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04-01-1963 - Regular Meeting - MinutesADJOURNED REGULAR MEETING OF THE CITY COUNCIL CITY OF WEST COVINA, CALIFORNIA April 1, 1963 The.adjourned regular meeting of the City Council as called to order by Mayor Barnes at 9:00 P.M. in the West Covina City Hall. ROLL CALL Present-. Mayor Barnes, Councilmen Jett, Towner, Heath (from 9:05 P.M.), Snyder Others Presents Mr, George Aiassa, City Manager Mr. Robert Flatten, City Clerk Mr, Thomas Dosh, Public Services Director Absent: Mr. Harry Co Williams, City Attorney Mr, Harold Joseph, Planning Director CITY MANAGER'S AGENDA GAREIS PROBLEM Councilman Towner: I talked to his attorney this afternoon again and he wanted . to come by the City Council to find out if we would again approach this idea of a leave of absence with pays He is attempting to get cooperation out of the insurance company which hasn't been forth- coming as yet. I can ask Mr. Thompson to call the attorney'for the City and find out if there is some means that we can make an advance of funds that we might recover when he recovers his Workman°s Compen- sation claim. I have some doubt as to whether this is possible.. Frankly, I think the insurance company is the most immediate source, of funds. The problem, of course, is getting their cooperation. They may be denying liability and claiming that they have no alternate liability in the case. If that is true, they will not advance any funds. If they admit there is liability and the only question is the amount, they should be willing to advance some money against their ultimate liability. Mr, Aiassa: We may be able to extend Gareis°s leave of absence with pay. I may have the right under my Ordinance to extend at least 30 days subject to the City Attorney's approval, I think there are legal problems here that might embarrass Mr. Garieses position and embarrass the City°s position or embarrass the Industrial Accident position. Councilman Snyder: Mr. Aiassa: Mrs. Gareis: I think the Council deserves to know the nature of the disa- bility and why he is disabled. His back and one leg. One leg is shorter than the other. That is because of the back injury. He can't sit in one position longer than 25 minutes and he sleeps with his knees up to his chest for about a half hour at a time. -1- Co C, 4/l/63 GABEIS PROBLEM ® Continued • Councilman Jetto the performance of his duty, Councilman Snyder: Councilman Jetto City Manager, Mr, Aiassa-, Councilman Towner: Mayor Barnes: Page Two He has been an.employee of the City and has been injured in What can we do to give him -any help? I would like to see the medical report before I.could agree on any action, Hasn't anyone.�ever seen this medical report? ' We don't get the medical report, they file copies.of.it with the Commission butI haven©t looked at the file at all, Dr. Snyder, would you be willing with the approval of.Mr, Aiassa and the City Attorney? Councilman Snyder: This has.not.hing to do with this case, It.has something to do with the precedent of this thing. I think if we do this then there could be times when people would file for leave of absence like this and say .that the Industrial Accident Commission would find that there was no liability, Then where are we.if,-we..advance leave of absence for a year? (Councilman Heath entered the chambers at 9000 P,M,) Councilman Snyder.- I would have no objection to extending this 30 days until this is investigated but not beyond that- 30 days at a time, City Manager, Mr, Aiassa: My suggestion was for the month of April, Councilman Snyder: If you can extend his leave of absence 30 days at a time until this can be.investigated, I think that would be the way to do it, Motion by Councilman Jett, seconded by Councilman Snyder, and carried, that the City Manager be authorized to extend to Mr. Gareis a 30-clay extended leave of absence with pay subject to the City Attorney°s confirmation that we can do this, this: 30 days.to. be the month of April, 1963, (Councilman Heath abstained,) Councilman Heath: RESOLUTION NO, 2594 .ADOPTED I'll abstain, I haven't heard what this.is all about, The City -Manager .present edo "A RESOLUTION OF THE;CITY COUNCIL OF THE.CITY OF WEST COVINA.APPROVING SUPPLEMENTAL AGREEMENT S-1.FQR.EXPENDITURE OF FUNDS ALLOCATED FROM THE STATE HIGHWAY FUND TO CITIEStt ®2® • Ll • Co C,, 4/1/63 RESOLUTION NO,, 2594 - Continued Page Three City Manager, Mr,, Aiassa.- Mr.,, Williams and I have been over this agreement.and the provisions of the severance damage and Mr,, Williams and they agreed by letter definition that the sufficient clarification would be provided for severance damage,, I believe the Council has received copies.of this, (Read letter re this matter,,) I would like this spread in the Minutes. - "Division of Highways March 28, 1963 Department of Public Works Box 2304 Terminal Annex Los Angeles 54, California "Attention-, Mr.A.W.Hoy, District Engineer Re,-, Supplemental Agreement No. S-1 f#Gentlemen-, You will find enclosed original and two copies of Supplemental Agreement No. S-1 duly executed by the City of West Covina'o This agreement is executed and delivered, however, subject to the fol- lowing express conditions-, T41, That the agreement to share the entire cost of the rights of way for Center Street be deemed to include severance damage, if anvq whether such severance damage be considered to have been caused by the adoption of a master plan or other plan for the extension of Center Street or by the actual acquisition of the right of way, and that such severance damages shall be shared equally, 192. That the agreement of the City to share costs or to incur any indebtedness in connection with the Center .Street project, as mentioned in Supplemental Agreement No. S-1, be limited to, gas tax funds to which the City now is or hereafter may be en- titled and shall not constitute an encumbrance and indebtedness against other funds of the City. 113, That the said Supplemental Agreement be deemed to include or be amended to include an agreement to share equally in all costs and expenses including any court costs and attorneys fees awarded to the defendant or defendants in the event the project is abandoned or condemnation is dismissed, "Will you kindly either indicate your agreement to the con- ditions above expressed by signing and returning to us the en- closed carbon copy of this letter or by submitting to us a fur- ther amended or supplemental agreement containing the substance of these conditions. "Sincerely yours, "Claude L. Barnes, Mayor ATTEST o Robert Flotten, City Clerk" (Mr,, Aiassa'read the resolution in full,,) Motion by Councilman Towner, seconded by Councilman Jett, that said resolution be adopted. Motion passed on roll call as follows.- Ayes.- Councilmen Jett, Towner, Heath, Snyder, Mayor Barnes Noes.- None Absent.