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08-19-1963 - Regular Meeting - MinutesMINUTES OF THE ADJOURNED REGULAR MEETING OF THE CITY COUNCIL CITY OF WEST COVINA, CALIFORNIA AUGUST 19, 1963 The adjourned regular meeting of the City Council was called to order by Mayor Barnes at 8:15 P.M. in the West Covina City Hall. ROLL CALL Present: Mayor Barnes, Councilmen Towner, Heathy Snyder (from 9:05 P.M.). Others Present: Mr,, George Aiassa,,City Manager Mr, Robert Flotten, City Clerk Mr. Thomas Jo Dosh, Public Services Director Absent: Councilman Jett Mr. Harry Co Williams, City Attorney Mr. Harold Joseph, Planning Director CITIZEN'S COMPLAINT Sewer Installation • Mayor Barnes: There is a Mr. Meyers present tonight who has a complaint regarding a sewer district in his neighborhood,, Mr.,o Richard V. Meyers We have new sewers being'put in our 509 North Nora area but we have been having West Covina difficulty with the contractor doing the job. Two items we would like known are (1) the item of safety. We had to call in a couple of weeks ago relevant to.him failing to put barricades up. He dug holes at the corners and left the holes unguarded ­ no barricades and no lights,, We called.the police and they got ahold of the contractor at about eleven o'clock and he came down and put a light on the opening in the street,, Since then he has unloaded a bunch of sand about fifty feet above the intersection on Rowland and it extends about 20 feet into the -street,, People coming down making a turn there and they turn into 30 or 40 tons of sand. There are no lights, nothing at all to show that it is there. Secondly, the contractor has dumped from 15, to 25 pieces of big tile about 5 feet long on the front end of our lots and some of us have lawns we are proud of and it is beyond recovery right now because the lawns are dead,, The pipe has been there for three weeks,, We,would like the Council to take what action they can in remedying this and having this contractor pay for the -damages that he has done. We realize that it is City property he put the tile on but we are responsible for taking .care of it because it is the front end of • our homes,, Mayor Barnes: T informed Mr. Dosh of this and he informed me they had closed the contractor down, He was backfilling where the pipes had already been put in, Public Services Director, Mr,, Dosh: Mr,, Meyers says they are started up again. I was unaware of this. We had them shut down since a week ago last Thursday,, I know regard- less of how we ride these people it is difficult to get them to perform the way you want them to do it,, -1- Co Ca 8/19/63 CITIZEN'S COMPLAINT (SEWER INSTALLATION ) Continued Page Two . Mayor Barnes: Mr. Aiassa, would you check with Mr. Williams and find out if there is any recourse for these people because of the loss of their lawns or what we as a Council can do about this? Councilman Heath: I would be interested in knowing about this, too, because I think this is not pursuing with care even though it is City property and I think the man should be somewhat considerate. City Manager,, Mr. Aiassa: I'll take care of that. Councilman Towner: This seems inexcusable that a contractor should create this kind of situation. Councilman Heath: Has anything been done about the light on the pile of sand for tonight? Public Services Director, Mr. Dosh: Yes, Mayor Barnes: I understand that a car drove off into one of these holes because • there weren't lights. Mr. Richard V. Meyers: Last Sunday there was another accident there. A youngster went around the corner and went into the sand and they had to take a tow truck and tow him off the top of the sand pile. You come on to it right away. You can't see it when you start to make your turn. CITY CLERK'S REPORTS RESOLUTION NO. 2723 ADOPTED City.Clerk, Mr. Flotten: The City Clerk presented: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA COMMENDING THE REVEREND HENRY KENT FOR THE SERVICES HE HAS RENDERED TO THE CITIZENS OF OUR CITY" (Read said resolution in full.) Motion by Councilman Heath, seconded by Councilman Towner, that said resolution be adopted. Motion passed on roll call as follows: Ayes: Councilmen Towner, Heath, Mayor Barnes • Noes: None Absent: Councilmen Jett, Snyder Said resolution was given No. 2723. Mayor Barnes- I have agreed to sign a scroll for Rev. Kent. If there are no objections from the Council I will sign this scroll on behalf of the City Council. -2- • n U C, C, 8/19/63 RESOLUTION NOo 2723 -Continued Councilman Towner. Councilman Heath. Mayor Barnes. Councilman Towner. Mayor Barnes. ORDINANCE NO. 815 ADOPTED Page Three Certainly not. I have no objections, Councilman Heath will appear -at the dinner on behalf of the City. I will be there. I will not be able to make the dinner, The City Clerk presented. "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WEST COVINA . APPROVING THE ANNEXATION TO, INCORPORATING IN, AND MAKING A PART OF SAID CITY OF WEST COVINA CERTAIN UNINHABITED TERRITORY OUTSIDE THE SAID CITY AND CON- TIGUOUS THERETO, KNOWN AS SOUTHERLY ANNEXATION DISTRICT NO, 18111 Motion by Councilman Heath, seconded by Councilman Towner, and. carried, to waive further reading of the body of the ordinance. Motion by Councilman Heath,, seconded by Councilman Towner, that said ordinance be adopted. Motion passed on roll call as follows. Ayes. Councilmen Towner, Heath, Mayor Barnes Noes. None Absent. Councilmen Jett, Snyder Said ordinance was given No, 815, NOTICE FROM INDEPENDENT CITIES OF LOS ANGELES COUNTY OF THE REGULAR MEETING ON WEDNESDAY, AUGUST 21, 1963, at 6.30 P,M, AT THE RODGER YOUNG AUDITORIUM City Clerk, Mr, Flotten. Mayor Barnes. City Clerk, Mr, Flotten. This is for your information, I wonet be able to attend because that is the night we interview the Planning Commissioners, I'll notify them, Councilman Heath. You have a convention coming up next month. It might be a good idea to have someone there for information, -3- n U i Co Ca 8/19/63 Page Four INDEPENDENT CITIES MEETING - Continued Mayor Barnes: It is for September 21st and the 22nd at Catalina. 'The total. _fee .for. .the Council as a whole is $25.00 for as many as -wish to go, The round trip per person is $7.25 by boat, They have adequate facilities for the overnight stay but we should get our reservations in as soon as possible. Mr. Aiassa, perhaps you should send someone to the meeting on the 21st to take notes. City Manager, Mr. Aiassa: NOTICE FROM CHAMBER OF COMMERCE OF AUGUST "EARLY -BIRD" BREAKFAST, AUGUST 20, 1963, AT 7:30 A.M. AT CLIFTON'S CAFETERIA. City Clerk, Mr. Flotten: Councilman Heath: ON SALE LIQUOR LICENSE City Clerk, Mr. Flotten; opening of the Burma Trader. Mayor Barnes: CITY MANAGER'S REPORTS VICTOR GRUEN MEETING September 3, 1963 All right. This is for your information. I'll be there and I'll represent the Council. We have an application for an on sale liquor license for the re - I believe you have copies of this. We have no objections to this. City Manager, Mr. Aiassa: The Victor Gruen representatives want to have another meeting with the Council on September 3 at eight o'clock. Is this agreeable with the Council? Mayor Barnes: TEMPORARY FIRE STATION Pickering Tract This is agreeable. City Manager, Mr. Aiassa: We have to make a decision on this house. I discussed this and if we abandoned this building it could possibly be used for a library branch. I have no written confirmation or approval about this from the County. They are pouring the foundation for this building. -4- C. C. 8/19/63 Page Five TEMPORARY FIRE STATION (PICKERING.TRACT) - Continued Mayor Barnes: We have telephones going.into that tract which is a Lycoming number. • It is long distance for those people to call City Hall. I think that having a Lycoming prefix, we should do something about this. I think .it is also important that we have a fire station. If we don't give these people West Covina identity to being with in this area,.I'm afraid they will be separated from West Covina and I don't want that to happen. Councilman Towner: How many people do they have down .there now? City Manager, Mr. Aiassa: Councilman Towner: City Manager, Mr. Aiassa: By January of 1964 the tract will have about 600 homes. The County charge for fire protec- tion would be what? Approximately $14,852 and that is until January, 1964. Mayor Barnes: This is not the only,important thing in that area. I think it is very important that we start right off that we have this area be a part of West Covina right now. Councilman Heath: I think you brought up a good • point, Mr. Mayor, that I have con- sidered before. I think we should give those people down there an identity and I would recommend we go ahead and proceed. Councilman Towner: Councilman Heath: Councilman Towner: Councilman Heath: Councilman Towner: Do you know how much additional money it is going to cost to do this? I have gone over the report. What is the figure? I don't remember exactly what it was. Was it near $1,000 or near $30, 000? Councilman Heath: I think the numbers are erroneous in this report, and I think it will cost $20,000, and I think we should value this on giving those people an identity down there. Councilman Towner: You don't care about spending the money. All you want to do is get the identity and get Mr. Pickering's house sold, I think. That is probably what it amounts to. Councilman Heath: This is absolutely ridiculous. I am not trying to sell a house for Mr. Pickering. Mr. Mayor, I started to make a motion and I had the floor before, and I think I am entitled to make a motion, and if he wants to make some comments later he is entitled to make a comment on the motion. I had the floor and ;I therefore would like to.make a motion. Councilman Towner: Mr. Mayor, I had the floor and I am continuing now. I asked Mr. Heath some questions