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03-11-1963 - Regular Meeting - Minutes• 0 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL CITY OF WEST COVINA, CALIFORNIA MARCH 11, 1963 The regular meeting of the City Council was called to order at 7:50 P.M, by Mayor Barnes in the West Covina City Hall. Councilman Towner led the Pledge of Allegiance and Rev, T. Robinson of Mt, Calvary Lutheran Church gave the invocation. ROLL CALL Present: Mayor Barnes, Councilmen Jett, Towner, Heath, Snyder Others Present: Mr, George Aiassa, City Manager Mr, Robert Flotten, City Clerk Mr, Harry C. Williams, City Attorney Mr, Thomas Dosh, Public Services Director Mr, Harold Joseph, Planning Director SAFETY AWARD City Manager, Mr, Aiassa: Mr, Mayor, I would like to pass this plaque up for the Council's review, This is the California Peace Officers Training Award and we are one of the 282 cities and counties that accept the standards of the Peace Officer Training during 1962, Mayor Barnes: Mayor Barnes: Lt, Laughlin: FIRE DEPARTMENT TROPHY Mr, Weeks and Lt. Laughlin, will you step forward and receive this plaque? (They came forward,) (Mayor Barnes read the plaque,) (Lt, Laughlin accepted the plaque,) You have our thanks and gratitude for your service. Thank you very much, Mayor Barnes: Battalion Chief Short and Pat Patterson of the Fire Department are here to accept the award which our antique fire engine won at the Pasadena 75th Centenial Parade, -1- Co C, 3/11/63 FIRE DEPARTMENT TROPHY - Continued Page Two (Battalion Chief Short and Pat Patterson stepped forward and Battalion Chief Short accepted the award.) Battalion Chief Short: Thank you very much, APPROVAL OF MINUTES February 4, 1963 - Approved as corrected as follows: Mr, Flotten: I have a memo from the Recreation and Parks Director with respect to Page 25, the amendment to the Master Plan for Trees, The recom- mendation of the Recreation and Parks Commission to change from a magnolia tree to eucalyptus tree applied only to the precise plan of the central business district, Councilman Heath: I believe the magnolia was taken off the general over-all City plan previously, I am quite sure this has been done before this meeting, • Mayor Barnes: This correction is just to change it only to the central business district? City Manager, Mr, Aiassa: That's right, Mayor Barnes: I think we can take this other up at a later date.. Councilman Heath: The wording is rather odd in this, Can we take the word "for" out and make it "to"? City Attorney, Mr, Williams: It would be "with", wouldn't it? Councilman Heath: Okay, City Attorney, Mr, Williams: And add "in the central business district". Council pan Eeath: The motion shows `;hat, Am I correct that the over-all plan of the City has taken the magnolia off the list? City Manager, Mr., Aiassa: I'll check on that. I'm not sure, • —2— J } • C, C, 3/11/63 APPROVAL OF MINUTES - Continued Page Three Councilman Jett: I would like to make a remark about the Minutes, I think this is the time to do it, I am not happy about the Minutes and I am going to have to vote against the approval myself because the Minutes are not reflecting all the conversation and all of the pertinent points, I think this was brought out by Councilman Towner in one of our meetings recently, Mayor Barnes: Councilman Jett, I believe Mr, Aiassa has on his agenda this evening the thing you are concerned about having the Minutes taped, Councilman Towner: I think it should be noted that my objections to the -Minutes were specific as to things that had been said and were not included, I think that the Minute Clerk is doing an excellent job.in preparing Minutes.and I think we have an unusual policy in our West Covina City Council which is to include more than just the actions taken by the Council but also to include discussion. I think for the most part since we have our Stenotypist back that we have had excellent coverage on our Minutes, Mayor Barnes: I think this is very true, Councilman Towner: I think as far as objecting to the Minutes are concerned that a general objection to the Minutes of February 4th would not be a reason for voting against them, If you want something included in the Minutes that occurred at the meeting of February 4th, you should state what it is that you have in mind so it can be included, It would have to be something that actually happened at that meeting, Mayor Barnes: I think we had Mr, Williams clarify this once before and it might be well at this times that Minutes taken by the Council don't actually have to contain all the conversation, is this true? City Attorney, Mr, Williams: Yes, Minutes are a matter that are within the control of this body itself as to what you want, I think it is probably true, at least in my experience it is and I have been in contact with a number of cities, that your Minutes are much more complete than the average Minutes that are kept of most cities, Most only keep the actions, They don't take the conversation but it is a general rule that when a Councilman wants his remarks spread on the Minutes he may have them spread on but he has to request that those remarks be spread on the Minutes, Other than that, your Minutes are tremendously more lengthy and complete than you would, I think, find in any other City Council you just happened to pick around here, -3- n Co Co 3/11/63 Page Four APPROVAL OF MINUTES - Continued Councilman Jett: I understand it isn't required by law to,, You have to only generalize on your Minutes, I still object because there are certain things that I have looked back for and looked in the Minutes to try and find and I can't find these remarks and as a result I don't know how you get these into the Minutes, City Attorney, Mr, Williams: If the Council wants the Minutes to contain a complete reflection of all remarks made it would be an action of the Council to declare that that is the way it wants its Minutes, You can have them prepared this way if you want to; you can have them verbatim if you want to, It would be up to an instruction from the City Council as to how it wants the Minutes, The general rule is that if a member of the Council wants his remarks extended in full in the Minutes he makes that request at the time he makes the remarks, Ordinarily Minutes do not include all the remarks, Councilman Snyder: Could I just make one suggestion and then I have a question, Our votes on items on the agenda are recorded very well but sometimes we decide to give a directive to the staff and these are not sometimes recorded as well in the Minutes and this is nobody's fault; it is part of the mechanisms of the way we do it, If we are more careful to make a specific statement when we ask for something it would be reflected better in the Minutes, Secondly, if there were two sets of Minutes, that taken by the Stenotypist and a tape recorder, which would take precedent as legal Minutes? City Attorney, Mr, Williams: The Minutes you approve in typewritten form would be the only official Minutes of the meeting even though you had a tape recorder, Motion by Councilman Snyder, seconded by Councilman Towner, and carried, that the Minutes of February 4, 1963, be accepted as corrected, the correction being on Page 25, WORK DONE OUTSIDE CITY Councilman Heath: Can we get a report on why we send things outside of the City to be done? We have things in Pomona, El Monte;. could we have a report on why we put things outside the City and not support our own businesses? Mayor Barnes: Could this be taken care of by a report from Mr, Kay if it is agreeable with the Council? City Manager, Mr, Aiassa: —4— Yes, r� U 7 C, C, 3/11/63 SCHEDULED MATTERS BIDS SALE OF CITY OWNED REAL PROPERTY HELD OVER City Manager, Mr, Aiassa: Councilman Jett: City Clerk, Mr, Flotten: Page Five LOCATION: West side of Glendora Avenue, south of Walnut Creek Wash and extending through to.Vincent Avenue,, I think we should continue trying until we get a bid, Did anybody call on it or anything? Just a couple of calls, Motion by Councilman Towner., seconded by Councilman Jett, and carried, that the City Manager be authorized to proceed with efforts to sell this property, Councilman Heath: This piece of property is owned by. the City and just south of the Walnut Creek Wash, It has some broken down trucks on it for the past three ;;_, months, I have asked if we couldn't at least clean up the_.Cty property and get the trucks off of it, What action do I have.to initiate here to get the City property cleaned up of broken down trucks? City Manager, Mr, Aiassa: Yir,. Stanford has made. several trips to that property,. We are going to post the property with a sign and the first truck that is parked.there will be cited, We don't own all that property, There is part of that property still not developed and it belongs to Mr, Hogan and the trucks could be on that property, I will check that out for.you.and.post our property, PURCHASE OF TWO TON TRUCK Two ton truck equipped with a four yard dump body and hoist, Notice of Publication had been received from the West Covina Tribune on February 21, 1963, The bids received are as follows: Clippinger Chevrolet 10% bid bond $ 49057.31 Russ Davis Ford $416,31 cashier's ck, 4,163,07 El Monte Motor Co, $404,93 cashier's ck_, 4.,185,98 Davies Chevrolet 10% bid bond 49250,96 Leo Hoffman Chevrolet No bid bond 49457,68 Watkins GMC Truck Sales 10% bid bond 4.,605,80 • Motion by Councilman Towner, seconded by Councilman Heath, that the contract for the purchase of the two ton truck be awarded to Clippinger Chevrolet on the basis of their low bid in the amount of $4,057,31, and that all bid bonds be returned to the unsuccessful bidders, Motion passed on roll call as follows: Ayes: Councilmen Jett, Towner, Heath, Snyder, Mayor Barnes Noes: None Absent: None �5® C. C. 3/11/63 HEARINGS . VARIANCE NO, 425 Jo Jo Schlanger APPROVED 0 Mayor Barnes: Page Six LOCATION-. Southeast corner of Garvey and Vincent Avenues. Request for non -conforming sign in Zone Cm3 approved by Planning Commission Resolution No. 1340, Called up by Councilmon February 18, 1963, This is the time and place for the public hearing. (No testimony offered,,) I will declare the.hearing closed. City Clerk, Mr. Flotten: Notice of this hearing.was published in the West Covina -Tribune on February 289 1963, (Read Planning Commission Resolution -No,) 1340.) Mayor Barnes: I understand the owner of this property just came in. Motion by Councilman Heaths seconded by Councilman Towner, and carried., that this hearing be re -opened. Mr. Martin Gendel I,am representing the owner of this Attorney at Law property, I want to discuss with the Gendel and Raskoff Council not so much the problem of 6435 Wilshire Boulevard the sign,but to try to see whether or Los Angeles 48 not we have any problem with the City in connection with the main develop- ment which is the building. We are aware of the fact that there has been discussion over a period of time of the possibility of needing some additional access to the rather.small and dormant shopping.center which has been suffering while the big ones have been developing. We have never felt that putting a street through the middle of this valuable property, which street, in essence, goes around in a circle and ends no place, is any answer to the problem. We are sure that that access itself could probably be solved maybe through a bridge or some.other engineering development which would be much less expensive and more practical than trying to go through a condemnation proceeding in the middle of the client's property, We have no way of knowing the problem about the sign. I assume that somebody is interesting in having this matter reviewed, We are willing to have it reviewed but we don't know that this is the time or the place to do it and I would suggest that if the idea of a ,joint conference on an informal basis to exchange our views and see if we are going in the right direction would be helpful., we would like to do it. f-T t 0 ri LJ C, C. 3/11/63 VARIANCE NO, 425 ® Continued there is some technical problem, whether there is any particular sign, We are in agreement with the Planning Commission, Page Seven On the sign situation, apparently There seems to be a question as to ordinance that applies to this particular the conditions put on this.variance by Mr, W. M, Burton I think this is a delightful time 115 Ashton Drive for.Mr, Schlanger°s representative West Covina to bring this situation up and I think he will find .out .how dormant this little center is next to him before this hearing -on -the different things he is requesting is finished, Approximately a.year ago, a group of people got together in order to better the accesses in.all the central business district and the street that this gentleman,.in..a round -about way referred tog has been before this body and to the best of my knowledge has been approved by this body., has been discussed on the State level and has been discussed many times on a City.level and has been approved and they wonder if there is going to be any resistence to them asking to eliminate this street, reduce their.parking requirements and the variance for the height level? I would particularly,like to have the Council or anyone else who has been following.this thing discuss this ingress of Center Street so far as why it has been held up this long, I believe there are some varied opinions on it, I think politics may have gotten involved .in it and I think politics are still involved in it, REBUTTAL Mr, Martin Gendel: As far as the sign is concerned, there is no regulations but we have complied with all of the engineering