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03-11-1968 - Regular Meeting - Minutesn MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL CITY OF WEST COVINA, CALIFORNIA MARCH 11, 1968. rThe regular meeting of the City Council was called to order by Mayor Krieger at 7:32 p.m., in the West Covina City Hall. The Pledge of Allegiance was led by Councilman Nichols. The invocation was given by Councilman Gleckman. C� ROLL CALL Present: IMayor Krieger, Councilmen Gillum, Nichols, Gleckman, Snyder. Also Present: George Aiassa, City Manager H. R. Fast, Public Service Director Lela Preston, City Clerk George Wakefield, City Attorney George Zimmerman, Ass't. City Engineer Owen Menard, Planning Director APPROVAL OF MINUTES February 19, 1968 - Approved as corrected: Councilman Nichols: On page 2, top line, should read "....Cameron interchange." And on Page 4, last paragraph, rather than recheck the tape, if Council agrees, I would like to have the last sentence eliminated.... (Council agreed.) Mayor Krieger: On Page 4, about the middle of the long paragraph the word "conveniences" should be "concessions. " On Page 13, last paragraph the word is - "enunciated" and not "annunciat- ed." Motion by Councilman Gleckman, seconded by Councilman Gillum, and carried, that Council approve as corrected the minutes of February 19, 1968. February 26, 1968 —Approved as corrected: Mayor Krieger: A correction. on Page 12, the statement attributable to me, second sentence should read - "...as Mr. Menard says, as is the....." - the word "as" was left out. On Page 22, a statement by Mr. Wakefield having to do with the Azusa Valley Water Company, there is a word fifth line down that is evidently typgdincorrectly - it should be "adoption. " Motion by Councilman Gleckman, seconded by Councilman Gillum, and carried, that Council approve as corrected the minutes of February 26, 1968. March 4, 1968 - Approved as corrected: Councilman Nichols: On Page 4, 8th line down, the word "compared" should have been"preferable." On Page 7, 10th line, the sentence starting with "It is my feeling that you do" the word "do" should be "lay". And Page 18, about the middle paragraph, 6th line, "If the contributing ........ the word "if" should be "perhaps. -1- REG. C.C. 3-11-68 Page Two APPROVAL OF MINUTES Continued Mayor Krieger: Page 2, second line from the top the figure "49" should read $4900. Page 3, Mr. Aiassa's statement "In the 958 report" is evidently incorrect. Mr. Aiassa what . should this read - 1968 ? Mr. Aiassa: "Original report. " Mayor Krieger: And. on Page 6, the middle--port`i"oa of the statement attributable to me there were two words ".know" which should read - "which I now find.... " and then the sentence -"And I know find" should be "now find....." And the word "apologize" is incorrectly spelled. On Page 9, middle of the page, the figure $19,000.00 should be $190, 000.00. In the same paragraph the reference to "School District" should read " . . . . should be proportionally reduced on a reduced bid with the contribution of the City. " On Page 18, my statement regarding the San Gabriel Valley Symphony Association the figure was seven times "$2, 500.00" . Councilman Nichols: I have one further correction on Page 8, second paragraph attributable to me, it should read - "It was not my intention to show any bad faith.......". Motion by Councilman Gleckman, seconded by Councilman Gillum, and carried, that the Council approve as corrected the minutes of March 4, 1968. • CITY CLERK'S REPORTS PRECISE PLAN 520, REV. .1 R SANITARY SEWER IMPROVEMENT SANGAVE DEVELOPMENT CO. LOCATION: Southeast corner of Amar Avenue and Azusa Road between Amar Avenue and i Wing Lane. Motion by Councilman Gleckman, seconded by Councilman Snyder, and carried, that the City Council accept sanitary sewer improvement; and authorize the release of General Insurance Company of America bond No. 574586 in the amount of $3, 700.00. --------------- PROJECT SP-321 LOCATION: North side of Amar Road, east of SANITARY SEWER IMPROVEMENTS Azusa Avenue. HOME SAVINGS & LOAN ASSOCIATION Motion by Councilman Gleckman, seconded by Councilman Snyder, and carried, that the City Council accept sanitary sewer improvement, and authorize the release of General Insurance Company of America bond No. 583417 in the amount of $15, 500.00. • LIGHTING ASSESSMENT DISTRICT NO. LOCATION: 1�,10 East Merced Avenue LAD 66-71 W.A., BIRCH Motion by Councilman Gillum, seconded by Councilman Snyder, that City Council approve the refund of $14. 81 to W . A. Birch for overpayment of assessment from Street Lighting District Account No. 141-568. Motion carried on roll call vote as follows: AYES: Councilmen Nichols, Gillum, Gleckman, Snyder, Mayor Krieger NOES: None ABSENT: None - 2 - REG. C.C. 3-11-68 Page Three CITY CLERK'S REPORTS - Continued STREET SWEEPER REPLACEMENT Motion by Councilman Gleckman, seconded by Councilman Snyder, and carried, that •City Council authorize the request for bids for a 3 or 4 wheel 3 cubic yard street sweeper trade .Unit Number 151. '-TRANSFER OFMAINTENANCE STORM DRAIN LOCATION: South of Merced Avenue, TO LOS ANGELES COUNTY FLOOD CONTROL east of Butterfield Road. DISTRICT (Precise Plan 236, Rev. 1) Mayor Krieger: Any questions on the staff report of February 5, 1968? (No questions.) RESOLUTION NO. 3754 The City Clerk presented: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, REQUESTING THE BOARD OF SUPERVISORS. ADOPTED OF THE LOS ANGELES COUNTY FLOOD CONTROL DISTRICT OF THE STATE OF CALIFORNIA TO ACCEPT ON BEHALF OF SAID DISTRICT A TRANSFER AND CONVEYANCE OF STORM DRAIN IMPROVEMENTS AND -DRAINAGE • SYSTEM KNOWN AS MISCELLANEOUS TRANSFER DRAIN NO. 126, IN THE CITY OF WEST C-OVINA, FOR FUTURE OPERATION, MAINTENANCE, REPAIR AND IMPROVEMENT, AND AUTHORIZING THE TRANSFER AND CONVEYANCE THEREOF. " -Mayor Krieger: Hearing no objection, waive further reading of the body of the resolution. Motion by Councilman Gleckman, seconded by Councilman Snyder, that the City Council adopt said Resolution. Motion carried on roll call vote as follows: AYES: Councilmen Gillum, Nichols, Gleckman, Snyder, Mayor Krieger NOES: None ABSENT: None REQUEST OF LOS ANGELES COUNTY BOARD LOCATION: Azusa Avenue from southerly of SUPERVISORS TO AUTHORIZE POSTING City limits to interstate Route No. 10. OF COUNTY ROUTE.MARKERS Mayor Krieger: Any questions on staff report of March 7, 1968? May we have the reading of the heading of the Resolution? RESOLU:TZON_NO 37:55, The City Clerk presented: "A RESOLUTION OF THE CITY COUNCIL ,OF ADOPTED THE CITY OF WEST COVINA AUTHORIZING THE POSTING OF COUNTY ROUTE MARKERS ON CERTAIN STREETS WITHIN THE CITY OF WEST COVINA. " Mayor Krieger: Hearing no objections, waive further reading of the body of said Resolution. - 3 - REG. C.C. 3-11-68 Page Four CITY CLERK'S REPORTS - Resolution No. 3755 - Continued 'Motion by Councilman Gleckman, seconded by Councilman. Nichols, that the City Council adopt said Resolution. Motion carried on roll call vote as follows: AYES: Councilmen Gillum, NOES: None ABSENT: None PLANNING COMMISSION Nichols, Gleckman, Snyder, Mayor Krieger REVIEW PLANNING COMMISSION ACTION March 6 1968 Mayor Krieger: We have a summary of the action.of the Planning Commission, is there anything you wish to add Mr. Menard? Mr. Menard: No, I will be glad to answer questions. Councilman Gleckman: I have a question. Mr. Menard, has the Planning Commission given any thought to scheduling a public hearing regarding the Huntington Beach Freeway ? Mr. Menard: I don't think they have actually spoken to the issue of • scheduling a public hearing. To bring you up to date on what might occur in the near future, the Planning consultant is charged with the responsibility of submitting a specialized study on the Huntington Beach Freeway, and the Planning Commission could very well set a public hearing to consider this report which will specify what in the consultant's opinion is the most advantageous location, of the Huntington Beach Freeway. It has not been set as yet, it may very well be in the near future. Councilman Gleckman: It is just a suggestion that they might consider doing it. It is not a motion. I would like to see the City of West Covina go forward with the idea of determining what route is best for the City if it is to come about at all, rather than wait for the surrounding communities to adopt a particular route, which we may have to accept. . That is my only thought and from that point I would suggest to you to pass it along