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09-30-1963 - Regular Meeting - MinutesMINUTES OF THE ADJOURNED REGULAR MEETING OF THE CITY COUNCIL CITY OF WEST COVINA, CALIFORNIA SEPTEMBER 30, 1963 The adjourned regular meeting of the City Council was called to order by Mayor Barnes at 8:15 P.M. in the West Covina City Hallo ROLL CALL Present-. Mayor Barnes, Councilmen Towner (from 8,35 P.M.), Jett, Heath, Snyder Others Present, Mr. George Aiassa, City Manager Mr. Robert Flotten, City Clerk Mr. James Kay, Director of Finance Mr. Thomas Jo Dosh, Public Services Director Absent, Mr. Harry Ca Williams,, City Attorney Mr. Harold Joseph, Planning Director CITY MANAGER'S REPORTS Mr. Aiassa, (Read letter from Mr. A. Q. Millers Daily Tribune to Mr. Aiassa as fol- lows, "This letter, which is accompanied, by a more descriptive brochure, is • sent well in advance of publication date to let you know that our special representative, Mr. Jack Harris, will be calling on you soon regarding your participation in the Tribune's 'Leadership' edition January, 1964. The history of the valley's past, the booming prosperity of the present, the promise of our future all are vividly mirrored by competent writers of the Magic Valley's own newspaper. The edition will be retained as a historical document by thousands of Valley homes. The 'Leadership' edition will consist of four 'books' or sections, containing over 50 pages of stories and pictures. 100,000 copies will guarantee a saturation coverage of the San Gabriel Valley. 500,000 population today — 1,750,000 by 1980. The Magic Valley is a leading area in the nation's leading state, Be sure your story is part of the Leadership edition. You will find Mr. Jack Harris most qualified to answer all your questions." You have a copy of the brochure, Mr. Jack Harris, Director I would like to suggest for the City Leadership Edition of West Covina one full page to appear Daily Tribune in this Magic Leadership Edition, Opposite your own advertisement we will carry editorial matter furnished by you or the City Manager. The rate is $995.00 payable in 1964. The half page is $550.00. If you have any ques- tions I will be glad to answer them, Councilman Heath, This is a publication to be put out for the entire valley and other cities will be taking a page or a half page? -1- Adj. Ca Co 9/30/63 Page Two COMMERCIAL AD (DAILY TRIBUNES - Continued Mr. Jack Harris- I presume so. Mayor Barnes- How many cities took this particular ad last year? Mr.Jack Harris- I didn't have too much time last year to call on cities. Ih this editions I will call on the cities and we would like the City of West Covina to start it off. If this City goes in I feel confident that La Puente and the City of Industry will follow. I can't answer for Covina or Azusa. We are very anxious to see you people approve tonight, if possible, a page. We Will give you the best editorial treatment that we know how. In other words, you will get two for one. Mayor Barnes- How many extra copies do we get? Last year I think the main objection was that you don't have the coverage we wanted to got to in spending money of that type. Mr. Jack Harris- How many issues of that section would it be required to do the story'the way you want to.do it? Mr. Aiassa- About 5,000 copies. Councilman Heath- Are there going to be four sections? Mr, Jack Harris- Yeso The $995.00 is for one page in one section. This is a full newspaper page. Councilman Jett- How many pages in a section? • Mr. Jack Harris- 20 to 24 pages. Not under 18. Councilman Heath- Which heading will West Covina be under? Mr. Jack Harris- I was going to suggest the industrial section. Councilman Heath- Why industrial? Mr. Jack Harris- Which one would you prefer? Councilman Jett- I think perhaps real estate and community life, Councilman Heath- Finance and Commercial development. Mr, Aiassa- That is your headquarter city. Mr. Jack Harris- I'll assure you 5,000 copies of that section. You can put that on your pur- chase order. It will be inserted in our daily paper. Sunday, January 26, 1964. The A.B.C. is 61,500 in circulation. Councilman Heath- I think mainly I would be concerned about what is going in it. Mr. Jack Harris- I would suggest your paid advertisement more or less be a report of the City showing the development as taken place in the past year or two and opposite • your pages general publicity, pictures, libraries. You have so many things here to shout about. Your cuts in the advertisement you pay for but on publicity there is no charge whatever on publicity cuts, Councilman Heath- Before I would vote on this, I would like to know completely what is going in it. We started this once before and it got into a shamble. I feel par- tiality was shown and I don't think we can stand to show partiality in the enterprises within the City. If this can be put up in a way that it is a general thing, no partiality, I think maybe I could go for it. Councilman Snyder- I don't think in our own ad we should advertise anybody except the City. -2- CO Co 9/30i63 Page Three COMMERCIAL AD (DAILY TRIBUNE) m Continued . Councilman Heath.- If this is the text where we are not going in and advertising businesses and keep it strictly to the City, maybe it is worth that much publicity, Mr, Jack Harris. - It would strictly be all for the City of West Covina, Councilman Jett.- Going along on the headquarter city idea, we could use the courthouse, the California Highway Department, Internal Revenue, library, City Hall, things like this, Councilman Heath.- This is fine. This is the trend which I think should be followed. On the other hand, the Chamber of Commerce is planning on putting out a brochure on the City itself, I don't know what the Chamber program is but I know they are going ahead with it. Is it feasible to throw this thousand dollars in with the Chamber's money and use a different approach? I think this is another thing that ought to be looked into, Police Chief Allen Slll.- They are planning Brewster Publications and it will have shots of the City and ads from the various people throughout the • community, This is strictly for enticing people into our community and general selling of the area, There will be no cost because it will be born by the advertisers, Councilman Jett.- If properly done, this could fit in with our headquarter city program and this could fit into our efforts on the court and the auditorium and these things by expanding this, City Manager, Mr, Aiassa.- Why don't you turn this matter over to me and let me work with Jack Harris and we will make out rough layouts so you can get an idea of what we are talking about, Councilman Heath.- I think the question of whether we want to tie in with the Chamber and improve what they are putting out is something entirely different, Councilman Jett.- Their's is going to be paid by the membership, Mayor Barnes.- I gather the time element is important here due to the fact they are going to put it out on January 26, If we are going to delay this and not do a good job I don°t want to see it done at all, • City Manager, Mr, Aiassa; We made rough layouts of the Tabloid and we can make up an example of this and get ideas of what you want in it and build it up, Mr, Jack Harris.- With your suggestions, we will put the page together. I will submit it to Mr, Aiassa for your approval before we start publishing, I will also see that you get proofs of it to be sure that everything is the way you want it, On the editorial. and pictorial that will come before Bud Volz er, I will turn everything over to him and he may -3- Ca Ca 9/30/63 COMMERCIAL AD (DAILY TRIBUNE) - Continued Page Four Sassign one of our feature writers to write the material. I can assure you gentlemen it will be exactly the way you want it,, All we need now is the reservation of space and by November 15 we will have gone over everything and I will take it back and have a layout made for your presentation, It will be just the way you want it,, • 0 (Councilman Towner entered the chambers at 8:35 P.M.) Councilman Heath? I believe I would be in favor of it unless there is something very detrimental in the information that comes out,, Councilman Snyder- Who is going to do the editorial work? Mr, Jack Harris; We will do it all with your cooperation for material,, Councilman Snyder: I think the ad if we do it should be slanted toward something that can be mailed to people who are interested in coming to West Covina not so much as for local consumption but more of an idea of a yearbook,, Councilman Heath: I would be in favor of this if we stress the point of headquarter city,, Councilman Jett: That is my idea,, Councilman Heath: And keep it away from advertising individuals,, Mr,, Jack Harris; I would like to see the picture of the Mayor and the Councilmen in this page. We will assign a good reporter to come over here and,go over pictures and all material to go on the other- page and then we will get everything at one time,, City