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05-27-1968 - Regular Meeting - MinutesMINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL CITY OF WEST COVINA, CALIFORNIA MAY 27, 1968. The regular meeting of the City Council was called to order by Mayor Gleckman at • 7.37 p.m. , at the West Covina City Hallo . The Pledge of Allegiance was led by Councilman..Lloyd. The invocation was given by the Reverend John.L. Reid,. Jr. , Community Presbyterian Church. ROLL CALL Present: Mayor Gleckman, Councilmen Chappell, Nichols, Gillum, Lloyd Also Present. George Aiassa, City Manager George Wakefield, City Attorney H o R m Fast, Public Services Director Lela Preston, City Clerk Ray Windsor, Administrative Assistant George Zimmerman, Assistant City Engineer Ken Winter , Planning -Associate Leonard. Eliot, Controller APPROVAL OF MINUTES • May 13, 1968. - Approved as amended Councilman. Gillum. On Page 14, about the middle of the paragraph , next to the bottom of the page, should read -. "The dealerships we have in the City today have complied with the landscaping requirements and I believe they have had some objections o 0 o a o 0 Motion by Councilman. Gillum, seconded by Councilman Chappell, and carried, that City Council approve the minutes of May 13, 1968, as amended, CITY CLERK'S REPORTS PRECISE PLAN 382, REV. I STREET IMPROVEMENTS S & G INVESTMENT CO. LOCATION. 1943 and 2001 W o Garvey Avenue, between Cameron and Sunkist Avenues. Motion by Councilman Gillum, seconded by. Councilman. Chappell, and carried, that City Council accept street improvements, and authorize the release of The Aetna Casualty and Surety Co. performance bond No. 33 S 62241 BC in the amount of $900.00.0 TRACT 25519 • STREET IMPROVEMENTS SEWER INSTALLATIONS EVANWOOD CONSTRUCTION CO LOCATION. St. Malo Street and Glenmere Street Motion by Councilman, Gillum, seconded by Councilman Lloyd, and carried, that City Council accept street and sanitary sewer improvements in Tract 25519, and authorize the release of Pacific ,Employers Insurance Co, performance bond No. M-124, 070 in the amount of $14, 600. 00 - 1 - REG. C.C. 5-27-68 Page Two CITY CLERK'S REPORTS Continued SUPPLEMENTAL WEED & RUBBISH ABATEMENT PROGRAM - 1968 LOCATION-. Various throughout the City. . RESOLUTION NO. 3795 The City Clerk presented-. "A RESOLUTION OF THE CITY' COUNCIL OF THE CITY OF WEST COVINA, DECLARING ADOPTED ALL RUBBISH AND REFUSE UPON, AND ALL WEEDS GROWING UPON SPECIFIED STREETS AND PRIVATE PROPERTY WITHIN SAID CITY, TO BE A PUBLIC NUISANCE AND DECLARING THE CITY°S INTENTION TO REMOVE AND ABATE THE SAME UNDER AND IN ACCORDANCE WITH PROVISIONS OF TITLE 4 DIVISION 3, PART 2`, CHAPTER 13 ARTICLE 2, OF THE GOVERNMENT CODE," Mayor Gleckman: Hearing no objections, waive further reading of the body of said resolution. Motion by Councilman Gillum, seconded by Councilman Chappell, that City Council adopt said Resolution. Councilman, Nichols: I notice each time these supplemental, weed abatement: resolutions come before us there is an allusion to the • attached list of properties to be abated, but I never have had a list come in with my mail. Is there some reason? • Mr. Aiassa-, It is quite voluminous and they are available to you. Motion carried on roll call vote as follows-, AYES. Councilmen. Chappell, Nichols, Gillum, Lloyd, Mayor Gleckman NOES-, None ABSENT-, None PROJECT SP-68006 LOCATION-, Cameron Avenue between.Azusa STREET IMPROVEMENT -Avenue and Hollenbeck Street. 1911 ACT (Short Form) Motion by Councilman Gillum, seconded by Councilman Chappell, and carried, .that City Council accept and file the Engineer's report:. RESOLUTION NO. 3796 ADOPTED The City Clerk presented-, "A RESOLUTION OF THE CITY COUNCIL.OF THE CITY OF WEST COVINA, CONFIRMING THE REPORT OF THE SUPERINTENDENT OF STREETS RELATIVE TO THE COST OF WORK DONE PURSUANT TO RESOLUTION NO. 3736 (Cameron Avenue between Azusa. Avenue and 'Eollenbeck Streets) . Mayor Gleckman: Hearing no objections, waive further reading of the body of said Resolution. Motion by Councilman.. Gillum, seconded by Councilman_ Chappell, that City Council adopt said Resolution. Motion carried on roll call vote as follows-, AYES. G,ouncilmen Chappell, Nichols, Gillum, Lloyd,, Mayor Gleckman. NOES. None ABSENT. None - 2 REG. Co Co 5-27-68 Page Three • CITY CLERK'S REPORTS - Continued -ASSESSMENT DISTRICT AD 1-67 BARRANCA STREET RESOLUTION NO. 3797 ADOPTED LOCATION.- Barranca Street, between Cortez Street and Walnut Creek Wash. The City Clerk Presented - "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, ACCEPTING A CERTAIN WRITTEN INSTRUMENT AND DIRECTING RECORDA- TION THEREOF. (Mayo K.. Simonich). Mayor Gleckman: Hearing no objections, waive further reading of the body of said Resolution Motion --by Councilman Gillum, seconded by Councilman Chappell, that the City Council adopt said Resolution. Motion carried on roll call vote as follows: AYES: Councilmen, Chappell, Nichols, Gillum, Lloyd, Mayor Gleckman NOES.- None ABSENT.- None RESOLUTION NO. 3798 The City Clerk presented.- "A RESOLUTION OF THE CITY COUNCIL ADOPTED OF THE CITY OF WEST COVINA, ACCEPTING A CERTAIN WRITTEN INSTRUMENT AND DIRECTING THE RECORDATION THEREOF (Ira. C. , Hamilton,. Jr. and Do. K.. Hamilton) Mayor Gleckman: Hearing no objections, waive further reading of the body of said Resolution Motion by Councilman.Gillum, seconded by Councilman Chappell, that the City Council adopt said Resolution. Motion carried on roll call vote as follows: AYES.- Councilmen Chappell, Nichols, Gillum,. Lloyd,, Mayor Gleckman NOES: None ABSENT: None RESOLUTION NO., 3799 The City Clerk presented.