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01-06-1964 - Regular Meeting - Minutesr t F� i MINUTES OF THE ADJOURNED REGULAR MEETING OF THE CITY COUNCIL CITY OF WEST COVINAt CALIFORNIA JANUARY 69 1964 The adjourned regular meeting of the City Council was called to order by Mayor Barnes at 8-45 P.M. in the West Covina City Hall, Councilman Snyder led the Pledge of Allegiance. The invocation was given by Councilman Towner. ROLL CALL Present; Mayor Barnes, Councilmen Towner, Jett, Heath, Snyder Others Present-, Mr,, George Aiassa, City Manager Mr, Robert Flotten, City Clerk & Administrative Assistant Mr, Thoma's J. Dosh, Public Services Director Absent-, Mr, Harry Co Williams, City Attorney Mr,, Harold Joseph, Planning Director MAYOR'S REPORTS FRANCISQUITO-LARK ELLEN COUNTY ZONING Mrs, Merritt We are disturbed about the piece 1829 McWood Street of property up for rezoning at West Covina the corner of Francisquito and Lark Ellen, Mr. Jett is on record with the County as having made a statement that the Council voted three to one that they would not object to the zone change, We listened to the Minutes and there is no such thing in the Minutes. Their lawyer did make that statement, Councilman:. Jett-, For the record, I would like to clarify that statement that "Mr. Jett is on record". I am not on record down there as making any such statement. Mrs. Merritt-, Their attorney made the statement that you told him that the Council voted three to one as not being opposed to the zone change. Councilman Jett-, I talked to Mrs. Merritt last Tuesday. It was in the presence of Mr. Aiassa that I had this conversation. I said, "I want you to understand that I never speak for the Council; I only speak for myself and never do I want to intimate or anyone to think that I speak for the Council; that I didn"t remember just what the action was on this specific case but as well as I could remember that the Council unanimously decided to do nothing about it because it had come to our attention so late and we took no action for or against." I also said that it would be possible that it was on a three -to -two vote but I didn°t remember any vote being taken. Mrs. Merritt-, This is not what their lawyer said and this is on record in the County and we would like to request that the Council does write the Regional Planning Commission,, Your Planning Commission has taken ol� • C, C, 1l6/64 Page Two FRANCISQUITO-LARK ELLEN COUNTY ZONING - Continued a very definite stand against it, They finished reading their letter when it was stated that the Council had a threemto=one vote as not opposing this, Councilman Heath, I don't think we took any action on this because the Planning Commission already had opposed this and we felt since they had opposed it that this would act as protest enough, Councilman Snyder-, I think the Regional Planning Commission would consider a written letter from our Planning Commission to be much more valid than a statement by the attorney for the proponents,. They are experienced enough to know that this is not necessarily true, Councilman Towner-, I think probably what we should do if there is some misinformation given to the Regional Planning Commission that certainly we should at least clarify that and it would appear to be in order to send them a missile to that effect, I think the action of the Council basically was that the Planning Commission wrote a letter and we had no objection to the letter; we felt it stated a good position and, therefore, there was no need for any further action, Mrs, Merritt - T hat is not what is on record. Motion by Councilman Towner, seconded by Councilman Heath, and carried, that the Mayor be authorized to write a letter to the County Regional Planning Commission clarifying the position of the City Council with relation to the Lark Ellen-F"rancisquito zoning matter as indicated in the Minutes of the Council meeting concerning the Planning Commission's letterg that in this letter it be brought to their attention that a statement was made to the effect that the Council was not protesting this matter and we want the statement clarified, Mr, James O'Brien, One of the statements made at the County Regional Planning Commission was that Councilman Jett would be available at the telephone to confirm that three-tomone vote not opposing this zoning, Councilman Jett-, I am available to any one of my constituents at any time to make a statement on anything confronting the Council, I don't back up from making a statement to any one of them, Mr, James O'Brien, The statement that was made wasn't in conformance with your understanding? In ether words, you didn't agree with him that you would be at the telephone to confirm any such