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03-19-1962 - Regular Meeting - Minutes• • MINUTES OF THE ADJOURNED REGULAR MEETING OF THE CITY COUNCIL CITY OF WEST COVINA, CALIFORNIA March 19, 1962 The meeting was called to order by Mayor Heath at 8:05 P.M. in the West Covina City Hallo ROLL rAT.T. Present* Mayor Heath, Councilmen Towner, Barnes, Snyder Others Present* Mr, George Aiassa, City Manager Mr. Robert Flotten, City Clerk Mr. Thomas Dosh, Public Services Director Absent* Councilman Adams Mr. Harry Co Williams, City Attorney Mr, Harold Joseph, Planning Director CITY CLERK'S REPORTS Mayor Heath welcomed approximately thirty employees representing the City Employees Association, Mayor Heath* We will take up the matter concerning Wages and salaries so these people can go home. We have had a discussion with the Personnel Board and received their recommendation and that of the consultant. We think it is an excellent report. There have been many questions asked which I think have been satisfactorily answered. Councilman Towner* I would like to comment first that the Personnel Board and the staff should be complimented highly on the very thorough study that they have accomplished here and the job classification. It seems to me the end result is very fair and equi- table with all personnel. It seems to be quite accurately in line with other cities* There are_some areas where employees involved may want to have some further study and I understand that arrangements are being made so that this study will be undertaken, but I think the over- all picture here is very fine. Councilman Barnes* I think the Personnel Board has done an excellent job in reviewing the cities and industries in the area. I sometimes wonder where they come up with their figures, with the experts, they can do this quite adequately. Councilman Snyder: I have nothing to add except I am glad we had the Personnel Board to do this. City Manager, Mr. Aiassa: I would like to read the recommen- dation of Mr, Samuel Bo Sornborger, Chairman, Personnel Board, into the record: "The following recommendations are respectfully submitted by the West Covina City Personnel Board as fol- lows* 'March 6, 1962, Mr. Shives moved .that the Personnel Board recom- mend that the reclassification and salary survey be presented as out- lined to the City Manager and the City Council. Mr, 2oelle seconded the motion; March 13, 1962, Mr. Pittenger moved that the Plan A be -1- Adj. Co Co 3-19-62 Page Two CITY CLERK'S REPORTS - Continued Mr. Aiassa - Continued recommended in conformance with the Personnel Ordinance. Mr. Cole seconded the motion, Both motions were passed unanimouslya'otf "In making the above;motions, the Board has evalu*ated�'.information submitted by the Personnel Department and our Consultant, Mi. Ken— neth Ledermann, representing the firm of William Eldridge and Asso- ciates. "We feel that those -recommendations will provide West Covina:emiployees with a fair and adequate salary in relation to their job classification and responsibility - "We have attempted to be,objective in our recommended determinations. However, if proper administrative channels are followed, we agree to re-evaluate new information as related to this survey." Motion by Councilman Towner, seconded by Councilman Snyder, and car- ried, to accept the recommendations by the Personnel Board. Mr. Aiassa; The City Attorney is in Sacramento. He -recommended that the Council approves the recommended salary and class changes by adopting a resolution amending Resolution No. 1277 relating to salaries and classes. Motion by Councilman Barnes, seconded by Councilman Towner, that the • City Attorney be directed to prepare for adoption at the regular meeting on March 26, 1962, a resolution approving to recommended salaries and classes and amending Resolution No. 1277 to reflect these changes. Motion passed on roll call as follows; Ayes; Councilmen Towner, Barnes, Snyder, Mayor Heath Noes; None Absent, Councilman Adams RESOLUTION NO, 2340 ADOPTED Mayor. Heath; Mr, Dosh; • Mayor Heath; The City Clerk presented; "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA APPROVING THE FINAL MAP OF SUBDIVISION TRACT NO. 19764,. ACCEPTING THE DEDICATIONS THEREIN OFFERED, ACCEPTING AN AGREE- MENT BY THE SUBDIVIDER AND A SURETY BOND TO SECURE THE SAME" What is the Area District on -this? Area District 2-Ao It is next to the water tower. Hearing no objections, we will -waive further reading of the body of the resolution, -2= Adj. C. Co 3-19-62 Page Three RESOLUTION NO, 2340 - Continued Motion by Councilman Barnes, seconded by Councilman