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12-02-1963 - Regular Meeting - Minutes• MINUTES OF THE ADJOURNED REGULAR MEETING OF THE CITY COUNCIL CITY OF WEST COVINA, CALIFORNIA DECEMBER 2, 1963 The adjourned regular meeting of the City Council was called to order by Mayor Barnes at 7,45 PoMo in the West Covina City Hall Councilman Jett led the Pledge of Allegiance,, The invocation was given by Vicar Vern Skarstad of Christ Lutheran Church,, ROLL CALL Present, Mayor Barnes, Councilmen Towner, Jett, Heath, Snyder (from 8-.05 P,,M,,) Others Present-. Mr,, George Aiassa, City Manager Mr,, Robert Flotten, City Clerk Mr,, Harry C. Williams, City Attorney (from 9,00 P,M,)' Mr,, Thomas J. Dosh, Public Services Director Mr,, Harold Joseph, Planning Director (from 8.05 P,,M',,)' APPROVAL OF MINUTES October 14, 1963 Approved as presented as follows, • Motion by Councilman Heath, seconded by Councilman Towner, and carried, that the Minutes of October 14, 1963 be accepted as presented, CITY CLERK'S REPORTS TRACT NO, 27528 ACCEPT STREET AND SANITARY SEWER IMPROVEMENTS Leonard C,, Gibson APPROVED LOCATION, Portner Street and Neff Avenue, south of Vine Avenue, east of Gaybar Avenue, Accept street and sanitary sewer improvements and authorize release of Pacific Employers Insurance Co,, bond No,, 11B88347 in the amount of $119400,,00, Inspector's final report on file, Staff recommends acceptance, Motion by Councilman Heath, seconded by Councilman Towner, and carried, to accept the street and sanitary sewer improvements in Tract No, 27528 and authorize the release of Pacific Employers Insurance Company Bond No, 11B88347 in the amount of $11,400,00,, PRECISE PLAN NO, 26, REV,, 2 • ACCEPT STREET AND STORM DRAIN IMPROVEMENTS Sylvan Shulman APPROVED improvements and authorize release $tFff,OOo Inspector's final report LOCATION: Northeast corner of Sylvan Avenue, north of Walnut Creek Parkway and east of Batelaan Avenue, Accept street and storm drain of cash deposit in the amount of filed, Staff recommends aceeptaneeo.: -1- • • C,, Ca 12/2/63 CITY CLERK'S REPORTS m Continued Page Two Motion by Councilman Heathen seconded by Councilman Towner, and carried, to accept the street and storm drain improvements in Precise Plan of Design No,, 269 Revision 29 and authorize release of the cash deposit in the amount of $900,,00,, PRECISE PLAN NO,, 330 LOCATION: East side of Azusa Avenue, ACCEPT SIDEWALK IMPROVEMENTS north of Puente Avenue,, Louis M,, Rubin APPROVED Accept sidewalk improvements and authorize release of General Insurance Co,, bond No,, 485223 in the amount of $1,111,,70,, Inspector°s final report filed,, Staff recommends acceptance,, Motion by Councilman Heath, seconded by Councilman Towner, and carried, to accept the sidewalk improvements in Precise Plan of Design No,, 330 and authorize release of General Insurance Company Bond No,, 485223 in the amount of $1,111,,70,, TRACT NO,, 26092 ACCEPT STREET AND SANITARY SEWER IMPROVEMENTS The Ferned Corp,, LOCATION: Northeast corner of Fernwood Street and Mobeck Street,, APPROVED Accept street and sanitary sewer improvements,, Authorize release of Aetna Insurance Co,, bond No,, S-451801 in the amount of $8,000,,00, Inspector°s final report filed.,, Staff recommends acceptance,, Motion by Councilman Heath, seconded by Councilman Towner, and carried, to accept the street and sanitary sewer improvements in Tract No,, 26092 and authorize release of Aetna Insurance Company Bond No,, S-451801 in the amount of $8,0001,00. RESOLUTION NO,, 2787 ADOPTED The City Clerk presented: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA DEDICATING CERTAIN CITY OWNED PROPERTY TO PUBLIC STREET PURPOSES AND ACCEPTING SAME AS A PUBLIC STREET" (Fernwood Street) Mayor Barnes: Hearing no objections, we will waive further reading of the body of the resolution. Motion by Councilman Heath, seconded by Councilman Towner, that said resolution be adopted,, Motion passed on roll call as follows: Ayess Councilmen Towner, Jett, Heath, Mayor Barnes Noes: None Absent: Councilman Snyder Said resolution was given No,, 2787,, m2® • n L.J • Co Co 12/2/63 CITY CLERK'S REPORTS m Continued RESOLUTION NO,, 2788 ADOPTED Page Three The City Clerk presented: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA APPROVING A FINAL SUBDIVISION MAP OF TRACT NO,, 259139 ACCEPTING THE DEDICATIONS THEREIN OFFERED, ACCEPTING AN AGREEMENT BY THE SUBDIVIDER AND A SURETY BOND TO SECURE THE SAME" Mayor Barnes-, Hearing no objections, we will waive further reading of the body of the resolution,, Motion by Councilman Heath, seconded by Councilman Towner, that said resolution be adopted. Motion passed on roll call as follows: Ayes-. Councilmen Towner, Noes-. None Absent-. Councilman Snyder Jett, Heath, Mayor Barnes Said resolution was given No,, 2788, RESOLUTION NO,, 2789 ADOPTED Mayor Barnes: The City Clerk presented: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA APPROVING A FINAL SUBDIVISION MAP OF TRACT N0,, 287169 ACCEPTING THE DEDICATIONS THEREIN OFFERED, ACCEPTING AN AGREEMENT BY THE SUBDIVIDER AND A SURETY BOND TO SECURE THE SAME" Hearing no objections, we will waive further reading of the body of the resolution,, Motion by Councilman Heath, seconded by Councilman Towner, that said resolution be adopted. Motion passed on roll call as follows: Ayes: Councilmen Towner, Noes-, None Absent-, Councilman Snyder Jett, Heath, Mayor Barnes Said resolution was given No,, 2789. RESOLUTION NO,, 2790 ADOPTED Mayor Barnes: The City Clerk presented: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA ACCEPTING A CERTAIN WRITTEN INSTRUMENT AND DIRECTING THE RECORDATION THEREOF" (Bassett) Hearing no objections, we will waive further reading of the body of the resolution,, -3- C. C. 12/2/63 Page Four RESOLUTION NO, 2790 o Continued • Councilman Heathy We were discussing the possibility that if we took this property it would leave us with a very.abrupt driveway. What have we done to correct that? City Manager, Mr. Aiassa: We redesigned the driveway openings to make it work. Councilman Towner: We not only redesigned it, but agreed to put it in for them. • • Motion by Councilman Heath, seconded by Councilman Towner, that said resolution be adopted. Motion passed on roll call as follows: Ayes: Councilmen Towner, Noes: None Absent: Councilman Snyder Jett, Heath, Mayor Barnes Said resolution was given No. 2790. RESOLUTION N0, 2791 ADOPTED Mayor Barnes: The City Clerk presented: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA ACCEPTING A CERTAIN WRITTEN INSTRUMENT AND DIRECTING THE RECORDATION THEREOF" (Roelle) Service Avenue Hearing no objections, we will waive further reading of the body of the resolution. Motion by Councilman Heath, seconded by Councilman Jett, that said resolution be adopted. Motion passed on roll call as follows: Ayes: Councilmen Towner, Noes: None Absent: Councilman Snyder Jett, Heath, Mayor Barnes Said resolution was given No. 2791. RESOLUTION NO. 2792 ADOPTED Mayor Barnes: The City Clerk presented: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA ACCEPTING A CERTAIN WRITTEN INSTRUMENT AND DIRECTING THE RECORDATION THEREOF" (Johnson) (Glendora Avenue) Hearing no objections, we will waive further reading of the body of the resolution. Councilman Towner: I don°t want to accept a grant deed to the property unless we have assurance that these improvements meet our present standards. -4- C r1 U Co Ca 12/2/63 RESOLUTION NO,, 2792 - Continued City Manager, Mr,, Aiassa, Page Five You have accepted them on both sides of this man°s property. Councilman Jett, This is a parking lot. There has been talk of trying to get the property owners to take back this property up on Garvey,, Why are we accepting something here we might want to try to get rid of? City Manager, Mr,, Aiassa, We are following a past policy,, All but two parcels in the area have been accepted by the City,, Councilman Jett, I don°t see what else we can do because we have to treat these people the same way we treated the others as far as this parking lot is concerned. I think we learned our lesson and this kind of thing should never happen again that the City takes over and operates a public parking lot,, Motion by Councilman Heath, seconded by Councilman Towner, that said resolution be adopted,, Motion passed on roll call as follows, Ayes, Councilmen Towner, Noes, None Absent, Councilman Snyder Jett, Heath, Mayor Barnes Said resolution was given No,, 2792,, (Councilman Snyder and Mr. Joseph entered the chambers at 8,05 P.M'.)' SCHEDULED MATTERS HEARINGS UNCLASSIFIED USE PERMIT NO,, 79 LOCATION, Southwest corner of Harker Development Corp,, Glendora and Cameron,, HELD OVER and Request for approval of a gasoline PRECISE PLAN NO,, 346 (REV,, 1) service station in Zone Cml and Harker Development Corp,, for the approval of a precise plan HELD OVER for gasoline service station, denied by Planning Commission Resolutions No,, 1451 and 1452. Appealed by applicant on September 6, 1963, Held over from September 23, 1963 to October 14, 1963, and from that date to November 25, 1963, and from November 25 to December 2,, Councilman -Heath, This has been postponed mainly because it is not feasible to • listen to a request like this unless they have commercial zoning on the property,, The owners of the property were supposed to get deeds or dedications and so forth and that was why this was held up. Is there someone in the audience who can tell us how this is progressing? Mr,, Warren C. LaFaive Mr,, Kilz has been working 10600 Katella Avenue primarily on the obtaining of the Anaheim bonds and dedications from all the owners involved in this,, For -5- C, C, 12/2/63 Page Six HARKER DEVELOPMENT CORPORATION m Continued . our particular parcel the dedications the deed has been executed and bond has been prepared and is ready for submittal to the City, Mr, Ray Kilz-, We'do not have all the deeds, As soon as the City completes everything we will have them, Public Services Director, Mr, Dosh-, When Mr, Kilz came in we ordered title reports right away, We have the title reports now and we are preparing the deeds but we haven't finished them. We just got the title report, Councilman Jett-, What would take so long to draw up these.deeds? City Managers Mr, Aiassa-, I think we should schedule it for the 9th and have it ready, Councilman Towner-, Why is the City drawing up the deeds? City Manager, Mr, Aiassa-, We have to for legal certification in preparing the certificates for the Council to adopt, The property owners are deeding the property to • the City to be used for street