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11-04-1963 - Regular Meeting - Minutes• MINUTES OF THE ADJOURNED REGULAR MEETING OF THE CITY COUNCIL CITY OF WEST COVINA,, CALIFORNIA NOVEMBER 4, 1963 The adjourned regular meeting of the City Council was called to order by Mayor Barnes at 8.15 Poet„ in the West Covina City Hallo ROLL CALL Present.- Mayor Barnes,, Councilmen Towner,, Jett, Heath, Snyder Other Present° Mr,, George Aiassa,, City Manager Mr,, Robert Flotten,, City Clerk Mr, Thomas Jo Dosh,, Public Services Director Absent.- Mr, I-iarr.y Co Williams, City Attorney Mr. Harold Joseph,, Planning•Director CITY MANAGER'S REPORTS PICKERING FIRE STATION City Manager, Mr. Aiassa: I think we should accept Mr. Pickering°s letter and I would like this spread in full in the Minutes; "It is with great pleasure that we offer to the City of West Covina Lot 29, Tract 27666 free of charge,, to be used for a fire station or in any way the City sees fit, "We .feel that this is only a token re -payment for all the assistance and cooperation received from all departments of the City Government of your city," fs6 William M,, Pickering Mayor Barnes.- I think we should give Mr. and Mrs.- Pickering a round of applause. They have donated a fire station site and building in the Pickering Tract to the City of -West Covina, (So given.) I also feel that the staff should be commended,, especially Mr. Aiassa,, for his cooperation with Tiro Pickering to develop this property in the manner in which it has been developed, We are very proud of Mr. Pickering's development. Motion.by Councilman Heath, seconded by Councilman Jett, and carried, that the City Council issue an order complimenting the staff on their fine bit of public relations regarding this matter, Motion by Councilman Heath, seconded by Councilman Jett,, that the City obtain a wall plaque to be given to Mr. Pickering for his outstanding contributions to the City,, not only this station but on everything he has done for the City since he has been in the City, and that we purchase this'plaque and award it to Mr. Pickering and that the City Manager make the arrangements for such a plaque. -1- C, C, 11%4/63 PICKERING FIRE STATION m Continued Page Two Councilman Towner- I am in agreement with the idea of a plaque for Mr, Pickering, I wonder if your motion intended to include the words on the plaque, Councilman Heath- No, I would rather leave that up to the City Manager, Mayor Barnes., I would like to suggest that perhaps there be a dinner to award the plaque to Mr, Pickering, City Manager, Mr, Aiassa- I'll take care of it, Action on Councilman Heaths motion- Motion carried, Councilman Jett- I think this is a wonderful gift and something needed so badly in that area, We certainly are very pleased to accept it, Mayor Barnes- It is one more way of identifying this tract with the City of West Covina and we certainly want this area known as West Covina, • MAYOR'S REPORTS AIR FORCE RECRUITMENT WEEK Mayor Barnes- This is for the week of November 3 to 9, 1963, (Read proclamation,) If there are no objections, I will so proclaim, (There were none,) So proclaimed, The Air Force has mentioned that they would like to name a plane "The City of West Covina", I think this is a fine idea, CITY MANAGER9S REPORTS VICTOR GRUEN REPORT VINCENT AVENUE INTERCHANGE City Manager, Mr, Aiassa- (Read letter from Victor Gruen re • this matter,) (Read letter from John Gardner re this matter,) I believe there are members of the West Covina Center who have comments to make this evening, Mr, Burton- I think in general we all agreed this was a better plan than the original map, I said so with the qualification that Center Street not be excluded from it, I think unless you make a good decision tonight several years from now there will be another Council sitting here going -2- C, C, 11/4/63 Page Three VICTOR GRUEN REPORT (VINCENT AVENUE INTERCHANGE) - Continued • over the same mistakes, I think this plan for moving freeway traffic is excellent, The representative from the planning consultants, Mr. Marks, spent a considerable amount of time explaining that West Covina certainly had the potential of being one of the largest commercial areas in all of Southern California if some of the mistakes that have been made could be corrected, lie detailed these mistakes and one of the very important ones as far as he was concerned was a lack of a traffic pattern within the central business district,, He also spent a lot of time during his talk regarding the merging of the shopping areas into a central business district, Up until three or four days ago I was under the impression that the plan which had been approved, accepted by the State, that the allocation had been made and up until just a few days ago until this plan came up we were all under the impression that the interchange would be redesigned as had been approved, Now this plan comes along and according to the scuttlebut this plan is an accepted fact and the other plan is to be thrown out in its entirety, My plea for keeping Center Street is an integral. part of this plan is that with. the signalization at these three points for the -moving of -traffic, it: is going -to congest traffic to the point that people are going to look for another way to get to and from the central business district, There is not a through street going anywhere east or west in -the central business distri.-,t and as time Lme goes by it is going to become more and more expensive to ge-I.- rights of way from one area to another, • I have been told that the State will not participate in 'the extension of Center Street anymore; -that if they accept this plan. they will. throw Center Street out, If the State interferes with a. street going from one point to another and it is interferred with in the construction of' an interchange such as this, they will replace it. It is my contention that they are inter- ferring with one; that -this plan wi.*I.l utilize the service road in West Covina as an escape for freeway traffic and consequently will, add to the difficulty of people who want -to shop in the central business district. We can dedicate 85% of the property ourselves to extend Center Street to where it is to come out at State Street and it would come out to the service road on Garvey, I think the extension of Center Street is very important in keeping for the people who want to shop in the area,a. way to get there without having to fight the freeway traffic and the traffic signals, If it isn't done now I don't think we can come back to the State and ask them two or three years from now to participate in this, I would like to see the Council at least attempt to keep Center Street as a part of this interchange, Mr. W, G. Beem- When Victor Gruen was hired,, .he was hired to give us a traffic pattern or something that would improve our traffic flow and if I remember correctly I think it is basically between the two shopping areas, the Center ' and the Plaza,, No doubt this interchange has a lot to do with it but they have spent a great deal of time on this whereas the original plan was passed by the State and was passed by the Council, That plan seemed to have cost more than this one so no doubt this is the basic reason for a change in plans, I like the plan as far as the plan is concerned but only with the stipulation that Center Street goes in with this plan or we do not want this plan. This plan is good but it has your three traffic signals and people coming off the freeway going home or coming to shop, Most of our traffic is between the centers on coming south of the freeway, With the traffic going through -3® C, C, 11/4/63 Page Four VICTOR GRUEN REPORT (VINCENT AVENUE INTERCHANGE) m Continued those signals and coming off of the freeways what is going to happen • in the traffic between the Plaza and the West Covina Center if they have to use the same streets used by the freeway traffic. It will be more congested than ever. My idea of a solution would be to connect the Center Street in existence with the proposed Center Street we have had on the books for quite some time, Center Street is one of the main arteries between the two shopping centerso We want Center Street or we do not want this plan here, City Manager, Mr, Aiassa- As you know the State and the Federal Government have approved the present plan, This plan has not been approved, My recommendation is that you authorize me to submit this plan to the State Division of Highways and have them review it because I think there are places that need real study and that is the signalization of those three major intersections and the short distances and the possible Center Street, Mr, Marks says the State will make the study and give us the answer, Councilman Heath- Have we stopped any action on Center Street? City Manager, Mr, Aiassa; No; it is still progressing, We also have budgeted the 660,000, If we follow any other proceedings where you will rescind your prior action of Center Street, I am afraid unless these plans have been • officially approved by the State and the, Bureau of Roads, we may get: into