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07-06-1965 - Regular Meeting - Minutes• MINUTES OF THE ADJOURNED REGULAR MEETING OF THE CITY COUNCIL CITY OF WEST COVINA, CALIFORNIA TUESDAY, JULY 6, 1965 The adjourned regular meeting of the City Council was called to order by Mayor Nichols at 7°35 P.M. in the West Covina City'Hal:lo''Councilman Heath led the Pledge of Allegiance. The invocation was given by Mr. Robert Flotten, City Clerk. ROLL CALL Present: Mayor Nichols, Councilmen Snyder (from 7:40 P.Mo), Krieger, Heath Others Present: Mr. George Aiassa, City Manager Mr. Robert Flotten, City Clerk & Admin. Assistant Mr. Herman R. Fast, Public Services Director Mr. Harold Joseph, Planning Director Absent: Councilman Jett Mr. Harry C. Williams, City Attorney CITY CLERK REPORTS Ao Bo C. APPLICATIONS: (1) The Hut ® 1224 Sylvan (2) Caravan Inn - 2804 E. Garvey (3) The Gesundheit - 945 1/2 South Glendora No protest recommended by Police investigation. Motion by Councilman Krieger, seconded by Councilman Heath, and carried, that the City lodge no protest on the A.B.C. applications of The Hut, Caravan Inn, and The Gesundheit, AMENDMENT TO AGREEMENT WITH AZUS-A VALLEY WATER COMPANY City Clerk, Mr. Flotten: This amendment contains the change in the agreement with the water company. We request permission for the Mayor and the City Clerk to sign this, This raises the hydrant rental to $2.50. Motion by Councilman Heath, seconded by Councilman Krieger, and carried, that the Mayor and the City Clerk be authorized to sign the amendment to the agreement with the Azusa Valley Water Company. City Manager,'Mr. Aiassa: This is the only water company we have an agreement with, I would like the staff to have some time to look this over. Motion by Councilman Krieger, seconded by Councilman Heath, and carried, to rescind the previous action of the Council and hold this matter over to the next regular meeting of the Council n U C, C, ' 7/6/65 Page Two 'CITY CLERK'S REPORTS m Continued RESOLUTION NO, 3191 The City Clerk presented: Robert E. Evans "A RESOLUTION OF THE CITY COUNCIL OF THE ADOPTED CITY OF WEST COVINA COMMENDING ROBERT F. EVANS FOR HIS OUTSTANDING SERVICE TO THE CITY" Mayor Nichols: Hearing no objections° we will waive further reading of the body of the resolution, Motion by Councilman Heath, seconded by Councilman Krieger, that said resolution be adopted. Motion passed on roll call as follows: Ayes; Noes: Absent; Councilmen Krieger, Heath, Mayor Nichols None Councilmen Jett, Snyder Said resolution was given No, 3191, RESOLUTION NO, 3192 The City Clerk presented: Ellen Faith "A RESOLUTION OF THE CITY COUNCIL OF ADOPTED THE CITY OF WEST COVINA COMMENDING ELLEN KEITH FOR HER SERVICES TO THE CITY" Mayor Nichols; Hearing no objections, we will waive further reading of the body of the resolution. Motion by Councilman Heath, seconded by Councilman Krieger, that said ° resolution be adopted, Motion passed on roll call as follows - Ayes: Councilmen Krieger, Heath, Mayor Nichols Noes: None Absent: Councilmen Jett$ Snyder Said resolution was given No, 3192, RESOLUTION NO, 3193 Charles D. Kayser, Jr. The City Clerk presented: "A ADOPTED RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA COMMENDING CHARLES D. KAYSER, JR, FOR HIS SERVICES TO THE CITY OF WEST COVINA" Mayor Nichols; Hearing no objections, we will waive further reading of the body of the resolution, Motion by Councilman Heath, seconded by Councilman Krieger, that said resolution be adopted. Motion passed on roll call as follows: Ayes; Councilmen Krieger, Heath, Mayor Nichols Noes, None Absent: Councilmen Jett, Snyder Said resolution was given No, 3193, -2- • • C, C, ' 7/6/65 CITY CLERK'S REPORTS ® Continued RESOLUTION NO, 3194 Dominic Veronda ADOPTED Mayor Nichols: Page Three The City Clerk presented-. "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA APPROVING THE REAPPOINTMENT OF DOMINIC' VERONDA AS A MEMBER OF THE RECREATION AND PARKS COMMISSION" Hearing no objections, we will waive further reading of the body of the resolution,, Motion by Councilman Heath, seconded by Councilman Krieger, that said resolution be adopted,, Motion passed on roll call as follows-. Ayes-. Councilmen Krieger, Heath, Mayor Nichols Noes: None Absent-. Councilmen Jett, Snyder Said resolution was given No, 3194, RESOLUTION NOo 3195 The City Clerk presented-. Francis Zoelle "A RESOLUTION OF THE CITY COUNCIL OF THE ADOPTED CITY OF WEST COVINA APPROVING THE REAPPOINTMENT OF FRANCIS ZOELLE AS A MEMBER OF THE PERSONNEL BOARD" Mayor Nichols: Because of the timing and the fact that a Personnel session is in the process at this very hour in the other chambers, we will go ahead with this, Hearing no objections, we will waive further reading of the body of the resolution, (Councilman Snyder entered the chambers at 7-.40 P,M,) Motion by Councilman Heath, seconded by Councilman Krieger, that said resolution be adopted, Motion passed on roll call as follows: Ayes: Councilmen Snyder, Krieger, Heath, Mayor Nichols Noes: None Absent: Councilman Jett Said resolution was given No, 3195, RESOLUTION NO, 3196 V. R. Mottinger ADOPTED Mayor Nichols-. The City Clerk presented - "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA APPROVING THE APPOINTMENT OF VERNON R, MOTTINGER AS A MEMBER OF THE PLANNING COMMISSION" Hearing no objections, we will waive further reading of the body of the resolution, I • 0 C. C, ' 7f 6%65 Page Four RESOLUTION NOo 3196 ® Continued Motion by Councilman Heath, seconded by Councilman Krieger, that said resolution be adopted, Motion passed on roll call as follows: Ayes: Councilmen Snyder, Krieger, Heath, Mayor Nichols Noes: None Absent: Councilman Jett Said -resolution was given No, 3196, RESOLUTION NO, 3197 The City Clerk presented: John.Q. Adams "A RESOLUTION OF THE CITY COUNCIL OF ADOPTED THE CITY OF WEST COVINA APPROVING THE APPOINTMENT OF JOHN Q. ADAMS AS A MEMBER OF THE PLANNING COMMISSION" Mayor Nichols° Hearing no objections, we will waive further reading of the body of the resolution. Motion by Councilman Krieger, seconded by Councilman Heath, that said resolution be adopted, Motion passed on roll call as follows: Ayes: Councilmen Snyder, Krieger, Heath, Mayor Nichols Noes, None Absent: Councilman Jett Said resolution was given No, 3197, RESOLUTION N0, 3198 14rse Frank--Plesko ADOPTED Mayor Nichols: The City Clerk presented: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA APPROVING THE APPOINTMENT OF MRS, FRANK PLESKO AS A MEMBER OF THE RECREATION AND PARKS COMMISSION" Hearing no objections, we will waive further reading of the body of the resolution. Motion by Councilman Heath, seconded by Councilman Krieger, that said resolution be adopted, Motion passed on roll call as follows: Ayes: Councilmen Snyder, Noes; None Absent: Councilman Jett Krieger, Heath, Mayor Nichols Said resolution was given No, 3198, RESOLUTION NO, 3199 Water Resources-M.W.D. ADOPTED The.City Clerk presented: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA APPROVING AN AGREEMENT AND AUTHORIZING THE EXECUTION THEREOF" • E n C, C, 7/6/65 RESOLUTION NO, 3199 Continued Mayor Nichols-, Page Five Hearing no objections, we will waive further reading of the body of the resolution, Motion by Councilman Krieger, seconded by Councilman Heath, that said resolution be adopted. Motion passed on roll call as'follows: Ayes-, Councilmen Snyder_:, Noes-, None Absent-, Councilman Jett Krieger, Heath, Mayor Nichols Said resolution was given No. 3199. CLAIM FOR DAMAGES Robert Parham City Clerk, Mr. Flotten-, The Council has received copies of this claim for damages. Motion by Councilman Heath, seconded by Councilman Krieger, and carried, that this matter be referred to the insurance carrier for their action. COMMUNICATION RE BADILLO City Clerk, Mr. Flotten-, Council has copies of this letter from Mrs. Tyler with a request for a small strip of property on the south side of Badillo. Councilman Heath: Does that belong to the City? City Manager, Mr. Aiassa: I haven't checked into this, Motion by Councilman Heath, seconded by Councilman Krieger, and carried, that the City Manager look into this matter and if the property in question belongs to the County forward this letter to the Los Angeles County Flood Control and if not report back to the Council at the next meeting. Councilman Heaths In that letter it requests permission to have driveway openings onto Badillo should they be able to obtain this land. I think the City should be concerned with the number of openings on Badillo, If we are referring this to the County I think we should so state that we have certain objections to too many openings onto Badillo, Mayor Nichols: I would hope the staff report would come through with a staff recommendation on that. Councilman Krieger: Why don't we get a report back from the staff either way -- whether it is in our City or not -- withhold a response to anybody until we get a report back from the staff? -5- n U C. C. " 7f6165 COMMUNICATION RE BADILLO m Continued. Mayor Nichols. - 'CI`TY TREASURER Page Six. I think that suggestion is agreeable with all of us. Motion by Councilman Krieger, seconded by Councilman Snyder, and carried, that the City Treasurers report for the month of May, 1965 be received and placed on file,, 'CITY MANAGER REPORTS CHAMBER OF COMMERCE LETTER ECONOMIC STUDY City Manager, Mr. Aiassa.