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06-17-1963 - Regular Meeting - Minutes1] 0 MINUTES OF THE ADJOURNED REGULAR MEETING OF THE CITY COUNCIL CITY OF WEST COVINA, CALIFORNIA JUNE 179 1963 The adjourned regular meeting of the City Council was called to order by Mayor Barnes at 7:45 P.M. in the West Covina City Hall. ROLL CALL Present,, Mayor Barnes, Councilmen Jett, Heath, Snyder (from 8:40 P.M.) Others Present,, Mr. George Aiassa, City Manager Mr. Robert Flotten, City Clerk Mr,, Thomas Dosh, Public Services Director Absent,, Councilman Towner Mr. Harry C. Williams, City Attorney Mr,, Harold Joseph, Planning Director CITY CLERK'S REPORTS APPLICATION FOR ON -SALE BEER LICENSE OF LOVE'S PIT BARBEQUE NO. 12 City Clerk, Mr. Flotten,, This is an application for on - sale beer license by Love's Pit Barbeque No. 12, 510 South Glendora Avenue. It was recommended for denial by the Police Department, Councilman Heath,, I think their recommendation is just. Councilman Jett,, I feel the same way. City Manager, Mr. Aiassa,, I would suggest you let the Chief of Police submit a letter to the A.B.C. If you do formally call for complaint then you have to have a hearing. I don't think that would be necessary. Motion by Councilman Jett, seconded by Councilman Heath, and carried, to accept the Chief of Police report and notify the Chief of Police that the Council concurs and he will proceed as he has done before. 0 PROJECT N0,, C-189 City Clerk, Mr. Flotten,, This is a request to open bids on Wednesday, July 3, 1963 instead of Thursday, July 4, 1963. This is the improvements on Lark Ellen between Badillo and San Bernardino Road. Motion by Councilman Jett, seconded by Councilman Heath, and carried, that Project No. C-189, the date for the opening of the bids be changed from July 4, 1963 to July 31 1963. -1- • L� 0 Co Co 6/17/63 CITY MANAGER'S REPORTS ASSEMBLY BILL NO. 344 Page Two City Manager, Mr, Aiassa., I had a call from the League of California Cities office in Los Angeles, Assembly Bill 344 is now on the Governor's desk and he has until June 24 to sign it. This is the one cent gax tax, They stated it wouldn't hurt us to telephone the Governor and state that we would like to have it passed, Councilman Jetto Mayor Barnes., MAJOR WATER ISSUE REPORT I think we had better hold off, I have had quite a few calls on that, I think we should leave it just like it is, Councilman Heath,, I talked with Mr, Valentine of the Department of Water Resources today and they are hedging a little bit now. According to Mr, Valentine, he said they would like to have every city a part of a district but sometimes there are cases where they don't have to be, In light of this, he recommends that we send a letter to Mr. Warne of the Department of Water Resources stating that we would like to apply for an allocation of water from the Feather River Project, I would suggest the Mayor write a letter to Mr. Warne to ask him what steps would be necessary and how we go about requesting an allotment of water from the State supply, Mayor Barnes., I think you, as the water director, should also sign this letter, I would like to hold this up until I find out exactly what Mr. Aiassa finds out from Councilman Towner tomorrow, I think we have done all that we can do at this point with Metropolitan, I think we could expediate this even though we do write a letter, we could find out from Mr, Thompkins the steps they had to go through to get a water allocation, Councilman Jett., I think Councilman Towner pointed out some fairly specific information and it is contained in his report, We have until June 30 in which to request a re -allocation because the allocation has already been made, After Tune 309 the State, who is drawing the plans for the aqueduct for delivering this water, they will not accept any additional allocations for the south because this supposedly is the final date of'which they will now proceed and draw their plans and be drawn to carry that amount of water which has been allocated out, We have up until December 31 for a final determination of this amount of water, However, if we get in now our chances are much better so I think we should move on this, Mayor Barnes., Mr, Aiassa, if you can get in touch with Mr, Towner you might tell him that we are writing this letter and if he could wait a day or two it might be advantageous, Let's go ahead and write the letter and I'll sign it and Mr. Heath as the water director will sign it and if this will help Mr, Towner in Sacramento, I think it would be good, -2- Co Co 6/17/63 MAJOR WATER ISSUE REPORT ® Continued Page Three City Manager, Mr,, Aiassa-. I would like Mr,, Heath's and Mr,, Towner°s reports in the Minutes and you can keep them for future reference,, Mayor Barnes-. I think it would be sufficient to place them on file,, Motion by Councilman Heath, seconded by Councilman Jett, and carried, that Mr,, Heath's report of June 13, 1963 and Mr,, Towner's report of June 14, 1963, concerning the water problem be placed on file,, City Manager, Mr,, Aiassa-. Home Savings and Loan is making a demand for water in their_ area,, They requested a copy of the report by James Montgomery prepared for the City,, We would like to loan it to them on the condition it be kept confidential if it is all right with the Council. Motion by Councilman Heath, seconded by Councilman Jett, and carried, that the City Manager be instructed to send a copy of the Montgomery report to Mr,, Lockhart of Home Savings and Loan,, City Manager, Mr,, Aiassa-. We would like to arrange a non® cost meeting between Mr,, Montgomery and Mr,, Lockhart to advise him of the up -dating on this report,, I talked to Mr. Montgomery today and he would be more than happy at the convenience of Mr. Jett and Mr. Lockhart to sit down and discuss this with no cost to the City,, Councilman Jett-. I think that is a good step forward,, This will give me some briefing on the steps that you gentlemen are probably familiar with and have Mr. Lockhart sit in so he will know what we are talking about,, City Manager, Mr,, Aiassa-. Mr,, Lockhart