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12-16-1963 - Regular Meeting - MinutesMINUTES OF THE ADJOURNED REGULAR MEETING OF THE CITY COUNCIL CITY OF WEST COVINAs CALIFORNIA DECEMBER 16, 1963 The adjourned regular meeting of the City Council was called to order by Mayor Barnes at 8:00 P,M,, in the West Covina City Hallo ROLL CALL Presents Mayor Barnes, Councilmen Towner, Jett, Heaths Snyder Others Presents Mr. George Aiassa, City Manager Mr. Robert Flotten, City Clerk and Administrative Assistant Mr,, Thomas J. Dosh9 Public Services Director Absents Mr. Harry C. Williams, City Attorney Mr, Harold Joseph, Planning Director CITY CLERK'S REPORTS SKELTON PROPERTY • City Clerks Mr, Flotten: We entered into escrow today, We need a resolution adopted by the City Council approving the purchase of the property and the execution of the necessary agreement and the acceptance of a deed. This we do by resolution and is a part of the usual procedure, RESOLUTION NO, 2809 ADOPTED Mayor Barnes-. The City Clerk presented: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA PROVIDING FOR THE PURCHASE OF REAL ESTATE FOR MUNICIPAL PURPOSES, FOR THE EXECUTION OF THE NECESSARY AGREEMENT IN CONNECTION THEREWITH, AND ACCEPTING THE GRANT DEED COVERING SAID REAL PROPERTY" (Skelton) Hearing no objections, we will waive further reading of the 'body of the resolution, Motion by Councilman Heath, seconded by Councilman Towner, that said resolution be adopted, Motion passed on roll call as follows: Ayes: Councilmen Towner, Jett, Heaths Snyder, Mayor Barnes Noes: None 40- Absent: None Said resolution was given No, 2809, ml® =1 C,, Cc 12/16/63 CITY CLERKS REPORTS - Continued •AUTHORIZE PAYMENT OF DIVISION OF HIGHWAYS FOR PURCHASE OF A PORTION OF LOT 133 (ON THE WEST SIDE OF SUNSET JUST SOUTHEAST OF CITY HALL), WE HAVE FINALLY RECEIVED THE STATE DIRECTOR'S DEED AND WE MAY RECORD IT ON PAYMENT OF THE AGREED AMOUNT OF $10,923,36, U Page Two City Clerk, Mr, Flotteno We adopted Resolution No, 2619 in May of 1963 authorizing the purchase of this property, We now have the Director's Deed we received from the Division of Highways and we need authorization to record this deed upon the payment of the price originally agreed upon, City Manager, Mr, Aiassa: This has been appropriated,, Motion by Councilman Heath, seconded by Councilman Jett, that the Finance Officer be authorized to prepare the necessary papers regarding the purchase of a portion of Lot 133 from the Division of Highways for the amount of $109923,,36,, Motion passed on roll call as follows; Ayes; Councilmen Towner, Jett, Heath, Snyder, Mayor Barnes Noes: None Absent-, None LETTER FROM METROPOLITAN WATER DISTRICT AND RESOLUTION N0,, 6425, City Clerk, Mr. Flotteno This will be taken up later under the City Manager's agenda, APPLICATION FOR DUPLICATE WINE GROWER'S LICENSE OF WINEDALE WINERY AT 538 1/2 SOUTH GLENDORA AVENUE, City Clerk, Mr,, Flotten; You have copies of the Police Chief's report on this, Motion by Councilman Heath, seconded by Councilman Jett, and carried, to voice no protest in this matter, REVIEW PLANNING COMMISSION ACTION OF DECEMBER 4, 1963, So reviewed by Mr,, Flotten,, i VARIANCE NO, 472(PP NO. 391) Called up by Councilman Jett, LARK ELLEN HOSPITAL Discussion as follows: Councilman Jett. I think we should take a look at this nine -story building. I don't have any objection to this but I think this is a complete departure from anything done before and I think we should take a look at it, m2® • Ca C, 12/16/63 VARIANCE NO, 472 (LARK ELLEN HOSPITAL) m Continued Councilman Heath: Mayor Barnes: City Manager, Mr, Aiassa: Page Three It is surrounded by gas stations, a hospital and an industrial site, Are they concerned about moving along with this? I presume they weren't in too much of a rush to start, Councilman Heath: If we are holding this just to be inquisitive or to be informed I think we can pick this up from the Planning Commission drawings and Minutes, If we have some reason to expect that it is going to be a detriment then I think we should call it up, Councilman Snyder: City Manager, Mr, Aiassa: Councilman Towner: It is practically the border of Covina, Did they have any objection? We had no protests, The two cities ought to coordinate where our borders are touching, • Councilman Heath: I don't recall Covina notifying us that they were going to put three gas stations on the corner up there, Councilman Jett: If you don't want this to be called up,, that is finer but I want the record to show that I asked for it to be called up, Mayor Barnes: You have the right to call it up, Councilman Snyder: I would like to see something of this size called up because I think it is a departure in this particular area, Secondly, I think if we initiated notifying Covina when we develop on the border we might get more cooperation from them, Motion by Councilman Towner, seconded by Councilman Jett, and carried, that the policy of this Council where matters are within 300 feet of the city boundary of another city that that city be notified about major projects and that this Council request reciprocation, Councilman Snyder: . Councilman Jett: proposed, what has been approved. This high rise will be called up, May I ask the reason we are calling it up? I want to know what is going on in the City, what they have Councilman Snyder: Because it is a departure from the general pattern in that particular area as far as height is concerned, City Clerk, Mr, Flotten: This will come tip on January 13, 3 • Co Ce 12/16/63 CITY MANAGER'S REPORTS WATER VALIDATION OF CONTRACT Page Four City Manager9:Mr. Aiassa-. According to the contract we signed on Article 4, Page 39 Validation, within one year after the effective date of this contract the agency shall submit this contract to a court for determination of its validity. The proceedings shall be pursued to final decree or judgment, If it is determined to be,invalid the State shall make all reasonable effort to obtain validating legislation at the next session of the Legislature and within--six:months after the close of such session if .such legislation has been enacted the agency shall submit this contract to a court for redetermining of its validity. At our meeting we were advised that the.San Gabriel Valley Municipal Water District has already validated theirs and ?t was suggested we proceed and validate our contract and they sent us all their forms All we need are instructions to instruct the City Attorney to proceed with the forms of validation. • Motion by Councilman Jett, seconded by Councilman Towner, and carried, that the City Attorney be authorized and instructed to proceed with the validation of the contract between the City of West Covina and the State of California Water Resources Commission for 10.000 acre feet of water annually. REPORT OF MEETING AT 909 SOUTH -R A Wes% JETTA D CITY AN AGER AI S A City Manager, Mr. Aiassa-. Councilman Jett-. be as brief as I possibly can be. You received a brief outline from the stain of-e::lts from this meeting. It would be difficult to go into this in just a few words. I will This meeting was chairmanned by William E,, Warne and he gave a summary statement including the transactions that have been consumated in the past few months, among which was the contract by the City of West Covina. This was presented to the entire contractors meeting. With that we sent you a copy of this report. •One thing of tremendous impor- tance to everybody there was that the Supreme Court had upheld the position of the State in reference to the sale of the $325,000,000 worth of bonds which will finance the east branch. This was the last remaining obstacle as far as construction was concerned at the east branch. (Read portion of this report re this matter,,) tracts have to be approved by the 31st of DeAll cembernbecausefor notthis laterater than April of 1964 they have to have their contracts and bids ready to dM C,, Ca 12/16/63 Page Five WATER m Continued. submit,, I have the Governor's answer to the southwest water problem. I have the complete report. If any of'you would like to see this, it is available,, Mr,, Goldberg made a progress report on the lawsuit and the litigations,, Mr,, Hunt gave a status report of the financing program,, The important thing as far as we are concerned is this - Mr,, Jensen submitted his proposal in regards to