and highway purposes, Councilman Heath-, I don't see how you can even hear this when you don't have commercial zoning on the property to start with, There was discussion about striking out the part "subject to the precise plan", If these deeds are considered we will consider striking that out. Then we have to adopt an ordinance and then that ordinance has to run 30 days before you have commercial zoning, Councilman Jett-, As I understand it, the commercial zoning is on the property when a precise plan is approved, Councilman Heath-, No, because there were conditions in granting of the precise plan. The zone was granted subject to the precise plan. The precise plan was approved subject to certain conditions and these conditions have not been met, Councilman Jett-, Councilman Heath-, You cannot condition zoning subject to a precise plan, It was done, Councilman Jett-, A precise plan was approved and • then we found that it was unworkable, These people have submitted, apparently, a precise plan that will do the job they want it to do, If a precise plan -is approved, then won't this zoning be firmed up? Mayor Barnes-, No, because there were stipulations asked for that have not been fulfilled, C,, Ca 12/2/63 Page Seven HARKER DEVELOPMENT CORPORATION ® Continued Mr, Ray Kilz-. The ordinance was introduced. At • the first reading of that particular ordinance it was changed and certain things were placed upon it such as the bond and the dedication, U Mayor Barnes-. Unless this is complied with, I think we would be foolish to hear this, Planning Director, Mr, Joseph-. There are several considerations, There are two precise plans involved here, one is 346, which was the original precise plan covering the nine property owners, It was on this precise plan that the zoning was based, Harker Development came in with an amended precise plan, 346 Revision 1, The stipulation regarding the zoning and the precise plan being tied in was on 346 and not the Harker Development precise plan, There is a clear-cut difference there,, Mr, Flotten and I talked with Mr,, Williams today and he left it in the hands of the City Council on how they want to proceed, He gave two alternatives. First would be exactly what you are talking about right now; don't act on the precise plan and the use permit until you know what you are going to do on the zoning, Secondly, if you felt you wanted to proceed on these matters tonight you may hold your public hearing and, assuming you approve it, you approve it subject to the zoning being effective on the property, Councilman Snyder-. I would rather see the zoning clarified first,, Councilman Towner-. In connection with the zoning, I think all these property owners should be treated alike, It seems to me what we should do is expedite this outside independent study that we wanted for some time and I think the Planning Commission asked me to say that they, too, feel either zoning should be held up pending such study or, in any event, the study should be expedited,, As far as I am concerned, I seriously doubt that any action we took tonight would have any effect whatsoever in the absence of commercial zoning on the property, Mayor Barnes-. I agree, Councilman Heath-. Move that Unclassified Use Permit No, 79 and Precise Plan of Design No, 3469 Revision 1, be held over for one month, Mr, David •Box 2487 Santa Fe Callahan Springs tendering to the City the grant deeds correct? Councilman Heath - We came here tonight with the understanding that the unclassified use permit and/or the zoning would be granted conditioned upon to the right of way, is that We can't do that. Mayor Barnes-. These haven't been finished. These things have to be done before we will hear it, m7® Co Co 12/2/63 HARKER DEVELOPMENT CORPORATION - Continued Mayor Barnes: Page Eight Would you consent to hearing this in one month? • Mr, Warren Co LaFaive: We would be very happy'to assent to this. Will the Council be prepared to act on the zoning question when it is presented with Bonds for the improvements and also the executed dedication deeds? Mayor Barnes: Councilman Jett: Mr, Aiassa: Councilman Heath: If the City Attorney says we can. His ruling has to be'passed.befcre I would go ahead. I would like to hear the original motion on the granting of the zoning, Mr. Williams will be here in 30 minutes if you care to hold it over. I will withdraw my motion. Motion by Councilman Jett, seconded by Councilman Snyder, and carried, that these matters be held for 45 minutes until the arrival of our City Attorney. • PLANNING COMMISSION METES AND BOUNDS NO. 135-219 LOCATION: East of Citrus between Leonard Brutocao Lark Hill Drive and Far APPROVED View Lane, Area District III, Zone R-1, 3.24 Acres, 3 Lots. Approved by Planning Commission on November 20, 1963. Held over from November 25 to December 2, 1963. Mr. Aiassa read memo from Engineering Department re this matter as follows: "With respect to the above referenced Agenda item, we wish to acknowledge a request made by the subdivider in which he objects to the additional fee for road maintenance due to the splitting of Lot 12. Mr. Brutocao cites the fact that in subdividing Lots 12 and 13 he is only creating one new building site (a third lot); therefore, he should only pay the fee for splitting Lot 13 which is $846,50, and that the City should not require the fee for splitting Lot 12 which would be $574.57. The staff has made the recommendation for the fees in light of the following considerations: 0 CaCo12/2/63 Page 8--A M & B NOo 135-219 - Cont'do "lo The City Council has adopted a policy in the area, requiring that fees be collected for the maintenance of the streets of the . area, based on a formula. Since both lots are being subdivided, the fee would apply to each lot, 20 The staff also feels it is justified since this area is generally more costly to maintain and as a result, this is one of the only ways in which money can be obtained for the proper maintenance of these streets. • .7 Mr. Brutocao's request seems reasonable in light of the fact that he is receiving the benefits of only one new building site. He is, however, receiving other indirect benefits such as access to Lark Hill Drive through his own property rather than across that of the owner of Lot 12. Since the Council has established the policy, we can see no other alternative than abiding by said policy. However, if the Council feels that this is an undue hardship in this particular case, the lot fee could be waived for Lot 12. Since any change in the Council's policy must be made by the Council, we feel this matter should be brought to their attention." Mr, Leonard Brutocaoa Councilman Snyder: The reason I mentioned the fees on that lot is because it is a trade He is not splitting to get two building pads; he still has one building pad. I think he has a reasonable request. Motion by Councilman Heath, seconded by Councilman Snyder, and carried, that Metes and Bounds Subdivision No, 135-219 be approved subject to the conditions placed on it by the Planning Commission with the exception that the fee for Lot No. 12 be waived; and that should Lot No. 12 come in at a later date to be split that a fee should be charged at that time. Ca Co 12/2/63 SIDEWALK PETITION Page Nine City Clerk, Mr,, Flotten- We have a letter and a petition. The letter is dated November 21, 1963, directed to the West Covina City Council regarding sidewalks on California between Service and Vine. (Read said letter and body of aforementioned petition.) The petition contains 14 signatures, Mayor Barnes - Was this particular area included in our study for this coming year? Public Services Director, Mr. Dosh- Yes. (Mr. Williams entered the chambers at 9-00 P.M.) Councilman Towner- I think the entire sidewalk project should be considered at one time. Councilman Heath- Is this strip of sidewalk being considered in the first schedule? Public Services Director, Mr. Dosh- Yes, Mayor Barnes- I feel this is a part of Capital Outlay and we haven't allocated money yet and I would like to consider it as a part of this program for • the near future. The money has been budgeted. _ Voice- This summer the speed limit was raised to 35 miles an hour in this area. The speed limit sign is directly across from the school. City Manager, Mr. Aiassa- According to our traffic ordinance it had been 35 miles an hour but we didn't make all the changes necessary in the ordinance. The signs were changed to make us legal. The area in front of the school is automatically reduced to 15 miles an hour by law. City Attorney, Mr. Williams- The State Law would prevail in front of the school. It would be inadvisable to choose that as the location to put a 35-mile-an-hour signo Mrs. Gaines- Would you please tell us what we can do to get it changed back to a 25®mile zone? There is nothing but residential all the way down California. Councilman -Towner: They want to bring to our attention the safety problem. The action of the Council was not unanimous on the speed. If you want to change • it you have to persuade a majority of the Council. Councilman Jett- I think the sign should be removed. I think the indication is that tomorrow night we will make a firm decision on these sidewalks and I would be in favor of this one on California because I know the situation and I would like to see this included in our priority. Councilman Snyder- Couldn't we have the staff make another report and maybe the Council reconsider their prior action on the speed? E C, C, 12/2/63 Page Ten SIDEWALK PETITION m Continued • Councilman Jett: I think 35 is a reasonable speed down California,, I would be willing to study it. Motion by Councilman Snyder, seconded by Councilman Towner, that the Traffic Committee be directed to study the speed limit again on California and make a report and recommendation to the Council,, Councilman Towner: I think the staff is very hard pressed and they have been assigned so many projects but what they should study when they do study it is whether there has been a change in the speed of the cars going down that street since the speed limit sign was changed, It may be we can come up with at least 30mmilesman-hour speed limit there,, Action on Councilman Snyder's motion: Motion carried,, HEARINGS UNCLASSIFIED USE PERMIT NO,, 79 (Discussion continued from PRECISE PLAN NO,, 346 (REV,, 1) earlier in the evening,, The • Harker Development Corp, City Attorney is now present,,) Councilman Jett2 I would like to have the original motion granting the zoning read,, As I understand this, we voted and approved C®1 on