01-07-1963 - Regular Meeting - MinutesMINUTES OF THE ADJOURNED REGULAR MEETING OF THE CITY COUNCIL
CITY OF ' WEST_ COVINA, CALIFORNIA
January 7, 1963
The adjourned regular meeting of the City Council was called to order at
7-. 50 p, m, by Mayor Barnes. . The Pledge of Allegiance was led by Council-
man Snyder with invocation given by Reverend Gunn ,
ROLL.CALL
Present-. Mayor Barnes, Councilmen Jett, Towner, Heath,. Snyder
Others Present-. Mr. George Aiassa,, City Manager, (from 7.50 p.m, to
8-. 00 p.m. and 10.30 pm, to 12m 50 a, m., )
Mr; Robert Flotten, City Clerk
Mr. Harold Joseph, Planning Director ( from 7:55 p.m.
to ,9-. 05 p, m. )
Mr, Thomas Dosh, Public Services Director.
Absent-. Mr Harry C. Williams,, City Attorney
FIRE STATION LIBRARY REPORT
Neptune & Thomas
Mr, Aiassa-.
You have all received copies of a letter
from .Neptune and Thomas.. I want this
included in the Minutes.
Motion by Councilman Towner, seconded by Councilman Heath, and carried, that
that the letter of Neptune and Thomas dated November 30, 1962, be included
in the Minutes as follows-.
"City of West, Covina
1444 W. Garvey Avenue
.-W.�est Covina, California
"Attention-. Mr, George Aiassa,: City Manager
!' Subject-. Fire Station - Library Project
",Dear George-.
"At the completion of the preliminary drawings for the above pro-
ject, the preliminary cost estimate given you was $134, 000. 00.
This figure was made apart of the contract between the owner
and the architect, with the contract stipulating that if the scope
of the probject should be changed or the requirements as stated
by the owner be upgraded subsequent to the execution of the
agreement, the architect shall notify the owner in writing of
such changes in scope or requirements, and the construction
budget shall then be altered to a mutually agreed upon figure.
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C. C. Adj. Meeting o -1-7-63 Page.,Two
FIRE:':STA.TI`ON o I IBR`AR'Y " REPORT = - Continues}
"During the development of the plans certain requirements have
been upgraded by the owner, and also, existing site conditions
as shown by the survey have involved costs above 'those antici-
pated at the time of the signing of the agreement. At the time
of the preparation of the preliminary'drawings and the signing
of the agreement, the only' site information. available to ups was
the actual delineation of the property lines with no -information
on requirements beyond the property lines, and no information
on the contours of the site,
1BThe largest portion of the extra costs are 'due to additional
-site work and certain .changes requested by the owner. , For
example, the development of the site requires that excess..:
material -be exported, and also that certain work be done to
facilitate drainage. The concrete block, wall has been increased
some in scope and a precast; concrete hose rack has been,'added
at the , req.uest. of the Fire Department. 2, 270 square feet " of
concrete slab has replaced asphaltic concrete paving at the re-
quest bf the Fire Department.
1°In. addition it has. been necessary' to add driveway aprons,
sidewalks,. curbs, and to remove existing driveway aprons :to
satisfy the conditions shown by the final survey,
• "In the building, an additional overhang has ' been- added ,to the
Fire Station to satisfy the request 'of the owner that a more
residential feeling be obtained than, indicated in the original'
design, At the request_ of the City and the Fire- Department,
the shingles on. the overhang roof have been c-hanged to asbestos.
1'At the request of the Fire• Department a pullman lavatory, a
warning light at the street exist, and six speakers and a con-
duit system. for a future public address system have been
added. It has also been necessary to add cesspools because
the sewer linez'will not be available until some months after
completion of the project.
"Requirements of the - City Building Department due to B-2
interpretation have also required inclusion 'of extra cost items
and materials. The B-2 interpretation' is more stringent than
that indicated to this office by the Building Department at the
time of the preliminary design,
"We have made every :effort to' develop the plans in a manner
that will 'obtain economical construction and are hopeful that
the bidding will be favorable'. However, in compliance with
the terms of our agreement, we are placing the above items
on record,
1° JFTovc�
".Enclosure
1°Very truly yours,
Neptune & Thomas &: Associates
Architects, Engineers
(Signed) Joseph: F. Thomas,. A.o1.A.
- - -Architect
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C,Co Adj. Meeting - 1-7-63 Page Three
FIRE'..'SiTATION- :LIB:RA=RY ':R'EPORT -- Continued
1°Mr; George Aiassa, City Manager November 30, 1962
City of West-- Covina, California Page 3.
."Following is an itemizedlisting of the extra items and the final cost es-
timates-
1°Sitework Estimate -
(a) New estimate total $13, 411 . 25
(b) Preliminary estimate total $ 6, 176. 00
"Bii'ilding�: Cost -
(a) Fire Station $6% 054. 00 $69, 054. 00
Library 58, 770. 00 58, 770. 00
(b) Additional overhang -Fire Station
780 sf,x=':$A.50/sf. 3, 510.00
"Authorized: Extras
(a) PullxrTan Lavatory
(b) Cesspool
(c) Warning Light $ 1,500.00
• (d) Six speakers and conduit
(e) Asbestos Shingles, 200..00
"'Building. Department Requirements
(One hour const. due to B-2 Interpretation)
(a) Lighted Exit Signs (2) 100.00
(b) Steel Column/Conc. 120.00
(c,) ` Extra Al.. Door 130.00
(d) One hour. CLG.. 3, 675 sf. x .50 1; 837. 00
"Preliminary Total $134, 000. 00
°!!FINAL- TOTAL COST' ESTIMATE $.148, 632. 25 11
PROJECT' C-164 LOCATION- Yaleton and Puente Avenue.
Fire- Station and Library
BID Bids received in office of City. Clerk
1 0:00 a.m. , January 3, 1963, 'as
advertised.
The bids received are as follows-
C. Ca Adj.. Meeting - 1-7-63
._PROJECT C-Y64 --Continued
Bid
KIELY, CORPORATION $134, 000. 00
• 1076 bid bond
Alternate No, 1 - add $1, 300.00
2 - add 650.00
3 - no bid
4. - no bid
•
•
ARTHUR E. ISkNSEE $134, 990. 00
1016 bid bond
Alternate- No. 1 add $1, 620. 00
2 - add 620.00
3 add 300.00
4 - no bid
G., Ho PETE-R$'_ CONSTRUCTION: CO.
1.016 bid bond
Alternate No. 1 add $1, 650. 00
2` add 425.00
3 - No bid
4 - add 200.00
E.A. WEIT'ZUL & ASSOCIATES
1010 bid bond
..Alternate No, 1 no bid
2 - add ; $ 649. 00
3 - *duct 30- 00
4 - no bid
$137,300-00
$142, 370: 00
... .Page, E'our
Including "`At'ex.nat e s
$135, 950. 00
$137, 53.0. 00
$1.39, 575. 00
$142, .989. 00
The report and recommendation, of City- Engineer are as follows:
"Bids were opened. for the above project on January 3, 1963.
Four bids were, received ranging from a low bid of $134, 000. 00
to a high bid of $142, 370. 00. The low bid of $134, 000. 00 was
exactly the amount of our preliminary estimate of the project
construction costs as *shown in the contract between owner and
architect,
"There were four alternates called for in the bid proposal form.
Alternate No, 1 was for plastic
cabinets. .
Alternate No. 2 was
for
stainless steel counter tops.
Alternate
3 was for ceramic
tile
counter tops, Alternate No..
4 was for,
roofing bond. The
low
bidder submitted a figure of
$1, 300. 00
for, Alternate No. 1,
and
$650. 00 for Alternate No, 2..
He did not bid- on Alternates
No ;
r
3 and 4 .
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G. C. Adj. Meeting - 1'-7-63
PROJECT C-164 Continued
Page Five
"We have investiga4gd the qualifications and performance record
of the Kiely- Corporation, 1814: Bayless: Street, Anaheim, Cali-
fornia, who was the low bidder and find them to be satisfactory.
It is our recommendation that the contract be awarded to the
low bidder,
"Alternates No, 1 and 2 both were included in the bidding be-
cause these materials would minimize maintenance and upkeep
during the lifetime of the building, . If the available funds will
permit, we recommend that Alternates. No,. 1 and 2 be ac'Icepted.
Alternate No,. 4 permits the owner to require bonding of the roof,
if he so desires, . The low' -bidder did. not bid on this alternate,
but such a bond could be negotiated at a future date, if you wish
to do so,'� .
Motion by Councilman ;Towner, seconded by Councilman Heath, that the contract
for Project- C-164 be awarded to Kiely, Corporation based on their low bid. in
the amount of $134, 000, 00 together with the Alternate No, 1 for' $1, 300. 00 and
Alternate No, 2 for $6'50, 00 and that the bid bonds be returned to the unsuccess.-
ful bidders, . Motion passed on roll call as follows-
Ayes- , Councilmen Jett, Towner, Heath, Snyder, Mayor: Barnes
Noes- None
Absent- None
City Manager, Mr; Aiassa- I would like included in the Minutes the
report from .the. City- Engineer and the
breakdown of the bid items, . The report
that I wanted. corrected is the three page report that Mr,.. Dosh gave you
when.I was on vacation.,. I want that report reflected in the Minutes.
Motion by Councilman Towner, seconded by Councilman Snyder, and carried,
to include the report of the City Engineer of January 4, 1963 and the bid item
summaries of the same date and the memorandum of Chief Wetherbee of
January 4, 1963 in the Minutes.
The following is a memorandum .from _ R, E.. Pontow, City Engineer, directed
to the- City Manager and City- Council regarding Project C-164 dated Janu-
ary 4, _1963-
"The bids for- constructing the libary and fire station- No.. 3 were
opened by the City Clerk in the Council Chambers on. Thursday,
January 3, 19.63, at 1.0-00 a:>'m, The bids have been summarized
and are attached herewith. This office has reviewed the four bids
received and finds that all proposals are valid bids,
"Recommendation- It is the recommendation. of the Engineering
Department that the contract for this Project C-164 be awarded to
the Kiely Corporation on the basis of their low bid in the . amount
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Co Co Adj. Meeting: - 1-7-63 Page, Six
PROJECT C-164 Continued
of $134, 000, 00. . It is further recommended that Alternate No., 1
for-` $1, 3000 00 and Alternate No.. 2 for. $650, 00 also be approved
• and 'awarded to the same contractor.Alternate No.. 3 is not re-
quired, inasmuch as Alternate No,. 2 was chosen, Only one bid
(in the amount of` $2000 00) was received for Alternate . No>. 4;
however, this bid was not from the lowest bidder, With 'regard
to this alternate, it is recommended that the City Manager be
authorized to negotiate with the contractor to come to'some agree-
ment for the purpose of a roofing bond and flashing endorsement
within the contract time limit,
•
•
1°The. firm of Neptune and Thomas, Architects for this project,
are running a check on the prime contractor and all the -sub-
contractors and will advise the City Council of their findings as
soon as their check is completed. 1°
The following is the Bid Item Summary, dated. January 3, 1963, for Fire Sta-
tion ,No '73''"azd ;Library.
tOBasic Proposal. Consists of the construction., of the West. Covina
Fire Station and Library, including all items of construction and
site work as indicated on the drawings and as specified,
"Alternate No. .1. This Alternate provides for the use of plastic.
cabinets in ,lieur of pre -finished wood cabinet.
