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01-21-1963 - Regular Meeting - Minutesi MINUTES OF ADJOURNED REGULAR MEETING OF CITE' COUNCIL CITY OF WEST COVINA, CALIFORNIA January 21, 1963 The adjourned regular meeting of the City Council was called to order by Mayor Barnes at 7.40 P.M. in the West Covina City Hallo ROLL CALL Present: Mayor Barnes, Councilmen Jett, Towner, Heath, Snyder (from 7:45 P.M. Others Present: Mr. George Aiassa, City Manager Mr. Robert F°lotten, City.Clerk Mr. Thomas Dosh, Public Services Director Mr ..... Gerald Weeks- Administrative Assistant (from 10:15 P.Mo) Absent: Mr. Harry Co Williams, City Attorney Mr. Harold Joseph, Planning Director CITY MANAGER ORDINANCE Mayor Barnes: I had a call from Mrs. Blood and she asked to be on the agenda early this evening, Mrs. Blood, we will hear from you now, Mrs. Roberta -Blood: The League of Women Voters would like an opportunity to study the City forms of government and would like to have the Council hold over the item on the City Managers Or- dinance until we have hada chance to study it and come up with some type of concennsuso What we would do is study a strong Mayor -Council, a Council -City Manager and Council -City Administrator with emphasis on the roll of the City Manager. Our units (meetings) would be in February. We would have a board meeting, which could be immediately following the final units (meeting) so by the 15th.we could have some kind of a report. Mayor Barnes: When we have a report from Mr. Williams, we will have our first hearing on,any change and then it would be 30 days later before it would be finalized. Councilman Snyder entered the chambers at 7:45 P.M. Councilman Heath: don't see how it is related 0 Mrs. Roberta Blood, I don't understand the.gist.of the study. It has to do with All forms of government and I to the City Managers Ordinance. City government in order to study We have to study more than the City Managers Ordinance as such. We have to know more about the this ordinance. Councilman Heath: I think if we were thinking of changing our forin of government, I think they.should make a study on it, but at the present time we are thinking about changing just a few items in the City Managers Ordinance.and I don't see how this re- lates to different forms of government: -1- t Ll • C� Adj. Co C. 1-21-63 CITY MANAGERS ORDINANCE - Continued - Mrs. Roberta Blood Page Two Our scope,has to cover all these other things to make us well enough informed to be able to go into'a study on a City Managers Ordinance. Councilman.T'owner; I think if these people are offering to make this study, certainly we shouldn't try to beat them to the punch and rush through some change in the ordinance without accepting their help. Councilman Snyderq If they come up with any opinion on this, it is just as likely to be on one side of the question as the other. I can't understand why this is so urgent that we can't wait for some suggestions from a group of citizens who have studied it. Mayor Barnes. I know that we asked that the Minutes be made available, We have received a report from the Teague of California Cities in regards to one point. Mr. Williams is trying to draft from these different ideas coming from the Minutes, and the report from the League, a type of ordinance that would con- form to whatever the Council. desires. Mrs. Blood, know much time do you need ;for this study? Mrs. Roberta Blood - We could complete it by February 15. Mayor Barnes,, I certainly don't thank that it could be passed before this any- way, What you are going to do is compile all the information of the different types of government and come up with your' recommendation on each type of government and what you would ,recommend? Mrs. Roberta BJIoodo No. We will study the.two forms of government. These are for our information. What we are putting the emphasis on is the roll, of the City Manager. If there is a pos- sibility of changes, then we will make recommendations, if we come up with recommendations. We don't always come up with a cohcensuso We would make recommendations on the point in question. Councilman Heath, Is it the purpose of the Teague to study any problems in govern- ment and for each chapter to come up with its own recommendation or with a nation -wade recommendation? Mrs. Roberta Blood,, national items. This is a local volved in our local studies. Councilman Tow;rnero fering to do it on our behalf and Councilman Heath-, We have local items, which would be your local, government; then we have State items and we have item. No other Teague becomes in - It seems to me we have a citizens' group which has been reknowned for its .impartial study. They are of - I am wondering why you are so afraid. I don't know that anybody is afraid of ito -2- • 0 0 Adj. Co Co 1-21-63 Page Three CITY MANAGERS ORDINANCE - Continued - Councilman Towner- She is Ibeing subjected to c°®ss examination and I think we ought to welcome this study. Councilman Heath- This group is the policy setting group of . the City and I think -we are closer to this problem than the League is, and we are better qualified to make the determination. Councilman Towner- No doubt about it, the detei°mina- tion is ours. I think we ought to accept the offer gratefully and say whatever facts and recommendations they have we will receive and consider. Mayor Barnes*, Are there any objections to holding this for hearing until the 15th? Councilman heath- I have no objection to holding the second reading to after the' ' 15tho Councilman Towner-, I have an objection to introducing the ordinance until we have the promised public meeting. There has been a request for several changes in the ordinance but' there, is 'no congensus of the Council and it was promised to the Council that there would be a public hearing. Mayor Harness There will be a public hearing. Mr. Williams hasn't compiled the changes yet.. As soon as Mr. Williams makes this, we will make copies available to the League. I have.no ob- jection to holding this until after the 15th for the hearing, Councilman Heath- Mr. Williams is going to present at the next meeting a revised ordinances redrafted, and at that time we are going to .have to call for a public hearing. That will be.at least two weeks before the next Council mee.tingo Mayor Harness I feel that it can't possibl)e be before the 15th of February as far as I can'seeo We will set the hearing at the neat meeting so the same information .will be available to you as is available to us and I think you will have adequate time. Mrs. Roberta Blood- Thank you. CITY ATTORNEY ORDINANCE NO. 776 The City Clerk presented- ADOPTED "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WEST COVINA AMENDING THE WEST COVINA MUNICIPAL CODE SO AS TO REZONE CERTAIN PREMISES" (Zone Change 242, Home Savings) Motion by Councilman Heath, seconded by Councilman Snyder, and carried, to waive: further reading of the body.of the ordinance. -3- Adj. Co C. 1-21-63 Page Four CITY ATTORNEY - Continued ORDINANCE NO. 776 - Continued - Motion by.Councilman Heath, seconded by Councilman Jett, that said ordinance be adopted. Motion passed on roll call as follows: Ayes: Councilmen Jett, Towner, Heath, Snyder, Mayor Barnes N®es: None Absent: None Sa ki o-r-din'a-nce',!*iis given No. 776. ORDINANCE NO. 777 The City Clerk presented: ADOPTED "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WEST COVINA AMENDING THE WEST COVINA MUNICIPAL CODE SO AS TO REZONE CERTAIN PREMISES44 (ZONE CHANGE 203, Jones) Motion by Councilman Heath, seconded by Councilman Jett, and carried, to waive further reading of the body of the ordinance. Motion by Councilman Jett, seconded by.Councilman Heath, that said ordinance be adopted. Motion passed on roll call as follows: Ayes., Councilmen Jett, Towner, Heath, Mayor Barnes Noose Councilman Snyder Absent., None Said ordinance was given No. 777. ORDINANCE NO. 778 The City Clerk presented: ADOPTED " AN ORDINANCE OF THE CITY COUNCIL OF THE CITE' OF WEST COVINA AMENDING THE WEST COVINA MUNICIPAL CODE SO AS TO REZONE CERTAIN PREMISES41 (Zone Change 243, Giner Motion by Counckman Heath, seconded by Councilman Jett, and carried, to waive further reading of the body of the ordinance. Motion by.Councilman Jett, seconded by Councilman Heath, that said ordinance be adopted. Motion passed on roll call as follows: Ayes. Councilmen Jett, Towner, Heath, Snyder, Mayor Barnes Noes., None Absent: None Said ordinance was given No. 778. RESOLUTION NO. 2534 The City Clerk presented: ADOPTED 19A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA AUTHORIZING THE SALE OF CERTAIN PROPERTY,AND THE EXECUTION OF A GRANT DEED44 (Yaleton Avenue) Mayor