Manager, Mr,, Aiassa? I think -the Council should stipulate before -this is printed on the editorial side that you do want to see it,, Mayor Barnes: Definitely,, Motion by Councilman Heath, seconded by Councilman Jett, that we make reservation in this Daily Tribune Leadership Magazine for a full page and for the information to be approved by the Council before going to press, at the price of $995.00 plus a few cuts, with the agreement that the City will receive 5,000 copies,, Councilman Towner: We had this prior Tabloid experi- ence,, Did we have any tangible results from that? City Manager, Mr,, Aiassa: I think so. Everytime we had talks in the various service clubs, they were handy. They represented the whole City operation,, We had inquiries from other cities asking for copies,, Councilman Towner? What was the cost on that Tabloid? m4® • • C Ca Ca 9/30/63 COMMERCIAL AD (DAILY TRIBUNE) ® Continued City Managers Mr, Aiassa- Action on Councilman Heath's motion. Page Five It was just a little over a'thousand dollars. Motion carried unanimously. Motion by Councilman Snyder, seconded by Councilman Jett, and carried, that the staff begin gathering information and preparing different data and ideas for the Council for the page, STUDY SESSION (R-2 AND R03) Mayor Barnes. I think the Council should have another study on R-2 and Rm3. We would like to have this with Mr, Joseph, What about the 8th at eight o'clock? Councilman Jett. Councilman Heath; COUNTY ASSESSOR Mayor Barnes. City Manager, Mr, Aiassao That is fine with me, That will be all right, Mr, Aiassa, did you receive a letter from the Los Angeles County' Assessor? Yes, I believe we made copies for the Council., Councilman Snyder- Say they were successful in this lawsuit that the shopping centers are bringing and it was necessary to give a refund, can you give a refund by deducting it from next year`'s taxes? City Manager, Mr, Aiassa. Yes, ANNEXATION COMMISSION Mayor Barnes. I received a letter from the Committee of Mayors re the Annexation Commission, (Read said letter,) Several men have been suggested for this and I think it is most important that we get a representative from the Independent Cities on this Commission because there will be two Board of Supervisors and two men selected from the cities and then one man will be selected by these four Commissioners, If you have any ideas at this time I would welcome them. This is for the Annexation Commission that judges on all annexations. We are going to have a meeting on October 10 and I am sure at this time there will be men selected, Two of the people from our area are Councilman Dale Ingram from El Monte and Mrs, Bonnel from Pico Rivera, Councilman Heath; I believe the Legislature has formulated a committee, One of the prerequisites is the fact that the man be available one full day per -5- • 11 Co C, 9/30/63 ANNEXATION COMMISSION Continued Page Six week and possibly more without compensation, There are very few people who can devote a full day per week to this Commission and not receive any compensation for it, In making your selection, make it for someone who has the time, Councilman Snyder. How long do they serve? Mayor Barnes. I think it is a four-year term. They will be staggered at first, City Manager, Mr, Aiassa. And if there is a vacancy, it will be filled from the same area, This Commission will have sole power of' life or death of any annexation. This Commission will not improve your annexation problems; it will give you another mechanism tQ go through. Mayor Barnes. We know this has life and death to an annexation and I think it important to us to select, if' possible, a man from this area who has the time and is qualified to sit on this Commission, I would like to see a man from the Independent Cities, if possible, Councilman Jett. This certainly is taking away local control, This is a rough piece of legislation, Motion by Councilman Snyder, seconded by Councilman Jett, and carried, that the Mayor be given authority to vote for whoever he thinks is qualified for the Annexation Commission, VARIANCE NO, 459 Martin Petroleum Company City Clerk, Mr, Flotten. Councilman Snyder. Public Services Director, Mr, Dosh. Councilman Towner. Mayor Barnes. (Read letter re this matter,) I think they should be allowed to be heard, The Council has 20 days in which to call it up. Let's call it up then. I think they ought to be heard under these circumstances, (Read Conditions 4 and 5 of Planning Commission Resolution No, 1462, ) Motion by Councilman Heath, seconded by Councilman Jett, and carried that the Martin Oil Company be permitted to appeal the action of the Planning Commission on Variance No, 459, Councilman Towner. That appeal. period is something I have repeatedly called attention to and it has never been changed in the ordinance. I would suggest that as a result of this I think this appeal period is too short and there should be more time for the applicant, • C, C, 9/30/63 VARIANCE NO. 459 - Continued Councilman Jett: Page Seven I think Councilman Towner is right in this, Councilman Heath: My reaction was we should shorten the time and change the procedures rather than lengthen the time. I don't know why it requires eight days to get a resolution out in the mail or written and nine days to get it in the mail. T_ think the solution is not in extending the time; the solution is staffing up in such a manner that we can get these papers out within three days after the hearing, Councilman Towner: after the decision has been made, in which to actually get notice, process but we should also extend The question is how much time are you going to allow them to appeal We ought to give them adequate time Sure we ought to speed up this notice the time for appeal, Mayor Barnes: Mr. Aiassa, could you summarize all these suggestions and give us a recommendation on how the appeals should be accomplished satisfactorily? • City Manager, Mr. Aiassa: Councilman Jett: ORDINANCE REVIEW RE SOLICITATION FOR CHARITABLE AND OTHER PURPOSES Yes. The Council has called this up, Mayor Barnes: I have a letter from Mavor Samuel Yorty from the Social Service Department re Ordinance review applying to public solicitation for charitable and other purposes and requesting ordinances within our jurisdiction together with suggestions in this area, City Clerk, Mr. Flotten: MAYOR'S MAIL I'll take care of that, Mayor Barnes: I received the Minutes of the meeting with Suparvisor Dorn's committee on Mutual Aid, This came into the City dali and was evidently opened and resealed. These are private and I would rather they were not opened—, City Manager, Mr, Aiassa: Nobody opens it unless we call. . We never open anything unless we call you first. We would have no reason to open it. They might have opened it and resealed it themselves; they might have wanted to add something else to it before they mailed it. We open_ no mail of anybody unless we have authorization from the person to whom it is addressed. -7- Adj. Co Co 9/30/63 Page Eight CITY MANAGER'S REPORT'S - Continued POLICY ON -SALE BEER LICENSES Mr. Aiassa read letter,from'Chief Sill dated 'September 4, 1964 as • follows -, "The Alcololic Beverage Control Department issues an On -Sale Conditional Beer License. The purpose of this type of license is to assure cities and interested persons that the licensee must always serve food. This also prevents the person who opens a restaurant with beer from dropping the food and con- tinuing with only the beverage. This conditional license seems to be a satisfactory solution to a number of problems in our community. The thing we fear most is a. lot of problems in preamises where only beer is ser- ved. If the person holding a conditional. license decides to go out of the food business, he can serve beer alone by reap- plying to Alcoholic Beverage Control. At that time we would have an opportunity to re-evaluate his past performance, the location, and other applicable factors, We are presently faced with a protest hearing on Love's Pit Barbecue. I've been in this place a number of times and am quite favorably impressed with the operation there. If they would ask for a conditional license, I feel this would be acceptable to us. It's very doubtful whether this would affect the surrounding churches and the theater. . If the Council is in favor of this type of license, we can change our approach in future investigations and recommen- da t ions o 90 Police Chief Allen Sill- I got a copy of Love's application this afternoon. Mr. Love applied for the condition on his license and brought by a copy of it to show his good faith. If this is acceptable to you we can withdraw our protest. It is acceptable to me. It assures us that they are not going to drop the food business and go strictly into the )seer bar business. Councilman Heath-, Before we opposed it because it was near a church, a school, and a thea- ter. These were the reasons we decided or recommended that the license shouldn't