Loading...
11-05-1962 - Regular Meeting - Minutesi MINUTES OF THE ADJOURNED REGULAR MEETING OF THE CITY COUNCIL CITY OF WEST COVINA, CALIFORNIA November 5, 1962 The adjourned regular meeting of the City Council was called to order by Mayor Barnes at 8:40 p. m, in the West Covina City Hall. ROLL CALL Present: Mayor Barnes, Councilmen Jett, Towner, Heath, Snyder Others ..Present: Mr. George Aiassa, City Manager Mr. Robert . '��tteri; �: City Clerk Mr. Thomas Dosh, -Public Services Director (to 12:05 a.m.) Mr. Harold Joseph, Planning Director (to 10:15 p.m.) Mr. Gerald Weeks, Administrative Assistant (from 10:05 p.m. to 12:05 a.m.) Absent: Mr. Harry C. Williams, City Attorney CITY CLERK'S,. REPORTS RESOLUTLON No.. 249.1 The City Clerk presented: -ADOPTED "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA ACCEPTING A CERTAIN WRITTEN INSTRUMENT AND DI - RECTING THE RECORDATION THEREOF," Executed by C. L. Peck and Robert S. Norman, dated October 9, 1962, for street and highway purposes to be known as Badillo Street and San Bernardino Road. Mayor Barnes: Hearing no objections, we will waive further reading of the body of the Resolution. Motion by Councilman Heath, seconded by Councilman Towner, that said Resolu- tion be adopted. Motion passed on roll call as follows: Ayes: Councilmen Jett, Towner, Heath, Snyder, Mayor Barnes. Noiew None Absent: None Said resolution was given No. 2491. Councilman Towner: Do we have a deed to the property to the east of this on San Bernardino Road? Mr. Aiassa: No. We are now negotiating but we want to keep it separate. The County is doing a title search of that property to see what will be required to get the additional right of way. Mr. Templin also checked with the City of Covina to get them to take care of their portion. We are going to try to integrate it all together. C.C: Adjourned Regular -..Meeting - '11-5-62 . Page Two CITY CLERK'S REPORTS - Continued RES.OL.UT.ION NO.. 2492 The City Clerk presented: ADOPTED "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA ACCEPTING A CERTAIN WRITTEN INSTRUMENT AND DI- RECTING THE. RECORDATION THEREOF." Executed by the Marvia Construction Company, Inc. , dated October .17, 1962, -fo,r storm drain purposes, Mayor Barnes: Hearing no objections, we will waive further reading of the body of the resolution. Motion by Councilman Towner, seconded by Councilman Heath, that said resolu- tion be adopted. Motion passed on roll call as follows: Ayes: Councilmen Jett, Towner, Heath,. Snyder, Mayor Barnes. Noes: None Absent: None. Said resolution was given No, 2492. RESOLUTION No, 2493 The City Clerk presented: ADOPTED "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA ACCEPTING A CERTAIN WRITTEN INSTRUMENT AND DI- RECTING THE RECORDATION THEREOF." Executed by the officers of Ralph's Grocery Company, dated September 26, 1962, for street and highway purposes to be known as Puente Avenue. Mayor Barnes: Hearing no objections, we will waive further r.eading of the body of the resolution. Motion by Councilm'.an Heath, seconded by Councilman Snyder, that said resolu- tion be adopted. Motion passed on roll call as follows: Ayes: Councilmen Jett, Towner, Heath, Snyder, Mayor Barnes Noes: None Absent: None Said resolution was given No. 2493, ZONE CHANGE No. 232 UNCLASSIFIED USE PERMIT NO. 64 E. H. Berge HELD OVER Mr. Flotten: I have a letter directed to the Planning Com mission. This refers to these two matters. -2- C. C. Adjourned Regular Meeting - 11-5-62 Page Three CITY CL-ERK'S REPORTS - Continued Z. C. 232 & UUP 64 - Continued 0 Mr. Flotteri,: - Continued: We have set this for hearing on November7th. A further postponement has been asked for two weeks. This requires no action. This is just for your informa- tion. PROCLAMATION: FARM -CITY WEEK November 16-22, 1962 Mr. Flotten: This is requested by the League of California Cities. Mayor Barnes: If the Councilmen have no objections, I will so proclaim. No objections voiced. So proclaimed. PROCLAMATION: YOUTH APPRECIATION WEEK November 12-18, 1962 • Mr. Flotten: This is requested by the Optimists Club. Mayor Barnes: If .the Councilmen. have no objections, I will so proclaim. No objections voiced. So proclaimed. CITY TREASURER'S REPORT Motion by Councilman Heath, seconded by Councilman Towner, and carried, to accept and file the Treasurer's Report for September, 1962. SOUTH GLENDORA DISCUSSION Councilman Jett: What we want to discuss here is the action of the Planning Commission in reference to a special meeting that was called for the purpose of discussing Glendora Avenue. I think to start this off, I would like to read from some of the Minutes as well as make some remarks. I would like to call attention to a letter that was directed to the City Manager from the Planning Department with reference to Zone Change No. 228, Larry Sade. This zone change was for reclassification from R-a to R-1.. (Read letter) This letter was signed by Harold Joseph, the Planning Director, and. dated 10/26/62. I would like to refer to the Minutes of October 29, 1962, beginning where Councilman Towner is speaking on page 11. The reason for reading these Minutes is for the purpose of determining the primary " rpa�skifo '6allirg: tli.e--Ineeting for the 31 st of October. I would like this all pfaeed in the Xfihutes: -3- f C.C. Adjourned Regular Meeting. - 11-5-62 .South .Glendora 'Discussion - Continued Councilman Jett - Continued - Page Four "Councilman Towner-, The Planning Department has indicated to .us that the Commission was preparing a report on South Glendora. What is the status of that report? "Planning Director , The report will be completed by your ivlro Joseph- study session on the 31st. All the maps, charts and illustrations are completed. We are now summarizing some arithmatico "Councilman Heath- I believe that this body has requested that this study be done by a professionals "Councilman Snyder- There was a prior request directing the Planning staff to do this and they had this almost completed when the other directive came. through, "Councilman Heath- The only reason I bring it up is not that I am questioning the competency of the Planning Commission, but I am in favor of having this done by a professional so there would be no ques- tion about the quality of it and I think the Planning Commission :...have th.ir, own..ideas of what should go along this streets I would like to see an impartial outside developer come in and do this plan, Councilman Snyder- It is my understanding and I am sure that there is a directive from the City Council directing the Planning staff to make a study of South Glendora. The directive may have come from the Planning Commission. At the time we discussed having a profes- sional consultant, but we have not yet chosen a professional con- sultant, I don't think they went ahead on their own, I°m sure there was a directive and I would like that clarified. "Councilman Towner- I think we have this study session coming up with the Planning Commission on the 31 st and I think we can clarify our think- ing on South Glendora at that time. I am of the opinion that this matter should be held over until we do have that thinking. I think: it is very commendable that these property owners have joined together in a joint effort to work out their problems. This is certainly very helpful, Second-ly, I think there was a miscon- ception as to what was to be done on the Weaive'rproperty. We did not grant C-1 on the Weaver property; it was a limited R-P use and the limit was to office use only, no commercial use. I think something compatible to the 'Weaver property would be in order here. I have very strong reservations as to granting com- mercial on this long strip of property along Glendora. I think we should protect the existing zoning before we stretch it out and grant more, r iJ C.C. Adjourned Regular Meeting - 11-5-62 Page Five South Glendora Discussion - Continued Councilman Jett - Continued: • "Councilman Snyder: It isn't as simple as it looks on the face. I think the plan has merit, but I would like to see the alternatives. I am not necessarily against the C-1. "Councilman Heath: I am thoroughly convinced that it shouldn't be R-1 along Glendora Avenue. Whether it will be commercial or R-P, that is something else. We are having a joint meeting With the Planning Commission on the 31 st. Perhaps we should hold this off until we can discuss this. "Councilman Jett: I concur with what has been said tonight. I think everybody recognizes the problem on Glendora. Just what the uses will eventually develop in this area, it is difficult to project. I hesi- tate to say C-1 zoning is what we want on all of this because this might not all develop as C-1 property. I think we want to give this real thought and real good talking before we act on it because we do want to let everybody develop their property to the fullest extent and to the highest use. I feel we should hold • it over. "Mayor Barnes: I think it is the concensus that it is most important to have our joint meeting with the Planning Commission and discuss this particular area prior to any decision on it this evening. It is my hope that if this is recommended, that this could be one _nice development in one large precise plan so we don't have individual small shops." Councilman Jett: That is the end of those Minutes. The rea- son I wanted to read these Minutes is so that there could be no misunderstanding as to what the meeting was called for or the reason for the meeting on the 31 st and what we intended to discuss. At the meeting of the 31st, the agenda was prepared and it was set up in this manner: "1. NEW ORDINANCES "a. High Rise "b. Garden Type Apartments (, "c. Comtr,ercial-Prof essional 112. ANNEXATION 158 (Home Savings & Loan) 113. GENERAL PLAN" -5- 0 0 C. C. Adjourned Regular Meeting - 11-5-62 Page Six _South Glendora Discussion - Continued Councilman Jett Continued: On the agenda there is no place where it refers to Glendora Avenue or the item which we primarily met to discuss. In addition to this, the entire back wall was covered with drawings, prints and plans that had been prepared with the help of the Planning Commission and our Planning Staff. I want to read a portion of the