''Alternate No. _2. This alternate provides for the use of stainless
steel counter tops in lieu of plastic laminated counter tops in the,
kitchen.
"Alternate- No, . 3. This alternate provides for the use of ceramic
the counter. tops in lieu of plastic laminated counter top in the
kitchen,
','Alternate No, �4. The amount to be added to the contract if the
owner elects to purchase the roofing bond and flashing endorsement
Within the contract time limit.. 10
Mr, Joseph entered the chambers at 7.55 p, mo
PLANNING COMMISSION
REVIEW PLANNING COMMISSION Read by Mr„ . Flotten,
"ACTION OF DECEMBER 19, ; 1962
Precise Plan No.. 343 will come up
with the, zone change when it comes
before the., Council.
Unclassified Use Permit No, 74 will come up with thezone change when it
comes before the Council.
•
Co Co Adj. Meeting - 1-7-6,) Page Seven
CITY MANAGER RSPGRTS
CITY MANAGER ORDINANCE
Mr.. Aiassa left the chambers at •8-05 p.m.
Mayor Barnes- I contacted the. City Attorney today in
regard to discussion on the ordinance.
The advice of our City Attorney was
that this would be a discussion by the Council only and that it is not necessary
that the audience- participate. This has to be done at an open meeting, but it
is discussed_ by the Council, . These are only suggested- changes. No action
can be taken on this ordinance until a public hearing is announced and properly
Posted,
Councilman :Towner- I think the public is entitled to be
heard and wants to be heard and the
public has a vital stake in what.
might be suggested here. . This ordinance was passed after considerable
thought and with considerable public support and any changes that might be
made are going to affect the public considerably, .. I think it is essential to
us in arriving at a decision that we have comment from. the public. . You
may not want it tonight, but you should provide it some time.
Mayor Barnes -
If changes are suggested,- then it
will be set for public hearing,
Councilman . Jett- I think because of the interest mani-
fested_ in this City Manager Ordinance
that consideration be given to sub-
mitting this to the people for a vote and give the people an opportunity to make
their own decision at the polls.
This was a contention of mine when !.I ran for this office. One of the things
I campaigned on more -than anything else was that I would, if elected, do
everything. I could to bring about a better understanding. and a better working
relationship between the City Manager, the City Council, the Planning Com-
mission and all segments of the population. of the City of West Covina, . This
I have attempted to do. I have.been accused.of spending more time in the
City Hall than any other- Councilman that we now have. I am proud of this.
This is exactly what I said .I would do if elected,, that I would devote all the
time that I possibly -could to this job. It has been pointed out to me that
I could not do this job under the. City Manager's Ordinance, that I had no
right to talk to any City employees nor to any department heads and_ now I
have been informed that I have no right to take the City Manager's time, If
this City Manager's Ordinance is that restrictive, then.I am. convinced that
something must be done about it.
.. Never have I, nor will I, attempt to go over the head .of. the administrative
officer. This I do not believed I realize that the Council is the governing
body and they represent you, ladies and gentlemen, and they are the ones
you are going to go to if there is a problem you are concerned about. . I
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._ Co Co Adj. Meeting - 1-7-63 Page Eight
CITY 'MANAGER'S' ORDINANCE ---Continued
Councilman Jett -- Continues-.
think the individual Councilman should have a right to talk to the City Manager
and explain -problems as they come up, and many of them can be taken care
of on an administrative level without being brought to the Council,
Mayor- Barnes.
1122020 VACANCIES
Let°s get to the section of the ordi-
nance where the suggested changes
are,
10When a vacancy occurs in the Office of City Manager the Council
shall within five days after said office becomes vacant appoint a
City Manager Pro T mp:oirefrom the officers or Department Heads
of the City o Not later than ten .days after the vacancy occurs the
Council shall retain one of the organizations named in paragraph
(d) above to proceed with recruitment of City Manager' candidates'
in. the manner set forth therein, and shall mare an appointment to
the vacant position from among the five best qualified candidates
as` certified by said organization, . Said appointment shall be made
not later than sixty days after the position is vacated by the pre-
vious incumbent,"
°°2201 o APPOINTMENT OF CITY MANAGER
re e (d� RECRUITMENT, The City Council shall retain ,the
services of one of the organizations designated hereunder to re-
cruit candidates for the position. of City Manager in the event .of
a vacancy and to evaluate their qualifications.
California State Personnel Board
°B 2. Los Angeles County Civil Service Commission
00The organizationso selected. shall be directed to certify to the City
Council the names and records of the five candidates whom they
find to be best qualified."
Councilman. Jett.
You have
one of
two organizations
to
recruit
from
and whichever one
of
these you so
choose shall certify
to you five people and you
must take one of
those
five, the requirements of
which they must have been
a City Manager,
which
could
be bad and it could
be good.
Mayor Barnes.
You do have the right to turn all
five down and ask for a new five.
It doesn't read this ways but this
is my understanding.
Co Co. Adj. Meeting - 1-7-63 "Page -Nine
CITY'..'MANAGER°S ` ORDINANCE ®- Continued
Councilman. Towner. I think it is true that you-. can turn down
all of the candidates certified to you and
start all over again, but. I think that your
•• time is running against you when you do that.
Councilman. Heath. If this is the case, the wording should
be -changed. If this means a changing of
a word . or two, maybe that is the solu-
tion to it
Councilman .Jett. I think the City Council should have the
right to interview any person that they
feel qualified .for this position as well
as asking the California State Personnel SQ.ar'd,and Lo.s.__Angeles .County Civil
:Service Commission, but I do not think we should have our hands tied and
have to accept one person out of the five they send to us
Mayor Barnes. Do you feel there should be a third
'item added to 2201. a qualified
City Manager selected by the- Council?
Councilman Jett. Something of that nature,, This i°s::.�:what
I had in. mind,
• Councilman Snyder. It seems to me that if there was a
candidate outside of these two organi-
zations that we were interested in,
there is no reason that he couldn't apply through the same or'.ganization,
take the same competitive examinations. We have the services here of pro-
fessional personnel men who are not very likely to give us poor recommen-
dations. . I 'think we would. be defeating the purpose of the professional con-
cept of a. City- Manager if we were to avoid this particular requirement and
go outside and pick a person after they have submitted five names. I agree
there might be five names that we didn't want any of them and- I could see
where there should be a proVision to, pick somebody ourselves'.
Councilman Towner. It seems to me that what we are look-
ing for is a man who is qualified and
capable. The screening that is done
by these professional organizations is an intent to determine those best quali-
fied on a competitive basis and then -we have our choice of these who stand at
the top of the list. It seems that if any Councilman.has in mind a parti,:=
cular person that he would like to see try out for this ,
P y job that he could
enter him in this competition before these impartial outside boards and have
their evaluation of the man .in relationship to the other, men who are also
candidates for the position., . If he doesn't stand up to that test then,.I don't
think we would want him. On the face of it, it appears that this is- good
• protection to the.. City in getting;, the best qualified man and also'protection
for us against the City Council or a majority of. the City Council going
out and selecting someone who is not really com'Vetent or qualified but: whom
they think they- can manipulate, Unless there is something further to .prove
the need for change, I think what we have here is something that is in : the
best interest of the City.
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Ca Co Ad,jo .Meeting - 1-7-63 Page Ten
CITY MANAGER'S ORDINANCEContinued
Councilman, Jett: From your 'remarks, I would assume
that you do not feel yourself qualified
to do this interviewing. yourself in
screening a man,
Councilman Towner: I think the process of these 'screening
boards is a. selective process of first
advertising and obtaining candidates;
secondly, they determine solely on .the basis of their executive and admini-
strative ability whether or not and with special reference to their actual
experience in municipal. affairs, whether or not they are competent to
manage a. complex_.city. of this size. They do this initial screening which,
we as laymen, are not capable or have the time to do, . We hire this
specialized service to be done for use . Then they refer to us the top
men, the men who come out of this competition standing on top and. cer-
tainly we are capable of selecting among these top men which man we
want to manage the .City under our control,
Councilman- Heath: I think that Mr. Dosh did an exception-
al ,job while Mr. . Aiassa was gone -on
his 'vacation for a month, When I
called Mr. Dosh and asked him.a question or asked him to look into some-
thing, we had an aswer back inside 24 hours, and when. we did .not make a
decision on _ an item, he kept shoving it in front of us until it was made.
• This is what the Council needs, I think one of the best City Managers
that we ever had in this City was Harold Johnson, Under this present con-
dition, Mr. Johnson, due to the fact that he does not have executive and
administrative qualifications that would be along the line of the City Manager
requirements, I feel that he would be knocked out of this qualifying in the
first round o Yet, due to the fact of what he knows about the City, it has
been. proven and he has proven that he could do more for us than someone
who has been a City Manager in some other city far removed from here,
I feel there should be some provisions for the Council to consider a person
of this caliber, How you want` to write it in here,, I don't know, but I
think some provision should be made.
Mayor Barnes: I am wondering if it would .be satis-
factory to check the City Manager
ordinances of othercities and see
if they do have such a third possible place to get City Managers, . I would
like to have Mr,. Flotten check the area and see if this is a possibility.
Councilman.. Snyder:
I felt that this was going to .be purely
a discussion of the ordinance and
not personalities. If we are going
to change this section of
the Ordinance, it should be changed or left as it
is so it would best serve
the people of the -City under all conditions, under
• all conditions of Councils
and under. all conditions of men applied, . If
Mr, Dosh and Mr, Johnson
were applying, we would have nothing to lose
in having them :evaluated
by the California State Personnel. Board. • I think
we: should go back to the
purpose of why this section was written, why it
was written. If any other
ordinances. could suggest improvements, I would
be glad to listen.
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Co C o Adj.. Meeting - 1-7-63 Page Eleven
CITY MANAGER'S ORDINANCE - Continued
Councilman .Jett-. I think this is a good idea to check
other city manager ordinances, but
there are some cities who do not
have a City Manager Ordinances but have an administrative office. . Although
they are .pretty much the same as far as duties are concerned, their ordinances
are written up differently because of the different designation, . I think this
will get us some information that will help us
Mayor Barnes-.
1°2205. -POWERS :AND. DUTgES
Let's -move on to the next question in
the City Manager Ordinance,
10 0 0 o ADDITIONAL DUTIESS. It shall be the duty of. the
City- Manager to perform such other duties and exercise s%uch
other powers as may be delegated to him from time to time
by ordinance or resolution or other -action of the City Council,
COUNCIL-MANAGER RELATIONS, . The City Council
and its members shall deal with the administrative services of
the City only through the- City Manager, except for the purpose
of inquiry, and neither the City Council nor any member thereof
shall give orders to any subordinates of the City Manager, . The
.City Manager shall take his orders and instructions from the
City Council only when sitting in a duly held meeting of the City
Council and no individual, councilman shall give any orders or
instructions to the. City Manager, The City .Council.. shall ins-
truct the City Manager in matters of Policy, No Councilman
shall in any manner directly or indirectly by suggestion or
otherwise attempt to infl_uenc.e or coerce the City -Manager or
any candiate for the position of City Manager on matters re-
lating to the appointment, promotion . or demotion or removal
of any employee or the award of any purchase order or con-
tracto 10
Councilman Heath-. I think this section is inoperative,
I have asked better than two months
ago if the Traffic- Committee could
review the speed .limit on Vine Avenue between Azusa and Glendora. I
also. asked if the -Traffic G.om'mittee' could? r-eview; the::.;t.raffic- conditions at
the junction where the cars come off the freeway at Azusa Avenue on the
south side and where that road meets the frontage road,.
