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07-27-1964 - Regular Meeting - MinutesMINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL CITY OF WEST COVINA, CALIFORNIA July 27, 1964 The regular meeting of the City Council was called to order by Mayor Pro Tem Nichols at 7:40 P.M. in the West Covina City Hallo Councilman Jett led the pledge of allegiance. The invocatidn was given by the Rev. Robert Bergman of Our Savior Lutheran Church of West Covina. RnT.T. PAT.T. Present: Mayor Snyder (from 8:10 P.M.), Councilmen Jett, Krieger, Nichols Others Present: Mr, George Aiassa, City Manager Mr, Robert Flotten, City Clerk & Administrative Assistant Mr, Harry Co Williams, City Attorney Mr, John Q. Adams, Public Services Director Mr, Harold Joseph, Planning Director (from 7:55 P.M.) Absent: Councilman Heath APPROVAL OF MINUTES June 29, 1964 - Approved as submitted as follows: Motion by Councilman Krieger, seconded by Councilman Jett, and carried, that the Minutes of June 29, 1964 be approved as submitted, CITY CLERK'S REPORTS PROJECT S.P. 6333-1 LOCATION: Puente Avenue from Accept Sidewalk Improvements Lark Ellen to Azusa Allcon Concrete Construction Co. APPROVED Accept sidewalk improvements. Authorize release of Hartford Accident and Indemnity Co. performance bond No. 3239775 in the amount of $4,045.00. Inspector's final report on file. Staff recommends acceptance. Motion by Councilman Krieger, seconded by Councilman Jett, and carried, to accept the sidewalk improvements in Project S.P. 6333-1 and auth- orize release of Hartford Accident and Indemnity Company performance bond No, 3239775 in the amount of $4,045.00. PROJECT NO. S.D. 6318 and C-74 LOCATION: 'Orange Avenue from Accept'Storm Drain and Street' Walnut Creek Wash to Improvements Sawyer Avenue Strecker Construction Company APPROVED Accept storm drain and street improvements. Authorize release of General Insurance Company of America performance bond No. 499560 in the amount of $51,715.00. Inspector's final report on file. Staff recommends acceptance. -1- C, Ca 7/27/64 PROJECT NO, S,D,6318 and C-74 - Continued Page Two Motion by Councilman Krieger, seconded by Councilman Jett, and carried, to accept storm drain and street improvements in Project No, S,D,6318 and C-74 and authorize release of General Insurance Company of America performance bond No, 499560 in the amount of $51,715,00, RESOLUTION NO, 2979 ADOPTED Mayor Pro Tem Nichols; The City Clerk presented: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA REQUESTING THE BOARD OF SUPERVISORS, OF LOS ANGELES COUNTY FLOOD CONTROL DISTRICT OF THE STATE OF CALIFORNIA TO ACCEPT ON BEHALF OF SAID DISTRICT A TRANSFER AND CONVEYANCE OF STORM DRAIN IMPROVEMENTS AND DRAINAGE SYSTEMS KNOWN AS WALNUT CREEK': ORANGE AVENUE DRAIN IN THE;CLTY.OF WEST COVINA FOR FUTURE OPERATIO44 MAINTENANCE, REPAIR AND IMPROVEM.ENTA.. Hearing no objections., we will waive further reading of the body of the resolution. - Motion by Councilman Krieger., seconded by Councilman Jett, that said resolution be adopted; Motion passed on roll call as follows; Ayes; Councilmen Jett, Krieger, Mayor Pro Tem Nichols Noes; None Absent; Councilman Heath, Mayor Snyder Said resolution was given No, 2979, PROJECT NO, S,P,6306 LOCATION; Cameron Avenue between APPROVE PLANS AND SPECIFICATIONS California and Glendora, STREET IMPROVEMENTS APPROVED Approve plans and specifications, Authorize City Engineer to call for bids subject to approval by Division of Highways, Staff recommends approval, Councilman Jett; This is something I think we should take a look at because there was a question in my mind about the alignment of Cameron, I was the one who brought a problem at the intersection to the attention of the,Council, the southeast corner, I came up with the proposal that if the Council would entertain paving a portion of Glendora that I felt I'could get the owner of the property to dedicate 20 feet of his property and pay for the curb and gutter, The Council went along with this. As part of our discussion with the owner, Mr, Barker, we discussed the possibility of realigning Cameron in order to make a right-angle intersection there, I donat think the final is quite as exaggerated as indicated on the map. As a result of this, the Council agreed that we would realign this in this manner; that that little portion there would be abandoned and go back to the original property owner and that he would dedicate this 20 feet for the full length of his property, He did dedicate, gave us a check for $652,00 and our -2- C, C, 7/27/64 PROJECT NO,, S,,P,,6306 Continued Page Three •Public Works Department did a nice job of coordinating,, I am a little concerned about the final alignment,, It doesn't seem to go along with what I thought it would be,, It has been pointed out it is not as bad as I thought it would be,, Public Services Director, Mr,, Adams: This will be signalized and we have provided a small island for the signal,, Councilman Jett: Quite conceivably as this develops there could be considerable foot traffic in there,, If there is a free right-hand turn how are you going to get those people across there? Public Services Director, Mr,, Adams: We can have the signal which would show a right -turn arrow, City Manager, Mr,, Aiassa: We would post the property that the free right turn movement would be allowable only if there are no pedestrians in the crosswalk,, If it doesn't work, they will have to come to a full stop,, Councilman Krieger: We are talking about alignment right now, not signalization,, •I think the alignment is more gradual than the proposed Merced alignment,, It seems to me to be a good alignment,, (A diagram was presented and Mr,, Adams explained same,,,) Councilman Jett: This diagram I think is much better,, The other map had me concerned,, Motion by Councilman Krieger, seconded by Councilman Jett, and carried, to approve the plans and specifications for Project No,, S,,P,,6306 and authorize the City Engineer to call for bids subject to the approval by the State Division of Highways,, FUTURE SIDEWALK PROGRAM FOR LOCATION: In accordance with CITY OF WEST COVINA Master Plan of Sidewalks Engineer's report - review map m estimate of cost for 1964-65 budget program - estimate of cost to complete sidewalks on Master Plan, City Clerk, Mr,, Flotten: We have a memo directed to the City Manager and the Council from Mr. Pontow re this matter,, You have copies of that report There is no action required on this matter,, City Manager, Mr,, Aiassa: We would like to have the Council approve this priority project so we can immediately start with the plans,, -3- C. Ca 7/27/64 FUTURE SIDEWALK PROGRAM - Continued Page Four 0 Public Services Director, Mr. Adams- We want you to continue on with last year's program, We would recommend the areas we have indicated and request that the City Engineer be requested to proceed with plans and specifications. • Mayor Pro Tem Nichols- The Council has already placed in the budget the sum of money mentioned here. Motion by Councilman Krieger, seconded by Councilman Jett, and carried, that the City Engineer be directed to proceed with the preparation of plans and specifications for the construction of sidewalks on those indicated on the map indicated as Exhibit A attached. (See page Four -A). (Mr. Joseph entered the chambers at 7-55 P.M.) CITY ATTORNEY ORDINANCE NO. 870 Zone Change 305-Kawakami ADOPTED The City Attorney presented: "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WEST COVINA AMENDING THE WEST COVINA MUNICIPAL CODE SO AS TO REZONE CERTAIN PREMISES" (ZC 3051 Kawakami) Motion by Councilman Jett, seconded by Councilman Krieger, and carried, to waive further reading of the bodg of the ordinance. Motion by Councilman Krieger, seconded by Councilman Jett, that said ordinance be adopted. Motion passed on roll call as follows: Ayes- Councilmen Jett, Krieger, Mayor Pro Tem Nichols Noes- None Absent- Councilman Heath, Mayor Snyder Said ordinance was given No. 870, ORDINANCE N0, 871 Zone Change 306 & 309 ADOPTED The City Attorney presented- 91AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WEST COVINA AMENDING THE WEST COVINA MUNICIPAL CODE SO AS TO REZONE CERTAIN PREMISES " (ZC 306 and ZC 309, Pray 8 Diggs - Hensley) •Motion by Councilman Krieger, seconded by Councilman Jett, and carried, to waive further reading of the body of the ordinance. RUE C. C. 7/27/64 FUTURE. SIDEWALK PROGRAM - Continued City Manager & City Council Page Four -A July 24,1964 FROM: R. E. Pontow, City Engineer SUBJECT: Proposed Sidewalk Construction Program for Fiscal Year 1964-65 The 1964-65 City Budget has provided $40,000 in the Capital Outlay Fund for continuation of a proposed three-year sidewalk construction program. Attached is a map showing,'in red, proposed locations for sidewalk construction that the staff recommends for consideration in this second year of the three-year program. Work has recently been completed on an approximately $40,000 sidewalk construction program which was funded by Capital Out- lay in Fiscal Year 1963-6.4. Priority was given to installing. walks along one side of high -volume traffic streets which are used by children walking to and from schools; This program was well received by the citizens and numerous inquires have been received with respect to continuation of the program. The locations shown on the enclosed map have been identified as those which meet the criteria we used in developing the first year program, i.e., walks would alleviate potential traffic hazards to children who use these streets in walking to and•from schools, parks, and other public places. Repre- • sentat'ives from 'the school districts have again participated in developing this program and their assistance is appreciated. The estimated cost for construction of sidewalks shown on the attached map is $38,000. The staff has also estimated the cost to construct sidewalks on both sides of all major, secondary and heavily travelled collector streets where walks do not now exist. Such a program is the type that would possibly be considered in a bond funded.Capital Improvement Program. The estimated.cost of this work is $412,000. This estimate includes walks along those undeveloped properties where we may obtain sidewalk by subdivisions and precise plan requirements. The figure would be considerably reduced if such properties develop prior to initiation of such a program or if we choose to delete these areas from those proposed to be City funded. A more detailed map showing existing sidewalks, -those proposed for 1964-65, and the areas where walks would be required to provide such facilities on all major, secondary and heavily travelled collector streets will be presented for Council re- view at the meeting of July 27,1964. RECOMMENDATION: If it -is the desire of the Council to proceed with the sidewalk construction program as budgeted for"Fiscal Year 1964-65, that • the City Engineer be directed to proceed with preparation of plans and specifications for construction of walks at`those locations shown on the attached map. /s/ R. E. Pontow, City Engineer" C, C, 7/27/64 ORDINANCE NO, 871 Continued Page Five Motion by Councilman Krieger, seconded by Councilman Jett, that said ordinance .be adopted, Motion passed on roll call as follows: Ayes: Councilmen Jett, Krieger, Mayor Pro Tem Nichols Noes: None Absent: Councilman Heath, Mayor Snyder Said ordinance was given No, 871, ORDINANCE -NO, 872 Zone Change 307 - Riding ADOPTED The City Attorney presented: "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WEST COVINA AMENDING THE WEST C.OVINA MUNICIPAL CODE SO AS TO REZONE CERTAIN PREMISES" (ZC 307, Riding) Motion by Councilman Krieger, seconded by Councilman Jett, and carried, to waive further reading of the body of the ordinance, Motion by Councilman Krieger, seconded by Councilman Jett, that said ordinance be adopted, Motion passed on roll call as follows: • Ayes: Councilmen Jett, Krieger, Mayor Pro Tem Nichols Noes: None Absent: Councilman Heath, Mayor Snyder Said ordinance was given No, 872, ORDINANCE NO, 873 Zone Change 310 - Overall ADOPTED The City Attorney presented: "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WEST COVINA AMENDING THE WEST COVINA MUNICIPAL CODE SO AS TO REZONE CERTAIN PREMISES" (ZC 3109 Overall) Motion by Councilman Krieger, seconded by Councilman Jett, and carried, to waive further reading of the body of the ordinance. Motion by Councilman Krieger, seconded by Councilman Jett, that said ordinance be adopted. Motion passed on roll call as follows: Ayes: Councilmen Jett, Krieger, Mayor Pro Tem Nichols Noes; None Absent: Councilman Heath, Mayor Snyder Said ordinance was given No, 873, -5- Co Ca 7/27/64 CITY ATTORNEY - Continued •ORDINANCE NO, 874 Zone Change 311 - Gulf Oil Corp. ADOPTED • Page Six The City Attorney presented: "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WEST COVINA AMENDING THE WEST COVINA MUNICIPAL CODE SO AS TO REZONE CERTAIN PREMISES " (ZC 3119 Gulf Oil Corp,) Motion by Councilman Krieger, seconded by Councilman Jett, and carried, to waive further reading of the body of the ordinance, Motion by Councilman Krieger, seconded by Councilman Jett, that said ordinance be adopted,, Motion passed on roll call as follows: Ayes: Councilmen Jett, Krieger, Mayor Pro Tem Nichols Noes: None Absent: Councilman Heath, Mayor Snyder Said ordinance was given No, 874,, ORDINANCE NO, 875 Councilmen's Secretary ADOPTED The City Attorney presented: "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WEST COVINA REPEALING SECTION 2124 OF THE WEST COVINA MUNICIPAL CODE RELATING TO THE CITY COUNCILMEN'S SECRETARY" Motion by Councilman Krieger, seconded by Councilman Jett, and carried, to waive further reading of the body of the ordinance, Motion by Councilman Krieger, seconded by Councilman Jett, that said ordinance be adopted, Motion passed on roll call as follows: Ayes: Councilmen Jett, Krieger, Mayor Pro Tem Nichols Noes: None Absent: Councilman Heath, Mayor Snyder Said ordinance was given No, 875,, ORDINANCE NO, 876 Billiard Parlors ADOPTED The City Attorney presented: "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WEST COVINA AMENDING THE WEST COVINA MUNICIPAL CODE BY THE ADDITION OF CERTAIN REGULATIONS PERTAINING TO BILLIARD PARLORS AND POOL HALLS" Motion by Councilman Krieger, seconded by Councilman Jett, and carried, to waive further reading of the body of the ordinance, C, Co 7/27/64 'ORDINANCE N0. 