- "A RESOLUTION OF THE CITY COUNCIL OF ADOPTED THE CITY OF WEST COVINA, FINDING THAT THE PUBLIC INTEREST, CONVENIENCE, AND NECESSITY REQUIRE THE. ACQUISITION OF CERTAIN PROPERTY FOR, STREET PURPOSES FOR.BARRANCA STREET," Mayor Gleckman: Hearing no objections, waive further reading of the body of said Resolution. Motion by Councilman. Gillum, seconded by Councilman Chappell, that the City Council adopt said Resolution. . Motion carried on roll call vote as follows: AYES: Councilmen. Chappell, Gillum, Lloyd, Mayor Gleckman' NOES: -Councilman. Nichols ABSENT: None - 3 - REG., Co Co 5-27-68 Page Four PLANNING COMMISSION REVIEW PLANNING COMMISSION ACTION Mav 15, 1968. • Mr. Fast- The Council did receive in their mail the summary of action taken at their meeting of May 15, 1968.. If there are any questions we will be happy to answer them Councilman Gillum- In these minutes it refers to underground utilities and the .Commission indicated in their opinion underground utilities should be installed. Is there some question whether they will or will not be installed? Mr. . Fast- The Planning Commission did make it a condition that they be installed Motion by Councilman Gillum, seconded by Councilman. Lloyd and carried, that City Council receive and file the Planning Commission action. of May 15, 1968 TENTATIVE TRACT NO. 27915 LOCATION- Northwest Corner of Hollen- I. Peggy Decker beck. Street and Cameron.. Avenue (Evanwood Construction Company) (Mr. Fast, Public Services Director, acting as Plarming Director- i-, -the-absence of Mr. Menard, summarized verbally Tract No. 27915.) Motion by Councilman. Lloyd, seconded by Councilman. Gillum, and carried, that City Council accept and approve the tentative Tract .No. 27915 subject to the conditions of the Planning. Commission on. May 15, 1968. WRITTEN COMMUNICATIONS 1 LETTER OF APPRECIATION FROM JOHN To CATALANO OF WEST COVINA HIGH SCHOOL At the Mayor's request, City Clerk read letter from John Jo Catalano, Assistant Principal of West Covina High School, in appreciation of the outstanding cooperation of Chief Sill, Mr. Aiassa, Sgr. Gomez and Detectives Keith and Schneider. Mayor Gleckman- Mr. Catalano is now the new principal of West Covina High School, and I feel a congratulatory letter should go from this Council to Mr. Catalano So moved by Councilman -G llum, seconded by Co.uncil- man Chappell, and carried -------- 2 a LETTER FROM CITY OF SANTA FE SPRINGS REGARDING PASSAGE OF AB 1203 Mr.. Aiassa: I would like to have this referred to the staff for a report. Motion by Councilman. Gillum, seconded by Councilman Lloyd, and carried, that Council refer to staff for a report back to Council. - 4 - REG.. C.C. 5-27-68 Page Five PRESENTATION TO ROBERT G o OUELETTE and CRAIG CHASTAIN (At the Mayor's request Mr. Ouelette and Mr, Chastain stepped to the microphone.) . Mayor Gleckman. It gives me great pleasure to announce the awarding of these two certificates of appreciation from the West Covina Police Department signed by the Chief of Police and myself as Mayor, as well as the City Manager. For the benefit of those in the audience I would like to read the certificates. - Both are the same except for the names (Read certificates of appreciation and presented same to Mr.. Ouelette and Mr. Chastain.) Gentlemen, in this day and age with all the bad publicity our young men are getting, I think unjustly, it is with.deep appreciation and great pfide that I, on behalf of this City Council and the City of West Covina, award you both with these plaques WRITTEN COMMUNICATIONS - Continued 3. CHAMBER OF COMMERCE.LETTER REGARDING FIREWORKS SHOW Motion by Councilman Nichols, seconded by Councilman. Chappell, and carried, that the City Council authorize the West Covina Recreation. & Parks Department to sanction the 1968 West Covina Fireworks Show, • Councilman Gillum. Mr., Aiassa - this is a West Covina function and I know it is held in the County. We have a piece of equipment in this City which we are very proud of and I am wondering if it would be possible to get our big yellow fire engine out there. I know the County frowns upon someone bringing in another piece of equipment in its jurisdiction, but I sure would like to have that there so the citizens that attend and those from the surrounding cities can see what this City is providing regarding fire protection. Could you look into that and see if it is possible? Mayor Gleckman: You are specifically speaking of the Snorkel? Councilman Gillum. Yes Mayor Gleckman: I have no objection, Mr.. Aiassa. I will look into it. CITY'ATTORNEY - RESOLUTION NO, 3800 The City Attorney presented. "A RESOLUTION OF THE CITY COUNCIL OF ADOPTED THE CITY OF WEST COVINA, APPROVING PRECISE PLAN NO, 531, (Harry Sobeloff - Harry Hill Volkswagen) " Mayor Gleckman. Hearing no .objections, waive further reading of the body of said Resolution. Motion by Councilman Gillum, seconded by Councilman. Chappell, that City Council adopt said Resolution. Motion carried on roll call vote as follows. AYES. Councilmen Chappell, Nichols, Gillum, Lloyd, Mayor Gleckman NOES. None ABSENT. None 5 REG. Co Co 5-27-68 Page Six CITY ATTORNEY Continued RESOLUTION NO, 3801 The City Attorney presented: "A RESOLUTION OF THE CITY COUNCIL OF ADOPTED THE CITY OF WEST COVI:NA,. APPROVING THE "NORTH AZUSA AVENUE PLAN 'Mayor Gleckman: Hearing no objections, waive further reading of the body of said Resolution. Motion by Councilman Gillum, seconded by Councilman Lloyd, that City Council adopt said Resolution. Motion carried on roll call vote as follows-, AYES-, Councilmen Nichols, Chappell, Gillum, Lloyd, Mayor Gleckman NOES-, None ABSENT: None RESOLUTION NO. 3802 The City Attorney presented-, "A RESOLUTION OF THE CITY COUNCIL ADOPTED OF THE CITY OF WEST COVINA, AMEND- ING CERTAIN PROVISIONS OF RESOLUTION NO. 1277 RELATING TO AUTHORIZED POSITIONS AND SALARIES AND ESTABLISH- ING A CLASS SPECIFICATION FOR ALL .POSITIONS. )Assistant Planning Director) • 'Mayor Gleckman: Hearing no objections,. waive further reading of the body of said Resolution, Motion by Councilman Gillum, seconded by Councilman. Lloyd, that City Council adopt said Resolution. Motion carried on roll call vote as follows- AYES- Councilmen Chappell, Nichols,. Gillum, Lloyd, Mayor Gleckman NOES-, None ABSENT-, None SCHEDULED MATTERS BIDS ASSESSMENT DISTRICT 1-67 LOCATION: Barranca Street between STREET IMPROVEMENT Cortez Street and Walnut Creek Wash. The City Clerk advised that a total of 8 bids were received and opened on May 22, 1968. All bids were checked. for errors and were determined to be valid bid proposals. . The project calls for the reconstruction and widening in various locations of Barranca Street between Cortez Street and South Garvey Avenue to include curbs, gutters, sidewalks, and driveway approaches. Also, a storm drain will be constructed along the west side of Barranca Street from Virginia, Avenue north to Walnut Creek Wash, L.Co Construction Co. $96,740000 Sully -Miller Construction Co. 106,697.29 Aman Bros. 114,224.80 Vernon Paving 118,714.30 Rex W. Murphy 12.1,987.80 Crowell & Larson 133,933.76 City Construction Co. 159,374.30 B .& P Construction Co. 161, 496.00 REG. C.C. 5,-27-68 Page Seven SCHEDULED MATTERS - BIDS - ASSESSMENT DISTRICT 1-67 - Continued --Motion by Councilman Gillum, seconded by Councilman Chappell, that City Council approve the transfer of $9, 903 .75 from Project SP-67018 to Project SP-6503 o Motion carried on roll call vote as follows: • AYES.