- We have a letter from the Chamber of Commerce on an economic study. They are going -to give us an oral report tonight. Mr. Stan Seeds We are here to present a proposal to • President you for an item we think is of West Covina Chamber paramount significance at this of Commerce particular time. This concerns the possibility of a base economic study and the establishment of a data bank which is proposed as a Chamber project for the coming year. (Presented various charts and explained same.) I would be happy to answer any questions that you may have. We are very hopeful that you will see fit to vote "yes" on this. Councilman Heath; Going back to where you break it down into individual reports __ Mr. Stan Seeds,, These are the main areas of involve studying all the subjects on theupreviousbut hpa necessarily P page. Councilman Krieger.- What the Chamber is proposing is $259000. I would like a further definitionnofvwhat rthe Chamberuputs UPC, Mr. Stan Seeds.- I would estimate that we will -make up the difference in cash, whatever it turns out to be,, and we estimated what the combination of what we can negotiate in hard work statements plus supplementary cash outlay. The cash outlay would maybe run two to four thousand and the rest would come out of volunteer help and hard work,statements. Councilman Krieger.- For who on the help? Mtn LJ 0 Co C,, 7/6/65 CHAMBER OF COMMERCE LETTER (ECONOMIC STUDY) m Continued Page Seven Mr, Stan Seeds. The same people that are working in the committees now,, We have some 70 or 80 people and of those you will always find 10 to 15 who are the key people pulling the wagon and we -rely on those people predominantly but a`lot of other help as well in the Chamber,, Councilman Krieger. You are just not talking about your staff people? Mr,, Stan Seeds. No,, The staff people will be involved as well ®m the staff, the Chamber members,, We are working on the establishment of a women°s division which would provide clerical assistance in the computation and tabulation of information, the mailing of questions and forms,, Councilman Krieger. Who is the work product actually delivered to? Mr,, Stan Seeds. It would result in about 50 reports, a comprehensive report of the original economic base study which would be reproduced into 50 copies and made available to the City officials, the key people in the Chamber and, of course, the information goes into the data bank. I would propose there be some controls put on between the City and the Chamber so the information is used to benefit,, Councilman Krieger. These people with whom your pro- pose to enter into contracts for these studies and the data bank, to whom are they going to be primarily responsible? Mr. Stan Seeds. We would assume the responsibility of contracting with them and -they would be primarily responsible to the Chamber on the proposed plan we have outlined,, Councilman Krieger. Disregarding the merits of the proposal for the moment,, what would be the advantage of the City handling it in this way rather than doing it directly? Mr,, Stan Seeds. Economics,, We feel the free help and the additional financial assistance provided by the Chamber would result in an equal product for less money,, Secondly, we believe we can get better information if it were a Chamber project mainly by reason of the source of the questions,, The third reason is that generally speaking if you give somebody the responsibility to do a job and they have a direct stake in the result of that job they are going to do a bang-up project of it,, I`think it would belogical that the Chamber do it as a project for the City. We will both share in the results from it,, Councilman Krieger. What controls do you suggest to us that the City would be exercising to make sure it is what we proposed to enter into? m7® • C1 • Co C, ' 7/6/65 CHAMBER OF COMMERCE LETTER (ECONOMIC STUDY) ® Continued Page Eight Mr, Stan Seeds: I think it would be appropriate that a definitive contract be worked out which would spell out a statement of work, what the result is that is desired, and that it be set up on some sort of a progress payment basis whereby you are seeing the result before you laid out all your money. Councilman Krieger: project and contract? Mr Stan Seeds: What happens with the rest of the headquarter city program and It continues on. We diminishing in that This project would come in about six months from now, We on carrying out the headquarter city work we are presently in to the same level as we are right now and the advent of would give us many more things to work on, see no area, would plan engaged the report Councilman Krieger: I am somewhat concerned as to a tendency on the rest of the committees to hold back until this program bears. -fruit and I am wondering what specific programs the Chamber has in mind in the meantime within the other headquarter city committees, Mr, Stan Seeds: Most of the committees have specific action plans they are working on, Their work in these areas would go on, I would expect the activity of the commercial committee would probably lean more this way than the present work they are doing, Councilman Snyder: We had some discussion the other day with the City of Industry about this but they have expressed an interest at our request of joining into this study whereby we could possibly put out joint information whereas we would help sell industry for the City of Industry and they would help sell retail and residential for our City. Their response was favorable but they didn't give us a final answer yet, They said they preferred not to seek electronic or clean type industry down there. They would even refer that sort of thing up here, City Manager, Mr, Aiassa: The main thing the joint pact will provide is it will enhance the data bank, Mr, Stan Seeds: We haven't had too much opportunity to explore the industry thing at great depth. There are parts of it that indicate that teaming with them on an economic base study would make a much larger program out of it because then you get into factory employees which is coming from a wider circle than our economic base circle, Councilman Snyder: I personally think this study is five years overdue and really if it is accomplished it is accomplishing one of the things I became a Councilman to accomplish, I think in spite of the criticism of such studies in the past when they are done they do pay off, The Stanford Research study paid off for a cost of $3,000 in having two theaters - in -the -round competing to come to West Covina, This is the kind of material that in the past we have only had opinions on but now we will i n U Go C,. 