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12-19-1966 - Regular Meeting - Minutes0 • 0 MINUTES OF THE ADJOURNED REGULAR MEETING OF THE CITY COUNCIL CITY OF WEST COVINA, CALIFORNIA DECEMBER 19, 1966 The adjourned regular meeting of the City Council was called to order by Mayor Krieger at 7;35 o'clock P.M. in the West Covina City Hallo Councilman Gillum led the Pledge of Allegiance, ROLL CALL Presents Mayor Krieger, Councilmen Gillum, Nichols, Snyder (.from 8s10), Gleckman (from 7-45) Others Present; Mr, George Aiassa, City Manager Mr, Robert Flotten, Citv Clerk & Admin. Assistant Mr. Herman'R, Fast, Public Services Director Mr, James Kay, Finance Director Mr, Philip Gatch, Planning Assistant DATA BANK Also Present; Informatics. John A, Postlev, Vice President; Raymond Mason; and Frank W. Crane, Chamber of Commerce; George Zartman, President; John Stiles, First Vice President; Chris Tambe, Manager; and Robert Ehiner, Mayor Krieger: We have a staff report dated December 16, 1966 regarding this matter, Before going to the report itself, might I ask Mr, Crane if you or any of your associates have any comments or statements you wanted to make on this matter? Mr, Frank W, Crane; I think Mr. Postley would comment if we have any at this point, Mr, John A, Postleys We have been engaged in working for the Chamber for a period of more than one year, You have copies of the documents we have presented to the City, City Manager, Mr, Aiassa; (Gave summary of this matter,) Mr, John A. Postleye Informatics has for some time been involved in the design and development of data systems for use in state and local government, Informatics is what is known as a software firm; that is, we don't manufacture any equipment of any kind; we develop systems and do programming and analysis and essentially develop the solution employing a computer, (Councilman--Gleckman entered the chambers at 7s45 o'clock P.M,,) Mayor Krieger; This has all been preliminary work, if I grasp the presentation, to actuating the sjstem itself, We have nothing presently in existence to call upon for this data until the material is collected? _1® C, C 12_/19/66 DATA BANK ® Continued • Mr, John A, Postley: Mayor Krieger.: City Manager, Mr, Aiassa: Page Two That's right, What is our investment so far in this program? $8,000,00, Mr, George Zartman: We want to see the renort accepted up to this point. We paid them $79500.00 so far, the $800.00 was held back pending; this meeting for any questions you might wish clarified. If this stage of the report is acceptable to the Council, we want authorization to that effect so we can go ahead and pay them the remaining $800,00. I have no questions on the report up to this time, Mayor Krieger: I don't find a recommendation from the staff as to the program, City Manager, Mr, Aiassa: We put this report out on -the 19th and this was our suggested impld mentation of the program, Mayor Krieger: When we start looking at specific programs and specific dollar amounts, it • is easier for me to focus on what we are talking about. Most of'this seems to me to be historical retrieval information, I don't know my capacity to evaluate this individually except upon a recommendation from the staff whether or not this will make your work faster and ultimately cheaper and more productive to the Council, Councilman Gillum: I have had some experience with this and I think it can be very profitable, We found after a year the program wasn't right for the company and we are going through the same expense again. I don't find anything estimated in here that we get a price of new forms, et cetera, At one place in the report you say "complete two files" and in another place you are talking about a 40% to 50% file, City Manager, Mr, Aiassa: If we got a new type of data we wanted to enter, this might require"a new form, These files will record all the conceivable data we can possibly think of, Councilman Gillum: It says the City staff will collect all the pertinent information for the parcel file and work for basic data for the street file, Then we come down and we have a cost on the street file for street survey of $2,830,00, I could like to know what we get for that money, City Manager, Mr, Aiassa: 960 hours for the field survey of the • select street system, (Councilman Snyder entered the chambers at 8:10 o'clock P.M.) City Manager, Mr, Aiassa: Informatics maintain the data. bank, There will be a charge from them when we ask for reports back from the data bank, -2- Co C, 12/19/66 DATA BANK Continued Page Three • Mr, John A. Postley: Yes, We, in essense, will be providing you a service using this computer program that we have developed, The development cost of the computer program youare not paying for, That has already been paid .for, We are providing a service, You will submit requests to us and in the contract we already have specifics on the schedule of