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01-20-1964 - Regular Meeting - MinutesMINUTES OF THE ADJOURNED REGULAR MEETING OF THE CITY COUNCIL CITY OF WEST COVINA, CALIFORNIA January 20, 1964 IsThe adjourned regular meeting of the City Council was called to order by Mayor Barnes at 8,10 P.M. in the West -Covina City Hall.' Councilman Towner led the Pledge of Allegiance. Councilman Jett gave the invoca- tion. RnT.T. rAT.T. Present, Mayor Barnes, Councilmen Towner, Jett, Heath, Snyder Others Present, Mr. George Aiassa, City Manager Mr. Robert Flotten, City Clerk & Administrative Assistant Mr. Thomas Jo Dosh, Public Services Director Absent, Mr. Harry Co Williams, City Attorney Mr. Harold Joseph, Planning Director CITY MANAGER'S REPORTS HEADQUARTERS CITY PRESENTATION Chamber of Commerce Mr. Stan Seeds, The Chamber of Commerce has es- tablished its theme for 1964, West Covina, Headquarters City. An organization has been set up with the following general committees, Public Utilities, Commercial; Cul- tural; Social; Institutional; Finance; Industry; Transportation;'Mun= icipal Services; and Public Relations. In addition, a special Public Relations Committee has been set up to promote them. The requirements to meet the objectives of the headquarter concept. All committees will work closely with officials in the West Covina Headquarters City development. Mayor Barnes, I think this is the right way to proceed as far as determining what our City should be and I hope in the future the Council and the Chamber can work more closely together on a good idea, I would like to ask the Council if they wish to comment and if they feel it is necessary that we appoint a liaison to this committee from the Council. Councilman Towner, I think first of all by way of comment I would like to say that I am glad we have some leadership in the Chamber of Commerce that is exerting itself to provide us with much needed guidance and goals in the nature of the development of this City and cooperation with the City Council. I think one of the things that should be considered in connection with the Headquarters City concept is a feeling of community spirit, genuine progressive, cooperative, affirmative program. This appears to be what the Chamber of Commerce is now developing and I think they should be congratulated. I agree we should have liaison representationo C,, Cu 1/'20/64 HEADgUARTER CITY PRESENTATION m Continued Page Two 1 Councilman Heathy I think this is a tremendous program,, There has been a lot of work put in on it, a lot of planning, a lot of sincere thought I believe it can only be successful if there is close coordination with the City Council and that the City Council works as a cooperative spirit to make this work, I think there should be a close tie between the City and the Chamber of Commerce,, I would like to congratulate the people who put this program together,, Councilman Jett.- I think this is a terrific program and it is gratifying to see as capable a group of men in the Chamber now taking a hold of it and going ahead with it,, I, too, would like to congratulate them,, Councilman Snyder-. I am in agreement with the concept,, Councilman Townero One of the things you should know is this committee at the outset is going.to determine just what this concept of Headquarter City means for West Covina and tailor it to our City,, Mayor Barnes-. I think we should nominate somebody to be theliaison to this committee,, Councilman Towner-, Dr,, Snyder worked on the area development of the Chamber and was instrumental in bringing Minneapolis -Honeywell into the City,, I think he is familiar with some of the techniques of this type of work and I would like to see him continue with that with the Chamber of Commerce so I would nominate him for this particular liason committee,, Councilman Heath-. I would second the nomination,, Councilman Snyder-. That is fine,, Action on Councilman Towner°s nomination-. Nomination carried,, WORKMAN AVENUE SIDEWALKS City Managers Mr,, Aiassa-, The Council has been informed of this one strip of property that is now in the County and Mr. Heath contacted some of the property owners,, We know that the County has enacted a 1911 Act improvement program for this sidewalk installation,, You have a copy of the report regarding this matter,, (Read report re this matter,,) It appears that the majority of these people are finding out this cost is very expensive,, We have one report that came in J tonight,, We found only one property owner willing to go on this sidewalk plan because the cost was so prohibitive,, At the request of the County Department we have circulated a petition among the property owners informing them of the cost,, There is a general consensus that the amount of money was too expensive,, This is the report directed to me from Thomas J,, Dosh and dated January 20, 1964,, I would like this spread in full in the Minutes-. -2- C, C, 1/20/64 WORKMAN AVENUE SIDEWALKS o Continued Page Three 0°At the request of the County Road Department we have circulated petitions among the twenty property owners, informing them of the approximate costs of the proposed improvement and indicating that the County would expect our City Council to grant jurisdiction, We have received but one signature from the twenty property owners involved, All of the property owners were contacted. There is a general concensus that the amount of money estimated by the Road Department per front foot was excessive and that the property owners were almost unanimously opposed to this exhorbitant cost, 1oe,, their opinion, and that they would still wish the City to annex to the center of the street so that their street frontage is in the City, as well as their property,', /s/ Thomas J, Dosh Public Services Director Councilman Heath-, When I had a meeting with this group all of these points were - brought out as to the sidewalk program within the City, the County costs, the County plans the 1911 Act, et cetera, There was considerable discussion concerning double taxation whereby they are living in the City, paying taxes into the General Fund and part of that General Fund is being used to put in sidewalks in other areas and yet if sidewalks were put in front of their houses under a 1911 Act they would have to pay for their own sidewalks, However, it was the concensus that although they did not like this idea of double taxation they still felt they needed sidewalks and they would go along with the County and put in the sidewalks, At that time we didn't know the cost per front foot, Mayor Barnes-, I wonder if we couldn't put in the sidewalks and the County could pay us back because we get a much better price if we have the whole thing in one project, Councilman Heath-, I am wondering how the other district is getting such a low price and it is evident that the price is not being extended to these people we are concerned about, Councilman Jett-, I can't see it running over the $3,50 figure but they say it is closer to $5,00, City Manager, Mr, Aiassa-, There are a lot of unknown problems and they have to plan for them, Public Services Director Mr, Dosh-, Most the County costs are in utility reconstruction and paving construction, The people are only paying for the sidewalks, There is a lot more to the job than sidewalks and that is where County participation comes in, Councilman Heath-, I still feel the $22,000 if spread over the area I believe would come out to less than $3,50 a foot, Why don't our people get that price? -3- Cc Co 1/20/64 WORKMAN AVENUE SIDEWALKS ® Continued Page Pour 11 Public Services Director Mr,, Dosh.- I don't know if the rest of them have to remove walnut trees where the sidewalks have to be. I do know on the basis of adding these 20 houses to the district they estimated between $3.50 and $5.00. They think it would run closer to $5,,00 because of these unknown costs,, They think it is fair to the property owners to tell them what the maximum would be rather than the minimum,, Councilman Towner.- This is the area where there was so much concern and the Tribune ran editorials on it, I take it the area of danger also lies along Workman Avenueo I don't know if that particular street was included in our priority study of sidewalks,, Could I have an answer as to where it stands on the priority? Public Services Director Mr,, Dosh.- The portions of it in West Covina are in this year's program,, Councilman Heath.- We couldn't annex that area for four or six months,, Councilman Towner.