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02-27-1967 - Regular Meeting - Minutesj • MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL CITY OF WEST COVINA,. CALIFORNIA FEBRUARY 27, 1967. The regular meeting of the City Council was called to order by Mayor Krieger at 7: 35 o'clock,P.M. , in the West Covina City Hall. Councilman Gillum led the Pledge of Allegiance. The invocation was given by the Rev. William B..Key - St. Martha's Episcopal Church. ROLL .CALL Present: Mayor Krieger, Councilmen Gillum, Gleckman, Snyder (arrived .at 7.:,AO p.m.) Absent: Councilman Nichols Others -Present: Mr. George Aiassa, City Manager Mr. Robert Flotten, City Clerk Mr. .Harry Williams, City Attorney Mr., Herman R. Fast, Public Service Director Mr. Owen .Menard, . Planning Director Mr. George Zimmerman, Ass't.. City Engineer APPROVAL OF MINUTES February 14, 1967 - Held Over Mayor Krieger: Gentlemen, on the approval of minutes of February 14, I would, with your concurrence, like to hold over to the City Manager's agenda and discuss at that time along with Item G. 4. (No objection - held over) CITY CLERK'S REPORTS PROJECT 'MP-67Of, 1 LOCATION. North Sunkist and North Willow APPROVE PLANS & SPECIFICATIONS Avenues. ALLEY IMPROVEMENTS .APPROVED Councilman Gleckman: Question. When both of these precise plans came up - ..Meyer Kalsman's and Anthony Pools, at that time we inquired of the staff as to the condition of the alley and whether it would be in proper condition to handle this type of arrangement. I am just curious, does it have anything to do with the isweather or anything else, why we are now deciding to improve it, or was that the plan at the time ? Public Service Director, Mr. Fast: We had always intended to put in the "V" type gutter in the alley. .It was a city responsibility. Mayor Krieger: Let me pursue that question. In the report - 1 - • I • Co Co 2-27-67 CITY CLERK'SREPORTS ,- Continued Page Two that we have,we have been requested to correct the drainage problem m who made this request? Public Service Director,, Mr Fast: I don't know, but we are fortunate to have a visitor today that might o 0 0 0 0, o Ass'to City Engineer,. Mr. Zimmerman. It was Meyer Kalsman Mayor Krieger: As I remember• this when it came before the City Council the precise plan received a lot of debate. • The vote was 3 to 2, because of the access through the alleyway rather than through the driveway going back. The conten- tion was the landscaping to the east of the building would more than compensate for the access through the alleyway, and inasmuch, as there was already a certain requirement to using access to Anthony Pools, this was justified. The same applicant in this matter now comes to this City and says we have a drainage problem in using this alleyway which we asked you to approve for access to our property and we ask you to expend $3, 000 to improve the alleyway. .It strikes me the City is being asked to accept a certain amount of responsibility for the improvement of this man's property that he wasn't willing to accept and assume for himself in. the first: instant, and which would have been certainly true if we had insisted on the driveway access to the rear of the property, which some of the council felt we should have, at that time (Dr. Snyder• entered) Councilman Gleckman: I hate to disagree with you Mr. Mayor, but I am going fiO,o J believe the contention had nothing to do with the alley as much as it had to do with the parking, etc. , and the driveway cut -through versus the landscap- ing, rather than necessarily the access and whether we were concerned either that they would park on the streets or park on the back, and I don't think whether we had the driveway put in would it have had anything to do with the condition of the alley. My only reason for bringing up, was I can't understand how because of this increased amount of traffic, in such a short time, that the wear and tear had so much Vo do with that alley, and I just think we just did not get what we normally should have received at that time the improvements in that alley in order to approve that precise plan. Mayor Krieger. I don't really see where you and I are talk- ing about anything different. We are talking about access to the rear of the man's property. The thought at that time, was should there be access to the alley- way or should there be access to off the street by a driveway going back. . The remarks were made, I think by the Planning Director at that time, was that he wanted to preserve the green. Councilman Gleckman. Either way, this is our obligation? There is no way we can go back to the applicants? Public •Service Director, Mr- .. Fast. To amplify on the report.. . The report indicates that the traffic in the alley has increased. This is true. . Prior to the time these two developments were there, the traffic on the alley was considerably less. .It is the using of the alley and the water more so, than just the noticing of the alley breaking up due to the traffic. -Secondly, . for your information the school is approximately 20 to 25% of the frontage on the alley on one side Mayor Krieger: What is the percentage of use? -2m i C. C. .2-27-67 CITY CLERKS REPORTS - Continued Public Service Director, .Mr. Fast: Mayor Krieger: Page Three I don't have the figure. Any further discussion? Let's divide the question as to the funding and then the plans and specifications. Motion by Councilman Gleckman, seconded by Councilman Gillum that the city council approve the funding of this project MP-67011, as indicated in the memo of February 24, 1967, from account- 131-389. . Motion carried on roll call vote as follows: AYES: Councilmen Gillum, NOES: Mayor Krieger. ABSENT: Councilman Nichols. Snyder-, Gleckman. Motion by Councilman Gleckman, seconded by Councilman Snyder , that the city council approve plans and specifications for City Project SP 67011 and authorize the city engineer to call for bids. . Motion carried on roll call vote as follows. AYES: . Councilmen Gillum, NOES: None ABSENT: Councilman lNichols. Snyder, Gleckman, Mayor Krieger. PROJECT TS-6407 MODIFICATION OF TRAFFIC SIGNALS PROPOSAL BY STATE DIVISION OF HIGHWAYS APPROVED Mayor Krieger: for the traffic signals? LOCATION: Azusa Avenue and South Frontage Road. (Mayor Krieger asked for a map of the area. Mr. Fast explained from a diagram, advising of the heavy traffic and the fact that there have been 6 accidents in 6 .months . ) What happens, assuming the acceptance of the freeway design when we close that off? How do we pick up the credit or the money Public Service Director, . Mr. - Fast: Our portion of the funding that we contribute this time will be a write-off against the prevention of accidents between now and such time as this intersection is corrected. Any cost, for relocation, will be borne by the State at that time. However,. we will not get a refund. (Councilman Gleckman inquired how long the signal that is now in was put in, and if it was putim by the'State having to do with the -Freeway? Mr.. Fast advised it was put in about 2 years ago, and under the same participation.) CityMana er .Mr..Aiassa: g Mr. -Krieger, in fairness and deference of the Public Service Department , with the bridge being completed very shortly and the four lanes over the hill, we are anticipating a great movement of traffic in that one area and it has been a problem. C. Co 2-27-67 .CITY CLERK'S REPORTS - Continued Page. Four Motion by Councilman Gleckman, seconded by Councilman Snyder, and carried, that •Project TS-6407 for modification of traffic signals proposal. by the State Division of Highways be approved. (Absent: Councilman Nichols) • (Item 1) CITY-WIDE BEAUTIFICATION BLUE RIBBON COMMITEE .CERTIFICATE AWARDS Mayor Krieger, We have with us this evening the committee that served on City -amide Beautification and have submitted its report to the City Council. The council has referred that report, in its entirety to the staff for its comments and recommendations, and we are eagerly looking forward to the staff feport .to us with their recommendations. There has been a great deal of favorable publicity given to the work of this committee, but I hope the real momument of this committee will be the accomplishment of the improvements they have suggested to the City, .We can all be beneficiaries of that type of a recommendation and accomplish- ment. In order to provide some tangible appreciation we have certificates for commendation for participation in local government for presentation to the members of this committee. . This is the second of the Blue Ribbon Committees that have completed their work and submitted their, report to the City. The first was the Civic Center. . Mr. Clardy and Mrs. . Cameron .served as Co -Chair- men of this committee and the council will have before it the adoption of appropriate resolutions of commendation to them