charges, Councilman Gillum: When the additional $800, 00 is paid, the only contact we would have with you in the future would be when we set up this program as recommended and have the cards and want a report and send the necessary information to you? Mr, John A, Postley: Pirst you have to call on us to estab- lish the file, That means take the punch cards and translate them into magnetic tape information, There is a service charge made for that, Then once the file is establsihed, you can ask for the reports, Councilman Snyder: What do these reports look like? Do they come back on a computer -type typewritten page? Mr, John A. Postley: Printed up on a high-speed printer, I think 11 by 14 inches, and we can • give you a report consisting of one figure which would be the total assess valuation of property in West Covina or we can break it down, Councilman Gillum: Suppose at the end of one or two years we find that a certain Dart of this program isn't doing the job we thought it would. What is the procedure at that point? Do we have to go back to a similar procedure and revise the whole thing and collect additional information? Mr, John A, Postley: The City of Alexandria, Virginia, has been using this program since March 4th, 1.965, They have the program themselves, They run it, The system does a certain set of things making these summaries and so forth that they need on essentially a continuing basis, Councilman Snyder: Who makes up the computer input materials, the cards on which the raw material is collected and fed? Mr, John. A, Postly: You do that, Councilman Gillum: Our statistical data is not available to other uses other than ours without our permission? Mr, John A, Postley: That is correct,, Councilman Nichols: Much of this is way over my head, In. the final analysis, it boils down to the staff saying to me that they need this; that it will be helpful to our operation; that they have examined it and believe it is best and recommend to us that we go this route, What does this.provide to the City, to you people on the staff that you now can't get or could not get for an expenditure of money annually that would be comparable to the money you plan to recommend -- -3- C,.C, 12/19/66 DATA BANK - Continued Page Four City Manager, Mr, Aiassa: If I had this data bank for the last eight years I would have been feeding it, Councilman Nichols; What can you vet that you can't get now and what could you get under this that you could not pet with an expenditure of the same amount of money in some other way? Is the main advantage one of r.epetitivity of obtaining data that you need? City Manager, Mr, Aiassa: Councilman Nichols City Manager, Mr, Aiassa; And trying to keep it up to date, is the value here in quick access to pertinent data? And compactness and expense, Councilman Nichols: Is there a possi.bilzty that you have under estimated the cost on the up- grading of the system; the annual upgrading? I notice you list a figure of some $4000,00 which is quite modest compared to the cost of gathering of data initially. Where did this estimate come from of the cost of maintaining this system? • City Manager, Mr, Aiassa: We just computed the approximate number of cards that would be in the data bank, The only thing is for us to run for a year and keep close tabs on the program, Councilman Nichols: How many other cities in Los Angeles County of any size have such a data bank program? Mr, John A, Postley; None, However, two cities have been involved at one time or another in aspects of this program, One of them is the City of Los Angeles which in 1961 entered into a joint research project with us to develop what was then known as a pilot system land use file, Such a file was developed for a one -square mile area in the City of Van Nuys, It was run by us at that time as a demonstration to -the City Council. and to members of the Mayor's Office and other Commissioners and so forth, I believe we ran six demonstrations during 1951 and early 1.952, At the present time the City of Los Angeles is considering extending that program rather substantially, The other city that has had some connection with this program is the City of Costa Mesa where we have done other work not associated with data banks, They have expresseda continuing interest in the data bank, We have done preliminary work for them under contract and we suspect that when the money becomes available we will be called upon to do additional work for that city, • City Manager, Mr, Aiassa: The various cities in the Valley have instituted a program and have now undertaken the possibility of developing a data bank program for the Valley, They thought they would jointly go together and rent space, Councilman Gleckman: How does our system differ in any way from Alexandria? -4- C, C, 12/19/66 Page Five DATA BANK - Continued isMr, John A. Postley-, It doesn't differ at all from Alexandria.. The reason