a complicated situation as far as financing is concerned„ Councilman Snyder- The problem of Center Stxect can be taken up when the State has considered this plan, I don't think we want to forget our aim and that is to unclog the freeway around our entire business district which includes the Civic Center. [Ale have to design around -this inter- change; we can't get rid of it, All the traffic does not go south A lot of traffic comes off here and goes north Councilman Heath- 1 think it is up to the Council to set the policy here of' whether they want to include Center Street in this interchange and if they do, this tells us what to present to the State, Councilman Snyder Mr, Gruen says "No" Councilman Jett- I think there is one thing.we should be very cautious about and that is confusing these two, My thanking is this, Center Street we now have approved by the State; the money has been appropriated and this is a known fact, If we submit this plan and tie the two together the State may just give us one or the other, It would be my opinion to proceed on the assumption that Center Street is an accepted fact, Then submit this plan. If we give them a possibility of an out with Center Street we will lose it. I think if we can submit this to the State for approval and remain status quo on Center Street as though we have that now, and we do'have it, that would be the way to do it, Councilman.Snyder; Manager some leeway to feel his way indicate that we are not willing to to Center Street or this plan I feel the whole area, I think the Manager and if he can save Center Street, do I think you're right, I think we are going to have to give the around there, I think we should drop Center Street but if it comes this plan is more important to should have leeway to feel his way it, -4- C, C, 11/4/63 Page Five VICTOR GRUEN REPORT (VINCENT AVENUE INTERCHANGE) - Continued • Councilman Towner- I generally agree with the comments, I do feel that this interchange is more important than Center Street but I would say that Center Street itself is not necessarily the only answer to that internal circulation, There may develop that there is some alternative way available in the event we don"t go along the Center Street proposal, We do have. Center Street assured to us at this time under the old plan, I think the new plan as far as the interchange is concerned is better and we should send it to the State with our recommendation and no comment on Center Street. Basically the plan here is designed to get traffic circulation around the entire business district and not within each center as of itself, We have to consider that local. circulation separately,, Motion by Councilman Towner, seconded by Councilman Snyder, that this Revised Plan "B" be referred to the State with the City's recommendatioln and that the City Manager be requested to pursue approval of this by the State and Federal authorities, Mayor Barnes - The City Manager is instructed to go to the State with this plan for circulation in our downtown area and that before anything is done as far, as the other plan is concerned or Center Street that we rely on MIr, Aiassa to get their feeling. , if Ahey . will approve this and if at a later date we have to negotiate again on Center Street,'it'should be'at that time? Councilman Towner,,) That isn't quite what I meant. The motion limited it to Plan B as revised and not the entire circulation. We haven't gotten the finalization of that from Victor Gruen and lie is obligated to give us a booklet explaining what this traffic circulation will be and what the reasons for his recommendations are, The we want 'to -move ahead on Vincent is because it is a priority rriatter9 time has rurl out on us and we have to act on it,, Councilman Snyder - In the motion we haven't mentioned Center Street; we assume we have it. Councilman Hea.th- The reason I suggested we include Center Street, I think we should face the factp if we send this to the State we are go:ing to lose Center Street because they are j_7oing to deem that it is not part of the -interchange, If we want Center Street I think it should be included with this interchange as a part of the overall plan or I honestly think the State will knock it out and if they don't, the court where the condemnation proceedings go on will knock it out, Councilman Snyder- Right now I am not sure about Center Street because I feel the perimeter traffic is most important, I would hate to have any consideration of Center Street des -troy this plan here, Councilman Heath- My point is when you present i I t to the State, if you want Center Street included in thisplari I am afraid they will drop it as not necessary if you send this plan in, Councilman Jett, You're tying it together, and making it a part of this interchange? -5- • • u C, Ca 11/4/63 Page Six VICTOR GRUEN REPORT (VINCENT AVENUE I11dTERCHANGE) Continued Councilman Heath, Councilman Jett; because the State needs the together now then the State will feel they are giving us away with the assistance on that we have Center Streets and agreement, we have it. Right, If we leave it as we now have it, the interchange was brought about interchange, If' you tie the two of them will consider both phases of it and they circulation with the interchange and do Center Street, If we go on the assumption they have committed themselves by letter Mayor Barnes; I think it was indicated that this is probably a less costly interchange and it would be less than the one we presented previously, If this is so, I see no reason why Center Street couldn't still be included in this plan but I wouldn't want to see it tied to this plan because I think we would only be confusing the issue. I think we should accept this plan and leave Center Street on the books as being accepted, The only thing we have asked for is a little different design in the interchange. Councilman Snyder; That says it very well, That is what the motion was, Action on Councilman Towner°s motion; Motion passed on roll call as follows; Ayes; Councilmen Towner, Jett, Heath, Snyder, Mayor Barnes Noes; None Absent, None Councilman Snyder; I think we should request the City Manager to keep us informed and also say he has the leeway to use his judgment in getting what is best for the City, Mayor Barnes, I feel he has the indication from the Council, City Manager, Mr, Aiassa, As you realize, Center Street became a participation by the State for the reason 'that on their interchange our frontage road terminated, According to their own rules and regulations, any time they disrupt a local City or street and put a gap in it that they are morally responsible to assist the local area to provide an alternate, They participated financially in this part because they morally owed it to the City because of this knock out, On your revised plan you are continuing the frontage road. Technically, they are going to look at this as something way out, The only thing you can do is trade dollars. I want the Council to be sure they understand the reason the State went with Center Street, which was because of the gap in the service road, If the Center Street acquisition might become so prohibitive in cost that we might have an alternate route and then we can also come back with the State saying we accepted an alternate route and we also feel Center Street is important and we will have to work out some way of providing that type of service in that area, C, Co 11/4/63 Page Seven VICTOR GRUEN REPORT - Continued TRAFFIC STUDY Mayor Barnes., We were supposed to get a map, I received_itbut it was impossible to read, I think we should hold off on that until we get better maps, Councilman Towner- The only problem with continuing the study on the east end of the City is we are going to get ourselves back into a corner, As developments come in we will be faced with the same problem we had here in the downtown business area, Mayor Barnes- Perhaps we should start some -thing on this now, maybe we can resolve these problems befrare they happen. Councilman Heath, I think Victor Gruen should finish his other report at the most in two months and T think the delay of' this study at the east end of town wouldn't be that critical, I still would. like to see what Victor Gruen is going to give us, Until I see the rest of the plan I can't go into another report with them, Mayor Barn.es,� I think they could pet started, 0 There are applications for zoning coming to the Planning Commission in that general area right now and I don't want to see anything go wrong, Councilman Snyder'Nhile thev are in town and have liaison with the staff and have gathered information pertinent to our, City, they should at least start, At least their temporary planning, Councilman Towner., In two months we can have quite a large number of very major plans filed on the eastern portion of the City,, They will. come in in an accellerated fashion because of recent grantings of zonings down there, I think if we are going to do the job we should start now, If we don't we are going to be too late to provide a reasonable plan, As far as requesting Victor Gruen to do it, I would like to have them submit to us a proposal, City Manager, Mr, Aiassa- Councilman Towner-, City Manager, Mr, Aiassa,, 40 Councilman Snyder; Councilman Towner., City Manager, Mr. Aiassa- You have that proposal,, Did that include the three inter- changes at Citrus, Grand and Barranca? Yes. This seems the logical area, How about north and south of the freeway? They go north to Workman or the Covina City Limits and on the south to the channel. 