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01-28-1963 - Regular Meeting - Minutes1 cs: MI NUTES OF THE REGULAR MEETING OF THE CITY, COUNCIL CI TY OF WEST' CO:VINA, CALIFORNIA January 28, 1963 The regular meeting of the City- Council was called to order by Mayor Barnes at 7:45 p.m. in the West Covina -City Hall. . Councilman Jett led the pledge of Allegiance and the invocation was given by Dr. DeWitt J. Brady of the Congre- gational Church of the Good- Shepherd. ROLL CALL .-Present: Mayor Barnes, Councilmen Jett, Towner, Heath, : Snyder Others -Present: Mr. George Aiassa, City Manager Mr.. Robert Flotten, City Clerk Mr. Harry C. - Williams, : City Attorney Mrs Fern S. . Merry, City, Treasurer Mr.. Thomas Dosh, Public Services Director Mr. Harold Joseph,: Planning Director Mr. Gerald=Weeks, Administrative Analyst APPROVAL OF MINUTES December 10, 1962 - Approved as corrected as follows: • Councilman Towner: On a move that was taken there was an in- correct recording of the vote. The other matters mentioned by me at the previous meeting about errors in the recording of these Minutes„ rather than go over them in detail and attempt to make adjustments in the Minutes, I merely want recorded that I do not consider these in substance a verbatim and accurate statement of what was said. I think so long as the votes are recorded and the motions are recorded properly that I would have no objection to the Minutes going through on that basis. There was a vote on- Page 1.7 an d should be re)cor.detl"Aye" on my vote. That is at the bottom of. the page. .Mayor Barnes: I have another correction. On Page 18, you voted twice, Mr.. Towner. The motion was made by Councilman. Heath, but he is not recorded in the vote. Councilman. Towner: Councilman Heath: Councilman Towner: I think we all voted "Aye" on that. I think s o . On mine, that should be recorded as an "Aye" vote. Councilman Heath: Add my name to the "Ayes". -1- C. C. 1-28-63 Page Two APPROVAL "OF MI NUT -ES - Continued Motion by.., Councilman Heath, seconded. by,. Councilman. Towner, and carried, that the Minutes of December 10, 1962 be approved as corrected December 17, 1962: Motion by Councilman- Jett, seconded by Councilman Towner, and carried, that the Minutes of. December 17, 1962 be approved as submitted. CITY CLERK'S REPORTS PROJECT C-175 Accept Street Improvements D & W Paving; Contractor APPROVED LOCATION: Puente Avenue, west of Azusa Avenue Accept street improvements and .authorize release of Ohio, Casualty, Insurance Co, performance bond No. 1081010 in the amount of $7, 286. 31, subject to Notice of Completion Procedure. Inspector's final report filed. • Motion by Councilman Heath, seconded by, Councilman Towner, and carried, to accept the street improvements in Project; C-175 and authorize release of Ohio Casualty Insurance Company Performance Bond No. 1081010 in the amount. of $7, 286. 31, subject to Notice of Completion. Procedure. PRECISE PLAN No. 266 Accept Street and Storm Drain. Improvements Ernest W. Hahn, Inc. (Ralphs-Zodys) ,APPROVED LOCATION: :Southwest corner of Azusa . Avenue and Puente Avenue Accept street and storm drain improve- ments and authorize release of General Insurance Company of America Bond No. 470259 in the amount of $15, 000. 00. Inspector's final report filed. Motion by, Councilman Heath,. seconded by Councilman Towner, , and carried, to accept street and storm drain improvments in Precise P1an,:,No,.Z66and auth- .orize, release of. General Insurance Company of America ,Bond, ;,No. 470259 in the amount of $15, 000. 00. Mr., Williams: We received a notice from the court in Pomona today that our demurrer has been sustained without leave to amend • which means we have won the case without a trial. PRECISE. PLAN No. 48 LOCATION° Northwest corner of Roberta Sidewalk and Driveway Avenue and Garvey Avenue Improvements Frank De Pietro Accept sidewalks and driveway improve - APPROVED ments and authorize release of Commercial -2- • C.C. 1-28-63 CITY CLERKI.S 'REPORTS Continued Precise Plan_ No. 48 - Continued Page Three Union ..Insurance_ Company of N.Y. Bond No.. 446428 in the amount of $4, 000. 00. Inspector's final report filed. Motion by Councilman Towner, seconded by Councilman Heath, and carried, to accept sidewalk and driveway improvements in Precise Plan No. 48 and to authorize the release of Commercial Union 1nsurance Company of New York Bond No. 44.6428 in the amount of $4, 000. 00. RESOLUTION:No. 2535 The City Clerk presented: ADOPTED "A RESOLUTION OF THE CITY COUNCIL OF' THE CITY OF WEST' COVINA ACCEPT- ING A CERTAIN. WRITTEN INSTRUMENT AND DIRECTING THE RECORDATION THEREOF EXECUTED BY RICHARD L. GEIGER 'AND JAMES D. BROWNLEY FOR THE GALLAND CORPORATION FOR STREET AND ..HIGHWAY PURPOSES. IN PRECISEPLAN PLAN No. 109 TO BE .KNOWN AS LELAND AVENUE" Mayor Barnes: Hearing no objections, we will waive further, reading of the body of the resolution. Motion by Councilman. Heath, seconded by Councilman Towner, that said re- solution be adopted. . Motion passed on roll call as follows: Ayes: Councdlman Jett, Towner, Heath, . Snyder,, Mayor Barnes Noes: None Absent: None Said resolution was given. No.. 2535. RESOLUTION 'No. 2536 ADOPTED Mayor Barnes: The City; Clerk presented: "A RESOLUTION OF THE CITY COUNCIL OF THE -CITY OF WEST COVINA AC- CEPTING_ A CERTAIN WRITTEN INSTRU- MENT AND DIRECTING THE -_RECORDA- TION THEREOF" Executed by -Richard L. Geiger and James C. Brownley for the, Calland Corporation, for the street and highway purposes in Precise Plan No. 109 to be known as Merced Avenue. Hearing no objections, we will waive further reading of the body of the resolution. -3- i C. C. 1-28-63 Page Four .-CITY `CE'ERK'S REPORTS Continued RESOLUTION No.. 2536 Continued: Motion by Councilman Heath, , seconded by Councilman Towner, that said re- solution .be adopted. Motion passed on roll call as follows: Ayes: Councilmen Jett, Towner, Heath, Snyder, . Mayor Barnes Noes: None Absent: None Said resolution was given No.. 2536. RESOLUTION No. 2537 The City Clerk presented: ADOPTED "A RESOLUTION. OF THE CITY COUNCIL OF THE CITY OF WEST COVINA AC- CEPTING A CERTAIN WRITTEN INSTRU- MENT AND DIRECTING THE RECORDA- TION THEREOF" Executed by Richard L.: Geiger and .James L. Brownley for the Calland Corporation, for storm drain .purposes in- Precise Plan No. 109." Mayor Barnes: Hearing no objections, we will waive further reading of the body of the resolution. Motion by Councilman Towner, seconded by Councilman Heath, that the said resolution be adopted.. Motion .passed on roll call as follows: Ayes: Councilmen -Jett, Towner, . Heath, Snyder, Mayor Barnes Noes: : None Absent: None S4id resolution was. given .-No.. 2537, RESOLUTION No. 2538 The City, Clerk presented: ADOPTED "A RESOLUTION OF THE. CITY COUNCIL OF THE CITY. OF WEST_ COVINA AP- PROVING A BOND TO GUARANTEE THE COST OF CERTAIN IMPROVEMENTS AND THETIME OF COMPLETION .IN PRECISE PLAN No. 305. Mayor Barnes: Hearing no objections, we will waive further reading, of the body. of the resolution. Councilman Heath: There has been discussion on the realign- ment of Valinda on the bridge. . Does this take care of the improvements on the revised alignment or on the final? -4- t i C. C. 1-28-63 Page -Five CITY CLERK'S REPORTS Continued RESOLUTION No. 2538 - Continued: Mr. Aias sa: On the final revised alignment that will tie in over B0owk-er Property.. This is as- suring the. City that you will have those improvements put in. This is the new alignment you accepted about a year ago. Councilman; Heath: About six months ago, didn't the Council move the alignment of Valinda on the south of the bridge so that it could come, out on Glendora? Mr. .Dosh: No. Valinda Avenue will have sufficient street improvements to tie into the south half of the bridge so we will have about thirty feet of pavement and two-way traffic. It will be sixty feet' wide when it is finished. The telephone company is going to have to go through addi- tional cost and they know that. The pe,rmit' was issued contingent on the tele- phone company relocating this at our request. Mr. Aiassa: I thinkon a standard routine requirement on our part, we notify them and they move them. • Motion by Councilman Towner, seconded by Councilman. Heath, that, said re- solution be adopted. Motion passed Ion roll call as follows: Ayes: Councilmen Jett,. Towner, Heath, Snyder,, Mayor Barnes Noes: None Absent: None Said resolution was given No. 2538, SCHEDULED MATTERS BIDS PROJECT C-178-181 L(DCATION: Merced Avenue and Sunset Traffic Signals Avenue intersection, and "Cameron Avenue and Sunset Avenue intersection. Bids received in office of_ City- Clerk on January 24, 1964, at 10:00 a.m. The bids received are as follows: Item Total Allen. Engineering. Co. 10% bid_ bond 1 $14, b94, b0 2 11,997. 00 $26, 691 . 00 _5� C.C. .1-28-63 SCHEDULED MATTERS Continued BIDS -- Project C-178-181 --Continued: Page Six Item Total Sherwin Electric Service 1076 bid. bond 1 $15, 294..00 2 11, 583. 00 $26, 877. 00 Electro. Construction.: Corp. 1016 bid bond 1 $15, 975- 00 2 11, 695. 00 $27, 670. 00 Walt's Electric Service 10% bid bond 1 $15, 869. 00 2 12,751.00 $28, 620. 00 Steiny and Mitchel 1076 bid bond 1 `-$15, 847. 00 2 12, 965. 00 $28, 812. 00 Paul Gardner Corp, 1076 bid bond 1 $15, 7o6.. 00 2 13, 151 . 00 $28, 857. 00 Fischbach and Moore 1076 bid bond 1 $16, 492. 00 2 12, 995. 00 $29, 487. 00 Euclid Electric Co. 1016 bid bond 1 $16, 440. 00 13, 840. 00 $30, 280. 00 • Councilman Heath: What is semi -actuated? Mr. Dosh: It means that the timing of the signals is set and it is set at a certain interim but this can be chang-d by a person hitting an actuator pad. Councilman. Heath: I -don't think there is any time when you would be using these actuators. . During the day you have enough traffic to put a time cycle on each street. When the time comes that the actuators could be used, the signs could -then go to blinking. Councilman Towner: This is the usual system that is installed on this type of intersection. Mr.. Dosh: There are very .few places we don't have actuators. Councilman Heath: I can't see the need at Merced. I can see it at the other street. • Mayor Barnes: I possibly don't see the need for it now, but I think in the future we are going to have the need for them.. I feel it is a good thing to put them in now. because we know the traffic is going, to get heavier on. Merced .and Sunset. C_. C. 1-28-63 Page Seven :.-SCHEDULED; MATTERS ---Continued BIDS - Project C-178-181 - Continued: Councilman Towner: Wasn't this bid let with the prior action • of ' the City Council? Mr. Dosh: I Yes, it was. Councilman Heath: I would like a copy of this corre=spondence concerning this matter. Motion by� Councilman Towner, seconded by Councilman -Snyder, that the con- tract for Project C-178-181 be awarded to the Allen Engineering Company as low bidder in the amount of $26, 691 . 