- I think if the City wanted to go ahead and put it in in conjunction with the County at this time without annexing it we would be in Is effect making a gift of public funds to the County,, On the other hand, if the property owners feel that the County program is unsatis- factory because the costs are too high then they can't get their sidewalks under that program,, The only way we can get them is to go through the annexation proceeding, annex to the middle of the street, and bring them in under our over-all sidewalk improvement program,, Mayor Barnes. - for Mr,, Aiassa to get an estimate area, submit this to the Coutny, sidewalks and they could possibly be done? I am wondering if there isn't another way to do it and that is of what our costs are for the other and work it so we could put in the add it to the 1911 Act,, Could this City Manager, Mr,, Aiassa.- I think the District the way it is required to be set up according to their legal minds is they are doing us a favor to bring this little group in but it must be put on the same basis as the District that has been established,, Councilman Heath.- We cant annex to the middle of the street for at least four to six months and in the meantime I understand the County is about ready to start installation in April,, Public Services Director Mr,, Dosh.- April lst was the deadline they were shooting for,, Councilman Heath.- This easement and this irrigation line, can we construct in there without the permission of the owner of the easement? Public Services Director Mr,, Dosh.- We would have to investigate this,, We have the right of way. They just have a prior right in there,, -4- Co C. 1/20/64 WORKMAN AVENUE SIDEWALKS - Continued Page Five Councilman Snyder- If we were to annex this, is there any curb and gutter problem? Mr. Dosh- Everything is in. Councilman Snyder- Is there any way we could have a reimbursement agreement? They can go ahead with the 1911 Act and after they were annexed the City could reimburse them. Mr. Aiassa- That would have to be checked out by the City Attorney. Councilman Jett- I think it's unfortunate that this condition exists but I don't see how we could justify to the rest of the people of West Covina who want sidewalks annexing to the middle of the street just for the purpose ' of giving these people sidewalks. In the event they did annex to -the City I think they should come in and wait their turn just the same as the other people. Councilman Snyder - I brought that up as one possible means of doing it. Mro Dosh- If this were part of the City right now, it would be in next Is year's program. The people in West Covina who live just westerly of this who are in the City and their streets are in the City, their sidewalks would go in in this year's program. Councilman Heath: In other words, there is a good chance that it would be in next year's program, the 1964-65 program? Mr, Dosh- It's possible. Councilman Heath- Move that we begin annexation to the middle of the street immedi- ately and expediate this annexation as fast as we can to bring these people into next year's sidewalk program. Councilman Snyder- I don't think we should promise them sidewalks except to the ex- tent that they would be considered under our policy as a priority for next year's budget. Mr, Dosh- We'll make estimates. It is certain that sidewalks in this area are going to cost more because of this big tree removal, Councilman Heath- I think you have a number of problems. First, whether you can put a sidewalk on an easement owned by someone else or who has prior rights. However, my motion still stands, I think we should proceed immedatelyo Councilman Snyder- I only wanted to indicate that we can't in this annexation ex- actly promise them sidewalks next year, only that it will be con- sidered under our sidewalk policy. -5- C,, C,, 1/20/64 WORKMAN AVENUE SIDEWALKS - Continued Is Councilman Towner-, residents in the City,, people are already in is not in the City is have been West Covina to be included in this them the same as other Page Six They would be included in the priority program the same as other I think it should be made clear that these the City,, The only part of their property that that portion where you build a sidewalk,, They taxpayers for some time and they are entitled program,, The annexation is solely to treat taxpayers in the City,, I will second the motion,, Action on Councilman Heath's motion-, Motion carried,, PERSONNEL PROBLEM (Gareis) City Manager, Mr,, Aiassas The Council is familiar with this case of Don Gareis,, I have a letter from their attorney,, This letter is directed to the City Council, attention City Manager, dated January 13, 1964 and signed by Howard C,, Erickson,, I would like this letter read into the Minutes-, Is `This is to advise you that I represent Donald R. Gareis, an employee of the City of West Covina who was injured on May 18, 1958, and again on December 13, 1962,, This employee has exhausted all of his sick leave and all other remedies and is in need of funds,, You were kind enough at one time to pass Section 13,,2 of Rules which gave Mr. Gareis compensation for A period of six months,, This six months is now up and Mr,, Gareis is still in need of funds and his Industrial Accident case has not been settled or finally determined,, "This letter is for the purpose of requesting that you extend Rule 13,,2 or pass a new rule which would allow employees in his situation to have compensation for a period of one year and we hope and anticipate that his case will be finally disposed of within that time,, This would then put Mr,, Gareis in the same position as newly injured employees are under Section 13.1. namely, that they can receive compensation for a total period of one year,, "Your cooperation in this matter would be appreciated,," /s/ Howard C,, Erickson City Manager, Mr,, Aiassa-, There is a provision in our Personnel Ordinance that gives to Council the authority under Rule 103g to grant another extension of either six months or three months. I discussed this with Mrs,, Gareis and their attorney,, They are trying to bring this to a conclusion one way or the other; either that he takes a total disability or he might be able to come back and do his work as a police officer,, We don't want to terminate him because it is not finalized. They have not been able to schedule another hearing and they would like an extension of three or six months. This would be in keeping with your present policy,, Ca C, ' 1/20/64 PERSONNEL PROBLEM (GAREIS) o Continued Page Seven Councilman Snyder.- The only knowledge we have of this Is is the letter presented by his attorney, What is his status as far as his work is concerned? City Managers Mr, Aiassas Councilman Snyder. - City Manager., Mr, Aiassa.- Councilman Snyder. - Mrs, Gareis.- Councilman Towner. - Mrs, Gareis: I can't tell you, Have they authorized his returning to work? No, Why are they not paying his weekly disability? I understand it is their pre- rogative to do as they please, That is what I was told. They are subject to penalties if they don't pay in time. You can get increased compensation from them. I was told it was their prerogative, Is Councilman Towner.- The only thing that concerns us now is whether or not to continue temporary disability. If they are getting that we could continue on a three-month basis and see what happens at that time subject to credit for payments made, Councilman Snyder.- The only reason I can think of is why they wouldn't be paying is if they are contesting it and have certified him to go back to work, Councilman Towner.- I think this particular insurance company often they don't pay because of the inadequacy of administration, City Manager, Mr, Aiassa.- My recommendation is that we extend it for an additional three months starting January lst with the option that if this isn't resolved within three months we give them the additional three months to finish it, Mayor Barnes.- I would like to see this before it runs out again because I think it puts the family in a very bad position when this happens. Councilman Snyder.- If this man is not able to return to work then it is our responsibility to contact State Comp and see why he is not receiving his disability, Councilman Towner.