which he has not yet answered. -5- C> Co 8/19/63 Page Six TEMPORARY FIRE STATION (PICKERING TRACT) - Continued Councilman Heath: You don't have to get sarcastic about it. • Mayor Barnes: I don't think you have to ask questions, gentlemen. I think you made the observation that we don't want a question and answer period, Councilman Towner: Well, I do because I think that before you vote on this that both you and Mr.Heath ought to know how much money is involved here. You're willing to go ahead with this without any consideration of the money involved. I think the taxpayers are interested in how much money you are going to spend. Councilman Heath: Veryfortunately, Mr. Mayor, I am entitled to my own opinion without a cross examination from somebody else on the Council and I would appre- ciate it very much if he would keep it to himself. Councilman Towner: I know it's embarrassing.to you to have this information brought out but could we have the figures, Mr. Aiassa? City Manager, Mr. Aiassa: The total cost for man power facili- ties for the first year is $64,948 minus the nonreoccurting cost which is the building and the furnishings and the bedding which amounts to approximately $20,00, so you're talking • about $44,300 for a year. This would be January 1, 1964. Mayor Barnes: Out of this what salvagable material would we have? City Manager, Mr. Aiassa: You could probably salvage the building which.would be about $19,000; the furnishings which would probably be transferred to another station Councilman Towner: City Manager, Mr. Aiassa: Mayor Barnes: City Manager, Mr. Aiassa: You're spending $20,000 to put the station.down there this year out of next year's budget. There is one factor we did not include and that is the landsccping, Our Parks Department and our Fire Department would help with this landscaping. I have not confirmed this about the County library in this spot. Councilman Towner: I think it is wise to find some way • to dispose of the building after we use it but there are other questions involved here. Another thing is .the equipment. When you talk about the building furnishings and beds, do you include all the equipment that they put into a fire station? City Manager, Mr, Aiassa: that takes care of all that, They figured for furnishings, beds, chairs, etc., $1,300 and I believe Mayor Barnes: I have a. report from the Chief stating.that the equipment is available for this station. IT-M • • C. C. 8/19/63 Page Seven TEMPORARY FIRE STATION (PICKERING TRACT) - Continued Councilman Towner: We would be taking one of the pumpers. Is that currently in use? City Manager, Mr. Aiassa: I think it is held in reserve and is usually the last truck out. Battalion Chief.Short: The Mack pumper is in use at Station 3. The pumper you're talk- ing about is the Crown, the F-4, the first Crown we bought. Councilman Towner: Mayor Barnes: City Manager, Mr. Aiassa: Councilman.Heath: You move it out of this area and down there and we have that much less equipment in.this area. Are we covered in this area? If you notice your Capital Outlay Budget you notice there is another fire truck. I think we will need it eventually. Councilman Towner: What I am trying to bring out here is if you look at these figures you will find out that if you stick to the County contract for another year that you will save enough money to pay for a complete new fire truck and a down payment on a fire station. It seems to me that you're pouring money down the drain for some ludicrous purpose and I don't think it is wise at all. Councilman Heath: How much do you figure you will save? Councilman Towner: I can tell you right now, Mr. Heath, that it amounts to thousands of .dollars. You snicker at it, but I don't. City Manager, Mr..Aiassa: If you use the County contract and going into 600 homes we figure the approximate charge of the County will be $14,852. This does not include hydrant rental but this would be a reoccurring cost anyway, whether we had a fire station there or not. Councilman Towner: As far as coverage is concerned, do we have yet any mutual aid agree- ment with the County? City Manager, Mr. Aiassa: You have a contract with the County. It is better than mutual aid. Mayor Barnes: We do not have a mutual aid on the • County, but on Wednesday at 2:00 o'clock, I am attending a meeting on mutual aid in Mayor Yorty's office. Councilman Heath: What did you use as an assessed valuation on each house? City Manager, Mr. Aiassa: About $17,500. It is about 25% of that figure. Councilman Towner: There is no question about it that this is the top figure on the County aid,.$14,892. You can assume also that you double that for the next -7- C. C. 8/19/63 Page Eight TEMPORARY FIRE STATION (PICKERING TRACT) - Continued year so you have something in.the nature of $43,000.or $44,000 for a year and a half of County coverage. To me this is a much better • bargain for several reasons. First .of all we don't know that this particular house site or location is the one that is a correct location for a permanent fire station site. We would have to move trucks and equipment and men.down there to man this fire station and leave less coverage up here or buy more equipment up here to replace it. You have approximately $65,000 in men.and equipment that it is going to cost you for one year of coverage as compared to $43,000 or $44,000 for the year and a half with.the County. I think it is just.a bad bargain and I don't see why we should enter into it. You can gain City identity by other means. Mayor Barnes: We built a fire station on Sunset as a temporary station knowing very well that coverage as far as fire is concerned that this was not the spot. This facility has been in use for some five years now. I think we are going to find that the cost of developing fire stations and getting proper coverage is important. I don't believe we will ever be able to get it any cheaper than we are getting this and I would defy anyone to come up with a cheaper idea to develop,a fire station. You're using "E" classifications on all four men and this is incorrect. City Manager Mr. Aiassa: You can subtract maybe two or three thousand dollars from your total. We have to include sick leave, all these things that would be • normally applicable. This is why we use the "E" step. We included all the things that could be involved. Councilman Heath: As I figure this we have three men totalling $20,000 in salary for the year. I also would look to the cost of the house and furnish- ings as being nonreoccurring or we can sell the house at the end and come out with the money we have put into it, so I would say;as far as the expense of the house is concerned that we call this a temporary loan. Therefore, our actual expense over the hill would be for three firemen at the cost of $20,000. IfI do my figuring right, it comes out to,$2,400 times 60 cents -- I am a little bit high and I come out with $15,840. Put it against $20,000 in salary because I still say the station can be sold for what it is bought for, if not more, so possibly we are talking about $5,000 to establish our own station. Councilman Towner: Nosy may I have the floor? I think, Mr. Heath, one thing you ought to do is be honest with your figures. Your are leaving money out to the tune of approximately-$30,000. Now you people are going to have to go ahead and do this. I think we have prolonged the debate long enough. You made up your minds before we ever got -here. So go ahead. Councilman Heath: I asked the newspaper, "Have you • ever seen such accusations made like this before, that we have made up our minds before we come in here?" Isn't this ridiculous, where we are being accused of something where he has absolutely no grounds whatsoever? Councilman Towner: Yes, I do have grounds because -I have heard the discussions out of this Council Chamber and I know what you people are shooting for. • • • C C. 8/19/63 TEMPORARY FIRE STATION (PICKERING TRACT) - Continued Councilman Heath: no trust in anyone else.and always Page Nine This is what is ruining the city; just this attitude; just this type of feeling, where there is thinking someone else is crooked. Councilman Towner: In this particular case I am not accusing you or Mr. Barnes of anything crooked, but I am certainly saying that you are being foolish with the taxpyers' money, that is all. My protest is on the record. Councilman -Heath: I am making a register of the attitudes and comments of a certain member of the Council and I think it should be noted. Councilman Towner: It expect it to be noted and I expect the public to take notice of it. I hope they do. Mayor Barnes: I think the City of West Covina is important and I think it is import- ant that we tie this area in.with our City. I think it is important that we don't have all of these fire stations hit'us at once. Councilman Towner: I agree we should give this part of West Covina identity. We can tie it together with our street program, having it under the same post office, providing the City services we can reasonably provide. I don't anticipate that the County aid program will continue in this area. I am pointing out you can save approximately $40,000 over a year and a half if you continue with the County aid. At that time you will be able to tell where you want your permanent fire station in that area. I think it is a bad investment. Councilman Heath: I think that"$40,000" is the -most twisted erratic figure I have ever heard coming from any person. I think it is absolutely ridiculous. Mr. Aiassa, have you looked into what our fire class would be if we had County service versus our own service? City Manager, Mr. Aiassa: Our Station No. 5 was to be in 158. The Board of Fire Underwriters realize there is an undeveloped area gap between this property and the property to be developed. They