee on the type of discussions held, that I did attend. Although -there was differences of opinion, both sides listened to the other side's feelings. -I'would also like to commend the Committee on the time and effort put into this report presented this evening. PRESENTATION OF AMERICAN FIELD SERVICE STUDENTS BY MRS . AURELIA BERGMAN Mrs. Bert Bergman The American Field Service thanks the City Council of 426 So, Leaf -Avenue West Covina, the staff and all employees, for the very West Covina fine relationships that have existed and their interest in the program that brings foreign students to our City. Since this is an annual program that runs during the school year, the time is nearing for our students, who have been citizens and residents of West Covina this year, to leave soon, (Introduced families and students participating in the program.) Mayor Gleckman: I know I speak for all the members of the City Council as well as the entire City - it was our pleasure to have these students visiting and living with our families in West Covina. On behalf of the City Council I not only thank the students, but the parents who opened their homes to these students from abroad. As the representative of the City of West Covina, Miss Okura, the City Council has established a policy that you will take with you to Austria a plaque of the City together with a personal letter of introduction. On behalf of the City Council I congratulate you. I know you will be a well received representative and one in whom we can have the greatest confidence and trust. We are very proud to send such a fine representative. Thank you very much. -2- REG. C.C. 6-10-68 Page Three SCHEDULED MATTERS - BIDS PROJECT SP-68005 - LOCATION- Badillo Street from Lark STREET `IMPROVEMENT Ellen.Avenue to westerly City -boundary MEDIAN CONSTRUCTI(N and Badillo Street from Lark Ellen SPRINKLERS & LANDSCAPING Avenue to Vincent Avenue. • The -bids for City Project SP-68005 were opened by. the City Clerk on Wednesday, June 5,1968. A total of seven (7) bids were received and reviewed. All bids were- checked for errors and were determined to be valid bid proposals. CROWELL & LARSON VERNON PAVING CO. AMAN::BROS . 'D & G CONCRETE MOULDER BROS. ASHBY CONSTRUCTION CO. JACKSON BROS . 10% bid Bond 11 I1 $57,711.20 58,212.00 59,774.10 65,509.50 70,799.50 76,590.50 93,975.10 Motion by Councilman. Lloyd, seconded by Councilman Chappell, that the low unit price bid of Crowell & Larson of Baldwin Park as presented at the bid opening on June 5, 1968, for Project SP-68005, be accepted and that the Mayor and City Clerk 'be authorized to execute an agreement with said Crowell & Larson for the work. Motion carried on roll call vote as follows: AYES. Councilmen Chappell, Nichols, Gillum, Lloyd, Mayor Gleckman NOES- None ABSENT. None -------------- HEARINGS 1968 SUPPLEMENTAL WEED & RUBBISH LOCATION- Various throughout the ABATEMENT PROGRAM City. PROTEST HEARING ON PROPOSED WORK This date set for hearing of protests or objections from property owners and other interested parties to Resolution of Intention.No. 3795 adopted May 27, 1968. Mayor Gleckman- This is the time and place set for hearing protests or objections against the abatement of weeds growing upon and the removal of rubbish upon certain streets and private property in the City of West Covina, as described in Resolution of Intention No. 3795, scheduled for June 10, 1968. Madam City Clerl , do you have the affidavit of Mailing as required by law? City Clerk - I have the affidavit. Motion by Councilman. Chappell, seconded by Councilman Lloyd, and carried, that • Council receive and file affidavit. Mayor Gleckman; Madam City Clerk have you received any written protests or objections against performing this proposed work? City Clerk: No, I have not. THIS IS THE TIME AND PLACE FOR THE PUBLIC HEARING OF PROTESTS OR OBJECTIONS. NONE. . HEARING CLOSED. - 3 - REG. C.C. 6-10-68 Page Four • E HEARING - WEED & RUBBISH ABATEMENT PROGRAM Continued 'Mayor Gleckman- I will entertain a motion ordering the abatement of weeds and removal of rubbish on those properties indicated in the. Exhibit A. So moved by Councilman. Gillum, seconded by Council- --ma-n Lloyd. Motion carried on roll call vote as follows: AYES: Councilmen Chappell, Nichols, Gillum, Lloyd, Mayor Gleckman NOES- None ABSENT: None PROJECT' SP-68006 LOCATION- Cameron.Avenue between STREET IMPROVEMENT Azusa -Avenue and.Hollenbeck Street. PROTEST HEARING ON ASSESSMENTS (1911 ACT (Shortform) Hearing of protests and objections to costs of construction of curb, gutter and -driveway approaches. . Set for hearing on this date by Resolution No. 3796. Mayor Gleckman: Madam City Clerk, do you have the affidavits relative to the hearing? City Clerk: I have the affidavits. Motion by Councilman Gillum, seconded by Councilman Chappell, and carried, that Council receive and file affidavits. (FACTUAL. DATA OF ENGINEER'S REPORT PRESENTED BY H. R.. FAST, PUBLIC SERVICES DIRECTOR.) Motion by Councilman Gillum, seconded by Councilman Lloyd, and carried, that Council receive and file Engineer's report. Mayor Gleckman: Madam City Clerk, have you received any written protests or objections against the assessment on improvements as constructed or the proceedings? Cit y Clerk: No, I have not. THIS IS THE. TIME AND PLACE FOR THE PUBLIC HEARING OF PROTESTS OR OBJECTIONS AGAINST THE ASSESSMENT.. NONE. . HEARING CLOSED. RESOLUTION NO. 3805 ADOPTED The City Clerk presented. "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CON- FIRMING THE REPORT OF THE. STREET SUPERINTENDENT FOR, CONSTRUCTION DONE PURSUANT TO RESOLUTION NO. 3736, CAMERON AVENUE BETWEEN AZUSA AVENUE.AND HOLLENBECK STREET." Mayor Gleckman: Hearing no objections, waive further reading of the body of said. Resolution. Motion by Councilman Gillum, seconded by Councilman Lloyd, that City Council =m REG. C.C. 6-10-68 Page Five • HEARING - WEED & RUBBISH ABATEMENT PROGRAM - Continued adopt said Resolution. Motion carried on roll call vote as follows: AYES: Councilmen Chappell, NOES: None ABSENT: None ZONE CHANGE NO. 392 RAY GILLILAN Nichols, Gillum,. Lloyd, Mayor Gleckman LOCATION: 1303 Francisquito)Avenue between Sunset and Broadmoor Avenues. REQUEST to reclassify from R-A to R-3 approved by Planning Commission Resolution No. 2047. Mayor Gleckman: Madam City Clerk were the notices of publication mailed out ? City Clerk: Yes. Ninety-four notices were mailed May 29, 1968, and published in the West Covina Tribune on May 30th. (MR. MENARD, PLANNING DIRECTOR, summarized verbally Planning. Commission resolution No. 2047. Further advised three communications were received in the Planning Department with regard to this item. Read communications, all against, from Harold & jean Fleming, 1123 Delhaven.Avenue; Harold.B. Sarnac (two written objections) 1610 South Cabana. Also presented map of area and explained.) THIS IS THE TIME AND PLACE.FOR THE. PUBLIC HEARING ON ZONE CHANGE NO. 392. Ray Gillilan Mr. Mayor - at this time I would request a two weeks 5640 Scotwood Drive delay for a new hearing. I received a phone call from a Palos Verdes party who is representing a good number of the home- owners and theyrequested a little more time to study the plan. There is a specific precise plan filed with the Planning Department and it will give them an opportunity to see what the exact plan is. If it is favorable with you, I would request this delay. Mayor Gleckman: Thank you. Mr. City Attorney, what would be the position of the City Council at this time to hold over the hearing to our next meeting. I believe we have an obligation to those people who are here wishing to speak either for or against. Mr. Wakefield: I think you should hear anyone present tonight and then continue the hearing to a date. Mayor Gleckman: With the idea of keeping the hearing open, is there anyone here this evening who would like to speak this evening for or against and not wait until the hearing is held over? (No one.) Any objections by Council to hold this matter over? (Council voiced no objections.) I would then entertain a motion that this hearing be held open to the Council meeting of June 24, 1968. So moved by Councilman Chappell, seconded by Councilman :Lloyd. 