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06-01-1964 - Special 2 Meeting - Minutes• MINUTES OF THE ADJOURNED REGULAR MEETING OF THE CITY COUNCIL CITY OF WEST COVINA, CALIFORNIA June 1, 1964 The adjourned regular meeting of the City Council was called to order by Mayor Snyder at 8:15 P.M. in the West Covina City Hall. The Pledge of Allegiance was led by Councilman Heath. Councilman Nichols gave the invocation. ROLL CALL Present: Mayor Snyder, Councilmen Krieger, Nichols, Heath Others Present: Mr. George Aiassa, City Manager Mrs. Lela Preston, Deputy City Clerk Mr. John Q. Adams, Public Services Director Mr. Harold Joseph, Planning Director Absent: Councilman Jett Mr, Robert Flotten, City Clerk Mr. Harry Co Williams, City Attorney CHAMBER OF COMMERCE Mr. John Gardner: I would like to present each one of you with a copy of the new Chamber of Commerce Book of the City of West Covina. It tells you all about your City, Mayor Snyder: Thank you. Motion by Councilman Krieger, seconded by Councilman Nichols, and carried, that this meeting be adjourned to 9:30 P.M. for the purpose of a joint meeting with the Planning Commission, (The meeting was adjourned at 8:20 P.M.) The adjourned regular meeting of the City Council reconvened at 10:00 P.M. C ITY CLERK'S REPORTS ZONE CHANGE NO. 308 City Initiated and To be set for hearing. PROPOSED AMENDMENT NO. 4 City Initiated (Mr. Joseph gave a brief summary of the matter.) Mayor Snyder: I don't think the full impact of what has happened here has hit the City yet. I don't think many people realize they were faced with zone changes here. I think most people felt they were just faced with a General Plan change. -1- Co C. 6/l/64 Page Two ZONE CHANGE 308 & PROPOSED AMENDMENT 4 - Continued Mrs. Preston: We suggest June 29th, which is the fifth Monday in June. A large • crowd is anticipated and it would be better to hold the hearings'at one of these two available schools, California or Edgewood> These two mat- ters would be the only things under consideration. Councilman Heath: I would like to see it at California School. It is more centrally located. Mr. Joseph: There is a problem of seats there. If you have it at California School, you have to truck the seats over. Motion by Councilman Heath, seconded by Councilman Krieger, and car- ried, that 'the public hearings before the City Council on Zone Change No. 308 and Proposed Amendment No. 4 be held at the California School on June 29, 1964 at 7:30 P.M. CITY MANAGER REPORTS JOINT MEETING BETWEEN THE CITY COUNCIL AND THE PLANNING COMMISSION • Motion by Councilman Krieger, seconded by Councilman Heath, that the Mayor be requested to appoint one Councilman as a member of a committee • and that the Planning Commission Chairman be directed to appoint one Commissioner as a committee member to meet with the City Manager and the City Attorney for the purpose of reviewing the procedures followed by each of the respective bodies and to report back their recommenda- tions with respect to the possible streamlining of these procedures. Motion passed on roll call as follows: Ayes: Councilmen Krieger, Noes: None Absent: Councilman Jett Councilman Krieger: Mayor Snyder: CITY COUNCIL SECRETARY Nichols, Heath, Mayor Snyder I would volunteer to meet with the staff and the Commission representative on this. I will, appoint Mr. Krieger as this committee member. Mayor Snyder: It is my feeling that I can't use the secretary to gain max imum efficiency of her time. She is too highly paid a person just to farm out to other departments like the City Clerk's Office. The staff has indicated they have another method by which this might work where they would furnish an Administrative Aide plus somebody from the steno pool to perform this function. The Administrative Aide could -2- C, C, 6/ 1/64 CITY COUNCIL SECRETARY - Contihued Page Three answer all calls directed to the City Council Office and handle theme He could handle correspondence for us and it seems to me it would work much better, The City is going to function much better if the Council and the staff work together as a team and I think although it hasn't happened that a separate secretary beholden only to the Council tends to make the system work the other way, I don't feel it is working out very efficiently, I will admit I had doubts about it before I. began so maybe that is why it isn't working out efficiently for me, It is an employee of the Council and we have a right to change this policy, Councilman Heath: We agree the secretary can't be occupied full-time with Council work and as a result we have tried to let her work in the City Clerk's Office, It is evident from the informal discussion that the majority of the Council wants to eliminate this position, I think you might keep in mind the possibility of using this girl as a relief for the summer if you decide to let her go, I have a number of questions I would like to ask, I have found the secretary very useful and has fitted in with my work very well, If this position is eliminated,, you say we will have someone from the typing pool, Is this person going to be able to take shorthand and be available to us whenever we need her? . Mayor Snyder: This is only one suggestion, It hasn't been formalized yet, I think the staff would understand that whoever was to take this would have to be able to take shorthand or at least work from a dictating machine, Councilman Heath: I am interested in knowing because of the fact that there are certain people in this City Hall that I have been unable to work with as far as I