Minutes of this night. This was immediately after the Planning Commission had walked out of the meeting: "Chairman Renwick, Commissioners Bartlett, Hall and Fast left the chambers at 10:35 p.m. "Councilman Jett: This meeting. was called specifically to talk about Glendora Avenue. "Councilman Snyder I will not talk about Glendora Avenue unles-s we talk about the "G�e'neral Plan. "Councilman Heath: The primary reason for the meeting tonight was Glendora Avenue. ".Councilman sett: This is what the meeting was called for. It was not called for any one of the other items. I mentioned a long time ago that I wanted this discussed. This is a deliberate walk -out on the part of those fellows. "Mayor Barnes: We are going to call another meeting prior to our next meeting on Glendora Avenue alone. "Councilman Snyder: I am not going to come any meeting on Glendora Avenue alone. The whole issue of Glendora Avenue is brought up not because of Glendora Avenue, but to hold up the General Plan. "Councilman Heath: I would dispute that statement that was just made by Dr. Snyder. "Mayor Barnes: Dr. Snyder, Glendora Avenue is a part that is going to have to be discussed before the adoption of the General Plan because in all the public hearings, not only from the Council level, but from the Planning Commission level as well, this seemed to be one of the things that was discussed the most by • the people, the citizens of West Covina. There are many things that were related in your discussion and I did not attend the meeting in regard to the joint meeting of the Commission on the General Plan, Glendora seemed to be one of the main discussions. To resolve and to adopt any plan you have to get the bugs out first. s I 1] C.C. Adjt�urned Regular Meeting - 1 1-5-62 Page Seven South Glendora Discussion - Continued Councilman Jett - Continued: "Councilman Snyder: That is your opinion. There is no reason we can't adopt the General Plan and change Glendora Avenue later. Councilman Jett has stated over and over that he intends to kill the . General Plan. "Councilman Jett: That is a lie. "Councilman Snyder: That was part of your campaign. "Councilman Jett: I have never made that statement. "Councilman Snyder: I will go back to your campaign literature. It is all right to kill the General Plan, but it has to be done by an open public vote. I am not going_ to sit by and let the General Plan be shelved. It is either going to come to a public vote or -- "Mayor Barnes: The Planning. Commission should • not have walked out because they are going to have to, talk about Glendora Avenue and the development of Glendora Avenue before the General Plan is ever adopted and I will assure you of that. "Councilman Snyder: All I ask is that a public statement be made on that. You have a right to your opinion. If you want to kill the General Plan, that's all right. "Mayor Barnes: I did not say I would kill the Gen- eral Plan. "Councilman Jett: I have made the statement that I would never vote on the General Plan as long as something is wrong with it and everybody on the Council has said there is something wrong with the General Plan. "Councilman Snyder: "Mayor Barnes: "Councilman Jett: I don't know how you are going to get a perfect General Plan. You have five people here who can find something wrong with it. I am sorry it had to end like this. I think it is a disgrace to the people of West Covina that the Planning Commission walked out on us." -7- 0 s C. C. Adjourned Regular Meeting - 11-5-62 South Glendora Discussion Continued Page Eight Councilman Snyder: A point of order. I would liketh_e-record to show that the Minutes he just read from were unapproved Minutes. Mayor Barnes: That is correct. Councilman Jett: This is correct. These are Minutes that were taken by our secretary. They have not been approved as yet, no. I am not going to try to get into any lengthy discussion. I am sure some of the other Councilmen will have some remarks to make about this. I would like to let them have that opportunity now to make their remarks with the possibility of making some additional remarks later on. Councilman Towner: I have a couple of inquiries. I was fur- nished with no copy of an agenda tonight which provided for this comment and I don't know anything about it. Secondly, Mr. Jett has made his comments. I am wondering why we just don't go on to our next order of business. Councilman Heath: Maybe because I have something to say, too. Coun cilman Towner: I think probably if you have some proposed action, then certainly we ought to discuss it, but just to air your personal grievances doesn't accomplish anything, it just takes up our time. Mayor Barnes: I have a remark to make after everyone gets through. Councilman Heath: I don't like to bring this up at this time and make a public display of it, but I think it the only way we can get these things into the Minutes of the meeting, and I think that is where it should be. There have been numerous requests from people in the City to find out exactly what hap- pened. I think it is only fair to the people in the City to let them know and also put this on permanent record. With that in mind, I would like to make these following comments. I am some- what disturbed, not in the fact that we had a disruption in the meeting of the 31st, but in the general attitude of the Planning Commission itself. I would like to give you some facts first and the reason I am bringing them up is to bring out a point later on. I am talking now purely on the attitude of the Planning Commission and not on the fact that they got up and walked out. As I came to the meeting the other night, I was met by three Commissioners outside the building and the first comment I got was, "We think we have a lousy Council." I asked why, and the comment was, "Why did you reverse us and give Roger Roelle what you did?" I stated that we had given him the same consideration that had been given Broadway, the store next door: --:Then 0 10 C.C. Adjourned Regular Meeting - 11-5-62 Page Nine South Glendora Discussion - Continued Councilman Heath - Continued: the comment was made, "What right has a certain individual on the Council to investigate our City Manager?" On asking further what they meant, the com- ment was, "By reviewing the City Manager's Ordinance." I pointed out that Mr. Aiassa was not under investigation and whoever planted that gem of an idea was entirely wrong. I pointed out the fact that I wanted to review the City Manager's Ordinance for other reasons. When I have a group of my constituents come to me and ask me to make an arrangement to talk with the representatives of Hart - field without the City Staff being included and when my City Manager tells me that I cannot do it and starts throwing the City Manager's Ordinance at me, I want to review that ordinance. The statement was further made that the Planning Commission was going to prohibit Mr. Jett from discussion of the Glendora Avenue project. I did not say anything on this because it was not my battle; that is their problem and I am not fighting. Mr. Jett's battle. The comment was then made to the Mayor that they were going to prohibit Mr. Jett from speaking on Glendora Avenue and he told them that they couldn't prohibit him because he had already de- clared himself that he owned property in the area. I bring these points up not to ridicule, but to point out the fact that I claim under these attitudes that this walk -out was premeditated and that it was clearly an intention to stop Mr. Jett from talking and to slap him in the face. I feel I was slapped in the face and. I believe that every other _member of the Council was slapped in the face because on any premeditated walkout this childish nature is certainly not complimentary to cooperation and in the keeping of trying to make progress in the City. The main purpose of the meeting was Glendora Avenue and we have a hear- ing pending which we should have an answer for next Monday. There are people who want to develp and we can't let this child's play interfer with people who are trying to develop this City and trying to act their profession. I would like to know why these planners have to work with the Council if it is so lousy? I would like to know why they are so concerned whether we review the City Manager's Ordinance .and set policy. I would like to point to an incident of three weeks ago where in public meet- ing, and in the Minutes of the meeting, Mr. Towner requested, and the Coun- cil concurred, that if there was any letter to be written by the Planning Commission to the Regional Planning Commission concerning Mr. Batchelder's property at the end of Azusa Avenue, that this letter be forwarded through the City Council, Mr, Towner remembers this. Before the Planning Com- mission meeting I expressed these desires to the Planning Commission, They • were given a copy of those sections of the Minutes and in direct disregard for the Council's wishes, instructed the Planning Director to send a letter directly to the Regional Planning Commission, I would like to point a little further back, approximately .two months ago, where I went into the Planning Department room before the meeting and there -9- rl • C. C. Adjourned Regular Meeting - 11-5-62 Page Ten South Glendpra Discussion - Continued Councilman Heath - Continued: was a discussion going on and Mr. Joseph said to the planners, "If you do not resolve this tonight, send it to the City Manager." My comment was, "Gentlemen, you're reporting to the Council and I would request that you send your remarks directly to the Council'... And the comment that was made to me was, "We'll send it to you through the City Manager." The other night in the middle of the meeting, Mr. Jett made a comment that he and I had been taken to task for something during that day and this was a big event -- they had finally found that we were together on that day. We were together that day. The previous Friday night there was a Steak Fry where it just so happened that Mr, Ray Fry, Mr. Jett and I attended, indivi- dually, and not together, and in that meeting we were kidding one another. On the following Monday or Tuesday, Mr. Fry had a problem which upset him concerning a