conversation? Councilman Jett-, I never even talked to the gentleman, oho Ca Co 1/6/64 0 PLANNING COMMISSION PLANNING COMMISSION ACTION OF DECEMBER 18, 1963 ZONE CHANGE NO, 278 Cheesebrough Page Three Discussion as follows-. Councilman Heath- If this is appealed, I would like the property owner's permission to hold this matter off until our study in that area is completed. Mayor Barnes-. VARIANCE NO, 476 Kreedman Councilman Heath-. Public Services Director Mr. Dosh- We will wait to see if this is appealed, Called up,, Discussion as follows - Would it help if we called up this variance to keep the idea of the alley alive? If we fail with Mr, Kelly I don't know what we will do, . Councilman Towner-. If Mr, Kelly doesn9t agree to it the application is still alive and the man might be able to amend it without having to start all over again, I will call up Variance No, 476, CITY MANAGER REPORTS STORM DRAIN PROBLEM Project C-150 City Manager, Mr, Aiassa-. The Council received a letter from Mr, Ming regarding this. There are eight other names on this petition,, (Read said letter and report re this matter,) Mayor Barnes-. These people feel that by starting at the corner of Hollenbeck that vie could drain down the street where we do have the right of way. On this property, we do not have the right of way as this is private prop- erty and if the City intends to condemn it, they intend to make it costly is what they inferred to me, Councilman Towner- What are the alternatives? -3- C, C, 1/6/64 Page Four 'STORM DRAIN PROBLEM (PROJECT C-150) - Continued City Manager, Mr, Aiassa- We are having a staff study com- pleted on this and we advised these people we wouldn't make a definite stand until we finished the study,, Public Services Director Mr, Dosh-. The study is done,, We have not checked it out vet, Councilman Towner-, Why don't we just set this over until we have the study? Councilman Snyder., If you are going to back -fill that I hope the study will include the cost of back -filling because I think it is quite a problem, City Manager, Mr,, Aiassa., I know the Council have received calls and I thought the best thing was to bring it up before the Council so we would all know what is going to happen,, We have already acknowledged the petition, Councilman Snyder-, Why don't we include having the Recreation and Parks Com- mission look this over as a possible park site? Motion by Councilman Snyder, seconded by Councilman Jett, and carried,, that the Park and Recreation Commission be asked to look at this land with consideration for a park and make a written recommendation back to the Council as to its feasibility as a park site. CHANNELIZATION Orange and Service A map was presented and Mr. Dosh explained same, Mr,, Aiassa read the Traffic Committee report re this matter,, Councilman Towner-, Is there still a yield sign on that freeway off -ramp? Public Services Director Mr, Dosh-, Councilman Heath-, Public Services Director Mr, Dosh-. Yes, Victor Gruen has a good idea for this, The only thing you have done here is added a couple of islands but the traffic flow is the same, It's a little better,, Councilman Jett- Have you talked to the owners of Scoa about the possibility of maybe getting a piece of property there to widen it out and channel that street? Public Services Director Mr, Dosht We asked them for 10 feet at the time of development and they gave it to us and they widened Orange,, In Victor Gruen°s proposals he does a lot to this, Until you adopt what he submits we are not going to do anything,, They have a concrete proposal and it involves right of way, -4- C, Co 1/6/64 Page Five CHANNELIZATION (ORANGE AND SERVICE) - Continued Motion by Councilman Snyder, seconded by Councilman Jett, and carried, that the staff be authorized to go ahead with the rechanellization of Orange and Service as recommended by the staff of 5/16/63 as a temporary solution, RALPH-ZODY PROBLEM Trucks Councilman Jett-, City Manager, Mr,, Aiassa- Councilman Heath,. Is there something we can do to either stop this once and for all or what? I know the permanent solution, It is to use the tunnel that you have in Eastland, (As an example) The problem is the trucks are turning around in the back of the building 0 City Manager,, Mr, Aiassa.* We spent an hour down there trying to figure out other ways to turn around, The same problem is with Zody"s loading area. Councilman J6tt,. How far can we go in forcing Ralph's to conform to something like this? Councilman Snyder,. We can ask them, They may go along with it,, City Manager, Mr. Aiassa,. This kind of thing is going to reappear. What we would like to do now is find a solution so the next time one of these come up that provisions would be made for this and it would be resolved at the time the precise plan was brought in, The owner has developed a precise plan according to our approval and specifications. It is voluntary from here on out, Mayor Barnes-, When Ralphs representative came in, they told us-.