am concerned and I know some of the other Councilmen have had the same feeling and if it is coming to this person I would rather stay the way we are, Mayor Snyder: The person would be an Administrative Aide and somebody from the stenographic pool, Councilman Heath: If this is the thought, I think it can be worked out, Can this person take shorthand and be available when we need her? City Manager, Mr, Aiassa: It can be arranged, Councilman Krieger: It was my feeling that it was the consensus that the position itself could be eliminated as long as there were suffici-e-nt guarantees that the secretarial functions could be handled upon a first -call basis and there was also additional consideration as to the desir- ability and advisability of having available to the Council an Administrative Aide of quality, Councilman Heath: I think you need a mature person in this capacity because when this Administrative Aide receives complaints I think it has to be a mature person talking to people over the phone and carry on a conversation with them, -3® C, C, 6/l/64 Page Four CITY COUNCIL SECRETARY - Continued • Councilman Krieger- The only question I have has to do with the ordinance. I am concerned as to the procedures to follow as to the designation of a position as Administrative Assistant, City Manager; Mr, Aiassa- I think the main thing the Council should do is determine the plan you,would like to use and my thinking on this matter is to have a steno available for the Council's use and be on first -call for every Councilman and secondly, an Administrative Aide will be working jointly with her and following up with any material data, research, anything like that, This way we can process a lot of the details long before we have to wait until we get memos from one division to the other, We can also utilize the Administrative Aide for many other purposes than just limited to the Council's function because there isn't enough work to tie down a full-time secretary and a full- time Administrative Aide. but with a combination I think it would work out fine, We would be adding no additional personnel, Councilman Nichols- I am still not clear on what is about to be proposed here, Does this involve an actual reduction in the number of positions involved or simply the transfer of personnel to a new station? • Mayor Snyder- The position will be abolished • as it presently exists. It is proposed that this function be taken over by an Administrative Aide and a secretary from the pool to perform the functions that the Council's secretary previously performed, The staff has indicated that if we were to abolish the position they at the time did not see how they could fit the secretary into the City function, I don't think we should make a job for her, Councilman Heath- In the personnel study before last meeting you advised me Mr, Nichols was in favor of getting rid of this person, Mayor Snyder- I didn't advise you of that. I advised you of the fact that Mr, Nichols was sympathetic toward that, I could not make any commit- ments for Mr. Nichols, Councilman Heath- I am not in favor of abolishing the job, If Mr, Nichols is not in favor of it, let's take a vote, Mayor Snyder- Your opinion of what I said varies from what I said, Councilman Krieger- Move that the Council's secretary be given two weeks notice of the termination of her employment; that the City Manager be directed to make available upon a first -call basis a secretary from the steno pool and that the position of Administrative Aide be maintained under the supervision of the City Manager to handle administrative matters for the Council that may arise when the Council is not in session, -4- C, Co 6/l/64 CITY COUNCIL SECRETARY ® Continued Page Five Councilman Nichols: I would like to ask what the status of my vote would be on an abstention at this particular time, I am only asking for a reaction to my immediate question, Mayor Snyder: If you are not prepared to vote we won't force you. There really is no new information that has not been known to us since we have been here, Councilman Nichols: I would like to.state for the record and for the Minutes and for the clarification of all concerned, obviously I was not in attendance at the session when this matter was discussed, However, I was one of the first of the new Councilmen to indicate that I did not have personal use of the Council secretary, That is, I did not have a feeling of the need for personal use, I have not made use of the secretary because I have not had a personal need and .so in truth and fact, I could not vote to retain the services personally of someone for whose services I do not have need, I would like the record to show that and I believe this was probably the gist of what I may have conveyed in an earlier informal session with Dr, Snyder, But that comment and following this discussion I would be ready to proceed with the vote, I will second Councilman • Krieger's motion, • Councilman Heath: I would like a point of clarification on whether there is a secretary in the stenographic pool. I don't think you will find that there is one, Secondly, is there anyone in the stenographic pool who can take shorthand? City Manager, Mr, Aiassa: Yes, This is one of their qualifications. We would make a secretary available when we have particular jobs to be done, Action on Councilman Krieger's motion: Motion passed on roll call as follows: Ayes: Councilmen Krieger, Nichols, Mayor Snyder Noes: Councilman Heath Absent: Councilman Jett Mayor Snyder: I think Mrs, Moss should understand that this