to the Commission. Mr. Menard: Yes sir. Councilman Nichols: Relative to Item 2 of the public hearing items of the Planning Commission's summary of actions, I believe that this is a item that represents a trend of development in the City that the Council may well wish to take the time to look at. I attended the Planning Commission meeting where this matter came up. It involves the use of an R 3 property •with a variance for a use that is normally in a C zone. Relative to the acreage size of this particular property if it were developed as R 3 property it would be allowed the use of approximately 30 - 31 units. The Precise Plan for the motel involves the con- struction.of 55 units on the same parcel of land. We have a rather large number of motels in operation in the City at the present time and I am beginning in -my own mind to question the use of R 3 land for variance motel development where the density is greatlyj-qjrea,ed. The concern may not be a justified concern but I would think it would be in.order to look at this again. From that point of view I would think it might be wise for the Council to call this matter up for a hearing. I will offer this in the form of a motion. Councilman Gillum: I will second the motion. - 4 - REG, C.C. 3-11-68 PLANNING COMMISSION - Continued Page Five 'Mayor Krieger: It has been moved and seconded that Variance No. 620 and Precise Plan 540 be called up for a public hearing before the City Council. Discussion on the matter? • Motion carried on roll call vote as follows: AYES: Councilmen Gillum, Nichols, Gleckman, Snyder, "V yor Krieger NOES: None ABSENT: None Mayor Krieger: The staff report item - Mr. Menard - having to do with expanded public relations program. When is that sample letter going to be given to the Planning Commission? Mr. Menard: It will be in their mail this next Friday. Mayor Krieger: So we can probably expect it at our second regular meeting of this month? Mr. Menard: That is correct. They will consider it on Ma"rch..2:0.th. (Mayor Krieger then asked Mr. Menard to explain what Council action is necessary with regard to Planning Commission Resolution No. 2026. Mr. Menard. explained.) • Motion by Councilman Gleckman, seconded by Councilman -Nichols, and carried, that the City Council approve Planning Commission.re66lution No. 2026 as given to City Council in memo dated March 6, 1968.. ------------- RECREATION & PARKS COMMISSION REVIEW ACTION OF FEBRUARY 217, 1968 Mayor Krieger: Let's hold out Item 9 pertaining to the part-time leader- ship budget. Is there any discussion on the other items with the exclusion. of Item 9 ? Motion by Councilman Gleckman, seconded by Councilman Gillum, and carried, that Council receive and file the Recreation & Parks Commission minutes of February 27,, 1968. Mayor Krieger: Now with regard to Item No. 9. The summer recreation budget is one that they are going to have some action by the Council_' on prior to their recruiting program during the Spring vacation. . It might be desirable for the Council to consider an adjourned regular meeting to discuss this item. In order to consider that, I would suggest we hold it until later in the meeting to see what other matters we might have coming up. Is there . .a.ny objection to that procedure ? (None.) Councilman Nichols: Mr. Mayor, a question of Mr. Aiassa.. In the minutes of the Recreation & Parks Commission there is a title given to the Little Park being discussed there. Is that in anyway ap official . title to be used in discussing the little park? Item 8 - page 2. (Mr. Aiassa and Mr. Fast had no answer.) - 5 - REG. C.C. 3-11-68 Page Six RECREATION & PARKS COMMISSION - Continued Councilman Gillum: I attended the Recreation & Parks Commission meeting that night and this was the majority feeling of the Park Commissioners that this would be the title given to all the small pieces of land that would end up large enough to put some play equipment on, -- Mini Parke?.'te. Councilman Nichols: I guess that is the answer to my question. I wondered where the terminology came from. It is a completely new term to me and I didn't recall that it had come before the Council. I would like to see this come back to us at some future point, Mr. Aiassa. SCHEDULED MATTERS BID NO. 6832 PURCHASE OF TWO PASSENGER VEHICLES The City Clerk advised that bids were received in the- office of the Purchasing Agent, Finance Department, at 10: 00 A.M. on Wednesday, March 6, 1968, as follows: Ken Roggy Ford $4, 340.08 Russ Davis Ford 4,298.62 • Covina Dodge 4, 127.20 Clippinger Chevrolet 4,073.08 Haefner Chrysler Plymouth 4,040.00 The vehicles bid on were to be passenger cars of the intermediate class, standard six -cylinder, with automatic transmission. This was a formal bid. This expenditure is budgeted for the current fiscal year under Account 121-737.5, Motor Pool Outlay. Recommendation: That the City Council accept the low bid and authorize the issuance of a purchase order for two new Belvedere automobiles to Haefner Chrysler -Plymouth in the amount of $4, 040.00. Motion by Councilman.Gleckman, seconded by Councilman Gillum, zha't the..'City Council accept the low lump sum bid of Haefner Chrysler Plymouth in the amount of $4, 040.00 for twq' new Belvedere automobiles. Motion carried on roll call vote as follows: AYES: Councilmen Gillum, Nichols, Gleckman, Snyder, Mayor Krieger NOES: None ABSENT: None PERSONNEL BOARD REVIEW MINUTES OF FEBRUARY 6, 1968 • Mayor Krieger: I have a question. Dr. Snyder you attended that meeting: On page 6 - this motion by Mr. Faunce and seconded by Mr. Sornborger regarding the City's vacation policy - can you tell me what it was changed from - to,'? Councilman Snyder: No - not definitely. The changes were in years of service, I think. Mayor Krieger: Mr. Aiassa? .... Is there a staff member that can advise me ? -6- REG. C.C. 3-11-68 Page Seven PERSONNEL BOARD MEETING MINUTES - Continued Mr. Aiassa: Mr. Mayor - actually I am making a full detailed report on this matter to the Council. • Mayor Krieger: Will you make sure in your report that it states what it is now and what is being recommended? It doesn't state this clearly in their discussion. Motion by Councilman Gleckman, seconded by Councilman Gillum, and carried, that Council receive and file the minutes of the Personnel Board dated February 6, 1968. HUMAN RELATIONS COMMISSION REVIEW MINiJTES OF JANUARY 25, 1968 Motion by Councilman Gleckman, seconded by Councilman Gillum, and carried, that Council receive and file the minutes df-the Human Relations Commission dated January 25, 1968. GENERAL MATTERS ORAL COMMUNICATIONS • None. WRITTEN COMMUNICATIONS PETITION PROTESTING SIDEWALK CONSTRUCTION, SOUTH SIDE OF VINE AVENUE BETWEEN EVANWOOD AND SUNSET AVENUE Mayor Krieger: We have a letter dated March 6, 1968, signed by Mr. Robert B. Taylor, attached to which is a petition,, Is Mr. Taylor here this evening? Robert B . Taylor I would like to ask the City Council to 1104 South Broadmoor Avenue read the minutesof the meeting of February West Covina 13th in which alleged action was taken.in regards to the petition filed by Daniel Cosner. Mayor Krieger: The City Council has not only read but approved the minutes at the last meeting. Is there something you wish to call to the Council's attention? Mr. Taylor: Yes - the petition. There seems to be a conflicting report from the Mayor's office and the City Council as to the action taken. • Mayor Krieger: Thank you Mr. Taylor.. Mr. McCracken, did you have something you wished to state ? Duncan McCracken As one of the petitioners on this petition I wanted to ask 1314 W. Vine Avenue the City Council if this would be an appropriate time to West Covina protest what has actually transpired? Mayor Krieger: Inasmuch as we have this letter and we are taking it up under written communications the answer would be '!yes". - 7 - REG. C.C. 3-11-68 Page Eight PETITION PROTESTING SIDEWALK CONSTRUCTION - Continued Mr. McCracken: Fine. So we can set ourselves straight on the minutes this is the reason we wanted to know what actually transpired with the minutes that had occurred on those dates ? Mayor Krieger: Do you have a specific question on those minutes of February 13th? Mr. McCracken: Yes. If it is actually what had transpired so far as closing it and the residents of the area not havinganything to say about it. Mayor Krieger: You obviously haven't been precluded from saying anyting Mr. McCracken. The action of the Council if I am summarizing it correctly is we