716l65 Page Nine CHAMBER OF COMMERCE LETTER (ECONOMIC STUDY) Continued have concrete data, When you look at the cost you need to realize that our hope for lowering the taxes of the people of West Covina lies in more sales tax and in a larger tax bas'eo- We can only accomplish this now by going out on a hard -sell basis because we have several, communities competing with us, particularly for the regional type developments and we are going to have to fight for them and we *ill have to have the tools to fight for them and this is the kind of a tool we need, Regarding the misgivings about whether you get your money's worth, the contract can be written that the payments are not made until the reports come up to the standards indicated here, I think along with the headquarter city committees and the blue ribbon committee that was going to be set up, this can do a great deal moving West Covina forward again into the actual headquarter city of the valley. If this is not done I would feel a great deal of everything I have worked for on this Council has come to naught, Councilman Heath- I think this is a tremendous proposal, For the past few years .I have been very much amazed at the quality and quantity of work our Chamber has put out, I can't help but think that they.would do just as good a job on a report such as this. I feel this is a first-class approach to our problem, I think it is something that is definitely needed, It might be pretty much advanced over some of the people that would use it but I still think it is a necessity. I think we should have it, There is one question on the amount of money and where we can get that money from, If there is any place where we can get the money I think we should, I think we will get more than this amount returned, I have seen other reports made for the City at such higher prices which, in my estimation, have turned out useless but I think a report of this type would be well worthwhile and would be a real asset to the City, I don't quite agree with the data bank, however, This I would like to learn more about, Councilman Snyder: Does the consultant provide the computer for the data bank on a contract basis? Mr, Stan Seeds: We have reviewed several companies and the two we are inclined to are Real Estate Research for the base study itself and Informatics for the data bank, Informatics was the original developer of this concept and have installed similar systems for many cities, • Councilman Snyder- If they maintain this over the years do they charge you a fee? Mr, Stan Seeds - magnetic tape on your own units they and there is one in Los Angeles, and retrieval of information. In general they have been studying this that an Until you have your own computer setup where you are running the put it on a local computer center they charge you so much for they figure that over the history average report costs $26,00, •-_. C,, C,, 7/6l65 'CHAMBER OF COMMERCE LETTER (ECONOMIC STUDY) ® Continued Councilman Krieger-. Page= -Ten Mr,, Aiassa, have you any comments on this? City Manager, Mr. Aiassa-. I think Mr. Seeds' outline is something we have always been in need of,, I think we have paid for three economic studies since I have been here,, We had a joint public meeting with one of the groups down in the old center and I think it would be very interesting to see what a computer and the data factor we would have to show the exact picture that exists in that area,, We couldn't do it because of'thelimited-- staff-or�d6-46 have any Other organization to put out the data we would want-. we would have - to spend` hours='and"'ho'urs - going _®ver: -the saiiie' papers, . p et cetera.' Tn a com uter system stem we can read --;in .the data we want and 'get - computed information -back that we, -can see6'• I -think it would.`be..a tremen- dous help,, I would sgy­a� large' part of this program -.could be, integrated into our oven City project internallyo Councilman Kriegero What about funding this? City Manager, Mr,, Aiassao We have about $191,700 to be returned to us from the State on this water contract program and I would like to see this money tied into this project,, The rest we will have to make up,, • Mayor Nichols-. I would be reticent to see this Council give out this money on the assumption of a State water contract based on a successful election,, City Manager, Mr,, Aiassa° If they are going to instigate this program right away this would -give us a stand-by t:ime ' and . by next December we" should have everything pretty well evaluated as far as our receipts and revenues are concerned and dollarwise we can.give the Council an accurate report and pinpoint the actual receipts of the City,, Councilman Krieger-. Mr. Joseph, from the Planning Department's point of view, how do you look at this? Planning Director, Mr,, Joseph-. I have been privileged to briefly discuss this and I am familiar with some of the data that could be expected from this survey,, I would say that this kind of program would assist.not.only the Planning Department every day in such a way to repay in salaries that are paid to staff people for retrieving information for every zoning case we do, for every study that we make, more than $25,000. I am speaking just for the Planning Department. We are very much impressed with the program,, • Mr,, Heath raised the question about the data bank,, In my opinion, the data bank is the first step, the accumulation of information which is fed into a means of easy retractability which can be kept up to date and used time after time after time because the data bank could be kept up-to-date weekly and constant up-to-date information about your City is available to us,, From the data that is accumulated the report on what is the structure of this community now, let's analyze the data we have been accumulating,. relate'it to the area around us, let us provide the data in such a way and have the economic report presented to us in such a way that it can ®10- Co Ca 7/6f65 Page Eleven CHAMBER OF COMMERCE LETTER (ECONOMIC STUDY) - Continued: continually be up -dated."' In other words, the data- is - §i�iple.' -Th6 - • r:port can be sostructured - as to have` a syllabus prepared "whiichi would permit the proper City officials or Chamber officials to constantly use ita The General Plan itself stated in - the written tenet that it is most proper to consider this kind of an'ap- proacho This would be in conformance with the recommendation of the General Plano • i We all are aware and in the new task list we will submit to the Planning Commission tomorrow night we - mote that a review of the General Plan is needed. We have gone through three plus years, The General Plan calls for constant review and up�-- datingo If we had this community resources inventory then the alloca- tion of the community resources can be translated physically by means of a general plan and I think wheat we are talking about here is some- thing that is needed for every planning project as well as a review'of the General Plano I am very enthusiastic about this. I feel the cost of this would certainly be returned to the City in kind, quickly. Councilman Krieger: Assuming a pessimistic point of view and that is for one reason or another such funds are not available through reimbursement from the State, would you be impossibly pressed within the budget that has been approved by the Council to raise these monies? City Manager, Mr. Aiassa: I have raised money before for major projects in prior years. It will. probably require a cutback in maybe some of the items we have now projected into the budget but I think financially the.Council"will gain dollar for dollar if two things.could be resolved from this study. One is we definitely need a study for a'commercial high rise complex. I think Dr. Ming has developed the first complex. The second thing I feel is going to be critical from this report we will get from this study is,that we develop a new commercial catalyst. There are three majors still looking for new areas to be established. I think we should iet a compact presentation to promote those two major items and I think if we are successful in getting a new commercial catalyst it.will triple many dollars back to us that we are now investing. Councilman Snyder: With the increasing national in- dustries in the City of Industry and the increasing use of the Ontario Airport there will be a need for firms to develop a home office space and the City of Industry has indicated they are not interested again in that type of development down there and the natural place for them to come is here. Who owns the data bank once it is developed? The Chamber or the City? Mr. Stan Seeds: We would extend full rights to the City. It would be your property. We would ask for access to it to get information we need to carry on our program but the whole contract is to develop this for the City and the Chamber together. Councilman Snyder: To retrieve information, would that cost us anything or just the computer time? Mr. Stan Seeds: Computer time; that's all. 0 0 C,, C,, T/6/65 Page Twelve 'CHAMBER OF COMMERCE LETTER (ECONOMIC,STUDY) o Continued Mayor Nichols,, I do not look upon these proposals with disfavor,, In fact, the opposite