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04-08-1968 - Regular Meeting - Minutes0 • • MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL CITY OF WEST COVINA, CALIFORNIA APRIL 8, 1968. The regular meeting of the City Council was called to order by Mayor Krieger at 7: 30 p.m., at the West Covina City Hall.. The Pledge of Allegiance was led by Councilman 1 Nichols. . The invocation was given by Councilman Gillum. ROLL. CALL Present: Mayor Krieger, Councilmen. Gillum, Nichols, Gleckman, Snyder Also Present: George Aiassa, City Manager George Wakefield, City Attorney Lela Preston, City Clerk H. R. Fast, Public Service* Director George Zimmerman, Ass't. City Engineer Owen Menard, Planning Director Leonard Eliot, Controller Ben Bateman, President - W.C.C.E.A. Chuck Bahn,. President - W.C.F.A. APPROVAL OF MINUTES March 18,. 1968 Approved as corrected. Councilman Nichols: On page 5, first paragraph, the word "dimensions" is misspelAeJ. Mayor Krieger: On Page 9 - about the middle of the page - it should read: "Of course we are much more interested in the free- way generating traffic to the core area than the core area generating traffic to the freeway. " Mr. Wakefield: Mr. Mayor - to be technically correct - on Page 17 first line, with reference to the Code Section. Number, it should be "22932.5" . Motion by Councilman Gleckman, seconded by Councilman,. Nichols, and carried, that Council approve the minutes of March 18, 1968 as corrected. MARCH 25, 1968 - Approved as corrected. Councilman Nichols: On.Page 15, middle paragraph, the word "survey" is not completed The "y" was left off. Mayor Krieger: On Page 31, in my second from the last statement on the page, leave out the word "ordinance. " It should read "..... either the sign has to be changed, or the law has to be changed..... ". On Page 33 the word "objective" should be "subjective. " Page 46 a statement attributable to me should read: "I can report to the Council that the Los Angeles County Division was pretty badly split....." and not the "California Division. " - 1 - REG.. C.C. 4-8-68 APPROVAL OF MINUTES - 3-25-68 - Continued Page Two Motion by Councilman.. Gleckman, seconded by Councilman 1 Gillum, and carried, that Council approve the minutes of March 25, 1968, as corrected. Councilman Nichols: Mr. Mayor - I would like the record to show my abstirience on the approval of the minutes of the 25th due to my absence for a portion of that meeting. ------------- PRESENTATION OF MEDAL TO CITY FROM THE MAYOR.OF FULDA, GERMANY (Presentation made by Mrs.. Pacifico, citizen of West Covina, recently returned from visit to Germany, town of Fulda, where she participated in annual ceremony, in the role of Princess. Medal from the Mayor of Fulda was presented to Mayor Krieger, and also Pro tem Mayor Gleckman. Both councilmen thanked Mrs. Pacifico and said the medals would be given to the City of West Covina for display in the City's trophy cabinet. Mrs. Pacifico's verbal explanation of the proceedings was very interesting.) CITY CLERK'S REPORTS • PROJECT TS-68013 TRAFFIC SIGNAL INSTALLATION SMITH ELECTRIC SUPPLY Locati..on: Glendora Avenue at State Street. Motion by Councilman Gleckman, seconded by Councilman. Snyder, and carried, that Council accept traffic signal installation, and authorize the release of Insurance Company of North:America performance bond. No.. M-531032 in the amount of $11, 761.00. RESOLUTION NO. 3767 The City Clerk presented: "A RESOLUTION OF THE CITY COUNCIL OF ADOPTED THE CITY OF WEST COVINA, ACCEPTING A CERTAIN WRITTEN INSTRUMENT AND DIRECTING THE RECORDATION THEREOF." Mayor Krieger: Hearing no objections, waive further reading of the body of said Resolution. Motion by Councilman Gleckman,. seconded by Councilman Snyder, that the Council adopt said Resolution. Motion carried on roll call vote as follows: .AYES: Councilmen. Gillum,, Nichols, Gleckman, Snyder, Mayor Krieger NOES: None ABSENT: None • ------------ PLANNING COMMISSION REVIEW OF PLANNING COMMISSION ACTION APRIL 3, 1968 (Summary of actirn report accepted by Council. No questions or discussion on items.) - 2 - REG. C. C. 4-8-68 Page Three PLANNING COMMISSION - Continued INFORMATIONAL: Zone Change No., 391 C., J Wittman and R. Paul Robb; and Amendment No. 88 City initiated set for hearing on April22, 1968. . (Informational item noted by Council.. No questions or comments.) RECREATION AND PARKS COMMISSION REVIEW ACTION OF MARCH 20, 1968 SPECIAL MEETING — and MARCH 26, 1968 REGULAR MEETING Motion by Councilman Gleckman, seconded by Councilman Gillum, and carried, that Council receive and file action of Recreation and Parks Commission of March 20,. 1968. Motion by Councilman Gleckman, seconded by Councilman Snyder, and carried, that Council receive and file action of Recreation and Parks Commission of March 26, 1968. PERSONNEL BOARD REVIEW MINUTES OF FEBRUARY 27, 1968, ADJOURNED MEETING and MARCH 5, 1968 REGULAR MEETING • Motion by Councilman Gleckman, seconded b Councilman.Sn der, and carried that Y Y s , Council receive and file the minutes of the Personnel Board adjourned meeting of February,27, 1968. Mayor Krieger: The minutes of March 25, 1968, on Page 25, I noted that Mr. DeLaRosa, an employee of the City, lost a son in Vietnam. I think it would be appropriate for the Council if they would consider an expression of sympathy ib.e-sent by the Council to Mr.. DeLaRosa. Motion by Councilman Gleckman, seconded by Councilman Gillum, and carried, that the.Mayor be authorized to have a letter drafted and signed by him, expressing the condolences and sympathy of this Council for the loss of Mr. DeLaRosa's son. Mayor', Krieger: A question regarding the Vacation Plan, I don't think we had a Council representative at this meeting. Mr. Aiassa - can you report on these two matters - the Fire Department Work Week and the Vacation Plan? Mr. Aia s sa : This was brought up at our meeting of the 2 5th . My report to the Council was that these two items were recommended by the Personnel Board and both items require the establishing of funds, • and at that time I suggested to the Council, being that we are so close to the election the Council might want to carry this over until after election. These two items are going to require additional revenue, about $5, 000 each. Mayor Krieger: What is the Council's thinking on both of these items? They do require the budgeting of funds and also concern policy. Does the Council wish.to hold or take action? Councilman Gillum: Since it is going to take additional funding, I feel the next Council should have the responsibility of deciding this area since they are -3- REG. C.. C. 4-8-68 PERSONNEL BOARD - Continued Page Four going to be responsible for the finding of additional funds. . I would like to see it held over • Mayor Krieger- If that is the Council's feelings, then in deference to the Personnel Board, who has made this recommendation to us, there should be a motion to receive and hold to a date certain so it will come back on the Council's agenda. 0 Councilman Gillum: Is there a time limit on this Mr.. Aiassa? Mr. Aiassa: No. The effective date would be the first of July. Motion by Councilman Gillum, seconded by Councilman Nichols, and carried, that Council hold over until the second regular meeting of May (May 27) the Vacation Plan item and the Fire Department Duty Week. HUMAN RELATIONS COMMISSION _MINUTES OF FEBRUARY 29, 1968 Motion by Councilman Gleckman, seconded by Councilman Nichols, and carried, that Council receive and file the minutes of the Human Relations Commission dated February 29, 1968. WRITTEN COMMUNICATIONS NOTICE FROM DIVISION OF HIGHWAYS RE. RELINQUISHMENT OF HIGHWAY RIGHT OF WAY (Vincent Avenue) Motion by Councilman Gleckman, seconded by Councilman Gillum, and carried, that Council receive and file. ------------ LETTER FROM SCAG REQUESTING SUPPORT OF AB 1166 Mayor Krieger: Does the Council wish to take a position in support of this legislation? Councilman Gleckman: I attended the SCAG meeting at which this particular billwas discussed and I wholeheartedly support their recommendation. It is a necessity that I feel should be acted upon for the simple reason that for one of the first times we are actually planning in the future and asking all the communities to get involved in supporting an action.of this type. This is something that is going to be of value to all areas and all communities and it can. only be. accomplished through this bill. Mayor Krieger: Are there further comments on the proposed support for the bill? A motion would be in order. Motion by Councilman Gleckman, seconded by Councilman Snyder, that the City Council support the bill AB1166 as requested by the Southern California Association of Governments. Motion carried. REG. C.C. 4-8-68 Page Five 9 U • • WRITTEN COMMUNICATIONS - Continued Mayor Krieger: I assume from the motion, formal support would be letters to the legislators of this area - Mr. Aiassa. (Item 3 of Written Communications will be handled under the City Manager's agenda.) LETTER RE. MT SAN ANTONIO RELAYS Motion by Councilman Gleckman, seconded by Councilman. Gillum, and carried, that Council receive and file. LETTER FROM ROBERT O. WESTLYE RE. CITY HOUSE NUMBERING Councilman Nichols: Mr. Aiassa - is this being handled administratively? Mr. Aiassa: No, this letter was addressed to the Council and under normal procedure we do not respond to people until the Council turns it back to staff. Moticn by Councilman. Nichols, seconded by Councilman Gleckman, that Council refer this.letter to staff for administrative handling. Councilman Snyder: Mr. Mayor - he makes a specific point that the money is collected similar to a charity drive but it is not a charity drive. These people are issued a busi ness license and I would think this method of collecting money should not be done because it is mis- leading. Councilman Gleckman: I feel that this should be handled administratively. I believe this Council has stated its policy regarding a license of this type, and I think it could be handled by the City Clerk. Am I correct Madam City Clerk? Lela Preston: As I understand it the policy is to let the high school or teenagers do