received a petition some time ago from Mr. Cosner, and this matter was referred to the staff and if I remember correctly the staff consulted the School District and the staff came back after consulta- tion with the School District, in the School District was still interested in this high priority sidewalk construction and the Council at that meeting on the 13th re- affirmed. its position and directed that a letter go to Mr.Cosner over the signature of the Mayor having to do with that request. That was the action of the 13th and I don't believe it was anymore involved than that. Mr. McCracken: Well as it stands right now - as the petitioners on this petition, can we speak our, piece as far as contesting it . Mayor Krieger: Not only as petitioners but as citizens of this community you may speak your piece. Mr. McCracken: Tf I speak for the neighbors may_.they speak'also;`if.they. sbrwish? Mayor Krieger: They are not precluded . Mr. McCracken: Thank you. We have observed in the area between Sunset and the Wescove School - Evanwood where the sidewalk is being proposed and we feel that they are not suitable and the reason I say this is because we have surveyed it, probably not like the Planning Department would do, but we wanted to have their viewpoint on it also, so we would, be satisfied in our minds as to what is happening in the area. We feel the sidewalks are not needed because of the beauty and ruining the, iands.oapirig in the area. Also in observing through the :area. - it states that children walk on the south side of Vine between Sunset and Evanwood going to the Wescove School and in our observation they do not. The majority of the children going to this school travel on the north side of Vine going east to the Wescove School and then crossing at the crosswalk. Naturally we want protection for our children and we feel they need it but on Evanwood where the largest group of children are coming from is from the northern section by this school. If you have observed the area as we have we found • the children are coming from the north and not the south and in.our minds it really does not constitute sidewalks in the area or to destroy that many trees and shrubs and the beauty of the area. Mayor Krieger: Thank you, Mr. McCracken. Mr. Taylor - was there anything further you wished to state to the Council? Mr. Taylor: I would like to add to my remarks that we have also surveyed a couple of schools in the neighborhood. I don't have the details of the exact street names, but we have them here and can give them to you, if you wish. - 8 - REG. C.C. 3-11-68 Page Nine PETITION PROTESTING SIDEWALK CONSTRUCTION Continued We have noted that St. Christopher's School and the surrounding area is in need of sidewalks - I don't believe there is a single sidewalk to the west of the school - there •are sidewalks leading in from Glendora by the catholic church and that is about it. We feel that is a much higher priorty spot than the street you propose to put sidewalks on, mainly Vine Avenue. Also we have looked at California School and it is almost the same situation exists there, where we have sidewalks coming in from California Avenue leading up to the school and then many streets coming in directly to the school with no sidewalks on either side of the Street. We feel that is also a higher priority area and we strongly recommend that this matter be turned over to the City Council for reevaluation. Dale Sibel I am not a stranger in West Covina. I worked at the 1330 W. Vine United California Bank as Assistant Manager for many West Covina years and about three years ago we moved to West Covina. My wife and I bought this home because of the beauty of this spot. Now if you go through with what you are proposing you will have to take out a lot of wonderful trees and trees like we have in our yard cost a lot of money. I know you can take them out for free, but who is going to put them back? Me? If you put a sidewalk down I am going to have ten times as many kids coming down the street as I now have, cutting across my yard to get to the school.. Beer cans, coke bottles and things I won't mention here are left in my yard, so I am very much against this. . THERE BEING NO FURTHER PUBLIC P�R.OTEST, COUNCIL DISCUSSION FOLLOWS: Mayor Krieger: Do we have a map of this area? Councilman Snyder: Perhaps we should explain, Mr.. Mayor, how this side- walk program was initiated. If I may be permitted to explain - - it was initiated S or 6 years ago at the pleading of most of the citizens of this City to install sidewalks as funds were available around schools and these priorities were set up in two methods. The staff should correct me if I am wrong. Number 1 - as petitions came in from citizens surrounding a certain school and then priorities set up by the staff in relation` -to the amount of money budgeted that year So the City Council really started on a new policy at that time in budgeting general funds for these sidewalks and we did it at the sacrifice of some other needed things in the City and I don't think at anytime, in fact I am positive at no time the City Council or the City staff intended to push sidewalks down anybody's throat. We did this at the citizens request and I am wondering if there was a petition requesting this sidewalk or how this priority was set up? Mr. Fast: This sidewalk was petitioned by the Safety Chairman of the PTA at Wescove School. . However, this was then referred by the City to the School District, because it had been City Council instructions to the staff to handle all matters of priority of .sidewalks with the schools because it was strictly in regard to the safety of the school children. In the last 3 years at least all priorities have been established by the--fcovina and West Covina School District in conjunction with the staff as far as traffic loads are concerned. We certainly provide that input. (Mr. Fast then used a map and pointed out the area under discussion and explained the reasons stated by the School District and the staff findings in determining this as a priority area.) Mayor Krieger: Did Mr.Cosner come in at the time of the original petition and go over the sidewalk program with you or any member of the staff? Mr. Fast: Not to my knowledge. _ 9 _ REG. C.C. 3-11-68 Page Ten PETITION PROTESTING SIDEWALK CONSTRUCTION - Continued 'Mr. Zimmerman: Not to my knowledge either. Mayor Krieger: Have any of the petitioners here this evening, to your knowledge, come in and talked to the staff about this? Mr. Fast: Not to my knowledge. Mayor Krieger: I would like a specific response only, please. This is not reopening the matter, but have any of you gentlemen - Mr. Taylor, Mr. McCracken or Mr.. Sibel - come in to discuss this matter with the staff? Mr McCracken: We didn't go in. There was a telephone call made when I first moved into the area - this was to October. I had heard some discussion about sidewalks going into this area, so naturally I wanted to find out about it, from the Planning Commission. They advised me at that time that the sidewalks were proposed, that the money was appropriated and they would be put in free. I asked if there was anything we could do about it at that time and they said "mo. " Mayor Krieger: Within the last couple of months have you been in to see any member of the city staff? • Mr. McCracken: No. Mr. Taylor: I would like to say that Mr.Cosner advised me that there would be no discussion or no hearing in regards to this - the essence of our petition and apparently he gleaned this knowledge from either the Mayor's office -or the Council office. Mayor Krieger: I am quite sure Mr.Cosner_h3s never discussed this with me personally iar` to my knowledge with any member of the. Council. Mr. Taylor: I am only repeating what he said.... Mayor Krieger: And I am only responding to it, sir. Mr. Sibel, have you seen any member of the staff within the last 2 months about this matter ? Mr. Sibel: I have not sir. The first time I heard of it was when Mr. Taylor came to my home and he said we had to have a petition signed by so many members before we could be heard in front of this Commission tonight. Mayor Krieger: Thank you. Councilman Gleckman: Mr. Fast - according to the letter sent on February 26, 1968, • it said and I am quoting within that letter -"'that the decision to construct the sidewalk was made as a part of a::c_oritinuing City program in the interests of the safety of school children. " This to me is the prime requisite. Now the next