Loading...
02-04-1963 - Regular Meeting - Minutesn �J MINUTES OF THE ADJOURNED REGULAR MEETING OF THE CITY COUNCIL CITY OF WEST COVINA, CALIFORNIA FEBRUARY 4, 1963 The adjourned regular meeting of the City Council was called to order' by Mayor Barnes at 7:50 P.M. in the West Covina City Hall. The Pledge of Allegiance was led by Councilman Snyder with the invocation given by Councilman Towner. ROT.T. r AT.T. Present- Mayor Barnes, Councilmen Jett, Towner, Heath (from 8:10 P.M.) Snyder Others Present: Mr, George Aiassa, City Manager Mr, Robert Flotten, City Clerk Mr. Thomas Dosh, Public Services Director Absent: Mr. Harry Co Williams, City Attorney Mr, Harold Joseph, Planning Director CITY CLERK'S REPORTS ORDINANCE 779 The City Clerk presented: ADOPTED "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WEST COVINA AMEN- DING THE WEST COVINA MUNICIPAL CODE SO AS TO REZONE CERTAIN PREM- ISES" (Zone Change No. 247 - Towne House) Motion by Councilman Towner, seconded by Councilman Jett, and carried, to waive further reading of the body of the ordinance. Motion by Councilman Towner, seconded by Councilman Jett, that said ordinance be adopted. Motion passed on roll call as follows: Ayes: Councilman Jett, Towner, Snyder, Mayor Barnes Noes: None Absent: Councilman.Heath Said Ordinance was given No. 779 ORDINANCE NO. 780 The City Clerk presented: ADOPTED "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WEST COVINA AMEN- DING THE WEST COVINA MUNICIPAL CODE SO AS TO REZONE CERTAIN PREM- ISES" (Zone Change No. 229 Weaver- Alscot) ` Motion by Councilman lbwner,; seconded by Councilman Jett, and carried, to waive further reading of the body of the ordinance. Motion by Councilman Towner, seconded by Councilman Jett, that said ordinance be adopted. Motion passed on roll call as follows: -1- 0 0 Adj. Co Ca 2-4-63 Page Two ORDINANCE NO. 780 - Continued Ayes: Councilmen Jett, Towner, Mayor Barnes Noes: Councilman Snyder Absent.- Councilman Heath Said ordinance was given No. 780. ORDINANCE NO. 781 The City Clerk presented: ADOPTED "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WEST COVINA AMEN- DING THE WEST COVINA MUNICIPAL CODE SO AS TO REZONE CERTAIN PREM- ISES" (Zone Change Noo.248 - City Initiated) Motion by Councilman Towner, seconded by Councilman Jett, and carried, to waive further. -,reading of the body of the ordinance. . Motion by Councilman Jett, seconded by Councilman Towner, that said ordinance be adopted. Motion passed on roll call as follows: Ayes: Councilmen Jett, Towner, Snyder, Mayor Barnes:. Noes: None Absent: Councilman Heath Said Ordinance was given No. 781. ORDINANCE NO. 782 ADOPTED The City Clerk presented: "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WEST COVINA AMEN- DING THE WEST COVINA MUNICIPAL CODE SO AS TO REZONE CERTAIN PREM- ISES" (Zone Change No. 246 - Mobil Oil Company) Motion by Councilman Towner, seconded by Councilman Jett, and carried, to waive further reading of the body of the ordinance. Motion by Councilman Towner, seconded by Councilman Jett, that said ordinance be adopted. Motion passed on roll call as follows:, Ayes: Councilmen Jett, Towner, Snyder, Mayor Barnes Noes: None Absent: Councilman Heath Said Ordinance was given No. 782, RESOLUTION NO, 2548 ADOPTED Mayor Barnes: The City Clerk presented: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA VIGOR- OUSLY OPPOSING ANY LEGISLATION PERMITTING OR SANCTIONING THE USE OF PARTISAN POLITICAL LABELS BY MUNICIPAL OFFICE CANDIDATES" Hearing no objections, we will waive further reading of the body of the resolution. Motion by Councilman Jett, seconded by Councilman Towner, that said resolution be adopted. Motion passed on roll call as follows: -2- Adj. Co Ca 274-63 RESOLUTION NO. 2548 - Continued Ayes: Councilmen Jett, Towner, Snyder, Mayor Barnes Noes: None Absent: Councilman Heath Said resolution was given No. 2548. Page Three PROJECT C-188 LOCATION: Valinda Avenue (Servicd­ Valinda Avenue Street Improvements Avenue to Glendora Avenue) APPROVED Mr, Flotten read a report dated February 1, 1963 regarding this matter. Councilman Jett: Could we also check with the firm who is doing the work for the theater to see how our bids come -out - or would they be bidding on this, too? Mr. Dosh: I'm sure they will bid and I'm sure they will give us the information if we ask for it. Motion by Councilman Towner, seconded by Councilman Jett, and carried, to approve the plans and specifications in Project C-188 and authorize the engineer to call for bids. PLANNING COMMISSION REVIEW PLANNING COMMISSION Read by Mr. Flotten, (Noe items ACTION OF JANUARY 16, 1963 called up) VARIANCE 424 Councilman Towner: I don't recall the real estate office sign. Mr. Ai;assa: It is on the north side of the freeway between Citru's and Bar- rancae It's only a temporary thing, ALSCOT PRECISE PLAN Councilman Jett: I wonder how this conforms to what this other group is proposing to bring in; not that we are going to accept what they have, but I was wondering if there is any chance of a conflict here. Councilman Towner: I think we have already established what I think is a precedent with the Al.scot Development and when the next one comes in, we can decide if we want to move them up or let them drop back. I think the later applicant ought to be the one to conform, (Councilman Heath entered the chambers at 8:10 P.M.) -3- Adj. Co C. 2-4-63 Page Four WRITTEN COMMUNICATIONS REQUEST OF PICKERING ENTERPRISES,INC. FOR WEST COVINA POST OFFICE TO SERVE HOMES IN TRACT NO. 27416. Mr, Flotten read letter directed to Mr..Ray Holmquist, Diiector'of the Post Office'Department re this matter signed by William Pickering of the Pickering Enterprises. Mr. Aiassa: I think you should notify our Congressman and hope he gets support. Mayor Barnes; If we had a larger facility in the City wouldn't we be able to serve that area? Mr.. Aiassa; Very definitely. Motion by Councilman Jett9-, seconded by Councilman Towner, and carried, that Councilman Jett has the authority with the help of the City Mana- ger to write to the Congressman requesting his help in obtaining ade- quate quarters for p6stal service for our annexation of the Pickering Development. LETTER FROM LEAGUE OF WOMEN VOTERS REQUESTING COUNCIL TO . SECURE FROM CALIFORNIA STATE YOUTH AUTHORITY SURVEY OF THE NEEDS FOR YOUTH IN THE CITY. Mr. Flotten read letter dated February 1, 1963 directed to the City Council from the League regarding this matter and signed by Helen Brown, President. Councilman Towner: I am in favor of this. I think any information we could get which is helpful and from a competent source.would be useful. Motion by Councilman Towner, seconded by Councilman Jetti and carried, to request the California State Youth Authority to survey needs for youth in the City of West Covina. PROPOSED SOUTHERLY ANNEXATION DISTRICT NO. 23 TO THE'CITY OF COVINA Mr, Flotten: This is for your information. (No objection from Council) ANNUAL RECREATION AND PARK CONFERENCE Mr, Flotten: We have a memo from Mr. Gingrich dated January 30, 1963 directed to the City Manager and the City Council _�re 'the Annual Recreation and Park:'.Conference in San Diego, February 17 through 20. 1*1-30-63 Annual Recreation & Park Conference "It is recommended that City Council authorize attendance of Recreation and Park Commissioners at the Annual Recreation and Park Conference in San Diego, February 17 through 20. -4-' Adj. Co C. 2-4-63 Page Five ANNUAL RECREATION AND PARK CONFERENCE - Continued.. Memo re Annual Recreation & Park Conference - Continued: "DISCUSSION "Funds were provided (Account 183-C) in the amount of $250.00.for Commissioners' attendance at the Annual Conference, To date, Commissioner Whitcher has defin- itely indicated his desire to attend and there is A possibility Commissioner Mrs. Keith may also be able to - participate. The other three Commissioners will not be available to participate. Robert S,..Gingrich, Director" Motion by Councilman Towner, seconded by Councilman Jett, that atten- dance be approved in accordance with our usual requirements. Motion passed on roll call as follows: Ayes: Councilmen Jett, Towner, Heath, Snyder, Mayor Barnes Noes: None Absent: None CITY MANAGER'S REPORTS PROPOSED CENTER STREET EXTENSION • Project 52 Mr, Aiassa- I want to thank the.State and their personnel staff for per- mitting us to use this route -to achieve this improvement. I would like the record to reflect that the main purpose of this particular item is that the State wants to speed up the process by having us approve tentatively the rough draft. which will come back to us in final form for approval. Otherwise, it will have to go to Sacramento, sent back to us, and go through several. unnecessary channels. All I need is a confirmation that we approve the agreement as submitted and have it placed in the Minutes. "Rough Draft "West Covina Supplemental Agreement S-1 "Special Provisions for Project 52 VII-LA-26-WCov California -Vincent Interchange The Extension of Center Street. "Project 52 consists of constructing the extension of Center Street between Vincent Avenue and State Street to replace the existing frontage road which will be eliminated by the recon- struction of the California -Vincent Interchange. In consid- eration of the benefits to be derived by the improvement, the Department and the City do mutually desire to cooperate and jointly participate in this improvement as follows: "The Department agrees: 5M Adj. C. C. 2-4-63 PROPOSED CENTER STREET EXTENSION - Continued Agreement,- Continued: • "A. RIGHTS OF WAY Page Six lt(l) To acquire all the necessary rights of way for the construction of the Center Street Extension between Vincent Avenue and State Street in the name of the City, and will prepare and handle all the necessary matters pertaining to such acquisition. 