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08-22-1966 - Regular Meeting - MinutesMINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL CITY OF WESt COVINA, CALIFORNIA AUGUST 22:, 1966 The regular meeting of the City Council was called to order by Mayor Krieger. at 7:30 o'clock P.M. in the West Covina City Hall, Councilman Gleckman led the Pledge of Allegiance, The invocation was given by Rev, John Gunn, First Baptist Church, ROLL CALL Presents Mayor Krieger, Councilmen Gillum, Nichols, Snyder, Gleckman Others Presents Mr, George Aiassa, City Manager Mr, Robert Flotten, City Clerk & Admin. Assistant Mr, Harry C. Williams, City Attorney (from 7:45 P.M.) Mr, Harold Joseph, Planning Director Mr, George Zimmerman, Assistant City Engineer Absent: Mr, Herman R. Fast, Public Services Director APPROVAL OF MINUTES July 25, 1966 m Approved as amended as follows: • Mayor Krieger: On Page 2 the paragraph attributed to me on the top of the page where we are reflecting upon the presence of Samuel Sorenborger and Robert Young as the Personnel. Board, also present that evening were Art Sanborn and Commissioner Ed Faunce, The Minutes should so reflect that as well. Motion. by Councilman Gleckman, seconded by Councilman Gillum, and carried, that the Minutes of July 25, 1966 be approved as amended, August 1, 1966 m Approved as submitted as follows: Motion by Councilman Gleckman, seconded by Councilman Gillum, and carried, that the Minutes of August 1, 1966 be approved as submitted, (Councilman Nichols abstained,) August 8, 1966 m Approved as submitted as follows: Motion by Councilman Gleckman, seconded by Councilman Gillum, and carried, that the Minutes of August 8, 1966 be approved as submitted, (Councilman.Nichols abstained,) CITY CLERK'S REPORTS • PRECISE PLAN NO, 139 REV, 4- ACCEPT STREET IMPROVEMENTS Von's Grocery Co, APPROVED LOCATION: West side of Glendora Avenue at Vine Avenue, IMPROVEMENT Northeast corner of Vine LOCATION: Avenue and Sandy Hook, Accept street improvements, Authorize release of United Pacific Insurance Company Bond No, B-95719 in the amount of $3,000, Staff recommends acceptance, -1- Co C, 8/22/66 PRECISE PLAN NOo 13, REV. 4 e Continued Page Two Motion by Councilman Gleckman, seconded by Councilman Snyder, and carried, to accept the street improvements in Precise Plan of Design No, 13, Revision 4, and authorize release of United Pacific Insurance Company Bond No, B-95719 in the amount of $3,000,00, PRECISE PLAN N0, 418 ACCEPT DRIVEWAY AND SIDEWALK IMPROVEMENTS Thompson 8 Heatly APPROVED No, 01-B®100,830 in the amount of LOCATION; 816 Service, between Glendora and California, Accept driveway and sidewalk improve- ments, Authorize release of Pacific Employers Insurance Company bond $800, Staff recommends acceptance. Motion by Councilman Snyder, seconded by Councilman Gleckman, and carried, to accept the driveway and sidewalk improvements in Precise Plan of Design No, 418 and authorize release of Pacific Employers Insurance Company bond No, 01®B®100,830 in the amount of $800.00. TRACT NO, 28049 LOCATION-. Hillward Avenue, south ACCEPT STREET AND SANITARY of Cameo Vista Drive, . SEWER IMPROVEMENTS Idaho Construction Co, Accept street and sanitary sewer APPROVED improvements and authorize release of National Union Fire Insurance Company of Pittsburgh, Pa,, bond No, 66511 in the amount of $38,000, Staff recommends acceptance. Motion by Councilman Snyder, seconded by Councilman Gleckman, and carried, to accept the street and sanitary sewer improvements in Tract No, 28049 and authorize release of National Union Fire Insurance Company of Pittsburgh, Pennsylvania bond No, 66511 in the amount of $389000,00, PROJECT N0, SP-6619 APPROVE PLANS 8 SPECIFICATIONS STREET RESURFACING IMPROVEMENTS APPROVED Review Engineer°s report, plans and specifications Authorize City Engineer to improvement Project No, SP®66190 bids° Budgeted item, LOCATION-. Citrus Street, Lark Hill Drive to South City Limits, Approve. for street call for Motion by Councilman Gleckman, seconded by Councilman Snyder, and carried, to approve the use of these funds for the work and that the City Council also approves the plans and specifications for City • Project No, SP-6619 and authorize the City Engineer to call for bids, -2- • • U C, C, 8/2.2./66 CITY CLERK'S REPORTS e Continued Page Three RESOLUTION NO, 3446 The City Clerk presented: Nogales Street "A RESOLUTION OF THE CITY COUNCIL OF ADOPTED THE CITY OF WEST COVINA ACCEPTING A CERTAIN WRITTEN INSTRUMENT AND DIRECTING THE RECORDATION THEREOF EXECUTED BY EGIDIO AND MARY PUPPI FOR STREET AND HIGHWAY PURPOSES TO BE KNOWN AS 'NOGALES STREET"' Mayor Krieger: Hearing no objections, we will waive further reading of the body of the resolution, Motion by Councilman Gillum, seconded by Councilman Gleckman, that said msolution be adopted, Motion passed on roll call as follows: Ayes: Councilmen Gillum, Nichols, Snyder, Gleckman, Mayor Krieger Noes: None Absent: None Said resolution was given No, 3446, Motion by Councilman Gleckman, seconded by Councilman Gillum, and carried, that the Mayor and. City Clerk be authorized to execute the Resolution No, 3446, RESOLUTION NO, 3447 Yarnell and Badillo Stso ADOPTED Mayor Krieger: The City Clerk presented: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA ACCEPTING A CERTAIN WRITTEN INSTRUMENT AND DIRECTING THE RECORDATION THEREOF EXECUTED BY THE. LOS ANGELES COUNTY TAX COLLECTOR DATED AUGUST 1, 1966 FOR STREET AND HIGHWAY PURPOSES TO BE KNOWN AS 'PARCEL ONE, YARNELL STREET' AND 'PARCEL TWO, BADILLO STREET"' Hearing no objections, we will waive further reading of the body of the resolution. Motion by Councilman Snyder, seconded by Councilman Gleckman, that said resolution be adopted. Motion passed on roll call as follows: Ayes: Councilmen Gillum, Nichols, Snyder, Gleckman, Mayor Krieger Noes: None Absent: None Said resolution was given No, 3447, -3- s Co Ca 8/22/66 CITY'CLERK'S REPORTS o Continued TENTATIVE PARCEL MAP NO,, 11 EXTEND TIME TO FILE FINAL MAP William A. Wilson APPROVED Page Four LOCATION-, East side of California, between Bainbridge and Delhaven Avenues. Review Engineer's report, Extend time to file final map of Parcel Map No,, 11 for a period of one year to September 13, 1967. Motion by Councilman Nichols, seconded by Councilman Snyder, and carried, that the Council extend the time to file final map in Parcel Map No,, 11 for a period of one year to September 13, 1967 providing that the conditions of approval of the subdivision remain the same and that any new conditions imposed during the interim become a. part of the conditions of this filing,, PLANNING COMMISSION RECOMMENDATION CONCERNING METHOD OF GENERAL PLAN REVIEW Mayor Krieger-, I would like to present to the • Council the possibility of holding this matter a.s well as a couple of other matters we have on tonight's. Benda that will consume considerable time to an adjourned regular meeting of the Council next Monday night,, (Mr.,, Williams entered the chambers at 7:45 o'clock P.M.) Commissioner Allison Mayfield West Covina Planning Commission Commissioner Robert L. Jackson West Covina Planning Commission (Gave brief review of this matter,,) I would urge you to work with haste here. We would like to be on the road on October 1st,, Councilman Snyder-, I would like to see incorporated in the General Plan with modifications as hearings demand the studies that we have already done such as the Gwen report, the Economic Base Study, et cetera,, It seems to me some of these will lessen the need of the consultant,, Motion by Councilman Nichols, seconded by Councilman Gleckman, and carried, that this matter be held over to an adjourned regular meeting on Wednesday, August 24, 1966, • SCHEDULED MATTERS BIDS PROJECT MP-67010 LOCATION-, City Yard ®,825 South INSTALLATION OF UNDERGROUND Sunset Avenue,,. STORAGE TANKS, PUMPS, AND APPURTENANCES -4- • • • C, C, 8/22/66 PROJECT MP-67010 e Continued Page Five Bids received in the office of the City Clerk at 10-00 A,M, on August 17, 1966, The bid received is as followse A, W, JAMIESON $360,00 cashier's check $39628,56 Motion by Councilman Snyder, seconded by Councilman Gillum, that the bid of A, W, Jamieson in the amount of $3,628,56 be accepted for City Project MPm67010, and that the Mayor and City Clerk be authorized to execute the agreement, Motion passed on roll call as follows: Ayes- Councilmen Gillum, 'Noes- None Absent- None HEARINGS Nichols, Snyder, Gleckman, Mayor Krieger SOUTHERLY ANNEXATION DISTRICT N0, 193 PROTEST HEARING Hearing of protests or objections set for August 221, 19669 by Resolution No, 3435 adopted July 25, 1966, Mayor Krieger- Mr, City Clerk, do you have the affidavit of