this as a project. This is what we have been doing but because he addressed this letter to the Council we felt it should have official action from you. Mayor Krieger. Yes, I think we understand that the staff felt obligated to bring it to the Council's attention. . The motion would be to bring it back to staff. This is a very vague type of letter, it leaves a lot of unanswered questions.. I am confident the staff is going to investigate this thoroughly with these people . Councilman Gleckman: Right and come back with a recommendation. Councilman Snyder: I am particularly concerned whether he is eligible for a permit. Mayor Krieger: It has been moved and seconded to refer to staff.. Any objections? None. So ordered. - 5 - REG. C.C. 4-8-68 WRITTEN COMMUNICATIONS - Continued Page Six RESOLUTION FROM CALIFORNIA HIGHWAY COMMISSION RE.. POLICY ON PLANNING AND DESIGN OF HIGHWAY PROJECTS WHEN PARKS ARE INVOLVED • Mayor Krieger- Any comments on this report? -I would suggest that this report be flagged in red and placed in some type of a file so that when the State Division of Highways starts their public hearings on the freeway 2 years hence in reference to Galster Park, I think this fits right in and it would be most opportune to bring it to anybody's attention at that time if the Freeway starts going through Galster Park. Motion by Councilman Gleckman, seconded by Councilman Gillum, and carried, that the correspondence dated April 2, 1968 be broughtAo the attention of the staff in order to point out to the State Division of Highways this particular document at the time the - hearings are held by the State Division of Highways regarding Huntington Beach Freeway. SCHEDULED MATTERS HEARINGS VARIANCE : NO. 619 WALLICHS MUSIC CITY,. INC. LOCATION- 2917 East Garvey Avenue • REQUEST to exceed the allowable signage and place an. advertising sign on the south side of the building denied by Planning Commission Resolution No.. 2027. Appealed by applicant on March 11, 1968. Mayor Krieger- Mrs Preson, do you have the affidavit of publication and mailing? Lela Preston- Yes I do. Motion by Councilman Gleckman, seconded by Councilman Gillum, and: carried, that Council receive and file. (Resolution No. 2027 by the Planning Commission read in full by Planning Director - Mr.. Menard.. Photos furnished Council showing the building and signs under dis- cussion.) THIS IS THE TIME AND PLACE FOR. THE PUBLIC HEARING ON VARIANCE'NO. 619. IN FAVOR Joe Finkleburg I would like clarification on the new sign 3225 Lacey St. code. How do we stand regarding the 3 to 1 Los Angeles ratio? • Mr. Menard- The frontage of the building is 150' therefore this permits the maximum signage. At 3 to 1 ratio the maximum allowed by the ordinance itself is 300 feet per side, so then the facility is allowed 300 sq. ft. on the front which is an advertising sign, 300 sq. ft. on the side which would bean identifying sign by our Ordinance, and 300 sq. ft. on the rear which would be an identifying sign. Because of the width of the building the facility is allowed maximum square footage. The variance request here, in the opinion of the Planning Commission, was advertising versus identification signage. - 6 - REG, C.C. 4-8-68 Page Seven VARIANCE. NO. 619 - Continued Mr. Finkleburg: Regarding the advertising sign, it is my understanding that if they had an entrance where ,we wanted to put this sign that it would be allowed as it is enjoyed by other tenants in West Covina. We feel the only problem is that we do not have an • entrance at this elevation, so I think this is the only point of order, not so much as you are against the advertising sign but that we do not have an entrance. We feel we are not out of line in asking for this, there are signs in the area that advertise Florisheim Shoes; you have reader panels that advertise who ever might beat the piano bar, and you have agencies that advertise different type of automobiles that they have in the agency, so we feel 'fhere-is�.'nothing abnormal in asking for the Magnavox sigril. Thank you. IN OPPOSITION None. Motion by Councilman Gleckman, seconded by Councilman Gillum, and carried, that Council close the public hearing portion. COUNCIL DISCUSSION. Councilman Gleckman: Mr. Mayor, the only reasons behind a variance that I can see that do not apply to any other area would be that this seems to be the only commercial •building backing on to the Freeway in any of our commercial areas. I don't know of any other building in the City - whose back of the building fronts on the freeway. So as far as precedence being set, as stated here in the report, we wouldn't have any precedence because I don't think we have any other buildings of similar caliber. Mr. Menard: Correct I can't think of. another one. Councilman Gleckman: So as far as looking for a precendence it would be rather difficult. The examples being used in this report showing that there have been variances granted in the Eastland Center for increased ailowiTbke signage have been basically on fronts of buildings which I feel in many cases has good reasonings but you can't assimilate that to this particular building because it is unique in itself.. So whether we would grant a variance of this type of building because of its single existence in the City, I think is another case. Mayor Krieger: Let me ask you this Mr. Menard. In looking at your staff report of 3-6-68, I want to make sureI under- stand it. In your third paragraph, you state: "the requested variance would therefore increase the signage on the rear, which is the south side, to approximately 175', allowable by present sign ordinance is 150 sq. ft." Did I misunderstand your response to Mr. Finkleburg with respect to the allowable' signage on the south side? . Mr. Menard: Right. I stated that the signage on the front of the building would be allowed at 300 sq. ft. and if I stated the same on the rear or the side I would be in error. I meant to say one-half of that or 150 sq. ft. maximum allowable signage on the side or rear for an idemtification sign, and 300 sq'. ft. on the front of the building for advertising sign. Mayor Krieger: So forget whether we are talking about identification or advertising, for the moment. We are talking about a sign that exceeds the allowable limits by 25 sq. ft. Is that right? _ 7 _ REG. C.C. 4-8-68 Page Eight i/ARIANCE7. ; NO. 619 - Continued Mr. Menard: This is correct. It exceeds by"25 sq. ft. Councilman Nichols: Mr. Menard - would this sign be allowed on the front of the building by right, at the present time? •Have -they enough footage left over and can they use this type of sign under our present ordinance ? 0 • Mr. Menard: There is already one there on the front of the building. It is allowed. Councilman Nichols: What does our ordinance say in respect to the rear of the building - that there shall not be advertising signage on the rear of the building? Mr. Menard: This is correct. .,.Perhaps it is clearer if I just quote. (Read from the ordinance code.) ThEr e was a variance granted for the sign that is there at the present time. Councilman Nichols: You mean the sign that is there now on the rear is by variance? Mr. Menard: This is correct. Councilman Nichols: So this request is essentially one for an amount of footage in excess of what our sign ordinance allows and the type of sign that our sign ordinance does not allow? Mr. Menard: Mayor Krieger: This is correct, Mr.. Nichols. . In effect it is a variance on a variance. Councilman Snyder: I don't see no matter how far you stretch it that there has been any showing for a variance here. In looking. at the new sign ordinance and the old the granting of the identification sign on the rear is stretching a point.. I can't see that there has been any showing for a variance. Councilman Gillum: I have a question of the gentleman representing the applicant. MagnaVQx - - are they associated with or in any tied with Wallich's Music City. Mr. Finkleburg: I would like to have Mr. Wallich answer that. Mr. .C1y-de..Wallichs No, they are not. Wallich's Music Center Councilman Gillum: It is just one of the many products that you handle. Mr. Wallichs: They are a major single line that we carry. They are about 20% of our business and about 80% of our advertising goes into advertising Magnavoux,. and this is the reason for the request for the sign. Mayor Krieger: Thank you sir. Councilman Nichols: Mr. Mayor, my response would certainly be one of sympathy with the property owner,. I understand what he is attemptin% to achieve and that is freeway REG. C. C. 4-8-68 Page Nine C1 VARIANCE NO. 619 - Continued identification, but we do have a sign ordinance that we have attempted -in the past, by the variances that we have given to give special consideration to this facility but when the facility was built every condition that is present today in terms of its -orientation, was present then and the facility was built with those conditions in mind and in all fairness to our efforts to uphold the sign ordinance I certainly can't see violating the spirit of our ordinance in two different directions to grant this request as much as I would like to. Motion by Councilman Snyder, seconded by Councilman Gillum, that Variance No. 619 be denied on.lack of showing adequate grounds. Motion carried on roll call vote as follows - AYES. Councilmen Gillum, NOES: None ABSENT: None ZONE CHANGE NO. 387 CITY INITIATED Nichols,- Gleckman, Snyder, Mayor Krieger LOCATION: Various developed tracts and parcel maps within the City. Request to reclassify from R-A to R-1 approved by Planning Commission Resolution No. 2031. Mayor Krieger: Mrs.. Preston, do you have the affidavit of publication? Lela Preston: Yes, I do. Motio n by Councilman Gillum, seconded by Councilman Gleckman, and carried, that Council receive and file. (Planning Commission Resolution No.. 2031 read in full by Mr. Menard, Planning Director. A brief verbal summary and map presented, indicating the areas involved in the proposed rezoning.) THIS IS THE TIME AND PLACE FOR THE PUBLIC HEARING ON ZONE CHANGE: NO. 387. IN FAVOR None. IN OPPOSITION None. Motion by Councilman Gleckman, seconded by Councilman Snyder, and carried, that