is true. I think we are only fooling ourselves or we are being fooled if we can talk about making a statement of intent when we don't even know where the money is coming from. We have been working with a budget for a number of weeks which shows it to be in imbalance, which shows it to require a property tax increase in order to support it. We have taken certain tentative decisions which involve the postponement of the hiring of City personnel where clear need has been demonstrated,, We have taken any number of streets that clearly confirm we are in a bind financially in this City. For us to sit up here now and say we will declare our intent to provide $25,000 for this study I think this is not being very erudite in its approach,, I would like to have from our City Manager specific recommendations as to where this money will come from; will it involve a request for an increase in a property tax rate of two and a half cents; would it involve the reduction or postponement or cancellation of some other program; where is the money coming from,, I could not vote an intent on the nebulous concept that we will find it somewhere,, Councilman Snyder,, We will be in an increasing bind unless we take steps like this,, The bulk of the taxes in this City are carried through commercial interests,, To prevent that bind from getting tighter, this is a costly and painful step but it is a necessary one to reverse the trend,, Mayor Nichols; I agree,, I -think we have an obligation to determine.where we are going to get our revenue to pay for it before we agree to.go into the program. City Manager, Mr,, Aiassao We did not earmark the $19,700 that was predicated on a possible refund,, By the time this request will become due the detailed revenues could be pinpointed around December and the first of January',, Then I will definitely know what my receipts are going to be in dollars and cents,, I will also get a complete indication of my sales tax returns,, As far as pinpointingss knocking out five or ten projects for a specific request as this, you can't just sit down tonight and do it but I would suggest if this is essential and the Council feels it is critical for the preservation"of the downtowri area of your community paying the large percentage of your taxes then this is a decision of policy,, I think if the Council wants me to find money and they feel the project is critical and necessary, we will find it and do it,, Councilman Heath: I do feel this project is that critical,, I feel there is some place in the budget where this will come to us as of December. I feel we should adopt this flan with the condition that as soon as possible and by no later than December 1st we should have hard and firm facts of where this money is coming from,, We should prepare ourselves to go ahead with this study at this time so when this informa- tion does come through, if it is favorable we should proceed with the study,, -12- Co, Co ' 7/6/65 Page Thirteen CHAMBER OF COMMERCE LETTER (ECONOMIC STUDY) - Continued Councilman Snyder. I agree. I don't think we should take out any project right now because we may not have too Councilman Heath.- The groundwork for this should be started immediately and as soon as information is available to us as the firm indication of what monies we are going to get returned to us at that time, at that time the program can be authorized and immediately proceed but they should lay the groundwork until we have definitely been informed where we are getting this money from. Councilman Krieger: I don't think there has been any dispute or disagreement within the Council itself as to the importance of this proposal,, It seems to resolve itself more as to a question of timingo With respect to that, although a city unlike other governmental entities cannot engage in deficit financing I think we should take cognizance -.of the informa- tion of timing hereo A city, like a business, is actually engaged in competition. Our competition are other communities. We may decide to bide our time but that is only an invitation to the competition to increase their activitieso I can think that there are a number of revenue producing sources that we discussed during the time of our budget consideration that in a conservative approach we deferred an allocation of such funds until there was a firming up of those sources. I think the City Manager has presented only one possible source for the funding of thiso I would like to think that that alone would be sufficient but in any event I would be predisposed to proceed with this matter recognizing that it is ultimately going.to evolve upon the staff to see that such funds are.available from.the budget that the Council has indicated it is'prepared to authorizeo Councilman Snyder.- I would like to suggest that a hotel/motel tax offers a means of paying this. As I recall the last study on this would have brought us in the area of $19,000 and 'that was before we had the new motels going in now. Motion by Councilman Heath, seconded by Councilman Krieger, and carried, that this matter be held over for one week to the next regular meeting of the Council on July 12, 1965, during which time the City Manager is to come up with a recommendation of where this money can or will come from and at that time if we.g.et a satisfactory answer from the City Manager we will go ahead and authorize -the plan. Councilman Snyder: I would like to suggest that the Chamber immediately begin negotiations with the staff regarding the proposed form of the proposed contracto • May Nichols: I don't think there are.any objectionso Motion by Councilman Snyder, seconded by Councilman Krieger, and carried, that the City Manager take the necessary steps in instituting a hotel/motel tax. City Manager, Mr,, Aiassa: You want me to set the procedure to make this a reality? -13- • Co C. 7/6165 Page Fourteen CHAMBER OF COMMERCE LETTER -(ECONOMIC STUDY) ® Continued Councilman Snyder.- That's right. Do we have to have a hearing? City Manager, Mr,, Aiassa.- COUNCIL FIELD TRIP I don't know. I will have to check that out. City Manager, Mr,, Aiassa.- I would suggest to permit the staff to arrange with one or two Councilmen at their convenience to take this field trip. I don't think we will ever get all five Councilmen together. Councilman Snyder. - INTRODUCTION OF SUMMER INTERN I think that is probably better. City Manager, Mr. Aiassa.- I would like to introduce to the Council our new summer intern, Mr. Dennis Stewart. He will. .be - working- with Rusty Weeks airid ..our '.off ice • staff -.on -project reports, and etc. E.O.C. BUILDING APPROVAL OF PHASE I City Manager, Mr,, Aiassa.- The Council at a personnel session agreed to proceed on Phase 1 so at least we can get federal money in return for that amount of work expended. Motion by Councilman Snyder, seconded by Councilman Heath, and carried, to proceed on Phase 1 of E.O.C. JAPANESE/AMERICAN PROPERTY ATTORNEY'S FEES Motion by Councilman Snyder, seconded by Councilman..Heath, that the City issue a warrant to Burke, Williams & Sorenson in the amount of $320569.49 for legal services for the Japanese property. Motion passed on roll call as follows. - Ayes,. Councilmen Snyder,, . Noes. None Absent.