have directed to us that many times they will waive certain deficiencies if it is going to be a temporary thing but if it is going to be permanent that we sign a permanent con- tract with the County that we will rely on permanent service and they will evaluate that on that basis. Councilman Heath: This could mean that the Pickering :Tract could carry a 6 or 7 classi- fication where.the City carries 5. The advancement from.a 6 to a 5 classification is 207o in a premium of insurance. If you take 600 houses of insurance I think you will well pick up this true number of $5,000, and it can be well justified for putting our own station in there. City Manager, Mr. Aiassa: know the valuation goes into water, other than just a mere fire station. Mr. Heath, I did not want to discuss the maximum protection because you type of construction,and-a hundred thing I= C. C. 8/19/63 Page Ten TEMPORARY FIRE STATION(PICKERING TRACT) - Continued Councilman Heath: I wonder why on an occasion like Pick's Hardware in the City and • previous to the installation of the new fire station,and in a much more readily protected area that the.fire classification is a 6 and the rest of the City is 5 and why do we feel we can go down to the Pickering Tract and come up with a 5 on.that when.Walnut is a 7. Councilman Towner: writers in the immediate future: Are:we.anticipating.a review of this by the Board of Fire Under- City Manager, Mr. Aiassa: No. When you are talking,about Mr. Pick's development you're into a highly concentrated commercial area. Also, the type of construction and the type of businesses there. Here you are talking about residential property which in the eyes of the Fire Department are the easiest to protect. They are concerned about the patch areas. Motion.by Councilman Heath, seconded by Mayor Barnes, that since in my estimation the difference between County services and City services in the Pickering Tract is a differential of about $5,000 that we instruct our City Manager to proceed with the acquisition of a house from Mr. Pickering for a fire station. (Councilman Snyder entered the Chambers at 9:05 P.M.) • Councilman Towner: I know that you have listings on some of this Pickering property, Mr. Heath, and I wonder if any of this property under consideration for a fire station is being affected by this? Councilman. Heath: If you would like to make accusa- tions, Mr. Towner, I wish you would make them.and make them for the record and then we will take it from there. Councilman Towner: I am not making accusations. I would like to ask a question. Councilman Heath: You are not asking a question; you made a statement,:do I have listings on the Pickering Tract. Councilman Towner: I just asked you a question. Do you, as a real estate broker, have listings on the Pickering.Tract? I believe you have had in the past and I am wondering if you still have that on this property in consideration. Councilman Heath: That, Mr. Towner, is a downright lie and I am saying it in those words, that it is a downright lie because I have never had a listing.on any piece of property that Mr. Pickering owns, has owned or will own to • my knowledge so thatisa downright lie and it is twisted for just maliciousness.and destroying the City. I think.I have answered your question. Councilman Towner: You have no listings as a real estate broker on any of this Pickering property? Councilman Heath: I have no listings on any parcel of ground owned by Mr. Pickering in any location whatsoever, -10- • Is C . C . 8/19/63 TEMPORARY FIRE STATION (PICKERING.TRACT) - Continued Councilman Towner: Page Ten -A That is the answer I wanted. That is all. Councilman Snyder: I felt all along we should have - the County contract for six .months and then see where we want our permanent station to go later. Councilman Towner: This $5,000 difference is salary only. Councilman Heath: The house is reclaimable that is put out and returned with.that amount or more at the end of the year. Therefore, the difference comes in.the wages which means that.with the. City it is $20,000 and if you figure out the assessed valuation it comes out to $15,000 and in my estimation.the difference between $15,000 and $20,000 is $5,000. Councilman Towner: Your motion is intended to include only the -wages of the three men and not include landscaping or equipment which was given to us at approximately $65,000. Action on Councilman.Heath's motion: No action on the motion on roll call as follows: Councilman Towner: Councilman Heath: Councilman Snyder: Mayor Barnes: No, because.the motion contains false statement of fact as to the difference in cost. Aye. I felt all along we should hold off on this. I have to vote "no" tonight. Aye. Motion by Councilman Towner, seconded by Councilman Snyder, to continue with.the County contract for the duration of this year and review this matter in January of 1964 when we determine what the status of the situation is. No action on the motion on roll call as follows: Ayes: Councilmen Towner, Snyder Noes: Councilman Heath,Mayor Barnes Absent: Councilman Jett Councilman Towner: We have an existing contract with the County for fire services and it is my understanding that we can under this;same contract provide fire protection in this area, is this right? City Manager, Mr. Aiassa: Yes. We will eventually run out • of sites because these buildings we are proposing, we lost one and this is number two that is going out. I think the Council should direct me to work with.Home Savings and Loan to find a permanent site for a fire station. Motion by Councilman Heath, seconded by Councilman Snyder, and carried, that the City Manager be directed to work with Home Savings and Loan to find a permanent site for a fire station. 10-A C. C. 8/19/63 Page Eleven TEMPORARY FIRE STATION (PICKERING TRACT) - Continued) Councilman Heath: It is a shame that we have to get into a long discussion on this, • Mr. Mayor. It is a repition of the fire station north of the Freeway where it took one month short of three years because of some obstinance of some of the people on the Council. It is a shame that.we have to go through it again. VICTOR GRUEN CONSULTING PROJECT PROGRESS REPORT - 8-21-63 City Manager, Mr. Aiassa: At the Coun cil's request, we decided to make certain payments. (Passed out report re this matter to the Council and read same.) We have only made three payments. Councilman Heath: after the September 3, 1963 meeting. Councilman Towner: City Manager, Mr. Aiassa: Move that the next payment for Victor Gruen be held off until Have they made a demand under this contract? Yes, they send us statements. Councilman Towner:, I can't see the City reneging on a contract. I think it is bad faith. I think what we wanted here was an independent study and I don't think you can in.bad faith refuse to pay under a contract until they come up with something that is suitable to you. Councilman Heath: If Mr. Towner doesn't stop making these silly accusations about other people and questioning their reasoning and looking.at them in a crooked light I think that something ought to be done about it. He has been accusing people of all kinds of misacts since he has been.on the Council. Here is another one now where we are trying to determine if we are getting our money's worth out of this and he stands up here and makes these silly accusations of people being crooked and I wish he would cut it out or save it for the back room for the good of the City. Councilman Towner: What I stated at the time I ran for election, one of the things was that one of the most important items in the City was the development of that Vincent Avenue interchange. I have been fighting for that ever since I got on this Council and you have been stalling it, Mr. Heath, and I don't know why, but you have. Councilman Heath: Most likely something crooked. Councilman•Towner: That's for you to answer. • Councilman Snyder: I feel they have lived up to their contract and I am for paying them. Mayor Barnes: Mr. Aiassa, do you feel that this is due, that they have made this part of the study and have completed up to the contract as set forth? -11- Co Co 8/19/63 Page Twelve VICTOR, GRUEN PAYMENT - Continued . City Manager, Mr. Aiassao It is my duty as your City Manager to bring you up to date'on your contracts. All I am reporting is that this was the requirement of the contract. Mayor Barnes: Have they fulfilled their part of the contract 'that would warrant this payment? City Manager, Mr. Aiassao That would be a point that the Council has to determine. As far as I know I am not supposed to be dealing with Victor Gruen. They have sent the information.to us. At the end of their contract, the termination is that you should have $19,000 worth of value. Their problem is that some of their studies will not be resolved until they get all this data and it will take them two or three months to get the data together. Councilman Towner: Do either one of you have any information that they are not living up to their contract? Do you have any information that would justify holding up their payment? Motion by Councilman Towner, seconded by Councilman Snyder, to authorize the payment of the progress payment to Victor Gruen. Motion passed on roll call as follows: Ayes: Councilmen Towner, Snyder, Mayor Barnes Noes: Councilman Heath Absent: Councilman Jett City Manager, Mr. Aiassao (Read letter re this matter.) I would like this spread in full in the Minutes. This is directed to me from the Director of Finance re "Payments to Victor Gruen Improvement Project #63-12 - Traffic Study your attached memo of 7/25/6311: "l. On May 13, 1963, paid Demand No. 19177, approved Council meeting of 5/20/63 . . . . . .$ 79500 Progress payments #1, #2 and #3 "2. Set up to be paid at Council meeting of August 12, 1963, per minutes of Council meeting of 7/29/63. Progress payment #4. . . . 