7`M:otion.'carried on roll call vote as follows: AYES: Councilmen Chappell,Nichols, Gillum, Lloyd, Mayor Gleckman NOES: None ABSENT: None - 5 - REG. C.C. 6-10-68 Page Six CITY CLERK'S REPORTS PROJECT SP-68009 LOCATION: Sunset Avenue, Merced STREET IMPROVEMENTS Avenue to 100 feet North of Cameron AMAN BROS. INC. Avenue. • '-Motion-by Councilman Gillum, seconded by Councilman. Nichols, and carried, that -City Council accept street improvements - Project SP-68009, and authorize the release of United. States Fidelity and Guaranty Company performance bond No. 14395 in the amount of $93, 755.64. PROJECT SP-68006 STREETIMPROVEMENTS HIGHWAY. HEATING,. INC. LOCATION: Cameron Avenue between Azusa Avenue and.Hollen.beck Street. Motion -by Councilman Gillum, seconded by Councilman Chappell, and carried, that City Council accept street improvements - Project SP-68006, and authorize the release of The Aetna Casualty and Surety Company performance bond No. 33S65159BC in the amount of $63,550.54. ANNUAL REPORT ON STATUS OF REIMBURSEMENT. AGREEMENTS - 1968 .Motion by Councilman Nichols, seconded by Councilman Gillum, that City Council accept the report in its entirety and the funds available at this time be reimbursed Sin accordance with the Reimbursement Agreements. Motion carried on roll call vote as follows: 11 AYES: Councilmen Chappell, Nichols, Gillum,, Lloyd, Mayor Gleckman NOES: None ABSENT: None STREET LIGHTING DISTRICT LAD 66-71 ASSESSMENT LEVY FOR THIRD YEAR OF FIVE.YEAR PROGRAM RESOLUTION NO. 3806 ADOPTED LOCATION: Entire City. The City Clerk presented: "A.RESOLUTION OF THE CITY COUNCIL .OF THE CITY OF WEST COVINAR CALIFORNIA, LEVYING THE. ASSESSMENTS FOR THE THIRD YEAR (OF THE FIVE-YEAR PERIOD) BEGINNING JULY 1, 1968, AND ENDING JUNE 30, 19 69 , ; PURSUANT TO PROCEEDING UNDER RESOLUTION OF INTENTION NO. 3393 ORDERING THE CITY CLERK OF SAID CITY TO TRANSMIT DIAGRAM AND ASSESSMENT TO THE COUNTY TAX COLLECTOR ANIS-UMPOWER- ING"SAI0-.TAX COLLE'CTOR.TO MAKE COLLECTION OF SAID ASSESSMENTS FOR SAID THIRD YEAR. STREET LIGHTING ASSESSMENT DISTRICT NO. 1966-1971." Mayor Gleckman: Hearing no objections, waive further reading of the body of said Resolution. - 6 - REG. C.C. 6-10-68 Page Seven 0 • Is "STREET LIGHTING DISTRICT RESOLUTION NO. 3806 Continued `Motion by Councilman Nichols, seconded by Councilman Lloyd, that Council adopt said Resolution. Motion carried on roll call vote as follows: AYES: Councilmen Chappell,. Nichols, Gillum, Lloyd, Mayor Gleckman NOES: None ABSENT: None LIGHTING ASSESSMENT DISTRICT LAD 68-71 LOCATION: Area within Annexation 'STREET LIGHTING IMPROVEMENTS 192 and area of Giano School at Gemini and Giano Streets (excluding area within. County Lighting Maintenance District No. 1866) RESOLUTION NO. 3807 ADOPTED The City Clerk Presented: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, APPROVING THE REPORT OF THE CITY ENGINEER OF SAID CITY MADE PURSUANT TO THE REQUIREMENTS OF RESOLUTION NO. 3777 `OF -SAID' CITY COUNCIL (LAD 68-71) . " Mayor Gleckman: Hearing no objections, waive further reading of the body of said Resolution. Motion�.by:Councilman Chappell, seconded by Councilman Nichols, that City Council adopt said Resolution. Councilman Gillum: Mayor - I would like to abstain from voting on this project. I have an association with a firm that would possibly bid in this area, so therefore I would like to refrain from casting a vote for or against. Councilman Nichols: Mr. Mayor - I would like to know how many parcels are involved in the spreading of this assessment? (Mr.. Pat Rossetti, Assessment Engineer, advised that there are 135 parcels now in the District. Further, that two sections that were originally in the District were deleted by Council request.) Motion carried on roll call vote as follows: AYES: Councilmen Chappell, Nichols, Lloyd, Mayor Gleckman NOES: None ABSENT: None ABSTAIN: Councilman. Gillum RESOLUTION NO. 3808 The City Clerk presented: "A RESOLUTION OF THE CITY COUNCIL ADOPTED OF THE CITY OF WEST COVINA, CALIFORNIA, DECLARING ITS INTENTION TO ORDER CERTAIN LIGHTING FIXTURES AND APPLIANCES ON CERTAIN STREETS AND PUBLIC PLACES IN THE CITY OF WEST COVINA TO BE INSTALLED AND MAINTAINED, AND ELECTRIC CURRENT TO BE FURNISHED . I REG. C.C. 6-10-68 Page Eight • RESOLUTION NO. 3808 - Continued Mayor Gleckma.n: FOR LIGHTING SAID FIXTURES FORA PERIOD OF THREE (3) YEARS, COMMENC- ING JULY 1, 1968,. AND APPOINTING A TIME.AND PLACE FOR HEARING PROTESTS IN RELATION THERETO (LAD 68-71) . " Hearing no objections, waive further reading of the body of said Resolution. Motion by Councilman Chappell, seconded by Councilman Nichols, that City Council adopt said Resolution. Councilman Gillum: I have one comment, Mr. Mayor. I would like to abstain from a vote on this project for the same reason stated previously - I have an association with a.fir"m that might be bidding. Motion carried on roll call vote as follows: AYES: Councilmen Chappell, NOES: None ABSENT: None ABSTAIN: Councilman Gillum PLANNING COMMISSION HUNTINGTON BEACH FREEWAY Nichols, Lloyd, Mayor Gleckman Motion by Councilman Lloyd, seconded by Councilman Chappell, and carried, that the Huntington Beach Freeway hearing be set for July 22, 1968, here at City Hall. REVIEW PLANNING COMMISSION ACTION OF TUNE 5, 1968 Mr. Menard: I would be very happy to answer any questions on the written report presented. Councilman. Gillum: Mr. Mayor - since I was one strongly in favor of enforcing landscaping on a previous request by an auto agency in the City,. I notice on Precise Plan 544 the Precise Plan was approved b..t the Planning Commission elected to grant a request for waiver of the 10' planting strip along the portion of the north boundary. . I know this comes before us, but could you fill me in, Mr. Menard, on why they go in one direction on one and come back with another direction on the other? Mr.. Menard: The reason stated by the Planning Commission in this regard is the facility proposed on the Precise Plan is located alongside of another existing rather intense use - the Parochial School,. Church, Convent and Rectory. In that :although it is zoned_ residential it is not utilized as such for a large portion of the common boundary. The second reason was that the property directly north of the common boundary is utilized for open area, a ball field, some off street parking, etc. , and it is several hundred.feet from the Parochial School. These were basically the two reasons given by the Planning Commission. The landscaping requirement was maintained for about approximately one-third of the length of the common boundary., REG. C.C. 6-10-68 Page Nine PLANNING COMMISSION - Continued The strip was elimira ted from that portion of the proposed auto agency that looks into the auto storage facility, the business type of activities, garages, etc. , are indicated by the'Planning Commission as requiring the landscaping strip. . Councilman Lloyd: I was present at the Planning Commission meeting and I think also - Mr. Menard, there was some alluding to or speaking about the precedent set by the Harry Hill Volkswagon - wasn't that so? • 0 -Mr. Menard: The Planning Commission certainly requested that I reiterate the Council action on the Volkswagon. Counci-lman Lloyd: It was a precedent, and it was based on that precedent - that is all I wanted to bring out here. Mr. Menard: Right. , They made special mention of the fact that were the property butted up against R-1 zoning that the landscaping strip should remain and did remain in that area. Mayor Gleckman: I have a question, Mr. -Menard. On the Trailer Parks taken under consideration, will the Planning Department staff have a recommendation for the Planning Commission at its next meeting? Mr. Menard: Yes. RECREATION & PARKS COMMISSION REVIEW ACTION OF MAY 2 8, 19 6 8 Mayor Gleckman: I Any comments by Council? Councilman Lloyd: I was wondering with regards to bike trails. I would like to ask Mr. Wakefield, if in the construction or the designating of these bike trails are we opening ourselves to some sort of a liability in the event of an accident of a rider on a designated West Covina Bike Trail, whereas now when they ride the open streets we are not liable ? Mr. Wakefield: If it is a designated and maintained trail for the use of bicycles the City would have the same responsibility for the dangerous condition of the trail as they now have for any other property. As a matter of fact we have a claim filed now on behalf of a youngster that was injured when he rode his bike off a trail on his way to Galster Park - for $100, 000. Mayor Gleckman: Mr. Aiassa - the action that is required here, I gather, is not conclusive, because they have not really recommended to this. Council. a bikeway trail.. All they have given us is some preliminary figures and offered two alternatives. Mr.. Aiassa: One of the basic alternatives they are requiring is that the Traffic Safety Committee be requested to recommend the best routing for such bikeway trails. Mr. Fast: The Traffic Safety Committee has already taken action to REG. C.C. 6-10-68 Page Ten CJ 0 9 RECREATION & PARKS COMMISSION ACTION Continued select and designate several trails. These trails are on streets. Mr. Aiassa: But we do not have a report or maps yet for the Council, so we will hold this over. _,'Mayor Gleckman: Later on in the agenda we have a. Traffic Committee report which goes into this. Do I have a motirn to receive and file the action of May 28, 1968 of the Recreation & Parks Commission? So moved by Councilman Lloyd, seconded by Council - man. Gillum, and carried. PERSONNEL BOARD UNRESOLVED POSITIONS - REQUEST TO HIRE. CONSULTANT Mr. Aiassa: We had a protest of 16 positions last year and we carried these over to 1968-'69 and the Personnel Board has made a recommendation to hire the firm of Gold -Thompson & Co. , not to exceed $1, 000 to review these positions. As the Council knows,. you have a tentative Joint Meeting with the Personnel Board on June 18. I am wondering if Council would like to hold this matter over until that time and make a decision at their meeting of June 24th. Councilman. Nichols: Isn't there a time element involved? Mr.. Aiassa: I think there is but the aspects on the input of these 16 positions will take effect as long as it is approved prior to July 1. Mayor Gleckman: If I read this report correctly, hasn't the Personnel Board already made their recommendation and unless Council has something in mind to discuss with them, I would see no reason why we couldn't take action on this item tonight. Mr. Aiassa: I would prefer if you could take action tonight. Councilman Nichols: I attended the Personnel Board meeting at which this was reviewed. There were more than one bidder; they ranged up to $8, 000 for the work. The figures have been kept at a very bare minimum by Gold -Thompson. I would move that the Council authorize an amount not to exceed. $1, 000 for a limited classification survey to be done by Gold -Thompson. Co. Inc. , and authorize the Mayor and. City Clerk to execute the appropriate agreement. Seconded by Councilman Lloyd. Councilman Gillum: Mr. Aiassa - I would like tag have, if possible, some assurance that we do not get involved in these 16 positions and find that we have to appropriate additional funds. I accept Mr.. Nichols comments on this, but unfortunately in the past, I have experienced sitting on this Council that we start out on something like this and then we call in the Doctor to tell us what is wrong and he sits there and tells us what is going on - and I still consider it a waste of money. Mr.. Aiassa, are you satisfied Mr.. Gold can complete this 16 position survey for $1, 000? Mr. Aiassa: Yes. - 10 - REG. C.C. 6-10-68 Page Eleven PERSONNEL BOARD Continued Councilman Gillum: That is my only question. Motion carried on roll call vote as follows: AYES: Councilmen Chappell, 40 NOES: None ABSENT: None SALARY'SURVEY 1968-'69. Nichols, Gillum, Lloyd, Mayor Gleckman 'Mr.. Aiassa: This is a budgetary item and you have a firm recommenda- tion from the Personnel Board, but I think you might want to do a little discussing on this, because it will be tied in with the budget.. After the 18th of June,. I think you will be in the category of the money available for the budget. 'Mayor Gleckman: You would like us to postpone action on this until the Joint Meeting on the 18th with the Personnel Board? Mr. Aiassa: Yes. So moved by Councilman_ Chappell, seconded by Councilman Lloyd. • Councilman. Gillum: I have a comment.. Since we are going. to consider a request for an increase for City employees, my main concern is that we give a 5-1/2% raise but when the State and Federal Government is through, our employees go home with about 3 or 3-1/2%, and I wo uld like to see this Council, if possible, give consideration to some method of finding a way to increase the take-home pay to our City employees -by either the City picking up an additional contribution now paid by the employees. We say 5-1/2% increase but as we all know it is not because of taxes increasing. I would request of the City that staff be asked to consider some possible way of giving the employees more actual take-home pay at the end of each pay period. I don't know whether it is possible. Mayor Gleckman: Why not hold this matter over to the Joint Meeting with the Personnel Board on June 18th and bring it up to the Board at that time? Councilman Gillum: Fine. I will be happy too. Mayor Gleckman: Any further comments ? Motion carried, all indicated in favor. HUMAN RELATIONS COMMISSION REVIEW MINUTES OF APRIL 25, 1968 Motion by Councilman. Nichols, seconded by Councilman Chappell, and carried, that Council receive and file the Human Relations Commission minutes of April 25, 1968 . ORAL COMMUNICATIONS None. me= REG. C.C. 6-10-6.8 Page Twelve WRITTEN COMMUNICATIONS LETTER FROM WESTERN VENDING MACHINE OPERATORS' ASSOCIATION RE. 'LICENSING OF BULK MERCHANDISE VENDING MACHINES •Motion by Councilman Gillum, seconded by Councilman. Lloyd, and carried, that Ahe•communication from the Western Vending Machine Operators' Association be referred to staff for a report back to Council. PETITION FROM HOMEOWNERS' RESIDING NEAR .CORTEZ RECREATION BUILDING Mayor Gleckman: We have a report dated May 21,, 1968. Councilman Lloyd: I move the petition be referred to the staff and the Recreation & Parks. Commission. Seconded by Councilman Gillum. Councilman. Nichols: I would like to comment, if I may. This item came .before Council once before, about a year or so ago. The nature of the complaint at that time was substantially the same, and we referred it to staff to investigate. As I recall, staff returned after investigating with a report regarding the feasibility of sound proofing and various other approaches indicating there wasn't too much that could be done other than when this facility is i- vacated, certain air conditioning units from this building might be transferred to that facility, thereby allowing doors and windows to be kept closed. At that time there was quite a bit of information furnished showing tha&�!Fvery nature of the building probably couldn't be sound proofed in anyway. But the continuing complaints from people in that area, and I have myself, come to the conclusion that probably this Council should assume the responsibility, which is really a policy matter, and that is, is an old building going to be used for these type of activities? Are we going to continue to refer complaints back to our staff each year with no real recommendation possible to us other than- "it's too bad there isn't much we can do about it. " We are sort of on a merry-go-round. My own personal feeling is that we have reached a point here, I think,. where we owe an obligation to the residents of our community. We would abate this as a nuisance anywhere else in the City and yet we continue to do it ourselves under city auspices, and I question if it is really fair. I think we should probably begin looking, even if it cost the City some more y, in terms of substitute facilities in order to protect the rights of the people. Mayor Gleckman: I would like to recommend that this motion be adopted and at the same time have the staff give their report at a Joint Meeting that we would like to set up with the Recreation and Parks Commission, and have this as an agenda item and at that tii,.e make a decision. Mr. Aiassa - if you would poll the Commission and find out what time in July or August would be best for them to have a Joint Meeting and schedule this as an agenda item and have a staff report ready at that time. Councilman. Lloyd: I was wondering. if perhaps we, might give some consideration to asking the participants in the dancing thing to :"fore go some of the loudness to sort of halfway meet the complaints in respect to the immediate vicinity residents, so that the problem won't be as pronounced as it would be if they continued without any notification. Could this be incorporated in some way? Mayor Gleckman: I can't answer that, although I could say some of the music I hear is rather loud. . I don't know if it is coming from there. - 12 - REG. C.C. 6-10-68 Page Thirteen CORTEZ RECREATION BUILDING - PETITION - Continued Councilman Lloyd: We could take special notice of it, don't you think and notify them to please hold it down. • Ma.y.orjGleckman: I think that is a good suggestion. Councilman Nichols: We asked that last time, but howQDyou quiet them down when you are having dances and loads of people. The thought I had is that there are other locations in the City that could be made available during the summer months for this type of activity. I am thinking of any number of the schools and school auditoriums. Councilman Chappell: But the School District had Square Dances in their facilities and they put a substance on the floor that caused all kinds of havoc.. They were asked not to put that substance on the floor but they continued to do it and had to be asked to leave. Mayor Gleckman: Well gentlemen, I think we are aware of all the problems and the solution would be only in an action taken and the only way this action could be taken would be for this to be heard out between the Recreation & Parks Commission and the Council. Councilman. Nichols: My only concern is we talk about having a meeting in July or August and this is the very time of the year when this burden is at its peak. They have their windows open, they • are