and safety requirements that the Planning Commission and its engineers have indicated and I know of no reason why the matter is before the City Council, If there is anything that we can cooperate on, we are perfectly willing to do that, Mayor Barnes- There being no further testimony, the hearing is closed, Councilman Heatho You have a sign advertising a certain building to be put on.that site, Are you aware of the fact that the City about four or six weeks ago instructed the City Manager to acquire the right of way for Center Street? Mr, Martin Gendel. No, Councilman Heath., Would this Center Street cut through your proposed building? Mr, Martin Gendel. If it is the one that was discussed some time ago, yes, it -would, Councilman Snyder. Under the law and in all fairness, unless we have actually condemned Center Street or had a final decision on Center Street then this man has a right to think that he can put his building there and he has a right to put a sign, He has a right to still think this until we move one way or another, -7- C. C, 3/11/63 Page Eight VARIANCE NO, 425 - Continued Councilman Heath: This man is asking for a variance which is a special consideration, There should be a hardship shown where we give special considerations. This is on the sign, If there is not going to be a building there, why do we give a special consideration? We know there is not going to be a building there* let's face it, We have issued orders to condemn, Councilman Towner: I think that this man is an experi- enced developer and he is aware of the history of Center Street, If he wants to run the risk of pro- motion, I think he is entitled to do this, The only problem facing us tonight is the question of the variance on the sign, I have a few questions.regarding this, Normally on a subdivision where we have had a tract -type sub- division, we have permitted a sign such as this for one year. In this particular instance, we are going to 18 months and I am wondering if the considerations here are different as to time limit as they are on subdivisions, I think maybe they are but I would like.to know what some of those conditions would be, One of the other questions I had was lights, There was no mention of that in granting the variance although the sign is lighted, I think if it is going to.remain lighted that the Council ought to include that in the conditions, • Thirdly, there was a condition that other signs on the property be removed but they were still there the last time I looked, I don't know if they are there now. Maybe they should be taken care of, Mr, Martin Gendel: In a 12®story construction of this type you have your period of getting your permit approvals upon which .your financing is predicated, By the time you get all these things a substantial period of time does go by and this is a little bit different from a subdivision which is usually arranged before you even put up a sign, Councilman Towner: What is the present status of the -project? Do you have any signed lessees? Mr, Martin Gendel: We have apparently three negotiations going for a bank, a restaurant and one other, Those three are getting to the lease position- not signed yet, Councilman Towner: You are still negotiating with three possible tenants? Mr, Martin Gendel- This is only the ground floor, People.in this area have been contacted by mail, There has been reaction from them indicating interest in the building, i Co C,, 3/11/63 VARIANCE NO,, 425 ® Continued Councilman Towner - Mr,, Martin Gendel- Page Nine With relation to the time limit, do you have any actual drawings? They have been.filed with the Planning Commission,, The hearing will be held on March 20th,, Councilman Towner- Then as far as you are concerned,, 18 months is sufficient to go through these promotional aspects of the building? Mr,, Martin Gendel- I feel so, Mr,, Towner,, Councilman Towner- I have one other question. I don't know who to direct this.to; perhaps the Council. It appears to me that it is possible ®- I'm not too familiar with condemnation action ®® but it is possible that a pending promotion such as this would aLffect the price that the City would have to pay for the land and I think that while we should cooperate and attempt to -promote and encourage bon1fide endeavor, I think..that we do have a problem here where there is apparently an open.. -and clear conflict between the development of existing West Covina properties and what appears to be as of now still a promotional effort but not as yet concrete,, I don't know _what effect this will have on the condemnation of Center Street but the Council should have it under consideration,, Mayor Barnes- Our resolution of last August indicated that Center Street would be in this location,, I am sure -that the property.owner.is well aware of this situation,, Councilman Heath- Mr,, City Attorney, if I am not mis- taken, in a case like this if there is a building proposed and there are numerous leases signed and there is a condemnation action which destroys the building that the more leases that are signed,, the more condemnation or the --more monies we are responsible for,, is this true? City Attorney,, Mr,, Williams- I doubt it. You are responsible for the fair market value of the property taken,, If the leases are leases of office space and you condemn before there is an office building, I don't think the leases would have any particular bearing except that they might indicate some extent, the value of the land that is taken, the potential that might be there for the land,, The only compensation would be the value of the land, I don't believe that the erection of the sign would have any bearing on this one way or the other,, I think the burden of your question would be more properly directed to the granting of a precise plan approval or variance,, Councilman Jett- We have instructed the City Manager to proceed with the condemnation of Center Streets to enter into an agreement of contract with the State.,, We have the letters here for the condemnation for the building and the 0 Co Co 3/11/63 VARIANCE NO, 425 m Continued Page Ten completion of Center Street and he had every authorization that was needed and I specifically asked if he had everything he needed and if, he didn't, if he would tell us that I would make a motion that he would be given this authorization and this motion was made, it was seconded and passed unanimously that we proceed with Center Street. I don't think there is any question in anybody's mind as to whether we intend. to proceed with Center Street or not,, There certainly isn.°t in mine, City Manager, Mr, Aiassa, There are certain statements made and I would like to.clear the record, This program is undertaken by the State Division... of Highways. Secondly, the City of West Covina is a participant financially in the program,' Three, the City Council authorized the City Manager to approve in advance a rough draft which would give the State the authority to proceed in acquisition and construction.of the street, This rough draft has not come back from Sacramento, You.have also auttorized me to proceed with the plans and improvements of the street or the proposed right of way to be taken, These.are.being done, It is in the lap of the State, On my last call., which was.Friday_afternoon, they have not received final word from Sacramento yet, When that word comes, we will telephone the Council, At the last meeting you approved the money as our participating share if and when this agreement is consumated, Under no circumstances could you authorize.me to take condemnation notices because we are not doing the program, the State Division of Highways is doing it as part of the Vincent Interchange, Councilman Jett. - because this is what I and this is the motion authority to proceed as Let me corredt . the. Minutes to conform to what_Mr°, Aiassa has said asked Mr. Aiassa to do, to_tell..us what -he needed that was made and carried, that he be given requested, Is this correct? City Manager, Mr,,Aiassa, Yes, Mayor Barnes.- I think we have cleared.up lots of points but we still have to go back to the sign variance, I think these men are willing to take the risk of this particular sign on their property; it has been approved by the Planning Commission, Councilman Towner.- There were questions that I had about the lights, about the size of it, about the time limit on it and the maintenance and as I recall the conditions put on it by the Planning Commission, I am ready to approve it subject to those conditions but I think there should be a further condition, unless it is provided by some other ordinance, that the sign be maintained, Mr, Martin Gendel.- We would be glad to stipulate to that, ., Councilman Snyder,. I think the problem of Center Street has confused the issue here, There is nothing to say that this man, even if he is forced to move this building, that he couldn't acquire land next to it and still build his -10- 3 C, Co 3/11/63 Page Eleven VARIANCE NO. 425 - Continued building, I think we cannot consider denying this sign because of Center Street, He has every right to put it up, I was worried, too, that this is a promotional stunt just to raise the value of the condemned land, Be that true or not, I still feel he has a right to put the sign up, Councilman Heath., That is what I was afraid of, Since there is no damage to -us., I have no objection to the sign, Motion by Councilman Towner, seconded by Councilman Snyder,.and carried, that Variance No, 425 be approved subject to the conditions.re.commended by the Planning Commission with the further conditions as..follows., (1) That lights as installed be permitted subject to inspection and approval by the City staff; and (2) That the applicant agree to maintain the sign during the 18-month period, Councilman Towner., I wonder if it would be possible to have the informal meeting mentioned just to see whether or not there isnvt some mutually satisfactory solution other than the apparent instruction to the.City.Manager to put Center Street through at some portion of this property, It would be practical and perhaps money saving to all concerned if we were to meet and see whether it cant be worked out, Mayor Barnes., This will have to be disuussed in a Council meeting, Mr. Aiassa, would you make a note that this will be discussed between the Council and we will let Mr, Gendel know at a later date? City Manager, Mr, Aiassa., Yes, City Attorney, Mr, Williams., The purpose of this would be to determine whether or not both Center Street and the building might be accommodated, ZONE CHANGE NO, 250 LOCATION., 2804 East Garvey Avenue, Richard N, Scott between Barranca and APPROVED Citrus Request to reclassify from Zone R-A to Zone Cml approved by Planning Commission Resolution No, 1346, Mayor Barnes., This is.the time and place for the public hearing, ®11- • C, C, 3/11/63 ZONE CHANGE NOo 250 - Continued Mro Richard No 627 East Edna. Covina Page Twelve Scott I want to go on record as being here Place and speaking on my own behalf,, I amplify everthing written in our application.' Mro Morris Pellon 2804 East Garvey West Covina something improved in that area. Councilman Jett: Mro Morris Pellon: Mayor Barnes: I am the owner of the propertyo I would like to see the Council pass the change of zone in his favor,, I think it is very essential to have It will improve.the_City considerably, Does this go all the way back to the Wash? Yes, There being no further testimony, I will declare the hearing closed, City Clerk, Mro Flotten- The Notice of this Public Hearing appeared in the West Covina Tribune on February 289 1963, (Read Planning Commission Resolution No, 13460) Councilman Snyder- It is my understanding t-hit they are going to put A high rise building on this. This shouldn't have any effect in the zoning because we don't know for sure what is going to go in here but do high rise buildings fit best on C-1? Planning Director, Mr, Joseph- I have been advised by Mr. Scott that he is deleting his request for the tall building on his property, He is going to file another type of precise plan,, Secondly, whether or not a piece of property zoned any particular zone is more suitable for a tall building than another piece of property is a very subjective question, The Planning Commission has set a hearing for April 3 to consider amending the Municipal Code to put these height requirements and standards for additional height under unclassified use permit where they would review any particular application and the location at which it is proposed to go and see what effect this would have on the subject property, the area around it and so on, Any zone in the City is capable of carrying a taller building provided that the public welfare would be promoted and no detriment would be done to the surrounding property and in general it would fit in with the area in which the building would be located, Councilman Snyder- C®1 is for neighborhood commercial. It seems to me with Cm2 on the north and the freeway, this is rather remote for neighborhood commercial and I am wondering if C-1 is the proper zoning, Councilman Jett., -12'® Isn't about the only difference between C®1 and C-2 the height? El C. Co 3/11/63 Page Thirteen ZONE CHANGE NOo 250 - Continued. Planning Director, Mr. Joseph: There are three basic differences between C-1 and C-2. One permits 35 feet - one permits 45 feet; one permits car agencies - one doesn't; one permits cabaret dancing and the other one doesn't. That is about it. Motion by Councilman Heath, seconded by Councilman Snyder,.and carried, that Zone Change No. 250 be approved. PLANNING