line is what I am concerned with - "priorities are determined in conjunction with the West Covina Unified School District.... " When you say that, who makes the decision at the West Covina Unified School District as to what are priorities to the School District, and who was it discussed with? Mr. Fast:' . I don't know who makes the decisions but I know we receive recommendations in writing from Mr. Eastman's office. It is my understanding that he contacts each - 10 - REG. C.C. 3-11-68 Page Eleven PETITION PROTESTING SIDEWALK CONSTRUCTION - Continued principal at the various schools, but I don't know this for a fact. Councilman Gleckman: Thank you. The other question I have of the staff and probably would-be of the School District although they, are not here to answer me - I am kind of curious with all the problems we have had.in budgeting money for sidewalks in our Community and with all the other areas witnin our City - Mr. Fast this area does have curbs and gutters? Mr. Fast: Yes. Councilman Gleckman: With all the other areas we have near schools that do not even have curbs and gutters I am just trying to figure out where this goes to such a high priority when a couple of blocksaway from the school in conjunction to other areas in our City . where right across the street or within the near perimeter of a school we don't have curbs or gutters? In this particular case we have citizens complaining about putting in sidewalks and as far as I am concerned there are many areas of high priority Where the citizens want sidewalks. I am just curious as to how we rate our priorities to come up with a particular area and then the citizens come in and complain about not needing sidewalks - although we are advised it was further investigated by the School District that this is a high priority because of the danger factor as far as cars being parked out on the street and therefore the sidewalks are of necessity. I am trying to think of why the high priority - maybe you can answer it? • Mr. Fast: Insofar, as priorities are concerned I don't believe there is any absolute scale or set of national warrants as there might be for a stop sign or for traffic signals, however, the School District has used as its priority the number of children walking. There are 3 schools using this street and the traffic count on this street certainly has a great bearing upon it. A certain number of streets mentioned this evening are without sidewalks however the traffic count is away down in comparison to Vine Street. So I would suspect the School District in its cons ideratiori-'of priorities ha.s its own' criteria , however from the standpoint of having it fixed in a weight factor, I don't know of any actual things. Councilman Snyder: How many properties are involved in the three blocks ? Mr. Fast: Approximately 10 or 11. Councilman Gleckman: Have we made a traffic count on this street recently? Mr. Zimmerman: We have a traffic map in the office which would give the traffic count on this which was made about a year ago. Councilman Gillum: Do you have any knowledge if the School District contacted us with regard to the traffic count :on that street? Mr. Fast: That is an input of the City. The school has an input so far as the foot traffic of children is concerned. Mr. Zimmerman: We don't take -a count on foot traffic. Councilman Gillum: The reason I ask is because last week I was contacted by Mr. McCracken and informed that the petition was going to be presented this evening. So I have made it a point to go into this area at three different times in the mornings and afternoons. As you know I have 5 children, so I am concerned as to the safety of our children. My three children walk on streets with a lot more traffic and we do have people here this evening - 11 - REG. C.C. 3-11-613 Page Twelve C7 • PETITION PROTESTING SIDEWALK CONSTRUCTION - Continued protesting -these sidewalks. I don't know when the request was made by the PTA to the School District ? Mr. Fast: April 1967. Councilman Gillum: I personally, as you know, I am opposed to the method we use to put in sidewalks via general funds, and we have a legitimate request here this evening from citizens living in this area, in fact on this street, and I am sure not one of them would want to deny the children all the safety and things we could provide for them, but I think we should give consideration to this and see if there is someway the School District can actually justify that there is a great need for sidewalks. If in fact a number of children travel this street and there is great traffic than I think the sidewalk should be put in, but we have a request from the citizens in this area to withhold the sidewalks and maybe at a later date we may have a need for the sidewalks because of increased car traffic or foot traffic. I am not satisfied with the information received from the School District, they could tell us any street could be a priority street and as it was brought out on California. Avenue, we don't even have curbs and gutters in some areas. I would like for the Council to consider holding this construction up until we have more information from the School District strongly indicating the justification for sidewalks being put in this area. Mayor Krieger: You raise the point of holding something up and that was the question I was going to raise. As I remember we curtailed our budget on sidewalks during this last fiscal year, didn't we Mr. Aiassa? Mr. Aiassa: Yes the allocatiDn was $20, 000 this year. Mayor Krieger: Where in terms of construction even assuming this program went forward, would the sidewalks be constructed? When in time would they be constructed? Mr. Fast: This has not gone through the Engineering Department from a design standpoint so it probably would be a summer project. Mayor Krieger: The earliest we are talking about is this summer. So the staff does have enough time to reevaluate the priority of this in terms of a lower priority item? Mr. Fast: That is correct. Councilman Snyder: If you look at it from the pure need .of the citizens the need..of the children walking to this school that don't necessarily mean they live on this street. . It is un- fortunate that the people who live on this street happen to live on a street that the children come down, so their viewpoint is different from the {petitioners that petition for the sidewalk. Again this whole program was instigated with much soul searching at the very beginning and I think -this is the first time we have had any opposition to it, mostly we had petitioning for more than we could build. This is a new problem. Mayor Krieger: As I remember about 3 years ago we did have a couple of streets with some opposition and at that time the Council gave the objecting parties the opportunity to appear before Council and voice their objections and it was referred back to staff for reevaluation on priority. . I remember in that instance, in terms of total need and - 12 - REG. C.C. 3-11-68 Page Thirteen "PETITION PROTESTING SIDEWALK CONSTRUCTION - Continued we were looking at total need of an area rather than total need of a street, and as I remember the action we took at that time the sidewalks did go in. • Motion by Councilman. Gleckman, seconded by Councilman Gillum, that the sidewalk construction on the south side of Vine Avenue between Evanwood and Sunset be held over pending staff report as to the actual priority and necessity of this project as to timing, and to come back to this Council with a report at Councils first meeting in April. Motion carried on roll call vote as follows: AYES: Councilmen Gillum, Nichols, Gleckman, Snyder, Mayor Krieger NOES: None ABSENT: None Mayor Krieger: The motion carries and so there is no misunderstanding with the petitioners, regarding this matter, this matter will appear on the first agenda regular meeting in April - the exact date is April 8th. Councilman Nichols: Mr. Mayor, I would like to make a specific request of staff. I think it would be appropriate for the staff to inquire of the School District as to the number of elementary school children - that is the small K-5 child, who walks easterly from Vine along Vine Avenue in that area who attend Wescove School on a normal day. I think there is a significant difference between the little child on the streets and • the high school student that may be going to a bus stop. Mayor Krieger: The other point I would like some more information on that is not contained in this material. Someone