tired from the heat and seeking rest and our City Government drifts along for a couple of months until we can schedule a meeting. Mayor Gleckman: I have no objection to June, if the Council so desires. I just feel we have budget; sessions next week and possibly the following week. The soonest I feel we could get together would be the last week of the month. Councilman Nichols: Mr. Mayor - could we leave it on the basis that the City Manager be asked to schedule a meeting as you suggested, as soon as possible and in the interim advise the Recreation & Park Department that we are cognizant of this fact and would like something done in the interim in the way of abating somewhat - if possible. Mayor Gleckman: You have a motion and a second - are there any other comments ? Conncilman Lloyd: Does that motion include the revisions pertaining to the meeting ? Mayor Gleckman: I don't think it is necessary, unless the Council thinks it is necessary. Councilman Lloyd: I think the amendment would be in order. . I will withdraw 0 my motion and restate a motion. Councilman Chappell withdraw the second. Mr. Wakefield: Is your proposal Mr. Lloyd that the motion include a direction to the staff to include a meeting at the earliest possible date? Councilman Lloyd: Yes. I, as a maker of the motion will incorporate that in the motion. - 13 - REG. C.C. 6-10-68 Page Fourteen CORTEZ RECREATION BUILDING - PETITION - Continued Motion seconded by Councilman Chappell, and carried. All were in favor. w APPLICATION FOR LEAVE TO FILE CLAIM OF MATTHEW GOODRICH r. Wakefield; This is a claim which was filed after the 100 days have gone by from the date of the injury. However,, it is a claim on behalf of a minor and Section 911.6 of the Government Code requires the Council to approve and authorize the filing of the claim on behalf of a -minor in these particular circumstances. So my recommendation would be that the Council authorize the filing of the claim and direct the Clerk to notify the claimant that it has been filed. So moved by Councilman. Nichols, seconded by Council- man Chappell, and carried. INVITATION FROM CITY OF SAN DIMAS TO ATTEND GROUNDBREAKING CEREMONIES - TUNE 14, 1968 . Mayor Gleckman indicated he would attend; Councilman Chappell advised he could not; Councilman Nichols said he could go but unless I were needed I would not plan to go;: Councilman Lloyd stated he would try and make it; Councilman Gillum stated he could not make it. Mayor Gleckman directed the City Manager to make note of those going and reply to the invitation. CITY ATTORNEY MOTEL USE.AS APARTMENTS - REPORT Mr. Wakefield. We haven't really come up with any adequate answer to the problem and in contemplation this afternoon with your Planning Director, it seemed to me it might be more helpful if we have additional time. Motion by Councilman Nichols, seconded by Councilman Gillum, and carried, that Council hold this item over to the meeting of June 24, 1968. COUNCIL ADJOURNED TO EXECUTIVE SESSION TO CONFIRM_ APPOINTMENTS TO COMMISSIONS AT 9 P.M. RECONVENED AT 9. 2 5 P.M. Mayor Gleckman. Mr. Wakefield - you have another item you want to relate which you said is informational. Mr. Wakefield. Yes. Last Fall proceedings were initiated to relocate the boundary between. the. City of Walnut and the City of West Covina along La Puente Road. It was proposed in those proceedings that a part of the Street which is presently in the City of Walnut be annexed to the City of West Covina. Those proceedings bogged down because of the necessity of obtaining the consent of the property owners. In order to avoid that problem and the necessity for expensive title searches of that property, we have now initiated a new proceeding to simply relocate the common boundary line between the two cities. Application has been made to the Local Agency Formation Commission for - 14 - REG. C.C. 6-10-68 Page Fifteen RELOCATION OF BOUNDARY LINE - Continued the "approval of the new boundary and the Local Agency Formation Commission has set -for hearing on June 26, 1968 at 9 a.m. I simply wanted this information to be made known to Council and that this matter is pending before the Local Agency Formation Commission. Councilman Gillum: Mr. Aia s sa , I assume you will have staff or someone representing the City? 'Mr. Aiassa: We received the communication and I am planning to have a meeting with the City Attorney on Wednesday to set up our program CITY MANAGER DEDICATION PLAQUE - SWIMMING POOL Mr., Aiassa: We have the Dedication. Plaque for the swimming pool outline presented in the report you have. Also received a communication from the Superintendent of the West Covina Unified School District with their idea. The suggestion was that one plaque be developed. The other alternative is as the staff has outlined, which is that of the normal typical plaque we put on all the other buildings in. the City. • Councilman Nichols: Mr. Mayor, I think we are getting a little plaque happy, in all due respect to all the members of the staff involved in these matters, I see coming here an obvious difference in plaques. . I can see one plaque from the City, one from the School District, and skads and skads of names. I don't know exactly the content, but I would like to reduce the number of names and go to one plaque. . I really question as to why? I believe the City Manager's name should be on the plaque, and the Superintendent of Schools - but I really question the need or reason for Mr. Fast's name, Mr. Wakefield's name, Mr. Gingrich's names .to be on it, Councilman Gillum: I am inclined to go along with Mr. Nichols on this. I am sure this Council is going to be faced with another plaque when it comes to the dedication of the City'Hall. .As he stated, we are going to have plaques all over the City. I do realize that the people's name called out by the one suggested by the staff, played- a %very important part, but it gets to the point that we will have to list the Blue Ribbon Committee on it, if we are going to give credit where credit is due, because of the time and effort they expended. Councilman. Nichols. And Mr. Eastman, who did all the detailed work along with Mr. Fast. Councilman Lloyd: While I appreciate the necessity of cutting down on the numbers of names and where I would find my name as a result of being on the City Council on there, in view of what has transpired with people like Mr. Fast and others, I just don't see why we can't have these people on it. They have contributed to the development of this program and while I appreciate what is being said here and it has merit, on the other hand recognition of an individual by leaving his name on something, is of real import to our society. The most significant thing a man has is his name and it being on something is really of worth. I would be in favor of giving recognition to these people. And if we have to put too many names on, let's err with too many and not too few. - 15 - REG. C.C. 6-10-68 Page -Sixteen -DEDICATION PLAQUE SWIMMING POOL - Continued Councilman Chappell. The only comment I have is the fact I thought it would look a lot nicer to keep the plaque simple, similar to the one sent over by the School District. I think Councilman Gillum --had a -good point, because not only do we have a Blue Ribbon. Committee, but • also the Recreation & Park Commission and these people have all done something with -regard to the pool. .I think the one that Dr. Thyberg recommended is very neat. Councilman. Gillum: I agree with you Mr. Lloyd, that Mr. Fast and Mr. Wakefield have made contributions, but I have to view them as paid employees of the City and we hired them for their talents to help. us to come forth with a program and then it comes down to where we .five people have•to-make that decision on how to expend the funds. . I do appreciate the efforts by staff in all areas, but they are hired as professionals, that is their job and they are. paid by the City to perform in this function. There are many things in this City, that through the "=-efforts of Mr. Aiassa and Mr. Fast and lots of different people, that probably wouldn't exist today if it were not for their efforts, and the Council would not get the chance to vote on, but I still feel that is their paid job in the City, and therefore I would go along with Mr. Nichols Mayor Gleckman: I think you have two trends of thought here. I disagree with the idea of getting "plaque happy". . I would like to see about 50 more plaques in the. City, and we wouldn't be looking forward, we would be looking backward. I think that anything that is going to remain in the City as a focal point of interest amongst its future citizens as well as the present citizens,. I don't think we can get plaque happy when we talk Sabout 1w.o plaques Of minimal size that will be placed on a wall so big in a building that will be so big. It may sound like we