that property,, City Attorney, Mr, Williams: You voted more than once on this. The first approval of Cml was conditioned that the C-1 would only be effective when Precise Plan No,, 346 became effective and Precise Plan No, 346 required that all nine parcels be developed as a unit, that a joint parking agreement be filed and approved, and that a covenant be engaged in between them that they would develop as.a unit, These things never occurred,, Precise Plan 346 never did become effecttve. The ordinance that you talk about was actually passed and is still on the books which says this will be Cml when Precise Plan 346 becomes effective, Precise Plan'346 two weeks ago was repealed at the request of all nine property owners so the ordinance now is nullified because the condition on which it is based can't occur because the precise plan isn't going to become effective,, In the meantime you have introduced an ordinance and it could be passed at any time you wish to pass it stating that these properties are zoned Cml period; no conditions, just like any other zone change, but you have verbally told the property owners that you don't intend to pass this ordinance until they have dedicated the necessary street widening frontage and have posted a bond, each of them, to guarantee that the frontage in front of each of these • parcels will be improved at their expense at such time as their property is developed,, I understand that these dedications and bonds have been filed only today and have not yet been checked,, Public Services Director, Mr, Dosh: They are not that far along,, Councilman Jett: These dedications and bonds are ready and waiting for the City to draw up the deeds and approval of the title search. We have the title search, Apparently this hasn't been checked out yet. nor have the- deeds..._.` been drawn,, The proponents have completed all of their- part,: of -the arrangements, _10- C, C, 12/2/63 Page Eleven HARKER DEVELOPMENT CORPORATION ® Continued Public Services Director, Mr,, Dosh.- After we get these documents • drawn up they have to go back and execute the grant deed forms, They have to execute the bond agreements, • Councilman Snyder, Councilman had been convinced that think this indicates to me that we development as a unit and that this Councilman Heath. - Councilman Snyder: The original Cml was granted after much controversy after one this would develop as a unit, I cannot in any. way guarantee is probably not good C®1. These people will be bonding and developing at the time of their precise plan, Then you will not get your street, Councilman Jett.- Legally isn't this zoning on this property? City Attorney, Mr, Williams.- The oridnance is legal but the ordinance says that the zone change does not take effect until Precise Plan No,.346 takes effect, Instead of taking effect, 346 has been repealed, The ordinance you passed, therefore, for all practical purposes, though it is legal, is never going to be in effect, It has never been rezoned. It is still R-A as of right now, An ordinance is introduced that would make it C®1, There is no law that says you can't pass that within the next five minutes, It is a matter of what you want to do, whether you should get dedication now or wait, whether you need bonds, whether you ever do it, Councilman Heath.- These people have presented to us the dedication, they presented to us the bonds, these things have to be drawn by the City and then a grant deed formed and we have to accept these grant deeds. When that is done, we then have before us the second reading of an ordinance giving them the zoning and we deem at that time whether they get the zoning or whether they don't get the zoning, Let's follow these procedures, If they get the zoning then let's go into these hearings. If they don't. this is automatically out, City Attorney, Mr, Williams.- I don't see any objection to holding the hearing, The ordinance affirmatively states that you may act upon precise plans subject to zoning. You can hear this if you want to hear it now and if you approve it you insert a condition as they would have that it would be effective when and only when this'property has been rezoned to C-1. or you can hold it. Legally you can pass the Cml tonight, Councilman Snyder; I don't think it should be passed until we have the signed documents and bonds in our hands, City Attorney, Mr, Williams- When this was filed it was com- pletely improper, It is not an amendment to Precise Plan No, 346, 346 had to be wiped out before this could be considered at all, This was done at your last meeting and it couldn't be wiped out until we got a signed concurrence from the property owners that this was agreeable with them, ®11® C,, C,, 12/2/63 Page Twelve HARKER DEVELOPMENT CORPORATION m Continued Planning Director, Mr,, Joseph-, In answer to Mr. Jett's request • for'the original motion, it was a motion of the Council, dated November 13, 1962, and is as follows-, • • "Motion by Councilman Heath, seconded by Councilman Jett, that Zone Change.No,, 228 be approved subject to approval of precise plan covering the entire area covered by this applications Motion passed on roll call as follows-, "Ayes-, Councilmen Jett, Heath, Mayor Barnes "Noes-, Councilmen Towner, Snyder "Absent-, None" City Attorney, Mr. Williams-, Councilman Jett-, City Attorney, Mr,, Williams-, Only one has been submitted until now covering the entire piece of property,, If this precise plan before us is approved, wouldn't this put the zoning on this piece of property? The condition was a precise plan covering all nine parcels,, This covers only one of the nine. Councilman Heath-, Move that ,these matters be held to one week from tonight, December 9, 1963, at which time it is expected that the property owners will have in the City's hands the grant deeds and whatever papers are necessary for the dedication and bonds and on December 9 if these papers have been presented to the Council, the council will review them and determine whether the Council will pass or not pass the ordinance giving the C®1 zoning on that night and ,the unclassified use permit and the precise plan revision be held over to December 23, 1963,, Councilman Jett-, If you will hold it all on the 9th.I would go along with you,, Mayor Barnes-, The motion failed for lack of a second,, Motion by Councilman Heath, seconded by Councilman Jett, and carried, that Unclassified Use Permit No,, 79 and Precise Plan of Design No,, 3460 Revision 1, be held over to the meeting of December 9, 1963. PLANNING COMMISSION MEMORANDUM OF PLANNING COMMISSION REGARDING TRAFFIC STUDY Mr,, Flotten read memorandum regarding this matter,, ®12® C, C, 12/2/63 TRAFFIC STUDY ® Continued Page Thirteen 0 Mayor Barnes: We are asking for a joint meeting with the Planning Commission and I am wondering if this could be considered at that time, if that is agreeable with the Council, • Councilman Snyder: I think we have a Planning Commission .for a purpose and that is to advise us on just such things as this and to keep them in the dark regarding these things is making the Planning_ Commission ineffective, I have no objection to them being included in this study, Mayor Barnes: I think you're right. We have an expert doing this and I think in this relation the Planning Commission wants to be aware of what is going on as much as we do, Councilman Snyder: I meant they should be just as informed as we are, Councilman Towner: I certainly think the Planning Commission should be kept informed and should be included. My own stipulation would be that we not set up separate hearings by each body because I don't think it is necessary in this traffic study and we want to expedite this, We can just ask the staff to invite them in the next time we set up a meeting, Mayor Barnes: I think the Council agrees on this, Councilman Snyder: I would like to add a comment, I think when we reach the point where we can't work with the Planning Commission because of possibly personalities between the Council and the Planning Commission, the Council appointed the Planning Commission, If there is this deep per onaI i ty difficulties then something is way wrong and I think we should rise above those personality difficulties and work with them because.we are holding this City back by not doing this, Councilman Heath: I agree with you 100%. I think that 90% of the trouble in this City is due to personalities and people who can't raise themselves above personalities and personal feelings for the good of the City. I feel we have four real good ,men on the Planning Commission now, I think there was a time when I didn't put much faith in the Planning Commission, I hope to see changes where I can put 100% confidence in the Planning Commission, When you take a Chairman of the Planning Commission who won't even speak to two members of the City Council on a public street, I think that is pretty small, Councilman Snyder: You can work with them but you • don't have to like them, Mayor Barnes: I would like to see Commission included traffic study, the Planning in on our -13- Ca Ca 12/2/63 TRAFFIC STUDY ® Continued Page Fourteen • Councilman Jett., I am positive in my way of thinking that there is a personality situation existing between the Council and the Planning.Commission and I think there should be at least one or two changes made in the Planning Commission,, There is no question in my mind in regards to that. 0 • Councilman Heath., Point of clarification, Mr,, Williams,, As I understand the law, a Planning Commission member can be removed by a majority vote of the Council without charges and without hearings? City Attorney, Mr,, Williams., recall,, In other words, three votes,, PLANNING COMMISSION ACTION OF NOVEMBER 20, 1963 I think it requires a majority of the entire Council as I So indicated by Mr,, Flotten,, Councilman Towner., When I attended the Planning Com- mission meeting, they requested that I urge the Council to move along on this study of South Glendora Avenue,, I understand the City Manager has taken steps in that regard and I would like to inform you of the Planning Commission's concern about this and inquire what has been done,, City Manager, Mr, Aiassa: This is moving along. There will be a meeting in my office on Friday. Councilman Towner., They are concerned as to whether or not they should hold up pending matters on South Glendora until the study is completed. I indicated to them my thinking and Mr. Fast agreed with this, that there is considerable question as to whether you can hold anything up pending such a study. In any