has nothing to do with her performance or her abilities, It is only that we feel the position is not necessary. We are only sorry that it had to.happen this way, 4 JOINT MEETING DATES RECREATION AND PARK COMMISSION Councilman Nichols: The third Tuesday would possibly be a little difficult for me, That is the 16th, -5- C, C, 6/1/64 Page Six JOINT MEETING DATES (RECREATION AND PARK COMMISSION') m Continued • Mayor Snyder: BUDGET SESSIONS Mayor Snyder: City Manager, Mr, Aiassa: JAMES MONTGOMERY 8 LEEDS, HILL 8 JEWETT WATER ACQUISITION POTENTIAL Mayor Snyder: • PUBLIC WORKS TOUR • Mayor Snyder: Make this on the 18th, The dates agreed on are as follows: June 10, 159 17, 23 and 25, I'll see if I can fit in a joint meeting with the Personnel Board at one of these meetings, We will set this up for the 30th of June, This will be June 20, which is a Saturday, Councilman Krieger: Would it be appropriate or possible to invite the Planning Commission to accompany us at that date? Mayor Snyder: City Manager, Mr, Aiassa: APPRIASAL FIRE STATION NO, 2 Harrison Baker I think we usually do that, This will be at 7:30 A,M, City Manager, Mr, Aiassa: I have a letter from Harrison R, Baker and Associates and he recommends that we file our condemnation on this so it would freeze the unit acreage and square foot value, I would like authorization to direct the City Attorney to prepare such a resolution for the meeting of June 8, Motion by Councilman Heath, seconded by Councilman Nichols, and carried, that the property for Fire Station No, 2 be placed on a friendly condemnation procedure and the City Attorney be directed to prepare the necessary papers, • • 4, Cc C, 6/1/64 CITY MANAGER REPORTS - Continued Page Seven STANFORD RESEARCH INSTITUTE REPORT City Manager, Mr. Aiassao You all have'copi6s of theproposec conttacto. We are holding-up.the civic center plans until we resolve the oivii° auditorium issue. I' have a June.4th deadline and I will probably extend this for two weeks if possible Mayor Snyder-. Does this study propose to recommend various procedures and methods of financing once we decided whether the thing was feasible or not? City Manager, Mr, Aiassao The first phase will be to see if there is a feasibility or factor of economics that can support an auditorium in this area of this size and magnitude, If it does find it is feasible, he would like to complete the study that would tell you the exact revenues and costs involved, Phase 2 would be contingent on the findings in Phase 1, (Read portion of report re this matter.) Councilman Heath-. I would have some reservations. Unless we are prepared to proceed on the civic center in the very near future I think we will run this report and by the time we start construction the report will be obsolete, Rather than go into a report like this, I would like to arbitrarily assume that we want a regional auditorium and proceed with our plans along that line and not spend this $12,000 until we are ready to go to construction, At that time if we make a report and it proves out we should not be using a community idea, then we can easily cut the project down and still have plenty of space. I think at the present time we should arbitrarily propose an area -wide auditorium, Mayor Snyder; I hate to arbitrarily do anything, especially with this much money in the future involved. The Council did adopt a policy by motion several months ago that they did intend to go ahead with the civic center project as soon as means and the way was found and to go off on a project this big requires some basic statistical facts. I feel this study would be used for the proof we need when we go for bonds, Councilman Heath: I think to spend $12,000 for a report to tell us we should go to a regional auditorium the facts and figures will change so much by the time we get to construction that what we will have before us will be a wasted piece of paper, Mayor Snyder: I don't think so, We need basic data, Councilman Krieger-. The proposals for both of these phases is $19,700 to answer the question do we or do we not have resources in this area to support a regional auditorium, not how we get it, Perhaps the City Manager can enlighten me if he feels this report does anything else.but answer the question whether or not we can support a regional auditorium, -7- C, C, 6/1/64 STANFORD RESEARCH INSTITUTE REPORT m Continued Page Eight City Manager, Mr, Aiassa: Phase. 1, which amounts to $7,300, is to see whether there is sufficient support for an auditorium in this area, availability of users that would make a demand on a facility of this nature, Councilman Krieger; I believe the first phase is the one we are interested in receiving an answer for, I don't see the necessity of proceeding immediately thereupon into the second phase, Councilman Heath; I was proposing we do away with Phase 1 and go under the assumption we do need a regional auditorium, We should proceed in the design of the civic center as if we do need.a regional auditorium, When we have our civic center study completed, our buildings located, parking and so forth set up, we go to a study like this just prior to construction, Then we have a report which is up to date and we can use it in the selling of bonds, Right now if you try to determine whether the auditorium is needed at this time you are wasting your money because your construction in your civic center is three, four or possibly more years away, It would be obsolete at that time and not worth the paper it is on, City Manager, Mr, Aiassa; If we go from a civic auditorium . to