the public hearing be closed. COUNCIL DISCUSSION. None. Motion by Councilman Snyder, seconded by Councilman Gleckman, that Zone Change No. 387 - City Initiated be adopted. Motion carried on roll call vote as follows: AYES: Councilmen Gillum,Nichols, Gleckman, Snyder, Myor Krieger NOES: None ABSENT: None - 9 - REG. C.C. 4-8-68 Page Ten GENERAL MATTERS ORAL COMMUNICATIONS None. • CITY ATTORNEY ORDINANCE. NO. 1033 The City Attorney presented: "AN ORDINANCE OF THE CITY COUNCIL OF ADOPTED THE CITY OF WEST COVINA, GRANTING TO AZUSA VALLEY WATER COMPANY, A CORPORATION, THE RIGHT, PRIVILEGE AND FRANCHISE TO LAY AND USE PIPES, DITCHES, FLUMES, CONDUITS AND APPURTENANCES FOR TRANSMITTING AND DISTRIBUTING WATER FOR ANY AND ALL PURPOSES UNDER, ALONG, ACROSS, OR UPON CERTAIN OF THE PUBLIC STREETS, WAYS, ALLEYS AND PLACES, AS THE SAME NOW OR MAY HEREAFTER EXIST, WITHIN THE CITY. " Motion by Councilman Snyder, seconded by Councilman Gleckman, and carried, that Council waive further reading of the body of said Ordinance. Motion by Councilman Gleckman, seconded by Councilman Snyder,. that the City . Council adopt said Ordinance. Motion carried on roll call vote as follows: AYES: Councilmen Gleckman, Snyder, :Nichol's,:..Mayor Krieger NOES: Councilman Gillum ABSENT: None Councilman Nichols: I would like the record to show that I have read the minutes of the meeting and feel qualified to vote on this matter. Mayor Krieger: The next item is the Ordinance having to do with amending section 6235.5 of the code relating to business licenses for contractors. Now I do recognize- a gentleman who is here this evening who I believe under Oral Communica- tions would have wanted to speak to this matter and before receiving the City Attorney's item we -will receive any comment that he would care to make. Before doing so, I want to bring to the Council's attention that I received three letters and I don't know that these -were circulated amongst the Council. One from the San Gabriel Valley chapter of the Building Industry Association signed by William C. Schmidt, area manager; one on the same stationery signed by Homer M. Petersen, President of the San Gabriel Valley Chapter;. and another on the same letterhead dated April 2 1968 signed by a number of individuals who in the body of the correspondence identify themselves at least to be -contractors. I will circulate these letters amongst the Council. William Schmidt Building Industry Association The last time we were here it was my understanding that Item 4-of this proposed ordinance would have an added phrase on the end of it which would read - - "and does not exceed $1000 in value." This is for the owner/builder and we urgently request that you put some -amount of valuation on the amount of work that the owner can do on any property in the City of West Covina. Mayor Krieger: Thank you Mr.. Schmidt. - 10 - Mr. Wakefield, to clarify REG. C.C. 4-8-68 Page Eleven ORDINANCE RE. BUSINESS LICENSE FOR CONTRACTORS - Continued the record, as I understand the ordinance that is before -us this evening for adoptior), it does not include the language that Mr. Schmidt has alluded too, as far as limitations. Is that correct? • 'Mr. Wakefield- It does not, Mr. Mayor. Councilman Snyder- I have a question also of Mr. Wakefield. Could we constitutionally limit anyone from owner building? Mr. Wakefield. I think .it is a matter of regulation. The pua°rose of requiring the permit and the .license fee is local control. I think it could be done. Councilman Snyder: Well we could require a permit? Mr. Wakefield- We require,a permit now but what this would do is exempt him from the business license fee, You get into the difficult question obviously of when is a man doing business and when is he not. I think the Council has the right to resolve that question and see that when he does work of a certain value then he is in legal effect in business of carrying on construction. Councilman Gleckman. Mr. Mayor, I have a question of Mr. Schmidt, Can you give us a brief idea of why you would limit • a man from doing construction or anything of that type on his own property to any extent that he so wishes as long as it is done -within the framework of permits and safety measures? Mr.. Schmidt: Yes, we feel the owner is then competicn.g with the contractor. He can go out and build any type of building he wants on his own property. Councilman Gleckman: Would you feel then that we should regulate how much work a man should do on his car on his own property because that would hurt the automobile industry? I can understand the contractors wanting to prevent people from doing work that they normally would do maybe as a service and get paid for, but I can't under- stand the extent of which you are asking this Council to go on record saying that a man.does not have the right to do this on.his own property to any extent as long as it is within the confines of the safety measures and permits granted by this City. I really do disagree in this particular point. I don't think there should be a limit as to what a man can do with his own property as long as he follows. our codes. Mr. Schmidt: I feel that way too if it is on his own home, but if he owns a piece of commercial property in town he can build any building he wants on there and sell it when he is through and then build another one next door.. This is competing against the contractor. . The contractor has to take out a license, he has to take- out permits, which I am sure the owner would also. This is what our objection is, the contractor although he has been doing this work for years, like a doctor, he has to take out a state license, a city business license and at the same time an owner who mayor may not have knowledge of the building construction can go ahead and do it as he wishes. I believe you will find that your Building Director, Mr. Fowler, has most of his trouble with owners that are not familiar with construction . Councilman. Gleckman: Again I think this is minimal. and I do think this may be the feeling of the contracting industry but I still feel a man.'s property is his own domain as long as he - 11 °- REG. C.C. 4-8-68 Page Twelve • 1� ORDINANCE.RE. BUSINESS LICENSE FOR CONTRACTORS - Continued comes within.our codes and I would be very reluctant to adding that to our ordinance. Mayor Krieger: Further discussion on this particular matter that has been brought to us under oral communcations? Councilman. Nichols- If I understand the problem it becomes a possible "two -headed" problem. Mr., pones who lives on X street is building his own home, and Mr.. Smith who may buy investment property and build buildings for commercial sale - but our ordinance is worded Mr.. Mayor and Mr. Wakefield - that he must do the construction himself. That essentially is doing it alone, that he is not hiring people to come in. Mr. Wakefield: Under the .ordinance he must do the work himself. Councilman Nichols: As soon as he hires someone to come on that property and do the work he is no longer working for himself, is that correct? Councilman Snyder: He can hire subcontractors. Mr.. Wakefield: No, I don't think so. As the ordinance is now adopted it is doing his own work. Councilman Nichols: I think that is pretty much of a limitation right there. Councilman Snyder: It seems to me that if you can't hire subcontractors certainly a- man.. with talent might be able to build his own house, but he may have to have a plumber come in to put in the plumbing and in this case he is hiring a licensed contractor. Mr. Wakefield: That contractor would then have to get the business license and pays the fees, etc. Councilman Snyder: Yes, but he could hire subcontractors to do the plumbing, etc. ? Mr. Wakefield: Yes, so long as the business license fees are paid. Mayor Krieger: Is there further council discussion on this matter? Councilman Snyder: I would like to speak to the ordinance, particularly the change in the fee -from $25 to $50. I wasn't here at the last meeting when you had your discussion .on.it, but it seems to me this defeats the whole intent of adopting this type of ordinance for contractors. The $25 fee makes it less likely for the non -licensed contractor, who do not fall under this code anyway, but for the small plumbing contractor to attempt to evade the fee. Also in your calculations you compared it to a low building year which was 1967, and even with the $25. fee and the license equal to the permit fee•with increased building our income will be greater under this ordinance.. Also the intent of this ordinance was to allow the small contractor to be able to operate as he has to do in this metropolitan area within many cities, more within his economic ability to do so, and in raising it from $25 to $50 we have destroyed the intent that I was thinking about when I asked that this ordinance be brought'to us for adoption. We have 130 general contractors licensed, I believe, at this time,. and 430 sub- contractors . I would like to seea compromise of $50 for the general and $25 for the subcontractors. I cannot vote for the ordinance where we set a fee of $50 for both the subcontractors and the general' !contractors, This makes me feel bad because in some ways I felt this was partly my idea in the first place. - 120 REG. C.C. 4-8-68 Page Thirteen • ORDINANCE RE.. BUSINESS LICENSE FOR CONTRACTORS Continued Mayor Krieger: I feel badly that you weren't here to discuss this matter when we discussed it. I was a strong advocate and I still am, of the $50. rather than the $25. figure. .I am a strong advocate of the economics of it from the standpoint of the City and I am still a strong advocate of the philosphy of the ordinance which still allows a credit back. I think this is a. summary of the comments I made last week when we discussed this. I am interested in assuring to the community the basic level of income and at the same time allowing those contractors most active in our community the benefit of the ordinance, which I believe it does and I can't place that much significance on the difference between $25 and $50 except from the standpoint of the accumulative income to the city. Is there further discussion