00 and that the Mayor and City Clerk be authorized to sign the contracts and that bid bonds be returned tothe unsuc- cessful bidders. Motion passed on roll call as follows: Ayes: Councilmen Jett,. Noes: .Councilman Heath Absent: None HEARINGS, Towner, Snyder, Mayor Barnes ZONE CHANGE No.. 247 • VARIANCE No. 419 PRECISE PLAN No.. 345 TENTATIVE MAP OF TRACT No. 27884, .Town, -,House Apartments APPROVED LOCATION: Southeast comer of Glendora Avenue and Service Avenue Request to reclassify, from Zone C-1 and R-A to -::Zone R-3b approved by Planning Commission Resolution .No. 1318. Request for (1) reduction of minimum setback requirements; (2) to modify required height restrictions;. (3) to modify required distance between buildings; and (4) reduce minimum lot size requirements for AD•II in Zone R-3b, ap- proved by Planning, "Commission Resolution No. 1322. Request for mutliple housing in Zone R-3b and approval of precise plan ap- proved by Planning Commission Resolution No. 1323. Mr; Flotten: Before we go into this, there is someone in the audience who wishes to present us with. a petition. Mrs. Inga,.Sofviac I am here to present you with.a petition .1358'. East, Verness . Street from .the homeowners. This is for side - West Covina walks for Rowland Avenue between- Vin- cent and the-- Rowland- School. The petition was taken under advisement by the City Council. Mayor Barnes: We will continue with the Towne House applications. This is the time and place for the public hearing. -7- C.. C. 1-28-63 Page Eight HEARINGS —Continued Z. C. No. 247; Var. No. 419,, PP. No. 345 Tent.. Tract Noe 27.884 Continued: • IN FAVOR Mr. - Francis J. Garvey I represent the applicant. . We are dealing 28.1- :East Workman .Avenue with approximately 15 acres of land bound Covina by Service Avenue on the north; on the west by Glendora Avenue; the eas.t._ 'by -Valinda--Av;enuevandt.'on the south by private property with respect to a portion of which a street is proposed so as to cut off the immediately adjoining property from the proposed tract. (Mr. , Garvey explained in further detail the location of the property and the zoning on the adjacent areas, and then continued. ) The new owner seeks to lower one use and raise the other and average them out at a R-3b, multiple family use. I think the change of zone is justified in this area. . Certainly in terms of single family use it would need buffering from the commercial which already abuts part of the tract. With the excep- tion of the property to the south, there is 'no directly adjacent contiguous residential area. The property across Valinda Avenue is reasonably adjacent but it is separated by a proposed 80-foot street and I believe our --Supreme Court has held in a number of cases that a change of zone in opposite sides • of the street is a proper procedure and does not constitute spot zoning. With respect to . the tentative tract map, our engineer will discuss that in more detail with you in a minute. What is proposed with respect to this map is the introduction of 64 separate lots which, by our present zoning standards, are admittedly substandard. These lots would average around 4, 000 square feet. There will be a proposed street at the south separating the existing single family dwellings for the majority of the area from the proposed development. Because it appeared to the Planning Commission that there were some buildings which appeared to be too close to the remain- ing portion not buffered by street, the Commission at its last meeting re- viewed the precise plan and the tentative tract map once more and sent to .you an amended opinion but under the revisions which.are now before you, the developer has withdrawn two of the original 66 ,lots to provide more green area adjoining the southwesterly property. This is one overall lot.. In addition, across the street buffering the resi- dential are four other lots lettered ."A", "B", "C", "D". The purpose of this overall lot and the purpose of the lots across the street are to give a solidity to the entire package so that no one future owner of any portion of the parcel will have street access from which he could sell his lot -indivi- dually except under the conditions which we are seekingin connection with the precise plan of development and in connection with the variances which are also here sought. This is a total site development. Each of these 64 resi- dential lots will contain thereon a single building which will contain four two-story apartments with the exception of the building in .the southwest cor- nor of the property which will be a one -,story building in order to conform with your requirements of no two-story within 10`0 feet of existing residential. C_. C. 1-28-63 Page Nine HEARINGS --Continued Z.C. No. 247, Var.. No. 419, P.P; No. 345, Tent., Tract No. 27884 -- Continued: • Mr.. Garvey Continues: ­W6 .had originally applied for variances with respect to this 100 foot distance but at the present time we find that we do not need them along the Glendora frontage buildings because Glendora is 100 feet wide and we could not be with- in 100 feet of those buildings. On the Service Avenue side„ Service Avenue is proposed to be 80 feet and there are setbacks on the other side and it is commercial, so we do not need them there. On Valinda Avenue, we have a 80-foot street with houses set back on the other side and we have set back so there we again meet the 100-foot requirement. At the south, we do not need a variance because we have merely the street which is a 60-foot street plus the ten feet on our side, but even there some of the setbacks will meet the 100-foot tests. As we get closer to Glendora side, this is not so. . We ask also for variance with respect to lot size. The reason for this is that each of these lots will contain a single four -unit building and each unit will be a complete home of two stories in height except where there is one story close to the southwesterly boundary line. . We have applied for setback -,.with respect to the overall development, but not with respect to each individual lot that we seek. The proposal is that each four -unit building be sold to an individual owner who in turn may rent them. The architect will explain to you how he has attempted to comply with the light and air requirements. • While the total group constitutes a cluster, there are 8 units which form a cluster themselves. In each cluster there is proposed a recreation area. There will be. a swimming pool and ground in between. There will be an administration building at the front of the property and in connection with that, .there will be a tennis court and other common facilities too large to put in between each individual unit. I think the density requirement is favorable in terms of the precise plan.. The main entrance is on Glendora. There is adegtrat.e cc'ir_culat-ion :which is part of the project and which provides adequate access for policing and fire protection and for other public vehicles as well as for private vehicles for the residents. . Parking spaces are pro- vided inside which will permit adequate parking .of cars for both visitors and other without crowding the public streets which surround. It is true that I cannot say that any other property in the neighborhood simi- larly situated has this type of use because there is no type use like this in the City of West Covina at this time. We need the variance not so much to give us an equal position, with something which is already in existence, but because the ordinances as they are presently written do not as yet compre- hend or apprehend this cluster type of development and therefore what we need is a variance to meet progress as we see it changing in other cities in the growth of cluster housing or integrated apartment house development • utilizing green space in between these but utilizing a principle of lot owner- ship which is related directly to the building pad use. . The type of buildings. which are -proposed are interesting in character. Mr.. Garvey presented renderings and explained same. y .. C. C. 1-28-63 Page Ten HEARINGS Continued Z.. C.. No. 247,, Var. - No., 419, P. P: No. 345, Tent. Tract No. 27884 - Continued: Mr. Garrett Smith The variance we are asking for as far as 2043 West Cook Drive distance from R-1 is strictly along the Newport .Beach southwesterly portion of"the property. We have removed one building and reduced another to one-story. Our density is 17.4 per acre. We are providing 1 3/4 parking spaces for each apartment and 1 1/4 will be covered. Mr. Smith explained architecture of the buildings and continued: We have a large recreation area down at the Administration. Building. . There is indoor recreation areas for the children. We have shower rooms and steam rooms and a small gym to work out in in the Administration Building. There has been some mention of needing a variance for a distance between buildings. We have worked with. Mr... Fowler in the Building Department and we can satisfy his requirements.. We have no problem as to distance between buildings in our living units. The way we are designing the buildings for light and air according to your codes and ordinances, we could go as close as 12 feet fromp one building to another. We are going 20 feet for the most part. The only place I know of where we need a variance is from carport to car- port. You ordinance calls for a 12-foot separation; we have 1-0 feet. I • don't think this is detrimental. This 10 feet will be a service area. The sidewalks will be to City standards. The rendering is a true delineation and a true perspective. Mr. Halterman, Engineer The perimeter improvement will be con - for development structed in accordance with City standards 1833 East 17th Street on all existing streets and on the proposed Santa Ana fourth street. All utilities will be pro- vided. We have talked with the City Engineer and we have no problems from a technical engineering standpoint. With respect to the lot sizes, this concept of cluster housing is becoming more common in our practice in Southern California. Orange County has rewritten its subdivision ordinance to specifically permit this type of develop- ment not only in R-1 but in any zone. Los Angeles. County is now rewriting ,their subdivision ordinance to permit this type of development. FHA permits cluster housing and will finance. Savings andloans will finance. I think you will see, a great deal more of it in: Nest Covina. Councilman Heath: Where are these other developments being installed at the present time? Mr. Halterman: I am doing a development in Orange, County • and is westerly of Santa Ana and just this side of Garden Grove in unincorporated terri tory of the County. It is a 5-acre parcel on which we are placing 39 units in a pattern with a 24-foot wide circulatory driveway, swimming, pool, large putting green. It is a small project. The City of Huntington. Beach approved a 400 unit development in which the developer is not only cutting up units like -10- • 1­1 C. C. 1-28-63 _. __..HEARINGS -- Continued Z. C. No. 247,: Var. No. 419, P.P. No. 345, Tent, Tract No,. 27884 -- Continued Mr. Halterman -- Continues: Page. Eleven this but he is making lots out of each individual apartment so that you not only can buy a four -unit but a single unit in a four -unit building. In Palm .Springs we are subdividing a 5-acre parcel adjacent to the Palm_ Canyon Country- Club in this manner. We have another one in the, Red Hill area of Orange County. Mr.. Garrett Smith: We have 4, 000 square feet in each build- ing with four apartments in each building, so we average a 1, 000 square feet an apartment. . The trash cans are here, (Indicating place on map.) Mr. Francis J.. Garvey: I would like to point out the perimeter and to say that the applicant canvassed the area and submitted a petition which I believe contained better than 8016 of the persons who live within the 300 foot area as being in favor of it. - Some persons did not sign, but no one appeared at the Planning Commission meeting to object. At the second meet- ing there was one objection from one of the gentlemen who signed and I believe he will be here in opposition tonight. There are eliaborate restrictions with respect to this common ownership with the lots, . These have been submitted to the City Attorney and have been ap- proved by him. If you wish to discuss the legal restrictions of the agree- ment, I will be happy to explain it to you.. If this meets with your approval in its entirety as a package, it is ready to go. Since this has been applied for through the Planning Commission, the escrow for purchase has been completed, the financing is arranged, the money will be made available the day the zoning ordinance becomes final and a building permit issued. If you are favorable to it, but have some questions, we would appreciate acceleration of the zoning over which you still have control since you have to have at least two readings on that and in the intervening time, we will be happy to work out any details with you, IN OPPOSITION Mr. David. Horner I am not against this as a project. . I 7,01 South Holly Place am against the changing of 'the zone in West Covina one area, and that is in this southwest- erly corner. They are proposing to take this street and bring it out to Val.inda to give them a street. . When they get to my place, there happens to be an alley -that runs between. Craig Drive and Glendora. They want to turn this alley and run it into this street and make me have an alley house. . Mr, Renwick who,is the Chair- man of the Planning, Commission recommended that they delete both of these buildings, "A" and "B!' and after some discussion it got back in that if they could drop them to one story it would be all right. There will be -11- to .7 • CoC. 1-28-63 HEARINGS m Continued Z.G. No. 247,• Tar,. No. 419, P.P.. No. 345, Tent. Tract No; 27884 Continued Mr.