-t-ftt" these trucks would not circle around back of the store. Council,ma.n-lHeath,. The statement was in the Minutes that there would be no trucks past the loading dock, I think we should either require a fence put up there and at the extreme end of the building and let the owners worry about how to channelize their traffic, This property is our com- mitment and we should hold to it,, City Manager,, Mr, Aiassa- We have this as your alternate solution but it won't be to the satisfaction of the property owners, You can block off the traffic from this area completely, which the Fire Department doesn't want and leave only one entrance to which we would control the key, It would be locked at all times and be available to police and fire only,, My recommendation is to block off both entrances out so that only automobiles can go through and the extra width whichwouldallow C11 C, 1/6/64 RALPH-ZODY PROBLEM (TRUCKS) - Continued Page Six the Fire Department to go through and would be controlled by the City, We need a strong wall, block if we have to aud locr,,ked with keys to the city. Councilman Snyder2 I think first you should approach Ralph's and appraise them of the depressed loading zone, Tell them if they don't go for this we will put up the fence, Councilman Heath,. If you have a block wall that is along the side of a truck forming one side of a well, whether that truck is below ground level or on ground level doesn't make any difference as far as noise is concerned,, My recommendation is to block off the end of the loading ramp and the other end of the building, Councilman Snyder-. Obviously we can't force them to do the depressed well, If they are not willing or able to go ahead with this because of finances or design problems we should go ahead with the block wall, Mr, Sol. Bolcoff,, When the design was approved there was supposed to be no trucks south of this dock here (indicating), There was not supposed to be a ramp over here (indicating),, I think the wall should be right at the end of the dock, Public Services Director Mr, Nosh-. That is possible to accomplish if they will go along with it, Motion by Councilman Snyder, seconded by Councilman Jett, and carried, that the staff be authorized to contact Ralph's and see if they would be agreeable to some sort of' depressed well, design to be determined later; if not,, they are to be instructed that we are to go ahead with some sort of wall blocking traffic in back of Ralph's, the design to be determined later, (Councilman Heath voted "No".) Councilman Heath-, I don't see how the depressed area is going to help a bit. Councilman Snyder-, That motion should include that Zody's is to extend their wall out further, Councilman Heath-. My solution is to put to them the facts of the precise plan and let them determine how they are going to do it,, Block it off' at the loading platform and let them worry about how they are going to do it, SNATIONAL SAFETY COUNCIL INFORMATION City Manager, Mr,, Aiassa- I had my staff attend this meeting, You received awards for our participation, I was wondering if the Council has any comments whether we should continue to do this because each year it gets a little more involved, Co Co 1/6/64 Page Seven NATIONAL SAFETY COUNCIL INFORMATION - Continued , Councilman Towner- I believe in cooperating with the Safety Council.'I think it acts as an incentive to keep our safety program underway. Councilman Jett- !I.think so too. Motion by Councilman Heath, seconded by Councilman Jett and carried, to authorize the City Manager to continue with the National Safety Council. WATER PROBLEM Mr. Aiassa, Tomorrow night at the San Gabriel Municipal Water District is A meeting. I have to get maps out to them so they will have them for the meeting. The map is okay but we have to get 18 copies of it and a transparency, The Board will direct them to file,. Lthink the action we will take tomorrow night is at their meeting.. Councilman Jett- A part of that new ruling where you have to file with the Boun- dary Commission, first with the local planning agency, then with the Boundary Commission for approval of the boundaries and then when the report comes back a hearing is set. We have all of our applications in but not realizing we had to get this boundary approval first, we could. have sat here for sixty days wondering why we didn't get a hearing, Mr. Aiassa. CAMERON AVENUE West of Hollenbeck Project S.P.6325 Mr. Aiassa-. They cant take any action