11(2) To share equally with the City the entire cost of acquiring the afo.rmentioned rights of way including administrative and right of way engineering costs. "Be CONSTRUCTION 11(1) To include within the State's contract for the im- provement of the California Street -Vincent Avenue Interchange,the extension of Center Street between Vincent Avenue and State Street. 11(2) To bear the entire construction costs including construction engineering costs for the aforesaid two-lane road and to make no claim against the City for any portion of the construction costs. "The City Agrees: "A. RIGHTS OF WAY "(1) To share equally with the State the entire cost of aforesaid rights of way including adminisitra- tive and right of way engineering costs. The res- olut,ion,by the City authorizing the Department to acquire the rights of way title in the name ,of .the : City shall include a separate description.f6r each parcel to be acquired. The cost of this preliminary work will be borne by the City. "B. PLANS i To prepare all plans for the construction of Center Street between Vincent Avenue and State Street for inclusion in the State conttact,-,at:_no cost to the Department. "Co MAINTENANCE 11(1) Upon completion of construction in the manner proposed to relieve the State of any and all responsibility for maintenance of Center Street." Councilman Towner; rm-p?Aove to approve the agreement as submitted. Councilman Jett: We authorized the City Manager, I believe on the 14th, to pro- ceed immediately to expediate the completion of Center Street. I was under the impression at that time that he had sufficient authority to go right ahead with Center Street and get with the State and come up with a final agreement. Is this that final agreement? WE Adj. Co Ca 2-4-63 Page Seven PORPOSED CENTER STREET EXTENSION - Continued Mr. Aiassa: That's right. As I told you,. we would have to amend the main-_.. tenance agreement and -,the freeway'' agreement. I think Mr. Dosh had a letter which all the Council -received. I said if I have to go this route it would..take 90 days'but I'said I would try to do it the difficult way, get a supplement agreement. I have it cleared through channels. Councilman Towner: I think this looks like a reason- able approach to this. We avoid. the legal complications and we get the job done and this has the same effect. Mr. Aiassa We have to commit ourselves for gas tax.funds and Mr. Dosh in his memo to you stated under all cir- cumstances we should proceed immediately on this Center Street. We should accept both reports with the priority of 2/4/63 where we have to raise $7,600.00 in addition. (Read Director's report from Public Service). Councilman Jett: Mr. Aiassa; Councilman Towner: Mr, Aiassa: With this approval, is this all that is needed to get this job to submit for bid? Yes. By approving this in rough draft form we are saving at least 30 days. After we get this back from Sac- ramento, what happens next? How soon do we get the street? Just as soon as the State gets the formal agreement signed and approved by the City we are sup- posed to be in a position to get the street. Action on Councilman Towner's motion; Seconded by Councilman Jett and carried, "HEADQUARTER CITY CONCEPTION" Mr. Aiassa: We want to .physically inventory our City and the "Headquarter City Concept" and see where we have our voids and weaknesses. Councilman Heath: Who is going to compile this? Mr, Aiassa: The Planning Commission has al- ready compiled a great collec- tion of data. Mayor Barnes- A month or so ago you brought this up. You had a small brochure at that time and I believe we appointed Dr. Snyder and you to investigate this.. -7- 0 Adj. Co Co 2-4-63 HEADQUARTER CITY CONCEPTION - Continued Page Eight Mr. Aiassa: The reason we brought it back is because we did and we thick it'is a good idea. This will go to the Planning Commission and they will make a review and it will -'come back with the ultimate suggestions and ideas. A lot of this involves -put- ting together information they have but a lot of this involves_work­ and I think we should give them some indication that we are going to consider it and go ahead with ito Councilman Towner: I would like to see a promotional program encouraged in which the community at large has the oppor- tunity to participates I think this is the kind of thing that gener- ates civic interest. We :have to.'.have something to sell and we can't go to the Gas Company and say we want an office in West Covina. We have to have something to sell, I think before we go to these people we have to get this information organized but I don®t think we can sit around and wait on its Councilman Snyder: It seems to me we need along with this a Development Committee with- in the Council similar to the Area Development Committee that not only knows present zoning but the poten- tial zoning better than your private businessmen. Councilman Heath: I agree with that. Mr. Tambe, Chamber Manager: We would put no limit to our ener- gies to achieve what you are tal- king about and I agree with Mr. Towner who in my judgment has grasped what Dr. Snyder has been trying to convey to you. I would like to see this Council accepting this con- cept as presented by your City Manager before referring it to.the Plan- ning Commission and to better accomplish what Mr. Towner has indicated, to coordinate these efforts rather than a separate committee from the Council. If we can develop this Area Development Committee as a truly top level committee then there is no need for the prospective developers to run all over the City. Councilman Snyder: Councilman Heath: cations and we reverse them often so Council. Councilman Towner: You need a liaison between the de- veloper and the City to help devel- op something that may not be there now. I think this should be done on the Council level because the Planning Commission could make certain indi- this should be done through the I think the first step is developing the concept of a headquarter city'.. This is an idea which has been with- in West Covina for many years. Motion by Councilman Towner, seconded by Councilman Snyder, to accept the policy of West Covina as a headquarter city in East Los Angeles County and that we take immediate steps to define the concept and pro- mote it and refer it to the Planning Commission for, their review and response. Adj. C. Co 2-4-63 Page Nine HEADQUARTER CITY CONCEPTION - Continued Councilman Jett: Does this mean that we are going to do a complete about face from • what has been the policy -in the past and we are now going to help and encourage business into the City? Mayor Barnes: We want to encourage the" -type of industry and commercial that we prefer. Councilman Towner: I think we like to conceive a West Covina as a City of quality. This is what protects the man who comes in.with a substantial investment, he knows he isn't going to be under-'. cut by lack of quality in his neighbor. This is what we want. I think we can do this with a helpful, cordial attitude toward substantial de- velopers who want to go along with our headquarter city concepts Councilman Heath: I think your question is for the Council to give an indication of whether they are going to work with developers the way we worked with Minneapolis -Honeywell and that we are willing to work this way with other developers. Councilman Snyder: We have never really had a mechanized system to work with before. It just so happens you had a liaison in this i cases Action on Councilman Towner's motion: Motion passed on roll call as follows: Ayes: Councilmen Jett, Towner, Heath, Snyder, Mayor Barnes Noes: None Absent: None RESOLUTION NO>r2546 The City Manager presented: ADOPTED "A RESOLUTION OF THE,CITY COUNCIL OF THE CITY OF WEST COVINA ESTAB- LISHING A PROGRAM FOR THE DEVEL- OPMENT OF THE WEST COVINA CIVIC CENTER" Mr, Aiassa read said resolution in full. Councilman Towner: There was one other point that was brought out and that was the citizen participation, Councilman Snyder: You could add wording to Section 1 and it would read this way: "including citizen both inside and outside the City, what program is under way and participation," Motion by Councilman Heath, seconded by Councilman Towner that said resolution be adopted. Motion passed on roll call as follows: Ayes: Councilmen Jett, Towner, Heath, Snyder, Mayor Barnes Noes: None Absent: None Said resolution was given No, 2546. ME Adj. C. Ca 2-4-63 Page Ten HEADQUARTER CITY CONCEPTION - Continued