- David Horner Continues-, Page Twelve fifty some cars driving down past our house, . Trash trucks will be in and out of here right by our house. This alley and the closeness of this build- ing are the things that I violently protest. I have no access to that alley and I don't want that alley running along, my home, It is a public alley. Councilman Heath-. Mr, Joseph, is there going to be a brick wall along the southerly line of this pro- perty separating this from the present houses? Mr. Joseph-. I don't remember if this is a condition or not. REBUTTAL Mr. Francis J.. Garvey-. I think Mr. Horner has fairly described the situation as it exists. We are.in conformance with the laws of West Cov- ina. Mr, Horner is well within his rights in saying that he may not like to be a neighbor to this project but the applicant has complied as far as abutting on Horner°s property with this project. It is impossible without going through all the way here and removing a great many buildings and lots to give Mr,. Horner a street. Councilman Jett-. What was the reason for extending this alley out? I don't think Mr,. Horner objected to the development so much as he did the alley, Mr,. Garrett Smith-. In working with the different departments in your City, they never dictated any particular solution here, but it was ob- vious from talking to several different people -- we talked to the water people, the Fire Department, the Engineering. Department, the Planning Department and the Building. Department = that it would be desirable to cross connect these dead-end streets and alley because of traffic problem, the trash trucks not having places to turn around, fire trucks not having room to maneuver, police protection and for all these reasons, everybody we talked to seemed to feel that this would be a desirable approach to this. Councilman Jett-. We have several cul-de-sac streets and I don't know whether it would be possible to put a cul-de-sac in that alley instead of continuing on out, Have you considered any other way of solving this problem? Mr, Halterman-. One of the patterns we attempted in the initial stages of this was a cul-de-sac -12- C. C. 1-28-63 Page Thirteen HEARINGS - Continued Z. C. No. 247,, Var. No. 419, P. P. No. 345, Tent,. Tract No, 27884 Continued, • Mr,. Halterman Continues - on the end of all the streets and the alleys but in terms of planning, these streets are too long as are the alleys to permit cul-de-sacs at the ends. They are over 600 feet long. The alley is longer than most. of the streets. There being no further public testimony, the hearing was closed, Mr. Flotten read Planning" Commission Resolutions No. 1318, 1322, 1323, and stated there were 89 notices mailed to owners of property in the area, and that notice of this hearing appeared in the West Covina Tribune on January 3, 1963. Mr,. Flotten also read thecconditions attached to the tentative tract map, Councilman Heath- If I understood the reading of Item No, 7 in the precise plan resolution, it states that landscaping to be installed and main- tained to meet the Planning. Department specifications. Does this mean that the entire 15 acre landscaping is going to be under the supervision of the City? Mr. Joseph- No. . The Planning Commission has re- cently adopted a policy that has been work- ing out satisfactorily in the last few months. Prior to the issuance of a building permit with a large landscaping plan, the developer prepares this planning and submits it to the Planning Department, We coordinate it through the Parks and Recreation. Department and work with the developer to make sure the plans will do the job which is prescribed. If this is approved, they will sign off a landscaping plan and return it to us and we make it part of the building permit check off. All the landscaping within the project would be maintained by the applicant once it is made part of the Precise Plano Councilman. Heath- I would question the legality of requiring the Parks and Recreation Department to approve the landscaping on 15 acres in the center of the development and other places where it does not pertain to the people in the surrounding areas. Mr, Williams- Ordinarily we are not concerned with interior landscaping, but this is a pecu- liar plan. Whether you look at these interior spaces as private yards or as semi public areas, I don't know. I am inclined to think that if the condition is imposed, it would be upheld, Councilman Heath- I would agree with this along the streets, but I don't think our- City staff is staffed enough or is obligated by any means to supervise every square foot of the Cityo -13- -- C. C. 1-28-63 HEARINGS -- Continued Z.. C. No. .247,i Var., No. 419, P.P. No. 345, Tent. Tract No.. 27884 Continued Page Fourteen • Councilman Snyder: I think this was their intent. . I don't consider this intent that they would supervise the landscaping within the project, Councilman. Heath: I think we need something added, that the landscaping within 30 or 40 feet of all public streets be installed and maintained to the satisfaction of the Planning Department specifications. Mayor Barnes: I think if it is done right that our Park Department can lend a hand to any developer in knowing what kind of plants and shrubs grow in this area. It is my thought that this is probably what the intent is. . However, I don't believe we should supervise it after it is once completed. I think this is up to the developer. Mr. Joseph: Our concern is what is seen by the public passing by. . This statement is really a catch-all statement to make sure the landscaping goes in property and all that. • Councilman Jett: Would this mean that it would be necessary for them to have first a landscape archi= tect and plan this and submit it :to the Planning. Department? Mr. Joseph: The landscape plan is prepared by the architect or applicant and is submitted to us. . We forward it on to the Parks and Recreation Department and we ask them to take a look at it and see if it would work in this general area. It doesn't have to be a licensed landscape architect. This is a general requirement and it isn't going to be involved. Councilman Heath: On the southerly line of this property where there is 20 feet of. property left inside the property line to beylandscaped, I am wondering how or by what mechanical means we are going to use to divide the property's landscaping and the adjacent landscapes. . I feel that there should be a low block wall in the terms of 24 or 30 inches high be- tween these 20-foot strips and people's property.. In this way, the land- scaping would be definitely broken and not let the two landscapes interweave. Mayo Barnes: I have one question on this. You have a 20-foot plant=ing strip adjacent to this roadway backing up to all the other pro- perties; but over to where this 20--feet extends, which is a planting area, it turns into an alley. I question this alley. There is an alley there, but -14- a C. C. 1-28-63 . Page Fifteen HEARINGS -- Continued Z..C.. No. 247, Var. No... 419, P.R. No. 345, Tent. Tract No, 27884 - Continued • Mayor Barnes - Continues: the other people benefit on a planting area. It is the only access and I can see his point of trash trucks going through; ffiere, but I am wondering if something better couldn't be provided. Councilman Towner: It seems to me that Mr. Horner has a side yard here which is entitled to the same protection as other side yards in residential areas. . He has his own 14 feet of setback and he has his own concrete block wall and then there is a proposed 20-foot alley, and' follow- ing that there is the proposed one-story apartment use, and -that apartment unit is 20 feet from the property line, . It would appear to carry 10 feet of landscaping on down the southerly side of the property or whatever land- scaping is sufficient to screen it, and slip the alley over 5 or 10 feet so they can keep their access here which appears to be essential. . This would provide Mr.. Horner with the customary privacy of a residence and still provide the access they need. Mr. 'Halterman: I have been looking at the plot plan with Mr: Smith. It appears to me at first glance that moving the alley up 10 feet would probably cost us" one building.. There might be another solution, which -I personally don't think is much better and that is that it might be possible to move the alley up 20 feet and use that 20 feet for the carports. That would put a carport in back of Mr.. Horner. It would be 8 or 9 feet tall. Mayor Barnes: Mr.. Horner, would this solve your problem by putting carports backing up to the side line rather than the alley? Mr.. David Horner: Frankley, I think it is ridiculous. What would you say if they asked you to put carports in back of all these people's property? Councilman Snyder: I think the consensus is we would like to give Mr. Horner relief, and I think the developers can find a way, but not tonight. I really don't see the necessity of the sidewalk on the south side of Holly Place and maybe we could trade this for a low wall. Councilman. Towner: I think Mr.. Horner could be adequately protected if he looks to the other side of his property for the spacing between other homes and you will find driveways running by kitchen windows through- out residential areas. On the other hand, this is not exactly just a driveway which justifies something more than usual and'- therefore I would say if we put, say 5 feet of landscaping there along the north side of this block wall, -15- C.C. 1-28-63 .-HEARINGS Continued Z. C. No. 247, Var.. No. 419, P. P. No.. 345, Tent. Tract No. 27884 - Continued Councilman Towner - Continues: Page Sixteen this would screen his property from the alley and permit usable development along the southwest corner. I think we are faced with an architectural and engineering. problem. Motion by, Councilman Heath, seconded by Councilman Towner, and- carried, that Zone Change No: 247 be approved. Motion by- Councilman Heath, seconded by Councilman. Towner, that Variance No. 419 and Precise Plan No. 345 be approved with the exception that on Precise Plan. No, 345 that the wording of, Item 7 be changed to read, "Land- scaping within ,.40 feet of the periphery of the property to be installed and maintained to meet the Planning Department sp-ecfi.Ea:tions;}^!" and that the following items be added: (19)' That a 24-inch wall be installed along the southerly property line in the area of the adjacent lots between Lot 65 and the adjacent R-1; and (20) That a 5-foot planter strip be incorporated in the area adja- cent to; Mr, Horner's home and the relocation of the buildings be accomplished with a minor variation approved by the Planning Department; and (21) That sidewalks along the southerly side of the proposed Holly Place not be required. Mayor Ba{1.nes: I think the 5-foot planting area should be 10 feet and I think the 24-inch wall isn't of any real benefit unless it is ornamental Councilman Snyder: You have to have some mechancism to make it uniform, . The , neighbor could build a side yard wall. Action on: Councilman Heath's motion: Motion passed on roll call as follows: Ayes: Coun cilmen Jett, Noes: Mayor Barnes Absent: None i Towner, Heath,, Snyder Mayor Barnes: I think the people to the south are entitled to at least 10 feet of planting strip and the building should be set back a little farther than from the side yard of the residential property. -16- - C_ C. 1-28-63 Page Seventeen HEARINGS -- Continued Z,. C. No. 247, Var. No.. 419, R.P. No. 3'45, Tent.. Tract No. 27884 - Continued • Councilman Towner: On the tentative map, do their; conditions include a 110 foot right of