COMMISSION METES & BOUNDS SUBDIVISION NO,, 135-205 Sears Headly APPROVED LOCATION: 645 South Citrus Street, (Mr,, Flotten read Planning Commission suggested conditions.) Councilman Snyder: Should't it say "be relocated to Larkwood" just to -be precise? Councilman Heath: That is the only way it could go. Councilman Towner: Isn't it customary.to require access to a major or secondary street to be waived or whatever they do? It seems to me that Parcel..2 should have access only to Larkwood or a driveway turnaround on Citrus. Public Services Director, Mr. Dosh: I think the inference.was when we .,took the driveway out that it was implied that we didn't want access to Citrus. We do.this by recording on the tract map by resolution. Motion by Councilman Towner, seconded by Councilman Heath, and carried, that Metes and Bounds Subdivision No. 135-205 be approved subject to the conditions of the Planning Commission and to the further condition that access to Citrus Street be dedicated to the City. REVIEW PLANNING COMMISSION ACTION OF MARCH 6, 1963 City Manager, Mr,, Aiassa: We will hold this to the 25tho I don't think you have all your information yet. City Attorney, Mr. Williams: Somebody wanted an addition to a kennel. It wasn't a new kennel; ,just an addition and there is some hurry about getting the building permit. They have asked the Building Department how soon they can get a building permit and while this is somewhat unorthodox, if you were in a position to indicate either now or within the next couple of days that none of you want to call this matter up, it seems that it would alleviate a great deal of pain and suffering of dumb animals or something. This is purely something that is voluntary on your part if you would wish to look at it. -13- C. C. 3/11/63 PLANNING COMMISSION ACTION - Continued Page Fourteen Planning Director, Mr,, Joseph* This is on San Bernardino Road on the north side just east of Azusa Canyon. It is -an old existing pet hospital and the man just bought the property and was advised by the previous owner he could go ahead and get a building permit. He couldn't because he didn't have a precise plan. He came in and he had the men out there on the job and the permit couldn't be issued to him so he had to go through the precise plan procedure and if we can save -him the time he could save a lot of money because he has already committed himself. All the parking is in; the sign is in; the landscaping and street improvements are in. Councilman Heath* I have no objection to it. Councilman Jett* Neith-er have I. Councilman Towner* It is all right with me. Councilman Snyder* On Kingsbury Manor, that is the south side of Cameron on the west side of the Wash and it is..shown as -a -cultural center under the General Plan. They didn't deny this because of the cultural center; they denied it because it didn't fit the R-3 and they felt the southern portion was • better suited for R-l. I suggested that we have a joint meeting with the Planning Commission to discuss this particular piece of property. Councilman Jett* I think we would have to buy it,, City Attorneys --Mr. Williams: I think that is the point Dr. Snyder is getting at. If you are going to set it aside for some future public use that now is the time to start thinking about buying it because otherwise it will be improved and too late. Mayor Barnes* Mr. Aiassa, would you make a note of this and we will try to arrange for a joint meeting between the Council and the Commission on this particular area as far as the cultural center is concerned. We will have to contact the Planning Commission and arrive at a date later. City Manager, Mr. Aiassa* All right. RECREATION & PARKS Councilman Heath* I went to the meeting the other week and they are requesting that they be • given information concerning the value of the property adjacent to Del Norte Park and Orangewood Park,, City Manager, Mr,, Aiassa* That came up last meeting and you authorized me to proceed and obtain these prices.. -14- C,, Co 3/11/63 Page Fifteen PARKS & RECREATION - Continued TEEN-KAN—TEEN Councilman Towner: I have a letter from Robert Nordstrum, President of the West Covina Teen - Kan -Teen Foundation concerning the West Covina Youth Center and he invites the Council to attend their ceremonies to be held at the Youth Center on March 17, 1963. If you like me to continue acting as liabon, I can do this or we can have the City staff do_thiso Mayor Barnes: I will not be available on the 17th,, Councilman Heath: I won't be in town,, Councilman Towner: I'll be able to be there,, Councilman Jett: I'm not sure whether I will be or not,, Mayor Barnes: If there are no objections, I would like to ask Mr. Towner to represent the City of West Covina at this Teen Kan Teen ceremony and I would bike to have as many Councilmen attend as possible,, Councilman Towner: I also conveyed their message about other members of the staff,, They indicated the Chief of Police, the Recreation Director and the Chairman of the Recreation and Parks Commission and others,, Mayor Barnes: Would you notify all of the staff? City Manager, Mr,, Aiassa: Yes,, Councilman Towner: Would your office notify them that I will be present and say a very few words? City Manager, Mr,, Aiassa: CITY ATTORNEY ORDINANCE NO,, 785 ADOPTED Councilman Heath: Councilman Jett: -15- Yes,, The City Attorney presented: "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WEST COVINA RELATING TO THE RECRUITMENT AND THE REMOVAL OF THE CITY MANAGER" Move to waive further reading of the body of the ordinance,, Second the motion,, Co C. 3/11/63 ORDINANCE NO. 785 - Continued Page Sixteen • Councilman Towner: If I understand it9 if there is any vote against this motion then the ordinance has to be read, is that right? City Attorney, Mr,, Williams: Yes. Councilman Towner: redraft and I would like to see we take final action,, I haven't would state my objectiono There have been changes made in re- drafting and I haven't seen the it and consider it and study it before had a copy of this in my hands. I Councilman Snyder: I would have the same objection because I have not seen the redraft and this is important because a preposition or anything here.is important in the whole interpretation of the ordinance. If you are willing to wait and give us time to read it for the next meeting mm Councilman Heath: I think this is nothing but a stall. I would suggest that we read it. Councilman Towner: The reason the law provides for 30 days between the introduction of an ordinance and its second reading is to give time for consideration. We haven't had the time for consideration here. We have a new draft of something that hasn't been presented to us and it would seem to me that it would just be a matter of courtesy that the proponents of this ordinance give us an opportunity to review it and read it and not rush into it. There isn't that much emergency involved. Councilman Snyder: I will admit that this is a stall and I think it is a perfectly valid stall. Mayor Barnes: We will take a vote on the waiving of the reading of the ordinance. If there are any objections, I will ask Mr. Williams to read the ordinance. Roll call as follows: Councilman Jett: Aye,, Councilman Towner: No. Councilman Heath: Aye, Councilman Snyder: No with respect to those new provisions. Mayor Barnes: Aye. I feel we are now going to hear what the ordinance says. Councilman Towner: This is not my point. Certainly Mr. Williams can read it to us but the point is we now have a new draft, something different than we considered at the prior time and therefore we should have time to read and consider that ourselves. This is not an emergency ordinance; it is one —16— • • Co Co 3/11/)63 Page Seventeen ORDINANCE NO. 785 m Continued that goes through the usual channels and usual means and unless you consider it an emergency ordinance., you would give us the courtesy of the time to study it in its new form,, Mayor Barnes: We had it sent out to us as revised,, I see no great -problem in reading it over because we have all read the ordinance,as changed. Councilman Towner: Are you in a hurry to have it passed? Mayor Barnes: No,, Motion by Councilman Towner, seconded by Councilman Snyder, that this matter be held over to the next regular meeting to permit the Council the opportunity to read the revised ordinance. Motion failed on roll call as follows: Ayes: Councilmen Towner, Snyder Noes: Councilmen Jett, Heath, Mayor Barnes Absent: None Councilman Snyder: There is one other reason why we should hold it over,, You have had rather strong opposition to this change in the ordinance with very little support for the change,, It seems to me that all other ordinances we hold 30 days but here isone you have rather strong opposition from a rather important section of the community and we want to rush it through,, I think that this indicates in itself that the people have some doubts about this ordinance and why rush it? Motion by Councilman Snyder, seconded by Councilman Towner, that this ordinance be held over until we can make a study of change of quali- fications under.Section 220lBo Councilman Snyder: I have recommendations to make in writing to the Council as to up- grading the qualifications of proposed new city managers,, Councilman Towner: It appears to me that this is a necessary part of this ordinance since there is expressed reference to the qualifications in this ordinance as amended and therefore it would be necessary for us to consider the whole package. Motion failed on roll call as follows: Ayes: Councilmen Towner, Snyder Noes: Councilmen Jett, Heath, Mayor Barnes Absent: None • Councilman Jett: I think this is something that has been held for months and I think that everyone has had an opportunity to study, restudy, hash, rehash, and I think that it is time that we made a decision,, -17- C, C, 3/11/63 Page Eighteen ORDINANCE NO. 785 Continued Councilman Heath: It is definite that there are.certain • people trying every possible means. they can to hold this thing and stall it and delay it and it is a waste of time, Mayor Barnes: Councilman Heath: Councilman Jett: City Attorney,.Mr, Williams: Move the adoption of the ordinance, It hasn't been read as yet. We waived the reading of it, Second the motion. It takes a unanimous vote to waive the reading, Councilman Towner: I think that you're trying to rush it through without even bothering to read it indicates that you are in a hurry, Councilman Heath: I am sick of this delay and stall and excuses, Councilman Towner: You can say you're sick of delay and stall but.how do'you think the public` feels when we permit a.public.hearing and there is no one who appearsata public.hearing in favor of the change, the only people who appear at the public hearing are those people in opposition, Mr, Jett has said that there is substantial public support for these proposed changes, He said this long prior to the public hearing, The opportunity was --there for thosew.p'eople who were in support to appear and be .heard, No-one did, Mr, Jett, can you name any person other than yourself who is in support of this change? Councilman Jett: The League of Women Voters, Councilman Towner: Can you name any other person other, than yourself who is in support of that change? Councilman Jett: I don't think that is necessary, Councilman Towner: Because there aren't any, Councilman Heath: We have a petition given to us which, if:you read the top of it, there were signatures on that petition with the idea in mind of an erroneous statement which has nothing.to do -with the questions in mind, Therefore I would say that those signatures of protest were gotten on false • pretense because of the fact they got it on the pretense of some, information which was not related to the changes that we were making, 40 E C. C. 3/11/63 ORDINANCE NO. 785 - Continued Councilman Towner: Councilman Heath: Councilman Snyder: Councilman Heath: Councilman Snyder: City Attorney, Mr, Williams: Page Nineteen Let me comment on that, After the public �- I have a motion on the floor; the reading has been waived. No it hasnat, 't has, It has to be unanimous to waive, Yes, Councilman Towner: After the public left at the other meeting and late in the evening, Mr. Heath came up with the first move.that I predicted and which I think is apparent and is going to come, Mr. Jett has stated that there are other things to come, Now, the first move made by Mr, Heath was made late in the evening when he said "I think any City Councilman should have the right to instruct the staff member to take action in- volving at least 24 hours of his staff time" and he came down on his time from that, This again, the package is showing, it is coming through and it will be here and you can't ignore it, Councilman Heath: This is not the change that we are voting on, Mayor Barnes: I want to comment on this. When this was :at our meeting of the 7th9 I opposed thischange and I voted against it. In no way do I think that this is -proper and I do not feel that the City Council has the right to go to staff. I think they should go through the City Manager of the City as far as the: staff is concerned. I stated so at that meeting and I voted that way; Councilman Heath: The statement that Mr, Towner made is entirely erroneous and to my recol- lection is false, The statement is that I should be able to request a certain amount of work up to 24 hours through the City Manager and if it wasn't worded as through the City Manager, it should have been so don't try to put words in my mouth or tell me what I am trying to do, My motion or intent at that time was that the individual