be issuedo None of these conditions have changed. Councilman Jett-, I was against it because I felt it wouldn't be necessary if they had a good operation for survival to serve beer. Since they have been open I have eaten there several times and on occasions I would have liked to have a glass of beer. I would be in favor of not objection to it at this time because it is an operation that there is no question about it that it is a food establishment. When I objected before I thought it was just going to be another little beer place. Since I have been in there and know it is a fine organization, I would have no objection to it. • Councilman Heath-, Our reasons that we protested were not true reasons then. Councilman Jett-, I didn't think it was needed there. I would be in favor of putting it in there. Councilman Snyder-, They were probably true reasons for the facts we had at that time. Cer- tainly, this is a family -type restaurant and I don't think beer is going to hurt it at all. Mayor Barnes-, What is your reason for changing your opinion? • 0 Adj. Co Co 9/30/63 Page Right -A POLICY (ON SALE BEER LICENSES) - Continued Police Chief Allen Sill: The first is because of this condi- tional thing that can be added to the license that they don't sell this out and somebody else buys it and takes over and runs a beer tavern or a beer bar. I wasn't aware that this could be done until I had a talk with the A.B.C. people about it and they brought this to my attention. Knowing the operation, I can't see anything wrong with serving beer with the food. Motion by Councilman Snyder, seconded by Councilman Jett, and carried, that the Council withdraw their protest to the beer license of Love's on the con- dition that they will apply for the conditional license instead of the other type of licensee Police Chief Allen Sill-. May we also go forward in future inves- tigations and recommend that a condi- tional restriction be placed on these licenses? They will come up to the Council. Councilman heath-. I won't look forward to a condition put on every license but if there is a bor- derline case I think a stipulation like that should be used. Police Chief Allen Sill-. We will make all these things known to you. This offers a middle ground that we can follow where the needs of the public will be served without a lot of worry concerning police problems. REQUEST FOR PUBLICATION OF ANNUAL SUMMARY STATEMENT Mr. Aiassa-. You have a copy of this The Govern- ment Code requires publication. (Read Ptemo re this matter as follows: t9To. City Clerk From-. Director of Finance Subject-. Request for publication of .annual summary statement of receipts and disbursements Information To-, City Council City Manager Treasurer to As you know, Section 40803 of the Government Code requires publication at the end of each fiscal year of a summary state- ment of receipts and disbursements by departments and funds. Government Code Sections 40804 and 40805 require that this summary statement be published in a newspaper of general cir- culation not later than 120 days after the close of the fiscal year. Therefore, you'are requested to arrange for the required publication. 20 This summary statement of receipts and disbursement is not a satisfactory financial report for persons with responsibility for management of municipal affairs. Accordingly, this office is now preparing'a more detailed financial statement which will be released to the responsible city officials as soon as it can be typed and run off. The last essential information needed for this report was received from the County Road Department on Fri- day, September 20, 1963. 3. Copies of this summary statement are being delivered to the office of the City Manager for his files and for the attention of the members of the City Council.,, - 8-A - Adj. Co Ca 9/30/63 Page Nine ANNUAL SUMMARY STATEMENT - Continued Motion by Councilman Snyder, seconded by Councilman Jett- and carried, to authorize the City Clerk and/or the Finance Officer to publish this • under Section 40803 of the Government Code. REPORT TO STATE DEPARTMENT OF PUBLIC WORKS Mr. Aiassa-, (Read memo re this matter.) I would like expression from the Council that we have a five-year plan and also have the S.C.R. Report 162. I believe you all have copies of the report. Doyouu want the staff to make a report to you before we make a report to the State so we know what we are going to do within the next five or ten years? It is required that we make a report. The ten-year plan will require where we do large basic street changes. The five-year reports will be your secondary and a few majors. Councilman Jett-, I think there is a possibility of Sunset extending over to the south, Mr. Aiassa-, I would like to let the staff go ahead and up -date this five and ten year plan in their opinion, submit it to you and if it is acceptable to You it will be sent to the State. Councilman Snyder-, I think this should be done. • Motion by Councilman Snyder, seconded by Councilman Towner, and carried, that the staff be authorized to up -date and prepare a five and ten year report of street deficiences using the S.C.R. 162 study of 1960 and sub- mit this to the Council for approval before sending it to the State. BILL OF SALE - GENERAL TELEPHONE Mr. Aiassa-, I need authorization on the dis- position of the old switchboard. We have an offer of $342.00 for the old one. Mr. Kay-,, This is not on the switchboard, It is on the material put in the new fire station, Mr. Aiassa-, Yes, it is. Intercommunication on Fire 'Station No. 30 (Read letter re this matter) Mr. Kay-,. Chief Wetherbee appeared before you where he had a way of tying in his three stations and a good thing for fire protection purposes but ties them in through the General Telephone Company. Their tariff doesn't permit the General Telephone Company to work on any equipment they don't already own. All we • are doing is turning over the speakers on this particular intercom to the General Telephone so they can maintain them, Mr. Aiassa-, We are doing a paper transaction. Their company requires that we give them a bill of sale. ME • Adj. Co Ca 9/30/63 BILL OF SALE (GENERAL TELEPHONE) - Continued Page Ten Motion by Councilman Heath, seconded by Councilman Snyder, that the Mayor and the City Manager be authorized to make out and transact a bill of sale to the General Telephone Company for the equipment in No. 3 Fire Station for the equipment outlined in the report of Mr. Aiassa of this date. Motion passed on roll call as follows: Ayes: Councilmen Towner, Jett, Heath, Snyder, Mayor Barnes Noes: None Absent: None TRAFFIC ORDINANCE AMENDMENT Mayor Barnes: "From Byron Larson, Secretary, Re: Traffic Ordinance Date: Sept. 24, 1963 We all received copies of this amendment. (Read memo as follows: Traffic Committee "It is requested that the Traffic Ordinance be amended to reflect recent changes in the State of California Vehicle Code. to Definitions: Delete (a) Alley, (b) Bicycle, and (c) Commercial Vehicle. These items are newly defined in the Vehicle Code. The Traffic Ordinance defini- tions are unnecessary and in conflict with the Veh- icle Code. 2, Section 3116 (a): Change 11201 to 1721. This Sec- tion now reads as follows: 'Any regularly employed and salaried officer of the Police Department may re- move or cause to be removed (a) any vehicle that has been parked or left standing upon a street or high- way for 120 or more consecutive hours. The new Vehicle Code provides for the reduction of time from 120 to 72 or more consecutive hours. At its meeting of September 19, 1963, the Traffic Com- mittee recommended that Section 3116 (a) of the Traffic Ordinance be amended to read '72 or more consecutive hours°to Motion by Councilman Heath, seconded by Councilman Snyder, and carried, that the Traffic Ordinance amendment be approved and the City Attorney be directed to revise the ordinance. GLENDORA AVENUE NAME CHANGE Mayor Barnes: We had an opinion from the Chamber of Commerce; we voted on this and it should be final. Councilman Towner: The reason this came back was the County Regional Planning Commission is now considering it and they are recommending that we change it. This is something that is actually County -wide to get coordination of street names. They have had cooperation from other cities in many areas on it. Councilman Snyder: I think the fact that most of it will be called Hacienda and the fact that Glendora Avenue is confusing is good enough reason. -10- • C, Ca 9/30/63 GLENDORA AVENUE NAME CHANGE ® Continued Page Eleven Councilman Heath.- The Chamber of Commerce recommended that we don't change it and it was the recommendation of the Planning Commission that we don't change it. Councilman Towner. They recommended that it be changed. I think the Chamber's recommendation was based only on the expressed viewpoint of the very minority of the actual people who live on the street or have businesses on the street, Councilman Heath.