pointed out in presentation tonight about St. Christophers and in the staff response I understand there has been coordination with Covina and West Covina Upified School Districts - and I am quite sure that would not take :into consideration the parochial schools. . I would like some more information as to how we balance out the interests having to do with facilities not restricted to St. Christophers School, but to facilities that are not serviced by the Covina or West Covina Unified School Districts, in terms of priority items. Also how we adjust the priorities if we adjust the priorities at all between the requests of the Covina and West Covina Unified School Districts ? Obviously this is a West Covina priority and how do we relate the priorities with the Covina. School District or other school districts in other areas of the City. .I would like to have this brought up to date. Councilman Gillum: One other thing - Mr. Aiassa —would it be possible to have a current traffic count on this street? Mr. Aiassa: Yes, if we have enough time., Motion by Councilman Gillum, seconded by Councilman Gleckman, and carried,. that Council requests of staff a current traffic count on Vine between Evanwood and Sunset and a report to be submitted along with the report of priority for sidewalks. • Councilman Snyder: It should be pointed out here that the City adopted a policy on the master plan of sidewalks for the City and this policy really states that this City eventually plans to build all these sidewalks so in acquiescing to any petition like this we are in effect changing our whole master plan of. sidewalks. Mayor Krieger: Actually this doesn't have any bearing on the one item we have before us tonight, Councilman Sn yd er. One other thing - Mr. Fast - on your study will you check - 13 - C. i REG. C.C. 3-11-63 Page Fourteen 11 PETITION PROTESTING SIDEWALK CONSTRUCTION - Continued again with the respective PTA to make sure this represents their current position. GILMORE, ELECTRICAL ADVERTISING REQUEST FOR ENCROACHMENT PERMIT TO CONSTRUCT SIGN OVERHANGING SIDEWALK Mayor Krieger: We have the Planning Director's report is there anything to add to this report - Mr. Aiassa or Mr. Menard? (Answered: Nothing further.) Mr. Wakefield, have you looked this material over? Mr. Wakefield: Yes I have. Motion by Councilman Gleckman, seconded by Councilman Gillum, .and carried, that the City Council approve the encroachment permit as attached with the memorandum dated March 7, 1968, from the Planning Director, pursuant to Section 8417 of the Municipal Code. CITY ATTORNEY ORDINANCE INTRODUCTION The City Attorney presented: "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WEST COVINA AMENDING THE WEST COVINA MUNICIPAL CODE SO AS TO REZONE CERTAIN PREMISES. (Zone Change No. 389 - City Initiated.) Motion by Councilman Gleckman, seconded by Councilman Snyder, and carried, that City Council waive further reading of the body of said Ordinance. Motion by Councilman Gleckman, seconded by Councilman Gillum, and carried, that City Council introduce said Ordinance. ORDINANCE INTRODUCTION The City Attorney presented: "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WEST COVINA AMENDING THE WEST COVINA MUNICIPAL. CODE BY REPEALING PART 10 OF CHAPTER 2 OF ARTICLE IX THEREOF AND ADDING PART 10 TO CHAPTER-2 OF ARTICLE IX THEREOF CREATING AND REGULATING THE USE OF PROPERTY IN THE OFFICE PROFESSIONAL ZONE. (O-P Zone.) • Motion by Councilman Gleckman, seconded by Councilman Snyder, and carried, that City Council. waive further reading of the body of said Ordinance. Motion by Councilman Gillum, seconded by Councilman Gleckman, and carried, that City Council introduce said Ordinance. - 14 - • 0 0 REG. C.C. 3-11-68 CITY ATTORNEY - Continued -ORDINANCE . NO. 1030 ADOPTED Page Fifteen The City Attorney presented: "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WEST COVINA AMENDING SECTION 9219.12 OF THE WEST COVINA MUNICIPAL CODE RELATING TO TEMPORARY USES OF PROPERTY AS RELATED TO THE ACTUAL SALE OF FIREWOOD. (Amendment No. 86.) Motion by Councilman Gleckman, seconded by Councilman Snyder, and carried, that City Council waive further reading of the body of said Ordinance. Motion by Councilman Gleckman, seconded by Councilman Nichols, that the City Council adopt said Ordinance. Motion carried on roll call vote as follows: AYES: Councilmen Gillum,Nichols, Gleckman, Mayor Krieger NOES: Councilman Snyder ABSENT: None RESOLUTION NO. 3756 The City Attorney presented: "A RESOLUTION OF THE CITY COUNCIL OF ADOPTED THE CITY OF WEST COVINA REQUESTING LOS ANGELES COUNTY BOARD OF SUPERVISORS TO RE-EVALUATE THE ALLOCATION OF FUNDS FOR SYMPHONIC ACTIVITIES THROUGHOUT LOS ANGELES COUNTY. " Mayor Krieger: Hearing no objections, waive further reading of the body of said Resolution. Motion by Councilman Gleckman, seconded by Councilman. Gillum, that the City Council adopt said Resolution. Motion carried on roll call vote as follows: AYES: Councilmen Gillum,. Nichols, Gleckman, Snyder, 1\& Yor Krieger NOES: None ABSENT: None MAYOR KRIEGER CALLED FORA 10 MINUTE RECESS AT 8:45 P.M. COUNCIL RECONVENED AT 8: 55 P.M. CITY MANAGER GONNE PROPERTY ACCEPTANCE OF GRANT DEED Mayor Krieger: Is there anything to add to the report of March 8, 1968? Mr. Aiassa: Yes, Mr. Mayor. I believe Mr. Wakefield has the Resolution accepting the Gonne property. - 15 - REG. C.C. 3-11-68 Page Sixteen CITY MANAGER - GONNE PROPERTY - Continued RESOLUTION NO. 3757 The City Clerk presented: "A RESOLUTION OF THE CITY COUNCIL ADOPTED OF THE CITY OF WEST COVINA ACCEPTING • A CERTAIN WRITTEN INSTRUMENT AND DIRECTING THE RECORDATION THEREOF."' Mayor Krieger: Hearing no objections, waive further. reading of the body of said Resolution. Motion by Councilman Snyder, seconded by Councilman Gleckman, that the City Council adopt said Resolution. Motion carried on roll call vote as follows: AYES: Councilmen Gillum, Nichols, Gleckman, Snyder, Mayor Krieger NOES: None ABSENT: None TRAFFIC CONSULTANT AGREEMENT PAYMENT OF PHASE I AND APPROVAL. TO PROCEED WITH PHASE II Mayor Krieger: This report of March 8,. 1968, is the other item I had in mind when I referred to the Recreation & Park summer budget - would the Council be favorably dis- posed for holding this matter to an adjourned regular meeting next Monday night? 0 So moved by Councilman. Gillum, seconded by Councilman Gleckman, and carried. All were in favor. Mayor Krieger: As of this moment for the adjourned regular meeting of March 18th we will have the report of the Traffic Consultant on Phase #1 and the summer Recreation budget. BUSINESS LICENSE ORDINANCE PROPOSED REVISION TO SECTION RE. CONTRACTORS Mayor Krieger: Anything to add to your report, Mr. Aia s sa ? Mr. Aiassa: There is a complete breakdown as to comparison of the two, also the proposed amendment to the business license ordinance and Mr. Peacock is here to answer any questions regarding the dollar and cents factors. I believe this is in line with Dr. Snyder' s request. Councilman Snyder: In concept I would like to see this adopted, however, I am not sure that this is the exact form we want it adopted in. I think along with.El Monte, if we do adopt such an ordinance we may be pioneering in this field and we certainly will make it easier or more permissive and helpful for the smaller contractor to work in this metropolitan area and compete against his larger competitors. In many cases at present, I am sure the smaller contractor attempts to evade the license or just forgets to pay because he can't afford to buy a full contractors license. Also the statistics show we will receive more revenue under this than under the old -.system. However, in regard to some of the pitfalls and the manner it is drawn up I think perhaps this should be held over for an adjourned meeting so we can discuss it at length. - 16 - REG. C.C. 3-11-68 Page Seventeen BUSINESS LICENSE ORDINANCE - PROPOSED REVISION TO SECTION RE. CONTRACTORS Councilman Gillum: My feeling is it falls in line with what we requested. Dr. Snyder may see something in here I don't. If we • hold it over - Mr. Aiassa, are we creating a much larger problem with regard to the contractors and their business license? Lela Preston, City Clerk: Right now we are charging the general contractors $100 and the subcontractors are paying $50. That is the way it will be up until July 1. After that it would be half of the full fee for the rest of the year. Right now we are two and a half months into the year and there