Councilman Towner: Was it agreed the Study Session pages through to the Police Ad-' dition, January 30, 1963, are to be inserted for information? Mr. Aiassa: Alright "CIVIC CENTER:MEETING WITH ARCHITECTS "Mayor Barnes: Mr. Thomas and Mr. Sada are here tonight to present a plan for the Civic Center. We would like to know more about it. Mr. Joseph Thomas: I think where we are right now on this Civic Center planning is at a point where we want to sit back and see what our discussion has been in the past on it and think about scheduling, how fast we want it to move and how we get out actual pro- graming going on this, We have been working on the Civic Center plan for quite a few months, chiefly, in an effort to further the City°s campaign to try to land the Superior Courts here. We had this model built and made certain studies which we felt were enough to lead to a Civic Center plan which was reasonable and could be used in this presentation to the Judge's Committee. This preliminary model was made solely for that purpose and to arouse public interest in the project as a whole. I think we are back at the point that we don't want to be influenced necessarily by what we have done in the past on it. As we proceed on this, we do the necessary programing in the proper manner so we end up with a correct master plan for the Civic Center. Some months ago we presented to the City Council more or less of an outline of how we thought this pro- ject should proceed in'.the planning phases. (Reviewed this plan briefly.) We hope to be able to arrange some trips to some newer civic centers and as many of you could go, it would be helpful. We are going to have to do an amount of research on what has been done in other cities. After we have done this, we think we should get into the design development where we start placing the different buildings and start thinking of architectural concepts. After we have`.made these designed development studies, we will carry them on into a complete master plan which will be delineated by drawing sketches, renderings and also a finished model. After the design is set, the next step is to get into working drawings, We.:anticipate that .programing'.and .desigh .on.:this'-would take .up a .period of one year. We have the programing divided into six steps. The first two would go together, the second two and the third two. Step 1 would be an analysis of the growth patterns in your city. Step 2 is the analysis of organizational and functional patterns. Those two steps would be taken together, the studies would be going on at the same time and it would take about two months to do these. Step 3 would be an analysis of space and site requirements. Step 4 is an analysis of project building and site needs. Steps 3 and 4 we anticipate would take 3 months to complete after the first two months. Step 5 would be development of final report and cost es- timate. Step 6 would be master Plano These would go along together. We anticipate that Steps 5 and 6 would take seven months, making a total of one year. Mem Adj. Co Co 2-4-63 Page Eleven HEADQUARTER CITY CONCEPTION - Continued "Civic Center Meeting with Architects - Continued "Mr. Joseph Thomas - Continued: "In arriving at this, we have made a study of what has happened in other cities doing similar things and our, analysis shows us that a year is about the time it takes to do the right kind of a job on this. At the end of -this period we would put all of our reports into a master brochureandit will. be' turned over to you and would contain the complete program, the site plan, building plans, area plans, renderings and sketches of the buildings, rooms and.special features, photographs of a model, de- lineation of the structural, electrical and mechanical structures, our cost estimate along with descriptive text that would explain this to you people and other people interested in the project. Af- ter this is all done, we are ready for working drawings on the first phase or the whole project depending upon how you wish to proceed on this. "Tonight I think we should think a- bout time scheduling, when do you actually want to start on it and get the first step going. Another thing we should think about is the cost picture for the Civic Center buildings. In other words, does West Covina want a minimum cost Civic Center, medium cost Civic Center or high cost Civic Center? We think by good design study and hard work on this that a lot can be accomplished but we can't tell you that you can end up with as nice a Civic Center with $10.00 a square foot as you could with $20.00 a square foot. "These are average costs for dif- ferent facilities: City Halls cost from $20.00 to $22.00 a square foot; Police facilities, $24.00 to $26.00; Fire, $20.00 to $22.00; Main library, $20.00 to $22.00; Community Center, $14.00 to $16.00; Auditorium, $24.00 to $26.00; Art galleries, $19.00 to $21.00; Res- taurants, $30.00 to $32,00. in the H.H.F.A. application that was made, we had a cost estimate in there for the purpose of delineating the funds which would be needed for this study. On that, we assumed that there would be a City Hall, Police facility, Auditorium and Cul- tural Center in this. The City Hall, 40,000 square feet at $22.00 a square foot; Police facility, 35,000 square feet at $26.00 a square foot; auditorium, 70,000 square feet at $25.00; and Cultural. Center, 15,000 square feet at $20.00; the total, $3,840,000.00. In addition, if Civil Defense or emergency operations were in"the basement of the p0!*-j3e building or City Hall it would take 13,000 souare feet and would be around $33.00 a square foot; that Nvould total.$429,000.00. That brings a total for construction cost to $4,269,000.00 and that is what we used in the application. "If you have any questions, I will try to answer them. "Mayor Barnes. I feel that your programing idea is very good. I think it leaves not only this Council freedom of ­action but any other Council that comes after them where you don't do these projects until the actual time of construction. Fundamentally, they are laid out but this is very good. Also, I like the idea of the plan to be displayed in the City and possibly at the Los Angeles County Fair. -11- Adj. Co Co 2-4-63 Page Twelve HEADQUARTER CITY CONCEPTION - Continued "Civic Center Meeting with Architects - Continued: "Councilman Snyder: I think it would be real -helpful and practical for this Council to develop a sort of policy of what we expect of Neptune and Thomas, not only as to cost but as to goals. For my own self, I think we need something functional but attractive. Also, I think since our Civic Center faces on the free- way that it is sort of a gateway to the City of Los Angeles and the County of Los Angeles for people coming in on the freeway and we could possibly illicit some County aid on this basis. I don't know how this could be worked out. I also feel it should be worked out so it could be built in increments. '"Mrs Joseph Thomas: That is the reason that this com- plete programing and master plan is so important because if it is master planned properly, you could build one building and one buil- ding would look right there all by itself until the next one and so forth. "Councilman Snyder: We can let you know pretty well what we want or what we think we want and then we are more likely to come up with a practical useful plan, • "Mr. Joseph Thomas: I think the statement you made is very important to us in that the more you can tell us before we ac- tually try to design these things, the quicker we are going to ar- rive at something that will please you and less lost motion there will be. Mayor Barnes: thing that can function well but thing in an architectural design City of West Covina and make it Mr. Joseph Thomas: I think design and engineering could be done so they fit in to- gether and first we want some - I also think there can be some - that will lend something to the outstanding. We would like to end up with some- thing somewhat unusual but not something that is going way out. We want something that isn't dated. Councilman Towner: I think these ideas and comments are good. While we want the buil- dings functional and within a reasonable budget limitations, I agree wholeheartedly that they should be distinctive and I think this is probably what we will get from Neptune and Thomas as I am sure that is what they have in minds One thing that I was interested in is how we can pace this program. Obviously, it is going to take quite a bit of time, along with our attempts to promote the central business district. What I had hopes of is that here we would have a pilot that would lead the way for other similar development and we want to create a headquarters City idea and I think if we promote that concept in the Civic Center we are more apt to get it in the buildings that go up in the surroun- ding commercial area. With that in mind, how far beyond the first year do we go before we can begin talking to the public about what is going to happen in West Covina's Civic Center. When do we begin to get something relatively concrete and salable to the public? -12- Adj. C. C. 