on this matter? ORDINANCE NO. 1034 The City Attorney presented: "AN ORDINANCE OF THE CITY COUNCIL .OF ADOPTED THE CITY OF WEST COVINA AMENDING SECTION 6235.5 OF THE WEST COVINA MUNICIPAL CODE RELATING TO BUSINESS LICENSES FOR CONTRACTORS. " Motion by Councilman Gleckman, seconded by Councilman Gillum, and carried, that further reading of the body of said Ordinance be waived. Motion by Councilman Gleckman, seconded by Councilman Gillum, that Coun cil adopt said Ordinance. Motion carried on roll call vote as follows: AYES: Councilmen Gillum, NOES: Councilman Snyder ABSTAIN; Councilman, Nichols ABSENT: None Gleckman, Mayor Krieger Councilman Nichols: My vote of abstinence is made because my reading of the minutes doesn't leave me enough clarity of mind to be absolutely sure that I shouldn't vote for this. Councilman. Snyder: I have voted no, because of the amounts involved. I would like to say I believe in the intent of this ordinance -a" a-7tMt--tt eague of California Cities is preparing a model business license ordinance and they are interested in receiving copies of it, plus a copy of the minutes on this subject, and I would like to request the staff to submit this material to them. Mayor Krieger: Mr. Aiassa, will you please see that this is done. RESOLUTION NO. 3768 The City Attorney presented: "RESOLUTION OF THE CITY COUNCIL OF THE ADOPTED CITY OF WEST COVINA APPROVING PRECISE PLAN OF DESIGN NO.. 540 DAMES J. SANTIAGO. " Mayor Krieger: Hearing no objections, waive further reading of the body of said Resolution. Motion by Councilman Gleckman, seconded by Councilman Gillum, that the City Council adopt said Resolution. Motion carried on roll call vote as follows: AYES: Councilmen Gillum, Nichols, Gleckman, Snyder, Mayor Krieger NOES: None ABSENT: None - 13 - REG. C.C. 4-8-68 Page Fourteen CITY ATTORNEY - Continued RESOLUTION NO, 3769 The City Attorney presented: "RESOLUTION OF THE CITY COUNCIL OF THE ADOPTED CITY OF WEST COVINA, _'GRANTIN.G A- VARIANCE . (Variance No. 620 James J. Santiago)." Mayor Krieger: Hearing no objections, waive further reading of the body of said Resolution. Motion by Councilman Gleckman, seconded by Councilman Gillum, that the City Council adopt said Resolution. Motion carried on roll call vote as follows: AYES- Councilmen Gillum, Nichols, Gleckman, Snyder, Mayor Krieger NOES. None ABSENT- None RESOLUTION NO. 3770 The City Attorney presented. "RESOLUTION OF THE CITY COUNCIL OF ADOPTED THE CITY OF WEST COVINA, rA-MUEFICIPAL CORPORATION:;T:O CONDEMN CERTAIN PROPERTY FOR PUBLIC BUILDINGS AND GROUNDS. " Mayor Krieger- Hearing no objections, waive further reading of the body of • said Resolution. Motion by Councilman Gillum, seconded by Councilman Gleckman, that the City Council adopt said Resolution. Motion carried on roll call vote.as follows: AYES- Councilmen Gillum, Nichols, Gleckman, Snyder, Mayor Krieger NOES: None ABSENT- None (Mayor Krieger asked Mrs. Preston if she had the three letters from the contractors and she replied "yes". He further asked that she put them in the file.) RESOLUTION NO. 3771 The City Attorney presented- "RESOLUTION OF THE CITY COUNCIL OF THE ADOPTED CITY OF WEST COVINA CHANGING THE NAMES OF CERTAIN STREETS WITHIN THE CITY. " Mayor Krieger: Hearing no objections, waive further reading of the body of said Resolution. Motion by Councilman Gleckman, seconded by Councilman Gillum, that the City • Council adopt said Resolution. Motion carried on roll call vote as follows: AYES: Councilmen Gillum, Nichols, Gleckman, Snyder, Mayor Krieger NOES- None ABSENT- None - 14 - REG, C.C. 4-8-68 Page Fifteen CITY ATTORNEY - Continued MINORS IN BILLIARD ROOMS Mayor Krieger: This report was held over so that Dr.. Snyder could be present when discussed. Mr. Wakefield. I was asked to prepare some alternative suggestions for changes in Section 6378 of the- Municipal Code relating to minors in billiard rooms. Basically there are two problems. The existing ordinance prohibits a minor under the age of 16 years from being in the billiard room unless accompanied by his parent or a guardian. There is an exception to this general rule which pertains to a person who is a member of a recreational group and is at the billiard room as a part of an organized recreational program and the group is in charge of a person over. 21 years of age. The section also prohibits any person under the age of 18 years from being in a billiard room after 1.0 p.m. and before 6 a.m. in the morning, unless accompanied by a parent or a guardian. This regulation happens to be different than the language used in our' curfew section of the ordinance, so there are really two problems. The first: problem is whether or not the City Council wants to relax the present prohibition insofar as minors 16 years of age are concerned. I have two suggestions on that point. One is to change the words "parent or guardian" to a person over 21 years of age who is responsible for the minors control and supervision. The other alternative to the change requiring a minor to be accompanied by his parent or a guardian would be to amend that portion of the section which contains the exceptions of persons and minors in an organized group, to expand • the language of that section so a minor under 16 years of age might be permitted in a billiard room if accompanied by a person over 21 years of age who is responsible for the supervision of the group of which he is a member. When we come to the portion of the provision which relates to minors over 18 being in attendance at a billiard room after 10 p.m. in the evening and before 6 a.m. in the morning, I would recommend that instead of requiring that individual to be accompanied by his parent or guardian, that the languag&.of that be changed to conform with the requirements of the curfew ordinance and require that he be accompanied by his parent, guardian, or other person having the legal care, custody or control of such a person. Mayor Krieger: Thank you Mr. Wakefield. Inasmuch as these appear to be separate questions we will discuss them as separate items. The first has to do with the attendance of minors under 16 years of age. Councilman Snyder: I think this is a good alternative, I think it is a mistake to put this much restriction on minors in a billiard room when we do not have the same restriction on minors in bowling alleys and movie houses, and the minor is certainly subjected to much more perversion in a movie house than in a billiard room. There is no restriction or requirement that a child seeing a movie be accompanied by his parent or guardian. iCouncilman Gleckman: I am more concerned with their conduct in movies than the type of movie being shown. But I agree with Dr.. Snyder's feelings as far as billiard parlors are concerned and I would tend to go along with this, and feel that we could retain this type of ordinance providing we don't have any additional problems in our billiard rooms because of the change in this particular ordinance . . If we did I would be the first person to come back to this Council and ask that it be changed back to its original form. Until such time I would go along with the relaxing of that restriction. Mayor Krieger: Are there any further comments on this? Mr. Wakefield, I am frankly more impressed with is - REG. C.C. 4-8-68 Page Sixteen CITY ATTORNEY - Continued the first approach rather than the second. The reason I: speak to the first approach. is 1-think this section attacks on the individual basis, whereas the alternate section attacks it on the group basis and I think that C-1 should be exclusive to the group basis and,not open it up as to how you distinguish between a group and an organized • recreational group. And where it is an individual activity or a group of individuals who are not part of. a recreational group than I believe there should be an individual responsibility there. I think it focuses it more strongly in the first than in the alternate. (Council agreed.) Does the Council wish to take formal action with respect to direction to the City Attorney regarding attendance of minors 16 years of age? Councilman Gleckman: I would suggest that the change the City Attorney has presented, taking out "his parents or guardian" out of A and inserting "person: over 21 years of age who is responsible for his" and I would like to have "the minor's control and supervision" rather than "for his". If the rest of the Council has no objection. Mayor Krieger: Is that in the form of a motion? Councilman Gleckman: Yes. In A - B and G. Seconded by Councilman Gillum. Mayor Krieger: It has been moved and seconded that the City Attorney be instructed to prepare the necessary language changes in Sections A - B & G of Section 6378. Discussion? Objections? None. So ordered. Mayor Krieger: Now the next item has to do with the reconciliation of . this Code Section with 4114 having to do with minors 1.8 years of age or under. Motion by Councilman Gleckman, seconded by Councilman Gillum,, that the City Attorney correct that and put in line with what is presently known as the Ordinance for Minors as far as language. Mayor Krieger: It has been moved and seconded that the City Attorney reconcile the language in Section 6378 to the language now existing in Section 4114 for any person under the age of 18 years of age. Discussion? Councilman Snyder: Does this Section of the curfew apply to movies and bowling alleys ? Mr. Wakefield: The whole Section has to do with minors on the streets and in public places unaccompanied by parents, guardian, or other persons responsible for them. Councilman Snyder: Well certainly y it is not being enforced. Children under 18 years of age go to the movies after 10 o'clock all the time. Mayor Krieger: The language is "loiter in or about any place of public .... Councilman Nichols: I believe the City Attorney would concur in the matter of "loiter" and that if a person is at a party or some 16 - REG. C.C. 4-8-68 Page Seventeen CITY ATTORNEY - Continued meaningful activity they are not considered to be loitering, and I don't think the law was meant to apply to people at proper places and conducting themselves properly. Councilman Snyder: You mean if they