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02-21-1966 - Regular Meeting - Minutes0 MINUTES OF THE ADJOURNED REGULAR MEETING OF THE CITY COUNCIL. CITY OF WEST COVINA, CALIFORNIA February 21, 1966 The adjourned regular meeting of the City Council was called to order by Mayor Pro Tem Krieger at 7:30 P.M. in the West Covina City Hall. Councilman Jett led the Pledge of Allegiance. ROLL CALL Present: Mayor Pro Tem Krieger,Councilmen Jett, Snyder (from 7:32 P.M.), I ieath Others Present: Mr. George Aiassa, City Manager Mrs. Lela Preston, Acting City Clerk Mr. Herman R. Fast, Public Services Director Mr. Harold Joseph, Planning Director Absent: Mayor Nichols Mr. Robert Flotten, City Clerk & Admin. Assistant Mr. Harry C. Williams, City Attorney ORANGE AVENUE STORM DRAIN • Motion by Councilman Jett, seconded by Councilman Heath, and carried, that the Council rescind its prior action of January 24, 1966 regarding holding harmless the State freeway in the event Orange Avenue is used as the off ramp in the alignment of the sewers. (Councilman Snyder entered the chambes at 7:32 P.M.) Motion by Councilman Heath, seconded by Councilman Jett, and carried, that the Flood. Control District would be held harmless, from the extra cost of the construction in the. event Orange Avenue is used as the off ram.pr in the, alignment of the sewers . Motion by Councilman Heath, seconded by Councilman Jett, and carried, that the recommendation contained in the letter of February 17, 1966 which has to do with four specific items to implement the prior motion be approved. The recommenda- tion of the staff is that the engineering fee of $7, 367.76 to Harold Johnson be approved for this re -design work, authorize the appropriation of funds from Surplus Account No. 124 Flood Control, that upon receipt of the plans the staff be authorized to obtain an approval from the Flood Control District for immediate construction of the drain and that the Council approve an extension of time of three months for which the consulting firm can re -design the project. CIVIC CENTER COMMUNICATIONS CONSULTANT Motion by Councilman Heath, seconded by Councilman Jett, and carried, that 'the Mayor and City Clerk be authorized to sign the agreement dated the list day of February, 1966 between the City of West Covina and Messinger Consultants in the amount of $6, 500.00. -1- C. C. 2/21/66 Page Two . STREET IMPROVEMENTS CHAMBER OF COMMERCE RECOMMENDATIONS. Mayor Pro Tem Krieger: The Chamber originally submitted certain recommendations to the City through .their. Traffic Advisory Committee. It went to the staff of the Planning Department; the -Staff of the Planning Department made their report to the Planning. Commission,.. and the Planning .Commission,, in turn, made its report to us and subsequent to .that report there were certain comments made by the staff in a memo dated. February 10. and.in a_.memo dated _February 18. . Councilman. Heath:, .We are .talking here about an east and westroad north of the freeway and south of the freeway. Under.. Item 3 it says .".Walnut. Creek. -Parkway Extension". (Read said section. re .this. matter-.:). What construction ordevelopment would be coming along on the 'Walnut Creek .Parkway. which .would ..permit us to extend to a 84-foot width? :What. I am trying to say is this street is fined with houses at the present time and. if we. are thinking. of waiting until these houses fall down before we can -widen. and then when a new development goes on these',.properties we widen the street,..I think we will be waiting for .a long time. The same remark will apply to the Workman Avenue recommendation. I don't think this is. -putting the finger solidly enough on when and how this street will be implemented.. Mayor Pro Tem Krieger: .We have a_fairl.y Oroad and compre- hensive report involving a number of arterialsin the City.. If the Council would be interested, l Wonder if we might get a report from the staff on the full scope of this.: Councilman. Heath: recommendation of the West this report. to the staff to set session. Mayor Pro Tem Krieger: Councilman .Heath: Councilman,- Jett: City Manager, Mr. Aiassa.: Move to .accept this report from the City Engineer concerning the Covina Chamber of Commerce and that we send detailed action on this information for a study Would you include also the Planning Commission action of February 9th in your , motion? All right. I'l.l second the Mption. We will set this up fort he 7th of. March. Action on Councilman Heath's motion: Motion carried.. Motion by Councilman Heath, seconded by Councilman Snyder,_ and carried, that the --report of -the -Planning. Commission concerningthe tkaI fic and street improvements in relation :to...the ' Ch:amber of Commerce recommendations dated February 9, 1.966.be accepted and held for the same study session on March 7, 1,9660 AMENDMENT NO. 72 (Flags 'and:Banners) City Manager,: Mr., .Aiassa: This..matter tams -tabled. The staff is requestifi.g that: this be received by the Council and that .the Council direct -the preparation of an ordinance. -2- C. Co 2/21/66 AMENDMENT NOo .