876 - Continued Page Seven Motion by Councilman Krieger, seconded by Councilman Jett, that said ordinance be adopted. Motion passed on roll call as follows: Ayes: Councilmen Jett, Krieger, Mayor Pro Tem Nichols Noes: None Absent: Councilman Heath, Mayor Snyder Said ordinance was given No. 876 ORDINANCE N0. 877 The City Attorney presented: Recreational Uses "AN ORDINANCE OF THE CITY COUNCIL ADOPTED OF THE CITY OF WEST COVINA AMENDING THE ZONING PROVISIONS OF THE WEST COVINA MUNICIPAL CODE RELATING TO RECREATIONAL USES" Motion by Councilman Krieger, seconded by Councilman Jett, and carried, to waive further reading of the body of the ordinance. Motion by Councilman Krieger, seconded by Councilman Jett, that said ordinance be adopted. Motion passed on roll call as follows: Ayes: Councilmen Jett, Krieger, Mayor Pro Tem Nichols Noes: None Absent: Councilman Heath, Mayor Snyder Said ordinance was given No. 877. SCHEDULED MATTERS BIDS PURCHASE AND INSTALLATION OF AN AIR®RAID SIREN Bids opened in the office of the City Clerk at 10:00 A.M., July 23, 1964, The bids received are as follows: 64-66 64-67 GRAYBAR ELECTRIC CO. 10% bid bond $3,135.80 CALIFORNIA WHOLESALE ELECTRIC No bid bond 3,040.00 DELTA ELECTRIC SERVICE 10% bid bond 3,164,00 $29248.00 ETCO COMPANY No bid bond 29640,00 City Clerk, Mr. Flotten: The recommendation of the Civil Defense Assistant Director and her contractor is that the bids be awarded as follows: The installation to the Delta Electric Company, the lowest and only qualified bidder, in the amount of $2,248.00; on the equipment the bid be;awarded to the Delta Electric Company. The bid is only $28.20 higher than Graybar Electric. They recommend Delta as they installed our original siren system and will save us much more by installing and supplying it. -7- • C, co 7/27/64 PRUCHASE AND INSTALLATION OF AN ATR®RAID SIREN -Continued Page Eight City Attorney, Mr, Williams: Mrs, Boechoff agreed that under the circumstances we must award to the lowest responsible bidder unless we can show there is no responsibility, Normally this is avoided by a third alternative under which we ask the bidders to bid on both the installation and the furnishing of equipment, Due to some peculiarity in the Federal regulations under which some of the funds are provided that cannot be done on this 'matter, Consequently, it is the same as if you had two entirely separate projects and yo,u simply award each to the lowest bidder, Motion by Councilman Krieger, seconded by Councilman Jett, that the contract for 64-66 be awarded to Graybar Electric Company on the basis of their low bid in the amount of $3,135,80 for the installation of an air-raid siren, Motion passed on roll call as follows: Ayes: Councilmen Jett, Noes: None Absent: Councilman Heath, Krieger, Mayor Pro Tem Nichols Mayor Snyder Motion by Councilman Krieger, seconded by Councilman Jetty that the Contract for 64-670 equipment of an air-raid siren, be awarded to Delta Electric Service on the basis of their low bid in the amount of $29248,00, Motion passed on roll call as follows: Ayes: Councilmen Jett, Krieger, Mayor Pro Tem Nichols Noes: None Absent: Councilman Heath, Mayor Snyder HEARINGS STREET LIGHTING ASSESSMENT Protest hearing to the proposed DISTRICT 64-66 improvements and assessments for HEARING OF PROTESTS street light, installation, service and maintenance as provided in City Council Resolution No, 2957, Mayor Pro Tem Nichols: Mr, City Clerk, do you have the posting relative to this hearing? affidavits of publication and City Clerk, Mr, Flotten: I have the affidavits, Motion by Councilman Krieger, seconded by Councilman Jett, and carried, to receive and file the affidavits, Mayor Pro Tem Nichols: Mr, City Clerk, have you received any written protests or objections against the doing of the proposed work? City Clerk, Mr, Flotten: I have received three written objections. The first is signed by Mrs, George E, Preston, 1007 Sunkist Avenue (read said letter), The second is signed by Jerry D, Askew, 1730 Roseway Street, West -8- C, C, 7/27/64 Page Nine STREET LIGHTING ASSESSMENT DISTRICT 64-,66 Continued Covina (read said letter). The third is signed by W. E. Hensel, Jr., 1236 Thackery Street, West Covina (read said letter,) (Mayor Snyder entered the chambers at 8:10 P.M.) Mayor Snyder: This is the time and place for the public hearing, Mr, Michael Murphy I am all for street lights, The 636 East Herring Avenue only thing I question is in the West Covina circular that was notice of hearing the street lights mentioned were 25,000, 10,000 209000 lumen, I question why the 79000 and 119000 lumen mercury vapor weren't included, In the 11,000 lumen mercury vapor as opposed to 109000, you get 10% more light for $3,54 less per year, I think we should use the newer type of street lights that are available, The Edison Company installes them and it wouldn't cost any more to the taxpayers, City Manager, Mr, Aiassa: The mercury vapor has a rather strong effect in the residential areas and I would rather have an incandescent light burning in my front yard, At major intersections we use the mercury vapor, Mayor Snyder: Mr, Murphy, if you would contact the City Manager some time in the future and discuss this with him perhaps they can tell you why we use incandescent instead of mercury vapor, That is not a part of this hearing, Councilman Nichols: I am sure the City Manager will be happy to discus-_ this with you, If you have any areas that will save us money a year per installation we will be happy to hear about it, Mr, Munch At the present time I have 1611 East Puente Avenue no objection to the lights, West Covina My interest is one of information, I haven't been able to find where these so-called things will be located, Back in 1953 when I moved to the home. I am in we were one of six houses at which time there were electric poles at the front end of the property servicing both the electric and the telephone needs of the residents in the area, In 1957 the City came along ,and asked us to agree to taking off the electric and telephone lines in order that they may install telephone poles at the back of the property with the understanding that the telephone poles at the front end would be removed, We all agreed, Although the electric lines feeding my house came from the poles about 50 feet, by moving the poles to the back of the property I have a span of wire 175 feet with the result that during the summer •time those wires stretch and 'hang over the roof of the garage, I found that they didn't intend to move the poles at the front and street lights were erected on those poles, These new poles you are speaking of, where will they be located on Puente Avenue? City Manager, Mr, Aiassa: You can call Mr. Adams and he will tell you where these poles will be located, There being no further public testimony, the hearing was closed, • 0 C, C, 7/27/64 STREET LIGHTING ASSESSMENT DISTRICT 64-66 - Continued Councilman Krieger: owners are involved in this district? Mr, Rosetti: Councilman Krieger. - Page Ten Do we have any figures as to approximately how many residential Approximately 12,000 in this district,, ' We only received three letters of protest in 12,000? Mr, Rosetti; Yes, Councilman Nichols: I think when a governmental body establishes a district of any kind and has it inherently so large that sometimes we frighten away people who might want to register protests and perhaps it might behoove us to restrict the size of new assessment districts to a level where those participating in them feel more a part of that district individually as well as collectively, Mayor Snyder.* City Manager, Mr,, Aiassa.* sac streets were rather short and bright, Wasn't a postcard questionnaire sent out to all the people in the district? Yes, I think the basic item was they felt some of the cul-de- too many lights would make it too Mayor Snyder: The majority opinion of engineers, law enforcement officers, city administrators nationwide is that city street lights are beneficial and something to be desired, Councilman Jett: In reference to the remark made about the savings of some three dollars, was this in reference to one unit per year? Mr, Michael Murphy.* Yes, sir, Councilman Jett: If this amounts to a substantial savings to the City I think it behooves us to give it serious consideration, I think we should have a report from the staff unless you are in a position to tell us more about it, Mr, Rosetti: We don't have a count of the particular lights he is talking about, We have studies made, The Lighting Engineer of the City confers with Edison Electric and they set up a program and study the area and come up with what they feel is proper lighting for the area, • You can't put mercury vapor lights in a residential area, City Manager, Mr, Aiassa: We are analyzing mercury vapor versus incandescent, There is a lumen unit cost that is cheaper with mercury vapor and there is less maintenance upkeep,, If you are going to use these they have to be spotted carefully, -10- Co C. 7/27/64 Page Eleven STREET LIGHTING ASSESSMENT,DISTRICT 64-66 Continued • Councilman Nichols- We are just establishing a district this evening,; Will the City Council have an opportunity to review the proposals for specific installation at a later date? City Manager, Mr, Aiassa- Councilman Nichols: Mayor Snyder- Councilman Nichols- hereby establish Street Lighting City Attorney, Mr, Williams- this will approve the whole plan City Manager, Mr, Aiassa- That's right, I think we could establish the district tonight. The staff could furnish us a report, Move that the protests that have been received be overruled and Assessment District No, 64-66, This approval is more than establishing the district; as submitted, It states "lumens" not whether they are incandescent or mercury vapor? 0 Mr, Rosetti--' That's right, City Attorney, Mr, Williams- This does more than create the district; it approves the degree of light, the location and so forth of the standards throughout the district, Councilman Nichols- Relative to the issue raised here this evening, the possi- bility of substitution of one type of light for another, my understanding is that it is rat ruled out by the creation of this district, is this correct? City Manager, Mr, Aiassa: I think so, City Attorney, Mr, Williams- If the plans indicate which it is and it is approved, I don't know whether or not the plans indicate this, City Manager, Mr, Aiassa- Councilman Krieger- 0 Mayor Snyder: only used on main thoroughfares, Perhaps we should hold this over to the first meeting in August and we can check all this out, I would prefer to proceed at this time. As far as I have been able to observe, mercury vapors are Action on Councilman Nichols' motion- Seconded by Councilman Krieger, and carried, (Councilman Jett voted "No",) -11- C,.C' 7/27/64 Page Twelve STREET LIGHTING ASSESSMENT DISTRICT 64®6'6 Continued RESOLUTION NO, 2980 The City Clerk presented: • Street Lighting "A RESOLUTION OF THE CITY COUNCIL ADOPTED OF THE CITY OF WEST COVINA CONFIRMING THE REPORT OF THE CITY ENGINEER DATED JUNE 18$ 1964 PREPARED PURSUENT TO THE PROVISIONS OF THE STREET LIGHTING ACT OF 1919 AND REFERRED TO IN RESOLUTION OF INTENTION NO, 2957 OF SAID COUNCIL AND THE PLANS AND SPECIFICATIONS, ESTIMATE$ DIAGRAM AND ASSESSMENT CONTAINED IN SAID REPORT ORDERING THE'WORK AND LEVYING THE ASSESSMENT FOR THE INSTALLATION AND SERVICE NECESSARY TO MAINTAIN AND ILLUMINATE BY ELECTRIC ENERGY THE STREET LIGHTS WITHIN SAID CITY FOR THE PERIOD OF MONTHS ENDING JUNE 309 1966" Mayor Snyder: Hearing no objections, we will waive further reading of the body of the resolution, Motion by Councilman Krieger, seconded by Councilman Nichols, that said • resolution be adopted. Motion passed on roll call as follows: Ayes: Councilmen Krieger, Nichols$ Mayor Snyder Noes: Councilman Jett Absent: Councilman Heath Said resolution was given No, 2980, A'11-61-2 SANITARY SEWER DISTRICT PROTEST HEARING LOCATION: Barranca Street$ Virginia Avenue and other streets and rights of way, Hearing of protests or objections to forming 1911 Act Assessment District to cover installation of sanitary sewers in the Barranca Street$ Virginia Avenue Sanitary Sewer District, Set for hearing on this date by Resolution of Intention No, 2954 passed by the City Council at their regular meeting of June 22, 1964, Mayor Snyder: City Clerk, Mr, Flotten: Mayor Snyder: 0 City Clerk, Mr, Flotten: Mayor Snyder: City Clerk, Mr, Flotten: M!