individually, as well as the certificates we have here this evening. In the presentation of these resolutions at a subsequent date, .I would like the members of, the Committee to realize Mrs Cameron and Mr. , . Clardy, are accepting, I am sure, on behalf of the entire Committee In the meantime it is my pleasure to introduce the members of the Committee. I will be most pleased and honored on behalf of the Council to present these certificates of appreciation to theme (Read Certificates and presented.) CITY CLERK'S REPORTS - Continued LOS ANGELES COUNTY FLOOD CONTROL DISTRICT PROJECT 1123 - AGREEMENT FOR STORM DRAIN PROJECT LOCATION. Badi.11o Street from Vincent Avenue to Hollenbeck Street in the Cities of Covina and West Covina (At the request of Mr. .Aiassa, the council was given a brief summary by Mr., Fast, using a diagram in his explanation.) Councilman Gleckman, Are we the only ones to tie into this original system or does Covina also? Public 'Service Director, Mr. Fast. Both participate Councilman Gleckman, I know, but the point I am making is the 37 0 5% and the 62 0 5% - was this an arrange- ment made prior to this going in? And can you tell me when? Public Service Director, .Mr.. Past. That is correct, and it was a little over 2 years ago, in January of ' 65 , the City Council approved an agreement for the engineering design which called for the City of West Covina to fund 37 0 5% and the -4- • C.. C. 2-27-67 Page Five City of Covina 62.5%. It was immediately after the last bond election when we were setting up the design. Councilman Gleckman: Do we have funds available. City Manager, Mr. Aiassa: This is our bond money. Yes. It is one phase of this. There is a possibility of about an $80, 000 difference. The only thing that can be done they can curb the,project to meet the amount of bond money we now have available. But they feel that the bids received lately have been so under their estimates that they feel they can do it with the amount of money now on deposit. We would like to at least seek the bids and then see what happens. . If they come in too high then they may have to reject. Mayor Krieger: Why is it that this community with 37.5% participation has funds available out of the storm drain funds and the City of Covina with such a larger participation can't allocate until July 1, 1967? Public Service Director:,. Mr.. Fast: The funds we have available are from our own storm drain funds from our own income and not the bond issue itself. . The bond issue funds are the ones the ,Flood Control District is predicting might be in shortage for the total project. The funds we are proposing be allocated to the Flood Control District temporarily$36,400 is from the city's flood control fund. Mayor -Krieger: Covina are going to be available? There is no question in the •staffs mind that the participation funds or the reimbursement of funds from the City of City Manager, Mr. Aiassa: We will sign an agreement with the City of Covina with regard to our pay back and using the County Flood Control to control the distribution of funds and they have been honorable so far. There is another factor, we have pushed this project a little hard because there is a portion of Badillo now that is dead-end. .We now have County participation on other improve- ments all the way through this area and we don't ..want to,.•put in::a..full improved_.street and then start ripping it open for this big size drain. Councilman Gillum: As I understand it - there -was a bond election in '64 and monies were approved for this project. What the staff is saying here because of a delay in installing there is a possibility of $36,400 over and above the original bond election for West Covina. .Is this correct? City Manager, .Mr. Aiassa: Correct. Councilman Gillum: This is the second time in ten months, if is my memory serves me right, we have been faced with a flood control project that is going to be,short, I don't understand it. City Manager, ,Mr..Aiassa: You have to realize and this is one of the shortcomings of trying to pass a bond - - we only had preliminary estimates at the time these funds were allocated for bonds and now that we have done the detail studies, final plans and specifications, there has been an upward and downward - 5 - C. C. 2-27-67 CITY CLERK' S 'RE'PORTS - Continued revision in certain major lines. Councilman Gillum - Page Six Does someone know the total cost at the time of the bond election? Ass't. City Engineer, Mr. Zimmerman. The bond issue did have a number of funds set up to pay for the overall $275, 000, 000 bond issue as a whole, and they included the construction costs, cost of living bonus rise, and two or three other items. The cost of living bonus is sort of specific and is tied to the cost end of it and it approximately now amounts of 11% over the prices set up in '64 to fund the project. So all projects that would go to contract at this time would automatically meet an approximate 11% surcharge to help fund the cost of living rise. Councilman Gillum. I would still like to know what was the cost estimate in ' 64 , if that is available. Ass't. City Engineer, Mr. Zimmerman: It is in our files. Councilman Gillum- It concerns me that twice in the last 10 months we have a flood control project that is going to be short. I am sure the City of West Covina could expend $36, 000 if we had to in many other places than these flood control projects. Councilman Snyder- Since I have been on the council, practically every storm drain built had excess funds and these two are the only ones in my memory that have been short. Mayor Krieger- The gross figure is a little misleading because it is without participation and secondly, the figure won't be known, apparently, until the actual contracting is in. Ass't. City Engineer, ,Mr. Zimmerman: The difference between the amount originally estimated and the amount now estimated is, of course, the $80, 000 which is the overall shortage. (a) APPROVE LOS ANGELES COUNTY FLOOD CONTROL DISTRICT AGREEMENT TO FUND AND CONSTRUCT STORM DRAIN PROJECT 1123 APPROVED Motion by Councilman Gleckman, seconded by Councilman Snyder, and carried, that the council approve the agreement with the 'Los Angeles County Flood Control District to fund and construct storm drain project 1123. (Absent. .. Councilman Nichols) C..C. 2-27-•67 CITY CLERK'S REPORTS - Continued Page Seven (b) APPROVE AGREEMENT Wl TH CITY OF COVINA APPROVED Motion by Councilman Gleckman, seconded by Councilman Snyder, and carried, that council approve the agreement with the City of Covina. (Absent: . Councilman. Nichols) (c) AUTHORIZE EXPENDITURE OF FUNDS APPROVED Motion by Councilman Gleckman, Seconded by Councilman Snyder, authorizing expenditure of such fund not to exceed $36,400 - Account 124. .Motion carried on roll call vote as follows: AYES: Councilmen Gillum, . Snyder, Gleckman, Mayor Krieger. NOES: None ABSENT: Councilman Nichols. (d) AUTHORIZE MAYOR AND CITY CLERK TO EXECUTE AGREEMENTS APPROVED Motion by Councilman Gleckman, seconded by Councilman Snyder, and carried, authorizing the City Clerk and the Mayor to execute the agreement. (Absent: Councilman Nichols) STREET LIGHTING DISTRICT LOCATION: Entire City. LAD-66-71-LEVYING ASSESSMENTS FOR SECOND YEAR OF FIVE-YEAR PROGRAM APPROVED (Mayor Krieger asked .Mr. .Rosseti if he had anything he wished to add) Mr..Rosseti: The only procedure tonight is in passing of a resolution which reviews what we did last year. The resolution states the extension has been made on the county road and the city road and. this instructs the county to go ahead and levy the period of '67-68. 1 might add that this work is done in advance .... The county at certain times we have asked certain favors of them and they are asking to put this work through a couple of months ahead of time so they can expedite.