Loading...
05-07-1962 - Regular Meeting - Minutes0 40 MINUTES OF ADJOURNED REGULAR MEETING CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA May 7, 1962 The meeting was called to order by Mayor Barnes at 8:10 p.m. in the West Covina City Hallo The Pledge of Allegiance was led by Council- man Heath, with the invocation given by Councilman Towner. RnT.T. rAT.i. Present: Mayor Barnes, Councilmen Jett, Towner, Heath, Snyder (from 8:35 Pa M.) Others Present: Mr, George Aiassa, City Manager Mr. Robert Flotten, City Clerk Mr, Thomas Dosh, Public Services Director Absent: Mr. Harry Co Williams, City Attorney Mr. Harold Joseph, Planning Director CITY CLERK RESOLUTION NO. 236.3 ADOPTED Mayor Barnes: The City Clerk presented: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA ACCEP- TING A CERTAIN WRITTEN INSTRUMENT AND DIRECTING THE RECORDATION THEREOF" (Otis Bo Harbert and. Gertrude Harbert) Hearing no objections, we will waive further reading of the body of the resolution. Motion by Councilman Heath, seconded by Councilman Towner, that said resolution be adopted. Motion passed on roll call as follows: Ayes: Councilmen Jett, Towner, Heath, Mayor Barnes Noes: None Absent: Councilman Snyder Said resolution was given No. 236-30 APPLICATION FOR DANCE CONTEST FROM SCOA Mr. Flotten: We have an application from SCOA for permission to conduct a dance contest on May 12 from 2:00 to 5:30 P.M. They will serve hot dogs and cold drinks. This is for one day only on the north side of the SCOA parking lot. Motion by Councilman Heath, seconded by Councilman Towner, and car- ried, that permission be granted to SCOA to conduct a dance contest on May 12, 1962, from 2:00 to 5:30 P.M. subject to inspection by Safety Committee. Adj. Co C. 5-7-62 CITY CLERK - Continued REQUEST FROM ST. CHRISTOPHER'S CHURCH TO HOLD BAZAAR • Mr. Flotteno We have an application from St. Christopher's Men's Club, Ste" Christopher's'Council of Catholic Women and the Italian Catholic Federation'for permission to conduct a bazaar on June 2 and June 3 from 12:00 to 10.30 on each dayo Motion by Councilman Heath, seconded by Councilman Townej°, and-car- ried, that the chuch be given permission to hold their bazaar on June 2 and 3 from 12:00 to 10:30 subject to the inspection of the Safety Committee. PUBLIC EMPLOYEES WEEK Mr. Flotteno Mayor Barnes: NATIONAL VEHICLE CHECK MONTH 0 Mr. Flotteno Mayor Barnes: SAN DIMAS ANNEXATION Mr, Flotteno Councilman Towner: Mayor Barnes: NEW MAYOR'S SIGNATURE ON BANK ACCOUNTS Mr. Flotteno • We have a request for the Mayor to proclaim May 7 to 13, 1962 as Public Employees Week. If there are no objections, I will proclaim the week of May 7 to th6'13th Public Employees Week. So proclaimed, We have a request from Police Chief Sill to declare the month of May as National Vehicle Check Month. This is in line with our safety campaign we have every year, I think this has been very good in the past. If you have no objections, I will so proclaim. This is the latest addition to the City of San Dimas. That is going to be some city when they get through with it. That just about finishes off the north side of the freeway. I don't believe we have any objections. We have a request from -the banks to approve the new Mayor's signa- ture for our bank accounts, -2- Ada. Co Co 5-7-62 Page Three CITY CLERK - Continued Mayor's Signature - Continued Motion by Councilman Towner, seconded by Councilman Heath, and car- • tried, that Claude L. Barnes be authorized to sign on our bank accounts at thb California Bank and the Bank of America for the City of West Covina. MEETINGS ON THE GENERAL PLAN Mr. Flotten: Do you want to discuss the proposed meeting dates on the general plan? Councilman Snyder entered the chambers at 8:35 P.M. Mayor Barnes: Mr. Aiassa asked me this evening what nights we would prefer to hold hearings on the general plan. We originally scheduled June 4 for the first meeting. I would like to know'how the Council feels about continuing these meetings to other nights if there is an occasion. We have several people c®ming-in"who haven't been heard on this first night. The suggestion was that they dates be June 4, 13 and 27 and these would be held at the Sunset'School for the convenience of the public. If this meets with your approval or if you have any ideas, I would like to get your suggestions. Councilman Towner: The only question that I would have is, would this coincide with our • budget? Normally our budget hearings are in Juneo Mr. Aiassa: We would step them up a little bit this year. I think we will be done with the staff recommendations by another two weeks. -We are two weeks ahead, Mayor Barnes: We don't know that we will need three nights, but we are going to try to reserve those three nights in.case*we do need them. If there is no objections to this, I would like to ask Mr. Flotten to go ahead and reserve these three nights. CITY MANAGER'S REPORTS FIRE HYDRANTS RATE REPORT Mr. Aiassa: They are submitting the agreement that was submitted to us by Subur- ban Water System for review. Chief Wetherbee broke down the hydrant agreement into details and also what the monthly rates are from the other six cities. We have a report • here of what the various water companies are charging us here in West Covina. (Mr. Aiassa read the report.) Suburban Water Company has come in with a requested new agreement for $2.50 a hydrant. Councilman Heath: Suppose we refuse it? -3- • • Adj. C. Co 5-7-62 CITY MANAGER - Continued Fire Hydrants - Continued Mr. Aiassa: Mayor Barnes: Mr. Aiassa: Page Four They could probably -go to-P.U.C. for a hydrant service cost. Is there any other way we could go other than refuse this? We might jack up our franchise and get more money from them but we'are having a problem with present fran- chise granted many years ago. Mayor Barnes: It looks to me like we are paying out-._. quite a bit more than we are receiving on this particular water company and I quite agree with Councilman Heath that this figure doesn't look quite right. Councilman Heath: On this party where the City pays for repair to the damaged hydrants, is that written in our contract? Mr. Aiassa: We have a rather vague one now. It is a'very old one, and we usually have to take the responsibility for it and the one that isn't spelled out. They want to include in the new agreement the shut off valve, etc, Councilman Heath: Mr. Aiassa: Councilman Heath: Mr. Aiassa: Councilman Heath: We have it by parity. There isn't one City in California that has a uniform hydrant rental charge. What is meant under these repairs, City Water Department does the re- pair at no cost; no cost to who? To the Fire Department. I certainly would refuse this request Mr. Aiassa: Why don't we do this: Accept this report and suggest that the City Manager and the City Attorney review this and see what the legal action is on the possibility or maybe re- ducing and fighting any increase of this type and make a report to you for your future meeting. Councilman Jett: I would certainly want more infor- mation before we approve anything like this. Motion by Councilman Heath, seconded by Councilman Towner, and carried, that we reject the request of the Suburban Water Company for an increase in hydrant rental and that the City Manager and the City Attorney study the request and make a report to the Council. -4- Adj. C o C o 5-7-62 CITY MANAGER'S REPORTS - Continued NORTH FIRE STATION REPORT Page Five Mr. Aiassa. As the Council already knowse I • have a letter here dated April 24 from Mr. Bill Sorenson re West Covina vs. E.B.Snoddy Corporation re. the North Fire Station, I talked to Mr. Sorenson and he thinks the earliest time we dan.ge t this Allen and Snell on the Court docket books is some. time'in Sep- tember and it will be from three to four mon.ths before it will,be heard.