- They should contact their attorney and if Mr, Erickson deems it wise they can contact us and ask for our help if they are not receiving their payments, -7- C,, C,, 1/20/64 PERSONNEL PROBLEM (GAREIS) o Continued Page Eight Is Mrs,, Gareis- There is a possibility we will know more about it tomorrow because Don may undergo surgery,, This will take approximately six months for him to get on his feet and I would like to be assured that we would have money coming in for that six months,, Councilman Towner,, The resolution should contain what we are going to act on and not have something else,, The resolution should contain this three month period of full salary subject to credit for any payments made by the Workman°s Compensation carrier; further that upon a proper showing an additional three months may be granted at the expiration of this tirst period,, City Manager, Mr,, Aiassa- RESOLUTION NO,, 2839 ADOPTED V11 put that in the resolution,, The City Manager presented - "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA AMENDING RESOLUTION NO,, 1277 BY AN ADDITION THERETO OF CERTAIN PROVISIONS RELATING TO THE LEAVE OF ABSENCE WITH PAY" Is Mayor Barnes,, Hearing no objections, we will waive further reading of the body of the resolution,, Motion by Councilman Towner, seconded by Councilman Heath, that said resolution be adopted,, Motion passed on roll call as follows- Ayes- Councilmen Towner, Jett, Heath, Snyder, Mayor Barnes Noes- None Absent- None Said resolution was given No,, 2839,, Councilman Snyder- Not in relation to this case but on the subject of industrial accident, is there any appeal from the Industrial Accident Commission? Councilman Towner- The chain of appeals before the Industrial Accident Commission from the trial court would be to the Southern Panel of the Commission of Southern California which sits in Los Angeles It is an appellate court and appeal from that is to the Supreme Court of the State of California,, Councilman Snyder- I asked this in regard to the problem of ulcers in regard to industrial relations,, I feel if this comes up again it should be appealed because I feel perhaps their ruling is wrong in some cases regarding ulcers,, t Is Z C, C, 1/20/64 Page Nine PERSONNEL PROBLEM m Continued City Manager, Mr, Aiassa- You will get a report showing what your total disability is, I think it would be important for you to know how deep this can goo Councilman Towner- There is a pending settlement which may effect retirement credit for the City in another case and I believe before any negotiations are undertaken with the requirement insurer that this file could be referred to me and I can analyze it and provide you with the amount of credit we should be entitled to, There are, I believe, for this same employee perhaps one or two other cases that should be included in the retirement credit, Councilman Snyder- The reason I feel this problem regarding ulcers should be clarified is this- Ulcers are very common, possibly one out of every four people have one at some time in their lives and if you make all these industrially connected you will not only break all the insurance companies but you will break everybody else, RALPHS-ZODYS Trucks Progress Report City Manager, Mr, Aiassa- We have had a work meeting with Mr, Ralphs and we also had two representatives from Zodys and spent about an hour and went over the precise plan, the reports, and everything, We found there were certain things lacking and probably could be improved, in particular with the avenues where the fence structure and the sign preventing trucks going into the rear and we were assured by the representatives from Zody°s and Ralph's they were palnning to put up a permanent protection to the fence so it will not be knocked down and they will not permit trucks to egress through the area, We reviewed the possibility of closing in that loading dock and I made a tentative sketch which Mr,' Ralph has taken to his architect where it could be semi -enclosed and eliminate not only the noise of the trucks but also the emptying of metal trucks and metal loads, The only problem -they are facing is the architect wants to make studies of cost figures and so on, We are advised that they are getting to a point of exhaustion of how many times more we are going to have meetings and request things, I told them if they could assure us to eliminate this truck thing in there and keep that area as quiet as possible that this would probably be one of the final requests we would make, They will have a report for us in a week or two as soon as their architects can get out the cost figures, At that time we will decide whether there are any additional things to be done, The fence will be put in right away, Mr. Ralph said they will immediately start developing the proper signs, Councilman Heath- I wonder if the Council shouldn°t be advised or made cognizant of what this plan is, It seems to me we have had a number of plans thought of, a number of plans executed, all of which are not practical, City Manager, Mr, Aiassa- Before they will build they will bring this in, sm Ca C,, 1/20/64 Page Ten RALPHS... ZODYS Continued Councilman Heaths If this talk you had with the representatives, if they have thought in their own mind that the idea of just putting up a sign is going to alleviate the condition and are going ahead on making a study of the cost of the sign, I think they are going up the wrong alley,, I think we should take a look at it and see what they are contemplating doing,, I don't think you're going to resolve this problem unless you do it right this time and do it first class. You're going to have to block off the whole back of that store,, City Manager, Mr,, Aiassao The Council has approved this fence,, They have conformed to everything you have shown,, Now they are going to prevent the trucks from going through there,, They are putting heavier pipe in so the trucks cannot knock down the fence. The ones that cause the problem are the small panel trucks running up to this ramp,, As far as the trucks running through this area they will not be able to run through but the employees can still park there,, Councilman Towner,, I think we are relying on the good will of the developer and I think we have gotten good cooperation from them,, The only way we can change this problem is to pick the whole building up and move it out about 50 feet,, I think we should appreciate the cooperation we are getting from Ralphes and Zody°s and try to make the best out of it,, Councilman Snyder.- I think also we should recognize that Ralph°s and Zody°s are going beyond what is required of them if they do what Mr,, Aiassa has suggested,, We cant require them to do this under the law,, Councilman Heath.- The point I am bringing up is this - Since that building was put in we have done many things to resolve this problem,, I think that the Council with the help of the staff should make a final determination of what is needed for once and for all to alleviate the condition and then ask Ralph's and Zody°s for the last time to help along this line,, Mayor Barnes.- If we can put up a fence that is permanent that keeps these trucks from going back and forth 'and then 'get the cooperation of Ralph°s to put in a ramp that recedes so that these trucks cant be seen quite so vividly from the property owners standpoint and also the noises diminished, I think this would be a good thing for the property owner and above what the plan calls for,, City Manager, Mr,, Aiassa.- We researched all the Minutes of the property owners and in con- clusion the original suggestion of a solid block wall fence would have resolved a lot of the confusion,, You have the problem of traffic of the employees parking their cars back there and also the stipulation of the Fire Chief that he did not want that blocked,, If we can close this and keep the -vehicles out you might get some satisfaction,, Mayor Barnes,, What was their comment when you pointed out these parking stalls for employees that have now become a loading dock? _10m C,, C,, 1/20/64 Page Eleven RALPHS - ZODYS - Continued City Manager, Mr,, Aiassa- This is a technical thing,, Councilman Jett- This has a tendency to come up about every other month,, I think we are spending a lot of time here that is wasted,, Why don°t we do this- Let's assign this to the staff, let them make a study and come up with a recommendation and abide by that recommendation,, Councilman Snyder- Not only the precise plan, but if you -come back with what they are willing to do extra, that is the most we can hope for,, City Manager, Mr,, Aiassa- I think both Ralph°s and Zody°s would like to end all this trouble,, If we are going to keep bringing it back up we might as well forget it because with five different people plus the staff the conclusions will never reach an end,, I also feel that the property owners have a responsibility that they want answers for,, Councilman Jett- My recommendation wasn°t to stop the traffic from going through. Lets wait to see what their report comes up with,, Let the staff make a study of this and by working with the property owners and Ral.ph.s® Zodys come Dack here with the results,, City Manager, Mr,, Aiassao