- None Co Co 4/1/63 RESOLUTION NO, 2594 ® Continued Said resolution was given No, 2594, RESOLUTION N0, 2595 ADOPTED City Manager, Mr, Aiassas Mayor Barnes City Manager, Mr,, Aiassao Page Four The City Manager_presentedo "A RESOLUTION OF THE CITY COUNCIL OF THE.CITY OF WEST COVINA ADOPTING BUDGET FOR EXPENDITURES OF.FUNDS ALLOCATED FROM THE STATE HIGHWAY FUNDS TO CITIES" We are earmarking $57,600 for right of way, The severance damage would be on a fiftymfifty.basis also as agreed? That's right, Mayor Barnes-, Hearing no.obJec:tions, we will waive further reading of the body of.the resolution, • Motion by Councilman Jett seconded b Councilman Towner .that said 9 y Towner, -that be adopted. Motion passed on roll call as followss Ayess Councilmen Jett, Towner, Heath, Snyder, Mayor Barnes .Noes. None Absents None Said resolution was given No, 2595, WALNUT CREEK PARKWAY (Batelaan Avenue) City Manager, Mr, Aiassa-, This is an agreement we are finally completing, At the last meeting we took care of Project C-169®1 and C-169 which was the storm drain at Batelaan Avenue, Now we have the problem of the improvements, (Read memo from Mr, Dosh re this matter,,) Motion.by Councilman Jett, seconded by Councilman Towner, to accept the Departments reports and accept the money on deposit and authorize the staff to make this part of the contract of the Walnut Creek Parkway and call for bids, Motion passed.on.roll call as • followss Ayes,, Councilmen Jett, Towner, Heath, Snyder,, Mayor Barnes. Noess None Absents None 40 • • 11 C. C, 4/1/63 CITY.MANAGER°S REPORTS ® Continued AIR RAID SIREN MAINTENANCE Page Five City Manager, Mr, Aiassa: We have two bids and Mr,, Williams has reviewed this, The recommendation of the Finance Department is to award the purchase order to J, W. Labadie, (Read said recommendation,) We have been advised if we approve it tonight it will conform, It has to be done by April 1, I think this is a good contract and I think we.have them tied down sufficiently for good maintenance, Councilman Jett: Is there any way that those boxes can.be put.any higher? City'Manager, Mr, Aiassa: Probably we should fence them when money is available because it will be two locks to get through to them. This contract is just for one year, There is one condition that was not clarified and that is I.feel maintenance includes the painting and keeping up of those units. I would like this to be made part of the motion, Motion by Councilman Towner, seconded by Councilman Heath, to approve the Air Raid Maintenance Contract as to include painting and award it by purchase order in accordance with the recommendations of the staff, Motion.passed on roll call as follows: Aye's: Councilmen Noes: None Absent: None McCALL PROPOSAL Jett, Towner, Heath, Snyder, Mayor Barnes City Manager, Mr, Aiassa: approved subject to the City agreement,) He wants us by their arrangements with him, Councilman Jett: City Manager, Mr, Aiassa: I just received this.letter. I would like to have this Attorney's approval, (Read contract agreement to make the church continue This can all be covered in the escrow instructions, I want this in the.agreement. Motion by Councilman Jett, seconded by Councilman Towner, and carried, that the McCall agreement for the exchange of properties be approved and that with the approval of the City Attorney that the existingcontract between the church and Mr. McCall remain status quo and that the payments contained therein continue as is and in conformance with the letter of March 18, 1963 as submitted by the City Manager to Mr, McCall, AUDITOR'S REPORTS City Manager, Mr, Aiassa: We have some offers here. We received several proposals tonight, (Read Section 2209, Independent Audit, of the Code,) (Read report re this matter,) I suggest that you interview all of these men in one evening because this is in your scope, -5® • Co Co 4/1/63 AUDITOR'S REPORTS - Continued Councilman Heath: Councilman Towner: City Manager, Mr,, Aiassa: Councilman Jett: Page Six I don't know if you.would determine much by interviewing themo 'Do we have letters from the firms indicating their qualifications? We could review.these,, We didn't go to that extreme,, How complete an audit do Cotton and Francisco do? City Manager, Mr,, Aiassa: I have no complaint,, Councilman Towner: Mr,, Cotton called me on the telephone ,just solely to find out what my complaints were and wondered why a question had been raised,, The reason that I raised the question was..that this year the audit seemed to be, after a brief hallway discussion.with Mr,, Kay and after reading it myself, to be nothing more than a compilation of information that was already in our files compiled by our own staff with very little, if anything, in the way of suggestions, which you normally might expect from a certified public accountant,, It may be that the reason for the lack of suggestions was that we don't need any, that we have a good operation here and things are all in order and there is not much they can suggest to us but I at least raised the question,, I have no complaint in particular about their audit. I only had some question about it as to whether it was actually a thorough independent audit done by competent people,, Councilman Snyder: Councilman Heath: Councilman Snyder: Mayor Barnes: City Manager, Mr,, Aiassa: Councilman Towner: It is indicated here that the other firms would probably cost us more,, We don't know that and there is a possibility that some may be lower,, Why change if we don't have any definite complaint about the one we have? I don't think this is a dire necessity that we let them know at this moment,, Normally it's goodto let them know because the 15th isn't too far off,, Has Mr,, Kay had.any comment to you on the.work they are doing? City Manager, Mr,, Aiassa: I think he is like myself- he hasn't been on the job too long and when Vaughn Walters was here we took on 12 or415 items every year of remodificat.ion and changes,, There is one area that is the special assessment -district that requires a complete audit and the Trea- surer agrees with this necessity. -6- P Cv 4/1/63 AUDITOA°S REPORTS .Continued Page Seven • Councilman ,setts That's why I wanted.to know how complete an audit we have been getting,,. I,think this is something the City Manager wants,, I think the Controller wants a good audit It doesn°.t reflect any- thing wrong or araythinF_ like that but there is a possibility that some error could be carried and missed unless you have a complete audit,, Some day it will show up and somebody is going to be in.trouble,, I think this.audit is something to keep everybody clear and I think everyone is entitled to a complete audit,, City Manager, Mr,, Aiassao If the. Council would permit us,. I would like to have Mr,, Kay personally interview the various cities where these people have done work and get information -on who does a good job plus the cost,, Councilman Jett It would be in order for the City Manager and Mr. Kay to interview these people or Mr,, Kay to interview these people and maybe recommend two to us and we can select one,, City Manager, Mr,, Aiassao It would be smarter for up to recommend the most highly qualified person because we will get a better audit and it will_be better for us,, • Councilman Towner° I'm not interested in changing auditors on a whim and if there is no basis to.my initial impression,or this year°s audit., if things are in order arid. Cottoz-a and, Frariceisco are giving us the kind of suggestions you expect from a competent auditor, I°ll.go.along with Councilman Jett.- I don°t feel that they are, I don't feel for this amount of Money that, they can give us,a.complete audit j think if we are going to spend this amount of money that something should be done About it, that it should be looked into., I do not question the comet petency of those people. It could, be that they would be the people we stay with but I am certaini:y,nit in favor of ,just saying I think they are doing a good job and letting it go at that,, Councilman Townero I think the.next step would be to have the staff check out the cities which these other firms, including Cotton and Francisco have performed audits and report back to us what their impression is as to the qualify of service and cost,, Motion by.Councilman Towner, seconded by Councilman Heath, and carried, that the staff be directed to investigate clients of the indicated firms in the memo of April 1, 1963 and also other clients of Cotton and Francisco as to work performed, suggestions made in connection with the auditing, and cost and that they report back this information to the Council,, -7- C. C. 4/1/63 Page Eight, CITY MANAGER'S REPORTS ® Continued • PROGRESS REPORT BADILLO STREET (Vincent to Lark Ellen Avenues) City Manager,, Mr. Aiassao These are the Badillo con- struction plans. (Passed out maps and explained same.) This is the territory that. was in the County and by the time we got around to closing the transaction,, it was in the City under an annexation. Public.