are quite a few that have paid for the year. Councilman Gillum: What happens to the ones that have paid the license - would we refund? Lela Preston, City Clerk: I would think if we are going to have a $ 25 . license fee that those that have paid would have a credit on future job fees. If they never had another job in the City then that is another. question. Mayor Krieger: We could have the operative date July 1 rather than May 1 and make the one half year refund. Councilman Gillum: Well what concerns me - if we hold this over and have • other contractors come in we are just going to pile this on top of the others. Councilman. Snyder: I would like to see this passed. The League of Cali- fornia Cities is interested in this and if it works here I am sure they will recommend it to the other cities. I think it is more fair if all cities do adopt it. They may not, but the League is awaiting our ordinance and our experience on it. Councilman Gillum: Dr.. Snyder do you see something in here that is a I ajor problem? Councilman Snyder: Only what Mrs. Preston brought out, but if you make it operative as of July 1 and refund the half year then perhaps it could be administered. Mayor Krieger: Mrs. Preston do you see any objections administratively if the Council were to adopt this ordinance and the operative date was July 1 and rebating to those that have taken out the license since January 1 - would that cause a problem for your office? Lela Preston, City Clerk: I think there is more to it than just that amount. Mayor Krieger: What would be involved beyond ? Lela Preston, City Clerk: I am thinking of the permits and fees the contractors have taken out up until this point. Is this something we would just forget about? Mayor Krieger: I don't imagine this would have anything to do with the permits.. We are just talking about licenses for the first 6 months of 1968 - is that correct Mr. Wakefield? - 17 - REG. C.C. 3-11-68 Page Ei ghteen BUSINESS LICENSE ORDINANCE - Continued If the Councilwere to adopt this type of license what we are doing is changing our license structure effective as of July 1, 1968, and with respect to credits for annual licenses would there be any legal problem :involved in administratively making rebates ? Mr. Wakefield: No, Mr. Mayor. For example, the licensee that has paid a $100. license - we could on the first of July send him a rebate of $50. so that he would have actually paid $50. for a 6 months license. Then it would be the Council's intent for the remainder of the year he %;o uld pay the permit fees as outlined . Mayor Krieger: He would operate under the operative ordinance. You were talking about permits outstanding but that would be for work initiated by definition sometime during the first 6 months of the year, so I don't see where it would have any effect at all on those fees. Councilman Snyder: I do see one other problem, that is contractors that don't require permits such as painting contractors. They,are not required to get a city permit. Councilman Gillum: Don't they fall under the other areas of the business license ? • Lela Preston, City Clerk: They pay the $25. fee. We charge them a license fee now and I would think we would charge them the $25.00 fee but because there wouldn't be a permit fee each time they wouldn't pay that permit fee. Councilman Snyder: Do we have to amend this to make it operative as of July 1 ? Mr. Wakefield: The proposed ordinance,. as in the draft before you, has a May 1 operative date which is the first date it really could be effective without going back into the current month of April. . Councilman Snyder: And the suggestion is that it be operative as of July 1. Mr.. Wakefield: Yes and there is no provision in this draft for a refund of any license fee that may have been paid by any contractors under the existing ordinance and if it is the desire of the council to refund 50% of the fees paid then a provision to that effect will have to be included in the ordinance. Mayor Krieger: We are not operating under a time blockage here so if the council wanted to entertain a motion to direct the • staff to prepare an appropriate ordinance there would be time not only for the ordinance to be prepared but introduced and adopted with the effective date of July 1. Motion by Councilman. Snyder, seconded by Councilman Gillum, that Council direct the staff and City Attorney to amend this ordinance to make the operative date July 1 and to make provisions for a half year refund of the existing contractors license. Mayor Krieger: It has been moved and seconded that the city staff and City Attorney prepare and return to this Council an ordinance in the proposed form with the exception of - 18- REG. C.C. 3-11-68 Page Nineteen BUSINESS LICENSE ORDINANCE - Continued the operative date of July 1, and contain a refund provision for the second half of the calendar year on business license fees. Discussion? Any objections? Being no objections, it is so ordered. If possible, Mr. Wakefield; would you try and get the return on the Ordinance- so we could have it introduced at the next Monday night meeting and in that way we could make sure that this Council is the one to act on the adoption. Mr. Wakefield: Yes sir. PAYMENT FOR SUBURBAN WATER SYSTEMS FOR RELOCATION OF WATER FACILITIES: STATE STREET AND GLENDORA AVENUE Mayor Krieger: . Is this an oral presentation, Mr. Aiassa? Mr. Aiassa: No - this is an authorization for payment. We have a bill for $1650. and the recommendation to Council is that they authorize the City Manager to pay $ 1650. to Suburban Water Systems for the lowering of the water line located at State and Glendora. Councilman Gillum: Mr. Aiassa is there some reason why we are required to pay for this? In some cases they are required to • lower the line without charge to the City? Mr. Zimmerman: Mr. Gillum - they have prior rights and this is making it necessary for the City to pay the fee. We have many examples of this in the City where their original lines are located outside of the City and therefore the• PUC requirement is that the public agency pay for the removal. Councilman Gillum: This is running south on Glendora and are we faced with the same problem when we go to widen the street? Mr. Zimmerman: Correct. There are many instances along there of the private property owner and the City paying for the line. Mr.. Aiassa: As a point of information to the Council, when we widened Valinda Avenue in that area, it cost us $4700. I just want the Council to be aware of some of the hidden costs when we make these signal changes. Councilman Gillum: Was this cost figured in the original estimate of installation? Mr. Aiassa: No, just the signalization cost. We were not aware until we started the excavation and location of it. • Motion by Councilman Gleckman, seconded by Councilman Gillum, that the City Manager be authorized to sign a purchase order in the amount of $1650. to Suburban Water Company. Motion carried on roll call vote as follows: AYES: Councilmen Gillum, Nichols, Gleckman, Snyder, Mayor Krieger NOES: None ABSENT: None - 19 - REG.' C.C. 3-11-68 Page Twenty REQUEST FOR ADJOURNED MEETING MARCH 18, 1968 RE. FURNISHINGS BUDGET FOR CIVIC CENTER 'Mr. Aiassa: We had a meeting with the interior consultant - Mr. Frank Sata and he has arranged a meeting with the . manager of United Desk Furniture for the Council. and staff to see the showplace where they are featuring a multitude of furniture that might be utilized at City Hall and this is tentatively set f or March 18. Mr. Fast's office has worked with.Mr. Sata to review the overall needs of the City Hall furnish- ings. Also we are going through a reconditioning of some of our existing furniture and we thought maybe the Council would like to at least get an exhibit of the type of furnishings . Mayor Krieger: Mr. Aiassa brought this to my attention and I indicated to him to place it on the agenda but there are obviously 2 councilmen that will not be sitting on this Council when the furnishings are installed. I indicated to him that I thought it would be more appropriate as far as the matter of furnishings are concerned to leave it to the Council sitting after the April electirn. Councilman Gillum: Are we faced with a time problem, Mr. Aiassa, as far as manufacturing? Mr. Aiassa: Yes. First of all the selection for manufacturing, and the reconditioning of the existing furniture and also we have to have the approval of the Public Authority Board. . So we would like to get