2,500 113. Total paid to date. . . . . . . . . . . . . . .$10000 "4. Total contract . . . . . . . . . . . . . . . . .$19,000 • 115. Balance still due . . . . . . . . . . . . . . . $ 95000 "6. We are returning the invoice for progress payment #5 until you release it to this office for payment. We note that the City Council, in its minutes of 7/29/63, indicated they wish to have no additional payments made." m12® Co C. 8/19/63 Page Thirteen VICTOR GRUEN PAYMENT - Continued Councilman Heath, If Mr. Towner has any specific ac- cusations to make, I would like him to make the charges or else stop making these half-truths which are com- pletely unfounded. This is a statement for the paper and I want it to • go in the Minutes. I am sick of these half-truths. AMENDMENT FOR CLERICAL POSITION IN POLICE DEPARTMENT (Job Description) Mr. Aiassa-, (Read report re this matter.) -The reason is otherwise we would have to hire a full-time matron, Now we make it a condition when we hire th6-se people that this is a part of their duties. The only time they are paid special salary is when we take them out late at night. Their salary is not increased because of this added responsibility. This only amends the job description; it needs a resolution to do it. Councilman Heath- The ones who are presently employed and we change their job write-up, can we expect them to abide by this new job description? Mr. Aiassa-, The reason we want to put this in is we are going to hire three additionals and we want to make this clear, The people who are now with us if they are directed by the Chief they normally respond. The, only time we have diffi- culty with this practice is for after hours, We will probably use the three new ones for after hours, Motion by Councilman Towner, seconded by Councilman Heath, and carried, that the job description amendments for Clerk -Stenographer, Clerk -'Typist and Secretary in the Pol,ice Department be approved. • COUNTY CONTRACT - CIVIL SERVICE COMMISSION FOR PRE -EMPLOYMENT PHYSICALS Mr. Aiassa-, (Read report re this matter from Mr. Weeks, Administrative Analyst dated July 1.5, 1963 as follows., "In an attempt to get more accurate medical exams for applicants I have contacted Los Angeles County Civil Service Commission and inquired about the exams they give for their employees, They give a very extensive medical., somewhat similar to ours, ex- cept that where needed they enlarge the examination to include such things as lower back x-ray and electro-cardi.ogram. As you can see from the attached sheet from prices quoted from McGann Clinic the electro-cardiogram is $20.00 and the lower back is $30.00. We can get this medical exam including blood pressure, urine analys1s, eye test, pulse rate, hearing test, etc., for $28.00. At present we pay $1.7.1150 for an exam with Dr. Myers for Public Safety employees. This exam does not include either the lower back x-ray or the electro-cardiogram. I feel this program is very much in keeping with our desire to hire only the best qualified applicants and lessen the chances of hiring people with previous injuries, who could possibly file for expensive • Workmen Comp claims. The Civil Service Commission has had extensive experience in this are and would know what to look for in examining an applicant. I have contacted Bob Toell.fson at the Civil Service Commission and he has requested that we send them a formal letter, requesting such service so he can draw up a contract. We will still maintain. our present doctor (Dr. Myers) for all Clerical and City Hall, employees, as their back condition, etc., will not be exposed to the number or degree of hazards as will. Public Safety or the laboring positions. The cost for this exam will remain at $7.50.11 -13- C. C. 8/1.9/63 Page Fourteen COUNTY CONTRACT - PHYSICALS - Continued Councilman Snyder, I think you should include the Street Department, too. Councilman Towner: At least the laboring departments. • Councilman Snyder: I think that this is a good idea and well. worth the money because -if you can weed out any possible back injuries you're saving.lots of money. Mr. Aiassa: The Personnel Department recommendation was to take care of the Police and FirE first of all. It might be advisable to also add Street and Parks. 0 • Mayor Barnes: The City doesn't transport these people, do we? Mr. Aiassa: No. Motion by Councilman Snyder, seconded by Councilman Heath; and carried, thal the staff be authorized to negotiate a contract with the County Civil Ser- vice Commission for medical examinations on public safety employees and alsc to include Streets and Parks Department employees and Corporation Yard em- ployees, the laboring groups. Mr. Aiassa: WEST COVINA CENTER BEAUTIFICATION PROGRESS REPORT Civic Center Progress Report You will view the contract before it will be passed. This is authorizing me to request them to submit a contract to me. Mr. Aiassa: We had a meeting with the West Covina commercial center representatives and Mr. Walker has been meeting with them and through the Chamber. of Commerce and we have made some reasonable progress. We are scheduling another meeting on the 21st. I would like to have a Councilman representative be- cause there are going to be certain things they would like to discuss. Mayor Barnes. . Can anyone make that meeting? Councilman Snyder: I'll make that meeting if Mr. Jett isn't back. STONE-YOUNGBERG MEETING WITH MR. Mr. Aiassa: Mayor Barnes: Councilman Towner: Mr. Aiassa: TELEPHONE FOR FIRE STATION BULOT When does the Council want to set another date for this? How about September 5th? All right. At eight o'clock. Mr. Aiassa: The General Telephone will hold ED 7- 7224 to ED 7-7226. We will retain EDgewood 7-1255, 7-1254, 7-1253, 7-1.252 and 7-1251. (Tentatively). Mayor Barnes: In the Pickering Tract this LYcoming number is very bad. If you need help from the Council, just ask for it. Mr. Aiassa: This is just a report for the Council. -14- C. C. 8/1.9/63 Page Fifteen SECURITY LIGHTING FOR CORTEZ PARK Mr. Ai.assa: You have a report from Mr. Gingrich dated 8/2/63. (Read memo re this matter as follows: "Per the attached memo this department was requested to make a sur- vey on what would be necessary to provide minimum security lighting 0 at Cortez Park. Considerable thought has been given to this project and preliminary inquiries made to technical. people. As a result of this preliminary investigation it is the recommendation of this de- partment that we delay further study on the lighting program until certain other basic, essentials occur. 1. With the addition of. the Harbert property, a redesigning of the entire Cortez Park physicallayout should occur. A def- inite precise plan should be approved and adopted. 2. After the precise plan is adopted, a new automatic irrigation system should be planned and installed. 3. After. steps 1 and 2 are accompl.i2hed, then, lights can be planned and installed for use. It should be pointed out that at the present time we have security lighting in Cortez Park at 6 different Locations as follows: 1. Restrooms, 2. Picnic Area, 36 Little League concession stand night lights. 4. West Covina Football, Conference concession stand night lights. 5,, Ci.vi,.l. Defense building night lights, 6. Cortez recreation building night lights. • With all the wiring that exists in the park we have quite a pot- pourri of meters and lines. With the need for certain additional el.ect.ri.cal, services in the future, this problem will. increase. Therefore, it is strongly urged that we have a definite plan for proceeding before adding any other lights to the area." Councilman Towner AQ wp. tiave a plan .for this partj,cp,j.ar park? Mr . A J ea s a: iC l don't hol ieve the H ir- be:r°t property was included Councilman Towne.i— l: 'think it would kph appropriate for the paark@ and Recreat .on. Commission to study this Harbert property and incorporate it in the precise. plan for Cortez Park. Mayor Barnes: And any otbOr park that doesn't have a plan. Mr.. Ai.assa : It might be advisable to request them to make a List of priorities as :far as these park developments are concerned, I have been advised 'that the Park and Recreation Department wants to up --date their general, park and areas plan. Councilman Snyder: • Mr. Aiassa; Has there been any police problem in any of the parks at night? None that I know of. Councilman Towner-, We had substantial vandalism prob- lems at: Walmerado. They installed an alarm system there. I: think that is adequate as any night lighting. Motion by Councilman Towner, seconded by Councilman Snyder, and carried, that the Recreation and Parks Commission be directed to re -activate precise plan studies for all of the parks that are not provided with such studies at this time. -1.5- Co Co 8/19/63 BARKER BROTHERS LETTER Precise Plan 219 Page Sixteen Mr, Aiassa: We received a letter from Barker Brothers. (Read said letter,) . Mr, Dosh- You did two things to the front. You . changed the structural section and you took the parkway we normally required bricks and left it the 7-foot sidewalk alone. Councilman Towner - How about the back of the property? Mr, Dosho Originally Neptune and Thomas had drawn in these areas and Barker Bros. put in a couple of these according to the plan, Barker Bros. also put in concrete headers surrounding the planters in the back, In your latest action you eliminated the necessity of concrete planters and you changed that to require headers only and wheel stops, I think you eliminated the planters next to the building, too. Councilman Heath: I don't think that was taken out. Mayor Barnes: As far as I know that is still. in the plan. Mr, Andrew Johnson: My letter was intended to be inclusive Barker Brothers and I think it was. Councilman Towner: I think it sets