decision he had been given by the Planning Department and he called both of us because we were the nearest ones in his mind. This is a crime? Mr. Mayor, it has been told to me, and I am quoting it second-hand, the Planning Commission was disturbed concerning Mr. Roelle's problem, Mr. Roelle being a very prominent real estate man in the area, Mr. Jett being • a real estate man in the area, and I hope some day soon, within a matt er of a few days or weeks, to go into real estate also, and the comment that was made to me was that the Planning Commission is afraid that the real estate group will take over the City. Gentlemen, this is reason for granting certain stipulations in zoning or pre- cise plans? I think it is up to the Council to find out whether the real estate group are going to take over the City. If they object, I think it is their responsibility. to do as they see fit. And, if it did take over, what problem would it be? I feel there is certainly more animosity that has been brought out, Mr. Mayor, in the fact_ that in addition to these comments, and I think to verify these comments and to substantiate these comments, is the fact that the Planning Commission has stated in their meeting the other night that they are seriously considering taking the real estate offices -.out of the R-P zone and requiring them to be in a commercial area or with commercial zoning. I have never seen this done in any other city and I wonder why it should be discriminated in this area here. I was elected to do a job by the people of the City. We have, in my estima- tion, a problem which should not be condoned by this Council if we are to • discharge our duties the way we should. I am not rooting for anything, I am not looking for anything, but I feel I have an obligation. This obligation, to me, is strong enough that I am losing from this one of the best friends that I have ever had over a period of twelve years. But I am convinced enough in my mind that this is a problem and we have to do something about it and I can't help but feel that I have to bring this to the public. -10- 0 Co C. Adjourned Regular Meeting - 11-5-62 Page Eleven South Glendora Discussion - Continued Councilman Snyder: Several quotes of the Planning Commission have been made here which, in effect are charges, and I think they should be granted the right to be heard. Whether they should be heard at this time or at a separate meeting, I'm not sure, There have been several quotes here not from any Minutes and they do have the right to be heard. In defense of the Planning Commission, I would like to make several remarks. I do not see how the Planning Commission could have remained at the meet- ing the other night and kept their integrity. I feel they had a perfect right to walk out for the following reasons: The hour was late; it was 10:30, approach- ing 11:00. The matter which you have been discussing was placed last on the agenda. It looked as though that would be a long, hard discussion and could have -gone on until two in the morning, The Planning Commission has been informed, or led to believe that Glendora Avenue was to be discussed on the Council's terms only. I think, although they have not directly said it, but the two previous speakers indicated they demanded that the Planning Commission discuss Glendora with them and they indicated it was to be discussed on their terms only, The Planning Commission have been subjected to certain abuse on that night prior to this subject and many times on previous nights from the Council, 40 We do not have a large group of experts coming in and seeking a job as a Planning Commissioners In the first place, the hours they put in for the City are long and they often have to hold the line for good planning and good government and I think we should be thankful in some ways we have a Com- mission between the Council and the public and also to help better plan the City. They only get token pay, if any pay at all. The Planning Commission is ssizbject to much abuse from the public and lately from the Council with little or nor reward. I have a long list of accomplish- ments- of the things the Planning Commission has done during the year from October, 1961 to October, 1962 and I would like to just list them to you. They have spend many hours in excess of their required time here to consi- der these things, There have been 44 variances, 28 approved, 16 denied, They have considered 40. zone changes, 21 approved, 19 denied. They have considered 59 precise plans, 49 approved, 10 denied. They have considered 8 unclassified use permits, 5 approved, 3 denied. They have considered 33 subdivisions, 29 approved, 4 denied, They have considered 8 amendments, 7 approved, 1 denied. They have considered 5 annexatibnsi , 5 approved, none denied, During this same year, they have approved a General Plane held extensive hearings and extensive study sessions, They have initiated a truck route study, initiated several ordinances in relation to. area districts, and so on. They have studied industrial parks and it is on their initiative that we have Minneapolis -Honeywell coming into the City now. -11- 9 t 10 C. C. Adjourned Regular Meeting - 11-5-62 Page Twelve South Glendora Discussion Continued Councilman Snyder -- Continued- They are, at the- present time, studying some new ordinances regarding high rise, garden type apartments. They have considered the huge Home Savings annexation and subdivision. They have considered the Forest Lawn annexation. I personally think, although many people have said that this whole controversy boils down to a personality difficulty, but I think it goes deeper than that, and I have no Minutes to base this on; I only have certain articles in the news- paper which states our City Manager's Ordinance is to come under study and which states that the whole Planning Commission asked to be fired. I think - it goes deeper and I think there is more at stake here than the personality difficulty between the Commission and certain Councilmen. I think what is at stake here is good government and good planning for the City of West Covina because it has taken many years to develop a City Manager form -of government in this City and many years to develop a good Planning . Com- mission and I think we should all be proud of the fact that they have held th,e line on many things, Now we want to kick them in the teeth for merely -r-e- serving the right to hold to their own opinion. I think the difficulty really lies here in the fact that certain newly elected Councilmen have lost no ti-m-e in setting this City backward by holding up the General Plan, by attempting to create chaos and dissention in the City Hall. We have a whole list of items here that this Council has not been able to get to because of the inter- nal bickering. Mr. Heath states that somebody said that he thinks we have a lousy Council. Well, I don't know if I would agree with it, but I certainly agree that we have a schizophrenic one or a split one and I don't think this City Council is going to get anything done until we agree to' work together. I have said all I can in defense of the Planning Commission. I know that they deserve a right to be heard in their own defense. Councilman Towner- I have a couple of questions that have come up out of the comments here. First, I think with respect to the matter of these real estate people being on the City Council, I understood Mr. Heath that. he expects within a few days to go into the real estate business and I would like to inquire, do you have a license to engage in this business in the State of California? Councilman Heath- No. Councilman Towner- Have you taken an examination to have a real estate license in the State of Cali- fornia? Councilman Heath- Yes. Councilman Towner- Did you pass or-: fail .•the_.'.examination? -12- 0 • • C. C. Adjourned Regular Meeting - 11-5-62 South Glendora Discussion —Continued Councilman Heath: Councilman Towner: Councilman Heath: Councilman Towner: Councilman Heath: Councilman Towner: Councilman Heath: Councilman Towner: Councilman , Heath: Councilman Towner: Councilman Heath: Councilman Towner: Councilman Heath: Councilman Towner: Councilman Heath: Councilman Towner: Councilman Heath: Councilman Towner: Page Thirteen I don't know. That is what I am waiting to find out, Was it an agent's examination or a broker's examination? Broker's examination. Have you had the required experience for a broker's license as set out in the Real Estate Broker's Law? Yes. What is the basis of your qualifications? There is a summary of about forty-two pages. Where is the summary? It is in the State, at Sacramento. Was this presented to the State Real Estate Commission or Board? Yes, it was. These are just facts that I think the public is entitled to find out. Is it true that Mr. Roger Roelle is a member of the State Real Estate Board? Yes. These are the people who pass upon your qualifications ? Yes. And you are asking for some special dis- pensation from the State Real Estate Board, are you? If you want to put it in that light, yes. These are just facts that I think the public is entitled to find out. There is no in- sinuation. -13- n t -1 C.C. Adjourned Regular Meeting - 11-5-62 South --Glendora Discussion Continued Page Fourteen Councilman Heath: There are six members on the Commission and three of them must approve these quali- fications . Councilman Snyder: I think in the interest of order that Mr. Heath should be allowed to answer later, but he should let Mr. Towner finish. Councilman Towner: The only other comment I have is it is:true that the General Plan is being held up. It has been repeatedly stated insofar as M•r. Jett's attitude is concerned, he has made himself clear that if there is any- thing at all wrong with the General Plan . in his opinion then he will take no action on it. It is true also that the Glendora Avenue is something that Mr. Jett considers wrong with the. General Plan. and action is being withheld on the General Plan pending some conclusion of the Glendora Avenue problem. It is also true that Mr. Jett owns property on South Glendora Avenue. Again, I am just bringing these facts to public attention, I think the public and