Barnes: Hearing no objections, we will waive further reading of the body of the resolution. -4- Aijo Co Co 1-21-63 Page Five CITY ATTORNEY - Continued: RESOLUTION NO. 2534 - Continued- • Motion by Councilman Heath, seconded. by Councilman Jett, that said resolution be adopted. Motion passed on roll call as follows: Ayes: Councilmen Jetty Towner, Heath, Snyder, Mayor Barnes Noes: None Absent: None Said resolution was given No. 2534. SHODDY PROPERTY Mr. Flotteno I had a request from Mr. Williams today, It :had to do with the con- demnation proceedings on the Snoddy property. We need a title policy and it�will cost the City $112000. to buy it. We need authorization to -spend the money for the title search. Mayor Barnes: is this holding up the breaking of ground on that fire 'station? Mr. Aiassa- No, this is a formality. The contractor is going to come in Wednesday to set up:h,is work pro- gram.' Everything is signed. Mayor Barnes: I called Mr. Williams in regards to this. We had settled out of court, so to speak, with Mr. Snoddy and with the Allen -Snell Corporation and my question was this: Why are we paying for condemnation when we had a joint mutual agreement? He said that as long as they carried it this far, there were some deeds or something that had to be cleared up and this was the simplest way to get them off the books, to proceed in this manner. Motion by Councilman Jett, seconded by.Councilman Towner, to authorize the City to spend the money for the title policy. Motion passed'on roll call as follows - Ayes: 'Councilmen Jett, Noes: None Absent; None CITY MANAGER REPORTS WATER QUESTION Mr, Aiassa- Towner, heath, Snyder, Mayor Barnes I have a letter from Mr, Montgomery. (Read said letter.) • Councilman Jett: Should we have a meeting and sit down with ,these seven water com- panies who serve us and get some kind of indication from them as to how they feel about this water pro - ,gram? I am thinking if we annexto this then we are going to have to pay by tames for this annexation and at Ahe same time we are going to buy water from the water company who is going to pump the water out of the ground for free. -5- 0 Adj. Co Co 1-21-63 CITY MANAGER, REPORTS Continued WATER, QUESTION,- Continued: Mayor Barnes Page Six We can only make recommendations that we have arrived at to the general public. The people of West Covina are going to have to vote on this, Councilman Heathy We had a meeting on the 15th be fore the Metropolitan Water Board and it was stated that our letter was referred to the Work Committee and this Work Committee will be - meeting periodically but they don't expect to get us an answer before April. The reason for this is that if they told us that we had an ex- tension of time at this time, it is quite possible that the whole rest of the valley would figure we have lots of time and therefore the elec- tion would fail. This was not quoted by the Metropolitan Board but by some officials who knew what was going on. Therefore, our question is being referred to the Work Committee. I was told that I would 'be con- tacted every time the Work Committee had a meeting concerning our re- quest. Councilman Towner; I,would like to see some action taken that might move us into a position where when we finally make up our minds we can move quickly without further delay, What I had in mind was we should, in addition to contacting the Pomona Valley, contact the Upper San Gabriel Valley Water District and find out what program they would set up and find out further the answers from both districts to these questions.based,.in Mr. Blackman°s letter about annexation cost, servicing,.and future local district tax rates and.water sales'service charges, if any. Mayor Barnes. Did you read the Minutes of ,the Upper San Gabriel Water'District where they made their recommenda- tion to West Covina? They.re.commended that we ,loin the Upper San Gab- riel Water District. Councilman Towner°. where we can move when we wise to take the steps now tion to move quickly when on deadlines and schedules Mayor Barnes. I.am aware of that.. What.I am saying is that this City ought to Out itself into a position finally make our minds up. I think it is that don't commit us but put us in a posi- the time comes. We have been caught already and we are in a precarious position, Mr, Aiassa sent out a schedule to all 'of us of the different phases we had to go through. Councilman Heath. There are some questions,which . still..have to be answered, some of which I brought -up at the Board Meeting at Metropolitan and it was indicated that these questions would have to be answered in the Work Committee. We have unanswered questions and Metropolitan will have to answer use Mayor Barnes: If'.anyone stays out of Metropolitan Water District then they will be served from pipes because they don't want them to pick up their water that.they are spreading. -6- 0 Adj, Co. Co 1-21-163 CITY MANAGER REPORTS - Continued WATER QUESTION - Continued: Councilman Heath: Page Seven Who is going to determine the physical solution to this? There has to be further discussion yet, Councilman Jett: I think MWD is going to be the answer to our water. The more I hear, the more I read, the more -I see of.this, 'I think it is going to be our only solution because they have complete control of the water in. Southern California, the supple- mental water. For us to get.water to West Covina in any other manner other than joining one of the districts and going in and combining our assessed valuation to pay for transporting the water in here, which we do not have a sufficient amount of assessed valuation and we couldn®t afford:,it ourselves, I am convinced that we are going to have to go to MWD. I believe the way things are shaping up now, we are going to have to go.to Upper San Gabriel Valley and join with them. With all the publicity that they are putting out and all the publicity that they are getting, it looks like they are going to be in the favored spot. Councilman Heath: On the other hands these cities are going into MWD on Mr. Stetson°.s report and this report says that' this water should be brought into the valley and spread through,spreading grounds; yet, Metropolitan says they will frown blackly on the spreading of any waterin the valley here. Councilman.Jett: Councilman Heath-. Councilman Towner-, how do we best.get into it for the cost and I would propose a motion. Yes, but where are we going to get our water from? I think Metropolitan will have to answer these questions in their work sessions. Essentially, I agree with Mr. Jett. Like it or not, we,are faced with MWD. I think our -next question is best future service and the least Motion by Comcilman Towner, seconded by Councilman Snyder, that at this time that questions be posed'to the Metropolitan Water District, Upper San Gabriel.Valley Water.District,. San Gabriel Valley Water'District and Pomona Valley Water District which will supply to us the information as to the following: (2) (3) (4) (5) (6) Procedures and timing for annexation, and Annexation fees; and Which district would best.serve our purposes in the future, and What.the estimated amount of local district annexation would be; Estimated future local district tax rates; and Any water sale sur-charge, if any. Mayor Barnes: We have.a recommendation.from our water consultant which says that the Pomona. Valley Water District, if we are going to go Metropolitan, is the cheapest for the City of West Covina. -7- 0 Adj. Co Co 1-21-63 CITY MANAGED REPORTS - Continued Page Eight WATER QUESTION - Continued: Councilman Towner° This was recommended assuming that we had joined one of the districts prior to the district joining MWD. In the letter of January 21, it says after each or both of those dis- tricts there would be no difference between the two and we would have to consider these other questions that he raises. Councilman Jett: .Will this give us the information of what it will cost the City of West Covina as the individual city breakdown? What is it going to cost our tax -payer in dollars and cents per one hundred dollars assessed valuation. Is this the information that you are asking for? Councilman Towner: Councilman Jett: Councilman Heath: I assume it will give us some estimates on.. it. I think we have to have that. Who is going to do this work? Councilman Towner: I think the letter should go from the Mayor but it should be framed by the City Manager and the City Attorney and if they have any questions to refer it to the Council. Motion by Councilman Towner was carried. CAPITAL OUTLAY PURCHASES New street sweeper 4 wheel loader Aerial lift tree pruner Restrooms (Orange and Walmerado