There are a number of other cases where constituents have called me say-
ing, '''You
are our representative. Can you
do
something .about this pro-
blem?" 'I
have been told by three members
of
this -:Council inno uncertain
terms that
I had no right to take this to the
City Manager because it states
in the Ordinance that the only way you. can ask
the. City Manager to do
anything is
in a formal Council action. On
the
surface, this looks good,
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C_ C. Adj. Meeting - 1-7-63 Page Twelve
CITY MANAGER ORDINANCE Continued
Councilman. Heath Continues -
but does it mean exactly what. it says? Do you people -want to wait three
and a half weeks for answer? This is what it means because if you call
me on certain nights, I can't present it to anyone except in a regular Coun-
cil meeting where I have to get a motion, a second and a majority of the
Council to permit me to give it to the. City Mana;g.er, . Sometimes we don't
have a meeting for two or three weeks. I feel that this should be. changed
to some way where a Councilman` can support or can accommodate his con-
stituents and give them an. answer rather than have to, wait for that length
of. time,
Councilman Towner- I have never yet heard Mr. Heath
bring this traffic committee program
to the. City. Council, and if he brought
it up to the Council, I think we could get his answer one way or the other,
Councilman: Heath- I want to be able to .request it directly,
Councilman Towner- You want to goto him and .ask him. -to
take action, . This is taking staff time
and City money, I don't think, it is
wise. to have the Councilmen given that authority. You would have five
Councilmen racing to the City Manager to see who could get the most done
• for his particular constituents. We meet atleast once a week so. there
should not be too, much delay,
Councilman Jett- Apparently ther-e-are some Councilmen
who don't think it is necessary to
come to the City Hall to find out
what is going .on or attempt to do anything for their constituents. In fact,
they don't think they should have the right to intercedefor their constituents.
Councilman. Snyder- I think the impression may have been
given here that the ordinance states
that nobody is allowed to talk to the
City Manager or City employees, The ordinance does not state this. I
myself, have never inte'�nded to imply to any, Councilmen that they could not
talk to employees or the manager; It: merely says they are not to give
orders and this is for good reason. Where would the City Manager be if
he was getting orders from five different Councilmen, especially 'this
Council?
Also, I
object
to an earlier
statement that nobody had the right_ to obtain
information.
I
think we all
admit that there has been no :lack of informa-
tion out
of the
City Manager's office and it is a good policy to go through
the City
Manager's
office,
Ihave never failed to receive information on
• anything
within
a very short
period of time if the request is made through
channels
and.I
think this is
only proper administration and efficient adminis-
tration,
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- C.C. Adj.. Meeting - 1-7-63 Page Thirteen
CITY MANAGER ORDINANCE - Continued
Councilman Snyder - Continues:
I do feel that unofficially, the City Manager does,. and I am. sure that he has
done this with all five, that he does respond .to suggestions or orders from
different" Councilmen as long. as he feels that all Councilmen would be in
favor or if it is for the good of the City. The City Manager shouldn't be
going five ways; five people shouldn't be down here seeing who could get the
most out of the City Manager if they were, each allowed .to give orders. I
think we need to review the discussion of this whole ordinance in the light
of what motivates the need for a :change.. I think it is a real tribute to the
City Manager type of government that this City continued to. function.as well
as it did when it had a.- Council, that got along as badly as it did.
Mayor. Barnes: I would like to take. exception to one of
Councilman: Heath's statements in. that
three Councilmen said he could not see
the, City Manager,: I do think it is wrong to take up the City Manager's
time for,say, two hours discussing things of this type, small :items. We
have a form of complaints that we fill out. We all have a, �iad of those.
Any citizen who wants to make out a complaint is .given .one of these slips,
they sign it and a:. Councilman, signs it and it is turned in. to the City Mana-
ger. This is the easiest way to do. it.
I see one thing wrong with- changing this particular part of the City Manager
. Ordinance,, and that is this: That if the complaint or the direction of one
Councilman .was to do something that took Council action on,this can be
done by the power of one. man.. I feel this could be used very badly in
some cases and.I don't want to see this done because I think this could
create a lot :of turmoil in the City as well as with .the: -Council.
Councilman. Jett: I have one question. . Don't you think
that the people of West Covina,who
electedyou into this position felt that.
you were qualified to intercede for them in those cases where it was
necessary!,;: to go to the' City Manager to talk -for them without having to
come, to the. Council for every little thing that they need? Don't you feel
that they had.. confidence .enough in ,you when they elected you to allow you,
to do some of these things?
Mayor Barnes: I think everyone here feels this way,
but these things can be abused.
Councilman Towner:
I think
you are confusing instructions to
the Manager and that action be
taken
and a
request for information..
There
is no reason why you can't
call the City
-Manager and inform him
about
things and if he doesn't act,
bring it to
the: City Council. If the
Council -
feels it should be a Council
action, they
could take the action.
Councilman: Jett: Mr., Towner, you are the one who told
me I had no right to go into the- City
Manager's office and that I spent too
much time there and that I had no right to do this.
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C. C. Adj. Meeting - 1-7-63 Page Fourteen
-CITY MANAGER ORDINANCE - Continued
Councilman Towner- My comment to you was this: I think you
have spent entirely too much time in the
City Manager's office and by so doing,
.you have hindered an orderly administration. of the- City government. . The
Manager cannot manage if Mr. Jett has been sitting in his .office every day.
I know things have to come to a halt ever since you have been spending this
time here. . If you want information out of the City Manager,, you can get it,
but there is a difference between. asking for information and instructing the
City Manager to do something. There is a distinct difference.
Councilman Jett- I have' never given the~ City Manager an
order of any kind, but I have been in
there on numerous occasions requesting
information. . I feel that I must go to somebody if I am going to do my
j ob.
Councilman Snyder: I think there are two kinds of information
you need to get. . I think there is infor-
mation which the City Manager can either
go to the staff and get a copy of and .I don't think you will deny that he
has held back with this information. There is the other kind of information
that would take staff time or the City Manager's time to prepare and .I
think this information falls into different categories. I think the amount
of staff time taken would have a bearing on whether he would be able to
get it out to you and whether you have a right to ask for it. I think if
it takes too much staff time to gather this information, then one Councilman
does not have the right to order it.
Mayor Barnes:
Let's move on to the next action.
"22.07. -REMOVAL OF MANAGER
"The removal of the City Manager shall be only upon the af-
firmative vote of not less than four members of the City Council
in regular Council un'eet',iiigi;,,`subj:ectT,-how ever; :o,th'e`provi-sidns
of Aliei,next s.ucceedingl subs=ectiaRs. In case of his intended re-
moval by the City Council, the City Manager shall be furnished
with a written notice stating the- Council's intention to remove
him an:d the reason therefor, at least thirty days before the ef-
fective date of his removal . . "
Councilman Heath: This states that it takes four men on
the. Council to remove the, City Manager.
..The intent is good, but I doubt whether
it is practical. Qur:- entire government is based onmajority rule. On
all. of our ardina4es,._ it takes three votes to approve it. When you- look
into this, it does not give you majority rule; it gives you minority rule.
If three people could remove, it is still the majority of the Council.
Councilman Snyder: What you say is true; that is-in.-th-e .inaj-
ority of cases, the majority rules. But,
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C0 Ce. Adj. Meeting - 1-7-63 Page Fifteen
CITY MANAGER ORDINANCE Continued
Councilman Snyder Continues:
in. certain areas of our government, it has grown the custom and they have
seen fit over the yearsto make it a two-thirds vote necessary for action.
This is done for a very good reason; it is done to prevent impulsive action
in times of uncertainty and turmoil. I think it is done so we will have a
unanimity of action; that the people. are;.;all-. working together.- It is also
done to remove certain important issues and certain basic principles that
are beyond argument in the realm of politics. It is also done as a .means
of providing. checks and balances.
Before we consider- changing this from four to three, I would like to again
consider the motivation behind the suggestion: for this change. Is the
motivation behind the suggestion for this change a feeling 'that possibly
two Councilmen could get one 'of us to vote differently if we should happen
to get -angry with the City Manager? Is this merely a.prelude of further
.action against the present City Manager? Does it best serve the people
of this City to change this? I submit that it does not because the present
system of four to one provides safeguards and it also tends to give stability
and we are mor-e likely to have an efficient City Manager, no matter who
he is, if he has a little degree of security.
Councilman Heath:
I would
say that
three -fifths
or sixty per-
cent is
closer to
two-thirds
than. eighty
percent
is, We
are discussing the ordi-
nance tonight not in
relation to our present City
Manager. .
This request
for change has-been
before the Council
for quite
some time.
My intent
is to make this part
of the ordinance the
same as
any other
ordinance
where it takes a majority
to rule and I
have shown you where it is pos-
sible for a minority
to rule.
Councilman Jett: I think a lot of this is getting around the
one thing. Do we want a representative
government in:. West Covina? Do we have
representative government in West Covina? And I say we do not have
at the present time under the present City Manager Ordinance... If we
are going to have representative government, it must be done by a
majority. I think. this is something that must be changed in order to
turn the government to the people so that the people do have a voice,
Mayor. Barnes: All of the ordinances that we have in the
City of West Covina are controlled by a
three to two vote. I think this should
be a two-thirds or a :majority, the same as it takes to, change this parti-
cular ordinance or any other ordinance. I see no reason whatsoever .of
having a four to one vote for removal.
Councilman Snyder: At any time this part of the ordinance
could be changed to a three to two vote
instead of the four to one vote. I see
no urgency in changing it at the present time, . I think it was just put
in. for good reason;
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C.C. Adj. Meeting - 1-7-63 Page Sixteen
CITY MANAGER ORDINANCE e Continued
Mayor Barnes: I don't agree with this, . I think it isn't
sound thinking` that if other ordinances
are governed by a two-thirds vote that
this ordinance should not be,
Councilman: Snyder: Basically, I have no quarrel withwhat
you say. I am disturbed by the motive
behind this,
Councilman Heath: I don't have any motive.. I am trying to
get this down to where it is a down-to-
earth ordinance.
Councilman Towner: What it boilsa_= down to is just a question
of timing. If you change it from four to
one to three to two now,you just make
it so that it takes less time at a later date if you `,want to vote to remove
a manager. You:. can accomplish it 'now by a three to two vote simply by
changing the ordinance and then voting, three to two to change. it.. I think
it is good stability in.that it takes more time and you wouldn't have hasty
or impulsive action if you had to go through the two processes inst.ead of
the one, but you still have the : majority control over the situation.
Councilman Heath: If we are admitting that three to two is
the ;proper ratio, then let's change it
and get it done instead of putting it offs
Councilman. Towner:
The
question
.is how much stability are
you
going to
put into it and I feel that it
was
enacted
with. that purpose in mind,
to prevent impulsive
action and you .can
still
accomplish the purpose that
you are driving. at; it
is just going .to
take you more time- to do it,
Councilman Snyder: The purpose of this is to .protect the
people: against impulsive action, political
action by the Council. If you have an
unstable Council fighting among themselves, it is conceivable you. could
have city managers, under a three to two ordinance, coming and going
like a revolving door, . It is to the people's interest to have ,a stable
government. Isee no reason to change it now except as a symbol of
mistrust in the present manager.
Councilman -Heath: Also provided in the ordinance is a pro-
yisi;on''.where the city manager may.hire
counsel and have a. hearing before the
City Council and the public at any time that he is removed or asked_ to
be removed.