this system urban management system data was expensive was it was developed as a general purpose program. It has the capability to do a large number of things, Our system doesn't require us to tell you what kinds of requests you have to ask for, You can ask for essentially any kind of request you are interested in and the General pureness of the program allows you to get any responseo • Councilman Gleckman., When the past Council first engaged in the contract with the Chamber with Informatics, I had occasion to receive correspondence from the City_ of Alexandria, and the information given to me was more self- explanatory than some of the other reports received from Informatics or from our, own staff, How does the cost of this program differ, if any, with the amount of money discussed and allotted by the past Council, the initial contract they engaged in with the Chamber of Commerce with Informatics? City Manager, Mr, Aiassa., It is the exact amount of money, Councilman Gleckman., I am fairly familiar with what we expected from Informatics, I was under the impression that you men knew what to expect from Informatics and from the reports and maybe the correspondence, Mayor Krieger-, Most of the emphasis and presenta- tion was on the Real Estate Research, This seemed to be thrown in as good -for the City, It was always referred to as a data bank, This isn't our cup of tea as .far as how we make our living or how we run the City and we acted upon the recommendation both of the Chamber and the staff to go into this data bank, I am now looking at this matter for our investment in terms of nomenclature and nomenclature of data bank doesn't fit this thing, it is.not the kind of bank C-eorge or John runs, We cannot withdraw, We have nothing to deposit, I -feel when we got this data bank we would have something on deposit, Councilman Gleckman: I was not supplied with that informa- tion you were supplied with in regards to Informatics, City Manager, Mr, Aiassa., This was presented as a package combination by the Chamber, Councilman Gleckman; I didn't look for us to establish a data bank on this premise for that amount of money, but merely to start the procedure in which the use of a data bank would be helpful, I.f. the rest of the Council had some other understanding, I can't discuss that, Councilman Snyder-, I got the idea when we made the initial agreement with the Chamber that set up the data bank that in the setting up of it the information was going into it then, All this data you are proposing to put in, I think the misconception that this was going to be put in on the original. contract was there, Obviously that is not true, but I do want to say that we shouldn't be awed by computers, They don't necessarily save you money and personnel, In this case, we are going to have to add personnel but we are getting a service we are not now getting, The question is is it worth paying this amount of money, the $16,000,00 m5® C, C, 12/19/66 DATA BANK - Continued Page Six • plus extra personnel? I think the bank when they put in the computers for checking systems that they didn-It save on personnel; they only gained accuracy, Isn't that true? Mr, George Zartman: In order to establish any kind of a data processing system you have to tell a machine what you are going to want, The feeling was you would get a finished product when actually all you got was the start for $8,300,00, You got a program established of a bunch of questions and when you ask that question after you have given these various key punch cards into the machine you will get your answers out, but the costs are there to start anything, Councilman Snyder: Whether we need all this information or not in a data bank is Questionable, Mr, George Zartman; Before we first started the electronic bookkeeping system it was recognized it would cost millions of dollars in research and programming to get it started, Our initial return would come out of eliminating many thousands of bookkeepers in actual dollars; the salaries, The minute IRMA went into effect, it did just that, In our branch we cut out 1.6 bookkeepers, We didn°t fire them; we made tellers and typist -clerks • out of them, We hired relative few percentagewise, I would say the savings that would come out of the machine will be the speed in which you will get the information you want and the use of these same per- sonnel you are using now to spend days and weeks of compiling this information to do other things, Councilman Gleckman: If we had data processing right now, with the money that has been spent in this City in the last three years on studies, reviews, information, it would pay for this system three times over, Councilman Snyder: That is no excuse for spending more, Councilman Gillum: I think part of the problem has been that we think of today or next week and I don't think as a City we think far enough ahead, From our