0 -.7- C, Ca 11/4/63 VICTOR GRUEN REPORT (TRAFFIC STUDY) - Continued 0 Mayor Barnes - City Manager, Mr. Aiassa- have set this up on three payments, Page Eight What is their cost for a pre- liminary plan? We would have to revamp this present agreement because they Councilman Snyder- Perhaps we could add whether or not the City of Covina could be contacted and see if they would care to participate in this study, Councilman Towner - It certainly would be beneficial to them to have those off -ramps improved, Councilman Snyder- Plus an east -west traffic flow study. Councilman Towner- We have never done it and there is no reason why a statesmanlike approach wouldn't do it, In the case of ultimate disagreement I think the City of West Covina would and should control the outcoae because these are in the City, • Councilman Snyder-, I think we are going to have to go C, beyond the City limits there and make recommendations to the City of Covina in our traffic flow on that side, Mayor Barnes-, Perhaps our City Manager could contact Covina's City Manager to see how their Council feels. Councilman Towner,,, As far as I'm concerned I -think the City of West Covina has to move on this even if 0minadoesn't come with us so I would be willing to make a, motion tonight but I would like to add to it just the con- tingency to contact them and obtain their cooperation, if possible, Councilman Jett, The thing 'that concerns me is whether or not we are going far enough, What will. be our traffic pattern in there, Via Verde; as far as going on up to the south side of the freeway way up to the cemetery, Councilman Snyder - Councilman Towner - Councilman Snyder; Councilman Heath. Councilman Snyder: I think this should be included, This should go to the east City limits on the south side, Grand on the north side, You can do all the planning you want but if Covina won't go with you, you're riot doing much, I -think we should get started and invite them to join in. 0 • Ca Co 11f4f63 Page Nine VICTOR GRUEN REPORT (TRAFFIC STUDY) ® Continued Councilman Heath- I think the Mayor should talk to their Mayor. Mayor Barnes- I just received a letter from the Mayor of Covina asking that a joint meeting between their annexation committee and ours be set up, He suggested a date and I have to confirm this with Councilman Heath, Councilman. Snyder- Mayor Barnes Councilman Towner - Don't you think we should go ahead and get Victor Gruen started? I certainly do, This proposal submitted to us by Victor Gruen, did that contain dollar payments? City Manager, Mr, Aiassa- The only condition I want to do to this recommendation of Victor Gruen, that it be similar to the first one except it is in three lump payments, You pay $2,000 when you commence the contract; you pay $6,000 after a 90-day period; then there is a $4,000 balance of fee which should be due when the report has been submitted to the City, They figure this will take them about five months, They submitted a map with this but it doesn't include the R-4 area and it doesn't include the Forest Lawn development, Councilman Snyder - City Manager, Mr, Aiassa- Councilman Snyder. - Mayor Barnes - I think they should include south of the freeway east to the City limits, Is the Council. concerned north of the freeway in this area? We don't need the homes up on the bluff included. We don't need the R-3 included, City Manager, Mr, Aiassa- It might be smart for us to take in this proposed Rm4 and also go up to the Forest Lawn Cemetery, If that does come into the City, you should know what is happening in there, Councilman Jett- There is a possibility of a sale of that property, the Forest Lawn property, There is the possibility of another purchaser taking this over and in this event they will want to come to West Covina, City Manager, Mr, Aiassa- If the cemetery thing is finalized the sale commitment is also finalized so the cemetery is finalized because four bodies are planted, Councilman Towner- This is not yet in West Covina and so far as I know there is no active motion to bring it into West Covina although I think there should be, I don't know that we can commit City funds to study traffic circulation in the County unless there is some reasonable possibility that it would come in, I think we ought to move ahead that the study include the Holt Avenue traffic circulation but as far as extending 9 C, C, 11/4/63 Page Ten VICTOR GRUEN REPORT (TRAFFIC STUDY) - Continued • it out of the City limits at this time,'I do not agree with this, I think if this thing comes to pass that should come to pass within the next five months then maybe we ca.n tack this onto the Gruen proposals. It doesn't seem to be such a complicated situation that it can't be done, particularly with undeveloped property, Motion by Councilman Towner, seconded by Councilman Snyder, that the City Manager be authorized to renegotiate the offer of Victor Gruen as to terms of payment in accordance with his recommendations and as to the area coverage on the eastern traffic study proposal -to include the area east of the Grand Avenue Interchange to the City limits on the south side of the freeway and to exclude the portion of the suggested study to the north of the freeway beyond Grand Avenue; further that this map does not limit them to this specific area; that if they feel their recommendations would show that we need to go outside to accomplish our purpose inside, within the City limits, then they are allowed to do this. Councilman Jett - Councilman Towner - Would this include 158? No, Action on Councilman Towner's motion- Motion passed on roll call as follows - Ayes, Councilmen Towner, Jett, Snyder, Mayor Barnes Noes; Councilman Heath Absent- None Motion by Councilman Towner, seconded by Councilman Snyder, and carried,, that the Mayor and the City Clerk be asked to contact the City of Covina and obtain their cooperation both financially and otherwise in this study, CITY CLERK'S REPORTS A'11-61-2 HELD OVER LOCATION- Tract 12292, Lot 15, Vanderhoof Drive Request of the Engineering .Department for a decision relative to obtaining a sewer easement across Lot 1.5, Tract 1.2292; Property owner (R. Walker) requests release of City's rights to future streets City Clerk, Mr, Flotten- (Read letter from the City Engineer, re this matter,) City "tanager, Mr. , Aiassa- We made an offer of $145 and lie • came back that he wants the money and abandonment of any future use of that street, You have within your power to accept this as a public street and place the sewer into an area which is part of a future public street, Public Services Director, Mr, Dosh- (Presented maps and explained same,) Mr, Walker- When this issue came up I argued that we would be landlocked on the lower level because there are -two distinct levels. When this development _10- C, Ca 11/'4I63 Page Eleven A°.11m61®2 ­ Continued • came in I argued that we needed a public street in that lower level, and my ideas were denied and this was granted, The engineer at this time said this future street would never be used and we wanted it, There is another plan showing another street layout coming around picking us up som0here on the western side of our property. At no time would this future street ever be used. I thought this would be a good time to bring this up and ask that the easement be vacated and.we would give you a 10-foot easement for your sewer line, We are more eager than any one to have a street put down in that lower level and when such time comes about and block studies are made and proper streets, we will, probably rededicate area for a street, This future street we have here would never be acceptable to the City. We have been working on a private easement on this apartment area next to us to get access to our property. We are working on that now, There is another block study that would bring a street to us, The statement put forth that you could take my future street and put a sewer in it and not use it as a future street I don't think is legally correct, The future street is to be used as a future street and not for a sewer, Councilman Jett- I would hesitate to abandon a street where we donut have some other, means of getting back into there 'to serve this piece of three acres Councilman Heath. Mr,, Aiassa, the property to the • west of that belongs to Valencia Heights. Do we have any dedication on that property? i City Manager, Mr. Al-assa - Councilman Heath - No. And no assurance or dedication for a future street? Public Services Director, Mr. Dosh- No. Councilman Heath; You have a piece of property or street and it connects to nothing, If you are cautious about this, why don't you have the Planning Commission make another block study and bring it up to date? Councilman Towner.