publication of the notice of this public hearing printed in the Daily Tribune on August 8th and 15th? City Clerk, Mr, Flotten- I have the affidavit. Motion by Councilman Nichols, seconded by Councilman Gleckman, and carried, that the affidavit be received and placed on file, Mayor Krieger- Any person owning real property within said territory so proposed to be annexed and having any objection to the proposed annexation may appear before the City Council and show cause why such territory should not be annexed, You are advised that such protest must be in writing and shall state the name or names of the owner or owners of the property affected by such annexation and the location and area, If at this hearing protests have been filed which are insufficient to terminate further proceedings, the meeting shall be recessed for a period of not less than ten days and supplemental protests may be filed within Each period and until the hour set for reconvening the hearing, If protests are filed by owners of one-half of the value of the territory proposed to be annexed, exclusive of improvements, the proceeding shall be terminated, Protests are made upon the basis of land valuation only. The total assessed value of the land in this proposed annexation is $1779950, Therefore, it will require protests amounting to 500 of $177,950 or $88,975 in order for the protest to be sufficient, Mr, City Clerk, have you received any written protests or objections to this annexation? City Clerk, Mr, Flotten- We have received written protests from owners of four parcels of land, totaling $29240,00, We have checked these protests and they are in order, -5- C, C, 8/22/66 Page Six SOUTHERLY ANNEXATION DISTRICT NO, 193 m Continued . Mayor Krieger-, Is there anyone else present this evening who wishes to file with the City Clerk at this time for a check against the assessed property valuation rolls any written protests to Proposed Southerly Annexation District No, 193? If so, would you come forward at this time and hand these protest to the City Clerk? • (No protests presented,) Mayor Krieger-, Let the record reflect there is no one present this evening who has come forward to hand to the City Clerk any written protest to Southerly Annexation District No, 193, You are advised that this matter will be recessed this evening until September 12, 1966 during which time written protests will be in order, The City Council will determine on the recessed date of September 12, 1966 whether or not sufficient protests have been filed in opposition to this proposed annexation, Motion by Councilman Gleckman, seconded by Councilman Gillum, and carried, that this hearing be recessed to September 12, 1966, ZONE CHANGE N0, 366 LOCATION-, 725 South Glendora, Harry Hill Volkswagen, Inc, between Service and APPROVED Cameron Avenues, Request to reclassify from Zone Cml and Zone R®3 to Zone C®2 approved by Planning Commission Resolution No, 1911, Mayor Krieger; City Clerk, Mr., Flotten-, Mayor Krieger-, Mr, City Clerk, do you have the affidavits of publication and mailing as required by law? We have the affidavits and they are on file. Do you have the resolution of the Planning Commission on this matter? City Clerk, Mr, Flotten-, Let the record show that notice of this public hearing did appear in the West Covina Tribune on August 11, 1966, and 45 notices were mailed to property owners in the area, (Read Planning Commission Resolution No, 1911,) Mayor Krieger-, This is the time and place for the • public hearing, IN FAVOR Mr, George E, Moss We believe our zoning request complies Harry Hill Volkswagen with good zoning techniques and 107 East State Street standards, The present zoning pattern West. Covina on Glendora coming from the Central Business District would indicate that a pattern exists that should continue in a C®2 fashion, It is the only logical area where C®2 could and should be made available to link up with Ca Co 9/22/66 ZONE CHANGE N0, 366 e Continued Page Seven • the present C-2 and C-3 in the Central Business District, Your planning staff pointed out that the present C-2 should be extended to Glendora and Cameron specifically at this intersection. In this community there imst be more Cm2 made available In our case, we must relocate in another section, We feel this is an ideal location, We have approval from our distributorship for this location, (Presented documents to the Council,) We hope this will start a precedent of a good type of development on Glendora. At the present time there is strip development, That is not adding anything at all to the community, We feel what we have to offer will set a precedent which we hope will continue and we hope will build up Glendora.. Avenue into a fine business street that the community wants and should have, Mayor Krieger: I would read into the record the statement handed to the Council from.Volkswagen Pacific Inc, dated May 9, 1966, addressed to the applicant from the Executive Vice President and General Manager, Mr, Soboloff: "This is to inform you -that we herewith approve the property on the northwest corner of Glendora Avenue and Cameron Street as your site for your new Volkswagen dealership," There being no further public testimony, the public portion of the hearing was closed, Councilman Nichols: Mr., Joseph, if this zoning were existing now, what would you anticipate would be proper and correct zoning for the R®1 strip to the north of that property, or any portion of it? Planning Director,'Mr, Joseph: We had a recommendation before the Planning Commission which they chose not to act on at this time that in our opinion we find the Rml very difficult to endure in that location and we would anticipate a complete rezoning study, Councilman Nichols: One of the positions I have taken quite clearly during the years I have served on the Council is that Glendora inevitably is to be a major business street in this community, Iihink our City has to move forward and we must have these uses, Where Rml property continues to exist on temporary basis abutting commercial property, I think it is the Council's responsibility to buffer and protect those property owners as much as possible, I believe this application is a proper and- correct application and can stand on its own merits and I favor it, Councilman Gleckman: I have had the benefit of the hearing at the Planning Commission, I wholeheartedly concur with the recommendation of the Planning Department as well as the Planning Commission, • Councilman Gillum: This was one of the things I have felt that the City was in need of, bringing additional revenue into the City. I agree with Mr, Nichols and Mr, Gleckman that the only thing I can see for Glendora Avenue eventually is complete commercial from the City Limits up to the freeway, I think this has been presented in the right way and I. would support it also, -7- C, C, 8/22/66 ZONE CHANGE NOo 366 ® Continued Page Eight Councilman Snyder-, I am all for this application, but I certainly don't agree with the statement that Glendora needs to be commercial all the way up. Motion by Councilman Gleckman, seconded by Councilman Gillum, and carried, that Zone Change No, 366 be approved as requested, PROJECT N0, SP-67006 LOCATION: 817 East Vine Avenue, PROTEST HEARING UNCURBED AND UNGUTTERED Review Engineers' report, Hearing of PROGRAM m SHORT FORM protests and objections to construction 1911 ACT of curb, gutter, driveway approach, and street improvements. Set for hearing on this date by Resolution No, 3441 adopted August 8, 1966,' Mayor. Krieger: Mr, City Clerk, do you have the affidavits relative to this hearing? City Clerk, Mr, Flotten: I have the affidavits, Motion by Councilman Gelckman, seconded by Councilman Gillum, and carried, that the affidavits be received and placed on file, • Mr., Zimmerman: Mr, Mayor, the short form 1911 Act was made necessary by the fact that one individual required financing to put in the curb and gutter, All the rest of the people in his neighborhood have made cash contributions or already have curb and gutter installed, This merely provides a means due to his petition for installing the curb and gutter, Our report shows that 72% of the total frontage already has curbs and gutters installed. Motion by Councilman Gillum, seconded by Councilman Gleckman, and carried, that the Engineer's Report re this matter be received and placed on file, Mayor Krieger: Mr, City Clerk, have you received any written protests or objections? City Clerk, Mr, Flotten: No protests, Mayor Krieger: Are there any oral protests or objections against the assessment or report from the property owners liable to be.assessed for the construction of the improvements or any other