Councilmen should be able to ask the City Manager to have something done for him to the extent of 24 hours, It has been corrected and it is in the Minutes, While I still have the floor, I am asking for that ordinance to be read, Councilman'Snyder: I may be willing to change my motion but I would like to make a statement first, I am not putting Mr, Williams through reading this just to hear his voice but in regards to the statement as to whether the petition was based on false pretenses, I think all Mr. Towner was attempting to point out is that later that evening,, events later that evening indicated they Co Co 3111163 ORDINANCE NO, 785 - Continued Page Twenty • were not based on false pretenses and that the main motive behind changing this ordinance was not these two small changes. Councilman Heath: Mr, Towner quoted me as I was wanting to direct the staff, I did not say this and if it is this way by a mistake on my part, it was meant to ask the City Manager for a certain amount of work and not to go directly to the staff, Councilman Towner: The point is that you are asking that an individual Councilman be given authority to give instructions and this is the thing you're saying is false pretenses in that pretenses. It is not false pretenses; it is what you people .have -"been pushing for,, Councilman Jett: Where does this state the,, Mr,, Towner, just what you stated that we are going -- we are asking for the privilege of going direct to the -- Councilman Towner: This is the program that you started out with some time agoo I think as far as this is concerned that I am willing to have the ordinance read now, I would like to read it so I see -- Councilman Heath. I would like to ask one thing, that • if Mr, Towner quotes me that he doesn't quote me out of .context in that statement which I made last .Meek and that he quotes the entire thing, Councilman Snyder: Councilman Towner: Mayor Barnes: You only have to read the Minutes I am willing to read the Minutes, There is no problem thereo Mr, Williams, I would ask now that you. -read the body of the ordinanceo (So read. -by Mr, Williams,) Motion by Councilman Heath, seconded by Councilman Jett, that said ordinance be adoptedo Councilman Snyder: Is there going to be any discussion? Mayor Barnes: Discussion on the motion, Councilman Snyder: I think if there is ever a time that the people of West Covina should hope for reason and a little prudence in their Councilmen, the time is now, We have had an indication here tonight that there is an attempt to stall this ordinance, This I admit because I feel it is a bad . ordinance, not because I am stalling for the sake of stalling, and on the other side to railroad it through, I think the whole issue, and I want to state it again, is that certain forces in this City are willing to -20- • • Co C,, 3/11/63 ORDINANCE NO,, 785 > Continued Page Twenty -One wreck this City government to wreck good government to get at certain individuals who have stood in the way of their own ambitions and'. to put it more bluntly, their greed, and I frankly thing you are doing a wrong move in approving this ordinance,, The .people have overwhelmingly shown that they don't want it and this has all been said before,, I merely had to say it again,, Sometimes if you say it enough it sinks in,, Councilman Heath: You have a motion on the floor, Mr. Mayor,, and a second. Motion passed on roll call as follows: Ayes* Councilmen Jett, Heath, Mayor Barnes Noes: Councilman Towner,, Snyder Absents None Mayor Barnes: I would like to make it very clear this evening that by voting for the change of the City Manager's Ordinance I have no intention that the City Manager should be discharged,, I don't think that this is any degration of Mr,, Aiassa,, I think that I have indicated that I felt he was doing a very good job and as far as I am concerned, I hope he is here for a long time,, This is my statement as far as the ordinance is concerned,, As far as hiring is concerned'. I felt we needed a little larger scope of agencies to hire from,, This reason is the only reason I would vote .for it,, Councilman Snyder: Said ordinance was given No,,785,, I am glad to hear you say that, Mr,, Barnes and I respect your opinion,, Councilman Jett: Mr,, Williams, on these petitions that were obtained, I think there were approximately three hundred signatures'. approximately 66 of those names appeared on petitions that did not include these words "we are particularly opposed to the proposed change allowing individual Councilmen to bypass the City Manager and issue orders to department heads,," Now, I went back to some of the businessmen who had signed these petitions and I asked them under what understanding did they sign this petition,, This was the thought that was put over to them and this was the reason that they signed this because they felt that there was an effort on the part of this Council to force through this ordinance to allow the individual Councilmen to bypass the City Manager and go to the department heads,, I want this in the record and I want it clearly stated that never at no time have I ever advocated this; never at no time have I ever requested it and it absolutely was not a part of this request to change the City Manager's Ordinance,, It had absolutely nothing to do with it,, Now, can we have these petitions thrown out? I am.sure they were obtained under false pretenses,, -21- C,, C. 3/11/63 ORDINANCE NO. 785 - Continued Councilman Towner: Councilman Jett: Page Twenty -Two I think -- I am asking the City Attorney. Councilman Towner: I think the full fact should be presented to the City Attorney. -- Councilman Jett: I have the floor. Councilman Towner: Point of order,, I have a point of order,, I think the full facts should be presented to the City Attorney before he is asked to make a legal ruling,, Councilman Jett: Here is the facts right here, Mr,, Williams,, (Held up petition,,) This is a certified copy,, If that isn't sufficient, we can ask the City Clerk to bring out the original petition,, City Attorney,.Mr,, Williams: These petitions have no legal significance. There is no need to obtain any petitions. Petitions that are presented to you are presented under the right of the people to petition their City Council, the right which is preserved to them by the Constitution,, You cannot throw out a petition because it is obscure or because it contains provisions that • you didn't advocate or don't like. However,, you don't have to give any weight to.this petition and each Councilman may judge for himself in the light.of all the language which is in it whether the petition really represents a sentiment of the people or does not, but you can't discard it or expunge it from the record because the right of the petition is preserved to the people,, 0-0 Councilman Towner: I would have only this comment. I am glad to hear Mr. Jett now say that he has never advocated that an individual Councilman have the authority to give individual instructions to the Manager or to any other employee of the City government,, I am glad he has changed his mind,, Councilman Jett: This is a twist of yours, Councilman Towner, to put words into other Councilmen's mouths to try to make it appear and this is absolutely false on your part. I have never made this statement,, Councilman Towner: I'll find it in the Minutes Councilman Jett: You dig it out,, Councilman Towner: All right,, -22- Ce C, 3/11/63 CITY ATTORNEY - Continued RESOLUTION NO. 2586 ADOPTED Mayor Barnes: Page Twenty -Three The City Attorney presented: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA DECLARING THAT PROCEEDINGS HAVE BEEN INITIATED BY THE COUNCIL TO ANNEX CERTAIN UNINHABITED TERRITORY DESIGNATED 'SOUTHERLY ANNEXATION DISTRICT NOo 183' AND GIVING NOTICE OF THE PROPOSED ANNEXATION" Hearing no objections,, we will waive further reading of the body of the resolution, Motion by Councilman Heath,, seconded by Councilman Jett, that said resolution be adopted,' Motion passed on roll call as follows: Ayes: Councilmen Jett, Towner, Heath, Snyder,, Mayor Barnes Noes: None Absent: None Said.resolution was given No, 2586, • ORDINANCE INTRODUCTION The City Attorney presented: "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WEST COVINA AMENDING ORDINANCE NO. %f'.'.`?-MADO TT') Motion by Councilman Heath,, seconded by Councilman Snyder, and carried, to waive further reading of the body of the ordinance. • Motion by Councilman Heath,, seconded by Councilman Jett, and carried, that said ordinance be introduced, ORDINANCE INTRODUCTION The City Attorney presented: "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WEST COVINA AMENDING ORDINANCE NO. 779 "(ZC -247 Tovai House Ppt) Motion by Councilman Heath,, seconded by Councilman Jett, and carried, to waive further reading of the body of the ordinance. Motion by Councilman Heath, seconded by Councilman Jett, and carried, that said ordinance be introduced, —23m • • C. C. 3/11/63 CITY ATTORNEY - Continued RESOLUTION NO, 2575 ADOPTED Mayor Barnes: Page Twenty -Four The City Attorney presented: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA AMENDING RESOLUTION NO, 25.61-RELATING TO VARIANCE NO. 419 AND PRECISE PLAN N0, 345" (Towne House) Hearing no objections,, we will waive further reading of the body of the resolution, Motion by Councilman Heath, seconded by Councilman Towner,, that said resolution be adopted, Motion passed on roll call as follows: Ayes: Councilmen Jett, Towner, Heath, Snyder,, Mayor Barnes Noes: None Absent: None Said resolution was given No, 2575, ORDINANCE INTRODUCTION The City Attorney presented: "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WEST COVINA AMENDING SECTIONS 9218,3 AND 9218,4 OF THE WEST COVINA MUNICIPAL CODE RELATING TO THE REJECTION OR APPROVAL OF PRECISE PLANS OF DESIGN" Motion by Councilman Towner,, seconded by Councilman Heath, --and carried,, to waive further reading of the body of the ordinance, Motion by Councilman Towner, seconded by Councilman Jett,, and carried,, that said ordinance be introduced, CITY CLERK'S REPORTS PROJECT C-1.71 APPROVE -PLANS ANDSPECIFICATIONS STREET IMPROVEMENTS APPROVED City Clerk, Mr, Flotten: -24- LOCATION: East side of Sunset Avenue north of Service.Avenue, Approve plans and specifications, Authorize City Engineer to.proceed with contract, This is a cooperative project with Lee Mohnike, Not a budgeted item, (Read report re this matter,) I would like this report spread in the Minutes, Ca. Co 3/11/63 Page*Twenty-Five PROJECT C-171 - Continued "ReEo Pontow, City Engro City Mgr, and City Council 3/8/63 City Project C-171 City Project C-171 is for the improvement of the east side of Sunset.Avenue from Service Ave. northerly to join existing per- manent improvements. The purpose of this project is to provide an additional traffic lane on the east side of Sunset, improve a portion of the frontage of the Mohnike property, and eliminate an existing drainage problem,. This office is negotiating with Mr. Mohnike.on a participation basis due to the fact that cer- tain improvements adjacent to his property are required by pre- cise plan. The Engineer's estimate for the City°s portion of this project is slightly in excess of $2500.00. However, there is a possi- bility that a contract can be negotiated in an amount less than $2500.00, which could eliminate the formal bidding procedure. If Mr. Mohnike cannot obtain economical bids for his portion of the project, he will ask us to include his work into the to- tal project. If this occurs, we will then be required to go to formal bide Funds for this project are available in the 1962-63 Traffic Safe- ty unbudgeted account. Recommendation • It is the recommendation of this department that the plan and specifications for City Project C-111 be approved and that the City Engineer be authorized to either negotiate or call for bids, whichever procedure is required. It is further recommended that in this case, the $2,000 maximum for purchase orders as required by City ordinance be waived in favor of the $2500 maximum re- quired in the Government Code.,, • —25— • Co C,, 3/11/63 PROJECT C-171 - Continued Page Twenty -Six Motion by Councilman Heath, seconded by Councilman Towner, and carried, to approve the plans and specifications on Project C-171 and waive the requirement for bidding under the City Ordinance,, RESOLUTION NO. 2576 ADOPTED Mayor Barnes: The City Clerk presented., "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA-DECLARING ALL RUBBISH AND REFUSE UPON, AND ALL WEEDS GROWING UPON SPECIFIED STREETS AND PRIVATE PROPERTY TO BE A PUBLIC NUISANCE AND DECLARING ITS INTENTION TO REMOVE AND ABATE THE.SAME IN ACCORDANCE WITH THE PROVISIONS OF TITLE 4, DIVISION 3, PART 2, CHAPTER 13, ARTICLE 2, OF THE GOVERNMENT CODE" Hearing no objections, we will waive further reading of the body of the resolution,, Motion by Councilman Heath, seconded by Councilman Towner, that said resolution be adopted,, Motion passed on roll call as follows: Ayes: Councilmen Jett, Towner, Heath, Snyder, Mayor Barnes. Noes: None Absent: None Said resolution was given No,, 2576,, RESOLUTION NO,, 2577 ADOPTED Mayor Barnes: The City Clerk presented., "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA ACCEPTING A CERTAIN WRITTEN INSTRUMENT AND DIRECTING THE RECORDATION THEREOF" (Barker) Hearing no objections, we will waive further reading of the body of the resolution. Motion by Councilman Jett, seconded by Councilman Towner, that said resolution be adopted. Motion passed on roll call as follows: Ayes: Councilmen Jett, Towner, Heath, Snyder, Mayor Barnes Noes: None Absent: None Said resolution