event, they want the study done as rapidly as possible,, I think the Council is in agreement with that,, City Manager, Mr,, Aiassa., The Planning Commission has stated they want to meet with the Council in a joint meeting on the llth at eight o'clock, This is the joint meeting you scheduled for tonight on the deep lot study,, Mayor Barnes., Planning Director, Mr,, Joseph., RECREATION 6 PARKS None Judge Johnson has asked for the City Hall on the llth for the Sister City Program,, How about the loth? I'll ask the Planning Commission what they think about the loth,, -14- • C. C. 12/2/63 Page Fifteen GENERAL MATTERS ORAL COMMUNICATIONS POST OFFICE Councilman Jett: I received a call this evening regarding the post office and apparently somebody has reason to believe a monkey wrench has been thrown in here. Somebody had contacted Washington and was told that our post office was dead. City Manager, Mr. Aiassa: I haven't heard about it. I'll contact Ron Cameron in the.'' morning. WRITTEN COMMUNICATIONS LEAGUE OF CALIFORNIA CITIES City Clerk, Mr. Flotten: (Read report re this matter.) SISTER CITY City Clerk, Mr. Flotten: You have a list of the representa- tives appointed to the Sister City organization. Councilman Towner: From the Friends of the Library, I think the alternate is from Baldwin Park. City Clerk, Mr. Flotten: Would the Council like to be provided with an amended list? Mayor Barnes: Yes. TREE PRUNING PETITION City Clerk, Mr,, Flotten: I have a petition from Joe Bloom requesting pruning of parkway trees in Tract No. 25985. (Read said petition.) There are 24 signatures. . City Manager, Mr. Aiassa: I think this is part of our tree pru- ning and removing Iprogram and I would suggest this petition be submitted to the Director of Parks and Recreation and also the Parks and Recreation Commission, if necessary. Councilman Heath: We will refer it to you and you can take care of it. ®15- 0 • C, C, 12/2/63 'TREE 'PRUN'I'NG 'PETTTI'O'N. 'Continued Page Sixteen Mr, Joe Bloom- They have been out to prune my tree after I called buts:they only pruned my tree and not the other trees, This'is a nuisance- Some of the trees hang very low, City Manager, Mr, Aiassa- I'll check up on this. Motion by Councilman Heath, seconded by Councilman Jett, and carried, that the petition signed by Joe Bloom and his neighbors regarding tree pruning be referred to the City Manager for immediate action, PROJECT C-170 PETITION City Clerk, Mr, Flotten- body of said petition,) Councilman Jett - City Manager, Mr, Aiassa- Councilman Snyder: We have a petition having to do with City Project Cm170, (Read There are 40 signatures, feelings but I think we are it is an off -ramp,, Councilman Heath - What was the reason for widening Lark Ellen? It is under the master highways plan as a secondary. It goes up into the City of Covina and beyond. It does have an off and on -ramp to the freeway, I can see their committed on this because it is important; I think we are committed on this street, Mayor Barnes- There are only four property owners who live on Lark Ellen who signed this, All the rest live on side streets, Councilman Jett: Most of the houses side onto Lark Ellen, Motion by Councilman Jett, seconded by Councilman Snyder, and carried, that the petition be accepted and that the proponents of the petition be informed that this is a part of the County Master Plan of Highways; that we are committed and have been committed to this program for some time and there isn't anything we can do but go forward, BOND ISSUE. Councilman Jett- There is a bill that, if approved, will permit banks to participate in the bond program of municipalities, This could very easily give us two and three-quarters percent bonds instead of a four percent bond. I think it is important that they be permitted to compete. The financial institutions have been buying these bonds and have been successful in defeating this every time it has come up. ®16® C, C, 12/2/63 BOND ISSUE e Continued Motion by Councilman Jett, that the City Manager study supporting this bill ready CITY ATTORNEY Page Seventeen seconded by Councilman Heath, and carried, this matter and have a resolution prepared for our next meeting, INSTRUCTIONS TO CITY ATTORNEY REGARDING SECRETARY TO CITY COUNCIL City Attorney, Mr, Williams: (Gave brief review of the proposed ordinance,) Councilman Snyder: You're hiring someone who is designated as a secretary but since the Councilmen are not normally in the office at least 50% of the time, she will be working as a free agent and I think there should be something in here that says she will assist the City Clerk and I think she should be subserviant to him, City Attorney, Mr, Williams: I don't think it should be in the ordinance, I think she is answerable solely to the City Council, The City Council then should direct that when she is not working for you she works for the City Clerk, I don't think everything she does and every direction should be in the ordinance, I think as long as she is answerable solely to the Council the Council simply has to direct her what to do, The reason for this is I think what she does may vary from time to time, The fact that she is answerable solely to you I don't think precludes you from saying she works for the City Clerk or whatever you tell her - to do, Councilman Snyder: Council to sit down and by a I think the Council is going responsible to the Mayor and Councilman Heath: City Attorney, Mr, Williams: I think it is going to be practically impossible for the majority set up policy for this girl so to have to designate that she be the rest of the Council secondarily, I think that is a good point, You notice that it does not say full-time or part-time, which allows you to go either way, Councilman Towner: Aside from the ordinance, we would draw up what you call classifications that would designate full or part time, what salary scale, and how she is to be directed and by whom, The success of •this kind of position would depend entirely on the attitude of the Council toward the position, It could become a so-called political plum that could be handed out to a campaign manager who would take it that he had authority around the City Hall, or that he didn't have to spend all of his time here, I think we need to avoid these things, If we enter into this on good faith, what the salary will be, the time to be put in, and so forth, I think it might become a very useful position. There is, I think, a need for it, -17- 0 Ca Ca 12/2/63 COUNCIL SECRETARY ® Continued Mayor Barnes - Page Eighteen I think this position could only be used as a City function and to the best interest of the City. Councilman Towner- Before we authorize the position maybe we ought to have the Personnel Board make a study of possible job classifications for us. Mayor Barnes- This takes 30 days. If you want to after introducing this ordinance you can follow then and ask that the Personnel Board do this type of study and report back to us. Councilman Towner: City Attorney, Mr. Williams - Councilman Snyder - Councilman Jett - ORDINANCE INTRODUCTION The appointment is by a majority of the Council present at the time they act on it? It would be the same as any act of the Council; the majority of the quorum present could act. I think it should be in the ordinance that it would take three to hire or three to fire. Maybe that isn°t as important. We have to have some faith in one another. The City Attorney presented- "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WEST COVINA ESTABLISHING THE POSITION OF CITY COUNCILMEN°S SECRETARY" Motion by Councilman Heath, seconded by Councilman Snyder, and carried, to waive further reading of the body of the ordinance. Motion by Councilman Heath, seconded by Councilman Jett, and carried, that this said ordinance be introduced. Motion by Councilman Towner, seconded by Councilman Snyder, and carried, to direct the Personnel Board to study the job classification of City Councilmen's Secretary; that in addition to other things they deem appropriate the time allotted to the job, the salary for the job, the classification of the job relative to other City positions, the authority of the position in relation to other City positions, the method of check and appointment, the qualifications for the job, the persons who will have direction and control over the secretary, and the means of supervision. -18- C, Ca 12/2/63 CITY ATTORNEY - Continued Page Nineteen RESOLUTION NO, 2793 The City Attorney presented: ADOPTED "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA DENYING A REQUEST FOR A CHANGE OF ZONE" (ZC NO, 276, Kilz) Mayor Barnes: Hearing no objections, we will waive further reading of the body of the resolution, Motion by Councilman Towner, seconded by Councilman Snyder, that said resolution be adopted. Motion passed on roll call as follows: Ayes: Councilmen Towner, Snyder, Mayor Barnes Noes: Councilman Heath Abstained: Councilman Jett Said resolution was given No, 2793, ORDINANCE INTRODUCTION The City Attorney presented: "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WEST COVINA AMEND- ING THE PROVISIONS OF THE ZONING CHAPTER OF THE WEST COVINA MUNICIPAL CODE RELATING TO THE R-2 ZONE" Motion by Councilman Towner, seconded by Councilman Heath, and carried, to waive further reading of the body of the ordinance. Motion by Councilman Towner, seconded by Councilman Snyder, and carried, that said ordinance be introduced, (Councilman Jett voted "Non,) ORDINANCE INTRODUCTION The City Attorney presented: "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WEST COVINA AMENDING SECTION 9209,1 OF THE WEST COVINA MUNICIPAL CODE RELATING TO THE HEIGHT OF BUILDINGS IN ZONE R-4" Motion by Councilman Towner, seconded by Councilman Heath, and carried, to waive further reading of the body of the ordinance. Motion by Councilman Towner$ seconded by Councilman Heath, and carried, that said ordinance be introduced, ORDINANCE INTRODUCTION The City Attorney presented: "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WEST COVINA AMEND- ING CERTAIN PROVISIONS OF THE WEST COVINA MUNICIPAL CODE RELATING TO SPEED LIMIT AND ONE-WAY STREETS" ®19- Co Co 12/2/63 Page Twenty ORDINANCE INTRODUCTION - Continued Motion by Councilman Towner, seconded by Councilman Snyder, and carried, to waive further reading of the body of said ordinance,, Motion by Councilman Towner, seconded by Councilman Snyder, and carried, that said ordinance be introduced (Councilman Heath voted "No",,) ZONE CHANGE NO,, 266 Arthur James Councilman Towner: Which ordinance is this? It seems to me