a regional auditorium, it would • have almost 5000% valuation; everything would be different, There are numerous things involved in this kind of thing, If we delete this out of the proposal of the civic center plan I doubt once the plan is laid that you are going to be able to insert a regional auditorium, Councilman Heath; I said nothing about deleting the regional auditorium, Mayor Snyder: If we didn't build a regional auditorium would it pose a problem to cut back to a City auditorium? City Manager, Mr, Aiassa: There is a great difference between a civic auditorium and a regional auditorium and it will have a far-reaching effect either way you goo I feel this type of regional auditorium and exposition hall is very complex if you are going to make it economi- cally feasible. If you do it without the economic support you will have a heavy subsidy from tax revenue, Councilman Krieger: I believe Mr. Heath's comment may be saying there is too much time between the cup and the lip, the time that may intervene between the study and the implementation of the study. I am concerned with the answer to the basic question and that is whether or not we need or can support a regional type auditorium in this community. I believe that can be answered by Phase 1, Phase 2 may be premature at this stage, Councilman Heath: for this City we are kidding ourselves regional auditorium and if we are going should face up to the facts and back up If we plan on anything less than a regional auditorium because we can support a to be a headquarter city we our statements, C, Co 6/1/64 Page Nine S'TANF'ORD RESEARCH 'INSTITUTE REPORT Continued Councilman Krieger: Move that the proposal of the Southern California Laboratories of Stanford Research Institute as it pertains to Phase 1 of the pro- jected study of and for a regional auditorium in the City of West Covina be accepted and that the necessary contractural requirements be negotiated for the purpose of carrying out the study, Councilman Nichols- I am not at all convinced in my mind of the desirability of entering into this contract at this time, I have read the proposals carefully, I would concur with Councilman Heath that we are running the risk of spending somewhere from $7,000 to possibly as much as $19,000 and finding that it is largely obsolete in relation to a very rapidly growing community, I gather that there has been no clear liaison between Neptune 6 Thomas as to whether not they feel this study mandatory, I don't feel that I have enough information at this stage here this evening nor enough background honestly_ to vote on this matter, I would have to stand on that position, This does not place me in an irrevocable position but I do not feel as of this moment that I wish to commit the City to this sum of money for this particular study. For myself, I would need to know (1) a projected schedule relating to when the City might hope to achieve the implementation of this program; (2) the attitude of Neptune & Thomas as relative to the recommendations for this particular study, If they feel that it . is needed; in other words, can thev continue the planning of the civic center without further direction at this times whether general • or specific, general from this Council or specific through this study, I think these are the areas I am concerned with, I haven't seen in the proposals anything that would answer those questions for me, I am concerned on the time element and I am concerned on the liason with all the other civic center development proceedings which have been going on, Mayor Snyder: There is a letter plus dis- cussion with Neptune 6 Thomas which indicated to me they felt it was necessary, Councilman Heath: What is the estimated cost of our entire civic center? City Manager, Mr, Aiassa: The cost is now fluctuating and would change materially if we went to a regional auditorium instead of a municipal auditorium, (Read report re this matter.) Councilman Heath: What is the estimated or anticipated cost of the entire civic center construction? Mayor Snyder: They cannot determine this until we determine what we want, City Manager, Mr, Aiassa: The total breakdown is a little short of five and a half million dollars, This is predicated on a normal siie"municipal auditorium, • Co C, 6/1/64 Page Ten 'S'TANFORD RESEARCH INSTITUTE REPORT - Continued Mayor Snyder- Councilman Krieger's motion dies for lack of a second. We will table this matter until next Monday night, Councilman Heath' If we are planning on seven million or five million or even four million, we do not at this time know how or when we can raise this money but we assume we will go to bond, Mayor Snyder - I don't know, City Manager, Mr, Aiassa- If we do make a change within the civic center where we will add something more and the size is going to have an effect, it is going to have a big effect on the basic plan and I would hate to see public money spent developing a plan and then come in with a regional auditorium putting it where we hadn't planned for it, I need a decision from the Council to leave this regional auditorium in or delete it so Neptune 9 Thomas can proceed on their contract, They are ready for their final report to H,H,F,A. Motion by Mayor Snyder, seconded by Councilman Krieger, and carried, that this matter be tabled until next Monday night and in the meantime the City Manager furnish additional information necessary for decision, VINCENT-GLENDORA FOLLOW-UP REPORT City Manager, Mr, Aiassa- Public Services Director, Mr, Adams - Mayor Snyder: You have reports re this