interested persons? (No protests presented,) • Mayor Krieger: Let the record reflect that there is no one present this evening who desires to make any oral protest or objection, Motion by Councilman Nichols, seconded by Councilman Gillum, and c arried9 that the public hearing be closed, m-- 9 Ca Ca 8/22/66 PROJECT NO,, SP-67006 m Continued RESOLUTION NO,, 3448 ADOPTED Mayor Krieger: Page Nine The City Clerk presented: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA INSTRUCTING THE SUPERINTENDENT OF STREETS OF SAID CITY. TO -TAKE CERTAIN ACTION WITH RESPECT TO THE CONSTRUCTION OF CURB AND GUTTER AND DRIVEWAY APPROACH AND STREET IMPROVEMENTS PURSUANT TO SECTION 5870 ET SEQ, OF THE STREETS AND HIGHWAYS CODE OF THE STATE OF CALIFORNIA, AT 817 EAST VINE AVENUE" Hearing no objections, we will waive further reading of the body of the resolution,, Motion by Councilman Gillum, seconded by Councilman Snyder, that said resolution be adopted,, Motion passed on roll call as follows: Ayes-. Councilmen Gillum, Nichols, Snyder, Gleckman, Mayor Krieger Noes: None Absent: None Said resolution was given No,, 3448,, PROJECT NO,, SP-6624 LOCATION: 1779 South Sunset Avenue,, PROTEST HEARING ON ASSESSMENT ® 1911 ACT Review Engineer's report,, Hearing of (SHORT FORM) protests and objections to cost of construction of curb, gutter, driveway approach and street improvements, Set for hearing on this date by Resolution No,, 3434 adopted July 25, 1966. Mayor Krieger: Mr,, City Clerk, have you the affidavits relative to this hearing? City Clerk, Mr, Flotten: I have the affidavits,, Motion by Councilman Gleckman, seconded by Councilman Gillum, and carried, that said affidavits be received and placed on file, Mr,, Zimmerman: This was one of the first short form 1911 Acts we tried as an experimental project to complete curb and gutter in places which did not have it. Almost all this block was already improved with curb and gutter and this was the only lot not improved and at the Council's request of February 28th the work was completed and assessment, a split of the cost between the City and the property owner was made and this is the last action,, • Motion by Councilman Gleckman, seconded by Councilman Gillum, and carried, that the Engineer's Report re this matter be received and placed on file,, Mayor Krieger: Mr, City Clerk, have you received any written protests or objections against the assessment or improvements as constructed on these proceedings? melm C U C, C, 8/22/66 Page Ten PROJECT NO. SP-6624 - Continued City Clerk, Mr,, Flotten: No protests,, Mayor. Krieger: Are there any oral protests or objections against the assessment or the report from the property owners liable to be assessed for the construction, improvements, or any other interested persons? (No protests presented,) Mayor Krieger: Let the record reflect that there is .no one here this evening who desires to make any oral protest against the.assessment or the report, Motion by Councilman Gleckman, seconded by Councilman Gillum, and carried, that the hearing be closed, RESOLUTION NO, 3449 The City Clerk presented: ADOPTED "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA CONFIRMING THE REPORT OF THE STREET SUPERINTENDENT FOR CONSTRUCTION DONE PURSUANT TO RESOLTUION N0, 3310 AT 1779 SOUTH SUNSET AVENUE" Mayor Krieger: Hearing no objections, we will waive further reading of the body of the resolution, Motion by Councilman Gleckman, seconded by Councilman Gillum, that said resolution be adopted,, Motion passed on roll call as follows: Ayes: Councilmen Gillum, Nichols, Snyder, Gleckman, Mayor Krieger Noes: None Absent.: None Said resolution was given No, 3449,, AMENDMENT N0,, 76 TO THE MUNICIPAL CODE City Initiated (Pigeon Control) HELD OVER Request to amend the Municipal Code relating to Sections 9302(D) and 9204(d) concerning the keeping of pigeons, denied by Planning Commission Resolution No, 1912. Called up by City Council on July 25, 1966 Councilman Gleckman: Prior to going into this matter, I would like to request that we hold this over to our second meeting in September, Since calling this matter up to the Council, the people involved as well as our Planning Department are working on some type of solution to this problem prior to us hearing it,, Motion by Councilman Nichols, seconded by Councilman Gillum, and' carried, that the hearing on Amendment No, 76 to the Municipal Code be continued to September 26, 1966, to see if this matter might be resolved, -10- • • C, Co 8/22/66 PLANNING COMMISSION (Continued) REVIEW PLANNING COMMISSION ACTION OF AUGUST 17, 1966. RECREATION & PARKS REVIEW ACTION OF AUGUST 16, 1966 Page Eleven So indicated by Mr, Flotten, No items called up. Motion by Councilman Gleckman, seconded by Councilman Snyder, and carried, that the action of August 16, 1966 be received and placed on file, GENERAL MATTERS ORAL COMMUNICATIONS None WRITTEN COMMUNICATIONS STRUCTURAL PEST CONTROL BOARD COMMUNICATION City Clerk, Mr, Flottene I have a letter from the Structural Pest Control Board having to do with City business licenses and offices in the City that require a business license, Motion by Councilman Nichols, seconded by Councilman Gillum, that this letter be received and placed on file, Councilman Gleckmano This has come to my attention that we do have certain pest control agencies operating in the City that are doing so without a City license and according to this particular document and this letter sent to you, it is the request that out®ofmtowners should have some type of license in order to operate within our City limits, I think this should be referred to our City Attorney and our Planning Commission for their recommendation, Action on Councilman Nichols' motion: Motion carried, • Commissioner Gleckmane Move that this matter be referred. to our City Attorney who then would refer it to our Planning Commission for a report to the Council regarding the legality of us so imposing such an ordinance and the desirability of proposing such an ordinance as a requirement, City Attorney, Mr, Williams-, I don't think the Planning Commission is involved in a question of a business license, The City Clerk is involved, The City Clerk and Mr. Stanford have already been advised of this problem, Co C, 8/22/66 Page Twelve STRUCTURAL PEST CONTROL BOARD COMMUNICATION m Continued • Councilman Gleckman-, I will withdraw my motion, Mayor Krieger: It might be in order to have a report from the Special Services Officer on this matter, City Clerk, Mr., Flotten; It hasbeen so referred, CITY ATTORNEY ORDINANCE NO, 975 The City Attorney presented; Sidewalks `PAN ORDINANCE OF THE CITY COUNCIL OF ,ADOPTED THE CITY OF WEST COVINA AMENDING SECTIONS 8113 THROUGH 8117 OF THE WEST COVINA MUNICIPAL CODE RELATING TO SIDEWALKS" Motion by Councilman Gleckman, seconded by Councilman Gillum, and carried, to waive further reading of the body of the ordinance, Motion by Councilman Gleckman, seconded by Councilman Gillum, that • said ordinance be adopted, Motion passed on roll call as follows: Ayes-, Councilmen Gillum, Snyder, Gleckman, Mayor Krieger Noes° Councilman Nichols Absent-, None Said ordinance was given No, 975, ORDINANCE NO o 976 Procedure -Public Hearings ADOPTED The City Attorney presented; "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WEST COVINA AMENDING CERTAIN PROVISIONS OF THE WEST COVINA MUNICIPAL CODE PERTAINING TO PROCEDURE ON PUBLIC HEARINGS IN VARIANCE AND ZONE CHANGES AND OTHER RELATED MATTERS" Motion by Councilman Gleckman, seconded by Councilman Nichols, and carried, to waive further reading of the body of the ordinance, Motion by Councilman Gleckman, seconded by Councilman Gillum, that said ordinance be adopted. Motion passed on roll call as follows-, Ayes: Councilmen Gillum, Snyder, Gleckman, Mayor Krieger • Noes-, None Absent-, None Abstained-, Councilman Nichols Said ordinance was given No, 976, -12- • • C, C, 8/22/66 CITY ATTORNEY m Continued ORDINANCE NO, 977 Z oC a " 229 - Alscot -ADOPTED Page Thirteen The City Attorney presented° "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WEST COVINA AMENDING ORDINANCE NO. 780 AND THE WEST COVINA MUNICIPAL CODE SO AS TO REPEAL A CONDITION" (ZC 22.9, Alscot) Motion by Councilman Gleckman, seconded by Councilman Gillum, and carried, to waive further reading of the body of the ordinance, Motion by Councilman Gleckman, seconded by Councilman Gillum, that said ordinance be adopted. Motion passed on roll call as follows: Ayes.