are being plaque happy because it happens to come before this Council because of the progress this City is making but I think we are making a mountain out of a mole hill here. I think the City of West Covina with its elected officials have come along way these last few years and the names of those responsible should be put on something - - we are proud of. . I think we are actually selling ourselves short by saying we are being plaque happy. I do agree the architect and the general contractor should not be on it, but I would go along with. Mr.. Lloyd's thinking of adding a few more names rather than too few. As far as the School, -District they-can,put up another plaque of their own making and own design. This is a Joint Project, it is not a 50-50 project, and .I don't think we should lose sight of the fact the City of West Covina initiated this action and negotiated this action. As far as I am concerned, I take no shame in saying I would like my name on a plaque on the Swimming Pool. . I would like to see the Council take action to put a plaque of this type on the Swimming Pool., and what the School District decides is entirely up to them. Councilman Nichols: I only take very mild exception to your comment that you feel that the statement of getting "plaque happy" is not the case. Perhaps I should define what I meant. I did not mean to imply that we are getting plaque happy in our City in the terms of putting plaques on things we build, but only in the terms of everybody trying to get on the plaque. I am certainly agreeable to the City having its own plaque and the School •District having its own plaque, but I think we have had a suggestion as to the names that should appear on this plaque and once you break past the concept of the elected officials of the City and begin adding additional people - you will find some difficulty in changing this policy on future plaques.. Also you have the Recreation and Park Commission and there has beEn.no one having a greater responsibility for bringing the pool to the City -than those five people. Certainly in deference to Mr. Wakefield, the Park & Recreation Commission would have as much right to appear on the plaque as the City Attorney and then at least the Chairmen and those members of the Blue Ribbon Committee whose efforts resulted in this action by the Council - so where does it end? If you want to expand it out and please people by - 16 - REG. C.C. 6-10-68 Page Seventeen DEDICATION PLAQUE SWIMMING POOL - Continued putting their names on the plaque then let's direct the staff to rereview it and add the names of all individuals that they feel played a major role in bringing this about. If not, then let's limit to the elected members and a representative of City Government. • Councilman Woyd: I would accept Councilman Nichols' last suggestion, I think that has merit. Mayor Gleckman: Any other comments ? I sure won't go on record in saying that Councilman Nichols suggestion does not have merit, it sure does. I just again say it is not a case of doing something today and next week we will do something else. I think if this Council would like to set a certain policy for a Swimming Pool sign, fine but I would not like to have them set policy for plaques Councilman, Nichols: I don't get it. Mayor Gleckman: I am saying I would not like to have this used for when the next plaque comes up. I do think the swimming pool is not as monumental as our City Hall or Civic Center. I would entertain a motion at this time Councilman Lloyd. I would make a motion that the plaque fastened to or appended to the Swimming Pool will be referred to City Staff to incorporate those names of those people including the • City Council , that have contributed most to the development of the swimming pool. Motion died for lack of a second Councilman Gillum: I would move that the plaque for the dedication of the West Covina Swimming Pool list the names of the Mayor, present City Council, City Manager, architect and general contractor, and. Superintendent of Schools Motion died for lack of a second Councilman Chappell: I move that the plaque list the City Council, City Manager, School Superintendent and School Board, and the architect and general contractor. Motion died for lack of a second Councilman Nichols: I move that the City Council direct the staff to prepare plans and specifications for a plaque representing the c.i.ty's interests only and invite the School District to prepare and install a plaque of its own choosing on the facility. Motion seconded by Mayor Gleckman, and carried. . All. were in favor. • Councilman Nichols: I would move that the City Council, for this project, with no precedent intended, direct the staff to develop a plaque which will incorporate the names of the five elected Councilmen, City Manager, General Contractor and Architect. Motion seconded by Councilman Gillum, and carried by four "ayes". . Councilman Lloyd signifying "no. " - 17 - REG. C.C. 6-10-68 Page Eighteen CITY RECREATION PROGRAM BIKEWAY TRAILS Mayor Gleckman: We have a recommendation and a motion as of the May 5, 1968 Traffic Committee minutes and that recommendatirn is that the Traffic Committee meeting in regards to is bikeway trails be reaffirmed and that the Engineering and Police Department should help as requested by the Recreation & Parks Department in determining safe alternate routes as needed. Mr.. Aiassa, do I now gather that you do not want us to allocate the money but merely refer to staff for a complete report and recommendation? I feel we have a complete recommendation. Mr. Aiassa: Yes you have a complete recommendation on the one subject, but you must first determine policy. If you do that then the following sequences are pretty uniform. Motion by Councilman Chappell, seconded by Councilman Gillum, that the City have a bikeway trail in the City of West Covina, the route to be determined by the Traffic Committee and report back to Council as soon as possible. Councilman Lloyd: I would like to reiterate my earlier comment. on another item which pertained to bicycling. When I asked the City Attorney what our liability would be and as I recall he indicated we would be liable and as a matter of fact we currently had a case pending. . While I understand the idea and I certainly am very much in favor of recreational facilities and the participation by'the citizens of West Covina in all of our recreation facilities, nevertheless, most of the youngsters learn to ride bikes on the city streets in front of their homes. These trails will not be conducive to that and frankly I think will serve very little purpose and we will in the long run lay ourselves open for some rather unpleasant litigation. I would be opposed to the concept. Mayor Gleckman: Mr. Wakefield, either Mr. Lloyd has the wrong impression or I do. If a bicycle rider today rides on a city street, is there any additional liability for the City if he rides in a bikeway trail? Mr. Wakefield: Mr, Mayor - I think perhaps I had the wrong impression of what was being proposed, at the time I answered Councilman Lloyd.°s original question. As explained to me by the Director of Public Works it is not the intention of the City to actually establish any separate ways for bikeway trails, but simply to .erect signs and indicate what the Traffic Committee considers to be a safe street or place on which bicycles may be ridden. The sign would not indicate anything other than that this is a bicycle trail. The purpose of this plan apparently is to state that the existing city streets that are reasonably free from traffic hazards should be used for this purpose and that there would not be separate areas established, Mayor Gleckman: Under those conditions would the liability be any different . on a bikeway trail than on the city streets? Mr. Wakefield: Under those circumstances there would be no different liability on the part of the City whether the sign was erected or not. Councilman Lloyd: Mr. Mayor, obviously my remarks are not valid and I will withdraw them on that basis. Motion carried, all were in favor. REG. C.C. 6-10-68 Page Nineteen 0 CJ BIKEWAY TRAILS'- Continued "Mayor Gleckman: The rest of the business would be the funding of bikeway trails. We have a bikeway cost figure. Can you give us a detailed description of exact amounts, Mr. Aiassa? Mr. Aiassa: I would suggest, if you are going to go on the policy of using public funds that you limit it to $200, with a maximum of $.2 5 0 . Councilman Lloyd: Mr. Mayor, it would seem to me, since we are talking about the budgeting of funds, that we should give consideration to referring to the budget session which would be forthcoming. Mayor Gleckman: I have no objection. Motion by Councilman Gillum, seconded by Councilman Lloyd, and carried, that the funding for the proposed bikeway trail probject be held over to the budget sessions. TRAMPOLINE