Fine,, GAS TAX FUND Progress Report S,,B,, 344 City Manager, Mr,, Aiassa- This is a progress report for the Council,, We want to keep you posted as to the amount of money you will have available. The staff' has not completed their final report,, I don't want the staff to"spend hours and hours of work if you're going to tie up the entire amount of money,, We have to conform with this Senate Bill to fill out this report,, Motion by Councilman Heath, seconded by Councilman Towner, and carried, that the City Council state a policy that they would put the extension of Azusa Avenue as No,, 1 priority for the use of the gas tax money under Senate Bill No,, 344 and that we make application to tie up the money for that program,, SALARY MEETING WITH EMPLOYEES AND COUNCIL Mr,, Dan Martin On December 3 the Personnel Board President met with the representatives from Employees' Association the Employees and came up with a recommendation and sent you a letter on this. We sent you a letter on December 11 regarding this same matter,, We started at 9 1/2% with the Personnel Board justifying it and we asked for 7 1/2%,, The Personnel Board did recommend 6%, that we use 20 cities for the survey and urged we go back to the July raises,, We don't feel this is what we asked for but we feel this is a very serious consideration by the Personnel Board and we are satisfied C, C', 1i20/64 Page Twelve SALARY MEETING WITH EMPLOYEES AND COUNCIL m Continued with their dealings, We urge no less than 6% and we urge the July raise mainly because this has an affect on our retirement system, Councilman Snyder-. Would you explain how the July raise affects your retirement system? Mr, Dan Martin-. All our retirement dates back to July lst, We would lose that much in salary, Mr, James Rasp We presented a salary survey to Vice President the Personnel Board which did Employees' Association deviate a little bit from past practices with the City of West Covina, We presented this to the Personnel Board which we feel are people you have appointed to fill a position for you, We gave them the facts they weighed them, They did feel we were justified in what we had asked for, at least some of the things we had asked for, We realize we have made a few deviations from past practices with the City but we do feel these are justified, The City of West Covina is growing quite a bit, We arE now in a different environment than we have been in the past, I honestly feel what we recommended and what the Personnel Board has decided upon is satisfactory to both us, the Employees' Association, and the Personnel Board, City Manager, Mr, Aiassa-. We received a letter from A, Robert Cole, Chairman, Personnel Board, City of West Covina, directed to Mayor Claude L, Barnes, and dated December 4, 1963, I would like this spread in full in the Minutes-. 01As you know the West Covina Personnel Board has been working on salary studies with the Employees' Association for several months, This included 3 surveys made by our Personnel Department, and 3 additional surveys compiled by the Employees' Association, Enclosed are copies of the survey information for the Council'°s consideration, "We have had several study sessions to arrive at what we feel is a fair and equitable recommendation and it is made well in advance of the effective date of January 1, 1964, This was done so the Council will have time for their consideration. The motion made at the December 3, 1963, meeting of the Personnel Board is as follows - "Mr,, Zoelle-. °I will make a motion that the Personnel Board recommend to the City Council a 6% across-the-board increase in salaries for all full time and limited service employees, excluding Department Heads, elected officials and all officials appointed by the City Council, This 6% should tape care of the 6 months the city employees have been behind,' 'It is further recommended, that the same 20 cities be surveyed in a July review of salaries and the arithmetic average of across-the-board increases granted by -those cities be used as a guide in arriving at a salary recom- mendation at that time,' -12® I 11 Ca Co 1/20/64 SALARY MEETING WITH EMPLOYEES AND COUNCIL ® Continued Page Thirteen 'It is also recommended that it be made city policy that future salary adjustments be made annually in July, using the same 20. cities as a guide and the same method of computation be used.' "Motion seconded by Mr, Chamlee, Those in favor-. Chairman A, Robert Cole, Francis Zoelle, Williard Fortier, William Chamlee, Edwin Faunce," /s/ A, Robert Cole, Chairman Personnel Board City of West Covina City Manager, Mro Aiassa-. Also included in the Minutes I would like the letter dated December 11, 1963 directed to the City Concil from Dan Martin and Jim Rasp-. "The Personnel Board of the City of West Covina has made a recommendation at its meeting of December 3, 1963, concerning employees salaries for the coming year and methods for future salary surveys. We believe its recommendation is in your hands at the present time, "The West Covina City Employees' Association feels that the Personnel Board has given us a fair hearing and has come to a reasonable decision, although not all of our requests have been met, We furthermore feel that its recommendation concerning thb cities to be used in future surveys is satisfactory and will do much to alleviate the discord that occurs every year during salary surveys. However, we sitll think that the contract cities should also be considered, as they are a factor in determining salaries in this area, The twenty cities recom- mended provide a good cross-section of local cities of approximately the same size and quality as West Covina, "The Personnel Board's recommendation for making salary sruveys and adjustments in July rather than in January meets with our approval, as it does not require extra adjustments to make up for six months difference in salaries in January. However, it may make surveying a little more difficult, "We would like to bring to your attention the fact that the Personnel Board has based its recommendation only upon bringing West Covina employees' salaries up to the average, We wish to point out that during the last two salary surveys and for many years, your honorable body has decided that you wanted a small, compact, highly efficient working force, and in order to attain this, it necessitated paying salaries commensurate with the concept of an above average city employee. However, the Personnel Board felt that it could not recommend anything of this nature, as it is a policy decision to be made by the City Council, We whould like to request that you give con- sideration to this, and attempt to set salaries that will both recruit and keep employees of the high caliber you require, Unless some positive action is taken, we cannot comprehend ®13® Ca C, 1/20/64 Page Fourteen SALARY MEETING WITH EMPLOYEES AND COUNCIL - Continued how West Covina can hope to attract an above average employee with the questionable inducement of middle-of-the-road wages." /s/ Dan Martin, President, W,C,C,E,A, /s/ Jim Rasp, Vice President, W,C,C,E,A Mayor Barnes- We did have a meeting on the 14th with the Personnel Board, We felt tonight that if the employees wished to be here and hear the Council discuss this it was their prerogative and they should be invited, City Manager, ­Mr, Aiassao We have never officially accepted the letter from the Personnel Board in the Council records because it was handed to us at a working session, We have never accepted the letter from the Employeese Association, either, Motion by Councilman Heath, seconded by Councilman Towner, and carried, that the letter from the Personnel Board and the letter from the Employees' Association re this matter be accepted and placed on file, Councilman Heathy I am sorry I could not attend this meeting on the 14th between the Council and the Personnel Board, I read all of the Minutes of the Personnel Board and also the letters presented to them and written by them concerning the study, One of the questions I had in mind was the fact that in the Personnel Board Minutes while the Personnel Board was on the floor the general consensus was there would be a 3% or so raise and they evidently went into a personnel study and came out :with the idea of a 6% raise, It has been expressed, and I have hopes that we can elaborate and clarify why this change was made, because there was a thought at this time that it was done for "spite" due to the fact that the Council overruled the Personnel Board last year, If this was the case that the Personnel Board arbitrarily raised their feelings of 3% to 6% because of what the Council