was given No,, 2577, Mayor Barnes: -26- I would like to commend Mr. Jett in getting this project off the ground,, Co C. 3/11/63 Page Twenty -Seven RESOLUTION NO. 2577 - Continued Councilman Jett: Thank you, We have the deed now; it is.acceptedo. The mount of money that was requested of Mr. Barker in the amount of $652, we have this. The Engineering Department has the plans all drawn and prepared for the street; the public utility companies have been informed and have agreed to move all the utilities back and I think we will be ready for bid by April, RESOLUTION NO, 2578 ADOPTED Mayor Barnes: The City Clerk presented: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA APPROVING THE FINAL SUBDIVISION MAP OF TRACT NO. 25770, ACCEPTING THE DEDICATION THEREIN OFFERED, ACCEPTING AN AGREEMENT BY THE SUBDIVIDER AND A SURETY BOND TO ASSURE THE SAME" Hearing no objections, we will waive further reading of the body of the resolution, Motion by Councilman Towner, seconded by Councilman Heath, that said resolution be adopted, Motion passed on roll call as follows: • Ayes: Councilmen Jett, Towner, Heath, Snyder, Mayor Barnes Noes-. None Absent: None Said resolution was given No, 2578, RESOLUTION NO, 2579 The City Clerk presented: ADOPTED "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA DEDICATING CERTAIN CITY OWNED PROPERTY TO PUBLIC STREET PURPOSES AND ACCEPTING SAME AS A PUBLIC STREET o° 7)nxnan Pb, & Gxetta Ave, Mayor Barnes: Hearing no objections, we will waive further reading of the body of the resolution, Motion by Councilman Heath, seconded by Councilman Towner, that said resolution be adopted, Motion passed on roll call as follows: Ayes: Councilmen Jett, Towner, Heath, Snyder, Mayor Barnes Noes: None Absent: None • Said resolution was given No, 2579, • Co C, 3/11/63 CITY CLERK'S REPORTS - Continued RESOLUTION NO, 2580 ADOPTED Mayor Barnes: Page Twenty -Eight The City Clerk presented,. "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA AUTHORIZING THE EXECUTION OF ACCESS ROAD EASEMENTS" Hearing no objections, we will waive further reading of the body of.the resolution,. Motion by Councilman Towner, seconded by Councilman Heath, that said resolution be adopted. Motion passed on roll call as follows: Ayes: Councilmen Jett, Towner, Heath, Snyder, Mayor Barnes Noes: None Absent: Nonne. Said resolution was given No, 2580, RESOLUTION Nd. 2581 The City Clerk presented. - ADOPTED, "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA APPROVING THE FINAL RURDIVISION MAP OF TRACT NOo 27528, ACCEPTING THE DEDICATIONS THEREIN OFFERED, ACCEPTING AN AGREE- MENT BY.THE SUBDIVIDER AND A SURETY BOND TO SECURE THE SAME" Mayor Barnes: Hearing no objections, we will waive further reading of the body of the resolution, Motion by Councilman Towner9'seconded by Councilman Jett, that said resolution be adopted, Motion passed on roll call as follows. - Ayes: Councilmen Jett, Towner, Heath, Snyder, Mayor Barnes Noes: None Absent: None Said resolution was given No, 2581, RESOLUTION Nq, 2582 The City Clerk presented: ADOPTED' "A RESOLUTION OF THE CITY COUNCIL OF THE. CITY OF WEST COVINA DEDICATING CERTAIN CITY OWNED PROPERTY TO PUBLIC STREET PURPOSES.AND ACCEPTING SAME AS A PUBLIC STREET" (Fortner Street) Mayor Barnes: Hearing no objections, we will waive further reading of the body of the resolution, IM Co C_0 3/11/63 RESOLUTION NO. 2582 - Continued Page Twenty -Nine Motion by Councilman Heath, seconded by Councilman Towner, that said resolution be adopted, Motion passed.on roll call as follows - Ayes: Councilmen Jett, Towner, Heath, Snyder,. Mayor Barnes Noes: None Absent: None Said resolution was given No, 25820 RESOLUTION NO, 2583 ADOPTED Mayor Barnes: The City Clerk presented: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA GRANTING A PERMIT FOR DRIVEWAY ACCESS TO CITRUS STREET" Hearing no objections, we will waive further reading of the body of the resolution, Councilman Towner: As I understand it, it does not prevent backing out onto either street, It gives him the possibility of heading in on Citrus and heading out to Vine, i City Attorney, Mr, Williams: I think you could put a condition on this that it would be revocable permit and would be revoked if he backs out to Citrus. You could add "that a driveway turn -around be provided and that backing out onto Citrus shall,not be permitted", Councilman Towner: City Attorney, Mr, Williams: Councilman Heath: My point is not so much backing out but`that Citrus be used only for an entrance, not an exit, I'll add "and that exiting onto Citrus shall not be permitted". I wouldn't go along with that, Councilman Jett:. I think your most hazardous place here is Vine. If he came out on Citrus he could see in both directions, If he came out on Vine, those people coming around on a right-hand turn, I think you would have more problems, Councilman Towner: If the Traffic Committee recommended it the other way, I'll go along with it as Mr. Williams originally wrote it, 0 Councilman Snyder: -29- Ppn't allow him to back out on either one, n Ca C, 3/11/63 RESOLUTION NO,, 2583 ® Continued City Attorney, Mr, Williams: Page Thirty It would read "and that backing onto Citrus Street or Vine is not permit® ed, rr Motion by Councilman Heath, seconded by Councilman Jett, that said resolution be adopted. Motion passed on roll call as follows: Ayes: Councilmen Jett, Towner, Heath, Snyder, Mayor Barnes Noes: None Absent: None Said resolution was given No, 2583. RESOLUTION NO, 2584 ADOPTED Mayor Barnes: City Manager, Mr, Aiassa; The City Clerk presented: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA APPROVING THE FINAL SUBDIVISION MAP OF TRACT NO, 274689 ACCEPTING THE DEDICATIONS THEREIN OFFERED" Hearing no objections., we will waive further reading of the body of the resolution, This assures the City that you will receive a bond, City Attorney, Mr, Williams: I think you can adopt the resolution and after you adopt it, instruct the City Clerk tc adopt a motion that it .shall not be effective and that the City Clerk shall not certify or release it until the bond is filed, Mayor Barnes.: Voice: Is this agreeable with the applicants? Yes, We do this in a number of cities. Motion by Councilman Heath, seconded by Councilman Towner, that said resolution be adopted, Motion passed on roll call as follows: Ayes: Councilmen Jett, Towner, Heath, Snyder, Mayor Barnes Noes: None Absent: None Said resolution was given No, 2584, Motion by Councilman Heath, seconded by Councilman Towner, and carried, that Resolutign.No, 25,8.4 not be effective for any purpose, shall not be certified 'a-nd delivered by the City Clerk and that the tract map of Tract No, 27468 shall not be signed or delivered until the bond in the sum of $619500 is filed bysthe subdivider and meets the satisfaction of the City Engineer, -30- 0- 0 CO cc 3/11/63 CITY CLERK - Continued TRACT NO, 27222 Page Thirty -One City Clerk, Mr, Flotten: We have a request to extend the time on the final map on Tract No, 27222, (Read letter regarding this matter from J, A. Hutchingson,) This is the first extension, Councilman Towner: Have there been any changes in the ordinance or other City requirements since the tentative was approved that should be applied to the renewal? Public Services Director, Mr, Dosh: Not in the past year, City'Manager, Mr, Aiassa: I would still say that if you pass this make them conform to any new changessoif we miss one, they will still conform. Motion by Councilman Towner, seconded by Councilman Heath, and carried, that an extension of one year be granted on Tract No, 27222 subject to the condition that any changes that have been made since approval of the tentative map and City ordinances and requirements for subdivisions be applicable, CITY MANAGER REPORTS AGENDA ITEMS Councilman Jett: I would like to make a remark first, On our official agenda that we receive here there are some 65 items on this agenda, I think there is a lot of these items that appear on here that should not appear, Mayor Barnes: They are in process, Councilman Jett: I think there are a lot of them that have already been resolved by the Council, City Manager, Mr, Aiassa: They are pending, Councilman Snyder: I think you should keep them before us like this but obviously we can't bring all the material on all 65 items so if you could just give us an indication of which ones you are likely to bring up, we can bring the necessary information, Councilman Heath: I would make a proposal,. He has a separate agenda of what we no doubt would go over tonight. Instead of putting these other 65 items on the agenda to be printed in every time it should be put into a list and put into our hands but not a part of the agenda, —31— C, C, 3/11/63 Page Thirty -Two CITY MANAGER REPORTS - Continued City Manager, Mr, Aiassa: For two years I have been making these separate lists,, For two years these lists have been ignored and I think the only way to get them.off the agenda is leave them on the agenda until the final action is conclusive,, Mayor Barnes: Sthink that the reason Mr,, Aiassa did this was after he was on vacation he came back and there were some comments to the extent that Mr. Dosh kept these before us all the time and carried them over until the next agenda, I think in all due respects to Mr. Aiassa,,he is following instructions that we indicated we thought was,a good idea. I feel that it is only right that we keep this in front of us and it refreshes our memories on these things and I have asked Mr, Aiassa.consistently to bring up those that he feels are the most important to get rid of at the present time, Councilman Snyder: I like the idea, too, of putting them all on here and I think we all realize that we don't intend to get through all these tonight,,. I would date them and keep them dated so we know how long they have been on the agenda, Can we assume that the items on.the first page are the ones that we should bring our material on? City Manager, Mr, Aiassa. Normally that is the case,, Councilman Jett: I would lute to see.us.complete the City Manager's.agenda., I would like to see the Mayor call a special meeting and let's clean these things up, PROJECT P-CAL 3614 - CIVIC CENTER City Manager, Mr, Aiassa: I have a letter from the H,H,,F,,A,, This is addressed to me regarding Project P-CAL 3614, I would like to read this into the Minutes: "Mr. George Aiassa City Manager 1444 W. Garvey Avenue West Covina, California Dear Mr, Aiassa: Subject: Project No. P-Calif-3614 City of West Covina ,Enclosed are three counterparts of an Agreement for Public Works Plan Preparation whereby the Government offers to make an advance of not to exceed $85,380, to aid in financing the cost of the Planning described therein. Before accepting the Agreement, please study car.*fully all of its provisions. If the Agreement is acceptable, an appropriate official should be authorized and directed to accept it by a resolution or ordi- nance, as required by state or local law. The officer authorized to perform this function should be the officer who normally exe- cutes contracts. Immediately following acceptance of the Agree- ment, the original should be returned to this office. One copy -32- L] r-I LJ 0 C,, Co 3/11/63 Page Thirty -Three CITY MANAGER REPORTS - Continued Letter from Ho Ho F. A. to Mr, Aiassa - Continued. "is for your files, and one is for your engineer or architect. Please note that the proceedings authorizing acceptance must take place after the receipt of the offer and on or before the date of its execution, and that the advance cannot- e—used to pay for any planning work completed or contracted for prior to the acceptance date. Your attention is called to the requirement that this Agreement must be accepted, if at all, within 60 days from the date of the Agreement. The plans must be submitted within 390 days from the date of acceptance of the Agreement. If the plan preparation is to be performed under contract, please submit a conformed copy of your executed engineering or architec- tural contract, together with a copy of your letter to the en- gineer or architect containing instructions to proceed with the planning covered by the Agreement. Please acknowledge receipt of this letter and enclosures. Sincerely yours, Paul Emmert, Regional Director Community Facilities" City Manager, Mr,, Aiassa. The contract is very simple,, I would like to have it approved subject to approval by Harry Williams, if it is approved,, Motion by Councilman Heath, seconded by Councilman Towner, and carried, that the Mayor and the City Clerk be authorized to sign the agreement if the agreement -is satisfactory to our City Attorney, with the under- standing that this study is to be for the purpose of going forward and not just for a study, but actual working plans,, TAPE RECORDER City Manager, Mr,, Aiassa. You have a report from the Finance Officer relating to the possibility of installing a tape recorder in the City Council meeting,, You have a recommendation,, This is not a budgeted item,, Mayor Barnes: Could this be taken from the City Council°s budget? City Manager, Mr,, Aiassa. You have no money,, -33- • Ca Co 3/11/63 Page Thirty -Four CITY MANAGER REPORTS - Continued Motion by Councilman Jett, seconded by Councilman Towner, to authorize the Finance Officer to purchase this tape recorder and to proceed with said purchase and installation of the tape recorder equipment as recom- mended by the Finance Officer from the Rancho Sound Corporation, the total cost to be approximately $385,00, Motion passed on roll call as follows' Ayes' Councilmen Jett, Towner, Heath, Mayor Barnes Noes' Councilman Snyder