2-4-63 Page Thirteen HEADQUARTER CITY CONCEPTION - Continued "Civic Center Meeting with Architects - Continued: 10 Mr. Joseph Thomas: I anticipate at the end of this year's period we will end up with the concept of the Civic Center which can be presented in drawing and model form. As to when your actual construction program is to begin is strictly up to you people on what sort of a construction schedule you want to put on it, Councilman Towner: What I was interested in was when we reach something that we can use in promotional brochures in trying to attract other investment or development into the City of a com- parable nature. I assume by the end of the year we will have some- thing that is solidified. Mr, Joseph Thomas: The material that is in this brochure could be reproduced into smaller brochures which you might want to use in answering mail that the Chamber of Com- merce gets and so forth from the industry which might be inter- ested in this general area. I like the idea of approaching it with care and finesse rather than jumping in and making our mis- takes now and regretting them later, Councilman Snyder: We intend to build a Civic Center, • We are not just building a model to show around town or using up government funds. (Chairman Renwick entered the chambers at 8:20 P.M.) Councilman Jett: It is not clear in my mind just what you are attempting to ac- complish here or.what you have in mind of building. You have discussed building a City Hall, a complete Police building, an Auditorium and a Cultural Center. I.f an Auditorium, in the event this other develops, will .it be necessary and could we use an Auditorium at this time? If they build something that will seat some 4,000 people as they propose, maybe we would have a duplication that we couldn't sells Councilman Snyder: This is what their studies would show. Councilman Jett: Mr, Thomas, at the beginning in the prices you quoted us, you in- dicated a choice. What are your figures in the H.H.F.A. applica- tion based one Mr. Thomas: These would be more the medium, Mayor Barnes: I think we have decided that the City Hall and the Police building are the ones that we want first in the Civic Center. I would rather go a little more expensive and have a low maintenance cost then to have this constant high main- tenance factor for years. Councilman Snyder: I would agree. (Councilman Heath entered the Chambers at 8:25 P.M.) -13- 10 • ._0 Adj. C. Co 2-4-63 HEADQUARTER CITY CONCEPTION - Continued "Civic Center Meeting with Architects - Continued: "Mr. Joseph Thomas: We will keep you our thinking and doings The whole has to be us working together on it and us keeping on what we are doing at all times. Page Fourteen up -to date 'on what we are ' - concept of this you up to date Councilman Towner: Basically, you -will start out with a concept of a Civic Center which we apparently intend to draw up, and you will consider the need for each of these buildings within the Civic'Center or possibly some place else, you will keep us in" formed as ,you go' along, o£ the data; you have and we can decide if we want to include.i.t in or put it out and as the project goes a- long you will come to us with your data and we make the decisions. Mr. Joseph Thomas: We are going to have to.be able to speak to someone and get all infor- mation at all times. I would anti- cipate we would go through the City Manager and I assume he would have instructions go through and from the City Council as to how he would work with us on this. We.have to be able to make calls at various times and to be able to work with your department heads. Mayor Barnes: I feel Mr. Aiassa, even though time will, have to call meetings Lain stages. Mr. Aiassa: Councilman Snyder: I think a representative from the Planning Commission would be very helpful as a part of a committee° they work through him, from time to of the whole Council to resolve cer- Mro'.Thomas wants to have a liaison and if there is a policy decision to be made or an interpretation, there will be a meeting with Mr. Thomas and the Councils The liaison should also determine if you are deviating from our pol- icy. If we were going to draw up. a policy, what would be the frame- work? Mr. Joseph Thomas: We would want you to tell us how we are to proceed on this in get- ting our information, whether we are to go to the department heads through the City Manager or what and that'we would make reports to you periodically and any instruc- tions that you give us .at this time -are going to be helpful rather than a hindrance. Councilman Towner: I think the idea of liaison in this particular situation is not necessary. It might prove to be a hindrance. Councilman Snyder: What I am attempting to say is that we have to set up the policy.: Councilman Jett: I think that is right. -14- r� U Adj..C. Co 2-4-63 HEADQUARTER CITY CONCEPTION - Continued Page Fifteen "Civic Center Meeting with Architects - Continued: "Councilman Snyder: I think basically we could say that we approve of the progra- ming that we approve of what he has laid out here and secondly, we would direct that he work through the City Manager and department heads to gather his information. Councilman Jett: This sounds like a pretty extensive program of investigation. Are we spending a lot of money here that isn't necessary to spend? What I am concerned about is building a City Hall and a Police. station, All this other may be necessary; I don't know. However, I think most of this information is avail- able in our files which would be available to you through our staff but do we want to enter into a year's program just making a study? Mr. Joseph Thomas: Our analysis will relate 'to your Civic Center, how the buildings will be buil.te We don't propose to do work that is available but we would take the information which you have, analyze it and relate it to the actual Civic Center program, Councilman Snyder: We are building something here that is going to last at least 50 years so you have to plan a Police station that can at least be expanded for 50 years of use. We have to fit this to West Covina's needs. This analysis means that he is going to put together the facts of West Covina's needs. Mr, Joseph Thomas- I don't feel that the time is too much here if we are going to do a real thorough job on this. Councilman Towner- I would prefer to have these anal- ysis and projections made for us. so that we know we are not going to be held up to ridicule later on because we throw up a building in a hurry which doesn't fit the City. If we take this year's study and as we get our information and make our decisions, we can at -that time release publicity to the public and make a showing that we are taking these steps and these thoughts and creating a favorable public atmosphere as we take these planning steps. Councilman Jett: Mr. Jospeh Thomas: Councilman Snyder: Councilman Jett: I am against spending this kind of money for a study we are not.even sure we are going ahead and build this. The cost for the architectural services is applied to the entire architectural services. Would it help if we stated we were going to adopt a real pro- gram to build a Civic Center. From there we find ways and means. I ;think that is the step. -15- Adj. Ca Ca 2-4-63 Page Sixteen HEADQUARTER CITY CONCEPTION - Continued 'Civic Center Meeting with Architects - Continued: "Councilman Snyder: Why not, right along with this, start an active program for pro- motion and ways and means? "Councilman Jett: I think Councilman Snyder has the right approach here. We are going to have to make an announcement to the effect that we are going to build the City Hall and the Police Station and get this started and that we have entered into contract with Neptune and Thomas to start this rolling. "Mayor Barnes: We get pictures in the paper of the model of the fire station and library stating that this is a pilot of Neptune and Thomas's effort to do our Civic Center and state this was done out of capital improvement and state we are going into this program of building a City Hall and Police station and work up to this and I think this program could go right along withthe develop- ment of this Civic Center, Councilman Snyder: I think it should start out with a resolution as soon as possible stating officially the policy that we are going to follow. . "Councilman Towner: As I understand it, just a general consensus here, we have an agree- ment first on the programing pre- sented to us by Neptune:.and Thomas. Secondly, we have an agreement that the liaison is to be through the City staff with meetings with the Council and policy decisions have to be made. Thirdly, we agree we are going to build a Civic Center and anticipate that the first units in the Civic Center will be a City Hall and Police station. Another point made is concurrently with these studies we will also determine or begin studies on ways and means and also concurrently, we will begin the promotional, aspects so far as selling it to the public and advising those interested in West Covina, both inside and outside of the City, what program is underway. "Councilman Snyder: I think