`Services Director,, Mr. Doshs We deleted two.projects last week and transferred the money. City Managers Mr. Aiassao The County Road Department was very cooperatives took down those giant eucalyptus trees in cooperation with the development. Mayor Barnes,. I realize the islands in the center.are for the future flood control but I don't like the planting because it's a maintenance problem to the City and I would like to.see.it paved. City Managers Mr. Aiassao You can do it either way,. We are not going to do any improvements in the center until we get the storm drain in. Motion by Councilman Jett,,seconded by Councilman Heath,, and carried,, to accept these plans.and specifications.on Badillo Street, Vincent Avenue to Lark Ellen Avenue. CITY/COUNTY AGREEMENTS (Barranca and Badillo Streets) City Manager, Mr,, Aiassao I would like to report to the Council that the County has now given us $1000 in funds for participation. All we are going to do is receive this money of H.T.C. Funds. I don't need any action; this is just for your information. MASTER PLAN OF TREES (Magnolia tree removal) City Manager,, Mr..Aiassa,. The Council requested one time before,, we have not changed. the Master Tree List and the Park and Recreation Commission wanted to advise,you that they did not delete the magnolia trees from • their Master Tree List. It was approved on July 29 1962. There was feeling that we,had deleted them, but we didn't. If there is no objection,, we will just leave them on the Master Tree List and I'll file this as a -report. There.is no action unless.you change the tree list. Councilman Snyder,. We just deleted them from the Civic Center. Co Co 4/1/63 MASTER PLAN OF TREES - Continued • Councilman Heath,. Mayor.Barnes,. CAPITAL OUTLAY STATEMENT FROM STAFF Page Nine Move that the magnolia trees be removed from.the.amendment to the Master Plan of Trees. Motion dies for lack of a second. City Manager, Mr,, Aiassao I would like to present to the Council a summary report pre® pared by our Finance Officer. This brings the Council up to date on the Capital Outlay funds on the 62-63 fiscal period. It shows the amount left over that you did not spend. Councilman Jett,. Does this take into account everything that has been done and brings . us up. to .date? City Manager, Mr. Aiassao That's why I want you to look it over. Motion by Councilman Towlnerg seconded by Councilman Snyder, and carried., that the report of March 11, 1963 be accepted and placed in the Minutes. 991VIFMORANDUM "FROM- James Kay, Jr., Director of Finance TO- George Aiassa, City Manager SUBJECT. Report on Activity of Capital Outlay Fund during the 1962-63 fiscal period to present date, March 11, 1963 "As of March 8, 1963, the Unappropriated Surplus of the Capital Outlay Fund is estimated at $106,964.65. "As you know, Unappropriated Surplus is the amount of money con- sidered to be available for additional appropriation after making allowances for all, known estimated revenues and all known previous or standing commitments (appropriations). "For your further information, there is attached a work sheet indi- cating how the total of Unappropriated Surplus of $106,964.65 is derived. Respectfully submitted- Fames Kay, Jr., Director of Finance "ATTACHMENT TO MEMO ON CAPITAL OUTLAY FUND APPROPRIATED SURPLUS OF , AS OF M RCII , 1963 March 11, 1963 it 1 Source of Funds 1962-63 A. Unappropriated Surplus June 30, 1962 $ 288,488.65 B. Encumbrance reserved for Fire Station - Library 74,630062 C. Sub -total $ 363,119a27 Co Co 4/1/63 Page Ten CAPITAL OUTLAY STATEMENT FROM STAFF - Continued it I D. Estimated Revenues 1962-63 1. Property taxes $ 44,476.00 2. Transfer from Park Fund. a. For Picnic Pavilions 11,000.00 b. For Park Trees 5,000.00 E. Total $ 423,50.27 till Appropriations Detail: F. Fire Station $174,630o62 G. Park Land, McCall properties 8,500.00 H. Park Rest Rooms 16,000.00 I. Picnic Pavilions 14,000.00 J. Tree Replacement 5,000.00 K. Aerial Lift 12,000.00 L. Paving, Walmerado Park 12,OWOO M. Land, Fire Station 48,000.00 • N. Street Sweeper 12,00MO 0. Four-wheel Loader 8,500.00 P. Willow Lane Street 6,000.00 $_316.630e62 "Ill Balance Unappropriated $ 106,964.65 FUNDS ON TIME DEPOSIT City Manager, Mr,, Aiassa,. This is a report on funds on time deposit from James Kay, dated Februdry 17, 1963, and I would like to have this spread in the Minutes,, _10- C. C. 4/1/63 FUNDS ON TIME DEPOSIT - Continued Page Eleven ItTOo CITY MANAGER DATE-o, February 17, 1963 FROM° James Kay RE-. Funds on Time Deposit 'You may find the following of interest: 'BANK ACTIVE ACCOUNTS INACTIVE ACCOUNTS TOTAL DEPOSITS U 9. B. $ 339,432.23 $ 440,000.00 $ 779,432.23 B of A 218,780.71 3901,000.00 608,780.71, Security 1,00,000.00 1009000.,00 TOTALS $ 558,212.94 $ 930,000.00 1,4889212094 flIn summary, by keeping cash balances in the books of account, it has been possible to increase time deposits,to $930,000. Note this is almost twice as much as on active deposits ($558,212,94). This, is no easy thing to accomplish when we have so many bank aScountER." the helpful cooperation of the Civ,:� Trsurk��, mak�-_��s it rpcj_s"aib!Le tfo do, so and contributes to the d, from, this practice. James Kay, Finance Officer" Mayor Barnes.- It may look like quite a bit at the present time but this • is the procedure we always go through,, TENTATIVE LIBRARY AGREEMENT WITH LOS ANGELES COUNTY City Manager,'Mr,, Aiassa,. We have a report here which I would like to go over generally,, We can only approve it tentatively. They want to proceed through their regular program with theBoard of Supervisors,, The lease is over a period of 15 years, (Read agreement.) Mr. Williams says to approve it subject to his approval,) There is 3,881 gross square feet,) I made one provision that either party is to have the right of cancellation or termination of the lease by providing a six-month written notice,, If we ever need the fire station we give.them notice,) Motion by Councilman Heath, seconded by Councilman Snyder, and carried, to tentatively approve this library agreement with the County of Los Angeles subject to the final agreement and subject to the approval of the City Attorney, CALIFORNIA BARN REPAIRS (EMERGENCY HOSPITAL) City Manager, Mr,, Aiassao, We are storing a full emergency hospital and we need 9,000 cubic feet of storage space, weather protected and secured and the barn we have on California Street is far from that,, We have cost figures here, It can be stotkeod but it has to be accessible,, I have a couple of quotations from my staff and I would like you to look it over until the next meeting to see if you can come back and make recommendations at the next meeting. (Read memo.re this matter,,) C,, C,, 4/l/63 CALIFORNIA BARN REPAIRS ® Continued Page Twelve • Councilman Heath-, If there is going to be some ultimate use for this barn, let,es fix the thing up now and put the hospital -in there,, When we take the hospital out we have a barn that we can use.for.something else If the barn is going to be torn down, there is no use in keeping it,, • 0 City Manager, Mr,, Aiassa-, Once you build your police building and you have your civil defense there, we will have some of the stuff there,,We might.get match funds for the facility but I doubt if they will accept this,, Voice.