- The Chamber officials were very emphatic about it at the time, Councilman Jett.- The reason I voted not to change it was because I felt it was the wish of the majority of the businessmen in the Chamber, I would like a report from the Chamber of Commerce before I would be ready to change my vote, Councilman Towner.- I think we gave them the post cards and they made a postcard survey and we still have those statistics available, There is one thing that perhaps we should wait for and that is the County Regional Planning Commission is having a hearing on this in their jurisdiction sometime -in October, Maybe we could wait and see if they change it. If they don't change it then we don't, Motion by Councilman Snyder, seconded by Councilman Towner, and carried, that this item be put back on the agenda after the meeting on this matter before the Regional Planning Commission of Los Angeles County, SAN GABRIEL VALLEY HUMANE SOCIETY City Manager, Mr, Aiassa.- We got a call from Mrs. Chatterton who lives on Gaybar. A skunk got loose and got into her garage and there was valuable equipment in there. She called the Fire Department and they referred her to the Police Department; then to the Public Works and then Mr, Flotten, my office, and then Mr, Heath, I figured the Humane Society should take care of it and they told her they wouldn't, I called and told the woman in charge over there that we might as well cancel the contract because we weren't getting the service that we need, After that they got somebody out there to catch the skunk, Councilman Heath; Move that the City Manager be instructed to write a letter to the San Gabriel Valley Humane Society pointing out the fact that we awarded the contract to the San Gabriel Valley Humane Society with the understanding it was on the same basis of the service we would have received from the County, or better, and that first we expect them to live up to this contract, and secondly, we expect even more so that the citizens of our City when they call the Humane Society will be treated in a courteous manner; and that a copy of this letter be sent to Mrs, Chatterton, Councilman Snyder: and rats out of people's garages. I think it is a little bit too much to expect them to get skunks Adj. Co Co 9/30/63 Page Twelve SAN GABRIEL VALLEY HUMANE SOCIETY - Continued Councilman Heath. The lady said she could open the door and let the skunk out but she didn't • know whether or not it had rabies. Councilman Snyder. We are going too far here, Councilman Towner. It is just a question of what our contract says. Councilman Jett. Wouldn't a rat be classified as a rodent and are they required to come and get a rodent? Councilman Snyder. It is an animal under the contract. Action on Councilman Heath's motion. Motion seconded by Councilman Jetty and carried. (Councilman Snyder voted "No".) Councilman Snyder. I think this is the people's responsibility. Mr. Aiassa. The thing that bothered me was the discourteous treatment they gave the lady who called theme They cut her off as far as her conversation was con- cerned. I was concerned about the public relation aspect because they are a contract agent for us and they are representing the City. If they can't give us the service at least they can give us the courtesy. •PUBLIC UTILITIE'S COMMISSION MEETING NOVEMBER 5, 1963 Mr. Aiassa. (Read Notice of Hearing before the Public Utilities Commission of the State of California on November 5, 1963. Application of San Dimas -Charter Oak Domestic Water Company for a certificate of public convenience and nec- essity to extend its water system operations, Los Angeles County No. 45254, Adjourned Hearing. In the matter of the application of Suburban Water Systems, a California corporation, for a certificate of public convenience and necessity to ex- tend its water system operations, Los Angeles County. Application No, 45465, Original Hearing, Councilman Jett, Mr. Aiassa. Councilman Jett. Mr. Aiassa. Is Surburban extending their operation? It appears that way, They are running short of water now. Where are they going to get the water to supply this? Probably M.W.D. Does the Council want to take a stand? Councilman Towner. If it affects us in any way, draws • water available to us or anything of that nature, we should take a stand against it. Motion by Councilman Towner, seconded by Councilman Jett, and carried, that the City Manager be authorized to investigate this application and advise us as to whether we should enter into the proceeding. -12- C,, Co 9I30/63 CITY MANAGER'S REPORTS m Continued • RESIGNATION POLICE LIEUTENANT BOWEN City Manager, Mr,, Aiassa.- Page Thirteen I think we should give him recognition for the years'of service.with. our City, Motion by Councilman Heath, seconded by Councilman Jett, to accept the letter of resignation from Police Lieutenant Bowen and place it on file. Motion passed on roll call as follows- Ayes.- Councilmen Towner, Jett, Heath, Snyder, Mayor Barnes Noes: None Absent.- None TRACT 27416 - PICKERING 3rd Unit City Manager, Mr,, Aiassa.- (Read letter from Mr. William Evans re this matter,,) We can call this . prior to the Capital Outlay meeting on October 7tho We can adjourn this meeting to October 7tho Mayor Barnes. - TENTATIVE ALIGNMENT VINCENT AVENUE INTERCHANGE City Manager, Mr,, Aiassa.- Councilman Heath. All right. You all have copies of this tentative alignment,, This still has defects but is better than the plan we have had for the past three years,, City Manager, Mr,, Aiassa; I had requests from some of the merchants and I wonder if it is permissable if they have a chance to look at this,, Councilman Snyder. - Councilman Heath: • Councilman Snyder. - And explain to them why "A" is not acceptable,, I think they should look at this,, I think it is time to take this to the merchants,, Motion by Councilman Snyder, seconded by Councilman Heath, and carried, that the merchant groups be given permission to look at this print at the City and that the City Manager be given authorization to take this print with.the understanding that the Council is agreeable to this plan,, -13- • C, Co 9/30/63 Page Fourteen TENTATIVE ALIGNMENT VINCENT AVENUE INTERCHANGE - Continued Councilman Towner- There was some -thought ought about mooring the interchange pattern closer to Vincent and we discussed that when we met with Gruen and it was my understanding he would move it close as he could concerning the radii. City Manager, Mr, Aiassa- This is the best they could do, Councilman Heath- About the only objection they might have is the fact that the cars coming off the freeway will build up, If we make a better off ramp or another aisle, I don't see where they can have any objections to it, Councilman Jett- There will be a bare island between the deceleration ramp and the freeway so if there is any backup they can go onto the off ramp instead of the freeway. Councilman Heath- In the past meetings there have been. questions why I tried to stall the progress of this. This is the answer to it because there was a better solution and a better solution came out. I am in favor of this one and I am in favor of it going ahead, We admit now that the other was a lousy setup and this is why I was fighting it, Councilman Towner; I think if we can work with this where we have 100o agreement on it that it would be better. City Manager, Mr. Aiassa•- I think the record should show that if we abandon Center Street they do not have the responsibility for requiring a new alignment of frontage roads, Councilman Snyder- I think this is probably the best we could get and I think we all have to work together to accomplish this, POST OFFICE ADDITION Councilman Jett- I think you all, received a letter with reference to the post office and we have been working quite closely with Mr, Maddox, the Post Master and Mr. Martaraa _ of the Post Office Department and as a result we have come up with what we think is acceptable, (Maps were placed on the board and Mr. Jett explained same,) Councilman Heath- If this revised precise plan is coming before the Planning Com- mission, do they meet the minimum requirements for parking spaces in relation to the building? Councilman Jett- I believe it meets the minimum requirements when you take into consideration the overall development, We have a different problem because of the use, -14- Co C, 9/30/63 Page Fifteen POST OFFICE ADDITION - Continued • Mayor Barnes: Mr, Jett, I would like to commend you for your persistence in getting a good building and something that the people of West Covina will be proud of. Councilman Heath: I agree, City Manager, Mr, Aiassa: I think the Council can initiate a precise plan amendment so we can get the wheels rolling and then let the Planning Commission have their hearings on the precise plan, The Planning Department and the Engineering Department have looked at this, If they initiate it it will take them more time, Councilman Jett. - escrow in an effort to try to resolve been going back and