way on. Glendora? t Mr.. Dosh: They do'not. Councilman: Towner: I think we are almost compelled .to do' that because' of the FAS Standards in order to get the money for the street. We have agreed that it would be a 110-foot street.; We may be able to get rid of that later on, but we need it now. Councilman Jett: I think we have to be consistent. Most of that street is 100 feet. Mr. Aiassa: If we go on the 100 feet, then we have to put in a concrete island in the middle. Our standard. is 80 and the, State uses 84. Mr. Dosh: The FAS requirements are 110 feet, but there have been so few approved FAS projects in the County.. The City of is Glendora is appealing to the County for a.FAS route, 110 feet on.North Grand. . The City of _Walnut is asking the County also for the 100 feet con- tinuation of Grand through Walnut. The 110 feet does something the 100 feet doesn't do and that is to allow for three full lanes of traffic The 100 foot only allows two lanes with parking and a medium strip of 16 feet. You .promised to Imake this street to FAS standards, but you also petitioned them to reduce their standards to 100 feet. Councilman. Jett: We have half of Glendora developed as 100 'feet. . Now you are talking about aggravating the existing condition by widening out another 5 feet.. I think we had better stay with the 100 feet. Mr. Williams: I don't know how -you can require more of this developer than you have of any other developer along the same street. Presently, the Master Plan is 100 feet. You can't change it without hear- ings before the Planning Commission. If you want to go into the procedure precisely, I can do it but I think it is damaging to do it in public. . The State Y.aw provides that you can only require the streets that are required by the subdivision itself, not carrying streets to be donated. You cannot require more of this particular person, for the thing that you have said here condemns your right to do it.. I don't think you can legally take--.dt.... - from this person unless you buy it. Motion by- Councilman. Heath, seconded by Councilman Jett, that Tentative Map of Tract No; 27884 be approved subject to the conditions of the Plan- ning Commission with the consideration of Glendora being a 100-foot street -17- } t ' - C.. C. 1-28-63 Page- Eighteen .HEARINGS Continued Z.. C. No-. 247, Var. No. 419, P. P. No. 345, Tent.. Tract No. 27884 - Continued and that the alley be changed to show a 5-foot planting area on the south side and incorporate' the changes worked out by the Planning Department and the developer concerning the property at the southwest corner as approved by the Precise Plan. Motion passed on roll call as follows: Ayes: Councilmen Jett,, Towner, Heath,, Snyder,. Mayor Barnes Noes: None Absent:: None Motion by- Councilman Towner, seconded by Councilman .Heath, and carried, to submit our peL ition to the State to amend our- previous commitment for a 100-foot right of way on -Glendora. RECONSIDERATION ZONE CHANGE No. 240 Notices were mailed .January 22, UNCLASSIFIED -USE PERMIT No. 68 1963, to all property owners PRECISE PLAN No.. 336 listed. Edward & William Houston APPROVED Mayor- Barnes: This hearing has been closed. Mr. Floffen: All that is up before the Council is the adoption of the resolution. You were going to ask the Planning Commission for a report and only consider the report, but not to hold a hearing. . This is either to deny it or set it for a public hearing. Mr. Flotten read copy of notices sent to property owners. Mayor Barnes: Councilman Snyder: Councilman. Heath: Mayor Barnes: Would any of you object to having some one explain this map? I would object. This has been. presented before. I would have no objection. I think we should have the benefit of hearing Mr. Houston and anyone who' objects to it and their objection. Mr.. Williams: Isn't the proposal, that you are going to give a still further notice and have a 40 hearing if you want to entertain this matter further, or do you have in mind hearing it tonight? Mayor Barnes: I Can we hear it tonight? som C. C. 1-28-63 Page Nineteen RECONSIDERATION. -- Continued Z , C. No., 240, U. U. P.. No. 68, P. P. - No.. 336 -- Continued: Mr. Williams: I think you can legally. I think the situa- tion. stands this, way: You had conducted the hearing and verbally determined to deny the application. But before you adopted the resolution denying it, which is the official action, and therefore while the matter was still pending before you, the applicant suggested that he reduce his request for rezoning by leaving Out the northerly of the four lots and asked for rezoning only on the first three to the south, that the plan be amended to put the service station on the first three that he would maintain. on the north lot a permanent planting arrangement. The question that is before you right now is this: : There is a resolution to deny the application but the applicant has suggested a rather substantial change. If you wish instead of denying it, you can consider the change. Technically, there is nothing in the law that says you must give a hearing, but it would appear that you would, that before you would change a publicly announced decision you would want to have present those who opposed it the last time. If you wish to consider it, then I presume that you would do one of two things: ' Either consider that the notice that went out is sufficient and go ahead with the hearing now or else set it for a future hearing and give notice of a new hearing on the new plan. Mayor Barnes: Do you consider the notice that went out sufficient? Mr. Williams: The notice that you give does not have to comply with any requirement of law; it only has to satisfy you that you have given adequate opportunity to the opponents to be here and be heard again because actually this is the same proceeding .you heard before and the legal notice has been given so as to whether you consider this notice adequate is up to you, Mayor Barnes: How many notices did you send ? Mr; Flotten: Thirty-one. This covered the 300 foot area. Councilman Heath: Was there any opposition from outside the area? Mr.. Flotten: I don't remember. Councilman Snyder: I think we agreed that night that by law we did not have to hold another hearing. We also agreed that as a matter of ethics that it would only be fair if we were going to allow the proponents to speak that the opponents should be given a chance to speak also. -19- C.C. 1-28-63 RECONSIDERATION - Continued Z-. C.- No. 240, P.P.. No. 336 Mayor Barnes: IN FAVOR U. U. P. No. 68, - Continued 'Page Twenty We will hears_ the arguments for and against this application. Mr.. Edward Houston We have complied with every request 315 •West Lomita Street made by the Planning; Commission. , Every-' Glendale thing: on that map that you see has been said to be satisfactory to them. We have estimates from. licensed landscape artists in the State of California to the extent of $2, 115. 00 for landscaping alone; sprinkler system, over $1, 000. 00; maintenance of $65.,00 a month. . That is what was requested. of us and that is what we have agreed to do. Other than that, I have explained this several times; We just have;: to leave it in your hands. We are perfectly agreeable to do anything within reason that you want us to do. TN OPPOSITION Mr. Kenneth Kisselberg 12,37' East Mardina West Covina Mayor Barnes: Mr. Kisselbergo Mayor Barnes: I own the property at 207 Maplewood that is involved here. . Will there be another hearing about this? No necessarily. I have more questions than.I have opposi- tion. My opposition hasn't changed one bit. Has the Planning Commission approved of this? We have a report and in this report the Planning Commission denied this request. Mr. Kisselbergo When we had the public hearing and you all voted, three to two denying it, each of you voiced an opinion along with your vote that those who disapproved it that you didn't feel it was a proper use for this property, that also it wasn't any longer a good R-1 use, which. I agree with. . I don't understand what might have happened since then. I don't frankly consider this apt notice. Five days agoA received a notice that it is up for reconsideration. . There are a number of people who couldn't get down here. I cancelled appointments to get down here. I wonder where this landscaping came from all of a sudden. When it was disapproved, it was because of an improper use of that property as a gas station and no mention of landscaping or; anything -else entered into it. I would like a little explanation. -20- L� C.C, 1-28-63 RECONSIDERATION Continued Z. C. No. 240; U. U. P.. No, 68, P, P. No. 336 - Continued REBUTTAL - Page Twenty-one Mr,. Edward, Houston: When I Ca.�edown to, Mr. Joseph's office and we went over this plan, it was sug- gested that we use the 60-foot lot on the north for a:.buffer. . The landscaping was discussed at that time and the plan was made up the next day. Mr. Kenneth Kisselberg: My question was this: It wasn't directed to Mr,. Houston, it was directed to the Council, in that by your own words in rejecting it you rejected it as a gas station use with no question of landscap- ing and I want ...to know where this enters into it now. Councilman: Snyder: I would ask the same question. Mayor Barnes: I made a statement at the hearing that I didn't feelwe.warit-ed C-1 up. Vincent Avenue from this particular property; however, I didn't feel, and I still don't, that this particular corner is good R-1 property. I wanted.some type of buffering between the 0-1 and the residential to pro- tect the people in the area. One of my main questions was lights. . I felt it would be wrong to have any lights reflecting in the backyards of this area. I have looked at this property and it doesn't look very good for R-1. . This may be the answer with this park: to stop any other- C zoning up the street. Councilman.. Heath: I think it is a natural for a gas station. Councilman. Towner: We still haven't clarified how this matter came' back- to the City Council. . I think I would comment that this is certainly fraught with danger that you can have a public hearing and a majority vote rejecting the use of the property as proposed and then by grace of the Coun- cil give notice and reopen it again. If the Council is not so graceful the next time, this may happen without notice;. I think it is something certainly that should be explained by the_ Council as to how it got here and I think the Council, wherever possible, should avoid this procedure. Councilman. Heath: I think Mr. Williams said we could do this. The applicant brought it back with a revision and brought itl; to this body here. . We sent it to the Planning Commission, Mayor Barnes: Mr. Flotten read the report, At this time, I would like to have Mr. Flotten read the Planning. Commission report on this matter. -21- C. G. 1-28-63 Page Twenty-two RECONSIDERATION'-- Continued Z. C. No. 240,, U. U. P. . No. 68, P.P.. No. 336 - Continued, • Councilman Snyder: You're putting more than a gas station her e; you are putting C-1 here and I would not agree with the statement that this is not R-1 property, . I think also the concensu.s is that this is not C-1 property, You have solved one problem, the one house to the noxtb, but you have not solved the problem of five houses that back up to this. ' You have not solved the problem. of the lights. or the noise. This is still an insertion of eitherri C-1 or a gas station in a R-1 area, Councilman . Jett: In looking at the Planning , Commission's traffic study of this area, I don't think that anyone could say this makes for good single family residences. I. think we have shown our good faith in notifying everyone of the opponents. The applicant has agreed to do some nice land- scaping along.the back of the residential property onthis lot, and I think this would be an asset to the. City. . There is no area north of the freeway where you can obtain gas until you get to, San. Bernardino! Road. There is no station on the north side of the freeway until you have passed Irwindale over to Orange Avenue, There is none going east past Lark Ellen until you get to