-72 Continued Page Three • Councilman Heath: This action will be carried over to the next Council. I think we should either final iz.e..this .amendment before the election or hold it over until after the election. Councilman- Jett: I would think as one member of the committee who met to resolve this., ....we had two members of the Planning Commission and two members of the Council and...there- was _..unanimous,-. agreement on the three or four points and. substantially they were the same ..s:u,ggestions that were made by Councilman Snyder when he made the motion that we have this -committee meeting.. I think the only area in which there was misinterpretation was the time., the 30 days. -We also felt there should be no change at this .time; that there .should be no deposit . We .felt they :should come .in. and..,get a. permit... If . it . got to . a point where it -was :becoming. .an expense to the City by so .many coming in and asking for_.this, then the Council would determine a fee or come back for a fee. ..Councilman Snyder: I do think 30 days is pretty short. Mayor Pro. Tem,Krieger: I think .we can direct .the ordinance to be prepared.. Are there any of ..you -gentlemen .,Prepared.to. outline -the :precise -points. for out discussion • tonight? If .you are and if we are able .to resolve_ it, we can go ahead... Counci man.Heath: I feel.there_.are so many items of this ordinance. that .should be discussed :and_ ironed..o.ut that. I :don't see how we can do it in one evening, First, .the 30. day period,::.ho.w often may these 30.7day...per.iods occur .during -a 12-month::perio.d? ..The .amount of,the fee. which _mould, amount really to an inspection ancl.service,._ fee,, et cetera., Councilman::S;nyder: _.Could we .take it item by item? Bannersand..pennants will be permitted ..witho.ut. wording .except in cases ..of..special holiday. -greetings, seasonal holiday..gre.etings,...and.:_sp.ecial..public events .and also special advertising_.events relating...to shopping. centers Mayor Pro: Tem..Kr.i.eger: Was that for a _specific period of time?" Councilman Snyder: The committee said not to exceed 30 days. I personally feel that should not be exceed 60 days. Councilman Jett: I concur with that. Councilman Heath: Does -this mean 60 days, that at ...the end of .that .time the man can take them .down. for .an hour and then .put .them up for another 60 days? That • would be continuous installation Councilman Jett: That would be. left to..the discretion of .the staff. I -don't think anybody is going to try to do this-,. keep -it up. continually - Councilman Heath: I do. Councilman Jett: ':cif-i-t-becomes...a:..problem..then I think wve" ill -have to take some action. -3- C. C. 2/21/_66... AMENDMENT NO. 72 -Continued Page Four • _.-Mayor Pro.Tem..:Krieger.: We have in our promotional events ordinance a .maximum limitat-ion,-dur-;ing..a.calendar year. If this is what you .desire to do, it may be well to .place some kind of maximum limitation during any calendar period. Councilman Snyder: What I -didn't .want to do is there are certain shopping centers that use them for decorative: -purposes only.. I think in these cases they are decorative and they do ,make .the City look better. I don't want -to ,prohibit any of them from having decorative banners the year around. If you limit it to 60 days, at least they have..to come in..and..either make sure their banners are clean and of quality to last another 60 days -or replace.them.. .. Councilman.. Heath: When is a -banner clean and when isn't it clean? You will leave this to the judgment of one individual. Mayor Pro- TemKrieger: Was it the committee's recommenda- tion`on philosophy that banners should be permitted the year around? Councilman Snyder: Yes.. It was also our feeling that the wording -on them should be restricted. Councilman Heath: I think you lose the