�, City Clerk, do you have the affidavit of publication? I have the affidavit, Mr, City Clerk$ do you have the affidavit of posting? Yes, Mr, City Clerk, do you have the affidavit of mailing? Yes, I do, -12- CO Co 7/27/64 Page Thirteen A111-61®2 SANITARY SEWER DISTRICT ® Continued . Motion by Councilman Krieger, seconded by Councilman Jett, and carried, that the affidavits be received and filed,, Mr,, Rosetti: (Read the preliminary assessment.) It is about $7,75 per assessable front foot,, The estimate of the City Engineer is always on the high side,, Councilman Krieger: Can you give us a hook-up charge? Public Services Director, Mr,, Adams: It is about $150,00,, Councilman Nichols: Mr, Rosetti: Mayor Snyder: Over how many years are these assessments spread? Ten years, Mr, City Clerk, have you received any written protests or objections? City Clerk, Mr,, Flotten: I have one written protest,, This letter is, signed by Paul C,, Plummer, 3244 East Holt Avenue, West Covina, dated July 22, 1964 (read said letter), • Mayor Snyder: This is the time and place for the,public hearing,, Mr, V,, R. Erickson This is on the north side of Holt 3315 East Holt which would have the same kind of problem that Mr, Plummer spoke of in that we have a drop in the Kellogg Hill Drain which runs 20 feet deep, 70 to 100 feet north of Holt, Most of the properties in the immediate area extend well north of this drainage thing,, The question that we would like to raise is I suppose we can get service when and if we wish it but we need some sort of idea as to cost,, We have not been able to have spelled out for us what such costs might be, I met with Mr,, Russell and Mr. Rosetti a few weeks ago and they were going to look at the area, We are not necessarily against the sanitation district but we do think we might want to know what problems there might be,, Mr,, Arthur Sherman, I own the corner of Holt and 912 Monawood Road Garvey at the southeast corner, Los Angeles It is an odd -shaped lot, I have about 700 feet of frontage there yet at certain points the depth is only 20.feet and at other places it is 200 feet, I wonder if they are assessing it on two streets, just one street, depth, what,, I have no objections, I would like to see sewers there, Mrs.o Bertha Plummer: The question is not only the •cost but the question of the availability of the sewage use to use How much drop or how much fall will be needed for that sewer to be usable to us? We were told that if the sewer would not service we would not be charged for it. How much fall will the City Council feel is adequate for the sewer to be usable. from our house to where the sewer hook-up is? I understand it is purely gravity fall,, m13® C, Co 7/27/64 Page Fourteen Ae11-61-2 SANITARY SEWER DISTRICT Continued Mr, Paul Plummer: The inequity of the thing is that •my next door neighbor has a right- of-way 12 feet wide. We own about 196,1 feet, How is he going to be assessed for this sewer? There being no further public testimony, the hearing was closed, Mr, Rosettio When I made my statement of $7,75 I said "assessable front foot", That automatically takes in an adjustment that wherever the property is not completely available to the sewer adjustments are made and we allow credit for an area, If a man has a right-of-way for 20'feet and then he has an acre in the back which is serviceable, he is not going to pay just 20 feet because his frontage is 20 feet, Only where your lot, block and tract and the property is in a rectangular shape; about 50% of this is acreage, large parcels and some of these have washes running through them and low spots which is going to present quite a problem to the property owner, Once we establish a sewer district and make a charge in this area, we have to serve every piece of property and this is the only charge we make, Mayor Snyder: The assessment will be made on a front -foot factor and acreage basis and will be determined on the usable lot, not what fronts on the street, What fall is the City required to give them? • Mr, Rosettio That is a peculiar problem because this is the only sewer that will be available to this area, We will not develop another sewer, Sometimes the fall may be 10 feet, If there is any possi- bility of using it we give them a nominal charge because there is some availability, Public Services Director, Mr, Adams: There is some 12 feet of fall between their floor finish elevation and the sewer so there is more than adequate fall, I know of no area in this particular district where we have problems as far as having pumps and so forth, Mr, Rosettio I have worked out the problem with Mr, Erickson, He feels from the front line of his property to the developable rear he doesn't have the full length of 150 feet, Regarding Mr, Sherman's property, he has a triangle, He won°t receive 'the full frontage of all sides because he happens to be a triangle, He would be getting a comparable assessable front foot charge on that, Mayor Snyder-. There will be another hearing where if they don't feel they •get an equitable front footage they can come back and protest, They will be notified of the assessable front footage and the amount. If it doesn't seem equitable or if you have questions there is another hearing where you may return. If there are mistakes made we do make adjustments, Motion by Councilman Krieger, seconded by Councilman Jett, and carried, that the protests be overruled, -14- 7-1 • C, C, 7/27/64 A111-61-2 SANITARY SEWER DISTRICT - Continued Page Fifteen RESOLUTION NO, 2981 The City Clerk presented: A111-61-2 "A RESOLUTION OF THE CITY COUNCIL ADOPTED OF THE CITY OF WEST COVINA ORDERING WORK TO BE DONE ON BARRANCA STREET, VIRGINIA AVENUE AND OTHER STREETS AND RIGHTS -OF - WAY IN ACCORDANCE WITH RESOLUTION OF INTENTION NO, 295411 Mayor Snyder: Hearing no objections, we will waive further reading of the body of the resolution. Motion by Councilman Krieger, seconded by Councilman Jett, that said resolution be adopted. Motion passed on roll call as follows: Ayes: Councilmen Jett, Krieger, Nichols, Mayor Snyder Noes: None Absent: Councilman Heath Said resolution was given No, 2981, WEED AND RUBBISH ABATEMENT ASSESSMENT - 1964 HEARING OF PROTESTS Accept report of City Engineer, Confirmation of 1964 Assessment Roll for Weed and Rubbish Abatement pursuant to City Council Resolution No, 2835, City Clerk, Mr, Flotten: Mayor Snyder: City Clerk, Mr, Flotten: (Read City Engineer's report dated July 24, 1964 re this matter,) Mr, City Clerk, do you have the affidavit of posting? Yes, Motion by Councilman Nichols, seconded hly, Councilman Krieger, and carried, that the affidavit be received and filed, Mayor Snyder: City Clerk, Mr, Flotten: Mayor Snyder: Mr, City Clerk, have you received any written protests? None, This is the time and place for the public hearing, • There being no public testimony, the hearing was closed, Motion by Councilman Krieger, seconded by Councilman Nichols, and carried, to accept the report of the City Engineer and confirm the assessment roll for the weed and rubbish abatement pursuant to the City Council Resolution No, 2835, -15- Co Co 7/27/64 HEARINGS - Continued ZONE CHANGE NO,, 314 UNCLASSIFIED USE PERMIT NO, 90 T. T. Cunningham 6 R. H. Diedrich HELD OVER Page Sixteen Rescheduled for September 14, 1964. (Council has memo.) City Clerk,, Mr,, Flotten-, You have received a memo regarding this matter. This did not get into the paper. It would be illegal for us to have the hearing tonight as the paper did not publish the Notice of Public Hearing as ordered by the City. City Attorney, Mr, Williams: Continue this hearing in case any- one has the notice and is present. Motion by Councilman Krieger,, seconded by Councilman Nichols$ and carried,, that Zone Change No© 314 and Unclassified Use Permit No,, 90 be continued to the meeting of September 14, 1964. 'PLANNING COMMISSION METES 6 BOUNDS NO. 135-224 LOCATION-, Merced Avenue between • Olive M. Britt Sunset and Shadydale, APPROVED 6.5 Acres - 2 Lots - Area District II Approval recommended by Planning Commission on July 1, 1964. Held over from July 13,, 1964 at applicants request. City Clerk, Mr. Flotten-, (Read recommended conditions of the Planning Commission.) Motion by Councilman Krieger, seconded by Councilman Nichols'.'" carried,, that Metes and Bounds Subdivision No. 135-224 be approved subject to the conditions imposed by the Planning Commission. REVIEW PLANNING COMMISSION ACTION OF JULY 151, 1964 PERSONNEL SURVEY So indicated by Mr. Flmtten. No items called up. City Manager,, Mr.-Aiassa-, Mr. Robert Gold is herd. He is the consultant on our personnel issurvey. The Council can take this matter under advisement. The Personnel Board has not seen the survey. Mr. Gold is here to report to the Council. -16- Ca Ca 7/27/64 PERSONNEL SURVEY m Continued Page Seventeen Mr, Robert Gold We have completed the second step Gold9 Thompson 6 Company on the salary survey and position 1810 Fairoaks reclassification plane The first South Pasadena step'was the presentation to you of criteria for cities and methods for collecting the pay data which after approved by the Council formed a basis for our collection of the data and the document which you have just had distributed to you now summarizes by present class title the recommended salary ranges and for ready reference the maximum or fifth step of each range and in addition shows you the present range and last step and some brief codings which show which positions were benchmarked classes9 which,are vacancies and which have certain reclassification matters pending on them, The number of reclassifications is not large in relation to the number of,employees that you have. However,, there are some reclassifications pending which might effect as many as 20 or 25 employees, Beginning on Page 8 is the meat of this information which is listed on the subsequent six pages under several groupings, The net effect of these recommendations if they were accepted as they are would cost approximately 4% of the total payroll of the City, The subsequent reclassifications might involve another lf2% to 1% so perhaps the total amount will be somewhere • between 4 % and 5%, The manner in which the survey was prepared follcars as nearly as humanly possible exactly the method we described in our criteria, There were 10 corresponding cities and we collected data for comparable classes in those cities, A high and a low range was calculated and certain of the cities in this group have not completely finalized all of their 1964-65 pay plans, These recommendations would be completely equitable in our opinion for the year 164-65, This can be made fully effective for this year by action on the resolution and if there is any question on procedure or technique we will certainly try 'to answer it. We are dealing with existing class titles and classifications and the asterisks in this reference code column of theieport refer to one or more positions in any given class which might come under a reclassification within the next few weeks as the survey finalizes, Mayor Snyder: a few that show a cut, This concerns this was made purely on a comperative •of the employees worth to us. I don't to make a decision, I notice that the majority of these show a raise. There are me because I am wondering if basis with other cities instead think it is quite all we need Mr, Robert Gold-. I don't believe it is, On the other hands there are certain limits of an employee's worth to you which is a management or Council prerogative because only you in the City would be able to make that sort of adjustment, We have a factor in our wage comparisons which we call a qualitative factor of the job, In police and fire, in the ®17® C, Ca 7/27/64 PERSONNEL SURVEY - Continued Page Eighteen •comparable cities which we used, your basic statistics were on area and population and with approximately the average of the 10 cities but in those two departments you have perhaps as much as 30% less personnel in uniform and other services of the