Parks) Mr. Aiassa: � need authorization from the Council to prepare plans and speci- fications for the new street sweeper and the four-wheel loader and the aerial lift tree pruner and I would like to advise the Council on the restrooms, that we are authorizing Johnson to prepare plans and specifications for the restrooms which will be approved by the Council and authorized to give out for bids. Councilman Heath: Somewhere in the letters of corres- pondence there was a statement made, on the next sweeper they would like twin wheels. This is an added expense and I wonder if it is advisable for the little bit of use we would get out of it. Mr, Dosh: I think it would pay for itself,. . I am not sure of the additional .cost. We are gathering a lot of information on this type of thing; Mr, Aiassa: I would like to make this suggestion: That we call for alternate bids, one with the one ,gutter broom bid and one with the two gutter brooms and then you can decide if you want to go that route or not. Adj. Co Co 1-21-63 Page Nine CITY MANAGER REPORTS - Continued CAPITAL OUTLAY PURCHASES Continued - Councilman Heath: Roughly, how many places are there • in the City where we would use that other broom? Mr. Dosh: I don't know, but before we do it, you will have a comprehensive re- port. There couldn't be more tha*W 15 islands. Mr. Aiassa: On these twin gutter brooms, the sweeper is going to last sevekal"_ years so You might as well plan to have one because you are going to have more islands now than ever. Motion by Councilman Heath, seconded by Councilman Towner, and carried, that the City Manager be instructed to draw up the specifications for the new street sweeper, the four-wheel loader, the aerial lift tree pruner and the plans and specifications for the restrooms at Orangewood and Walmerado Parks and authorize the City Manager to call for bids. PERSONNEL DECISIONS Personnel Board Recommendations Mr, Aiassa: There is a letter submitted to the Council from Morgan R. Rodney repre- senting the West Covina Employees' Association. From the Law Offices of Morgan R. Rodney, 1541 Wilshire Blvd. Suit #301, Los Angeles 17: "Re. Salary Adjustment for City Employees ,,Honorable Body: "Transmitted herewith in accordance with the request of Mayor Pro Tempore Frank .Towner made at the conference held on January 17, 1963, between representatives and counsel of the West Covina City Employees' Association and your Honorable Body are nine prin- ciples which reflect the objectives, precepts and attitudes of the Association in the totality of its relations with the City of West Covina. "This requested transmittal was entered in the minutes of the afore- mentioned conference and during the conference the ' nine principles were read silently and informally by the Council Members present and accepted by.them. However, as the text of these principles was not made a part of the record at the conference due to time limitations., it is respectfully petitioned herein that these pre- cepts now or in the near future become a part of the record eithor verbatim or by specific reference thereto in future minutes of the Council. "The West Covina City Employees' Association again expresses its sincere appreciation to_ your Honorable Body for this op- portunity to extend its argument for your learne&consideration. "Respectfully submitted, timorgan-R. Rodney (Counsel -West ovina City,Employee's Association)" Adj. Co Co 1-21-63 Page Ten PERSONNEL DECISIONS -,PERSONNEL BOARD RECOMMENDATIONS - Continued Ltr from Morgan R. Rodney - Continued,. „The Honroable Council of the City of West Covina 1-18-63 111. The banding together of the several departments df this City is the only effective means whekeby all of't'he employees. of the.City may keceive fair representation;' such a -grouping is designed to preclude power plays and clique action onthe part of individuals or small.units. "2, Public employees area entitled to as much consideration_as.__.,, employees in private industry with respect to wages, salaries, hours of work, and general working conditions. 113. Public employees are accountable for their services to the ultimate employer --the taxpaying public; but, conversely,. the maintenance of a'minimal salary base thereby. to maintain a lower:tax base is not the,ultimate function of those en- trusted with the reins of government --contrary to a most pop- ular belief, ITC The efficiency of the City Administration is measured by the efforts of the permanent civil service work force which translates into everyday functions the policies established by the legislative body chosen by the people. 115. City employees are not and must not be permitted to emphasize their demands through any coercive means such as work stoppage programs and the like as this would be the violations of a most solemn obligation, 'an obligation owed to the people of the community relying for their own comfort, welfare, and ' safety upon the availability and performance of duty of these employees. 116. In view of this most important difference between public and private employees, we submit that administrative and legisla- tive bodies should exercise extreme patience, wisdom, courage and judgment in determining all the factors involved in, for example, a salary adjustment program by gathering and listening to and considering all of the facts with open and receptive minds uncluttered with or by prejudice and preconceived notions, thus in keeping with the highest tenets and principles of modern, progressive and enlightened personnel administrative practices. 117o The demands of the work force of the City of West Covina are made in the spirit of highest cooperation and loyalty in the earnest desire that our City can continue to attract, engage and retain the finest personnel available consonant with the high standards which presently exist'and which we sincerely, hope will remain. Our City of.West Covina can and should be the Pace -setter in all respects'in the San Gabriel Valley. . 118. The oft -made statement that this City operates efficiently with the existing small but cohesive work force --and this statement is made with misdirected pride in some instances -- is sufficient proof that despite the heavy demands made upon this work force today in terms of units of work'performed per. employee --demands not.even remotely foreseen by our agrarian founding fathers and earlier City Councils --the force responds admirably, commendably, and albeit miraculously on occasion, =10, Adj. Co Co 1-21-63 Page.. Eleven. PERSONNEL DECISIONS -PERSONNEL BOARD -RECOMMENDATIONS - Continued Ltr from Morgan R. Rodney - Continued: This response is made passible through "the great amount"of • individual pride, initiative, and preseverance with which our current work force is liberally endowed and which -enables this force to achieve that.state of efficiency which'ordinary workers, less motivated from.within, would not or could not. attain. 119. Such performance is indicative of a strong awareness of res- ponsibility and loyalty to the community which this force serves --a loyalty herein repledgedo however, it is submitted that loyalty and responsibility travel on a two-way street and that remuneration commensurate with output.is always in order.,,or through the fallibility of human nature a point of diminishing returns is reached in a plateau ofefficiency to a state wherein the output becomes truly commensurate with .the then existing remuneration." Councilman heath: Mr, Aiassa: itemized list but they have never Councilman Snyder: Mr. Aiassa: '•TO: WEST COVINA CITY COUNCIL I think it should be referred to our Personnel Board. The Personnel Board did make a recommendation to the Council, I believe. They received a similar gone officially on record. This letter was drafted after their recommendation was made. They made their recommendation on January 4, 1963, (Read the fol- lowing recommendation:) "FROM: WEST COVINA PERSONNEL BOARD "January,.4,, 1963 "The Personnel Board on December 13, 1962, recommended.a 3.4% salary increase..for all city employees based on the surbey.made by the Personnel Department. This study showed that our employees are 1.67% below the average of the,twelve cities surveyed, and that we have.been below for approximately six months. Were the employees to have the 3.4% increase from January 1963 to July 1963, they would then become equal. In the event the twelve surveyed cities*.did not.receive raises, we would be 10.67% above the average. If they did receive raises,,we would have a 1.67% cusion to fall back on. It is recommended that this increase across the board be effective as of January 1, 1963. "There was also