wanted to know the various methods that a City could go through,, Mr,, Montgomery thinks he can give him the answers,, HHFA STORM DRAIN PROJECTS (Maps were placed on the board and Mr. Dosh gave a brief summary of the matter,,) Councilman Heath-. lower stream? Like on Lark Ellen,, How did we come about doing the upper stream before we did the Public Services Director, Mr,, Dosh-. We didn't. When we were approached by the State with an offer to put a drain in here (indicating) to take care of the freeway it was such a good offer that we went ahead with it,, When we build the drain up here it will be larger than this drain down here and this lower drain capacity will have to be.enlarged. Councilman Heath-. Would there be any advantage to running the drain through the park instead of along Citrus? -3- 0 Co Co 6/17/63 HHFA STORM DRAIN PROJECTS m Continued Page Four Public Services Director, Mr,, Dosho We analyzed the entire system and decided at that time that it was more ecanomical to put a drain on Citrus rather than meander thrbui h thb park. Councilman Heath-. Public Services Director, Mr. Dosh-. Councilman Heath-. Won°t we eventually need a drain through Cortez Parkin the sump? A very minor drain,, Aren't there a number of drains that are not on the board? Public Services Director, Mr,, Dosho Yes,, All you are looking at now are the main ones,, These are the primaries; and there are laterals off of each one,, Councilman Jett,, City Manager, Mr,, Aiassa-. develop your supplement program,, control,, Councilman Jett,, PROJECT T,,S,, 6319 (Sunset and Service easement) I think they are preparing for a bond issue and I think we had better get. started,, There is a possibility of the City utilizing 560 moneys to This is Federal helping on flood I don°t want to get in any deeper with the Federal government,, City Manager, Mr,, Aiassa-. This pertains to traffic signals,, (Read report re this matter,,) As soon as this easement comes through we would like to execute it. I would like authority from the Council to proceed on this and see if we can get this one corner installation made because that is the only thing holding us up,, Councilman Jett,, We have tried very hard to get along with these people,, It is unfortunate that we are not able to get this easement without having to pay blood money for it,, GRADING HEIGHT DEFINITION City Manager, Mr,, Aiassa-. (Read recommendation from the Planning Commission re this matter.) (Councilman Snyder entered the chambers at 8-.40 P,,M,,) Councilman Heath-. I think you're trying to determine the height of a building in relation to the adjoining property and if you're trying to do this, you should relate it to the adjoining property,, Ca C11 6/17/63 Page Five GRADING HEIGHT DEFINITION - Continued • Public Services Director$ Mr,, Dosh-. You can't do it. Grade isn°t es- tablished until after you finish cutting or.filling.' It would'be difficult if you had a hillside, . 0 • Councilman Heatho When this ruling was first applied, it was applied to protect the people and hide most of the building behind a walla After the fill was put in and the building erected$ all of the members of the Planning Commission and the Council were embarrassed and admitted that this was not what they had intended. If this was our intent, I don't think now we should come up with a different explanation to justify what we did on Zody°s. Let's go back to the original intent which was to protect adjacent property owners so you could hide that building behind a decent building,, He is either going to have to keep his building 24 feet, or whatever is approved,, from the level of their property or come in for a variance,, Councilman Jett,, I would be against that,, Councilman Snyder,, Before the only problem we had was we didn't have any definition of where to work from,, We are not trying to restrict the height of the building$ but merely find a definition where we are working from,, I think the intent of the change was so that we would all be talking about the same thing,, Mayor Barnes,, We can use grade level to define this and also if there is such a thing as a slope or a fill to be made that this should be shown on the design,, We can require this of the Engineering Department to ask them to show what extent there has to be a fill and show design for us to view before passing on it,, I think the one thing we have to do is we should establish all building and heights of building from grade level because this is an engineering term that everyone works from,, Grade level means finished level. Motion by Councilman Jett, seconded by Councilman Snyder, that the recommendation from the Planning Commission regarding grading height definition be accepted and approved° Motion passed on roll call as follows,, Ayes-. Councilmen Jett', Snyder, Mayor Barnes Noes-. Councilman Heath Absent-. Councilman Towner STREET LIGHTING BROCHURE City Manager° Mr,, Aiassa-. We made good progress and the girls worked hard to get them out to the property owners,, Public Services Director., Mr,, Dosh-. The cards went out,, We are waiting for replies,, Of the replies we have received, it is about four to one in favor. If you approve this we will just add Barbara Avenue to this district because they petitioned us,, Mayor Barnes-. I think we should wait until we get more returns,, -5- Co Co 6/17/63 CITY MANAGER'S REPORTS - Continued ZONE CHANGE NO,, 259 • Aneas Corporation (Meeting with developers and homeowners re park) • • Page Six City Manager, Mr. Aiassa'. We had a meeting with the property owners and the developer and we did make headway,, They are going to have another meeting with the property owners this Thursday so we should have a report for you on the 24th,, We may have to extend it to the first meeting in July. The property owners and the developer have held off the gas station on the corner, commercial and R-P,, They also discussed setbacks against R-1 in which the developers realize there were other ways to develop a condominium without making it look like barracks. There was consideration_ of a more artistic design of the road through the condominium and also density,, There was a report that they were going to take back to the owner of the property, to reduce the commercial and put it in R-P and possibly remove the gas station and make it in R-P and make the whole condominium complimentary to itself. We suggested the ownei send a letter to the Planning' Commission asking for an ex- tension of time because I -thank the precise plan is coming up' on the 19th and they are going to hold it over. WEST COVINA CHURCH OF CHRIST (Palm View Park) City Manager, Mr. Aiassao Mayor Barnes'. (Maps were presented and Mr. Aiassa read report re this matter,,) As far as prorating the back taxes over the years., I am not in favor of that,, Councilman Heath'. I am not in favor of this also but I think we might end up paying the church what they have paid toward the principal in total. City Manager, Mr,, Aiassa'. Our original thought was we would reimburse them everything they have paid on the principal. Authorize the City Manager to go into escrow with Mr. McCall and the City of West Covina on the balance of the property and authorize the City Manager to negotiate with the church group on the amount that they have already paid into it and make a proposal to the Council, Councilman Jett'. If we buy it, we will be taking over them their equity,, How do we become an escalator clause in this contract? We are only dealing with the church They have title to it,, their contract or buying from involved with McCall? Is there City Manager, Mr. Aiassa'. The church in their June 4 letter gave us their option to purchase this property because they cannot complete the contract obligations. Mr,, McCall has committed himself because he agreed with the church on this exchange of land between the City and the church and that is in writing. Co Ca 6/17/63 WEST COVINA CHURCH OF CHRIST - Continued • Councilman Jett. - Mayor Barnes. - Page Seven If we take it over, that is binding, I don't care who you go into escrow with as long as our cost is not more than $229500, Motion by Councilman Jett, seconded by Councilman Snyder, and carried, that the City Manager be authorized to open an escrow for the purchase of the McCall property from the West Covina Church of Christ for a total purchase price of $22,500,009 that terms of the escrow be subject to the approval of the City Attorney; that we pay the Church of Christ the amount of money they have in equity in the property and we assume the contract for the balance as per the terms of that contract, City Manager, Mr, Aiassa.- Mr, McCall is going with our program subject that he gets the $89500, Councilman Jett.- Mr, McCall has no control over the property, If the church wants to release their money to Mr. McCall, that is their prerogative, • Councilman Snyder - It seems to me that the church is in a position to require at least part of this interest and this is going to make it over $228500, ROWLAND AVENUE MEDIAN STRIP IMPROVEMENTS (Maps were placed on the board and Mr. Dosh gave a brief summary of the matter,) Councilman Heath.- We made a decision to improve the unimproved area first and then put in the planting strip. I think we instructed the City staff to install the curbing on the median strip but not to put any planting in it, City Manager, Mr, Aiassa.- In a memo of 4/3/63 to Mr. Dosh directing him to proceed with the street improvements,, it was the uncurbed and unguttered areas, Public Services Director, Mr, Dosh.- You told us this is a situation where you said to wait and go for participation,. I'll have to look through the Minutes, . Councilman Snyder.- It seems to me it's only right that they should pay for curb and gutter to the center of the street, It is of no benefit to the City, The people who live along there contributed to having a center strip there and it seems to me they should pay for the curb and gutter, Councilman Heath.- I can't see where you can charge a property owner for the median strip, m7® Co Co 6/17/63 Page Eight ROWLAND AVENUE MEDIAN STRIP IMPROVEMENTS Continued . Mrs, Antoci Where we live is curbed and guttered 1544 East Rowland and has been since we bought the house, Before we bought the house I made it a point to call and find out what they intended to do with .that center strip and we wouldn't have bought'the house if they had not intended to put planting in there, City Manager, Mr, Aiassa-. We made a report to the Council on planting this and the cost was quite a bit of money which included the landscaping and putting in a water line, Councilman Heath-. I recall that the order was the City would go ahead and put in the curb and gutter and that was all, Councilman Snyder-. In the ultimate plan of the City we want landscaping in there but in a 10-year growth we have grown quite rapidly and we have had to take streets by priority, We only have so much money, I think eventually priority -wise this will be ready for planting, Councilman Jett-. I think we can get a report out to Mrs, Antoci from the staff, Mayor Barnes-. Mr, Dosh, have you had any report from these property owners about this uncurbed and unguttered area? Public Services Director, Mr, Dosh-. I have talked to Mr. Beatty and I think he might be able to get his money, I talked to Mr, Smith and sent him a letter but he did not reply, Mayor Barnes Perhaps two weeks from tonight Mr. Dosh will have heard from this other party and we could continue this project if it is agreeable with the Council, Councilman Heath-. I would like to have someone search the Minutes, too, Councilman Snyder-. I think you need to show that this has been the policy, that the adjoining property owners pay for the center curb and gutter, HEADQUARTER CITY CONCEPT Mayor Barnes-. Many of the Councilmen haven't really accepted or liked the City seal, I am wondering if there might be an idea of adopting a headquarter concept and using it in the seal. Councilman Heath-. I think it would be a good idea, Co Co 6/17/63 Page Nine HEADQUARTER CITY CONCEPT ® Continued • Mayor Barnes-, If by advertising