effectiveness if you have year-round banners. -Banners -are -worse to aesthetics. than a flashing sign. True, banners can be used as an asset, but if they are there all the time,, you are losing the effectiveness. Councilman Snyder.: That is the point of the 60 days. --Mayor-.Pro Tem Krieger: I -agree. I think the recommenda- tion if implemented would be we totally anasculate. any control over the. existence., not the .appearance, but the existence of ..banners. I think -we are more. stringent in a field that is more critical -to the business --community and that-is..promotional sales and yet we limit them quite firmly -during the course of any year and yet in terms of banners, --which I think are probably less- critical to them,..we adopt a different approach. I a.m-opposed .also -to the .unrestricted,_._the. -possible unrestricted use of banners -throughout the year. Unless we can resolve .this basic question, we have no place else to go- until we have a firm majority on the Council.. Councilman Heath: I would say for two weeks .prior to any .promotional event the banners would be allowed. This should be a .promoti.onal event in an entire center. I would propose that banners .be ,permitted two weeks.. prior. to anypromotional sale where this sale...i.s...in..a..:shoppin.g.ncomplex-and.the sale is common to the entire complex or to the individual.,businessman.not ..in.a center -may. have -banners for.two weeks prior to the. ..sale,...but. in, no event more than, six times a. year.. Councilman -Snyder: I think it's too restrictive. Councilman Heath: We will change it .that Christmas decorations will be allowed for six weeks prior.. Councilman Jett: I. think that's too restrictive. r� U 0 C . C . 2/21,/.66 Page Five AMENDMENT NO. 72 -. Continued Mayor Pr.o--Tem_. Krieger.:_ Mr. Joseph, on our .promotional sales, we have a limitation there as to how many promotional sales they may have during.the year. Planning Director, Mr.. Joseph: The.limitation is that you may have ....o.utdoor_display and sale of merchan- dise once a: year not to exceed three consecutive. days. Thisis. for -.a .shopping center or.,department.store -as-defined.. Texhporary carnivalsand circuses may be permitted for a -per- iod. of ten days in .any calendar year with no such activity being conducted for longer than five cco.nsecutive' days at one .time. Promotional. events of an educational,, civic or cultural nature may be permitted without time restrictions except as fixed in the conditions of. -approval. The sale of fireworks than R-A or--R 1 not o exceeds even days in any calendar year. The .zone other and temporary signs- pertainingto such uses may be permitted in a he sale of Christ-mas-trees-may be: permitted in any zone except R-A or R-1 for a period not to exceed twenty -gone :days in .any calendar year. . In .addition,..,,temporary signs - may--be-perm-itted_in -any zone for a..period .not to exceed seven days to advertise -special ceremonies accompanying the opening of .a. newly establishedbusinessand shall be confined to the premises occupied by theB.usiness... Councilman Snyder: What I had in mind was allowing decorative banners and pen,nan:ts . The banners and pennants will --be permitted for decorative .purposes. These -shall-be. witho.ut.: warding.,exce.pt werds .,pertaining to seasonal or holiday greetings and. special .public events. We .can.add pemnis .and .banners.,advertising .special sales and special events will be permitted- along -the lines suggested..by_Councilman Heath. Mayor Pro. Tem Krieger.: I think the direction of.that thought is more in line with what I was thinking... -I. .think the,:point of .distinction should be between advertising banners and ..decorative -banners .and;,:seasonal...greetings - would not be considered as advertising... You have mentioned time limitations on this and time limitations on adwrtising:.banners:.