matter, (Gave brief summary of the matter,) Is the Valinda Avenue extension being proposed in the next year's budget? Public Services Director, Mr, Adams- Yes, Mr, Buck Burton- We met and discussed the Glendora interchange after discussing this and I pointed out to him at the time we met that I took exception to the figures presented in previous traffic studies because I had been to the Traffic Department within the last three and a half months and I got a figure of 8,900 cars that were counted from a Monday noon to a Tuesday noon, Where the 6,700 came from, I don't know, Public Services Director, Mr, Adams- The figures are documented by tape that is taken right on the recorder and it is kept on file and shows the actual count, Mayor Snyder: The staff has no reason to vary any of this data, _10- • • 4 C, C, 6/1/64 Page Eleven VI'NCENT-GLENDORA FOLLOW-UP REPORT - Continued Mr, Buck Burton: Immediately after the last meeting that I had with you gentlemen I took the trouble to go down to that intersection and spend time down there, I spent four and a half hours there on three different days, ona Tuesday, Thursday and Friday following the meeting two or three weeks ago, It seemed that the main concern of the staff at that time, the reason that we wind up with two 11®foot runways going north on Glendora Avenue which are substandard was due to the fact that the staff felt that a left-hand pocket was necessary in order to turn from Glendora Avenut to Vincent between the two service stations, On Tuesday, Thursday and Friday at varying times from one o'clock until 4:30 I went down there and parked my car and counted the cars that first of all made a left -turn to this little street, There were three cars and a panel truck making a left -turn onto that street, On the time I sat there, not one car turned left from Glendora Avenue into the theater. In four and a half hours I sat there, at no time did two cars enter the intersection going north on Glendora Avenue, The staff has built a substandard situation that can easily be corrected without any jeopardy to the traffic doing the turns that they want to do, I will be glad to go down there any day and sit with any member of the staff and let them count the cars making these turns, My contention is that a dangerous situation has been created at this intersection and the reason the staff doesn't see fit to correct it is they just hate to admit they made a mistake, This being a truck route going north I can't understand why the staff chose a 11-foot substandard lane, The contention I have is that the City should correct this and they could correct it very easily, It would cost money -- mistakes cost money, I propose that so long as the truck traffic you have travelling this street that at least four feet of this island be taken out to give the traffic a better turning point here, I will pay your employee to go with somebody I pay to stand down there and I will pay them to make a traffic count, Mayor Snyder: has hindered traffic on Glendora, 11-foot area which will eventually hindered or caused any accidents, The figures we have here do not show that this intersection You have not indicated that the be repaired has in any way Councilman Nichols: We had a presentation at a previous Council meeting that was quite extended, We are having a presentation now that appears to be getting nowhere. The staff has made a report to the Council which indicates one thing and you state you have figures which indicate something else which only serves to confuse me with the issue, You state that the figures came from this City and I assume if they came from the City and the Traffic Department they came from an individual in this City who is existent, Therefore, we are being given two opposite sides, two opposite sets of figures and there is something that needs to be resolved, I can't make any further observation nor decision in this matter without clarifying some of these basic issues, As far as my observations of the intersection is concerned, I drive it every day and I run through that narrow artery you speak of and have yet to find it any trouble at all, I concede it may be a problem in the eyes of you and other people, I would like to as a Councilman to have the facts and we are getting contradictory stories tonight and no Council could make a decision on it, Mr, Burton, are you prepared to tell this Councilman who it was in the City who gave you a traffic count of 8,900? C, C, 6/l/64 VINCENT-GLENDORA FOLLOW-UP REPORT - Continued Mr, Buck Burton: Page Twelve I think it was Mr. Klein in the last three and a half months. Mayor Snyder: Maybe you had a misunderstanding. It is not likely that he would give you anything other than the facts, Myself, I can see no further point in debating this issue at this time. Mr, Buck Burton: I can't, either, I leave it to your common sense whether the staff has built the best intersection they could here. I don't believe they have, The several hundred people who signed that petition within 10 days afterwards don't think so, City Manager, Mr, Aiassa; The staff didn't design this. Gallagher and Shoulders designed this, This was designed by a professional traffic engineer, As far as we are concerned, we submitted the report, it was reviewed, it was adopted and we proceeded to build it, If there are any further comments maybe we should have the consultant review this, Councilman Krieger: With reference to this matter, it came before the Council on April 27 and at that time the staff was asked to prepare a report • and return