until they get -a report from the Boundary Commission. Read report re this matter dated 12/26/63 from Mr. Pontow as follows° "Relative to the street improvements in front of the Tyrrell and Hassett properties on the south side of Cameron Avenue westerly of Hollenbeck, we have made numerous attempts to resolve the problem of ingress and egress to the Hassett property. We have designed the project to what we feel is the most functional solution to the problem and at this point this is generally agreed by all concerned. -7- t • C. Co 1/6/64 CAMERON AVENUE - Continued Rpt from R.E.Pontow - Continued-, Page Seven -A "Mr. Hassett currently has a copy of the plans and he is investigating to see just exactly how the pro- posed street improvements will affect his property relative to appreciation or depreciation. We are optimistic about this evaluation matter° However, he is not in complete agreement with use As soon as he agrees to accept our design, and give us the right of way we need to build this project, we will submit plans and specifications to the City Council° This is a worthwhile project and one that should be completed in the not too distant future." Mr. Aiassa. DIRECTIONAL SIGNS ON FREEWAY City Limit Signs and other data We have been at this since June of 1963, This is just a progress report for you. We will continue until final- ization. Mr. Aiassa-. I think the Council approved action for the West Covina Center but it is going to become mandatory that we have the actual signs that will be appearing on the freeway. Does the Council want me to bring these back to you to formulate a decision? There is also a requirement that these signs mounted on the high towers would eliminate any of the lower area signs on ground level. As I remem- ber the last report we made to them we have a specific pattern of designs, The Council had reviewed that but you now have a new Coun- cilo I was wondering if there were any reasons or suggestions on your part that the new Council would like to take a look at that. The overhead signs will be changed into the new basic color of green and white. They are going to limit it to two names on each sign, I think it might be to your advantage that we bring this back up again, If we have another chance with one more parlev with the State we might have a chance to re -analyze these signs. Councilman Snyder, I think it should be uniform along the freeway, The over- head signs seem to be the way it is everywhere else. • • Co Co 1%6/64 DIRECTIONAL SIGNS ON FREEWAY - Continued Page Eight Mr. Aiassaa I have one more suggestion. I think we should pass this into Victor Gruen's hands and let him analyze this. They are actually designing signs, street patterns, off and on ramps, and should have a look at the signs. I haven't brought this up to them. I wanted to feel out the Council to see if this was advisable, Councilman Heath - and a road pattern. I think it is up what street :signs they want to 'put on Mayor Barnes - Councilman Snyder-, I don't see the connection be- tween the designing of a sign to the Council to determine the freeway. I think the Council agrees that it should be brought up. I don't 'think it should be sent. to Victor Gruen yet. Mr. Aiassa- This paid ad Mr. Harris of the Tribune sold the City, actually it .is a real bomb because according to their own reports you are not going to see what they are putting in on the free page they are providing for you, This is what I was advised. The only thing ,you will see is the portion you are preparing. The original understanding was the Council wanted to see the whole package. If you do, I think somebody beyond me should call Mr. A. Q. Miller° I was told this was against their policy. Councilman Snyder; Councilman Jett - given for the money we were spending. to see that extra page. Mr. Aiassa., That was promised to us that night whether it is against their policy or not. If that isn't true obviously we can't go along with it. What he told us that night is what we assumed we would be I think we have every right If you're going to spend $995.00 at least you see what you are going to get on the free page. Councilman Beath- We are going to see what we are preparing but this other part he doesn't want us to see. Is that something we are not paying for? am I Co C,, 1/6/64 TRIBUNE AD - Continued City Managers Mr,, Aiassa,. Councilman Heath,. City Managers Mr,, Aiassa, Mayor Barnes,. Councilman Snyder,. that night he said Tribune or not, one responsible for it,, wouldn't have been Councilman Heath,. Councilman. Snyder. - Councilman Towner,. Page Nine That was part of your deal,, For one page you bought they will provide you another page. We are seeing what we are paying for then? This