- Councilman Jett Krieger, Heath, Mayor Nichols -14- • 0 C, C,, ' 7/6/65 Page Fifteen CITY MANAGER REPORTS @ Continued WATER STUDY LEEDS, HILL 6 JEWETT ADDITIONAL CHARGES City Manager, Mr,, Aiassa: This was reviewed by the City Council and you were in accord that we should pay the difference. The amount is $3,4000 You authorized $25,000 and they asked for $28,400. Motion by Councilman Snyder, seconded by Councilman Krieger, that $39400,,00 in addition be authorized to Leeds, Hill 6 Jewett for the water study,, Motion passed on roll call as follows:. . Ayes: Councilmen Snyder, Krieger, Heath, Mayor Nichols Noes-. None Absent: Councilman Jett DISPOSAL COMPANY AUDIT APPROVAL OF PAYMENT City Manager, Mr,, Aiassa: This is an audit the Council requested at the time we reviewed the disposal contract. Motion by Councilman Snyder, seconded by Councilman Heath, that $300,00 be paid to the auditing firm for the disposal company audit. Motion passed on roll call as,follows: Ayes: Councilmen Snyder, Krieger, Heath, Mayor Nichols Noes: None Absent: Councilman Jett RESOLUTION NO, 3200 Personnel (Class Specs) ADOPTED Councilman Heath: The City Manager presented: "A RESOLUTION.OF THE CITY COUNCIL OF THE CITY OF WEST COVINA AMENDING CERTAIN CLASS SPECIFI_ CATIONS ATTACHED TO RESOLUTION NO, 1277" Is this the one having to do with the firemen's height? City Manager, Mr,, Aiassa: Yes, We held off the approval because we had the discussion on the height. Now that we settled the height we can adopt the job description,, The height was not changed, Mayor Nichols: Hearing no objections, we will waive further reading of the body of the resolution, -15- Cc C,, 7/6/65 RESOLUTION NO,, 3200 m Continued Page Sixteen . Motion by Councilman Snyder,, seconded by Councilman Heath, that said resolution be adoptedo Motion passed on roll call as follows: Ayes: Councilmen Snyder,, Krieger, Heathq Mayor Nichols Noes: None Absent: Councilman Jett Said resolution was given No,, 3200,, PERSONNEL BOARD RECOMMENDATION CITY RETIREMENT SYSTEM (Letter) City Manager, Mr,, Aiassa: As the result of a joint meeting with the Personnel Board and the City Council a letter was addressed to the Council from the Chairman of the Personnel Board,, Francis Zoelleq dated June 18,, 1965. I would like this spread in full in the Minutes. - "As a result of the joint City Council -Personnel Board meeting of June 17thq it is the recommendation of the Personnel Board that the City Council • direct the City Attorney and Robert Little and/or Harry Church,, to engage in negotiations.with the Occidental Life Insurance Company for those vested portions of the City's retirement.funds held in reserve,, It is further suggested that these negotiations begin as soon as possible, since additional money vests each month as the tenure of the city employees increaseso "As discussed at the dinner meeting of June 17th,, it is imperative that the City have full information regarding the amounts transferable, in that these amounts will directly affect the yearly premium to the State Employees' Retirement System,, ?'This recommendation is made to the City Council because of the favorable response of the Council at the meeting and because the State Employees' Retirement System affords a higher level of benefits for the employees at a less expense to the City than is possible with any other retirement plan,, It should be pointed out to the City Council that the West Covina Employees Association Board of Directors has recommended adoption of the State Plano" Motion by Councilman Snyderq seconded by Councilman Heath, and carried, that the staff be authorized to begin preliminary negotiations with Occidental Life Insurance Company in relation to the vested portions of the City►s retirment funds held in reserve by them,, Mayor Nichols: The Council should also communi- cate with the State of California Retirment System giving to them a declaration of intent to join the State Retirement System and as I understand it the letter is in no way binding at all upon the City Council but it will provide the opportunity to move forward without any delay should the Council openly decide to proceed in that area,, This is simply a letter of intent from the City Council to the State,, -16- C. Co 7/6/65 'CI'TY RETIREMENT _SYSTEM Continued Motion by Councilman Snyder, seconded carried, that a letter be prepared fo eating to the State Retirement System retirement system.. Mr. McGrath. which one in the letter I believe. Mayor Nichols. Page Seventeen by Councilman Krieger, and r the Mayor's signature communim our intent to j oin -teir There were two plans set, Plan A and Plan B. You have. to specify I don't know but the staff will make that determination. Motion by Councilman Krieger, seconded by Councilman Snyder, and carried, that the report from the Personnel Board Chairman dated June 18, 1965, and the Administrative Assistantes letter dated June 22, 1965, and the letter from the President of the West Covina City Employees Association dated June 21, 1965, each and all addressed to the City Council, be received and placed on file. TRAFFIC COMMITTEE MINUTES Motion by Councilman Heath, seconded by Councilman Snyder, and carried, • that the Traffic Committee Minutes of June 17, 1965 be received and placed on file. STATE WATER CONTRACT PAYMENT City Manager, Mr,, Aiassao This is for information only. We have a memorandum from the Director of Finance dated June 22, 1965 re Notification of Payment.of $49852 to the Department of Water Resources on State Water Contract No,, 160246. I -would like this spread in full in -the Minutes: "1. A warrant making the subject payment is included in the warrants to be presented for approval of the City Council at its meeting of Monday, June 28 (sic), 1965. "2,, No specific actionF is required by the City Council to approve this payment other than the routine approval of the warrant register; this payment is made in accordance with the provisions of a contract previously approved by the City Council and the Department of Water Resources,, 11 3,, For your further information, the contract with the Department of Water Resources provides for payments on an annual basis based on the calendar year, the first payment being due on.or before.January 1 of the calendar year. The January 1, 1.9659 payment was in the amount of $49583. This payment for July 1, 1965, in the amount of $49582, will make a total payment of $99165. The payment due for 19669 which will be paid in the City's 1965-66 fiscal year, is $27,766,, -17® C. C. 7/6/65 Page Eighteen. STATE WATER CONTRACT PAYMENT Continued • "4. The Department of Finance notifies the City Manager .and the City Council by memorandum of certain warrants presented for Council approval, even though no separate agenda action is required. The reason for this type of notification is that the payment is.large enough to be called to the attention of the City'Council, or that the payment is being made in connection with a program or project in which the City Manager and City Council have indicated a special interest." Motion by Councilman Krieger, seconded by Councilman Heath, and carried, that the above memorandum be received and placed on file. - STATE WATER CONTRACT TRANSFER TO M.W.D. City Manager,.Mr. Aiassao We have taken care of this. VOTER REGISTRATION PRACTICES League of..Women Voters City Manager, Mr, Aiassao We had a letter from the League of Women Voters and the Fire Chief has written back a letter. (Read said letters) Councilman Heath- I think the Fire Chief's reasons are valid and I think the letter .should be written to the League of Women Voters stating the facts. Motion by Councilman Heath, seconded by Councilman Krieger, and carried, that a letter be written to the League of Women Voters stating the facts outlined in the latter from the Fire Chief and specify that we would be glad to listen to any other proposal they may have. RECONSIDERATION OF CITY . REQUIREMENTS FOR SIDEWALKS City Manager, Mr. Aiassao INSTALLATION OF CURBS 6 GUTTERS 40 ON PACIFIC AVENUE (Response to letter.) This was..taken care of by Mr. Heath at the last meeting.:under City Councilmen's report, City Manager, Mr. Aiassao This is a report to the Council on Project SP6513. There are 14 property owners who desire to widen Pacific Avenue. Seven have replied in the affirmative and two have indicated they don't want the street widened. (Read report re this matter.) We will follow this up with Baldwin Parko ®18® C. Co 7/6/65 Page Nineteen CURBS 8 GUTTERS ON PACIFIC AVENUEContinued • Motion by Councilman Heath, seconded by Councilman Krieger, and carried, that this matter be held over until we get more response. Public Services Director, Mr, Fast- This project has been approved by the City Council but not for full widening, curbs and gutters. We are attempting.to get participation by the property owners on this to add to our present project. TRAFFIC SIGNALS Lark Ellen 6 Badillo City Manager, Mr. Aiassa- The County Road Department has been contacted regarding parti cipation and have agreed to revise the agreement on the basis of participation on the number of approaches in each jurisdiction. The City's share will be 500 or $8,0000 It is recommended that a letter be sent to the County indicating the City's approval on a 50-50 basis which is a saving of $2,000 to the City. Councilman Heath- I feel this $8,000 should be put in another location where we need traffic signals more than we need them'at this intersection mm namely, Vincent and Workman, Vincent and Puente, and numerous other sites throughout the