there was more than one introduced,, City Attorney, Mr,, Williams: I'have taken the ordinances and marked them so you have three ordinances if you wish to act on them,, You have before you an ordinance rezoning the property R-4, which has been introduced and could be passed tonight,, You have an ordinance before you rezoning the property to R-3 which has been introduced and could be passed tonight; and you have an ordinance zoning it R-2 which you can introduce if you want to. You have not introduced that as yet,, Councilman Towner: It appears to me that it would be • more in keeping with land develop- ment in West Covina if we retain our distinctive character as a City to now use this new ordinance R-2 on this particular property,, It lends itself to it I think it is peculiarly adaptable to this particular area of the City where we have very fine homes and yet we are faced with a freeway problem which makes it appropriate to be zoned other than R-1. To my mind the next step down from the highest and best use, being R-1, would be this R-2 that to me is appropriate and should be applied,, Councilman Snyder: new R-3,, In effect, the present R-3 City Attorney, Mr,, Williams: I have a question regarding the R-3. We haven't adopted the is very similar to the R-4. This is a very open zone. It is the old original R-3,, Councilman Snyder: If this were passed as R-3 tonight and the new R-3 was passed within two months or before a precise plan was filed on this, which R-3 would apply? City Attorney, Mr,, Williams: If in passing the new R-3 you repeal the old R-3 and the new R-3 is the only one which is good then everything which is R-3 will become R-3, the new. In effect, you don°t adopt a new zone, you merely change the uses permitted in the R-3 zone,, You presently have R-3. R-3A and R-3B,, You cannot substitute the new one for all three,, It becomes one or the other,, Councilman Snyder: Planning Director, Mr,, Joseph: What is the amount of units under the present R-3? Straight R-3 has no limit as far as density is concerned,, The R-3A has 40 and the R-3B has 25. -20- • C,, C,, 12/2/63 ZONE CHANGE NO,, 266 (ARTHUR JAMES) - Continued Councilman Snyder: Councilman Heath: Councilman Snyder: Page Twenty -One I cant vote for this for R-3 under the present R-3 ordinance, Can you grant R-3 with a restriction on the number of units? The new R-3 would limit it to 20,, Councilman Towner: There was a statement made that Covina is apparently cramming apartment zoning across the street,, The zoning is under consideration but it hasn't been passed,, We are not Covina; we are West Covina,, I don't think something that happens across the freeway necessarily has to apply to our side of the freeway,, There is too much distance and separation, too much barrier in between which makes it different,, I think West Covina wants to retain its own character,, Here we have a chance to provide a showcase. It is the entryway to the City,, For the most part it is undeveloped,, What goes here is going to effect what goes in in the other areas,, Mayor Barnes: On Saturday, Mr,, Heath and I had a meeting with the Annexation Committee of Covina,, They are doing an annexation of approximately five parcels adjacent to the freeway and we brought up this question of zoning for R-3,, The answer was that three of the property owners have asked to be annexed under their present zoning which is R-A, 409000 to protect themselves against just this very thing happening,, Councilman Snyder: In suggesting the change from R-4 to R-39 I stated I had in mind the new R-3. Obviously, unless you come up with something, we are not going to hold it to the new R-3 density under the old R-3 ordinance,, I think if you drive around any of the cities in this valley it becomes quite apparent that panic has arisen regarding multiple zoning,, Many cities, including Covina, have gone against their general plan and added much more multiple zoning than their general plan indicates and I personally think we should have a moratorium on any multiple zoning until our general plan is revised and we have further recommendations from the Planning Commission because I don't think we should grant any more multiple zoning unless the proponent shows a marketing study, shows traffic studies, and shows the effects on the taxes as related to school and city taxes because obviously this.has gotten out of hand and will change the whole picture of our City, Councilman Heath: Is there a way we can limit this to 25 units per acre? City Attorney, Mr,, Williams: The just isR-3B is an included zone but all the uses permitted in the R-3 which was asked for grant R-3B,, A question arises as to what whether it will replace only the original or all three of them,, R-3B is 25 units and we have checked and apparently the permitted in R-3B are also so in my opinion, you could the new R-3 zone will do, R-3, the R-3A or the R-3B Councilman Snyder: I would be willing to hold the reading of this ordinance until we get the new R-3,, -21- C. C, 12/2/63 Page Twenty -Two ZONE CHANGE NOo 266 (ARTHUR JAMES) ® Continued . Councilman Towner- In our meeting with the Covina School Board the otter day, they brought out studies they had made which indicate that apartment houses do increase the number of children attending school and that this is an accelerating factor as apartment houses age; the number of children living there increaseso The result is that if you put in apartment house zoning you may collect some more taxes from them but you also at the same time create not only need for further City services but the need for more school sites,, This is one of the effects of apartment house zoning that we ought to keep in mind,, Councilman Snyder- I am going to suggest later that the Planning Commission and staff be directed to make a new report regarding amending the general plan in relation to multiple zoning but there is another factor I meant to bring up,, If we let multiple zoning run away, it is going to far exceed our capacity to provide parks, schools, and everything else to keep up with it,, We can't do this,, We have to hold it in check so that we can provide the necessary services or it is going to run down our whole City because we will not be able to provide the parks, the recreation, the schools, and everything else that goes with making a good city,, Mr,, Arthur L,, James- When I applied for the zone change •application I applied under Rm3 but I was under the assumption that it would be up to the discretion of the Council as to whether it would be R®3, R®3A or Rm3B. I have already worked with Mr,, Newdegate and I have committed to him, not in writing but verbally, to donate any land he wishes for egress and ingress, either ten or twleve thousand square feet,, I am donating this to the school district for this purpose,, Councilman Heath- I feel that 20 units is too strict; 25 is more realistic,, The City Attorney says we can restrict it to 25 units,, I would not be in favor of more. I think we can pass this as R®3 zoning and still protect the area and limit it to 25 units,, I would like to see it go through as Rm3B and be restricted to 25 units,, Mayor Barnes- We have a property in the east end of the City developing, Don't for- get the property inbetween, ORDINANCE INTRODUCTION The City Attorney presented- "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WEST COVINA AMENDING THE WEST COVINA MUNICIPAL CODE SO AS TO REZONE CERTAIN PREMISES" (ZC 266, James (R-2)) • Councilman Towner: This is not a motion to introduce, I will just introduce it as an individual Councilman, Councilman Heath- How many units in R-2? Planning Director, Mr, Joseph- Ten, -22- Ca C,, 12/2/63 Page Twenty -Three ZONE CHANGE NO,, 266 (ARTHUR JAMES) - Continued • Councilman Towner: This compares with the existing zoning in the surrounding area of one -acre lot sizes. I think because of the proximity to the freeway and because of the topography that this is appropriate for our new R-2. • Motion by Councilman Towner, seconded by Councilman Snyder, to waive further reading of the body of the ordinance, (Councilman Jett voted "Novi a ) City Attorney, Mr,, Williams: (Read said ordinance in full,,) Councilman Towner: I want to introduce an ordinance amending the West Covina Municipal. Code to provide the new Rm3 zoning,, We have discussed it somewhat and if you want to discuss it further, it is all right with me,, Planning Director, Mr,, Joseph: Councilman Heath: going to cut this property to a R-2, plan because it can't be financed,, Councilman Snyder: The Planning Commission has a draft,, I have been working with financing and with development and if you are you might just as well deny the I can go for Rm3 but only after the new R-3 is passed,, Councilman Jett: I don't think this should be any higher than 25 units,, I certainly would favor R-3B on this property,, Councilman Snyder: I think we will have to hold this until the new Rm3 is passed. The new ground cover and density is more restrictive than the R-3B now,, Councilman Towner: Is there any Councilman here who would object to the introduction of the R-3 ordinance as presented to us by the Planning Commission with this thought, that the ordinance is introduced and that we may, before it is final, pass some changes? Councilman Snyder: Councilman Heath: City Attorney, Mr,, Williams: I am willing to grant this in the new R-3 as proposed,, If the proponent consents, can we grant him zoning subject to the new Rm3? No,, You can't grant him a zone that doesn't exist,, Councilman Towner: I will, on my own action, introduce an ordinance amending the Municipal Code to provide the R-3 zone as presented to us by the Planning Commission,, Motion by Councilman Towner, seconded by Councilman Snyder, to waive further reading of the body of the ordinance. Councilman Heath: You don't have an ordinance to waive the reading of,, -23- Ca Co 12/2/63 Page Twenty -Four ZONE CHANGE N06 266 (ARTHUR JAMES) - Continued • ORDINANCE INTRODUCTION The City Attorney presented; "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WEST COVINA AMEND- ING THE PROVISIONS OF THE ZONING CHAPTER OF THE WEST COVINA MUNICIPAL CODE'RELATING TO THE R-3 ZONE" Motion by Councilman Towner, seconded by Councilman Heaths and carried, to waive further reading of the body of the ordinance,, Councilman Towner- I will introduce it,, City Attorney, Mr,, Williams- Does this ordinance we just introduced provide that it replace the R-3 only or does it replace the R-3, R-3A and the R-3B? Councilman Towner- It is my intent that it replace