- It may be that Mr. Walker will find himself landlocked and unable to develop this property but since he is requesting this and wants to handle it this way it seems 'to me under, the circumstances that this is the only thing that is equitable. Mayor Barnes - I think it should be in the motion that he rededicate at such time the land is developed. Many times they want -to put in a private street. Councilman Towner- Even if he is willing to dedicate in the future he may have no place to go, I think he should realize that this will be a potential problem in the future that you may not have any place to tie in, Mr. Walker- It is a real problem right now, • • Ca Co 1114/63 A'11-61®2 a Continued Councilman Towner, Mayor Barnes, position of possibly somebody asking street: for Rd3 purposes because it is reasonable thing to maybe ask for,, Councilman Towner, Page Twelve I think it may be a mistake to let an apartment development go in without a through street on it,, If we dedicate this street back we might find ourselves in a for -this area as R-3 and using the adjacent to R-3 and it would be a How about this garden plan? What is the status of that? City Clerk, Mr,, Flotten°. It is approved, No building permits yet,, City Manager, Per,, Aiassa; You have an obsolete study sitting on the books,, I think the Planning Department and the Planning Commission should be directed to review this block study because there is acreage in there that has not been developed,, We have to make a decision. tonight -that we have given him an offer, and he has given us a counter-offer., It will, be a decision if the Council abandons this future street without a future block study because right now you are assuming that this may never be needed. Mr,, Walker, My primary purpose is not to have a. piece of land in my property for years and years to come with this street problem,, If there was a street going to be put in there I wouln°t argue with you, I mould dedicate right now,, The point is if the new block study is made and the new street is -to be laid. out in a new area in a different *Dray, I would dedicate it,, I need the access,, Councilman Heath, This piece of property up here is precise planned already,, Those people and the future buyers of that property are not going to let people access through their development to serve another four acres,, As far as the other end is concerned, the property belongs to Valencia Heights and they would gain in no manner by permitting a street -to go through their property to serve this piece. Why are we going to hold this piece of street tecause. eventually Mr,, Walker will develop this property and he will have to put a street in somewhere and at that time you can decade where it goes,, Right now you have a piece of street and there is no way in the world of extending that street in either direction and it doesn't look as if there ever will be,, Councilman Towner, I am wondering what the real reason is that Mr. Walker wants the street out of there. It seems to me all you are going to do is pay taxes on it,, Mr,, Walker, Would you like to have an area of your lot encumbered for years and years -to come? There isn't anything anyone can do with this,, You have a right to do one thing only with that and that is to put a street in and that is all, You can't put anything else there, sewers or anything else,, -12- • • C, C, 11/44/63 A'11-61-2 - Continued Mr, Walker - With the block study as made and a place then I should have the right please, Councilman Jett - Page Thirteen It isn't a question of buying your easement through our property, street is dedicated on a certain to rededicate any area which I I think we have to wait for the block study, Public Services Director,11r, Dosh- Perhaps Mr, Joseph can prepare the block study before the next Planning Commission meeting, Mayor Barnes- Let's hold it two weeks to the City Manager's study meeting, Councilman Towner- The only thing that appears appropriate to me, suppose we do get an acceptable block study and it indicates a street into Mr. Walker's property at a different location,, I think we should trade dedications with him, Mayor Barnes, itr, Walker - Councilman Towner - City Manager,, Mr, Aiassa;� Mr, Walker - Is this agreeable? Yes, Iurther,, the sewer is not going to ,o in the street but in a different area, Iie would have to give us an easement. I will do that. Motion. by Councilman Snyder,, seconded by Councilman Jett,, and carried,, that the Planning Department be directed to prepare a block study of this area,, Lot 15,, Tract 12292,, Block Study '41-B in time for the adjourned meeting of the City Council on November 18,, 1963 CITY MANAGERaS REPORTS PRECISE PLAN NO, 219 BARKER BROTHERS Councilman Snyder- My understanding is Mr. Roelle built the first building under an • old precise plan which did not include these bricks. Therefore, we were powerless to force him to put the bricks in, However,, I think the rest of the letter is correct; that we have adopted this plan for the Civic Center and any new precise plan should follow this, Mayor Barnes- Our intention was to leave the sidewalks as put in but there was to be a row of bricks directly back of the sidewalk and the design to follow everything else;, The planters were to conform except for the foundations which �aeren°t supposed to be constructed so heavy. The thing we were trying to prevent was tearing out this sidewalk but still put the brick design in, only • Co C, 11/4/63 PRECISE PLAN NO, 219 - Continued Public Services Director, Mr, Dosh° to that was not really valid, Page Fourteen After we had our final public hearing any change made subsequent Councilman Snyder; I think we did feel, the base of the planters was probably heavier than good engineering requirements required and we did say if' it conformed to good engineering and looked the same that it could be lighter but not necessarily to the point of changing the plan, Councilman Heath, [lle have a certain plan that Barker Brothers followed; we have a plan that M.r. Roelle put in which was a modification of that because we didn't want to remove the sidewalk; now wa don°t want to go to a different - plan in front of the new Roelle building because we will have three different things, I think we should come up with something so that it won't be a different decor of a different building, Councilman Jett, I think this is tha best indication that I have ever known of that the Planning Commission and the Planning Department and the City Council have proven through their actions here that they are not qualified to design a building or to design the landscaping aesthetically or in any other manner, I think this is something that- is going to have to be left entirely to an architect, Councilman Towner, I agree with Councilman Jett and this is why we had an architect design it and accepted the plan of Neptune and Thomas and this plan was intended to provide in the heart of our City some uniformity of design that would be aesthetically attractive and apply equally to all people, Unfortunately it was not applied to Mr.. Roelle but I do think that that is a small portion of the property and 'the balance of the property still should go in accordance with our action in January and that was in effect a compromise action in order to get some agreement among the Council, we did decide not to take out the sidewalk and not to build the heavy structures but still retain the aesthetic purpose of the over-all plan, I don't see any reason now why we should deviate from any point, from what: we agreed to in January of 1963, I think, it is unfortunate that the whole thing can't go according to that but let's keep what we have, Councilman Snyder, I agree that it is unfortunate we had to receive a letter like this but the letter is in effect true and I think to keep faith with Barker Brothers we have to require this, Councilman Heath, The action taken in January, as I understand it was that the • installations would be made in aesthetically the same as Barker Brothers except they did not have to tear out the sidewalks, Councilman Towner, I recall that the actual tearing out of the sidewalk was deemed not to be so costly, Councilman Snyder, The comment doesn't make any difference; 'the motion was the law, 14- Ca Ca 11/4/63 PRECISE PLAN NO, 219 z Continued Page Fifteen • Mayor Barnes- Is it the intent of this Council that any future development in there that they have to start tearing up sidewalk again"? Councilman Jett - Councilman Heath. Not my intention. ',,,Tor mine. Councilman Towner- You. voted against it. I think the rest: of it was agreed upon in the motion. The motion is the motion and you acted on it and presumably knew what you were doing at the time. Public Services Director,, Mr. Dosh- They can't achieve the same end without tearing out the sidewalk. Mayor Barnes- I think if you go way back in the Minutes you will find when Barker Brothers tore out their sidewalk and because we didn't realize from looking at his plan that this would