police and fire departments which means you are performing.a service for the City with substantially lower number of positions and a -substantially smaller total salary outputs To us this indicated in fire you have a rather unique regularized daily patrol procedure for inspections which is unique in the service that a qualitative difference factor does exist. I think it would be stretching a point that at the firemen level this qualitative difference exists although it might exist in a measurable way by management,, We have taken into account these quality differences to the extent that we can m- Mayor Snyder; The ones I noted were supervisoral positions, Mr,, Robert Gold:. You have six classes in your C range,, This is police and fire,, Our survey does not suggest that you change your present merit pay plan for these C range administrative positions,, I think it has a great many merits about it,, This is only given to you as a guide to m anagement and Council policy as to where those positions are being paid including some of the quality differences we have been able to evaluate for the job but not including the individual performances • on the job which only your staff and people can do,, Mayor Snyder: On Page 9 for the Director of Finance you show a cut,, Mr, Robert Gold: This has an asterisk by it for possible reclassification,, This is the one that I think taxes a survey of ours most is because the Police Chief and Fire Chief are very standardized and the Director of Finance is not a standardized class. You have operating in your Finance Department better and newer innovations which are not yet part of some city operations. On the financial side of this things three of the cities didn't have anything which would be roughly comparable so they weren't included at all. Three or four of them had varying forms and did not include budget analysis which is something your Department does, Although I believe this is accurate from the standpoint of present arithmetic that the reclassification of the job will show it is a heavier job here than it is in other cities,, Mayor Snyder: Mr,,_Robert Gold: advisory,. we would be in favor to retain your C range setup as guidance to the Manager and the Mayor Snyder: If this survey is adopted9 would you not argue too strongly about changing that? Not at all. As a matter of fact,3 because these are merely of it if the resolution is so written it is and just merely use these for Council,, On Page 10 you have Director of Parks and Recreation,, C,, C, 7/27/64 PERSONNEL SURVEY ® Continued Page Nineteen • Mr, Robert Gold- On your Director of Parks and Recreation you have an example of another field which is differenly organized in different cities. Five cities out of the ten do not have parks and recreation under one administrative head,, Only in three of the cities do you have a real valid comparison of the position so again the same type of thing takes place,, We add the qualitative factor to this position because in a growing city like this where the planning of these new parks and the layout of them and the planning of the recreation is a lot. -more challenging than it is going to be in Arcadia, for example,, Therefore, the quality difference is certainly justified and I would also say that the individual performance within the range is something only you could properly evaluate,, Councilman Krieger- This, Mr, Gold, is considered book No,, 2,, I hope, Mr,, Mayor, that we will have the benefit of Mr,, Gold°s counsel at a review conference on this,, Mr,, Robert Gold- This is not a review conference, Councilman Krieger- I think we might be better served if we had an opportunity to review the booklet first,, • Mr,, Robert Gold- We will come at your convenience whenever you wish to review it,, We will, be here whenever you would like -to have us,, City Manager, Mr, Aiassa- I would suggest we refer this to the Personnel Board because they have not seen it and Mr. Gold can set up a meeting with the Personnel Board and we can go as a joint meeting. The only action tonight is to receive this phase of his report and then refer it to the Personnel Board for an analysis and report back to the Council and that a joint meeting be set up,, Motion by Councilman Nichols seconded by Councilman Krieger, and carried, that this phase of the personnel survey be referred to the Personnel Board for an analysis and report back to the Council and that a joint meeting be set up,, Mr,, Dan Martin- We have :not had a chance to review this and we would like to have a meeting also, It appears to be a goad=:acommendation, We wou__d like a chance to study it further along with the Council and the Personnel Board, City Attorney, Mr,, Williams- I have a resolution prepared,, •City Manager, Mr,, Aiassa- It should be introduced,, City Attorney, Mr,, Williams- We have a mechanical problem obviously,, As I understand it there was some anticipation that these salary adjustments would be made effective as of the first of July,, In order to be effective the first of July they must be adopted not later than the end of July. Mindful of the fact you have not received the complete report to enable you to take final action on this, we have prepared and submit ®19m Co Co 7/27/64 PERSONNEL SURVEY - Continued Page Twenty to you for your consideration and wishes a resolution that would do these things, It would adopt the new salary table instead of the old salary table so range whatever number would be as set forth on the new. It would adopt the new table of organization indicating for each position in the City a salary range on the new table, Third, it would provide that these changes would be effective as of the lst of July and fourth, it would provide 'as follows-. "The power is reserved to the City Council for a period of 60 days to make further changes and adjustments in salary based upon the salary and position survey when completed to be retroactive to July 1, 1964,1" so you reserve for 60 days a right to change anything you do here and the change will go back to the lst of July, Obviously, you don't have to do anything,, This is an effort made to put these in effect as of July 1st, Councilman Krieger-. With respect to the powers reserved under Paragraph 4, would they include the salary table and table of orgainzation including provisions 1 and 2?, City Attorney, Mr, Williams-. Yes, Councilman Krieger- Could the Council properly adopt only Item 3 and 4, deleting 1 and 2? . City Attorney, Mr, Williams.- No, 3, effective July lst, is simply a statement that 1 and 2 would be effective as of July 1st, If you didn't adopt 1 and 2 there would be no change, Councilman Krieger.- Could this matter be subject to the final action of the Council effective as of July lst without the adoption of the resolution substantially in this form? In other words, is this the only way we can go about it? City Attorney, Mr, Williams.- The courts have determined that you cannot make salary changes retroactive beyond the current salary period you are in; otherwise if it is an increase it is a gift since the service performed has already been fully paid for. You cannot simply say you will make salary changes and tell how much they will be next August or September. If you pin it to a mathmatically ascertainable thing you could make them effective now but the amount could not be computed until a later event, You cannot say "We will grant a salary increase which will be whatever the salary report recommends01 because that would be doubly harmful, Councilman Nichols-. In the State of California the. public school districts in issuing their terms of employment to certificated employees are often .caught with this same problem, They are required to issue the firm contract of employment before they often know what their financial resources will be and in each of these contracts there is a statement of reservation that the Board of Trustees of the schools reserve the right to reissue you another contract and often times aftev the contract year is underway these contracts are reissued, Where is the difference legally in the position of the City of West Covina and in the position of the school district? ®20® Co Co 7/27/64 PERSONNEL SURVEY m Continued Page Twenty -One City Attorney, Mr, Williams: I don't know anything about the school districts. We don't issue a contract of employment, for one thing. That may be the difference,, The school districts are not subject, so far as I know, to Section 4 of Article 31 against the gift of public funds,, Since I don't know what applies to the school districts I can't answer, It has been determined that a retroactive increase in pay after the pay period has been completed and the pay has been out is a violation of that Constitutional provision:' Councilman Nichols: If I understand what you are saying is that in order for this Council to grant any salary adjustments to City employees effective July 1st we, in effect, must adopt the recommendations in this report here tonight,.subject to piecemeal revisions that we might undertake at some later time? City Attorney, Mr,, Williams: I am very doubtful about the legality of the piecemeal revisions, Mayor Snyder: Can we accept it tonight but direct that those underlined items will go under the old salary schedule until the study is completed? . • City Attorney, Mr, Williams: This table that is attached does put them under the existing salary stages, Councilman Nichols: I have been laboring under the illusion that we could, -by some mysterious act, achieve retroactivity,, In light of what has been said here I could not possibly vote for this resolution. This has nothing to do whatsoever with my attitude about the recommendations. It is simply that I have not had a chance to absorb them and the Personnel Board of the City of West Covina has not had the chance and if we pass a resolution which does, in effect, accept these subject to revision it seems to me we are going beyond that which we should go, Mayor Snyder: I think we are being pushed into something, City Manager, Mr, Aiassa: You are basically working on the benchmarks. There has been a definite.discrepancy or problem in the two positions of the Public Safety Department, If you look over this survey, and the Personnel Board has gone along with the consultant and the staff has been working with him, that some of these positions unless they are completely out of kilter are pretty well set and I don't think the Council will have many changes except in certain catagories where . you are particularly concerned about, Councilman Krieger: Either the Council has the prerogative in this situation or doesn't have it and if it is going to exercise the prerogative I say let's exercise it intelligently. I don't know what we are talking about here other than the fact that as I understand it if the resolution were adopted we are going into a system that we may or may not, upon .review, find acceptable and may or may not have to backtrack from, -21- C o C o 7/27/64 Page Twenty -Two PERSONNEL SURVEY - Continued Councilman Nichols, If we adopt this on a range basis, the employees of this' -City will be paid for a portion of this month and will be placed on steps in actor dance with this range. I am sure in my mind that'it is an excellent re • ort and -that I would havver few g putting"some- thing y points of disagreement but I am e ted to represent the Cityof West Covina and I cannot see me - thing into being that even in the mind of our City Attorney may not be legal. Mayor Snyder: Could we have a study meeting this week and an adjourned meeting Thurs- day night? [ �_l City Manager, Mr. Aiassa: The reason this resolution -is proposed is to give you 60 days to analyze this thing in thorough detail rather than rush it. The only thing this resolu= tion is doing is to provide the Council with the possibility of an addi- tional 60 days so that you can thoroughly digest this, Mayor Snyder: There is one other factor here. Prior to this year we considered salaries at the beginning of the year in January and it was just by majority action of the Council that we changed the salary consideration period to July which caught the staff shorthanded. I Councilman Krieger: I am a little upset with this proposed scheduling. If I remember correctly the City employees urged the execution of the contract with Gold and_Thomp- son so we would have this report back as soon as possible. I know we had discussion on the Council level as to whether or not it could -be properly prepared and submitted within that time schedule and some of us felt we would like to give the benefit of the doubt to the expert in the field and give it to the City employees and get the report to us as soon as possible. When discussing that motion for the adoption of the contract within these time limitations, I understood we were going to have it presented to us on a night with the suggestion we then go ahead even in tentative form with the resolution of