Absent' None Councilman Snyder' I have no objection to the tape recording of the meetings but I feel that this is surplus equipment and we will find very little use for it, Motion by.Councilman Heath, seconded by Councilman Jett, and.carried, that the recommendation of the Finance Officer be placed in the Minutes, "From -.James Kays Jr, To: George Aiassa, City Manager Date:3-1-63 Subj.Taping of City Council Meetings, "At.your direction, this office has investigated the feasibility of tape-recording City Council Meetings. Since nearly every city of any size tape records their meetings, it was relatively easy to secure data,,, Additionally, I have previously arranged for tape-recording meetings in several cities, which experience is being relied upon to make the following recommendations. If it is the wish of the City Council to do so, arrangements can be made to tape the proceedings of the meetings at a total, one- time cost of.approximately $385.00. This cost could vary either higher or.lower as much as $2O.00, depending on the time required .,to adapt the existing council chambers' public address system for tape; output, There is every possibility that in future years, if not now, the expenditure for taping Council minutes will be recovered several times over each year by reducing the cost of transcribing the Council minutes. The approximate expenditure of $385.00 will pay for adapting the present public address system for tape output and provide a Vehr commercial recorder equipped with a foot control, ear- phones, playback control, and playback audio. The machine is small in size but will record eight hours on an 8-inch reel - four hours on each channel of the tape. Furthermore, the machine can easily be used between Council min- utes as a,dictating and transcribing machine. For .your information, there is attached a brief summary of findings on this research project. Respectfully submitted: James Kay, Jr., Director of Finance', -34- • • • C,, Ca 3/11/63 Page Thirty -Five CITY MANAGER REPORTS - Continued GALSTER DEED Mayor Barnes, I think we all have copies of this and have read it,, Mr,, Galster was going to have_his attorney look this over,, He seemed to think that it was"very satidfactory the way Mr,, Williams had formed the deed; however, I was to call him back and I haven't been able to contact him,, Councilman Snyder, Is it necessary to have a separate three acres for the Boy Scouts and three for the Girl Scouts? Mayor Barnes, This is Mr,, Galster°s desires City Manager, Mr,, Aiassa, Incidentally, we got a call from the Camp Fire Girls,, It might be a courtesy on the part of the Council that a copy of this be given to the Parks and Recreation Commission to review,, Motion by Councilman Jett, seconded by Councilman Heath, and carried, that a copy of the deed be referred to the Parks and Recreation Commission for their review,, Councilman Snyder, I think we should make sure that it is against Mr. Galster's wishes to have a ceremony,, Mayor Barnes, I'll check this out,, AMENDMENT NO,, 52 PRECISE PLAN PROCEDURE City Manager, Mr,, Aiassa, STREET SWEEPER -,SPECIFICATIONS Mr,, Williams took care of this item in his reports,, City Manger, Mr,, Aiassa. You received a copy from Mr. Dosh as far as the street sweeper specifications We do have another recommendation from the staff,, I would like to have this spread in the Minutes, "From: Thomas Jo Dosh To: George Aiassa Date: 2/19/63 "The CityStaff is in the process of completing specifications for the street sweeper, aerial 1-ift and four-wheel loader. Be- fore taking bids on any equipment, however, we wish to determine the Council feelings toward bidding and acquiring equipment based on principles of economics as they would pertain to private in- dustry. �'am submitting herewith a bulletin prepared by Shepherd Machinery Company under the auspices of the-Caterpillar:Tractor Company. I have underlined the significant comments made with regard to performance of equipment, bid specifications, etc. I think these comments can be summarized by stating there are ten Very important factors to be considered in the ,purchase of equip- ment, as outlined on Page 50 _35- Co Co 3/11/63_ Page Thirty -Six CITY MANAGER REPORTS - Continued Memo re Street Sweeper Specifications from Thomas Jo Dosh - Continued: "We have had a tendency in the past to purchase equipment, gen- erally speaking, on the basis of initial cost. This is predicated on the assumption that all equipment for a given job is relatively equal. Our investigation on certain pieces of equipment has found this not to be true. Therefore, it is conceivable that the City could write specifications for a proven piece of equipment that could probably not be matched by other competitive companies, In some instances in the past we have found only one company makes a certain piece of equipment that will. serve the needs of an agency when it is intended to, -be used for a specific purpose. "Our interest in soliciting impressions from the Council is pre- dicated on one fact and one fact only, that is, the best piece of equipment at the lust overall cost to the City, based on the life expectancy of"the vehicle. Oftentimes we find ourselves in'the position to write down our specifications to allow competi- tive bids, which may not the proper thing to do from'an econ- omic point of view, but this does insure competitive bidding, which may be the most desirable from the point of view of the City Council. I would urge the City Council to read this publication which we be- lieve serves as a very interesting and enlightening 'Guidepost on Bidding Procedures for Governmental Agencies'. Thomas Jo Dosh Public Service Director94 Mr. Aiassa- Mr. Dosh would like to consider a four-wheel sweeper and I believe it is only Mobil that produces it. We have considered and followed the thinking of the Council of buying uniform sweepers. Mr. Dosh- I would prefer to put this in • writing, I would like to pre- vail upon you to take time out and read the report we will submit and if you feel we should take bids on having the four-wheel job, fine. If you think we should go back to our other procedure taking bids on either, then again that is your privilege because we have done it this way before, Mayor Barnes- Would you include in your report that when you have a two -motor type engine that you incur the extra cost of these two motors, gas and otherwise? Mr. Dosh.- Yes. Councilman Beath- In that report would you include a few items, one being I think the staff was going to loco:,: into the approximate number of locations we would use the left broom. Secondly, how important is the inter- changeability of parts? Mr. Dosh- Yes. Councilman Heath- Also the difference in price and the difference in operating costs will be shown in your report? Mr, Dosh.- Yes. • Mayor Barnes- Also, would .you consider in your report another fact that we already have a sweeper in the budget this year and there is a possibility while this area is growing up of not trAding in the old sweeper but putting it in the new area and leave it there so it overcomes the travel time. -36- C, C, 3/11/63 CITY MANAGER REPORTS - Continued Page Thirty -Seven MRS, J, W, BRYANT COMPLAINT City Manager, Mr, Aiassa,. I think to be courteous to the party involved and I think Paul Hirsch, the administrator, felt that the letter Mrs, Jo W. Bryant wrote and his letter should also be included in the Minutes, If you have no objection, I think we ought to give them that permission, Motion by Councilman Snyder, seconded by Councilman Jett, and carried, that Dr, Hirsch°s letter be accepted and included in the Minutes,. "February 20, 1963 To: Mr. George Aiassa, City Manager City of West Covina, Calif. Dear Mr, Aiassa: It has been brought to my attention that a complaint was for - malty presented at the City Council Meeting on February 11, 1963. This complaint against West Covina Hospital was supposed to have been made by Mrs. J. W. Bryant to Councilman Jett. I.understand that her complaint was that paper was being placed over vents in rooms where oxygen was being released and used. I also understand that she had supposedly notified the Health Department, the Police Department and the Fire Department. • "We are at a loss to understand the source of this criticism. First of all, we have never had a patient either in West Covina Hospital or West Covina Medical Clinic by the name of Mrs. Jo W. Bryant. Secondly, we talked to both the Police Department and the Fire De- partment of the City of West Covina and discovered that they had never been contacted by this Mrs. Jo W. Bryant concerning the -com- plaint. Thirdly, we have the best of relationships with all of the Departments of the City and County and State that inspect hospitals. We have not only had regular inspections from the Fire Department of the City of West Covina, but on several occasions have requested such inspections. The most recent inspection oc- curred on January 30, 1963 and was made by Captain Andrus. Since your minutes report that Mrs. Bryant had contacted your Police De- partment, and since this is not so, and since the Councilman had not talked to the Police and Fire Departments regarding this mat- ter, it would seem advisable to remove this item from the minutes. "I should also add that the Los Angeles County Health Department has never discussed any such complaint with use I am sure the Council will want to consider the advisability of handling any such com- plaints against the institutions of our community on an adminis- trative level before such misinformation and lack of communication is dignified in the Council. minutes. °'If I can be of any further help in this matter, please let me know, • Sincerely yours, Dr, Paul So Hersch, Administrator Mayor Barnes Councilman Jett Councilman Snyder Barry Co Williams" -37- • • C. C. 3/11/63 CITY MANAGER REPORTS m Continued REVIEW NORTH SUNSET ANNEXATION (FOOD GIANT AREA) Page Thirty -Eight Councilman Heath, The last time I checked on this was right after we sent a letter to the man and he didn®t seem very much interested at that timeo I'll give him another check this week and report back next weeko Leave it on the agenda, VINE AVENUE SPEED CHECK City Manager, Mr,, Aiassa, I have been informed by the Police Chief that Vine Avenue speed check has been processed and that the 25mmile speed limit will be -raised to 35 miles. This was at the request of one of our Councilmen. Just accept the report that checks have been made and we are ready to make this change, Mayor Barnes, City Manager, Mr. Aiassa, RESOLUTION NO, 2585 ADOPTED. Can we hold this over until we read this report in full? Yes. We will make it at the meeting of the 18th. The City Attorney presented, "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA ACCEPTING'THE OFFER OF THE HOUSING AND HOME AGENCY AND AUTHORIZING -THE EXECUTION OF THEIR AGREEMENT" (Project P-Cal 3614.) City Attorney, Mr,, Williams, I.have written this ,just now. I am satisfied that there is at least one prior ease that indicates that you only have to repay if you build the building, There is a case that arose in San Francisco that holds that this is not a loan in violation of the Constitution assuming the court would decide the same way, you're safe at the time you sign this,, If it were not for that, even though it is a authorized loan from the Federal government, it is a violation of the State Constitution. Also, if and when you build any one of these things you plan, you automatically then incur the obligation to repay all or part of this money and you must bear that in mind that you then incur not only the obligation to pay the cost of the building you are going to build but this additional obligation to pay this back and these obligations are binding personally if you exceed the amount of the income of the City in any year you violate the Constitutional provisions. 