City, City Manager, Mr. Aiassa- I=believe'this was instigated by the.County? Councilman Krieger- Where does this rank in the priorities our Traffic Committee came up with or did they consider this at all? City Manager, Mro Aiassa- The advantage is that if the County is putting them in we should participate the same time because they do the same with us. Public Services Director, Mr,, Fast- The Council has already authorized $109000. This is informational _telling -you.' it: has been.,: reducdd to::;$§ g'000. ' This1.,*. tYthor" zed .on .:the basis of 50 % participation, The County instigated the action. Councilman. Heath - I have been past this intersection many times and I fail to -see where it justifies a traffic signalo Councilman Snyder- I go by this sometimes two, three times a day and coming from the east the vision is not too good north and south. Coming from the other way it is all right. I think now -:that Badillo has been improved and put through that this intersection is busier'o Motion by Councilman Snyder, seconded by Councilman Krieger, that the Mayor and City Clerk be authorized to enter into an agreement with the County on the traffic signals at Lark Ellen and Badillo Street and that the City share will be $8,000000.. C. Co 7/6/65 Page Twenty TRAFFIC SIGNALS (LARK ELLEN & BADILLO) Continued • Mayor Nichols- I feel there are probably intersections where there is a greater need but I will go along with this since it has already been budgeted and the County has the right to assume we will carry through on our previous committment,, Action on Councilman Snyder's motion,, Motion carried,, (Councilman Heath voted "No",,) Councilman Heath- I think if the County has this kind of money to spend they should improve their section of Badillo in the County and complete that street. Everybody wants it completed and the County now, I believe, is the largest property bwner`along Badillo that doesn't have their improvements in Public Services Director, Mr,, Fast.- Our latest unofficial inquiry down there on the street has been very subtle. Their hopes are if they bring it up again is that the City of West Covina for some reason will participate quite heavily in the County portion of Badillo,, Councilman Heath- I can't understand that,, The County and the City put in the • City's part,, The County and Covina put in Covina's part,, Now the County on pressure from the City of Covina is improving the farthest end of Badillo.and'the County expense is there and the portion of Badillo which is to the best advantage of all the cities is being neglected and I think the County should have pressure put on it from the three cities to complete this section near our City,, LEGISLATION FINAL SUMMARY OF MAJOR BILLS City Manager, Mr. Aiassa- The Council, I believe, has all received copies of this report,, Councilman Snyder- Apparently the cigarette tax that they passed before they adjourned the first times the Governor did not sign it, is that right? City Manager, Mr,, Aiassa- The Legislature submitted it to a budget but in this budget it dethe Governor on the basis of clared where it would raise the revenue and it was not included as a source of revenue,, Councilman Snyder- Before they adjourned the first • time they had passed a cigarette tax and -apparently he didn't sign that,, Mayor Nichols: He had 30 days from the end of the regular session so he still has some time. Motion by Councilman Heath, seconded by Councilman Snyder, and carried, to accept the report on the Major Bills in Legislation. m20® C. Co 7/6/65 Page Twenty -One "CITY MANAGER REPORTS Continued • GENERAL TELEPHONE HEARING DATE CHANGE City Manager, Mr,, Aiassa: It appears that the hearing will be continued.from July 14 to Wednesday, August 11, 1965 at 10:00 A,,M,, We have a legal firm who will represent us,, Is there anything in particular that the Council would like to reiterate? We have.until the 12th to take any action that the Council wants. Councilman Snyder. I heard somewhere that the telephone company.was about ready to acquiesce - and expand the area City Manager, Mr. Aiassa: This was the latest report we have, too, but nothing confirmed,, Councilman Heath. There is a man from the telephone company trying to contact me and has been calling for about three days and he never leaves a number and doesn't leave a message,, Would you'find out what they have in mind? City Manager, Mr,, Aiassa: Councilman Heath. ANNUAL SUBSCRIPTION TO AMERICAN MUNICIPAL ASSOCIATION City Manager, Mr,, Aiassa: They probably want you to rescind your statement,, I'll give them another report,, The Council contracted last year to participate for $300,,00,, Motion by Councilman Krieger, seconded by Councilman Heath, to pay the annual subscription of $300.00 to the American Municipal Association,, Motion passed on roll call as follows. Ayes. Councilmen Snyder, Krieger, Heath, Mayor Nichols Noes. None Absent. Councilman Jett LEAGUE DUES Councilman Heath: Have we paid our dues to the League of California Cities? City Manager, Mr,, Aiassa-, Yes,, RESULTS OF 1965-66 GASOLINE BIDS City Manager, Mr,, Aiassa: You know the City Council adopted a policy of cooperating with the governmental units in the solicitation of gasoline requirements,, -21- • r] Cv C. ' 7/'6f 65 Page Twenty -Two RESULTS OF 19 6 5 ®6 6 GASOLINE 'BID'S' 'Continu-ed Motion by Councilman Snyder. seconded by Councilman Krieger, and carried, to accept said report and place it on file. CITY IDENTIFICATION BADGES AND COUNCIL BLAZERS City Manager, Mr. Aiassao Here is the copy of the badge one of the Councilmen wanted to have the City have. These would be what you would wear to the various meetings as a means of' identification. Mayor Nichols: I think that is a good idea. (Various styles and colors of blazers were presented to the Council and discussed.) Councilman Heath.- I like the light blue one with the seal the size of that medallion. I think you would get that much advertisement out of it atthese meetings. Councilman Snyder. - Mayor Nichols. - Councilman Snyder. - I would second that. I cannot vote to expend City funds for items of clothing. I am willing to buy my own. Councilman Krieger.- I saw representatives from the City of Palo Alto at the League meetings with their jackets and I know it was quite impressive. I remember there were a number of comments about this. Mayor Nichols. - I feel if the Councilmen want to have them they should buy their own. Councilman Krieger- I would be willing to buy one. You,are talking about the blazer with the City seal. That doesn't provide any identification for the individual. I think the badge and the blazer should be treated as separate items.. Mayor -Nichols° We have a motion on the floor proposing the light blue blazer with the City seal the size of,the medallion. The motion has a second. Action on Councilman Heath's motion.- Motion carried. (Mayor Nichols voted "No".) Councilman Heath: Councilman Snyder. - Mayor Nichols: Move that the City buy one for each of the Council members. I think in view.of the budget talk that wouldn't be wise. The motion dies for lack of a second. ®22® 0 C: co Co 7/6/65 Page Twenty -Three CITY IDENTIFICATION BADGES AND COUNCIL BLAZERS Continued Motion by Councilman Krieger, seconded by Councilman Heath, and carried, that each Councilman be requested to purchase a blazer in the desired form and color, (Mayor Nichols voted "No"o) Motion by Councilman Heathe seconded by Councilman Krieger, that the City buy a blazer for the Mayor because he does more visitations. Mayor Nichols. - current Mayor wouldn't wear one. Action on Councilman Heath's motion, voted "No".) Before this matter comes to a vote you should know that this Motion carried. (Mayor Nichols Motion by Councilman Snyder, seconded by Councilman Heath, and carried, that the City furnish badges to the City Councilmen, the commission members, department heads and other V.I.P.s similar to the model presented to the Council'this evening. Mayor Nichols° Relative to this coat you have. authorized or directed the staff to purchase for the Mayor, really I feel you should defer somewhat to'the feelings of the Mayor and as we withdrew one action earlier this evening the chair would entertain withdrawal of that action. Councilman Heath.- Due to the amount of use that the that the City should pay for it. Mayor would give a jacket like Mayor Nichols: nice but the present Mayor doesn't. LEAGUE ANNUAL CONFERENCE October 10-13 If the Mayor desires to have one I think it would be very City Manager, Mr. Aiassa.