Councilman. Towner: This is true, but .the point that we are
arguing about is stability of government
and under the _section here, the manager
-16-
.. Co Co Adj. Meeting - 1-7-63 Page Seventeen
CITY MANAGER. ORDINANCE Continued
Councilman,: Towner - Continues -
can be suspended immediately upon the motion being
taken to
have him .re-
moved and it is not effective until thirty days
later,
but you
take immediate
action'. The fact that he has a hearing is to
let him
state his case if he
desires, but it has no effect on the Council.
If they
want to
go ahead, they
can . go ahead and no particular, showing is needed, . I
prefer
to have this
particular stability in government. I think it
is beneficial
to
the- City.
0
i
Is it possible for us to .have mimeographed copies of the City Manager
Ordinance made available for public distribution?
Mr, Flottem Yes,
Mayor Barnes. Is there anything else to be discussed?
Councilman Heath. Yes. When I was Mayor, it was ba.rought
to my attention that one of the members
on the Council had a personal friend on the
Police force whom. he had known for years, It was mentioned to me that I
was supposed to tell this,, Councilman he was to stop fraternizing with the
individual staff. I think that a man is entitled to go to his friends and hold
social life with them if he cares to. . I don't know if there is something'in
here that would restrict this or not,
Mayor Barnes.
cause I think many times
ployees_ in the City. Mos
it, so I have been told.
t
That is to ,be found,: I believe, in the Perms
sonnel Ordinance. I think this, part of the
Personnel Ordinance should be changed be -
it is good ..public relations to know all the em-
cities have that provision but they don't enforce
Councilman:. Snyder. I have no objection to that being .changed.
However, I do not think it should be
changed that any- Councilman has permis-
sion to give orders to a City employee. -
Mayor Barnes. No, That is not what I meant, This
isn't in this ordinance. I think we can
do this at a later date,
Councilman Snyder. Before any motion is made, I' obtained an
article by: Howard Gardner, the copy of
the talk that is given to all new Council-
men, usually at the League meeting on forms of City goernment, and it
has a great deal to do with relationship of the Council and City -Manager.
I think it would be worthwhile for all of you to read it before you decide
to consider making any changes. It is too long or I would read it. .I
would, submit it in full for the Minutes so all Councilmen may read it.
-17-
- C. C. Adj, Meeting - 1-7-63 . Page -.Eighteen
CITY MANAGER- ORDINANCE Continued
"FORMS OF:' CITY GOVERNMENT AND PRINCIPLES OF
ADMINISTRATION
• "To set the stage for this meeting it seems appropriate to
provide you with just a few statistics on California cities,
At the moment there are 377 municipalities in California,. of
which 70 operate under home rule charters and 309 operate
as general law cities,
"In terms of population,our cities break down generally as
follows.
City,- Manager Non -City Manager
Under 5, 000, 50 109 -159
5, 000 - 15, 000 78 15 93
15, 000 0 30, 000 59 2 61
30, 000 60,000 34 1 35
60, OOa - 100, 000 17 0 17
over 100,.0.00 12 012 .
TOTAL 250 127 377
"Of all the cities in the state, 250 have some form. of central-
ized administration. whether it be a city manager, city adminis-
trator or --chief administrative officer. 127 cities operate as
mayor -council cities, Two,. San Francisco .and Los Angeles
have what we could call the strong mayor type with a chief
administrative officer with -limited authority, . The fact that .2/3
of our cities have some kind of a administrative .officer sug-
gests that it would not be possible to discuss municipal organi-
zation in this stage without taking cognizance of this type of
city. It is because of this large number of council -administra-
tor type cities that you will find most of our speakers making
some reference to this form of government during, the next two
days. However, we should remember that most of what is said
also applies in mayor -council cities in .relation to department
heads.
10Without regard to whether your city has a charter, is operated
under general law, or whether it operates as a council -adminis-
trator or mayor -council city, as mayors and.councilmen, your
responsibilities are classically threefold.
101 e To -determine the needs of your, city in terms of services
and facilities which can only be provided on a satisfactory
basis by the city government,
• 2, To program a adopt ram to meet these needs consistent with
the city's financial resources,
113. To provide for carrying out the agreed upon program
through the processes of administration.
-. C. C., Adj. Meeting - 1-7-63 Page Nineteen
.CITY -MANACrERS, ORDINANCE Continued
"'Mr. McCall, in his opening remarks, outlined what he con-
sidered to be your responsibilities in determining the city°s
program. Most of my time will be spent in discussing item
..3 -- processes of administration or organizing to carry out
your program.
10There is, however, one fundamental point which everyone in
this roommust understand before I can say anything else:
"Nothing -can be done in a . city until someone decides what
shall be done -- the power of decision rests with the council --
and no matd er what form of government. you have, this power
will always reside with the council.
1°In. California, we have several forms of municipal adminis-
trative organization and regardless of the form, the goal is
the same. It is the job of your organization to provide for
the most effective use of the personnel, money, ;and material
placed at its disposal by the city council to carry out the pro-
gram decided upon by the council.
1°In 1.27 of our cities, we have the mayor -council form of govern-,
• ment where all department heads report individually to the city
council. In. 250 cities, , you have agreed to .the idea of centrali-
zing administrative responsibility in either an administrative ....
officer -or a city manager; because two-thirds of our cities have
central administration, we must necessarily analyze carefully
proper relationships in this form of government.
1BIn considering your form of government, there are two very
practical questions which must be answered:
tll. Can five,. seven, nine or any other number of part-time
councilmen, acting as a group, give adequate day -today atten-
tion to the requirements of the administrative organization for
direction, . supervision, planning, coordination and control?. I
think the answer to that question must be "no10 in both theory
and practice. This method is not attempted in any, business
enterprise. . The same consideration which call for general
management in a business enterprise speak out for general
management in government, which is even more complex, sub-
ject as it is to public opinion and political pressure.
102. The second question, .,Does g.en_eral..rnanagement weaken
or strengthen the position of the city council in the exercise
of its councilmanic duties and powers? I believe it greatly
strengthens them and that it is the absence of central control
which makes the city council captive to the department heads
reporting directly to them. Authority without the means of
exercising it is meaningless, and in no city that I know of
m19-
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- C. C. Adj. Meeting. - 1-7-63 1 Page Twenty .
CITY MANAGE-R`' ORDINANC'E - Continued
where the city council has both legislative and administrative
responsibility, but- no central management, is the city council
in a position effectively to exercise its authority and control.
• General management is and always will be the function of one
man.
"Let's apply these practical questions to,council- manager
cities and to cities having a chief administrative officer.
19In council-manager cities, the theory is that the city council
determines policy, which is a legislative function, and the city
manager carries it out, which is the administrative function.
It is, therefore, argued that the manager is the source of
administrative power and the council is divorced from it.. It
is this misconception, and it is a very serious misconception,
which gives rise to the feeling, and sometimes to the charge,
that in, council-manager government the authority of the coun-
cil is weakened and the manager becomes sort of little dictator.
If this is true, it is not the fault of the system but of the city
council and. the;mzlnager. _No' man'_can become a dictator when
he is appointed by the city council and subject to removal by
them at their pleasure, which means any time they meet. The
city council, which controls the manager, has not given up its
control of administration. . It is simply operating under ' a form
where the council exercises it control of administration through
a city manager whom they in turn control.
"It will immediately be said that in any city where the manager
has the right to hire and. fire- department heads and other em-
ployees independently of the city council, that what I say is
wrong and that the city council has lost control of administra-
tion. The same objection will be advanced with regard to
other powers commonly vested in a city manager. This is a
misconception. We have already :Mated, and I think as a general
principle you would accept the rule, that authority must be com-
mensurate with responsibility. The whole theory and practice
of council-manager government is that the city manager is res-
ponsible to the city council for whatever happens in the adminis-
tration of the city government. He must, therefore, have that
degree of independent authority which is . commensurate with
that responsibility. No man can direct, supervise and control
the work of people he does not appoint, .or, at, least, partici-
pates in their appointment and cannot dismiss. No man .can
control the fiscal operations of a city government unless he is
responsible for the preparation and execution of the total city
budget.
• 1°To repeat the only way a city council which has both legis-
lative and administrative responsibility can assume real direc-
tion and control is through a person appointed by, and. responsible
to, them and in whom, by. charter or ordinance, are vested
-.those powers. independent of the city council which are necessary
m20-
C.C. Adj. Meeting 1-7-63
Page Twenty-one
. C.ITY •MANAGER -ORDINAN-CE Continued
to the discharge of his administrative duties. A weak and
impotent manager brings nothing but weakness to the coun-
cil andit is their -control which is weakened. A strong
manager brings strength to the council and it is their con-
trol which is strengthened.' When you interfere with or
resent theexercise. of xi:ecess:ary; authority by the city. mana-
ger, you are hurting yourselves. If your manager does not
know how to exercise his management powers wisely and
with discretion,. the fault may well rest with the manager,
in which event his retention should be questioned.
11What is the difference between a council-manager- city and
a_ council -administrative officer city? Prior to 1947 general
law cities had.no authority to provide for the council-manager
form of government except by putting the question to a vote
of the people. At the 1947' session of the legislature, auth-
ority was granted to provide for a city manager by an ordi-
nance adopted by the .council. This act also provided for
the validation of ordinances previously adopted by many cities
providing for- the administrative officer form of government.
Prior to 1947, a sizeable number of general law cities felt
the need for providing, some kind of centralized administrative
responsibsly. Rather than.to go to 'the people on. the question
of establishing the council-manager form of government, these
• city councils, under the broad authority granted to 'create
positions' established either by ordinance or resolution the
position of administrative officer, . Actually, the administrative
officer idea is a compromise between, no central management
at all and.. the council-manager system . in which powers. es-
sential to management are conferred directly upon the manager.
1°In the -chief administrative officer system, none of the .vital
management powers is ,conferred directly upon the manager.
In. matters. of� appointment and dismissal, for example, he may
recommend to, the council, but only the council can act.. Such
powers as he may exercise are the delegated powers of the
council; they are not conferred by- charter or by ordinance.
1°Frankly, the successful operation of both the council -adminis-
trator or council-manager forms of government depends.primarily
on, two things, (1) the attitude of the city council and (2) the
personality and competence of the city administrator or manager.
It makes no .difference how soundly conceived your city adminis-
trator or city manager ordinances may be, it will not work un-
less there -is council support .for this form of organization.
Similarly, the administrative organization has little chance for
success if there is an incompetent administrator. No matter
. what your form of organization, it must be . run by people and
success or failure will be determined by the attitude of the
city council and the ability of the administrator.