<. The reso'1lrtidn before yo'u aor ight is instructing the county. RESOLUTION NO. 3537 The City Clerk presented: ADOPTED "THIS IS 'A RESOLUTION OF THE CITY Is LAD 66-71 COUNCIL OF THE CITY OF WEST COVINA LEVYING THE ASSESSMENTS 'FOR THE SECOND YEAR OF THE FIVE YEAR PERIOD BEGINNING JULY 1, 1967,.AND ENDI.W, JUNE 30, 1968, PURSUANT TO PROCEED- INGS UNDER RESOLUTION OF INTENTION NO. 3437 ORDERING THE CITY CLERK OF SAID CITY TO TRANSMIT DIAGRAM AND I C. C. 2-27-67 CITY CLERK'S REPORTS - Continued Mayor Krieger: Page Eight ASSESSMENT TO THE COUNTY.TAX COLLECTOR .AND EMPOWERING SAID TAX COLLECTOR TO MAKE COLLECTIONS FOR SAID ASSESSMENTS FOR SAID SECOND YEAR. " Hearing no objections, we will waive further reading of the body of the resolution. Motion for adoption by Councilman Gleckman, seconded by. Councilman Snyder. Motion carried on roll call vote as follows: AYES: Councilmen Gillum, Snyder, Gleckman, Mayor Krieger. NOES: None ABSENT: Councilman Nichols. RESOLUTION NO. 3538 AMAR . ROAD ADOPTED Mayor Krieger: The City Clerk presented: "THIS IS "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA REQUESTING THE COUNTY OF LOS ANGELES TO PETITION THE STATE DIVISION OF HIGH- WAYS TO PLACE AMAR ROAD BETWEEN AZUSA AVENUE AND GRAND AVENUE IN THE FAS SYSTEM OF HIGHWAYS. " Hearing no objections, we will waive further reading of the body of the resolution. Motion by Councilman Gleckman, seconded by Councilman Snyder, for the adoption of resolution requesting the County of Los Angeles to petition the State Division of Highways to place Amar Road between Azusa Avenue and Grand Avenue in the FAS system of highways. Motion carried on roll call vote as follows: AYES: Councilmen Gillum, Snyder, Gleckman, Mayor Krieger. NOES None ABSENT: Councilman Nichols PLANNING COMMISSION HIGHWAY 605 Mayor Krieger: San Gabriel: River Freeway. to be added.) We have a report dated February 20, 1967, on interstate Highway 605 with a reoommendation that it be officially named (Mr. Menard was asked if there was anything further Planning Director, Mr. Menard: I found out late this afternoon there are two bills already in the legislature, so I will try and get the numbers so we can either support, or whatever the council might decide. Mayor Krieger: The question then is whether the council would want to go on record as supporting. -8- C. C. 2-27-67 PLANNING COMMISSION - Continued Page Nine Motion by Councilman Gleckman, seconded by Councilman Snyder, and carried, that a .1 etter be sent under the Mayor's signature, that the City Council agrees that the nam�nq, of State Highway 605 should be changed to San Gabriel River Freeway. • (Mr. Williams said it didn't mention to whom .it was to --go,,. - and the Mayor replied that it was mentioned in the report.) REVIEW PLANNING COMMISSION ACTION OF FEBRUARY 15, 1967. So indicated by Mr. Flotten. No items called up by the Council. (Councilman Gleckman inquired as tothe.:-status of the sign ordinance. Mr. Menard advised it was put in to the work program and authorization was granted to study it and make necessary recommendations where it was felt desirable to the Planning Commission. The schedule should take it through the Planning Commission meeting of April 19th for the first public hearing.) RECREATION & PARKS REVIEW ACTION OF JANUARY 24, 1967. Mayor Krieger: Item #7 from the minutes of the meeting of January 2.4, held over for a clarification of the proposed hours of change at the Youth Center. Need specific action by the council approving these changes. Motion by Councilman Gleckman, seconded by councilman Snyder, and carried, that council receive and accept the recommendations of the Recreation & Park Commission regarding the new hours at the Youth Center,. Mayor Krieger: For clarification, maybe we had better have in the motion "in their action of January 24, 1967. " Councilman Gleckman and Councilman Snyder - approved. There were no further objections, motion carried. SUMD4ER PART-TIME. RECREATION LEADERSHIP BUDGET REVIEW AND RECOMMENDATION Councilman Gleckman: What was the budget last year? City Manager, Mr. Aiassa: Last year was $40, 388. This year $43, 521. which is a plus of $3, 133. I would like to make a recommendation to the council that we approve up to '66-67 apprcpfta.tion and $3, 133 we hold over for consideration of the council at the time we meet on our specific budget analysis, or we can have a special meeting to discuss, because these increases of '66-67 should be very closely scrutinized. Councilman Snyder: This particular budget has been cut in the past years and never really been up to what it should be and if you don't give them some assurance you are going to incorporate the whole amount they C. C. 2-27-67 Page Ten RECREATION & PARKS - Continued won't be able to hire these people. • City Manager, Mr. Aiassa: Well, no. The action they need now is to employ early because Easter vacation is early this year. This -budget will not be expended except for three months during the summer, but it is necessary that they hire their crews during the Easter vacation for summer work. The matter of $3, 133 can be adjusted during our regular budget period. What they need is the base staff hiring which is included in the $40, 388. Mayor Krieger: How can they go to those increased staffs if this council only authorized ultimately a budget allocation of $40, 388. ? City"Manager, Mr. Aiassa: The percentage cost of this budget is the hours put in. Under the $40, 388 they will hire the staff they need. If they don't get the $43, 581 the summer program will be short or certain programs will be reduced. They did this last summer where the attendance was not up to the minimum set. Councilman Snyder: City Manager, Isn't that sort of breaking faith with the people hired? Mr. Aiassa: No, you are not breaking faith with the people hired. I would say how can you approve a budget now for 67-68 when you don't know your receipts. Mayor Krieger: Councilman Snyder: They had better be more than $43, 000 or we are in trouble. I would go for the additional $ 3 , 000. Councilman Gleckman : I think, Mr. City Manager, that we should go for the additional $ 3, 000 because first of all I would expect the Recreation & Park Department, if they don't get the participation they expect, they would cut it back anyway because they have done it in the past. So _I don't have any objection of approving the $43, 521 at this time. Councilman Snyder: appropriate enough money. Mayor Krieger: I don't either. I don't want to hire anyone and say before the summer is over we have to let you go because the council didn't They are asking for a preliminary approval. Motion by Councilman Snyder, seconded by Councilman Gleckman, that Item 6, requesting preliminary approval be given to a tentative budget of $43, 521. for a part- time recreation leadership program. Motion carried on roll call vote as follows: AYES: Councilmen Gillum, Snyder, Gleckman, Mayor Krieger. NOES: None ABSENT: =Councilman Nichols. 10- C- C, 2-27-67 RECREATION & PARKS - Continued Page Eleven Mayor Krieger: The other items on the minutes of February 21, 1967; motion needed to accept. Councilman Gleckman, moved that the council accept, receive and file the Recreation and 'Park Commission report of February 21, 1967. Seconded by Councilman Gillum and carried. GENERAL MATTERS ORAL COMMUNICATIONS (Mayor Krieger asked if there were any oral communications; a Mrs. David said she had noted by the papers that there was to be a discussion on Swimming Pool Ordinance tonight and she wished to discuss. After being advised that this item would come up shortly, she preferred to wait until that time to speak after hearing their report . ) THERE WERE NO FURTHER ORAL COMMUNICATIONS. WRITTEN COMMUNICATIONS REQUEST FOR RESOLUTION SUPPORTING POMONA VALLEY AREA REGARDING LOCATION OF PACIFIC SOUTHWEST FEDERAL WATER RESEARCH LABORATORY Motion by Councilman Gleckman, seconded by Councilman Snyder, and carried, that the council support the resolution for the Pomona Valley Area regarding the loca- tion of the Pacific Southwest Federal Water Research Laboratory. Mayor Krieger- They asked for a preparation of a resolution. Do you want 1t6�sb._d 'r.eot.. Councilman Gleckman, so moved. Seconded by Councilman Gillum. Mayor Krieger: Moved and seconded that a resolution be prepared. Any discussion? Any opposition? None. So ordered. Mr. Flotten, please prepare the Resolu- tion and present to the council at the next regular meeting. RESOLUTIONS FROM CITY OF GARDENA. Moved by Councilman Snyder, seconded by Councilman Gillum, that the resolution opposing legislation to increase state gasoline tax levy be received and filed. Motion carried. So ordered. Moved by Councilman Snyder, seconded by Councilman Gleckman, that the resolution supporting modification of State gas tax program under the Collier -Unruh Transporta- tion Act of 1963 be received and filed. Motion carried. So ordered. Co Co 2-27767 GENERAL MATTERS --Conti6u--d Mayor -Krieger: 0 City Manager, Mr. Aiassa: Page Twelve Mr. Aiassa, has the staff looked at the resolutions? No, but I would like it referred back to the staff. Councilman Snyder: Actually resolutions like this regarding legislations should be referred to the League of California Cities for their stand. Mayor Krieger: Mr. Aiassa, will you put this on your matters for study and rep rr back to the council if you think there is anything further desirable. City'Manager, Mr. Aiassa: I would like to make one suggestion. I did talk to the League representative and the two bills we are being concerned on - and he did suggest we contact our legislative representative and at least give him our basic feelings. We will have an adjourned meeting on the 6th , this might be an urgent item as it is now in legislation. (Discussion regarding what items would be on the agenda for the 6th. One other would be the General Telephone. Decided this would also be on the agenda for the 