this should include citizen par:t'i`cipati,ono . "Councilman Jett: I think this pretty well outlines our program, "Councilman Towner: If we could have this drawn up. in a resolution at our next Council meeting, we could release it with information on our new fire station. "Chairman Renwick: I think Mr. Joseph could gather up with the other department heads and find out where they stood and give us a brief outline of where we stand on this, perhaps every other meeting. -16- Adj. Co C. 2-4-63 Page Seventeen HEADQUARTER CITY CONCEPTION - Continued "Civic Center Meeting with Architects - Continued: . "Mayor Barnes: I think these findings would be turned over to Mr. Joseph to in- form the Planning Commission. I would like to have either yourself or•a representative of the Plan- ning Commission to sit in on these meetings with the Council so you would be appraised of what was taking place. "Chairman Renwick: TRAFFIC CONSULTANTS PROPOSAL CENTRAL BUSINESS DISTRICT V. Gruen Mayor Barnes: Mr. Aiassa: take this on the llth and review it will presume it is okay and if there them and we will discuss them later. Mr. Dosh: Mr. Aiassa: flow of traffic? (Vincent Avenue part of their study. Councilman Towner: Councilman Jett: LOCATIONS OF ON SALE LIQUOR That sounds like a good idea." I believe we agreed Mr. Gruen would do the study in total and would not use City forces. Yes. The "A'? Plan, the one you asked for, was $19,000.00. I think it would be advisable to and if there is no objection we are objections, let me know about The.reason Gruen proposes the City do some manual work is they will charge us two and one half times the wage rate it would cost us if we were to do it ourselves. Do you propose to suggest to these traffic consultants the possibility of.this street around here and this Interchange.) This is supposed to be Isn®t it possible that if Coun- cilman Jett has an idea to recom- mend on this, it should be trans- mitted to Victor Gruen and let them analyze it? I have plans for this and I will hold it over, Mr, Aiassa: I have maps showing the taverns. . (Read report from Chief Sill re this matter,) This is bringing about police problems. I would like an expression from the Council. We could write to our Assemblyman and so notify him that our town is getting too many taverns and that if there is some legislation where this can be limited. Mayor Barnes: There are some restaurants that do serve beer and these are also included. -17- Adj. C. C. 2-4-63 Page Eighteen LOCATIONS OF ON SALE LIQUOR - Continued Councilman Snyder: There is a difference; they are not taverns. Councilman Towner: The things we are concerned about are like South Glendora Avenue which is beginning to get thews pects of a tavern center and this could turn into a real trouble spot. Councilman Heath: I think a lot depends on the wor- ding of our protest. If it is worded to the effect that we would like to prevent an accumulation of spots in one area then I think we should send a protest but to make protest that we have enough beer' joints in the City, I think this is interfering with free enterprise. Mr. Aiassa: My suggestion is not a protest, it is just to make them familiar with what problems can develop if this pace we are going at now con- tinues. Mayor Barnes: Do we have any reports from other cities on this? Mr. Aiassa: They discussed this in the Peace Officers group meeting. Each • Chief has his own troubles. Councilman Towner: I think there are other things besides the actual number of spots in the City that effect how many go into a City and one of them is the price of the license and what type of place can get it. I would prefer that if Sill has information and statistics showing a rise and specific problems out of this type of ac- tivity then we should provide that to an Assemblyman. Councilman Snyder: I do think that this map, just in looking at it here, is better than in some cities in that ours are lo- cated in our downtown area and not scattered among the residential. Councilman Heath: Can we definitely tie the rise in trouble in the City to the fact of on sale liquor? What basis have we got for this? How do we know it is due to the fact of on sale liquor? Councilman Towner: I think that's right. I think we should get this information from Chief Sill and we should bring it up later. PRECISE PLAN ADMINISTRATION AMENDMENT NO. 52 PROPOSED Mr. Aiassa: The final action from :the Council was to table this and hold it in- definitely. I would like to bring this up because it is a minor amendment to the precise plan procedure. We have constant problems with this. People come in with minor adjust- ments to a precise plan and etc. ONZ • L� Adj. C. Co 2-4-63 AMENDMENT NO. 52 - Continued Mayor Barnes: Page Nineteen We would like to study this*' We haven't recently; 'Do you have any particular suggestions? Mr. Aiassa; The Planning Commission adopted it in 1961. This gives the same pro- visions we now recently granted"on minor adjustments in the R-1 area. It would solve having a lot of peo- ple havirig_to wait two or three weeks to apply for an adjustment to their precise plan. Introduce this and have two weeks for time to read it. It should be read completely by Council. Councilman Snyder: Councilman Heath: Mr, Aiassa: Could we put this on the agenda for consideration? I think it is time we took action on this. The one in the R-1 is working fine. We'll set it up for the llth> METES AND BOUNDS SUBDIVISION 135-59 Lark Ellen and Herring Street Mr. Aiassa: We have a lot split coming up on Lark Ellen. (Read memo from Mr. Dosh to the City Manager and the City Council dated 1/21/63 re this matter as follows: "January 21, 1963 Metes & bounds Sub. #135-59 To Jo Dosh, Pub. Ser. o Dir. City Mgr. and City Council "Attached herewith are photographs and base map of properties on the west side of Lark Ellen between Vine and Cameron. The total number of palm trees include 18 large trees and 4 small.:ones o "As you can see from the attached photographs, it would be necessary to relocate or remove these palm trees in order to improve the frontage. It should further be noted that there are utility poles in the street area which will re- quire extensive relocation work. To J. Dosh, Pub. Ser. Dire" This gentleman wants to divide his lot. We normally would demand all these improvements.. We would like to have an expression from the Council on your thinking in re- lationship to the general improvement within these three blocks. Would we be willing to put in the street improvements if they put in the curb and gutter. My recommendation would be if they put the curb and gutter in we would put the street in but they would have to pay the excavation cost of removing the existing curb and gutter and ex- isting improvements. We did that on the east side and it worked out very well, The City has established a precedent on the trees so we would probably have to relocate them. Councilman Towner: Is this a street that would re- quire sidewalks?' -19- s Adj. Co Co 2-4-63 M & B SUB, DIV. #135-59.- Continued Mr. Aiassa: Councilman Snyder: Councilman Jett: Page Twenty Yes. We are going to need sidewalks. It is approaching two schools. I would like to see sidewalks there. Councilman Towner: It seems to me this is the kind of - a street where two factors point to the City picking up the tab on'the sidewalks. You have Cameron High School and West Covina High School; we have a secondary street and we have a long series of developed lots without sidewalks where the property owners are riot going to -put them in so I don't see how we can force this metes and bounds development to put in sidewalks. Councilman Jett: I think you.°re right. Motion by Councilman Towner, seconded by Councilman Heathy and carried, that the policy on the west side of Lark Ellen Avenue between Vine Avenue and Cameron Avenue for development be a7s follows: That palm trees are to be relocated at the City's expense; curbs and gutters are to be provided by developers; street paving and sidewalks by the City; and removal of old structures by the developers; and that this policy be applied to Metes and Bounds Subdivision 135-59. SURPLUS PROPERTY Mr. Aiassa: I think it might be advisable if we include a portion of the Study Session minutes of January 30, 1963; and next Monday night I'll want authorization from the Council to put this in actual formation; "SURPLUS PROPERTY - STATE "(Maps were placed on the board and explained by Mro Aiassa.) "Mr. Aiassa: Parcel 1 is by the West Covina Hospital, There is some question if this will be put up for. sale be- cause we have given them suggestions of the redesign of the off ramp and the only logical user of it is the hospital. "Parcel 6, is located on the west corner of the north frontage road and Cameron Underpass. The only possible access would be into the Underpass which would not be per- mitted. It is felt that it should be suggested to the State that these parcels be retained by them for future changes in the inter- change. "Parcel 7 is located on the north side of the freeway between Lark Ellen and Azusa. This is 52 feet deep and not suitable for frontage road. Mr. Lathrop