- There are two other ways that this could be'done.- One, if Allen and Snell would permit us to have certain acquisitional rights, we can apply for the proper zoning and maybe start some preliminary construction. It would have to be executed outside of the condemna Lion proceedings. The only question is if the court becomes unreason- able and grants them some ridiculous judgment we are stuck. The other idea was that Mr. Williams and I had a meeting with Allen and Smell and Mr. Adams was present. They have reviewed their original presen- tation and were suggesting the possibility of possible rezoning of the remaining parcel. We told them at that time that neither myself or the Council representative have any rights or authority to state that we could but that we -would report this to the Council and then the Council could go from there. This we did dpo Mayor Barnes. I wonder if possibly I could appoint a committee of two Councilman to talk to these gentlemen along with Mr. Williams and find out what can be done. Set up a meeting some evening and maybe we can resolve this without going to court and waiting all this period of time which would be some time in September. Mr. Aiassa. I think that is .fine if we want to have another meeting with the two owners. I believe at our last meeting we left it open subject to the Council°s review and follow up and if the Council feels that we might make another approach with these two property owners, it might be worth the effort. Councilman Towner. This is one way to approach it. On the other hand, I think we ought to move ahead on the court program be- cause I don't, think we ought to pay them any more than this thing is reasonably worth. I don't think we ought to let ourselves be black- mailed to allow zoning on the adjacent property in order to get the thing started, Mayor Barnes. I would like to appoint Councilmen Snyder and Heath to this Committee. We also should have the City Manager and the City Attorney in on this meeting, Councilman Snyder: Do you think there is anything else to be learned by this? . Mayor $.arnes. I would like to see it resolved. -5- 11 0 Adj. Co Co 5-7-62 Page Six CITY MANAGER - Continued NORTH FIRE STATION - Continued Mr. Aiassa, At .least we will make another pass with the owners and maybe they had a change of mind. This property is going to -be tied up sometime by litigation by condem- nation. Mayor Barnes, I thank there are several things they can air in talking to Allen and Snell and possibly we could get a better feeling if we have a committee appointed, Mr. Aiassa, I will set up a date, Councilman Towner, I think we should stick to the view- point of the highest and best.use of the property. Mr. Aiassa, The highest and best uses are rele- vent to the zoning. I need action on the Snoddy property. Are we going to put this in acquisition? He has committed himself; the con- demnation is rendered; I have to deposit a check for $15,012.50 with the County Clerk. Councilman Towner, It doesn't seem fair to Snoddy to hold him up, Councilman Heath: I would be in favor of sending him the check, Motion by Councilman Snyder, seconded by Councilman Heath, to authorize the City Finance Officer to draw a warrant for $15,012.50 in care of the County Clerk and place it in deposit for the Snoddy Corporation for property for the fire station, Motion passed on roll call as follows, Ayes, Councilmen Towner, Heath, Noes, None Absent, None Councilman Jett, ANNEXATION STUDY North -of the Freeway Snyder, Mayor Barnes I will abstain, Mr. Aiassa, We have met with the property owners and I suggest that this matter be turned over to the Annexation Com- mittee and a meeting be set up between the interested owners and the Annexation Committee. We have done all the reviewing of everything they wanted. They are ready to meet with the Council representatives. Mayor Barnes, I believe I stated that Councilman Heath and myself are on this com- mittee. If you set up a meeting with these people from this area let us know what date and time. I suggest it be in the evening. I feel this would be more convenient for Mr. Heath. -6- r. Adj. Co Co 5-7-62 Page Seven CITY MANAGER - Continued ANNEXATION STUDY - Continued Mr. Aiassa: There was one comment and that - was that we were supposed to have a Planning Commission representa- tive. I think in our joint meeting we suggested the possibility of having one Commissioner just to represent the Planning Commission be- cause they have to review it and make a report. Mayor Barnes-, Maybe in a second meeting, yes, it would be necessary. I think not at this time; maybe later on when we get into the possibility of the annexation. but at this time, I don't believe Councilman Heath-, There is a possibility there wouldn't be any other meeting with the proper- ty owners, If the Committee met with the property owners and makes a report back to the Council, which is sat- isfactory and.the Council then tells the property owners to proceed, there is a chance that there wouldn't be any other meeting with the property owners. Mayor Barnes - Councilman Snyder-, Yes, but I don't feel I want to appoint a Planning Commissioner on the Annexation Committee at this time. They feel it would be a good idea. Mayor Barnes-, Possibly there is a way to find out how Covina proceeds with their annexations of which they have done many in the past. I don't know if they have an Annexation Com- mittee or what their setup is but I think it might be a good idea to find out Councilman Snyder-, Mr. Aiassa-, Mayor Barnes-, Could we have a report on how Covina does it plus some other cities? It could be done. What I would like to see if first we talk to the people and see what their interests are and bring a report back to the Council. Then I think is the time for the staff to do their work, Motion by Councilman Snyder, seconded by Councilman Heath, and car- ried, that the staff prepare a report on how Covina and some other selected cities go about their annexation program and recommendations are also requested. Councilman Snyder-, Councilman Towner-, I think we should have the whole responsibility but I think we need