small company we have gained many advantages, We have better, accurate records on inventory, pricing, buying, and many things that were hard to dig up before, Councilman Snyder: We are going to have to have a key punch operator. Who in the City supervises the collection of each file and supervises the key punch operator so this information is fed in correctly? City Manager, Mr:, Aiassa: The Public Services Department, Councilman Snyder: City Manager, Mr, Aiassa: Who collects the data, for instance, in the land use survey? That is going to be done when we do the General Plan, C, C, 12./19/66 Page Seven DATA BANK - Continued • Mayor Krieger: The fact remains tht we have spent $8,300,00 and would like to discuss for a change what we have spent our money for and whether we want to continue to spend more money, I say to you in all sincerity, and this isn't a criticism of anybody, but this Council was not fully informed as to what we were going to get for $8,300,00. This came in with Real Estate Research; it was supposedly tied in together, and as far as I am concerned, there is no more relationship between those two programs than the man in the moon, These were separate items and they could have been dealt with separately and understood separately and presented separately, They were not, They were treated as a package deal for the benefit of the City, R,E,R,C, I believe was for the benefit of the City and I am not saying that this prograrl.is not f or the benefit of the City and that it cannot be for the benefit of the City, but as it presently exists unless we go forward with it, it is a complete zero, Councilman Snyder; I recall getting the impression that R,E,R,C, couldn't go ahead with their study until the data bank was done, Mayor Krieger: Mr, Crane, if you were sitting .as a member of a city council in a community of 65,000 people that is ambitious,that is trying to grow • constructively, but gullible, what does this do for us that these people who are on our staff on a day-to-day basis who are supposedly experts in their field of competency cannot do for us? Mr, Frank W, Crane; I don't think it does anything they can't do for you but it does it a lot faster and more accurately and more of it, Mayor Krieger: Why aren't other cities larger than this community doing it? Mr, Frank W, Crane; I think the fact of the matter is that there has been a great deal of mis- understanding as to the use of computers in this area and there is a good example of how people go off in the wrong direction, In this group of ten cities in the San Gabriel Valley spending much more money than you have spent and ending up with nothing more than a piece of paper that. tells them what they should do and when, They are going do spend, if I understand, some $15,000.00 to do that, You people are in a position where you have the opportunity now to put your information into the data bank. The bank is all formed; all of. the file cabinets are sitting there empty ready for the data, That is all that needs t-o be done, The system that you have now cost the City of. Alexandria $60,000,00 and you paid $8,300,00, Councilman Gillum; Suppose we had this information that • we are talkingabout putting in this system, Would it have been possible to get a report such as R,E,R,C, out. of it? Mr, Frank W. Cranes Only if that kind of data had been put in there; yes, Mr, Chris Tambes I would say about 400 of the research for that was necessary to be compiled in the process of doing the R,E,R,C, study was of the sort that would fall into the general catagories for data items that had been specified. in this system, -7- C, C, 12/19/66 DATA BANK ® Continued • Councilman Gillum-. Mr,, John A, Postley-. The tape costs about $25,00,, thing,, Page Eight You people will have the magnetic tapes; that's your property? The data on the tapes are your property,, The physical tape is our property,, For $25,,00 we will give you the whole Councilman Gillum; I am sure the City of West Covi.na will be here a hundred years from now and I am not sure who else will be here then,, Although we envision all of this and you people have all of this, things do happen,, What happens then? Mr,, John A,, Postley; If you want to keep the tapes and deliver them to us every time you want us to make a run, that's fine with us,, City Manager, Mr, Aiassas If they go out of business, they have stored enough reels that we can use another computer, We are not buying a one®of_ma-kind, Mr, John Stiles-. We have duplicate reels in our business,, . Councilman Snyder; A lot of this is permanent information, and it seems to me a company like yours should have a guarantee that that information will be there for a certain length of time, In other words, if you go out of business you should be ready to deliver that tape, There should be some sort of a guarantee, Mr, James Kay-. We will create the cards from which they take