are playing pool it i s alright? • Mr. Wakefield: It might apply to a person 18 g years of age who is just watching at a pool parlor, for example. Councilman Nichols: Well we have our Yotth Center open night after night and there are many there under 18 years of age. I recall a year or two ago when we discussed some of these matters the very question on the anti -loitering laws and the Chief of Police stating specifically there was no intent in the law to prevent a young person from being at some location engaging in a lawful activity other than loitering on the public streets. Mayor Krieger: It has been moved and seconded, is there further discussion? Councilman Snyder: Yes. I would like clarification. Is he allowed after 10 o'clock below the age of 18 in billiard rooms, movie theaters, etc. ? Mr. Wakefield: The existing section of the ordinance prohibits a minor under the age of 18 from being in the billiard room at all unless accompanied by parent or guardian between the hours of 10 p.m. and before 6 a.m. Your question is really directed to the curfew ordinance which relates to loitering in a public place. I take it that includes any place in which the public is admitted. It might include a billiard room but we have in the existing law a special provision limited to billiard rooms which now prohibits the minor from being there unless he is in the company of his parent or guardian. This would simply be expa��ding it to include the precise language that is in the curfew section. Councilman Snyder: Alright. Mayor Krieger: Further discussion or objections? So ordered. FILING OF LEGAL ACTION RE. DAMAGE TO TRAFFIC SIGNAL Mr. Wakefield: A Mr. Joseph Estep ran into and damaged a city owned traffic signal. The damage amounted to $516.78. At staff level it has been impossible to locate Mr. Estep or collect the damages and I recommend we be authorized to file suit. So moved by Councilman.Gleckman, seconded by Councilman Gillum, and carried by Council. LEGAL CLARIFICATION OF DEFINITION OF PART-TIME EMPLOYEE Mr. Wakefield: This was included in your agenda after a discussion I had with Mr. Eliot last Wednesday and it relates to the audit that is proposing to be made by the representatives of the State Retirement System in connection with the proposed with- drawal'from Social Security.. There is some confusion with reference to what classes - 17 - REG. C.C. 4-8-68 Page Eighteen CITY"ATTORNEY - Continued of positions are or are not intended to be included in the Social. Security System. Mayor Krieger: Let me clarify your legal clarification. We have a communication from the City Manager indicating • that Item H-14 was to be held over until April l5th. Mr. Aiassa did you mean Item I-14 or the one that Mr. Wakefield is discussing now. Mr. Aia s sa : Yes. We did not have an opportunity to discuss with Mr. Wakefield..... Mr. Wakefield: I would think that it should be held over. Motion by Councilman Gleckman, seconded by Councilman Gillum, and carried, that Item H-14 be held over to the adjourned regular meeting of April 15th. THE CHAIR DECLARED A 10 MINUTE RECESS. COUNCIL RECONVENED AT 9: 10 P. M. CITY MANAGER REPORT RE. SIDEWALK INSTALLATION ON VINE AVENUE BETWEEN EVANWOOD AND SUNSET iMr. Aia s sa : Mr. Mayor - the Unified School District has asked that this be held over until May... We have received a letter signed by Mr. Eastman. Mayor Krieger: This is a matter where there are people present this evening that under oral communications would have normally addressed the City Council I assume on this matter. I think they ought to have the opportunity if they have anything, to speak to this matter. Robert B. Taylor (Presented a lay -out showing the streets adjacent to 1104 So. Broadmoor Avenue the Wescove School, also within the vicinity of West Covina Edgewood High School, and verbally explained all sections. Blue lines represented high density traffic. Green lines represented existing sidewalks. Also pointed out the new sidewalk construction which they felt would have the proper priorities were represented in red for high priority need, black and yellow second priority and yellow third priority.) Mr. Mayor and Council, we feel that the priorities here -are very obvious and we feel the City Council will definitely recognize the validity of what is proposed. Mayor Krieger: Two questions - did you personally prepare this • chart? Mr. Taylor: Yes, I did. Mayor Krieger: Can you leave that chart with the city staff? Mr. Taylor: Yes. REG. C.C. 4-8-68 Page Nineteen CITY MANAGER - Continued 'Mayor Krieger: Thank you very much sir. Is there anyone else who wishes to address the Council on this item? Councilman Gleckman: Mr. Mayor - I would like to make another suggestion to • Mr. Taylor. I am a little bit surprised that it hasn't been done and if it hasn't I would like to know about it. Has this same presentation been made to the School Board. 0 • Mr. Taylor: No. Councilman Gleckman: Well I would like to make the recommendation since•we are looking for their priority list that it might not be a bad idea for you. to request some time in front of the School Board and make this request of them and it may alter their recommendation to the City so far as priority is concerned. Mr. Taylor: Very applicable. Councilman Gleckman: Thank you. Mayor Krieger: Further consideration on this matter by Council? Motion by Councilman Gleckman, seconded by Councilman Snyder, and carried, that Council postpone consideration for priority sidewalks until the first regular meeting in May. Mayor Krieger: This matter will appear on the Council's agenda on May 13th. PAYMENT TO MANDY WILLIAMS OLDSMOBILE Motion by Councilman Nichols, seconded by Councilman Gleckman, that Council approve payment of the claim of Mandy Williams Oldsmobile in the amount of $1400. 00 as settlement for the additional auto lease payment. Motion carried on roll call vote as follows: AYES: Councilmen Gillum,, Nichols, Gleckman, Snyder, Mayor Krieger NOES: None ABSENT: None TRAFFIC COMMITTEE MINUTES - APRIL 2, 1968 Councilman Gleckman: I only have a suggestion that in these reports, and I don't know if it is a policy of the Traffic Committee or not, but are the people who make these requests sent a letter regarding the decisions of the Traffic Committee and the reasons why? Mr. Aiassa: We don't send them a letter until after Council action because you may change the recommendation. The answer would be "yes, they are notified. " Councilman Gleckman: Are they notified it was a recommendation of the Traffic Committee to recommend the particular recommendation they make to the City Council and.on what basis, and then the council's action, or are they just sent a letter regarding the Council's action? Mr. Aiassa: Normally we send them a copy of the transcript of the 19 - REG. C.C. 4-8-68 Page Twenty CITY MANAGER - Continued minutes of the Traffic Committee. Councilman Gleckman: In the context of the letter is it just stated the Council's actions or the recommendation of -the Traffic Committee • to the Council and the Council's action? Mr. Zimmerman: Normally it is both in .letter form. Motion by Councilman Snyder, seconded by Councilman Gleckman, and carried, that the Traffic Committee minutes of April 2, 1968 be received and filed. LICENSE INSPECTOR 'TOB DESCRIPTION Mayor Krieger: We have the report from Mr„ Russell dated April 3, 1968. I don't see Mr. Russell. here. Mr. Aiassa, is there anything to add to Recommendation 1 or 2 ? Mr. Aiassa: Yes. Since the time this report was presented - I wanted to discuss with Council the feasibility of leaving the job description as it is and authorize the City Manager to hire instead an Administrative Aide. The job descriptions are almost parallel except for the experience and looking at the feasibility of hiring a specific license inspector in checking with other cities we find the candidates vary from variable ages, also 40 background and experience. It is also felt if we hire an Administrative Aide at Range-22a ::instead of 23 and it will provide us the opportunity of getting a younger man and an educated man although probably with not a great deal of field experience, which we can give him here in West Covina. It also provides the one flexibility which is normally not provided in the License Inspector's job per se is that if the job does not take his full time we cannot assign him other duties and responsibilities which we could do with an Administrative Aide. It will also provide the Administrative Aide a promotional possibility to an Administrative Analyst whereas a License Inspector would bea closed -in -house -job. The attempt we would like to make if it is feasible and acceptable to Council is to seek through the various eligibility lists now provided by the League of California Cities for Administrative Aides and Administrative Assistants and seek employment on that basis. And this will be filling the echleons we have been filling. in.prior years of Administrative Aide, Administrative Analyst and Administrative Assistant. Mayor Krieger: Then your oral report is quite :'different than the recommenda- tion from Mr. Russell. Mr. Aiassa: Yes. Councilman Gillum: Mr.. Aiassa, would it be possible to write into this job description that this man's first responsibility and duty is in the license, enforcing area? The main thing I am con- cerned with is that I know we are many times shorthanded and we start people in on a project and then we lose them. I think this Council has a responsibility to the business community because of the new business license procedure, that we do enforce this area, and I wouldn't want to see a man go into something else and we end up losing our force behind the license inspector. Mr... Aiassa: I think the better action on the council is at the time I bring this man forth for employment that the Council give specific direction to the City Manager that this man's first job should be the position of license inspector. - 20 - REG, C.C. 4-8-68 Page Twenty-one CITY MANAGER - Continued Councilman Gillum: Is it possible to write that into the job description? Mr. Aiassa: We would have to revamp the Administrative Aide's • job description. Councilman