the existing R-3, R-3A and R-3B. City Attorney, Mr,, Williams- When this is done, we will have a R-2 with the density of ten; a R-3 with the density of 20; and we will have no other multiple family zoning except the commercial R-4,, • Planning Director, Mr,, Joseph- The R-4 is a high density multiple family. We don't have a commercial residential,, ORDINANCE The City Attorney presented: "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WEST COVINA AMEND- ING THE WEST COVINA MUNICIPAL CODE SO AS TO REZONE CERTAIN PREMISES" (ZC 266, James (R-4)) Motion by Councilman Jett, seconded by Councilman Snyder, and carried, to waive further reading of the body of the ordinance,, Councilman Jett- Move for the adoption,, Mayor Barnes- Motion failed for lack of a second,, ORDINANCE INTRODUCTION The City Attorney presented; "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WEST COVINA AMEND- ING THE WEST COVINA MUNICIPAL CODE SO AS TO REZONE CERTAIN PREMISES" (ZC 266, James (R-3)) Motion by Councilman Heath, seconded by Councilman Jett, and carried, • to waive further reading of the body of the ordinance. Motion by Councilman Heath, seconded by Councilman Jett, that said ordinance be introduced,, (Councilman Towner voted "No",) Councilman Heath: I can introduce it on my owns so it is introduced,, -24- C, C, 12/2/63 Page Twenty -Five ZONE CHANGE NO, 266 (ARTHUR JAMES) - Continued • Councilman Towner: I like the R-2 but I don't know that I can get a majority vote of the Council on the R-2. I think we should have the complete plan of multiple family zoning and this complete plan provides the new R-2, the new R-3 and the new R-4 which we already have. By the time we come around to our next meeting I think we will be in a position to make a choice between these new types of zoning. ORDINANCE City Attorney, Mr, Williams: Mayor Barnes: 0 ORDINANCE City Attorney, Mr, Williams: Mayor Barnes: CHAMBER BUSINESS Mr, John Gardner: There is a meeting tomorrow, we will work hand in hand with people in general. CITY CLERK'S REPORTS RESOLUTION NO, 2794 ADOPTED Mayor Barnes: The City Attorney presented: "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WEST COVINA REPEALING SECTION 9202,2ggg OF `THE WEST COVINA MUNICIPAL CODE AND ADDING A NEW SECTION IN PLACE THEREOF" I think this should be continued, There will be no action on this, It will be held to December 9, The City Attorney presented: "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WEST COVINA AMEND- ING THE WEST COVINA MUNICIPAL CODE AND THE ZONING MAP TO REPEAL ALL POTENTIAL ZONE CLASSIFICATIONS" I think this, too, should be held over, There will be no action on this, I am one of the official representatives from the Chamber, We will set up a real good platform and the City to promote the welfare of the The City Clerk presented: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA AUTHORIZING THE EXECUTION OF A QUIT CLAIM DEED" (Tract No, 25769) (Hollenbeck Street) Hearing no objections, we will waive further reading of the body of the resolution. -25- No, 124, Revision 1, Commission meeting, C, Ca 12/2/63 RESOLUTION NO, 2794 ® Continued Page Twenty -Six Motion by Councilman Heath, seconded by Councilman Snyder, that said resolution be adopted. Motion passed on roll call as follows: Ayes.- Councilmen Towner, Jett, Heaths Snyder, Mayor Barnes Noes.- None Absent.- None Said resolution was given No, 2794, PRECISE PLAN NO, 343 ACCEPT STREET IMPROVEMENTS R, A, Diedrich Co, LOCATION.- 200 block on Pacific between Garvey and Cameron APPROVED Accept street improvements and authorize release of General Insurance Co, of America bond No, 486638 in the amount of $8,.900,00. Staff recommends acceptance and release of bond, Motion by Councilman Heath, seconded by Councilman Towner, and carried, to accept the street improvements in Precise Plan of Design No, 343, and authorize release of General Insurance Company of America Bond No, 486638 in the amount of $8,900.00, 0 A'11m61®2 LOCATION.- Tract 12292, Lot 15, Vanderhoof Drive, Request of the Engineering Department for a decision relative to obtaining a sewer easement across Lot 15, Tract 12292, Property owner (R, Walker) requests release of City's rights to future street, Review City Engineer's report and block study map, Instruct Engineer as to procedure, City -Clerk, Mr, Flotten.- (Read Engineer's report re this matter,) Councilman Heath: This request would require the property owner to wait two or three years, The owners of the parcel to the east are developing Dead Horse Canyon with five hundred and some homes and their plan is to develop that before they develop this. Planning Director, Mr, Joseph: This condition regarding the development of Precise Plan was recommended by Mr. Williams at the Councilman Snyder.- If he comes in with something he • wants to do, we could consider it at that time, Councilman Heath; That property can be developed if you release that street, Councilman Jett.- I think we ought to keep that street until he indicates to us that he has something he wants to do, ®26m Co Co 12/2/63 Page Twenty -Seven A111-61-2 - Continued Councilman Heath: You have all that footage that is connected to nothing for a dis- tance of about 750 feet. To have a little bit.of street back there with nothing connecting to it is ridiculous. He can't get to it, Councilman Towner: The recommendation of Mr. Williams is we not abandon this until we find out what is going to happen around. We may need a road around the Wash. Councilman Snyder: If he has a development that looks good he could come in and we could consider it. I see no point to quit claim it tonight. Councilman Heath: Nobody will investigate that land as long as that easement is on it. He will not be able to bring any proposals to you because no one will go near it with a 20-foot pole, Your chances of him coming to you with a proposal are very limited. Motion by Councilman Towner, seconded by Councilman Snyder, and,carried that the request of Mr. Walker for release of the City's right to future street on Tract No. 12292, Lot 15, be denied at this time with the ex- planation that in the event of the development of the property to the east or suitable proposal on his own prcperty that we may at that time change the decision. (Councilman Heath voted "No.") • CITY MANAGER'S REPORTS EXTENSION OF MERCED AVENUE Mr. Aiassa; I got a firm commitment from Mr, Skelton. He is willing to sell the total property and he wants the 107o over appraisal subject to friendly condemnation. He will stipulate this by letter, I asked him to pro- vide title search and etc., which is required of the seller, - Motion by Councilman Snyder, seconded by Councilman Heath, to go into escrow and open and close escrow on the Skelton property as outlined. Motion passed on roll call as follows: Ayes: Councilmen Towner, Jett, Heath, Snyder, Mayor Barnes Noes: None Absent: None ROBBINS PROPERTY Mr. Aiassa: Mr. Dosh, Mr. Heath and myself met with Mr, Robbins. We tabled the matter for a few weeks and I'll make another approach with him. He gave a flat figure of $50,OOO. -27- Co Co 12J2/63 ROBBINS' PROPERTY - Continued Page Twenty --Eight Councilman Jett: I wouldn't want to see you wait too long, I would prefer to go the condemnation route on that because I think Cameron Avenue and . Glendora when it develops is too important just to let it set. Mr. Aiassa: I have another approach that might work but if it fails, we'll go through condemnation, TRAF'F'IC STUDY Mr. Aiassa: I had a meeting with Mr. Harold Marks of Victor Gruen and one of his staff members to decide where you want us to determine this east study pro- posal. He wants to submit a proposal to you. We must decide on the de- tailed area to the north City limits that you want him to submit a pro- posal on because the original $12,000 was predicated on the map he gave us was limited to a smaller area,, Councilman Jett: Whether or not we are successful in getting the annexation of the Covina Ranch property, whatever is developed in there is going to be business for the business people of West Covina and I think we should give every thought to what might be going in that area or at least should be cognizant of this and in their study of our streets, I think we need wider streets for the amount of traffic that will be • coming in there, Councilman Snyder: That is why we suggested that they work with Mr Yount and his developers. Mr. Aiassa. We want to definitely make studies of the interchange at Holt and also at Grand and the intersection of Virginia and Grand Avenue. I would like to submit this to him and let him reconsider his estimate and in the meantime he can arrange to meet with Covina representatives and Mr. Yount. Councilman Jett: This other is only a few years away. We might as well get ready for it Mayor Barnes: Is this agreeable to the Council as proposed by Mr. Aiassa? Councilman Snyder: The way Grand Avenue is designed now is mostly to help Covina in that section. Councilman Towner: Grand Avenue can be a feeder into West Covina if we get the proper • intersection. Another thing I would want to see considered would be the Barranca Interchange. Mr. Aiassa: That is on the north side. It is included in the study. IME • C,, C,, 12/2/63 TRAF'F°IC STUDY - Continued Page Twenty -Nine Councilman Heath-. I am not in favor of this study for the reason that Victor Gruen was hired to alleviate the traffic problem in our shopping center and in my way of thinking he hasn't done anything yet; he hasn°t alleviated the traffic situation or made access to any one of our shopping centers any better,, He has made an interchange at Vincent Avenue which is not worth $20,000,, When he starts to show promise, then I would say I would be willing to hire him for another study,, On the basis of this I would object to this,, Councilman Snyder-. All he is going to do is make recommendations,, Councilman Towner-. It is up to the Council to take the action and carry it out but I think his recommendations certainly are helpful to us and I think they do improve accessibility of this shopping center,, I also feel this is the most acute problem facing West Covina today, the clearance of the traffic obstacles that we have in West Covina,, Councilman Heath-. easier to these shopping centers,, Councilman Snyder-. Councilman Towner-. I haven°t seen any new streets, any channelization, access made While we are on the subject of traffic, this three-way light over here is not marked properly,, Nobody sees the sign saying "Left Turn on the arrow" Public Services Director, Mr,, Dosh-. I'll