is not what the understanding I had from the Council I thought you wanted to see all of it,, I think we have the right to see what we are paying for. In essence, it is not a free page. When he appeared before us we could see it,, Whether it is the policy of the of their representatives said that and they are If we hadn't bought the one page the other page given to us free,, We are seeing what we are putting in,, Evidently the other thing would be good for the City,, Not necessarily,, They.haven't always been good to us in their reporting on the water problem,, Do we have a record of what Mr,, Harris said in the Minutes? City Manager, Mr,, Aiassa,. Yes,, (Read section from Minutes re this matter,,) I wanted you to know that this thing isn't going off like a well fitted glove, This will be published on the 26th of January. Mayor Barnes,. I think we should give Mr,, Aiassa some authority at least to get time for us to see this,, Councilman Towner,. I think the City Manager ought to be directed to bring the contents of the Minutes of the meeting to the attention of the managing parties of the Tribune and advise them that this is the basis on which we made the bargain and we don't feel they have completely conformed with the representation by Mr. Harris; that we would like to cooperate and carry it thru but we haven't yet heard from them on it,, City.Manager, Mr,, Aiassa,. With this provision, that we also authorize the Mayor to help me on this,, It will be jointly with the Mayor and me,, 49- • C0 C0 1%6/64 TRIBUNE AD e Continued Page Ten Motion by Councilman Towner, seconded by Councilman Jett® and carried, that the City Manager and Mayor be directed to bring the contents of the Minutes of the meeting to the attention of the managing parties of the Tribune and advise them that this is the basis on which the Council made the bargain and we don't feel they have conformed completely with the representations by Mr,, Harris; that the Council would like to cooperate and carry it through but we haven't yet heard from.them on it,, RESOLUTION NO,, 2829 ADOPTED Mayor Barnes. - The City Manager presented. - "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, REQUESTING THAT THE CITY MANAGERS GEORGE AIASSA9 AND OTHERS BE AUTHORIZED TO MAKE INQUIRY OF THE STATE BOARD OF EQUALIZATION AT SACRAMENTO ON BEHALF OF THE CITY OF WEST COVINA REGARDING SALES TAX" Hearing no objections, we will waive further reading of the body of the resolutions City Manager, Mr, Aiassa-, About three years ago we adopted a resolution authorizing -myself and the Finance Officer and Mr. McCann to go up and audit the sales tax returns in Sacramento Mr. Walters isn't with us and I would like this new resolution adopted so we can use this and Mr. McCann has contacted me and he is suggesting that sometime in February or March we should make a trip to audit their books because that is the time we would get our money if it is due us. Motion by Councilman Heath, seconded by Councilman Snyder, that said resolution be adopted. Motion passed on roll call as follows.- Ayes.- Councilmen Towner, Jett,"Heath, Snyder, Mayor Barnes Noes.- None Absent.- None Said resolution was given No,, 2829, HOME SAVINGS AND LOAN Herald Examiner Article City Managers Mr, Aiassa-, There was an article in the Herald 8 Examiner on January 5,, (Read same,,) Councilman Snyder. - Mayor Barnes-, We are invited to a reception Wednesday night and somebody ought to complain about this,, The complaint has already gone in,, _10- • I C,, Ca 1/6/64 Page Eleven HOME SAVINGS AND LOAN (HERALD EXAMINER ARTICLE) o Continued Councilman Snyder - Mayor Barnes,. Councilman Towner - City Manager, Mr,, Aiassa- ORDINANCE INTRODUCTION When are they going to make a resolution showing their golf courses? Late in Januarys I think,, Could I ask that we check out the status of the lawsuit and hear from the City Attorney on this? Fine,, The City Manager presented- B9AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WEST COVINA ADOPTING THE OFFICIAL SEAL94 Motion by Councilman Towner, seconded by Councilman Jett, and carried, to waive further reading of the body of the ordinance,, Motion by Councilman Towner, seconded by Councilman Jett, and carried, that said ordinance be introduced,, DEEP LOT STUDY City Manager, Mr,, Aiassa- There is a meeting on January 22, 1964 at 8.00 P.M. at the Edgewood High School for further consideration of the deep lot situation existing in this area,, This is a notice of that hearing,, Mayor Barnes- Mr,, Aiassa, would you ask your Planning Department to call the Planning,Department of Baldwin Park and inform them that the meeting place for the deep lot study is at Edgewood School instead of Sunset because I informed one of