avenues for getting information, It is my understanding that we authorized a study of perimeters. -7- • Adj. C. Co 5-7-62 CITY MANAGER - Continued Councilman Heath: Mayor Barnes: Councilman Towner: Mayor Barnes: Councilman Snyder: Mr. Aiassa: Mayor Barnes: 0 Mr. Aiassa: Page Eight I wish we would review. again or reconsider again the fact' of -a Planning Commissioner because I don't think it is fairs This is policy and I do think it should remain with the Council. Maybe you could -soled this by. appointing a Planning Commissioner who would just sit in and have no part in the policy making. I don't want to see it at this -time because I feel 'it is the duty of the Council to do these things. I think we should strongly consider a Planning Commissioner on the An- nexation Committee. If you like, they can have a repre- sentative sit in on the Annexation Committee. Whichever Planning Commissioner it might be, listen for information only? You can so direct the Chairman that this is the only propose4 for which you are inviting him. Councilman Heath: I think'we did establish a general policy in a meeting here one time to the extent there wasn't,anything to the south of the City that we were interested in; we weren't inter- ested in anything over to the east and southeast; and if there is any- thing popping up between�Covina and.West Covina we would consider it. I think this was a policy that was established. Councilman Towner: I don't recall it that way. The only policy to the south that I recall was a number of years back, we drew the line at Fra'ncisquito.after having looked at the already built up area just south of its Councilman Heath: The area to the south we were not interested in, Councilman Towner: I think that is true if you put some limits on its There were some areas to the south that'we were not • interested in, Adj. Co Co 5-7-62 Page Nine CITY MANAGER - Continued ANNEXATION 158 PROPOSAL Mr. Aiassa: The staff has provided you with • a preliminary report and after reading erpts from the -last - joint meeting I believe it is now in the lap of the Annexation Com- mittee. Do you people want to meet. with the property owners or do you want the staff to go into a super critical report versus the one that they submitted as their counter proposal? Councilman Heath: I would like a little -'bit more time on this. I think there are"a few angles that we can work with -and I " think there is a possibility we might be being pressured into something when actually the pressure is on the other side. I would like to re- v,ieiv- it further. Mayor Barnes: Mr. Aiassa: ° Councilman Heath: • Mr. Aiassa: that we are holding it up. We are to the Annexation Committee. FOUR-YEAR STREET LIGHTING REPORT Is there any objection to holding this over? No. It might be advisable if we have 'the Annexation Committee meet with the staff. I would do that but I would like to get some information from out- side somewhere. The only thing, I would like to mention to -the Council is that we don't want to tell these people telling them that we are giving this Mr. Aiassa: I spent a little time with Council - Man Jett to bring him up to date on this. I think he has a fair idea. I have a letter from the engineer, Lawrence Thompson, addressed to me re: this subject. I believe the final resume of this report was sub- mitted to you and the staff has recommended that we undertake project method B as indicated in the report. The Council can demand lights in any of these unlighted areas without any recourse from the owner, technically. If you decide to light this area, some of these people might come in and raise a fuss if they realize that the lights were put in without them knowing of it, We thought we would send out cards asking the people whether or not they wanted the .lights. Councilman Heath: I don't think that is a good idea. Councilman Snyder: How much does it cost each home owner? Mro Aiassa: It is going to average a total cost of $32.51 and three annual assess- ments of $10.84. The City is put- ting money into this project. im Adj. Co Co 5 '-62 Page Ten CITY MANAGER - Continued STREET LIGHTING REPORT - Continued Mayor Barnes: In these areas that we are con- sidering, we will have a large area in one district to light and I feel that by post card and a poll of whether the people want the street lights, is a good idea public relation wise. If we get a good indication, we could then proceed and hold hearings. Mro Aiassa: You don't hold hearingso Mayor Barnes: I think that is all the more reason for sending out these post cards to see how interested the people.are in street lights in a particular district. Councilman Towner: I think this program under 11B1/ is the most reasonable one and I think, too, if you accomplish it in two to four large districts a year and no more than that, we could probably handle it. If you go more than that you are going to have too much public relations. I think advanced public relations certainly is de- sirable. It is not only a matter of asking them do you want them or don't you, I think something should be said to them about the desira- bility of street lights. We have studies that I think indicate that these are important from a safety factor, policing factor and other factors. Councilman Jett: I think you.will have about as many people who will object to street lights as you will have in favor of them. We should poll them and it should be presented as Councilman Towner suggested, that we explain the reason for street lights to them and not just what we are going to do, put them in because we want to put them in. Councilman Snyder, ,8 Mayor Barnes: • Councilman Heath: I thank they should be polled, but I think there is no point in polling them unless you explain the benefits of lights. I feel we should do a public rela- tions job in circulating the cards to find out the needs or the:,peoples wishes plus I think we should inform them as to the needs and why we would like to do this, For a point of clarification, I am not against public relations in this matter; I am against taking a vote whether they want them or don't want them. Motion by Councilman Towner, seconded by Councilman Snyder, and car- ried, to accept Plan "Bf1 so we can launch off on this light idea, to accept the Public Services Department report dated January 10, 1962, and accept Mr, R. E. Pontow and Mr. Thomas Dosh°s recommendation that this public relations program be undertaken before launching on an expensive program, -10- Adj. Co Ca 5-7-62 Page Eleven CITY MANAGER - Continued UNCURBED AND UNGUTTERED AREAS • Mr. Aiassa: You have received a copy from Mr. Sorenson known as the Short Form 1911 Act and there is also a letter which was addressed to Mr. Lathrop which gives you the proceedings on this type of a program than can be undertaken. We have some streets where we have curbs but no gutters. We want to do a systematic plan at least on the major streets. I think the major streets should be taken under consideration