out the position of Barker Bros, that they were required to do something on the representation that we were going to maintain this character in the Civic Center and then the adjoining property, Mr, Roe.11.eas, • came in for development the requirements were changed and Mr. Roe.11.e was required to put in less and not required to remove the sidewalk. The ex- tent of it is not very great but I think it indicates that the City was treating people differently in the Civic Center area and I think it is out of keeping with. the public trust to treat one man one way and make repres- entations to him and have him invest substantially in the City of West Covina and then come along with a neighbor and say, "You don't have to do all. that; you're going to get a special favor." This basically is what happened. I think they are entitled to protest.. As a matter of fact I think their .letter of protest should be included in the Minutes of this hearing, Mr, Andrew Johnson: Barker Bros. could only rely on the judgment of the Council. The plan as proposed by Neptune and Thomas was presented to the Council. They may not have looked at it; however, as a Council it would seem to me you would have to accept the responsibility for looking at it whether you dial or did not and that is the plan you adopted and the plan you told us you wanted put in and when we put it in we presented ourselves to the City administra- tion and said, "Is this what you want? This is an elaborate plan," and they told us this is exactly what you wanted. We asked if this would be uniform and we were told that everyone would be required to put this in. I agree that this is what we would have agreed prior to its execution as an unnecessary expensive plan, not any great soul. -shaking amount of money but it could have been done cheaper. We were informed this was the way West. Covina wanted it and if we relied on it the entire development would • appear that way and we agreed to it and we built it. Since that time there have been repeated efforts to do something different on the grounds that difference do not change the aesthetics. Gentlemen, you cannot have an identity without having an identity. If you change it, you change it. It has already been changed by actual effect in the construction that im- mediately followed ours. However, there is nothing to be done about that. The only way that can be changed is to be dug up and done over again, but the center remains to be developed. More than half the property out there has to be developed. If you go ahead and do the program as.by Neptune and Thomas and adopt by yourselves and by your Planning Commission then you will. come up with a uniform development of a civic center and we at least will get the benefits of what we have already spent on it and the City of West Covina will have the benefits of an orderly developed civic center -16- • C� 0 Co Co 8/19/63 BARKER. BROTHERS LETTER - Continued Mr. Andrew Johnson - Continued: Page Seventeen that will look and be a thing to be proud of. We claim we. relied on''this Council, to establish a pattern in which everyone was to conform and we did that because we thought that is what you would do. So far that hasn't been done, Mayor Barnes: When we looked at the architectural design, I saw the sidewalk along the front, I did not know for six inches they were going to have to tear up the whole sidewalk to put in the planter, Mr. Andrew Johnson; We were and we did. Councilman Snyder; I think it was well stated when you were here at a previous meeting that although, this is expensive, compared to the type of buildings we expect to develop on this street the expense is not as great as it would be in other areas. Personally, I think Mr. Johnson's last paragraph on'page two states it rather well and he also points out that the Civic Center is still. less than half developed and I am for restating the original, plan as set out by Neptune and Thomas because I think we backed off here and we may have to back off at another point with the next man and this is really not as expensive as might appear; this is one stretch of sidewalk. Mayor Barnes: I think Mr. Williams should look at this. Councilman Heath: What changes dial we make? As I re- call. we changed a redwood header and a center planter in the back instead of a heavy curb section and there was something in the front about elimination of six inches of brick? Is this all? Mr. Aiassa: Construction of the planter boxes, Mr. Andrew Johnson! There was to be a walkway 30 feet wide, That was to be a concrete walkway broken off into squares by the insertion of red brick dividers and the dividers ran from the curbl.i.ne to back to the.end of what in effect was a 3G-foot setback. That required the elimination of the existing sidewalk. To leave the sidewalk in wi.1.1, certainly change the appearance of the entire 30 feet, The first 8 feet of it will. be the solid concrete. The balance of it will be an unbalanced division of squares because the squares are designed to break up the entire 30 feet in even segments and you can't take 8 feet out of there and Leave three segments of the same size. In the rear area the plan was to bring up the solid phalanx of asphalt in the parking area with. planters and there were two strips running down the back to be curbed with concrete. That has been changed so the concrete within a straight run of redwood headers which are different in appearance from concrete curbs, As far as reviewing the requirements of the construction, the choice there is merely will. the planters stand up over a period of years or will it falldowne That is an engineering question. I: think the planters we put in will hold up and the new ones will fall down. As long as they look the same at .least for the initial period of their construction I am sure the walks will. look al.1. right. The changes that have been described as not effecting the aesthetics of the area do change it. Councilman Heath: I think it behooves and take a look at been a while since I have been there. Mr. Johnson, I am that when Barker Brothers was confronted with this plan Brothers objected strenously to putting this plan in. us to go over this. It has led to believe that Barker -1'7 - C. C. 8/19/63 Page Eighteen BARKER BROTHERS LETTER - Continued • Mr. Andrew Johnson: At the times the plan was presented we pointed out it was expensive and more elaborate than we had anticipated would be required. • • Councilman Heath: Was there ever a statement made by your company that if you had to go through it you wouldn't come into West Covina? Mr. Andrew Johnson: I don't know if we ever made that statement but it sounds like a good one, City Manager, Mr. Aiassa: Mr. Johnson at the time that that installation was going in had a time element •to meet for their. ;open ing:and'the .6onttradtd:i was•'at the' job -'and this is the :major, reason, it. was..btought u'pi to the Council because time was just too tight. Mr. Andrew Johnson; taken place. The S & H preceded is 100 feet to the south of ours doesn't exist anyway. Councilman Snyder: The development on the property on either side of us has not yet ours. Roelle's installation which was put in according to a plan that You mean it doesn't conform to the amended plan? Mr. Andrew Johnson: No, it doesn't, It doesn't conform to the emended plan or to the original 219. It merely conforms to a resolution prepared for him by the Council. City Manager, Mr. Aiassa: We gave Mr. Roelle a variance on the aesthetic development of the front of his property,, Councilman Snyder: City Manager, Mr. Aiassa: Mayor Barnes: City Manager, Mr. Aiassa: I would like to see a copy of this. He didn't put in any brick. None at all? No. Councilman Towner: These problems wouldn't come up if you treated everybody fairly,, I think this is not only true with the front on removal of the sidewalk and improvement on the planters and brick work but it is also true in the back where we required this developer to put in concrete planters and then next to that said they could just go to redwood headers. This is such an obvious difference I don't see how you could justify it. I think we ought to be consistent and fair. Councilman Snyder: It was my understanding that Mr. Roelle was to put in brick back of the existing sidewalk and if he didn't do that he didn't live up to our direction and I would like a report on this. C. C, 8/19/63 BARKER BROTHERS LETTER - Continued.. • Mayor Barnes: Page Nineteen I was under the same impression - that he was to put in the brick. Motion by Councilman Towner, seconded by Councilman Snyder, and carried, that the staff be directed, to report to the Council on the development of the Roelle property as to its conformance with the civic center proposals and that the letter of Barker Brothers of August 15, 1963 be spread in full in the Minutes, Mayor Barnes: Councilman Snyder: Mr, Andrew Johnson: City Manager, Mr, Aiassa: was put in and you approved it after installation, that there wasn't any I feel the Council should take a look at this particular development. I am sure the Council understood that there would be brick.back there. The planters in the Roelle development are in reverse order than that on the plan. Mr, Roelle was cited by the staff at the time that the construction it was put in, the sidewalk brick at all in there, 0 (The following is the letter from Barker Brothers to be spread in full in the Minutes, It is directed to the Honorable City Council and City Manager, dated August 15, 1963, re Precise Plan 219 as!amended by Council Resolution No, 2543, and signed by Andrew R. Johnson, Director of Development and Expansion, Barker Brothers Corp,) "As you are well aware, Barker Bros, Corp, operates a furniture store on Service Avenue in the City of West Covina in the area designated