Mr. Aiassa: You havea report on this matter. It appears that we have a difference of thought from the letter we have on file from our insurance carrier. I believe what he had in mind was the pit type of trampoline and what we had in mind was a more in-house trampoline controlled by supervision. The Recreation & Parks Department feels that they would like to make an installation of one of these in the Youth Center used under controlled supervision. Councilman Nichols: Mr. Mayor,. I was the one that expressed a potential concern in this area, and the staff has now had a chance to look at this in greater detail and has come up with a very detailed report and have weighed the response of the insurance carrier and evidently they maintain their original recommendation. I certainly have no lingering doubts about it. Councilman Gillum: One comment on the letter from our insurance agency. . They state here that our present insurance coverage does not afford the City coverage for this operation. I would like to see that we are covered. (Council did not agree that the letter stated that. The Mayor read the letter from the Insurance Agency.) Councilman Gillum: Well I interpret it as saying we are not covered. Mayor Gleckman: Let me refer to the insurance man on the Council. Councilman Chappell: We are covered by our general liability policy regardless of what we would install at this time. They would have to. • back this coverage up and if we had a number of losses then they would come back and reevaluate our rate. This is probably as safe as anything else that we could get involved in. Councilman Lloyd: I would be in consonance with Councilman ..Nichols on this type thing. . I am very much concerned over this type of equipment. While we say we will mbmitor it adequately and under the circumstances this would be a fine device for recreation purposes, however I think that a thing of this nature is inherently a dangerous item and I think we could not only lose the using of it because of injury but we would also jeopardize our position of insured. My immediate reaction would be somewhat negative. - 19 - REG. C.C. 6-10-68 Page Twenty TRAMPOLINE - Continued Mr._-Aia.ssa.._.........: If -the Council approves this, I would like to comment that on Page 2 that we make it a condition of approval that we adhere to this Mayor Gleckman: What you are saying .is that the trampoline would only and can only be used in this manner. Mr. Aiassa: Absolutely. Councilman Gillum: Can we rely on the individual in charge of the Youth Center ? Mr. Ai.assa: He would be responsible. Motion by Councilman Chappell that Council pass on the Trampoline program and exercise points 1 through 7 as to the limitations and restrictions of its use. Councilman Lloyd: Can I ask Councilman Chappell, before he is through with his motion, to say that if these rules are broken that the Trampoline would be taken out of service? Will you make that a condition? Councilman Chappell: If these rules are disregarded the Trampoline will be dis- mantled. • Motion seconded by Councilman Lloyd, and carried.. All were in favor. STATE LEGISLATION Mayor Gleckman: AB 1203 - recommendation that the ..Council. support, amu send letters to our local senators and assemblymen urging their support of this bill. So moved by Councilman Nichols, seconded by Council- man Gillum, and carried. COURTS CONSOLIDATION Mayor. Gleckman: I believe this was the item I asked to be put back on our agenda so I would only comment to the Council that I felt in the report given on the review of the stand taken by the League of California Cities, I feel that this Council if they have read the report and feel the way I do, will want to take action and reverse their previous position and convey our thoughts to the League of California Cities, stating we are now opposed • to the consolidation of the courts. Councilman Nichols: Mr. Mayor, I have not read the report, however, if you have and have discussed with other League representatives and uphold their recommendation., I would agree. Mayor Gleckman: I have read the report and discussed with League of California Cities as wall as with the former Mayor, who made the recommendation that we go along with the court consolidation. And he still feels that way. - 20 - REG. C.C. 6-10-68 Page Twenty-one COURTS CONSOLIDATION - Continued Councilman Gillum: I got part way through this and was interrupted. The part I was able to get into was enough to raise some questions in my mind as to whether this was what we really wanted • to do. Again.I would have to rely for the balance of it on your recommendation. Councilman Lloyd: Is there any possibility of having a study session on this so we might better understand what we are reading? What little I read I would confess at this point that I do not fully understand all the ramifications - as a result I would like to have some sort of a study session. I appreciate the stand of the past Mayor, Harvey Krieger, but this doesn't mean I condone it. Mayor Gleckman: I agree this is your privilege. My only thought in bringing it to the attention of the Council is because it is on record now and is going to the Senate if it is not pigeonholed. In looking at it I felt our decision was in error and that is why I brought this back to this Council to change our recommendation. Now if we hold this over until a study session then if we reverse our stand we will be after the fact rather than before it. That is the reason I asked for the return. of this report. Motion by Councilman Lloyd, seconded by Councilman Gillum, and carried, that: with regards to the Courts consolidation bill now pending in the Senate that the City of West Covina place themselves in consonance with the League of California Cities. TRAFFIC COMMITTEE MINUTES - TUNE 5 1968 (Council at suggestion of Mayor. Gleckman agreed to make comments on items only if not in agreement with recommendations made by Traffic Committee.) Councilman Gillum: Item 3 - my comment: on this is that .I am very familiar with this street and I have had a number of complaints from citizens on this, especially between Vine and Merced. . It happens to be a very long block without any cross streets and right in a school area and I notice what is stated by radar when this area was checked, but I can assure you that at times it is a virtual dragrace from Vine to Merced. It is very disturbing. I can't see increasing it to 35 miles an hour. Councilman Nichols- I would like to call the attention of the Council to the fact that. this matter has a history with Council. Sometime ago when Valinda.Avenue was due for improvement there was a staff recommendation at: that time for the establishment of a 35 mile speed limit and several. of us on the Council were concerned with the fact that the blocks were rather short and we felt 35 miles an hour might be a .little fast and the result was the establishment of the 30 miles per • hour speed zone. However, in the interim I think the answer is law enforcement: of the speed limit, and I think if a 35 mile an hour zone speed were enforced there it would be enough. The problem I think is that people are driving a lot faster than 35 miles per hour and also all our other 4-lane streets, with one exception, are 35 miles an hour. I would withdraw my objection to the increasing of that and setting it at 35 miles per hour. Councilman Gillum.- It states here in the report that. a recent radar study indicates that 85% is still around 35 miles per hour and the State manual says street limits should be established on or near the 85% speed - so if 85% were going 40, what would we do? - 21 - REG. Co Ca 6-10-68 Page Twenty-two • TRAFFIC COMMITTEE MINUTES - TUNE 5, 1968 - Continued (COUNCIL. DI SCU S SEDo ) Mayor Gleckman: Is there anyone of the other Councilmen that feel strongly about the recommendation? Alright, then let's go on to the balance of the items Motion by Councilman Chappell that the Council receive and file the Traffic Committee minutes of June 5, 1968. Councilman Nichols: Just a technicality for the record, but I believe we should approve, rather than receive the Traffic Committee minutes Mayor Gleckman: Mr. Aiassa - this has been bandied about from Council to Council. Now if we make it a policy that these must be approved before this action is taken by the Traffic Committee, then this is what we have to abide by. Am I correct? Mr. Wakefield: That is correct. Mayor Gleckman: Okay. Now you agree - Mr.. Aiassa - as Chief Administrator of this City, that they must be approved by Council before going into effect in this City? Mr. , Aiassa: I believe that was a Council decision. Mayor Gleckman: Okay, you are correct Councilman Nichols. Do you want to change your motion to read "to approve" ? Councilman Chappell: I move we approve the Traffic Committee meeting minutes dated June 5, 1968. Seconded by