it to the Council which was done on May 4, Then we heard certain evidence back and forth as to the validity of the figures • much the same as we are hearing tonight as to the validity of the figures, There was a motion made for further study, I cast a dissenting vote on that motion, There was another study submitted which is now before us and again we have in question the validity of the figures of the study, I heard no evidence tonight and I heard no evidence on May 4, which suggested to me any necessity for expending further City monies in these studies and my feelings are reinforced in this report and I see no reason to belabor this further, Mr, Bill Beam: Why if there was a traffic count section was put in and now there contribute the increase in that Mayor Snyder: This situation affects me vitally in my business. , of 61,700 cars before this inter - is 8,400 and some, do you traffic to that intersection? We only say that in effect it shows this did not hinder the situation, Public Services Director, Mr, Adams: I think we could certainly attribute some of it to the intersection. We now have a free flow of traffic going north on Glendora, Mr, Bill Beam: Mayor Snyder: Public Services Director, Mr, Adams: Are the condemnation pro- cedures going through on this other property? Not at this time, No action is pending for condemnation, -12- • 0 0 is C, C, 6/l/64 Page Thirteen CITY MANAGER REPORTS - Continued VICTOR GRUEN EASTLAND STUDY City Manager, Mr, Aiassa: We are about ready to have a meeting with Mr. Gruen on the Eastland study, He would like to know when it would be convenient for the Council to meet with him, Mayor Snyder: NEPTUNE & THOMAS STATEMENT FOR ARCHITECTURAL SERVICES I think July 7 will be fine with everyone at eight o'clock, City Manager, Mr, Aiassa: We have made application for the 12% but we also have to file a completion notice and I have filed a letter with H.H. F,A, asking them to extend our date for a couple of weeks so the final application of all the questionnaires we have to fill out will be completed, They have everything ready except this auditorium thing to make their final report, We are asking for a partial payment. I have made that special request after phoning Mr, Hawley Nemshaw who handled these applications and he said we should make a letter of application first and he will acknowledge the letter within a few days. We are proceeding with this 12% payment for Neptune & Thomas on this basis as soon as we have this time extension approved. Also they would like Neptune & Thomas tohavea'meeting with the Planning Commission and the Council to bring them up to date on the civic center study, We had a meeting at their office and I don't think the two new Councilmen have had an opportunity of meeting with these men and I would be happy to set up a meeting with them. I think the new Councilmen should be brought up to date, Councilman Krieger: If the City Manager sets it up I am sure we can be there, LETTER TO MR, WARNE RE ARTICLE 10 OF STATE CONTRACT City Manager, Mr, Aiassa: I will send the Council a copy of this letter. You will have a copy of it in your file this week. This report came from Leeds, Hill & Jewett and will tie in directly with the San Gabriel Valley Municipal Water plan, -13- C, C, 6/l/64 Page Fourteen CITY MANAGER REPORTS - Continued • DOWNTOWN TREE PLANTING PROJECT City Manager, Mr, Aiassa: We have done a lot of work on this, I would like to re- activate this program because there are three magnolia trees growing in the old center and I don't think Mr. D'Amelio would like to have them removed but I would like to plan to complete the area. Also, there is a layout in my office that shows the entire commercial area in a tree planting program, Councilman Heath: If you look back through the Minutes that the previous Council approved the tree planting some time ago, City Manager, Mr, Aiassa: No; we tabled it, I have a report from the Parks and Recreation Director regarding replacement of trees for use in areas where trees have been removed for sidewalks, (Read report re this matter,) Public Services Director, Mr, Adams: We feel this is a particularly good program, Motion by Councilman Krieger, seconded by Councilman Heath, and carried, to accept the recommendation of the Parks and Recreation Department outlining the replacement of parkway trees where sidewalks have been installed and filling in the voids, VICTOR GRUEN PROPOSAL TO REVIEW WITH STATE ON EXISTING APPROVED VINCENT AVENUE INTERCHANGE City Manager, Mr, Aiassa: You have received a letter from Victor Gruen and Associates dated May 8, 1964 re this matter, Councilman Krieger: The continued date for that litigation was what? City Manager, Mr, Aiassa: November, The continuation of the lawsuit is also predi- cated on the basis that they must determine their value and price because if they don't, it might make the project unfeasible, Councilman Heath: As I read this report, he is asking for an additional $3,900 to take care of three items which should have been taken care of in the $179000 study they made, City Manager, Mr, Aiassa: This report is for Victor Gruen to take the present approved plan and try to review it and try to get the best possible arrangements we can on this plan.from the State. -14- C, C, 6/l/64 VICTOR GRUEN PROPOSAL - Continued Page Fifteen Councilman Heath: I would still stand on the statement that he had the plan before him and they were supposed to work this over and give us.a recommendat.ion.on traffic channeliza.tion which he never did, Now, they.'want $3e900 