- Councilmen Gillum, Nichols, Gleckman Noes: Councilman SnyderY, Mayor Krieger Absent: None Said ordinance was given No, 977, RESOLUTION NO, 3450 The City Attorney presented: Taxation "A RESOLUTION OF THE CITY COUNCIL OF ADOPTED THE CITY OF WEST COVINA FIXING THE AMOUNT OF MONEY NECESSARY TO BE RAISED BY TAXATION FOR THE FISCAL YEAR BEGINNING JULY 19 1966" Mayor Krieger: Hearing no objections, we will waive further reading of the body of the resolution, Motion by Councilman Gleckman, seconded by Councilman Gillum, that said resolution be adopted, Motion passed on roll call as follows: Ayes: Councilmen Gillum, Nichols, Snyder, Gleckman, Mayor Krieger Noes: None Absent: None Said resolution was given No, 3450, RESOLUTION NO, 3451 Taxes and Levying Taxes ,ADOPTED The ;City Attorney presented - "'A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA FIXING THE RATES OF TAXES AND LEVYING TAXES FOR THE FISCAL YEAR BEGINNING JULY 19 196611 Mayor Krieger: Hearing no objections, we will waive • further reading of the body of the resolution, Motion by Councilman Gleckman, seconded by Councilman Gillum, that said resolution be adopted, Motion passed on roll call as follows: Ayes: Councilmen Gillum, Nichols, Snyder, Gleckman, Mayor Krieger Noes: None Absent: None Said resolution was given No, 34510 -13- Co Ca 8/22/.66 Page Fourteen CITY ATTORNEY m Continued ORDINANCE INTRODUCTION RELATING TO ABANDONED AND UNDRAINED SWIMMING POOLS City Attorney, Mr, Williams-. I don't have the ordinance and I would like instruction from the City Council I have done considerable'research on this matter and find that there are not many cities that have this type of an ordinance, Councilman Snyder-. Obviously a responsible owner realizes the threat of a civil suit if something happens so they are not going to abandon it in any way. But, every once in a while we still get complaints of vacant houses with swimming pools where the gates aren't too well locked and nobody knows where the owner is and I think an ordinance along the lines proposed so the City can do something when we get a complaint, would help, This is generally what I have been thinking about. This allows us to put the people on.notice that there is a problem there, Councilman Gillum-. What happens if we drain the pool and it is damaged? City Attorney, Mr, Williams-. I intend to put into this ordinance a provision similar to what the State has just done with reference to blood tests in suspicion of drunken driving cases; that the fact that you take out a driver's license impliedly consents to your having a blood test. This is not tested in court and I don't mean to imply that I can give you an assurance that this is true, I would put it in the ordinance, nevertheless, that violation of this provision that a pool must be drained in the cases where we say so, gives consent that the City may drain the pool. I cannot give you assurance that this would be absolutely guaranteed against liability if the pool cracked, There is a cover that is capable of being put over a pool and the only thing I. would add is that it be subject to the approval of our Building Inspector before it is approved, An alternate to draining it would be covering it, Motion�by Councilman Snyder, seconded by Councilman Gleckman, and carried, that the City Attorney be instructed to draft an ordinance along the lines that he has outlined here this evening, FOREST LAWN CASE Mayor. Krieger-. Do you hate a report for us on the status of the Forest Lawn lawsuit? City Attorney, Mr, Williams-. Yes, I think it should be given to • you in an executive session, Mayor Krieger-. We will recess at this time and the council will convene to an executive session with the City Attorney on pending litigation, m14® • • C, C, 8/22l66 CITY MANAGER SPECIFICATIONS FOR PURCHASE OF SNORKEL Page Fifteen Motion by Councilman Nichols, seconded by Councilman Gleckman, and carried, that the specifications as submitted for an articulating arm aerial platform truck be accepted. by the Council as those specifications to be sought in the new vehicle and as presented in the report to the Council. Motion by Councilman Gleckman, seconded by Councilman Gillum, and carried, that the City Manager be authorized to solicit bids for an articulating arm aerial platform truck, FINANCING OF GENERAL PLAN UNDER FEDERAL FUNDS City Manager, Mr, Aiassa: (Explained matter to Council.) Motion by Councilman Gleckman, seconded by Mayor Krieger, and carried, that the City Manager be authorized to make a formal application for C,A,P, Funds to be used concurrently with the General Plan Study and Operation, HAZARDOUS INTERSECTIONS Motion by Councilman Gleckman, seconded by Councilman Gillum, and carried, that Recommendation No, 1 of the report be approved as submitted in the letter of August 5, 1966, Motion by Councilman Gleckman, seconded by Councilman Gillum, and. carried, that Recommendation No, 2 in the letter of August 5, 1966 be held over to the adjourned regular meeting of the Council on September 19, 1966, -CONTROLLER'S POSITION Motion by Councilman Gleckman, seconded by Councilman Snyder, and carried, that this matter be referred to the City Attorney to prepare a resolution establishing a controller's position, job description, and salary range, DEL NORTE PARK ADDITION City Manager, Mr, Aiassao (Explained situation to Councils) Motion by Councilman Snyder, seconded by Councilman Gillum, that the City Manager be authorized to spend up to $150,00 for an appraisal of this propertya Motion passed on roll call as follows: Ayes: Councilmen Gillum, Nichols, Snyder, Gleckman, Mayor Krieger Noes: None Absent: None -15- • • C, Co 8/22/'66 CITY MANAGER ® Continued FREEWAY AGREEMENT Page Sixteen Motion by Councilman Gillum, seconded by Councilman Nichols, that this matter be held over to August 29, 1966 at 7:30, Councilman Gleckman: hearing what the State's proposals against this agreement and I think knew it was coming up, I request September 19th where we could get would get an ample opportunity to so they, too, can object to this, This won't give enough notice to the people who may be interested in are to the City. I am definitely a lot of people would be if they that this be held over to proper press coverage so that people see just what is being proposed Action on Councilman Gillum's motion: Motion carried, (Councilman Gleckman voted "Noll.) Councilman Snyder: I am not going to be here on the 29th, I agree to a certain degree with Councilman Gleckman that some of these interchanges are much less than we asked for and I would like to see it referred to the Planning Commission at our adjourned meeting, Councilman Nichols° agenda for their evaluation take an evening's meeting to in the majority now and then then back to the Council? Mayor Krieger' Could we move this immediately to the Planning Commission's and back to the City Council rather than condlude what possibly we are concluding back to the Planning Commission and I think we should give the Planning some direction as to our thoughts on this, Planning Director, Mr, Joseph: Including whether or not you want the Commission to have a hearing, City Manager, Mr, Aiassa: We could ask the Planning Commission to be at the meeting of the 29th, Mayor Krieger: The Council has no objections and the Planning Commission will be invited to attend the Council meeting on August the 29th, PROPOSED ANNEXATION BOOKLET City Manager, Mr, Aiassa: (Reviewed proposal.) . Councilman Gleckman: I think not only do.we need this and not only should the people in these areas have the facts, but with the amount of .errant material being given out by the opposition and the amount of lies being told and printed in various newspapers because of certain letters to the editors, I think this is one of the best and most constructive ways in order to combat.these things and also let these people know what the facts really are, -16- C, C, 8/22/66 Page Seventeen PROPOSED ANNEXATION BOOKLET m Continued Councilman Snyder: I think it should be printed in such a way that should you find questions coming in that are not necessarily answered here that they can be inserted or additional information could be added, On Page 3 I have an objection, It is the second answer down-,- "The City of West Covina is not in the water business," It should be-, "The City of West Covina is not now in the water business," Councilman Nichols: I believe that on a piece of material of this sort it is necessary to exercise great caution in order that there be no inaccuracies in substance and fact because if the opposition to any given annexation finds even one error in fact in this booklet, it can well be used to prejudice the value of the whole booklet, In this booklet regarding the lighting districts I believe it is worded inaccurately because -it states in the booklet that "No, no lighting will ever be placed on your street unless a majority of the residents