other people can draw their own conclusions, but I do think personally as far as I am concerned, methods and techniques have been clearly explained to this Council and to the public as to how this General Plan can be enacted to benefit the entire -City and still reserve the right to act on Glendora Avenue after. This has not yet been done. I think further that it is true that any City Councilman who wants information about what goes on in this: City has immediate access to that information that if any City Councilman wants to change the City Manager's Ordinance that it would not be with a view to obtaining better access to information but it would be with a view, I believe, to obtain better access to the City em- ployees and department heads for purposes known only to the Councilmen who wish to have that type of access. I think the City of West Covina ought to be made aware of these things so they can judge for themselves as to why there is current controversy within the City. Council and so they can judge for themselves why the City Planning Commission is somewhat reluctant to meet with this present City Council. I believe that the Planning. Commission is under a duty to communicate with the City Council and, when requested to communicate with us that they should - communicate with us. I don't think there is any real excuse for their walk- ing out on the meeting other than bringing clearly and emphatically to public attention why they are disagreeing with the City Council, if they are. I was not present at that meeting where it is claimed that they walked out; maybe they didn't, I don't know. I wasn't there. When a request is made where land is pending for annexation to the City of� West Covina, and Mr. Heath was our Annexation Committee Chairman -- Mayor Barnes is our Annexation Committee Chairman and Mr. Heath is the other member of the Committee, they and the rest of the Council are entitled -14- u C. C. Adjourned Regular Meeting - 11-5-62 Page Fifteen South Glendora Discussion -- Continued Councilman Towner Continued - to know in advance what communications are being sent to the County where this condition exists. If the Planning Commission directs letters to the County Regional Planning. Commission without sending copies or information to the City Council in advance as to what they are going to do, then I think they are acting contrary to the true rights of the City Council to be informed. This was the situation in connection with the property at Azusa and Francisquit-v, I believe it is, I think they should communicate with . us or through us rather than directly. This is also true with respect to other matters that are pend- ing and there is information requested by the- City Council, Whether that is essential that it goes through the City Manager, I don't know, but it. seems an orderly way to handle it and I don't think that is cause for comment that they send it through the City Manager. Mayor Barnes: I would like to recognize the fact that the Planning. Commission has an extreme amount, of work to. do. However, I probably should take the blame for this myself along with the City Manager, and I am going to include him because I didn't get to see the agenda prior to the meeting and I didn't call back to see how the items were placed on the agenda. This i.s • in regard to South Glendora that I am speaking. I didn't call back to see that they were placed in the order in which we felt they were important. However, it was late and it would have taken a long discussion. There seems to be a feeling, and there is a feeling, I should say, that the General Plan is being held up, I have never been for holding, up the General Plan as such to the extent that I feel that the General Plan should be accepted. by a motion. The reason I say accepted is that in the 12 hearings the Plan- ning, Commission had, plus the two additional hearings the Council had, we find that there is a problem area on South Glendora, not only from our own point of view, but from the people in the City's point of view. We would like to resolve this and at this time I would like to compliment the Planning Director. The other night he had at least ten alternate maps which he and the Planning. Commission had studied and worked on and I know a lot of effort went into this and I think they were trying to come up with a good idea. However, after discussion with the Planning Commission, there may have to be an expert brought in to justify this because of the controversy that we :have had with it. I would also like to state at this time that I feel that any directive from A✓Ir. Joseph to the City Council is through Mr. Aiassa because Mr. Aiassa is our liaison for the Council and I think this is only proper and in good business I feel that this would be done. I hesitate to see' Councilmen, myself included, asking special favors, if this was done, or asking question on particular pieces of property of staff mem- bers. To cooperate coordination between the different departments and the City Council, I think Mr. Aiassa has a great responsibility and I feel that we should go through Mr. Aiassa because the information could come back -15- 0 C. C. Adjourned Regular Meeting - 11 -5-62 Page Sixteen South Glendora Discussion - Continued Mayor Barnes:- Continued: to us much sooner this way. However, as I have told Mr. Aiassa on many occasions, I don't feel he is an engineer and sometimes I could get a better answer from Mr. Dosh. However, I think he can get these answers for us. I would like to say that there will be a joint meeting between the City Council and the Planning Commission on Monday, November 12, 1962, at 7:30 p,. m. There will be one item on the agenda, and that will be South Glendora relative to the. General Plan. I feel this has a great part in the General Plan and I feel that good relations with the Planning Commission is important. We have given the Planning. Commission in the past four or five years the right to pass on precise plans and, if not called up by the City Council, these pass, . Four or five years ago, every precise plan had to come to, the. Council. We put more responsibility on the Planning Commission. However, the Planning, Commission, I feel, should know, as appointed by the City Council that they are representatives of the Council and do answer directly to the Council through Mr. Aiassa. . This is very important and the way things should be done to see the City accomplish something. I feel if we stir up turmoil in the City, Mr. Aiassa cannot accomplish his job and neither can we. I have a list of items that is quite lengthy that we should get to tonight and Mr. Aiassa has about 25 items on his agenda this evening that we have to get to. I think good cooperation from the Planning. Commission, through channels and possibly a study on our policy would be helpful to them and I intend to see that this is done on the 12th. Councilman Jett: It is my opinion that the members of ,any Commission should look to the Chairman of their commission for leadership. Mr. Andrew Renwick is Chairman of the Planning Commission and I feel the evidence presented here tonight substantiates the charge of malfeasance in office and I move that Mr.. Renwick be so charged, Councilman Snyder: Point of order. - We have a charge against a Commissioner and he has not yet been granted the right to be heard, Councilman Heath: I move this be held over to a personn-el session. Councilman Snyder: Point of order. He has been charged public- ly. He deserves a right to be heard in public Councilman Heath: You have a motion on' the floor to move this to a personnel session. I have a right to call for a vote. -16- C is is C. C. Adjourned Regular Meeting - 11 -'5-62 South Glendora Discussion Continued Councilman Snyder: Councilman Heath: Councilman Snyder: Page Seventeen Point of order. Do you intend to condemn this man without his right to being heard publicly? No. You are doing this it you are sending it to a personnel session. Councilman Towner: I think on any personnel matter that it . i.s a matter for executive session unless the person. charged requests public hearing. I think, obviously, that we can't discuss this preliminary if Mr.. Jett wants to press these charges. . Frankly, I don't think there is any basis in the record here for any such charge. I think it should be discussed in the executive session as the law provides. If Mr.. Renwick wants public hearing, he can request it and receive it. Mayor Barnes: Mr. Jett's motion failed for lack of a second. Motion by Councilman Heath, seconded by Councilman Jett, that any further discussion on this personnel problem be referred and held over to a personnel. session. Chairman Andrew Renwick I prefer the discussion be held in open so City Planning Commission the public and the newspapers can hear it. Mr. Aiassa: I'll contact Mr. Williams over at the Azusa City Council. Councilman Heath: I call for a vote on my motion. Mr.. Flotten: There is a motion and a second and now there is discussion on that motion. Councilman Heath: I can call it to a vote at any time since I have made the motion. Mayor Barnes: Councilman Heath, I think I will ask for discussion on the motion. Councilman Towner: In connection with the discussion, I think there are no specific charges of malfeasance in office on which any action could be taken tonight, This is the first time I have heard the name of the Chairman .of the Planning Commission in any of our discussion tonight. Secondly, I think it. is certainly in the best interests of the City of West Covina if Mr. Jett per- sists in pursuing this particular action, that it be discussed preliminarily in an executive session by the Council so that we know what the charges are. -17- • C.C. Adjourned Regular Meeting - 11 -5-62 Page Eighteen South Glendora Discussion Continued Councilman Towner Continued: Certainly Mr. Renwick is in no position to know even what he is charged with. tdnight and I think on that basis that we ought to go ahead and put it in an executive session if Mr.. Jett wants to pursue it, and let him bring his charge before the Council on that basis and,, -give Mr.. Renwick, if he so desires, -the full opportunity for private or public hearing in connection therewith. Action on. Councilman- Heath's motion. Motion was defeated as follows: Ayes: Councilmen Jett, Heath Noes: Councilmen Towner, Snyder, Mayor Barnes Absent: None Mayor Barnes: I don't know what the charges are. If - there is any further discussion on this I think it should be held in a private personnel session with Mr. Renwick present and the Council. I think it will have to be discussed among ourselves prior to doing anything of this type in a personnel session. Mr.. Gerald Weeks entered the chambers at 10:05 p.m. CITY MANAGER'S REPORTS H. H. F. A. Mr. Aiassa: We made a mistake in the Minutes of Septem- ber 17 when we approved this and somewher-.e along the way we approved the amount of. $2, 732. 