be required and truthful.:l.y I think this is the architect's fault that he didn't show the sidewalk staying in. It only .requires a. setback of six inches. Aesthetically, how much difference could this make? is Councilman Towner° Never the less,, we did require ..t and we did it with the understanding that the same pattern would be followed throughout the Civic Center. I don"t thank: we ought to ba,_-:k up on our agreement and arrangement at that time with Barker Brothers and then by dis- crimination and favoritism employ some other requirement for his ne-_ghbor. Councilman Jett- Don° you. think -ghat the original, developers had every reason to expect the same treatment as you try to give'to Barker Brothers? Councilman Towner - The original developers haven't: been required to comply with this development 219. Councilman Jett- The original developers, the original 219 approved and I think you should talk about breaking faith, you're breaking faith with Barker Brothers, you're certainly breaking faith with them because those people still have :land undeveloped. Now you are saying they are going to have to conform to what Barker Brothers did and you don't want to break faith with Barker Brothers but yet you are going to break faith with them. • Councilman Towner- This is exactly what I mean. The people who came in, the S&H, we tried to set a pattern there and unfortunately it didn't take. We decided we didn't want S9H Green Stamp kind of architecture in this area because it was vital to the City. Councilman Heath- You are not talking about breaking a few square feet of concrete; you're talking about the whole block. ®l,� • 9 C, C, 11/4/63 PRECISE PLAN NO, 219 - Continued Councilman "Towner; Councilman Heathy Councilman Jett, - Page Sixteen You can't do it to anybody else already there, I think we should come up with a compromise between the two so at lease we have some uniformity. I think this issomthing that must be left up to the developer instead of us, Councilman Heath; We have three different designs in there now. We need uniformity of some kind. What is the nearest we can do to Barker Brothers without tearing up the sidewalks"? Evidently the answer is what they did in front of the Roelle Building or almost that, Establish that for all the rest of the area along there and down the side street, You can't put in the Barker Brothers design without tearing out the sidewalk, Mayor Barnes,- The Roelle building didn't put any bricks in at all, I think they should have put in the brick to conform with all of it with the exception of that front line of brick, Tt could have set back six inches, Everything else aesthetically should have conformed to what is, in frohtt of' Barkeer :Brc,.ttx,elrs, Councilman Heath, - What do you propose without ripping out the sidewalks? Cuuncilman Towner,- My preference is the motion I made and approved by the Council on January, 1963, I.f you want- to change it now it would have to be by vote on tl-pe other members of. the Council because I think we established the pattern on Barker Brothers, City Manager, Mr, Aiassa; You would have to have a hearing, Councilman Heath,- That motion can be interpreted as to the definition of aesthetics, Councilman Towner- The motion means what it says, Councilman Heath,- Define aesthetics and look at the conversation before, Councilman Towner- I.f I was going to take out sidewalks, I would have said so, I wouldn't have left it up to aesthetics, • Mr, Johnson- I would like to respond to Councilman Heath that there is only one plan, There had been one plan several times but there is at present only one plan and that is Precise Plan No, 21.9 as amended by the. Council, Prior to that plan there was Plan 219 unamended, The only reason there was any variation from that plan was between the time Barker Brothers completed their building and Mr, Roelle 'compl=eted his building through an oversight in the legal. procedure the plan was not made effective, Consistently from the time Barker Brothers first applied for building permit in this City'the concept -16- Ca C, 11/4/63 PRECISE PLAN NO,, 219 - Continued Page Seventeen • of building -the Civic Center according to an established plan to be approved by the City wa.s a matter of'policy of this Council and the building plan for Barker Brothers building was withheld on the basis that that plan had to be developed before the building permit was issued,, Neptune and Thomas did at the behest of the Council and for a fee, develop a plan, submitted it to the..Council, and the Council approved it and Barker Brothers installed it and it exists in the property occupied by Barker Brothers as the Council wished,, It was a plan that was more expensive than we had anticipated but it was the plan the Council chose and it was the plan we were directed to put in,, Unfortunately the actual procedures employed by the Council in effecting the plan did not coincide with the law,, In the interest of Mr. Roelle getting his building built, a concession was made.-, There were other solutions to that particular problem but the solution that was chosen was to permit Mr,, Roelle to go ahead and build his building not using Precise Plan 219 which technically was in effect at that time but by using his own judgement in adopting those portions of Neptune and Thomas plan that he thought were appropriate to the area. I think you can cover that entire area by saying that he volunteered to construct his landscaping and the small portion or, the 22mfoot setback in front of the store according to what he considered were the aesthetic values of Neptune and Thomas' plan and substantially he did that. Substantially, he was not legally required to do anything other than Plan 219. Subsequently in January,, all the . necessary legal details were worked out with the guidance of Mr. Williams as to what had to be done, the publication of notification, the discussion on the value of the plan and Neptune and Thomas' plan was adopted by the Council. That is the plan which exists today as a result of the various public hearings that have been announced and all persons interested given an opportunity to speak on it and all. of them have,, Subsequent to that time, there have been three separate modifications of this plan which were done by the City Council without publication of hearing in adjourned meetings of the Council. Those three modifications are things itemized in my letter which substantially alter and change the plan to the point that the purpose of the plan will. be substantially diminished. The purpose of the plan was to develop a mall area or civic center area that would do credit to the City; The Planning Commission and the plan for the area sets a 30-foot setback or 30 feet of private property basically from the curb back to the building line which is to be used for a walkway. The building line is set 30 feet from the curb; that is 22 feet in addition to the normal 18 feet that would otherwise be required,, We are built on the building line and we have our own entranceway in addition to the mall. There is no way to adjust Neptune and Thomas' plan aesthetically without doing Neptune and Thomas' plan,, The argument that removal of the existing eight feet of concrete sidewalk is an expensive expenditure does not really stand examination when you examine the cost of the 'total • plan itself. That is a.very minor portion of the cost of putting in the trees, planters, various decorative areas, bumper strips, parking, et cetera. In relationship to the total investment that any developer might put on a vacant piece of property on that strip, the cost of taking the existing 8-foot sidewalk is like telling him to sweep up the debris after he gets through with his building. You are talking about peanuts. It has no real bearing on the cost of development at all,, To remove the aesthetic value of this mall started with the construction merely to save the eight feet of existing concrete walkway,, It is really not worth arguing about and you cannot reproduce the mall. -17- Ca Ca 11/4/63 PRECISE PLAN NO, 219 - Continued Page Eighteen • described by Neptune and Thomas without taking it out, You can't put those bricks in there and not the entire mall in an attractive and businesslike way without taking out that sidewalk, The Council has, as of this moment, approved Neptune and Thomas' program, All I am asking is that you remove any doubt about reversing the three resolutions that were passed without prior public notice and establish the Neptune and Thomas plan as it exists without alteration or pushing this way or that way, Pit in the trees the way they are supposed to go in and let the flowers grow in the planter boxes the way they are supposed to and it will result in a mall that will be as attractive as what Pomona did for many many.more dollars, Councilman Jett-, Youa too, were very unhappy about being forced to put in that landscaping, Mr, Johnson-, The first reaction we had to the proposition of Neptune and Thomas was that it was more expensive than we had anticipated and we pro- tested, Subsequently we did do it because