Gillum: Well that would be my only concern in this area. I think otherwise it is basically a sound idea. Mayor Krieger: I am wondering just a little bit, I am a little "concerned whether we are shortcutting our Personnel Board on these matters when we start talking about slots and job positions. These people have a responsibility. Mr..Aiassa: I did discuss this with the Chairman of the Board relating that tonight we were bringing it up with the Council. and the reason we are concerned is that as of January we have not been able to fill it and the candidates we have processed have not met -the require- ments or even some of our minimum standards. Councilman Gillum: I am inclined to agree with you Mr.. Mayor, that maybe we are bypassing the Board, especially since Mr. Aiassa made an alternate suggestion different. from Mr. Russell's that maybe the complete thing should be returned to the Personnel Board for their consideration. Mr. Aiassa: Well, may I make this one suggestion, that if the Council is in accord with this that we make it subject to Personnel Board confirmation. Mayor Krieger: That is reversing the role of the City Council and the Personnel Board. The Personnel Board does it subject to the confirmation of the City Council. Not the reverse order. Mr. Aiassa: Their meeting will not take place now until the first week in May. Mayor Krieger: I am not saying there hasn't been every endeavor to recruit one, because the report is obvious that there has been, but this was started officially December 13 of 1967, so I don't quite justify this with an urgency matter to circumvent the responsibility of one of the Board's. Mr.. Aiassa: Well - you are not creating any new position. The positions on the Personnel set up has the position in it.. You are not creating a new position. Actually if you reviee the job description of the license inspector it should go to the Personnel Board. • Councilman Gillum: Well Mr.. Aiassa aren't we actually trying to take two different job descriptions and tie them into one in order to get the maximum use out of a person? Mr.. Aiassa: Actually we will be using the job description of the Administrative Aide which is existing and approved by the Council. Councilman Gillum: But you will be functioning to the area of the license inspector. - 21 - REG. C. C 4-8-68 Page Twenty-two CITY MANAGER - Continued Mr. Aiassa: Right. And the position of license inspector will be actually vacant.. Councilman Gillum: Well I would prefer nmw that you have brought up the • alternate of what Mr. Russell has recommended I would prefer that it go to the Personnel Board even if it is the first of May. Mr. Aiassa: Well as long as the Council realizes we lose another 30 days. Councilman Gillum: I realize that. Motion by Councilman Gleckman, seconded by Councilman Gillum, and carried, that both Mr. Russell's report and the City Manager's alternate be referred back to the Personnel Board for their recommendation back to the Council no later than the Council.'s first regular meeting in May. SCAG DUES - 1968-69 BUDGET Motion by Councilman Gleckman, seconded by Councilman Snyder, that Council refer this item to the 1968-69 budget. Motion carried. • YOUN(G'`AMERICAN MEDAL AWARDS Motion by Councilman Gleckman, seconded by Councilman Snyder, and carried, that Council receive and file. COMMUNICATIONS CENTER. DESIGN CONTRACT Mayor Krieger: Questions? ...... What is the original amount that we allowed this TIC Engineers, Inc. , ? Mr. Aiassa: We are actually applying for Federal Funds. Mayor Krieger: Yes, but I want to know what we committed to pay these people. Mr. Fast: $6, 280. Mayor Krieger: We contracturally committed ourselves to $6, 280.and now you are talking about going to Plan II, I assume from the report, and the contractural commitment to get between those two figures is an additional $3, 000 on the contract? • Mr. Fast: Of which approximately $1500 involves the final completion of the specifications which were not incorporated under the Federal application. previous contract and the other $1500 is to help in regard to Mayor Krieger: In. other words you need $1500 regardless of this recommendation to complete the original contract. Mr. Fast: Right, but not to complete the original contract but to complete the specifications to the total extent necessary to go to bid.., under the original concept. They have complied .. -22- • • REG. C.C. 4-8-68 Page Twenty-three CITY MANAGER - Continued With --the .-prigin6l,contract and. have .completed. the scope;of .their work. Mayor Krieger: So irregardless of what we did with the report itself you would still have to come back before this Council ... Mr. Fast: Yes we would have to request the $1500. Mayor Krieger: Alright, now to get to Plan II from the original plan, to expand on the.-c'ontract you need $1500. Is that right? (Mr. Fast: Yes.) Motion by Councilman Gleckman, seconded by Councilman Gillum, that Council authorize the City Attorney to. prepaf_6!.'a.nd' the, City,-Nianager to execute,a letter of Agreement with Mr. Bruce M. Carr, Vice -President of Pacific Western Engineering Corporation for consulting services to complete designs and special conditions of specifications for the Civic Center Communications Center in the amount not to exceed $3,000. Mayor Krieger: Where would we be under the original contract with these people if we did not adopt this ? Mr. Fast: We would have plans and technical specifications for the system as we envisioned it in 1967. We would still have to have special conditions for the specifications which give. - instructions to bidders, ties the package together,- describes the total scope of the package -and the result of the total system as it shall operate. Andin.'addition we are adding to it.... . Mayor Krieger: Okay stop there. I understand that. Now whyp weren"t-those steps you just outlined within the contemplation and scope of the original contract? Mr. Fast: Because at that time we had no realization as to how we would make the communication function with respect to .a Federal application for one, which requires a certain integration; until we can get with the Federal people and see how the system shall operate as opposed to comph>.-rents, we wouldn't be able to know that. All we did the first time around was to concern ourselves with comp& n.ents, Now this is to put the comp'- iAents together into a system. Mr. Aiassa: We are actually centralizing communications and we needed the consultant to bring forth all the things that are going to be required and necessary to operate an EOC communication center. This is for radios, etc.: `things that .have to have uniformity to go to bid. Mayor Krieger: Yes, I understand the report and the comments. It just seems to me our original contract wasn't going to get us from A to B, it was only going to give us the direction and we -would have • to undertake some other contractural commitments here regardless under the original scope of the contract. I am not so much concerned about it as I am a little bit confused. Councilman Gillum: I have_a general question. At this moment Mr. Aiassa, do you know of any other areas we haven't tied all the ends together and we are going to have additional funds needed before this is completed? Mr. Aia s sa : I believe Mr. Fast has one more area. Councilman Gillum: May we know what that is please? - 23 - REG:o C.C. 4-8-68 Page Twenty-four CITY MANAGER - Continued Mr. Aiassa: That is combining everything together and getting. the final return for the Council. These are messenger services and communications - one of the most complex. The other one I think is the grouping of everything, all the little details put together and coming • back with positive financial needs, but we do have revenue, lq6 do have money ear- marked for everything Mr. Fast: This would complete the hardware portion of communica- tions. I think what Mr..Aiassa is referring to is the staffing situation Mayor Krieger: In any event the motion is on the recommendation. It has been moved and seconded, is there further discussion? Motion carried on.roll call vote as follows: AYES: Councilmen Gillum, Nichols, Gleckman; Snyder, 1116yor Krieger NOES: None ABSENT: None LETTER FROM MRS . KING RE. DRAINAGE PROBLEM Mayor Krieger: Before we discuss this matter I might comment that • Mrs. King was planning to be here this evening when the report was received and was called out of town, and it might be- a courtesy to her to hold until next Monday night, April 15th, when she said she would return. So moved by Councilman Gleckman, seconded by Councilman Nichols, and carried. CIVIC CENTER WATER LINE AND STORM DRAIN CONTRACT Motion by Councilman Gleckman, seconded by Councilman Nichols, and carried, that City Council receive and file. WITHDRAWAL FROM SOCIAL SECURITY Motion by Councilman Snyder, seconded by Mayor Krieger, that this informational report be received and filed. Councilman Gleckman: I would like to know about this $1000 to $1500 cost - who is going to pay for that? Where is it going to come from? Mr. Aiassa: We have not per se budgeted it. We have not received approval from Council to ear mark that amount with an account number. It was implied that this -audit would be' done at the time Council approved by motion the withdrawal from social security. I would like to probably direct myself and the Employees' Association to see where we can raise the money and have a report ready for you on 13th. Councilman Gleckman: I don't recall that the cost - maybe Mr. Gillum will recall since he served as a liaison to this Committee - that the costs were this high to start with. -24- REG.. C. C. 4-8-68 Page Twenty-five CITY MANAGER .