a.salary survey submitted by the .West Covina Em- ployees Association This was an extensive survey and it con- tained a great deal of information. however, it did not contain job description comparisons and there were no.factuai conclusions that could be drawn from it. I believe you.have copies of this survey in your possession at this time. "The roll call vote.on the motion for the employees to receive a 3;4% increase,. across the board, was as follows: -11- • Adje.oC. Co 1-31-63. Page Twelve PERSONNEL DECISIONS - PERSONNEL BOARD RECOMMENDATIONS - Continued Recommendations.from the West Covina Personnel Board - Continued: "Motion made by Dale Pittenger, seconded by Mr. Cole. "All in favor: Mr, Shives, Mr, Cole, Mr.. Pittenger, Mr. Sornborger, Mr. Zoelle was absent. "Samuel Be Sornborger,.Chairman Personnel Board" Motion by Councilman Heath that this be referred back to the Personnel Board for their recommendation. Councilman Towner: I don't think this should hold.up our study of the salary program, Councilman Heath: Neither do I, but I think the Per- sonnel Board should review this. Councilman Towner: The employees' representatives undertook to represent all City employees and there would°be no fraction of the employees coming in and making separate recommendations. I prefer it that way. Councilman Heath. I do too, but there might be some- thing in the wording that should be changed Councilman Heath's motion was;seconded by Councilman Towner, and carried. Full Disability Mr. Aiassa:. This was held up subject to the analysis of the salary recommenda- tions. In 1961 we paid $8,800 for compensation and medical, $2,220, giving a total of $11,020.00. In the State Compensation in accident prevention, they also bank a certain amount of reserve that you must deposit as a City. The present reserve is $2,000 to $13,400. They set up a minimum and a maximum and they bank the maximum. If all of this is not used, they will credit you with the money. Mayor Barnes:, What does the insurance company say the difference in cost would be? Mr. Aiassa: I think they made a report to the Personnel Board but I don't have it with me, I could extend this further for you, if you like, but I would like to bring this up be- cause the disability is a strong factor with the public safety. Councilman Towner: I was under the impression that the public safety employees were entitled to this by State law, 100% disability paid for one year and I see that it shows every,other city provides.thisa I think if you look in the Labor Code you will find this is a requirement. Mr, Aiassa: I went through that code section and I would like to have an opinion from Mr. Williams because that code section ties in with the State Re- tirement Plana -12- 9 0 Adj. Co C. 1-21-63 Page Thirteen PERSONNEL DECISIONS - FULL DISABILITY - Continued Mayor Barnes: This does tie in with workman's compensation and we would pay the difference? Mr. Aiassa: Yes. Councilman Jett: Reading through..this information, I don't remember the.exact figures, but it was broken down, the clerical help was very low for our compensation rate, where our high degree of danger lies in those men on maintenance work or public safety. In thinking of the cost involved, I don't see any reason why we shouldn't protect all of.the employees. Mr, Aiassa: Their doctors will determine if the man is totally disabled for a whole year, whether it is total disability or partial disability. Actually,,I think on the benefits for 100% disa- bility for the miscellaneous employees there will be very few claims. If the Council would like, I will take the public safety and show you miscellaneous employees by classification and show you exactly what.your dollars and cents factors will.beo This is only an estimated cost be- cause you don't know what -.your injuries are going to be or anything, Mayor Barnes: Councilman Heath: cost, If they have to be -protected, the.costo Mayor Barnes: Councilman Snyder. that for three weeks you are going ary, too? Unless you are off over not pay? I would like to see disability for a year for the employees if the cost isn't too great. I think first we ought to determine if we want everyone covered by this insurance and not worry about the I don't think we should consider I think we should have the benefit of the cost figures, though. Does this also say that if you have a man who.is injured and he is'off the job three weeks, does this mean to pick up the difference on his sal - seven days, workmans compensation does Mr. Aiassa: Yes. Councilman Snyder: Would this mean that if someone was off five days that the City would pick up the full tab for five days or would the employee use his sick leave or what? I think there are technicalities that have to be worked out here. I think it is against the theory of insurance to offer,100% disability at least for the firsi three weeks. I think this should take effect after'one month if,you are going to,give it Mr. Aiassa: I think this is a formula that you people can establish. -13- Adj. Ca Co 1-21-63 Page Fourteen PERSONNEL DECISIONS- FULL DISABILITY - Continued Councilman Snyder:. I don° t think' it_ should ­stdit from the first day unless-hos-pitalized. Basically, -this is" to cover the catastrophes. If you use it to cover catasrophes, then it would be more feasible that ways I think it will cost us a lot if we apply it to every injury. I think the whole.theory behind this idea is to cover the catastrophic illness and I think if we apply'it after a.month or six weeks then we can afford it and it will be more beneficial.to the City and the employee. Councilman Heath: I think this should apply equally to all employees. I don't think there should be a split between departments. Councilman Snyder: I object to the word "miscellaneous" here. Councilman Towner* I would be very much surprised if if wasn't. required by.State law on these public safety employees and I think that the difference in cost to us is not going to be much because the other employees are not the ones who are going to have the bulk of the accidents. I like what Whittier_is doing where they in- crease the amount on a sliding scale basis for employees that have been employed for a longer period of time. • Councilman Heath: I think that whether a man works for two months or five years has no bearing. When you cut off his pay, the food stops. I think regardless of the .length of time, the. benefits should be the same. Councilman Snyder: I would like to see this equal to all employees but not to include the first month, Councilman Jett: I would like to have Councilman Towner give us a recommendations I believe his experience would assist me. Councilman Towner: I have never tried a.case in which a so-called miscellaneous employee was under this. kind of a rule where he was allowed a full salary for one year. I think if we could do this, we are extending a benefit that is new and different and way beyond what is normal and customary and this is why I suggested that the argu- ments in favor of it on the job disability payments on a salary basis sounds good to me but I think there should be some reasonable limita- tions. One limitation might be on when it starts, such as suggested by Dr. Snyder; and secondly, a limitation on the status of the employee as to the length of time that it continues. For the one-year employee, it aright continue for a few months and for the five-year employee, go to nine .months and anything beyond that pick up a full year's salary. This seems more equitable to me and I think further that on the public safety employees, as I have indicated, I think they are entitled to full salary for one year in any event. Councilman.Heath: What action are we going to take tonight? -14- Adj. Co Co 1-21-63 PERSONNEL DECISIONS - FULL DISABILITY - Continued Page Fifteen Mayor Barnes: I think we are going to have a a recommendation, Mro Aiassa:. What you are doing now is analyzing your recommendation from the Per- sonnel Board. Mayor Barnes: I like Councilman Towner°s ideas. Councilman Towner: We have questions to be answered, (1) is costa (2) is as to public safety.employees, whether they are already covered; (3) some suggested variations as to the time such pay- ment would.start and the time that it would run with relationship to the period of service of the employee. Those are the questions that I would raise. Councilman Heath: I think if we get those questions answered and if we agreed on each one of those, we could settle this and set the policy but I think we have to discuss.each one of them first. Are we going to set this tonight? Mayor Barnes: There is some information that we don't have and that is the cost. I would.like to receive this infor- mation if it is in agreement with the rest of the Council because there are a few questions here that will have to be answered before we can make any firm recommendation. Motion by Councilman Snyder, seconded by Councilman Towner, and car- ried, that the following questions be referred to the proper City staff for report. (1) The cost.of the plan; and (2) Whether or not public safety employees are already covered; and (3) Some suggested variations as to time such payment would..start and the time that it would run with relationship to the period of service of the..employee :...::. 