-, If we used the barn we would have to recap the slab there because it's too low,, City Manager, Mr,, Aiassao come out with an alternate solution,, Mayor Barnes-, SIDEWALK REQUEST REPORT Maybe we can hold .this over for a week and maybe I can All right,, City Manager, Mr,, Aiassa-, We have a request.and I would like this accepted and sub® mitted,to the Engineering Department regarding sidewalks along the East Grovecenter Street,, (Read report re this matter,,) Mayor Barnes-, Maybe we should accept this report and include it in our sidewalk report,, Motion by Councilman Towner, seconded by Councilman Snyder, and carried, to file the letter of March 13, 1963 and include it in our study on sidewalks and refer it to the Engineering Department,, City Manager, Mr,, Aiassa-, Mayor -Barnes-, PLANNING DEPARTMENT CULTURAL CENTER Shall we have the Clerk notify the two parties of the Council action? Yes,, City Manager, Mr,, Aiassa-, We have already taken care of this,, If you want the staff to do a research.on this, I will, but I don°t want to unless the Council authorizes it,, Mayor Barnes-, You have the indication in our joint -meeting, -12- C. C. 4/1/63 Page Thirteen PLANNING DEPARTMENT m Continued • ANNEXATION NO, 182 City Manager, Mr,, Aiassa: This is a report from the Plan- ning Commission.. They recommend that they look favorably upon this annexation. (Read recommendation from the Planning Commission re this matter.) Mayor Barnes,, I think that the annexation has gone to the.Boundary. Commission, gone too far for us to have anything to do with the vote of the people. However, I think the only thing we can do is tell the people in the area that we don't feel it's the proper thing to do,, to go to Covina,, because.of the boundaries and because of the service that we could render and all the different phases. Councilman Towner: I had a meeting,with.the man who originally suggested that this area be annexed to West Covina. It was a chance meeting but he brought.up the subject. He was unhappy about the course of events and wondered why we didn®t take any action on it. I..would suggest thisV That if we have collected together the information that indi® cates.it would be beneficial to the people in the.area to annex to the City of West Covina as I have suggested before,, this information should be conveyed to these people in the area prior to the time that they vote so that they can vote after having been informed. I think.this information should be to all the people eligible to vote. It would be possible to send them a mailer if you can't get together for a meeting. Edon°t know how much it would cost but I.think a letter drafted up showing in succinct terms where the benefits lie in the City of West Covina,, Councilman Jett: Is this customary in cases like this that the City should do something like this? It doesn°t seem ethical to me. Councilman Towner,, I think it is ethical. It°s helpful to the people who have to make,.a decision. We have done it before through personal meetings with groups in some of the residential areas down.in the southwest end of the City. I am not talking about active solicitation of votes; I'm talking about informing the people of what we have to offer so they can make their own choice with the information at hand rather than just one side of the story. Councilman Snyder: Another reason we should do it is probably they have been given only.one side of the story and there would be nothing wrong with.sending around just a fact sheet. I mean a mailer to everyone in the area. Councilman Heath: I think that it's going to cause a lot of hard feelings if the Council gets in and starts fighting this battle.. I think the best thing to do is these people who have asked for information, that they be given information and let the people decide for themselves. In other words, I feel that the people who live in the area should carry the initiative to get the area and we should give it to them if they ask. If we take the initiative and go in there,, you're going to have a battle between the two cities. m13® E 0 Ca Co 4/1/63 ANNEXATION NO,, 182 - Continued Page Fourteen Councilman Snyder,, I think an open battle is much more healthy than a.covered battle,, This is likely to lead to hard feelings, Mayor Barnes,, We would like to put out a fact sheet and let them distribute it,, Councilman Towner,, Maybe that's your answer,, I think in any event the Annexation Committee should get the information to the people and it doesn't have to be open warfare with the City of Covina,, Mayor Barnes-, Mr,, Flotten,, you -might mimeo graph more of those fact sheets for us,, Motion by Councilman Snyder,, seconded by Councilman Heath,, and carried,,, to accept the Planning Commission's report on Annexation No,, 182 and place said report on file,, LEASE -PURCHASE PROCEDURES PROGRESS REPORT City -Manager,, Mr,, Aiassa,, Mr,, Kay has made a report and he is bring up a.follow®up,, (Passed copies of the report to the Council,,) These people want to know if they have something tangible to bid on,, I understood it was possible we might finance a couple of substations,, land and building,, Was this the thinking of the Council? Councilman Heath,, This was my action to investi- gate the lease purchase of fire stations and park sites,, That is where it started,, Councilman Snyder, This was Mr,, Heath's suggestion but the.Council didn't agree with it,, Mayor Barness I -think we should have a chance to study this,, Councilman Snyder,, There is one thing we should consider® particularly in relation to fire stations,, Mr,, Wetherbee°s report of building time was geared also to the time we had the personnel to man these stations,, If you lease -purchase them, you immediately increase your personnel problem and I think there is more involved here than just the physical side of this,, Mayor,Barnes,, On many occasions Mr,, Nickolis has called me and he would like to,design and build and also he says he has money available for this type of leasing. He should be contacted along with the rest of them,, , City Manager,, Mr,, Aiassa, We can list him here,, ®14. 0 • C. C, 4/l/63 CITY MANAGER'S REPORTS ® Continued PRECISE PLAN NO, 334 - REVISION 1 Page Fifteen Mr, Flotten read report re this matter, Maps were placed on the board and explained, Mayor Barnes: W It sounds like this easement would be acquired.by the City and the drain put in by the City, Councilman Jett: I don't think we,want to say now that the.se.pe.ople on the lower end do not have to accept it, I think legally they have to accept it, However, if there is an easement existing across the Elks'. at the present time from the development of one-half of Wescove, they will be developing the other half in apartment house,.won't they? Public Services Director, Mr, Dosh: Councilman Heath: to put in a temporary drain, City Manager, Just one-half of this street here. I would.like to see the City staff negotiate=with the Elks Mr, Aiassa: I recommend we elect Mr, Pontow to Councilman Jett: until it connects up or to be more development decision now, negotiate with the Elks represen- tative. Are we going to continue Wescove on through there comes down onto California? There is going in the future so we might as well make a Councilman Heath; I think that we should put in the temporary drain and make a determination in the near future whether we are going to extend Wescove all the way across, Mr, Dosh placed Block Study 45®Y®1 on the board and explained same, Mayor.Barnes: I think we should negotiate for a drain.of some type across the.Elks,' property, Councilman Jett: Why is it the City's respon- sibility when in the past it has been the responsibility of the property owner? Public.Services Director, Mr, Dosh: Because we told him•that he had to put his street like that, We also should make a note to the Planning Commission that any propertydeveloping along Merced that they take care of adequate permanent draining facilities, Motion by Councilman Jett, seconded by Councilman Heath, and carried, that the City staff be directed to negotiate temporary storm drain facilities across the Elks' Club property to Merced and that the Planning Commission be advised of the draining problem at this location to be considered in connection with future development, (Councilman Jett voted "No",) 0 • Co Co 4/1/63 CITY MANAGER'S REPORTS ® Continued STREET SWEEPER SPECIFICATIONS Page Sixteen City.Manager, Mr, Aiassas Mr,, Dosh has made.a recom® mendation to the..Council. It was.given on March 25, 1963, We are making almost a restrictive bid for a specific sweeper,, It is recommended that we get a Mobil Sweeper, Public Services Directors Mr, Dosh,. I gave you a preliminary report about a month or two ago.on this, (Explained reasons for requesting Mobil Sweeper,) We think for our use that this is the most economical.sweeper we can buy, Our Street Supervisor meets monthly with 30 or 40 cities in Southern California which have their own sweeping operations and this group of people in general are in favor of this, We feel the one sweeper company has produced a vehicle that the other sweeper companies are going to have to copy if they want to stay in business, particularly in regard to the two -engine sweeper, Mayor. Barnes,. Public Services Director, Mr, Dosha Councilman Snyder,. What is the height of a Mobil Sweeper in inches? This is the height of a truck. I really donet know the specific height, The height overall is 89 inches, Mayor Barnes,. We are saying that 105 is too high for our use but we have a unit which goes around every.week which is the disposal.company and those trucks are considerably higher and we have to keep our trees trimmed for them,, Also, where is a gutter broom on a Mobil? It°s right on the side, Is this the natural side for a man to view when he is going forward? Public Services Director, Mr, Dosh,. Mayor Barnes-, Public Services Directors Mr, Dosh-, Mayor Barnes.-, He has to look both ways, Where is the dump? It spreads the dumping, In talking about our new. annexation,,what is the speed? Public Services Director, Mr., Dosh-, The Mobile can go 55 miles an hour but you wouldn't drive that fast, This is in transit, . Mayor Barnes,. What is the speed of.a Wayne? Public Services Director, Mr, Dosh,. They will go 20 to 25, You will save a matter of 15 minutes -to half an hour a day probably in transit, You also save a lot in gasoline consumption, Mayor Barnes-, In the Wayne Sweeper you have conveyor chains, and_... that is a very expensive item, All the wheels are chain driven, -16- C,,.C,,. 4/1/63 Page Seventeen STREET SWEEPER SPECIFICATIONS ® Continued • These are gear driven, We had to replace our chain driven gears but I.think we had several thousand miles and .it cost us about $1,000. Councilman Towner: It seems tome if you. could' seve money over the long run and do a better sweeping ,job that it's a good investment, I think we are expanding the City limits and operating all these things out of one central corporation yard and transportation time becomes.an important factor,, I have noticed on the variable drive that you get on the present sweepers when they circle to come back down the other side there is dirt and ebris left,, With this continuous drive on the separate motor you wouldn't have that problem,, You would save time and also do a better ,job,, Councilman Heath: How many trips are you going to take over the hill per week? Public Services Directors Mr,, Dosh: Eventually, every day. Right now, it depends on how fast we develop it,, Councilman Heath: Do you mean to tell"me'that a twin -engine job is Cheaper to: • runs is less wear -and tear, is less maintenance and less storage of parts than a one -engine? Public Services Director, Mr,, Dosh: The people who.run them say so,, Councilman Towner: other units and they have other jurisdictions that Sweeper is less costly,, experience by people who and the cost studies? The State of California has used these units'as well as the run cost studies on them and so have the. use these units and they find that the Mobil I think those figures are proven by practical have the machines,, Have you read the report Mayor Barnes: Yes,, Councilman Heath: I have,, Councilman Towner: I think if you're going to disagree with the cost figures presented you should have concrete figures to work with,, If you're going to run a unit from the yard here in the center of town out to the east end of town and the north end of town down to the very southern tip of the town where the houses are already being built. and the streets are in, I would rather put on the street a unit likea truck.that moves with the traffic than to put one of the Wayne Sweepers out there and get in the way of the traffic,, It is safer', faster, more economical on the transportation aspect of it,, I think further that if you have proof.from people who have used them that their costs are less, they have no reason to confuse the issue, I haven't heard these reports about other cities that are dissatisfied with themo .If there are, I would like to see the reports at once,, ,.Councilman Heath-, Roughly, what is the difference in price between an Elgin, a Wayne and this Mobil unit? ®17m • • Co Co 4/l/63 STREET SWEEPER SPECIFICATIONS -.Continued Public Services Director, Mr, Dosh-, Councilman Jett-, Public Services Directors Mr,, Dosho Councilman Jett-, Public Services Director,) Mr, Dosho Councilman Heath-, Public Services Director9 Mr, Dosh; Page Eighteen I think it°s' about. $29000 more, How many Waynes do we have? Three. Why did we buy them? ' We bought them on the basis of competitive bid, I assume that the Mobil Sweeper with two engines is more expensive? Yes, Councilman Heath-, In my estimation I still insist that it is not.more_economical to run when.you have two engines, If we are talking about.one trip to over.the other side of the hill per week economically you never tool up 100% for your job, you tool up for 60% of your job. If you are talking about one trip over the hill per week,, I would say exclusive of that trip is 80% of the work, Economics tell us you, tool up for 80% of the production, Public Services Director9 Mr, Dosh-, I would be willing.to go any` place with you and discuss this with the people who have worked with both machines,. Councilman Snyder., If you're talking about engineering, there's also 'a factor that it is hard for one engine to do two jobs, As far as distances go, all sweepers return to the corporation yard at night. What is the farthest distance to the corner of the City? Public Services Director, Mr, Dosh-, About five and a half miles, Councilman Snyder-, It seems to me without con® sideration of the hill we have quite a bit of travel time, Councilman Jett-, Personally I don't believe in writing up specifications that Just bring in one bid, I am absolutely opposed to.it and I have my opinions of why something like this is done, I think if you°re going to buy something you bring it in on a bid and then you look,at it, Councilman Snyder-, I think the record should be- set straight here, This is one type_of.