forth and taken a They have purchased this property. They have had an extension of the all of these problems. We have considerable amount of their time, Councilman'Heath: The man this afternoon said they would extend the option, Whether we initiate it or it is iniated by them it still takes the same amount of advertising and public hearings, . Councilman Jett: I think if' we iniate this then we in substance say that we feel this is what we will go along with and that shows him hE has a tentative approval, We felt if we initiate this and get it on the way this could step it up; he could get back to Washington, Councilman Snyder: I think we should initiate to hurry it up but I hate to because the people who lease these make pretty good money, Councilman Heath: Mayor Barnes: We can make an indication that this looks like a presentable plan, We can indicate by a motion that this is feasible and possibly a 'very good plan, Motion by Councilman Heath, seconded by Councilman Snyder, that the plot plan presented to the Council tonight on the new layout of the Post Office extension looks to be a very feasible plan with the wall between the two parking areas and the elimination of the three parking spaces in front of the building to be replaced by adequate landscapingg and a letter be sent to Mr, Cameron re this matter, • Councilman Towner: We are giving this motion so the man will be able to go to Washington and at the same time we put the burden on the owner of the land to pay for the permit, Action on Councilman Heath's motion: Motion carried unanimously, -is- • E 1-1 Co Co 9/30/63 CITY MANAGER'S REPORTS m Continued REVIEW BOARD MINUTES Page Sixteen City Manager, Mr, Aiassa- The meeting was held on the 16th and I got my information on the 27th. We have 15 days which gives us:to tomorrow to look at it and protest it. I think that is not enough timeo Public Services Director, Mr. Dosh- This goes along with your previous discussion about this time lag, Councilman Heath-, I think the report is not the answer and the answer is to staff up for it, to speed it up, not delay the time, Mayor Barnes-, Does anyone want to appeal this decision? (None voicedo) We will accept the Minutes of the Review Board of September 16, 1963, RECREATION SUPERVISOR POSITION TO BE FILLED Mayor Barnes- Would you like -to hold this over and discuss this with the Park and Recreation Commission? Councilman Jett- I would like to have more informa- tion on this. Motion by Councilman Jett, seconded by Councilman Heath, and carried, that the matter regarding Recreation Supervisor position to be filled be held over to the 3rd, PLANNING DEPARTMENT Councilman Heath. City Manager, Mr, Aiassa-, VICTOR GRUEN ASSOCIATES PROPOSAL (East City Limits) City Manager, Mr, Aiassa-, Councilman Heath: Mr, Aiassa, who is this new man in the Planning Department? W221ace Austin. He will eventually rsplac6 Mr. Radiga You have all received copies, Move this be held over for a month for review at that time, Councilman Towner: The idea was to get ahead of the development, I assume there will be proposals coming in and it seems to me it would be working a hardship on the City and developers if we come up too late with any traffic -16® C, C, 9/30/'63 Page Seventeen VICTOR GRUEN ASSOCIATES PROPOSAL, Continued studies on that area. It seems to me traffic is the main problem in West Covina and you will never get this City to go unless you unclog the traffic and why,we sit on it is something I'll never understand. I think you'have to get going on this. Councilman Heath.- I am questioning whether we have a suitable consultant to do the work, This is the reason I am stalling on it, I am asking to see if we have a competent man and I don°t think we do at the present time, This is why I am trying to stall. it just the same way I tried to stall Vincent Avenue Interchange and I am glad we did because we have a better plan now. Councilman Towner.- It seems to me all we have had is delay and I would like to move it along, He has demonstrated that he is competent and not only that we had extensive interviews with many traffic consultants and picked this man as a result of those interviews, Councilman Jett.- If' we are going to be headquarter city we are going to have to make roads for that. Is this the time to do it? We have to do it ahead of these things, Mayor Barnes.- I feel. it is time to do it, If • you hold it for 30 days it might not make any difference, but any longer- it would, Councilman Towner.- The problem .is that when the 30 days .run out: you will want to delay it some more, We have proof here that we not only have a competent man but a man who is willing to work with us to solve the problems that we bring up, For my money, a 30-day delay is just the start of more and more delay and I think we want to get some action, Councilman Heath.- I think if you wait 30 days you can see a lot better of what this man is going to do, You're making conclusions now when the man hasn't given you any results, Mayor Barnes.- I see flaws in the compensation basis, Out of the $12,000 there is $89000 paid to this gentleman in 90 days, I would be for starting it now but not necessarily starting for 30 days but I would like Mr, Aiassa to renegotiate for three or four payments, Councilman Jett.- Maybe we should have more study on this, Councilman Towner.- That is all right with me, I would • like to take another look at it. If you want to take another look at it that is fine but I don't want to see this thing stalled again. I hope the understanding is we will take action because it seems to me it is sheer foolishness to start gambling on other consultants, City Manager, Mr, Aiassa.- It will come up November 4. We will negotiate now a different compensation basis,of payment. -17- Adj. Co Co 9/30/63 VICTOR GRUEN ASSOCIATE'S PROPOSAL - Continued Councilman heath.- Page Eighteen I111 restate my motion. . Motion by Councilman Heath, seconded by Councilman Jett, and carried, to hold off action on this matter and it is to come up for finalization in 30 days and in the meantime the City Manager is to set up this financing aspect of ito NOTICE OF PUBLIC HEARING MODIFICATION Mr. Aiassae Read memo from the Planning Commi§- sion to the City Council dated Sep- tember 27, 1963 as follows. - "The Planning Commission has been concerned with the matter of the 'Notice of Public Hearings' which are posted in the field in con- junction with zoning matters set for hearing. The Commission has worked with the City Attorney and its Staff and believes that the suggested change in the notification cards and rewording of section 9224.5 is in the best interests of the City in that it merely sim- plifies the manner of presentation of posting cards and understan- ding of the teat of the Ordinance. Recommended amendment to Section 9224050 9224.5 Same. Notices, • Notice of public hearing containing the type of application or nature of proposal, description of property under considera- tion, and the time and place at which the public hearing is to be held shall be completed not less than ten days prior to the date of hearings and shall be given in the following manner° (a) For a reclassification of property from one zone to another, variance, conditional use permit, unclassified use permit, or precise plan of design-, to By one publication in a newspaper having general circulation in the City. and, 20 By posting in front of the property not more than one hundred feet apart on each side of the street upon which said property fronts for a distance of not less than three hundred feet in each direction from said property under consideration a notice consisting of the words 'NOTICE OF PUBLIC HEARING' printed in plain type with letters of not less than one inch in height, and/or 3. By mailing a notice to the owners of property with- in a radius of three hundred feast of the exterior boundaries of the property under consideration, using for this purpose the name and address of such owners as shown upon the latest available assessment rolls of the County Assessor, 4. Both mailing and posting are to be used in all in- stances unless otherwise directed by the Planning Commission or City Council, as the case may be. fib) Per amendments (supplements or changes to the Zoning Ordinance) that do not reclassify any property from one zone to another but do impose, change or remove any new regulation on the use or development of prop- erty-, -18- Adjo, Co C. 9/30/63 Page Eighteen -A NOTICE OF PUBLICATION HEARING MODIFICATION - Continued to By one publication in a newspaper having general circulation in the Cityof° Councilman Heath- I think it is a tremendous ad- vantage. Motion by Councilman Snyder, seconded by Councilman heath, and carried, that the recommendation of the Planning Commission be accepted and the City Attorney be authorized to prepare the legal papers necessary, VINCENT AVENUE EXTENSION C-60-1 Mr. Aiassa- Read memo re this matter from Thomas do Dosh dated