the Foothill feeder line,, They request that all the contractors of the east branch who will be receiving water from the east branch to join MWD in requesting deferrment of the construction of the east branch for a period of 13 years,, At that time we would then become responsible for our share of the cost and start making payments on this,, If everybody joined with them and they were successful in deferring this line, they would save $153,000,000, which they would be able to use on their Foothill feeder line,, This would be money that would be saved temporarily through this deferrment,, They would eventually have to share in their part of the cost,, For joining with them they would agree to deliver to all contractors their full entitlement of water through the Foothill feeder and the San Gabriel Valley Municipal Water District would have the privilege of tying into that line at any point or points we desire to receive water, whatever is necessary. Our cost would be the interest on • the money that we would be deferring, which is, I think,something like six and a half million dollars. It was turned down by every contractor with the exception of two, the San Gorgonio Pass Water Agency and the Coachella Water District They did not enter into the discussion, nor did they enter into the action at this time because they wanted to make a further study of a proposal which is separate than what was made to the contractors here,, There was one little sticker that was tied down in the fine print, so to speak, and that was thiso That MWD had a provision that each of these lines where we would tie in they would put in these lines,, These lines are to remain the sole property of the Metropolitan Water District,, After this period they had in mind either shutting this off or bringing pressure to bear in some way in the future,, The San Gabriel Valley didn't close their eyes to this,, They wanted to take a look at it,, They submitted a counter -proposal and you have a copy of that,, This is -not an agree- ment; it is nothing but a proposal back to MWD that the San Gabriel Valley would consider,, In this they were very specific in that the proposal would be made through the State and not directly to MWD; it would be made through the State and the State acting as our agent,, This agent would then make all contracts, form all arrangements with MWD for our transmission, delivery, everything. Any money we would .have to pay to MWD would be paid to the State and through the State credited to MWD against any charges they had against them,, The • District would not become in any way entangled with MWD,, There are two important features of this,, First, now the State would be negotiating with MWD as the agent for the San Gabriel Valley Municipal Water District and representing us,, Secondly, this would then give the State an interest in the Foothill feeder line, would put the State in a position of having something to say about how this was administered, what happened here, and so forth,, .This is more or less what is involved here,, -5- C,, C,, 12/16/63 WATER m Continued Page Six • City Manager,, Mr. Aiassa- (Read Mr,, Woods' answer to Mr,, Jensen,,) We had no authority to speak up so we didn't say anything,, Councilman Jett- Whoever is the water representative should be in a position to say something,, Mayor Barnes- I think this is something that has to be done on the spur of the moment, I don't think normally you would have a chance to come back to the Council„ I think you would have to use your own discretion, I think in all fairness to the representative some authority should be given to him.. I read these reports today and I agree with the San Gabriel Valley Water District wanting to negotiate through the State,, The thing that bothers me is that if we put it off for 13 years your cost is going to constantly go up to build the east branch., Councilman Snvder- Concerning that, if they are both necessary, if we went along with this schemes wouldn't we eventually be required to pay for both? • Councilman Jett- If we become affiliated with MWD we would be obligated to pay our share of both,, If we remain as we now have decided, we would only be responsible for our share of the east branch,, I think it is apparent that it is not necessary for both of these to be constructed now,, Eventually, yess because the amount of water that will be transmitted through the California aqueduct would be much more than what would be transmitted through the Foothill feeder,, When we all get our full allocations then it would not be, hecause they are even talking now that we don't know at this time what the ultimate needs of our water will be, The southwest program means they are going to expand the main aqueduct by 1,200,000 acre feet which would require enlarging this east branch to carry this because this is water that is to go over to the Colorado River and out into that area,, We could build that now by expanding the east branch to carry that 1,200,000 acre feet in one line at an additional cost of around $25,000,000. If we build that east branch now and then 15 years from now we have to build another parallel line, the cost will be something like $88,000,000. The cost goes way up when you have to build a parallel line in relation to the increment cost of just expanding your existing line,, Councilman Towner- I don't know why we would have to pay any of the additional increment if that water is being shipped out of the State,, Mayor Barnes- On the feeder line coming across from the trunk here serving an additional area, is it your feeling that possibly they are trying to enlarge the west branch to be able to supply that area and this area and possibly at a future date they could reduce the size of the east branch by putting in this feeder line? Councilman Jett - down,, Everything is expanding,, No,, There is no place where they have even discussed cutting it U C, C, 12/16/63 WATER - Continued Page Seven Councilman Heath- I think the best thing to do is wait to see what kind of answer Mr. Wood gets from MWD. Maybe we can authorize certain authority to the water representative. Councilman Snyder- We have more or less cast our lot with San Gabriel Valley Water so we could authorize our representative to support San Gabriel Valley Water in whatever move they take in the meetings -like this. I think we pretty well have to give him a fairly free rein to make decisions at these meetings. He knows about how the Council feels. City Manager, Mr..Aiassa- Mr. Warne had not made a report on this proposal of Mr. Jensen's. They assured us in about two weeks all contract cities will be made appraised of the findings of the State. This might tie in perfectly with the San Gabriel Municipal Water report. Councilman Snyder- I think the Tribune's article on this particular meeting was either not complete or tended to be a little in error and I am wondering if this couldn't be corrected in some way. The article in the Tribune implied that San Gabriel Valley approved what MWD proposed and that isn't the case at all. Councilman Jett - I think this water program is going to take a lot of somebody's time. Councilman Snyder- Move that Mr. Jett be given authority to act in his discretion at these meetings concerning water where he is placed in a position where he doesn't have time to come back to the Council; secondly, in those positions where San Gabriel Valley Water is involved that we support their position since we have cast our lot with them. Councilman Jett- I think we should have a representative attend every one of the meetings of the San Gabriel Municipal Water District from here on out, to attend each of these monthly meetings. This is where the meat of all these things happen. If you don't keep abreast of every one of them, and it is changing so fast, unless somebody is there to watch out for your interests, I think whoever covers water should be relieved of the responsibility of any other meetings like Planning Commission and things like that. There isn't enough time. Mayor Barnes: should be relieved of the others. I think if he is going to make all these meetings that he • Councilman Snyder- I would agree with that. Councilman Heath - Councilman Towner: Councilman Jett on the very thorough the water program and I think it is him some authority from here on out. I would agree, too. I