their Planning Commissioners it would be at Sunset,, I talked to Leo M,, Caproni,, City Manager, Mr,, Aiassa,, I will. LIBRARY GRANT City Manager, Mr,, Aiassa- The Supervisors of the County of Los Angeles have made an appli- cation to apply for State Public Library Grant,, (Read report re this matter,,) We have to implement the program,, Where we usually locate the substations is where they usually locate their sub -libraries. Mayor Barnes- If I remember the meetings with Mr. Wells of Los Angeles County we said at that time there is one at Vine, the one on Puente where the fire station is and then a third near Cortez Park,, We did not spell out the locations,, At that time it was agreed that these locations would be in a triangular° pattern- so it'would serve the City. C, C, 1/6/64 LIBRARY GRANT Continued 6 Councilman Snyder-, • Page Twelve Is there any library near the Pickering Tract? City Manager, Mr, Aiassas No, You also have Home Savings and Loan, I don°t know if they want to take advantage of County funds for this or not, Councilman Snydero My suggestion would be that we appraise Mr. Geller of our recent developments in our library sites and we feel we are deficient in certain areas as far as sub -libraries go and should be considered in their master planning, City Manager, Mr, Aiassa; I need authority from somebody to talk to Mr. Geller because I don t want to start talking about these things without the authori- zation to do it, Councilman Heath-, Councilman Jett-, Councilman Snyder. - City Manager,, Mr, Aiassa; I think it should be originated by the staff or the Planning Commission, Shouldn't this go along with our Council representative to the library? It would be; helpful to have a study from the staff or Planning Commission, If we put it on too high a scale the whole thing will bog down of :its own wb ghat o Councilman Snyder-, I personally think that probably the Planning Commission is bogged down and couldn't get to this for a while. Perhaps the staff should take care of it, Mayor Barnes-, Your staff should cooperate with Mr. Geller and make a recommendation to us Motion by Councilman Snyder, seconded by Councilman Jett, and carried,, that the City Manager, with the aid of the Planning Staff, make recommendations to Mr. Geller as to possible future library sites and as to need for library sites within West Covina; and that he be informed that this is done at the instruction of the City Council, City Manager, Mr, Aiassa-, Are we going to limit ourselves to the original three? Councilman Snyder-, Councilman Towner-, the Planning Commission staff, City Manager, Mr, Aiassa-, Go for what we need, There is only one problem and that is the over -burdening of I'll coordinate it only because it has to be tied in with the -12- C, C, 1/6f64 LIBRARY GRANT - Continued Page Thirteen General Plan but I don't want the Planning Commission or the Planning Staff handling this thing isolated, I would like Dr. Snyder to go along with us when we go, CITY CLERK'S CAR ALLOWANCE City Manager, Mr, Aiassa, Mr. F°lotten is not in the C range but is on the administrative staff level and is a department head, He now only gets $25 for car allowance. I would like to raise it to $50,00, As soon as the Mayor's Office and things get set up this could be adjusted on the salary and something else,, The reason for this is that Mr.. F'lotten is drawing to an age where he can retire, We have two things to worry about; one is his base salary, clerk salary, and the administrative salary, Being that he is running for office this coming April, I didn't want to make that salary too attractive that they could draw his total salary, They are only running for the Clerk salary, I would like to leave the Clerk's salary where it is, Councilman Heath, I would be in favor of his salary being increased, City Manager, Mr, Aiassa., You do have one advantage, If you 0 put it on his salary this means more take-home money for him but this would have to be matched by the City, On the car allowance it doesn't have to be matchc-,;do Councilman Snyder, I don°t think we should let the coming election enter into this, City Clerk, Mr, Flotten, I think the idea was to spread it out. When the employees get their pay increase I will get mine automatically, Motion by Councilman Heath, seconded by Councilman Towner, that the City Clerk's car allowance be raised from $25.00 to $50,00 effective January 1, 1964, Motion passed on roll calf as follows, Ayes, Councilmen Towner, Jett, Heath, Snyder, Mayor Barnes Noes, None Absent, None ACTING ASSISTANT CITY ENGINEER City Manager, Mr, Aiassa, Mr, Klein.has his degree in college and has taken his first series of examinations for C,E, license, In the Assistant position