16 and the amount should have been $273, 216. 00. I would like to advise the Council that we want to amend this application to go for prelimi- nary planning which amounts to $85, 385. 00. We have made some inquiries and we find there is not much money available and they think they can as- sure us this amount of money. Mr. Williams, reading the State law, was concerned whether we were committing an obligation for funds, being that. there was no interest, whether or not the City would be creating a liability. He searched a lawsuit, Wyckoff v. Force, 61 Cal. App. 246 which this clarified so there is a State Appellate Court decision on this. You are -not committing an obligation until you actually . start building. The minute you go for contract and start building, then you have to reimburse this money; no interest. Councilman Heath: Why don't we go for the full amount? • Mr. Aiassa: They told us we wouldn't get it so I want to... get what is available. The moment we start this one, we can make another applica- tion right behind it. I need a motion authorizing the application for advance planning money for $85, 385. 00 under the H. H. F. A. Plan. 0 M C.C. Adjourned :Regular Meeting - 11-5-62 Page Nineteen CITY MANAGER'S REPORTS - Continued H. H. F. A. - Continued • Motion by Councilman Heath, seconded by Councilman Towner, and carried, to authorize the City Manager to make application for advance planning money for $85,385.00 under the H.H.F.A. Plano Councilman Jett abstained, Councilman Jett: This is something that was discussed prior to my coming on the Council and I am not familiar with it at all so I would like to abstain, TRAFFIC ENGINEERS TO BE INTERVIEWED Mr. Aiassa: There was a list given to all the Councilmen. I think it has been over a month ago and a half, and these engineers have been calling me because they are interested in this. At the last meeting when I had an op- portunity to review my agenda, the Councilmen were given a list of interested engineers and it was recommended to interview these engineers personally by the Council, You were going to screen the list down to three, four or five. We have held this thing off twice. Mr. Dosh- There are only five that are qualified. Councilman Heathy We cant act on it tonight so we might as well review the list. Mr. Aiassa- I would like this list confirmed so I can im- mediately notify these people. I will resubmit the new list to you and by the next meeting you can check those names and get them in to me. I want you to discuss the area to be studied with them, That is the reason I want these interviews with the Council. Mr. Joseph left the chambers at 10-15 p. mo Motion by Councilman Heath, seconded by Councilman Snyder, and carried, that the City Manager be authorized to set up an appointment for us to inter- view representatives from these companies concerning the traffic engineering study in the commercial area, PROJECT C-121 CAMERON AVENUE LANDSCAPING Mr. Aiassa- The report was given to you on the 18th of • October known as PP162 , Project C-121 . (Read said report.) Mayor Barnes- We are working on private property, aren°t we? Mr. Aiassa- That is public right of way. ®19- • n U C. C. Adjourned Regular Meeting - 11-5-62 CITY MANAGER'S REPORTS Continued Project C-121 - Continued. Page Twenty Councilman Heath: I think since this problem is there, we have no other choice except to go ahead. Councilman Towner: To my understanding, Mr. Pender will make the initial capital investment on this, is .that right? Councilman Heath: mo Councilman Towner: I am satisfied what Mr. Heath said is certainly true, we certainly have to do something here. I was under the impression that Mr. .Pender was willing because of his investment across the street to make the initial capital investment whereas we provided the maintenance and upkeep over the years. Mr. Dosh: Mr. Pender is like any developer, he wants participation if he can get it. We aren't recommending that we put these plants in. He wants participation but I told him that we intend to keep the property up and that he should put the planting in. He wouldn't maintain it, he would pay for the trees and shrubbery and everything else to start with. Mr. Aiassa: I think maybe you could go for a fifty-fifty participation. Councilman Towner: I am not interested in that. Primarily this was brought about because of Mr. Pender's problem and I think if he is willing to put the initial capital improvement of $600.00 in then certainly our $600.00 annual cost is a reasonable contribution on our part. Mayor Barnes: I think Mr. Towner's statement is correct.. Motion by Councilman Towner, seconded by Councilman Jett, and carried, that Project C-1�1 be approved and financed as follows: Contribution of $600.00 from Mr. Pender for the cost of the plants and labor, and the City to assume cost and watering and maintenance thereafter. PROJECT C-190 PIONEER SCHOOL SITE DRAINAGE • Mr. Aiassa; We have a report from the Engineer's office dated October 26, 1962 re Project C -190 and I -would .like to spread this in the Minutes: "The City's Engineering staff and: this office have reviewed a letter from Ray Burkhart concerning the easement for the Pioneer School Site. . We wish to point out that in general we -20- 0 4 • C.C. Adjourned Regular Meeting - 11 -5-62 CITY -MANAGER'S: REPORTS Continued Project C-190 - Continued. Page Twenty-one concur with the statements made by Mr. Burkhart with the following comments-. "1. We agree that the City Council should consider the number of children that would be affected by diverting the drainage waters to Rowland Avenue. We believe, however, the drainage problem at this point would not be as severe as that on Leaf and Pioneer, but there would be many more students affected, In any event, the problem would not be serious, whether we build the drain or not. "2. Our preliminary plans indicate a box culvert would be constructed across the end of Pioneer Avenue. (See at- tached plans and estimate. ) We also intend to construct this drain between the shrubs and the trees at the west end of the school site. We will also revise the legal description to satisfy the school district's request." The estimate in cost was $4, 950. 42. We want to design these final plans and specifications and hold them until the first rain storm comes, We will • have everything ready if the drain doesn't work and will immediately insti- tute these plans. Councilman Heath-. The original intent 'of this design was to keep' the water off of Leaf. Mr. Dosh-. Mr, Pontow said he is going to approve this plan so he is satisfied with it. Councilman Heath- Why don't we do it if we have the money to do it ? Councilman Snyder- There are many other areas in the City that need it worse than this. Councilman Heath- I believe the action was that you would go ahead and put this drain in, Councilman Jett- I don't think we had a motion to put it in, it was to give us a price on what it would cost, Councilman Towner- How long does it take to install this type of • thing ? Mr. Ijosh- It would take two or three weeks. The job would have to go on a formal bid because it is over $2, 5000 00. Mxo Aiassa- The money for this is not in the budget, -21- 0 • • C. C. Adjourned Regular Meeting - 11-5-62 Page Twenty-two CITY MANAGER'S REPORTS -- Continued Project C-190 Continued: 9 Mayor Barnes: If we wait for a rain and the problem. is there, then it is too late to put in the drain for the benefit of the children. I feel that if we do want to do this project that before the rain starts would be the time to do it., before everything gets flooded, Councilman,. Snyder: I am against putting it in at this time because our City Engineer's report says it is going to make a bigger problem because of more kids and it isn't going to really solve the,.pr6blem. There are more children .who will cross in probably deeper water on Rowland. Motion by Councilman Heath, seconded by Councilman Jett, that the City -En- gineer be authorized to call for' bids on Project C-190. Councilman. Towner: I think, personally, that this is more of a political answer to thet question than one that is sound, good business judgment. It is going to cost almost $5, 000. 00, which we do not have budgeted and I frankly think it might be wiser to see how it works on the interim proposal rather than spending $5, 000. 