will second Dr. Snyder's motion. I would like to compliment and diligent job he has done on good as a Council we are allowing -7- C. C. 12/16/63 WATER - Continued Page Eight • Mayor Barnes- I was talking to Judge Martin and he was not notified of our tour of these facilities, He would like to have all the material that we get if he is to work on this. I think the committee that met with Mr. Aiassa, Mr. Jett and Dr. Snyder should be coordinated through one specific person and any meetings taking place, these gentlemen should be notified. We are not trying to keep any information away from them; we want them to have all the information to be able to talk -to people intelligently, Councilman Snyder- As far as the staff is concerned, they are going to be intimately associated with this problem. I am wondering if a staff man or Mr. Aiassa shouldn.':t designate this responsibility to one staff man. Councilman Jett: There are other things here that in my mind needed Mr. Aiassa because we are at a crucial point. Mayor Barnes; Mr. Aiassa, do you know the date that this will come before the Annexation Commission? City Manager, Mr, Aiassa- Ernest Lee was to contact me and • we are trying to make a meeting this week with Mr. Mize. This is to check to be sure we have everything as to form. We answered all the questions but we will submit it to them on a rough draft to see if it is okay and file the form later. Councilman Snyder- Do you feel the staff, including your, is going to have time to participate in the massive amount of work that is going to be required here or do you think it might possibly be necessary to hire a man to put on the staff until this is completed? City Manager, Mr. Aiassa- I don't think we could hire later on we might designate anyone to do this. I think somebody in the Engineering staff to coordinate this material. Public Services Director, Mr, Dosh- If you annex to San Gabriel, their staff will take over a lot of this. Councilman Heath- How do we stand on the annexation? Councilman Jett- We are waiting for the outcome of the Annexation Commission, Councilman Towner; I think one of the things we have to watch out for is the argument of the putting together of separate pieces in one district. I think not only do we have to gain them that this is different public support, we have to point out to than corporate limits of a city. Councilman"Snyder- Four of them are already existing in this way. C, C, 12/16/63 WATER m Continued • Councilman Jett; these areas are not contiguous, Page Nine This could be the area where we will get clobbered because Councilman Heath- I think we should get{a4p from various groups supporting our stand, I think you need public support and even some one to plead this case before them down there, Mayor Barnes - Councilman Heath - How about the attorney Tompkins? Fine, City Manager, Mr, Aiassa- By having the San Gabriel Valley Municipal Water District present this does have an effect that here is the independent cities trying to work as a unit, There is one serious aspect to this whole local planning agency and that is that it has the power of death but not necessarily the power of life, At a whim they could either approve or deny and this is the thing that makes it delicate. There is no appeal for a year, except through court action. Mayor Barnes- I think we need a motion to ask A7ro .Aiassa and Councilman Jett to contact Mr,.Tompkins of the San Gabriel Valley Water District to represent us in this case, City Manager,, Mr, Aiassa- Councilman Snyder - to contact the San Gabriel Valley assistance in designating someone Annexation Commission, Councilman Towner - You should address it to the Chairman of the Board and outline our case to them and the urgency, I will add to my motion that Mr. Jett and Mr, Aiassa be authorized Water District to request their to state our case before the I will accept the addition, My second stands, Action on Councilman Snyder°s motion- Motion carried, City Manager, Mr, Aiassa- In talking to Leeds, Hill and Jewett they have not made a formal request to their firm to give them their proposal, I would suggest Mr. Jett be authorized to keep in touch with the San Gabriel Valley Municipal Water District and if they increase their percentage from any time that we should consider ours and try to determine on the same basis, . Councilman Jett- We are in an area where none of us know what ultimately we might need but we are trying to think of West Covina of the future, If we go into this high rise and industry, there might be that we will need a tremendous amount of water, We might be short. I think this is something to be given serious thought, Co Co 12/16/63 WATER o Continued Page Ten • Councilman Heath -,I definitely feel that 10,000 is the minimum that you can use as of this year and not by the time the water gets here. 0 0 Councilman Snyder- City Manager, Mro Aiassa- Councilman Heath- This.is supplamental water, too. There is a summary to be signed and this is why Yuba City is asking for 14,000 acre feet. They do have a lot of irrigation. Councilman Jett- I'll try to keep you appraised right up to date between now and before it is cut off. I am convinced that MWD is going to be in there on the lst of January fighting for as much of that water as they can get. At the present time I am on the League of California Cities and Personnel Board, Councilman Snyder; I'll take the Personnel Board,, Councilman Heath- I'll take the League of California Cities, City Manager, Mr. Aiassa- We have a letter pertaining to the increase of water. I think the Council should direct Councilman Jett and myself to work with the San Gabriel Valley Water District and see what they are doing with this. We have to acknowledge this Chapter 8 and it has to be done and it is the option to increase maximum annual entitlement. There is still water unallocated. Councilman Towner- We only take what we need at the time delivery is ready, but they need the maximum entitlement to size the aqueduct. Any cost to us would be any added income in the size of the aqueduct. City Manager, Mr. Aiassa- I would like to work with the representatives who will work the master plan out for the San Gabriel Valley Municipal Water District so at least we have made the same overtures they did. Councilman Jett- What is the status of the Planning Commission's restudy of the general plan? Is that going to be done any time soon? This could effect our water problem. Commissioner Gleckman- Councilman Towner - plan as far as predicting our needs. I believe it is on our agenda as an item on our agenda. I believe Montgomery recommenda- tions were based on the general City Manager, Mr. Aiassa- The reason we increased these figures was it was the '62 of Mr. Montgomery's report and Leeds, Hill and Jewett's representatives called Montgomery's office and that is when I suggested we increase our allocation to 10,000 acre feet, _10® • • C, C, 12/16/63 WATER - Continued Page Eleven Councilman Jett., We have up to the 31st to sign the contract,, Our contract has been signed,, We cannot increase that because this was approved by the Allocations Committee and there will be no meetings of this com- mittee until after the 31st,, Then until the 31st of March is the time when this surplus water uncontracted for will be up for grab„ The Allocations Committee will review all these additional requests for additional water and go from there,, Councilman Towner., We have to figure up our optional entitlement, how much our option will entitle us to; we have to figure some beneficial use for it; and we would have to figure out what this will mean in terms of increased costs, Councilman Jett.- Let°s see what Leeds, Hill and Jewett recommend and if we need authority then we will come back to you with it,, Mayor Barnes., Pine,, PERSONNEL SALARIES City Manager, Mr,, Aiassa., We have two The Council letters,, letters on the salary,, has copies of these Mayor Barnes.- I feel that the Council should sit down and have a joint meeting with the Personnel Board regarding this salary increase,, Councilman Heath.