September 30, 1963 as follows - "Over the past two months or so you have expressed your desire to have us develop this project. We have advised your office that right of way problems have held us up. We have also in- formed you that the new alignment for Vincent Avenue has re- sulted in our requiring additional right of way to be taken from Lawrence Bassett who owns the property at the Northwest corner of Christopher and Glendora. The Signal Oil Company is the lessee of this property. . After many negotiations, we have obtained approval from the oil company, but the property owner insists on being paid for this area. The property owner further does not wish to make a statement as to its value, but is asking that we offer a price for the property. Since we have not made an appraisal of this property, it would be our estimate that the cost would be somewhere between $1.25 and $1.50 per square foot. If we were to offer the Bassetts $1.25 per square foot, the cost would be $470.00. At $1.50, it would cost the City $564.00. In our contract we expect to .reconstruct the existing facili- ties and replace them as they are. RECOMMENDATION. In order to develop a smooth traffic pattern and to eliminate a traffic hazard, we believe the property should be acquired and the improvement made at this time. It is further our recom- mendation that the City offer the Bassetts the estimated value of the property, as mentioned above. We feel that since such a small portion of land is being taken a formal appraisal should be unnecessary, Even though the job could be done without in- cluding this right of way at this time, the end result, we be- lieve, would be very undesirable. Property owners, Mr. Riding and the owner of the cleaning establishment, have already agreed to participate and are in agreement with the proposed plans as indicated." • Motion by Councilman heath, seconded by Councilman Jett, and carried, that the Public Works Director be authorized to contact Mr. Bassett and offer him $450.00 or the equivalent of $1.25 per square foot for the property the City wants, - 18-A - • • • Adj. Co Co 9/30/63 MAYOR AND COUNCIL OFFICE Page Nineteen Mayor Barnes: The Credit Union have set up an of- fice where they have supplied their own desk and everything. I asked to see all the locations where we could move without revamping a garage. The Credit Union at their own expense put in an office, They have made a real nice office out of an old building. I think if we revamped and changed a few offices we could have found some- thing adequate for Mr. Weeks and his secretary, Mr. Aiassa tells me they were going to have to do rewiring in that area anyway and I said that I don't want to see this become a political thing as faras requiring and ex- pense of moving Mr. Weeks out. I don't want this to become a political over a lot of additional expenses that could have been prevented. However, after he explained it and showed me the type of office he was going to build I think Mr. Weeks is going to have a better office than he has where he is and with this in mind and the expense that they quoted me, I feel that it might be a real advantage. Councilman heath: Mr. Aiassa, why when you have an assistant isn't he in the immediate area with you? Mr. Aiassa-, He is available by phone, He is actually a personnel office. Mr. Kay: We have investigated countless areas of moving and all of them had some- thing wrong with them. We are trying to buy space for a few years. We figure the cost will come to $2,725. I have set it at $3,000 which I fig- ure $1,400 will, be for remodeling our electrical, system. We are trying to take space that is not being occupied by dead records and move them where space is not as much a premium. Mayor Barnes: to improve now existing electrical was necessary anyway. Mr. Aiassa-, Councilman Snyder: Councilman Heath Councilman Snyder: Councilman Jett-, Councilman Towner - It will, be $3,350 for the actual par- tition and work and $1,400 is going wiring. Mr. Aiassa said he felt this We would have to do this electrical work sooner or later. What it is, the Council°s office will cost $1,400. Put the City Managers assistant where he belongs and you will have another office For the record I want to say this: The Council office is costing an additional $1,400. I think we are lucky to get it done for that. Where is the space you are talking about? Mayor Barnes: In the old garage. We will put a temporary wall in there. If this becomes a political hassle we will utilize the space we already have and we will still have it. Councilman Snyder-, That threat doesn°t scare me a bit because it is a political hassll and has been one ever since the Budget. For the record, it is costing $1,500 more than you budgeted. I would vote for getting out of paying this by cancelling the Council°s office. Councilman heath: It is well evident that the majority Of the Council doesn°t rule more. Councilman Snyder: Since when was the minority forbidden -19- from saying anything. • 11 • Adj. Co Co 9/30/63 MAYOR AND COUNCIL OFFICE - Continued Page Twenty Councilman Heath- Anything I am on the minority we are forbidden to say anything. As long as three of the Council vote to do something„ we should go ahead and do it. Councilman Towner - Mr. Aiassa: What is the proposal? Of all the plans, this plan is the most usable and the most effective. Motion by Councilman Jett, seconded by Councilman heath, that it be ac- cepted and that the City Manager be instructed to go forward and with the condition that the electric difficulties be taken care of in that areao Motion passed on roll call as follows- Ayes- Councilmen Jett, Heath, Mayor Barnes Noes- Councilmen Towner, Snyder Absent- None RESOLUTION NO. 2749 ADOPTED Mr. Aiassa- Mayor Barnes - The City Manager presented- D°A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA REQUESTING LOS ANGELES COUNTY BOARD OF SUPER- VISORS TO ADOPT THE NECESSARY MEASURES TO PROCEED WITH THE FINAL DESIGN AND FINANCING FOR THE CONSTRUC- TION OF THE PROJECT OF AZUSA AVENUE EXTENSION FROM FRANCISQUITO AVENUE TO COVINA PASS ROAD IN THE CITY OF WEST COVINA AND THE COUNTY OF LOS ANGELES" I'll have the City Attorney go over it before we send it Hearing no objections, we will waive further reading of the body of the resolution. Motion by Councilman Heath, seconded by Councilman Towner, that said resolution be adopted. Motion passed on roll call as follows-. Ayes-. Councilmen Towner, Jett, Heath, Snyder,Mayor Barnes Noes- None Absent- None Said resolution was given No. 2749 SENATE BILL 344 Mayor Barnes- In the Mayors' meeting last week we discussed the possibility under Sen- ate Bill 344 that possibly land acquisition donated by property owners could be a part of the City participation on matching funds and this is a very good possibility. Another thing discussed was they find that any dedication of land and curb and paving that the schools do may be matched by matching funds because they are not only donating the land but some- times putting in curbs and out to the center line and this can be a matching fund idea. BARBARA STREET TREE PROBLEM Mr. Aiassa- Read memo re this matter from Director Recreation & Parks to Public Service Director dated September 16, 1963 as follows: "Attached are the results of a survey taken on Barbara Avenue re- garding removal of Elm Trees which affect Lighting Assessment Dis- trict LAD 62-1. The results of the survey were as follows- -20- J Adj. Co Co 9/30/63 Page Twenty -A BARBARA STREET TREE PROBLEM - Continued la 28 property owners favored removal. 20 16 property owners favored severe pruning 30 3 responses gave no indication. The above represents a total response of 47 out of 62 originally sent. It was realized originally that this -would be a controversial issue and I feel quite certain that the decision to remove the trees, which is indicated by the response to the survey, will still create noisy opposition. Taking into account all major factors of this problem, and weighing as carefully as possible, it is the recommendation of the Recreation and Park Department that City Council order the Elm trees removed in the area referred to, and that replacement trees be planted at the time of removal. The major factors affecting this recommendation are-, (1) liability of the City for property and personal damage that may occur from these dangerous trees, (2) the excessive maintenance cost of this particular type of tree, (3) the increased hazard that will occur each year as these trees grow larger, Although the department could proceed with removal., in accordance with provisions of the Parkway Tree Ordinance, it is felt that the problem is of such a nature that further action should occur only by City Council instruction." Mr. Aiassa. They are too high and they can't put the wires from pole to pole and if you could, the lights wouldn't shine through all of those branches to the street. Mr. Dosh. At the meeting last month you approved a