you said we had tondo it. The ultimate result of what you did was beneficial not only to Barker. Brothers but to the City of West Covina, You intended to build an attractive civic center area, a mall that could attract substantial businesses and substantial investment and you did it, If the balance of • the property is developed in exactly the same way, there will be no problem with more than one plan; you only have one, Councilman Jett-, Flow long has Barker Brothers been there? Mr, Johnson-, About a year, Councilman Jett-, There are no plans to my knowledge of any other development next to Barker Brothers either on your remaining property or the other remaining property. There is a theater that is being proposed, Mr. Roelle would now like to build an additional office building but I know of no business that has been attracted to that area because of Neptune and Thomas' 219 designs, I know of nobody who has even looked at the area because they thought we had developed something beautiful there, Councilman Towner-, Public Services Director, Mr, Dosh-, Councilman Towner; Regarding the three resolutions referred to here, what were those? They were motions, not resolutions. What happened after January that Mr. Johnson is complaining about? City Manager, Mr, Aiassa-, On June 18th the City Council. determined that redwood headers would be sufficient in lieu of concrete in the parking lot, Mr, Johnson-, Redwood and concrete have very little in common, Councilman Towner: The sidewalks go out and the bricks go in according to the motion in January. Subsequent to that time, there were three actions taken that Mr, Johnson is now complaining about. Inasmuch as they are Ca C. 11/4/63 PRECISE PLAN N0. 219 ® Continued Page Nineteen • immediately in front of the City Manager except for the redwood headers, perhaps the best way to resolve this is to refer it to the City Attorney and ask him about the legality of the three subsequent actions, • Motion by Councilman Towner, seconded by Councilman Snyder,, and carried, that the matters of the three actions of the City Council regarding Precise Plan of Design No. 219 be referred to the City Attorney to determine the legality of the said actions. Councilman Snyder I think in effect the staff can only act under one presumption, the the motion that was passed in January, 1963, stands. The City Council has to be aware that they can't change this precise plan without a hearing. WALNUT CREEK LANDSCAPING REPORT City Manager, Mr. Aiassa; The beautification will cos- the City about $2,000. Councilman Jett- I am unhappy with the landscaping. I had in mind putting in a Lawn for the people to enjoy, Councilman Snyder; There is a remote possibility that a private developer might put part of that in for us and I would like to wait on this. City Managers Mr. Aiassa; Councilman Snyder; Councilman Towner; We'll hold this over to the 18th. I think Recreation and Parks should be notified we don't like the ice plants. If you are not going, to put Ice Dlan't in somebody is going to have to take care of that. Councilman Jett- I think our original idea., With 16 feet, is fine and you don't need a sidewalk on that side nearly as much as the park. Here is an opportunity to get a little green space. Councilman Snyder; I would lake to wait to see what develops on the street to the north 0 Councilman Jett; Pine. Motion by Councilman Snyder, seconded by Councilman Jett, and carried, that the matter of the Walnut Creek Landscaping be held for 60 days. -19- Co co 11/4/63 CITY MANAGER'S REPORTS - Continued • SPECIAL POPULATION CENSUS City Manager, Mr, Aiassa: • 0 Page Twenty I have a warrant for $5,200 for the Bureau of the Census Department. Motion by Councilman Heath, seconded by Councilman Jett, that said warrant be paid. Motion passed on roll call as follows: Ayes: Councilmen Towner, Jett, Heath, Snyder, Mayor Barnes Noes: None Absent: None City Manager, Mr, Aiassa: That will cost the City $119560 and we only budgeted $7,700, Motion by Councilman Heath, seconded by Councilman Snyder, to transfer $5000 maximum from the General Fund into the account for running a census. Motion passed on roll call as follows: Ayes: Councilmen Towner, Jett, Heath, Snyder, Mayor Barnes Noes: None Absent: None Councilman Towner: City Manager, Mr, Aiassa: Has the Finance Director made any recommendation as to the source of funds'? Unappropriated Reserve, Motion by Councilman Heath, seconded by Councilman Snyder, and carried, to authorize the Mayor and the City Clerk to negotiate the contract with the Bureau of the Census, DEEP LOT STUDY City Manager, Mro Aiassa: I suggest that the Council accept the report on the deep lot study with the provision that a joint meeting be held with the Planning Commission and the Planning Department to discuss the facets of it, Councilman Heath: I think there is a lot missing in that report, Motion by Councilman Heath, seconded by Councilman Jett, and carried, to accept -the report on the deep lot study with the provision that a joint meeting be held with the Planning Commission and the Planning Department to discuss the facets of it, • Mayor Barnes: LOCATION CRITERIA FOR SERVICE STATION We will set the date of the meeting as November 19 at eight o'clock subject to the Commission. City Manager, Mro Aiassa: Mr. Joseph would like the Council to accept the report on the location criteria for service stations, You received copies of that, m.2-0 C, Co 11/4/63 LOCATION CRITERIA FOR SERVICE STATIONS ® Continued • Councilman Heath: City Manager, Mr, Aiassa: Page Twenty -One I am not ready to vote on that, I would like another copy, I'll take care of that, We will hold it over& Motion by Councilman Snyder, seconded by Councilman Towner, and carried, that the location criteria for service stations report be accepted and recommend it be placed on a future agenda for study& PURCHASE OF COMPACT CARS FOR DETECTIVE (Station Wagon for Park and Recreation) City Manager, Mr. Aiassae We will hold this over, MULTIGRAPH ROTARY SORTER FOR IIULTYLITH UNIT Motion by Councilman Heath, seconded by Councilman Jett, to buy a multigraph rotary sorter for multilith unit at the price of $4,699,40, Motion passed on roll call as .follows: • Ayes: Councilmen Towner, Jett, Heath, Snyder, Mayor Barnes Noes-, None Absent; None Motion by Councilman Heath, seconded by Councilman Snyder, to take $1,299,40 in addition from the Unappropriated Reserve for the multigraph rotary sorter for multilith unit. Motion passed on roll call as follows - Ayes, Councilmen Towner, Jett, Meath, Snyder, Mayor Barnes Noes: None Absent-, None MISSION PAK REQUEST City Manager, Mr, Aiassa: (Read letter re this matter.) Councilman Towner: Basically he says they have about 15,000 customers in West Covina totalling about $100,000 and they want to put a mission -type looking trailer in the arcade or mall at the Broadway Department Store and this is against our ordinance and they want to know what we can do about it, • Councilman Jett: City Manager, Mr, Aiassa: Councilman Jett: Are there any vacant store buildings available? Yes, I don"t think we can let them bring a truck in there then, -21- Ca C. 11/4/63 Page Twenty --Two MISSION PAK REQUEST - Continued . Mr. Gene Landis We have about $100,000 involved in Vice President of Mission West Covina. There is no vacancies Pack Company in Los Angeles that would substantiate any such returns as this, not even 15 or 100 of it. Due to decentralization and the mass onslaught to the centers as far as vacancies are concerned, we have been faced with many problems, We have 13 centers around here who haven't given us any problems whatsoever regarding ordinances. I have a lease with the Broadway which we made some time ago not thinking I would be in this sort of position, (Presented photographs and explained same.) Councilman Snyder.. Mr. Gene Landis; Councilman Snyder. Mr, Gene Landis. Councilman Heath. • Mr. Gene Landis. - Councilman Snyder. temporary building instead of a mobile Mayor Barnes. Councilman Snyder. Is sales tax paid in these on your local town or through your central office? Through our central office, We wouldn't get any sales -tax at all? I believe West Covina gets credit for the sales. Do you ship out from here or from Los Angeles? From Los Angeles but we do carry out packages. You don't bring in. Could this unit? It is on wheels. Take them off. any sales tax be called a Mr. Gene Landis; I appreciate all the laws and ordinances but because there isn't something specific for us I would appreciate anything you can do for me in this direction, It is wheeled in because it is a vehicle that has to be put through a highway but it is mounted on cement blocks, Councilman Snyder. I don't see if we don't get any sales tax revenue from this what it really does for our City, I can't conceive of anybody going into Los Angeles just to order a Mission Pak. Councilman Jett. They have one located in South Hills Shopping Center on Glendora • so the community is not without one. In the past they have had one located in the West Covina Center. I think there are buildings avail able that you could