West Covina as a headquarter city plus the fact that we revised our seal to read "Headquarter City, West Covina., California" it might have some influence, Councilman Snyder-, In the program you°re working up, what is our ultimate goal? What do we finalize out of a headquarter city concept? City Manager, Mr, Aiassa-, The sole purpose of the headquarter city is a workable program for the coordination of all the things you°re doing for central purpose, Councilman Snyder-, I think we should have included it in our General Plan, Councilman Heath-, A civic auditorium for the entire area, art auditorium would be headquarter, Councilman Snyder-, We said it to a certain extent in our preamble but we never made it strong enough, It seems to me if we adopt this it would involve amending the General Plan to fit the headquarter city concept, • Mr, Tambe° The most practical results would consist of.a complete analysis of West Covina proper along with the immediately adjacent communities and expanding further to the confines and extremes of the East San Gabriel Valley, An analysis on the basis of what we have here now, who we are serving, and what we are providing them with, Further, comparing this to a rather subjective program in terms of what can we provide in addition to what we already have and after developing this kind of a concept or schedule of the possibilities to provide in the future, then to actively seek to provide these things, Councilman Snyder-, We should take the leadership in this thingo You are suggesting an analysis, Who are you suggesting to do this? Councilman Heath-, I think the Council should take the very general aspects of it and delegate the rest of it to the Chamber and others, We must establish what we want in here as being the center and give it to the Chamber, tell them this is what we want, to go see these people and bring them in, Councilman Snyder.- You're going to need a man like • McCann for certain aspects of this analysis, Why don't we ask the Chamber to form a special committee to formulate a policy along the lines suggested, bring it to the Council; we will then either accept what they bring or give them a directive as to what we want and let them do it, Mr, Tambe-,- When Mr, Aiassa first introduced this concept to you for your consideration, you did take action and said you would form a committee, ME C. C,, 6/17/63 Page Ten HEADQUARTER CITY CONCEPT ® Continued • Mayor Barnes-, No. we didn°t,, Councilman Snyder-, Here's your opportunity to have your professional group and your citizens' group to work with the Council on this,, I think you should have a special committee in the Chamber working with us,, Mr,, Tambe-, I would think the most effective committee working would be with Council representation, Planning Commission representation, Realty Board representation, along with Chamber members which would include some banking people,, City Manager, Mr,, Aiassa-, If a committee is to be established, I think it should be a one -purpose committee. This committee should be originated with directives from the Council as to where they are going to go and what limitations they are going to have, Councilman Snyder-, I think the thing to do tonight is to ask the Chamber to immediately begin forming a committee, a special purpose committee as suggested by Mr. Tambe, and we should decide to have meetings in the future so we can give them directives,, • Motion by Councilman Heath, seconded by Councilman Snyder, that the City of West Covina adopt a title of "The Headquarter City",, Councilman Jett-, In lieu of "Beautiful Homes"? Councilman Snyder-, You donut need to drop that,, I think you can fit the two together. Action on Councilman Heath's motion-, Motion passed on roll call as follows-, Ayes-, Councilmen Jett, Heath, Snyder, Mayor Barnes .Noes-, None Absent-, Councilman Towner Motion by Councilman Heath,, seconded by -Councilman Snyder, that the City Attorney be instructed to draft a resolution whereby the -City adopts the motto "The Headquarter City",, Motion passed on roll call as follows-, Ayes-, Councilmen Jett, Heath, Snyder, Mayor Barnes Noes-, None Absent-, Councilman Towner Motion by Councilman Snyder, seconded by Councilman Heath, that the Chamber of Commerce be requested to form a special-purpose committee, the composition of which may be decided between the Chamber Manager, the City Manager, and the Mayor, to work on the headquarter city concept and that the Council initiate study sessions in the near future to come up with policy to give to this committee,, m10® Co Co 6/17/63 HEADQUARTER CITY CONCEPT ® Continued Page Eleven . City Manager, Mr, Aiassa.- On this committee, I think the best program is if the Chamber brings back a recommendation of a program and then the Council go ahead and proceed to develop it. • Action on Councilman Snyder°s motion.- Motion passed on roll call as follows.- Ayes.- Councilmen Jett, Heath, Snyder,, Mayor Barnes Noes.- None Absent.- Councilman Towner Councilman Snyder.- I think my motion says that a committee is to be formed according to discussion as in these Minutes; and secondly, that the Council is immediately going to start forming ideas as to the policy we are going to give this committee,, but this committee will.come from the Chamber, Motion by Councilman Heath,, seconded by Councilman Jett, and carried, that the Mayor be instructed to issue publicity statement to all of the newspapers tomorrow that the City has adopted the title as "The Headquarter City" and give a very general idea of what the purpose is and that there will be details coming in the very near future, DILAPIDATED HOUSE (Summary report) City Manager, Mr, Aiassa.- We have been continuously removing a lot of these undesirable houses, (Gave report of various locations,) VICTOR GRUEN (4th Progress payment) City Manager, Mr, Aiassa.- Mayor Barnes. - Councilman Heath. - I would like to have a joint meeting with the Council on July 16, All right, Let's have the interview before the fourth payment, 0 City Manager, Mr, Aiassa.