of the area request it," This is not the way a lighting district is established and they are not established based upon the petition of a majority of the people, Motion by Councilman Nichols, seconded by Councilman Gleckman, that an appropriation of not to exceed $500.00 to prepare a booklet of this nature be approved; that the motion is not to infer that this • precise booklet will be prepared, Councilman Snyder-, Does this motion mean that the booklet will be subject to Council approval? City Manager, Mr, Aiassa: We will send out a rough draft before we run it, Councilman Snyder: I offer the amendment to the motion that the booklet will not be printed in final form until it receives the approval of the majority of the City Council, Councilman Nichols: I will accept the amendment, Councilman Gleckman: The second accepts the amendment. Action on Councilman Nichols' motions Motion passed on roll call as follows Ayes: Councilmen Gillum, Nichols, Gleckman, Mayor Krieger Noes Councilman Snyder Absent: None • Mayor Krieger: Dr, Snyder, is the only objection you have is the language on Page 3? Councilman Snyder: That's right, Mayor Krieger-, Does any of the rest of the Council have any objection to the insertion of the,word "presently" so the sentence would read: "The City of West Covina is not presently in the water business,"? -17- • C, C, 8/22/66 Page Eighteen PROPOSED ANNEXATION BOOKLET m Continued Councilman Gillum; Councilman Nicholsa I object strongly, It doesn't make any difference to me, Councilman Snyder; The reason I am bringing this up is, in effect, the statement as it now reads constitute almost a promise that we will never go into the water business. As everybody knows there is a difference of opinion on this Council regarding this so I don't think there should be such a statement in a document sent to the public. I am not saying we are going to be in'the water business, Councilman. Nichols-. You're right, I believe that a statement of fact of this natures included in this booklet possibly could be taken as a statement of policy to people coming into the City. I will accept the wording "presently", Councilman Gleckman-. Councilman Snyder' Mayor- Krieger: BARBER POLE SIGNS Yes, Yes, I'll change my vote on the motion just passed to "Yes". I will vote for the word '!presently" to be added to the motion, City Manager, Mro Aiassa-. (Gave summary of this matter,) Councilman Gleckman-. I would request that this matter be referred to the Planning Commission or the City Attorney for recommendation regarding whether the City has, in effect, done something to upset precedent regarding barber poles for barber shops, Councilman Nichols.- It seems about every other Council meeting some items comes up that has a direct bearing on our sign ordinance and I don't think it's inappropriate, When is the staff of this City going to come up with. their recommendations on the sign ordinance? It has been months and months since we asked for this thing to come up, Planning Director, Mr, Joseph-. This matter was referred back to the Planning Commission and placed on their priority list, The Planning Commission has given.direction to staff which items they want accomplished first, • Motion by Councilman Nichols, seconded by Councilman Gleckman9 and carried, that the Council direct the Planning Commission that it wishes the Planning Commission to give greater priority to its attention to our request that they review the sign ordinance, (Councilman Snyder voted "No",) 1�1 n U C, C, 8/22/66 CITY'MANAGER m Continued JUNIOR CHAMBER OF COMMERCE SURVEY City Manager, Mr, Aiassa-, Page Nineteen (Gave -summary of this matter,) Motion by Councilman Gleckman, seconded by Councilman Gillum, and carried, that this matter be held over to September 12, 1966, CHAMBER OF COMMERCE REPORT ON COMMUNITY RESOURCES/ECONOMIC BASE STUDY AND DATA BANK AGREEMENT Mayor Krieger-, We have a report from the Chamber dated August 17; a report from the Finance Director dated August 19th, Motion by Councilman Gleckman, seconded by Councilman Gillum, to accept the report and approve the warrant of $5,625.00 covering the first quarterly payment of the contract for services for'1966-67, Motion passed on roll call as follows-, Ayes-, Councilmen Gillum, Nichols, Snyder, Gleckman, Mayor Krieger Noes-, None Absent-, None Councilman Snyder-, What about the data bank? Mr, Chris Tambe The contract does not provide for Chamber Manager any specialized study sessions following the completion of the development of the program via the manuals, However, I have been in touch with the vice president of Informatics and he would be happy to meet with the Council if you so desire, Councilman Nichols-, City Manager, Mr, Aiassa-, Mayor Krieger-, study meeting with these people, coordinate this matter, I am not particularly interested in a meeting at this time, The staff will and has to meet with them, A majority of the Council has indicated they desire to have a Mr, Aiassa and Mr,_Tambe can Motion by Councilman Snyder, seconded by Councilman Gillum, that a warrant in the amount of $8,500 to West Covina-Chamber-.ofCommerce.. be paid, (Real Estate Research informations) • Councilman Gleckman-, I don't understand this, This is the final payment due, I was under the impression after meeting with the people from Real Estate Research that they were to come back to us with some type of conclusions, suggestions, implementation of what they were giving us and it is part of that contract as referred to the Minutes of August 1, I don°t understand the idea of paying in full when we haven't received the services, =19m C, C. 8/22/66 CHAMBER OF COMMERCE REPORT m Continued Page Twenty Mr, Chris Tambe; The reason you have the third progress report on the contract as well as a statement for the third payment is because the master contract between the City and the Chamber provides for -that third payment to be paid by the City to the Chamber at such time as 900 of the two projects spelled out in the contract have been completed, Much more than 90o has been completed. Action on Councilman Snyder's motion: Motion passed on roll call as follows: Ayes: Councilmen Gillum, Nichols, Snyder, Gleckman, Noes: Mayor Krieger Absent: None HUMAN RELATIONS COMMISSION RECOMMENDATIONS Motion by Councilman Nichols, seconded by Councilman Gillum, to schedule a supper meeting with the Human Relations Commission next Monday evening, August 29, 1966, prior to the study session, Councilman Nichols: I was thinking in terms of box lunches here at the City Hall and we will be right here to go further to our meeting later that evening, Action on Councilman Nichols' motion: Motion carried, Councilman Snyder: I won't be here next Monday night, We have two recommendations from the Human Relations Commission, We have a formal recommendation from one of our Commissions and I think it requires action by this Council, Mayor Krieger: Councilman Snyder: of Commissioner Solder be adopted, Mayor Krieger: We anticipate these two items to be discussed at our Monday meeting, I am ready to act on it tonight, Move that the recommendation The motion dies for lack of a second, Councilman Snyder: I think in some ways unless we do act on this we are completely betraying the purposes that we set up the Human Relations Commission • for in the first place and giving the image of not being too sincere, Unless we take action soon, we will give that image, -20- C n �J C, Co 8/22/66 CITY MANAGER m Continued SEWER REPORT SPRING MEADOWS DRIVE Page Twenty -One Motion -by Councilman Nichols, seconded by Councilman Gillum, and carried, that the report re this matter be accepted and placed on file. RESOLUTION N0. 