- Councilman Heath's .motion is still on the floor. Is there a second to that motion ? The motion dies for lack of a .second. Councilman. Snyder.: Banners and -pen,rmtswill be..permitted for decorative .purposes. These shall be --without- -word ng except words ipertaining to seasonal or --'holiday ..greetings and special -public events These -will be .permitted for a .period of 60 .days. Banners and pAmnmt,s.advert ising .special -sales... and.:. promotional events shall.be .permitted for two weeks -prior to such event and limited to .six times a year. Councilman Jett: Councilman_ Snyder: Would this include the duration of the sale? Yes. • Mayor Pro Tem-Krie<ger: Are you talking about 60 days .during any one calendar year? Councilman, Snyder:, No. That they have to come back in for a _permit every 60. days. They can have it all year for the decorative kind b.ut they need a, permit. Mayor Pro ITern Krieger:. Is that in the form of a motion? Councilman_Snyder.:. I will so move. -5- 0 0 C. C. 2-/_2145. AMENDMENT NO. 72 Continued Councilman Jett: Councilman Heath: Councilman. Snyder: Mayor Pro Tem Krieger: Councilman Snyder: Councilman Heath: Page Six I will second the motion. In the beginning you said "decorative" What is the time limit on the decorative ones? 60 days. The way the motion is stated, he doesn't distinguish between decora- tive and seasonal. They require a .permit. They can come in at the end of 60 days and get a new permit. I think we will need a full Council for this matter. Councilman Krieger-: My own .particular point of view is that even though it is decorative or seasonal and even .though you allow them 60 days, which I don't take exception to, I think there ought .to be a .maximum. usage during .a calendar year during which time they can.display_these flagsor banners. Councilman Snyder: How- about if we add these will be permitted for a period of 60. days but shall not remain up in excess of 120 days? Mayor. Pro Tem Krieger: I think .this .drafting is going to bog us down. Councilman Heath: If we need banners or pennant,s:. for decorative reasons I think we should include them in the ordinance as a requirement and necessity for the development of a- precise plan if they are so essential. Councilman Snyder: Cqur}pil.man- Jett: I will withdraw.. my motion. I will withdraw my second. Motion by Councilman, Snyder, seconded by Councilman Jett, and carried, that this matter be. held over to the study session of March 7, 1966. Mr. Phil Wax: I attended an International Shopping Centers Association meeting. They allowed all the different medias of advertising to be expressed on dnational basis and there is a Mr. Ed Foley and they allowed him equal time to demonstrate what banners, et cetera, could do for shopping. ..centers.. If you would like to see what I am speaking. about as far as the Plaza is concerned, I will try to contact Mr. Foley and see if he will bring the slides to you and demonstrate the type he is using and what he is trying to sell in the shopping centers. Mayor Pro Tern. Krieger.: It is the consensus of the Council that we would have no objection to extending -an invitation to the West Covina Plaza Merchants Association to appear at the study meeting of March 7th and they will be allowed the opportunity to make a_presentation at that study session. 1011 C. C. 2/21/66 Page Seven DEPARTMENT OF EMPLOYMENT OFFICE OCCUPANCY .......Mayor Pro Tem Krieger: There..ar..e two reports,, each. dated February.2lst with regard to this matter. This is the State Employment Building at 933 South Glendora Avenue.. Public Services Director, Mr. Fast: The State Department of employment called the City on Friday indicating that their_ lease was :expiring. on..the 2.8th after an extension of the basic lease. They have notified'all: of. their customers to report to the City of West Covina starting Monday -morning,.._the 28th, :.and we were informed late Friday that the City staff had been infoxmed that the ymust...compl.ete.:all .of.their...precise_.plan and .building plan and special .requirements. priorto moving.in. After .taking a look at .the situation of what remained yet to be. done, the staff felt it would be desirous and almost mandatory .that the California Department of Employment should have as a minimums the -.:parking: lot and. the sidewalk. complete. so that the public area would be complete;.. -and secondly, ., that -all .:thesepeople will -be :in there Monday, estimated 500;- would have .a ,place to .park,_ -We -felt .perhaps it would behoove us .to allow them on' any of the other .items .they -couldn't .quite finish by the 28th to allow them to carry it -over if-.ahe-y-,would„post- a-,-bond.with. the .0 ty:,to.,guarantee .the completion of those other -items. The bond would be the face value of whatever remained as of Thursday night:.: We would re-evaluate it at _ that time. Moticin by Councilman Heath, seconded by Councilman Jett, and carried, to accept .the staff report concerning. the Department of Employment building and grounds,; .Precise Plan of. Design No.. 46.4,. and adopt .the recommendation of the Public Works Director dated February 21,, 1966. Public Services Director, Mr. Fast: The State ,Department of Employment, the owner and the contractor have assured us .they- will. do .ever_ything they. can and .they .feel .they will be able to make the date on the. parking.