"As new councilmen.; I should like to: shae; with you a growing
concern over the attitude which..prevails among some new muni-
_21-
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C.C. Adj.. Meeting 1-7-63 Page Twenty-two
CITY MANAGER ORDINANCE -- Continued
cipal legislators. Your top administrative office is employed
to carry out council policy and should not be, considered as the
formulator of this policy. All too frequently, new councilmen
• approach their office with the idea that the administrator does
not agree with what their policies are to be and expresses a
feeling that the administrator cannot 'be loyal' to them. The
administrator is there to carry out your policies, and I frankly
believe he is entitled to an opportunity to try to carry out your
policy. Good administrators can and_ will adjust to a change in
policy, . However, make sure he knows what your policy is and
that he understands it; he should not have to guess about what
you want done. He can be as loyal to you as he was to your
predecessor. He deserves a chance to demonstrate his com-
petence as an administrator; and I hope you will, in fairness
to your city, provide this chance. A man experienced in the,
problems .of your city who can adjust to your needs suggests
to me a more profitable situation for you and your city than
entering into the time consuming process of selecting and
breaking in a new man,
"At this point I should like to make two ob1servations on.. council
organization and relationships which apply to all cities. • First,
in general law cities and most charter cities, existing statutes
provide that an . individual councilman as such has no authority;
it is only when all of the members .of the council act together
that there is any validity to the action. _ To the extent that an
individual councilman or mayor requests the manager or depart-
ment head to do something, he is violating. the spirit of the law
of our state and is creating a problem _ for the administrative
officer,, department head,, the other members of the council, and
for himself. Your top administrator and in mayor -council cities,
youur department heads, should be required to do only those
things which the entire council has requested be done. . Similarly,
a good administrative officer or department head will not deal
with an.n.dvidival member of the council and will not do any
important act unless advance knowledge of this action is already
in the hands of the city - council,
10Second, the degree of success which. will be attained through
application of the principle of ,centralizing administrative res-
ponsibility in one manwill depend to a large extent upon the
attitude of individual. -members of city councils and their will-
ingness to deal with department heads and other employees
only through the city manager or the administrative officer.
To the extent that you deal directly with someone other than
the manager, you are weakening his control and undermining
the structure which. the council :as, a whole has agreed upon
• as to the way the city should be operated. . This is just 'an-
other way of saying, let's distinguish between policy and ad-
ministration in our cities. Let' the manager administer. Let
the council fix policy -- you will find this job alone will con-
sume all of the time you have available to devote to your city.
-22-
C. C.... Adj. Meeting 1-7-63 Page Twenty-three
CITY MAN U GER.°:OR`DINANCE Continued
"::peaking. of forms of government, we have received inquiries.
concerning the 'commission' form of government from general
law. -cities. . In this type of government, individual councilmen
are given such titles as police commissioner, fire 'commission-
er,' finance commissioner, etc.,, and are responsible for the
operation of a given department.
"Frankly, this method of operation is illegal. Prior to 1947,
there was authority to establish the commission form in gen-
eral law cities, provided the proposal had been voted upon
and approved by the people. I believe the various letterheads
we see where, councilmen are called commissioners represents
perhaps a partial attempt at a form of organization for which
nol authority exists.. As Mr. Keller has pointed out, the
powers of a councilman as an individual are extremely limited
and certainly are not broad enough to _permit him to operate
a. city department, as is implied in the commission form of
government!
""Somewhat related to the commission form, it is the practice
of a number of city councils to assign among. themselves the
responsibility for a particular city department which approaches
to some extent the commission idea. . In this situation, : 'one
councilman will, for example, be assigned the Police Depart-
ment, another the Fire. Department, etc. . No matter how
sincere the individual councilman may be about. the overall
program of the city, he nevertheless tends to champion his
department and. perhaps takes less interest in departments
assigned to other members of the council. _ It is; the intent
of the general law that all members of a city council give
equal time and attention to all problems. in the city. . Students
of government as well as many mayors and councilmen with
long experience agree that this special assignment of depart-
ments to individuals can lead to difficulty and perhaps to an
unbalanced service program in the city. Also, I know per-
sonally of incidents where this type of organization has led
to .political difficulties. For example: in one city a member
of the council had primary responsibility for watching over
the Police Department. . At a general election where this
councilman was not involved, an incumbent who was running
for reelection campaigned on a platform of carrying out
certain improvements in the Police Department. The issues
happened to be of considerable interest to the citizens at the
time and, .of course, made a good campaign issue.. However,
..the campaigning councilman also cast reflections upon the
other member of the council who was primarily responsible
for the Police Department and who was the one originally to
make recommendations for improvement in the Police Depart-
ment to the city council. Ne.verthless in the heat of the
campaign it became easy to leave the impression that the
councilman not running for election was responsible for pre-
sent deficiencies in the Police Department.
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C. C. Adj. Meeting 1-7-63
CITY MANAGER 'ORDINANCE —Continued
Page Twenty-four
1BBy this brief statement and single example,.. I am urging all
of you to consider very carefully the many disadvantages
which adhere to even an informal organization which gives
one councilmana greater responsibility in one area than the
other members of the. city council.
"May h comment briefly on three organizational developments
tol which many growing cities are giving, attention. One . is the
creating of a Department of Public Works wherein all of the
activities in this field are centralized under a director of
public works who., in. practically every instance, is the city
engineer.
"Second, many cities are establishing a. Department of Finance
and centralizing, ine one place the responsibility for all matters
relating to tax and license collection and financial administra-
tion. This co-orindated approach has produced many impT6v:e-
merits in this field inour state,
"Third, a relatively new idea has been adopted by three or
four cities in California which provides for a Department of
Community Development under which_ there is placed the res-
ponsibility. for planning, re -developing, renewal and all related
activities including inspection services. In all three of these
instances the purpose is. the same - to tie together under one
department head related activities and to reduce the number of
independent offices. This consolidation provides the opportunity
for better co-ordination of activities and makes it easier for
the council to fix responsibility. This is a basic principle of
good administration.
1°Finally, it is suggested that your municipal organization is
not and should not be static. We must constantly be on the
alert for finding new ways_ to do old jobs in a more efficient
manner, - We should be aware of the basic principles of good
.public administration and, be willing to apply them . whenever
and wherever they .will improve your organization."
Councilman Heath- I move that the City Attorney be instructed
.,to draft revisionsin the City Manager
Ordinance in compliance with the conversa-
tion of the meeting tonight and that the revision of the City Manager Ordi-
nance be set for .public hearing.
I think if the City Attorney would go over the, Minutes he would get the gist
of the thinking on each item,
Councilman;. Towner: I think if these gentlemen .have changes that
they want to, propose in the ordinance they
ought to come right out and say s'o and
state specifically what they want. I can tell you in summary what the es-
sence of what Councilman Jett and Councilman. Heath are asking for, , First,
of all, they are asking for authority as individual councilmen to give orders
-24-
C. C. Adj. Meeting 1-7-64 Page Twenty-five
. •CITY.`_:MANAGER ORDINANCE - Continued
Councilman. Towner - Continues:
and. instructions to the City Manager and the City staff. . Secondly, they are
• asking. that the authority to remove the Manager be made easier so. that it
is Imore easy to remove the. Manager. Thirdly; they are asking that any
person be eligible to -become a: -City Manager of this: City.
Councilman Jett: s this a positive statement,. Mr. Towner?
Councilman, Towner: This is my summary of your proposals
tonight.
Councilman Jett: Is this your opinion or .a ---positive state-
ment?
Councilman_ Towner: Thisis not my opinion. This is a sum-
mary of the proposals made by you and
Mr.. Heath tonight.
Councilman, Heath: After the changes :ar.e made, it will come
before the Council for hearing and changes
during, the hearing to the way that we
finally want to make. it. There is nothing definite on which way , we -waht'-d-d
go -at the present time,
• Councilman Snyder: Under. your present motion, if it is seconded
and. passed, you are setting: for hearing not
just the specific item of the three to two
vote; but you are setting, for hearing the problem -that you brought up under
2202 and theproblemyou brought up- under the other.
Councilman_ Heath: Sure.
Mayor Barnes: I feel when. Mr, Williams reads this he is
going to. have som e questions .of the Coun-
cil. . At that time, we can indicate by our
vote, three to two or otherwise, how we feel on these points brought out this
evening. I think there is only the one item that I see here that has a three
vote as far, as I am. concerned and that possibly .is the three to two vote in
regards to this but I think Mr. Williams can pretty well summarize what
was . said .this evening.
Councilman Jett:
I will second Councilman Heath's motion.
Motion. passed on roll call as follows:
Ayes: Councilmen Jett, Heath, Mayor.- Barnes
• Noes: Councilmen Towner, Snyder
Absent: None
Councilman Snyder: The League of Women Voters has a repre-
sentative here tonight and. they',. I' think,
-25-
C. C. Adj.. Meeting 1-7-63 Page Twenty-six
CITY MANAGER _ORDINANCE - Continued
Councilman Snyder - Continues.
feel that this is of sufficient important that they would like to study -it and . make
a recommendation. and. I am wondering if it would be. proper for them now to
ask permission to receive information ahead so that they can. start studying it.
Mayor. Barnes. I think if we are going to have mimeographed
copies of the ordinance, they should be- made
available to everyone in the audience who
wishes a copy.
Mrs.. Brown. Would you make available the copy of the
'possible changes?
Councilman. Heath. I think in this mimeographed form there
should be something. indicated in, the mar!- .
gin of what we have discussed tonight.
Councilman Towner. I think the motion that has just been
passed is unintelligible. . I think there is
one point at least in which you- indicated
you� would agree- with the other members of the Council and this is '_the:' I .
only. point in which any majority has been shown and I wouldsuggest that
in .order to make this an intelligible motion. that you -should rephrase it in
these terms.
Councilman Heath.
PERSONNEL BOARD MEETING
Jl..et's let the City ;attorney take a crack
at it anyhow.
Mayor Barnes: I have an announcement to make at this
time.. For the benefit of the City em-
ployees, there will be a joint meeting
of the Personnel Board and the City Council with the ;employees Association
representative tomorrow night at the City Hall.
PLANNING COMMISSION
METES AND- BOUNDS 135-202
Francis J. Pearl
`APPROVED
LOCATION. 153 North Willow Avenue
Mr.. Flotten read. the recommended conditions if this metes and bounds is
approved.
Councilman. Heath. Do we need this title report?
-26-
- C. Co: Adj. Meeting 1-7-63 Page Twenty-seven
METES-'& BOUNDS` 1°35-202 - Continued'
Councilman Jett-
I think you are thinking of a title policy.
The report would give you theconditions,
the contingencies against the property.
•
Councilman. Towner;
We don't want to accept the dedication from
somebody who might not own the property.
Mr. Dosho
It would. be $38. 00 for a single. title report.
Councilman- Jett;
Will the street grading in relation to our
drainage all be determined before these
-
building permits are given?
Mr.. Dosh;
We will require approvle-d .street plans and
approved grades before a building permit
is issued and money on deposit or a bond.
They don't have any curbs
and gutters now to take the water.
Motion by -Councilman Towner, . seconded by Councilman Jett, and. carried, to
approve -.Metes and Bounds 135-202 subject to the,conditions of the..Planning
_Commis'sion.
METES AND BOUND 135--201 LOCATION.., Virginia Avenue between
Phillip-- and Betty Gindes Barranca Street and.. Holt
•'APPROVED Avenue
Mr.. Flotten readthe recommended conditions if this metes and bounds is
approved.
Councilman Jett. I don't see how we could approve .this
without some .assurance that there
would be access.
Mr.. Joseph; This will come at the time the building
permit- is applied for.
Councilman_ Towner; Instead of a bond which would have an
indefinite term, you could have an offer
to dedicate and then hold. it over and
accept it at such. time the street wants: in.
Councilman- Snyder; This would,. in effect,, put the man. on
notice that we expect a street in there.
Motion by Councilman Towner, seconded by Councilman Jett, and..carried,
to approve Metes and Bounds .135-201 subject to the conditions recommended
by the Planning Commission and the further condition that the owner offer
�• dedication of a 3.0.-foot half street at the north end of the property.
Mr.. Aiassa entered the -chambers at 10;30 p.m.