- All right, TRAFFIC COMMITTEE REPORT Crosswalk request (Roelle) City Manager, Mr, Aiassa.- I think we have a report on this and I think it was denied by the, Traffic Committee report, 40 • 0 Co Ca 6/17/63 TRAFFIC COMMITTEE REPORT m Continued Councilman Heath,, Councilman Jett,, Page Twelve Mr,, Roelle has 36 offices in there,, How many people are attorneys or related to the court? I think most of them are,, Councilman Heath,. I think consideration should be given to that,, I think if there are people coming directly across the street from the court I would hate to ask them to go all the way down to the crosswalk,, Councilman Jett,, I sympathize with him but I don't think this is the time to put a crosswalk in there,, I don't think there is enough foot traffic to warrant it,, Councilman Snyder,, He should be notified that it is not in order at this time but we will keep it pending until his second building is constructed at which time we will review the case,, Motion by Councilman Jett, seconded by Councilman Snydera and carried, to accept the report of the Traffic Committee and place it on file,, VARIANCE NO,, 447 (Roland Barthelemy) (Maps were placed on the board and Mr,, Aiassa gave a brief summary of the matter,,) Councilman Jett,, As long as he isn't hurting anybody I don't see any harm,, Motion by Councilman Jett,, seconded by Councilman Snyder, and carried, that Variance No,, 447, Roland Barthelemy, be granted to erect a sign to the height of 25 feet from the ground to the very top of the sign and subject to Planning Commission conditions Nos,, 2 through 4 in Resolution No,, 1405 of the Planning Commission,, SURPLUS PROPERTY ADJACENT TO FREEWAY City Manager, Mr,, Aiassa,, You have received copies of this letter dated June 3, 1963 re this matter,, (Read said letter,,) We are at least on record that we are interested in those locations,, Motion by Councilman Snyder, seconded by Councilman Jett, and carried, that the above -mentioned letter be accepted and placed on file,, -12- U 0 Co Co 6/17/63 Page. Thirteen CITY MANAGER'S REPORTS ® Continued METES AND BOUNDS NO,, 135-207 Ned Gilbert City Manager, Mr,, Aiassa., I have a report from the Planning Commission on this deep lot problem dated June 12, 1963o If the Council wants to set a time when you want this put through, I think we can manage it,, Councilman Snyder., I think to do the whole ,job we should let him wait for the aerial maps, give him the twelve weeks. Councilman Jett., I had occasion to sit down and talk to Mr,, Joseph and asked him some questions,, I asked because a certain firm in the City was trying to complete a building; their building permit had been tied up in his office for nine days,, He had also lost 17 copies of a precise plan,, They never did find those. I asked him to tell me how much time it would take his department.to approve or disapprove this application, from the time they received it, checked and approved or denied,, He said ten, maybe twenty minutes,, I said "You're holding this up for nine days when you could have had it on it's way in ten, twenty minutes,," For this man to come back and tell me he is overworked, there is something wrong. He is not overworked,, There is something wrong in the management of his office and I want this in the record,, Mayor Barnes., Do you feel we should hold this up for a more complete report and what type of report do you want? I don't think we need any other maps than what we presently have because this is one of the older.parts of the City and the arial maps that we have are adequate, I don't feel this has to be an elaborate report,, Councilman Jett., all -revealing report,, We have this Personally I am not in favor of it,, I think the report we got from the Planning Commission was an request from Mr,, Gilbert,, Councilman Snyder., I am not in favor of it,, I think we will get other requests and for that reason I think there is no rush on the report and let them take their time getting the report out Councilman Heath., I would like to see if a street can be put in there and if you can't get a street through there you should decide those deep lots should go R-3 and let it go,, Councilman Jett., water? New lines would be required. If you put R®3 in there, what are you going to do about the Motion by Councilman Snyder, seconded by Councilman Jett, and carried, that the staff be instructed that 12 weeks would be adequate for a report as outlined in the memo of June 12, 1963, or sooner if possible,, (Councilman Heath voted "No",,) -13- Co C, 6/17/63 Page Fourteen CITY MANAGERS REPORTS ® Continued REPORT ON JOINT VENTURE 16 (Daniells and Moody Workman Avenue) City Manager, Mr, Aiassa., This is not ready, We'll hold it over, Mayor Barnes., All right, ORANGEWOOD PARK Acquisition of adjoining property City Manager, Mr, Aiassa., We notified everybody concerned, We are setting up a meeting with Mr, Neely, The appraisal is about forty thousand, The assess at about $3,330 and the property is $680 so it is $10,130 and I think that is about a quarter of the value, You can't do anything until I have had this meeting with Mr, Neely, Mayor Barnes., We'll hold it over. IsDEL NORTE PARK Acquisition of adjoining property City Manager, Mr, Aiassa., You received a letter of my proposal to Mr. Hendrick and he has moved in to see if he can acquire it. This letter was dated June 17, I want the Council to accept my proposal, Motion by Councilman Snyder, seconded by Councilman Jett, and carried, to accept the City Manager's proposal to Mr. Hendricks in the amount of $7,500, CIVIC CENTER LANDSCAPING REVISION City Manager, Mr. Aiassa., I have a report from Mr. Dosh dated June 11, 1963 re this matter, Are there any questions from the Council? Councilman Jett., I think there is some mis- conception here, This plan was drawn by the City and after the S&H building was built, not before so Harold Johnson did not design the original parking lot, He so states in his letter, I want that to be clear in the record, He took the plot plan drawn by the Planning Department and 40 he designed the curbs, Councilman Snyder., Councilman