Towner that said resolution be adopted. Motion passed on roll call as follows: • Ayes: Councilmen Towner, Barnes, Snyder, Mayor Heath Noes: None Absent: Councilman Adams Said resolution was given No. 2340. RESOLUTION NO, 2341 ADOPTED Mayor Heath: The City Clerk presented: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA APPROVING THE FINAL SUBDIVISION MAP OF METES AND BOUNDS SUBDIVISION NOo'135-187 AND 'ACCEP.TING AN AGREEMENT BY THE 'SUBDIVIDER AND 'AASI DEPOSIT" Hearing no objections, we will waive further reading of the body of the resolution. Motion by Councilman Towner, seconded by Councilman Snyder that said resolution be adopted. Motion passed on roll call as follows: Ayes: Councilmen Towner, Barnes, Snyder, Mayor Heath Noes: None Absent: Councilman Adams Said resolution was given No. 2341. RELEASE OF $1,000.00 STREET Principal: Able Construction EXCAVATION BOND Company APPROVED Authorize release of the Travelers Bond No. 927501 in the amount of $1,000.00. All obligations guaranteed by this bond have been satis- factorily fulfilled. Held over from regular meeting of March 12, 1962. Staff recommends release. Councilman Towner: We get quite a few of these and I take it each one of these goes through the staff review before it comes to us? Mr. Dosh: Right. Motion by Councilman Towner, seconded by Councilman Snyder, and car- ried to release the Travelers Bond No. 927501 in the amount of $1,000.00. RELEASE OF $1,000.00 STREET Principal: Joseph Di Monte • EXCAVATION BOND APPROVED Authorize release of Fidelity and Casualty Company Bond No. S1268691 in the amount of $1,000.00. All obligations guaranteed by this bond have been satisfactorily fulfilled. Held over from regular meeting of March.12, 1962. Staff recommends release. Motion by Councilman Towner, seconded by Councilman Barnes and carried to release Fidelity and Casualty Company Bond No. S1268691 in the amount of $1,000.W -3- 9 Adj. C. Co 3-19-62 CITY CLERK'S REPORTS - Continued Page Four DISTRICT A'11-61-1 LOCATION. Area -west of'Orange SANITARY SEWER EASEMENT Avenue and north of APPROVED the Freeway Review City Engineer's'Reporto Direct City Engineer to proceed in accordance with City Council decision. Held over from regular meeting of March 12, 1962. Staff recommends approval. Councilman Barnes. There is an easement north of Badillo along the west side of the Hurst and Babson properties.' The owners wanted some $5,500.00 for this easement, the reason being, that previously they had to put up $9,500.00 of which they have been reimbursed $3,500.00. The district to the north of this property will be served in this area and the reason for it is that they were promised the $9,500.00 would be reimbursed to them when they put in the main line to the trunk line which goes westerly on the north side of the street. If you remember, in that area, there is a metropolitan water district main trunk line and this has to be served from the north side of that trunk line. I won't try to quote you any figures on how much will be reimbursed by the home owners in that area, but i,t will cost them something like $11 per parcel for this easement over and above the cost of the contract that is let for this area. This was my question. I couldn't understand where it wouldn't be thrown on the total assessed area, but this cannot be true because the rest of the area will not receive benefit, only that portion from Badillo Street north and to the east as far as Vincent. Mr. Dosh. Not with this district; even- tually, ye'so This money would have to come from the General Fund or be appropriated from next year's budgeto We will receive all this money eventually. There are 85 or 90 lots.'that will only pay for less than $1,000.00 of this. Councilman Barnes. Councilman Towner. Mr. Dosh. Councilman Towner. Mr. Dosh. • Councilman Barnes: Another thing is that the property that is in Baldwin Park, the commercial property to the west of the Hurst property, will also pay when they connect. We get our $5,500.00 back over the years? That is correct. We are in effect advancing $5,500.00 and getting it back? Yeso If we don't do it and we had to condemn the easement, it,could cost us fifteen to twenty-five hun- dred dollars to condemn this ease- ment This would be charged to the prop- erty owners and cost them approx- imately $24.00 per parcel. WAM Adj. C. Co 3-19-62 Page Five DISTRICT A011-61-1 - Continued City Manager, Mr. Aiassa; Mr, Sorensen 'advises that the City can payoff the balance on "the existing Reimbursement -Agreement No. 14 in the sum of approximately $5,500.00, as -the owner has requested. • By