'LONGEVITY Mr, Aiassa: (Read from Minutes of Personnel Board of June 13, 1962.) The recommendation has been submitted by the.Personnel Board. We tabled this and it reoccurred again after our joint meeting in November. The recommendation is after ten years, fifteen working days 'vacation, Mayor Barnes:. Councilman Heath: Councilman Jett: Mr. Aiassa: Mayor Barnes: I agree with this. I would agree with that. So would I. When do you want to make this effective? What about the anniversary date? Mr. Aiassa: I have to have a starting date. -15- • 9 • Adje Co Co 1-21-63 Page Sixteen PERSONNEL DECISIONS - LONGEVITY -.Continued. Councilman Jett: Make it as the first of January. Mr. Aiassa: Yes, but the employee will not get the benefit until he comes to his anniversary date. Councilman Towner I think it is true that they don't get 15 days until after 10 years. - This is right. But, I think it is also true that they get more than 10 days after 5 years, Motion by Councilman Heath, seconded by Councilman Jett, that the. vacations be established as 15 working days vacation after the comple- tion of the tenth year, Councilman Snyder: I think the only difference of opinion here is whether or not it should be sliding scale, Councilman Towner: We have conflicting records, one dated October 18, 1962 referring to the June 13, 1962 Personnel meeting and some data showing there that after five years all the sur- veyed.cities gave more than 10 days vacation. Then we have the summary of November 14, 1962.mee'ting, with a statement by Mr. Heath that the Ledermann Survey did not support this. Who is right? Where -is the informantion? Councilman Heath: It was generally agreed that the statement that is in those Minutes was a facto Councilman Towner: If you want to act in the absence . of the facts, it is all right with me. We ought to be.a competitive position vacation -wise with other cities. Councilman Jett: I am under the impression that at the time we arrived at this decision, it was determined that we were.right up there with the top of them with this recommendation. Action on Councilman.Heath°s motion. Motion passed on roll call as follows: Ayes: Councilmen Jett, Heath, Snyder, Mayor Barnes. Noes: Councilman Towner Absent: None Councilman Snyder: MINOR CLASSIFICATIONS CHANGES and PUBLIC WORKS INSPECTOR I would prefer the sliding,scale. Mr. Aiassa: We have three Public Works Inspec- tors and we should only have two. Mr,".Ledermann°s study recommends that we have one level of Inspector, possibly two -- Inspector I and Inspector II. The staff has done a very extensive review and study and -16- • Adj. Co C. 1-21-63 Page Seventeen CLASSIFICATIONS CHANGES -PUBLIC WORKS INSPECTOR - Continued Mr. Aiassa - Continued: numerous reports have been made to the Council. The present Pub- lic Works Inspector filed a grievance and his contention is'that'he-- was a Senior Inspector but received the same pay as the Inspector Who did routine problems. The Board recommended that they would give him added responsibility and a 5% raise in salary. (Read report.)- This will -not raise financial problems with the City but it would put one man as Senior and the next man would be a Junior and there would be an Engineer's Aide. Mayor Barnes: Why have an Engineer's Aide in an Inspection Department? Mr, Dosh: In the job descriptions for all our positions, even inspection, is just one more task. All of our positions in engineering require the men to be inspectors among other things. The Engineering Aide has to be an inspector, too, but you have a less responsible classification. In order to avoid special- ization, we would like to eventually.have all classifications graduated to a scale on the basis of responsibility but have them do any one of a number of tasks. The State Division of Highways does it exactly this way. Mayor Barnes: Is it my understanding that not one of the inspectors holds cards and taken examinations on struc- tural steel, cement, carpenter or anything? I think this is a very important thing to have. We are going to classify inspectors and we want to know how good an inspector we have. Councilman Towner: Mr, Dosh: Councilman Towner: They have to pass a written exam- ination? Yes. Does this written examination set out the same kind of information that they would have on a State License? Mr. Dosh- No. The examinations are made by the State Personnel Service, which presumably are designed to fit the job and the Public Works Inspectors are unique, I suppose. They still have tomeet their job classifications. Mr. Aiassa- If we make our requirements as high as the Council would like to make them, we would have to', raise the salary.and these men would want to come in as specialists. If.you want to, we could make this not retroactive, but make it a condition in the future that these inspectors do hold a card, I would like to make the recommendation that we create a position of Senior Public Works Inspector, Range 23, and Public Works Inspector II, Range 22, and Engineer's Aide, Range 19. We have a vacancy in Public Works Inspector. -17- a Adj. Co Co 1-21-63 Page Eighteen CLASSIFICATIONS CHANGES -PUBLIC WORKS INSPECTOR - Continued Motion by Councilman Snyder, seconded by Councilman -Heath, and carried, - to adopt the Personnel Board's recommendation for qualification for • Senior Public,Works Inspector, Public Works Inspector.° Il'and-Engine6ring- Aide and the Senior Public Works Inspector job description as recommended by the Personnel Board. • • HEALTH INSURANCE Mr. Aiassa: (Read Minutes of November meeting of the Personnel Board.) Mayor Barnes: The agreement was that for all employees we pay this $6o57 and as far as I know, the agreement between the Personnel Board and the Council was unanimous that we go along with this. We figured we should pay this for all employees and not differentiate between female::and male employees. Councilman Snyder: It was that we would pay for the working member of the family and they would pay for the members of their family. Motion by Councilman Heath, seconded.by Councilman Snyder, that the City stand the expense of $6o57 for the male employee and $8.69 for the female employee, to be effective January 1, 1963. Councilman Towner: Why.don't we do what the Personnel Board recommended, pay the employee's share as it now exists. Action on Councilman Heath's motion: Motion carried. RECREATION AND PARKS SUPERVISOR Mr. Aiassa: (Read recommendation from the Personnel Board.) We are using „Recreation Supervisor" and Super- visor of Recreation" and we would like to change it. Motion by Councilman Towner,. -seconded by Councilman Jett, and carried, that the .title of Supervisor of Recreation be changed to Superinten- dent of Recreation without change in salary or job description. (Councilman Heath and Mayor Barnes voted "No".) Councilman Heath: I thank that the name is unfair to the person in the position. To my way of looking, it has-been that "superintendent" has to do with supervising,..:the..physical operations and has nothing to do with recreation. Mayor Barnes: I feel we will have a survey on superindendents and -we will prob- ably have another upgrading of classification of superintendents. -18- 0 0 Adj,. C. C. 1-21-63 Page Nineteen SCHOOL PARTICIPATION Mr, Aiassa: I Would like to_h6ld this is off for a study session. Mayor Barnes-. All right. POLYGRAPH USE Mr. Aiassa: This is an experiment that the Personnel Board and the staff' would like to try with the'sup=_ port from the Police Chief and the Fire Chief. Some cities are trying it andgettingvery good results.- There is little difference in the cost. Councilman Snyder-. of people have the impression that they are not. They are no..better do rule out human.error than just. Councilman Heath: Mr, Aiassa: Councilman Snyder: I am for trying it and I think it is excellent for public ser- vice employees but I think a.lot ploygraphs areinfallible, and than the operator, I think they the judgment of a psychologist. Do we have to get permission from the man before we can subject him to this? No, we would mark-it,in the exam- inAat.io�n that this would be nec- essry.