take care of that,, Councilman Snyder-. I think the 100 acres should be included,, We will have to gamble and say it is going to be in the City and it should go as far south as Virginia Avenue,, He should include any areas further beyond this that his studies may show necessary,, Motion by Councilman Snyder, seconded by Councilman Towner, and carried, that the City Manager be authorized to go ahead and include this area outlined on the map and have them firm up a firm proposal back as to what they figure their cost would be,, (Councilman Heath voted "No",,) JOINT MEETING Mayor Barnes-. Would the Council be agreeable at the joint meeting of the Planning Commission and the Council to give Victor Gruen an hour of this time? Councilman Jett-. City Manager, Mr,, Aiassa-. Can he do it in an hour? I911 talk to him,, -29- C, C, 12I2J63 CITY MANAGER'S REPORTS ® Continued Page Thirty CIVIC CENTER STUDY City Manager, Mr, Aiassa-, Neptune and Thomas want a meeting with the Council and will have a meeting with me this week to finalize their preliminaries, This also could be done at the joint meeting with the Planning Commission, Councilman Heath: We were sent a report specifying the number of square feet per department in the new building and I have written an answer to Mr. Aiassa stating that I think all of the square footage is entirely inadequate for a city of our size and what we expect to be, The proposal came out.to 14,000 square feet and this, from my estimate, is about one=fifth of what this City Hall should be, City Manager, Mr. Aiassa-, From our staff figures, Neptune and Thomas are going to build the required square footage up from staff preliminary figures, This is a City report. They may come out with five times of what we have thought of TIME FOR NOTIFICATION City Manager, Mr, Aiassa: You have a written report from • the Planning Department, (Read report re this matter,) Councilman Heath-, I think this is an administrative problem, the fact that the City Council makes policy I don't see why we should sit down and design any procedures used in the City Hall, I think it is up to the City Council to say we want these notifications on these Planning Commission actions out to the property owners within "X" number of days, three to four days at the maximum, and put on whatever people we need to do this. Don't extend the time, This doesn't solve a thing, Councilman Towner-, The proposal was ten days and was also to provide relieving the Planning Commission of some of its burden, I think that is the primary purpose, I would like to see it take effect as soon as we can, I don't know why there is some objection to it, Councilman Heath-, We can't extend this time out and out and out, The Planning Department doesn't have enough manpower in there to do one quarter of the work they have ahead of them, If you have people in there to do nothing more but take the Minutes, frame up the ordinances, and so forth, and get the things out of the office, This is the answer to it ®m get it out in four days, To the people outside, they can't understand waiting 15 days to get official notification of action, Instruct the City Manager to come in with a plan whereby the notification to the proponents can be made in a matter of four to five days maximum, Councilman Towner: the man who had the application in, The reason we wanted to extend the appeal time was'to benefit -30® 0 0 • Co Co 12/2/63 TIME FOR NOTIFICATION - Continued Councilman Jett - notice all of the reasons and so forth, that it has been approved or denied, Page Thirty ---One It should either be extended or instead of sending out'in this that you notify the applicant Mr. Joseph- I believe there has been a court decision in the State Supreme Court of California that says when the Planning Commission denies or approves the application the reasons spelling out why the Planning Commission did this must be presented in some official form and made.part of the official record. The only official record we have is a resolution of the City Planning Commissiono Councilman Towner,- One of the problems here is an administrative problem to speed up as much as possible the notice procedure and the second is to benefit the man who has an application pending to give him the time he needs to file his appeal. He needs a little extra time. If we extend it to 15 days from 10 we are doing him a favor and not cutting him off short and leaving him high and dry, Councilman Jett: Councilman Towner: Mr. Aiassa- Motion by Councilman Jett, that the time for appeal in cant be extended to 15 days is to draw up the ordinance I am all for extending it. The time for appeal is a separate problems I would like to try a 15-day appeal. seconded by Councilman Towner, and carried, Planning Commission decisions by the appli- instead of the 10 and that the City Attorney for this. (Councilman Heath voted "No".) ANNEXATION POLICY AND STREET DEDICATION Mr. Aiassa. Read report from Thomas Jo Dosh dated October 1, 1963 as follows: "Over the past years the City Council has made certain annexations without reports from the City staff, In many of these cases they were not requested. However, when they were requested the staff prepared reports but dial not give serious consideration to the annexation of streets proper. In some instances the City has an- nexed up to a street, in others they have annexed the entire street, and in some others they have annexed to the center of the street. The following commentary illustrates the problems encountered by the City with this variable annexation policy. A. ANNEXING THE ENTIRE STREET- When the City annexes the entire street they, of course, maintain full control over the street. However, in doing so, they acquire all the problems of utilities, existing trees, drainage problems and all future reconstruction costs. This works to our disadvantage on some streets, such as Badillo Street west of Vincent where the City annexed additional street right of way which cost us money in the Bond Issue and will be of no use to us unless we annex further property. -31- Co Co 12/2%63 Page Thirty -One -A ANNEXATION POLICY REPORT - Cont°do We also annexed Lark Ellen Avenue North of Badillo street which will, result in our eventually paying for the entire cost of the tree removal, and which, as you know, • required us to pay for the entire construction of the street with no participation by the County or the property owners to the East, There are other reasons where annexation of a street can create problems. Bo ANNEXATION UP TO BUT NOT INCLUDING THE STREET: This, of course, works both ways. In the case of San Bernardino Road next to Honeywell, by not annexing the street we acquired many improvements from the City of Covina and the County of Los Angeles and also had the County remove all the trees. This worked to the advantage of both the City and the property owners in the City. However, in the case of Barranca Street and Eastland Shopping Center, the City annexed up to the street and as a result Covina maintains the control of the channelization and this has brought about a multitude of problems for the City. In the case of Center Street in the Pickering Tract, the City encountered engineering problems with the County by not having any jurisdiction of the street. We also had no control over whether or not it should be a Secondary Highway. As you know, we did annex to the center of the street and have made our side of the street a Secondary Highway. No doubt the County will follow our lead in this respect. You will also note that property owners petitioned the City on Workman Avenue for sidewalks just West of Hol- lenbeck Street. The street is in the County but the people live in the City. There is presently no way in which we can install sidewalks; therefore, these people cannot benefit like their neighbors to the West by being in the City. Another very good argument against annexing up to but excluding the street has to do with the location of City Limits signs and the construction of public improvements. For example; at the Southeast corner of Badillo Street and Azusa Avenue the City of Covina has a City Limits sign in the parkway adjacent to City of West Covina apartments, Almost any motorist would assume that all of these apart- ments are in the City of Covina. Further, at this same location we had to depend upon the City of Covina Public Works Department to ascertain that all of the improvements would be put in by the developers on Badillo Street in accordance with their Precise Plan, This included side- walks, driveway aprons, curb and gutter and paving. Covina was very helpful and did this as a courtesy, but we had no assurance or anything that this would be done and we exercised no control except by Precise Plan, I am. sure it is very questionable that the City could require the . improvements in another city. However, we have been very fortunate in certain instances like this due to the cooper- ation of the property owner and the other interested parties. - 31-A - Co Co 12/2/63 ANNEXATION POLICY REPORT - Cont'do Page Thirty-One-B "Co ANNEXATION TO THE CENTER OF THE STREET In most instances this works out very well. For example; Orange Avenue, Fairgrove Avenue,,Francisquito Avenue and • other places where we have worked jointly with the County both in maintenance, paving, channelization and traffic control. There may be times, however, when annexing to the center of the street may create problems, such as in the case of Honeywell where the City Council did not wish to make such an annexation, 0 With reference to the above discussion you will note that in Annexation #181 the City of West Covina annexed up to but did not include Pass & Covina Road to the West. This could cause problems since the jurisdiction will remain out of our control entirely and the property owner to the West, whether he remains in the County, incorporates in Valinda or La Puente, will ex- ercise control of the highway entirely. Therefore, in consid- eration of the problems concerning annexation and the results therefrom, we wish to make the following recommendations: to That all considerations for annexation be referred to the staff for a technical report such as this, 2, That a general policy be adopted whereby the City annexes property to the centerline of streets un- less investigation of the circumstances dictates an alternate annexation line. Such a policy would help the staff in preparing proper diagrams for the Boundary Commission, etc., and we feel would simp- lify our problems in the long run