- Continued Councilman Gillum: The costs were in the area of $300 for State. Mayor .Krieger: I wrote $ 800 down someplace. • Councilman GillurhIP I talked to Mr. Aiassa and Mr. Bateman and even this figure of $1500 we can't tie it down really. As the report states here, they are going back to 65-66-67,-. The original amount escapes me at the moment but I am sute it was not $1000 or $1500. Councilman Gleckman: I don't understand in No. 5 where you say - "it is evident that our withdrawal action has increased the stringency of auditing techniques to be�applied. . . . " Now will somebody explain that? Mr. Aiassa: Up to this time the Social Security people -would come down and the audit would consist of reviewing the balance -sheets of our books and now that we are in the process of withdrawal they want to be sure that every nickel and dime that has ever been put in is receipted, etc. He is actually auditing every employees pay sheet. Councilman Gleckman: At our expense? Mr.. Aiassa: At our expense. And he is here now as a State Auditor and we are paying the audit. Councilman Gillum: Where do we stand.on this right now? Mr.. Aiassa: He is here working - because the implied action of the Resolution gave them the authority to proceed with the audit. Mayor Krieger: Yes, but to underline -a comment Dr.. Snyder made when it was discussed, we are not withdrawing, we are studying whether we should withdraw. Mr. Aiassa: Actually what you are paying is the actual time for the man auditing the books. Councilmen. Gillum: May I ask Mr. Eliot a question? Leonard Eliot, Controller City of West Covina Councilman Gillum:. How long has this man been in your office? Mr. Eliot. 5 days. He has left now. Mr. Aiassa isn't aware of the fact that we were giving him quite a bit of questioning as to the time he was taking. Mr. Tice and I both spoke at a retirement meeting that we felt the reasons he gave for the length of time, even though he, was reviewing 3 years, was away too long. I sort of suggested that we might check with Sacramento and find out if this wasa scheduled job for 3 weeks. So he -did pull out unexpectedly and felt that he did cover 1965-66 thoroughly and that it would be -a waste -of his time to finish 1967, etc. So once these points of dispute =were resolved he finished and left. So my figure may be -a little high. The last thing he said as he went out the door was close to $1000. Councilman Nichols: For a week? Mr. Eliot: Yes. He claims the State charges for travelling time, expense, etc. Of course the bills will be examined closely. -25- REG. C.C. 4-8-68 Page Twenty-six CITY MANAGER - Continued Mr. Eliot: The bill will include his car expenses, fringe benefits, and all of that. He seems to feel it will be a minimum of $70 a day and in addition he says there were 35 or 40 . hours of work for a girl in Sacramento. His last remark was that it would be close to $1,000. Mr. Aiassa: The reason for this report is to advise Council that we have incurred an expense. Councilman Gillum: I would go along with the suggestion that we direct the City Manager and Mr. Bateman, President of the Employees' Association, to get together and see where --weare going to find the funds somewhere between us and the Employees' Association, but I also would like to see a nice statement all spelled out in hours time, etc. , if this man thinks he is worth a $1, 000 for a week's work. Mayor Krieger: Any further questions of Mr. Eliot? I think your efforts in hastening his services is quite commendable. Mr. Aiassa,. is there something you need from the Council other than this informational item? Mr. Aiassa: Yes - the -other item is - I have,a request on my agenda for a trip to Sacramento and I would add to this this • meeting with the Tdirect representative -of Social Security and see if we can get some• clarification on this. Mayor Krieger: Are you talking about Item 17 ? Mr. Aiassa: Yes - City Manager's trip to Sacramento. I would like to change the date from the llth to the 18th. Motion by Councilman Gleckman, seconded by Councilman Gillum,. that Council grant permission to the City Manager to make a trip to Sacramento on April 18, 1968. Motion carried. Motion by Councilman _Snyder � , seconded by Councilman -Nichols, that Council authorize expenses not to exceed $50.00. Motion carried on roll call voteas follows: AYES: Councilmen Gillum,. Nichols, Gleckman, Snyder, Ddyor Krieger NOES: None ABSENT: None SISTER CITY FOUNDATION TREASURER'S REPORT FOR MARCH, 1968 Motion by Councilman. Gleckman, seconded by Councilman Snyder, and carried, that Council receive and file the Sister City Foundation Treasurer's report for March, 1968. • Motion by Councilman Gleckman, seconded by Councilman Gillum, and carried, that Conncil request of the Sister City Foundation their needs financially for the coming year. ------------ NUMBER OF MOTELS BEING USED AS APARTMENTS Mayor Krieger: Councilman Nichols has suggested that this might be held over toA.pril 22, 1968, meeting. - 26 - REG. C.C. 4-8-68 Page Twenty-seven CITY MANAGER - Continued Motion by -Councilman Gleckman, seconded by Councilman Gillum, and carried, that Council hold this item over to the meeting of April 22, 1968. • CITY STAFF RECRUITMENT Councilman Gillum- I discussed this earlier with Mr. Aiassa. The one item I was particularly concerned about we discussed - the license inspector, which we have referred to the Personnel Board. The other areas are quite clear to me. Motion by Councilman Gleckman, seconded by Councilman Snyder, and carried, that the report be received and filed. EDGEWOOD HIGH SCHOOL BAND TOUR DONATION Motion by Councilman Gleckman, seconded by Councilman Snyder, and carried, that Council receive and file. Motion by Councilman Gleckman, seconded by Councilman Nichols, that Council approve the City of West Covina contributing the sum of $200. to support the Edgewood High School Band and the West Covina Group. Motion carried on roll call as follows- AYES. Councilmen Gillum, Nichols, Gleckman, Snyder, Mayor Krieger NOES- None ABSENT: None REQUEST TO ATTEND AEROSPACE CONFERENCE Motion by Councilman Snyder, seconded by Councilman Gleckman, and carried, that Council hold this item over until the first regular meeting in May. ASSISTANT PLANNING DIRECTOR POSITION Motion by Councilman Gleckman, seconded by Councilman Gillum, and carried, that Council refer :to. Pdrsonnel. Board,.,, fbr:-rep.b�t:,at Counoil's. first meeting in May. CREATION' OF"DEPARTMENT_:HEAD RANGE :D Mr..,.Aiassa: There is one element to this that I would like to have this Council review. The council has received copies of it and that is the possibility of creating Range D as we . discussed at one time during the Department Head salaries. I do have it in your folder and we could review this and bring it up on April 15th. This could tie in with the Assistant Planning Director's position. Motion by Councilman Gleckman, seconded by Councilman Snyder, and carried, that this item be put on the agenda for April 15, 1968. _27- 0 0 0 REG, C.C. 4-8-68 Page Twenty-eight CITY CLERK ABC APPLICATIONS: "Motion by Councilman Gleckman, seconded by Councilman Snyder, and carried, that rr'o protest be filed on application of Hing and Nancy Lee, dba Silver Dragon, 397 S. California Avenue for on -sale beer license. Motion by Councilman Gleckman, seconded by Councilman Snyder,, and carried, that no protest be filed on application of 7/Eleven Food Stores, 2880 E. Valley Boulevard for off -sale beer and wine license. REQUEST OF SYNANON TO SOLICIT FUNDS Councilman Gleckman: Has this been done before in our City? Lela Preston: This is a new request. Councilman Gleckman: Any other City that you know of that this is being done at the present time? Mr. Aiassa: Santa Monica, I believe is the only one. Mayor Krieger: It states in the body of the Resolution - cities around City of Los Angeles, City of San Diego.... Councilman Gleckman: I was trying to figure out if there was a time limit? Mr.. Aiassa: There is a memo from the Chief of Police. (Read memo) Also Harry Peacock did some investigation and it is an organization dedicated to the rehabilitation of narcotic users and havea facility on the beach at Santa Monica and are nationally -recognized like 'AA; have been_: on TV and several articles were written about the organization. So far as I know this is a completely legitimate organization. Councilman Snyder: There are no private medical facilities. available for the rehabilitation of narcotic addicts. The only other ones are government and this organization is a reputable organization. Motion by Councilman Gleckman, seconded by Councilman Nichols," and carried, that Council grant the request of Synanon to solicit funds in the City and that a time limit be set of June 30, 1968, as per their request. INTERNATIONAL BRAILLE DISTRIBUTORS INC. WESTERN MISSIONARY ARMY SOLICIT FUNDS IN CITY SOLICIT FUNDS'IN CITY Mayor Krieger: Items 3 and 4 seem to tie in together so why don't we discuss them together. Does the Council wish to take any action on this? Motion by Councilman Gleckman, seconded by Councilman. Snyder, and carried, that the request of International Braille Distributors, Inc. , be d-ehied-, Motion by Councilman Gleckman, seconded by Councilman Snyder, and carried, that the request of. Western Missionary Army be rejected. REG. C.C. 4-8-68 Page Twenty-nine MAYOR'S REPORTS PROCLAMATIONS Mayor Krieger: I asked for a report on this from staff and all I have back is a letter.. (Read letter.) Dr. Snyder, have you ever heard of this organization? Councilman Snyder: No, I haven't heard.of it per se, but I don't doubt that it exists . Mayor Krieger: We will issue the proclamation as Good Nutrition Week - April 8 to 12, 1968. D FOR DECENCY WEEK April 22 to 28, 1968 Mayor Krieger: I find this originated:-, ffdm the Board of Supervisors. If there is no objection by Council we will proclaim a D for Decency Week. No objections. So proclaimed. • NATIONAL SING OUT DAY April20, 1968 Mayor Krieger: Are there any objections to National Sing Out Day? No objections. So ordered. CONSOLIDATION OF MUNICIPAL AND JUSTICE. COURTS Mayor Krieger: I would like to hold this item to the meeting of the 15th. I have the literature from the League of California Cities .on this matter. Councilman Snyder: One statement. They said at the last League meeting there is some urgency on this with regard to the Resolution - either you do or do not. Secondly, they are not getting as much support this year as they did last year. Motion by Councilman Gleckman, seconded by Councilman Gillum, and carried, that this item be held over to the meeting of April 15th.. Mayor Krieger: I will digest this report for next Monday night. The material is available if any other councilmen would like to go through it. Mayor Krieger: As the Council knows, we have an American Field Service Unit in the City of West Covina that is very active. Each year for ::: number of years we have had at least. 