for a study by the staff as our pilot. This would start the proceedings for the Short Form 1911 Act. You are going into a three-year street improvement program. Mayor Barnes: If we are going to start into this problem, maybe the Council should do what they did last year and go out on a field trip and look at these areas.. Mr. Aiassa: I want the staff now to make a pre- liminary report so you will have something to look at. I would like to have authorization that the staff be authorized to make a preliminary study to launch the first Short Form 1,911 Act on the major streets which will be reviewed by the City Council on a field trip. Motion by Councilman Snyder, seconded by Councilman Towner, and car- ried, that the staff be directed to make a preliminary study of the major streets that now have uncurbed and unguttcred parcels and make a report to the Council for a field trip. TEEN-KAN-TEEN BUILDING PROGRAM Mr. Aiassa: You have received a report from these people and I believe they are sincere and want to proceed. I have a memo dated May 1, 1962 addressed to me from Robert So Gingrich, Director, Recreation and Parks Department. I would like this spread in the Minutes. lining their building program finance; and the Recreation & gards to the request. "Atta'ched is a communication from 'the Teen Kan Teen Foundation out - proposal; a statement of T-K-T Park Commission's approval with re - "The T-K-T group is asking for permission to proceed with Phases I and II, as shown on the development plans. They have finances, or confirmed commitments, to adequately cover their requests. Com- pletion of Phases I and II, estimated at 90 days, will make the building useable for a number of activities. It should also • create new interest on the part of the public for the programs being planned to complete Phases III and IV, "I have personally served on the Building Committee, along with Recreation and Park Commissioner Bill Johnson, and feel that this Committee has thoroughly analyzed all phases of .the building program. They have gone into complete detail on all items and spent many hours with contractors in acquiring true costs and estimates. -11- Adj. C o C. 5-7-62 CITY MANAGER - Continued Page Twelve TEEN-KAN-TEEN BUILDING PROGRAM - Continued "General Contractor Bill Wilson has accepted the responsibility for the building program and has been very active in working with Building Committee Chairman, Chuck Keim and other.Committee members, Bob Nordstrom and Ken Vernon. A realistic approach has been developed to assure the development program. Committee will, be,present at the questions regarding this request mendation that the Teen Kan Teen to proceed with Phases�I and II "Members of T-K-T and the Building May 14th Council meeting to answer to proceed with Phases I and IIo "It is this Department's recom- Foundation be granted permission as proposed." Mr. Alassa: This requires Council action. They have a bonafide contractor now, I would like to have one meeting with the general contractor, Bill Wilson, and give him an idea of how the Council feels about semi parcel construction. I think he should be advised that the Council is rather concerned about this type of a development on public property. It could be a public hazard and every- thing else if.not completed properly. Mayor Barnes: As I understand it, Mr. Wilson was • concerned before he would agree to do this, that -by doing these in sequence of Phase I and Phase II that when you come to Phase III it wouldn't be going back and picking up something like wiring and that sort of thing. I think Mr. Wilson is well aware of what he is ex- pected to do in these first two phases so that it isn't prohibitive when he starts doing Phase III. Mr. Aiassa: to contact the representative of thing conforms, I would like to make a suggestion that the Council appoint a liason person that will be responsible this group to be sure that every - Councilman Nett: They mentioned in their report that they have all the funds, but as you get into it a little fur- ther, they do not have all the funds to complete this job. It is pledges, and although they have reason to believe they are firm pledges, however, they do not have the money Iand I think that before any permission should go any further, to be sure the money is there to do what they say they are going to do. Mayor Barnes: I think probably what we should do in this case is, they could do • Phase I and,when the pledges come in, then do Phase II. I don°t,feel that I would be wanting to grant phases until they actually had the money in hand to do the second phase, Councilman Towner: Are they asking permission to go ahead with both phases? -12- 0 • Adj. Co Ca 5-7-62 CITY MANAGER - Continued TEEN-KAN-TEEN - Continued Mr. Aiassa: Councilman Towner: Mayor Barnes: Councilman Towner: Mr. Aiassa: Councilman Towner: Page Thirteen Yes. Phase II is $4,200.00 and Phase I is $3,900.00. They have $5,000.00 in cash. Certainly we could grant them per- mission on Phase I and tell them to come back for the second phase. Councilman Towner, would you be willing to serve on this committee as the liaison between the City Manager and the Teen -Kan -Teen? I would be willing to do that if I knew what was required of me,. I would want one person to be designated so if we have any difficulties this person would represent the Council. All right. Motion by Councilman Towner, seconded by Councilman Heath, and car- ried, that the Teen -Kan -Teen Foundation be given authorization to proceed on Phase I of their building program, subject to the condi- tion that such building program comply with all City requirements. Motion by Councilman Heath, seconded by Councilman Jett, and carried, to designate Councilman Towner as the official liaison to represent the Council in this matter. SALE HANIFAN PROPERTY Mr. Aiassa: I was going to bring this up on the public sale and I would like to make two observations first. One, we might constitute a delay until the theater is built across the street; and secondly, that Mr, Frank Bowker might want to do some exchanging in that we are going to extend Valinda north of the wash. With the Council°s permission, I would like to have authorization to meet with Mr. Bowker and also with the representative of the Shell Company next door; public properties can be disposed of other than a public sale if the fair market value is maintained as suggested by the City Attorney. Councilman Heath: How are you going to establish a fair market value? Mr. Aiassa: We already have it. We think if we delay it a little longer, we might be able to get a better mar- ket value out of it. Motion by Councilman Heath, seconded by Councilman Towner, and car- ried,. that the City Manager be authorized to discuss with Mr, Frank Bowker the possibility of an exchange of property and with the Shell Company for the possibility of acquiring the property. -13- • E Adj. G o C a 5-7-62 CITY MANAGER'S REPORTS - Continued Page Fourteen