the tapes, I.f, something happens we can run them through again, Mr, John A, Postley-. In order to run this system for you, we will go to some service bureau, run them on an appropriate computer, and run it for you, You can always make duplicate tapes, Mayor Krieger-. Mr, John A, Postley-. Mayor Krieger; Who subscribes to the urban management system in terms of participation? Alexandria has its own? They have ours, They bought it, They have the same one,, Who else? • Mr, John A, Postley; There.,are .five other cities that have an earlier version that I am not sure that they are using currently, but they have used it in the past, They used it in connection with a Federal grant, These are Denver, Wi.tchita, Tulsa, Little Rock, and Fort Worth, We have not offered it videly for sales, There have "been articles and there have been a number of inquiries from people,, We have discussed it with a number of cities but we haven't really pushed it because we are not in a position to support =m we are not in a service bureau business, Mayor Krieger-. How large a city is Alexandria? Co C, 1.2/19/66 Page Nine DATA BANK - Continued. Mr, John A, Postley; Approximately 120,000. T would like to Gay that I am a bit disturbed that apparently there was some misunderstanding on the part of the Council as far as what was to be done for the $8,300.00 and where that would leave you when that was done because I hope that.we did not mislead you in any way, I know we didn't make any presentation to the Council, I hope it is clear that the purpose of the $8,300.00 was to do the work represented by those books which is necessary to place you in a position to use the urban management data system program; to place you in a position to use it as far as we are concerned, There remains some work for you to do; namely, collect the data and then you are completely in.a position to use it and the way you use it and the cost of that are indeed specified on a full page of a four -page contract, so they are not exactly a minor point, Mayor Krieger: I don't think it goes to the question of performance on your contrast, I don't think that has been the issue here tonight, Mr, George Zartman; We would like direction from you to the effect that you will accept the completion of the information up to this point so we can go ahead, • Councilman Snyder: I have a question of staff: If we were to okay going ahead with the data bank, what time would you wish to activate it? City Manager, Mr, Aiassa: You have the money in the budget and now it is for the staff to proceed as per the manual, We are ready to go on it, Councilman Snyder: Have you got enough data to keep this $4,600.00 a year person busy? City Manager, Mr, Aiassa: Yes, Councilman Snyder: We had a contract under which this manual was prepared, In the future, do we work on a contract basis or on a piece basis with these people? Mr, George Zartman: Councilman Snyder: Mr. , James Kay: It is a per item basis, Is the material included on the tape verified for accuracy after it is stored? There will be a double check on the information included on the tape, • Motion by Councilman Gleckman, seconded by Councilman Gillum, to accept the report from the Chamber of Commerce and Informatics on this contract and its performance and to authorize the Chamber of Commerce to.proceed with the payment of the final installment on the contract basis, Motion. passed on roll call as follows: Ayes: Councilmen Gillum, Nichols, Snyder, Gleckman, Mayor Krieger Noes: None Absent: None ME n U C, Co 12/19/66 DATA BANK - Continued Page Ten Councilman Gleckman; Does the Council want a motion on record that we continue with the program set forth regarding the data bank or should we just continue as budgeted? I will make sure everyone gets a copy of the communi- cation I received from Alexandria, Mayor Krieger-, I assume without contrary direction from the Council, the staff will continue on with this matter. We will put this on the first regular meeting in Januarys agenda and discuss this at that time, JOINT POWERS AGREEMENT Also Present: Mr, Donald Hodgman, O'Melveny 8 Myers City Manager, Mr, Aiassa-, (rave summary of this matter,) Councilman Gillum-, On Page 5, where it says "Officers" it states that the Board will appoint the chairman the first year and after that the Board shall elect or re-elect each chairman. City Manager, Mr, Aiassa-, Right, The or re-elect first year, Board itself will elect its chairman after the Councilman Gillum: I notice under the part that covers the County and also the part that covers the City that on Page 8 under Section 8 on "Design and Construction by the County" and it is repeated in the City, As I read this it would appear that the County can go out and contract for their portion of it aid we could end up having a second contractor; in other words, two firms working in there at the same time, City