2 students who have spent the school year in our City. Upon their departure in the late Spring of each year they have made presentations to the City Council for the City of West Covina and we have placed these items in our trophy cabinet. I don't know how many of your member a young lady by the name of Zully'Vargas, a representative from '� O1 While she was a student in our community she took; a great deal of interest in.our bond issue, then going on for the Civic Center, and she and Mrs. Bergman and.I had a number of conversations about what would be the most - 29 - REG. C.C. 4-8-68 Page Thirty MAYOR'S REPORTS - Continued appropriate gift to the City of West Covina when she would leave. Zully mentioned that her City irz ^�' " - has a city seal. Mrs. Bergman advised me that most of the cities represented by these American Field students also have city seals. Zully asked me whether or not it would be appropriate to • present the City of West Covina with her city seal for the city to retain as a memerr.to. I commented and volunteered the information at that time if the Civic Center came into being it might -be a very inspiring and fitting idea -for the City perhaps to incorporate in the beautification. of the Civic Center a wall dedicated Ito International Good Will, and as these students come through our City if they wished to they could send their City Seal to be placed on this International Good Will wall. Frankly after discussing that idea three years ago the impact of it left for the time being and I gave no further thought to it. Mrs Bergman was kind enough to call this conversation to my attention recently and inasmuch as my term is growing to a close I would like to leave the idea with the Council and if you think there is sufficient merit, perhaps pursue it by direction through the staff to the •architect to see if one of the outside walls of the Civic Center could be dedicated and used as an International Good Will wall. We have a number of outside walls. (Mentioned several areas that could be used) When you realize we have two of these students come through a year projected by the number of years in the future I think ultimately you would have a most impressive item. a Motion by Councilman. Snyder, seconded by Councilman Gillum, and carried, that the staff be instructed to investigate with the architect and make recommenda- tion to the City Council regarding Mr. Krieger's proposal for the International Good Will wall. Mayor Krieger: Mr. Aiassa, I received a letter in tonight's mail from Senator Richardson having to do with a bill that he has co- authored and introduced to the Senate on pre-emption. So that we would have sufficient time to study this I would suggest to the Council that we hold this matter to the agenda of April 15th. Copies will be made and circulated to Council. Is there a motion to hold Senate Bill 42 5 over to the meeting of April 15th? So moved by Councilman. Nichols, seconded by Councilman Gleckman, and carried. Mayor Krieger: The letter from the Allied Builder's Corporation can be put on the agenda for the 22nd. Mayor Krieger: Dr. Snyder are you going to discuss this item of hypnotist licenses for weight control purposes? Councilman. Snyder: I just sent it to you for informational purposes. I did send a letter of my own to Schabarum suggesting that this might be -a possible area for State considering licensing. Mayor Krieger: We have a letter here - Mr. Aiassa, that came through staff from a Mrs. Wesley P. Daggett, dated March 27, 1968. Having to do with a traffic citation. Do you know of any - 30. - V REG. C.C. 4-8-68 Page Thirty-one • CJ 0 MAYOR'S REPORTS - Continued action that has been taken? Mr. Aia s sa : No. Mayor Krieger: Alright, I will hand it to the City Clerk to be filed. I don't believe any action is really necessary. COUNCIL COMMITTEE REPORTS Councilman Gillum: Unf6rtunately because of many reasons the Economy Run ended in Indianapolis and at that time the car for the Chamber was in Sth position. We were received very well by the Mayor's throughout the Country. The plaque of the city seal was well received. (Gave a brief summary of trip.) Councilman Snyder: Lanterman , has the bill before the Assembly recommending a half cent increase in the sales tax for Rapid Transit District but this could only be put in effect bya vote- of the people. . Last Thursday night at the League of California meeting the L: A. Division, this was discussed and a vote taken and it was in favor of the intent of this bill. The vote was close for several reasons. It was pointed out however that over the years the League has consistently supported the concept of Rapid Transit and other than the property tax there are no other methods of financing Rapid'Transit dxcept this method and it will not be applied without a vote of the people. The people who spoke against the resolution in support of AB 101, the main objections were - Santa Monica stated they would only support such a bill if the money came back to the City for their own transit and obviously this would be impractical to help Rapid Transit as a whole. The .'City of Covina and Pomona spoke against it because the first phase stops at E1 Monte, but again the intent of this bill is to provide the method of financing and in no way implies approval of the system stopping at E1 Monte or doesn't mean that it will and it does provide funds to bring it to the second phase which provides for bringing it beyond E1 Monte. The bill is in Ways and Means Committee now and the League feels that strong support from the Cities of L. A. Connty will insure its passage. In my estimation after talking with members of the Rapid Transit District and hearing Mr. Lanterman talk we will never have Rapid Transit without a method of financing, and the possibility of passing a bond issue at this time is remote, and this is, really the only alternative we have for getting Rapid Transit started. I think we should adopt the resolution from the League. Nobody likes to think of another half cent on the sales tax but on the other hand the only other alternative is to increase property tax. They attempted to put a tax on gasoline but the lobbyists killed that one rather rapidly. Councilman. Nichols: Well all we are doing is supporting this bill which proposes to authorize the vote of the people, and I am all for this. I think -the people are going to have to decide this - one way or the other. They are the people that are going to have to pass for this. Councilman Snyder: They made a great point of that, the Legislature is not. imposing this tax without permission of the people, although they have the right to. Mayor Krieger: Is there further disucssion on this? May we have the reading of the heading of the Resolution? - 31 - REG. C.C. 4-8-68 Page Thirty-two COUNCIL ,COMMITTEE REPORTS - Continued RESOLUTION NO. 3772 The City Attorney presented: "RESOLUTION OF THE CITY COUNCIL OF ADOPTED, THE CITY OF WEST COVINA IN SUPPORT OF AB 101. " • Mayor Krieger: Hearing no objections, waive further reading of the body of said Resolution. Motion by Councilman Gleckman, seconded by Councilman Snyder, that Council .adopt said Resolution. Motion carried on roll call vote as follows: AYES: Councilmen Gillum, Nichols, Gleckman, Snyder, Nhyor Krieger NOES: None ABSENT: None Councilman Snyder: Shouldn't we include in the motion that copies should be sent to the Ways and Means Committee and our own legislators ? Mayor Krieger: Mr. Aiassa —will you prepare cover letters to our representatives in Sacramento? Councilman Snyder: Also the support of the Chamber of Commerce should be solicited or perhaps Rapid Transit District should do that. Councilman Gleckman: The first thing - - our granting Synanon permission to j solicit funds. I think a condition should be added to that - that any solicitor should be cleared through our local Police Department prior to going out to solicit funds. Mayor Krieger: Is that a motion? So moved by Councilman Gleckman, seconded by Councilman Gillum, and carried. Councilman -.Snyder: This is the same clearance that is required of door to door salesmen? Councilman Gleckman: Yes sir. The same standards apply. DEMANDS Motion by Councilman ZUAakrpa�rL,_; ae_�ohdgd,._by-..Ccc dncilrt n, Gillum, that Council approve demands totalling $34-9, 993. 79 as listed on demand sheets B377 through B381 and payroll reimbursement sheet. This total includes $200, 000 in time certificates of deposit. Motion carried on roll call vote as follows: AYES: Councilmen Gillum, Nichols, Gleckman,. Snyder, Krieger NOES: None ABSENT: None - 32 - • n LJ • • REG. C.C. 4-8-68 ADJOURNMENT Page Thirty -Three Mayor Krieger: The items for the April 15th agenda are: Citizen Complaint' (Mrs. King); Award bid for the Pool; Pool Name; Legislative Program; Court Consolidation; Senate Bill proposed by Senator Richardson; Salary Range D; Legal Clarification of the Part -Time employee; and I believe that covers the items. Mr. Aiassa: Mr. Mayor - the model of the Civic Center that is before you was completed by the County Engineer in John Lambie's office and I would like to say that it is one of the nicest models I have seen. I would like authorization from the Council to display it where the public can see it. Our suggestions have been that we -,utilize the Banks, and I would further suggest that we start out with the Citizens National Bank because Mr. Stiles was co-chairman of the Blue Ribbon Committee on the Civic Center, and then proceed with the other banks, and then exhibit in the schools Administration Section and the public library and the Court House. So moved by Councilman Snyder.;,s'jeconded..by . , Councilman Gleckman, and carried. Motion by Councilman Gleckman, seconded by Mayor Krieger, and carried, that City Council adjourn at 10:25 p.m., to April 15, 1968 at 7:30 p.m. ATTEST: CITY CLERK APPROVED MAYOR - 33 -