- I think I need more information before I can act on this. I called for a copy of the Minutes of last January where there was a recommendation of 3,,4% with a revision in June and the Council, myself voting against the move, gave them 5%,, Here they are back again for another five or six percent,, I would have to see a justi- fication for this,, This used to be given as the cost of living went up but the cost of living isn't going up as fast as this is going up,, Mayor Barnes: used as comparisons and now there are like to talk to the Personnel Board,, I would like to know why they changed it from 10 cities we 20 cities considered. I would Councilman Snyder.- They adopted 20 cities because they felt 12 all local and they didn't feel this necessarilythe presentedlastruee picture of salaries of this type of City in Los Angeles County,, They did have what they felt were valid arguments that this was more representative than just the cities in our own area,, City Manager, Mr,, Aiassa., I would have the reports of the Employees° Associati Llie reports of our own staff,, I will also have the Minutes ofnthedPer- sonnel Board and make it into a package so you have a complete rundown,, I will also give you a list of the 20 cities,, _11- i� U Ca Co 12/16/6.3 PERSONNEL d Continued Page Twelve Mayor Barnes: I think it is agreeable to have the meeting with the Personnel Board on Tuesdays January 14, 1964, at eight o'clock. REPRESENTATION REQUEST Councilman Towner: I have a request for representa- tion which I can't meet, It is on December 29 at 7:30; there is a group of touring hockey players coming to this new rink in West Covina and they want someone from the City to officially greet these people from Toronto. There will be 30 boys and four coaches plus a lot of people from Southern California interested in this sort of thing plus our local teams. Councilman Jett: Councilman Towner: City Manager, Mr. Aiassa: Mayor Barnes: I can make it, Can I ask you to contact Mr. Veronda to ask if he will be available that evening? I'll take care of it. Mr. Aiassaq also notify Miss West Covina. I think she might like to be there. r Councilman Towner: The local contact is Bill Anderson. You can get in touch with him through McHelman and Anderson in Covina. It°s a law firm. PERSONNEL BOARD REPLACEMENT Councilman Towner: Mayor Barnes: in going through interviews again. Councilman Snyder: Mayor Barnes: 10 TELEPHONE TECHNIQUE SCHOOL Councilman Snyder: We still have a list of people interviewed last time. I think we should review the list. I don't see any point Why don't we think about it and maybe we can get it in on the 23rd. Or possibly the next adjourned meeting on the 6th. This is a public relations school for the girls who answer the phones. Councilman Heath: I am in favor of it. I think some of the employees in the City have not learned the fundamentals of answering telephones. -12- 0 11 0 Ca C. 12/16/63 TELEPHONE TECHNIQUE SCHOOL e Continued Page Thirteen City Manager, Mr. Aiassao This is for ten weeks. If they complete the course we will reimburse them their $10.00. If they drop out, they will lose their $10,00. Councilman Towner; City Manager, Mr, Aiassao Mayor Barnes. How do we get them to enroll in the first place if they have to put up $10.00? We can make it mandatory. I would like to see it on their own initiative. Councilman Snyder- They had a short one and they were all very pleased with it,, In fact, they are, in effect, asking for it. I think they all will go because they want it. Motion by Councilman Heath, seconded by Councilman Snyder, that the City Council accept the recommendation of the Personnel Board con- cerning a ten -week session for the female employees and that the course include a session on telephone technique; further that the City will reimburse $10.00 to each employee upon the completion of the course. Motion passed on roll call as follows- Ayes- Councilmen Towner, Jett, Heath, Snyder, Mayor Barnes Noes- None Absent; None DEEP LOT STUDY City Manager, Mr. Aiassao I would like the Council to officially accept the deep lot study report and have the Clerk keep it on file. Mayor Barnes: The Planning Commission is going to schedule a meeting for all the people in the area to be heard. I don't think at this time we know what the Planning Commission is going to recommend to use Motion by Councilman Heath, seconded by Councilman Snyder, and carried, that the Planning Commission be instructed to hold public hearings and continuation of the deep lot study and in light of the joint meeting between the Council and the Planning Commission and come up with a recommendation. Motion by Councilman Snyder, seconded by Councilman Towner, and carried, to accept the deep lot study as presented by the Planning Commission,, Councilman Snyder- I would like to commend the staff on the work on.the deep lot study. I thought it was well done whether or not you agree with the conclusions. -13- C,, C,, 12/16/63 Page Fourteen CITY MANAGER'S REPORTS ® Continued OFF-STREET PARKING LOT STUDY City Manager, Mr,, Aiassa.- We did not take any official action and I need authorization from the Council to hire 15 students at $1,,50 per hour for 55 hours approximately and I would say not to exceed $1,500,,00,, Councilman Jett.- This will cover the turnover of the cars in the lots? City Manager, Mr,, Aiassa, They will go through the lot and they will count, They will tour the whole parking lot and mark the areas that are occupied or vacant I don't know if they will designate the particular business in front, Councilman Snyder.- There are a lot of factors to be considered in this study and if it is going to be useful at all you're going to have to obtain information that is helpful in arriving at decisions on all these factors involved,, The Planning Director and the Public Works Director should be educated enough in engineering that they would know how to arrive at a statistically accurate study, They should try to obtain enough information to be really useful because if we don't, it will be useless,, • Councilman Heath: Granted we are trying to determine the number of parking spaces'per square foot of the building; however, I think you're going to have to average these things out to come up with an average,, The reason being this: Suppose in this particular store you have a furniture store where the average time is an hour and a half,, We can't plan on that being a furniture store forever,, It might become a drug store where the actual time will be five minuts,, Although it would be ideal to determine the turnover of cars, I think you're going to have to average it out and I think this can be averaged out by counting the load in parking lot at any time,, Councilman Jett: If we had a ten-hour coverage and you count the peak load plus the number of cars in and out of there, that would then tell you how many cars you're actually taking care of during a day,, City Manager, Mr,, Aiassa.- This is what we are doing,, Councilman Snyder: The more information you can get the more helpful it will be,, Councilman Towner: It is my understanding that this is just the beginning of the parking study,, There will be other studies at other seasons of the year,, Motion by Councilman Towner, seconded by Councilman Snyder, that the expenditure be authorized as outlined by the City Manager up to $1,500,,00 and allocated from the Unappropriated Reserve,, Motion passed on roll call as follows: Ayes: Councilmen Towner,, Jett, Heath, Snyder, Mayor Barnes Noes: None Absent.- None -14- C, C, 12/16/63 Page Fifteen CITY MANAGER'S REPORTS m Continued • AUDITOR'S REPORT City Manager, Mr, Aiassa: I would like the Council to accept the Audit report. Would you like to have Mr, Cotton and Mra Francisco have a short session with you to review the audit report and the 1911 Act, street improvements, and bond funds? Councilman Snyder.