did last year I don°t think they are justifying a 6% raise, I am asking for a point of information, Councilman Towner- After attending the workshop session with the Personnel Board and also reading all the information, I think basically the point of difference is merely in the selection of the cities involved as to which comparisons will be made, The Personnel Board deviated from the 12 cities and recommended consideration of 20 cities and it is on this basis alone I think that the salary increase recommendation jumped to 6%0 I think the real issue before the Council tonight is whether or not we are going to stick with the 12 cities we set up previously or whether we are going to make a change and go to the 20 cities, Councilman Snyder- I think it is evident from your figures the fact that they recommended the 20 cities that they made the recommendation on the basis of the 20 cities instead of the 12mcity average, Councilman Heaths That answers my question, -14- I • i Ca C, 1/20/64 SALARY MEETING WITH EMPLOYEES AND COUNCIL - Continued Page Fifteen Councilman Towner- Frankly, in listening to the Personnel Board I didn't get any particular satisfactory explanation on the reason for the change and I would like to give an opportunity to the employees' representatives to give us briefly some comment why the 20 cities were recommended or selected, if they have that information. Mr, Dan Martin- I don't know if the Personnel Board you met with was a fair representation, There was only one member there and a past member. Mr, Jim Rasp- This year on selecting the cities the Employees' Association has never met too favorably with the selection of the 12 cities,, We didn't feel it was a fair representation of the City of West Covina, The last salary survey the employees thought we needed more cities to compare with, This year what we attempted to do was try to set a criteria for selecting the cities in the first place, We felt this criteria should encompass the population and the assessed valuation or ability to pay for the services rendered, We set a limit down of cities within 50% of West Covina's population, the population of 48,110, We selected the nearest 10 cities above and the nearest cities below, This system gives you an average city that is closest to West Covina, The last few years the salary survey has averaged out in population about 36,000 people compaired to West Covina's 58,000. We don't think this is a valid average city that we should use in comparing West Covina, We tried to limit this in just Los Angeles County, The average city of these 20 that we propose still does.not come to West Covina average; it is about 49,000 population average as compared to West Covina's 58,000, I believe we have only deleted four cities from that list that were less than 29,000, We deleted Azusa, Covina, Glendora and San Gabriel:, all of which do fall below West Covina. We added the cities of South Gate, Lynwood, Compton, Gardena, Inglewood, Hawthorne, Beverly Hills, Culver City, Manhattan Beach, Redondo Beach, Santa Monica, and Huntington Park. We have selected cities which will vary each year or every once in a while by the very nature of the way we select them, We have a method of selection which will go with us from now on which won't change year after year. Councilman Towner- Your selection was based on population? Mr, Jim Rasp- Mainly on population and assessed valuation, Councilman Towner- You say you felt the geographical area did not bear on the question? Mr, Jim Rasp- If it beared on the question it would bear toward larger cities, Councilman Towner- I am talking about a geographical location of the City. Did you consider that as one of your criteria? Mr, Jim Rasp- I have a list of about 120 cities within a 50®mile radius. -15- I � U F G,, Co 1f20/64 Page Sixteen SALARY MEETING WITH EMPLOYEES AND COUNCIL,- Continued Councilman Towner-, If I understand it, the eventual outcome you decided was to stick to Los Angeles County as such and within Los Angeles County you made your studies on the basis of population and assessed valuation,, Mr,, Jim Rasp - Councilman Towner-, Mr,, Jim Rasp. - That's correct,, Those are the criteria, those three subjects? Yes,, Councilman Snyder-, The 12 cities that we used previously, did you discard the four you discarded because they did not meet the criteria of popu- lation or assessed valuation? Mr,, Jim Rasp-, Yes,, They were all too smallo Councilman Heath-. Why the locale doesn't have some relationship is something I don't understand,,. The cities in this locale are the ones we are competing against; therefore, I think that these cities immediately adjacent to the City are the cities we should be comparing against,, If there is any pirating of employees or changing by employees at their own will to some other location I would say 99 out of 100 times they will go to a city in almost the immediate locale rather than go from here to South Gate or Redondo Beach,, Mr,, Jim Rasp-, Our biggest turnover is in police and fire,, I think of the six jurisdictions that border on West Covina, I believe .five of them are serviced by the County in either the police or fire departments,, Councilman Heath-, There has been a statement made over the years that we have lost a lot of people to the Sheriff's Department and to the County,, I would like to know in the next few days exactly how many we have lost to the Sheriff over the past four years or to the County,, City Manager, Mr,,.Aiassa-, All right,, Councilman Heath-, I am just curious because in the past there have been statements made,, As I understand the plan proposed of 6% would mean 3% for parity and 3% to take it above the other cities, is this about right? Mr,, Gerald Weeks-, No,, (Presented chart entitled "1964 Salary Survey's and explained same,,) Councilman Towner-, Was there any study made of the overall County, including all public jurisdictions? In other wordsq including contract cities, the City of Los Angeles, Los Angeles County and all 74 cities in the County? Do we have any studies showing what results came out of that? Mr,, Jim Rasp-, No !-NM C, C, 1/20/64 Page Seventeen SALARY MEETING WITH EMPLOYEES AND COUNCIL Continued Councilman Snyder.- In your statement you said only two members of the Personnel Board met with us and one is no longer a member,, I don't know what the implication was here but I would like to say in the conference the Personnel Board presented everything fairly,, Mr; Dan Martino I don't mean that it was not fair representation, Councilman Heath.- I can't say that I would agree to this 20-city program because I am a firm believer of comparison in the same locale. I would have to stick to the 12-city program and I can't see where a 20-city program is going to help us. It will just, cause us trouble from here on out Councilman Snyder.- I think where the breakdown of understanding comes is this: Each Council has to set a policy of their criteria for setting wages,, This Council does, in effect, have a policy which was stated one or two years ago, that in effect we wanted to be a par or a little above the cities in our area,, I believe that is the policy in essence what our policy was,, Mayor Barnes.- There was a motion and a second to the extent to this type of policy,, Councilman Jett.- I felt that last year I was one in favor of giving the employees more of a raise than recommended by the Personnel Board and as a result have had threats of recall. At that time one of the factors in determining that was the 12 cities and it was my understanding at -that time that these 12 cities would be the criteria by which we would in the future use as a basis for our consideration on the salary schedule,, Then when we got this new list of cities and we find that only part of the original 12 are being considered this year and there are 20 cities and the biggest part of them are a considerable distance from West Covina and I feel there are complications. I can't help but feel we should continue with those cities that we are adjacent to and going to compete with if we are going to be fair to the people who elected us to this job and we owe an obligation to them and we certainly owe an obligation to our City employees to see that they have as fair treatment as possible,, I.don't see how we can justify using 12 cities this year and 20 cities the next year and then jumping around because it suited our purpose,, I think this, is one of the criteria we are going to have to make a decision on. I was a little bit startled when the Personnel Board did come up with a recommendation to shift our ground,, We had, I thought, established a policy as to how we ,were going to compete in the labor market and basically using this particular geographical and economic area and putting a stabilizer on the salary program so we knew where we stood each year and the employees knew where they stood each year and being realistic about it,, Councilman Towner.