I made it mandatory for a license because it was a replacement if and when Mr. Pontow retires, Mr. Klein has done well on the first part of his examination, He has done an outstanding job on the provisional setup that we set up about six months ago, There is no human way I can give this man a raise as far as his range is concei-ned because he is in a Y range, I was paying Mr, Lathrop $901,00 a month and this man is doing the same work for $778,00, Mr, Lathrop was assigned as Assistant City Engineer because he had a C,E, license, -13- C, C, 1/6/64 "ACTING ASSISTANT CITY ENGINEER m Continued ICouncilman Heath-, Page Fourteen That means Jerry Klein can't get any more money until he gets his C,,E,? City Manager, Mr, Aiassa- The provision is I wanted to train a man in No, 2 spot for Buda I have one possible answer and it is a waiver of a basic requirement of a CoEa Registration Licensee Jerry Klein meets all requirements except that one requirement, He is planning to take his examination in April and will know the results by August, He has taken all the first part,, My recommendation is that we would let Mr, KLein go into this range and that I make a temporary waiver of this requirement,, The Assistant City Engineer range is set up, period,, It has a job description and it has a job classification and it has a range. At the time Mr, Klein was with us and we put him into this position on a provisional appointment because he was capable of carrying out the basic responsibilities that Mr. Lathrop did,, I could not appoint him because he did not meet the requirements of the job description,, Councilman Snyder- The ordinance should not necessarily read that he have a C.E. License but that he be fully eligible and fully qualified, He is fully qualified for a C,,E,, License, Councilman Heath-, No. not until he takes the test. 0 I would rather do it another way because I think you are setting up a precedent. I think there should be some other way to give him more money. Does he get car allowance? City Manager, Mr,, Aiassa- No, Councilman Towner- I donut think you can state he is fully qualified as a C,,E,, He probably is but he isn't until he passes an examination,, City Manager, Mr, Aiassa° There is a way I can do this and that is to take him out of a Y range and let him go to the E step and give him $84,00 a month for being the Acting Assistant City Engineer, Mayor Barnes - That sounds much better, Councilman Towner- I think if you make him Acting Assistant City Engineer that it should be understood it is a temporary job, City Manager, Mr,, Aiassa- I am not going to appoint him Assistant City Engineer; he will be Acting Assistant City Engineer with the condition that he does not go into that step until he meets the requirements of the job classification,, I am going to pay him the salary, Councilman Towner- I a to an Assistant City Engineer, I think to get into a job but he hasn't yet met I donut think you can pay him the same and appointed,, If you want to have him in there this as fine but I donut think amount, donut think he should be given bonus that makes him equivalent you have a man you would like the ordinary qualifications, salary as a man fully qualified received a bonus for being you should pay him the full -14- u i C, C, 1/6/64 ACTING ASSISTANT CITY ENGINEER - Continued Councilman Snyder - Page Fifteen Is there a mandatory time between the first part and the second part of the C,E, examination? Public Services Director Mr, Dosh-, Yes, Councilman Towner- Let's give him the salary at the top level for which he is qualified plus a bonus which would bring him slightly under the qualified Assistant City Engineer, Councilman Jett- You have other men in the Engineer- ing Department eligible for the C,E. They are going to go in and they will come back and they have passed their exam and then they have their license, Is this going to put them in a position where they, too, are eligible for some- thing like this? I have nothing against Jerry, I think he is doing a fine job, Councilman Towner - to the job, wouldn't he start off at City Manager, Mr, Aiassa- Councilman Towner - Councilman Heath-, Suppose he were qualified, had his C.E. and was appointed $817 , 00? Whatever range he is in and gets a promotion, The next step would be $858,00, It seems to me that that is what he should be paid, Give him a bonus from $814,00 to $840.00 and then put him in the step that puts him at $858,00, Councilman Towner- If the man qualified and is appointed to the job he will be paid $858,00, I would be willing in the interim to give him that as Acting Assistant City Engineer, If the man is performing all the duties of the job I am willing to give him the full raise, Councilman