- Councilmen Chappell, Nichols, Gillum, Lloyd, Mayor .Gleckman NOES.- None ABSENT.- None RESOLUTION NO. 3803 The -City Clerk presented.- "A RESOLUTION OF THE. CITY COUNCIL OF THE ADOPTED CITY OF WEST COVINA, .AWARDING CONTRACT -TO IMPROVE BARRANCA STREET IN ACCORDANCE WITH RESOLUTION OF INTENTION NO, 3763. (AD 1-67 Unit Price Bid.) Mayor Gleckman.- Hearing no objections, waive further reading of the body of said Resolution. Motion by Councilman -Gillum, seconded by Councilman Lloyd, that the City Council adopt said Resolution accepting the unit price bid of the L.. C. Construction Company of Chino as presented at the bid opening on May 22,. 1968, for Project AD 1-67 and authorizing the Mayor and. City Clerk to execute an agreement W th said L. C. Construction Company for the work. Is Councilman Gillum.- A question, and I am going to ask the same question that I have asked before, this bid is 28% below our staff estimate. Is there some reason? Is it business conditions ... � o . ? Mr. Fast.- This contractor did a second evaluation and chose not to give up his bid bond - we assume he wants the work very badly, Councilman Gillum.- When the bids are opened and the staff estimate shows that much difference is there a procedure to make sure the person bidding the job knows what he is bidding, etc.. ? Mr. Fa st.- We evaluate all the bids and see that they are in order from the standpoint of every effort being made that the extensions are proper, the addition proper, etc. and to this extent we do evaluate them, but we do not question his bid insofar as any particular item might be concerned. In the event he underbid an item specifically - - well the contractor does have the opportunity to withdraw his bid. If he does he sacrifices his bid bond, Motion carried on roll call vote as follows.- AYES.- Councilmen Chappell, Nichols, Gillum, Lloyd, Mayor Gleckman NOES.- None ABSENT.- None - 7 - REG.. C.C. 5-27-6'8 Page Eight HEARINGS PROJECT SP-68004 LOCATION. California. Avenue from Vine STREET IMPROVEMENT Avenue northerly PROTEST HEARING ON • ASSESSMENT 1911 ACT (Short Form) Mayor Gleckman. Madam City Clerk do you have the affidavits relative to the hearing? Lela Preston, City Clerk., � Yes, I do. Motion by Councilman Gillum, seconded by Councilman. Chappell, and carried, that City Council receive and file affidavit of posting and mailing. (At the request of the Mayor, Mr. Fast, `Public Services Director, presented the factual data of the Engineer's report.) Motion by Councilman Gillum, seconded by Councilman Lloyd, and carried, that City Council receive and file the Engineer's report. Mayor Gleckman. Madam City Clerk have you received any writtenXotest:s or objections against the improvements? Lela Preston, City Clerk. No. None. • Mayor Gleckman. Are there any oral protests from any interested parties ? There were no written or oral protests. . HEARING CLOSED. DISCUSSION BY COUNCIL. (None.) RESOLUTION NO. 3804 The City Clerk presented. "A RESOLUTION OF THE CITY COUNCIL OF THE ADOPTED CITY OF WEST COVINA, CONFIRMING THE REPORT OF THE STREET SUPERINTENDENT FOR CONSTRUCTION DONE PURSUANT TO RESOLUTION NO. 3742, CALIFORNIA. AVENUE FROM VINE .AVENUE NORTHERLY. " Mayor Gleckman: Hearing no objections, waive further reading of the body of said Resolution Motion by Councilman Gillum, seconded by Councilman Lloyd, that the. City Council adopt said Resolution. Motion carried on roll call vote as. follows. AYES. Councilmen Chappell, Gillum, Lloyd, Mayor Gleckman . NOES. =Councilman Nichols ABSENT. None PRECISE PLAN 536 - REV. 1 COLUMBIA SAVINGS & LOAN ASSOCIATION Mr, Aiassa. There is a letter requesting an extension to the Council meeting of June 24th and all parties interested have been notified REG. Co Co 5-27-68 Page Nine HEARINGS - PRECISE PLAN 536 - Continued Motion by Councilman Gillum, seconded by Councilman Chappell, and carried, that City Council approve applicant's request to hold over to June 24, 1968, the hearing on Precise Plan 536, Rev. 1, and al.l parties interested be notified. 0 -_ ------- CITY ATTORNEY - Continued INFORMATIONAL .ITEM. ANNEXATION PROCEDURE Mr. Wakefield. In a discussion with the City Manager and Planning Depart- ment with reference to the revised procedure for the annexing of an iinhabited territory to the City we felt it might be worthwhile to explain the procedure to the City Council. Under the 1.967 amendment to the Local Agency Formation Commission law, no action may be taken by the City Council in connection with an inhabited annexation until the application has been made to the Local Agency Formation Commission for approval of the annexa- tion. This means the application, must be filed either by a proponent or authorized to be filed by the City Council or a member or members of the City Council. Once filed the Local Agency Formation Commission will, notice it for hearing, set a time for the hearing, and at that time any interested persons may appear and object to or indicate their approval of the annexation. If the Local. Agency Formation. Commission approves for hearing then it comes back to the City Council and the Council would refer it to the Planning Commission for a report and after, the Planning Commission reported the Council would approve or reject the proposed annexation. The proponents would then • circulate their petition and publish the notice and when the petition has been signed by the residents and property owners in the area it would be filed with the City Council and the procedure would then be followed along the lines with which you are all familiar. The new procedure simply requires the Local Agency Formation. Commission initially to take action ..tefore the City Council. CITY MANAGER ACTION ITEMS VINE AVENUE SIDEWALK. CONSTRUCTIONS Mr. Aiassa, The Council has a very extensive report in their folder, dated May 10, 1968, outlining the basic comments and recommendations. There is also a further recommendation, if. the Council so wishes, direct from the staff. (Mr. Fast, Public Services Director, presented a map.) Mayor Gleckman. If I remember correctly, this was an objection by Mr,. Taylor. Was he notified? Mr. Zimmerman. I am not aware that he was Mr. Fast. Mr. Taylor was in the Council. Chambers when .it was originally heard and it was then referred over from meeting to meeting, so I do not believe he was contacted with respect to this