0 Councilman Towner, before we go ahead with the pockets so we can cover it. I think what it calls for is at the time we build the building we be sure building that we have the money in the City's Ll • C, C, 3/11/63 CITY MANAGER REPORTS ® Continued City Manager, Mr, Aiassa: Mayor Barnes-, %City Attorney, Mr. Williams-, Page Thirty -Nine If you never build a civic center ,- you have not incurred any liability, If you never use these plans, you don't incur the debt? I think in layman's language that is what it says, Councilman Towner: It is something that is a program that has been enacted and used by other cities and basically, what it boils down to is using common sense at the time you decide whether or not you are going to go ahead and build, Right now, we are not incurring an obligation, At the time the obligation is incurred is at the time we decide to build the buildings, Mayor Barnes: Hearing no objections, we will waive further reading of the body of the resolution, Motion by Councilman Heath, seconded by Councilman Towner, that said resolution be adopted, Motion passed on roll call as follows-, Ayes-, Councilmen Towner, Heath, Snyder, Mayor Barnes Noes: Councilman Jett Absent: None Councilman Jett: the building, not just for study, Only if this was for the actual building that would proceed with City Manager, Mr, Aiassa: Originally we went for 235 thousand, That included the final plans and specifications, The Council felt they would rather do it in stages;, state one first, the normal proceedings most architects will do and take the second deciding which of the buildings they wanted to build first, Councl lman Jett : Department, the City Hall next, City Manager, Mro Aiassa: Said resolution was given No,-25850 SOUTH HILLS HIGH SCHOOL FIRE PROTECTION I was under the impression we decided to go ahead with the Police We didn't until afterwards, City Manager, Mr, Aiassa: Chief Wetherbee put me on notice so I thought it would be nice to put the OF) Council on notice of a problem, water system and fire hydrant requirement for the high school be analyzed by the Fire Department, (Read report,) -39- C, Ca 3/11/63 CITY MANAGER REPORTS Continued Page Forty Mayor Barnes: The bids for this school came in at • $299649000,,00,, If we can -afford something like this I think they can afford the fire hydrants,, Councilman Heath: I agree, Councilman Jett: They have to go to the State for funds and there are only certain things that are permissible,, Councilman Heath: They are not living up to the fire protection standards. I,think it is about time they find the money somewhere and put it in Every school that goes in they throw it back on us,, Councilman Jett: I think we should go through the State Legislators and get somebody working for us,, Councilman Towner: I think the only reasonable approach to it is that we contact our Legislators and acquaint them with the problem and see if they can provide us with a solution at the State level where the.problem seems to occur,, Mayor Barnes: Will you make that a second item • when Mr,, Soto calls tomorrow? City Manager, Mr,, Aiassa: All right,, McCANNIS REPORT SECOND REVISION City Manager, Mr,, Aiassa: We have one draft,, I will route it through the Council if I could get it back,, One day apiece would be advisable,, This is completely up to date and ready for publication,, Mayor Barnes: I think if you say "One of the fastest growing cities" instead of "the fastest growing city" would make it better,, City Manager, Mr,, Aiassa: All right,, NORTH FIRE STATION PORTIONAL PAYMENT AS PER CONTRACT Motion by Councilman Towner, seconded by Councilman Heath, to authorize the portional payment of $19,702,71, Motion passed on roll call as follows: Ayes: Councilmen Jett, Towner, Heath, Snyder, Mayor Barnes Noes: None Absent: None -40- tf • Co Co 3/11/63 Page Forty -One CITY MANAGER'S REPORTS - Continued SURPLUS PROPERTY Mr. Aiassa: (Read letter re this matter.)- -I spent two hours with two repre- sentatives, Mr. Rallins and Mr. Lynch and they are going to make a new evaluation on this triangle and I think they will come down to some- thing reasonable that the Council may be in a position to accept. These new figures will be submitted to us at a later date. I will leave this on the agenda. Councilman Snyder: The Planning Commission reviewed the surplus property the other night in regards to that strip on the south side, west of Orange. They fore- saw problems there; that is potential R-3 and it is very shallow. 'I think they are initiating a hearing to take off this potential zoning on the property. There was another recommendation presented, that the City buy this and landscape it, Mayor Barnes: CONTRACT WITH COUNTY REGIONAL LIBRARY I would like to have a copy of the report.. Mr. Aiassa: I have a rough draft of this contract and we have come out with a figure of $555 per month as the County monthly charge. We broke this down to all the various facets and I had Neptune and Thomas go over the agreement. How much notice do you want to give either party for taking over the premises? Councilman Snyder: Six months ought to be adequate. Councilman Heath: I agree with Dr, Snyder. Mr, Aiassa: I think you have to give them more than six months, Councilman Jett: I think so, too; a minimum of a year. Motion by Councilman Jett, seconded by Councilman Towner, and carried, to authorise the City Manager and the City Attorney to proceed for final draft of agreement with the County Regional Library and with the County Board of Supervisors., Mr. Aiassa: Mayor Barnes: POST OFFICE Mr, Aiassa: Your plaque has been completed. (Presented plaque for the North Fire Station to the Council for review,) That is very nice. We.have a news release here from Mr. Cameron. I think the papers should have it. I'll make extra copies, -41- 0 • n U Co Ca 3/11/63 Page Forty -Two CITY MANAGER REPORTS - Continued POST OFFICE - Continued - Motion by Councilman Jetty seconded by Councilman Heath, And carried, Coat the Mayor be authorized to write a letter thanking Congressman Cameron for the help and support he gave us in our recent efforts to maintain the identity of West Covina in the postal, area. McNEIL vs, DOSH Mr. Aiassa: I would like to have the Council authorize the payment of $1,010.38 for the services of Bu�iz�;:n.. Williams and Sorenson for the defense of McNeil vs. Dosh. Motion by Councilman Heath, seconded by Councilman Jett, that this bill be paid. Motion passed on roll call as follows- Ayes- Councilmen Jett, Noes- None Absent- None INTERNAL REVENUE BUILDING Mr, Aiassa: Towner, Heath, Snyder, Mayor Barnes that. I would like the record reports to you. I have. this report requested by Mr. Jett on the Internal Revenue Building. You all have copies of to show that we have submitted these Councilman ;Snyder: In cases like this, this is the kind of thing that, although it was necessary to follow all this red tape, there wasn't any way to cut it, but this is the kind of thing that generates the kind of com- plaint that you brought in, whether it was a right complaint or not. Could we say as a matter of policy when we see situations arising like that, could it be that if the staff could not resolve it, that it should be brought to the Council to see if we could resolve it? Councilman Jett: I am going to go back to these gentlemen because I want to clarify this for two reasons: I am trying to get post office facilities in here and I am going to need the assistance and help of the Federal people, With this in mind, I don't want them spreading news around that you have a difficulty trying to get anything done in West Covina. Councilman Snyder: Councilman Jett: If the staff sees a situation like this and they can't resolve it, then it seems to me maybe it should be brought to the Council. That is a good idea and probably some Councilman could be assigned to work on this and see if we can't resolve it. -42- Co C 3/11/63 CITY MANAGER REPORTS - Continued WEBER CASE (DRAINAGE) Page Forty -Three Mr. Aiassa- I had two complaints from Mr. Heath: One was the Weber case, the drain- age.. I think Mr. Dosh has conversed with you, Mr. Heath. Do you have any comments on that? Councilman Heath: Mr. Aiassa- He gave me the answers. There are a few questions yet but I am not interested in them, How about the little shack on the easement, you requested a report an that also? Councilman Heath- That was explained and as "I under- stand it, the developer is willing to put up $500 to take care of it and if he does, that takes the prob- lem away from us, CAMERftON AND VALINDA PROTRUDING GARAGE Mayor Barnes: Did you investigate that garage being built onto the house on Cameron which extends out quite a ways into the street where all the other homes have set back. Just the studs and frame are up, Mr. Dosh: Councilman Jett- • Mr, Dosh- Are you talking about Cameron and Valinda? . Yes, just east of Valinda on Cam- eron, south side. I'll check into that, HOLLENBECK AND CAMERON CUL-DE-SAC i Mr. Aiassa a We had a follow up on the Hollen- beck and Cameron cul-de-sac street which is four feet lower than the streeto I.have the full report \here. Councilman Heath: Mr. Dosh explained that the ease- ment drains out into Cameron. My only question -is that the drainage on the west side of Hollenbeck comes all the way down the street, comes into this cul-de-sac and goes down to Cameron. Councilman Jett- I had a meeting with Mr. Pontow be- cause Mrs. Decker had called me and was complaining about this. Mr. Pontow explained to me that he had been out there talking,to 'her> She was afraid of this water that was going to i be coming down ram -this new subdivision, that it would cause her trouble but Mr. Pontow_that on the southerly side of Cameron. Avenue this water°;..continue.s-westerly to this depressed area where this home sets down in this area"'4!n.d there is this underground culvert that will carry all of that water' ' ddwn underneath the street and there is no problem ac- tually until it gets on the opposite side of Cameron. Later on I would like to suggest the possibility of the City maybe acquiring this extra property that Mrs. Decker owns there. I thiO it might be developed into a nice parks Could we get a report on that? Mr. Dosh; All right. -43- • • Co C. 3/11/63 TREASURER'S REPORT Page Forty -Four Motion by Councilman Heath, seconded by Councilman Jett, and carried, to accept the Treasurer's report for the month.of January, 1963, as corrected, CITY CLERK PETITION FOR STREET LIGHTS ON EAST BARBARA AVENUE FROM GLENDORA AVENUE TO SUSANNA STREET Motion by Councilman Heath, seconded by Councilman Jett, and carried, that this matter be referred to the Engineering Department for report, TEMPORARY USE PERMIT APPLICATION OF ST. MARTHA°S EPISCOPAL CHURCH TO CONDUCT CARNIVAL MAY 10 AND 11, 1963 Motion by Councilman Towner, seconded by Councilman Heath, and carried, to approve the request for the temporary use permit of St. Martha's Episcopal Church to conduct a carnival May 10 and 11, 1963, subject to staff review. REQUEST OF HEAR FOUNDATION TO CONDUCT APPEAL FOR FUNDS Mr, Flotteno They do this by mail. This is for the current fiscal year, 1963. Motion by Councilman Towner, seconded by Councilman Heath, and carried, to approve .the request of the Hear Foundation to conduct their appeal for funds during the fiscal year 1963. PROPOSED ANNEXATION NO. 24 TO THE CITY OF LA PUENTE Mr, Flotteno PROPOSED ANNEXATION TO THE CITY OF POMONA Mr. Flottene FLOWER AND PERFUME SHOW This is for your information. This is for your information, Mr. Flotteno We have a request for a temporary use permit from the Eastland Busi- nessmen°s Association, for a Flower and Perfume Show on the mall on March 28th, 29th, and 30th, 1963. Motion by Councilman Heath, seconded by Councilman Towner, and carried, that the Eastland Businessmen's Association be given permission to hold a Flower and Perfume Show on the mall on March 28th through the 30th, 1963. -44- 0 0 0 Co Co 3/11/63 CITY CLERK - Continued EASTER FARM DISPLAY Page Forty -Five Mr. Flotten: This is a request fora temporary use permit from the Eastland Busi- nessmen's Association for April 4th to April 13th for their Easter Farm Display. Motion by Councilman Heath, seconded by Councilman Towner, and carried, to approve the Easter Farm Display from April 4th to April 13th as re- quested by the Eastland Businessmen's Association, ANNUAL SIDEWALK SALE Mr. Flotten; This is a request from the Eastland Businessmen's Association for their annual sidealk sale. This is for May 18th, Motion by Councilman Towner, seconded by Councilman Heath, and carried, that the Eastland Businessmen's Association be given permission to hold their annual sidewalk sale on May 18th, 1963. BENCHES IN WEST COYINA Mr. Flotten; In 1955, the United Bench Company obtained from us permission to put 14 benches on the premise that they were not to advertise any concern, but a product only. At that time we allowed them to do it because they put their benches only at bus stops. In those days we had a bus route in West Covina, Now we don't have busses any more. The last time we let them have permission to do this was last December. We do it on a six-month basis and we charge them $2,00 for each six months for each bench. Two more bench companies have decided to put benches all over the City, the California Bench Company - they will put benches at five different locations and they advertise Sterling Savings and.Loan of Baldwin Park, Now, Bench Ad has put 11 locations in town advertising Reliable Savings and Loan. We are in trouble. They put them in; they are in violation of our ordinance the way it stands now. Some of these are on City property and some on private property. Councilman Snyder: This c uld mean no stopping this sort o thing. Even in adverti- sing your own businesses, who is going to say who gets to advertise? Mr, Flotten: Mayor Barnes; Councilman Heath: q - Councilman Jett: Mayor Barnes: Councilman Snyder: Councilman Heath; Both of these companies have been served with notices to comply. I think we should reaffirm this. I think if we make these others go out we have to take United out, too. I think the benches in some areas would be,goodo Maybe we can have benches, but a limited amount. Who is to determine who puts the advertising on? First come, first served, -45- C. Co 3/11/63 Page Forty -Six CITY CLERK - Continued Benches In West Covina - Continued: Councilman Towner: I think we ought to enforce the present conditions and it runs out in July and in the meantime perhaps we could have some kind of,report or review. Mayor Barnes: Mr. Flotten could check other cities to find out how they handle it. Councilman Towner: U. S. MARINE CORPS.REQUEST Maybe that would be sufficient. Mr, Flotten: They have received permission from Mr. Varney of the Varney Center to place one of their "Join the Marines" signs but they have to clear it with the City. This is the only application he has in thus far but he is going to apply for other locations in town. Councilman Heath: Isn°t that in violation of the the sign ordinance? Councilman Towner: I think we have the ordinances and the Marines have to comply the same as everybody else. COUNCILMAN REPORTS • LEAGUE OF CALIFORNIA CITIES Councilman Snyder: I want to bring you up to.date in something in the Minutes of the League of California Cities. The month before there