-27-
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C.. C.. Adj.. Meeting
CITY'', ATTORNEY
ORDINANCE No. 775
. `A'DOP:T ED
1-7-63 Page Twenty-eight
The City. Clerk. presented:
1°AN ORDINANCE. OF THE CITY COUNCIL
OF THE CITY OF WEST COVINA AMEND -
ING`.'CERTAIN PROVISIONS. OF THE'..WEST
COVINA MUNICIPAL CODE RELATING TO
APPEALS, FROM DECISIONS OF THE
PLANNING COMM'LSSION10
Motion by Councilman. Towner, seconded by Councilman Jett, and 'carried,, to
waive further reading , of the body of the ordinance,
Motion by Councilman Heath, seconded by Councilman. Jett, that said ordi-
nance be adopted. Motion, passed on roll call, as follows:
Ayes: Councilmen Jett,. Towner,; Heath,. Snyder,Mayor Barnes
Noes: - None
Absent.- None
Said ordinance was given_ No. 775.
RESOLUTION No.. 2527 The City Clerk presented:
ADOPTED "A RESOLUTION OF' THE . CITY COUNCIL
OF THE; CITY. OF W-EST COVINA'. RELAT-
ING TO THE COMPENSATION: OF THE
CITY MANAGER1°
Motion by, Councilman. Towner, seconded by Councilman. . Snyder, that said
resolution be adopted. Motion passed on roll call as follows:
Ayes: Councilman Towner, Snyder,, Mayor, Barnes
Noes: , Councilman Jett,, Heath
Absent: None
Councilman Heath: Everyone of the members of the, Council
has admitted that the, City Manager was
not doing his job and I do not agree with
the statement that was made that-..iri;.the': past we have given him, 10% and
this year we give him 510 on the basis he was not doing his job,
Councilman Snyder: I don't recall admitting that the City
Manager was not doing his job.., I said
he wasn't able .to do, his job because of
interference from. certain members of the' Council, . I said it was not his
fault; it was the- Council°s fault.
Said resolution was given No. 2527.
0
•
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.. C. C. Adj.. Meetin g 1-7-63
RESOLUTION No. 2528
Diet 50PT°E D
Mayor Barnes:
Page Twenty-nine
The City Clerk presented:
"A RESOLUTION: OF THE'CITY" COUNCIL
OF .THE. CITY .OF WEST' COVINA .EXPRESS-
ING ITS APPRECIATION FOR THE "SER-
VICES OF LAURENCE 3McMILLAN AND
EXPRESSING SYMPATHY TO. HIS FAMILY
ON' HIS UNTIMELY PASSING"
Hearing no objections we will waive fur-
thur reading of the body of the resolution.
Motion by Councilman 'Heath, seconded by Councilman Towner,that said
3�esolution�be adopted. Motion:: passed__ on roll .call as follows:
_Ayes. Councilmen Jett,Towner, Heath, Snyder, Mayor Barnes
Noes:.. None
Absent: None
Said resolution was given. No. 2528.
RESOLUTION No.. 2529 The City. Clerk presented:
ADOPTED 1°A 'RESOLUTION OF THE CITY-, COUNCIL
OF THE CITY OF WEST COVINA COM-
MENDING D.ONAL,Di.',R'fCHA.RrD GOSS�- FO•R
HIS SERVICES TO THE CITY"
Mayor Barnes: Hearing no objections, we will waive fur-
ther reading of the body of the resolution.
Motion by- Councilman Heath, seconded by Councilman :Towner, that said
resolution be adopted. Motion passed on roll call as follows:
Ayes: - Councilmen :Jett, Towner,. Heath,. Snyder, Mayor Barnes
Noes: None
Absent: None
Said resolution was given No. 2529.
CITY -CLERK
PROPOSED SOUTHERLY ANNEXATION
DISTRICT ,NO. 46 TO THE CITY OF
AZ USA
Mr. Flotten: This is just for your information.
PROPOSED ANNEXATION; No. 23
TO THE CITY OF LA PUENTE
Mr. Flotten:
This is just for your information.
-29-
Co Co Adj. Meet�,g 1-7-63
PROPOSED EXCLUSION. (ADKINS)
FROM- THE.. CITY OF INDUSTRY
Mr, Flotten-
Page Thirty
This just. for your information,
TEMPORARY --USE PERMIT APPLICATION
OF WEST COVINA PLAZA MERCHANTS
FOR DISPLAY OF TRAVEL TRAILERS
Mr,. Flotten-
This will be behind. Von's Market .in. the
West Covina Plaza, This is for .Janu-
ary 17th through the 21 st.
Motion by, Councilman Towner, seconded by Councilman -Heath, and carried,
to approve the temporary use permit application of West Covina Plaza
Merchants for display of travel trailers from January 17 to. January 21, 1963,
subject to staff review,
GB.OY :-SCOUT ``WEEK
SECOND WEEK IN FEBRUARY
Re- Judge Martin's Letter
Mr,. Flotten- They want City ' participation in a .program
allowing selected Boy ,Scout to sit in with
Department heads and, the Council for one
day to get first hand information on government affairs,
Mayor Barnes -
Mr,. Flotten-
Mayor : Barnes -
PRECISE PLAN ALTERNATE 2A
Zodys ---Ralphs
I think it is a good idea. What does he
want in the way of cooperation from us,
He wants to be contacted by someone
from the City.
I'll talk to him.
Mr, Flotten- I have been requested to ask the Council
to accept this report directed to the City
Council from Bill Fowler, dated. Janu-
ary 2, 1963. I would like this spread in the Minutes, - I need a motion for
the Council to accept this report.
Motion by Councilman Heath, seconded by, Councilman Snyder, and carried,
to accept the report of the. Senior ..Building Inspector,
"RE- Precise Plan -Alternate 2A--Zodys - Ralphs -
"This is to advise that the Building Department of the City of
West Covina, on December 19, 1962, completed final inspection
-30-
- CoC, Adj. Meeting 1-7-63 Page. Thirty-one
PRECISE PLAN ALTERNATE 2A
Zodys-Ralphs ---Continued
of the Zodys property located at 615 North. Azusa, Avenue, and
has determined.that the requirements and conditions of the
above described Precise Plan have been complied with. There -
.fore, a Certificate of Occupancy was issued to, Zodys on.Janu-
a'ry 2, 1963.10
'..CITY TREASURER
Motion by Councilman Towner, secdnded by Councilman. Heath, and carried,
to receive and file the Treasurer's report for the month of November, 1962.
CITY MANAGER., REPORT
WATER, QUESTION
Mayor Barnes- I still have not heard from M. W. D. in
regard to our letter. We did get an
answer from Potnona and a schedule.
I talked with a gentleman.from the San Gabriel, Water District and under-
stand they are going to go on their own and buy from Feather -,River. I
think it is time that we made some type of recommendation to the public.
• Councilman Heath- I think until we can get an answer from
Metropolitan. Water District, I don't
know if we know which way to goo I
think as soon as we get the answer we should make our decision one way
or the other,
Mayor. Barnes- Mr. Aias sa, could you . check with. the
Metropolitan: Water District and find
out why our answer has been delayed?
Mr, Aiassa- Yes,
Councilman . Towner- I have a suggestion. This water program,.
it seems to me, has been delayed=to the
point where it is becoming crucial and .I
think the' Council has to take a stand and take steps and I would suggest
that one of the first things we do is follow the recommendations of the
engineer we employed at least to the extent of setting up the initial proced-
ures for going into the Pomona Valley Municipal Water- District and withhold
the formality of the action until we get an answer from the Metropolitan
Water District.
If we go into the Pomona District under the historical plan, then we have
to recolisidero Regardless of our attitude about spending the extra money,
I don't see what we can do. The upper -San Gabriel Valley District, the
huge bulk have gone to iMetropolitan Water District, . We can't go it,_alone.
Also, if we don't go with Metropolitan dater District, we have the possi-
bility of a dry period,. Pending the answer from M., W. D> and. assuming it
-31-
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- Co C.. Adj; . Meeting 1-7-63
Continued
Councilman Towner Continues -
Page Thirty-two
will be the historical method, let's take the initial steps without financially
committing ourselves.
Councilman Heath- It doesn't do us any good because if Metro-
politan says no, you -can't come _.under the
Historical Plan, we know we are going to
have to go under the Carol Formula. If they say yes, we get an extension
of six months and we have more time in which to act.
Councilman Snyder- I suggest we wait until next Monday to
hear from Metropolitan Water. District,
but .this should be on the agenda every
meeting and.possibly.we should act on it next Monday.
Councilman Jett- I think we should not just consider this
joining the Pmona-. Valley-. . Personally,
right now I am convinced that what we
should -do is -associate ourselves with the San Gabriel Valley and get in with
the contract of the State which would guarantee us water.
Councilman Heath -
Councilman Jett -
PROPOSED ANNEXATION NORTH
OF FREEW*Y.. BETWEEN. CITRUS
AND HOLLENBECK
Mayor Barnes:
Mr; Aiassa-
Mayor Barnes -
I agree with Dr. Snyder. We ought to
wait another week at least.
This is fine.. I am just saying we should
think of this.
These people are petitioning for sidewalks
from- Los Angeles - County.
The only portion we were concerned about
was the one Mr. Towner brought in and
started through the Annexation Committee.
I think we can let the Planning Commis-
sionproceedi then. . This is south of
Rowland.
Councilman. Heath-
We .met with
Covina on this
and they have
no objections
to this. They
suggested
that we stay
out of the area;
that in
that ;,area they want the
people to come to us.
They felt that we
should tell
the people in the area
of the different services.
I think we can serve them
just as well as Covina .
can.
151PAR
- C. C., Adj.. Meeting 1-7-63
Page Thirty-three
PROP. • ANNEXATION NORTH OF FREEWAY
.BETWEEN,,. CITRUS AND HOLLENBECK --Continued
Mr. Aiassa'. I think they are being -served by;- Covina
_ Water. I need authorization to see if
Suburban_Water can serve those people
because it would be a .tremendous savings to them..
Mayor Barnes'. I see no reason .why the City Manager
shouldn't check out the water situation. in
the area and tell the Planning_ Commission
to proceed.
Motion by -Councilman Snyder, seconded by; Councilman Towner, and carried,
that this proposed annexation be referred to the Planning Commission for
study and report to the Council and that the City Manager be authorized to
discuss the pos.sibility of -Suburban. Water taking over the water services in
this area.
PLAPUES'.
Fire Station -
Regional Library
Mr. Aiassa'. You have received a full report on this.
I .want the -Council to accept the exhibit.
Councilman, Heath'. What is the purpose of a plaque?
Mayor Barnes'. The same as we had on the other fire
stations. I think it is a good idea.
Councilman Towner'. I think the plaque is a good idea and it
is customary. I am wondering if we
could add on this the years Ralph .Har-
din was Fire. Chief. He was our first Fire Chief and served in the for-
mative years of the City.
Mr.. Aiassa'. It is going;` to take us several months to
have it made. I need the authorization
to proceed. This is a standard plaque,
the wording is the same and the lettering is standard and the only question
is the arrangement of the names of the -Council.
.Mayor Barnes'. Right underneath or opposite the words
"Fire Chief", put the years he served.
Councilman .Towner'. I like the on-e "in honor oft° myself.
Motion by- Councilman.. Towner, seconded by Councilman .Snyder, to approve
the purchase of a plhue for Fire-Station.No. .3, 18 by 24 inches aluminum
using the words, "In honor of Ralph Hardin". Motion.passed on roll
call as follows'.