Jetto What we are trying to decide are the curb standards, He designed the size of the concrete curb, ®14® C,, C,, 6/17/63 Page Fifteen CIVIC CENTER LANDSCAPING REVISION ® Continued Councilman Snyder- I think we all agree that he didn't make the layout of the parking loto What we are trying to resolve is whether we shall continue with these standards for the planter boxes,, Mayor Barnes- I don't think we need this thick pavement if we are using it as a decorative planter,, Aesthetically we want it to conform but we do not want these heavy pillars put in there at a tremendous cost when you could do the same thing without it,, We have wheel stopso Councilman Snyder- All they are asking is that the cement go down to the gravel. This seems to me an engineering point on which we are not qualified to judge, I think if we decide that you need a curb around the planter strip then it should be of this cross section. I think engineerwing®wise they have proven their point, that it is better to go down to the gravel,, The question is whether or not you need a curb around the planter strip, Councilman Heath- I would say we do not need a planter to act as a bumper because there are bumper blocks put in; therefore, all we would need around the planter is a redwood header. • Move that Precise Plan of Design Noo 219 be changed so that the standard section of curbing is eliminated around the planter and that instead redwood headers be used with wheel bumpers set back from the planter; and that this does not include the curb and gutter at the rear of the property which is used as a drain trough. Councilman Snyder- I am wondering if we still don't want the curbing, In effect this is not much more expensive than a bumper strip, Councilman Heath; You need a bumper strip anyhow because the cars overhang and the planting would probably come above the curbingo Councilman Jett- The thing I object to is that sitting on the Council we feel we are more qualified to tell a man how to build a building and how to landscape and how to design his parking lot than the architect or the man who is paying the bill and I just can't,go along with this kind of thing,,.. I think a man who is putting up the money is certainly entitled to say something about how he develops. Action on Councilman Heaths motion- Seconded by Councilman Jett,, Motion passed on roll call as follows,. Ayes- Councilmen Noes- Councilman Absent- Councilman Jett, Heath, Mayor Barnes Snyder Towner ®15- • 0 C, Co 6/17/63 CITY MANAGER'S REPORTS ® Continued STREET NAME CHANGES Page Sixteen City Manager, Mr, Aiassa-. I would mike to take this under advisement and review it. It is a little short -street which -adjoins -the end -of Donria Beta and Glerinc)A.lano (Presented drawing and.explained'same.) We will hold this over and study this. The staff had suggested that it be called Rio De Oro Drive, NORTH SUNSET ANNEXATION REVIEW Councilman Heath-. BUS BENCH ADVERTISING City Clerk, Mr, Flotten-. FUTURE FIRE STATION I am waiting on the property owners now, We will hold it over, I'll bring this up on the 214th, City Manager, Mr, Aiassa-. We have someone who wishes to talk to the Council concerning lease -option purchase, I thought at the next meeting, which would be July 1, the next special meeting, I will set him up early in the meeting and let him report to the Council, We'll give him an hour, HYDRANT RENTAL Walnut Valley Water (Pickering tract) Councilman Jetto, SWITCHBOARD INSTALLATION REPORT I'll hold the report on that, Finance Officer, Mr, Kay-. (Gave brief summary of the matter,) I would want to change my recommendation that we go ahead and get a Type 50 PBX, The only problem is we are faced with the termination fee in the event we move out of the building in two or three years, which is $2,800 but for every year you stay in it declines $560, Mayor Barnes-. I think we should buy automatic equipment, Finance Officer, Mr, Kay-. The only reason we didn't recom- mend this before is I was trying to find a way to avoid a termination fee, ®16® Co Co 6/17/63 Page Seventeen SWITCHBOARD INSTALLATION REPORT - Continued Motion by Councilman Snyder, seconded by Councilman Heath,, and carried, to accept the Finance Officer's report and direct the City Manager to put in a Type 50 PBX switchboard,, City Manager, Mr,, Aiassa- I would like the Finance Officer's report spread in full in the Minutes. ??To, City Manager From, Director of Finance and Purchasing Subject- Automatic telephone switchboard, supplemental Report No. 1. Recommend acquisition of a type 50 PBX Switchboard Date- June 3, 1963 When the subject report was released on January 31, 1963, it'pointed out the value of acquiring an automatic switchboard. Two acceptable switchboards were considered, a Leich Model 80 PABX, and a Type 50 PBX The Leich Model 80 PABX was recommended because it would apparently provide adequate service at lower cost until, the administrative offices were moved to a. new 'building, or until the City's tele- phone requirements exceeded the capacity of the Model 80. Now that the Public Utility Commission has established a tariff for the installation and monthly rental, charge of the Leich PABX, it is apparent that it will be less costly to the City to acquire a Type 50 PBX, even though the City may have to pay a pro rata portion of the termination fee required if a Type 50 switchboard is moved in less than fire years. Therefore, it is recommended that the Director of Finance and Pur- chasing be authorized to enter into the necessary agreement with the General Telephone Company to acquire a Type 50 PBX switchboard. For additional information, please consult the following supple- ment to the report of January 31, 1963. /s/ James Kay, Jr." "SUPPLEMENT TO TELEPHONE REPORT OF 1-31-63 INTRODUCTION The subject report recommended acquisition of an automatic switch- board. Service to the public would be improved. Inter -office com- munications could be more expeditiously handled. The cost of the improved switchboard over the existing manual switchboard would probably be entirely offset