- This is the League Annual Conference. I think the Council should put in their reservations because once they have given out the hotels they put you further out. The sooner we get it in the better. Councilman Heath. - Councilman Snyder.- Councilman Krieger. - Mayor Nichols: City Clerk, Mr. Flotten.- I would like two reservations. Two for me. I won't be going. I won't be going, either. I will check with Mr. Jett. ®23® • Co C, 7/6/65 Page Twenty -Four CITY MANAGER REPORTS ® Continued CITY MANAGER'S SUMMER SEMINAR September 19-23 Motion by Councilman Snyder, seconded by Councilman Heath, and carried, that the City Manager be authorized to attend the City Manager's Summer Seminar in Montreal on the 19th to the 23rd of September, 1965 and that $175.00 be allocated for that purposed ONE -DAY MEETING OF CITY MANAGERS City Manager, Mro Aiassa: This will be at Santa Monica on the 23rd of July, Motion by Councilman Snyder, seconded by Councilman Heath, and carried, that the City Manager be authorized to attend the one -day meeting of City Managers in Santa Monica on July 23rd, 1965, MAYOR'S REPORTS LETTER FROM MRS, FRANK PLESKO Mayor Nichols: Z have a letter confirming the acceptance to the Park and Recreation Commission from Mrs, Frank Plesko, RECEPTION FOR MISS CALIFORNIA Mayor Nichols: Tomorrow the City of Covina is hosting a reception for Miss California, The representative of the Chamber of Commerce as well as the Mayor of West Covina have been invited to be present and there will be a necessary expenditure of approximately $10,00 in connection with this luncheon and I would like to have Council authorization to attend and represent the West Covina City Council, Motion by Councilman Snyder, seconded by Councilman Heath, that the Mayor be authorized to attend the reception for Miss California on July 7, 1965 and that $10,00 be authorized for said meeting and reception. Motion passed on roll call as follows: Ayes: Councilmen Snyder, Noes: None Absent: Councilman Jett ANNEXATION TO M.W.D. Krieger, Heath, Mayor Nichols Mayor Nichols: I have a report on the matter of annexation to MoW,D. We have called two initial meetings; we have formed an initial steering committee of approximately fifteen citizens, They are beginning to circulate petitions and getting petition gatherers. During the next -24- C. C. 1 7%6f65 Page Twenty -Five ANNEXATION TO M.W.D. Continued few days they will be attempting to form a finance committee to see if they can raise the funds that would be necessary to petition the Upper San Gabriel Valley Water District for an election. When we get some tangible results from these committee activities I will report - further to the Council. SISTER CITY APPOINTMENTS Mayor Nichols. I would like to invite the Council into a brief personnel session to discuss possible appointees to the Sister City Foundation, a request that has been before us and we are overdue in that action. (Short recess) Motion by Councilman Snyder, seconded by Councilman Krieger, and carried, that the appointment of Sister City representatives from the Council be deferred until the Mayor meets with the Sister City representatives and clarifies the duties and responsibilities of the Sister City representatives from the Council. • COUNCIL COMMITTEE REPORTS VINE CREEK DRAIN Councilman Snyder- On the Vine Creek Drain, has there been any final decision on that yet? City Manager, Mr,, Aiassa° No,, Public Services Director, Mr. Fast- We have had a tremendous amount of reaction at the public meeting we held and have heard nothing since except one letter indicating that they wanted it to stay where it was. Councilman Snyder- What will determine the final decision? Public Services Director, Mr. Fast- . We were going to contact this week the committee that was formed that night, the spokesman of that committee, and determine whether any action is anticipated and if there is none we will make a report to the Council, and if one is forthcoming we will make a report in any event. LEASE PURCHASE Councilman Snyder- A study session on the municipal financial consultants for lease purchase was supposed to be held with budget sessions or, by motion of the Council. What are we going to do on that? -25- Co Co 7/6/65 Page Twenty -Six LEASE PURCHASE Continued City Manager, Mr,, Aiassa-, I would like permission of the Council to make a trip to Fresno,, The City Manager, Mr. Hunter, has taken over the job from Mr. Klein and they have developed there.a public authority and he suggested I -- make personal contact with the people who actually put this together,, This public authority is an important factor because it has powers that the lease optional purchase doesn't have and it has the advantage -hat it does not become a tax factor. I was planning to go next week if it is convenient for the Council,, Motion by Councilman Snyder, seconded by Councilman Heath, and carried, that the City Manager be authorized to go to Fresno to look into their public authority,, LETTER FROM COUNCILMAN HEATH TO COUNCILMAN KRIEGER Councilman Krieger-, I received a communication from Councilman Heath and I understand copies have been sent to the other members of the City Council,, I have sent to the City Clerk a.letter addressed to the Council with a copy to Mr,, Heath,, Mr,, Heath's letter to me is dated June 25 and • inquires as to the financing of the recent bond election,, My letter to the City Clerk is dated June 26 and I attached as an enclosure to the letter a list of bond election contributors Copies of this letter were sent to Mr,, Heath and to the co -treasurers of the citizens' committee, Mr. Carr and Mr,, Wax.,, I asked that it be placed on the Council agenda in case any member of the City Council had any questions to pose to me in a public meeting with reference to the list of names and amounts of contributions made by participating parties to the recent bond election,, I would like to make the position clear that I was not the Finance Officer for this project; that I was not the Chairman appointed by the Council and I don°t believe this was a Council project,, All I did was to volunteer my efforts as a private citizen in this undertaking. As a courtesy to the Council and to the Councilman directing the inquiry, I have filed this list, the original of which is in the possession of the treasurers for this election campaign. Such information has always been a matter of public information to anybody interested in obtaining it. If there is any additional information requested of me by the Council I would be happy to respond to it,, If there is any additional information requested of the committee I am sure that the co -treasurers would be happy to respond to it,, I don't feel any individual responsibility in this matter to any individual Councilman. The results of the bond election were disappointing,, I don't believe that this becomes the individual responsibility of anyone within the community,, I trust that this letter was not intended to be a suggestion to this effect. I am somewhat curious as to the actual purpose that this letter. was to serve but notwithstanding my reservations in that regard I was com- pelled by conscience and duty to respond to it, which I have done. If the City Council as a Council has any questions to pose to me I would be happy to respond in kind,, -26- C. C. ' 7/6f65 Page Twenty-8even LETTER FROM COUNCILMAN HEATH TO COUNCILMAN KRIEGER Continued! i • Councilman Heath.- I wrote the letter to Mr. Krieger requesting information as a Councilman from something that I think should be a published report for certain reasons that I don't care to discuss at the present time. I have not seen the list. I got a copy of a letter which said there was a list enclosed and I still have not seen this. After I see this list then I will reserve the right to make more comment,, Councilman Krieger.- I would like to read the letter into the record at this time. This is dated June 26, 1965 on the stationery of my office addressed to the West Covina City Council, City Hall, 1444 West Garvey Avenues Attention Mr. Flotten, City Clerk.- "Gentlemen. - "In today's mail I received a letters a Xerox copy of which is enclosed herewith for your informations from Councilman Robert N,, Heath requesting a elist of names and amounts of contributions made by participating parties of donations of $100 or more° to the recent".bond.