by the City as the 'Civic Center Area', "The building for this store was constructed under permit issued by the City of West Covina with the agreement by Barker Bros, that the construction and landscaping of both the frontage of the property on Service Avenue, and the rear portion providef for parking, be completed in accordance with a master development plan suggested by the architectural firm of Neptune and Thomas and adopted by the City Council upon the recommendation of the Planning Com- mission, Barker Bros,' agreement to this condition was predicated entirely on their reliance upon the good faith of the Council and the City Administration in their representations to Barker Bros, that compliance with this master plan was to be required of all construction in the Civic Center Area and more • particularly, that property encompassed by Precise Plan 219, and included in the Community Parking Agreement entered into by Barker Bros. by the requirement of the. City of West Covina, "The City Council on -the 28th day of January, 1963 passed their Resolution No, 2543 wherein Precise Plan No, 219 was amended to include all of the recommendations of the firm of Neptune and Thomas and the recommendations of -19® C, Ca 8/19/63 Page Twenty BARKER BROTHERS LETTER - Continued • the Planning Commission and by their resolution did fulfill their obligations to enforce their representations previously made to Barker Bros., and'in so doing did preserve the intent of th.e Council to develop this property in the Civic Center Area in an orderly and attractive manner in the best interests of the City of West Covina and the individual property owners concerned, This resolution was passed at a public hearing, held before the Council after proper and legal notice of said hearing was given, "We now find that the City Council on April 15, 1963, June 3, 1963 and June 17, 1963 did, without proper and legal notice being given, hold additional hearings on the subject of 'Civic Center Landscaping' and did completely nullify the effect of the uniform development prescribed by Resolution No. 2543 and do, and will deny Barker Bros. the benefits held out to them by the Council and the Administration in return for their agreement to expend the necessary funds to develop Barker Bros, building, landscaping and parking in complete accord with the plans prescribed by the —City of West Covina through the Planning Commission and its Council. • "It is our firm belief that .the aforementioned resolutions, passed by the Council without prior proper and legal notice being duly given, and any,other resolutions amending Resolution No. 2543 not now known to us,' passed in the same manner, are not proper amendments in spirit or fact and do not nor cannot alter the requirements of Resolution No, 2543. "We hold that our reliance on the representations of the City Council and the City Ahministration was and is a good faith reliance and that the City of West Covina was and is obligated morally, factually and legally to live up to their representations. The deletions and dilutions of the plans for the development of the Civic Center Area occasioned by the resolutions of the Council subsequent to January 28, 1963 operate not only to deny Barker Bros. of the benefits of the monies they have already expended, but do in effect and are intended to operate to the benefit of the few to the detriment of the many, including the citizens of West Covina who have a right to expect that all developers concerned with real estate within the Civic Center Area be required to act according to the same set of rules in the interests of the common good and the development of a Civic Center Area of which they can be proud, "The recommendation.of Neptune • and Thomas as adopted by the Planning Commission, and approved by Council Resolution No. 2543 can and will develop such an. area, To do anything to the contrary can only defeat the high purposes to which the Council dedicated itself when the Civic Center concept was originally adopted. to say nothing of the breach of faith of the agreement in which Barker Bros. joined with such full reliance. -20- Ca Ca 8/19/63 BARKER BROTHERS LETTER - Continued Page Twenty-one . "We anticipate that the Council,. by affirmative action, will restore the full force and effect of their decision of January 28, 1963 and that'the orderly development of the Civic Center Area will proceed in accordance with that decision. To delay and impede the development through protests as to the cost of the development is 'to merely argue that these costs that were fair to impose upon Barker Bros. are funair when imposed upon others,, We suggest that such protests be disregarded as being irrelevant and after the fact,, The goal to be won is ahead m- not behind,, Barker Bros,, is prepared to go forward with West Covina -- we ask that the Council join us,," ROBBINS APPRAISAL COST (,31.end.n,ra J-)nd Camer,�r, AvE::''1i.i Z,) City Manager, Mr,, Aiassa- (Read letter from Harrison Baker re this matter,,) Motion by Councilman Towner, seconded by Councilman Snyder, that the City Manager be authorized to proceed with the Robbins appraisal cost as indicated by Harrison Baker, not to exceed $800.00. Motion passed on roll call as follows - Ayes- Councilmen Towner, Heath, Snyder, Mayor Barnes Noes: None Absent- Councilman Jett ORANGEWOOD PARK ADDITION Queen of Valley letter Mayor Barnes. We all have a. report on this,, I think the answer is "No",, Councilman Snyder- I got the impression that she was a .little miffed that we even dared to ask,, City Manager, Mr,, Aiassa- According to the original precise plan and zoning this property was discussed extensively and it is in the records. I would like this letter spread in full in the Minutes. Motion by Councilman Snyder, seconded by Councilman Towner, and carried, that the letter from the Queen of the Valley Hospital be spread in full in the Minutes,, •(The following is the letter from Queen of the Valley Hospital to be spread in full in the Minutes. It is directed to Mr. George Aiassa, City Manager, dated August 9, 19639 and signed by Sister M. Regina, I,,H,,M,,) "Your letter of May 6th, addressed to Sister Columba, has been referred to the Board of Directors of Queen of the Valley Hospital,, The property described as of value to the City for recreational use is . not for sale, nor is it possible at this time to consider a lease arrangement of any portion of it,, 021® Ca C, 8/19/63 ORANGEWOOD PARK ADDITION 4 Continued Page Twenty -Two "The brown house located on the property described as Area 1 on your map is now being used as a convent for the Sisters. This must continue until it is possible for us to build another wing onto the new convent located north of the hospital, Plans are drawn for the additional wing which will be built as soon as funds are available, "Our master plan for the hospital inc;udes a clinic for emotionally disturbed children to be located on the triangular piece (Area h), In connection with the diagnostic and therapeutic work of this clinic we plan an elementary school to be located on a major portion of Area 2 on your map. Parking for these facilities is planned for the acreage east of the triangle. "Additional plans for the present hospital building include a convalescent wing to the north of the hospital, expansion of the administrative offices south of the building, plus physical therapy facilities, a research center and an auditorium. Going up, we have plans for two more floors. Our expansion will require additional parking, As a result, it is not wise for us to consider selling any portion of our present hospital property, . "A community's health center is of vital importance to its citizens. Our plans envision a health center for West Covina unequalled in Southern California," City Manager, Mr, Aiassa: On the property discussed on the opposite side of the Wash known as the Neely property, 2,878 acres, Mr. Dosh and I have had two meetings with the family representative and he agreed to take our message back to his mother and family, This is off of Orange Avenue and this is between the Wash and the present school property. We will wait until the commitment has come from them and then we will submit that to the Council, MERCED AVENUE ALIGNMENT City Manager, Mr, Aiassa: Rev, Jones says his original plan was to include all the property which you didn't give him in the zoning, Mayor Barnes: He told me the price that Mr. Skelton wanted for the property and he said he felt it was -about $10,000 too high.' I think what he would, like to see is the City go ahead and condemn that portion they want and then he would try to buy the rest or let the City buy it and he would buy the remainder of the property,to square off his property, City Manager, Mr, Aiassa: (Read a portion of a report re this matter,) -22®. C, C. 8/19/63 MERCED AVENUE ALIGNMENT o Continued 0 Councilman Towner: Mayor Barnes: that portion for the Merced alignment Councilman Towner: Page Twenty -Three It seems to me that Councilman Jett had some ideas on this and I think he was working on it at one time. It might be wise for us -to take the property as a whole, use and put the other up for sale. I don't think you can do that, City Manager, Mr, Aiassa: You seek to acquire the land that you need at the most reasonable price and what appears here the severance damages would be so expensive that it would be cheaper to acquire the whole property, Councilman Heath: There are a number of people trying to buy this property, Mr. Jones has already sold the gas station. The people assuming this land are not obligated to the commitments for the street improvements that Mr. Jones committed himself to, I think Mr. Aiassa should talk to Mr. Skelton and get this thing moving fast, City Manager, Mr, Aiassa: I would