and save the City considerable expenditures." Mayor Barnes: Covina would rather annex the whole street or we annex the whole street so we have a jurisdictional right over the whole street. By law when they are annexing adjacent to the County territory, they only have to annex to the curbline and not the street, As a mutual agreement between Covina and Councilman Heath and myself, they have agreed that if they do an annexation they will annex the street if we wish or if we wish to make an annexation that we will do the same or mutually agree because of a situation in a street where you would have the whole street and be able to sweep the street, and also patrol it so there would be no conflict. Councilman Snyder: Mr. Aiassa: I don't think you can set a policy. I think each one is different. The suggestion is to go to the center of the street except where it is felt that by pref- erence take the whole street or go just to the curb, -31-B- C,, C,, 12/2/63 Page Thirty -Two ANNEXATION POLICY AND STREET DEDICATION - Continued Councilman Heath-, If the annexation is running in • an area already touching a street that you go by what the previous city property establishes,, Our preference should be not to take the street,, Our first preference should be go up to the curbline,, Our second preference would be to take the full street all the way across,, Councilman Towner: I think you're going to have to consider each individual annexation and the problems applying to it and all we can say tonight is when you're considering an annexation we should consider specifically the street problem,, Councilman Heath: If there is an adjacent annexation in the area we should go by that but if we don't we attempt to go to the near curb and if we can't do that then we go to the far side'but every annexation is going to have to be looked at differently. This has made us look at the problem,, S,,P,, 6415 - Glendor-i Avenue City Manager, Mr,, Aiassa: This is a portion of improvement on Glendora next to the Citrus Bank,, This was discussed in September and the Council authorized us to go ahead and get this item done,, It ties in with Precise Plan No,, 377,, (Read report re this matter,,) It appears that Crowell and Larson is the lowest bid at $2,470,,70,, Motion by Councilman Heath, seconded by Councilman Snyder, that the bid for S,,P,, 6415 be awarded to Crowell and Larson on the basis of their low bid in the amount of $29470;70,, Motion passed on roll call as follows: Ayes: Councilmen Towner, Jett, Heath, Snyder, Mayor Barnes Noes: None Absent: None PRECISE PLAN NO,, 321 West Covina Unified School District City Manager, Mr,, Aiassa: Last September we participated in a contract which the school let and we owe them $29500 as our share at the Hollencrest School,, Motion by Councilman Jett, seconded by Councilman Towner, to pay $2,500 as the City's share in the contract with the West Covina Unified School District at the Hollencrest School,, Motion passed on roll call as follows: Ayes: Councilmen Towner, Jett, Heath, Snyder, Mayor Barnes Noes: None Absent: None -32- • 0 • Co C",, 12/2/63 CITY MANAGER'S REPORTS - Continued EMPLOYEES' DINNER City Manager, Mr,, Aiassa- Page Thirty -Three The Employees' Association would like you to pay the entire bill of $639.70 instead of $615,,00,, Motion by Councilman Heath, seconded by Councilman Snyder, that the City pay the entire bill for the employees' dinner in the sum of $639,,70,, Motion passed on roll call as follows- Ayes- Councilmen Towner, Noes- None Absent- None PRECISE PLAN NO,, 219 Jett, Heath, Snyder, Mayor Barnes Councilman Snyder: On November 8 you wrote a letter to Mr,, Williams asking him for a resolution on this Roelle , Barker Brothers complaint,, City Manager, Mr,, Aiassa- DEMANDS He is still working on it. Motion by Councilman Towner, seconded by Councilman Snyder, to approve demands totaling $167,807,,79 as listed on demand sheets B141, C349 and C350,, This total includes bank transfers of $50,000 and time deposits of $75,000.00,, Motion passed on roll call as follows: Ayes-, Councilmen Towner, Noes- None Absent- None GENERAL PLAN Jett, Heath, Snyder, Mayor Barnes Motion by Councilman Snyder, seconded by Councilman Heath, that the Planning Commission and the staff be instructed to prepare recommendations for amending the General Plan with regard to multiple zoning,, Councilman Jett: If you brought an outside con- sultant in to make a study of something like this and you kept everybody's mouth shut and kept them out of it you would abide by what their recommendation is as professionals, this I would go along with but I don't think this is possible and I think that the Planning Commission should sit down with it,, I think now that we have a pretty good Planning Commission that it can be done,, Councilman Snyder- Our multiple zoning needs are generated within our own City a-nd out,, Such a study would include the marketing need and so on so it seems to me that maybe an outside consultant is mandatory, -33- Co C,, 12/2/63 GENERAL PLAN - Continued Page Thirty -Four • Councilman Heath: I would hate to sit on a panel myself and try to establish multiple zones without the aid of an outside consultant. Councilman Snyder: Councilman Heath: I will withdraw my motion,, I will withdraw my second,, Motion by Councilman Snyder, seconded by Councilman Jett, and carried, that the Planning Commission and staff be instructed to make a study and review amending the General Plan with respect to multiple zones. and the development of guide lines in the extent of multiple zoning, and that if they feel it is necessary they should make recommendations•- regarding an outside consultant,, (Councilman Heath voted "No"O' • COUNCILMEN'S SALARY Councilman Jett: I think in view of the fact that the number of days that the Council puts in and the amount of _time they put in, I don't think they are compensated anywhere nearly what they should be,, I would like to see put on the ballot an increase in the Council's salary and in the Mayor's salary,, I am convinced that the time the fellows put in they are pretty poorly compensated and I would like to see the increase to at least $100 a month,, Councilman Snyder: $100 a month doesn't compensate them,, Councilman Jett: It will help out a little bit,, If $50 is a token so is $100 a token,, Councilman Snyder: I think we should all consider it,, Councilman Heath: I think it is a very good point and should be discussed along with other items of things we would like to put on the ballot,, 0 GLENDORA.NAME CHANGE Councilman Jett: What about this Hacienda - Glendora problem? -34- C, C, 12/2/63 Page Thirty -Five CITY MANAGER'S REPORTS - Continued GLENDORA NAME CHANGE (Continued) Motion by Councilman Towner, seconded by Councilman Jett, and carried, to change the name of Glendora Avenue from the freeway south to Haciendas and that the City.Attorney be directed to prepare the necessary legal papers to change the named City Manager, Mr, Aiassa: Are you going to give these merchants at least some time before this name change goes into effect? Councilman Heath: Councilman Snyder: Mr, Chris Tambe: City Manager, Mr, Aiassa- That was discussed and I believe it was a six-month period, A year would be okay because your phone books come out in October, How will this time element affect the change itself? We don't take the signs down until, say, October, 1964, Mr, Chris Tambe- I have a personal recommendation that the signs should be changed as soon as you have funds to do it and merely do everything you can to obtain the cooperation of the post office to honor the mail, Mayor Barnes: There is more than there are maps and else, that to it; everything Councilman Towner: We don't have enough information to make a recommendation on the time element, Give us some of the things that have to be done so we have something to work on and in the meantime the City Attorney can draft the ordinance and leave it blank as to the time, City Manager, Mr, Aiassa: All right, LAWSUIT BY TRUJILLO City Clerk, Mr, Flotten: A short time ago we got a letter from a prisoner by the name of Trujillo. We have an answer from the Pacific Indemnity Company and it is their recommendation that the man's claim be denied because of insufficiency and because of lack of liability on the part of the persons named in the claim. Motion by Councilman Snyder, seconded by Councilman Towner -,and carried, that the claim by Mr. Trujillo be denied-becaus.e.of.insufficiency and because of lack of liability on the part of the persons named in the claim, -35- • 11 U Co Co 12/2/63 Page Thirty -Six LAWSUIT Mr. Flotten: We received a letter from a man by the name of George S. Rubio who claims that a Chinese elm tree roots wrecked his water line. Motion by Councilman Towner, seconded by Councilman Snyder, and carried, to deny the claim of Mr, Goerge Se Rubio and that the claim be referred to the insurance carrier, TREASURER'S REPORT Motion by Councilman Heath, seconded by Councilman Snyder, and carried, that the Treasurer's Report for the month of October be accepted and placed on file CARL IRICK'S TESTIMONIAL DINNER Mro Flotten: Mr. Carl Irick's testimonial dinner is on December 5. This is being handled by the Police Department. The tickets are available. RESOLUTION NO. 2786 ADOPTED Mayor Barnes: The City Clerk presented: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA COMMENDING ALLIE B. IRICK FOR HIS SERVICES TO THE CITY" Hearing no objections, we will waive further reading of the body of the resolution. Motion by Councilman Jett, seconded by Councilman Heath, that said resolution be adopted. Motion passed on roll call as follows: Ayes: Councilmen Towner, Jett, Heath, Snyder, Mayor Barnes Noes: None Absent: None Said resolution was given No, 2786 ANNUAL SAFETY CAMPAIGN Mr. Fl.otten: I received a call from Mrs. Hazenbush regarding the annual safety campaigno She will contact you with respect to making this an annual Mayor's project. Mayor Barnes: They are asking for a resolution. It has always been a Mayor's pro- ject before. I think it is only right they have their own chairman and I can be an ex officio chairman but I feel it is more their pro- ject. -36- Co Ca 12/2/63 Page Thirty -Seven SAFETY PROGRAM Mayor Barnes: All of the Council is invited . to the safety program in East- land tomorrow from eight to nine o'clock tomorrow night. There being no further business, Motion by Councilman Jett, seconded by Councilman Towner, and carried, that this meeting be adjourned at 1:20 A.M. ATTEST: n U • CITY CLERK APPROVED �� J MAYOR -37-