adoption for even a limited period of time or be'faced with a situation that within the balance of the month to take action on it. I think it is unfortunate. Councilman Nichols-. me or anybody snowed me but I think the Council is placed in a situation ting this and any subsequent changes that framework and pulling them out to see it. I didn't want to infer that I was trying to say that the staff snowed the unfortunate result here is that where we in effect are really adop- are pinpointing individuals within of it. I just haven't had a chance Mr. Alassa: We discussed this and I think the Council was cognizant of that plan, that you were closing a very tight period. We did have a meeting last Monday and we had so many employees to cover. We had the report out. It is feasible to get this adopted by the end of July. I say also that we did make some changes in some basic plans in Personnel that has existed for three or four years, that Mayor Snyder pointed out. We take these things up in July if we don't get snowed in here with the budget and every- thing else, then try to complete the survey all on a time basis because during the time the salary survey was being made under the new arrangement is the time the department heads and the City Council was discussing the budget. Mayor Snyder: Would it be possible if we didn't act tonight to raise the average factor say, 4 1/8% to compensate for the loss of July? City Manager, Mr. Aiassa: In what position would the Council be jeopardized if they did adopt this - resolution? -22- Ca C. 7/27/64 PERSONNEL SURVEY - Continued City Attorney, Mr, Williams: they .know not what they are adopting. Page Twenty -Three I don't think there would be jeopardy except they would be adopting something City Manager, Mr, Aiassa: I think the Council well knows -the- meaning of this; we did have=a•.joint Ismeeting with the Personnel Board and with Mr. Gold.' Now this is just a summary report of what those findings were. Are we being facetious on this last statement • 0 Mayor Snyder: In the main there is a variable"raise_,. throughout this and -there are some cuts and people getting cuts are going to ask for justification of those cuts. It is true we hired a consultant to bring us in a recommendation and the chances are we would change very few of these in the study. City Manager, Mr, Aiassa: That's why we are trying to give you some extra time, so you can hear these things out. Councilman Jett: I think in view of the remarks by -the City Attorney and the fact that we - have only received this tonight and as many people who will be effected by whatever is adopted, in all fairness to everybody, I don't think I -could vote on this without an opportunity to really study it and have the benefit of the review by the Personnel Board as well. Mayor Snyder: Does the Council feel this is urgent enough to have a joint meeting this week and an adjourned meeting this week to reach a decision before the 31st? Councilman Jett: I don't see how we could do it and give the Personnel Board an opportunity to really study and review this,, _ Mayor Snyder: City Manager, Mr. Aiassa: Councilman Nichols: to do this but I am going to look at go through the Personnel Board before Mayor Snyder: City Manager, Mr, Aiassa: I think the majority of the Council feels we can't pass this resolution tonight. If you don't do this there will be -one month salary that will not be processed on the new salary plan. I am willing to make the record clear and I am willing to wait until August it first before I will do it and will I will do it. There will be no action tonight. We would like the joint session as soon as possible. We can set it up tentatively for next Monday, August 3rd< Motion by Councilman Krieger, seconded by Councilman Nichols, and carried, that on the City Council agenda at the first regular meeting in the month of September, which is Monday, September 14, 1964, that as an agenda item the matter of the City Manager's salary be considered by the Council, Mr, Dan Martin: I realize it is quite a decision on your part but the Employees' Associa- tion is disappointed. We are the ones losing a month's salary. Why should we suffer? -23- Ca C, 7/27/64 PERSONNEL SURVEY ® Continued Page Twenty -Four 0 Mayor Snyder: It is a decision we have to make here tonight, I realize the majority of you are receiving a raise but there are people who are receiving cuts, Mr, Dan Martina It appears to me that every time this comes up we get pushed back. Regarding your study$ you have set no date on this, You could run this to January, Mayor Snyder: A motion should be made that it would be on the next agenda, Councilman Nichols: I have stood before legislative bodies with hat in hand asking for raises, I think the problem we face at a time like this is not to suspect the motives of employees or elected representatives but to try to make a determination of what can physically be done. I would like to reiterate that until just a few minutes ago I had never seen these figures, I am elected by all of the citizens of West Covina and to take an action which, in effect, establishes salary raises without having had the opportunity to sit down and look at it, I could not do it, I stated earlier that I would personally be prepared to meet every night this week to do this, That is not the point, This Council has pushed this study; this Council has already •stated its receptivity to this study; there has been no philosophy stated on this Council that has indicated that this Council opposes proper adjustments in employees'. salaries, Our only problem here tonight in my judgement is that we have received material that we cannot in good conscience act upon tonight and I want.to make that clear, Mayor Snyder: It will be on the agenda of August 10, Councilman Nichols: If a quorum of this Council could meet between now and the end of this month at an adjourned meeting I would be much in favor of this, I have no desire that this be held into August and cause unnecessarily a loss in benefits to the eriiployees of the City, Mayor Snyder: I would go along with that, Councilman Nichols: What; about.a study session Wediic-nesday evening and an adjourned Council meeting Friday? City Manager, Mr, Aiassa: You could meet earlier on Thursday before you interview the candidates for the Planning Commission, Councilman Jett: I have no objection to a meeting but I don't want to be placed in the position where I am trying to rush into something, Mayor Snyder: We are not going to sit around and study this tonight, It will be studied in a joint meeting so there is no -reason we couldn't have a joint meeting this week$ an adjourned meeting this week and get it over with, -24- C, C. 7/27/64 PERSONNEL SURVEY - Continued • Councilman Nichols-. Move for $8QQ P,M, and an adjourned Council meeting Page Twenty -Five we establish a study meeting this Wednesday evening at for ®- Mro Robert Gold-, If there is any possibility that Thursday night could be made available I would prefer that, Friday night is perfectly okay, Councilman Nichols-. I will amend my motion to Thursday evening for the study meeting and Friday evening at 7:30 P6M4 for an adjourned Council meeting, Mayor Snyder-, I will second the motion, Action on Councilman Nichols' motion-, No action -® Councilman Nichols and Mayor Snyder voted "Aye"; Councilmen Jett and Krieger voted "No", Mr, Dan Martin-, Would the Employees' Association be invited to this study session? Mayor Snyder-, You can observe, yes, We may ask you questions, We don't want this meeting to be a hearing, though, I guess the meeting will be next Monday night, August 3, 1964 at 700 P,M, • Mr, James Rasp: I believe Council policy was the raises would be as of the 1st of July, I am unhappy that you feel you can't make meetings this week to at least consider this; to make a little more effort to do this, Mayor Snyder-, I realize your concern, Mr, James Rasp: I think it is a breach of faith with our interpretation in that you made the policy that this would be made as of July 1st, We are a little unhappy and I do think it affects the employees and their feelings toward the Council that you gentlemen can't make some arrangements to make it retroactive to July 1st, Councilman Krieger-, I don't think this is a question of motivation or good faith,, There is not a question in my mind as to the good faith and good intentions of the employees of this City but I would request they extend the same courtesy to the members of this Council. I asked the City Attorney specifically if this was some legal manner without making a committment on our part by which this could be made retroactive to July 1st, The indication is that this cannot legally be done. I am not going to commit myself to a program which I neither understand nor can I readily appreciate at this juncture, On the •other hand,.I think it is unfortunate that the time circumstances were such that between July 27 and July 31 a decision has to be made on this matter, I would remind the Employees' Association that this matter was on the agenda at the time the contract was first under consideration and I would remind the employees there was a letter sent to each and every member of the City Council asking for the. adoption or the execution of this contract and it was feasible for this study to be performed within the time limitations-. The consultant has done just that but I did not understand and I will a25® C, C, 7/27/64 PERSONNEL SURVEY - Continued Page Twenty -Six not continue to appreciate any question of motivation or desire or interest of the City employees,, This report has been submitted within the time limitations of the contract but there was never in my mind in voting upon that particular question a burden placed on me therefore to make a decision within any arbitrary time limitations being the balance of the month,, Mayor Snyder-. I will agree with Mr. Krieger that the whole Council has nothing but the motivation to arrive at an equitable solution to this,, We are sorry this deadline, because of the laws is here but we can't do anything about it tonight,, RECREATION 8 PARKS WALMERADO PARK FLOODLIGHTS PETITION Recommend referral to Recreation and Parks Commission for their consideration on July 289 1964, Motion by Councilman Jett, seconded by Councilman Krieger, and carried, that the petition for Walmerado Park Floodlights be referred to the Recreation and Parks Commission for their consideration on • July 28, 1964, RIDGE RIDERS LETTER City Clerks Mr,, Flotten-. Mayor Snyder. - GENERAL MATTERS ORAL COMMUNICATIONS None WRITTEN COMMUNICATIONS None • CITY ATTORNEY (Continued) ORDINANCE INTRODUCTION Laberge - City Initiated You have received a copy of the letter from the Ridge Riders for Your considerations We will take that up later, The City Attorney presented-. "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WEST COVINA AMENDING THE WEST COVINA-MUNICIPAL CODE SO AS TO REZONE CERTAIN PREMISES" (ZC 3129 LaBerge! ZC 313, City Initiated) -26- C, C. 7/27/64 Page Twenty -Seven ORDINANCE INTRODUCTION - Continued •Motion by'Councilman Jett, seconded by Councilman Krieger, and carried, to waive further reading of the body of the ordinance, Motion by Councilman Krieger, seconded by Counc-Dnan Jett, and carried, that said ordinance be introduced, ORDINANCE INTRODUCTION The City Attorney presented: 304-C Building Code "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WEST COVINA AMENDING SECTION 304-C OF THE UNIFORM BUILDING CODE" City Attorney, Mr, Williams: I have not yet been furnished and haven't had a chance to pick up the proposed change, We will have to hold this over, RESOLUTION NO, 2982 The City Attorney presented: Hudgens Carpet "A RESOLUTION OF THE CITY COUNCIL ADOPTED OF THE CITY OF WEST COVINA DENYING A VARIANCE" (V 5099 Hudgens Carpet) is Snyder: Hearing no objections, we will waive further reading of the body of the resolution, Motion by Councilman Krieger, seconded by Councilman Jett, that said resolution be adopted, Motion passed on roll call as follows: .Ayes: Councilmen Jett, Krieger, Nichols, Mayor Snyder Noes: None Absent: Councilman Heath Said resolution was given No, 2982, RESOLUTION NO, 2983 The City Attorney presented: LaBerge "A RESOLUTION OF THE CITY COUNCIL ADOPTED OF THE CITY OF WEST COVINA APPROVING PRECISE PLAN OF DESIGN NO, 413" (LaBerge) Mayor Snyder: Hearing no objections, we will waive further reading of the body of the resolution, Motion by Councilman Jett, seconded by Councilman Nichols, that said resolution be adopted. Motion passed on roll call as follows: Ayes: Councilmen Jett, Nichols, Mayor Snyder Noes: Councilman Krieger Absent: Councilman Heath Said resolution was given No, 2983, -27- C. C, 7/27/64 CITY ATTORNEY - Continued RESOLUTION NOa 2984 Hircon Builders ADOPTED Mayor Snyder- Commissioner Nichols: about it and I just didn't vote. it. Page Twenty -Eight The City Attorney presented - "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA APPROVING PRECISE PLAN OF DESIGN NO, 412 AND GRANTING VARIANCE NOo 510" (Hircon Builders) Hearing no objections, we will waive further reading of the body of'the resolution. I recall the matter coming up and I wasn't particularly happy It seems to me there was a vote on Councilman Krieger: The Minutes do not disclose any vote on this matter. Councilman Nichols: Move that this item be held over until the next regular Council meeting and that in the interim we instruct the City Manager to personally research the entire tape of the Council meeting and clear this matter up. • (Motion failed for lack of a second.) Motion by Councilman Krieger, seconded by Mayor Snyder, that Variance No. 510 and Precise Plan of Design No. 412 be approved subject to the conditions recommended by the Planning Commission.. Councilman Jett: I think the sewer has been the biggest problem in this area. I understand this problem has been•resolvedo Planning Director, Mr. Joseph: That°s right. Action on Councilman Krieger's motion: Motion carried. (Councilman Nichols voted "No".) Motion by Councilman Krieger, seconded by Councilman Jett, that said resolution be adopted. Motion passed on roll call as follows: Ayes- Councilmen Jett, Krieger, Mayor Snyder Noes: Councilman Nichols Absent- Councilman Heath Said resolution was given No. 2984. • __ : • Ca C. 7/27/64 CITY ATTORNEY - Continued RESOLUTION NO,, 2985 Redtfeldt-Merced Avenue ADOPTED Mayor Snyder-. Page Twenty -Nine The City Attorney presented: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA ACCEPTING A CERTAIN WRITTEN INSTRUMENT AND DIRECTING THE RECORDATION THEREOF, EXECUTED BY GORDON A. REDTFELDT AND LUCILLE V. REDTFELDT ON JUNE 229 19649 FOR STREET AND HIGHWAY PURPOSES TO BE KNOWN AS MERCED AVENUE." Hearing no objections, we will waive further reading of the body of the resolution. Motion by Councilman Krieger, seconded by Councilman Jett, that said resolution be adopted. Motion passed on roll call as follows: Ayes-. Councilmen Jett, Krieger, Nichols, Mayor Snyder Noes: None Absent: Councilman Heath Said resolution was given No. 2985. RESOLUTION N0, 2986 Robbins - Cameron Avenue ADOPTED Mayor Snyder: The City Attorney presented: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA ACCEPTING A CERTAIN WRITTEN INSTRUMENT AND DIRECTING THE RECORDATION THEREOF, EXECUTED BY LESLIE H. ROBBINS AS A SEPARATE PROPERTY ON.JULY 9s 19649 FOR STREET AND HIGHWAY PURPOSES TO BE KNOWN AS. CAMERON AVENUE" Hearing no objections, we will waive further reading of the body of the resolution, Motion by Councilman Krieger, seconded by Councilman Jett, that said resolution be adopted. Motion passed on roll call as follows: Ayes: Councilmen Jett, Krieger, Nichols, Mayor Snyder Noes-. None Absent: Councilman Heath Said resolution was given No. 2986. -29- Co Co 7/27/64 Page Thirty • U • CITY ATTORNEY - Continued RESOLUTION Budget HELD OVER City Manager, Mr. Aiassa: The City Attorney presented: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA ADOPTING THE BUDGET FOR 1964-65, APPROPRIATION OF FUNDS FOR EACH DEPARTMENT" It was adopted by a motion ever since I have been here. It has never been adopted by a Resolution,. City Attorney, Mr. Williams: I think there should be a'motioh not only to it states that the funds -are appropriated approve the budget and also" pP priated to thevvarious-departments; they aria -not so appropriated,' If you adopt it by resolution and attach the budget to it it becomes a permanent part of the City Council°s records which otherwise is not officially of record anywhere. City Manager, Mr.Aiassa: I think you imply to the'Council that the general law type of city does*not even have to have a budget. I was on vacation when this was prepared and I would like to hold this over to our next regular meeting. Motion by Councilman Krieger, seconded by Councilman Nichols, and carried, that this matter be held over to the next regular meeting of the City Council, RESOLUTION NO. 2987 Personnel Classes ADOPTED Mayor Snyder: The City Attorney presented: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA AMENDING CERTAIN CLASS SPECIFICATIONS ATTACHED TO RESOLUTION NO, 1277" Hearing no objections, we will waive further reading of the body of the resolution. Motion by Councilman Jett, seconded by Councilman Krieger, that said resolution be adopted. Motion passed on roll call as follows: Ayes: Councilmen Jett, Krieger, Nichols, Mayor Snyder Noes: None Absent: Councilman Heath Said resolution was given No. 2987. CITY MANAGER REPORTS PERSONNEL SURVEY Mayor Snyder: City Manager, Mr, Aiassa: Did Mr. Gold just deliver these reports today? He just delivered them to you tonight at the Council meeting. -30- Co C, 7/27/64 PERSONNEL SURVEY - Continued Page Thirty -One • Mayor Snyder-. I said a few weeks ago I don't think possibly it was his fault. He did it as fast as possible under the circumstances, Councilman Krieger-. WATER PROBLEM STATEMENT OF CHARGES STATE WATER PROJECT 1964 City Managers Mr, Aiassa-. I can't see,how anything said tonight can be construed as a criticism of Mr, Aiassa, Their Warrant is due, (Councilman Nichols left the chambers for a few minutes,) Motion by Councilman Krieger, seconded by Councilman Jett,, to accept the final report re this matter and authorize payment of the warrant of $109561,005 which is budgeted, State Water Project 1964" Motion passed on roll call as follows-. Ayes-. Councilmen Jett, Krieger, Mayor Snyder Noes: None • Absent-. Councilmen Nichols, Heath WATER PROBLEM OPTION WATER FROM STATE City Manager, Mr. Aiassa-. Valentine was not available, Mayor Snyder-. WATER PROBLEM ANNEXATION PROCEDURE LETTER FROM HARRY WILLIAMS I would like to hold this off until August 10 because Mr, All right, City Attorney, Mr, Williams-. We have a letter addressed to me re this matter from Harry C. Will dated July 6, 1964, I would like this spread in full in the Minutes-. "This is in answer to your is call as to whether or not the City of West Covina has to call an election for the proposed annexation to the San Gabriel Valley Municipal Water District, "As I have indicated before, the City occupies no official position whatever in connection with this annexation, All necessary steps are to be taken by the Water District including the fixing of the terms of annexation and the calling of the election, If there is -31- C, Ca 7/27/64 Page Thirty -Two WATER PROBLEM (ANNEXATION PROCEDURE) - Continued • anything which the City should dog it would appear to me that it would be to request the official fixing of the terms of annexation in writing, In fact, these terms become part of the election, "I am enclosing herewith a copy of Sections 72300 to 72354 of the Water Code which control all phases of the proposed annexation," Motion by Councilman Krieger, seconded by Councilman Jett, and carried, that this letter be accepted and placed on file, MASTER PLAN TREES COMMERCIAL AREAS City Manager, Mr, Aiassa- I have a follow-up report from the Recreation and Parks Department implementing the master street planning program for the central business district, (Read report, See page 32-a,) Also, the Council was given a master plan of trees for this commercial area. Somebody has to start this some place. I would like authorization to meet with the Chamber of Commerce and have a specific program from the Chamber of Commerce to augment this recommendation as •outlined by Mr, Gingrich, If we don't develop a plan soon, it will be too late, Councilman Jett- Has the staff determined who is going to be responsible for the maintenance of these trees? This is the big problem, At one time the merchants agreed to assess themselves for whatever the cost to put in the landscaping was according to what the City wanted to do. This was the property owners, not the businessmen, I believe the property owners would still be willing to do this if properly approached and if the City would assume the obligation of maintenance, I believe this should be the City's responsibility to assume the maintenance as long as it is in the public right-of-way, Mayor Snyder- The recommendation from Mr. Gingrich is that we do take care of it. Motion by Councilman Jett, seconded by Councilman Krieger, and carried, that the City Manager be authorized to meet with the Chamber of Commerce and get a specific program from the Chamber to augment this recommendation as outlined by Mr, Gingrich in Sections 1 and 2 of the report, DIVISION OF HIGHWAYS MAINTENANCE AGREEMENT EFFECTIVE JULY 1, 1964 City Manager, Mr, Aiassa- They areas agreement, All of a sudden they want us to agreement, A maintenance agreement is not I frankly feel that I am not too anxious to them until we get the freeway agreement, have been maintaining these for five years without an develop a maintenance the freeway agreement and grant any agreement with -32- Page Thirty -Two A To: City Manager From: Recreation & Park pepartment Subject: Implementing Master Street Tree Plan for Central isBusiness District n LA • Proceeding on the assumption that the Planning Department will require parkway street trees in accordance with the adopted Master Street Plan for the Central Business District on all future precise plans, and that the City will assume miinten-' ance, (including mulching', pruning, trimming; spraying, treating or removing) on all parkway street trees in the business dis- trict in the future, the following recommendations are made: to The Administrative Aide and Director of Recrea- tion and Parks be requested to work with the Manager of the Chamber of Commerce to develop plans for a joint effort be- tween merchants and the city to acquire and plant street trees in the existing developed areas of the Central Bus- iness District, and to provide a means of watering said trees, 2. City staff to prepare estimates for City Council's consideration involving cost of developing the areas in the Central Business District requiring trees and watering sys- tems which are on City owned or controlled right of way, and which would be the total responsibility of the City, /s/ Robert So Gingrich, Director -32 A- C, C, 7/27/64 Page Thirty -Three DIVISION OF HIGHWAYS MAINTENANCE AGREEMENT Continued • Councilman Jett: I would like to make a recom- mendation on that Vincent Avenue Interchange when they widen it, I would like to see a ground coverage put in like they have in downtown Los Angeles where it is attractive. instead of these bushes hiding everything that the people go through. I think they could do a much better job of landscaping than what they have done in the past,,, City Manager, Mr, Aiassa: We will have a plan submitted by them for landscaping and you will have a chance to.review it, I will bring this up on August 10th, PROJECT S,P,6444 Review City Engineer status report UNCURBED & UNGUTTERED SIDEWALKS on pilot program, City Manager, Mr, Aiassa- The Council has received a memo from R, E. Pontow, City Engineer dated July 24, 1964 re this matter, I would like this spread in full in the Minutes: "In accordance with a City Council directive, the Engineering Department has undertaken a pilot program for constructing curbs, gutters and pavement • on partially dedicated and improved streets by obtaining voluntary participation from abutting property owners and/or through assessment act proceedings, Following is a progress report on this program, "The a-eas selected to be improved under this initial program are shown colored red on the attached map and include the following streets: "1, Cameron Avenue, S/side - Lark Ellen Ave to Azusa Ave,, "2, Azusa Avenue, W/side - South of Cameron Avenue 113, Francisquito Avenue, N/side - Sunset Ave to Broadmoor Avenue "4,, Glendora Avenue, W/side - North of Service Avenue "S, Sunset Avenue, W/side - South of Rowland Avenue "Cost estimates of the " proposed improvements have been prepared and ownerships of the abutting properties determined, The next step will be to negotiate with the various property owners for purposes of obtaining voluntary dedication o" the necessary right- of-way. If this can be accomD ?