6th of March.) CITY ATTORNEY ORDINANCE INTRODUCTION Trimming Trees and Hedges City Attorney, Mr. Williams: I have a draft only. This has gone to the City Manager and Mr. Fast but I don't think they have had a chance to review thoroughly. Moved by Councilman Gleckman, seconded by Councilman Snyder, that the ordinance be held over until the March 13, 1967, regular meeting. Motion carried, so ordered. ORDINANCE NO. 990 The City Attorney presented: Introduction and Adoption "AN ORDINANCE OF THE CITY COUNCIL OF THE ADOPTED CITY OF WEST COVINA AMENDING THE ZONING (ZONE 1A) CHAPTER OF THE MUNICIPAL CODE TO CREATE A NEW AREA DISTRICT lA AND PRESCRIBE REGULATIONS THEREFOR, AND DECLARING THIS TO BE AN URGENCY ORDINANCE. " City Attorney, Mr. Williams: This being an urgency ordinance it must be read in full and be passed by four votes of the city council if it is to be adopted. -(Explained in detail the reasons behind the need for this urgency ordinance.) Technically two motions will be needed, one a declaration of an urgency and if that motion carries, then a motion to adopt. (Read the body of the ordinance.) Motion by Councilman Gleckman, seconded by Councilman Snyder, to declare an urgency ordinance . Motion carried on roll call vote as follows: - 12 - I 1 u C. C. 2-27-67 CITY ATTORNEY - Continued ORDINANCE NO. 990 (Continued) AYES: Councilmen Gillum, NOES-. None ABSENT-. Councilman Nichols Snyder, Gleckman, Mayor Krieger. Page Thirteen Motion by Councilman Gleckman, seconded by Councilman Gillum, for the adoption of Ordinance amending the zoning chapter of the municipal code to create a new area district lA and prescribing regulations therefor. Motion carried on roll call vote as follows: AYES: Councilmen Gillum, NOES: None ABSENT: Councilman Nichols Snyder, Gleckman, Mayor Krieger RESOLUTION NO. 3539 The City Attorney presented: Tree Trimmer Leadman "A RESOLUTION OF THE CITY COUNCIL OF THE CITY Police Reserves OF WEST COVINA AMENDING CERTAIN PROVISIONS OF RESOLUTION NO. 1277 RELATING TO AUTHORIZED ADOPTED POSITIONS AND SALARIES AND ESTABLISHING CLASS SPECIFICATION FOR TREE TRIMMER LEADMAN. " Mayor Krieger- Hearing no objection, we will waive further reading of the body of the resolution. Motion by Councilman Gleckman, seconded by Councilman Snyder, for the adoption of Resolution amending certain provisions of Resolution No. 1277 relating to authorized positions and salaries and establishing class specification for tree trimmer leadman. Motion carried on roll call vote as follows: AYES: Councilmen Gillum, Snyder, Gleckman, Mayor Krieger. NOES: None ABSENT: Councilman Nichols ORDINANCE RELATING TO SWIMMING POOLS Discussion and Instruction Mayor Krieger: Councilman Gleckman: experienced any major difficulty. administratively taken care of? Building & Safety Director Mr. Fowler: We have now the -latest report of February 24, 1967, is there a discussion on this report? Question. Mr. Fowler, this paragraph that has to do with the objection -that Councilman Nichols brought up, where it says this department hasn't Do I understand if there is a.,problem that it is Right. I think .further along in this report it says we do by inspection, etc. , administer the problem under the existing ordinance. - 13 C. C. 2-27-67 CITY ATTORNEY - Continued Councilman Gleckman: ment do in that particular case? Page -Fourteen I believe Councilman Nichols' point was - in order to get the self -latching or self -closing gate in a particular situation, etc. , what would the depart - Mr. Fowler: We .find it is possible to put the self -closing, self - latching driveway gate in. , We sent a man out with a camera and took a shot of a typical driveway gate. We did pursue that, they are difficult to maintain, any gate exposed to weather requires a certain amount of work .on, but it can be done. It is pointed out in the report the normal method is to put in a fence, most people would try to avoid the driveway gate. (Picture was given to the councilmen) . Mrs. David ... (Mayor Krieger asked if Mrs . David was 846 Newberry Drive ready to speak. She stated the following.) West. Covina, California I saw in the paper that you were to discuss pools and the swimming pool problem. I have some general comments. I feel the swimming pool should be considered in the category of an automobile or a gun, something pleasurable but also potentially dangerous. Unfortunately, more often the pool is considered a piece of real estate on which a minimum of restrictions are placed, and this is unfortunate. It is a case of the laws being behind the times as the statistics every summer prove and I think it #s important if something is going to be done it not be left on the minimum basis but be very strong so the people will accept the responsibility that goes with owning and operating a pool for their enjoyment. So we don't have 10 or 11 deaths each summer among children , this is a tragedy, we probably have more deaths among children by swimming p000ls than we do murders in the City of West Covina. I think this is unfair of people not to realize that this is not a hedge or a tree or how close your garage is to your neighbors but a potentially dangerous thin:_. My theory and recommendation is if there were spot inspections, I realize it would be impos sibl.e for the Police force to maintain constant inspection, but a spot inspection of 10 homes a month on a random basis and a heavy Jine:'.imposed on those in violation of a gate not closed or insufficient fencing, or falling down fencing, or whatever the violation might be. If there was a large fine imposed that would be enforced even on a random inspection basis there wouldn't be any need for constant inspection and this would soon teach people to accept the responsibility for the swimming pool . Not knowing when the check .would fall and if it did there would be a large fine this would have a significant result in the number of small children's deaths. I am very hopeful. . I am the mother of the 9th child that died .last summer and I am emotionally involved in this. My feeling is that what we have been through - that there should not be another family that may be so involved next summer. Nothing can be done for my child but I think it is very important that others don't experience this through carelessness and negligence. Mayor Krieger: Thank you. This is exactly what the council is discussing, making the ordinance more stringent. Councilman SnY der: It would be very interesting to see of those accidents that did occur, how many did occur to other children from other homes coming into the pool, or how many occurred on the premises. - 14 C. C. 2-27-67 CITY ATTORNEY - Continued Page Fifteen Mayor Krieger: Gentlemen, the staff now is asking for instructions to the attorney as to the preparation of the Ordinance for revisions recommended, as to the determination of the fence openings and completion of the swimming pool enclosures in accordance with the report dated February 24, City Attorney, Mr. Williams: Yes, I think everything has been decided unless you make a change in your decisions made so far. That you will diminish the 6" openin.gs as provided and we -will add the gates :or doors, we are .leaving the exception of hotels, motels and apartment houses as it presently reads. The only question remaining at the last meeting was whether or not there would be any change made in the section which requires self -closing and self -latching gates, which up until that time had not been tinkered with at all, with one exception that a sentence was added requiring that all these facilities be made before w7ater was added to the pool. Now there had .been no other discussion about changing the self -closing and self -latching gates until the last meeting . Councilman Snyder: It seems to me the proposed change answers the question with regard to the vehicular type of gate. Again it is a matter of practicality, most people would either add an additional pedestrian gate or a second fence. City Attorney, Mr.. Williams: The code doesn't require - - spell it out. They can take their choice as long as the pool has a self - closing gate. That is the way it presently reads and would not require a change unless you want to make some exception. Mayor Krieger: I think the staff report handles quite well this question that it can be administratively enforced and if not physically feasible because of the make-up of the property then they would be required to put in a second fence. Motion by Councilman Gleckman, seconded .by Councilman Gillum, and carried, that the city attorney be instructed to prepare an ordinance revision changing the dimension and administration of the fence openings -and requiring the completion of the -swimming pool's enclosure prior to the filling, in accordance with the staff report of February 24, 1967. All other portions of the ordinance remain the same. All were