- I feel adding cities in the southeast area of the County and deleting the cities in our area is not in accord with our prior policy and not in accord with what I think is good personnel practices,, -17- I I i Co C, 1/20/64 SALARY MEETING WITH EMPLOYEES AND COUNCIL ® Continued It doesn't make think we should think there are further, Page Eighteen sense from the City of West Covina's standpoint, I be consistent and stick with the 12®city survey, I other aspects of this which I would like to discuss I think as in the past I would like to stick with the increment for West Covina employees which we installed last year and which I think is good because I feel that our particular employees are worthy of it, They are entitled to that additional increment over the economic area in which we have our study, In addition to that, I think they are entitled to make up for the six-month lag. I think that the benchmark studies that they show should be restudied but we have to accept them as valid for this year, There may be changes that will show up when we get down to studying this but we have to accept them as valid so the percentage worked out on the basis of those benchmarks, I think, are the basis on which we would have to make our determination, I would like to ask a question of Mr, Aiassa, In this 12®city survey, what was the salary differential that proved out? City Manager, Mr, Aiassa-, Mr, Gerald Weeks-, Councilman Towner-, Mr, Gerald Weeks-, Councilman Towner-, City Manager, Mr, Aiassa-, Councilman Towner-, City Manager., Mr, Aiassa-, It's in your report, Personnel came up with 1,02 and ours was 1,06, On the 12-city survey how far behind are we? 10. And for six months you double that., is that right? A little over two plus, If we were to shift to the July mark we would add more to this, wouldn't you? This is probably true, Councilman Snyder-, There are other considerations which the Council should discuss, One is since obviously the Personnel Board made their recommendation on the basis of the 20=city survey when actually they should have received permission from us first for this criteria, Actually the correct way this should be done is to send back to the Personnel Board to make the consideration on the basis of the 12mcity survey, Obviously there isn't time so we will have to make this decision without sending it back, Secondly, whether or not we should recom- mend a reconsideration in July or a shifting of the time of cone sideration of salary surveys, Councilman Heath-, I have done quite a bit of personnel work and I have never in any case made studies on anything other than parity, Therefore, I think the only thingwe-can do is compare with other cities and establish your amount. I am not in favor of this little bit extra because all you're doing is playing leapfrog, I am definitely and positively in favor of a parity on a local basis and not something -18- C, C, 1/20/64 SALARY MEETING WITH EMPLOYEES AND COUNCIL ® Continued Page Nineteen all over the countryside. On the basis of this, my estimation is that we are now 1,,2% behind and possibly have been behind a little bit, I think they should have something to make up for it, However, I do not believe in stepping ahead and then having some other city trying to leap over us and then we leap over them, I am not trying to keep money from the employees; I am trying to represent the citizens of the City and trying to be fair all around, You have your thinking and we know how your thinking'is and your thinking about the most money you can get, We have to have our thinking because we represent a lot of people who are not here tonight and I don't think you can object if we go on an equal basis with other cities because I think this is fair, Councilman Snyder; I would agree certainly if I think the same with that and were you I'd way you do, Councilman Towner-. What I am interested in doing myself is having a consistent policy on salaries. I think it saves a lot of hopes and uncomfortable hearings and all the rest, We have had an established policy which I thought was pretty well delineated last year, As I recall, last year we had the following worked out-. There was a decision on the economic area in which we compete as to establishing the percentage differences, There was a decision on the six-month lag, There was another increment added for what we called the merit for West Covina employees, Do we have the figure here as to what that additional percentage was last -,-year? City Manager, Mr, Aiassa-. I think it'was 3,4 and you added 1,6° for merit and made it 50, Councilman Towner-. If we were consistent this year here would be the result you would get, We would compete within our own economic area and consider that this is more realistic and instead of considering the areas outside our immediate area and stick to the economic unit we previously used, This gives you a ,53% that we are below, You double that because we are lagged by six months, This totals up 1,06a, If we are consistent we will add the merit increase of approximately 1,,6% and you get an odd figure of 2,660. As far as I'm concerned in order to relieve some of the difficulty that might have been made by the Personnel Board recommendation and in order to be as nearly as consistent as we can, I would suggest and recommend a 3% salary increase at this time effective January 1, 1964, Then I would, in addition to that, make the other recommendation that we change to the July 1st fiscal year in determining our salaries not only because of the effect on the retirement program but in order to be consistent with other cities in the area, Thirdly, I would recommend that it is probably time we restudied the benchmarks and that that might be done.also, Mayor Barnes-. We hear a lot from the other cities regarding our own immediate area, This is our hiring area and this is the area we get our people from and I think if we are going to be realistic. I agree we should make some provisions for a correction in the benchmarks, a survey, and also pick up this lag with the other cities but I don't believe I could justify a full 6% as of January lst when even with the 20 cities there is a 4% difference. We don't know what the other cities are going to consider in July. m19m I I F� C, Co 1/20/64 Page Twenty SALARY MEETING WITH EMPLOYEES AND COUNCIL ® Continued Mr, Jerry McGrath: I think we should go back to basically what this 12-city survey resulted in last year and why the employees have taken the stand that it should be changed Some of the results of this 12®city survey are quite amazing,, This 12mcity survey last year we found there was 31770 firemen in Los Angeles County,, Out of.this number there was only 178 of them that made less than West Covina made,, The 12 cities you chose to.compare us with contained over 150 of these of the 178 that are behind. We didn't feel that the one point that you had to stay within the area validated out all these other things. In coming up with 20 cities we have come up with an average city that is much closer in assessed valuation and population than this 12®city survey,, All we want is to be paid what the average employee is paid in a comparable city,, I don't think anybody in West Covina would doubt or question this,, Councilman Towner,, Certainly there is logic in using population and assessed valuation as a parity factor but I personally feel there is more logic in comparing with labor markets rather than the matters of population and assessed valuation because we are not hiring our employees out of these cities with like populations or like assessed valuations; we are hiring our employees out of a labor market which is here in this area we have delineated,, For that reason, I think we have to stick with our logical comparison,, I think also the comment was made about the workload that the West Covina employees carry,, We recognize this and understand it and are grateful for it and this is the reason for adding almost double to the salary incre- ment that provides this merit increase to West Covina employees over the cities within this area in which we consider our labor market,, Councilman Snyder: In averaging the amount of money paid for medical insurance premiums, they averaged women against men as if they were fifty-fifty, but they are not,, Mayor Barnes: You asked for full medical care. The