one. However, he has not come forward at any of the subsequent meetings where this was held over. Mr. Aiassa. He did appear before the School District? - 9 - REG. Ca Ca 5-27-68 Page Ten CITY MANAGER - VINE AVENUE SIDEWALK CONSTRUCTION - Continued Mr. Fast-. He did not appear before the School Board, he appeared before the district staff: and was informed this was not a Board of Director's consideration, and he wa"s-giVen-,an ,oppor.ttir�ty-,to present under. their oral communications but choose not to Mayor Gleckman: Is there anyone here this evening for this particular item? (No one.) ( Mr. Fast described the area from the aerial photograph displayed on the Board.) DISCUSSION BY COUNCIL. Councilman Nichols: As I understand it the primary function of this sidewalk will be to provide a safe route for children to go to and from school, The school being approached here is on the south side of Vine Avenue. . Children come to that school from both north of Vine and south of Vine in the area where the sidewalk is being proposed. . If you 1put the sidewalk on the north side through the area of Evanwood and Sunset Avenues, then all the children who live south of Vine Avenue in order to utilize it would have to cross Vine Avenue and cross Vine Avenue back again to pick up the existing sidewalk east of Evanwood.Avenuee This doesn't seem to make any sense at all to me. Conversely if it maintains on the south side in the new area the children from the north side will have to cross Vine Avenue once which they now do anyway. To .locate this sidewalk on the north side will require a •double crossing of Vine Avenue by every school child that does not now cross it at all, and on the other side they still would have to cross Vine Avenue, so it won't increase those children crossing Vine Avenue, By locating on the north, side we at least od.ouble the number of small children crossing Vine Avenue. I think the people on the northside are to be commended for coming forth and offering to have the sidewalk there, but in terms of my obligation to the citizens of West Covina and the safety of the children.I would say it has to be located on the south side Councilman Gillum: Mr. Fast - did I understand you to say that no matter which side the sidewalk is located on we will -ruff into the same problem with regard to landscaping, trees, etc. ? Mr. Fast-. Yes Councilman Gillum.- If I remember that street it does have a number of large developed trees Mr. Fast: Yes, there were possibly 6 or 7 trees that would have to be replaced as proposed to being relocated. Councilman Gillum.- I think Mr. Nichols has raised a good point about the south side of the street. I know that is where most of the protests came from Councilman Chappell.- What would be the consideration of the sidewalk next to the curb, would that save the trees? Mr. . Fast-. No - there are trees in both locations, and about the same number would be lost. - 10 - REG. C.C. 5-27-68 Page Eleven CITY MANAGER - VINE AVENUE SIDEWALK CONSTRUCTION - Continued Councilman. Nichols: I would like to follow up briefly the comment Mr. Gillum made. Mr. Fast, is it not true if the side- walk were placed adjacent to the curb however, it would spare a larger amount of landscaping, particularly on those lots that have a type of landscaping. If the sidewalk were moved nearer to the curb would it not disrupt less of the existing landscaping? Mr. Fast: As I recall the survey, it would destroy mostly the ground landscaping next to the property line. There is not too much interference at all with that type of land- scaping on the south side Motion by Councilman Nichols, seconded by Councilman Chappell, and carried, that the City Council authorize and direct the staff to proceed with installation of the sidewalk in the area between Sunset and Evanwood.Avenue on the southerly side of Vine Avenue on city owned property® .Mayor Gleckman: Mr. Fast, what is the time element once this action is taken? Mr. Zimmerman: It would be proposed to be incorporated in next year's sidewalks, now that it is this late in the year. .ADMINISTRATIVE REVIEW BOARD MINUTES - MAY 13, 1968. Mayor Gleckman: There is reference made in the meeting held by the Slight Modification Board on the east side of Dawley; north of Service Avenue to allow reduction in lot. depth requirements. Going back to the minutes of 12-11-67 when it first came up it was passed on a 3-2 basis, I don't wish to discuss the merits of the case at this particular time, but there is inference made iby+ people wfict appeared in protest because of the hour, meaning that the Slight Modification Board meets in the morning and not evenings, that many of the people that would ordinarily protest did not have the opportunity to do so. . I would like to call this up at this particular time to allow the people their opportunity to be heard in this matter. Councilman Gillum: I think you have a good point there and I would so move that this item Slight Modification. No. 52 be called up by this Council at their next regular meeting of June 10th. Seconded by Councilman Chappell Councilman. Nichols: In all deference to you and Councilman Gillum, I believe the Council is making a mistake in this matter and I would like to state my thinking as to why. Many, many times, where matters are brought up before the Review Board and subject to protest or objection by the people of the community, and if the Council begins to call up na tiers of this sort on the basis solely that someone protested because of the hour, we may find many appeals or many requests that the Council called up matters not in a sub- stantive, sense but in the sense that the people want the hearing at hours more convenient. I think:if we take this action we should be prepared that if any other citizen objects to a request before the Review Board that the Council be prepared to reestablish that hearing and in effect it becomes a hearing board strictly on the basis of the hours situation.' I think this would add greatly to our own workload; if this is to become a consistent problem where people indicate a desire to protest that the Review Board C. it, at an hour ' , when people can come, if that is in fact an issue, rather than the Council become a review board because the hours are more convenient REG. C.C. 5-27-68 Page Twelve ADMINISTRATIVE REVIEW BOARD MINUTES Continued for the public. If it is an issue of fact on an appeal to a decision, then I would feel it is entirely proper for the Council