WALNUT-MERCED SPRINKLING SYSTEM AGREEMENT Mr. Aiassa; We have the agreement between the City of West Covina and -the -West Covina School District on Walnut Merced Park. (Read agreement,) Motion by Councilman Heath, seconded by Councilman Towner, and car- ried, that the.Mayor and the City Clerk be authorized to sign the agreement with the West Covina Unified School District for the sprinkler system on the school portion of the Walnut -Merced Park. FIRE PROTECTION -WATER MAINS (Willow, Garvey, Merced, Van Horn area) (Fire Chief°s report on April 17, 1962) Mr. Aiassao You have the Fire Chief°s report of April 17, 1962. In his report he recommends that you accept one of these basic plans. He has outlined Study Plans A,B and Co Of all the plans that are submitted here, he recommended that the most feasible one would be Plan Bo I will go along with the Fire Chief on Plan Bo Chief Wetherbee feels that under the circumstances you have a sub- standard development as it is, and that Plan B would at least bring it up to a reasonable standard so that it is not the best but it is not the worst. These people now have an easement up to those proper- ties already, Councilman Heath; If you run that water line up that easement, that easement may not be open. Mr. Aiassa; The water line is already there. Councilman Towner; The Plan B will be paid for by the property owners as they develope the lots? Mr. Aiassa; That is right. We would develope this plan as our precise plan of water mains and hydrants and as each one of these lots come in they would participate on a percentage basis. Councilman Towner; Are we going to put it in and collect from them later? Mr. Aialssa,; No. Motion by.Councilman Towner, seconded by Councilman Jett, and carried, that we adopt the recommendation of the Fire Chief as to Plan B on Fire Protection -Water Mains on Willow, Garvey, Merced, Van.Horn area. DIRECTIONAL SIGN REQUEST WEST COVINA CENTER Mr. Aiassa; We have received a petition from some of the merchants in the old center. We have a recommendation from the Traffic Committee which you all have received copies of, and this latest one from the Planning Department re. this subject. -14- Adj. Co Co 5-7-62 CITY MANAGER - Continued DIRECTIONAL SIGN - Continued Mr. Aiassa - Continued Page Fifteen • (Read Memos), The response from the Traffic Safety Committee was negative, What the Council might be able to do is initiate a var- iance if you see the need for the sign on private property. It might be advisable that this be referred to the Chamber of Commerce and have them meet with the merchants. We are setting a precedent by even considering this. Cl Councilman Towner: They do have a problem in there. I think the whole area needs some study of traffic circulation and flow in order to make it more accessible. I think this would solve their problem more than a sign. Mayor Barnes: What is your recommendation on a thing of this type? We have tried to keep off public right of way with signs. Do you have any recom- mendations that you would suggest? Mr. Aiassa: They might be able to find a piece of private property and erect such a sign. Mayor Barnes: What action can we take here tonight? Councilman Towner: I think we ought to confirm the policy of the Traffic Safety Com- mittee. It sounds to me like it is a sound policy and if we change the policy for these particular owners, we are going to be faced with continuing requests. I think these people have a problem that needs some attention but I don't think this is the answer. Councilman Heath: I agree. Councilman Snyder: I agree. Councilman Jett: Councilman Heath: Councilman Snyder: I wonder if this could be something that could be referred to the Cham- ber of Commerce. I think,there is room for a lot of improvement back in that area. We have a City policy and I think we ought to stick to it. I don't think there is any sense in refer- ring this to the Chamber of Commerce. We ought to state that this is more than just policy; the policy makes good sense. The policy is not based upon a whim, it makes good sense to have a policy like this, Motion by Councilman Towner, seconded by Councilman Snyder, and carried that we confirm the stated policy of the Traffic Safety Committee as to the signs in public right of way with respect to the request of the West Covina Center and that the people who wrote the letter be advised of our decision and the reasons therefor. -15- Adj . Co C. 5-7-62 Page Sixteen CITY MANAGER - Continued PLANNING COMMISSIONERS ATTENDANCE COUNCIL MEETINGS Mr. Aiassa: The Planning Commission wishes to receive an indication from the City Council as to the pos- sibility of having a Commissioner attend each one of the meetings and have the same position that the Councilman has at the Planning Commission meetings. Mayor Barnes: I would like to table this for the present and talk to Mr. Renwick myself, if possible. Councilman Towner: They could send somebody anyway. Councilman Heath: I would like to have someone state to me the policy of a Councilman in a Planning Commission meeting. _ I have sat in on them and I have made a few comments and I have been told that I am supposed to sit there and not supposed to say anything, Mayor Barnes: I think that the Councilman is there but he is to inform the rest of the Council on zoning matters and variances that come before the Planning Commission and he is sup- posed to bring this back to the Council in case the Council has any questions on it. Councilman Heath: Is he supposed to do any talking there or just listening? _ Mayor Barnes: Unless he is asked, I think he should just listen. Councilman Towner: This is true of any of the other appointive commissions; you have the same situation where as a single Councilman we have a difficult time trying to interpret over- all Council policy and extract it from your own thoughts. For that reason, I think it is better to sit there as an observer unless they ask you a specific question and then make a statement on it. The thought was, the Planning Commission felt, that the people of the Council were not getting the full picture of what was going on down .there. Part of the,reason for it was that Councilmen were not reading ,Planning Commission Minutes. Councilman Heath: Can we go back on the original Minutes and see what the original intent was for a Councilman to sit in on the Commission meetings? Mayor Barnes: I would like permission to talk to Mr. Renwick about this and hold this off for a little bite Councilman Snyder: Planning is not an exact science and they need to know the Council°s policy on this. -16- • • Adj. Ca Ca 5-7-62 CITY MANAGER - Continued Page Seventeen PLANNING COMMISSION ATTENDANCE - Continued Mr. Aiassa: I think if we had a few more meetings with the Commission it would clear this up, Mr. Flotten: I am positive that originally it came up as a matter of policy only that if the Commission was interested in the policy of the Council they would ask the Councilman who attended