-33-
•
C.C., Adj. Meeting 1-7-63
k
PLAQj;TE :-Fir:e;,Station &. Regional :Library m Continued
Page Thirty-four
Ayes: • Councilmen. Jetty: Towner,Heath, Snyder, Mayor Barnes
Noes: None
Absent: None
Motion by- Councilman,. Snyder, seconded by -,-Councilman- Towner, and carried,
that the Minutes show the Council accepted the. Fire Chief's report,,,of. January
2, 1963 regarding the plaque for. -Fire, Station No, 3 but that the report rii'be d
not be spread in the Minutes.
SURPLUS PROPERTY
STATE . - .
Mr. Aiassa:
Mr, Aiassa was granted .extension to
January 15, 1963,
This is a triangle of State property, You
approved buying it but they didn't accept
my off er.
Councilman ..Jett: I think this is a piece of property we have
to have and I think occasionally we have
togive a little bit. There are other par-
cels available. It might be better if we incorporate the whole study which
includes both sides of the freeway. What about that portion at Orange Avenue.
Are we going to have to negotiate for additional land for correcting the off -
ramp?
Mr, Aiassa:
Anything within the Freeway is the State's
property,
Mayor Barnes: You submitted a report and your staff did
a study on- all these. excess properties, but
we never did really go over these, Maybe
we could come up with something . which would be beneficial to us and also
beneficial to the, State, Can you have this ready for our,, next meeting?
Mr,. Aiassa: Yes, The only action.I could use .from the
Council now is to advise the State that we
would be interested in this parcel, but
want to hold it until we consider the whole area of surplus property adjoin rig
the Freeway. '
Motion by Councilman- Jett, seconded byc Councilman _Towner, and carried,
that the City Manager be authorized to negotiate for this property with the
State,
MERGED ALIGNMENT
. Mayor' Barnes: I had a -.call from Mr. Jones and he is
going to talk .to Mr, Skelton, . His clients
are very anxious for this additional land;
however, I told him again it would have to come in for -rezoning through the
Planning Commission and the City, Council,
-34-
U
•
Co Co ADj.. Meeting 1-7-63
MERGED-ALIGNMF_NT = Continued
Councilman Towner-
Page- Thirty-five
I think Mr. Skelton should) be advised of
what is going on here. He might want
to .make the same deal for himself,
Mr. Dosho you authorized the staff to make certain
proposals to these people and we have done
this. After we did this, we found out we _.
had a deposit .of'.$546,.04 which the e two property owners deposited six or
eight years ago. . I would like to be able to offer the people this money back
because it is actually their money, ...The .proposal you .gave to me you .said
that we would offer to put the improvements in for dedication,
Councilman .Jett- Before we give it back, we ought to have
a firm agreement.
Mayor Barne.so If they would dedicate these two small por-
tions then we should give them back their
money.
Motion by Councilman Jett, seconded by -,-Councilman .Towner, and carried,
that the City Manager be authorized to negotiate a final settlemert with the
two property owners, Mr.. Redfeld and Mr, . Nagle for the acquisitirn of right
of way across their property for the new -Merced alignment and return their
deposit.
TRACT No, 18233 - Lot. 9
Badillo Street Proposed
Property, Exchange
Mr,. Aiassao
There is a concrete block wall that pro-
trudes into Badillo Street. There is' a
proposed property exchange,
Mr, Dosha The County wants to acquire this right of
way from these people; In exchange they
are going to ask us to'vacate this right
of way (indicating), quit claim it to them so we would acquir.e,._this (indicating)
and giving up this. They are equal areas and the man would have the same
backyard except it would be squared off, . This won't cost anything;
Motion by -,-Councilman. Snyder, .seconded by Councilman Towner, and carried,
to authorize the staff to proceed to meet with the property owner on. the
proposed property exchange,
TRAFFIC CONSULTANT
Central Business- District
Council man ;Snyder- I think there are two problems to solve.
First, are we going to ,hire a . consultant
-35-
Co Co . Adj..Meeting 1-7-63 Page Thirty ---Six
T'RAF 1C ':GONSULTANT - Continued
Councilman Snyder Continues -
and second is who we hire, Personally I feel this is a::. critical ,problem. in
• the downtown area and it will never be unified until we develop and get better
traffic circulation off the Freeway from east to west, I think it is possible
but not probable that this could be done by the.-d-evelopers and individual cen-
ters working together. I t-hink we should get a traffic consultant for advice
oe how we can solve this problem because I think an outside traffic consultant
who is impartial is .more likely to come up Iwith the right answer.. I think it
is vital for the City.
Councilman- Heath; I know this has been a problem for quite
some time, .I would like to ask the City
Council, since this has been a problem
for such a long time, if they would hold this over for two weeks because of
some possible developments which may come into the City. It would have a
bearing on any study we might make. I am not trying to hold it up, but I
think if you would wait for two weeks, there is a possibility there might be
a little more writing on the wall at that time,
Councilman, Snyder-. I think that this consultant should also con-
sider the problem of the Vincent off -ramp
and Glendora intersection with the Freeway
and -come up with recommendations there. It may be too late, but, if we can
• improve on this at all., I would be for it;
Councilman Jett; I have objected to this study all the way
through and I am absolutely opposed to it
for several reasons.
One, right now, either we are confronted with moving along and. getting some-
thing done or waiting for it to be put in another budget, 'It is going to be
necessary that this be given consideration . in :.'time to get this into the budget
for 163-1.64, .This means it will be prepared between. January and June. This
is going to necessitate our making a decision and getting this in, In the event
that .we had a :study, it would have to be completed in time for us to make a
decision,. I think we have to more. I don't think we can wait' that long,
Mr,. Aiassae I was not present when- Mr. .bosh negotiated
with the representative from the State Divi-
sion of Highways. I have a report from the
State Division of -Highways for the Council. (Read. Report) It would take us
60 days to get this cooperative agreement put together with the -State and the
City pertaining to Center -Street. 'I have to have, administrative authority from
the Council to amend Resolution 2168 to include Cente-rStreet as part of the
Commitment 'the' Council has committed on this resolution. This resolution
pertains to the:.V inl�ent Avenue interchange.
Councilman. Heath; idle have adopted that Vincent Avenue inter-
change by resolution and I have been yelling
for a year and a half that if that interchange
is installed, it ..j,s' going to kill the:, Center,
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.. C.. C. Adj. Meeting 1-7-63
TRAFFIC.. CONSULTANT,
re- Cent•r-al` :Business _District --- Continued
Page -Thirty-seven
Councilman:. Snyder- I think that is exactly why we should move
ahead to get this traffic consultant,
Mr.. Aiassa- I want to include Glendora and Lark Ellen
and the resolution passed was strictly
Vincent Avenue,
Councilman Snyder- I think we should go ahead on Center Street
and .I think for the time being we should.
leave the resolution as to Vincent"„ 1-think
it is maflatory that we get this consultant now.
Councilman. Towner- I thirk our golden. opportunity in West: Covina
is in this so-called, central business dis-
trict. Here is an opportunity .to achieve. -
civic identity and. achieve it on a quality basis but before we do that and'he-
fore we can move ahead on a quality basis, we have to have something to sell.
Right now, we are strangling in our own traffic and I think if we can 'untangle
the traffic problem then we have a beautiful area to sell, one that we can go
out and promote the possible development in. I don't think we should delay
it any longer as far as the traffic consultant is concerned and I believe the
Vincent. Avenue interchange has been under study for at least two or three
years, we had. it concluded along time ago and it has been stalled and stalled
and stalled again, ' -I think the City deserves some action on it, and .I think
we ought to tie it into Center Street which is an essential part of the plan
we have now, The State has gone out of its way to accommodate us on this.
We need it. Why wait?
Councilman Heath -
I don't see what -harm a two -week delay
will be.
Motion by Councilman _Snyder, seconded by Councilman Towner, and carried,
that the City -=Manager - be authorized to negotiate with the traffic consultant to
begin his period of contract as soon as possible regarding the study _ of the
central business district as defined in our discussion and that the traffic con-
sultant should be Victor Gruen and,Associates,
Councilman .Jett voted "No".-)
Councilman . Jett:
Councilman Heath:
Mr. Aiassa-
Any money you spend for this .plan will be
wasted, in my opinion,, plus the fact that
you are going to retard this development
by at least two years
I think I have to agree with you because
I don't think you are going to benefit any-
thing by the study.
What do . you want m e . to do with Center
Street?
-37-
- C. C. Adj. Meeting' 1-7-63
TRAFFIC, CONSULTANT
reo Central Business District ---Continued
Councilman .Snyder°
10 Mr, Aiassao
Page 0hirty- eight
I think you should go ahead.
We have a. commitment from the --State for
half and.I can get this thing rolling in
about 80 days so I might be able to com-
plete 'a mutual contract.
Motion by Councilman ..Jett, seconded by Councilman Snyder, and carried, that
the City Manager be authorized to proceed with Mr, .Hoy in accordance with
the letter dated December 10, 19.62 to Mra Aiassa requesting that we enter
into discussion with the idea that we want to complete Center Street as
rapidly as possible,
(Councilman .Heath voted "No"..)
FUTURE CENSUS
Mr, Aiassao I would like to have permission to ask
the State Finance Department to give us
another proposals . This amounts to less
than.$1, 000, 00, where we were spending,.$6, 000. 00 or $7, 000. 00 for a full
census, It is validated and we can even get gas tax on it,
iMotion by Councilman Towner, seconded by Councilman. Jett, and carried,
that the City Manager be authorized to obtain the necessary information from
the State Finance. Department regarding a future census,
NORTH AZUSA AVENUE
WEST SIDE SET BACK
Mr, -Aiassao I believe the- Council has a full report
from. the Planning Commission :on this,
Are there any questions you have on
these reports?
Councilman. Towner: They agree it should be _50 feet and no
parking?
Mr. Aiassao They Council gave the 50 feet, but you
gave the parking,
Councilman: Snyder: . I would like to hold this over to study it,
Mayor Barnes- I think we should permit parking.
Motion by -Councilman. Towner, seconded by, -Councilman Jett, and carried,
that a uniform setback be provided on the west side of North Azusa Avenue
from: Workman to Rowland, 50 feet with parking allowed in the 50 feet and
suitable landscaping,
Co Co Adj. Meeting 1-7-63 Page Thirty-nine
DEVELOPMENT OF WALNUT ;CREEK PARKWAY
Mr, . Dosh-, We are having a meeting. later this week
with the. Japanese Association.
Mr. Aiassa-, We are going to take 30 feet, just enough
to cut the street through without disturb-
ing their building, . I don't want any a
action on this, I am just giving you a progress report,
WILLOW LANE BUILDING PERMIT
REQUIREMENTS
Mr. . Dosho
Since
this petition was submitted, we
don't
want
to make any statements until we
have
given
you a final report, but we have
told
the people about
building,
permits on the
individual lots and that is that we
require curb
and gutter
and improvements and the offer of dedication on
the
interior lots.
We hope
to have a report
for you on .next Mohiday on the
peti-
tion in which
the people
are asking us to pay for the entire street,
Councilman Jett-,
I think we should hold this over until next
weeks We will have cost figures at that
time.
Motion by Councilman Jett, seconded`:;by Councilman'. Snyder, and carried,
that this matter be held over until the next meeting of the Council,
COUNCIL POLICY `REGARDING PLANNING
COMMISSION LETTERS TO REGIONAL
PLANNING COMMISSION
Mr. Aiassa-, This has been discussed quite a bit.