- Can't the Finance Director give us that? City Managers Mr, Aiassa- Yes, Councilman Towner: There is one thing that is their recommendations or criticisms missing, Apparently they make or suggestions under separate cover and I don't think the Council has been supplied with this, City Manager, Mr, Aiassa: I have a brief copy of it and it suggested mostly administrative internal operation, Councilman Towner: I have no objection to delaying it until Mr. Kay has his comments in, • City Manager, Mr, Aiassa: We don't get the amount of un- served papers from the courts that I think we should. Motion by Councilman Heath, seconded by Councilman Towner, and carried, to accept these two reports mentioned above, GLENDORA AVENUE REPORT City Manager, Mr, Aiassa: I interviewed applicants. We had a total of eight people proposing, We got three valid proposals, One of them is from Daniels, Mann, Johnson and Mendenhall and their proposal was approximately $7,000,00, Victor Gruen gave a proposal from $8s000 to $35,000, depending upon the maximum scope of the project, We got a proposal from Wilsay, Hamm and Brayer for $7,500 to $109000, The scope of their projects are outlined and you received the reports, I would suggest that the Council review these and hold these off to the 23rd and we can make a decision at that time, Councilman Towner: I would like to read these in detail, Councilman Heath: How do we stand right now on the revision of the general plan? City Manager, Mr, Aiassa: The Planning Commission just received the directive from the Council. They have not gone into it at all, Councilman Snyder: The motion was in relation to the multiple dwelling and the general plan, m15® C, C, 12/16/63 GLENDORA AVENUE REPORT m Continued • Councilman Heath - Mayor Barnes: Page Sixteen Can we combine the multiple dwelling and Glendora Avenue into one study? This. could be one study, City Manager, Mr, Aiassa- The manager is directed to do one thing and this study only for Glendora Avenue. Right now the proposal is on -the map of the City. I suggest you look these over and give me a decision on the 23rd, Councilman Heath,; I think we should go on with the Glendora study and do the other one later; otherwise, we will be tied up for another year, Mayor Barnes,., LARK ELLEN STORM DRAIN REPORT We will study these reports and hold it to the 23rd„ City Manager, Mr, Aiassa- We have a tremendous amount of red tape to acquire this $22,000 from the State, I have authorized the staff to proceed and written • a letter to Mr, Cameron asking that they cut down the reports, We have been assured the State will help us comply with these require- ments, This is just a report, CAR LEASING City Clerk, Mr, Flotten., (Read letter from Gordon Nesvig dated December 11, 19639 directed to the Mayor re this matter,) City Manager- Mrs, Aiassa: I doubt if the City Attorney would accept this, to close out all: other compatitors® Councilman Snydera They say you can just write it in your specifications, Councilman Heathy This may be something adaptable only to a Chrysler, Mayor Barnes: I think I should answer this have already leased our cars there letter to Mr, Nesvig, if we is nothing we can do about it . this ,year, Councilman Snyder: I am curious whether this is a simple modification to the engines or a complete engine design, If it is aimple then could reasonably reqquest this in your specifications ,you and all makes could meet it; but if it is a major engine change, I dW t see how you could, Councilman Jettl The others could meet the same conditions if' they wanted to bid, -16- • • CO Co 12/16/63 CAR LEASING - Continued Councilman Heath: Councilman Snyder: Councilman Heath: Page Seventeen You can'.t meet the requirements for this specification in time for our present bid. I think we should have more information and consider it for the future. I agree with that. Councilman Towner: I am 100% in agreement with anything that will cut down air pollution I think if we have an opportunity to cooperate we shouldn't pass it by even at the expense of perhaps a little more money although I am not sure this will happen. V.I.P. CAR LEASING City Manager, Mr,, Aiassa: I have one from Mandy Williams and one from V.I.P. The Finance Officer and the Chief of Police both reviewed both bids. (Read report re this matter,,) V.I.P. is following the same contract as we did last year. We don't have to pay the changeover cost. Councilman Towner: City Manager, Mr. Aiassa: has talked to him on this basis. Have we checked Mandy Williams and asked if he is willing to do the same? I'll make one more pass at Mandy Williams but the staff Councilman Heath: I think you should stick with V,,I.P. We have to pay for the gas and the difference between an Oldsmobile and a Ford is a little bit of money plus the fact you can equip a ford with heavier brakes. Motion by Councilman Jett, seconded by Councilman Snyder, that the City Manager be directed that the proposed contract with V.I.P. be made on the same basis as last year plus a few changes to be left up to him; and that he be directed to get more information on this new engine developed by Chrysler. Motion passed on roll call as follows.. Ayes: Councilmen Towner, Jett, Heath, Snyder, Mayor Barnes Noes: None Absent: None SCHWARTZ-YEDER Tract 21014 City Manager, Mr,, Aiassa: I think you received copies regarding this matter. (Read report re this matter.) ®17® C, Co 12/16/63 Page Eighteen S'CHWARTZ YE DER (TRACT 21014) m Continued • Councilman Snyder-. If complications could arise, are they more likely to arise during the rainy season? Perhaps we should wait until the rainy season is over, 1] Public Services Director, Mr, Dosh: Mr, Williams seems to feel our liability is worse now, (A map was presented and Mr. Dosh explained same,) City Manager, Mr, Aiassa-. How can we assume liability in the County? Public Services Director,, Mr, Dosh-. We are doing physical work. We have caused a public street to be built to dam that water, Councilman Heath-. If the school is going to take over that site there, let them worry about it, Public Services Director, Mr, Dosh: It isn't final yet where the school will goo this property or across the street, City Manager, Mr, Aiassa: How about the County assuming the liability if we do the work? Public Services Director, Mr, Dosh: It is a question of lesser lia- bility, You donet have to solve this problem, Mr. Lance regularly calls the Sheriff's Office and complains about this, Councilman Snyder - What liability is likely to occur? Public Services Director, Mr, Dosh-. The worse thing is if somebody drowns there if we didn't fill it. If we did fill it, I can't think of anything. If it ever came to a lawsuit, we approved the plans without knowing that we couldn°t fill it or they wouldn't fill it. We would have some liability, I°m sure, Councilman Towner-. I think there is not much question about the danger involved because this is readily accessible to youngsters, Councilman Snyder: Public Services Director, Mr, Dosh: I think we need to okay this to get rid of our liability, It will cost us approximately $200,00, Mayor Barnes: Do you advise it during this season? Public Services Director, Mr, Dosh: now which is good for compaction, that we have drawn, Councilman Heath: We have had a rather dry season so far. We have a heavy loader The County will approve our plans Move we get a bid on moving the dirt, DM C, Co 12/16/63 Page Nineteen SCHWARTZ-YEDER (TRACT 21014) ® Continued • Public Services Director, Mr, Dosh- I don't think you can get a contractor to bid it, If you don't want us to do this I think it is a dead issue, Councilman Heath, I am not in favor of the City staff going in for contracting, Councilman Towner; We have a dangerous condition we created, We have the dirt ready to go and the engineer feels that they can do it, Mayor Barnes - Councilman Towner: I would like to see the County take the responsibility, I understood from the Public Services Director that the County had approved the plans, Public Services Director, Mr. Dosh- They said they will approve the plans if we want them, We are not worried about the County. We are worried about Mr, Lance. Mayor Barnes; Councilman Heath's motion fails for lack of a second, • Motion by Councilman Towner, seconded by Councilman Snyder, and carried, that the staff be directed to proceed with the filling of the ditch at the end of White Birch in Tract No, 21014 subject to the conditions outlined and subject to the further condition that we have prior County approval of the plans, (Councilman Heath voted "No",) TRAFFIC HAZARD Councilman Towner- At the intersection of Cortez and Barranca beyond the north of the area where the new street was put in, I would like to call to your attention and suggest you do something about it before we have an accident, There is an uncovered shoulder on the street and the cars swerve toward each other. This is the southwest corner, Public Services Director, Mr, Dosh- This is in the County and we have asked Mr, Kenyon to do something about it and he hasn't. He makes the statement that the money the County