Manager, Mr, Aiassa; Councilman Nichols-, Or we can use the same firm, I have no questions, Councilman Gleckman-, Who sets the rental fee for the space that we might want to lease out to private or public parties in either the County or the City? Mr, Donald Hodgman-, I think the City Council sets it up under your own documents, The return is up to you in that particular sub -lease,, Councilman Gleckman; We have spent "x" amount :of dollars out of our General Fund for plans, et cetera, that we have already -paid to Neptune and Thomas, In the bonding, where does that money go? Does it return back to our General Fund? Mr., James Kay: It came from General Funds and was transferred to Capital Outlay, It would be the property of the Council, Councilman Snyder: Will the Authority pay their Minutes Clerk and their secretaries and expenses out of their bond money? _10® • C, C, 12/19/66 JOINT POWERS AGREEMENT ® Continued Page Eleven City Manager, Mr, Aiassa: It says that in the contract, Mr, Donald Hodgman: The idea would be that the administrative staff there probably wouldn't be any, just secretarial and so forth and would be provided by either City or County so there wouldn't be any expense from that standpoint of the Authority, Councilman Snyder: The Authority would be acting independently once they are established, Would they be required to make a budget for their approval? Mr, Donald Hodgman: I think part of the problem is just what there will be except for the actual part that is financed under a bond issue, In other words, this mainly contemplates that the only function of the Authority will be to set up these bond issues, Counelman Snyder: In effects the staffs will do it and they merely meet and approve them? Mr, Donald Hodgman: The real expenditure of funds will come in connection with the bond issues and • there will be a trustee that will handle the construction funds, et cetera,, The other expenses for the Authority's secretarial help and pads and paper and so forth we didn't provide a budget for those, The idea is that they will be provided by the City and the County; that expenses of the Minutes will be covered by contribution of the two agencies, Mayor Krieger: Some of my questions have to do with form and some have to do with substance, On Page 2 under "Purpose" the sentence beginning in the middle of the paragraph: "The purpose of this agreement is to exercise, The word "facilities" has been stricken in my draft, Then it says "for public buildings," Is the word "for" appropriate in there? I notice on Page 6 it talks about "acquiring, constructing, and leasing public buildings and facilities and appertenances , , ,", I assume the language should be the same in "Purposes" on Page 6, Mr, Donald Hodgman: We will strike "facilities" and "for" under "Purposes", Mayor Krieger: On Page 5 I assume there has been nothing stricken in mine; that you have the same and the majority of the Board will constitute a quorum for transaction of business, I wonder as a practical matter whether this is a good idea, A majority would constitute three, The Board is going to be created by appointment two by the City Council, two by the Board of. Supervisors, and the 5th member bar a concensus of cpinion by the Board and by the City Council, I believe in a board of this type that is productive of two masters, the County and the City, that a simple majority is not sufficient but it should have four., Mr, Donald Hodgman: They give notice that it is hard have the business go forward, None of the authorities that we have used used more than a simple majority, sometimes to obtain these things and • • 0 C, C, 12/19/66 JOINT POWERS AGREEMENT - Continued Mayor Krieger: which lends even they do meet, I three members of the City directly recognizing that be outvoted, Page Twelve This Board once it comes into creation would not meet with great frequency greater importance to the decisions that they make when would be somewhat concerned with a situation where the Board who may represent no interest, literally, of by appointment would be acting on the Board, even if everybody was down from the City they could still Councilman Snyder: The members of those boards are not policy board members, Their duty and limitations are pretty well limited by the Joint Powers Agreement, Councilman Gleckman: I think the idea that the Mayor brings up is a good point but I also feel that this Council would have the last say as to whether these members would continue on this Joint Authority appointed by the City if they weren't representing us, Councilman Nichols: Mayor Krieger: entered into by the County and four -fifths vote by the Board? I agree with Councilmen Snyder and Gleckman, On Page 7, you talk about lease, Is this paragraph once the agreement is City, does this lease require a Mr, Donald Hodgman: That is the lease and will require a_four-fifths vote of the Board of Supervisors, We