Azusa. Avenue, _ I think this corner' lends itself to the development of a service station of this type where they are going to sell gas and oil and have agreed not to do any repairing or anything like that; Mayor Barnes: Mr.. Houston, do you feel that you `could deflect these lights so that they would not be detrimental and not shine in any- one else's yard in this area? Mr, Edward Houston: Yes. We have done that elsewhere, Mayor Barnes: How long would this park be maintained? Mr,. Edward. Houston: On a yearly contract as long as we own it, Mayor Barnes: We could make the condition that the park be maintained as long ass the service sta- tion is there, Mr; Edward Houston: That would be fine. Mayor Barnes: The main objection I had to this station was I felt that Gy I would creep up Vincent Avenue the same as it did on Azusa Avenue and I wanted something in there to stop it. . I didn't feel we should jeopardize the R-1 property aLdja:c_ent to a station of this type. I was also concerned about the lights reflecting into the people's homes and into their backyards. I feel that possibly most of the things I was opposed to have been done in this revised plan, -22- 11 C. C. 1-28-63 Page. Twenty-three RECONSIDERATION - Continued Z.C.. No. 240, `-U . U. P. No. 68, P.P. No. 336 - Continued • Councilman: Towner: Frankly, the problems with this property are lack of depth primarily. . Secondly, it has never been my opinion, although I have been overruled many times, that service stations belong backed up to homes. I think this is an improper use because it is objectionable to the homes, backirng-.up.._to the -property and this is particularly true in this case where the property in question here is only 125 feet which is 25 feet less than a normal service station property.. I think there are other types of zoning which are far more compatible with .single family homes. I think again that I have some question about the procedure here. . I think there are dangers in it and I think in going back to the applicant and asking him or suggesting to him that he make changes in the plans and have him come through this informal procedure, while in this case the opponents were ade- quately protected, to think in the future it doesn't necessarily have to happen this way and.I don't like to use this type of procedure. Councilman Jett: I think everyone has the right to come in and request. to have a hearing on anything that they propose and have it done as eco- nomically and as speedily as it can be done. In this particular case, these proponents came in and after reviewing the Minutes and hearing all the testi- mony given here, they felt they could overcome the objection and they re- quested that we hold this and reconsider it. I ask the City Attorney if this was legal if we could refer this back to the Planning Commission for this review and have it come back up to the- City Council.. I was informed by the City Attorney that this could be done, that it is legal and proper and this we did, and it has come back up through us. - Everybody has been notified as requested by Councilman .Snyder who said he would not consider this unless everyone was notified. If there is anything wrong with it, I would .like some- one to explain it to me. Councilman- Snyder: I would like to point out there were some 50 people here who signed a petition op- posing this. Also, Mr.. Kisselberg stated that he did not feel that five days notice was adequate notification and that many of these people who would like to have been here could not make it. - This is not adjacent to the freeway; it is some four lots wide north of the freeway and nobody has pointed out that it is across the street from a school. . 7N6body has . pointed out that just under the freeway there is adequate gas for the whole City of West Covina. Also, as to the legality of this, I don't question it; I am just wondering how the law slipped up.. It may be legal, but it doesn't sound like justice to. me that it is possible for some- thing to be redecided after the hearing is closed on the basis of new evidence without notififying the people in opposition. Mr. Williams: There is no new evidence; This is not a common occurrence, but there is nothing new about it. -23- , C.C. 1-28-63 RECONSIDERATION - Continued Z. C. No.. 240, , U. U. P.. No.. 68, P. P.. No. 336, -- Continued. Page Tw4ty-four • Mr. Kenneth Kisselberg: None of us adjoining the property feel that it is desirable R-1. We talked to Mr. .King and told him we didn't feel it was R-1 property and at the present time there is some work going on by another gentleman circulating a petition, we have two interested developers in a_R:-3,- development if we can get the zoning. . I cannot understand how 'vie . r_ith:er .;hi.re -ox.;elect a Planning'.- Commission and have them turn a thing down flatly twice in a row and. still get consideration. Councilman Heath: To make R-3 pay, it would have to go two stories. It means the people in the back are going to have much less privacy. I move that the City Attorney be instructed to draw another ordinance approv- ing this site as C-1 with an unclassified use permit with the restriction that the northern . 60 feet be llands'caped to the satisfaction of.. the Recreation and Parks Department with the stipulation that it is binding as long as the gas station occupies the site and that the lights be shielded in such a way -so that they do not shine on the houses in that area. Councilman Snyder: Point of order. I would suggest that if there is a gentleman here who has a way of developing this corner as.: R-3 that this is greater new evidence than that which we considered earlier and he should be heard. Mayor Barnes: A gentleman who is interested in the pro- perty, Mr. King doesn't know about it. i We are asking a perfect stranger to come in here and develop this. Is this a proper thing to hear at this time with a zoning case on the floor? Mr. Williams: I don't know what the gentleman is going to say, but I think if he has a plan. of possible development that you should hear it and you may judge whether to give it any weight or not, whether it is plausible or not, but I think you shouldn't judge without hearing. it. Councilman Heath: I will withdraw my motion. Mrs.. Henry Vaght People from Pomona have contacted me. 328 North'. Vincent Avenue What we are seeking is, to me, a logical West Covina solution to the problem. This involves 31 pieces of property. It takes Pots 1 0...........th.r.ou.gh..2l.. and .lots... 90...thr.o.ugh.....1..0.0 .of this Tract No. 18133. You now have plans before the City to widen Vincent Avenue to 100 feet, . This includes taking additional off our property on down. . You have also so decided to go out and spend_ City money to put in sidewalks for the safety of the chil- dren. My plan is a logical plan, I feel, to get the zone changed from my property. south thereby you would get the widening of the street at the time -24- C,C, 1-28-63 RECONSIDERATION - Continued Z. C. No. 240,. U. U. P. No. 68, P.. 'P> No. 336 = Continued • Mrs.. Henry Vaght Continues: �11 Page Twenty-five of the precise plan approval, you would get the sidewalks installed. By approval of either R-P or- R-3, then you create a buffer between a major thoroughfare, which Vincent Avenue has become, and R-1 property, by virtue of going from Vincent Avenue to Maplewood, then you can get a developer that would be interested and could under the limits of yours City code, to its most economical use, Mayor Barnes: Mr; William. Houston 8048 Zelza Avenue Reseda Mayor - Barnes: This is what I wanted to stop.. I didn't want to see commercial or multiple zoning creeping up Vincent Avenue, At the last meeting, two were against it, was neutral. two were for it and and Mayor Barnes I will declare the hearing closed. Motion by- Councilman Heath, seconded by Councilman .Jett, that the City Attorney be instructed to draw another ordinance approving this site as C-1 with an unclassified use permit with the restrictions that the northern 60 feet be landscaped to the satisfaction of the- Recreation and Parks. Depart- ment with the stipulation that it is binding as long as the gas station occupies the site and that the lights be shielded in. such a way as to not shine on the houses in the area. Motion passed on roll call as follows: Ayes: Councilmen Jett, Heath, Mayor Barnes Noes: - Councilmen Towner, Snyder Abs ent: None RESOLUTION No. 2539 ADOPTED Mayor Barnes: Mr, Aiassa: The City. Clerk presented: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY ' OF WEST._ COVINA AP PROVING A' FINAL. SUBDIVISION MAP OF METES AND BOUNDS SUBDIVISION No. 135-194 AND. ACCEPTING. AN AGREE- MENT BY .THE SUBDIVIDER AND A SURETY.' BOND" Hearing no objections, we will waive further reading of the body of the resolution. There is one parcel here without any physical improvements and under a different ownership. -25- 11 - C. C. 1-28-63 Page Twenty-six RESOLU.T'ION No.. 2539 - Continued .Motion by- Councilman -Heath, seconded by Councilman .Towner, that the re- solution be adopted. Motion passed on roll call as follows: Ayes: Councilmen :Jett, Noes: None Absent: None Towner,, Heath, Snyder, Mayor ' Barnes Said resolution was given :.No.. 2539. RESOLUTION. No, 2540 The. -City Clerk presented: kDOPT-ED "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST_ COVINA AP- PROVING THE FINAL SUBDIVISION MAP OF TRACT No.. 27665 ACCEPTING THE DEDICATION THEREIN .OFFERED AND ACCEPTING AN AGREEMENT BY ]HE SUBDIVIDER AND A SURETY BOND TO SECURE THE. SAME" Mayor Barnes: Hearing no objections, we will waive further reading of the body of the resolution. Motion by Councilman Heath, seconded by Councilman.. Towner, that said resolution be adopted. Motion passed on roll call as follows: Ayes: Councilmen -Jett, Towner„ Heath,, Snyder, Mayor Barnes Noes: None Absent: None Said resolution was.. given No. 2540. RESOLUTION No, 2541 The City Clerk presented: ADOPTED "A RESOLUTION OF THE. CITY COUNCIL OF THE. CITY OF WEST' COVINA AP- PROVING A FINAL .SUBDIVISION MAP OF TRACT No, 19226 ACCEPTING A DEDI- --CATION . THEREIN OFFERED AND AC- CEPTING. AN AGREEMENT BY -THE SUB- DIVIDER AND A SURETY BOND TO SECURE THE SAME" Mayor Barnes: Hearing no objections, we will waive further reading of the body of the resolution. Motion by Councilman Heath, seconded by Councilman. Towner, that said re- solution be -adopted. Motion passed on roll. call as follows: -26- - C•. Co 1-28-63 Page Twenty-seven RESOLUTION No. 2,541 -- Continued Ayes., Councilmen Jett,. Towner,. Heath, Snyder, Mayor Barnes Noes., None • Absent: None Said resolution was given. No, . 