was.some discussion and they were going'to have a report on it last week. There has been three cases where the County has abruptly and it seemed rather unfairly entered into annexation proceedings, protesting them to cities.There is one in Rolling Hills where the City was annexing a large area of. un- inhabited territory and soon after they started, the County bought a fire station site and entered a protest immediately, and they entered a protest against an annexation in Beverly Hills and one in Arcadia. There are a lot of implications here but obviously the County is getting worried about the loss of all their land and they,feel there should be some legis- lation passed to set down the rules whereby other agencies could protest and not make it so easy for:them. They were going to discuss it last week and I didn't get there. This is just for informational. AZUSA AVENUE FIRE STATION Councilman Heath: I would like to go on record at the present time, while we are still in the first stages of the possibility of this fire station on Azusa Avenue, that it may not be a smart move. I spent part of Sunday afternoon in the area watching and looking at this site and I don't know if we have studied • this well enough. I am not pulling for any other site; I don't know of any other site, but I do think that this one is not a suitable site for this reason: If you stand in front of this piece of property, the cars that are coming up to the stop sign at the frontage road invariably block the other side of the street directly across from where the fire station would be which means that in most cases if the engine came out of the fire station it would not be able to cross over the center line but would have to proceed against traffic as far as the frontage road and this could -46- 0 • Co Co 3-11-63 Page Forty -Seven COUNCILMAN REPORTS - Continued AZUSA AVENUE FIRE STATION - Councilman Heath - Continued: be dangerous. The second thing is the fact that it is on such a heavily travelled road and so near to a corner where someone coming around the corner is on the fire station before they realize it. I think now, be-' fore we go any further, the Council should sit down and take another look at the advisability of taking this site and look at all the ramifications of it and of this traffic and have the traffic consultant look at it be- fore we get into a hassleabout this like we did on the other fire station, Councilman Snyder: Should we have the Traffic Committee study it first or do you think it should go to the traffic consultant? Councilman Heath: Either one. Motion by Councilman Heath, seconded by Councilman Snyder, that the Azusa Avenue location for the proposed fire station be studied by the Traffic Committee as to the traffic hazards. that would be generated by the fire station being located here, especially the thought that the engine would not be able to cross the center line and proceed north in.most cases but would have to turn left into head-on traffic until they came to the inter- section. Councilman Towner: If you are going to go into this study, it is my understanding that these site possibilities had been studied very thoroughly, at least from the Fire Department standpoint, I don't think they have made this thorough study that you are asking for in traffic and I think it should be done. One thing I think should be added to it is if possible to pro- pose some means of control in the event the fire station goes in there, whatever control they deem appropriate under those circumstances so that we can have not only a review of the hazards but also a review of the means of control, Councilman Heath„ I°11'amend the motion to'that`"effect Councilman Snyder: I'll amend my second. Action on Councilman Heath's motion: Motion carried unanimously, Councilman Heath: I at ping of this consideration, that I am site. PROPOSED ANNEXATION want it in the Minutes that I, the present time, at the begin - expressing my opposition,to.that Councilman Heath: There is an annexation of a piece of land at the north side of the City. between Workman and Rowland at the area of the Catholic Church near Citrus. The people in the area, as I understand it, have been coached by the church and have signed petitions to request that that rectangular area or square area be annexed to the City of Covina. This makes quite an indentation into our outline of West Covina and I feel that it would be a problem.for them to service and it would upset our borderline on the north end where we are trying.to straighten it out and I feel that we should protest this annexation on these grounds, that it does not tend to straighten out the boundaries of a city of creating a problem which is going to be hard to police by Covina and furthermore that this area could annex to the City of West Covina and benefit fin- ancially. -4 7- 0 Co Co 3/11/63 Page Forty -Right COUNCILMAN REPORTS - Continued PROPOSED ANNEXATION - Continued: Councilman Snyder: Would it be possible for us to meet with Covina and arrive at a compro- mise in this area? Mayor Barnes: I had a call from the Mayor of Covina in regards to this annexation and he said that they have received a petition from the people in the area to annex to Covina and asked me what my attitude was on this and I said in- most cases where it was residential that it is up to the citizens living there as to which city they wish to annex to; however, I would bring it to the Council and get their opinion and I also pointed out that this - - annexation would come down into West Covina territory, would not straigh- ten out our boundaries in that area. I also feel it should be brought out that even though they can service water at a cheaper rate to the citizens in that area after they annex, but that Covina has a higher City tax than West Covina and I think if everything was totalled up they would benefit more by coming to West Covina than they.would by going to Covina, Councilman Heath: I believe this is in violation of the resolutions of both Councils passed a while back in which we agreed to respect this agreement. I understand tonight they are taking a formal action on this without having met with use I feel this Council should protest because it creates a problem for them to police. Secondly, it does not tend to straighten out the boundary lines which is only good planning and thirdly, I think it is in violation of the resolutions which the two cities have recon- firmed no more than nine months ago. Councilman Towner: Councilman Snyder: That is fine with me except I am not familiar enough with the reso- lution to know whether this area was included. It certainly is a break of faith. It was my understanding that this area was included. Councilman Towner: I would suggest that our Annexation Committee attempt a sales program if we have something to sell. This was brought to our attention as a potential annexation area almost a year ago, if my recollection is right, and I think when these opportunities come up that we ought to move ag- gressively, go in and advise the people involved of the benefits that will accrue to them from annexation and attempt to persuade them that it is in their benefit and best interests to come to West Covina. It may not be too late yet to undertake this kind of program with the res- idents in the area. Motion by Councilman Heath, seconded by Councilman Jett, and carried, that the City of West Covina file a formal protest with the City of Covina for their annexation south of Rowland and east of Hollenbeck for the following reasons- (1) That this creates a problem for Covina to police; (2) That it does not tend to straighten out the boundary lines, which is only good planning; and (3) That it is in violation of the resolutions which the two cities confirmed no more than nine months ago;, -48- • n LJ 0 1 I C. Co 3/11/63 Page Forty -Nine COUNCILMAN REPORTS - Continued CHAMBER OF COMMERCE Councilman Jett: I think our Chamber of Commerce is getting quite deeply involved in City affairs bordering right into the verge of politics. I don't under- stand why the Manager of the Chamber of Commerce sits in on our staff meetings. I am of the opinion that this is a staff meeting. It is, in effect, the administration of the City. Mr, Aiassa: We invite, from time to time, the Chamber of Commerce Director or Regional Librarian or other parties for two reasons: One, liajson be- tween the various agencies; and, they have expressed an interest in meeting our department heads and knowing some of our daily problems. It has nothing to do with politics. As for the Chamber, I don't in- vite any Board members, He is only a manager and that is the only level we go. If the council feels that this is a bad precedent, I would just as soon have you make a motion that we don't do it but I don't think it has caused any harm. This doesn't go beyond non-profit organizations. We stay in governmental phases except for the Chamber, Councilman Jett: Councilman Snyder: Councilman Towner: I think we are cutting it pretty close here where the Chamber of Commerce is getting into an area where they don't belong. They do have a contract with the City. In effect, he is partially working for the City. It seems to me to keep our.civic organizations informed, it is a good idea. Councilman Jett: I was in the Chamber of Commerce for years. I know what a strong stand they took when the Council came to the Chamber and requested that we support them on, I believe, a bond issue and at that time there was a very strong stand taken that never at no time was the Chamber of Commerce to be involved in the City affairs or City politics in any way. Councilman Snyder: I would agree on politics. I don't see how you could exclude him from meetings. He could come as a pri- vate citizen. Councilman Jett„ Not to a staff meeting, Mayor Barnes: They don't close the doors. Anybody can attend. Councilman Heath: I belong to the Covina Chamber of Commerce and I enjoy attending their meetings and every meeting they have representation there from the City and the City Manager gets up and gives a three to five minute speech on what the Council did and brings them up to date on the policy and it is really interesting. Maybe this is the way it should be run, Mayor Barnes: This might be an we ought to talk little further. idea and I think about this a -49 - E • Co Co 3/11/63 Page Fifty MAYOR'S REPORTS ASSEMBLY BILL 610 Mayor Barnes: We have received copies from the League of California Cities on Assembly Bill 610, which is in regard to the fire fighters, Assembly Bill 1194, also for firemen. These are bills that will come up on March 18tho If we have any objection to these bills, I think we should make ourselves known by telegram or letter. Motion by Councilman Towner., seconded by Councilman Heath, and carried, that the Mayor be authorized to send a telegram on behalf of the City Council to our legislative representative expressing our opposition to these bills on the ground that they violate the principle of home rule. POSSIBLE ANNEXATION Mayor Barnes: We have a letter from a Mr. Parker for an annexation of about two and a half acres. We haven't checked into this and I received this letter in the mail, Councilman Towner: Mayor Barnes: LbAGUE OF WOMEN VOTERS WATER MEETING Can't we refer this proposed annexa- tion to the Annexation Committee? All right, We'll check into this, Mayor Barnes:,. I have been invited to a meeting at which the San Gabriel Valley Water supply problem will be discussed by the League of Women Voters at Chef°s Black -Patch Room. I cannot attend this meeting. I would like to have Councilman Heath take my place at this meeting. All of the Council have been invited. This is to sit at the head table and particiapte in the panel. Councilman Heath:. Mayor Barnes; LETTER FROM CLARA WATTS I think it would be good for us to stay out of the panel. I will be glad to goo I'll so notify Mrs. Brown, Mayor Barnes: I have a letter from Mrs Clara Watts who lives adjacent to our Walmerado Park and this is a short one. (Read said letter,) She wants the City .to 'acquire the land.for the right of way. Councilman Towner: Advise her of our usual policy and what we normally doe Motion by Councilman Heath, seconded by Councilman Snyder, and carried, that the Mayor be authorized to write a letter to Mrs. Watts in answer to her letter stating that the City will be glad to help in the improve- ment of the front of her property in accordance with the City policy, that is if she will dedicate the right of way and pay for the curb and gutter, the City will install the paving and move her fence. -50- C. Co 3/11/63 MAYOR'S REPORTS - Continued RIDING PROPERTY Councilman Jett: 0 Mr, Aiassa: Councilman Jett: Mr, Aiassa: DEMANDS Page Fifty -One What is the status of the Riding deal down there on Vincent? Mr. Dosh just talked to Mr, Riding, During this last rain we had quite a puddle of water there and they were quite concerned about when we were going to move. He has been trying to get in touch with Mr. Hogan to get that other - piece there. Motion by Councilman Towner, seconded by Councilman Jett, to approve demands totalling $473,946.55. 'This total includes fund transfers of $88,799.79 and, bank transfers of $1,200.00, also time deposits of $150,OOO.00. Motion passed on roll call as follows: Ayes: Councilmen Jett, Towner, Heath, Snyder, Mayor Barnes Noes: None Absent: None There being no further business, motion by Councilman Jett, seconded by Councilman Heath, and carried, that this meeting be adjourned to need Monday night, March 18, 1963, at 7:30 PoMa � 7 _ APPROVED ' ATTEST: 0 City Clerk -51- Mayor