the meeting. Mayor Barnes: Councilman Towner: CHAMBER BUDGET MEETING WITH COMMITTEE REPRESENTATIVE Mr. Aiassa: Do I have permission from the Council.to talk to Chairman Renwick regarding this matter to see what he had in mind? That is fine with me. I see no objection to any, Planning Com- missioner coming here and sitting in I would like to have it on record that the Chamber of Commerce did send a letter on this. Mayor Barnes: I think in the past we have always had two representatives go over the budget with the Chamber of Commerce and I wonder if I could appoint two. Mr. Towner, would you be willing to serve on this committee? Councilman Towner: Mayor Barnes: OLD ANTIQUE FIRE ENGINE Mr. Aiassa: Yes. I will also appoint Councilman Heath. About $300.00 would clean this equipment up and make it usable for exhibits. We couldn't get anybody to raise enough money to do this. Councilman Heath: Where are you going to store this? Mr, Aiassa: Mr. Dosh has assured Mr. Wetherbee that we are going to provide a place to store it. Mr. Warrell gave us the right to do anything we want with it but I think his original specific recommendation was that we keep it for City use. Councilman Towner: He wants this approved as budget? -17- Adj. Co Ce 5-7-62 Page Eighteen CITY MANAGER - Continued ANTIQUE -FIRE ENGINE - Continued Mr. Aiassa: He wants the money. We might have • to take it out of Advertising or something. It is good publicity for West Covina. Councilman Heath: I think $300.00 is about right except it is high. Mr, Aiassa: I told him to put it high so I won't have to come back for more money. I think we can take this from Advertising. Motion by Councilman Towner, seconded by.Councilman Heath, to authorize the expenditure of up to $300.00 to restore the antique fire engine for public relations use. Motion passed on roll call as follows: Ayes: Councilmen Jett, Towner, Heath, Snyder, Mayor Barnes Noes: None Absent: None CROSSING GUARDS - GENERAL Mr. Aiassa: This is a report on Valinda-Merced Avenues. This is dated April 26. This is coming up for State Legis- lation consideration. I think it is high time that we bring some of the expense back to the schools for.participationo Mayor Barnes: Can't we study this and bring it up at budget time? Mr. Aiassa: All I want you.to know is that the budget is pretty well expended, We have ten possible sites that don't have crossing guards, Mayor Barnes: I think this would be a good item to be studied at budget time if you have no objections. Mr. Aiassa: I might put the Police Department on a follow-up study on this and have it ready for the budget, Mayor Barnes: That is a good idea. WESTERN CITY AD Mra.Aiassa: This is the professional magazine that goes to five or seven"states. This is the only magazine of its nature. It is self-sustaining. In this letter from them of April 16 re advertising message in the September, 1962 copy, the page cost is $385.00 and a half page cost is $240.00. aim Adj. C.,C. 5-7-62 Page Nineteen CITY MANAGER - Continued WESTERN CITY AD - Continued Mayor Barnes: I received this letter and referred it to Mr. Aiassa and asked him to look it over and see if he felt that the City of West Covina would benefit from this and I think your indication was that it would. Mr. Aiassa: We have had several articles in this magazine since I have been here; in one of them they gave us a front page and frankly, I would say we got more than our share of free publi- city. I think this would be a small token and of course you would get a full page and they will probably put an article along with it. This would be the only issue that will come out of their 30th annual affair and this would be only a special issue to commemorate their 30 years of service. They want all the cities over 50,000 population to take one page. This magazine goes to all the city officials in the 11 states. Mayor Barnes: I was going to suggest this be referred to the City Manager and possibly the Chamber of Commerce to see what could be put in if the Council desires to spend this money to get good advertising for West Covina as well as. having some of our projects in the magazine. Councilman Heath: I think we should take a half page, • Mr. Aiassa: Why don't we submit this to the Chamber of Commerce. Maybe they would like to have the other half page. Motion by Councilman Heath, seconded by Councilman Towner, and car- ried, that the City Manager be authorized to talk with the Chamber of Commerce concerning a full -page ad in the Western City magazine for this one issue. 0 INDEPENDENT.CITIES AGREEMENT ATTENDANCE Mr. Aiassa: Councilman Heath: Mayor Barnes: Councilman Heath: This is coming up for our budget and I just wanted to know how much is going to be the cost for dues. Mr. Heath, do you Yemember what we put in to this? Yes, it was less than a hundred dollars. Mr. Heath is the alternate on the Mayor's meeting. I have a Mayor's meeting on the 16th and I wonder if Mr. Heath could possibly attend thiiso Yes. Motion by.Councilman Heath, seconded by Councilman Towner, and car- ried, that ,the City Manager be authorized to include in the budget' the annual fee for the Independent Cities of Los Angeles County. M 0 Adj. Co Co 5-7-62 Page Twenty CITY MANAGER - Continued TRAFFIC SIGNAL PROGRAM REPORT TO CITY COUNCIL Mr. Aiassa: The Council received a copy of this on April 16, 1962, What I would like to do is have the Council review this and keep it on tap because we are going'to make a field trip. Mr. Dosh is going to make a series of maps for this field trip. I would like to tentatively review this and I want to review this in the field. This will include all our public works projects up to 1965 and what we would.like you to do now is set up some Saturday and we will tour the entire City and do as much as we can on the first Saturday. If we have to take more on the second Saturday, we will do so. When the budget time comes, you people will know what we are talking about. We thought we would have a 7:30 breakfast meeting and then tour the City. You will have a written report with the maps and Mr. Dosh will be there to help in the narration. Mayor Barnes: I talked with Mr. Aiassa in re- gards to this and we know that we are going to be busy but the nearest dates that we could figure were the 19th or the 26th of May. Councilman Heath: I can't make either one of those Saturdays; I will be out of towpo Councilman Snyder: Councilman Heath: Mayor Barnes: OPEN HOUSE - CITY HALL The 26th is better for me. Let me try to make the 26th. Everybody is agreed on Saturday, the 26th. Mr. Aiassa: The staff is going to a lot of effort to have a good open house, We are going to try to start during the dayl.ite hours so we can catch the children early and the parents at night. This time we are going to keep it within the City staff, We would like to have the Councilmen and their wives as the greeting committee at the front door. This is the 17tho Mayor Barnes: Mr. Aiassa: RESOLUTION NO. 2364 ADOPTED