to hear that additionally but .not only in light of it being inconvenient in terms of time.. I think we are adding to our workload by being • willing to rehear everything for the convenience of the petitioner. Mayor Gleckmano I agree, only I didn't want to get into the discussion of the merits of the case and I am in strong opposition to the recommendation made by the Review Board Aside from that I also do feel that the Precedent' used by the Review Board in permitting this was a precedent set by a past Council on a 3-2 vote of which at the time mention was made if that Council permitted this to go on there would be additional applications for the same thing and in my estimation the reduction in lots along the wash and not taking cognizance of the property surrounding - and that is why I would like to have this heard by this Council, Councilman Nichols: Well if it is the desire of any one Councilman. to call the matter up because of the matter itself on its merits and it is stated in that light rather than for a more convenient hour,. I certainly would be in favor of that. Mayor Gleckmano That is why I said you had a good thought. You have heard the motion and the second, all those in favor, so indicate? ( Motion carried all were in favor. ) • Mr.. Aiassa, you will set this for June loth and notify the people involved. Mr. Wakefield: This will have to be published. Mr.. Aiassa: It will then have to be June 24th in order to have time to mail and notify. Mayor dleckman: Then set this matter for a June 24th hearing. Motion by Councilman Nichols, seconded by Councilman Chappell, and carried, that City Council approve the Review Board minutes of May 13, 1968, with the exception of the item called up. ORAL COMMUNICATIONS None (THE CHAIR DECLARED A 10 MINUTE RECESS. COUNCIL RECONVENED AT 8.47 P.M.) GENERAL PLAN UPDATING Motion by Councilman Gillum, seconded by Councilman Lloyd, that the City Council approve payment in the amount of $2, 636. 00 covering statement dated April, 1968, Williams, Cook & Mocinee Motion carried on roll call vote as follows: AYES- Councilmen. Chappell, Nichols, Gillum, Lloyd, Mayor Gleckman NOES: None ABSENT- None Motion by Councilman Nichols, seconded by Councilman Chappell, that City Council authorize direct payment of $3, 279.47 for statement dated April, 1968, from the traffic consultant. - 12 - REG. C.C. 5-27-68 Page Thirteen • • GENERAL PLAN UPDATING TRAFFIC CONSULTANT - Continued Councilman Gillum. Mr. Mayor - I have a comment. As I stated when they presented this report to the Council, I wasn't satisfied then and I am still not satisfied. We had a contract with them and they submitted an invoice for services rendered to the City and I will vote to pay the amount, but I am not happy with the quality or type of work received from this organization Councilman Lloyd. Mr. Mayor - may we have a comment on that from Mr. Fast? Mr,. Aiassa. I think we followed through on this with regard to the Traffic Consultant previously and he tried to answer at that time Mr. Gillum°s objections. Councilman Gillum. I might state Councilman Lloyd, that IaI`obiected to the type of work being presented to the City, supposedly by a firm that was represented to the City as knowing its business. I stated I wasn't satisfied with the quality of works The staff was satisfied with the information, but I felt we should receive more Mayor Gleckman. What is the total amount of this project - ? Mr. Fasts Phase I was for $3, 000 and Phase II, essentially the meat and potatoes of the contract, which involves the computerized analysis for the City and has not yet been completed, is $14, 000. Mayor Gleckman. In other words we are paying them for services rendered up to this time even though we do not have a more detailed plan as to what has been accomplished? Mr. Fast, This is correct, The staff recommended to the Council that this firm operate on a per diem basis as opposed to a fixed price lump sum contract basis, and as a result the agreement executed by the Council called for progress payments. Motion carried on roll call vote as follows. AYES. Councilmen. Chappell, Nichols, Gillum, Lloyd, Mayor Gleckman NOES. None ABSENT. None APPOINTMENT OF COUNCILMAN TO WORK WITH STAFF ON REVIEW OF HUMANE SOCIETY CONTRACT RENEWAL Mayor Gleckman. I would like to appoint, and see a motion made, that Councilman Nichols be appointed to this position. Motion by Councilman Gillum, seconded by Councilman Chappell, and carried, that Councilman Nichols be appointed to work wi th the city staff on the Humane Society contract renewal. WEST COVINA SISTER CITY QUARTERLY REPORT Mayor Gleckman. We are honored this evening by the presence of 13 - REG, C.C. 5-27-68 Page Fourteen WEST COVINA_ SISTER CITY- QUARTERLY REPORT - Continued Mrs.. Madeline Janecek, President of the Sister City Foundation. Mrs. Madeline Janecek I would like to present to you our proposed budget 808 Hillward for 1968-'69. Mr. Aiassa I believe has a copy of it. West Covina . Also I was asked to defend, more or less, the'budget of 1967-'68.. At that time I believe Chuck Stith was President and Mrs. Miller turned in the request at a mee�,,ing with. ExMayor Krieger, and he made a statement that we had $800, which we have not yet received. However, I notice this says $1500. and with your permission I would like this postponed until your next meeting of June 24th, 1968, at which time I can give to you a more detailed description of the $ 800 . figure. Mayor Gleckmana Thank you. I need a motion to accept and receive the Quarterly Report as submitted to us by the Sister City Foundation. So moved by Councilman Gillum, seconded by Councilman Lloyd and carried. Mayor Gleckmano We have a request by the President of the Sister City Foundation that we hold over the release of funds until June 24th. Is there any discussion by Council? So moved by Councilman Gillum., seconded by • Councilman Chappell, and carried, REQUEST. AUTHORITY TO CALL FOR QUOTATIONS FOR CITY HALL AND POLICE. BL IILDING FURNISHINGS Mr. Aiassa: We are in the process now to call for informal bids and quotations for the: City Hall and Police Building furnishings. I believe you have a copy of the tentative form that will go out to all bidders and I believe there was some question as to whether or not we could call for informal bids, as far as the legality - and Mr. Wakefield has some comments. You will note that the specifications are in detail, they are also asking for a bidders bond. So we