get in without bringing this in. Councilman Snyder. I don't think we can start a precedent like this, Councilman Towner: I don't think we can legally do this unless we change the ordinance, Even if we did change the ordinance, it would take 60 days and would be too.late for your purpose. -22- Ca Ca 11/4/63 MISSION PAK REQUEST - Continued Page Twenty -Three • Mr, Gene Landis- Is there a possibility of a variance until we can set something up on that basis? Our problem is we have this ready to goo Councilman Snyder, We even kept the Navy out on the same thing, Motion by Councilman Jett, seconded by Councilman Snyder, and carried, that the request by Mission Pak be denied, City Manager, Mr, Aiassa- There is a place right next to the Alpha Beta which has been unoccupied for some time and the landlord might be happy to work out a temporary lease, There is a lot of traffic there, CAPITAL OUTLAY FIRE TRUCK City Manager, Mr, Aiassa- • $25,00 FOR MEETING OF SAN GABRIEL VALLEY FIREMEN'S ASSOCIATION City Manager, Mr, Aiassao We will hold that to the 18th, Read memo re this matter from the Finance Officer,) I think this is a fair expenditure, Motion by Councilman Heath, seconded by Councilman Towner, that the $25,00 for the meeting of the San Gabriel Valley Firemen's Association be approved, Motion passed on roll call as follows; Ayes- Councilmen Towner, Jett, Heath, Snyder, Mayor Barnes Noes. None Absent; None REQUEST TO TRANSPORT ANTIQUE FIRE TRUCK TO SAN LUIS OBISPO City Manager, Mr, Aiassa- In 1964 at the. California State Firemen's Association conference our group would like to send up our antique fire truck, I need a release to authorize the truck and a few men to be covered while they are up there to take care of the equipment, . Councilman Heath - City Manager, Mr, Aiassa; Councilman Snyder: City .Manager, Mr, Aiassa- How about the trailer insurance? We'll check that before it goes, What about the cost of the truck and the trailer? The boys can work this out, -23- C. C. 11/4/63 ANTIQUE FIRE TRUCK ® Continued Page Twenty -Four . Motion by Councilman Jett, seconded by Councilman Heath, and carried, that permission be granted to participate in this parade at the 1964 Conference at San Luis Obispo. COST OF SUB FIRE STATION (Library Facility at Yaleton and Puente Avenues) Motion by -Councilman Jett, seconded by Councilman Towner, and carried, that this report be accepted and placed on file, CAMERON AVENUE EXTENSION City Manager, Mr.. Aiassa: for the change and modification of the for the realignment. Councilman Heath; I would like to negotiate with the owner, Leslie H. Robbins, corner of Glendora and Cameron This motion has been made. City Manager, Mr. Aiassa, I have an offer to make. • Motion by Councilman Jett, seconded by Councilman Towner, that the City Manager be authorized to negotiate with Leslie H. Robbins for the purchase of a portion of the northeast corner of Glendora and Cameron Avenue for the extension of Cameron Avenue. Motion passed on roll call as follows, Ayes; Councilmen Towner, Jett, Heath, Snyder, Mayor Barnes Noes, None Absent, None Councilman Jett, I read a portion of the appraiser's reasons for this and these reasons can be substantiated in court; I'm convinced of it. I think it is a realistic 'Value. It is $1.75 a square foot. All he loses is lawn. City Manager, Mr. Aiassa, I would like a Councilman to sit in with me on this. Councilman Heath, I'll go. CITY PROJECT C-60-1 BASSETT RIGHT OF WAY • City Manager, Mr. Aiassa, Mrs. Bassett says she has been offere, $50,000 for the entire service statioi site. Councilman Jett, We offered her four hundred and some odd dollars and now she wants twelve hundred and some odd dollars. It is $3.33 per square foot. I think if we attempted to go to condemnation here I think it is just time and money wasted. I think we might as well take it for $1,200 for just the right of way. ®24m Ca Ca 11/4/63 CITY PROJECT C-60-1 - Continued. • Councilman Towner: Councilman Jett: Public Services Director, Mr. Dosh: Page Twenty -Five Actually what is going to happen here is that her property will be improved, In this case it won't. The station is in. (Gave brief summary of the matter.) Motion by Councilman Jett, seconded by Councilman Snyder, that the City Manager be authorized to purchase this property and get on with the development of the extension of Vincent Avenue and that this is up to $1,252,08, and that it be charged to the Right of Way Fund. Motion passed on roll call as follows: Ayes: Councilmen Towner, Jett, Heath,, Snyder, Mayor Barnes Noes: None Absent: None PAY RANGE POLICE LT, AND FIRE CAPT. City Manager, Mr. Aiassa: On August 20 the Personnel Board had a meeting for comparing positions. (Read memo re this matter.) This is a recommendation from the Personnel Board to elevate the Fire Captain and Police Lieutenant from Range 24 to Range 25. Motion by Councilman Snyder, seconded by Councilman Jett, and carried, to authorize the City Attorney to prepare the necessary resolution to accomplish this change in range to effect this raise from Position 24 to Position 25 for the Fire Captain and Police Lieutenant. INCREASED RATES PRISONERS UNDER COUNTY CHARGE Motion by Councilman Jett, seconded by Councilman Snyder, and carried, to authorize the Mayor and the City Clerk to acknowledge receipt of notification from the County of the rates for care of prisoners in the County Jail; and authorize the City Manager to sign the receipt of acknowledgement. TIME FOR NOTIFICATION • City Manager, Mr. Aiassa: This is where you were having this problem of getting stuff to you. Motion by Councilman -Towner, seconded by Councilman Jett, and carried, to accept the report and hold it off for study on the 18th. -25- C. C, 11i4/63 'C'I'TY 'P?ANAG'ER"S' 'R'F_7ORTS -'Continu'ed • REPORT FROM PAUL THORSEN Page Twenty -Six Motion by Councilman Heath, seconded by Councilman Towner, and carried, that the letter from Paul Thorsen be accepted and placed on file, Mayor Barnes. I have heard from some ladies who are going to write a letter and they only have garbage pickup once a week, They would be very happy to pay the additional amount for the two pickups, City Manager, Mr, Aiassa! ELIGIBILITY FOR THREE -WEEK'S VACATION Have them contact Mr. Flotten and we will follow through for them, Motion by Councilman Jett, seconded by Councilman Snyder, and carried, to accept this report and that it be placed on file, POLYGRAPH USE REQUEST • City Manager, Mr, Aiassa:. I think it is very valuable, I would like to continue it if the Council has no objection, Motion by Councilman Heath, seconded by Councilman Snyder, and carried, to adopt the use of the polygraph and the psychological test on the Police and Fire applicants, EMPLOYEES' LIFE INSURANCE City Manager, Mr, Aiassa: Councilman Heath. Councilman Snyder. Councilman Jett. (Read memo re this matter,) I think if they want life insurance they are entitled to have it, This is merely a group plan, I am wondering if this is going to he a fringe benefit next time, Councilman Towner. It is already a fringe benefit if we no to the time and expense • of deducting it and forwarding it to the insurance company, City Manager, Mr, Aiassa: As long as we get 75% parti- cipation or better, I would suggest the Council authorize it, Motion by Councilman Heath, seconded by Councilman Jett, and carried, to authorize the employees' life insurance plan subject to that when they do have 75% participation they present it to the City Manager, -26- Ca Co 11/4/63 EMPLOYEES' LIFE INSURANCE - Continued Councilman Heath: City Manager, Mr. Aiassa; Councilman Heaths Councilman Jett: APPROVED DOCTORS LIST RETIREMENT ANNUITY City Manager, Mr, Aiassa: Councilman Snyder: Page Twenty -Seven Can the Council get into that life insurance thing, too? Yes, Sign me up, 11e, too, (Read memo re this matter,) I .think we should strongly recommend thev use these doctors, Mayor Barnes: Let's make it a recommendation that it's not mandatory because there might be a situation where you couldn't, City P,1anager, Mr, Aiassa: If somebody is injured and there • is going to be a question about it, it is better to have one of these doctors who know the procedure and the form than some local doctor that doesn't follow through and we end up paying a large adjustment later, Mayor Barnes: We can approve it but not make it mandatorv, Councilman Towner: I think it should be mandatory, One of the biggest problems that comes up in [,Jorkman's Compensation is where a man runs off to some one, to his own doctor and gets precarious treatment on his own, Councilman Snyder.: The other problem is where he goes off to his own family doctor who may gc along in saying he !.s 1-1urt :core than he is, Councilman Towner: 1 think we ought to have doctors chosen by the insurance company, Councilman Snyder: The State Comp panel is large enough that there are plenty of doctors to choose from, Motion by Councilman Towner, seconded by Councilman Jett, and carried, that it be made mandatory to use the panel recommended by the State • Compensation Insurance Corporation Personnel Board for 14o'rkman's