•sweeper that -he was interested in,. There is still room for multiple bids by different dealers, City Manager, Mr, Aiassa-, I think there is one manu- facturer, Councilman.Towner-, You have the same problem if you set up specifications for the other sweeper- only two firms can compete,, -18® • • C. C, 4/1/63 STREET.SWEEPER SPECIFICATIONS ® Continued Councilman Heath: Page Nineteen There are three; Mobil also can .bid, Councilman Towner: It seems tome we ought to get the unit that is going to do the.best job for the less money, I think it is unfortunate that we get a thorough study showing that the cost is less and showing that the ,fob will be performed better by this unit and bullheadedly go ahead and do what we want anyway, Motion by Councilman Heath, seconded by Councilman Jett, and carried, to.authorize the City Manager to make general specifications to permit everyone to bid on single -engine sweepers with dual side brooms with a minimum of three yard capacity, (Councilmen Towner and.Snyder voted "No"(,) Councilman Snyder: You're doing what you said you're against and that is writing specific specifications and freezing out something else, You just froze out the thing the staff recommended, Councilman. Jett: Councilman Snyder: Councilman Jett: ORDINANCE INTRODUCTION They can bid, No, They.are.twin®engine, They make.a single -engine. The City Manager presented: "AN ORDINANCE OF THE CITY COUNCIL OF.THE CITY:•OF WEST COVINA AMENDING THE STANDARD SPECIFICATIONS FOR STREET IMPROVEMENTS TO REDUCE THE REQUIRED WIDTH OF SIDEWALKS IN RESIDENTIAL AREAS" (Section 113) Mr, Aiassa read the said ordinance in full, Motion by Councilman Heath, seconded by Councilman Jett, and carried, that said ordinance be introduced, CITY PROJECT C-185 STORM DRAIN (CAMERON AND AZUSA) • City Manager, Mr, Aiassa: I would like to have the Council accept the plans and authorize the staff.to call for bids, This is not budgeted, We have to raise $9,303,00. The fund saved on Batelaan Avenue can be put on this, Mot,ion.by Councilman Heath, seconded by Councilman Towner, and carried, that the City Manager be authorized to call for, bids on' the -drain for the corner of Azusa and Cameron, City Project C®185, and to accept the plans, ®19® Co C,, 4/1/63 Page Twenty CITY MANAGERS REPORTS ® Continued PERSONNEL JOB DISABILITY Mr Aiassa passed reports to the Council and Mr,, Weeks explained same.,, Councilman Jett-. Councilman Snyder-. instance, the Industrial Accident is off,over seven days, correct? Administrative Analyst, Mr,, Weeks-. I think this.is a good recom— mendation,, I still have a question,,.If a man is off five days, for Commission will not pay unless he Unless he is hospitalized,, Councilman Snyder-. If a man is off five days, the City picks up the tab for the, full pay for five days, exclusive of sick leave time,, Administrative Analyst, Mr,, Weeks-.. This is a distinction between sick leave and injury on the job,, He is taking disability, not sick leave,, • Councilman Snyder-. They take full.pay for this time and the Industrial Accident Commission won't pay this unless it is over seven days,, It -seems to me that this is going to be the majority of your injuries and no.good insurance ever recommends payment from the -first day,, I think..this is bad,, I think it would lead to many abuses,, I still think that it is correct that there should be a waiting period,, I think 30 days may be too long,, If they are hospitalized, that would. be different; Mayor..Barnes-. I think if they are hospitalized that it should be from the first day but I feel there should be a seven—day period or something like this if they are not hospitalized,, Councilman Jett-. I still think there are lots and lots of injuries,, I like to have faith in people,, You will probably have some abuses,, We have some right here on the City Council but I think if somebody gets out here and they out a hand pretty bade they can be off two or three days and.then I think they are entitled to be paid for it,, They got the injury on the job,, I am all for giving it from the very day they get hurt and I think they are entitled to it,, Councilman Heath-. I'll second that,, I think it's a good idea,, • Mayor Barnes-. If a person is hospitalized, p , that is something different,, I don't like the 30®daywaiting period. I think the safety persorin-L-1 deserve it right from the very. beginning if'they are injured on the job because they have a hazardous job and we should recommend this for them,, ®20. C. Co 4/1/63 JOB DISABILITY ® Continued Page.Twenty®One • Councilman Snyder-, I think my reasoning is based upon what'I consider to be a sound insurance principle and that onlyo As far as abuses,.I don't think there will be any more abuses in the City than there is in any other employment,, As far as abuses on the City Council$ Mro Jett ought to know. • • Councilman Towner-, If you inaugurate this program you're doing something that isn't done by any other jurisdiction that I am aware of. The State law requires a seven-day waiting period,, Unless the man is hospitalized this means that the City is going to pick up.the full tab for the first week's salary,, There will be no reimbursement from Workman.'s Compensation. It does not provide this.addit.ional benefit,, I agree that where there is in effect a catastrophy situation and the man is placed off the job for an extended period of time due to an injury that then he is in a crisis situation and should be paid full salary -.a combination of the City plus his Workman's Compensa- tion making full salary. Here is a man who is injured; he.'gets a cold while on the job and he is home with the sneezes for a couple of days and he charges it up to Industrial Insurance and we pay full salary for it. He is not in a crisis situation because of that. We all of us have that sort of things happen to us. You are now making it possible to charge all these things against the City on .a salary basis. I think we are over -extending ourselves and I prefer to use the approach that I think is satisfactory from the employee's standpoint and provides him the coverage that he really needs Councilman Snyder-, I think 30 days is too long, too. I would prefer it see it 7 or 14 days. Mayor Barnes-, I like seven days but on injury or hospitilization, I feel should read from the very first day-, Councilman Towner-, The program that you propose is 100% from the day the man is injured regardless of what kind of employee he is and regard- less of whether he is hospitalized or not,, Mayor. Barnes-, Councilman Heath-, Mayor Barnes-, paid fromm the first. If he says home a seven day.waiting period. Councilman Towner. - cases like that, and he is entitled to Councilman Heath-, I didn't say that,, This is my thinking. If the employee is injured on the job, I think one should be sick I think there should be If a man catches a cold because he is out on a job$ and we get his pay,, Some employees are more liable to be injured than another employee. m21® • • • C. Ca 4/1/63 JOB DISABILITY ® Continued Mayor Barnes: Councilman Jett: Page.Twenty�Two We do have sick leave and it can be accumulated,, What youle saying is that we pay them from the..iirst minute he is off,, Mayor Barnes: If the'employee takes it Off on sick .:leave, he is_paide- Motion by Councilman Snyder, seconded by Councilman Towner, that the Personnel Board recommendation be accepted except that -there will be a seven calendar day waiting period in all accidents except in those cases where the employee is hospitalized,, Motion passed on roll call as follows: Ayes: Councilmen Jett, Noes: Councilman Heath Absent: None Councilman Heath: .POLYGRAPH USE City,Manager, Mr,, Aiassa: Councilman Snyder: City Manager, Mr,, Aiassa: Towner, Snyder, Mayor Barnes APPLICATION FOR ASPA ACHIEVEMENT AWARD I feel they should -be paid from the first day in all cases on an