felt it should be landscaped by the State for buffer to the adjacent R-1 property. Do you want to follow this recommendation to tell the State to re- tain this and landscape it? The only thing they could do is sell it to all the adjoining properties. -20- 11 Adj. Co Co 2-4-63 Page Twenty -One SURPLUS PROPERTY - Continued "Surplus Property - State - Continued: "Councilman Heath: I think we ought to recommend that they landscape its "Mayor Barnes: I think so, too. ?Councilman Towner: It would screen the backyards there. "Mr. Aiassa: Parcel 8 is located at the south- west quadron of Azusa Avenue acid the freeway and it is felt that the state should retain this for landscaping. There is very little buffer here for the R-1 property. "Mayor.Barnes: When we tell the State to land- scape these, this doesn't mean eventually we will be taking over this landscaping, does it? "Mrs Aiassa: If they maintain these little pieces in here, we may have a little problem but as far as Noo 7 is concerned, as long as they keep the fence within the free- way right of way, it is theirs. "Councilman Heath: "Councilman Jett: "Mr. Aiassa: I think we should follow the staff recommendation and let them landscape this parcels I agree. Parcel 9 is located in the south- west corner of Barranca and the freeways This is a high slope and goes straight down. "Parcel 10 is where they change the wash over. I don't know if there is much use. "Parcel .1.1 is located at the southeast corner of Citrus and the freeway. This is part of the the property that was sold to the property owners. "Next Monday night I will want authorization from the Council to put 'this in actual form ac- tion. I am negotiating tomorrow with the surplus property in the Civic Center. We will bring this up Monday night, confirm the action and send the letters to the State." I am to have the Council accept these Minutes as the Council's policy and direct the City Manager to notify the State of their action. Councilman Towner: Mr, Aiassa: There are items missing here. I don't see 3, 4 and 5. What are they?, They are the strip. -21- Adj. Co Co 2-4-63 SURPLUS PROPERTY —Continued Councilman Towner: Mr, Aiassa: Councilman Heath: there are three that the interchange. Page Twenty -Two They are not mentioned in the Minutes and if we approve this as our policy, we have left some- thing out. 3 and 4 is that parcel Which 'is rather large and'ran along the south frontage road. There is only one parcel I thirik we are interested in and that is the one in the Civic Center and State might need for the changing of the Motion by Councilman Heath, seconded by Councilman Towner, and carried, that the City Manager be instructed to arrange the purchase of the tri- angle of land in the Civic Center from the State. Councilman Heath: Move that the City Manager be - instructed to return these maps to the State Highway Division and advise the State Highway Division that Parcels 1, 2 and 6 may be needed at a later date for revision of the interchange and fur- ther that Parcels 7 and 8 be retained by them and landscaped. Councilman Towner: Mr. Aiassa: Councilman Towner: Action on Councilman Heath's motion: and carried. DEFINITION OF BUILDING HEIGHT Mr. Aiassa: We went over all these, The. Study Session Minutes left some of them out. I think the only ones we really left out were 4 and 5. Our consensus is in the Study Session Minutes as far as we went with :the. addition of 4 and 5 which are the triangles be- tween the alley and the.frontage road. Seconded by Councilman Jett This is a recommendation of the Planning Commission. (Read recom- mendation from the Planning Com- mission regarding this matter.) Councilman Snyder: It doesn't answer the problem. They don't define what grade is. Mayor Barnes: Councilman Snyder: Most everything is on finished grade,. They have to know what finished grade is. Councilman Heath: The whole purpose of this is to protect the people adjacent to the area. Therefore, the refer- ence should be made to those people and not to,something we concoct on the property itself. -22 :7 • Is Adj. C. C. 2-4-63 DEFINITION OF BUILDING HEIGHT - Continued Councilman Towner: Mr. Aiassa: Councilman Heath: Page Twenty -Three Isn't it true we have prior approval of the grading plans? You have 'never officially gone on record demanding finished grades of any of these precise plans. We have to give the staff a policy of what is meant by grade and ele- vation. Councilman Towner. I think the definition is fines The thing we are concerned about is site grading so we can accept this grading but hold it in abeyance until we get another definition or control over the site grading and I think this is the problem we ought.to refer back to the Planning Commission. Councilman Heath: I think it is different than this. I think what.we are trying to do is get the height of the building in a certain position in relation to the people in the area. Councilman Snyder': I think this problem arose be- cause of an oversight. I think if people knew the height of the building was to finished grade and they knew what finished grade was, they would have a chance to object to it. Councilman Towner: I think it is the combination of these two things that determine whether or not it is acceptable or objectionable to the neighbors. I. think if you try to measure the height by the height of the adjoining property you are going to run into severe complications. What we have from the Planning Commission relates solely from measuring the building height from site grade. Now we have to get some definition or control over site grade and then we can find out what we are talking about. Councilman Heath: We are going a long way around to achieve what we want to do. Councilman Snyder: I think all. we need to require is site grading. Motion by Councilman Towner, seconded by Councilman Snyder, and carried, to withhold action on the definition of building height pending further study and recommendation by the Planning Commission as to the definition and control of site grading. ROWLAND AVENUE LANDSCAPING Mr. Aiassa placed a map on the board, explained same and read memorandum regarding this matter, and read supplementry report on this matter. Mr. Aiassa: If you put in the new strip, it would.cost approximately $4,625.00 plus. an an'laxal maintenance of $1,900.00. -23- • 0 0 Adj. Co C. 2-4-63 Page Twenty -Four R,OWLAND AVENUE LANDSCAPING - Continued Councilman Towner: -Why do we get concerned with a' problem like this which is nice but it is not urgent? Councilman Heath: Councilman Snyder: Councilman Heath: Mr. Dosh: Councilman Heath: Councilman Towner: The piece to the east has been completed by the City. We had a petition on this. How much would it be to forget the landscaping and just do the streets and curbs and gutters? Our cost would be about $4,OOO.00. It seems our move would be to put in the street improvements and let it go at that. This ought to be a good project for West Covina beautiful, Councilman Heath: I would suggest we have the City Manager contact the owner and see if he would go ahead at this time and if not, would he put up a bond and if he would do either one of these things to go ahead with the improvements. Otherwise, report back to the Council, Councilman Jett: That is a good suggestion.. Motion by Councilman Heath, seconded by Councilman Jett, and car- ried, that the City Manager contact the owner and see if he would go ahead at this time and if not if he would put up a bond and if he would do either one of these things to go ahead with the improvements, otherwise report back to the Council. Councilman Snyder: I think we ought to indicate to the staff that we don't want to do anything with the landscaping, NEW POST OFFICE STUDY Councilman Jett: I don't think we have anything particular to report. I would like to meet with Mr. Aiassa some time tomorrow but I will call him for an appointment and we will get a letter going that we indicated earlier, Councilman Snyder: I don't see how they can move the Department of Motor Vehicles. They don't have enough parking as it is and it would certainly be more expensive parking at the new place. Mayor Barnes: I think that thought has been discarded. Councilman Heath:, Any chance of hooking it onto this new Federal building that is coming in? -24- • Adj. Ca Co 2-4-63 NEW POST OFFICE STUDY - continued Councilman Jett: Mayor Barnes: Mr, Aiassa: Page Twenty -Five This Federal building has fallen through. There isa possibilit� of leasing this present building for some of those facilities. Is'it agreeable with you that - Councilman Jett get together with you, Mro Aiassa,' and draft a let- ter to Mr, Cameron? Yes. I think we ought to send this report to Mr. Cameron, Motion by Councilman Tonw er, seconded by Councilman Jett, and carried, that Councilman Jett be authorized to draft a letter with Mr. Aiassa to be sent to Mr. Cameron. AMENDMENT TO MASTER PLAN FOR TREES Mr. Aiassa: I would like to accept the recom- mendation from the Parks'and Rec- reation Commission on the replace- ment of one known as Magnolia treeVJp-Jxh Eucalyptus. Councilman Towner: We are adopting an