2541 MAYOR'S REPORTS Mayor Barnes: We have all had the recommendation of the Personnel Board and the- Minutes of Employees' Association meeting. I feel we should take action this evening if we intend to give the employees a raise retroactive to the 1st of January, Mr.. Flotten read the recommendation of the Personnel Board as set forth in the memo dated -January 4, 1963, Councilman ;Towner: I think one of the things 'that is involved in considering salaries for- City employees is a matter of policy as to whether we want to be on a par with other citiesp and on a strictlyline for line competi- tikre basis with them salary -wise or whether we want to in addition do some- thing that is different than our competitors and set up as a Policy of the Council that while we work with a smaller:_ City staff that our" City staff is a quality staff dedicated, loyal and capable and that we select new employees on this basis, that we are selecting the best and competing for the best, . I think in the past we have been able to manage this City with a lesser staff than other cities of comparable size and .I think some increment should be granted on that basis. I would like to suggest that as a City policy, Councilman. Snyder: I agree with what Councilman Towner has said. I think it is a good.policy to adopt. I also feel that we make a mistake in just attempting to- keep up with. the other cities. We all know if we just keep up with the other cities that the same problem will be before us again within a very short time, .I think we have to find some way to solve this problem of continually having to resolve the salary problem every three months. Councilman. Jett: I don't feel that the amount recommended is sufficient to cover the cost of our increase in li.viU :and so forth, . I think we should give the employees more than 3, 410 that was recommended by the Personnel Board. . I don't think we should consider anything- less than a 57o increases There is a question in my mind as to the amount of money that is provided in the budget for an increase of this size, and this is something that I would have to be briefed upon. As I understand it, there is a suffi- cient amount in the budget to cover a 510 increase. I think there would be a few employees who would not be included in this, Councilman Heath: Before I go any higher than 3, 41o, I would like to know if this is going to be a tem- porary solution or if it is going to last for a year, -27- 11 C,C, 1-28-63 MAYOR°'S- REPORTS - Continued EMPLOYEES' SALARY - - Continued Mr, . Aiassa: Councilman, Heath: Mayor Barnes: Page Twenty-eight The survey was predicated that 3, 4% brings us equal to the rest of the area. I am in favor of this 3, 416 until June and take another look at it then. I think the employees should also take into consideration all the fringe benefits we have granted .as part of their salary, Mr. Kupferer: We can't say whether or not we would promise not to come back in June or July being as it is we are out of line with .the other cities in the time essence in being granted increases in salaries. If we felt we were on a scale where we felt we should be we would not bother you people for a pay increase and I don't think you would listen to us if we did. The second thing I would .like to mention, some of you people weren't present with us when the Vice President of the Association made the pre- sentation; -regarding the possible errors in the. Personnel Board's recom- m.endationso The mathematics used were re-evaluated and we can substan- tiate these figures, . We feel that 3,416 is not a true grant that would bring us to the level we should be at. We do not feel that the citizens of the community are aware of the surveys that we are using, they are not aware of the services they have received for the money they have paid, . The question at hand,. I feel, is whether or not we are going to be behind, equal or ahead of these other cities you decided we should use, plus .the fact we have presented this program that Mr. Rasp has drawn up that these figures are inadequate and we would like to have these restudied if necessary to show us where we are wrong. We don'tthink we are. We think the Personnel Board's figures are wrong. Councilman Snyder: It seems to me that 516 would be a reasonable compromise between the 716 asked for and the 3 a 4% proposed by the Personnel Board. I think the Board did a good job with their surveys but I feel that the employees have valid reasons to question the accuracy. At least they have been able to come up with figures. I don't think a 5% increase is out of line, . I think actually we are paying for excellence. Motion by Councilman. Towner, seconded by, Councilman Snyder, that the Council is accepting as accurate the Personnel Board's recommendations and suggesting that we grant an increment above that solely on the basis of merit and excellence which we feel we have and want to maintain, and grant an across the board 516 increase effective January 1, 1963, less the City Manager, less the appointive and less the electives. Mr, Williams: I have a resolution, Eon 0 Is • C,C, 1-28-63 :. MAYOR°'S REPORTS - Continued EMPLOYEES' SALARY -- Continued 11 Councilman. Towner: Councilman Snyder - RESOLUTION No. 2542 ADOPTED Page Twenty-nine I will withdraw my motion. I. will withdraw my second, The City Attorney presented - "A RESOLUTION OF THE CITY COUNCIL OF THE. CITY OF WEST COVINA AMEND- ING 'CERTAIN PROVISIONS OF' RESOLU- TION No, 1277 RELATING, TO SALARIES" Mr, Williams read the resolution in full. Councilman Heath- I am in favor of the 3, 4ojo until June and renegotiate at that time, CITY _ATTORNEY RESOLUTION The City Attorney presented - TABLED "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST CO.VINA DENY- ING UNCLASSIFIED USE PERMIT No. 70" (Home Savings and Loan Association) Councilman. -Snyder.- I was delegated to meet with representa- tives of Home Savings and Loan and. in view of my rather vigorous arguments in the case earlier this evening, I may seem to be inconsistent but it seems to me they have substantial new evidence to present that might lead us to reconsider the application for the cemetery and I understand Mr. Ritchie has that information to give to us. Mr.. Graham Ritchie I am the attorney for the applicant. We 1015 Wilshire Blvd, are still quite serious about trying to Los Angeles settle the litigation and annex the pro- perty, and to develop the property in one unified whole. We have worked to resolve all of the problems which were raised or as much as can physically be resolved and we have some suggestions which we feel have merit and are different from what the Council was considering at that last hearing and we would like to have an opportunity to formally present these to the City and also for the City Council to consider the possibility to set a further public hearing. I don't think it would be right to act on this without a hearing because I think the people should be given an opportunity to come back and hear the additional evidence and oppose it if they feel they should do so. We would be willing to pay for the cost of additional advertising and additional mailing for the public hearing if the Council saw fit to grant it. With respect to the land fill sites "B" and '°D" which were the two left in the application, we will .reduce the area of the larger site from . 98 acres _29- ' s C_ C. 1-28-63 CITY ATTORNEY = Continued RESOLUTION TABLED- re Home Savings and Loan Association - Continued Mrif. Graham. Ritchie - Continues: ti Page Thirty to 71.4 acres which is almost a 3010 reduction in area size and secondly, they have worked out a new access route which will be rather costly to put in but which we feel would solve the problem which appeared to be very ser- ious to only a single access to the last and this would be 'atAhe southeast corner of the property, an extension of Nogales Street which would take a good deal of the traffic from Valley Boulevard. We would also agree to a condi- tion ,requiring that the northern ridge of the land fill site would not be cut down in order to increase the view of the premises until after the land fill operation is completed. , We would be willing to agree to a condition tomake it clear that we would operate the smaller of the fill sites first and when it is completed and only when it is completed would the operation to fill the larger of the sites commence. Lastly, we want to make it clear that we would be willing to bow to a con- dition that the Council would have the power to suspend the operation at any time for anything they felt caused excess noise, litter or any dangerous :traffic conditions which might be created by the operation of the land fill sites. With respect to the memorial park, .we have entered. into a firm contract with the School District to sell to them a school site carving out a portion of the original proposed memorial park. We are therefore reducing it from 150 acres to 120 acres. We are taking out in effect the southwest corner and selling that to the School District and the price has been agreed upon and the sale is firm, that. severing a northerly portion of the property so that it could not be used for a memorial park purpose, so that is eli- minated and it is reduced by 30 acres, This, in effect, removes more than one-half of the homes which were formally affected by the proposed development. We would still agree to a condition that all access roads to this memorial park site would be pro- vided from entirely within the proposed development of Home .Savings and Loan.. I feel that this is at least a substantial step in the right direction. I think we can work out a reasonable solution to all of the problems which seem substantial to us in hearing the comments made by the. Council, Mayor Barnes-, Mr. Graham . Ritchie - Mr. Williams - Councilman: Towner. Would you be willing to set a time limit on this first small dump site? Yes, we would, and .I believe there was a time limit condition on the first one, , It was agreed upon before. I think if they come up with these new proposals and are willing to pay for the -30- 0 0 0 .1 Co C� 1-28-63 CITY ATTORNEY - Continued RESOLUTION TABLED: re,. Home Savings and Loan Association - Continued Councilman Towner _ Continues: Page Thirty-one ful advertisement and regular hearing that this takes care of the procedural problem, I don't think they have covered all of the questions that were raised and one of them would be buffering the balance of the cemetery sites from the existing homes. Mr., Graham Ritchie: On that we will work with any setback requirement or landscaping requirement that the Council might propose, but we have already reduced 2016 by this proposal and we have eliminated more than one-half of the property owners who were the ones who voiced the complaints, Councilman Towner: The other comments were with respect to the smaller dump site. Mr.. Graham Ritchie: We would stay within the overall time limit which is 12 years Councilman Towner- Were you going to move that farther to the south? Mr. Graham Ritchie: We eliminated the northerly dump sites. It is moved farther away from the home sites, and we would keep the crest there so there would not be a sight problem, Councilman Snyder: It should be pointed out that since a cemetery was not approved, no definite statement was made as to buffering, I think there were several aternatives proposed. I think this would have to be considered if the cemetery is approved. and all they can indicate is that they are willing to work with us to solve this buffering problem.% Mr. Graham. Ritchie: Councilman- Snyder. - Mr.. Graham- Ritchie - Mayor Barnes. Mr. Graham Ritchie: We will accept any reasonable condition that would provide any buffering that the Council would want to impose on this. Are you willing to dedicate the dump sites when finished for public use? I can't answer that. I don't have the authority to do that. I am not sure what their feeling is on that. Will it be a public golf course rather than a private golf course? Yes; it will be a public golf course, -31- r] C. C. 1 -28-63 Page Thirty-two CITY ATTORNEY - Continued RESOLUTION TABLED, re: Home Savings and Loan Association - Continued Mayor Barnes: I feel there might be some worthwhile suggestions coming out of this and possibly we could set this for a hearing. Mr. Williams, how soon could this be done? Mr. Williams: I think you will have to set for the 25th of February. Mr. Grham. Ritchie: I think that would be good. It would give you time to get notices out to your constituents. Mr.. Harvey-S. Krieger: I filed appeal on matter 71.. I would like to speak. Mayor Barnes: Your request is denied. I don't think you have a right to speak; you are not speaking in regards to any hearing. Mr. Harvey S. Krieger: I would like to direct my remarks to the procedure you are following tonight... I submit that it is illegal. Mr. Williams: You don't have to listen to that. Mr. Harvey S. Krieger: I would like to have the opportunity to comment on this procedure as it affects the substantive rights of the appellants in this matter which are going to be prejudice if the Council merely goes ahead and adopts a procedural change -- Mayor Barnes: Mr. Williams, could you. give us a ruling on this ? Mr. Williams: I don't think there is any right to be heard. You may listen or not if you wish. Mayor Barnes: What is the wish of the Council? Councilman Heath: Are you questioning now the procedure? Mr. Harvey S. Krieger: I am questioning the Council's proposed action in reopening this matter without giving the appellants the right to contest the reopening of this matter