are going through the normal procedures of formal bids other than the legal procedure of descriptions. Mayor Gleckmana Prior to Mr. Wakefield's comments, we need a motion to approve the specifications for furnishings for the City Hall and Police Building. . So moved by Councilman Gillum, seconded by Councilman. Lloyd, and carried. Mayor Gleckman. You have heard the motion approving the specifications for furnishings for the City Hall and Police Building and I might mention that Councilman Gillum and I met with the staff a short time ago and went over the specifications and brought back a report to the past Council and the past Council authorized the going ahead of drawing up the specs we are now discussing.. The motion just made and:,passed.Ls for the approval of the specifications. The second part is the procedure which is normally followed and according to the. City Attorney, it is not necessary to follow the standard procedure for the calling for bids of items over=$2500'", if this Council finds that the formal procedure for procurement of furniture is impractical and the public welfare would be promoted by dispensing with samq, and the only thing I would - 14 - REG. C.C. 5-27-68 Page Fifteen CITY"HALL AND POLICE BU 16ING FURNISHINGS Continued like for the record is that these are your remarks and that I quoted you properly. Mr. Wakefield- You quoted me properly. The provisions of the Government Code simply require that the City establish by ordinance :a . procedure for the purchase of the materials and supplies for use 'by the. City. -And Section 2706 of the West Covina Municipal Code vests in the City Council by a majority vote the authority to dispense with formal specifications and formal bid procedure in those circumstances where the Council finds it would be impractical to follow the established bid procedures. Because of the very nature of furniture and variations in - quality and construction of design, it is virtually impossible to design a specification that provides an adequate standard :of competition. I think as a practical matter you do better by taking informal quotations on.the general specifications as to the kinds of furniture you require. Mayor Gleckman: I would like to get a motion on the floor that encompasses Item No.. 2, so we may discuss if there is any discussion desired? Motion by Councilman. Nichols, seconded by Councilman Gillum, covering Item Number 2 verbatim as covered in the report . Mayor Gleckman: I would like to add that in case there is any discussion by Council, that they notice the last line which says • "to be approved by Council prior to issue. " Councilman Gillum: I have one question of Mr.., Aiassa. On this informal bidding how are we guaranteed as far as the quality is concerned? The specs are not that tight - - is this left to the discretion of staff when it comes to quality? Mr.. Aiassa: If you.will look at the specs as I think they are complete enough in that category. The staff will have to look to see that it is a comparable unit.. Also it is doubtful that one bidder will be able to furnish all that is required, so we will have to deal with more than one. Councilman Gillum: You don't feel that one firm could bid and supply all the furnishings ? Mr. Aiassa: No.. We may buy chairs from one and a desk or desks from another, etc. Mayor Gleckman: I would be willing to rely on the staff's judgment and opinion as to what is quality and what is not, and what is value and what is not, and if upon review we find otherwise, I am sure we could stop the issue of that.purchase order. Councilman Gillum: Well I agree but I am just trying to clarify so that we have a method. Mr., Aiassa: Mr.. Sata will also be part of it. Councilman Gillum: Fine. Councilman Chappell: Does Mr.. Sata get 10% or something of that sort? Mr..Aiassa: Mr... Sata was hired on a flat fee. Normally he would be - 15 - • • i REG.. Co Co 5-27-68 Page Sixteen CITY HALL AND POLICE BUILDING FURNISHINGS - Continued entitled to a fee but he is getting nothing except a flat fee. Motion carried. REQUEST AUTHORIZATION FOR MAYOR AND CLERK TO SIGN AGREEMENT FOR PURCHASE OF HINRICHS PROPERTY Motion by Councilman. Gillum, seconded by Councilman Chappell, and carried, that Cit y Council authorize the Mayor and City Clerk to sign an agreement with Wm.. Hinrichs for the property on. Sunset Avenue as an addition to Del Norte Park ------------- Mr o. Aia s sa. Mr. Mayor - we need one more item. As you know the lease spelled out that we would pay a down payment of $1,000. I would like the Council to authorize the City Controller to draw a warrant for $1, 000 to proceed with the purchase of the Hinrichs property. . So moved by Councilman Chappell, seconded by Council- man Nichols. Motion carried on roll call vote: AYES. Councilmen Chappell, NOES. None ABSENT. None PUBLIC RELATIONS PROGRAM PLANNING COMMISSION LETTER Nichols, Gillum, Lloyd, Mayor Gleckman Motion by Councilman Gillum, seconded by Councilman Lloyd, and carried, that this item be referred for discussion at Budget Sessions. INFORMATIONAL ITEMS ACCEPTANCE OF FRANCHISE BY AZUSA VALLEY WATER CO Motion by Councilman Chappell, seconded by Mayor Gleckman, and carried, that City Council receive and file. SUBURBAN WATER CO. INTERIM RATE INCREASE Motion by Councilman Gillum, seconded by Councilman Lloyd and carried, that City Council. receive and file. LEGISLATIVE MATTERS ASSEMBLY BILLS 2018 through 2023 (Di sincorporation of Cities) Motion by Councilman Chappell, seconded by Councilman Nichols, and carried, that City Council receive and file. CITY° S RECREATION PROGRAM BIKEWAY TRAILS Motion by Councilman Gillum, seconded by Councilman Nichols, and carried, that - 16 - REG. Co Co 5-27-68 Page Seventeen CITY'S RECREATION PROGRAM - Continued this item be held over to the Council meeting of June 10, 1968. -------------- TRAMPOLINE FOR YOUTH CENTER Motion by Councilman Gillum, seconded b Councilman Lloyd, and carried that Y Y a a Council hold this item over to the meeting of June 10, 1968. ----------------- PERSONNEL MATTERS FIRE DEPARTMENT WORK WEEK Mr. Aiassa- Mr'. Mayor, I believe we should have a joint meeting with the Personnel Board regarding. both Fire Department Work Week and Vacation Plan. The only free night you will have is on the 17th of June (Council agreed to a Joint Meeting with Personnel Board on,. June 17tho) Motion by Councilman Chappell, seconded by Councilman Lloyd, and carried, that City Council hold over to meeting of June 24, 1968, action on Fire Department Work W e:ek VACATION PLAN Motion by Councilman Gillum, seconded by Councilman Chappell and carried, tha t City Council hold over to the meeting of June 24, 1968, action on Vacation Plana CITY CLERK LOS ANGELES COUNTY EPILEPSY SOCIETY SOLICIT FUNDS DURING TULY, 1968 Lela Preston, City Clerk- This request is made each year. Motion by Councilman Nichols, seconded by Councilman. Gillum, and carried, that Council grant approval of the request for soliciting funds during July, 1968, by Los Angeles County Epilepsy Society. ABC APPLICATIONS Motion by Councilman Nichols, seconded by Councilman Gillum, and carried., that there be no protest on ABC application of Mame's, Inca , 1841 E. Garvey Avenue. Motion by Councilman Gillum, seconded by Councilman Chappell, and carried, that protest be filed by the Chief of Police for on -sale beer license pertaining to Footsiville,. 