- election campaign in West Covina,, 'In his letters Mr,, Heath • makes a number of incorrect assumptions, including I was the 'finance officer' for this project, that I was the 'chairman' appointed by the Council, and that this was a 'Council project',, "Nevertheless, I am gratified by his sincere but belated interest in the finances of this campaign. For the immediate information of any Councilman that may still not be aware of the facts the "Vote Yes For Bonds' Committee", in addition to its general chairman, campaign coordinator,'executive committees and steering committees all composed of private citizens,, was co -treasured by Messrs,, Frank Carr and Phil Wax. "Whiles properly, Mr. Heath's inquiry should have been directed to these gentlemen, I shall save him any additional effort by making -available to the entire Council the names, addresses and amounts of contributions from all donors,, "The only responsibility I have, if any, in this matter is to account to the Council itself, and not to any individual Councilman, albeit questionable his motivation or the remarkable coincidence in the timing of his request,, Therefore, I render to the Council at this time the enclosed list entitled 'List of �. Bond Election Contributors" and submit to Mr,, Heath a copy of this letter,, "At the same time I request that the City Clerk place this matter on the City Council's agenda for the regular meeting to be held on Monday, June 28, 1965,," Carbon copies were sent to Mr. Robert N. Heath, Mr,, Frank Carr, and Mr., Phil Wax. The original -27- U 0 0.. C. Co ' 7/6/65 Page Twenty -Eight LETTER FROM COUNCILMAN HEATH TO COUNCILMAN KRIEGER - Continued was addressed to and sent to the City Clerk and the list referred to in the letter was sent to the City Clerk,, Mr. Flotten, did you receive my letter? City Clerk, Mr. Flotten° Councilman Krieger-. City Clerk, Mr. Flotten-. Councilman Krieger-. City Clerk, Mr,, Flotten., Councilman Krieger: City Clerk, Mr. Flotten° I did,, Did you receive the list? I did. What was the day you received the letter and the list? June 28th,, Have you made a copy of the list available to the rest of the Councilmen? No Councilman Heath: I received a copy of this letter .but it is quite a coincidence that the list was not enclosed with my copy. Since I received a copy of the letter I imagined I would have received a copy of the list,, Mr. Mayor, I sent a simple letter requesting some information which should be available to any Councilman or any citizen of the City to Mr. Krieger for reasons which I have, I regret very much that Mr,, Krieger has immediately taken the defensive on this. It leads me to believe that something must be wrong whenever a man jumps to the defense as Mr. Krieger has. I don't see where there is any- thing to hide here or what there is to hide. I asked for a simple copy and if you read my letter it says 'it does not have to be a final form, rough.notes are satisfactory, et cetera. If that. sn,!t a simple request I don't know.what it is but evidently Mr./Krieger is afraid oft,.something and immediately has put up his defense and is on the defensive. I would appreciate very much if this list would be forwarded to me by the City Clerk or someone because I feel that I would like to see the information,, ' Councilman Snyder-. I would like to comment on your letter although you say you are asking a simple copy you said in a form "reproducable". I would like to go on and say that there seems to be some implication here that this list might reveal detrimental information and I would like to further say.that I know this is not the case, that the amount and number of contributors on this list constitutes really a badge of honor for the City of West Covina and indicates that the sincere feeling of all those people that participated in this, their sincere feeling in the value of -'this bond election,, I think again that this is a list of honor and nobody should hesitate about having it revealed. I think the defeat was not a reflection on Mr. Krieger; the defeat. was a reflection on the City of West Covina and the people therein. Councilman Heath. - should not be revealed unless that you just quoted from, I any statement which gives an I agree with you,, I don't think there is any reason why this there is something to hide. My letter. would appreciate you showing me in there indication of something detrimental,, ago C. Co 7/6165 Page Twenty -Nine LETTER FROM COUNCILMAN HEATH TO COUNCILMAN KRIEGER - Continued s Councilman Snyder: The fact that you wrote the letter. The list could have been obtained'. I am sure, by just asking Mr. Krieger for it or the finance officer. The point that it had to be formally asked for .in a letter somehow puts a formal connotation on it that makes you think all is not well. Councilman Krieger: Mr. Heath, you did not ask me this as a private citizen, You dictated this letter to a member of the City staff; it was written on City stationery; and it was signed by you and the fact remains that as an individual Councilman I have no responsibility to you. I have a responsibility, if any, to the entire City Council. The day, the very day I received your letter I wrote a letter to this City Council in response to your letter and sent a copy of it to you. I admit it is a simple letter but I place a little different connotation on the adjective. Councilman Heath: Vhy? Because you are on the defensive or what is wrong? Councilman Krieger: There is nothing defensive in the letter I wrote or the list of contributors. This information has been available since May 11. Councilman Heath: I think this meeting has gone on long enough. I have requested a copy of the letter from the City Clerk and at that time I would talk further on this. At this time I think we are doing a lot of talking and I think it is not -- Councilman Snyder: I hope this will not reduce itself where it will be a reflection on those good citizens that gave unselfishly in this campaign in the interests of West Covina and I would not want to see this brought down to that level. Councilman Heath: City Clerk, Mr.-Flotten.- Councilman Heath: OFFICIAL CITY COUNT Mr. Flotten, may of that list? Yes. I have a copy Thank you very much. City Clerk, Mr. Flotten: We have a report from the Department of Finance in Sacramento that the actual official census count in April, 1965 is 620900. This is for your information only. LETTER FROM COUNCILMAN HEATH TO COUNCILMAN KRIEGER (Continued) Mayor Nichols: If any Councilman makes:'a request of any other Councilman in only his capacity as a private citizen I don't think he owes any courtesy to this Council to explain his actions one way or the other.. I am -29- ..A< .o C. C. 716/65 Page Thirty 'LETTER FROM COUNCILMAN HEATH TO COUNCILMAN KRIEGER - Continued concerned, Councilman Heath, that acting as a Councilman in your capacity as Councilman you make a request for information arid -`then deny to the Council knowledge of your motivation. Councilman Heath:,, _I will expose this at the right time but until I get this list there is no reason for me to make a commento I would also.say this and from what you have said and the statement that Mr. Krieger has said just a few minutes ago that a Councilman cannot, or can he speak as an individual while he is a Councilman? Mayor Nichols: Councilman Heath: Mayor Nichols: You surely can, In other words, a man can speak as a citizen while, he is a Councilman? Yes. You made the point you were speaking as a Councilman. Councilman Heath: I wanted to get this clarified that you now finally agree with me that I can go out on the street and be an ordinary citizen and that I am not a Councilman if I speak out on the street here. Councilman Krieger: As, long as the line isn't drawn where it represents either a pecuniary or a moral conflict of interests with this City's government. Councilman Heath: I would like to make sure that that last part of that sentence is put in the Minutes because that is very important. Councilman Snyder: As long as you act on the Council not as an individual but as a representative of the people. There being no further business, Motion by Councilman Heath, seconded by Councilman Krieger, and carried, that this meeting'be-adjourned at 10:20 P.M. ATTEST: APPROVED MAYOR CITY CLERK -30-