the wheels turning. Councilman Gillum: I am wondering would it be possible for the two councilmen who know they are going to be here after April, possibly going and looking at this and reporting back to the present or next Council - - if that would expedite this matter? Councilman Gleckman: My thoughts on this subject is that we do leave it open for this Council, those that would like to attend. That way you just might get a majority attending. Mayor Krieger. What were the tentative plans as far as time is con- cerned on the 18th - Mr. Aia s sa ? Mr. Aiassa: Dinner at 6:30 p.m. and adjourn to the factory. We checked this with the City Attorney and he said we have two ways we can do this. One go as tourists and make no decisions and no discussion; or you can adjourn as a Council to that location. Councilman Nichols: What I don't understand is that we have an agenda for that night. Mr. .Aiassa: This schedule was set up prior to the consideration of having an adjourned meeting on the 18th. If the entire Council is not going we can then change the time to a more convenient time. Councilman Nichols: Mr. Mayor, my opinion is that this Council in existence has made decisions relative to this entire project from the point of .view of landscaping, structure, design, color, etc. , and I would not have any objection to having the existing Council go ahead and pass upon any other steps that come before the Council. - 20 - REG. C.C. 3-11-68 Page Twenty-one CIVIC CENTER FURNISHINGS - Continued. Councilman Snyder., Also the Council is a continuing body so we could certainly make a decision • Mayor Krieger., Specifically - if this took place at 6., y 0 p.m. next. Monday night how long would it: take under the most optimistic circumstances? Mr. Aiassa., About 2•-1/2 to 3 hours Mayor Krieger; Sc we have practically killed the evening picking out furnishings. I think the items we have adjourned- to next Monday evening are frankly more important and a lot: more vital to pass upon than the furnishings for City Hall that we are not going to move into until next December„ Councilman Nichols: From that point of view I certainly agree. This date of the 18th can't: another date be set? Mr. Aiassa: Yes. We had nothing scheduled for the 18th but we can come back with an alternate date Mayor Krieger: Suppose you try to firm up some additional dates later in that week. (Council discussed possible dated and agreed upon. the 19th ,,) Mr. Aiassa , firm it: up for the • 1.9th and we will. adjourn from the 18th, INFORMATION ITEMS CIVIC CENTER WATER AND DRAINAGE LINE Motion. by Councilman Snyder, seconded by Councilman G.leck.man, and carried., that: Council receive and file SWIMMING POOL LAND USE UNCLASSIFIED USE PERMIT Motion by Councilman. Snyder; seconded by Councilman Gleckman, and carried, that Council receive and file PUBLIC SERVICE DIVISION :INSPECTORS UNIFORMS Mr. Aiassa., We have 05 employees in the Building and Safety Depart- ment and 4 employees in the Engineering Department that are inspectors out in the field., I have observed . their attireou.t on the job and it is an assortment from the Hawaiian islands to the gypsies of the Ukraine. The staff has agreed and I have recommendations from the two departments involved and we would like to buy sta-pressed jackets and st:a­ pressed white shirts and on the jackets and shirts there will be inscribed the City of West Covina. It is a very small item, actually $549 Councilman Gillum., You are proposing we buy the originals and then what happens from then on? Mr. Aiassa : We would replace them over the years. The funds would come from each of the Departments involved. - 21. - REG. C.C. 3-11-68 Page Twenty-one _. 1 PUBLIC SERVICE DIVISION INSPECTORS UNIFORMS - Continued (Open discussion followed with regard to the number of jackets, shirts, cost of each item and cost of inscription on items.) • Motion by Councilman Snyder, seconded by Councilman Gillum, that $549.00 be budgeted for uniforms for the Public Service Division. Councilman Nichols: I have a question of the City Manager and I will accept his advice and counsel on it. It seems to me there might be some implication .in this where some other Departments, perhaps Recreation & Parks would be one where certain types of wear would be required at certain times of the year and they might feel they should also be provided with uniforms. Do you feel it would have any merit in referring this up through the Personnel. (Board', ' and letting them take an overall look at it? Mr. Aiassa: The Recreation & Park.Department have tee shirts and we have limited jackets for the supervisors. This will be the only and last Department that I would recommend a uniform for. This group does appear per se more on the streets than any other group we have, they are on every field job, everywhere that we have construction. Councilman Nichols: You don't feel this is something our Personnel Board should take a look at'? Mr. Aiassa: I think this is too small an.. item. • Motion carried on roll call vote as follows: AYES: Councilmen Gillum, NOES: None ABSENT: None UTILITY TOUR ATTENDANCE MARCH 15, 1968 Nichols, Gleckman, Snyder., Mayor Krieger Mr. Aiassa: We have only one person going - Chief Wetherbee. Mr. Gillum couldn't make it, and. I have a Civil Defense drill. Motion by Councilman Gleckman, seconded by Councilman Gillum, and carried, that City Council authorize the attendance of the Fire Chief. EMERGENCY OPERATION SIMULATION TRAINING EXERCISE MARCH 11 THROUGH MARCH 15, 1968. Mr. Aiassa: The University of Southern California has a Civil Defense 10 Training Simulation program; the staff has taken a briefing about a month ago and right now we are in the process of actually simulating a fall -out or disaster, and we are organizing the entire city staff and civilian group and the Deputy Civil Defense Director will be in attendance. . I have with me .this evening Mr.. Henry Myers from the University of Southern California, the co-ordinator of this program and with the permission.of the Council I would like Mr. Myers to give the Council a briefing as to what is being developed, why it is being done and what is hoped to be accomplished. -21-F1 REG. C.C. 3-11-68 Page Twenty-two EMERGENCY OPERATION SIMULATION TRAINING EXERCISE - Continued Henry Myer I am with the school of Public Administration at the University of -Southern University of Southern -California and we are- concerned California with local government': and we have found a rather unique vehicle by systems approach to the problems of various jurisdictions in the State of California in time of disasters. We have done this type of operation in a number of places and -we are pleased that West Covina is participating in this exercise program. (Explained briefly the program and what it entails, also the part the membersof Council would .participate in.) Further advised the Council was asked to participate on Friday at about 9 A.M. , at the V.F.W. hall. Mayor Krieger: I will poll the Council members for attendance: Councilman Gillum? No. Councilman Nichols? I believe so. Councilman. Snyder? Yes, I think so. Councilman Gleckman? I will be there. (Mayor Krieger advised he would be there.) CITY CLERK SISTERHOOD OF TEMPLE SHALOM - Request to conduct rummage sale on premises March 28 and 29, 1968. (City Conncil has approved regularly as annual event) Motion by Councilman. Snyder, seconded by Councilman Gleckman, and carried, that this request be granted by Council. MAYOR'S REPORTS PROCLAMATION PUBLIC SHOOLS WEEK .April 22 to 26, 1968 Mayor Krieger: If there are no objections, I will proclaim Public Schools Week April 22 to 26, 1968. No objections. So proclaimed. Mayor Krieger: I attended the League of California Cities meeting,. Los Angeles County Division, last Thursday evening. There was one report regarding the Transportation Evaluation Committee. I understand that Assemblyman LOnterman is going to offer a bill to the assembly which would provide for funding to the Rapid Transit System other than by increases in the property tax. And this in effect would permit the County of Los Angeles to add 1/2% on the sales tax in Los Angeles County, which I understand would be sufficient to raise the necessary funds for the funding of the construction of the system. The proposal now being discussed is a full implementation of the program so as to be 91 miles rather than the 62 miles in the initial phase, so apparently the positions that are being taken by Cities such as ours., objecting