in .favor. (Absent: Councilman Nichols) HOLD HARMLESS AGREEMENT FOR USE OF LAND FOR ROCKET LAUNCHING APPROVED Mayor Krieger: We have a copy of the letter to Mr. Brutocao, a copy of the proposed agreement and the report of the Recreation & Park Department . City Attorney, Mr. Williams: I prepared the report, incorporating in it the letter that the Recreation & Park had written. I have no further comment. I evidently approved .it since I wrote it. Mayor Krieger: Is there a liability insurance covering a contingency such as this? - 15 C. C. 2-27-67 CITY ATTORNEY - Continued Page Sixteen City Attorney, Mr. Williams: Our liability insurance does include contracturally assumed liability. Councilman Gleckman moved that the City Council approve the Hold Harmless Agreement and authorize the Mayor and City Clerk to execute the agreement : subject to the acceptance by Mr. Brutocao. Seconded by Councilman Snyder. City Attorney, Mr. Williams: It is more than a Hold Harmless Agreement, I think the motion should be to approve the proposed agreement between Brutoco Development Company and the City of West Covina regarding model rocketry. The reason I say that is because the Hold .Harmless Agreement also includes a cancellation clause and also states it is not assignable by the city to any third party. Both Councilman Gleckman and Councilman Snyder accepted. (Discussion followed regarding safety of rocket. Mr. Williams advised that the state law had been changed in the last two years and they are now under a separate classification as nonexplosive and non -fireworks. .Mr. Fast displayed the rocket under discussion, using a model of same and explaining how it worked.) Mayor Krieger: My understanding is that the .-Recreation & Park Department is organizing a group to sponsor this and under supervision I think it is much better to keep them in supervised areas rather than unsupervised. Is there any further discussion on this gentlemen? All in favor please so indicate by saying "Aye". Opposed? No Opposition. Motion carried. (The Chair declared a 10 minutes recess. ...... Council resumed session at 9:10) CITY MANAGER AZUSA AVENUE BRIDGE SIDEWALK PE TITION.:- Report APPROVED Mayor Krieger: Do you have anything further to add Mr. Aiassa? City Manager, Mr. Aiassa: No, we would .like to proceed with the staff report. We have consulted with the PTA, petitioners, school principal, etc. , and I think we have a possible solution. (Explained) Mayor Krieger: A lot of signatures on that petition, has there been some attempt to communicate with these people on this subject? 6 City Manager, Mr. Aiassa: The staff has met with the principal and he has acted as the liaison with the PTA. Public Service Director Mr. Fast: The PTA president was also one of the petition signers and she was of the opinion that the City was planning on doing nothing. Once she understood regarding the painting and restriction of traffic and witnessed the reaction which occurred at the PTA meeting itself, after the petition was signed, wherein there was essentially no negative comment whatsoever, she felt it would be satisfactory. - 16 - C. C. 2-27-67 CITY .MANAGER - Continued Page Seventeen Mayor. Krieger: It might be advisable to make this report available to the local PTA's for distribution if they desire and if they have inquiries, so the people can see this matter was reviewed, studied and this was the action taken. Moved by Councilman Snyder that the report be received and filed. Seconded by Councilman Gleckman. No objections. So ordered. TRASH COLLECTION AGREEMENT APPROVED Motion by Councilman Snyder, seconded by Councilman Gleckman, and carried, that the Mayor and City Clerk be authorized to execute and sign the trash collection amendment of agreement with West Covina Disposal Company. RESOLUTION SUPPORTING DISTRICT ATTORNEY' S LEGISLATIVE PROPOSALS HOLD OVER City Manager, Mr. Aiassa: Mr. Williams did some preceding work with the City of Azusa and I also meet with Mr. Williams on the following Wednesday and we feel that adopting a similar resolution as the City of Azusa did - Mr. Williams could probably summarize the aspects of the particular items that were disconcerting to us. Some of the items .were -referred to the staff for further follow-up, such as the kidnapping law, etc. , we felt we would have to have powers greater than ourselves to be involved in that. The report states what we would like to recommend to the council to adopt and forward to the district attorney and other members that are concerned. City Attorney, Mr. Williams: I think it is self-explanatory. The reason for not acting on some of the matters and I think it appears in the report, they don't appear to be municipal affairs. There is no opposition. Mayor Krieger: I still have the question .I had when this came before us some months ago. This question of search and seizure. This is an evidenciary question, it is a very sophisticated question of law and where a City Council is within its province or jurisdiction to start recommending legislation on a matter of evidenciary law. Speaking as an attorney now, more than a city councilman, I can't quite get it through my head Jon the matter of juvenile court legislation, this perhaps comes closer to matters germane to municipality, but again it is a matter of structure. I can see in the area of pre-emption, as I commented the first time around, I can see it in the matter of pornography, but.1 cannot :see it in kidnapping, practicing medicine, grand jury, and I still can't see it in search and seizure and juvenile courts. Councilman Snyder: I wouldn't want to vote on this tonight without reviewing again the recommendations as proposed. - 17 C. C. 2-27-6.7 Page -Eighteen CITY MANAGER - Continued Mayor Krieger: Is there a motion to hold over? So moved by Councilman Gleckman. Seconded by Councilman Snyder, and carried. Mayor Krieger: This will be held over until the first regular meeting in March - March 13th . COUNCIL MINUTES CLERK - Report Mayor Krieger:. At the beginning of the meeting I: asked that the minutes of February 14th be held over until this particular point on the agenda. We have a report from the City'1�anager dated February 24, 1967. The reason that I asked that the minutes be held over is that I would like to have the matter considered in the light of the minutes as illustrated by February 14th and this is not to be construed as any reflection on Nancy Beardsley - I don't intend it to be. She is not a court reporter. She is not a verbatim clerk and we have asked her above and beyond the call of duty to come in and take minutes that under the best of circumstances are difficult to follow. I have, as I know you have, gone through the minutes of February '14th . I was distressed with the minutes of January which were not Nancy's, which were taken down in two instances by a supposed stenotypist. City Manager, Mr. Aiassa: Margo Rupert took the .16th, Mrs. Healy the 23rd and Nancy the 30th. Mayor Krieger: The comment I want to make is simply this, I would be greatly disturbed .if as a matter of historical fact •the minutes are going to be recordedas illustrated, particularily in the two meetings of January, and in lesser degree, but still illustrated by the minutes of February 14th, in which certain re- marks, are a ttributq,bl(;,t_o councilmen who either not made the remark,, or remarks not reported in the sense of the remark. Procedurally speaking there are errors in this which I hope I did not commit as a matter of omission or commission , for example .I don't ever remember waiving the reading of the body of an ordinance without a motion. This is illustrated in the minutes. All I am saying this for is to illustrate the importance of the .minutes of this body. Whether we are going to have them taken down verbatim or just in the sense of -the motion, who made, seconded, etc. , I think the historical record is going to be either incomplete or inaccurate, or one of which we are going to be somewhat embarrassed as people look back on and say is this the kind of a meeting they either ran or participated in. So I think it is a very important subject. City Manager, Mr. Aia.ssa: I have to give some apology for the minutes of the 14th. Our tape was the worst tape We have had. On the minutes of the 30th we did have a reasonably clear tape. I sat here while she was doing some transcription from the tape to justify some of her notes and in fairness to Mrs. Beardsley that 14th tape was almost impossible to hear. We are using this other machine and I would like to see the council get a transcript of this current meeting tonight and see what kind of results we can get as far as accuracy and details, as the Mayor outlined. We are striving now to have you councilmen talk more clearly into the mikes, it does help and also if the Mayor would make the people state names and :addres.s_e:s when