by elimination of certain specialized units now installed to overcome the deficiencies of the existing manual switchbbardo Automatic Switchboard Preferred • Two automatic switchboards were preferred. The first preference was accorded to the Leich PABX Model 80 because it slid not call for a "termination contractP', as is required to acquire the other preferred unit, a Type 50 PBX. When the subject report was sub- mitted, the Public Utility Commission had not yet approved the tariff for installation of a Leich PABX or a monthly operating charge. -17- Co Co 6/17/63 Page Eighteen SWITCHBOARD INSTALLATION REPORT - Co.ntinued f4Leich PABX Model 80 Tariff is Now Known As of this date, these tariffs have not yet been published. Re- presentatives of the General Telephone Company have informed this office that the installation charge would be $1,370.00, and the monthly rental, charge would be $271.00. Both charges are moire than double the estimates upon which was based the recommendation to acquire a Leich PABXo11 "Type 50 PBX Now Recommended Because of the unexpectedly high cost of installation andthe monthly operating rental, fee, the Type 50 PBX is now the first preference. Please bear in mind that this equipment was always the first preference of this office, as well as of the heads of the operating departments. The recommendation to acquire the Leich PABX was made on January 31, 1963, for the following reasons (a) Based on the best estimates of installation charges of $500 OG, it was assumed to offer, the lowest telephone cost until. the City acquired a new administration.buil- ding, As noted, this estimate of installation did not materialize. (b) It was felt that the PUC would approve Leich PABX Model 80 tariffs in February, 1963, which would have resolved the cost problem, Incidentally, the General Telephone Company reportedly, expected (or at least hoped) to have a cost by December 1962. As you know, the PUC dial not approve rates until. May, 1963, per your meeting with Mr. Glaser of the General Telephone, recently. The City would now have to use the Type 50 PBX switchboard for approximately 18 months in order to acquire telephone service cheaper than could be obtained by the installation of a Leich PABX. This is possible because the Leich PABX has a monthly rental rate of approximately $271.00, as compared to the rental, rate of $162.00 for the Model 50 PBX. Additionally, the installation charge on the Leich, PABX is approximately $1,370000, as compared to approximately $300.00 for the Type 50 PBX. These savings will offset in approximately 18 months the potential cost of a fee if the Model 50 PBX must be moved to a new location. Additional. Comment Another compelling reason urges the acquisition of a Type 50 PBX switchboard at this time. It is a factor nearly always overlooked in most governmental and commercial organizations.. A properly installed automatic -switchboard can cost less than a manual.switchboard out- fitted with a series of lighted buttons and hold keys on nearly all of the telephone extensions, such as has been installed in our admin- istrative offices, Now is the time to install the automatic switchboarc and prune away at the tangled growth of lights, buzzers, intercommunica- tions buttons, and associated equipment, Now, that is, before we grow larger and before we.move into any new Civic Center Buildings. Once we have pruned these costs to the degree possible, it will then be feasible to consider the savings, if any, of owning our own telephone equipment which is connected to the telephone company's trunks for out- side.calls. Such equipment is currently available, but it would not be desirable to compare its operating costs against our existing costs. Nor would it be desirable to purchase such equipment and install it when there.is the possibility of a move to a new Civic Center Building in the foreseeable future." �18� C,, C,, 6/17/63 CITY MANAGER'S REPORTS - Continued • RIDGE RIDERS PROPERTY LEASE City Manager, Mr,, Aiassa-, Page Nineteen I checked the lease. You have a 10=year lease, expiring March 319 1968, Mayor Barnes-. I think the recommendation from the Recreation and Parks Commission was to try to get an extension to an additional ten years. Councilman Jett-. Wouldn't now be a good time to buy this property? City Manager, Mr,, Aiassa-. Yes,, I think it might be smart to get an extended lease underway and then go back and negotiate to see if we can acquire the land,, Councilman Heath-. You have another five years on the lease so why do you want to build on the end of the lease when you donti't know if you will need it? City Manager, Mr,, Aiassa-. If you have an extended lease, we can take a contract of option to buy and ride it right along with the lease,, • Motion by Councilman Snyder, seconded by Councilman Jett, and carried, that the City Manager be authorized to negotiate for the extension of the Ridge Riders property lease,, MAYOR PRO TEM Councilman Snyder-. I would. like to say in spite of our difference in the past that Mr,, Jett has done an excellent ,fob as Mayor Pro Tem in the past few weeks,, Councilman Heaths Councilman Jett-, COMPLAINT ABOUT THE POLICE DEPARTMENT I agree with that 100%,, Thank you very much, gentlemen,, Councilman Jett., Mr,, Aiassa, I have a complaint about our Police Department,, My son brought this to me,, This involves one of our police officers stopping two boys who work for the United California Bank, work for the Installment Loan Department in repossessing cars,, On this particular date, about ten days agog this officer stopped these two boys who were cruising in this neighborhood looking for this car to repossess,, The officer stopped them and talked to them for about twenty minutes; he was very abusive,, He told them, "I want you bastards out of the City in twenty minutes,," He did call in a report of this incident and another officer came looking for them and he stopped them and somewhat the same thing happened; he was very abusive and told them they had no business being in the City m19® C,, C,, 6/17/63 Page