spent was for work in the County but this was not the area they spent the money in, I'll try to get action on this, CITRUS Councilman Heath- There is a ditch on the corner of and put in stone rather than blacktop andCittis worseltrusthan�itThe wasCouncil before. Mayor Barnes- Mr, Lockhart indicated to me on the he on the new subdivision through Walnuttthathone Citrusawouldli terect alignment Lemon Avenue, ®19® C. C. 12/16/63 CITRUS - Continued Page Twenty Mr, Dosh: He said they would try to get'a decision and submit their proposal •to the County Road Department before they submitted it to us and he said Mr. McIntyre would do the form. They refuse to send us a copy before it goes to the County. Councilman Towner: Mrs Dosh: PLAZA PARKING LOT Mr. Aiassa: We can force their hand 'if we' approve the alignment we want. I'll try to have a report on this for you on the 23rdo (Mr. Aiassa read report from Thomas Dosh re this matter as follows: "Attached herewith are two plot plans, "A" and "B", showing proposed channelization and re -striping of the Plaza parking lot opposite Center Street at California Avenue. The off -site improvement costs will be approximately $1700, which includes construction of a new driveway apron and approach and elimina- tion of the old. This also includes removal of the driveway apron on Batelaan Avenue at Garvey and replacement with curb, gutter and sidewalks This cost would be the same for either plan "A" or "B"> The approximate cost for re -striping and sealing the old par- king stalls to allow for new striping will be $850 (Plan "A"). Plan "B" would include a raised median island with a minimum amount of re -striping. This on -site cost would be approximately $750. Costs for all on -site improvements include reconstruction of the sidewalk returns in front of Thrifty Drug Store to give a better turning radius, RECOMMENDATION: This has been reviewed with the City,Engineer's office and the Traffic Engineer and it would be our recommendation that Plan "A" be utilized rather than Plan "B"o It is assumed that all off -site improvement costs would.be borne by the City and that the re -striping of the interior parking lot could be paid.by the property owner. Even though this represents the general thinking of Mr, Gardner and Mr. Wax, who favor the angle intersection and the direct access as we have indicated, this plan should be ap- proved by both Mr. Shuuman and Mr. Wood who are the property owners directly affected, as well as the merchants themselves. We have not discussed the matter with the property owners, as yet. In- cidentally, no funds have been budgeted for this work, but Traf- fic Safety funds could be made available for the reconstruction on California Avenue." -20- • C. C. 12/16/63 PLAZA PARKING LOT - Continued Mr. Dosh: Page Twenty -A (Two plans were put on the board and Mr. Dosh explained same.) Commissioner Gleckman: The "A" plan is much better from the viewpoint of the flow of traf- fic. I think it should be presented from the City to the property owners. Mr. Aiassa: I would suggest we accept Plan "A" and authorize the staff to meet with the representatives of the Plaza Merchants Association to meet with the property owners and see if we can make these off -site improvements. Councilman Snyder: Mr. Dosh: Councilman Snyder: Mr. Dosh: Commissioner Gleckman: In moving that driveway opening over, is that on Mr. Shulman's property or Mr. Woods' property? In moving it to the left, are we denying Mr. Woods' access? No. They no doubt have a joint parking agreement. The new access will be entirely on Shulman's property. Mr. Woods should be advised that Mr. Shulman should never be able to cut off his access. If you are going to spend the money, you can make the one con- tract and close this driveway off over here on Batelaano The first problem is Gene Woods did not want to give up the en- trance that would have to be eliminated if they close the curb off. Motion by Councilman Snyder, seconded by Councilman Towner, and car- ried, that the Council accept Plan "A" and authorize the staff to meet with the Plaza Merchants to meet with the property owners. - 20-A - Co Co 12/16/63 CITY MANAGER'S REPORTS - Continued STREET NAME CHANGES GLENDORA AVENUE NAME CHANGE PROTEST Councilman Snyder - Page Twenty -One You'll have to hold that, The petition isn't in as yet, City Manager, Mr, Aiassa- The only reason we haven't gone any this was her D'Amelio wanted to see if the other merchantstwereointerested inathis. Councilman Towner - hearing the explanation of it, Mayor Barnes: I understood he was not so much opposed to the change after Some of the people aren't objecting to this, City Managers Mr, Aiassa- I think we should authorize the staff to meet with Tony D'Amelio and if he does not have this petition forthcoming that we bring finis up on the 23rd and execute it, Motion by Councilman Snyder, seconded by Councilman Towner, to authorize the staff to meet with Tony D'Amelio ind..if he does not Is have this petition forthcoming that we wring :his up on the 23rd and execute it, Councilman Jett- The merchants don't object to changing the name of the street but they feel you're only compounding the problem by naming it Hacienda when Hacienda Heights is on the south. You're not accomplishing anything; you're just switching the problem from one identity to another, They asked that this be changed to West Covina Boulevard or Main Street or something like this and they suggested those two, Councilman Snyder; I think this is a good idea except we missed the boat. If we had thought of it first, that woula have been different but they have all named it Hacienda on the south side, The big argument was that they had lost identity down there because on Glendora Avenue the people would go to the City of Glendora and Ken Roggy wanted Hacienda Boulevard, Councilman Towner- I think the over-all adjustment is identification separately beneficial; from other areas; and provides continues the all the wa d the,,name y own, Action on Councilman Snyder's motion- Motion carried, CENTER STREET IN PICKERING TRACT City Manager, Mr, Aiassa- We have a Center Street downtown in the ter Pickering Tract, It is the suggestionnofathenPlanningeCommission that we change the one in the Pickering Tract which has no homes on it to Sentous Avenue, m21® • C, C, 12/16/63 CENTER STREET IN PICKERING TRACT - Continued Councilman Jett: Councilman Towner: Councilman Heath: City Managers Mr. Aiassa: Page Twenty -Two That may become a pretty busy street. Maybe we can change it to West Covina Road. That is an idea, You're trying to get identity down in that area, This goes to Walnut and they are not about to have a street with the name of West Covina on it. We can check with Walnut and see if they have any objections. Councilman Snyder: Since it is only half in the City and half in the County, don't we have to get an okay from the County? Public Services Director, Mr. Dosh: We will have to get approval from the County. Motion by Councilman Towner, seconded by Councilman Heath, and carried, that the staff be authorized to proceed with changing the name of Center Street in the Pickering Tract to Sentous, ROOT AVENUE NAME CHANGE Councilman Jett: There are quite a few problems that haven't been worked out yet, Motion by Councilman Heaths seconded by Councilman Jett, and carried, to change the name of Root Avenue within the City limits of West Covina to Puente Avenue. RAMONA BOULEVARD NAME CHANGE City Manager, Mr. Aiassa: This is a suggestion to change it from Ramona an Bernardino Road. The Planning Commission recommendedBoulevard that thenamebe changed, Motion by Councilman Heath, seconded by Councilman Jett, and carried, to change the name of Ramona Boulevard.within the City limits of West Covina to San Bernardino Road, • AUDITORIUM City Manager, Mr, Aiassa: I have a notice from Neptune and Thomas wanting to know what we are going to do on this, -22- • Ca Ca 12/16/63 AUDITORIUM m Continued Councilman Snyder: I think it will take a long time. Neptune and Thomas in their plans and the area -wide would be if it designed later. Page Twenty -Three The problem is working up area® wide support for an auditorium. I think we should go ahead and have design an auditorium for our needs ever comes into being and can be Councilman Towner: It seems to me that by reason of location and need