addressing the board it would also help keep the sequences of speakers. I believe if we can orientate this to this scale we can do a very good job, as long as the council does not want verbatim. minutes. We were directed by the council 18- C..C. 2-27-67 CITY MANAGER - Continued Page Nineteen and that is when we hired a court reporter, that they wanted all notes, voices, etc. , transcribed verbatim and it is kind of a pricely thing to put together when you talk about 28 - 35 pages of minutes. Councilman Snyder: But a year from now you don't look back at the tape but you do at the minutes. City Manager, Mr. Aiassa: We save the tapes. Councilman Snyder: I know but anyone coming in here doesn't want to listen to the tape.... . City Manager, Mr. Aiassa: The only time you have Dr. Snyder ..... Councilman Snyder: I know. I personally think the tape is a waste of money. City Manager, Mr. Aiassa: It doesn't quite follow that detail because once ;in_ & while the material that is not exactly the motion of the council ^`has' some ofl the' basic- content of the, motion . and, is better outlined in the discussion. Councilman Snyder: This is only where a question of regard to the minutes are transcribed and these should be cleared up right away. City Manager, Mr. Aiassa: We never know what is going to be important and what is not. In a few months we may have a lawsuit on a particular case that was the cause of action taken by this council on, the recommendation of the Planning Commission,. so every bit of information we can accumulate that is accurate and substantial we would like to utilize and give to who ever is going to defend .us .......... The law is specific enough and .I think :Mr. Williams will concur that the only legal action required by the clerk is the' official• action of the council. City Attorney, Mr. Williams: Yes, with the exception of hearings , on those cases the general, nature -of the-testirn-ony,;shcsuld be: taken .d.Qwn. This city is the only city I know that makes such comprehensive minutes. Mayor Krieger: I would like to go one way or the other. I: would find the midway somewhat discomforting, at best. .I would suggest that anyone that reads the minutes, from the staff, after they are prepared would, as illustrated by the minutes of the 14th, would find 6 or 7 points in these minutes that either did not happen, or could not happen. I would hope you would not say should not happen, because to my recollection it did :._ happen. Either we should say only the person that makes the motion and the second and the recorded vote, and as Mr. Williams said, in public hearings the substance of the oral ,test mony' -be'--- reported, or if we are going to make an attempt of having an account of the meeting in minute form then it should be as close to actuality as possible. Thirty-one sets of these minutes are sent out by your report to apparently others who are interested in what happens at this council and I know each of us, who sit up here, are interested in seeing what we either say or vote or reflect upon, reported accurately, because this is the only thing we are going to be .leaving, these minutes. 19 C. C. 2-27-67 Page Twenty CITY MANAGER - Continued City'Manager, Mr...Aiassa- There is one suggestion that -I believe .has validity and the council might consider authorizing the staff to do, is purchase'a new recording machine that will be utilized in the new city hall. We have an estimated figure of $700 or $800 . dollars; that in itself will clarify at least during the typing period or transcribing period. This would help Nancy considerably, because -I went by the night she was transcribing and the voices were bad and the sound was bad. Matter of fact we had a bad time trying to test it out today. Councilman Gleckman- To get off the subject, who gets the '31 copies you are .mai.ling out? (Mr. Aiassa explained at onetime there were 113 - mostly to utility companies, governmental agencies, etc. , .it is now down to 31. Both Councilman Gleckman and Gillum, asked that a list of the 31 be sent to them. -Staff agreed to do so.) Councilman Gleckmano Getting back to the discussion at hand. I like the idea of the $ 5 0 0 - $ 7 00 system being installed. I think there is no doubt in. my mind that this is going to be the best method as far as records are concerned. The only other thing I would have to say, many times one of these long winded motions are being made and it is rather difficult unless you have someone present City Manager, Mr..Aiassa- This is the advantage of having someone'like Mrs Beardsley because all. she will. be taking is the official motion and they can be read back. I think the council should understand when Marylu first took minutes for the council we broke in three people and we almost had nervous prostration because the wrong people made the wrong motions, etc. It is ,just in the last few years that-Marylu has -really understood the motions of the council. Nancy has been working with other Commissions and I think she is the closest person to understand. She will take the fill --in from the tape as she proceeds with the transcribing Mayor Krieger. Nancy will you please 'stop a minute. Do you believe it is feasible for such as you with your training to come in. and report the council meeting in details of motions and roll calls without going through the discussion phase -of it, and then at the earliest time go to the tape machine and get your background material and the substance of the comments made by the councilmen or by the people, :.and melding the two together, not again a verbatim account, but the substance of what transpired at the time of the .meeting? (Advised that she thought it would be possible after a couple of months. At present she 'was unfamiliar with the voices on the tape and it was difficult to pick out exactly who was 'sayi.ng what. _Discussion followed. Mr. Aiassa pointed out that if each person would speak into the mike , not rustle papers, and mention, their name prior to speaking it would be of great help. Generally speaking if the tape and recording system is 'working voices are pretty clear. Questions asked regarding the proposed new system and if it could be used in the new city hall, advised it could be.) Mayor Krieger- Why would it not be possible to rotate with your administrative aides, Mr. Windsor and Mr. Peacock, so that they could then preferably on the day following -the meeting, sit down with who is taking the minutes and use the tape and get the substance •of the meeting. I don't think it would be too difficult if it was fresh in their mind.: 20 C. C. 2-27-67 City Council - Continued Page Twenty-one City `Manager, 'Mr. Aiassa: This is what my plan is, if the council went along with this proposal, the first meeting or so, Mr. Flotten and I would coordinate and then • designate -one of the administratives to be responsible for the follow-up. I think it should be tried. When you talk about a court reporter you are talking about areal sizeable cost, somewhere's around a minimum of $100 . We have on.e bill that was presented for $252. .but that.has been reduced considerably. Councilman Snyder: I think personally we should have minimum minutes to meet the law, because if you go back through the stack of minutes there is -very little in there of much use to posterity or anyone else. We often like to sit and listen to ourselves talk. (Discussion followed on the length of minutes, average shown was from 21 to 30 pages fora three hour meeting; Mayor did not consider this too lengthy, main thing was that they contain the substance of the meeting.) City Manager, ,Mr..Aiassa: ..... I think the basic question is, how detail- ed to you want the .minutes ? I don't care if it runs 52 pages as long as the council gets what is necessary for them to perform their job. Mayor. Krieger: ..... as an illustration, when I missed a meeting the first year I was on the council, and Marylu was reporting, ; I came to listen to about 4-1/2 hours of tape, whereas it takes about an hour to read the minutes. It takes less time to read then go all through the tape, so I don't think that is the way to function. .Unless there is a specific item, I would hate to .lose the value of that tool. I don't see why the type of minutes we have had through Marylu's reporting can't be simulated in terms of co-ordination amongst the staff, so that we can at -least main- tain that level of reporting our meetings, .I think it is necessary. City Manager, .Mr. Aiassa: The only point I want to say is regardless of who we bring in, it is going to take a trial period of several months. I remember the trying days we had with Marylu. .And we had some, disadvantageswith Marylu, .she would not get the minutes back sometimes for weeks. . Mrs. Beards.ley she is here on staff and we have the ,accessibility for follow-up, which is important to us. Mayor Krieger: For example, .Mr..Aiassa.. I don't believe any member of your staff went through the minutes of February 14th after they were typed. City Manager,. Mr..Aias,sa: We were planning to hold them over. Mayor Krieger: We had them on our agenda tonight for approval. (Mentioned several of the improper procedures in the minutes.) These things will come home to haunt us unless we clarify these minutes. -City Manager, Mr. Aiass.a: We do have one more court reporter, .Mrs. 21 - C. C. 2-27-67 Page Twenty-two CITY MANAGER - Continued .Blower. She took the minutes of the Planning Commission meeting one night. Councilman Gleckman: Well Nancy could handle this if she referred 0 back to the tape system. City Manager, Mr. Aiassa: Yes she could if we went for the better tape system. (Discussion followed on the tape system, Mr. Aiassa advised only a minimum amount would be spent, sufficient to provide a satisfactory tape system.) Councilman Gleckman: Mr. Mayor what seems to be the consensus of opinion? Mayor Krieger: I haven't heard any unless the council is willing to go along on the basis that the staff be authorized to secure the additional tape, which is just apparently a matter of time anyway. CoUncilman Gleckman: What was basically wrong that you .felt with the February 1.4th minutes other than the,little errors you pointed out; which I am sure could have been avoided through the tape and checking the minutes through organizational procedure. Mayor Krieger: I am saying there has to be some procedure set up to pre-screen these minutes so they are not distributed to us in this form. City Manager, Mr. Aiassa: We did one thing in sequence. When Marylu. decided to leave us we tried to fill in the void. I had not come to the point to reconcile the weaknesses until we came to the point we had to make some specific decisions. Once the council decides what they want and feel is adequate then we will set the machinery as far as administratively, and when you get your finished minutes it will be pretty well proofread for accuracy. Mayor Krieger: All I aminterested in is to maintain the standards we had and I don't care how we get there. If you need the combination of a machine, steno,: staff man - then that is what youare going to have to do, but anything less is not satisfactory. We are now behind a month and a half in our minutes. I am interested in bringing this up to date and getting them in the record. City Manager, Mr. Aiassa: The delay in transcription of these other minutes we have to admit is because of the tapes. Som- of them have been gone over 3 - 4 and 5 times. I would like to make the suggestion that we go ahead and get the additional unit and .I institute an administrative procedure -.where one -*of my staff will proof read the minutes with MrS .. Beardsley and give her not more than 60 days and see what happens. .I think by 60 days she will understand the functions and get the gist of the council meetings. That is my consideration if the council would like to give it some consideration. 22 C. C. 2-27-67 Page Twenty-three CITY MANAGER - Continued Councilman Gleckman: I would go -long with that. • Mayor Krieger: Does the council want to authorize the procure- ment of this recording equipment, first of all? Motion by Councilman Gillum authorizing the expenditure of not more than $ 700 . for a new recording system to be used in the city council chambers. Seconded by Councilman Gleckman. Councilman Gleckman: Are we talking about a .system that we feel is the best recommended for our new Civic Center? I would hate to put something in now that would not be first class for our Civic Center. City Manager, Mr. Aiassa: We are ordering this unit in our proposed need for the new city hall. Actually what we are doing is buying a .little in advance. Councilman Snyder: I opposed the tape when we originally bought it, but if we are going to buy, the best equipment isy- omething_. lik_e:: Gray Autograph a disc instead of magnetic tape. I worked with this when in the Navy and is what the Navy used. This really gives you a better and more fileable system than your magnetic tape. Mayor Krieger: Gentlemen, is there further discussion on the motion as far as the appropriation is concerned. Motion carried on roll call vote as follows: AYES: Councilmen Gillum, Gleckman, Mayor Krieger. NOES: Councilman Snyder ABSENT: Councilman Nichols Mayor_ Krieger: Direction to the city manager on how to pro- ceed. Mr. Aiassa do you have the sense of the councilmen on this ? City Manager, Mr. Aiassa: Yes and I would like the councilmen to scrutinize the minutes from this meeting on and have your comments; we will double check before we submit. Mayor Krieger: We will assume when presented to the council they have been prescreened by the staff and as :far as the staff is concerned are in form ready for adoption Mayor Krieger: May we have a motion to hold the minutes of February 14th meeting over to the next meeting? Motion made by Councilman Gleckman, seconded by Councilman, and carried, that the minutes be held over to the next meeting. .- 2.3 C. C. 2-27-67 Page Twenty -Four CITY MANAGER - Continued MAXSON MEDICAL BUILDING SIGN VIOLATIONS Report • Mr.. Fowler, Building & Safety -Director, advised the council that his staff has been in contact with the above violator and was told that the sign would be removed; if the sign was not removed by morning further action would be taken. I Motion by Councilman Gleckman, seconded by Councilman Gillum, and carried, that the report be received and filed. SAh' GABR1E1 VALLEY CITY MANAGERS' ASSOCIATION JOINT PARTICIPATION IN DATA PROCESSING Report City Manager, Mr. Aiassa: We have brought this matter up before the Council and tentatively suggest the possibility as a cooperating member not to exceed the cost of $300. This would make us participants of the main storage bank area. We would have our own separate material but could use their space to bank in our facts and figures . Councilman Snyder: What does this do to our own data processing program? City Manager, Mr. Aiassa: It doesn't do anything to that. We are ahead of their program. We will utilize their bank reserve. Councilman Snyder: Instead of the data processing program? City Manager, Mr. Aiassa We may combine both of them. Mayor Krieger: I thought the comment was they were second rate to what we were -doing ..... City Manager, Mr. Aiassa: The only thing is that they may come out with some of the answers, especially in the police activity area .and for $300. we are not going to lose in comparison to what the other cities are putting in. Mayor Krieger: What are we getting for the $300. ? City Manager, Mr. Aiassa: All you are going to get for the $300. is a feasibility report. What it amounts to is that if the report shows this procedure of the reserve bank can be set up we will then become a participating agency., otherwise we might have to be forced to pay a much greater share if and when we do join-. Councilman Gillum: Mr. Aiassa, what is this data bank? We go along with the data bank and then you tell me this is the same thing as is going to be in the data bank.... . City Manager, Mr. Aiassa: The city managers of the East San Gabriel Valley have engaged a different outfit than what we were working on and have -been working on it for over a period of time. I would like to suggest this is strictly a token .in the amount of $300. as compared to $17, 000 and it puts us in line with the program C. C. 2-27-67 Page Twenty -Five CITY .MANAGER - -Continued and I think possible phases of it are going to be useable. 0. Councilman Gleckman; Mayor Krieger; I don't think we have enough information to use this, Mr. Aia_ssa, to be honest with you. I would hike further information too, Is their a motion? Councilman Gleckman moved that this be held over for further intormation. Seconded by Councilman Gillum and carried. WILLIAMS, COOK & MOCINE STATEMENT THROUGH JANUARY, 1967 Informational Moved by Councilman Snyder, seconded by Councilman Gillum, and carried_, that the statement of Williams, Cook..& Mocine, be accepted. Mayor_ Krieger; Mr. Aiassa wasn't there something you were to report back to us on? City Manager, Mr. Aiassae Yes, the General Telephone Company hearings. I would like to hold it over with council permission. I want to discuss with Mr. Zartman of the Chamber of Commerce, and also the court, because what we are tentatively proposing is 'going to possibly cause some problems, particularly with the legal people of -the city. I will be ready to return on the 6th. (Discussion and final decision to hold over until the 13th .) Motion by Councilman Gleckman., seconded by Councilman Gillum, and carried, that the General Telephone Company matter be held over until the 13th of March. CITY CLERK APPLICATION OF HARRY & IDA FEIGENBAUM Motion by Councilman Gleckman, seconded by Councilman Gillum, and carried, that the :council recommend no protest on the .application of Harry and Ida Feigenbaum for transfer of off -sale beer and wine 1license at 130 N. Hollenbeck _Street, Stop-N-Go Market. 