amendment to the street tree list replacing the magnolia tree WT-bA the eucalyptus. Motion by Councilman Heath, seconded by Councilman Towner, and carried, to accept the recommendation from the Parks and Recreation Commission. on the amendment to the street tree list replacing the magnolia tree p-ththe,eucalyptus tree Mr. Aiassa: They will want to know what fur- ther steps are anticipated for the implementation of this plan. I would like to recommend that we have the Parks and Recreation Commission start doing some studies in the West Covina Center because of three brand new magnolia trees. Motion by Councilman Towner, seconded by Councilman Heath, and carried, that the Parks and Recreation Commission immediately undertake a study of how to improve Glendora from the frontage road at least up to.the Walnut Creek Parkway including not only the type of tree but the cost of planting, where they should be planted, who should pay for them and who should maintain them. SIDEWALK STANDARDS Mr. Aiassa: You discussed the possibility of changing the standards by reducing it from 5 feet to 4 feet in width. Also, there was the discussion of having the side- walk next to the curb instead of the parkway and also a general over- all impromment plan of the secondary streets that don't have side- walks. Motion by Councilman Heath, seconded by Councilman Jett, to change the.sidewalk standards from 5 feet to.4 feet except in the commercial areas. -25- Adj. Co Co 2-4-63 SIDEWALK STANDARDS - Continued • Councilman Towner: 0 V Mr. Dosh: Councilman Heath: Page Twenty -Six There are heavily travelled areas such as around a school site where I can see a 5-foot sidewalk might be more desirable. What do you do.when commercial abuts residential property° You have to make the break some place. Mr, Aiassa: If the majority of the sidewalk is 4 feet, it should all be 4 feet. If the majority is 5 feet, it should all. be 5 feet. If there is no sidewalks, there the percen- tage of the property would determine the size of the sidewalk. Councilman Towner: I think it is more easy for admin- istration ifyou put the jogs in, Councilman Jett: I'll withdraw my second until such time that this is more clear. I think we want to establish a min- imum of 4 feet in all residential areas and that the minimum width in commercial areas, around school areas, should be 5 feet. Councilman Snyder: Councilman Heath: Councilman Towner: I think the staff should come up with a definition that they can follow. My original, motion was that we go to a 4-foot sidewalk in all resi- dential areas. I think that is the easiest thing to administer. It doesn't cover all. our problems but it is sub- stantially what we want. Motion by Councilman,Heath, seconded by Councilman Jett, and carried, to change the sidewalk standards from 5 feet to 4 feet except in the commercial areas. (Councilman Snyder voted "No".) FIREWORKS ORDINANCE Councilman Jett: Mr, Flotten: Mr. Heath: I made a written recommendation on that last year. We have the Opti- mists still asking for it and they have been allowed in other cities. La Puente just went through this and they came up with the same sort of thing. With your permis- sion, I can see what happened down there. I think it would.be a good thing to find out that information. -26- 0 0 40 Adj. C. C. 2-4-63 FIREWORKS ORDINANCE - Continued Mr, Aiassa: Mayor Barnes: PROPOSED ANNEXATION 182 Page Twenty -Seven I would like to turn this -Fireworks Ordinance over to the City Clerk. I would like to appoint Mr. Jett to work with Mr. Flotten on this. Mr. Aiassa: This is the Hollenbeck thing' I- ' believe you received a copy of our report on 1/25/63,' 1 would like to have the Council refer this to the Annexation Committee and see if we can meet with these property owners and see what answers we can give them. Mayor Barnes: in their City. Anyone they serve is almost double for the water. I think these cost figures really prove a point that Covina is char- ging half the amount for anyone with - outside of their City boundaries, it Councilman Towner: The difficulty is that these people can annex to Covina and accomplish their purpose of lower water rates very simply. We are going to have to sell them on something more than just the water alone. We would have to match the water rate and 'then offer them something else. Mr. Aiassa: I would like to have this refer- red.to the Annexation Committee and they proceed with a meeting with the property owners. Councilman Towner-. Before they meet with the property owners I think they should have the information on all of these problems and the answers on all of them because it makes it difficult for -the Annexation Committee to meet with people and have lots of questions and no answers. You have sidewalks,. you have the water service, you have connection between the water companies, you have police, fire, insurance rates; the whole picture should be made out for the Annexation Committee so they have the information to work with when they go there to talk to these people. Motion by Councilman Towner, seconded by Councilman Jett, and carried, that information and meetings regarding proposed Annexation No'. 182 be referred to the Annexation Committee. Mr, Aiassa-, Mayor Barnes: If the Annexation Committee will submit a list of all the things they want information on, we will submit it to you. All right. -27- s Adj. C. C. 2-4-63 Page Twenty -Eight AZUSA AVENUE - SALE OF JACKSON PROPERTY - SALE OF MARSHALL PROPERTY • Mr. Aiassa: All I need is authorization to engage Verne Cox to proceed'with' an appraisal on the Marshall prop- erty for condemnation. Our staff has been trying'to find out from Mrs. Jackson which program she wants to do. We have one more meeting coming up. Councilman Heath: I have all respect for her feelings and think if there is any way we can gracefully do it, I think we ought to try to acquire.that land within the next two or three months. We ought to tell her we are going to start acquiring the property and we will do it within 4 or 6 months. Motion by Councilman Heath, seconded by Councilman Snyder, and carried, that the City Manager be authorized to instruct Mr. Verne Cox to give us an appraisal on the Marshall property at the earliest possible time for condemnation procedures. Councilman Jett,: On appraisals, I would like to suggest that Mr. Aiassa contact Harrison Baker, Jr. and get an idea of what he would charge us for some of these things. He owns property in West Covina; he has been in business here for years; he is recognized by the State, by the Courts of California as one of the top appraisers and I think we should have some indication from him and possibly a couple of others instead of giving this all to Verne Cox. I have nothing against Verne. Councilman Heath: I think Councilman Jett's point is well taken. Mr. Aiassa: Are there any other names to suggest? Councilman Towner: I think we ought to have a resume of his qualifications and we should explore and see if there are other local appraisers and have them submit their qualifications so we can be familiar with these people. Motion by Councilman Heath, seconded by Councilman Snyder, and carried, that the City Manager be instructed to contact Mrs. Jackson to see if we can't arrive at a date of acquisition of her property in terms of three to six months from now. PRECISE PLAN 94 Mr. Aiassa: We have gone over this many times. I would like to have permission from the Council to have one more meeting with Mr. Pick and see if we can resolve his problem. His big problem is parking and front improvements. Councilman Snyder: That is an extremely dangerous situation and I don't understand why there hasn't been more acci- dents there. Ion • 0 Adj. C. C. 2-4-63 PRECISE PLAN NO. 94 - Continued Councilman Jett: Councilman Heath: Page Twenty -Nine Why shouldn't we bring this'to a head and require him to provide parking. He hasn't got it. Councilman Towner: The problem is we'have no leverage with which to require Mr.Pick 'to do anything. He is'in thereunder a legal situation. We are just going to have to get his cooperation. Motion by Councilman Jett, seconded by Councilman Towner, and carried, that the staff contact Mr. Pick with the instructions to make every effort to complete the improvements in front of his building and to find a way of providing parking for his customers. ACCEPT TERMINATION AGREEMENT, COUNTY OF LOS.ANGELES, BRUTOCAO COMPANY AND CITY OF WEST COVINA FOR TRACT 27383 Mr. Aiassa read a letter regarding this matter and the agreement prepared by Mr. Williams. Motion by Councilman Towner, seconded by Councilman Jett, and carried, to approve the agreement and accept jurisdiction of the subdivision contingent upon appropriate action being taken between the County and Brutocao Development Company. TRAFFIC SIGNALS AND SAFETY LIGHTING MAINTENANCE Mr. Aiassa: On the request of the Council, we made a check of the cities who are using this gentleman's service. (Read report by Mr. Pontow re this matter dated 1/25/63 as follows:) "January 25, 1963 Traffic Signal Maintenance Agree- ment City Engineer City Manager "Discussions have been held with