- It should be noted that this,, information is absolutely con- fidential. Councilman Jett? I read quite an extensive report an this Polygraph.. There are things in,there that were a little revealing to me and ,.little bit startling. For instance, we give these men who are coming in for a position, physical examination and mental examination and written examination and after passing all of these, we send them to a psychologist and he talks to them a little bit, he doesn't like some of the answers given him and he disquali- fies a man and kicks him out. I couldn't find anything,in there where he gives us any reason except that as a::psychologist he didn't think the man would qualify fog the position. Plus the fact that he'gets $25.00 for every one he turns down. I don't believe that we have as many people who fail the test'as this psychologist says here. If they are able to pass a written examination and a physical examina- tion then,I don't think that 75% of our boys are mentally unfit to hold a job�b6cause some psychologist 'says they are not.o Councilman Snyder.: In the defense of the psycholo- gist, I should say this: I think it is strictly against the ethics of--the.ir education and their profession to turn anybody down because of the way.they wear their tie and so on. I think you were being a little extreme there. I think theit.training is that they have cer- tain questions that are designed to show them weaknesses in these em- ployees and this is what they go.bya it is hard to avoid a little bit.of,hum.an error but 'I don't feel that is why he has -turned them down,,because.'he gains nothing that way. In defense of the profes- sion, I would have,to disagree with you�but the only reason I think the,p6ly.graph is better is that it does away with this.possible hu- man error. -19- Adj. Co Co 1-21-63 Page Twenty POLYGRAPH USE Continued Councilman Towner: I think it does have an61dmefit of human error in it because it has an operator And the-traihing for a polygraph operator is not very extensive. Secondly, the poly' graph digs into past social behavior and it is up to the chief or'the Personnel Board to determine whether or not this past social.b6havior would disqualify him and I don't think it is necessarily bringing a man up to date, In assessing the validity of this, it seems to me the only way you can tell whether or not it works is when the officer is out on the beat and he is confronted with a particular situation and he reacts. Mr. Aiassa-, I think in the series of questions that would be asked, that this man's pattern of motivation would be some- what outlined. Councilman Snyderz If you want to be professional, you could do both. Councilman Towner,- I am very reluctant to give up the psychological examination; however, I will go along with this on a trial basis. Motion by.Councilman Heath, seconded by Councilman Towner, that the City Manager be given permission to use the.polygraph on the next public safety recruits. Councilman Jett: I do not feel that the results are conclusive and I do not feel that the psyschologist is com- pletely fair in his analysis. I also would be opposed to the psychol- ogist's report. I would like to have a report from the City Manager as to the number of men who have been turned down by our psychologist and the reasons for turning them down. Mr.. Aiassaz I will give you the report but I donl.t think I can give you the reasons because most of the time the psychologist wont give us the reason. I can give you the over- all reason. Councilman Towner-. There.was a time when the psycholo- gist,came before the Personnel Board and gave his reasons there. Maybe you can get some of those Minutes. Action on Councilman Heaths motion, Motion passed on roll call as follows: • Ayes: Councilmen Towner, Heath, Mayor Barnes Noes: Councilmen Jett,. Snyder Absent: None Councilman Snyderz Chief Sill�points.,.out-the only reason he is for this is in screening, not to obtain psycholo- gical background. Secondly, I feel that I am for the polygraph but I feel it should be used in conjunction with the psychologist because I feel he is the only one qualified to,interpret it. -20- Adj. Co Co 1-21-63 POLYGRAPH USE - Continued Mr, Aiassa: • Councilman Towner: WILLOW LANE PERMIT REQUIREMENTS Page -Twenty -One We will not use the.psychologist for this one time. I didn't understand thata''I thought we were going to use both. Mr. Aiassa: We have a petition on file. The Engineering Department has re viewed.the petition from the prop- erty owners. There are 11 signatures and I would like this in the Minutes. "December Fourth 1962 "To the Property Owners on West Willow Lane, West Covina, California "Would you be interested in the improvement of the street, to the extent of the following agreements: to To deed your fifteen feet in front (viz, from the Property line to the center of West Willow Lane) to the City of West Covina. • 20 To pay for curbs and gutters at.the approximate rate of $2.00 (Two Dollars) per foot. "With the absolute assurance, that the City of West Covina would complete the paving of ;,West Willow.Lane and the maintenance there- of (a complete paving job. Not just surfacing) Name Address "lo Ernest Olmos 231.1 Willow Lane, West.Covina 192. William L. Holeton 2225:Willow Lane, West Covina 113o L. M. Nickerson- 2231 114. F. J. Peary 153 North Willow Avenue. 115. Harry A. Kennedy 2222 Willow Lane, W. Co 116. Harry Ho Haproff 2314 Willow Lane 117. Augustine Alba 2329 Willow Lane 118. A. Bo Gilpin 2302.Willow Lane 119. Mr. & Mrs. Joe M. Pena 2330 Willow Lane, West Covina_. 1110. Kay A. Holliday 2329 Willow Lane I'll. Richard W. Carney 2322 Willow Lane, West Covina" (Gerald Weeks entered the chambers at'10:15 P.M.) Mr.. Nicholas: This has been brought before you on several, occasions prior° to this-. I circulated this petition. The prop- erty owners are willing to.go along and install the curbs and gutters. They are willing to deed 15 or.20 feet which is required, to the City. ,But, the way it was stated in that petition was that the.City would pave the balance of the street after the curbs and gutters were in. I feel that the.City should be willing to cooperate with the property owners on the street in paving and.improving if they feel that it.is necessary, -21- • • • Adj. Co Co 1-21-63 WILLOW LANE - Continued Mr Haproff: Councilman Heath: Mr, Aiassa: Page Twenty -Two As far as the City payiiig_fok-the paving, all the City has td do is figure"' out- how much _ gas tax we have paid and you could.pave the street., How much would it cost to put this paving in? $4,OOO.00 for the paving plus the excavation. Mayor Barnes: This property is going to derive a benefit by.the City doing the engineering.and doing the street. The other citizens of the City will be paying for this, We would like to see it done but I don't think it is the responsibility of the citi- zens of the rest of the City to do it. Mr. Haproff: Twenty years ago that street was paved according to West Covina City specifications, This was done be- fore the street was taken over by the City. Mr. Aiassa. This street was never accepted by the City. Councilman Jett: I think we have a situation here that the City has been concerned about for along time and they have discussed this pro and con before the Council. As I understand it, we are supposed to use 60% of our gas tax for new construction. Just recently in our capital outlay, we spent considerable amount of money to repave Thackery Street which, in my opinion, was in a much better.condition than this street is. I think we would like to bring this street up to some kind of a standard, whether it has to have the base and everything like this, I don't know. I think that we could, in a case like this, go in and pave a street like this. Councilman Towner: I am not sure we got the full answer to Councilman Heath's question about the cost. Mr. . Dosh: I have a better breakdown in the office, but I.will read what I have. $4,000. 