Mayor Barnes: Possibly Mr, Aiassa could set up a schedule for the greeting com- mittee to take shifts. We will probably invite the Chamber of Commerce to participate. The City Manager presented: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA COM- MENDING PAUL COWEN FOR HIS SER- VICES TO THE CITY OF WEST COVINA" Hearing no objections, we will waive further reading of the body of the resolution. -20- J i Adj. Co Ca 5-7-62 Page T'wenty-One CITY MANAGER - Continued RESOLUTION NO; 2364 - Continued Motion by Councilman Heath, seconded by Councilman Snyder that said resolution be adopted. Motion passed on roll call as follows - Ayes: Councilmen Jett, Towner, Heath, Snyder, Mayor Barnes Noes- None Absent- None Said resolution was given No. 236*a STANFORD WORK SHOP Mr. Aiassa- I have been invited to attend the Cubberley Conference- I received a letter dated April 23, 1962 from Ho Thomas James, Associate Professor, Stanford University. I would like this spread in ihe Minutes - "Enclosed is a brochure announcing the Cubberley Conference which is to be held on the campus,here at Stanford University July 10, 11 and 12. A registration form is attached. "Inasmuch as the conference theme deals with 'Excellence in Administration- The Dynamics of Leader- ship', I wonder if you might not be interested in joining us for this important undertaking. "You will note that a number of distinguished Americans will be making the general presentations. We already have registered a number of city managers and other city officials. If you need additonal registration forms, please let us know, Mr. Aiassa- "We hope you can be with us." I don't know whether I will be able to go or not, but I would like to have permission to goo Motion by Councilman Heath, seconded by Councilman Snyder, and car- ried, that the City Manager be authorized to go to the Standford University Workshop. Motion passed on roll call as follows; Ayes: Councilmen Jett, Towner, Heath, Snyder, Mayor Barnes Noes- None Absent- None HALL OF RECORDS DEDICATION May 18, 1962 Mr. Aiassa- Council representation would be desirable. Mayor Barnes- I intend to go, Councilman Jett- I plan to go, -21- Adj. Co Co 5-7-62 CITY MANAGER - Continued Page Twenty -Two HALL OF RECORDS DEDICATION - Continued • Mr. Aiassao You might direct a letter to them commending them on this new facility. Motion by Councilman Heath, seconded by Councilman Towner, and car- ried, that a letter be directed to Los Angeles commending them on their new facility. CORO FOUNDATION INTERNEE Mr. Afassa: The Coro internee worked for the City at no charge. He has prepared a tabloid that I would like to sub- mit to the Chamber of Commerce. This was to be done and I didn't have the man power to put it together. We took advantage of this free time from this Coro internee. It took him about four or five weeks with no cost to the City except for gas mileage. I would like to have this set up. We have $2,000.00 for publication of such a brochure and I would like to have this put out in 1962. I thought it should be ap- proved by the Chamber as well as the City Council so it will be a joint venture. I would like to meet with the Chamber and see what we come up with, Motion by Councilman Heath, seconded by Councilman Towner, and car- ried, that the City Manager be authorized to meet with the Chamber of Commerce concerning this subject. EMPLOYEES PERSONNEL MANUAL PROCEDURE Mr. Aiassa: We are finally getting out the Employees Personnel. Procedure Manual, It is'going into.pub- lication and this is a procedure book which gives all the instruc- tions, actions, policies and letters outlining the administrative rules and regulations for the staff.' AMBULANCE SERVICE Mrs. Van Dame: I wonder, since Mro Means does not have an ambulance service any more, if you have made ar- rangements to have an ambulance service for West Covina, in other words a stand=by ambulance for West Covina instead of relying on Crippeno Councilman Heath: When was this Means service discontinued? I* Mr, Aiassa: Councilman Snyder: Actually Means had a right to do it any time because remember the City Council dropped his contract with the City. I think we will be.real happy with Mr. Crippen°s service. -22- 0 • Adj. Co Co 5-7-62 CITY MANAGER - Continued AMBULANCE SERVICE - Continued Mrs. Van Dame - Councilman Snyderz Councilman Towner: Councilman Snyder. LEAGUE MEETING VOTE Page Twenty -Three I think we should have service in West Covina. He is right up Citrus Avenue just outside the City. Do we have anyone else who could be an alternate? Crippen has an ambulance service in Baldwin Park and one in Covina. We are covered by both. Councilman Snyder-. I went to the League meeting last Thursday night and a matter came up for vote and they called a roll call vote city by City. This particular matter was a resolution re- questing increase of the number of Supervisors from five to seven. The problem is, now and then things come up like that at the League meeting. I didn't know it was coming up but things come up on which I am uninstructed. Do you want me to go ahead and vote or abstain because I am uninstructed. In this case I voted "yes" which the majority voted. Mayor Barnes- I don't know how you could vote otherwise if there is a roll call of this type; I think you have to use your own judgment. Councilman Heath- Actually it doesn't commit the Council, Councilman Snyder- I went on record as the represen- tative from the City of West Covina, Councilman Heath: I always abstained. Councilman Snyder: In some ways this delays the pro- cedure in some ways if you have to go back to the City for instruc- tion.. If it is controversial he should abstain, but if things the Council would go along with his opinion come up he should vote. Councilman Heath-, I have always abstained on it be- cause you go on record; this record is for a purpose and if the record is important enough to have that type of a vote, I should say on a roll call vote you should hold off unless you had strict instructions. Councilman Towner- I think it is kind of cumbersome to come back evetytime.you want to take an action. I agree with the policy stated by Mr. Heath generally but I also feel that there are occasions where you are pretty much required to exercise your judgment and determine for,yourself whether you are overstepping the bounds. -23- • Adj. C o C a 5-7-62 CITY MANAGER - Continued LEAGUE MEETING VOTE - Continued Councilman Heath. Councilman Towner. Councilman Jett. HELIPORT Page Twenty -Four On roll call votes? Maybe you are right on a roll call vote. I think you can use your own judg- ment. If you think it is contro- versial or that there might be an objection, abstain, Councilman Snyder. I had a meeting with the represen- tatives from the two business cen- ters about the heliport and these representatives are not interested in the Heliport in Eastland or the Plaza, WATER DISTRICT Mayor Barnes. Recently we have had some water reports. Councilman Heath