procedure of taking out Chinese .Elms and you started us taking out the first 200a This is on the list of 800 and this is one of the priority lists of trees to goo Motion by Councilman Snyder, seconded by Councilman Beath, and carried, to accept the report from the Director of Parks and Recreation re this matter. Motion by Councilman Snyder, seconded by Councilman Towner, and carried, to approve their removal of the trees on Barbara Street and adequate re- placement be taken immediately. LEASE -PURCHASE CONTRACT CIVIC CENTER Mr. Aiassao (Read letter from the City Attorney dated September 20, 1963 re this matter as follows. • "I am returning herewith the proposed contract submitted by Stone & Youngberg together with the attached report from the Finance Department, I find no objection to the legal form of the contract and hereby approve it as to form. It does not commit the City to the payment of any money unless the City should elect to proceed with the financing and construction of facilities under the lease -purchase method° It does, however by par- agraph 16, commit the City to cooperate with and assist the consultant in securing all information and data required, - 2®-A - • i • Adj. Co Co 9-30-63 Page Twenty -One LEASE -PURCHASE CONTRACT - Continued City Attorney Letter - Continued'' "This commitment could be quite an onerous and expensive one, It would appear to me that the City would not care to -make this commitment unless.and until it has definitely determined that it intends to proceed under the lease -purchase method rather than by the simpler, cheaper, less complicated and more democratic method of general obligation bond financing. The method of financing is a policy matter and I do not mean to intervene in the determination of policy except to indi- cate that this agreement more or less constitutes a determin- ation to proceed by the lease -purchase method, and by approving the contract, I do not wish to give the impression that I personally approve a determination to proceed by that method at this time." Councilman Jett' I think what he is saying here is we are getting the cart before the horse, We haven't actually determined that we want to build anything yet. It would be my opinion that maybe we would want to have an effort at a bond issue before we can go into ai lease agreement. Councilman Snyder' But if it fails you can't go this route. He said if a bond issue failed that your lending companies wouldn°t look as favorably on loaning their lease purchase on something that failed as a bond issue. Councilman Jett' I think the first place to start would be to get a citizens' c®mmattee appointed. Mr. Aiassa' The only commitment you have if you go the lease option purchase way, after you have all this survey and all this that he will prepare for you, he still doesn't have a bonifide contract unless you go the lease purchase method, If you go a general bond and abandon it he has no recourse, Councilman Heath - Mayor Barnes. Can we hold this after the Capital Improvement meeting and then at that time figure if . we want to go into it and to what extent` All right. We will hold this until then. -21- Co Co 9/30/63 LEASH -PURCHASE CONTRACT - Continued Page Twenty -Two Councilman Snyder: I agree, that you're avoiding going to the voters but I think that you make up for this by getting a large citizens' committee which would say go ahead or not, Councilman Towner- It makes sense to me, without obligation, to have all the study go into it that the financing firm would do and at the same time -put ourselves in a position to present it to the public. If we find the public prefers to have their say by way of vote we would still drop it and go the other route and we have all the benefit of all this study. AGREEMENT WITH COUNTY CIVIL SERVICE FOR EMPLOYER PHYSICALS Mr. Aiassao (Read letter re this matter from Chief. Administrative Officer, Mor- ton J. Golden, County -City Services, dated September 6, 1963 as follows: 4°We have been advised- by the County Civil Service Commission that the City of West Covina is considering utilizing the services of the Commission to provide empl,oyement physicals. Such services can be provided to the City pursuant to the terms and conditions of the general services agreement cur- rently in effect between the County and the City. • The rate charged in 1962-63 was $17.22 per individual ex- amined. This rate is currently under study by the Auditor - Controller, and we anticipate that it will increase by approximately 5 per cent in the 1963-64 fiscal year. Should the City Council desire to receive this service from the Civil Service Commission, they should adopt the attached resolution which requests the County to perform such serviceso Certified copies of the resolution should be submitted to this office for processing to the Civil Service Commission and the Board of Supervisors Should you desire additional, information concerning this matter, please do not hesitate to contact me." Councilman Snyder: I certainly would include the Street Department. Mr. Aiassao Most doctors don't give them the thorough examination that these people doe That is why we don't use local doctors. Councilman Snyder- They have had a local doctor but all he does is very minimal physical • and they have the facilities for checking whether they have had a bad back or liable to have something wrong with their back and this is where your biggest liability comes in. Councilman Towner: I am wondering about this $40 rate for such a place as Magan Clinic. The insurance companies make arrangements with these doctors where they get special rates on it, I understand the business administrator's answer was based on their going rate for the man who walks in the front door off the street and not a rate on a contract basis. I wonder if somebody approached them with the idea of a group. -22- HREE C o C o 9/30/63 Page Twenty COUNTY CIVIL SERVICE - EMPLOYER PHYSICALS - Continued Mr. Aiassa-. We explained to them that it would be a group type of thingo Councilman Snyder-. I don't think we have enough volume • for someone to give us a rate Mayor Barnes-. I think the motion was that all safety Personnel and all, those who work in the Street Department take this physical. RESOLUTION NO. 2748 The City Manger presented-. ADOPTED #VA RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA AUTHORIZING AND REQUESTING THE CIVIL SERVICE COMMISSION OF THE COUNTY OF LOS ANGELES TO PERFORM PERSONNEL SERVICEPO :Mayor Barnes- Hearing no objections, we will waive further reading of the body of the resolution. Motion by Councilman Towner, seconded by Councilman Heath, that said resolution be adopted. Motion passed on roll call as follows-. Ayes-. Councilmen Towner, Nett, Heath, Snyder, Mayor Barnes Noes, None Absent-. None Said resolution was given Noo 27480 • Mr. Kay-. I would go across the board. Councilman Towner-. I get cases involving a secretary who tilts too far back in her chair or moves her desk.. She is just as liable to hurt her back if she has a susceptible back. Councilman Snyder-. I think we should include all employees. Motion by Councilman Snyder, seconded by Councilman Towner, and carried, that we include all new employees in the taking of a physical. REPORT ON STATE LEGISLATION Bill No. 2111 Mayor Barnes-. I am not in agreement. Councilman Towner-. The person who comes into the City and stays there temporarily;, less than 30 days, I think -they have the advantage of the City services as long as they are there, The Police. and Fire protection and these other things. So there is some justification for charging them a little money. Councilman Snyder-. The only thing is I don't think we have enough motels here to make it worth the unfavorable publicity we would get by applying such a tax. Councilman Heath-. I think a motel man pays his taxes which pays for our Police protection and I think this is another way to put the bite on and I am against it. Councilman Towner-. This bites the guy who comes in and rents the room; it doesn't bite the motel man, I am not in favor of rushing into it. CHAPTERS 1824.