more., Mayor Snyder- The downtown study is incomplete without this particular portion being decidedo Councilman Krieger- The only thing that concerns me on the $199000 report is whether or not it is feasible to undertake this stage before we have a determinaton.as to whether or not the State is going to proceed on the condemnation which depends" in turn on the valuation placed'on the land which depends on the trial date in November and I wonder if we 'undertake such a study now and the rest of the State -plan falls through in November, whether or not we have a report which is worth anything to use City Manager, Mr, Aiassa- I suggest we table this. Mtoion by Councilman Nichols, seconded by Councilman Krieger, and carried, that this matter be tabled until we have a chance to=know what happens'in our condemnation suit, • FREEWAY INTERCHANGtS City Manager, Mr, Aiassa.- We only engaged Victor Gruen to„take care of two areas from Glendora to Pacific Avenue Interchange and from Citrus going east, We will have the entire series between there to review and discuss with the State Division of Highways, As you know, the widening, to .eight lanes_ will require certain changes for the full design"and structure of some of the off -ramps and on -ramps and also some of the frontage roads,,. The staff has made two or three deficiency reports on"the ,freeway and some sign studies and lighting studies, We are now in the procedure of meeting with the State Division of.Higiways to make these reports available to them with our recommendations, I was wondering whether the Council would like to add'some additional comments or suggestions through our various copies that we have submitted to the Council, The State will have to widen the free- way in certain areas and the frontage roads are `going to be affected, Also,,in Victor-Gruen°s report in the downtown area he has suggested a widening of the frontage road and the master plan of streets and highways they will only replace what is existing so if_any additional width is necessary it must be a joint program with the State and the City of West Covina., This should be clear because the State is not going to go beyond what is existing, Mayor Snyder- I personally feel that widening of the frontage road is essential to the overall Gruen Plan and we should take steps to do what we can regarding this, -is- • • Cm C, 6/l/64 FREEWAY INTERCHANGES - Continued Page Sixteen City Manager, Mr, Aiassa: This definitelyafiects the commercial area and this widening must be planned, We are constantly negotiating on this, This is just a report for your information, MASTER PLAN OF STREETS FOR HILLY AREAS City Manager, Mr, Aiassa: This will incur money because the Planning Commission wants to do a general study of all the hilly areas and outline topographic maps showing advantages and disadvantages, I will make another copy of the recommendation from the Planning Commission and the Planning Department regarding this matter, Planning Director, Mr, Joseph: It would mean working on this map, getting a drafting service to bring us up to date, (Presented map and explained same,) It will cost about $500,00, Motion by Councilman Krieger, seconded by Councilman Nichols, that an appropriation of not to exceed $500.00 be authorized for the preparation of a master plan of streets for the hilly area, Motion passed on roll call as follows: Ayes: Councilmen Krieger, Noes: None Absent: Councilman Jett POLICE BUILDING ADDITION Nichols, Heath, Mayor Snyder City Manager, Mr, Aiassa: I was wondering if the Council would like me to prepare some cost figures for the current budget because we are talking about maybe five, six, seven thousand dollars for another room to the police building. I will just update a cost figure of a year ago, Mayor Snyder: City Manager, Mr, Aiassa: How long would it take to use up $7,000 worth of facilities? The maximum would be three years, Mayor Snyder: The facility will be used by the Street Department if and when it is abandoned by the Police Department, Motion by Councilman Nichols, seconded by Councilman Krieger, and Is carried, that the City Manager prepare cost figures for the budget for the addition to the police building, -16- • • • . 2, Cd C, 6/1/64 CITY MANAGER REPORTS - Continued PERMANENT SHELTERS City Manager, Mr, Aiassa: Mrs, Boschoff would like to present a (Gave brief summary of the matter,) Councilman Krieger: City Manager, Mr, Aiassa: CITY INSURANCE Page Seventeen We have a report for estab- lishing permanent shelters, report- to you on this, Maybe we can work it into our regional auditorium in some way. I'll have Cleo check with you on this, City Manager, Mr, Aiassa: We have checked Covina about this money being turned over to the City for worthy causes and talked to Tex Gentry, (Read report re this matter,) I would like to make a study on this before I make a recommendation on anything, We are going to make a review of it. I will put it on the agenda to bring this up, OVERNIGHT VEHICLE PARKING City Manager, Mr, Aiassa: This is a selected regulatory problem and this is pertaining to overnight use of City vehicles, I am wondering if the Council wants to reactivate this. This controls overnight parking of vehicles and is part of our Traffic Ordinance that we left out, Mayor Sndyer: City Manager, Mr, Aiassa: Councilman Krieger: We decided not to do anything about overnight parking, The problem is enhancing itself now especially around our R-3. Can you make available copies of that to us so we can study it? City Manager., Mr, Aiassa: Yes, I will make