3452 ADOPTED Mayor Krieger: The City Attorney presented: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA AUTHORIZING THE REIMBURSEMENT OF CERTAIN EXPENSES INCURRED BY CITY EMPLOYEES" Hearing no objections, we will waive further reading.of the body of the resolution. Motion by Councilman Nichols, seconded by Councilman Gillum, that said resolution be adopted. Motion passed on roll call as follows: Ayes: Councilmen Gillum, Noes,: None Absent'e None Nichols, Snyder, Gleckman, Mayor Krieger Said resolution was given No. 3452,, REVIEW BOARD MINUTES APPROVAL August 8, 1966 m Approved as submitted as follows: Motion by Councilman Nichols, seconded by Councilman Gillum, and carried, that the Review Board Minutes of August 8, 1966 be accepted and placed on file, August 1.5, 1966 m Approved as submitted as follows: Motion by Councilman Nichols, seconded by.Councilman Gleckman, and carried, that the Review Board Minutes of August 15, 1966 be accepted and placed on file. VINCENT/CALIFORNIA INTERCHANGE City Manager, Mr. Aiassa: We will meet on the 25th with Mr....Hoy, , Mr.. Schaffer, and the representative of the Southern Division of California. Highways. Motion by Councilman -Snyder, seconded by Councilman Gillum, and carried, that the staff and Mr. Gillum meet with the Division of Highways regarding the proposed modification of Vincent Avenue Interchange and that the two co-chairmen of the Central Business District Blue Ribbon Committee be included.. m21® C • 0 C, C, 8/2-2/66 CITY MANAGER m Continued RUPPERT PROPERTY STATUS City Manager, Mr, Aiassa: Page Twenty -Two (Reviewed background on this matter.) Motion by Councilman Gleckman, seconded by Councilman Snyder, and carried, that recommendation by the staff on this matter be approved, INFORMATIONAL ITEMS PARKWAY TREES IN GALAXY TRACT STREET SWEEPING IN GALAXY TRACT ELECTROLYTIC CONDITION IN GALAXY TRACT Mayor Krieger: The Council has reports on these matters,, Councilman Nichols: I feel the staff moved promptly and efficiently into exploring these areas and providing information for the Council, CHAMBER OF COMMERCE LETTER AND REQUEST Mayor Krieger: You have the letter dated August 19 on the matter having to do with the recommendation of the Transportation Committee and the item having to do with the Commercial Committee Sign Ordinance which.was a matter of earlier discussion,, Councilman Nichols-. In relation to the sign ordinance, the Council has already taken action in this matter. Regarding item one, it would appear that the Chamber is requesting the Council to do something that the Council cannot do or should not do without further advise from staff and therefore I would recommend that the request under Item One relative to the Huntington Beach Freeway be referred to staff for a report and recommendation to the Council, Mayor Krieger: One of the Blue Ribbon Committees was to work on the Huntington Beach.Freeway and so we are taking care of that,, Motion by Councilman Nichols, seconded by Councilman Gleckman, and carried, that this matter be referred to the staff for a report and recommendation to the Council,, -22- C, Co 8/2.2/66 Page TwentymThree CITY CLERK DER WIENERSCHNITZEL REQUEST City Clerk, Mr, Flotten: We have a communication from Der Wienerschnitzel of Glendora inquiring regarding business license for drive-in food outlet at Vincent Avenue south of Walnut Creek Wash. City Attorney, Mr. Williams: (Gave brief summary of this matter.) Motion by Councilman Nichols, seconded by Councilman Snyder, that the City Clerk be directed to inform the correspondent in this matter that the City will be prepared to issue him a business license providing all other conditions involving his occupational activities, commercial activities in the City comply with all City laws and ordinances. Mayor Krieger: I don't know what we are basing our opinion on here. Councilman Gleckman: I think the condition in the ordinance is there for a reason. I interpret it a little differently. I feel the reason behind it is there to put some type of control, where possible, to drive-in food establishments due to the fact of the unfortunate police power • problems we have had with these types of places within our City. On this basis, I would not vote for it until the applicant made an application and appeared before us and explained his operation and what he proposes to do there. Action on Councilman Nichols' motions Motion failed on roll call as follows: Ayes: Councilmen Nichols, Snyder Noes: Councilmen Gillum, Gleckman, Mayor Krieger Absent: None Motion by Councilman Snyder, seconded by Mayor Krieger, and carried, that this code.se6tion relating to this matter be referred to the City Attorney for recommendations regarding methods of recommending to the City Council how we should act. on these, or that these conditions be removed from this and that the City Clerk and City Manager work on this also for report back to the City Council, Motion by Councilman Nichols, seconded by Mayor Krieger, and carried, that the City Clerk be directed to communicate with the applicant and inform him that the Council chooses not to authorize granting of a business license but extends to the applicant the invitation to appear before the Council and.explain the operation and nature of his business so the Council may become better informed and better able to form a judgment as to the merit of his application, • APPLICATION FOR OFF -SALE GENERAL LIQUOR LICENSE City Clerk, Mr, Flotten: We have an application for off -sale general liquor license of Ethel and Max Applebaum for Mac's Thrifty Liquor Store at 2711 Valley Boulevard. -23- • • C, C, 8/22/66 Page Twenty -Four APPLICATION FOR OFF -SALE GENERAL LIQUOR LICENSE m Continued Motion by Councilman Snyder, seconded by Councilman Nichols, and carried, that the Council have no protest to this application, CLAIM OF BLANCHE RUTH ELLINGSON Motion by Councilman Nichols, seconded by Councilman Gleckman, and carried, that the claim of Blanche Ruth Ellingson be denied and referred to the City's insurance carrier, RESOLUTION NO, 3453 The City Clerk presented° Soo Annexation Dist. No, 198 "A RESOLUTION OF THE CITY COUNCIL OF ADOPTED THE CITY OF WEST COVINA ACKNOWLEDGING THE RECEIPT OF NOTICE OF INTENTION TO CIRCULATE PETITION FOR ANNEXATION OF TERRITORY DESIGNATED AS 'SOUTHERLY ANNEXATION DISTRICT N0, 198' AND AN AFFIDAVIT OF PUBLICATION THEREOF, AND APPROVING THE CIRCULATION OF THE PETITION' Mayor Krieger-. Hearing no objections, we will waive further reading of the body of the resolution, Motion by Councilman Gleckman, seconded by Councilman Gillum, that said resolution be adopted. Motion passed on roll call as follows: Ayes-. Councilmen Gillum, Nichols, Snyder, Gleckman, Mayor Krieger Noes-. None Absent-. None Said resolution was given No, 3453, CITY TREASURER Motion by Councilman Nichols, seconded by Councilman Gleckman, and carried, that the City Treasurers report for the month of July, 1966 be received and placed on file, MAYOR'S REPORTS POP WARNER WEEK Mayor Krieger-. We have a request to proclaim. September 17 to 24, 1966 as "Pop Warner Week". If there are no objections, I will so proclaim, I so proclaim, No objections having been voiced, ®24� 0 • CO Co 8/22/66 MAYOR'S REPORTS m Continued UNION LABEL WEEK Page Twenty -Five Mayor Krieger.- We have a request to proclaim the week of September 5 to 11, 1966 as "Union Label Week",, If there are no objections, I will so proclaim, I•will so proclaim,, No objections having been voiced, COMMITTEE APPOINTMENTS Mayor Kriegers These appointments are for September, October, November, and Decembers Planning Commission, Councilman Gillum with Councilman Gleckman as the alternate,, Recreation and Parks Commission, Councilman Gleckman with Councilman Gillum as the alternate,, Personnel Board, Councilman Snyder with Councilman Nichols as the alternate,, Human Relations Commission, Councilman Nichols with Councilman Snyder as the alternate,, Councilman Nichols,, The Chamber of Commerce, Councilman Snyder,, West Covina School Board, The annual appointments are to remain the same for the period of 1966 through April of 1967e East San Gabriel Planning Committees myself with Councilman Gleckman as the alternate,, and myself as the alternate,, SCAG and TASK, Councilman Snyder League of California Cities, Councilman Snyder and myself as the alternate,, Rapid Transit, Councilman Gleckman with Councilman Gillum as the alternate,, Mr. , Aiassa,, Civil Defense Planning Board, • Sanitation District Board, myself with Councilman Snyder as the alternate, Regional Library, Councilman Gillum with Councilman Gleckman as the alternate, -25® Co C, B/22/66 Page Twenty -Six COMMITTEE APPOINTMENTS -.Continued 0 Independent Cities, Councilman Nichols with Councilman Gillum as the alternate, Upper San Gabriel Valley Municipal Water District, Councilman Gillum with Councilman Gleckman as the alternate, PUBLIC RELATIONS COMMITTEE Mayor Krieger-, The Council asked Councilman Nichols and myself to act as a committee of two having to do with the subject of public relations, We have certain recommendations to make to the Council on this matter, The first recommendation we have is that the Council authorize an appropriation not to exceed $2,000 for the preparation and distribution Citywide by direct mail of the annual report of the City of West Covina for the last fiscal year, I don't think the annual report prepared by the staff bears any sLmilarity or overlapping whatsoever to the booklet prepared by the Chamber or the informational document disseminated by the San Gabriel Valley Tribune, This is, in fact, a progress report type of bulletin • having to do with the actual work of the City during the last