& 1958 Councilman Heath-. That is a good idea if it is done right, • Co Co 9/30/63 Page Twenty -Four REPORT ON STATE LEGISLATION EFFECT - Continued CHAPTER 2681 CHAPTER 2680 City Manager, Mr. Aiassa- No comment. Comment as follows - This just went into effect.. We will have to follow it. Councilman Towner-, There is an ordinance in the County of Orange that they take the subdivision from one to four and you have to record with the County. If you want to split off one lot you have to go to the County with a map. I don°t think we have anything like that in Los Angeles County or the City of West Covina. This is on anything. Councilman Jett-, I don't think we have any need for it. CHAPTER 2613 No comment. CHAPTER 1808 Comment as follows-, • Mayor Barnes-, We are going to have to appoint this man temporarily and we want some one who will try to have this whole thing thrown out. We may have to come back for help on this. CHAPTER 1809 Comment as follows- Councilman Snyder-, We should request the League and other cities to act on this. Mr. Bonelli,would be a good man to recommend for this because he is local government minded or ask the League to appoint somebody. City Manager, Mr. Aiassa-, Councilman Snyder. - They want the City Council to submit names. I would suggest Mr. Bonelli,, Councilman Jett-, These things frighten me because of what they can develop into. We incorporate for one purpose -- to have local control, and these boys are trying constantly to try to get in there. Councilman Snyder - 0 City Manager, Mr. Aiassa-, M.T.A. Another man who would be good on there would be Harry Williams. We'll make a pass at Mr. Bonelli. Councilman Heath-, We have a letter in our folder tonight.from Supervisor Bonelli concerning this M.T.A. fiasco. (Read letter re this matter.) Monorail System said they would install a rapid transit system and pay for it -24- C, Ca 9/30/63 M,T,A ® Continued Page Twenty -Five • out of the fare box, There is another monorail system that said they will do the same, M,T,A, wants to control it and wants to put in a rapid transit system and pay for it out of added taxes. Mr. Bonelli would like a resolution, He needs help on this, He would like the Councils to pass resolutions stating (1) That the rapid transit should. be a private enterprise financed from the fare box and keep the M,T,A, out of this transit; (2) If it has to be under M,T,A, that we put in the resolution that by all means it be put before the people to let them vote on whether they want to be taxed for this rapid transit. He would like very much to have a resolution sent to the State Assembly Committee making your City officials' position known before the State Assembly Committee could move on it, Mayor Barnes-. I think if we intend to hold taxes down, private enterprise in this field is the only way. These two organizations who offered to build these monorails are estimating $18090009000. The M,T,A, cost was some $56090009000, and this, to me, says they are going to ask the taxpayer to pay for this and they want to build a real expensive thing. I think private enterprise can build it faster and do just as good a job and take it from the fare box, Councilman Towner-. The only difficulty with that is • that the proposals of the private firms all say they want to do is build and they don't want to run it. I don't know of anyone of those firms who have said that they will not only build it but runit after they have built it, The real risk in the whole thing is whether they could make a profit out of the fare box, None of these firms have said they will run this thing, Public Services Director, Mr, Dosh, The M,T,A, has said that the underground cost is amost four times as costly as overhead, They have said that certain cities like. Beverly Hills refuse to consider anything overhead, If they will not consider it and as long as these cities have this power and M,T,A, doesn't have any governmental power, they have to go along with the people;'=,,,;_-'. of Beverly Hills says put it underground,' they have to do it. The only paying line is the Wilshire Corridor and that is the one that will actually pay for the other three lines. There is a tremendous problem in this underground system because some people won't buy it, Councilman Snyder. We would have to say that it not only has problems, but that if it is privately built it has to be privately run. I think the resolution should include both, Councilman Towner-. I don't see how you are going to avoid a. government operation here. How in the world is a private company going to buy up the property to put the line through? Councilman Snyder-. They get a franchise and they have the right of condemnation, Mayor Barnes-. I think they could be given this authority, Councilman Heath. It's riding right into M,T,A,'s lap, -25® C. C. 9J30/63 M.T,A, - Continued 40 Public Services Director, Mr, Dosh- Mayor Barnes - Page Twenty -Six They want tax power like any other governmental agencies. One thing I am against is that the terminal will, be in El Monte. Councilman Towner- I don't think this is so cut and dry like it might seem to be on the surface. While we agree that it should be financed out of the fare box, the supposition that private enterprise can do the thing is just not well taken. Councilman Heath° Councilman Towner - Councilman. Heath - Councilman Towner-, I donut think Allweg would build this unless they had someone to run it, They would turn it over to M,T,A, But M,T,A, is not going to agree to something like this, That is why they are fighting this. Councilman Snyder; The Pennsylvania Turnpike is a • private enterprise. This may require some new legislation to let private enterprise build and run it. Councilman Towner- Then you run into a problem where you put the same power which you would have put into M,T,A, Councilman Jett- Allwag was going to borrow something like $185,000,000 for this program. I can't imagine any group of financial organizations financing the construction of something unless they were assured that it would be operated efficiently or else there would have to be a tax subsidy. Councilman Towner- The $1825)000,000 would have to be paid .just for the construction. They have a first claim on all the money to come out of the fare box. Councilman Heath- This company that was going to finance it from New York certainly wouldn't go for some slipshod arrangement like this, They would be pretty sure that it would not only be feasible from all phases or they wouldn°t but the money into it, He is asking for a resolution to go to the State Assembly that we feel rapid transit should not be subsidized and that private enterprise should take it over, Motion by Councilman Heath, seconded by Councilman Snyder, that the is City Clerk be asked to draft a resolution to the State Assembly Committee stating that this Council is in favor of private enterprise constructing and operating any rapid transit system and in the event it is voted that M,T,A. construct and operate a rapid transit system that they be required to place before the voters.the question of taxing the voters for the construction and operation of the system. Motion passed on roll call as follows- Ayes- Councilmen Towner, Jett, Heath, Snyder, Mayor Barnes Noes- None Absent- None -26- 0 0 C" C" 9/30/63 M,T,A, - Continued Mayor Barnes-, CIVIL DEFENSE MEETING IN SACRAMENTO City Manager, Mr. Aiassa-. Mayor Barnes-, Page Twenty -Seven It should be stated that it be paid for out of the fare box,, (Read letter re this matter,,) Mr,, Aiassa, could you at -tend this meeting? City Manager, Mr. Aiassa- I thought either myself or Cleo could, She is making recom- mendations for this Committee so we really should have somebody other than Cleo goo'; if possible, a counciZman. Councilman Heath-. . Send Mr. Flotten,, Motion by Councilman Jett, seconded by Councilman Towner, and carried, that Mr. Aiassa be authorized to go to this meeting, if possible, and if not, find a suitable substitute to go in his place. HEADQUARTERS Crff COMMITTEE Councilman Heath-, Who is on the Headquarters City Committee? Have we had any say in picking these people? Councilman Jett-. No, It was the Chamber of Commerce. We turned it over to the Chamber with the recommendation that they appoint this. Mr� Chris Tambe.- Your motion, as I recall, was that the Mayoz,, the City Manager and myself as Chamber Manager sit as a committee to determine who was going to comprise the Committee, This Committee was to work out the Headquarters City concept and further recommend the steps to be taken. Councilman Snyderg Councilman Heath - City Manager,, Mr. Aiassa- I personally think that the Council should approve this committee. I do , too � Tomorrow -this will be reviewed and the Mayor will be at the meeting. Councilman Snyder- I think we are forming a group that is going to suggest policy and they areigoing to be advising policy to the Council and we at least. ought to know who is on it, Councilman Towner-, We want to find out who is on it before it is finalized. That is one of the purposes of the meeting tomorrow afternoon at five ovclock. -27- 0 C11 C. 9/30/63 Page Twenty -Eight CITY MANAGER'S REPORTS -Continued DISPLAY OF OLD FIRE ENGINE City Manager, Mr. Aiassa: We have a request from the West Covina Auto Parts to display the old fire engine on October 10 in their parking lot from 1:00 to 9-.30 P.M'. Motion by Councilman Heath,, seconded by Councilman Jett, and carried, that the West Covina Auto Parts be given permission to display the old fire truck subject to the supervision of the Fire Department, There being no further busines . s, Motion by Councilman Jett, seconded by Councilman Heath, and carried, that this meeting be adjourned to October 7, 1963 at eight o'clock. The meeting was adjourned at 12:15 A.M� ATTEST. CITY CLERK APPROVED MAYOR 8".