Councilman Gillum, and carried PROPOSED SCHEDULE OF ADJOURNED COUNCIL MEETINGS FOR 1968-69 BUDGET Council discussion. Final agreement:: Schedule for Budget Sessions Wednesday, June l2t:h, semi -dinner meeting at 6 p.m., dates of June 18th, June 19th and possibly June 20th, be tentatively scheduled as Budget Session meetings DIRECTOR OF COMMUNICATIONS - POSITION Mr, Aiassa: This position is tied in with the opening of the Civic • Center and also with the basement communications operation. I would like to have this referred to the Personnel Board meeting of June 18th o We would like to recruit for the Director and then later proceed with recruitment for the other employees. We will have a full report for Council on this in the budget sessions Mayor Gleckman: May I have a motion on this? Councilman. Gillum: I believe Mro,Aiassa has requested that this be referred to the Personnel Board, and I would so move - 22 - REG. C. C. 6-10-68 Page Twenty-three DIRECTOR OF COMMUNICATIONS - POSITION - Continued Seconded by Councilman. Chappell, Councilman Gillum: Mr. Aiassa - this apparently is the first indication of • additional personnel for the new Civic Center facility. Do you foresee many more additional employees because of the increased facilities? Mr. Aiassa: We have completed a report which will be presented to you. There will be some shifting of personnel and a few added personnel. Mayor Gleckman: You have heard the motion. All those in favor please so signify? Motion carried. All were in favor. CITY CLERK REQUEST OF NATIONAL CYSTIC FIBROSIS RESEARCH FOUNDATION TO SOLICIT FUNDS Motion by Councilman Nichols, seconded by Councilman. Chappell, and carried, • that permission be granted as in previous years ABC APPLICATIONS Glass Crutch - 3032 E. Garvey Avenue - on -sale beer and wine Stop N Go Markets - 130 N. Hollenbeck - transfer off -sale beer and wine 7/Eleven - 2887 E. Valley Boulevard - off -sale beer and wine Motion by Councilman Nichols, seconded by Councilman Chappell, that Council approve no protest on ABC Applications Councilman Lloyd: Mr. Mayor - I happen to have the glorious opportunity of being fairly close to the Glass Crutch and I would like this to be referred back to Chief Sill, or at least: held over until I have a chance to chat with him. Mayor Gleckman: I have no objection to excluding the Glass Crutch.. Is there any opposition? Will you please exclude that from your motion Councilman Nichols, and will the second - Councilman Chappell, agree? Councilman Nichols agreed; Councilman Chappell agreed. Motion carried, all were in favor of no protest, excluding the Glass Crutch. • Councilman Lloyd: I would like to make a motion that: the agency application of The Glass Crutch located at 3032 E. Garvey Avenue for on -sale beer and wine permits be referred back to the Chief of Police for further review. Motion seconded by Councilman,. Gillum, and carried. Councilman Gillum: Mr. Aiassa we directed the Chief of Police to file a pro test on one Footsieville ..... . Mr. Aiassa: It hasn't beeh processed as yet. -23- REG. C.C. 6-10-68 Page Twenty-four CITY CLERK - Continued SAN GABRIEL VALLEY HUMANE SOCIETY - RABIES CLINIC Tune 12� ; 968 - 7. 00 P.m. to 8:30 p.m. Mayor Gleckman: Is this informational only or are they requesting per- mission, Mr.. Aiassa? Mr. Aiassa: We have a situation here. If we proceed and give the rabies shots we are committing ourselves to the San Gabriel Valley Humane Society because that will normally tie them in for another year, and the basic report that Mr. . Nichols filed giving the m the feasibility that we run it on a one year basis and also there were 6 suggestions, which Mr. . Nichols can enumerate quicker than I can. Mayor Gleckman: I have reviewed this and I think that. Councilman Nichols should be congratulated on his recommendations. I think he spent a lot of time on it, and his recommendations are very good. Councilman Nichols: Mr.. Windsor an.d.I took a half day field trip and visited the San Gabriel Valley Humane Society as well as other facilities andstudied all the material available and these are the recommendations that I would make to the Council. We are recommending that the contract be renewed for a year rather than two years, to give us an -opportunity to go into some of these other areas and recommendations and see if we . can get something from the Humane Society relative to those recommendations Probably the primary suggestion that we are concerned with is that we are handicapped - which was also mentioned in the Citizens Blue Ribbon Committee report - and that is by the distance that the people must go in order to reclaim dogs from the pound. We do not know if there is another feasible alternative but. we feel that we have reached the point where we should ask the staff to look into this. My thought was rather than develop a complete sub -pound facility that we might possibly come up with a holding facility in the area where dogs might be held for 2 or 3 days. This is just a possibility and a recommendation for staff investigation. The other thing is there is some question in our minds as to whether or not. additional patrol time in the City would improve or not improve our control over animals in the City. And before we would ever be in the position to expend any additional funds for cont.ractural. service of that type we need more information o So one of the areas we are asking staff to look into with the Humane Society is to attempt to do some experimental patrolling in the next few months . All of that is in the recommendations which places the responsibility on staff in moving into these investigative areas and coming back well within this year with recommendations. It would also be in order to approve Item 3 of the City Clerk items and move ahead with the rabies cl.ini.c.. In general, I. was pleased with the service by the Humane Society. Motion by Councilman Gillum, seconded by Councilman Chappell., and carried, that the City extend their present contract between the City of West Covina and the • San Gabriel Valley Humane Society to approve for one year and to incorporate 1 through 6 of agenda item report dated June 7, 1968. MAYOR'S REPORTS Mayor Gleckman: I have two resolutions that should be authorized to be introduced, a resolution commending Gerald Weber for his services on a municipal committee, and also Mrs. Robert D. Unverferth. Mr.., City Attorney would you take and introduce the resolutions ? - 24 - REG. C.C. 6-10-68 Page Twenty-five MAYOR'S REPORTS - RESOLUTION INTRODUCTION RESOLUTION No.. 3809 The City Attorney presented. _ .. "A RESOLUTION OF' THE CITY COUNCIL OF ADOPTED THE CITY OF WEST COVINA, COMMENDING GERALD WEBER FOR HIS SERVICES TO THE CITY OF WEST COVINA. " Mayor Gleckman. Hearing no objections, waive further reading of the body of said Resolution. Motion by Councilman Gillum, seconded by Councilman Lloyd, that said Resolution be adopted. Motion carried on roll call vote as follows. AYES. Councilmen Chappell, Nichols, Gillum, Lloyd, Mayor Gleckman NOES. None ABSENT. None RESOLUTION NO., 3810 The City Attorney presented. T. "A RESOLUTION OF THE CITY COUNCIL.OF ADOPTED THE CITY OF WEST COVINA, COMMENDING MRS a ROBERT D o UNVERFERTH FOR HER SERVICES TO THE. CITY OF WEST COVINA. " Mayor Gleckman. Hearing no objections, waive further reading of the body of said resolution. . Motion by Councilman Gillum, seconded by Councilman Lloyd, that City Council adopt said Resolution. Motion carried on roll call vote as follows. AYES. Councilmen. Chappell, Nichols, Gillum., Lloyd, Mayor Gleckman NOES.. None ABSENT. None Motion by Councilman Gillum, seconded by Councilman Chappell, that Council direct the City Manager, to have both of the resolutions perma plaqued before being presented. Motion carried on roll call vote as follows. AYES. Councilman Chappell,` Nichols, Gillum, Lloyd, Mayor Gleckman NOES. None ABSENT. None Mayor Gleckman. I have an item that is not on the agenda that I would like to refer, to the City Attorney. . If there are no objections from Council and I believe you all received. copies of the letter from Mr. . Morris? I would like permission to refer this to the City Attorney. • So moved by Councilman Gillum, seconded by Councilman Lloyd, and carried ------------- COMMISSION APPOINTMENTS Mayor Gleckman. For the record and with unanimous consent: from the City Council, the Mayor will take this opportunity to make the following appointments. -25- REG. C.C. 6-10-68 Page Twenty-six • MAYOR'S'REPORTS COMMISSION APPOINTMENTS - Continued Planning Commission - 4 yeartermt;, reappointment - Robert Jackson Recreation & Park Commission - 3 year term, reappointment - Betty Plesk.o 3 year term, new appointee - Joan Wilson Personnel Board - 4 year term, reappointment Samuel Sornborger Human Relations Commission - 2 year term, reappointments: Dorothy Casson Fred Shrader William Beem