copies of this and also of our ordinance and put it on a future agenda for your consideration, CENSUS City Manager, Mr, Aiassa: The census people have come out with a formal. tabulation' and you"have all received copies and as of May 6, 1964, there are 600329 people, (Read report re this matter,) Mayor Snyder: the way we did this last year? How does this figure compare with the figure given us by -17- C, Ca 6/1/64 CENSUS - Continued Page Eighteen • City Manager, Mr, Aiassa: Last year we probably figured around 58 or 59 thousand but they didn't give us any figures for this. I still think we should do a special census every two or three years and use this State Department of Finance on the other two years, I will make those figures available for you, Mayor Snyder: Could we have the figures on the Department of Finance estimate they made last year and the year before and show us as an informational item what we save by._doing this? City Manager, Mr, Aiassa: HEALTH INSURANCE PLAN City Manager, Mr, Aiassa: regarding health insurance plan, Just accept this letter and place $8,00 contribution for additional Fine, We have a letter from the Employees' Association (Read letter re this matter,) it on file and proceed on our plans, • Motion by Councilman Krieger, seconded by Councilman Nichols, and carried, to accept this letter and place it on file and to proceed with our $8,00 contribution for additional plans, TRAFFIC COMMITTEE City Manager, Mr, Aiassa: The report is here and I would like the Council look them over and you can discuss it at your next meeting of the Council, PUBLIC UTILITIES COMMISSION HEARING City Manager, Mr, Aiassa: This is the P,U,C, hearing on restoration of telephone services, The Water Wheel had their telephone disconnected subject to this bookie filing they had and their hearing is to be held on June 3, 1964,at 11:00 A,M, at the Commission Room, This is for your information, FREEWAY IDENTIFICATION SIGNS City Manager, Mr, Aiassa: This was a request of the City Council wanting to know how many signs are on the freeway. This report was made and you have received copies, Motion by Councilman Krieger, seconded by Councilman Nichols, and carried, that the report be received and placed on file, Imm C, C, 6/l/64 Page Nineteen CITY MANAGER REPORTS - Continued • RALPHS-'ZODYS LOADING ZONE City Manager, Mr, Aiassa: Mr, McNeal wasn't very happy so he interceded our little plan and I made him sign the last and final plan and this is it, May 20, 1964 signed by Mr, Bolchoff and Mr, McNeal and a copy was sent to Mr. Ralphs and they seem to be satisfied with the proposed plan as outlined, I hope this is the end of the matter. Motion by Councilman Krieger, seconded by Councilman Nichols, and carried, that this be accepted and placed on file, RAPID TRANSIT City Manager, Mr, Aiassa: The Rapid Transit Support Committee meeting is on Tuesday, June 2, at 8:00 PoM, at the League Room 440 Statler Center Building, Los Angeles, I am going to have a member of the staff there, Would any of the Councilmen like to attend this? (Read report re this matter,) Mayor Snyder: I will appoint Mr, Nichols • as chairman for the Rapid Transit matter, • ANNOUNCEMENTS Mayor Snyder: I have some announcements, There is a second regional conference on the Super City of Tomorrow on June 24, I think that pertains to us, This is at the Biltmore, The League of California Cities is co -sponsoring an Industrial Development Conference on June 11 and a seminar on June 12, In the past we'have turned these over to the Chamber to see if their Area Development Committee would like to send anybody or whether the Manager would like to go, Voice: I am sure the Chamber should be notified of this, Mayor Snyder: If no Councilmen are interested in going, and even if they are, this should be referred to the Chamber to see if they would like to send somebody, There is another meeting on June 18th at 11:45 in the morning regarding Californis's crises in beaches, parks and recreation, It doesn't give the sponsor, Perhaps Mr, Gingrich or somebody would like to go, We received a communication on this bed tax coming up. We should put this on the agenda, City Manager, Mr, Aiassa: Fine, -19- • • • Co Co 6/l/64 Page Twenty CITY MANAGER REPORTS - Continued EAST SAN GABRIEL PLANNING COMMITTEE Councilman Krieger- The East San Gabriel Valley 'Planning Committee held their last meeting last Thursday evening and Councilwoman Hopkins of Pomona was elected Chairwoman of the Assocl.ation,, We heard an informative talk on the parks and recreation program and the contemplated bond issue that will be on the ballot in November, This group will not meet again until September and they closed their books with one hundred some dollars in the treasury, Mayor Snyder; considering the fact that we are considering a regional. auditorium I a.m wonder:'L.ng 11" the County w,.-)uld be interested in the feasibility study,, at least sharing in -t-, Thi,s is Just a thought Councilman Heath- Ply opinion as far as presenting this -to the East San Gabriel Valley Planning Commission is that the quieter we keep this the less chance we will have of someone stealing it away from us, There are two other cities that are going to go for this,, HEADQUARTER CITY PLAQUE 1 City Manager, Mr, Aiassa; Th,'is is the final plaque on the headquarter city, (Showed same to Council.) There being no further business, Motion by Councilman Heath, seconded by Councilman Nichols,) and carried, that this meeting be adjourned at _12.-35 AcM, ATTEST-, CITY CLERK 4 APPROVED 719 (:�3A� MAYOR -20-