2233 E. Garvey Avenue. Motion. by Councilman Lloyd, seconded by Councilman Nichols, and carried, that there be no protest on.ABC application of Love's Wood Pit Barbecue, 510 South Glendora Avenue, for on -sale beer and wine license - 17 - REG. C.C. 5-27-68 Page Eighteen CITY CLERK Continued WEST COVINA PARADE COMMITTEE REQUEST FOR WAIVER OF $25 0 00 APPLICATION FEE FOR 4TH OF 7ULY' PARADE • Motion by Councilman Chappell, seconded by Councilman Gillum, and carried, that Council waive application fee of $25 0 00 for 4th of July Parade. U Councilman Nichols° In connection with this item, I might mention that I think all of us have received in the mail tonight, a formal, invitation to ride in the 4th of July Parade. I wonder if it: would be appropriate at this time to ask for responses from the City Council and direct the City Manager that at the same time he advise of the granting of the request, that he also advise the attendance of the Councilmen. Mayor Gleckmano A very good suggestion, (Polled Council, Councilmen Chappell, Nichols, Gillum, and Mayor Gleckman, indicated they would attend. Councilman. Lloyd was uncertain o ) CITY TREASURER CITY TREASURER'S REPORT APRIL, 1968 Motion by Councilman Nichols, seconded by Councilman Gillum, and carried, that City Council receive and file City Treasurer's Report for April, 1968. MAYOR'S REPORTS UPDATING CIVIC CENTER SIGN Mayor Gleckmano We have a sign out front that; does not show the names of the two new Councilmen. It was put there by Council action and therefore the staff cannot make any changes without Council authorization Motion by Councilman Lloyd, seconded by Councilman Chappell, and carried, that City Council approve the updating of the Civic Center sign to include the new councilmen's names. COMMISSIONS APPOINTMENTS Mayor Gleckmano I would like to hold this item over with your permission to June 10, 1968. Motion by Councilman Gillum, seconded by Councilman Lloyd, and carried, that City Council hold over this item to June 10, 19680 QUEEN OF VALLEY HOSPITAL DINNER Mayor Gleckmano We have a communication from the Queen of the Valley Hospital regarding their desire to hold a dinner and invite the City Council and their wives, and anybody else that. the City Council feels they would like to have in attendance. . The element of - 18 - REG. C.C. 5-27-68 Page Nineteen C7 • MAYOR'S REPORTS - QUEEN OF VALLEY HOSPITAL INVITATION Continued discussion will be whether there will be 35 or 100 invited. They have a room that will accommodate 35 and another room that will accommodate 100. What is your desire,_ they would like to do this in June? Councilman Nichols: Is there some particular purpose? Mayor Gleckman: Yes to tour the new addition to the hospital. They have done this in the past and would like to do it as public relations for both.the hospital and the city. Councilman Gillum: For the two new Councilmen - we attended last year and it was very impressive and I would wholeheartedly recommend this for the Councilmen and their wives. "Mayor Gleckman: How about the 26th or 27th of June? Councilman Gillum: Mr. Mayor - could we hold this over and inform the. City Manager's office after checking at home? Mayor Gleckman: Right. First let's have a motion that the City Council accepts the invitation of the Queen of the Valley Hospital for a dinner on a date to be selected through administration. man Lloyd. - ' So moved by Councilman Gillum, seconded by Council - Mayor Gleckman: I would like to discuss with Council now before adopting this motion, as to their thinking with regard to 35 or 100 guests. Councilman. Lloyd: How are we to determine whether these people should have 35 or 100? I don't think we can make that decision. .If they wish to invite us and we accept, but beyond that.... Mayor Gleckman: They felt that we would be closer to the situation as far as the. Chamber of Commerce and the staff, and they were letting us know they were leaving this open for us to make the suggestion. . I would not like to exclude anybody, but I think 100 becomes pretty cumbersome going on a tour through the halls. - Councilman. Nichols: If you would be willing to put this matter to a vote .I would of fer another motion that would handle this entire matter, Mayor Gleckman: Fine. . You have a motion and a second, would you like to withdraw the second Councilman: Lloyd? Agreed, second withdrew. �. Motion by Councilman Nichols, seconded by Councilman. Gillum, and carried, that the. Council direct the City Manager to inform the Queen of the Valley Hospital of our acceptance of the invitational dinner and further direct the Mayor and City Manager to establish a recommended guest list for submission to the Queen of the Valley Hospital. - 19 - REG. C.C. 5-27-68 Page Twenty MAYOR'S REPORTS - continued CONSOLIDATION OF COURTS Mayor Gleckmane I requested Mr.. Aiassa to put this on the.Agenda because there was a bill in the Legislature that the past council • discussed and on the recommendation of the past Mayor was in direct accordance with the consolidation of courts, and since that time. having attended the League of California Cities and other organizations, I find we are one of two cities in the whole San. Gabriel Valley that have taken this position, and the rest of the cities have taken the other position including the League of California Cities, and.I felt with all due respect to former Mayor Krieger, that after learning a little more about this situation,. I seek to change my vote, but I would request at this time -we be supplied with the information from the League of California Cities as to.their reasoning why they have taken the position they have taken, to better make our recommendation to our assemblymen. So that is why,I have it on the agenda and with your permission.I would request that this information be given to the rest of the Council. So moved by Councilman. Gillum, seconded by Council - man Lloyd, and carried. SWIMMING POOL PLAQUES Mr. Aias sa a We are coming close to the completion of the Swimming Pool and we feel there should be some proper identifica- tion. I would like to make the suggestion that staff be authorized by Council to submit some samples to Council at their meeting of June loth. So moved by Councilman. Nichols, seconded by Council - man Chappell, and carried. Mayor Gleckmane Mr.