year as well as the program of the City for the immediate future and included within the proposed booklet would be annexations, general plans, civic center, citizen committees, five-year plan, finance, recreation and parks, police, fire, special events, etc, Councilman Snyder-, My honest opinion is I don't think these booklets do much good, Motion by Councilman Nichols, seconded by Councilman Gillum, that the Council authorise an appropriation of $2,000.00 for the preparation and mailing of an annual report for the year 1-966 subject to the Council's opportunity to review the preliminary copy of that report and approve its final form, Motion passed on roll call as follows-, Ayes-, Councilmen Gillum, Nichols, Gleckman, Mayor Krieger Noes° Councilman Snyder Absent-, None Mayor Krieger-, The next recommendation from the committee to the Council has to do with press relations, For some time now it has been the expressed opinion of individuals on the Council that there should be some established policy having to do with press relations, It is the recommendation of the committee to the Council that the Mayor be delegated to meet with members of the press at designated times • convenient to the mayor and members of the press so as to answer questions, present the Council's programs, define the Council's actions on matters, and to expend and discuss progress of Council activities within the community and the policy of the Council as the designated representative of the City Council; and that this policy be established so that individual Councilmen will be welcome to meet individually at any time on any subject matter with members of the press to express their individual opinions which would be emphasized by the Councilman to be his individual opinion and with the request of the press when they attribute a statement to an !W40 Co Ca 8/22/66 Page Twenty -Seven PUBLIC RELATIONS COMMITTEE o Continued • individual Councilman to attribute it to him as an individual Councilman and not as speaking for the entire City Council,, Councilman Snyder-, I can see times when the press might want questions regarding City policy when the Mayor is not available,, Shouldn't a policy of perhaps the City Manager or staff to release mm Mayor Krieger-, We can discuss that as a separate item,, We have a recommendation as to policy with press relations with the staff, also,, Councilman Gleckman-, I would like to know the purpose in bringing this matter to the Council other than informational,, Are you intending to set up some type of a motion or some type of a policy as to the relationship with the press from the individual Councilmen to the press? Everything you are saying I would gather would be normal procedure with this Council and if you are bringing it up for information as to whether we all agree with this, I would say generally and basically I would go along with it. If you are bringing this up to get a hard rule passed that this is the way it should be, you will never get my support,, • Mayor Krieger-, I think we are trying to verbalize a precedent for this Council and perhaps for future Councils in a matter where there has never been any real precedent established,, It is impossible.ln a body such as this to establish hard and fast policies,, Councilman Snyder-, The purpose of it is to gain better communications and better continuity of communications,, This doesn't preclude any Councilman at any time from making statements of his own,, Motion by Councilman Nichols, seconded by Councilman Snyder, and carried, that the Council authorize and encourage the Mayor to meet with representatives of the press on a scheduled basis for purposes of providing public information in answer to questions that the press may have,, Mayor Krieger-, The last recommendation we have having to do with the subject of public relations, and specifically press relations, is with reference to the staff,, It is the recommendation of the committee that the City Manager or his designated staff member be authorized to handle press relations having to do with administrative and staff matters with the press,, Councilman Nichols-, I would like to offer that suggestion • in the form of a motion,, Councilman Gillum-, Councilman Snyder-, a problem of interpretation,, Second the motion,, There is one area of difficulty and that is it may come down to -27- C, C, 8/22/66 Page Twenty -Eight PUBLIC RELATIONS COMMITTEE.® Continue d • Councilman Nichols-. It is just purely a matter of the good faith of all people involved and their value judgment, There was an extensive period of time in the relationship of the Council to the City staff whereby because of -less than -ideal relationships of staff members from the City Manager down became reluctant to communicate purely administrative and factual information to the press, I don't believe those conditions exist now, We are placing the responsibility for implementing a policy of public relations upon the City Manager or his designated representative in matters of administration. Action on Councilman Nichols' motion; Motion carried, Councilman Gleckmane Am I under the correct assumption that any particular subject that any particular Councilman would like to have the information withheld from the public due to the process in which it is being handled or any information such as the Real Estate Research Report when it came in, does not come under the control of any particular Councilman when it comes to releasing that information to the other Councilmen? I .bring specifically two cases where I inquired at City Hall about something and I was told by the staff they have strict instructions not to release that information to anybody by Councilman so and so, I state to you now that I.as a Councilman feel that this staff of • this City at no time shall withhold any information from any other Councilman on anybody's instructions, Councilman Snyder-. I don't think they can legally, TRIBUNE TABLOID Mayor Krieger-. There is an item from the staff having to do with the Tribune Tabloid, City Manager, Mr, Aiassa: (Gave summary of this matter,) Councilman Snyder-. I know this has been a practice in the past but it has been a practice I have not fully understood, I don't honestly see what value we.get out of this, Mayor Krieger-. Councilman Nichols and I,discussed this at great length with the staff and I believe it is our recommendation after pursuing this at great length with the staff that this Tabloid.should be authorized, . Motion by Councilman Nichols, seconded by Councilman Gillum, that the Council appropriate $1,000,00 for the purpose of preparing an adver® tisement as stipulated here, Motion passed on roll call as follows; Ayes: Councilmen Gillum, Nichols, Gleckman, Mayor Krieger Noes; Councilman Snyder Absent, None C, C, 8/22/66 Page Twenty -Nine MAYOR'S REPORTS - Continued 0 R,,E,R,,C,, REPORT Mayor Krieger-, Regarding the Minutes of August 1 when we met with the Executive Board of the Chamber and the Planning Commission and representatives of the Real Estate Research Corporation, I have made some underlining of' these Minutes,, We spent $17,000 for this report and most of these comments are not comments by our people but people we paid for this Irofessional opinion and.Mr, Kessker on Page 5 said, "We are aware of the fact that several stores are now beginning to seriously consider expanding,," On Page 5, Mr, Luithouser says, "It would take probably two or three years to put a deal together and to get the merchants in here even if you started tomorrow,," On Page 7, Mr,, Luithouser says, "However, the normal approach is to have people of responsibility actively solicit the attention of the major retailers and be able to go to them and say you have the potential in your community for this type of operation, and you also feel you have the property available so they come into our community and they are not going to have to break the bank in order to get the property and they are certainly not going to run into a lot of opposition from the Planning Commission if their response makes any sense at all, In other words, we want you; we need you; we think you need us; we would like to talk about it and work out some satisfactory solution,"" Then Mr, Kessker said later on the same page, °"I think you are goingto have . to have pretty definite preliminary ideals, at least about how you are going to provide traffic circulation, about what kind of requirement you are going to think appropriate to use as standards and regulations to the development, the parking problem,, I think you need to use your own staff and perhaps augment their counsel with the advise of others in terms of thinking long enough