male employee was insured for much less than the fema.le'.employee and those were the prices at that time. If you change insurance companies then it is something else again but at that time it was so much for male employees and so much for female and it happened that the female employee was more expensive on the insurance plan. Mr, Dan Martin: That was not our figure, Councilman Heath: I feel the comments Mr, Towner made a little while ago were the the same as my feelings,, If he would care to put it in the form of a motion, we can see how far we get with it,, Mr, Dan Martin: The figure quoted by Mr. Towner was quoted by me three days ago so we knew that we were in for this. I wish we could have.been at the meeting you had Tuesday night, It was advised'it be held in secrecy, Mayor Barnes: No,, ®20m I 11 Ca C,, 1/20/64 Page Twenty -One 'SALARY MEETING WITH EMPLOYEES AND COUNCIL o Continued Mr,, Dan Martino They said they were sworn to secrecy,, This is where we feel an insult and a hurt to the employees and the Association. Councilman Towner: The studies that were undertaken by the City Council included all of the information submitted by the Personnel Board and by the Employees' Association and we were concerned and, the one problem as I pointed out was the question of whether or not we went to 20 cities instead of the 12,, This basically is the only difference,, Mr,, Dan Martino You are in disagreement in regard to the fact the Personnel Board -- Councilman Towner: I am not engaging you in debate,, I just wanted to present to you the basis of our thinking and the fact that I feel it is unjustified and unfair to the Council if you give the impression you are not being given a fair hearing because it isn't true,, We have had, in addition to all the information you presented previously, given you the opportunity to be heard tonight if there was something we missed and this is why I brought up right at the offset before we entered into our deliberations and this is why I asked for the information,, Councilman Snyder: I don't recall any swearing in secrecy,, Mayor Barnes: No,, Mr,, Dan Martin: I was so advised,, Mayor Barnes: I talked to you and Mr. Rasp about this meeting and I said I would ask the Council if they felt it desirable and it was the full agreement of the Council that we meet with the Personnel Board first before meeting with the employees and discuss all the pros and cons and we had the advantage of all the Minutes and information and we wanted to ask several questions,, We invited you here tonight because we thought you deserved to be heard and hear the Council discuss this,, I told you that you could bring up any additional information that would help the Council in their decision,, Councilman Snyder: There is one other point that I haven't heard from the Employees' Association on and that is the consideration of salaries in July. I think this is the recommendation of the Personnel Board but I don't know what your thinking about it is,, Mr,, Dan Martino We felt this would be proper,, We feel we should have been called. for the other meeting the other day but we felt we should have been allowed to know what had happened. Nobody would say anything. My feeling at this point is that the 3% is predetermined,, Mayor Barnes: No,, -21- Ca C, 1/20/64 SALARY MEETING WITH EMPLOYEES AND COUNCIL ® Continued ICouncilman Towner: i because somebody brought up establish the last year and That there was presented to last year, Page Twenty -Two There is this unfortunate aspect to it and that is what happened the idea of changing the policy that would actually what it boils down to is this: us a program that changed the policy from . Motion by Councilman Towner, seconded by Councilman Heath, and carried, that the salary increase for the year be 3% effective January 1, 1964; that this includes the ,53% differential in the 12scity survey which is doubled for the six-month lag and which has added to it 1,94% merit increase making the total 3%; further that the anniversary date hereafter be on a July 1st fiscal year; further that the staff be requested in coordination with the Personnel Board to restudy the benchmark classifications, Motion by Councilman Heath, seconded by Councilman Towner, and carried, that the City Attorney be instructed to draft a resolution in agreement with the motion that has just been passed, Mr, Jim Rasp: Mr, Towner, you have stated criteria rather bluntly as to what will be used in the future salary surveys, The City employees are obviously unhappy with it, The Personnel Board is in disagreement with what you gentlemen have considered, The Employees' Association wants to change the criteria, We don't think that only recruitable parity is a valid consideration for determining employee salary, We will again next year ask the Personnel Board for a consideration of other than 12 cities because we don't think you gentlemen have a valid recommendation and we are entitled to this, How do you propose to ever change on this? Are we stuck with this forever and ever? Councilman Towner: Any City Council can change its policy or its position based on valid reasons and I think you have the opportunity each year to present such a program if you so desire, Councilman Heath: I would propose, Mr, Rasp, to avoid controversy and so forth that between now and July the Personnel -Board engage an impartial group to make a study of comparable cities, or cities to be used for comparison and that this impartial group determine what qualifications these cities must have, It is quite possible we might get a report that would recommend assessed valuation and population. We might also get a report which would recommend locality, Mayor Barnes: I think a good criteria is something the Council would look favorably upon.,. City Manager, Mr, Aiassa: This criteria of salaries has been running now for five years, We have varied twice and we have a new Personnel Board and I think it might be appropriate that the present Personnel Board make themselvgs familiar with the present plan, find out what is wrong with it and if it won't work out then come back and meet with the Employees' Association and develop a new criteria, I think the present Personnel Board doesn't have the background of this present plan, m22® Co Co 1/20/64 Page Twenty -Three SALARY MEETING WITH EMPLOYEES AND COUNCIL - Continued Councilman Heath-, Mr, Rasp-, SIGNALS I think to keep it fair'and so forth, it would-be entirely a bunch of strangers to come in and do this. I think the Personnel Board is to be the in-between. Mr, Aiassa-, We have a proposal from the State on the traffic signals at Puente and Azusa and it will cost the City $5,500 and the State will partici- pate with $5,500, (Read report as follows:) "Further reference is made to the investigation of traffic conditions at the intersection of Azusa Avenue with Puente Avenue. Our study, which also included the intersections of Workman Avenue, Rowland Avenue, San Bernardino Road, Badillo Street, and Cypress Street, all with Auzsa Avenue, has been completed. As a result, it is proposed to modify the existing traffic signals as indicated in the attached traffic report. It is requested that the City of West Covina assume one- half (1/2) of the signal modification costs at Workman, Rowland, and Puente Avenueso A preliminary estimate in- dicates that the City's share, exclusive of engineering and contingencies, will be approximately $16,500: Workman Avenue $5,500 Rowland Avenue 5,500 Puente Avenue 5,500 Please advise at your earliest convenience whether or not this is satisfactory to the City, and the type of funds the City proposes to use for financing so that the proper form of agreement can be prepared when a firm estimate is available. If Section 1.86.1 (1004�) or general funds are to be used, a cooperative agree- ment will be prepared and forwarded for execution on behalf of the City. If the City proposes use of State allocated (Section 2107) funds for part or all of its share of the cost, a project statement covering the item to be budgeted will be forwarded for approval by the City Council so that a supplemental to the executed master agreement can be processed by the District City and Cooperative Projects Engineer. It is anticipated that the plans and specifications for • this project will be completed by December, 19640" -23- I I • • Co Co 1/20/64 SIGNALS - Continued Page Twenty -Three -A Motion by Councilman Heath, seconded by Councilman -Snyder, and carried, that the staff be authorized to notify"the-State we will' go on this fifty-fifty proposition for signals at Puente and Azusa. LARK ELLEN AVENUE STORM DRAIN