I wasn't here,
Councilman. Snyder-, Any
letters, if they tendto
establish
City
policy , should be
all
right. . If
they
tend to formulate
City
policy to
the Planning Commission, they should not be all right, I
don't
know
how you are going to distinguish between the two. I think
we
should re-
serve the right to review any and all of
their letters.
Mayor Barnes-, I think the Planning. Commission should
be entitled to write their recommenda-
tions because it always has to go to a
higher body. We may not have the same opinion when it comes to us and
we can review and make our recommendations which might be exactly
opposite and take precedence over the Planning Commission. However,
I think it is a good idea that Planning: -Commissions make recommendations
to each other and I do think they should send us a copy or we should -have
a copy for review in our mail and if we have any complaint, we should
call it in.
-39-
I
C; C; Adj. Meeting 1-7-63 Page Forty
i
I
COUNCIL POLICY ate- Planning Commission
Letters to Regional" Planning Commission Continued
i
Councilman Heath- Within our own City, the Planning Com-
mission recommends changing of zones
I• but they do not finalize it. Therefore,
why should they make recommendations outside the„ City without our finali-
zing it?
i
Councilman Town 'e.r- I think we should get the same notice
from the Board of Supervisors as we
do from the County Planning: Commission.
Councilman Heath- It is not the Board's policy. The only
way you can flag this is to have the paper
go through the Council ,to the Planning
Commission, If the Council wants to r�ev.ers�e their 'thinking and send a
letter along with it, they have the right to,
Councilman Towner- We make it a requirement that when the
Planning Commission communicates with
the Regional Planning, Commission regard-
ing zoning matters outside the City .and expresses an opinion that they must
also state in their letter that this recommendation has not received -Council
review or approval and then also include as a part of our policy that we get
a copy of each letter that is so sent out and if we wish.to, send our own re-
commendation,
i�
Councilman- Snyder.- That is a good compromise.
Motion by Councilman Towner, Seconded by Councilman. Jett, and carried,
that the Council adopt this as its policy regardingthe Planning Commission
letters to the Regional Planning Commission and that the Mayor advise the
Chairman of the Planning, Commission of this policy.
CAPITAL . OUTLAY
Mro Aiassa- ' We were supposed to make a field trip
before you,were going to finalize those
outlays. This still hasn°t been done,
I
Councilman Heath- I am ready to vote on it`riow,
Mayor Barnes- So am I,
Councilman, Snyder- I am, too.
Mr. Aiassa- McCall property, $8, 500. 00 was okay.
i� You were going. to provide restr.00ms
on Orangewood and- Walmorado . and
you were going to $3, 000. 00 for picnic pavillions; park trees replacement,
$5., 000,00. Your authorized the aerial lift, tree pruning, $12, 000-00, with
the proviso, $7, 000. 00; the asphalt paving and you were going to pave in
-40-
C.C. Adj. Meeting I-7-63 Page Forty-one
CAPITAL OUTLAY - Continued
Mr., =Aiassa --Continues-.
front of Orangewood.Park between the school and the City Administration
;� section and also at Walmorado Park and not to spend more than $12, 000. 00,
and it is my understanding that they were going,1$6, 000. 00 each place, . For
the Fire Department,. you allowed..,$4, 000. 00 for new and future.. sites --
excuse me, $48, 000. 00, not $4, OOOe.00o You authorized the new street
sweeper, $12, 000. 00 and the four-wheel loader, $8, 500. 00 .plus the trade-in.
Motion by Councilman Towner, seconded by.' Councilman: Snyder,, that the
Capital Outlay program as itemized by the City Manager be approved and
proper transfers made to the General Fund, Motion passed on roll call
as follows:
Ayes: Councilmen Jett, Towner, Heath,, Snyder, Mayor Barnes
Noes- None
Absent- None
._Councilman Towner.
lations before we took any action,
Mr.. Aiassa-
Councilman. Snyder -
We have authoriz ed- $10, 000. 00 for North
Vincent previously and we were to have
a study on priorities on sidewalk instal-
I have sidewalks;„ further study.
I think we should go ahead withthis
priority study.
Motion by Councilman :Snyder , seconded by, Councilman Heath, and carried,
that the staff proceed with a study of sidewalks needed in critical areas,
speaking particularly around schools and church schools on secondary high-
ways.
Councilman -Heath-
Mr,. Dosh-
Councilman Snyder-
i
. Councilman -Heath-
i
.Mr, Dosh-
When . can Vincent be ready for bid?
We would like to get it in the papers a
week from Thursday. We have two
gaps here.
I think we should fill in the gaps.
I think the main thing is to get it out
for bid.
We will leave out the parcel where the
man will not give us right of way.
Motion by Councilman.:Snyder, seconded by Councilman,, and carried,
that those two gaps be added to the contract negotiations on Puente
Avenue.
-41-
I
C.oC. Adj. Meeting 1-7-63 Page Forty-two
AUDIENCE- PART ICIPATION
i
TOWNE HOUSE APARTMENTS
Mr, . Flotten-, This has to do with the Towne Hjuse
Iev.ekpsn:ent on the corner of Glendora
and -;Service Avenue, . This .gentleman
is interested in, the variance andprecise plan which was handled by the
Planning Commission on January 2, He and his family have the three
houses immediately south.of this development and they are upset by the
precise plan and the variance in that there was a misunderstanding .at the
hearing in which .all three items were held, . They thought they were only
listening to the hearing on the zone change. The hearing was- closed and
they didn't get a chance to talk about it.
Mr., David Horner: I wrote a letter to the ' Planning,, Com-
mission in regards to this. I would
like this called up so it will. be .dis-
- cussed and I don't have to go to the additional expense to file an appeal
on this variance. We are not. opposed to the zone change as such, but
when it was presented, I wasn't aware that all three were being heard at
the same time. I have copies of the letter sent,to the Planning Commis-
sion, (Gave copies to,, the Council.) I signed the petition approving the
zone change, but I told them I would never approve the secondary story
so close to my house,
Mr...Flotten: The zoning is coming up on the 14th,
but the variance and the precise plan
couldn't come up. until the 28th.
Counlman._Sxayder: I'll call it up,
Mayor Barnes: We are going .to have to hold over on
the 14thuntil the 28th so we can have
the precise plan along with. the, zoning.
Can we give this notice now to call it up on the 28th?
Mr, Aiassa: You can do it.
Motion by Councilman Heath, seconded by Councilman :Towner, and carried,
that this precise plan and the variance be brought up on' the 28th.
COUNCILMANIC REPORTS
LIBRARY TOUR
Councilman Snyder: On February 6, at 10:00 a.m. you can
go through the 'new library and see how
they store books and things like that.
I was wondering, if anybody would like to go instead of me,
Councilman. Jett: Yes, I think I can go,
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4
I
__C, C.,, Adj. Meeting 1 -7-63 Page -Forty-three
WEST' COVINA 'BEAUTIFUL
Councilman_ Heath- This February is the 40th anniversary
of the, City and` West Covina Beautiful
has planned a birthday party. I haven't
anything to do with it. It has been under the direction of Mr, and Mrs,
Flet. There will be no. food. This dance is where West Covina -Beautiful .
raises all the money for carrying on its work in the City. It is their only
money maker. The tickets are $2. 50 .per person. . They would like to, know
how many of the Council members will attend,
Councilman .Jett- ;. I;£liirk I.wil be. able to come,
Councilman.. Towner -
Mayor .Barnes -
Councilman, Snyder:
Councilman Heath:
NORTH SUNSET ANNEXATION
Councilman Heath -
Mr. Aiassa-
HANNIFAN-JACKSON DEAL
Councilman .Jett-
Mr, Aiassa-
Mayor: Barnes;-
SAN GABRIEL VALLEY PLANNING
COMMITTEE MEETING
As far as I know, I can goo
Yes, as far as I know.
Yes
All right. . I111 tell them,
What is this North -.Sunset Annexation?
That is the Food Giant and Mr, Otts.
Didn°t I see where you wanted to act on
the Hannifan- Jackson deal. You wanted
to let it go:?
Yes, There are a couple of people
interested in buying that. property,
We'll keep it on the agenda,
Councilman. Towner- There is a.San Gabriel Malley Planning
Committee meeting on, January 24, a
Thursday, at 6030. It will be at the
Voorhees Campus at San Dimas College and we will have a man from the
,State- Water-- Resources there, Mr, .Valentine, He will give the picture
from. the State°s ,viewpoint, They have to serve dinner at 6-300
Mr, Flotten- I'll send ,notices to all the Councilmen
and Department heads on this,
-43-
- C. C. Adj., Meeting 1-7-63 Page Forty-four
MAY OR°'S�: R EPO°RTS
PURCHASE OF AUTOMOBILES
Mr, . Kay's,: Report
Mayor -Barnes-. I was going to discuss the purchase of
cars for the City. I believe this was
;_l elkd -over .fog next year's budget. I
don't quite agree with ;Mr. .Kay on the report of six compact, cars for the
Police Department as far as the Detective Division, I don't think we need
a car__per detective.
_�.
Mr. Aiassa,
MEETING WITH.SCHOOL
DISTRICT
The item of cars will come up again on
the agenda.
Mayor Barnes-. I was . contacted by the Covina School Dis-
trict, They would like 1 to have a meeting
with me and the rest of the Council and
any other parties who are interested in the new high school at t_he corner of
Barranca and- Cameron on the 12th .of. February, right here at the City Hall,
at 4-30 in the afternoon. They want to explain why they are putting in hair
dryers. for the girls and mirrors on the ceilings for the boys, .plus the
• little theater.
DUMP
Mr. Aiassao Do you want a report on the dump we
visited Saturday? : In- Glendale, they
charge five cents royalty. for every ton
entered into the dump. Up to the present day, they have spent approxi-
mately $125, 000. 00. , $30, 000. 00 is in that shooting range building,
$6.8, 000. 00 for sewers and paving and they are borrowing. the money
.from capital improvement on the hope they can recapture it through this
royalty. They, have owned the property 25 or 30 years and he thought
they acquired it on tax deeded property. The ultimate improvement will
reacli._$2, 000, 000. 00 plus and it will have a full 18-hole golf course plus
a 9-hole pitch _and putt ands also have other facilities for parks and ball
diamond and a sports arena. . That is going to be done in four stages.
SIREN NOT.IC E
Mr, Aiassao There was a: comment made that we
didn't give notices on the siren deal.
I think you have a copy of that memo.
Eileen did give written notice,
-44m
C•. C. Adj. Meeting 1-7-63
HOSPITAL TOUR
Page, Forty --Five
Mayor Barnes: Regarding the tour of the Queen of the
Valley Hospital, Mr. .,.Sullivan called .and
said any time we would_ like a tour and
could all get together, he would be glad to.arrange it. What about Sunday,
the 20th?
Councilman
.Jett:
I
won't
be
here.
Councilman
Snyder:
I
think
we
can put that off until February.
PERSONNEL MEETING
Mayor Barnes: There will be a joint meeting with. the
Personnel! Board tomorrow night at .7:30.
FOREST LAWN MEETING
Mayor Barnes: There will be a Forest Lawn meeting
Friday, . but we have to . check it. We
don't know whether they can .make it.
There being no further business, motion by Councilman Snyder, seconded by
Councilman Heath and carried, that this meeting be adjourned at 12:50 a.m.
ATTFS:T:
11
City- Clerk
APPROVED
3J
Mayo r
-45-