_she�f, , construction Would proceed under the 1911 Assessment ;'-1ct-, It is anticipated t--hat it will take approximately three weeks to complete this phase of the program, "In the event that we are • unable to obtain voluntary participation, condemnation pro- ceedings will be initiated to acquire the necessary right-of- way, "A Resolution of Intention would then be prepared and presented to the Council for adoption, Following that action, engineering design will commence and plans and specifications will be prepared. Final steps will include letting of bids, award of contract and commencement of work, -33- C, C, 7/27/64 Page Thirty -Four PROJECT S,P,6444 (UNCURBED & UNGUTTERED SIDEWALKS) Continued "If it becomes necessary to • implement this program by condemnation of right-of-way, it is estimated that construction will commence in approximately six months, The staff will submit periodic progress reports as this program develops," C� Mayor Snyder: Citrus Street, south, the frontage road south to Cortez, why wouldn't that be considered in the initial program? Are you waiting for the storm drain before you do anything there? Public Services Director, Mr, Adams: That would be the first thing, That storm drain is in this proposed bond issue, If the bond issue goes we should be in a position to have immediate action to construct the storm drain. WP are involved in right-of-way problems there just north past Zoelle's place, Mayor Snyder: I get a lot of complaints about Cameron and Citrus, Councilman Krieger: On the corner of Glendora on the west side north of Service Avenue, isn't this the Fern Merry property and won't we be getting a precise plan application in the way of planning there? Mayor Snyder: They will be paying for this under the 1911 Act, I would like to see this get started, Councilman Jett: 111-hink it is a good start, Motion by Councilman Jett, seconded by Councilman Krieger, and carried, to accept the City Engineer's and Director of Public Services report and that they be authorized to proceed accordingly, FIRE TRUCK ENGINE COST BREAKDOWN City Manager,�Mr, Aiassa: I would like to have the record show that this report has been filed with you. Motion by Councilman Krieger, seconded by Councilman Jett, and carried, that the report on the fire truck engine cost breakdown be received, OUTDOOR SALES REPORT City Manager, Mr, Aiassa: The Planning Commission has a hearing set for this on August 5th, We will hold this over, -34® C, C, 7/27/64 Page Thirty -Five CITY MANAGER REPORTS - Continued DMJM PAYMENT FOR,GLENDORA HEARING City Manager, Mr. Aiassa: They.:ra.ised: their _fe6,:from ..:the initiA1 ,amount.%of ;1:2:73000 to, $353.56. The condition that they take the $273�.00 As.original•.ly given is their estimate and they have agreed'. -to accept it. This needs no action now. OVERNIGHT VEHICLE PARKING City Manager, Mr, Aiassa: We are coming out with some serious problems along the freeway, I think the Planning Commission should consider the adequacy of off-street parking for these apartments and that area exhibits the perfect example of what can happen, Mayor Snyder: I have.noted that most apartments apparently have. inadequate parking or visitors are afraid to park in the parking lot of apartments because all those apartments on the frontage road have people parking in the streets, Councilman Nichols-. I think we have the same problems • with apartments as you do with residential areas, City Manager, Mr, Aiassa-. I would like to refer this to the City Planning Commission and lei them study it, This is going to become more complex within the next few years. Now is the time to start on this. We should recommend to the Planning Commission that they review this overnight parking can public streets, Mayor Snyder-. Perhaps new apartments could be required to furnish visitor parking, Motion by Councilman Krieger, seconded by Councilman Jett, and carried, that this matter of overnight vehicle parking feasibility and recom- mendation be referred to the Planning Commission for a study and report back to the City Council, INCREASE IN MAP CHECK SERVICE FEES BY COUNTY ENGINEER AND AGREEMENT FORM City Manager, Mr, Aiassa-. (Read report re this matter,) •I would. like the staff to review the possibility of making a nominal fee for some of these expenses, We are doing this service, City Attorney, Mr, Williams: The County checks final maps'for cities that want the County to do the checking and the subdivision map authorizes the City Engineer to contract with the County to do the checking, This is not done to contract cities; it is done to all cities and the City is not charged, the subdivider is charged. The fee the County has been collecting from the subdivider will be more than it has been in the past, -35- Ca C, 7/27I64 Page Thirty -Six INCREASE IN MAP CHECK SERVICE FEES BY COUNTY ® Continued City Manager, Mr, Aiassa: We have never made any charges whatsoever for this type of service and it may be a new charge but it is valid because right now you have some places requiring a great deal of work as far as administrative staff is concerned, Councilman Krieger-, City Attorneys Mr, Williams: Does the City incur any expense for the map check by.the County? No, City Managers Mr, Aiassa: They are now feeling that there is additional service and a need for increase in cost and I think we should parallel ourselves that for the service we are rendering we are not receiving any fees for it, Mayor Snyder: What service,do we render ,paralleling this? City Managers Mr, Aiassa-, Many times we get subdivision maps in, the tentative that we work over completely and give it almost a complete revision, These we do not charge, With some subdividers there is no problem; the check is quick, I would like to propose that we make a report to you to show you exactly what it is costing to process both types of maps, Motion by Councilman Nichols, seconded by Councilman Jett, and carried, that the staff be directed to make a report to show what the costs are regarding this map check service, JOINT MEETING COVINA VALLEY BOARD OF EDUCATION & COUNCIL REQUEST FOR DATE City Manager, Mr, Aiassa: There is a time element here, What date would be satisfactory for the Council? Councilman Nichols-, Are there specific things that the Covina Valley Board of Trustees wants to discuss with the Council? City Manager, Mr, Aiassa: I think so, We will set it tentatively for August 31, PROPOSAL TO EXCHANGE PROPERTIES WITH BALDWIN PARK City Manager, Mr, Aiassa-, I would like to recommend that this matter be turned over to the .Planning Department and have them review it and see if they could make a firm recommendation to the City Council, Motion by Councilman Krieger, seconded by Councilman Jett, and carried, that the proposal to exchange properties with the City of Baldwin.Park be turned over to the Planning Commission for their review and recommendation to the City Council, -36- Ca ire 7/27/64 CITY MANAGER REPORTS - Continued CHAMBER OF COMMERCE FINANCIAL STATEMENT ACKNOWLEDGMENT OF ACCEPTANCE City Managers Mr, Aiassa: Page Thirty -Seven The Council has this statement, Motion by Councilman Jett, seconded by Councilman Krieger, and carried, to accept the acknowledgment of acceptance by the Chamber. of Commerce Financial Statement, MEETING DATE FOR STUDY SESSION BETWEEN WEST COVINA DISPOSAL AND COUNCIL TO DISCUSS TRASH. PROBLEM City Manager, Mr, Aiassao Mr, Thorson has made a request to have a meeting with. the Council to discuss his trash problems, I beleive you may want to discuss other items with him, Is it possible to have a short meeting with Mr, Thorson? His gross receipts reported were $358,000 and some odd dollars and 4% would be $14,330,79, I will put it on my agenda tentatively for September the 21st, Mayor Snyder: REPORT BY NEPTUNE AND THOMAS ON REVISED CIVIC CENTER ESTIMATE The new Councilmen should be furnished a copy of the contract we have with Mr, Thorson, City Manager, Mr, Aiassao We have a full report prepared by the staff, I would like the Council to accept this report and we will have to set up a session with Mr, Thomas to discuss the details of the amended agreement with H,H,F,A. This completes all the background for the new Council who have not had experience with this, I would like to set this up as soon as possible because we are in the process of removing the auditorium and our cultural center from our H,H,F,A, project, (Read report re this matter,) Councilman Jett: I think we are going to have to get off the ground on this and get moving, This has been going on for three or four years. I would urge the Council to study this and be ready to really do something about it, Mayor Snyder: We could put this on the agenda the night we only have Mr, Thorson, We should have a meeting to decide which course we are going to take here, City Manager, Mr, Aiassa: I would like to take care of this in August, I think the 17th would be good, Mayor Snyder: Fine, We should also include on that agenda a discussion by the Council of what procedure we are going to take to determine what we are going to do, ®37® C, C, 7/27/64 Page Thirty -Eight REPORT BY NEPTUNE AND THOMAS ON REVISED CIVIC CENTER ESTIMATE"- Continued City Manager, Mr, Aiassa- STATE COOPERATIVE PERSONNEL SERVICES C0NTRACT RENEWAL If they are not available for the 17th we will hold it on the 3lst, City Managers Mr, Aiassa- This is a contract that we have been executing for six years and they provide us with all the material that is necessary for the examinations of our new employees, It is a standard contract. The fees have not been changed and itis the same contract as last year, Motion by Councilman Jett, seconded by Councilman Krieger, and carried$ that the Mayor and the City Clerk be authorized to execute the contract with State Cooperative Personnel Services, ASSESSED VALUATION City Manager, Mr, Aiassao Our Finance Director gave us •an analysis of our local assessed valuations pending July 20, 1964, We have definitely watched this public utility factor and we feel we have not too much to be concerned about with our estimate versus theirs, Mayor Snyder: I think a commendation of the Director of Finance and the City Manager is in order here, Most cities and school districts are in trouble because they overestimated and our Finance Director was very conservative in his estimate and the assessed value is coming back higher than he estimated, "Toe City Manager From- Director of Finance Subject: Comment on 1964 Local assessed valuations before equalizations as released by the county assessor in his letter of July 20, 1964, 1, This office has analyzed the assessor's preliminary report of assessed valuations of the locally assessed secured and unsecured tax rolls, as announced in his letter of July 20, 1964. 2, If these preliminary assessed values are realized, they will yield an INCREASE of $1,683,236 above the assessed valuation as estimated in the 1964-65 Budget, This figure is very tentative because we do not yet have the assessed value of public utilities. • properties which are subject to equalization by an agency of the County, 3. For those who are interested, there is indicated below a comparison of the assessed valuations as announced by the assessor's letter of July 20, 1964, and as estimated in the 1964-65 Budget, • co C, 7/27/64 ASSESSED VALUATION - Continued. 'Assessed Valuation Per 1964-65 Preliminary Budget Deduct State Assessed Public Utility Assessed Value Estimates not included in Assessor's Report of 7/20/64 but included in Budget, Director of Finance's Estimate of Assessed Value less Public Utility Assessor's Value of the 1964 Local Secured and Unsecured Roll before Equalization - and less Public Utility Assessed Valua- tion Potential Increased Assessed Valuation over Estimate in the 1964-65 Budget CITY MANAGER'S VACATION Page Thir��Nine $ 95,996,664 4,116,760 $ 91,879,904 $ 93,563,140 $ 1,683,236 /s/ James Kay, Jr. City Manager, Mr. Aiassa.- I would like to take one more day vacation this coming Friday. I will appoint John Adams as acting City Manager for one day. Motion by Councilman Krieger, seconded by Councilman Jett$ and carried, that the City Manager be authorized to take one day of his vacation time on Friday. July 31, 1964,, TREASURER'S REPORT June$ 1964 Motion by Councilman Krieger, seconded'by Councilman Jett, and carried, to accept the Treasurer's report for June, 1964 and place it on file, CITY CLERK RESOLUTIONS FROM CITY OF SANTA MONICA AND CITY OF CULVER CITY. AUTHORIZING LOCAL CONTROL OF GAMBLING (INFORMATION ONLY City Clerk, Mr. Flotten.- You have copies of these resolutions. Mayor Snyder.