is now our representative to the water district. I feel it is necessary and I think perhaps that some action be taken very soon or some indication on how the Council feels. I think perhaps we could do this in a study session and Mr. Aiassa could arrange to have Mr. Montgomery there to discuss this with use He may have some other ideas but I do feel it is important that we study this at this time after getting the report, the.Stetson report, and also Mr. Hill's report from the other district. Councilman Heath. Even before the report came out, I was somewhat inclined to think that we should join up with the four cities, Before I make a firm recommendation, I would like to finish reading the report and go over the rest of the information that I have and bring back a firm recommendation to the Council. Councilman Towner. Joining with these gives us the opportunity to join with the Upper San Gabriel Valley District in going in to get our own joint water line.through to the Lancaster outlet when it comes through there and being able to cut off MoWaDo, is that it? Mayor Barnes. cause it is much more feasible if Covina and bring the water in. Both engineering companies recom- mend that both districts go toge- ther and bring this water in be - the two were to join with West Councilman Heath. By next year you have to make your declaration on how much water you are going to need, so at that time you must'be in a district. If you go in this Upper San Gabriel Valley, I am afraid it is nothing more that a railroad directly into the Metropolitan Water. To get water you are going to have to belong to a district and I would say that I would predict would be this, -24- Adj. Co Co 5-7-62 WATER DISTRICT - Continued Councilman Heath - Continued Page Twenty -Five that eventually these two districts are going to go together and bring • in water but I don't think that these four cities are going to go to- gether if there is going to be Metropolitan Water. The only reason they will go to it is to bring in Feather River Water. The only way to make a declaration is to be in a district. The only way that this valley can get supplemental water is if it is all one district. As long as these four cities are not in favor of Metropolitan they wouldn't go with the other association and form a district, They are going to take Feather River. Our best bet is possibly to join up with the four cities so as to be in a district so we can make our declaration of what we need and when the time comes to bring in supplemental water have the two associate water districts fight it out as to where they are going to go n U 0 Mayor Barnes. I think we should have a meeting with Mr. Montgomery and get his recommendations. I think we need a session to discuss whether we do this now or the best time to do it. I think Mr. Heath as a representative of the district should have time to read the rest of this report before you would make any recommenda- tions and possibly ask good questions of Mr. Montgomery when he comes in. I was wondering if Mr. Aiassa could get Mr. Montgomery over some evening so we could all sit down and talk with him and get his advice, Mr. Aiassa. ban Water rate increase and we find out more and let Mr. Heath APPOINTMENTS Mayor Barnes. Commissioner. We have one Bartlett. I don't like to last time. We have two in two in the Personnel Board, Mr. Aiassa-, Mayor Barnes. CONSUMERS COUNCIL Mayor Barnes. I talked with him on the phone today. I am going to talk to him on the report from the Subur- will have a meeting tomorrow. I'll know.. We should either confirm the present Planning Commissioner on review for another Planning term being up on June 30, that of John leave it.to the last minute like we did the Parks and Recreation Committee and on Friday, this week, at 7:30. is presenting this. She is with Brown's office. It is at one of find out which school it is? Mr. Aiassa. I think the Mayor should be talking to each one of these Chairmen to see how they feel about these people. Maybe we can set up a Personnel session not too far away. We had a call from a Mrs. Nelson this evening and she invited the City Council to attend a meeting Another lady by the name of Mrs. Nelson the Consumers Council from Governor the.schoolso Mr. Aiassa, would you Yes o -25- Adj. C o C o 5-7-62 NEPTUNE AND THOM AS Page Twenty -Six Councilman Jett: We have this meeting set up to- morrow with Mr, Aiassa, Neptune and Thomas, and this is for the purpose of informing them of some idea of what we have in mind with reference to these ground rules. I specifically wanted to sit in on that. I would like to have some indication from you gentlemen as to what we are talking about in ground rules, we are thinking of set- back, landscaping. Councilman Snyder: we could not limit them to height Uniformity between buildings, continuity, et cetera, The City Attorney informed us that other than our overall height. Mr. Aiassa: This is where Mr. Williams brought out some points with the Planning Commission when we had that oral discussion concerning Barker Brothers. He said that the City must re- tain itself on the public right of way if we are going into a canope or a facade that Mr. Bartlett suggested. I think also he stated that we have to make any ruling to apply uniformly applicable to the full length of the street, not just one particular parcel, one particular property, or one particular buildings Councilman Jett: He quoted from the code that you could only deny this building if it interferred with the orderly development of the area. My opinion is that these ground rules should • be written up plain enough that there would be no difficulty on the part of the Planning Commission or the applicant that was their meaning so that the architect could come in with something and could reasonably expect approval of it without being held over for four or five or six months. Councilman Towner: I think one aspect of it that ought to be clarified is what kind of a showing do they have to make, how many elevations, front, side, rear, do they have to'be in color or are they just elevations, do they have to specify the type of plant that goes in their landscaping, do they have. to say how high the trees are when they put them in, do they have to come in with sample materials oi can they just describe them. All of these ground rules have to be written out and within the limitations of the code section, Section 9106 of the Code. Mr. Aiassa: We may come out with a rough out- line and submit it to Mr. Williams and let him go over it legally and tell us.what is and what is not applicable. We had better make it legal because if somebody takes us to court we had better be able to stand on our own Ordinance, John Bartlett was recommended by the Council to be at the meeting tomorrow night. • There being no further business,,motion by,Councilman Heath, seconded by Councilman Towner, and carried, that the meeting be adjourned at 12:10 a.m. APPROVED ATTEST: City Clerk -26-