Project SD-6320 Mr, Aiassa: I have a report directed to me from Thomas Jo Dosh re'this" matter. It is dated January_13, 1964. I would like this spread in full in the Minutes: "Pursuant to your directive, we have again contacted -the State with regard to the problems of financing the Lark Ellen Storm Drain South of the Freeway. The State -has advised us that they could undertake the administration of the project and complete the job in accordance with' the Bureau of Public Roads requirements, which would be extensive. By doing so they would ask to build the re- mainder of the drain (which cost is estimated to be-' $78,000, City Funds). Their estimated administration costs, including engineering, construction, supervision and overhead; would be 12% minimum for the total pro- ject, or $12,OOO. "They would object to doing this work on a separate - project, such as mentioned, but they would be willing to include this in the freeway widening program as a part of the multimillion dollar project. Their tent- ative schedule for widening the freeway is 1966, or a minimum of two years delay, The earliest we could construct the storm drain, allowing for State admin- istration, would be later this year, "In light of the above, we would recommend either of the following procedures: 1, Make every attempt possible to divorce the $22,000 contribution from B.P.R. policies and/or participation. Even if this takes a trip to Sacramento it would be worth this to the City to save the unwiedly technical problems surrounding B.P.R. approval. - 23-A - r� • • C, C, 1/20/64 Page Twenty -Four LARK ELLEN AVENUE STORM DRAIN (PROJECT SDm6320) ® Continued "2, If this method fails, we would recommend waiting until the State widens the freeway to install the remainder of this Lark Ellen Drain, We make this recommendation in light of the fact that South Lark Ellen Avenue does have an existing 60" storm drains Even though this storm drain is substandard, we, believe the situation is not critical, as it is in some areas such as South Orange Avenue, If we were to delay this sonstruction we could divert these funds for a period of two years into some other necessary construction, awaiting the freeway widening, "This is not to minimize the importance of the Lark Ellen Drain, but in light of the extenuating complexities we find ourselves in this unfortunate position of making such a recommendation, Fortunately, however, we should be able to receive State approval of our design within the near future and be able to request our HHFA Advanced Planning Funds, These. of course, would not have to be paid back for at least two years and we do not stand to lose any funds in this regard, so that there is an obvious advantage in borrowing the HHFA Funds." /s/ Thomas J. Dosh Public Services Director Motion by Councilman Heath, seconded by Councilman Snyder, and carried, to accept the storm drain report on Lark Ellen, Project SD®6320,, STORM DRAIN LAND ACQUISITION (State property) LA 6429 City Manager, Mr, Aiassae I would like to carry this over, Mayor Barnes: Fine, City Manager, Mr, Aiassao This is next to the Farmers Insurance on the south side. I will give you a report and you can read that and take a look at it in the field, (Passed said report to the Council,) STORM DRAIN PROBLEM Project C-150 City Manager, Mr, Aiassao COUNCIL SECRETARY We can hold this over, City Manager, Mr, Aiassae You have to change the resolution that established your job description for your Council Secretary, Mayor Barnes: minute, I don't think we want her, You said 50 words a minute. Any girl who can't type 60 words a -24- 11 I • • C,, Co 1/20/64 COUNCIL SECRETARY ® Continued Page Twenty -Five Councilman Beath: I would like to look over these specifications,, City Manager, Mr,, Aiassa: We can table this to the 27th,, Councilman Snyder: What we want her to do is that, sideration to put it in the the material order it is going to coming up for con- be considered,, Councilman Heath: Who is the secretary responsible to? City Manager, Mr,, Aiassa: She is responsible to the Mayor,, Councilman Towner: I think the wording is not in there and what I woud say is responsible to the City Council acting through the Mayor,, City Manager, Mr,, Aiassa: We will put these changes in the resolution and bring it back to you,, WESTERN MISSIONARY ARMY APPLICATION FOR LICENSE City Clerk, Mr,, Flotten: We received a formal request for a permit to operate for this next year,, I talked to Chief Sill, about it this afternoon and he would like permission to hold this off for one week so the Chamber of Commerce Manager and Chief Sill and myself can talk it over and make a formal report and recommendation on it at the meeting on the 27th,, Mayor Barnes: WATER MEETING AND MEETING WITH STATE City Manager, Mr,, Aiassa: We will hold it over,, Is this meeting on Thursday in the morning or the afternoon? Councilman Jett: There is a very important water meeting at Santa Barbara that same day. I would like to be at both of them,, I think you want me to go to Santa Barbara and that is where I'll go,, This meeting with the State is very important but there will be four of you there or as many as can be there. If this could be arranged later in the afternoon I can get back from Santa Barbara Councilman Towner: Can you make it at 4:30? I would like it as late as possible so Mr,, Jett can get back and we could all get over there,, City Manager, Mr,, Aiassa: I'll make it at the convenience of you gentlemen,, -25- is I 0 Ae C, C, 1/20/64 'CITY MANAGER°S REPORTS - Continued RESOLUTION NO, 2840 ADOPTED Mayor Barnes° Page Twenty -Six The City Clerk presented - "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA REQUESTING.THE BOARD OF SUPERVISORS OF THE COUNTY OF LOS ANGELES TO PERMIT THE REGISTRAR OF VOTERS OF SAID COUNTY TO RENDER SPECIFIED SERVICES TO THE CITY OF WEST COVINA RELATING TO THE CONDUCT OF GENERAL MUNICIPAL ELECTION TO BE HELD IN SAID CITY ON APRIL 14, 1964" Hearing no objections, we will waive further reading of the body of the resolution, Motion by Councilman Heath, seconded by Councilman Jett, that said resolution be adopted, Motion passed on roll call as follows: Ayes: Councilmen Towner, Jett, Heath, Snyder, Mayor Barnes Noes: None Absent: None Said resolution was given No, 2840, LAWSUIT City Clerk, Mr, Flotten: We are being sued again, This is a claim of Candace Lee Hull, Evidently she was taking dancing lessons at one of the schools being taught by Mrs, Walsh of West Covina, fell down and knocked a few teeth out and is suing the City for $750,00, Motion by Councilman Heath, seconded by Councilman Jett, and carried, that the City Clerk be authorized to refer this to the City Attorney for his opinion, MEDIC ALERT WEEK City Clerk, Mr, Flotten: This is a request by the West Covina Junior Womenes Club to declare or proclaim February 17 through February 23 as Medic Alert Week, Mayor Barnes: If there are no objections, I will so proclaim, (There were none,) So proclaimed, ®26m: C,. Ca 1/20/64 CITY MANAGER'S REPORTS ® Continued WEST COVINA BEAUTIFUL, DANCE Councilman Heath: POLICE DEPARTMENT REPORT Page Twenty -Seven Don°t forget about the West Covina Beautiful Dance, Saturday night at the Country Club, Councilman Jett: Mr, Aiassa, would you get us a report on the reasons why our Police Department is so low in number of employees? According to Mr, Rasp, he states that we have 40 approved positions and we only have 31 officers, This is 25% below, City Manager, Mr, Aiassa: i PLASTIC DISPOSAL. CONTAINERS I 11 make a report to you, Councilman Towner: It was suggested by myself and it follows up a suggestion made by Paul Thorson four years ago in connection with the West Covina Disposal Company that they use a new type of plastic trash can. I think this has become a real problem in the City over a period of years, I would like to suggest that the staff be directed to con- sider the possibility of the City or the disposal company purchasing a uniform type of plastic container to be sold at cost to the public, Mayor Barnes: Paul Thorsen is trying to do this now. He is trying to find a good type of container. Councilman Towner: What we want is a uniformity of these containers throughout the City and this is not an unusual requirement, Motion by.Councilman Towner, seconded by Councilman Jett, and carried, that the staff be directed to consider the possibility of a uniform trash container:for use throughout the City and the methods of obtaining and selling these containers. There being no further business, Motion by Councilman Snyder, seconded by Councilman Heath, and carried, that this meeting be adjourned at 11:35 P,M, • APPROVED Y ®27®