-lo.t.In the event .they do :not and it..has. happened, I believe staff should perhaps_..have _some .direction in regard to which direction they want us to .go on this- because.:h,under-.stand„a,good.,perc.entage-.of .these..people ..show up .and find the- -door s.,are-locked.,and.nobody.,there. wouldn.'t, be-.too.happy. There .are several alternatives and.the only::practical one .that I know of and that is we face the inevitable ..of, all. -:these people -having :been notified- and -we --still- allow them to open Up, and -they:.,w�o",.be,par;king-on-:street s and. in Von's Shopping Center ;until it is completed :but -that the bond we would request at the end of the week would be so high they would, have to complete it within the next three, four, five days. Councilman Jett: If they don't complete it by February .25th, :do you .suppose they can get. ,permission -to- park -in Von's Parking Lot? That -lot is always vacant. City Manager,: Mr...Aias,sa: We wish the Council would .permit the staff to work with .the..Employment Office on this matter. Motion by -Councilman Heath, secondedbyCouncilman . Jett, and .carried, that in -the event:an::unforeseen ..c.irc,umstance .arrives. in the completion of the • parking lot..for, the..,Department of-Employme.nt.-building.that the staff exercise its discretion with respect to this parking area.. -7- C. C. 2/21/66 Page Eight 0 CITY MANAGER REPORTS ABSENCE OF CITY MANAGER Motion -by Councilman Jett, seconded by Councilman Heath, and carried, that Mr Fast be authorized. to be Act.ing..City Manager in the absence of. the City Manager... City Manager,.. Mr. Aiassa: As usual, Robert Flotten will.prepare the agenda for the meeting of February 4th. This is just for your information. VALENCIA ,HEIGHT$ WATER COMPANY LEASE: City-Manager,._-Mr....Aiassa: _L.j.ust .got a call this afternoon from. Ed Howard. The Valencia Water­-Company,So.ard-has,. approved the.extension of our lease as .per. -agreement and they are ..now. in the. -process of .drafting .the lease and it will be forwaded to us. We hope to have it by the 28th. This is for your information only. FINANCIAL..R.EPORT FROM -:FINANCE OFFICER -Motion-by Councilman..Jett- seconded, by Councilman Heath, .and carried, .that the financial report from the Finance Director for the year of 1964-65 be received and placed on file. ANNEXATION- PROCEDURE._ .. City Manager, Mr. Aiassa: (Maps were presented _.bk .Mr. Aiassa) -Mayor Pro Tern Krieger: In your annexation report, all the annexation areas seem to have positive features except. one which had some.:rilar.ginal areas. Would it.be impractical for the Council: --to: suggest .active solicitation in these areas rather than combatting Covina, .t.o.take the initiative so that .the people in these areas would have.the oppor- tunity to anie-x -to -West Covina? The.only.:thing the .Council has. done over there is the -same thing._..w. e__do..here..-.Wo.uld .we..be..willing_to...see annexational action held in..that area? I .think :rather ,than be: the..antagonis.t .we should be .the ..pr.ot.a.gonist and come in with our own act- of annexation campaigns.. Councilman .Snyder: Move .that the staff be directed to actively ,promote annexation of those areas highly recommended in. the. annexation report; that .the staff .do this by all means possible, --, brochures,: -.:personal. contact; ._and that -the Council will give, .aid --and ,assistance .wher.ever..necesPar y; .that. the ..staff -do .this in a. phased manner, ..working on. those annexations that are most desirable.. _ Mayor Pro.,T.em..Krieger: The.motion dies for lack of a second. • C . C . 2/2.L/6,6..... . . ANNEXATION PROCEDURE - Continued Page Nine .-Motion by .Councilman Heath, seconded by Councilman Jett,. that the.City staff be authorized_to..supply. information. or material ..needed .by.,.any. proponentof areas under consideration for annexation. Action carried.. Motion by .Councilman .Heath, : seconded by. Councilman Jett, that the staff be instructed....to.proceed ..and.take..the initiative on annexation of areas known as areas 2,._4, 10, 11,. 