and in enough detail about these things to have a knowledgeable response when they show interest and begin asking questions. I think it would be ideal if this could be sort of a joint venture between the Chamber and the City and you could very possibly enlist some of the present owners and proprietors of the property, You could set up some sort of organization or use the existing one," Mr,, Luithouser said, "There has to be a unified effort, I would suggest as a start that a committee be formed or a smaller working group be made available and we would be happy to sit in for a couple of meetings to go over some of the details as to how this can be worked out," Then on Page 9, Mr,, Luithouser said, "As a matter of fact, at one point in the draft of this report we had actually got into some of the implementation phases and we felt that the report would have a greater benefit to the community if this data were not in the report as it is but rather they should be handled in open discussion with community leaders and workshop sessions,"" Mr. Luithouser on Page 11, "1 think this would fit in very nicely with the meetings we are anticipating with the working group in working out and doing some of the finalizing of our actual program before we put it into the report into print,"► On Page 13, "We are not talking about a huge concentration of factories and offices but certainly the retailing life of West Covina is very essential to the well being of the City,," And then on Page 14, he said: "I think I would start out by involving the City administration and staff in the administration I am talking about, perhaps having representation from the Council and representation from the community, probably through the Chamber of Commerce, and have a small committee -29- C, C, 8/22/66 R,E,R,C, REPORT - Continued Page Thirty db task force work on this in terms of helping to meet with the consultant and to decide on direction, We fully intend to provide you with a set of recommendations listed in the order of priority in terms of carrying out some of these things, It is not going to happen by itself. This is nothing but a working tool and then you have to address yourselves to the most important problems and work your way down the list, It is quite possible that some of the best solutions may not be popular solutions, And it is a matter of the Council and others in the ®mmunity to decide just how you want to do this." Now, I have taken yourtime this evening to read you these excerpts from the Minutes because I believe they represent a fair concensus of what these two gentlemen said and the b alance is really in the Council's hands as to where we go with this in terms of the report that has been submitted to us, and I think unless we take some action on it we are going to lose the value of the report but more seriously, lose the time and it was at least my opinion that one of the unspoken commandments of this report was that time is running and running very seriously in terms of the essential growth of this community, and I think it is going to redound to the -long range criticism of this Council if we do not take the initiative, I don°t think the initiative is going to come from the Chamber, I don't believe the initiative is going to come from the staff, I don't think it is going to come from within the • community itself, I think the only place where this initiative can come from is from the five of us sitting up here, I believe there has been some progress in the Central Business District and some generation of good will and effort in that direction, but I think we have a larger program with a greater scope that has to be attended to, I am suggesting that I would like your suggestions at a very early date and by that I would request by the first regular meeting of this Council in September, as to the type of committee that should be immediately created within this community to activate the material in this report and to sit down with these people while the invitation is warm in working sessions to formulate concrete proposals and programs that we can initiate and I have given thought to this myself and I have my own ideas, but rather -`than have this influence your own opinions in any manner, I would only comment that I think we ought to get on this committee, a blue ribbon cross section of our community whose function is not just to make recommendations, but to propound their recommendations within the community itself for popular understanding and acceptance, Certain of these decisions are going to be unpopular, but they have to be made, Councilman Snyder, Shouldn't the Chamber be asked to submit recommendations for committees as well since it was partially their project? Mayor Krieger, I have no objections to getting as many suggestions from as many sources as possible, Councilman Snydere I think they should take part in the action part in helping to decide what kinds of committees we form, -30- C 1 8/22/66 COUNCIL COMMITTEE REPORTS e Continued BLUE RIBBON COMMITTEES Page Thirty -One Councilman Gillum-. Regarding the blue ribbon committees, we have had a number of people send in cards for different committees that we have not at this time established and I have had a few people say to me "What's happened?" because they haven't heard anything, I wonder if it would be possible in some way to let these people know that they are not all established yet so we don't lose them, so they don't think we have forgotten about them, Councilman Nichols-. I think that is a good idea,, Motion by Councilman Nichols, seconded by Councilman Snyder, and carried, that the Council direct the Mayor working with the staff to provide a communication as simple as possible to achieve the end of acknowledging the cards that have been returned reporting briefly on the committees formed to date and indicating the respondent will be contacted as the committees of their interest are formed,, ANNEXATIONS Councilman Gleckman-, On Annexations we are proceeding as directed and the staff is doing a. good job,, (Gave brief summary of this matter,,) MEETINGS Councilman Snyder-. Mayor Krieger-, Councilman Snyder-. Mayor Krieger: Councilman Snyder-. I won't be here for the Civic Center Blue Ribbon Committee tomorrow night, I am covering that, I won't be here for the Human Relations Commission meeting on the 25th, I will try to cover that, I won't be here for the League of California Cities meeting on the 1st, Mayor Krieger-. I am the alternate, Motion by Councilman Snyder, seconded by Councilman Gleckman, and carried, that the staff ask the Chamber to submit recommendations for action committees on the economic base study at the first regular Council meeting in. September, -31- • 0 0 C, Ca 8/22/66 Page Thirty -Two COUNCIL COMMITTEE REPORTS - Continued JOINT MEETING WITH HUMAN RELATIONS COMMISSION City Managers Mr, Aiassa: I want a clarification on the dinner meeting with the Human Relations Commission, We haven-'t set up a time, whether it is box lunch,, or what, Mayor Krieger; It will be at 6:00 P,M, We want to have it in your office, Handle it the same way we handled the dinner before, WATER RATES INCREASE Councilman Snyder: I have a notice of a Suburban Water Systems for increase in water rates. I would like an opinion from the staff when this occurred before, we protested it and won, Is there a recommendation to protest this time? City Manager, Mr, Aiassa: I believe they should have a public hearing, I think the Council should wait, Councilman Nichols: When Home Savings and Loan very recently desired to form a water company without public hearing, there was no uproar and outcry from this Council that there should be public hearings, It was quietly buried, Councilman Snyder: I had no objection to Home Savings having a public hearing. I wasn't aware that they didn't have a public hearing, Motion by Councilman Snyder, seconded by Councilman Gleckman, and carried, that a letter be sent saying in essence that a public hearing be held regarding the Suburban Water Systems request for a rate increase in this area, DEMANDS Motion by Councilman Gillum, seconded by Councilman Gleckman, to approve demands totaling $529066,06 as listed on demand sheets B259 and. C516, Payroll demand sheet total: $1229454,39, Motion passed on roll call. as follows: Ayes: Councilmen Gillum, Nichols, Snyder, Gleckman, Mayor Krieger Noes: None Absent: None -32- Co Ca 8/2.2/66 Page Thirty -Three • There being no further business, Motion by Councilman Nichols, seconded by Councilman Gillum, and carried, that this meeting be adjourned at 12e1S o'clock AoMo to Wednesday, August 24, 1966, at 7030 o'clock P,M. ATTEST: 0 CITY CLERK APPROVED MAYOR -33-