at this time. Councilman Snyder: It has never been closed. We have not heard the ordinance. -32- G, C. 1-28-63 Page Thirty-three CITY ATTORNEY -- Continued RESOLUTION TABLED, re: Home Savings and Loan Association -- Continued 0 Mr,, Harvey S. Krieger: The public hearing was closed, Councilman. Towner: I would like to comment on this: I think if Mr. Krieger limits his comments chiefly to the question of procedure, it might be helpful to us in deciding whether or not to go ahead on this. I think Mr; Ritchie had his opportunity. It would be a matter of courtesy to let him comment on the procedures Councilman Snyder: I have no objection to hearing it. Mayor Barnes: I have no objection if it is just a few minutes. Mr. . Harvey Se Krieger: I would request as much time as Mr. Ritchie had. The only remarks I care to make on this particular matter is as follows: Directing the attention of the City, Council to the Houston matter which was heard this very evening, the City Attorney commented that it is a matter of conscious and morals to the City, Council whether or not they wished to hear this matter to take in additional evidence. I believe Coun- • cilman..Towner said that it is a question of grace and how far does this -grace extend? I have utmost respect for the City Attorney but I take exception with him on the procedural aspect of this case, The Houston case came up through the applicant from the Planning Commission- level to the City, Council level and he was asking for a zoning variance. This 71 is an unclassified use permit. It could have stayed at the Planning. Commission level and died there but the point was that the home owners here in West Covina pursued this appeal to the City Council, Now, the City Attorney says, yes you must formally ratify what you verbally stated you were going to dos . Now, I don't consider that findings of fact and conclusions of law. This was an appeal based upon the decision of the Planning Commission in the names oft the home owners of West. Covina. Four members of this Council two weeks ago said you haven't sold the citizens of West Covina on need, Mr. .Ritchie's comments and remarks haven't .sold the citizen-s of -West Covina on need. . Councilman T.owner's -remarks two weeks ago went to the question of need itself and ifi two weeks the 25 years availability of dump sites within the area hasn't changed. What has been happening here tonight is the same thing that Home Savings and Loan did before the Planning. Commission and that was this: The first Planning Commission meeting they came in with four dump sites. The second Planning Commission meeting, the very day of the meeting, they came in and said they would take out two -- see how cooperative we are? Tonight the only reason most of us are here is because of an anonymous telephone call that -I got..two days after the City Council met and I say that in all fairness, that it was anonymous in which the woman who would not -33- 0 0 - C. C. 1=28-63 Page Thirty-four CITY ATTORNEY - Continued RESOLUTION TABLED, re- Home Savings and Loan Association - Continued ..Mr. Harvey So Krieger - Continued - even identify herself says that the -City, Council was thinking whether or not they .acted too rashly in this matter. I called .Mr. Williams and I asked him what there is to this and he said that he is not doing anything on the matter but that two members of the, City.. Council are looking into it, All we want to know is what is going on? Give us the chance to find out, . Mr. Williams said he would call back if he heard anything. Last Thursday I called him and asked him had anything taken .place and he said not to his knowledge, On Monday evening, Home Savings and Loan:, comes in. As far as procedure is concerned, if we are concerned with the niceties of this matter, I feel that it is a very serious nice question as to whether or not this City. Council in good. conscious and in good morals and with grace can say to the citizens of West Covina two weeks ago or vote four to one and at none of the four negative votes against the dumps has there been any change made by Mr, Ritchie, All they are doing is coming in .with the same projects with a different label. Mayor Barnes- You will be notified. This is why we are debating whether or not "to set it for a certain date so there will be time to get notices out. Councilman. Snyder- Earlier this evening you heard me .fight that an adequate notice was not given on the Houston.. case, None of us agree to hear this again without further notice, Secondly, I feel there is substantial new evidence here, My biggest objection to this was the matter of traffic to the dumps and the substantial new evidence as far as the dumps go is the new access. That is one reason .I would_ reconsider the matter :of the dumps. As far as the matter of the cemetery, I think it is substantial that the shape . of the cemetery, is going to be changed, that half of the homes previously involved are no longer involved. I submit there is quite a good deal of new _evidence here and valid reason to reopen this hearing. Mr. Williams - I have two resolutions, . They should be tabled and there should be a motion to set them for -February 25, 1963 at eight. o°clock and the same notice .given as in the case of an. original. RESOLUTION The City Attorney presented - .TABLED 10A RESOLUTION OF THE CITY COUNCIL OF THE CITY -OF WEST' COVINA DENY- . ING UNCLASSIFIED -USE PERMIT No, 70" (Home Savings and Loan Association) Mayor Barnes- Hearing no objections, we will waive fur- ther reading of the body of the resolution, -34- C. C. 1-28-63 CITY ATTORNEY - Continued Page Thirty-five RESOLUTION TABLED, re: Home Savings and Loan Association - Continued Motion by Councilman Heath, seconded by Councilman Snyder, and carried, that said resolution be tabled. RESOLUTION The City Attorney presented: TABLED "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA GRANTING IN PART AND DENYING IN PART APPLICATION FOR UNCLASSIFIED USE PERMIT NO. 71" (Home Savings and Loan Association) Mayor Barnes: Hearing no objection, we will waive further reading of the booty of the resolution. Motion by Councilman Heath, seconded by Councilman Snyder, and carried, that said resolution be tabled. Motion by Councilman Snyder, seconded by Councilman Towner, and carried, that Unclassified Use Permit No. 70 and 71 be set for hearing and that the hearing be reopened on February 25, 1963, at eight o'clock, and that the same notices be given and that Home Savings & Loan will pay the expenses of such notices and.that all who testified in the previous case as set forth in the Minutes be notified. RESOLUTION NO. 2543 The City Attorney presented: ADOPTED "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA DESIGNATING TAXATION DISTRICTS FOR THE FISCAL YEAR 1963-64" Mayor Barnes: Hearing no objections, we will waive further reading of the body of the resolution. Motion by Councilman Towner, seconded by Councilman Heath, that said resolution be adopted. Motion passed on roll call as follows: Ayes: Councilmen Jett, Towner, Heath, Snyder, Mayor Barnes Noes: None Absent: None Said resolution was given No. 2543 RESOLUTION NO. 2545 The City Attorney presented: ADOPTED "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA APPROVING AND ADOPTING A REVISION AND AMENDMENT OF PRECISE PLAN OF DESIGN NO. 219" Mayor Barnes: Hearing no objections, we will waive further reading of the body of the resolution. Motion by Councilman Towner, seconded by Councilman Heath, that said resolution be adopted. Motion passed on roll call as follows: Ayes: Councilmen Towner, Heath, Snyder, Mayor Barnes Noes: Councilman Jett Absent: None Said resolution was given No. 2545. ORDINANCE INTRODUCTION The City Attorney presented: "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WEST COVINA MUNICIPAL CODE SO AS TO REZONE CERTAIN PREMISES" (Z.C.229 Wea r & Motion by Councilman Heath, seconded by Councilman Towner, and carried, carried, to waive further reading of the body of the ordinance. Motion by Councilman Heath, seconded by Councilman Towner, and carried, that said ordinance be introduced. -3 5- • • - Co C. 1-28-63 CITY ATTORNEY Continued ORDINANCE INTRODUCTION Page Thirty-six The City Attorney presented: "AN ORDINANCE.OF THE..CITY COUNCIL OF THE CITY OF .WEST.' COVINA AMEND- ING THE WEST' COVINA'.MUNICIPAL CODE SO AS TO REZONE CERTAIN PREMISES" (Z. C. 246, Mobile Oil) Motion by Councilman Heath, seconded by.. Councilman. Towner, and carried, to waive further reading of the .body of the ordinance. Motion by Councilman Heath,. seconded by Councilman Towner, and carried, that said ordinance be introduced. ORDINANCE INTRODUCTION The City Attorney presented: "AN ORDINANCE .OF THE ­_CITY_' COUNCIL OF THE CITY OF WEST COVINA AMEND- ING THE WEST_ COVINA MUNICIPAL CODE SO AS TO REZONE, CERTAIN PREMISES" (Zo C. 248, City Initiated) Motion by -,-Councilman Heath, seconded by,, -Councilman Towner, and carried, to waive further reading of the body of the - ordinance, Motion by, Councilman Heath, seconded by, Councilman, Towner, and.. carried, that said ordinance be introduced, ORDINANCE ;INTRODUCTION The City Attorney presented: "AN ORDINANCE OF THE CITY' COUNCIL OF THE . CITY OF WEST COVINA-AMEND- ING THE WEST COVINA MUNICIPAL CODE SO AS TO REZONE CERTAIN PREMISES" (Z,C. 247,. Towne House) Motion by Councilman: Heath, seconded bye- Councilman.Towner, and.carried, to waive further reading of the body of the ordinance. Motion by Councilman Towner,. seconded by Councilman Heath, and carried, that said ordinance be introduced, CITY:: MANAGERS -ORDINANCE Mayor Barnes: FIRE, SERVICE AGREEMENT Mr,_ Williams: We will hold this until our next meeting. I have .an agreement that I think you should authorize the Mayor and the- City Clerk to execute between the Supervisors of Los -36- C.C. 1-28-63 Page Thirty-seven FIRE SERVICE AGREEMENT - Continued Mr, Williams Continues: • Angeles County and the City of West Covina to agree to provide fire service in Annexation No. 158 for the ensuing year. This should have added to it, and it doesn't have, part of the Pickering, Tract. We should cover Pickering, Mr, Joseph: All of Pickering is in 158. 174 is just a portion of Valley, Blvd and a strip of land 145 feet deep on the north side of Valley Blvd, 9 Mr. Williams: We had better ask that it be added, Mr.. Flotteno. I talked with Mr: Golding and he said to add it to this agreement. Motion by; Councilman Towner, seconded by, Councilman .Heath, that the Mayor and the City Clerk be authorized to execute this agreement for fire protection services in .Annexation 158. . Motion . passed on roll call as follows: Ayes: Councilmen Jett, Noes:: None Absent: None • MAYOR°S. REPORTS APPOINTMENTS Towner, , Heath„ Snyder, Mayor Barnes Mayor Barnes: These are the appointments for- February, March and April. Planning" Commission: Councilman Snyder and Councilman Jett is the alternate. Parks and Recreation. Commission:: Councilman Towner with. Council- man Heath as the alternate, Personnel Board: Councilman Heath. with Councilman Towner as alternate, East San Gabriel Valley: (a yearly appointment) Councilman Towner and the alternate is Councilman Heath. Upper- San Gabriel Valley Water 'Association: Councilman Heath with Councilman Towner as the alternate. League of California Cities: Councilman; Snyder with' -Councilman Towner as the alternate. Civil Defense: Mr. Aiassa. -37- CoC. I:' 28m63 Page Thirty-eight MAYORS. REPORTS - Continued APPOINTEMENTS: Continued Sanitation District: I am the representative with Councilman Heath as the alternate. Regional Library: Councilman Snyder League .of Independent Cities: Myself with Councilman Heath as the alternate. _.CITY MANAGER'S. REPORTS CORT.EZ :PARK-M'IGHTS Councilman Snyder; read report from the Recreation and Park Department Committee meeting dated January 24, 1963. Motion.,by Councilman Heath, seconded by, Councilman Snyder, and carried, that this report be spread in full in.the Minutes. "American Little League request for permission to install night lights on baseball field at Cortez Park. Director read letter from- West Covina Little -League regarding