8, and 9. Councilman Jett: those areas that want to come in motion that..they be included. Councilman Snyder: What about 12, 13, 14, and 15? I.had expressions from..people in I would. offer that as an amendment to the I would second .the amendment to the original motion. Action on .the .amendment to the original motion: Motion carried. (Councilman Heath voted "No".) Action on Councilman Heath's motion as amended:.. Motion. carried.. Planning Director, Mr.. Joseph: There are .portions of 16 that would be..appropriate, particularly much of the presently uninhabited parts of 16.. -Motion by Councilman -Snyder, seconded by Councilman Heath, and carried that :b the staff give.the Council a report outlining thee-oundaries of the areas within area 16 they would like the Council to consider. Councilman Heath: which is not in a. sanitation district? :Public Services Director, Mr-. Fast Is there any„area between the City of Covina and West Covina I don't believe so. Councilman Heath: Thereis. a..policy .adopted by .the Sanitation District where if there is an areanot.in.a:district..and.it wants.to.annex, it must ,annex with the area downstream so .that .the sewage can drain down into that stream. I fought this but I was overruled. Councilman. Snyder I don't know how they could make that stick. -Mayor Pro Tem .Krieger: That .may be the policy within the District but I- don't -think the Local Agency Formation Committee has ever .been.bound by this .policy in.making their decisions - .Mr.. Aiassa,.- would you check into this. matter.? City--Manager,...Mr....., Aiassa: All right. On No. 7 there are only 11. Possible owners in that a and we only have response from two of them. P t t area Councilman. Heath: That .contains apiece .of .property that will be a City Park for the City of Covina<,...All..we..can do.,in:.this case..is..to. furnish the people in there with information.and let them fight it out among themselves. • 0 C . C . 2/21/.66 Page Ten CITY MANAGER REPORTS - Continued WORD SESSION. WITH-.NEPTUNE & THOMAS - -Motion by Councilman Heath, seconded by Councilman Snyder, and carried, that this matter .be held over to the meeting of March 7, 1966. CHAMBER AIRCADE City Manager,._ Mr.. Aiassa: At 9:00 A.M. to 3:30 P.M. on March 4, sponsored by..the United States Chamber, ..a-$10...00. fee,..Aircade,..,.the b.usinessmen.,get.a.brief ing on legislation. . We -would, have to let .the Chairb er know if there are any Councilmen going. Would you like to have a staff member present? Motion .by Councilman Heath, ..seconded.by Councilman Jett,- and carried, to authorize one -member of ..the. staff to.be_.desi.gnated by the City Manager be directed to attend this meeting. COUNCIL COMMITTEE REPORTS R-ESOL UTI.0N- Councilman Jett_: .I .think in view of the .meeting at the Walnut Valley Country Club that our Mayor; Pro::Tem:.did,an outstanding job..as chairman of..that meeting :and I would like to see son-ae..kind-of a resolution in appreciationfor a job well-done.. Councilman Heath: -I think when you .start passing resolu- tions for every action a Councilman does I think you.are.gilding th lily a_.bit too -much. I would vote "No" in this case although.. admittedly I think he did a terrific job. Mayor Pro Tem :Krieger.: TRAFF It. CTTATlb` N- "T­1,CKETS Councilman- Jett brought it up as a remark and I appreciate it. Councilman, Snyder: From..a...public relations .standpoint and from a -public safety standpoint it makes Little .sense to give a ticket in a case like this where a man has a stop light out. City Manager,.,.Mr_._. Aiassa.: The Division of Highways ' concept is that if you only give them a warning, .9,9%..of them don't bother fixing..it..... . Councilman... Snyder: They have to report in. City-Manager.,,.Mr_. Aiassa: You ._can_give .them a faulty equipment citation..and..it requires a certificate that that item has been repaired. I will check on this with Chief Sill. -10- C. C. 2/21/66 GIVING OF TICKETS - Continued Page Eleven -Mayor Pro_ Tem. Kriege.=... On a citation. of .this type if the citee appears in. court .the court will inquire whether the .correction has .been. made and if the correction has been made there is no fine or penalty assessed on the citee. Councilm,an.Snyder: It should so .state on the ticket. Can, we .have .a report on the policy of our Police Department? City Manager, Mr. Aiassa: I will see that you',.,get that. There being no further business, Motion .by Councilman Heath, seconded by Councilman Jett, and carried, that this meeting be adjourned at 9:05 P.M. ATTEST: CITY CLERK APPROVED MAYOR -11-