They will be so notified by Letter. Also, at this time I would like a directive to the City Attorney to pre- pare a resolution of commendation for Dominic Veronda, who has sent in his resignation from the Recreation and Parks Commission, after serving the City for 10 years. Councilman. Nichols: I would certainly move that the staff be directed to prepare such a resolution of commendation. Seconded by Councilman Gillum, and carried. COUNCIL COMMITTEE REPORTS Councilman Chappell-, I would like to bring up one thing and that is the • San Jose Little League has requested of us permission to build a field on the property of Lou Brutocao - southeast corner of Francisquito and Azusa, and I understand there are some problems that perhaps Council or the City Attorney can answer. Are you familiar with what is going on Mr. Wakefield? Mr. Wakefield-, Generally, I think. - Mr. Chappell. This particular property is part of a subdivision and adj-ornS another subdivision on which there have been some problems relating to the completion of improvements required by the subdivision grading plan.. The matter is presently in a situation which the. City Attorney has been negotiating with Mr.. Brutocao's attorney to try and find satisfactory means of resolving. Mr. . Brutocao has set certain claims against the subdivision of the ,-.ad-joining property and the City is in a position of having to move forward to compel the owner of the bon.dholdings on that subdivision to complete those improvements, and it has been a question of which came first - the chicken or the egg. Mr. BrutoCa.o has finally instructed his attorney to prepare an action in which the City will be named as def endent along with the bonding company which issued the bond on the adjoining subdivision. These matters are entirely separate and apart from the problem of whether Mr. Brutocao wishes to consent. to the necessary paving on his own -property to complete the Little League Baseball diamond. Mr. Brutocao has advised the interested*part:ies that he doesn't: desire to give that consent until the litigation has been started and somewhat along the Way to resolut.iono .I have been told by Mr. Brutocao's attorney on three recent: ioccasions that the- action would be filed each week and it still has not been filed, so I can't give you any definite information as to when it would be filed, but from my knowledge of the matter I think there would be no prejudice to the- position of Mr. Brutocao if he decides to go ahead and authorize -the Little League. This is a matter that Mr.. Brutocao will have to resolve with his own attorney and if I can be of assistance, I will be glad to- be of help. Councilman Chappell ------The problem here is the timing. The Little League have their people together now. They are all enthusiastic y and they need a field. They requested a field at Hollencrest School which was turned down on two occasions that I am aware of - 26 - REG. C.C. 6-10-68 Page Twenty-seven • • 40 COUNCIL. COMMITTEE REPORTS - LITTLE LEAGUE FIELD Continued and Mr. Brutocao came forth and volunteered this land so they could build a field.. They have their people together now but they disband in another month and if they want to get any work done on the field they have to get a schedule started prior to the disbanding . for the summer. People- just take off and go where peopie go when the season is over with and you can't find them to help with the work.. That was the reason.I asked to bring it up tonight. I understand it normally goes through the channels of Recreation & Park, etc. , and then comes up here and I was asked to try and move it along. I can see their point because I am involved in another League and once the season is over with unless you have your schedule out, you end up doing the work yourself.. It takes people and about $5, 000 in money. Councilman Gillum: Mr. Mayor may I ask Mr. Menard a question? This property that they want to put a ball field on, is this the commercial zoned property on_Azusa that Mr.. Brutocoa owns or is this some additional property? Councilman Chappell: It is the property being used for the rocket area now. Councilman Gillum: This is then the level property that is next to Galster Park. Mr.. Menard: There is another problem that should be brought up here regarding a Little League ball field. In the past they have always come through the Precise Plan procedure and, -by virtue of the adoption of the revised unclassified use procedure, it appears to me this would have to be clarified as was the swimming pool - a recreational center and requires the normal controls, etc. , unless the City Attorney would rule differently. Mr. Wakefield: I would think that is true. If the property is not presently zoned for this type of use, either the owner or the lessee would have to take the necessary steps to have the use authorized. Mayor Gleckman: What type of action are your suggesting Mr. Chappell? Councilman Chappell: Right now I don't know. . I am trying to find out what I want to suggest at this. time. I would like to see them get some authority from us to the effect that if Mr.. Brutoczo has no objections and says they can develop the property that it is alright with us. That is about as far as I want to go. Councilman. Lloyd: Have you spoken to Mr.. Gingrich and the Recreation & Park .... Councilman. Chappell: Yes. Councilman Lloyd. And he is assisting you? Councilman Chappell: He is taking it through his channels - Recreation & Park Commission, to get their permission and it is a matter of voting on it and recommending that it come to us. Councilman Nichols: Mr. . Mayor, there are certain standard procedures we have to follow, but obviously the barriers haven't come down yet, and when this group of people get permission from the property owner then there is a very clear, quick and easy method of making the proper application through. the City and on to this. Council and only at that time could - 27 - REG. C.C. 6-10-68 Page Twenty-eight COUNCIL COMMITTEE REPORTS - LITTLE LEAGUE FIELD - Continued the Council be in a position to say,"yes, we favor this use" - so that would be the course that you would in turn urge this body to pursue, Councilman Chappell. Mr. Wakefield: I think they would have to get Mr... Brutocao's permission • for the use of the property and then apply for an unclassified use permit of the Planning Commission to use it for that purpose. Mr. Menard: Yes, I believe tle Ordinance would require that pro- cedure. Councilman Chappell: I also attended the Recreation & Park Commission meeting but we do have the minutes, so there is no use in my going over it. Councilman Gillum: I would like at this time - and I am speaking as one Councilman and I am not expressing the feelings of my fellow councilmen, but in the past week one of our local newspapers had the courage to use and print the names and addresses of some young people that I felt were out of line , and I think it is time that this City is made aware by name and address of who is responsible for young people out roaming the streets at night after curfew. Again I am expressing my own personal opinion as a City Councilman, but I wholeheartedly support and endorse this method of informing the public of this City as to who and where these things are taking place and I take this opportunity of thanking the Tribune for their efforts in this field and also the Sentinel for their help on our problem of narcotics in the City. Mayor Gleckman: I, too, would like to add my "hurrah" to the San Gabriel Valley Tribune, not only for their action in the printing of the names but also for the articles they have written on the narcotic situation and they may be able to finally wake the parents of our community up to the fact that there is a problem here in our Community. Thanks - to both newspapers, they are trying to make the people aware of this in our community. And as far as the Human Relations Commission in trying to act as a catalyst in setting up different organizations, they are progressing, quite well and at the next meeting I hope to appoint a Mayor's Committee of the professionals in the field, to act as an advisory body to the Human Relations Commission in helping them act as the catalyst in this capacity. DEMANDS Motion by Councilman. Gillum, seconded by Councilman Nichols, that Council approve demands totalling $422, 393.37 as listed on Demand Sheets C 568 through 573, and payroll reimbursement sheet. The total includes $200, 000 in Time Certificate deposits. Motion carried on roll call vote as follows: AYES: Councilmen. Chappell, Nichols, Gillum, Lloyd, Mayor Gleckman NOES: None ABSENT: None -REG. C. C. 6-10-68 Page Twenty-nine ADJOURNMENT - Motion by Councilman Nichols, seconded by Councilman Gillum, and carried, that Council adjourn to June 12, 1968, at 6 p.m. • ATTEST: City Clerk • i APPROVED Mayor - 29 -