like to have a Councilman in this because I would rather • have a Councilman deal with Mr, Skelton, In all acquisitions of property this is what we have done, Councilman Towner: Both Mr, Jett and Mr. Barnes have had contacts with the property and either one of them would be fine, Mayor Barnes: Mr, Aiassa, you contact Mr. Skelton and I'll try to attend the meeting with you, City Manager, Mr, Aiassa: unless we obtain the Skelton property an, determine our action and get moving we. are going, to have a piecemeal all the way down '.to the other properties. They want to see;what happens on. the Skelton property. We has better 'dheck;.; this precise plan,approvai. (Rev .. Jones) anal ' see if-' there are any weaknesses in it and if there are we should be sure to review .it, Councilman Heath: If it changes hands the precise. plan can be changed, The Council can't knock it down unless it is really something that can't be lived with so if he comes in with a precise plan to stradle that street and it is a reasonable precise plan you have either to buy the right of way or give him his building permit, City Manager, Mr, Aiassa: When you gave him the C zoning and unclassified use permit you gave him a precise plan approval. You approved two things: One was the zoning; and then you gave him an unclassified use permit for the gas station which was approved on a precise plan. If he decides to put a building there -oth:er than what'..is approved he will have , to come in -with -a precise,.°plan amendment. You have to approve or disapprove it. ®23® Ca Ca 8/19/63 Page Twenty -Four MERCED AVENUE ALIGNMENT ® Continued • Councilman Snyder- It would seem clear to the courts that if he was going to put a. building across our street that he is only doing it for one reasono 0 OPERATION IDENTIFICATION Exchange Club project City Manager, Mr, Aiassa- RESOLUTION NO, 2724 ADOPTED City Manager, Mr, Aiassa- Councilman Snyder- you give a bill of sale, or what? City Manager, Mr. Aiassa- (Gave brief summary of the matter.) The City Manager presented- RYA RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA SUPPORTING OPERATION IDENTIFICATION BY THE EXCHANGE CLUB OF COVINA AND WEST COVINA A14D THE WEST COVINA POLICE DEPAP,T'_MENTi4 (Read said resolution in full.) If you have an expensive camera and you mark it and you sell it. do Yes, a bill of sale, and the man who buys it would reregister it under his name. The Exchange Club suggested that the Mayor issue a proclamation that the month of September be designated as OPERATION IDENTIFICATION. Mayor Barnes- If there are no objections, I will so proclaim, (No objections voiced.) So proclaimed. Motion by Councilman Towner, seconded by Councilman Snyder, that said resolution be adopted. Motion passed on roll call as follows- Ayes- Councilmen Towner, Heath, Snyder, Mayor Barnes Noes- None Absent- Councilman Jett Said resolution was given No, 274, ROOT AVENUE PROGRESS REPORT City Manager, Mr,, Aiassa- (Read report re this matter.) In our tentative conversations with the representatives of Baldwin Park we gave them an indication that we would help them propose this modification change with the County Road Department, Motion by Councilman Snyder, seconded by Councilman Towner, and carried, that the City Manager be authorized to pursue this matter, -24- Co Co 8/19/63 CITY MANAGER'S REPORTS - Continued • HOLLENBECK AND CAMERON IMPROVEMENTS Page Twenty -Five City Manager, Mr. Aiassa: (Presented photographs to the Council; read report re this matter.) It has to be a three -property deal. You directed the staff to see what we could do. We should have some preliminary plans and specifications of cost as to grade and everything. We were thinking of authorizing Mr. Johnson to lay out a preliminary cost factor of improvements and design because it will be tricky to take care of this one property. Mayor Barnes: City Manager, Mr. Aiassa: Mayor Barnes: Aren't we doing some design on the east side?, Yes. Could they be coordinated together? Public Services Director, Mr. Dosh: It is conceivable, City Manager, Mr. Aiassa: It might be advisable to direct the staff to go ahead and get plans and specifications on this so we know what we are incurring. Motion by Councilman Snyder, seconded by Councilman Towner, that the • staff be authorized to prepare plans and specifications and cost estimates for this area. Motion passed on roll call as follows. - Ayes. Councilmen Towner, Heath, Snyder, Mayor Barnes Noes: None Absent: Councilman Jett MICROFILMING PROGRAM PROGRESS REPORT City Manager, Mr. Aiassa: (Read report re this matter.) Councilman Heath: I have been on the Council five years and the second year I was here we approved microfilming work to be done and I haven't seen or heard any results so faro I was wondering where we stood and what we,'are heading for. City Manager, Mr. Aiassa: Remington Rand comes in here and uses their own equipment and their staff. City Clerk irought the records into order so that they could be microfilmed each year. • SERVICE AVENUE STREET IMPROVEMENT City Manager, Mr. Aiassa: There was a petition filed by the Council and referred to the En- gineering staff. As far as the staff is concerned they have spent a lot of time on this. Public Services Director, Mr. Dosh: The Council authorized me to negotiate or talk with these people. They are all ready to go except one person. I have to talk to him. -25- C. Co $/19.f63 SERVICE AVENUE STREET IMPROVEMENT Continued Page Twenty -Six • Mro James L. Stoddard Mr. Dosh is going back into the 516 South field to contact one of these West Covina people and my thinking is these lots back up to Walnut Creek Wash. The County is going to write a letter to these people saying they have the opportunity to annex to the back of their property anywhere from 30 to 50 feet which the County does not want. The people will say they don't want to buy it to pay taxes on it and keep it up. I want the City Council to say to these people there might be a possible chance of the City Council favoring a R-2 zone which would accomplish everything in there. I don't know what the thinking of the Council is but Mr. Dosh is going in the field and he could impart this information to the people. Councilman Heath: City Manager, Mr. Aiassa: Councilman Heath: 0 City Manager, Mr. Aiassa: STREET NAME CHANGE Garvey Avenue north of Freeway City Manager, Mr. Aiassa: Look at it in that light and report back to us. I donwt think he should be involved in zoning. May we have an aerial of that area when Mr. Dosh makes his report? Yes. (Read report re this matter.) Councilman Heath: I think the Chamber ought to get in on this. I brought this request before the Council because on the north side of the freeway are the odd numbers and the even numbers are on the south side of the freeway. It is a mess to try to find an address on Garvey Avenue that happens to come out north of the freeway. Motion by Councilman Heath, seconded by Councilman Snyder, and carried, that the consideration for a street name change on the north frontage road of the freeway be referred to the Chamber of Commerce for their opinion. Mr. Tambeo Who is going to pay for the postage to conduct the poll of all the people who are on the freeway? . Motion by Councilman Heath, seconded by Councilman Snyder, that the Chamber of Commerce be allowed a $25.00 expenditure for conducting a survey for postage and printing. Motion passed on roll call as follows: Ayes: Councilmen Towner, Heath, Snyder, Mayor Barnes Noes: None Absent: Councilman Jett -26- Co Co 8/19/63 STREET NAME CHANGE (NORTH GARVEY AVENUE) Continued • Mr. Phil Wax - Mayor Barnes-. Page Twenty -Seven What are the boundaries that you speak of for this? City limits. Councilman Towner- I notice that La Puente has gone through with their name change on Glendora to Hacienda which carries it all the way through the County except in West Covina, I wonder if some further consideration shouldn't be given to that, Councilman Snyder: There was an editorial in the paper on it, Councilman Towner- The East San Gabriel Planning Committee urgently recommended that this change be undertaken to keep it uniform, City Manager, Mr,, Aiassa- I would like Mr. Tambe to work directly with the City Engineer, Councilman Heath- I'll amend my motion to say that the Chamber of Commerce. Manager work with the City Engineer on this renaming of Garvey Avenue north of the freeway, Councilman Snyder - I will second the amendment. Action on Councilman Heath's amendment to his prior motion- Motion carried, RESOLUTION Beecher Construction Agreement Resurface A-11-61-1 City Manager, Mr. Aiassa- (Read letter re this matter.) I would be of the same opinion as Mr , Williams that for the amount of $17,000 we would be better off going to bid, The recommendation is we advertise for bids on re- surfacing the whole street. Motion by Councilman Heath, seconded by Councilman Snyder, and carried, that the City Engineer be authorized to call for bids for resurfacing the street and that this is to be a normal,bido (District A-11m61-1) TRAFFIC COMMITTEE MINUTES City Manager, Mr. Aiassa- We can hold these until the next meeting and you can read this. -27- Co C. 8/19/63 CITY MANAGER'S REPORTS - Continued • INCREASED ENGINEERING RATES Page Twenty -Eight City Manager, Mr. Aiassa- I have a report that -the Council can take under study. The engineers are asking for more money. We will hold,this to the 26th. CITY PROJECT T.S.6330 Traffic Signals City Manager, Mr. Aiassa- I am sending a letter to the State Division of Highways asking for City Project T-S.5330 and the east leg of Garvey, (Read letter re this matter.) I want you to know I am sending out the letter. I may save ypu 50% of the installation of traffic signal cost. Councilman Heath- On this other letter you had concerning Azusa