00 for a temporary solution. Mayor Barnes: I feel it will be at least six years before this drain will be put in because we do have so many problem areas in the City. I think it is a temporary relief for those people. Councilman Snyder: We are doing this against the advise of the City Engineer. Councilman Jett: I think anything we could do that would relieve that, I think we should do. Action on- Councilman Heath's motion. Motion passed on roll call as follows: Ayes: Councilmen Jett, Heath, Mayor Barnes Noes: Councilmen Towner, Snyder Absent: None PERSONNEL BOARD REPORT Mr. Aiassa: You received copies of the actions of the Per- sonnel Board. I had a meeting with the Chair- man and he recommends a joint meeting with the City Council and'.the Personnel Board. Mayor Barnes: I think this might be a good idea. Can we set up a five o'clock meeting for this? -22- 0 n • C. C. Adjourned Regular Meeting - 11-5-62 CITY MANAGER'S REPORTS - - Continued Personnel Board Report -- Continued: Page Twenty-three Mr. Aiassa: All right. What date do you want? Mayor Barnes: Thursday night of this week. Councilman Towner: I'm not likely to make it at five, but I can come. I could probably make it by 5:30. Mayor Barnes: We will set it up for this Thursday at 5:30 p.m. GOODWILL INDUSTRIES COLLECTION BOOTHS Mr. Aiassa The Council wanted -to see what these looked. like. They have illegally put one in. Mayor Barnes: I happened to take a look at one of these in Covina. There was debris around it plus the fact that it was beginning to look shabby and. I don't particularly care for it. Councilman Towner: This particular one, the picture that you are showing, doesn't seem particularly offensive to me. Mayor Barnes: They do not all look like this. I think there are a lot of other organizations who should be granted the same privilege if we grant this. Mr. Aiassa: Allow them to have it at this one Big T Shopping Center. They have it there now, only just leave it at that one location. Motion by Councilman Towner, seconded by Councilman Jett, and carried., that the request of Goodwill Industries for the collection booth be denied. RALPHS-ZODY SIGN FOR. CHRISTMAS REQUEST Mr, Aiassa: You have all received copies of this letter. Mayor Barnes: Does this have any kind of musical parts- ox sound? Mr. Aiassa: I don't know. They don't specify how many they are going to have. Voice: There is just one in each store, Councilman Towner: How about the location? -23- �J 11 C.C. _Adjourned. Regular Meeting - 11-5-62 Page Twenty-four CITY MANAGER'-S. REPORTS Continued Ralphs-Zody. Sign for Christmas Request - Continued: Mr. Aiassa: It just says. "on the site". Councilman Jett: I think they will use good taste. Motion by Councilman Heath, seconded by. Councilman Jett, and carried, that. Zody be given permission to put up their Santa- Claus as per their request subject to review by the Engineering. Department to see that there is not_a safety hazard or amplification. Councilman Towner voted "No". Councilman. Towner: I think it should be placed near the entrance to the building. I don't want it out on the street where it is a traffic hazard. Councilman Heath: Last Tuesday night, a group of representatives from- Eileen Street and.I went down to Ingl-e- wood to the Hartfield Store and met with the head of the Zody and accomplished in an hour and ten minutes something the staff has been trying to do for six or eight months. The things that were agreed to I am listing in a letter to you, and the spirit of cooperation was so complete that they even insinuated, although they didn't say so in so many words,. that they are willing to put in an additional fifteen trees. Mr. Aiassa: The only thing.I suggested to Mr. Heath was that the staff was authorized to meet with these people to try to get an answer to that problem. I feel if the transaction was from staff to administration when we are trying to resolve these things that I would like to have the Council take it out of the staff's hands and give it to the Council because it would be a.. lot simpler for me and I would not get into a crossfire. Mayor Barnes: I think Mr.. Aiassa is right because I believe he was directed to do this. I feel in my own mind we should have gotten the report from Mr. Aiassa prior to any other meeting, but I am happy that it has been resolved. Councilman Heath: T=he people in the area came to me and re- quested this meeting. I told Mr. Aiassa about it. He asked me if I would hold off. on it until he had the results of his meeting and I said that I would. Mr. Aiassa calls Mr. Lieberman and although I honored his request to not talk to Mr. Lieberman until he was ready, he did not honor my request and talked to Mr. Lieberman concerning the meeting with the property owners when he had already been refused a meeting with the property owners. Mr. Aiassa:. I would like that statement corrected. I agreed not to bring this up at the meeting -24- • is C.. C. Adjourned Regular Meeting - 11-5-62 CITY MANAGER'S REPORTS - Continued Ralphs-Zody Sign for Christmas. Request -- Continued: Mr. Aiassa — Continued: Page Twenty-five with Mr, Lieberman. Lieberman agreed to contact me within three days whether or not he wanted to meet with the property owners. He never phoned me; he wrote me a letter. Mayor Barnes: I think we are going to use a. Councilman ..as a representative to do something. I would like to see it be by the Council, not just en-e man or myself. Councilman .Snyder: I agree. Councilman .Jett: We have a letter here from .Mr. Lieberman dated October 23, re this meeting with the property owners.. Councilman Heath: This was written three days before I went to see Mr. Lieberman. Mr. Aiassa: When I received that letter, my staff already knew that there was going to be a special meet- ing with Mr.. Heath and the property owners. Mayor Barnes: From now on , when- we have a thing of this type it will be brought before the Council and the matter discussed. ANNEXATION PROPOSAL (Workman, Armel, Rowland) Mr. Aiassa: I have a memo dated 10/26/62 re this matter. This is in that border between -Covina and West Covina. Mayor Barnes: It might be a good idea to have a joint meet- ing with Covina. Mr. Aiassa: It would be advisable that you contact the Mayor of Covina and set up an appointment Has the Covina Council appointed their Annexation- Committee, do you know? Mayor Barnes: I sent a letter to Mayor Colver and asked that he notify us who would be on the Annexation Committee. However, I don't think this is really necessary. . All we have to do is contact the mayor and I am sure that we can do this. I will make the contact. I will notify you. -25- 9 G.C. Adjourned Regular Meeting - 11-5-62 Page'Twenty-six CITY MANAGER'S REPORTS - Continued McCANN'S REPORT Mr. Aiassa: About three weeks ago I requested that we have this contract with Mr. McCann and I wanted you to review it and see if there is anything in particular you want to delete or add. The only comment I received back was from the Mayor and he said he would like the City to have -some of the news releases as the City is footing the bill. Are there any other comments:? Councilman Towner: I have one comment with respect to Paragraph 1, as to whether or not this will include these areas that are currently being considered for annexation and whether he intended in the terms of the contract to include these areas within his West Covina studies. Mr. Aiassa: We can make it a requirement, Mayor Barnes: Is this cost figure a part of this? Mr. Aiassa: I haven't discussed this with him. He can always reject the contract. Councilman Snyder: As pointed out by this item I brought in tonight about West Covina having more two -car families than any other city in the County, all McCann is doing is giving us data that is published, but I certainly think any publicity release should not be political, it should involve the whole Council. Mayor Barnes: Yes, Councilman Towner: I understand that he is going to prepare news- worthy material with brief explanations suitable for release to the press and he will provide the Chamber and the City with this material and whether or not it goes to the press is up to the Chamber or the City. Mr. Aiassa: The Chamber will dress it up and make it suitable to release. Motion by Councilman Jett, seconded by Councilman Towner, and carried, to accept the contract as submitted with the minor amendments. Motion by Councilman Jett, seconded by Councilman Towner, and carried, that the Mayor and the City Clerk be authorized to sign the contract with Mr. McCann for the economic study. CAMERON AVENUE PARTICIPATION - Mr. Aiassa: We were able to pick up this $39, 999. 00 and I think this was given credit to Bob Heath when he was Mayor, We only have one gap -26- C_ C, Adjourned Regular Meeting - 11-5-62 Page Twenty-seven CITY MANAGER'S• REPORTS - Continued Cameron Avenue Participation - Continued Mr. Aiassa Continued: on the Cameron Extension. I would like to have the thinking of the Council if they want to see if it is possible that we move forward and commit some money for the completion of Cameron to Glendora, maybe a 48-foot strip like we did on Vincent Avenue. If you feel that this is good, then I will have the staff prepare a preliminary work drawing as to what it will cost and submit it in a formal application to the City for HFT money. Councilman Jett: Would this necessitate condemnation? Mr. Aiassa: If it would be necessary, you would do it; if not, you wouldn't. It is up to the property owner. I want to make an application so,I have the ball rolling before they start putting the budget together. Councilman Jett: We could request this money and then in the event we went another way with these property owners, we could come back and use the money somewhere else. Mr. Aiassa: The staff would make an alternate project and request a shift of money to the other project. We have been successful on this because we have gone on a matching Lund.,_bdsis. As long as we maintain a matching fund basis, the County works very good with us. Motion by Councilman Towner, seconded by Councilman Jett, and carried, that the City Manager make a preliminary request for extension of Cameron Avenue from California to Glendora on a 48-foot width for an application for a fifty percent participation by the County in HTC Funds for 163-'64 and authorize the staff to prepare a preliminary alignment and cost estimates.. CAR POOL Mr. Aiassa: I think this should be held for study session. because I think there is plenty material in here the Council might like to kick around. I would like to hold this for study session and go into it in detail. Mayor Barnes: All right. EMERGENCY HOSPITAL SERVICES SMr.. Aiassa: At the request of the Council, you referred - this to the City Manager and the Fire Chief. We had a meeting in my office and we notified the executives of the Queen of the Valley Hospital of the five major items. The Queen of the Valley does not have a contract with the County -27- Ll • 0 C.C. Adjourned, Regular Meeting - 11-5-62 CITY MANGER'S- REPORTS - Continued Emergency Hospital Services --Continued Mr.. Aiassa --- Continued: Page Twenty-eight and they are now working to bring this about because we still can't bring County patients there until we have a contract with the County. Councilman Jett: Are we giving any