Compensation, (Mayor Barnes voted "No",) Mayor Barnes: I don't think it should be mandatory because I think there could be a different situation, Councilman Towner: If the man is in an emergency situation and needs medical treatment and he can't get it from one of these panel doctors, he is entitled to go to any doctor and get treatment and you're liable for it, -27- • • C, Co 11/4/63 CITY MANAGER'S REPORTS - Continued LETTER FROM DEPARTMENT OF WATER RESOURCES (William Warne) Page Twenty -Eight City Manager, Mr, Aiassa: This is what you set up to have your procedure discussion with the Chamber of Commerce, It is the 7th, not the 6th of November, WORKSHOP 11-9-63 AT MERCED CAFETORIUr4 9.30 A,M City tlanager, Mr, Aiassa: TEEN VAN TEEN PROGRESS REPORT This is on the 9th, Mr, Cameron will be there, You have copies of this, Councilman Heath: Some of the organizations have said they want to stay with this project and not have the City take it over, The Teen Kan Teen report will show the same thing, They are working toward continuing obtaining monies and donations and expect by next March they will. have quite a bit of it together, COST OF WATER LINE RELOCATION STUART AND LARK ELLEN AVENUES City Manager, Mr, Aiassa This is City Project SD 6320, (Read memo re this matter,) Motion by Councilman Jett, seconded by Councilman Towner., and carried, that the City Council finds that public interest requires the relocation as necessary of the water line in the vicinity of. Stuart and Lark Ellen Avenues for -the construction of City of. [-lest Covina Storm Drain No, S,D,6320, ROOT AVENUE STREET NAME CHANGE TO PUENTE AVENUE City Manager., Mr, Aiassa; We have done everything possible and we now suggest contacting Mayor Bloxham and tell him to resolve this item. It was settled but they are not moving, 0 Councilman Jett: I'll follow this up, SETBACK ON NORTH GARVEY Councilman Heath; (Drew map and explained same,) This recent precise plan came into the Planning Department and Rudy brought it to the Planning Commission and said he thought this was a slight modification, They didn't check the problem on either side of. it and they didn't check anv -28- Ca C, 11/4/63 SETBACK ON NORTH GARVEY - Continued Page Twenty -Nine • further than this dimension, The Planning Commission approved the plan, He has his foundation dug and is ready to go on this. I think we should make a policy at this time, 'It is along the freeway and it already looks like the devil but why let it get any worse? If these two previous builders have been made to set back the others should be made to set back, • • Public Services Director, Mr, Dosho I have the precise plans for the ones already there and there were no requirements in the precise plans for them to set back that much, Councilman Beath. I would suggest that this Council indicate their desires of Whether they want a uniform setback or not and then go to Mr,De Pietro and tell him the Council's feelings that they would like him to set back, I don't know legally if we can _force him to set back, Councilman Snvder: going to take on increasing importance the possibility of widening that, too. Councilman Jett: In view of the fact that Cruen says the north frontage road is in the .future, there may be It wouldn't hurt him any to move his building back, Public Services Director, Mr. , Dosh; Five months at7o you c•aouldn't have been hurting him but as of this date you would be hurting him because they have started diggin? the foundation, Councilman Jett, If we went to the owner and explained to him that right now there is a proposal to Widen this service road and that there is a possibility of continuing it all the way down and that he had better set back there now so he will be in a good position when this goes through, I think he would be reasonable, Councilman Tocme.r. T think it is going to take two things.- Consult the City Attornc: - 3 you can find something in the Planning Commission Minutes that indicates they were misled by the diagram and the second thing would be talk to the developer and Point out two things, that we might catch him legally and make him tear out the front of it and secondly, the advantage of him not being in. the way of that fronta.c7e road, . Councilman Heath; PTv contention was dimension was put was misleading, the way the on that drawing Councilman Towner; At least we ought to throw this question up to the City Attorney and talk to T1r,DePietro and let him know he might get caught, Motion by Councilman Towner, seconded by Councilman Heath, and carried, to ask the City Attorney and staff to review the legality of the setback onthe De Pietro property presently building on the north frontage road and that the City Staff be directed to contact Mr,DePietro and advise him of the problem of the setback and trust his cooperation to set back to the uniform building line and further that the Planning Commission be directed to provide the Council with .a study as to the setback on the north frontage road and recommendation, _29_ • • Co C, 11/4/63 CITY MANAGER'S REPORTS - Continued BADILLO AND VITICETIT Mayor Barnes: Councilman Heath: Councilman Jett: Mayor Barnes: GALSTER PARK Page Thirty How many of the Council will be at Badillo and Vincent at 9:00 A,r!, on the 13th? I'll go, I'll be there, I'll try to make it, Councilman Jett: This request to get the coopera- tion of the Los Angeles Parks and Recreation on designing the park, we have a meeting in the morning with a representative, Mr, Ronald Paige, Superintendent of Planning for the Los Angeles County Parks and Recreation Department and he will be here to meet with Mr, Bob Gingrich in the morning and what they will do is they can assist us and they have a program set up for this type of assistance providing we pay for it and it is handled similar to other contracts, He is going to meet Mr. Gingrich in the morning and they are going to take a look at the area and he will put together a pro- posal. along with the cost estimate and everything so we will have the whole package, This doesn't involve us at all at this time, JUDGE MILLER' S DINNER Mayor Barnes: Councilman Jett: Councilman Snyder: Councilman Heath: Councilman Jett. - Councilman Snyder: • HARNESS RACES How many Councilmen will Fo to Judge Miller's dinner on the 14th? I am going, I am going, I'll go, Should we pass a resolution commending him? We can do that at the next meeting, Councilman Heath: There are harness races at Hollvwood Park this Saturday and the Queen of the Valley Hospital gets 95'%of. the tickets they sell. This is the only ,Jay they will make.their money from now on, -30- • is • C. C, 11/4/63 CITY IJAI14AGER' S nEPORTS - Continued Page Thirty -One CITY AND CIIAI-IBER OF COI,*IEDCE PHONE TIE-IN City Cleric, ITro Flotten: (Rdad letter re this matter,) Councilman Jett I can't see the need for it, Mr. Chris Tambe; It would cost $10 for the initial - installation and about $5,25 a month .for the regular extension fee which we are willing to pay for, I think it is to our advantage, !Je have only two lines and they are rotary l:i_nes, Councilman Snyder; I think if anybody ought to have this, Councilmen should have it, Councilman Toanera I don't see the advantage, 1,4otion by Councilman Jett, seconded by r. Councilman Snyde, and carried, that the request for. a City and and Chamber of Commerce phone tie-in be denied, CITY CL,E;?;l<' S REPOP-,Ts OF,DCI� NOS 322 The City Clerk presented ADOPTED "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WEST COVINA AMENDING THE WEST COVINA MUNICIPAL CODE SO AS TO REZONE CERTAIN'PREMISES" (ZC 271 - Muth) Voti_on by Councilman Towner, seconded by Councilman Jett, and carried, to waive. further, read.inf, of the body of the ordinance:, l-`ot:i_o:r-j b;? Counc:i.lman seconded by Count _loran ,Tett, thcrtsaid. ord:i.nance be adopted, rTota_ori pas.;cd on roll call as foilc;as: Councilmen ':['owner, Jett, Heath, Snycl.er, 1„1avor Barnes Noes: None Absent e 1"Tone TEI1F'O ZA,I) U`:;E pJ nr,1IT APnLICAT:f.m,T Or !;Ir h:AIJCI-1. TO SELL CI-TRIS'll"AS .1'REES AT COI.`dL;J: OF SUNSET AND FT;AI,TCT O?JrTC AVEI'dUES Motion by Councilman Neati), seconded by Councilman Tett, _:.nd c:ir.ri_ed, that this request be approved. 'I'1I.11,-)0RA?D\Y USE PEI:IIIT APPLICATIOIJ OF GI:;OR.GE ZACCARO, 110,5 SOIJTIt TO S-ELL CIIRISTMAS TREES 190 t:i_on b;� Councilman Heath , seconded by Councilman Jett, and carried , that this request be approved. -31- �71 • • C. C. 11/4/63 TREASURER'S REPORT Page Thirty -Two Motion by Councilman Heathy seconded by Councilman Jett, and carried, that the Treasurer's report for the month of September, 1963, be accepted and placed on filed LIQUOR LICENSE City Clerk, Mr. Plotten2 We have a report from Cheef Sill on the transfer of liquor license on Ernie's Taco license. They have a beer license and they have applied for cocktail bar. The Chief has no objections. Mayor Barnes: There is no objection from the Council. There being no further business, Motion by Councilman Towner, seconded by Councilman Jett, and carried, that this meeting be adjourned at 12.25 A.H ATTEST: CITY CLERK APPROVED MAYOR 0 -32-