- Aiassa, if you have anything in mind regarding the School Board or School District pertaining to a plaque, I would suggest that you make the recommendation to them that they get some recommendation back to us so we may consider it. PROCLAMATION GRADUATE MONTH - JUNE , 19 68 Mayor Gleckmane If there are no objections, we will so proclaim. No objections. So proclaimed. . Mayor Gleckmane I also had a request from the Star Spangled Flag -House and they have requested that we proclaim Commeneration June 9 - 15 as National Flag Week. The 101st anniversary of the' National Flag of the United. States of America. If there are no objections by Council, we will so proclaim. No objections. So proclaimed. - 20 - REG. C.C. 5-27-68 Page Twenty-one MAYOR'S REPORTS —Continued "Mayor Gleckman- I also have a request I would like to make of this Council, and that is that we authorize a presentation of a West Covina plaque to Maurice-L. Wooden_. for education services -rendered to be presented to him at his retirement dinner on June 3rd. • So moved by Councilman .Gillum, seconded by Councilman Lloyd. Mayor Gleckmano The request was made by the West Covina High School and it was their idea that "education services rendered" be used. If you have some other idea - or why don't we leave it to the discretion of the City Manager and the Mayor? Councilman Nichols- I do think "educational services rendered" is a little bit sick, maybe for "services to the community". (Council discussion.. Agreed in favor of the wording "educational services to the community" with final decision regarding wording to be left to staff.) Mayor Gleckman- You have heard the motion, all those in, favor? Motion carried, all were in favor. • Mayor Gleckman: I received a letter from Glenard P.. Lipscomb - Congressman. He has sent us a letter of congratulations on the office of Civil Defense Department of the Army Project application for communications equipment for West Covina in the amount of $20, 813 for the federal share of the total project cost of $41, 626. which has been approved. Mr. Aiassa, I don't know who should get the credit for this, but I will leave that to your administration, it is a job well done. We got the money and I would like a motion authorizing a letter of appreciation be sent to Congressman. Lipscomb. Motion by Councilman Lloyd, seconded by Councilman Chappell, and carried, that Council authorize an appropriate letter be sent to Congressman Lipscomb. COUNCIL COMMITTEE REPORTS Councilman Gillum-, I would like to report to this Council a meeting held by the Human Relations Commission inviting different organizations, churches, service groups - in fact a very long list of organizations within this community, to come before the Commission and discuss the narcotic problem within our community. Gentlemen, I want to tell you if you weren't there you wouldn't believe it. . We were treated by approximately 15-20 confirmed young • adults, teenagers who stood up in this Council and admitted being on narcotics, admitted being dope pushers, very dramatic conversation. We were also given an opportunity to hear from two gentlemen from the Seven Step organization, who are trying in their own way to find an answer to this problem. The gentlemen are ex -cons and they made their statements and listed their background, conveying to the audience and the young people that they have been down this road and know what is going to happen. We also had a number of people speak on the subject. One gentleman I must say in all honesty, got completely out of hand and our Mayor politely but firmly and strongly put him in his place, and he left. - 21 - REG. C.C. 5-27-68 Page Twenty-two L� COUNCIL COMMITTEE REPORTS - Continued I felt that many things said by the young people in the room were quite shocking and I think it did stimulate thinking. I am not sure if I would like to see the same type of thinking continue with the Human Relations Commission, but I am sorry that all of you didn't get to see and hear the comments by these young people. . I think the Commission is well on its way of setting up some type of program of information and act as the catalyst in the community on this problem. "Mayor Gleckmana I want to thank Councilman Gillum for his remarks and attendance at the meeting. I arrived rather late.. They are going to have another meeting Wednesday night. The group that was in attendance, the Seven Step group was invited to attend by one of the lodal citizens.. I felt it was a little premature, but I was not present for their presentation and if the group got that much out of it, then I am glad they did appear. Primarily the Commission is well on its way to act as a catalyst in establishing all of the goals and plans of all these groups to work-in unison on this problem within our community. I think we have a tiger by the tail, but I was very pleased to see all the groups represented, who did take heed to the letter sent out by the Commission. I think the establishment can do some good. .I will try and be present Wednesday night. Councilman. Gillum will be present and if any of the Council or staff can attend, it would be well. DEMANDS Motion by Councilman Gillum, seconded by Councilman Nichols, that the City Council approve demands of $464, 812 .27 as listed on demand sheets C565 through C567 and payroll reimbursement sheet. This total includes $300, 000 in time certificates- of deposits. Motion carried on roll call vote as follows: AYES, Councilmen Chappell, Nichols, Gillum, Lloyd, Mayor Gleckman NOES, None ABSENT, None Motion by Councilman Gillum, seconded by Councilman Chappell, and carried, that there being no further business, meeting adjourn at 9, 25 p.m. ATTEST, City Clerk APPROVED. Mayor - 22 -