this request and stated there would be no expense to the City involved, The Yo B, C. has approved this requests Mr, Frank Zoelle, Presi- dent of the Little League announced. April 27, 1963 as the dedication date. He stated thes e lights would not be used during week nights during school session, but only on. Friday and:. Saturday. These plans were subject to approval and re- commendation to City Council and would have to go through essential departments of the City for their approval (Planning and _.Building). Commissioner Whitcher asked what control the Commission would. have over this and Mr, - Zoelle stated the same as with other Parks. . Also that the City may use the lights, Commissioner Johnson .asked how the lights would be metered, Mr. Zoelle stated through the Park meter, Chair- . man Veronda stated the Mustang League prepared actual plan of operation and asked if this League would do the same. Mr. Zoelle added that they would conform to Little League regula- tions and to City, specifications, These would be ready .for the City- Council approval on January 28, 1963. "Motion by Commissioner Johnson seconded by- Commissioner Whitcher carried unanimously to recommend to City Council to approve installation of night lights at Cortez: Park, subject to the stipulation that they, play no night games until school is out, but only on Friday or .Saturday night, This would be subject to the same rules as Orangewood Park." Motion by- Councilman -Heath, seconded by Councilman Towner, and carried, to recommend approval and that the same standards be used as at Orange -Merced Park, OEM • 0 0 C.C. 1-28-63 ACCEPT AUDITOR'S REPORT Mr, Aiassa: Mayor Barnes: Page Thirty-nine I would like to have the Council accept the auditor's report of July 1, 1961 to June 30, 1962. Mr. Williams, is this the function of the City Manager to present the audit for the year ? Mr, Williams: No. . This is the independent audit. . It is the function of the 'City Clerk to maintain a current accounting of the City's affairs, but annually or more frequently, if you want, there would be an independent audit and this audit ordinarily is provided directly to the governing body by the auditor. Councilman Towner: It looks to me like the auditor has sub- stantially gone through and collected information that our City Finance Officer has already prepared. In other words, he just retyped it in a report. Secondly, there are no recommendations or conclusions in there of any help- ful nature, whether they be comment favorable or unfavorable and I think this is one of the things that was called for in the contract. . I think it is a poor report and I think it wouldn't hurt to look around to see if we can find somebody else who can do a better job for us. Mr. Aias sa: Mrs, Merry: Mayor Barnes: We should give a more comprehensive audit for Mrs. Merry's safety and.my other employees' safety for the special assessments. On these special assessment districts, I think we should have a complete audit every three or four years until you have covered the entire thing. Maybe we can study this at a later time. Motion by Councilman Heath, seconded by, Councilman Towner, to accept the auditor's report for July 1, 1961 and June 30, 1962. Motion passed on roll call as follows: Ayes: Councilmen Jett, Towner, Heath, , Snyder,. Mayor Barnes Noes: None Absent: None WALNUT GREEK WASH IMPROVEMENTS Mr. Aias sa_: for some of the storm drains We hired a group of three local engineers with Harold Johnson as liaison. I don't know, what has happened, but these plans have been delayed unnecessarily. . I would like -39- C.C. 1-28-63 CITY MANAGER'S' REPOR>TS - Continued WALNUT. CREEK WASH IMPROVEMENTS Continued Page Forty Mr; Aiassa - Continues: • to have a firm meeting with them and bring it to their attention that if they don't get off the dime we may have to pro rate this job into 164. Councilman Heath: I don't think you need a motion; it is an . administrative job to do. Mayor Barnes: I don't think so either. Councilman Towner: I think he needs the backing of the Coun- cil on .this. Motion by Councilman Jett, seconded by, Councilman Snyder,. and carried., to authorize the City. Manager" to call these men together and see what has happened, what progress has been made and why there hasn't been more. GRAND AVENUE . INTERCHANGE Mr. Aiassa: There was a study made that there was a tentative idea of an on and off ramp proposed by Mr. Moorhead, I would . like authority- or give the Mayor authority to address a .letter to the County Road- Commissioner asking ' his department to update their original studies on Grand Avenue off and on ramps. . This is going to be crucial. Motion by Councilman Snyder, seconded by. Councilman Heath, and carried, to authorize the City Manager to address a letter to the County Road Com- missioner asking his department to update the original studies on the Grand Avenue off and on ramps. HANIFAN. PROPERTY SALE Mr. Aiassa: The theater .is underway. Do you want to put this property up for sale? Councilman Heath: I think we should. wait another month for that. Councilman- Jett: I think now would be a good time to put this property up for sale. - I think this would be a good time to establish a price on the property in that area commensurate with what we think the values are. I think with the theater going in now would be the time to offer this. Councilman Towner: What is the zoning on this property? Mr. Aiassa: It is C-2. -40- 0 GaG. 1-28-63 CITY MANAGER'S REPORTS' - Continued HANIFAN PROPERTY SALE = Continued Page Forty, -one Councilman Towner: I am willing to put the property on. the market. Councilman. Jett: I think that the piece of property would stand $2.00 a square foot price, . Mr. Aiassa: We got a figure from Vern -Cox and.it was about $1. 50 andthat was about a year-ago. Motion by Councilman Jett, seconded by Councilman Heath,., and carried that the City Manager be authorized to advertise the Hanafin .property with a minimum bid of $2.00 per square foot. M;CCANN'S, REPORT Mr; Aiassa: I have a copy ,of a rough draft McCann has made. This is what you authorized McCann to do, Mayor Barnes: Let's have the Council look at this on the 30th, Mr., Aiassa: All right, AZUSA AVENUE RESOLUTION The City Manager presented: "A RESOLUTION OF: -THE CITY' COUNCIL RESOLUTION No.. 2544 OF THE CITY OF WEST.' COVINA RE- ADOPTED QUESTING THE LOS ANGELES BOARD OF SUPERVISORS TO ADOPT THE NEC- ESSARY MEASURES TO PROCEED WITH THE DESIGN" (Squth. Azusa Avenue) Mayor Barnes: Hearing no objections,. we will waive further reading of the body of the resolution. Motion by Councilman Snyder, seconded by- Councilman -Heath, that said resolution.be adopted. Motion passed on roll call as follows: Ayes: Councilmen Jett, Towner, Heath, Snyder, Mayor Barnes Noes:: None Absent: None Said resolution was given. No.. 2544, -41- G. C. 1-28-63 Page- Forty-two TREASURER'S REPORT Motion by Councilman- Heath, seconded by Councilman Snyder, to accept the Treasurer's report for the month of December. Motion. passed on roll call as follows: Ayes: Councilmen •Jett, Towner, Heath,, Snyder,: Mayor Barnes Noes:: None Absent: : None MAYOR'S REPORTS GROUNDBREAKING -- Fire Station Mayor_ Barnes: How many of the Council are going to be at the groundbreaking : at 4:30 tomorrow afternoon? Councilman _Jett: I will be there. Councilman Towner: I will try to be there. Councilman Heath: I will be there. Councilman Snyder: I'll try to be there. SKELTON PROPERTY Mayor Barnes: We had a report on the -Skelton property. It is a feeling that the cost is too high for Mr: Jones to purchase and I would like to know what action the Council would like to take at this time. Counc4man Heath: I would like to get an appraisal on it, go to Mr.. Skelton with . the appraisal and tell him what the condemnation is going to be and possibly we can .look at this other propsal that we were thinking of with .Mr. Jones, but I think we should have our appraisal first. Councilman Jett: Do we only use one appraiser? Councilman Heath: We should possibly change around a little bit. Councilman. Towner: We have the benefit of Mr. Cox's prior experience on appraisals in this area. • Councilman Jett: This is true. However,, the appraisers will dig up information available to everybody. I just think it is a good idea and good business to get two or three people available. There may come a time when we will need substantiating. people. -42- .. C. C. 1-28-63 1 Paget Forty-three MAYOR'S REPORTS Continued SKELTON PROPERTY - Continued • Motion by Councilman Heath,. seconded by Councilman Towner, and. carried, that the City Manager be instructed to employ Vern Cox to give an appraisal on the Skelton. property. Mr.. Aiassa: .:INSTITUTE FOR DELINQUENCY CONTROL I will prepare this for condemnation in case we need -it. Mayor Barnes: We had a letter from. Chief Sill .regard- ing . the Institute for Delinquency Control. Chief Sill feels that if he intends to get this $750.00 scholarship that he should start now. The cost to the City would be about $1 . 00 a day for parking and $1 . 00_ for lunches for . 1'2 weeks. It will be about $120.00. We will hold this off until next Monday night and Mr. Aiassa can make his report on it. PROJECT ' C-197 • Mayor Barnes: On Project C-197 on sidewalks on. North Vincent, I see the contract will be ready to let for bid on February llth. Isn't there any way we can speed this up any faster because we are coming to the rainy season? Mr.. Aiassa: SAFETY CONFERENCE Mayor- Barnes: Councilman Heath: DEMANDS I'll check that out with Mr: Dosh. There is a safety conference in Los Angeles on February 7 and 8. Is anyone planning to attend this? I might go representing the Coordin- ating Council. Motion by Councilman Towner, seconded by Councilman Snyder, to approve demands totaling $425, 750. 07 as listed on demand sheets C284 through C286 • and B119. This total includes fund transfers of $64, 956. 93. Also, funds including time deposits of $288. 485. 70.. Motion. passed on roll call as follows: Ayes: Councilmen Jett, Towner, Heath, Snyder,Mayor.' Barnes Noes:, None Absent: : None -43- • 0 G.C, 1-28-63 Page Forty-four VINCENT INTERCHANGE Councilman. Jett: I want to request the Engineering De- partment to do some work for' me. . The other day I spent considerable time studying a map in regards to the Vincent Avenue Interchange and I sat there and watched traffic for a few hours in an effort to try to come up with some idea of what we could do. I think the thing we want to accomplish in this is to tie our three main sections together. To do this it is .going to have to be done with one street going: completely across the business district from. east to west both on the north side and the south side. With this in mind, the only interchange involved is Vincent. This is going to have to be done with either underpasses or overpasses. I have an idea that I would like to see put on paper that I think will accomplish this. It will give a free flow of traffic across the business area and will requiredan underpass coming .off of the freeway both on the east and the west sides of Vincent, but it can be accomplished, I am sure, Councilman Heath: How -many hours Iare -yo,u talking about of the City time? Councilman __Jett: Probably about a day. Councilman Heath: Is there some transparency that I can get a copy and redraw and sketch the Vincent A4zenue Interchange?; Mr, Aiassa: Yes. Motion by Councilman Snyder and seconded by Councilman, Heath, and carried, that Mr.,. Aiassa and Mr.. Dosh find a way to have the drafting department cooperate with Mr, Jett.. BOY SCOUT WEEK Mr..Flott:en: You have a letter from Judge Martin telling us about Boy Scout Week. He would like to know if on the .meeting of February 11 if it would be in order to have Boy Scouts sit as honorary members of the Council. Mayor Barnes: I think it would be a good idea. Councilman. Towner: That is fine. Councilman Jett: I think it is a good idea: Motion by Councilman. Jett, seconded by Councilman. Towner,., and carried, that this meeting be adjourned at 1:40 A.M. to. Monday, Feb. 4, 1963, at �,7:30 ATTEST: APPROVED Mayor. City Clerk MICE