to the Rapid Transit System .ending some points distant of their City, is being given some heed and to increase the funding allowance for the initial phase from I believe some oh&-til-liom six hundred'.m'iilion dollars toAwo and one half billion::. In any event I was most encouraged with the discussion from the Transportation Evaluation Committee and the action of the Los Angeles County in supporting an approach through the State Assembly whereby the funding of this might come from the increased sales tax rather than from increased property tax, and also that the implementation of the system would encompassa lavger area than initially proposed. _22_ REG. C.C. 3-11-68 Page Twenty-three C� • MAYOR'S REPORTS - Continued Councilman Snyder: Mayor Krieger: sales tax increase. When did he switch to sales tax - his original proposal was a sales -gas tax. His gas tax proposal I understand is dying a slow death somewhere in the Senate. The only bill coming out with serious consideration is the proposal for the This is the report on the League meeting. We have a letter here from the City of Burbank that I would like to call to the Council's attention and that is this City has been selected as one of the four finalists on the Municipal Administrative Achievement Award for last calendar year. We have a letter here that was handed to me tonight from the Chamber of Commerce asking that we proclaim March 24th to March 30th as Chamber of Commerce week in West Covina. If there is no objection, I will hand it to the City Clerk and ask her to prepare a Resolution in accordance with the Chamber of Commerce format. (No objections.) There was a matter that came up today that I wanted the consensus of the Council on. If you remember we sent out 15, 000 letters throughout this community to every home asking participation in the Citizens Blue Ribbon Committees. There was a postcard enclosed with each of these .letters and approximately 700 some post cards came back to City Hall indicating preference as to Committee assignments and this was the way the Blue Ribbon Committees came into existence. Anyone volunteering for a Committee was automatically appointed to the Committee. We are now receiving inquiries at City Hall for the names and addresses of those people who responded on that citywide circulation for purposes that seemed to suggest it was for use by candidates for the City Council —being .interested in the names of people that were willing to serve on these committees or responded to the inquiry. First of all I would like to discuss that particular point. I asked the staff not to release those names today until Council discussed it tonight. Each one of the Committee reports has a listing on the front of it as to the people who served on that Committee, and I for one would be very strongly opposed to .putting the staff to the work and time and trouble to prepare such a list to begin with, and secondly I don't think it is fair to the people who responded to have their name (circularized within the community to anyone. I think the staff should have some statement by the Council regarding this matter. Councilman Nichols: It may well be that some individual in this community who has a committee report or a list of names of people who served on such a committee, may see fit to give that information out, but that would be that individual's responsibility. For the part of the City I would feel in total it would be a misuse of what I think should be considered privileged information, to give out the names of those people for any purpose whatsoever and I would like to reflect in the record that: I would not expect any candidate to solicit that information and I absolutely myself have not solicited such information at anytime, nor would I solicit such information at anytime. I think it is entirely improper. Councilman Snyder: I think only where the people have become members of such committees and their names are listed and this is public information and printed at public expense and through normal channels, this should be allowed, but not the names of people who volunteered and didn't show up. Mayor Krieger: The. Committee reports are, as you suggest, public property and are on file. -23- REG. C.C. 3-11-68 Page. Twenty-four MAYOR'S REPORTS - Continued Councilman Gleckman: Mr. Mayor, I don't understand, is there any doubt in anybody's mind that our staff is not in order if they were to do something like this. I am surprised you . even bring it up. .I would think this would be an administrative matter that Mr. Aiassa would see to it that it didn't occur. If you are asking for a policy of the Council I think it is ridiculous for this Council to have to state such a policy. I would in no way feel it would be a policy matter, nor would I feel that this Council at anytime would ever permit such a thing to even go on. 0 Councilman Snyder: I would think this would forestall criticism of the staff by possible candidates. Mayor Krieger: I think this is why the staff asked me today when the matter was brought up about fahat they should do about it. Councilman Gleckman: Oh - if you would have said that in the beginning I would have said to you - fine, I agree that it shouldn't be done. Councilman Gillum: I support your thinking. Mayor Krieger: This information will not be compiled by anyone. The Committee reports are public property. I have a letter, I will hand over to Mr. Aiassa, for a staff report having to do with the Walnut Creek Wash. COUNCIL COMMITTEE REPORTS--------- Councilman Snyder: We are one of the few cities that have a Human Relations Commission and the recent report by the President's Riot Commission I think should be required reading of our Human Relations Commission, not necessarily because this is a pending problem in our City, but because it is a report that would give them an insight into this problem. Councilman Gleckman: As Council liaison to that Commission, they are very familiar with that report. Councilman Gleckman: I have one thought. After reading the minutes and the discussion on the Swimming Pool, it is kind of an afterthought. I think it would be in good judgment for this Council to authorize the architect to go ahead with the plans for the Sombra and pay him his architects fee because that would be a very small amount compared to an item that we would need for the future when the cost might be more, and it would tie in to the entire plan and if the bids came in lower than discussed then this item could be included. . I think in ibt, incitmitng this We could be pennywise and dollar. :.foolish. I think it would bea good idea for this Council to spend the extra several hundred dollars at this time. (Upon question, Mr. Fast advised the total cost of the Sombra was $6900. and that the architects fee would be approximately $480.00) Councilman Gleckman: I would like to see that action done this evening so the architect could proceed with this. I think it would be money well spent. Councilman Gillum: I agree with Z you. This was the point I tried to bring • 0 10 'REG. C.C. 3-11-68 Page Twenty-five COUNCIL COMMITTEE REPORTS - Continued out last time. I thought it was foolish to delete it. I think we should at least design it. Motion by Councilman Gleckman, seconded by Councilman Gillum, that Council authorize the architect to proceed with the drawing of the S ombra and pay him his architect's fee regarding that particular element of the Swimming Pool, as set forth in his estimate of cost. Motion carried on roll call vote as follows: AYES: Councilmen Gillum, NOES: Councilmen Nichols, ABSENT: None DEMANDS Gleckman, Mayor Krieger Snyder Motion by Councilman Gillum, seconded by Councilman Gleckman, that the City Council approve demands totalling $243,436.57 listed on demand sheets B369 through B372 and payroll reimbursement sheet. Motion carried on roll call vote as follows: AYES: Councilmen Gillum, Nichols, Gleckman, Snyder, Mayor Krieger NOES: None ABSENT: None Mayor Krieger: I will entertain a motion to adjourn to an adjourned regular meeting of the. City Council on March 18, 1968, at 7:30 p.m., for the specific and sole purpose of discussing the Recreation & Park summer budget, Traffic consultant's ;._;report;. and the return of the Ordinance for Introduction on the Business License. Councilman Gleckman, 1968 at 7: 30 p.m. ATTEST: City Clerk So moved by Councilman. Snyder,,. Seconded by and carried. Meeting adjourned at 9:50 p.m. to March 18, APPROVEDYh,G1.�-G�✓ Mayor - 25 -