00 for construction; $8,OOO.00 for excavation, curb and gutter drainage, or $12,0000000 Councilman Towner, The property owners were going to pay the cost of curbs and gutters and I assume the excavation with that, Mr, Dosh: It would cost us about $8,000.00. With the engineering cost, it would be about $9,500.00. Councilman. Heath: Will the people on the street go a little bit more than what you have already indicated? Mr, Haproff: I don't know. -22- Adj. Co Co 1-21-63 Page Twenty -Three WILLOW LANE - Continued Councilman Towner: Is that sewer being dug down that street now? Mr, Dosh-, Yes. Mr. Aiassa-, If the Council wants to do some- thing, now is the time to do'it because you have the.'sewer line going in. The street is going to be damaged and the property owners have signed a petition that looks a little favorable. Councilman Snyder-, I think more,or less we have done this in other areas on major thoroughfares, but I can't find any precadent or justification for paying for the center of this., street here. It is a cul-de-sac street.' Mr, Aiassa-, If, -this goes on the volunteer plane it has to be 100%. Councilman Heath-, Would you be willing to go,50% on the paving? It would be about $4,000. Mr. Haproff-, I would go along with that if it would be along the figures you just mentioned, Councilman Towner: I think the question before the Council now is we are willing to go along on a participation basis. The question is how much money we'want to put into it. It will prob- ably turn out to be.something less than $8,000a00o Councilman Snyder-, I 'don°t think'we can justify the full participation. Councilman Towner-, I don't either. The situation, here deserved some participation and I.think we could participate to the extent to $6,000.00, If they put up the. balance,.of it, that would be fine. Councilman Heath; Each one of them would average about $125.00 for paving. Mayor Barnes-, We could do the engineering and the title deeds and this sort, of thing if they dedicate the 20 feet, then an amount on the paving and I think that this would do it. Motion by Councilman Towner, seconded by Councilman Heath, that the • following provisions be interred into the agreement with respect to the improvement of Willow Lane. (1) That the City assume administration, engineering, title search, preparation of deeds, construction inspection and participation to the extent of $6,000.00 on construction costs; and (2) That the property owners agree to provide 20 feet of dedication and the balance of the'construction costs for excavation, paving, drainage structures, curbs, and gutters. -23- n LJ Adj. Co C. 1-21-63 Page Twenty -Four WILLOW LANE - Continued Motion passed on roll call as follows: Ayes: Councilmen Jett, Towner, Heath, Mayor Barnes Noes: Councilman Snyder Absent: None Councilman Snyder: I think $6,000.00 is too high. Motion by Councilman Towner, seconded by Councilman Heath, to add to the motion the following: That this proposal be contingent upon 100% volunteer participation from the property owners. Motion passed on -.roll call as follows: Ayes: Councilmen Jett, Towner, Heath, Snyder, Mayor Barnes Noes: None Absent: None SURPLUS PROPERTY City Manager granted extension to January 15, 1963 Mr. Aiassa: I would like to take the surplus of the property of the State in an additional study session. The only reason I can't negotiate on the package deal is you haven't told me which land you want and which -.land you do not want. Mayor Barnes: Let's hold this for a study scssiono Motion by Councilman Heath, seconded by Councilman Towner, and carried, that the City Manager be instructed to negotiate with the State to ar- rive at:the best possible price for the purchase of the pr.ope'rty,in the Civic Center,. Mayor Barnes: Councilman Jett: Councilman,Towner: Mr, Aiassa: CIVIC CENTER Mr, Aiassa: We will have a study session on the rest of the surplus. What about the 30th? Fine. That°.s okay with me, That will be on the 30th at 7:30, This has to be taken up in a study session. I will also set this fog° the 30th, Mayor Barnes: All right. FIRE DEPARTMENT REPORT ON NEEDS OF THE DEPARTMENT Mr. Aiassa: This also needs to.be taken up at a study.sessiono We will set this for the 30th and hope we get around it.. Maybe we can crowd it in. -24- Adj. Co C. 1-21-63 Page Twenty -Five WALNUT CREEK PARKWAY DEVELOPMENT Japanese School property Mr. Aiassa: They are -concerned -that we are eventually going to -take the whole parcel and ' not jiist," the part we are taking. They have made us a proposition. They would like us.to take the whole parcel and they will lease it back, the'' part that we do not develop. I would like to make one more explor- ation with this problem of maybe condemning the piece that we need which will not destroy the building. Secondly, if the Council-doesn°t buy that, work out an amiable solution between the Japanese Associa- tion and the City: -for them to give us the land we need now which we will purchase at a fair appraisal. They will take Mr. Cox°s appraisal on that. The third thing, you have already filed condemnation. Now, just proceed with condemnation? Mayor Barnes: I think we should proceed. Councilman Towner: If we go the other route and enter into an agreement to purchase the whole parcel at Vern Cox°s appraisal and then lease it to the Japanese Association or that part we don't use for a street, then eventually we can put.that parcel on the market as commerical property. Mr. Aiassa: We would just buy the full right of way. • Councilman Jett: In the event we take the entire parcel, they will benefit to the extent that we have now purchased the entire piece of property. I feel in the very near future this piece of property will be -.purchased by someone who will want to develop and at that time they will dedicate this and improve this and give it to us. In this event, they are going to pick up this additional amount of money plus what they sell the property for. I think we should go ahead with our condemnation as proposed. Motion.by Councilman Snyder, seconded. by Councilman Towner, and carried, to make note of the fact that we received ;the offer from the Japanese Association and that we cannot accept the offer but to continue with the condemnation. LETTER REQUESTING CITY JURISDICTION CENTER STREET Pickering Tract Mr. Aiassa; A jurisdictional problem has come up regarding a street:.in....the. . Pickering Tract. The reason this is coming before the Council is that.the Council has never accepted any streets but in this particular case the Council is being requested to take over this street�by the County. (Placed map on board.) What we would like to avoid is the same situation we had on Barranca Street with the City of Covina owning the street.and we owned to the curbs The sub- divider is going to improve the street to our standard and they want to dedicate a portion,a little bit beyond the center line and put all .the street.in to City,standards but we would have to take over the mainten- ance.. This would be two-thirds of a street. Councilman Jett: I think this is a good deal. -25- Adj. Co Co 1-21-63 CENTER STREET - CITY.JURISDICTION - Continued Page Twenty -Six Motion by Councilman Snyder, seconded by Councilman Towner, and carried, that.the City Manager proceed with negotiations to accept this street as in Exhibit in Tract No, 27665 and also start an annexation. CAR POOL Mr, Aiassa: Councilman Snyder: Mr, Aiassa: Mayor Barnes: ADDITIONS TO POLICE STATION Mr, Aiassa:' This has to be taken up in a study session. Do you want this on the 30th? We don't need this right awayo We can do it on February 40 We will make that a tentative date. Chief Sill has made a recommenda- tion. He.would like to have an architect look.this over. It; might amount to $2,000.00 for an addition to the existing section. It has 1,136. square feet in the new section. The money in the budget was'for a small modification, Mayor Barnes: I think this expansion is foolish, in my estimation, Mr. . Aiassa: If the Council authorizes.me to at least talk to Neptune and Thomas, what I would like to do is take this floor plan and talk to them on the basis of doing the very minimum for an expansion to tie us over for two and a half years. This floor plan was developed by my staff and I don°.t_think they have taken the short cuts to saving cost or the best advantage of expanding the building. It would cost about $150.00. Councilman Snyder: Mr. Aiassa:. Councilman Towner: Mayor Barnes: MUTUAL AID County Fire Department Does Neptune and Thomas preliminary plan for the civic center show the police building as a separate buil- ding? Yes. Let's hold this proposal until we talk to the architect on the 30th, All. right, Mr.. Aiassa: We :have heard from everybody but the right authority to go into the mutual aid plan. Wetherbee wants a mutual aid plan between the County and the City Fire Department so that when there is a disaster, we have proper coverage. We never got this off the ground. The County Counselor won't come out with a decision. -26- Adjo Co Co 1-21-63 MUTUAL AID - Continued Councilman Heath: Mr, Aiassa: Page Twenty —Seven Didn't we go over sometl ihg'lik6 this on fire about two years ago? Yes, and it got stymied'ifi the County Counselor9s Office. Mayor Barnes, I got more