on-the-job injury,, Just take the report and place it on file and.you can discuss it at your next meeting,, Would it be possible for me to witness a polygraph test on an employee? Yes,, City Manager, Mr,, Aiassa: I would like to have the Council authorize me to proceed on this because I have to write a letter,, We lost out one year and I think this year we gave a good chance to win,, Iwill need authorization to submit our forms and things we have already done here to see if we can qualify for the achievement award,, I just want to make you this report so you'll know we are doing this and we'll put the report on file,, PROJECT C-202 REST ROOM PLANS ORANGEWOOD/WALMERADO City Manager, Mr,, Aiassa: I need authorization to approve the plans and specifications and authorize the City Engineer to call for bids,, ®22® Co Ca 4/1/63 PROJECT C-202 - Continued Page Twenty -Three Motion by Councilman Jett, seconded by Councilman Heath, and carried, to approve the plans and specifications for Project C-202, Rest Room Plans, Orangewood/Walmerado Park, and authorize the City Engineer to call for bids, TRAFFIC SIGNAL CONTRACT PROJECT C-178-181 EXTENSION OF TIME City Manager, Mr, Aiassa: The contractor was delayed unnecessarily because certain equipment was supplied late, We would like to be given the permis- sion to extend his contract without penalty, Motion by Councilman Heath, seconded by Councilman Jett, and carried, that the staff be given permission to extend the traffic signal contract, Project C-178-181 without penalty, DUMP REPORT • City Manager, Mr, Aiassa,* In the dump site fee charges that you instructed us to find out the fee charges, I have a report for you, Accept it and place it on file and we will bring it up later. 0 Motion by Councilman Heath, seconded by Councilman Jett, and carried, that the report on fee charges for dump sites be accepted and placed on file, COUNCILMANIC REPORTS WATER QUESTION Councilman Heath: Mr, Jett and I had a meeting with MWD and the topic of disucssion now is whether the MWD will extend the deadline for adoption of the historical versus Carroll Formula, There will be another meeting on the Third which the Council will attend, if possible, and then on the fifth there will be a Board of Directors Meeting of the MWD, Councilman Jett,* The meeting of the Third was changed to the Ninth, Councilman Heath,* They would like to have a letter from the Council stating that we are still interested in pursuing the possibility of Joining MWD under the historical plan, If we will write this letter stating that we are interested in pursuing this entry under the historical plan they will present it to the Board of Directors to see if they will extend the deadline to some future date, I would like a motion from the Council authorizing the Mayor to sign a letter sent to the MWD stating that we are still interested in determining -23- C, C, 4/l/63 WATER QUESTION - Continued Page Twenty -Four • if the deadline for the historical formula can be extended to December 31, 1964, All I want to say in the letter is that we are interested in pursuing the fact as to whether they will give us an extension of time, Councilman Jett- I don't think they will unless we have evidence some faith.of what we will do here, Mayor Barnes- I think they will because they realize we have to Join the Upper San Gabriel Valley and if I'm not incorrect in what I°m thinking, there are certain charges that will be imposed by the Upper San Gabriel Valley Water District on West Covina Joining and we want to know those charges, Councilman Jett- I would like to see something in there that we are attempting to determine whether we can do this economically, Join the Upper San Gabriel Valley or which is the best route because they told us they would not close the door, Councilman Heath- I would like in this letter to Just ask for an extension of time and not commit ourselves, I would like to ask also if the Council would start the proceedings for the boundary description for the area be annexed, whether it be annexed to MWD or to whet,, We must have a boundary description so if we initiate action on this, and third, if we will initiate a letter to the Upper San Gabriel Valley Water District asking them the steps, procedures and time that would be necessary and the costs, to join the Upper San Gabriel Valley; if we do these three things and send a copy of each one of them to MWD, it would show them that we are still discussing in good faith, Councilman Jett- This is fine, Motion by Councilman Heath, seconded by Councilman Jett, and carried, that the Council authorize the Mayor to send a letter to the Metro® politan Water District requesting an extension of time stating that we are still interested and we are requesting an extension of time for the possible annexation under the historical plan, Motion by Councilman Heath, seconded by Councilman Jett, that the Mayor be authorized to sign a letter to the Upper San Gabriel Valley Municipal Water District advising them that we have formerly requested information from them on the cost of annexation to their district, the time and procedures- and to this date have not received an answer and that an answer would be appreciated at the earliest • possible time, Councilman Towner- It seems to me that if we're going to have to deal with these people that we ought to put it on a friendly basis even though we felt we may have been put out a little bit, I think we'll get better results, Mayor Barnes- If we receive an answerfrom our letter then we can write a letter back saying we would like to have those things, -214- Co Co 4/1/63 WATER QUESTION ® Continued Page Twenty -Five • Action taken on Councilman Heath's motion: Motion carried unanimously,, Councilman Heath: Before we join any district regardless of what it is, we must have a boundary description. • 0 Motion by Councilman Heath, seconded by Councilman Jett, that the City Manager be authorized or directed to formulate a boundary des- cription of the area that would be annexed to a water district and include within it all the area which is not within the Upper San Gabriel Valley Municipal Water District, the Pomona Valley Metropolitan Water District, whether this area be within the city..limits..or not Mayor Barnes -, Several people voted in this last election who at the time the annexation to MWD was formed were not in the City of West Covina but who have since become a part of West Covina so you know that areas to the southwest, one of those annexations voted in.the last election,, Councilman Towner,. This was the result of some conversation you had with the MWD? Councilman Heatho, Yes,, Action taken on Councilman Heaths motion,. Motion carried unanimously,, Councilman Heath: I asked if they wanted a metes and bounds or a general des- cription and their indication was that we could formulate these boundaries in about 15 words m- Mr. Williams would be a good man to contact on this ®® where you would say that the boundaries are the present boundaries of the Upper San Gabriel Valley Municipal Water District and the Pomona Valley Municipal Water District,, Councilman Snyder: Before we vote on any decision next Monday night I think there are still some answers that are needed. If we,go to the Upper San Gabriel Valley Municipal Water District, how do we explain the difference in the over-all cost to the people as recommended in the Montgomery report? Councilman Heath,. of his Board that met with us the that the annexation charges to the to the Pomona would be identical,, Councilman Snyder: It has been brought out by Mr,, Jensen and representatives other day stating emphatically Upper and the annexation charges Then I think Mr,, Montgomery ought to explain this or Mr,, Jensen,, Councilman Towner: These are things that are out of the control of MWD and it's up to either district to decide on what terms they will annex us,, Councilman Heath: The annexation charges to the, districts will be the same in both cases- however, if the district itself.levies an annexation -25® C. C,, 4/1/63 WATER QUESTION.