thought or study or consi- deration to providing or doing something about. a better ambulance service? Mr. Aiassa: We are just dealing with one, Crippens. T,h•ey have a County joint contract. Mayor Barnes: Fred Lavelle contacted me and said he would write a letter inviting the Councilmen and their wives, along with the staff to a private showing of the hospital prior to :opening on the 17th. Councilman. Towner: Councilman Jett: Councilman Heath: Councilman Snyder Mayor Barnes: Mr. Aiassa: YALETON PROPERTY I would like to see it. I think I would, too, Yes. Fine. Let's try to set up a Sunday afternoon between now and the 17th. All right. Mr. Aiassa: We have not received any bids on this Yaleton property and I think Mr. Jett knows of a couple who might be interested. Shall we ride it out for another few weeks? Mayor Barnes: We will continue it until the 26th, which is the last meeting in _November. RIDING PROPERTY VINCENT AVENUE REPORT Mr.. Aiassa: Mr. Riding has accepted our offer and has excluded sidewalks. I have sent him the papers, but I have not received them back. SWE • • Co Co Adjourned Regular Meeting - 11-5-62 CITY MANAGER'S. REPORTS - Continued REPORT ON THE MAYOR'S OFFICE Mr. Aiassa: Page Twenty-nine We have some preliminary studies. (Explained drawings.) Councilman Snyder: I think this should be called the Council's Office and not the Mayor's Office because this is a general law city. Mayor Barnes: I think it is a good idea. I think it is time that something was done about having an office. Councilman Towner: I hadn't given too much thought to this myself because I per sonnaly would use it so seldom that it would be a waste of space for my own purposes. I think it would be displacing City staff that do have a definite need for this space. I am speaking only for myself and this may vary for other members of the Council. I would be somewhat concerned right now, in view of the confined quarters of our present City Hall, that we move out operating staff who are here all day long so that we might have a part-time office, Councilman Jett: This is a concern of mine, too. I think that a very good point. Councilman -Synder: I think there is a use for it. My primary con- cern is that we get items better labelled as far as the agenda goes. I think there will come a time when we should have this. I am also concerned about moving the City staff out. I think this is a good idea, but I think it is premature until we get more room. Mayor Barnes: I thought it was well worth investigating. Councilman Heath: I haven't had a chance to look at these plans or anything. Why don't we hold it over? Councilman Towner: This study, in addition to the space, also in- cluded the proposal on the cost of a type- writer and desk and so on for a secretary, and I am wondering if we could also have some figures on the cost of the secretary's services as such. Mayor Barnes: Mra Aiassasubmittod a scale to me and under the Administrative classification I felt the secretary is the one that shlould be used. The pay is $392.00 to start. I wonder what this girl would do with thettime that wasn't spent on Council work and I thought she should be assigned to Mr. Aiassa through Eileen. I think Eileen would have work that she could use her for because the offices are coordinated together. We will hold that over two weeks. -29- C.. C. Adjourned Regular Meeting - 11 -5-62 . Page Thirty CITY 'MANAGER'S REPORTS - Continued • USE OF PRIVATE CARS FOR CITY BUSINESS Mr. Aiassa: Mr. Kay has not received confirmation from all insurance companies. I will try to have a report for you on the 13th or the 26th because they are writing to their private insurance companies. HOL3.ENBECK BRIDGEIMPROVEMENTS Richard Reimer Letter Mr. Aiassa: This is in acknowlegement to Mr. Jett's com- ments on . Mr. Reim er's report to the City Council. I think the report is self-explanatory. If there is any question on . this, I'll answer it. This report is addressed to the City Manager and the City. Council from John Lathrop, dated October 15, 1962. I would like this spread in full in the Minutes: "On September 24, 1962, the City Clerk received a copy of a letter from Mr. Richard E. Reiner, 2204- East. Walnut Creek Parkway, West Covina, located on the southeast corner of Hollenbeck and Walnut Creek Parkway. The letter was ad- dressed to A. Teichert and Son, the Contractor on the Walnut • Creek Channel improvements, relative to street construction done adjacent to this residence on Hollenbeck. Mr.. Reiner stated that Teichert removed his sprinklers in the parkway and never replaced them, during the contract for street improve- ments. After waiting almost a year for some action: on this matter, Mr.. Reiner had the sprinklers replaced at his own expense and he is asking for reimbursement of $30.00 from Teichert. "In investigating this matter, the writer called Mr. Al Madinger, the Resident Engineer for the Army Corps of Engineers on this project, to discuss the matter. Mr. Madinger informed the 'writer of what had transpired between Mr. Reiner and Mr. Tom McClellan, the Superintendent for Teichert. Apparently, at the outset of this work on.Hollenbeck, Mr. Reiner had informed Mr. McClellan that he would replace the sprinklers himself, provided.not too much of the parkway was disturbed. Honoring this request, Mr. McClellan removed not more than six inches of parkway in constructing the new curb and assumed that the matter was satisfactorily resolved. Furthermore, there is apprently no provision in the contract specifications for the replacement of sprinkler systems or • other private improvements that had to be relocated to faci- litate construction. This is the customary practice in construction, inasmuch as parkways are public property and the use of parkways is subordinate to the needs of the City or local jurisdiction. "The writer again requested through Mr. Madinger that Mr. McClellan again visit Mr. Reiner in an effort to resolve this problem to their mutual satisfaction. We can only state that -30- • • - C. C. Adjourned Regular Meeting - 11 -5-62 Page Thirty-one CITY MANAGER'S REPORTS ---Continued Hollenbeck Bridge Improvements Continued. Mr. Aiassa —Continued: in our opinion it would be a matter of courtesy and good public relations for Teichert to reimburse Mr. Reiner the $30.00 in question," Motion by Councilman Jett, seconded by Councilman Towner, and carried, to accept this report and that the. City Engineer be instructed to continue his effort to get Mr. Teichert to reimburse Mr. Reiner in the Amount of $30.00. as per letter dated October 15, 1962. Mr. Dosh and Mr. Weeks left the chambers at 12:05 a.m. SURPLUS PROPERTY STATE REPORT Mr. Aiassa: We set up a tentative time for a joint personikel session on surplus property and I have to mare a ;decision on this triangle right in front of the City Hallo . I sent you a copy of the letter they sent to me. I would like to see the Council have a work session on this because there are a lot of parcels - involved. Mayor Barnes: We are going to have a study session on pool cars. Put this on the same one. We will set up a date later. Mr. Aiassa: All right. Councilman Towner: I think if they are actually moving to put this up for public auction then we ought move quicker. Mr. Aiassa: They have been waiting for me to acknowledge their letter. They felt my bid was pretty low. I told them to hold off until I had this meeting with the Council. Mayor Barnes: Do you want to make a r ecomm endation to Mr. Aiassa to write them in response to this letter?. Councilman Jett: I think this is something we should purchase. I think it is situated in an area that we are almost impelled to buy it. Motion by Councilman Towner, seconded by Councilman Snyder, and carried, that the City Manager be authorized to request the Division of Highways to -withhold further action on the surplus property in the Civic Center for at least 60 days. -31- • U I* 11 C. C. Adjourned Regular Meeting - 11-5-62 CITY MANAGER'S. REPORTS - Continued OLD AND NEW MERGED AVENUE INTERSECTION REPORT Page Thirty-two Mr. Aiassa: I had a meeting with all the property owners on this old and new Merced alignment. - We got some cost figures and this is just the City portion and it ran to the sum of about $23, 340. 57. This takes that portion of the right of way that we felt` was our responsibility on. Skelton's property. The only action I am going to need is we should make application with the State for gas tax funds to proceed on -this . Councilman Jett: Does this include acquiring the property, the right of way? Mr, Aiassa: This is the point I was going. to. If the Council wants to use gas tax funds we have to include this and this is why we might as well make our preliminary request through the State with the condition we go right straight through and finish it. Councilman Heath: Has anyone contacted Mr. Jones to see if he is still willing to make the offer? Mr. Aiassa: Yes, and we haven't heard from him. Motion by Councilman Jett, seconded by. Councilman Towner, and carried, that the City`.Manager be authorized to proceed with the request to the State for gas tax money to acquire the right of way across the private properties and the improvement of Merced Avenue, FINAL PLANS AND SPECIFICATIONS FOR THE NORTH SUB -FIRE STATION Mr. Aiassa: The plans and specifications are here and available. I have it here if you _would like to take a look at them. I don't think you should approve them,yet. Perhaps on the 13th we can approve them. MISCELLANEOUS VINCENT AVENUE -SIDEWALKS Mr.. Aiassa: When does the Council want to take action? We have made two reports to you. When do you want to discuss this and notify the property owners to be here? Mayor Barnes: Mrs, Cravens called me and I told her we gave them 30 days to take out the plants if they wanted to. Several of them have cooperated and others haven't so I think we should have a motion from :the Council for the staff to proceed on those properties that haven't done anything: -32- F �J • C.C. Adjourned Regular Meeting - 11-5-62 MISCELLANEOUS - Continued Vincent Avenue Sidewalks Continued Page Thirty -Three Councilman Heath: I think you ought to go in there and put in the concrete. I