Jett-, All the other job classifi- cations are set up under Ladermann's report, These jobs are paid each individual is paid in accordance to the step he takes, Now you're talking about an increase in wages for this one particular person, You are establishing a rough precedent, City Manager, Mr, Aiassa- I would be giving him a bonus if I put him into the 30 range, He is doing the extra work, Councilman Towner-, When the job opens up as Assistant City Engineer you have to open it up to competitive examination and he may not qualify on the Oral Board, City Manager, Mr, Aiassa- That°s right, When you have a C,E, Registration and you meet all the State Examinations, we would be foolish to try to give an examination on the written, _15® Co C,, 1/6/64 Page Sixteen ACTING ASSISTANT CITY ENGINEER o Continued Councilman Towner-, Until the man passes the require- ments for Assistant City Engineer you want to appoint him as Acting Assistant,, I would go along with appointing him Acting Assistant City Engineer, give him a salary that goes with the job on a temporary basis on the theory that he is performing the duties for which he is paid, set up the competitive examination for the job so it falls after he has had the opportunity to take his State examination Councilman Heath-, City Manager, Mr,, Aiassa-, Councilman Heath; Why wasn't this put through the Personnel Board? The action had to be a Council action and not Personnel Board,, I think the Personnel Board should have handled this,, Motion by Councilman Towner, seconded by Councilman Heath, that until Jerry Klein passes the requirements for Assistant City Engineer that the City Manager be authorized to appoint him as Acting Assistant City -Engineer, give him the salary that goes with the job on a temporary basis on the theory that he is performing the duties for which he is paid; set up the competitive examination for the job so it falls after he has had the opportunity to take the State examination,, Motion passed on roll call as follows - Ayes; Councilmen Towner, Heath, Snyder, Mayor Barnes Noes-, Councilman Jett Absent-, None POLYGRAPH & PSYCHOLOGICAL TESTS Councilman Snyder-, I wonder in the applications for fire and police jobs, the polygraph tests and the psychological tests are confidential, aren°t they? Mr,, Gerald Weeks-, Yes, they are,, Councilman Snyder-, If they apply to another City they can't write here and get the results of those tests? Mr,, Gerald Weeks-, No., Councilman Snyder-, One applicant approached me and said he was worried that the results of the psychological test might be passed on to other cities,, Mr,, Gerald Weeks-, Our psychologist does work for other cities,, Councilman Snyder-, If this isn't confidential information it should be because a psychological examination is merely an opinion,, -16- is • C, C, 1/6/64 'POLYGRAPH 6 PSYCHOLOGICAL TESTS m Continued City Manager, Mr, Aiassao EMPIRE SAVINGS Councilman Heath - town until today and I was unable in touch with him later this week, CITY°S ANNUAL DANCE Page Seventeen We have no right to divulge any of this informations I was supposed to contact Mr, Sam Ocean and he was out of to contact him today, I will get Councilman Heath- The City°s annual dance will be held on January 25 at the Country Club, Mrs, Burge is the Chairman in charge of it and has requested me to ask the Council for permission to solicit for door prizes with the approval of the Chamber of Commerce, Motion by Councilman Towner, seconded by Councilman Snyder,, and carried, that the Council has no objection to this matter provided the Chamber of Commerce has no objection, SIDEWALK REPORT Councilman Heath - MEETING WITH NEPTUNE AND THOMAS I'll wait until. next week and give you a report at that time, City Manager, Mr, Aiassa- Tomorrow night we meet with Neptune and Thomas at 7-30 in Pasadena. We will provide transportation if you want to meet here at 7.00 P,M, CIVIrAN Mr, Phil Wax- There was a letter sent to Mr, Barnes about attending a meeting this Thursday night, They will have representation of all the Civftan groups in this area, Mayor Barnes; I answered their letter and stated that the Council would be in a meeting with our Traffic Engineer and that I would gladly send someone from the City if they wished, I would ask Mr. A5assa at this time to name someone to attend. Councilman Jett- I think we should have somebody there, -17- C, C, 1/6/64 CIVATAN m Continued City Managers Mrs Aiassa: City Clerks Mr, Flotten: Page Eighteen Mr, Flotten will goo I'll be glad to attend. There being no further business, Motion by Councilman Jett, seconded by Councilman Heath, and carried, that this meeting be adjourned at 11:30 P,M, • ATTEST - Ej CITY CLERK APPROVED` (- �7 96 MAYOR