that we could go ahead and design an area -wide auditorium because nobody else is coming up with one. If we are first in with it I think we will be first off the ground. Councilman Snyder: We could go ahead and design it and show the people in the other cities we have designed it and if they get behind it we will do everything we can to see that it is built° What do Neptune and Thomas recommend? City Managero Mr. Aiassa: They want to hear from the Council. They want to lay out your preliminary designs for your over-all civic center area. Councilman Snyder: least have something to sell. have is an idea to sell. If we go ahead as long as we have the funds to do it then we at If we don't have the design, all we Councilman Towner: The funds for this design are the funds we obtained on a non -repayable loan if we don't build. I think the area deserves it and needs it and we will support it eventually and we should be prepared to sell it. Councilman Heath: If we are going for a regional auditorium we are going to have to use so much land for the auditorium and parking it will jeopardize our full size City Hall plans. City Manager, Mr. Aiassa It may and it may not. I don't know how large we are going to make it. Councilman Snyder: The auditorium will be used at a different time of day. Councilman Towner: This is something the architect will have to answer. We don't want to shove aside our City facilities for this. • Councilman Snyder: If we go ahead and have the designs maybe this will stimulate these other groups working in other cities and they may join into help us do something. Councilman Heath: I think the important thing is how much area this regional auditorium is going to take. -23- C, Ca 12/16/63 AUDITORIUM m Continued Page Twenty -Four Councilman Jett: I feel we should stick to the • regional idea and design. If necessary, we can move it to the 20 acres on Azusa, • Councilman Snyder: It doesn®t necessarily have to be built in our civic center, CITRUS COURT EXPANSION City Manager, Mr, Aiassa: I met with the representatives of the County on the Citrus court expansion and Judge Johnson met with Bonelli and we gave them the basic layout of exchange of property but he has been advised rather conclus-4vely that the County will not be in a position to do any financing for any expansion of the Citrus Court, I had suggested that being that we are building our facilites under lease optional purchase that we might also include the expansion and enlargement of the Municipal Citrus Court,intergrating it with the general plan of the civic center. We have two problems, One is Mr, Maurice Fleischman has been tentatively hired to do the expansion but there has been no money allocated, Secondly, I would like permission from the Council to discuss this with Stone and Youngberg whether we could build and lease an addition to an existing facility of the County, This will be a one -purpose use and will be a lease to the County as we would normally lease like the library. Right now the County will not be able to finance any enlargement of this present structure, Councilman Snyder: Mayor Barnes: City Manager, Mr, Aiassa: either Mr, Bonelli or Mr, we get a "No" answer then a "Yes" answer we can use It gives us 'guaranteed income to help build our own building, We could be sure that it would be built here, I would like authorization for one of us to approach the County, Hugh Dynes and find out what the status is; if we take an alternative plan, If there is an alternate plan, Councilman Towner: I think we should talk directly to Mr, Bonelli, I get concerned that cutbacks affecting West Covina when you can see that they are spending a few million dollars to redevelop that Pomona civic center including additions to the courthouse as well as the new court house they will build, I don't see any reason why we should stand by and see it all go over there. Let's get directly to Mr. Bonelli and let him know, I think we should let him know in no uncertain terms that we are concerned about this and there is need for development here, City Manager, Mr, Aiassa: We will try to set up a meeting with him on this, m24® • CJ Ca C, 12/16/63 CITY MANAGER'S REPORTS - Continued VICTOR GRUEN Page Twenty -Five City Manager, Mr, Aiassa: The Council might have to make a decision on the Victor Gruen alternate proposal on the east area, If you want to hold it to the 9th, that's all rights You have an alternate proposal submitted to you where he has increased his price to $14,000,00, Mayor Barnes: ROBBINS PROPERTY We will hold this on the 9th, if agreeable. City Manager, Mro Aiassa: I need authorization from the Council for two warrants, one for Cameron Avenue to put in deposit with the Los Angeles County Clerk for $99600 for Mr. Robbins property on condemn&tiono Motion by Councilman Snyder, seconded by Councilman Jett, that the City Manager be authorized to..ob_tain a.warrant. to put.. in a deposit with the Los Angeles County Clerk for $9.,60.0. for the, Robbins property, Motion passed on roll call as follows: Ayes: Councilmen Towner, Noes: None Absent: None MERCED ALIGNMENT Jett, Heath, Snyder, Mayor Barnes City Manager, Mr, Aiassa: We have completed an escrow today of the property of Mr. Skelton but I have two more pieces to acquire and that is Mr. Nagle and a piece from Mr, . Redtfeldte I would like authorization from the Council to meet with these property owners and proceed to acquire the rest of the Merced realignment. The total cost was $31,720.00 for the Skelton property. Councilman Jett: What was the land, not the improvements, et cetera, but just the land? City Manager, Mr, AiassaI I don't know, Mr. Cox has appraisals made for Nagle and Redtfeldto Councilman Jett: Why don't we go right on in? We have to have those two pieces of property, Let's go right in to condemnation if we are unable to make a deal with them, City Manager, Mr, Aiassa: We haven't made a pass at them yet, Motion by Councilman Jett, seconded by Councilman Towner, and carried, that the City,Manager be authorized to contact Mr. Nagle and Mr. Redtfeldt regarding acquisition of their property for street purposes; that if unable to reach a satisfactory agreement that the City Manager be authorized to begin condemnation proceedings in accordance with the appraisal submitted by Mr. Vern Cox, -25- • 0 Co C. 12/16/63 Page Twenty -Six CITY MANAGER'S REPORTS - Continued MARTIN OIL COMPANY SIGN Mr. Aiassa: We gave them 20 da s and it was Y up on December 5e He has -to the 25th to conform. He checked out and found out through our study ready for the 23rd that it is on the overhanging signs and he would like -per- mission to hold off his conforming until after we reviewed this request to the Council showing these overhanging signs. We will have it ready on the 23rd. I would suggest we at least give him to the 23rd. If the Council decides his sign should conform then he will have to do this. I would like to continue this to the 23rd, Motion by Councilman Heath, seconded by Councilman Jett, and carried, that the decision on the Martin Oil Company sign be held over to the 23rd of December 1963. AZUSA AVENUE Mr. Aiassa: (Read letter re this matter from Mr. Lockhart dated November 29, 1963 as follows: "The Association is the owner of the property which lies adjacent to the south boundary of Azusa Avenue in the West Covina area, and on which there is pending a request for vacation of a portion of Azusa Avenue as shown on a Plan of Proposed Road Vacation of a Portion of Azusa Avenue in the County of Los Angeles, State of California dated October 29, 1963,_ prepared by Walsh-Forkert Civil Engineers, Inc. The Association would have no objection to the vacation of the portion of Azusa Avenue as shown on the aforemen- tioned plan, providing there is a full dedication . of the 110 foot right-of-way for the realignme;it of Azusa Avenue as proposed by the Los Angeles County Road Depart- ment to the north line of the Association's property." Councilman Heath: Move ized Mr. Oshin of the Empire Savings and Loan commitment or stand on the dedication of Avenue within his property° that the Mayor be author - to sign a letter sent to Association as to his the right of way of Azusa -26- • C. C. 12/16/63 Page Twenty -Six - A CITY MANAGER'S REPORTS - Continued AZUSA AVENUE - Continued: Councilman Heath: If we are going to have to go in- to