opposition when I wanted to talk to Mr.. Bonelli about this. When I met him and when I'' tried toget this information together, he became very evasive. I con-' tacted Chief:_,Klinger at an opening and he said he would be glad to talk, This is a political thing, The only way we can do this is through.poli- ties. Councilman Snyder: Doesn't the County have this with other cities? Mr. Aiassa: The County,has delayed.this in al- most every city. They.don't have it with any city, that I know of. We want it in writing because Mr. Williams feels this is th e only way we are going to be able to protect our.men when they are not out in our own territory. Motion by Councilman Snyder, seconded by Councilman Towner, and carried, that the Mayor and the staff.be authorized to negotiate.with Mr.,Bonelli regarding a mutual aid contract between the,City and.the County and to use every expedient method to do it. AZUSA EXTENSION SOUTH City -County Project Mr. Dosh. I would like to hold it off until. next Monday. Mayor Barnes-. All right. GLENDORA AVENUE Mr. Aias,sa: Glendora Avenue is the busiest and most bottle necks exist on this one, street. If we are going to start some improvement acts, why don't we try it on Glendora which is the most crucial and deadliest highway we have.. I need authorization for the engineering staff to undertake the possibility of developing a 1911-Act on the uncurbed and unguttered areas to the standard width we require. (Placed map on board and explained same.) Y would like to see a comprehensive program by the engineering staff to go ahead and lay out the full alignment of Glendora the way it is supposed to be even though somebody else is going to develop. if you do have these master developers coming in, we can delete those. Councilman Heath; I think we would be very smart if we held this off for a few months except for that one dangerous one near Cameron. I Mayor Barnes: I 'think the engineering staff can go ahead and prepare 'this and these men would have to conform to it when they develop. -27— Adj. Ca Co 1-21-63 GLENDORA AVENUE - Continued Mr. Aiassa-, wide. We can go less, to 100 feet, the middle. Councilman Towner-, Page Twenty -Eight We will do -a preliminary, not _._. _ finished details, FAS Funds'say the street has to be-110 feet but we have to put an island in Isn°t it also true that we -have to have these studies anyway ' even if the developer comes .in and puts it in? Mr; Aiassa-, We have to go for that anyway. They come in for the street stan- dards, street grades and City de- sires. We will spend a third of the time we spent on Willow Lane. Mr, Dosh-, I think for few hundred dollars we could do a preliminary. Motion by Councilman Towner, seconded by Councilman Snyder, and carried, that the City staff be directed to prepare preliminary plans for the widening of Glendora Aveue to the maximum 110 feet. (Councilmen Jett and death voted "No".) VINCENT AVENUE INTERCHANGE, PEDESTRIAN OVERPASS, ETC. Mr. Aiassa-, This has to be a study session. Let's set it for February 4, All you have to decide on is the bus stop and the pedestrian overpass. I would suggest we have a study session so you can pass this on to your consultant. VALINDA EXTENSION Councilman Jett: This is the one that involves the bridge. Mr, Aiassa-, When we went on a field trip, you wanted to see this precise plan. Councilman Jett-, I don't think we can justify spen- ding $39,000.00 to realign Valinda Avenue. This would mean widening the bridge and putting in exceptionally heavy supports in there to give this fellow just a few parking spaces. This would be the only reason, it would.give him a little land. Mr. Dosh -, Councilman Heath-, Mr; Dosh-, The Planning Department is now making a study of this. If we leave this the way it is right now, how much additional is it going to cost to cross that over on the bridge? Ithink the estimate showed $90,000.00 Adj. Co Co 1-21-63 VALINDA EXTENSION - Continued Mr, Aiassa:, UNCURBED AND UNGUTTERED AREAS Page Twenty -Nine I°'ll'tell Mr.­Bowker'that-we' are-proceeding'on'the alignment we originally established. Mro'Aiassao (Placed map on board and explained. same.) One critical area'is Mr.' Herringos property on.Lark'Ellen, just the other side.of Cameron. You do have a problem with these areas. Also,.we have to move back those trees in Cameron Parko''Would you like the engineer to make a little preliminary so you know what you are talking about in dollars and cents? Councilman Snyder: Mayor Barnes: Councilman Jett: I think that would be good. I would like them on a priority basis. I think Cameron Park is one that would have priority because of the congestion of traffic at that corner. Motion by Councilman Snyder; seconded by.Councilman Jett, and car- ried, that the staff be authorized to make a preliminpry study of uncurbed and unguttered areas on the major streets and a priority rating be established. (Councilman Heath voted "No". ) . Councilman Heath: TRAFFIC SIGNALS INSTALLATION FOR 1962-1963 I think the Engineering Department has a lot more lmportant work to do than' this Mr. Aiassa: We tabled two of these projects for excessive cost and we are going to readvertise them at a later date.. The two projects we tabled.were the ones at Sunset and Cameron and Sunset and Merced. Our bids came in very high. The new estimate.is $16,500 for Sunset and Cameron and $16,000for Sun- set and Merced, which is almost twice as much. These are new esti- mates. Councilman Heath*,' Mr, Dosh: In the report it tells us where the money comes from, We are going to hold over the ones that we can't rebudgeto We recom- mend to accept this report by the. City Engineer. We are delaying everything'we can't build. Councilman Jett: What I think we have done is ap- proved the.Cameron and Sunset, Merced and Sunset and Sunset'Avenue and Sunset Place. There are check marks against the others. These were to be held over until July. If they cannot be taken care of this year, they w.ill,go on the budget for the next year. -29- Adj. Co Co 1-21-63, TRAFFIC SIGNAL AND SAFETY LIGHTING MAINTENANCE Page Thirty Mr, Aiassa.: ' This_ is a maintenance proposition --'- that several gentlemen -herd present': would like to'submit to the'Councilo I,believe--_you have received copies on this. (Read report submitted by the City Engineer and Mr. Dennis, Traffic Engineer.) Councilman Heath: How long has this company been-iri ­ existence under the same management? Voice: Twelve,.yearso Mayor Barnes: Do you ser°vice_Southern.California Gas Company as far as lighting? Voice: No. Mr. Aiassa: Reviewing this report and talking it over with the staff, the only question that I have is this five- year bit. I would like to maybe put it on a little shorter term with the option to renew. Voice: Every account that I have at present does have a five-year agreement. This came up before, but they`are going for five years. I need a longer time to keep my price down to get my money back on parts and ,materials.and such. There is a can- cellation clause and I guarantee.you 10% less. I have been working for your town since 1955. I also work for Monterey Park, Montebello, Orange County, LaHabra, Fullerton, Anaheim, Westminister, Newport Beach, Stanton, Corona and.we have had calls for other agencies.. I have a terrific investment in this thing and it needs volume and that is why the five year° is really a necessity. I have submitted in.the past for three year periods, but the cost.per month has to go up. Mayor Barnes: Has any other maintenance group applied for this type of work in the City? Mr,' Aiassa: No. This is a specialized type .of thing, Motion by.Counc.ilma.n Towner, seconded by Councilman Snyder, and car- ried, that the:'staff be directed to find out from the other cities what their .experience has been with this firm and have the City At- torney and City Manager review the contract and make recommendations to the'Councilo Voice: COUNCIL COMMITTEE REPORTS HOME SAVINGS AND LOAN Councilman Snyder: I have submitted the names and telephone numbers of the agencies we have' worked for so you can do that. Mr. Williams called me today and he would like,to bring Mr. Lock- hart out Friday to meet with me concerning Home Savings and Loan. -30- Adj. Ca Co 1-21-63 Page Thirty -One HOME SAVINGS AND LOAN - Continued Motion by Councilman Heathy seconded by'Councilmari*Jett, aiid caf- ried that Councilman Sn der be y given authorization to meet with Mr. Lockhart on Friday concerning the Home Sayings and Loan Problem. There being no further business, motion by Councilman Towner, sec- oneded by Councilman Snyder, and curried, that.this meeting.be ad- journed at 12:05 A.M. ATTEST City Clerk APPROVED, -31-