Twenty COMPLAINT ABOUT THE POLICE DEPARTMENT - Continued of West Covina; that they were to get out and stay out of West Covina. The second police officer called in his report and a third man stopped them, They said he was an older man and when they showed him their credentials he was very nice to them,, I'll get the date and see if they know the badge numbers of these men,, Councilman Snyder-. Somewhere I got the impression that these repossession teams have to operate just within the limit of the law and some operate outside the law in repossession and maybe these policemen had complaints about this,, This does not necessarily apply to the United Bank,, City Manager, Mr,, Aiassa-. Jett, would you provJi. e m , with that: we can fi.ollcw up, DRAINAGE PROBLEM Zoelle I'll check on this,, I want to get the other side,, Also, Mr. b dgk- rau_mbcer.s (ar names. and dates so Councilman Heath-. At the last.Council meeting we discussed the drainage problem in front of Zo-ellels and across the street,, It was my proposal of scraping it ouL and blacktopping :it and making a trough on both sides,, It was the opinion of the Council all they should use was crushed rock,, The statement was made for blacktop it would be $200 material and $200 labor and with crushed rock it would be $50,, I think when we were talking crushed rock, we were talking material only; the labor is about the same,, Would we like to review this and make a different statement or would we like to go ahead? I would like to call for a cost on the project if it is going to be on the rock,, Councilman Snyder-, I think we should do the minimum here and shoot for a full curb and gutter,, I think if we put in blacktop it will tend to make the day longer when we put in curb and gutter,, Councilman Heath-. Does the staff want to revise their figures to come out with more realistic figures? If not, if you go the rock route, I request a complete cost study of the whole project,, Mayor Barnes-. I think you have to accept the decision of the Council,, Councilman Snyder-. I think his request to re- consider was reasonable but I think personally we should go the minimum,, Councilman Jett., Councilman Heath-. City Manager, Mr,, Aiassa-. I agree,, Mr,, Aiassa, I request a cost study on that entire project,, All right,, 3 Ll C. C11 6/17/63 CAPRI THEATER OPENING Page Twenty —One Councilman Jett-, I have an invitation to extend to each one of the Councilmen, Mro Aiassa, Mr. Flotten and your wives to a party at Ray Fryvs at the opening Wednesday of the Capri Theater,, This is about an hour before the theater and will be at his home, PROPOSED ANNEXATION NO, 26 TO COVINA City Clerk, Mr,, Flott'en. - ANNEXATION NO, 181L City Clerk, Mr,, Flotten,, resolution initiating the procedure, FOREST LAWN ANNEXATION Mayor Barnes. - This is for your information,, This has been filed and Mr. Williams will bring in a Do you want to appeal it? Mr. Williams thinks we have a chance,, Councilman Jett,, I think if we are interested, I think we should talk about the entire ranch, This would mean, that we would have to get with these people and do some more talking, Councilman Heath,, As far as taking the whole ranch is concerned,, I think Forest. Lawn is laughing at us because someone else has an option on the land and he does not like West Covina,, Councilman Jett.- He has no control over it at the present time; it's subject to them getting their cemetery zoning,, He has an option to buy the land provided they get their zoning for a cemetery,, In the event the County approves their zoning for a cemetery,, they are only interested in that acreage fear the cemetery, -Councilman Snyder-, I think we should make a compromise with Forest Lawn and go ahead and open negotiations to annex the whole ranch and drop our appeal,, 0 Mayor Barnes-, I think we ought to appeal the case ourselves for no other reason than to hold everything open, Councilman Heath, I think so,, too,, C. C. 6/17/63 FOREST LAWN ANNEXATION m Continued Page Twenty -Three • Councilman Jett-, I am not convinced that we should appeal this,, Blalock indicated he would like to meet with the whole Council again. If the County turns it down and before the others grab in there, let's ask them to sit down and talk to us,, 0 • Councilman Heath- If we did appeal it they could continue to negotiate it,, If we don't appeal it and let it go too long then we are lost and they have the upper hand,, Councilman Snyder.- I am against appealing it,, Unless we take some positive steps now we are going to have another jurisdiction in the Covina Ranch eventually and I feel although we are going to have to give some regarding the cemetery, I think we should take positive steps and negotiate with Forest Lawn to arrive at a compromise as we originally started out to do,, Councilman Jett.- Councilman Heath. - Mayor Barnes-, This is what I think we ought to do,, I think we ought to start ap- pealing right now, I think we could still negotiate,, Councilman Jett.- Notify Mr. Williams to go ahead and prepare the brief and have it ready to file in the event we decide to go that route,, If it is denied, immediately after the 26th, let's contact Forest Lawn and talk to them,, Then we do not have to go forward with the appeal if we can sit down and discuss on common grounds here,, Councilman Heath.- I think that is a good idea,, Councilman Snyder.- He can go ahead and get it ready, Motion by Councilman Heath, seconded by Councilman Jett, and carried, that Mr,, Williams be instructed to start to prepare the brief for the appeal of the Annexation 167,, (Councilman Snyder voted "No",,) Councilman Heath. - the number of properties on that talked about the other day, where freeway? City Clerk, Mr,, Flotten.- There being no further business, by Councilman Heath, and carried, twelve o'clock midnight,, APPROVED Mayor ATTEST° Can we have the City Clerk give us the assessed valuation and area across the freeway that we Covina might be able to jump the All right,, Motion by Councilman Jett, seconded that this meeting be adjourned at City Clerk m22®