- Continued Page Twenty -Six . charge, there is a possibility.of a difference,, What charges there would be by the Upper San Gabriel District we have no way of knowing,, Neither would Mr,, Montgomery,, FOOD GIANT ANNEXATION Councilman Heaths I am pursuing this annexation of the Food Giant.on the north end of town and I have sent additional copies of the previous letter to the owners,, There is a decided difference of opinion in the information stated where the insurance writer for the Food Giant has contacted the Pacific Board of Underwriters and got an entirely different story than our Chief has,, They are investigating and I hope to have an answer soon as they can iron that out,, RALPHS - ZO DYS Councilman Heaths I was talking to Mr,, Ralph at the opening of the.store on Azusa and he brought up the point that Zodys " have, a time.back,, requested an opening in the island in Azusa Avenue to permit a left turn to the southern boundary of their property. The decision was made but the last.paragraph of the City letter states that when. Ralphs store was opened if there is an exceptional hardship created_ that we would be glad to review this matter again. Ralphs have now, stated that they join Zodys in requesting reconsideration on.the opening of a hole in the island and I would like to have the City staff reinvestigate this as they stated they would do in their last letter,, Councilman Snyder: Mayor Barnes-, City Manager, Mr,, Aiassa-, Councilman Heaths Could their be an alternative here, too? A.threemway signal might solve it,, If we ask for a study they can make a report on what they find. Can we have a letter on this? I have a letter in my.office and I'll drop it off tomorrow. Motion by Councilman Heath, seconded by Councilman Towner, and carried, that the City staff be instructed to restudy the possibility • of the left turn condition at the south boundary of the Ralphs Zody s area,, TELEPHONE RATES Councilman Snyder,. might locate in this area is the Beach has initiated some action One consideration that.people like insurance companies that telephone rates,, The City of Long on this matter to see if we cant do m26® C. C. 4/1/63 TELEPHONE RATES ® Continued Page Twenty -Seven • something about the General Telephone Company and their telephone rates as compared to the Pacific and other telephone companies, Their rates are especially higher, My suggestion is that this letter and report from Long Beach be given to the Chamber of Commerce and the Area Deve-lopment Committee far their study, • Motion by Councilman Snyder, seconded by Councilman Towner, and carried, that the letter,and report from Long Beach re telephone rates be given to the Chamber of Commerce and the Area Development Committee for their study, FIRE STATION TELEPHONE NUMBER Councilman Heaths What happened to the study of whether the City staff was to investigate and try to install. an easier number for our.fire station? City Manager, Mr, Aiassa: If it hasn't already -been none I will give you another copy. JOINT DINNER MEETING WITH THE CHAMBER OF COMMERCE Mayor Barnes: The Chamber of Commerce has requested a joint dinner meeting, I assume they are picking up the tab,, This is for a social meeting, There is no business connected with it, It has been set for April 11, Councilman Snyder. - Councilman Jett: Councilman Heath: Mayor Barnes: City Manager, Mr, Aiassas I won't be here, I won't be here, There's a good possibility I won't be here, We need .another date, What night would be satisfactory to the Council? Mayor Barnes: Let's try the next week, the latter part of the week. Check it for the 19th and let us know at that time, Councilman Jett: Councilman Heath: Councilman Towner. - The 19th is fine for me, As far as I know it's okay, Fine, -27- • 9 C, C, 4/1/63 COUNCILMANIC REPpRTS ® Continued ASSEMBLY BILL NO, 1364 Mayor Barnes- this bill, I don't feel it's good.,, this out and advise us on this, Councilman Heath - Mayor Barnes: Page Twenty -Eight Do you want any action on this? I would like us to be against I think Mr. Aiassa should check I think we should just take no action,, That wouldn't say you were against it. Motion by Councilman Heath, seconded by Councilman Jett, and carried'. that the Mayor be authorized to sign a letter expressing our opposition to Assembly Bill No,, 1364, BURNING OF OLD HOUSE Mayor Barnes- We have a letter from Chief Wetherbee on burning of this old house at the off ramp of Vincent Avenue,, He feels this would be good practice for his boys,, The people moved out yesterday, They are afraid the children in the area will go in there,, It should be burnt down, Councilman Heath - He doesn't need any action from us, City Manager, Mr,, Aiassa- That is just for your information,, There is a neighbor there who is going to scream about his swimming pool, City Clerk, Mr,, Flotten- That has all been checked out, We have a title report,, They are doing it in the name of the people who own it. There is no fire insurance on it and we have the ownership report, He is covered by liability insurance,, Councilman Towner: City Clerk, Mr, Flotten- purpose, They hold the City harmless,, CADET PROGRAM Mayor Barnes,. City Manager, Mr,, Aiassa: Couldn't we have some kind of a letter agreeing to hold the requirements on this thing? We have that,, It is a form we have for this particular Did we refer this cadet program to the Personnel Board? Yes,, It's coming up tomorrow night,, E I n U C. C. 4/1/63 CADET PROGRAM - Continued Page Twenty -Nine Mayor Barnes-, Would you check the Minutes on this? I think we should %now when we referred this to the Personnel Boardo City Manager, Mr,, Aiassa-, PARKS AND RECREATION City Manager, Mro Aiassa-, Councilman Jett-, TEEN-KAN-TEEN Yes,, Mr.,, Jett can bring this up at our regular meeting of the 8th,, All right,, Councilman Heath-, They still have $15,000 or something to go on the com- pletion of this building and I know this money they are trying to raise will help,, I want a point of clarification,, I believe that we were discussing the possibility that if this Teen -Kan -Teen Foundation failed that the City would take over the project but they would take it over as another Cortez Building which would not necessarily be to the exclusive use of the Teen-Kan=Teen. What is the thinking of the Council? ]Kaygr Barnes far as I remember, in the event that could do and they would have to come it over, As long as they survived we them and try to help. Not exactly,, We were only going to take this over, as they expended everything they back and ask the City to take were going to be lenient with Councilman Heath-, If we did take it over, would it be considered a teenagers' project or would it be taken over as another Cortez building and the time would be distributed the same way as the Cortez Building was? Councilman Towner-, I think the idea was that it not be the Teen-Kan=Teen but it would be a youth recreation center and it would be for the youth of the City and would be run by our Recreation Department,, I think we are reaching the point where maybe the City should take the thing over,, There being no further business, Motion by Councilman Towner, seconded by Councilman Heath,, and carried, 'that this meeting be adjourned at 12s40 AM, APPROVED ATTEST-, City Clerk _29- Ma yor