haven't concurred with that but until it comes up we don't see any point of making an issue of it, Maybe we will get a four -fifths vote on it. They have always ruled this way in authorities in the past, Mayor Krieger: On Page 10, "Lease and Operation by the County", and the same remarks are applicable to the City, I am interested in this thing cutting both ways; it says "shall have the right by use , , ,", That is Section 9, Going back to Section 8, which was on Page 8, it says: "County shall develop a plan, , ,", I think the last sentence should be included in Section 9 as well so there cannot be any addition to, extension of, or construction of the County buildings except by review and approval of the City insofar as it affects any are of the joint use by both parties, I find the same situation where the City has the right to develop its plan subject to the County's review, but then it says we can add to without this being subject to review by the County, I think our concern is equal as any additions may affect the. joint use aspects.. Mr, Donald Hodgman: I think that is right, intended this limitation generally to the plan, We certainly to apply Mayor Krieger: I would suggest the sentence beginning with the words: "Said planning" and ending with the word "parties" be inserted in Section 9, Mr, Donald Hodgman: I think we should do either as you. suggest or make it clear that the plan applies to 9, including the limitation of 8, !3y0 C, C. 12/19/66 Page Thirteen. JOINT POWERS AGREEMENT - Continued • Mayor Krieger: The same thing applies to the City in Sections 10 and 11 where we can't do that either® Mr, Donald Hodgman: Right, Mayor Krieger: On Page 14, the first sentence, this goes back to something Councilman Gleckman was alluding to before: "The fees and expenses of-,-, ,". I assume we are talking about an allocable to that phase is exclusive City or County; is that it? Mr, Donald Hodgman: Yes, Each one is going to have their separate bond issue, Mayor Krieger: On Page 17 there is a reference in two places to "Phase 111, What is "Phase 1" referring to? Mr, Donald Hodgman: It did say "Phase 1" in the earlier draft and when I got that out, they don't tie together, Mayor Krieger: Might, we be better served rather than . to refer to something as "Phase 1" to use some general language? Mr, Donald Hodgman: I think so. We will take care of that, Motion by Councilman Gleckman, seconded by Councilman Gillum, and carried, that this matter be held over to the regular meeting of. December 27, 1966, CITY MANAGER'S REPORTS DEPARTMENT HEAD SALARIES City Manager, Mr, Aiassa: (Gave summary of this matter,) I had planned to be away the week of.December 27th. Motion by Councilman Gillum, seconded by Councilman Nichols, and carried, that this matter be held over to the Council meeting of January 3, 1967, STREET DEPARTMENT BUILDING DESTRUCTION DATE Mr, Fast: December 27th has been tentatively scheduled as the date we will burn the old Street Department building, This is informational only, -13- C. C. 12/19/66 Page Fourteen CITY MANAGER'S REPORTS - Continued • PAYMENT TO O'MELVENY 6 MYERS (Forest Lawn) City Manager, Mr. Aiassa: We will discuss this on the 27th. This is for information only. PROPOSED LANDSCAPE ARCHITECT AGREEMENT City Manager, Mr. Aiassa: Explained matter to the Council. Mayor Krieger: Does the Council desire to have a meeting on this Particular matter? Councilman Nichols: I would like to receive any information in writing that is available on the subject. I don't feel the need for a. meeting. Mayor Krieger: I think that is the general consensus of the Council. FREEWAY WIDENING City Manager, Mr. Aiassa: Explained matter to the Council. This will come up on the 27th. FINAL PROPOSAL TO WILLIAMS, COOK AND MOCINE City Manager, Mr. Aiassa: This is informational only. STREET NAME CHANGE. PASS 6 COVINA TO AZUSA AVENUE City Manager, Mr. Aiassa: This is informational only. HUMAN RELATIONS LUNCHEON City Manager, Mr, Aiassa: Reviewed letter re this matter. We have a request to attend the luncheon on January 9, 1966. Would you like someone to attend this meeting? Mayor'Krieger: Find out where the luncheon is to be held. City Manager, Mr. Aiassa: I will take care of that. -14- Co C, 1.2/19/66 CITY MANAGER'S REPORTS - Continued • MINUTES OF INDEPENDENT CITIES OF LOS ANGELES COUNTY MEETING August 17, 1966 • Page Fifteen City Manager, Mr, Aiassa: Reviewed letter re -,this matter. ) I.f. the Council doesn't have a representative to go, am I automatically authorized to send a staff man to cover the meeting? Mayor Krieger; COUNCIL COMMITTEE REPORTS None There has always been a specific detailing when we want staff repre- sentation at a meeting, There being no further business, Motion by Councilman Nichols, seconded by Councilman Gillum, and carried, that this meeting be adjourned at 10;25 o'clock P.M. ATTEST; CITY CLERK APPROVED���CG'� MAYOR -15-