6 MENTAL HEALTH ASSOCIATION - Request ANNUAL FUND RAISING CAMPAIGN Motion by Councilman Gleckman., seconded by Councilman Gillum, and carried, that the request of the Mental Health As:sociation to conduct annual fund-raising campaign during May, 1967, be approved. 25 - • C. C. 2-27-67 CITY CLERK --Continued .NOTICE 'OF HEARING BEFORE 'PUBLIC UTILITIES COMMISSION MARCH 8, 1967. Page Twenty -Six Moved by Councilman Gleckman, seconded by Councilman Shy,4er, and carried, that the report be received and filed. RESOLUTION NO. 3540 ADOPTED The City Clerk presented: (::TAMES HEATH) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA COMMENDING JAMES HEATH FOR SERVICES TO THE CITY OF WEST COVINA. " Mayor Krieger: There being no objection, waive further reading of the body of the resolution. Motion by Councilman Gleckman, seconded by Councilman Gillum. Motion carried on roll call vote as follows: AYES: Councilmen Gillum, Snyder, Gleckman; Mayor Krieger. NOES: None ABSENT: Councilman Nichols. RESOLUTION NO. 3541 ADOPTED (Dave Celestin) Mayor Krieger: The City Cl erk presented: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA COMMENDING DAVID CELESTIN FOR SERVICES TO THE CITY OF WEST COVINA. " . There being no objection, waive further reading of the body of the resolution. Motion by Councilman Gleckman, seconded by Councilman Gillum, for adoption. Motion carried on roll call vote as follows: AYES: Councilman Gillum, Snyder, Gleckman, Mayor Krieger. NOES: None ABSENT: Councilman Nichols. CITY TREASURER Motion by Councilman Snyder, seconded by Councilman Gillum, and carried, that the city treasurer's report for the month of January, 1967, be received and filed. MAYOR'S REPORTS PUBLIC S:CHOOIS WEEK April 24-28, 1967 Mayor Krieger: We have a request to proclaim April24 through April 28, 1967, as Public Schools Week. If there are no objections, I will so proclaim. - 26 - C. C. - 2-27-67 Page Twenty -Seven Councilman Gleckman: Mayor Krieger before we go into the Council Committee reports, I: would make a motion that the city council authorize the city manager to • be reimbursed for the additional expense that he spent on the city manager's trip not to exceed $ 54. 00. Seconded by Councilman Snyder. Motion carried on roll call vote as follows: AYE'S: Councilmen Gillum, NOES: None ABSENT: Councilman Nichols COUNCIL COMMITTEE REPORTS Snyder, Gleckman, Mayor Krieger. Councilman Gillum: We had a meeting Friday with the officers and staff of the Swimming Pool Committee to determine what action had been taken by the sub -committee. They will make some firm recommendatio'hs on the Swimming Pools and locations 'at' -Thursday night's meeting. Also asked the Assistant Superinten- dent Mr. Eastman and thePresident of the School Board, Mr. :Chapp�l,; because there is some discussion on locating pools on school property versus city property. Sunday morning, Mr. Aiassa, Mr. Wax, Mr. Windsor, and myself, took a tour through the city and the photographs are available it you would like to see what our city looks like down certain of the alleys. I am meeting next Thursday morning with the Merchants Association on Glendora and we are going to point out some of the areas that are actually a disgrace to West Covina. I think we should make every effort to clean up some of these areas. I didn't realize it was that bad. I think it is an experience you should take some Sunday morning. These pictures will be available to the council and I would like you to look at them and give serious consideration. Mayor Krieger: Is there any recommendation on this other than you are meeting with the people? Councilman Gillum: I hope to have a recommendation after meeting with the people on Glendora and my meeting with the people of the Plaza and ..... Mayor Krieger: We do have ordinances on the books. Councilman Gillum: I want to give them an opportunity to suggest doing it themselves. I:f not then we should enforce. We are going to try and work it out. If it doesn't then take action through the city government. Councilman Gleckman: The Anne*tion Committee met and have accepted the responsibility of coming up with a report at their next meeting which will be given to the council as their summary report. So I will be available for another assignment, Mr. Mayor. Mayor Krieger: Thank you. Mr. Menard, has the Planning Commission received a copy of the revised sample of the Hillside Ordinance from the East San Gabriel Planning Committee? 27 Co . C. 2-27-67 Page Twenty -Eight Planning Director, Mr. Menard: It is my understanding the copy of two or three months ago is in their hands. I haven't received extra copies, but I phoned Pomona and understand I will. As soon as I receive I will forward them to the `Planning Commission. I understand the model ordinance was adopted by the Committee. -Mayor Krieger: That's fine. Will you ask for a .report from the Chairman as to what action the Planning Commission intends to take with regard to this matter. Councilman Snyder: I do have one report. SCAG approves as our assessment for the year $330.50. Mayor Krieger: We received a letter from Assemblyman Campbell about a no -host breakfast this coming Saturday morning at the California Country Club, inviting all members of the council, city managers, etc. So if you will be able to attend please indicate. Councilman Snyder: I would like to comment that for the last two terms the assemblymen have used this method for meeting with city officials, prior they called on officials at the City Hall and I think that was a much better method than this. I think it tended to build a better relationship between the officials ,and assemblymen, because this is a more formal way. Mayor Krieger: The next item has to do with Area .D Civil Defense and Disaster Board, :we:,r.eceiYed a letter from the Chairman, Mr. Ingram. Apparently our city was once a member of the organization but we have withdrawn our participation. The letter is an invitation to rejoin the organization. Does the council have any comments or do you want the letter received and filed? Moved by Councilman Gleckman, seconded by Councilman Gillum, that the letter dated February:16, from Area D Civil Defense and Disaster Board be received and filed. (No objections voiced.) So moved. Mayor Krieger: I_s -there anything else before Demands, Mr. Aiassa? City Manager, Mr. Aiassa: Yes. Our hearing is held onMarch 8th with the Telephone Company: We do have a tentative review with the ,PUC staff and the -Telephone Company of a possible compromise. The only reason we do not know whether to go or not go. .I have to get an evaluation from the council and also from the people involved . (Mr. Aiassa used a diagram and explained in detail the possibilities.) Councilman Snyder moved that the city manager be instructed that the compromise as he explained, -is more in line with the needs of the City of West Covina than the original proposal. Seconded by Councilman Gillum. Councilman Gillum: Is there anything that you know of, at this time that we are giving up? City Manager, Mr. Aiassa: Nothing. (Explained the compromise offer) 28 L� f C. C. 2-27-67 Page Twenty -Nine Motion carried on roll call vote as follows: AYES: Councilmen Gillum, Snyder, Gleckman, Mayor Krieger. NOES. None ABSENT: Councilman Nichols . APPROVE 'DEMANDS Motion by Councilman Gillum; seconded by Councilman Snyder, to approve demands totalling $196,345.16 as listed on demand sheets B290 through B2931_an:d_.:payroll demand sheets. Motion carried on roll call vote as follows: AYES: Councilmen Gillum, Snyder, Gleckman, Mayor Krieger. NOES: None ABSENT: Councilman Nichols Mayor Krieger: Gentlemen, the four members of the Public Authority - 2 appointed by city council and 2 appointed by Board of Supervisors, met last Friday at a regular meeting in .Los Angeles and nominated Mr. John Preston, Administrator of Inter -Community Hospital as the fifth member of the Board. The Joint Powers Agreement declares the concurrence both of the city council and the Board of Supervisors to Mr. Preston's appointment before it is effective. Moved :by 'C:ouncilman..Snydoy seconded' by Councilman Gleckman, that this appointment be approved by the council. Motion carried on roll call vote as follows: AYES: Councilmen Gillum, Snyder, Gleckman, Mayor Krieger. NOES: None ABSENT: Councilman Nichols. Councilman Gillum commended the staff, all people involved, for the fine report. Received many fine comments. Also wanted to commend the newspapers for the fine photographs. There being no further business, motion by Councilman Gleckman, seconded by Councilman Gillum, and carried, that this meeting be adjourned at 10:20 p.m. ATTEST: APPROVED �1 �&, � MAYOR CI TY CLERK - 29 -