representatives of the fol- lowing agencies which have their traffic signals maintained by the Traffic Signal Maintenance Co.: - "Orange County -Mr. Anaheim -Mr. Fullerton -Mr. Monterey Park -Mr. Bell -Mr. La Habra -Mr. Montebello -Mr. Herman Kimell, Traffic Engineer Ed Granzow, it " George Palm, it Wilbur Lockman, City Engineer Bishop, it'• Byrum, it" C.M.Hale, Street Superintendent " In each instance, these officials were completely satisfied with the quality of service, promptness, and general performance of the Traffic Signal Maintenance Co. " Our own experience with this firm dates back to 1957, as they have been maintaining the freeway underpass drainage pumping stations since that time. Their work on these sites has, in our opinion, been completely satisfactory. (Signed) Gerald Klein (For) R. E. Pontow,City Engineer" -29- • Adj. Co Ca 2-4-63 Page Thirty TRAFFIC SIGNALS AND SAFETY LIGHTING MAINTENANCE - Continued Councilman Jett: Councilman Heath: we get it done more efficiently the County. What is the reason for using this ,and.for making the change? I think any time we can .'throw a job like this to private enter= prise I think we §hould because and better and we take a burden off Motion by Councilman Heath, seconded by Councilman Snyder, and carried, that the Mayor and the City Clerk be authorized to sign an agreement with the Traffic Signal Maintenance Company for a period of five years with a clause for a 30-day cancellation as recommended by Mr. Pontow in his report. HIGHWAY USERS TAX Mr. Aiassa: There is a new Senate bill and it is known as 11344 Senate Bill" under Collier and it made three changes to the original proposal. The 5/8 money to gas money to City was amen- ded from 601% for construction and'40% to maintenance to 80% for main- tenance and 20% for construction, 2, the phase of matching, is reduced from 50-50 participation to 1/3 matching. The City only puts up one- third. 3, they will still use the Selective Aid system which will deter- mine your major streets., Under your present formula, 40% of the money is used for maintenance and the rest of it comes from the General Fund. Instead of you digging into your General. Fund for maintenance you will be using the 80% for maintenance and what you used to use for mainten= ance you will ask for match funds for new construction. So, actually, they are doing the cities a favor that require more maintenance. Councilman Towner: Mrs Aiassa: Councilman Snyder: Mr. Aiassa: Councilman Snyder: If this bill is adopted, it would free some General. Fund money that we could use to get matching funds? That's right. The cities that are deficient in streets are terrificly deficient and I question if this bill is adequate. Is one cent adequate? According to the SCR report of de- ficiency, it will take a long time to build things up to standards Is this money to come back to cities under the Mayo -Reef form- ula? Mr. Aiassa: It will come back under the same . formula you have now. There is another advantage, You will be getting the 80 and 20 on the new formula but you can go for whatever amount you want to on the match basis. You have to develop -a program where you are going to drain the present General Fund money and reserve it for major improvements. -30- Adj. Co Co 2-4-63 Page Thirty -One HIGHWAY USERS TAX - Continued Councilman Towner: It looks like we are going in the right direction. This one 'cent - • Users Tax is collected along with the other gasoline taxes. It goes to Sacramento and is distributed out and is this subject to this formula that we spoke about earlier that now provides that most of it goes to Northern California? Mr. Aiassa: The way it is broken down is the 5/8 will be pro rated on the basis, of 80 and 20. As I understood it, the additional cent will be picked up on this one-third match basis. It comes baek.to you on the match basis. They are going to change the present formula to read that the 5/8"will be redistributed on a differ- ent basis so that most cities will be relieved of their general funds to go after these match funds. 120 cities support this bill, 20 are against this and 240 still are deciding. Councilman Heath: I would like to have more infor- mation, Mayor Barnes: I would, also regarding Senate Bill 344. Mr, Aiassa: We can get a copy .of the bill for you. Councilman Heath: There,is a .Limit to where you start . and stop taxes. I think the people in -,this State are taxed to the hilt right now and more so and the easiest way is always to raise the taxes. Councilman Towner: I think we need more information including the report of the League. Mr. Aiassa: We will hold this over. Councilman Snyder: I think any benefits we received from either Federal or State Govern- ment where matching funds are in- volved, it has been my observation that these are the most beneficial because it left a certain amount of incentive at the local level, FEDERAL AID ON AZUSA Mr, Aiassa: I have a request from the County, a resolution requested by the County Road Department. This is Federal aid to'Azusa Avenue. The County is trying to use FAS funds. The only way they can do this is to establish this under the Federal Aid Secondary System, They would like to have this.resolution adopted. • RESOLUTION NO. 2547 The City Manager presented: ADOPTED "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA RECOM- MENDING TO THE LOS ANGELES COUNTY BOARD OF SUPERVISORS THE DESIGNA- TION OF AZUSA AVENUE BETWEEN THE SAN BERNARDINO FREEWAY AND THE SOUTH CITY BOUNDARY OF THE CITY OF WEST COVINA AS AN ADDITION TO THE FEDERAL - AID SECONDARY SYSTEM" -31- • • Adj. C. C. 2-4-63 Page Thirty -Two RESOLUTION NO. 2547 - Continued Mr. Aiassa read the said resolution in full. Motion by Councilman Jett, seconded by Councilman Towner, that said resolution be adopted. Motion passed on roll call as follows: Ayes: Councilmen Jett, Towner, Heath, Snyder, Mayor Barnes Noes: None Absent: None Said resolution was given No. 2547. RECREATION AND PARKS Mr. Aiassa: You all have copies of the action taken by the Recreation and Park Commission at the regular meeting of January 24, 1963. I would like this in the Minutes: "SUMMARY Recreation & Park Commission City of West Covina January 24, 1963 -------._---------------------------------------------------------- ACTION TAKEN BY THE RECREATION & PARK COMMISSION AT THE REGULAR MEETING OF JANUARY 24, 1963 APPROVED: 1. Request by Maverick League to expand age levels to include 16 year olds and divide into two age divisions with conditions. DISCUSSES & HELD 2. For further review, operation program for Community Center. APPROVED: 3. Recommended to West Covina Unified School District request of Sunset Pony -Colt League to install outfield fence at Del Norte School. APPROVED: 4. American Little League request to in- stall night lights at Cortez Park. APPROVED: 5. Request of Pacific Coast Little League to install underground dugout and bleachers at Palm View Park and .recommend to Covina Valley Unified School District that per- mission.be granted the League to install 616ctric..'score-board and outfield fence on Rowland School property. DISAPPROVED: 6. Plans of the Mustang Pony -Colt League ,for concession stand and referred back to League for further information, APPROVED & ENDORSED: 7. Request of South Hills Little League for permission to.construct concession stand on church property at Service and Valinda Avenue." =32- *1 Adj. C. Co 2-4-63 Page Thirty -Three RECREATION AND PARK Continued Mayor Barnes: .I_had- a tall 'firom Mr. Galster and he would like to set Up a field -- trip for the Council and Mr.' Aiassa along with representatives from the Boy -Scouts and the Gikl Scouts for the park location. I'contacted Judge Martin today and also th6­othek representative, who are quite active in Boy Scouts and they suggested a Mr. Paige, who is the Los Angeles County Area Scout Planner. As - soon as we get a date, Mr. Galster will let me know and we can notify everyone, Do you all -feel you can make it on a Saturday morning? Councilman Towner: I would consider this kind of A command performance ' considering what Mr. Galster is doing for us. Councilman Jett: HOSPITAL TRIP Councilman Jett: I Mayor Barnes: Councilman Heath: TRUCK ROUTES I'll make an effort to be there. What about the trip through' the hospital? It has tentatively been set for the 10th of February. I'll ask Eileen to send you all notices after I check for sure with Mr. Sullivan. I won't be able to make it. Councilman Towner: I have the truck routes that are coming up for consideration. I hope at our next Council meeting. This is a request to the East San Gabriel Valley Planning Commission and it has been pending for almost a year. I would like to have the Councilmen provided with new maps of these proposed truck routes un- less they already have them. Mr. Aiassa. They have been provided with those maps. Councilman Towner: Review them because we would like to get that action , through' .if we could. There being no further business, motion by Councilman Towner, seconded by Councilman man Jett, and carried, that this meeting be adjourned at 11:55 P.M. APPROVED Mayor ATTEST. y C er -33-