condemnation and delayed action in the obtaining of the right of way from the Empire Savings property that we should find that out now and we should not advertise it to all of the agencies. Councilman Towner: I was under the impression we were to have conversations with Empire Savings the same as we were with Home Savings and the Bruta-- coaso I thought this had been accomplished. Mayor Barnes: Empire Savings were at the meeting but they are a little non -committal and they didn't make any real rash statements. I think they want development but I think they want something else. Councilman Towner: With the other property owners in the area we have nothing more than oral commitments or indications. Mayor Barnes: We have letters from Mr. Lock- hart of Home Savings and Loan, Mr. Brutacoa, but not ?sir. Batchelder, i Councilman Heath: If we have to go to condem- nation on the Empire property, that is a pretty good piece of land and it will tie up this whole project. Councilman Towner: The County would have to buy it. I think we should call this to Mr. Templin's attention and let him proceed on it. - 26-A - Ca C, 12/16/63 AZUSA AVENUE ® Continued Page Twenty -Seven • Councilman Heath- In the meeting at Mr. Bonelli's office they made it plain they had no money for condemnation or purchase of right of -way at all, I am afraid you're going to meet opposition from Empire Savings on this piece of property, If there is opposition I would rather it came to the City and the City temper it rather than have it go to the County Road Department and let them spread this word all over because as soon as Home Savings gets wind of the fact that there is not going to be dedication they are going to stop, Mr, Lockhart said that he will dedicate all of the right of way within his property immediately upon the time we have the money available for the improvements. He made this as a statement. He also said that they would not under any condition dedicate the land and let it set waiting for money to be raised, He will not dedicate the land within their property and then wait for us to acquire the land in the other area, Mayor Barnes- Mr, Lockhart said that they would dedicate it so long as the County and the City of West Covina would guarantee them that these two lanes running each way would be developed within a two-year period, Councilman Heath- I think any trouble there is let it come to us and let us temper it before it hits the general public, • Councilman Jett- Is it appropriate for the Mayor to write a letter when the land isn't in our City? Councilman Heath- I think so because we are interested in Azusa Avenue continuing through, Mayor Barnes- I think the wrong jurisdiction is writing the letter, We can't make any commitments on it or anything, Councilman Jett- There is no question as to the importance of this; the question would be the propriety of mixing into a County highway were we have no jurisdiction, Councilman Snyder: Councilman Heath: Mayor Barnes: Why don't we notify the County of the problem and offer them whatever assistance we can give them, We don't know if there is a problem, We should ask somebody in the Count if th if there is any problem of dedication, offer our assistanceroblem and is Councilman Snyder: Councilman Towner: It seems to me if we don't do it this way we are going over the County's head, I think you're forcing Empire Financial into a position to say they don't know yet, ®27® Ca C,, 12/16/63 AZUSA AVENUE m Continued Page Twenty -Eight • Councilman Heath: They know right now, I'll with- draw my motion, You can go ahead but it is against my better judgement. 11 Councilman Towner: Councilman Jett: City Manager, Mr,, Aiassa: Councilman Jett: Councilman Towner: PROJECT 6306 Lawrence Keys property There is question about our having to push it,, Clyde Batchelder is in the same position and he isn't going to move until Ocean does, I can talk to Mr,, Templin and see what he suggests, I think it's a good idea not to make any noise, no more than we have to about this, I don't think Home Savings and Loan is unaware of this problem,, City Manager, Mro Aiassa: This is an extension of Cameron Avenue onto California. This is less than 312.5 square feet of right of way that must be acquired. The Keys are asking $400 for the right of way, (Read report re this matter,,) Motion by Councilman Heathy seconded by Councilman Jett, that the City Manager be instructed to approach Mr. Keys and offer him $350 for that parcel of land for Cameron Avenue,, Motion passed on roll call as follows. Ayes- Councilmen Towner, Jett9 Heath, Snyder9 Mayor Barnes Noes- None Absent- None CROSSING GUARDS JOINT PARTICIPATION EXPENSE (SCHOOL -CITY) City Manager, Mr,, Aiassa- (Read report re this matter,,) Motion by Councilman Heath, seconded by Councilman Jett, and carried, .that the City Manager prepare resolutions regarding this for the 23rd,, s is • Cl! Co 12/16/63 CITY MANAGER'S REPORTS - Continued SENATE BILL 344 One Cent Gas Tax City Manager' Mr,, Aiassa: PRECISE PLAN NO,, 366 Aneas Police Department Report Page Twenty -Nine I'll give you a report on the 23rd on this,, City Manager, Mr,, Aiassa-. The Chief of Police will not give any further reports on traffic,, I advised him any report forthcoming shall come from the Traffic Committee and I would so like to notify the Planning Depart- ment and the Planning Commission that it goes to the Traffic Committee and not to any individual man,, Motion by Councilman Heath_, seconded by Councilman Jett, that the Planning Department and the Planning Commission be informed that any report on traffic forthcoming shall come from the Traffic Committee and not any individual man; further, that the letter concerning the zoning of the Aneas Corporation whereby the Chief of Police stated his stand on density be rescinded,, Councilman Heath: There was a letter presented into evidence into the hearing whereby the Chief of Police voiced his opinion on density and so forth and so on,, I think it was entirely out of order and I think the Chief should keep his comments to traffic and so forth but not to density,, Councilman Snyder-. I don't know how you can rescind it, You're assuming that the whole decision was made on that letter,, I don't think he should have done it and he said he wouldn't in the future but I don't see any point in rescinding it,, Councilman Heath: I think it should be withdrawn,, If this case comes up again it will be quoted I think it should be withdrawn,, Councilman Jett-. It's a matter of record. I don't think we could stop these people from using it if they were going to use it in the future. Action on Councilman Heath's motion-. Towner and Snyder voted "No",,) MERCED AVENUE LOWERING (Valinda to Primeaux) City Manager, Mr,, Aiassa: Motion carried, (Councilmen I have given you cost estimate reports. Review this and we can bring it ­up on the 23rd for fur- ther discussion. -29- • i C, Ca 12/16/.6.3 CITY MANAGER'S REPORTS m Continued EAST SAN GABRIEL VALLEY CITY MANAGERS GROUP City Manager, Mro Aiassa: CITY MANAGER'S VACATION Page Thirty I have been appointed Chairman, City Manager, Mro Aiassa: I would like to take it sometime between now and the 1st of January. I. will try to make it convenient for the City, I will appoint Mro Dosh to take my placeo Motion by Councilman Jett, seconded by Councilman Towner, and carried, to authorize the City Manager's vacation between now and the 1st of January, 1964; that the alternate be Mr. Dosh or Mro Flotten, subject to Mro Dosh's vacation. , COUNTY ASSESSOR Mayor Barnes: incorporated cities in Los Angeles, gets copies? City Manager, Mro Aiassa: SISTER CITY PROGRAM We received a letter regarding the assessed -evaluation of Will you see to it the Council Yes, Mayor Barnes: Any of those interested in the Sister City Program,'there is a meeting.on January 26 at the Y,M,CoA, at 11531 Downey.Avenue from 11:00 A,M, to 5:00 P,Mo If anyone in the Council.wOuld like to go to this they would like to know ahead of time. There is a luncheon, I will notify Mrs. Hazenbush of this ffieetingo Councilman Heath: I may go, I will make my reservations through Mrso Hazenbush, Mayor Barnes: I'll try to goo There being no further business9 Motion by Councilman Jett, seconded by Councilman Towner, and carried, that this meeting be adjourned at 12:20 A,M, ATTEST: APPROVED,(.c9 MAYOR CITY CLERK ®30®