and South Garvey, is this asking for the State to assume all of the improvements of the fire station property? City Manager, Mr, Aiassa- No. All we want is to integrate this traffic signal. Motion by Councilman Snyder, seconded by Councilman Heath, and carried, that the City Manager be authorized to send a letter to the State Division of Highways as he has outlined, re T.S. 6330, 1911 ACTS REPORT Motion by Councilman Towner, seconded by Councilman Heath, and carried, to accept the 1911 Acts report from Cotton and Francisco. ACTION NECESSARY TO ADOPT TAX RATE Report from Finance City Manager, Mr. Aiassa- On the 26th of August we will have everything ready for you to go on this. (Passed reports to the Council.) COUNCIL REPORTS FOREST LAWN Councilman Snyder- I had my meeting with Forest Lawn but I would prefer to report to you individually and possibly I could report Wednesday night when we have our special meeting. -28- • CO C. 8/19/63 COUNCIL REPORTS - Continued ACTING CITY MANAGER Page Twenty -Nine Councilman Heath: Mr. Dosh took over while Mr. Aiassa was away and I think he did a fine job. I received 100% cooperation and reports as fast as I asked for them and I think Mr. Dosh should be highly commended, MOBIL OIL COMPANY MEETING Councilman Heath: We had a meeting a week ago with the representatives of Mobil Oil Company at Coffee Danes. Their proposal was they want to bring into the City in the form of a repair station where they will diagnose the troubles of a car and then tell the owner how much it will cost to fix it and if they desire to have it fixed they will fix the thing. There is one of these operations in New Jersey and they want to put one on the west coast. There are two cities under consideration, one being West Covina. The site in West Covina is the Anderson property on the frontage road south of the freeway and east of Azusa. They would put in a repair shop of the first class order on about two and a half acres and it would be where the people would come in.by appointment. They will take the car through one side and go over it completely and then bring it around to the owner and ask what they want done with it and if they want something done they will take it to the other half of the garage and repair it. They sell no gasoline, no oil, no tires; it"is strictly repair -- mechanical repair, not body work. They were trying to get an indication as to what the group thought of this type of installation on this site. Some of the people in the audience seemed to think that there was too much traffic in this area; that it might not be a good site and that there are other sites which might be better. The Mobil Oil Company had made quite an extensive study and said that was the site; however, they would re- consider and re-evaluate that site and we would hear from them. They were going to put in many of these installations and this would be the first one on the west coast. I think we might hear more from them later. They need two anda half acres all together, including the land and the building and they would have parking stalls in front for parking for the customers coming in. Councilman Snyder: Councilman Heath: should apply for zoning or not. Mayor Barnes: City Manager, Mr. Aiassa: Councilman Snyder: Councilman Towner: I can foresee some real buffering problems on that Anderson property. They were trying to get some commitment as to whether they Wouldn't that require a C-3 zone? It is a lot heavier zone or an unclassified use permit. What about the five acres over here?. That would be a good position for this. I think that kind of development sounds very interesting. -29- C. C. 8119/63 Page Thirty MOBIL OIL COMPANY MEETING - Continued • Councilman Heath -.I think that the Mobil. people are going back to re-evaluate the property and study the comments that they received at the breakfast and then they will go from there. Councilman Snyder.- My comment would be that I would certainly like to see something like this in West Covina but I can see some problems with the Anderson property, Councilman Heath; I think it would be a terrific asset for the City. WATER PROBLEM Councilman Heath.- On September 3 there will be a meeting with the Upper San. Gabriel Water, District and. Mr. Jensen and four other people from Metropolitan will, be there and at that time they will work out the tentative conditions for the annexation of West Covina to the Upper San Gabriel District and then these conditions will be forwarded to us for us to make either an approval or denial and if we make an •approval, it will be taken back to the Metropolitan Board for formal action. Mr. Jensen called me today and asked that we have as many representatives as we could possibly get there. It will. be September 3 in El Monte at the Upper San Gabri.el.Water District Building, which is just west of the F.l. Monte City Hall and it will be three o'clock in the. afternoon. VINCENT AVENUE INTERCHANGE i Councilman Heath.- I understand from somewhere there is a proposal. for Vincent Avenue Interchange somewhere in the area which is quite foreign from any designs that we have ever seen but that some of the merchants have seen this design and it hasn't come before the Council and the State has put it out, I: am not clear on this. City Manager, Mr, Ai.assa.- No. All the merchants have been served in the Plaza and all it does is show the right of way and it is predicated on the same plan you approved by resolution. There are no changes. MAYOR'S REPORTS • AZUSA AVENUE Mayor Barnes.- There will be a meeting on the 18th of September at 9.-30 A.M. at Mr. Bonelli's office. Home Savings and Loan will be represented there for the discussion of Azusa Avenue over the hill. Councilman Heath, myself, and Mr. Aiassa will be there. -30- • C. C. 8/19/63 AZUSA AVENUE - Continued Councilman Snyder: Mayor Barnes: MUTUAL AID MEETING Page Thirty -One We had a letter from the Valinda Home Owners group wanting to help on that. Mr. Bonelli wants to keep this first meeting down a little bit. Mayor Barnes: There will be a mutual aid Fire Department Conference in Mayor Yorty's office at 2:00 P.M. on August 21, Mr, Aiassa, do we still have this meeting on the 21st at 5:15 P,M,? City Manager, Mr. Aiassa: PLANNING COMMISSIONERS Mayor Barnes: Yes, At eight o'clock on the 21st we interview .the Planning Commission applicants, Councilman Towner: I notice that Mr. Mayfield, Allison Mayfield, won°t be here but he indicated he would be available for interview at a later date, Mayor Barnes: Mr, Aiassa called me about Mr, Mayfield, I don't think we can hold up any longer on appointing these Planning Commissioners, I think we can write him a letter and say he would be considered at a later date but that we couldn't hold up the appointment at this time because these Planning Commissioners are needed. If everybody is agreeable, I'll ask Mr. Aiassa to answer Mr. Mayfield's letter in that respect. We can't drag out this any.longer, Councilman Heath: SENATE BILL NO, 344 I am in agreement. Mayor Barnes: I rec.ei ed. answers commending - the Council's thinking on •Senate Bill 344 from Supervisor Bonelli and Assemblymen Flournoy and Johnson, TELEPHONE PROBLEM (Pickering Tract) Mayor Barnes: I brought up the telephone problem in the Pickering Tract earlier this evening, -31- Ca C.. 8/19/63 TELEPHONE PROBLEM (PICKERING TRACT) - Continued Page Thirty -Two • Councilman Towner- Could we add to that the post office? Arendt -they covered now in a different post office or there is an attempt to put them into a different post office? Could we follow up on that again? • City Manager, Mr. Aiassa- FOOTHILL FREEWAY Mayor Barnes - All right. We have written a letter to Mr. Cameron outlining our problem. I have a letter from Mr. Rowe regarding this Foothill Freeway. Councilman Towner- I pointed out to Mr. Rowe the problem was one of priorities and, we were not directly concerned with the Foothill_ Freeway and we wouldn't want to put ourselves in a position of pushing the Foothill Freeway at the expense of Azusa Avenue. I certainly wouldn't want the City of West Covina to be in effect advocating a priority position for Foothill Freeway over Azusa Avenue. He indicated that his problem was one of timing. I think we should read these petitions before we take any action. Mayor Barnes, All right. We will consider this at our next meeting. Public Services Director, Mr. Dosh- (Gave brief summary of the matter.) Councilman Towner- There are some portions of this petition that the City should not take a position in. I would have no objection to giving them some help on developing this portion of the Foothill Freeway over other portions of it if' it seems reasonable. Mr. Rowe is a resident of West Covina and owns property in Glendora and this is why he is concerned about it. I don't think I want to take any action as it is expressed here. Councilman Snyder- POMONA FREEWAY Mr. James L,. Stoddard - I don't think I dog either. Is the City doing anything to, help the Pomona Freeway along? Mayor Barnes- It is getting along pretty well • by itself as it is. Councilman Towner- I think it would be wise for our Council to refrain from pushing either of these because it might divert attention from Azusa Avenue. Otherwise I would be willing to go ahead with them. -32- C. C. 8/19/63 MAYOR'S REPORTS - Continued i BILLY GRAHAM PRE CRUSADE RALLY Page Thirty -Three Mayor Barnes: I have a letter of thanks from Martin W. Cox who is the reverend at the Billy Graham Pre Crusade Rally at Eastland Shopping Center. He wished to thank the City Council for their efforts, our Police Department and the staff. There being no further.business, Motion by Councilman T-wner, seconded by Councilman Heath, and carried, that this meeting be adjourned at 11.55 P.M. APPROVED • MAYOR ATTEST, CITY CLERK -33-