don't think it is fair for the City to pay for it but by the same token, it is a major highway. Councilman Snyder: I would like to explore further methods of making the district pay for it instead of the City. Motion by Councilman Snyder, seconded by Councilman Towner, that the staff initiate a 1911 Act for this Vincent Avenue School District on those streets that are required to have sidewalks by the master plan. Motion defeated on roll call as follows: Ayes: Councilmen Snyder,, Towner. Noes: Councilmen Jett, Heath, Mayor Barnes Absent: None. Councilman Heath: I think the sidewalks should be limited to Vincent Avenue only and that we definitely should do Vincent Avenue. Councilman Snyder: I would agree with Vincent Avenue except the only way we can do Vincent Avenue is out of the general fund. Mayor Barnes: I would like the alternate plan that Mr. Aiassa suggested of the temporary idea which is the asphalt sidewalks in this area which I think was, recommended. Motion by Councilman -Heath, seconded by, Councilman Snyder, that the staff initiate a 1911 Act where the City pays fifty per cent of the sidewalks on Vincent Avenue from Workman to Puente. Motion defeated on roll call as follows: Ayes: Councilmen Heath, Snyder Noes: Councilmen Jett, Towner, Mayor Barnes Absent: None Motion by Councilman Jett, seconded by Councilman Towner, that we proceed with the sidewalks on Vincent Avenue as requested by the P.T.A. and on the basis that we are able to obtain a fifty per cent participation of the property owners. . Motion passed on roll call as follows: Ayes: Councilmen Jett, Towner,Snyder, Mayor Barnes Noes: Councilman Heath Absent: None Councilman Heath: If you are going to go this route, I say the City should participate one hundred per cent. -33- e • C.C. Adjourned Regular. Meeting - 11-5-62 Page Thirty-four MISCELLANEOUS - Continued WATER DISTRICT Mr. Aiassa: I gave you a written report on this. There will be another report for you on the 9th of November. Councilman .Snyder: I think we should have another study session. Mr. Aiassa: All right. I think this is important enough. RESOLUTION No. 2494 The City -Manager presented: ADOPTED "A' RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA COMMENDING D. EDGAR THOMPSON FOR HIS SERVICES TO THE CITY OF WEST COVINA" Mayor Barnes: Hearing no objections, we will waive further reading of the body of the resolution. Motion by Councilman Heath, seconded by. Councilman Jett, that said resolution be adopted. Motion passed on roll call as follows: Ayes: Councilmen Jett, . Noes: None Absent: None Towner,. Heath,, Snyder, Mayor Barnes Said resolution was given No. 2494. AN]DERSON ANNEXATION Mr. Aiassa: I have a letter from Ray Anderson :requesting withdrawal of his annexation, (Read letter.) Motion by Councilman � Snyder, seconded by, Councilman Jett, and carried, to accept the aforementioned letter and that it be placed on file. COUNCIL ITEMS NEEDING ACTION Mr. Aiassa: I gave the Council an new up-to-date report of items pending and requiring final action by City Council. We are going to have to do about two study sessions at least to get these things done. I will leave this up to the Mayor to work this out with the Council. - I just want this report placed on file and spread in the Minutes; "I. Capital Outlay Budget (Pending since July, 1962. ) 2. General Plan 113. Traffic Ordinance Modification (Under study by City Council) 114. Slight Modification -(Precise Plan) (Recommended by Planning Commission pending several months.) 5. Old Potential Zoning - Extensive report filed with City Council. -34- C. C. Adjourned Regular Meeting - 11 -5-62 Page Thirty-five MISCELLANEOUS - Continued Council Items Needing Action - Continued • Continued: Mr. Aiassa - " 6. Civic Center Master Planning, Traffic, Etc. Still waiting for City Council to give consultants interviews. " 7. State Surplus Property (Pending work session with City Council) " 8. Water Studies: "a) :Suburban Water Rate Increase Report (Completed and rate defeated.) "b) Proposed . Water Districts (Which shall it be? ) "c.) Over-all Water System Acquisition? "d) Utility Control (Ordinance pending) " 9. Policy on undedicated. Streets (Council was to review this at joint meeting with Planning Commission.) 1110. Fire Work Ordinance (Council wants to review this before 1963.) "11. Re -naming Glendora Avenue to Hacienda • (Matter tabled until Council decides.) 1112. Future Fire Station. Sites Work Session 1113. . School Attendance by City Employees (Held over 9-17-62 for full, Council attendance.) 1114. Work Session With Architect on Future Civic Center" VEHICLE LEASING Mr. Aiassa: No bids were received from the leasing of vehicles. We contacted several leasing agencies and none of these organizations are interested in negotiating a lease so we did it on an informal bid. You re- ceived a report on this from Councilman Heath and one from the staff on this. NAMING OF FIRE STATION Mr. Aiassa: I have a letter to determine the name of the Fire Station and whether we approve the sign with the exception it is listed as "Fire -Station 3" and it should be "Fire Station No. 3". You received copies of this dated October 29th. Councilman Snyder: Do you name fire stations after men? I had in mind naming it after Ralph Hardin. Mr. Aiassa: You can dedicate the building in behalf of him. -35- y 0 • C. C. Adjourned Regular Meeting - 11-5-62 MISCELLANEOUS - Continued Naming of Fire Station Continued Councilman Heath: Councilman Towner: Mayor Barnes: Mr. Aiassa: Mayor Barnes: NEPTUNE AND THOMAS Page Thirty-six Why can't it be the Hardin Station instead of the Edgewood Station? We could put a bronze placque on it in dedication. I think this might be a very good idea. I would like to have this letter accepted and placed on file because this has to be set up. All right. Mr.. Aiassa: Neptune and Thomas would like to have a work session with the Council to discuss this Civic Center. They want to go over the general idea of what you people have in mind. Mayor Barnes: Mr. Aiassa: MR, AIASSA'S. VACATION I think this will have to be one meeting in itself. We are going to have set this up later. All right. Mr, Aiassa: I have 24 days plus one hour vacation and I thought I would start taking it so you won't see me until December 22. Councilman Jett: Who will take your place? Mr. Aiassa: Mr. Flotten. COUNCIL MANIC ., REPORTS UPPER SAN GABRIEL VALLEY WATER DISTRICT Councilman Heath: On November 14th the Upper San- Gabriel Valley .Water District is going to accept or pass a resolution initiating the procedure to join Metro- politan Water District. . We have a director in that association. . What stand are we going to take? I presume we will be asked to vote. Councilman Snyder: Shouldn't .we abstain until we make up our minds? Councilman. Heath: I think that would be a good idea if that is the order of the Council.. -36- • C, Ca Adjourned Regular Meeting - 11-5-62 COUNCILMANIC- REPORTS - Continued Upper. San Gabriel Malley Water District Continued Councilman -Jett-, Councilman Towner: USE OF CITY CARS Councilman - Heath: Mr, Aiassa* SOUTH GY„ENDORA ,STUDY Page Thirty-seven I would be in favor of abstaining. I think we should abstain. We still have a resolution pending on the use of City cars. I think it is on Mr. Williams' agenda for the 13th Mayor Barnes: We are going to have a study on South.Glendora relative to the General Plan on Monday, November 120 WATER REPORT • Mayor Barnes: I want to set a study session on this water report but we won't hear until the 9th from Pomona. Mr, .Heath will be attending these meetings and I would like to have his advise on when we should study this Councilman Heath: I'lllet you know later'. TRIBUNE ADVERTISEMENT Mayor Barnes: I think we should make a decision. We have a report back from the Chamber of Commerce on this full -page ad, Mr. Jack Harris of the Tribune has been calling .Mr. Aiassa and myself about every two days to get this ad in the paper promoting West Covina, He has offered a thousand extra copies to the City for distribution. The Chamber of Commerce can't do this; they don't have the funds. The cost of this is $995.00 for a full page ado Now that it has come back with the Chambers report, -I think the Council should take some kind of action so,Mro Aiassa or myself can notify Mr. Harris Councilman, Snyder: 0 Mr, Aiassa: Councilman Jett: Do we have right of approval? No I think we are spending enough money on publi- city right now. I think I would be against this, -37- • • • C.C. Adjourned Regular Meeting - 11`5-62 Page Thirty-eight COUNCILMANIC REPORTS -- -Continued Tribune Advertisement - Continued Motion by Councilman Jett, seconded by Councilman Snyder, and carried, that the request of the Daily Tribune for a full page ad in the Tabloid be denied, Mayor Barnes: Mr, Aiassa, will you notify Mr. Harris to- morrow? Mr. Aiassa: Yes, STUDY SESSION Mayor Barnes: I have two other items I would like to bring up in a study, One is capital improvement budget. .lWe have to go over this and make a decision, We have had the meeting with the Parks and Recreation Commission and I think we should get this off the agenda. Also,, Councilman- Jett has asked for a review of the City Manager's Ordinance I think this should be done with the City. Council and Mr. Williams present, , Councilman Towner: I am wondering if I could make this request on the review.of the City Manager's Ordinance, whether _Mr. Jett could give us in advance .s,ome indication as to what sections of the Ordinance that he raises questions on and what he wants or proposes so we can have some advance study and know what we are talking about Councilman .Jett° Yes. I will pick up copies and underline those things that I have in mind, if you so desire, GENERAL PLAN Mayor Barnes-. We had a request from .Dr.- Snyder to study the General Plan and I think we can go into some of this when we do the study of the General Plan in relationship to Glendora Avenue. Councilman Snyder-. That would be all right There being no further business, motion by Councilman Towner, seconded by Councilman Snyder, and carried that this meeting be adjourned at 1.2:55 a.m. to November 13, at 7:30 p.m. APPROVED ATTEST-. City Clerk Mayor 900