- According to the newspaper there is at present a law suspending a decision which may effect the local operation control of gambling. Is there anything that would be in order that we could do to oppose this or have any effect on it? -39- Cc C, 7/27/64 Page Forty RESOLUTIONS REGARDING LOCAL CONTROL OF GAMBLING - Continued • City Attorney, Mr, Williams: We are anticipating in the lawsuit under that joint cities agreement that you approved some time ago. A brief is being filed on behalf of the other cities as friends of the court in support of Long Beach, It doesn't appear that any resolutions will be effective until the court's decision comes out and determines whether or not we need any resolution, If the court's opinion is adverse there is another subject to be added to a whole list of subjects, It will probably require a Constitutional amendment, SCOA APPLICATION -Carnival Temporary Use Permit City Clerk, Mr, Flotten: I have an application from Scoa, This will extend their time two days over what they are allowed, They want it from August 26 to August 30, They already have six days and are allowed seven. Mayor Snyder: City Clerk, Mr, Flotten: MAYOR'S REPORTS SISTER CITY PROGRAM Mayor Snyder: PEACE OFFICER MEETING Mayor Snyder: There is no alternative but to turn them down, I understand the Planning Com- mission is making a study of this one - day sidewalk sale being changed to three days. Through the Chamber of Commerce, I have a letter from Mr. Seeds stating they have named Paul J. Weitz to their Sister City Project. We have a memo from Mr. Sill regarding a peace officer meeting on July 29th, PARKS AND RECREATION COMMISSION MEETING Mayor Snyder: Who is the alternate to the •Parks and Recreation Commission? I think it is Mr. Heath and I can't make their meeting .tomorrow night and he is on vacation, I am wondering if one of the other Councilmen can go to this meeting, Councilman Jett: I can make it, -40- C, C, 7/27/64 MAYOR'S REPORTS Continued Page Forty -One COMMITTEE APPOINTMENTS Mayor Snyder: The new committee appointments a will send those out to you, re due as of August 1st, I Councilman Kreiger: I would like to be reappointed to the Planning Commission if - it is in order, Mayor Snyder- I am sure no one objects, COUNCIL STUDY SESSIONS Mayor Snyder: When I first came on the Council we had frequent study sessions. These were informal and then we dropped them, It seems to me to understand each other and the City you have to have these sessions. Is there any way of accomplishing this within the law? City Attorney, Mr, Williams: You can get decisions that say almost anything on the subject of the Brown Act, The Brown Act says you may not meet in other than open and regular session, If you deliberate the courts have more or less decided "deliberation" means something more than just receiving information; it means discussing what you are going to do about something but if you discuss what you are going to do about it, it is a regular session, The Attorney General has said even receiving information is deliberating but the courts so far haven't said that, It is perfectly proper to have the sessions but I think they should be held in public, Mayor Snyder: I have no objection to the public being in the session but some place that is not as formal an atmosphere, I do think that sessions of this type where you are not in a formal atmosphere and you can give and take on some of these items would be beneficial, City Attorney, Mr, Williams: I think so, too, Councilman Jett: I thoroughly agree with this. We have had the benefit of these meetings in the past and they are beneficial, City Attorney, Mr, Williams: Councilman Krieger: • Mayor Snyder: Public meeting doesn't mean that the public has any right to participate, I think that is a good idea, I will see what I can work out, -41- • 0 C, Cp 7/27/64 Page Forty -Two MAYOR'S REPORTS - Continued PLANNING COMMISSIONER INTERVIEWS Mayor Snyder: I understand this meeting for interviewing the Planning Commissioners is Thursday night, My understanding was that the Councilmen were to submit names to Mr. Windsor and he was to invite these people, Apparently some of them have not been invited. If the Council wants particular candidates they want interviewed, they -should give their names to Mr, Windsor so he can make the arrangements, Councilman Krieger: City Manager, Mr, Aiassa: Councilman Jett: Councilman Krieger: Mayor Snyder: WATER PROBLEM Has Mr, Kayser received an invitation? I believe so, I would like to see Jack Warsuer and Leon Furra invited, And Hal Marron also on this, Each one call Mr, Windsor tomorrow and make sure the names you want are on the list, Mayor Snyder: We have a letter from the San Gabriel Valley Municipal Water District suggesting that the best time for them to meet with us would be before August 15th or after September 6th, Can we set up a meeting with them before the 15th of August? City Manager, Mr, Aiassa: Councilman Nichols: Mayor Snyder: City Manager, Mr, Aiassa: MEETING WITH MR, BONELLI It is all right with me.but I don't know how you feel about it, It appears to me we have meetings to set up all through the month of August, . There is no urgency here; we will make it after September 6th, Fine, Mayor Snyder: Have the new Councilmen had a formal meeting with Mr, Bonelli? City Manager, Mr, Aiassa: He just got back from his vacation. I have a note to call him on that matter, -42- co c, 7/27/64 'COUNCIL COMMITTEE REPORTS • AGENDA SHORTENING STUDY Page Forty -Three Councilman Krieger: Amendment No, 52 has been held over, A lot of the recom- mendations hinge on the possible adoption of that revision and I would prefer to defer this committee's report until such meeting, VICTOR GRUEN MEETING Councilman Krieger: I would like to ask the City Manager,.if at the time the Victor Gruen people are rescheduled for a meeting if we could indicate to them that we would like to discuss the Vincent Avenue Interchange at that particular meeting specifically, City Managers Mr, Aiassa: Fine, REPORT ON REGULATING PROCEDURES ON PORNOGRAPHIC LITERATURE • Councilman Nichols: I originally brought this point up at the request of citizens' in the community, The particular individual who had given leadership in this area in the community has since been appointed to the County Commission on Pornography and I feel that the matter is being handled now at the County level and that there are no particular and pressing problems in the. local community and I would like to remove it from the agenda, • EMPLOYMENT NOTICES Councilman Nichols: This has to do with the City's practice in the area of employment, I was wondering what the other Council members would feel as to the merit of adding to any postings or listings for employment by the City of West Covina that this community is a fair employment practices community, that is to implement and indicate the same philosophy that persuaded the Council to establish a Human Relations Commission to try to indicate in our.communication for employment that this is our philosophy, When the City of West Covina would plade an advertisement in the newspaper for a position for the City that that advertisement include as a matter of City policy the statement "a fair employment practices community", Councilman Jett: Councilman Nichols: have been rebuffed so many times in that they just don't even bother to they do not see substantial numbers What would this accomplish and what would be your reason for something like that? I think that many times there are minority group people who attempting to achieve employment go and apply in any area where of people like themselves and m43® Co Ca 7/27/64 EMPLOYMENT NOTICES ® Continued Page Forty -Four . we often times as a City, as a communaITy, as citizens, in fact, bemoan and complain when State government and Federal government recognize problems and legislate in these areas,, I am one of the very first who objects strongly, vehemently, to legislative bodies telling private citizens what to do. On the other hand, I think legislative bodies have an obligation in those areas where they do exercise control to demonstrate that their leadership,is morally constructed and so I think one area where we do exercise control, where we are not imposing on anyone else's personal rights is in the area of City employment and I would just toss out that I don't think the City of West Covina would be hurting itself at all to go on record overtly in indicating to the community at large that its employment practices are on an abolutely nondiscriminatory basis. Councilman Jett-, You are not suggesting that we have been discriminating in the past' Councilman Nichols: No,, I just said that I do not feel we have been,, Mayor Snyder: I think your remarks are well put,, I am not too conversant with what the Fair Employment Act provides,, If the intent is to say we don't discriminate in hiring, I believe you're right, that many • people of minority races will fail to apply in areas just because they feel "what's the use?" and then I think such a statement might show our intentions,, This does.not in any way infer that we would not intend to hire on the basis of merit and ability,, Councilman Nichols-, We have already stated in resolution that it is the intent of this City Council that there be no discrimination based upon race, religion or natir,I. origin F;racticed in this community, All I am saying is that perhaps that mig�-it be one area where we do have public contact, communication to direct City employment, where we might go regularly on record with a simple statement at the close of each employment listing that ours is a fair employment practices community,, That doesn't recommend directly -to the Fair Employment Practices Law but simply :indicates that this is a non-discriminatory City in its own employment practices,, I think this is the kind of leadership we can offer without infringing in the private sector,, Councilman Jett: You are going to call attention 'fro the fact that there has been an area of discussion or discriminat4..o'n here and I 'think you have a division in the City right now of those who would take objection to anything like this, either for and there would be those against, I think you are just asking for trouble when you start something like • this,, We are not discriminating; we are not, in my opinion, attempting to attract into the City deliberately those elements that might be controversial and I don't understand why you would want to publicilze something like this,, Mayor Snyder; If there are people of minority groups who fail -to apply because of their attitude of "what's the use?", if a statement like this would stimulate their application, I am all for it,, You are not going to hire them just because they are minority race over anybody else, you a,e going to still hire on ability but you don't want them no-;: applying because they think they don't have a chance,, -44- C, C, 7/27/64 Page Forty -Five EMPLOYMENT NOTICES ® Continued Councilman Jett: They know that fair employment • practices is a law of the State, If they can qualify for these positions I can't understand why you want to make an extra effort to attract those people here. I don't get the reasoning, Councilman Krieger: My interest lies in perhaps a different phase and that is this: Is there some precedent to -which you can points, Councilman Nichols' in the governmental field where this is part of the literature of advertising? Councilman Nichols: Nos but I do know employers who in the private sector who do business with the Federal Government are required in their employment statements to state their compliance with the law, That law is not directly applicable to a public body as such, We are already on record$ of course, I have no desire to go out and seek any particular group of people of any particular nature whatsoever at the expense of others but I do believe and I think it is true, I can't demonstrate it here, but I think it is true that many minority group people will not apply in an area where they do not see others of their kind already employed because they have been so often rebuffed, All I say is it is an area where a City can exert moral leadership without infringing on the private sector, I think it is •an area where the City can exert moral leadership, Actually, it might be more appropriate to seek a survey to see how many appli- cations come from people who are representative of minority groups in relation to City employment, Maybe I am way off but I had this feeling and I wanted to express it here, If there is not a strong consensus of sympathy I certainly won't push it, Mayor Snyder: I would be for it after con- sideration, I would like to take it under consideration, Councilman Nichols: By all means, Councilman Jett: My first reaction is I would be opposed because I would feel that we are now making an effort to discriminate against the people living in the City by making a direct effort to bring in minority groups, Mayor Snyder: That is not the intent, Mr. Nichols is saying he wishes to convey we don't hire on the basis of discrimination; we hire on the basis of merit, Councilman Krieger: There are a lot of things we do and don't do in this City that isn't part of our soliciting literature and that is what concerns me, the necessity of picking out this one item and incorporating it within our literature, I think a city gives moral leadership in what it does rather than what it says it does, I am wondering if it might not have a ricochet point, Councilman Nichols: That is quite possible, Councilman Krieger: I would like to study it a little bit, -45- C, C. 7/27/64 Page Forty -Six DEMANDS • Motion by Councilman Gilman KrieRers seconded by Councilman Jett, to approve demands totalling $1379319,55 as listed on demand sheets B172 through, B174 and C397, This total includes fund transfers of $27g454,89, Motion passed on roll call as follows. - Ayes: Councilmen Jett, Krieger, Nichols, Mayor Snyder Noes. None Absent. Councilman Heath There being no further business, Motion by Councilman Jett, seconded by Councilman Nichols, and carried, that this meeting be adjourned at 12.05 A,M, ATTEST. • CITY CLERK APPROVED 'r 1Z. MAYOR -46-