so doing, the City would enter into a second agreement with the owner wherein he agrees to dedicate said easement to the City of West Covina upon receipt of the reimbursement -balance and that he would have -no further claim on the City,for compensation, either for the easement or from the reimbursement agreement. • • The City would further establish a connection charge for the area served by the reimbursement agreement in an amount equal to the sum paid the property owner Reimbursement Agreement No. 14. This would not necessarily constitute a loan to the district, inasmuch as the easement is an absolute necessity for serving a portion 'of District A'11-61-1, using minimum design criteria. Additionally, it is not uncommon for cities to participate in the construction of sewers or other improvements within assessment districts. Since the -reimburse- ment amount, in accordance with the terms of the agreement, includes a 20% administrative charge to be received by the City, any interest lost by the City in paying off the agreement would be compensated by the 20% administrative charge. If the City does not wish to follow the above described course of action, the only alternative is to acquire necessary easement by condemnation. Mr. Sorensen states that since only one parcel and only one property owner is involved, the condemnation costs, in- cluding appraisal fees, attorneys fees, court costs, incidentals, and the actual purchase, of the sewer easement, would run from $1500 to $2500. Using an average figure of $2000 for all costs incurred in condemna- tion and spreading this over the 85 lots to be served by the ease- ment, there would result an additonal $240'00 per lot in the final assessment, which may be sorely disputed by property owners at the assessment hearing. Councilman Towner- What is the estimated value of the easement? City Manager, Mr, Aiassa- Probably about $250 to $500 or less, Councilman Towner- I don't get the finance on this. Mr. Aiassa- This is part of the reimbursement. ;At one time we had no money to let these improvements go in,i so these developers would put the improvements in as they felt the line was beneficial to them and they wanted to be reimbursed by anybody who would connect to it. Mayor Heath-, Councilman Towner: City Manager, Mr. Aiassa- Why are we going to the expense of $5,500 when we can go in and condemn the thing for $2,500? How much reimbursement do they have coming to them that they would waive in connection? Fifty-five hundred dollars. am Adj. Co Co 3-19-62 Page Six DISTRICT A°11-61-1 - Continued Mr. Dosh: Joe Hurst knows h&-will get the $5,500 eventually, ' He has had-th-is' money invested ih it for five years. • All he wants is his money back. He wants us to carry this thing for five years without interest. It is probably a little more costly -to the City to handle it this way as far as the City is concerned, but the people in this district would be paying an additonal $2,OOO. 'Councilman Towner: He gets his $5,500 whether or not we take the 'easement? City Manager, Mr. Aiassa: Yes, and he may gain another $500. Actually, what we are buying is a second deed of trust. Councilman Barnes: If you condemn it, he is still going to get something for this easement, so you are adding that to the $5,500 he will get anyway if he waits. Mr. Aiassa: With these pay back agreements, they are not always 100% guaran- teed. We may lose.some of the $5,500. Mr. Dosh: I.haven°t investigated this thing thoroughly, but there is a brand new school in there and I don't believe they have participated. I have not analyzed this thoroughly. Mayor Heath: I think we are losing site of some- thing. If this easement is put in and there is any expense in the condemnation of that easement and the purchase of land, it is charged against the district. On the other hand, if we go this way in accepting this and putting out $5,500 in money, we are putting our money out plus a 20% administration charge and if that property doesn't develops=,: for ten years, we have our: money out at 20% administration charge. Councilman Barnes: Mayor Heath: In the meantime, if you go to condemnation, you hold up the district plus the fact that you have to pay for the easement. You don't have to pay for the easement; it is charged in the district. Councilman Barnes: The people have got to pay for the easement, they have got to pay for condemnation, plus the cost of $500 • eventually. They have to pay the $5,500 anyway. To do it the other way, the City has funds and we have done it before. Mayor Heath: If this goes beyond three years, we are losing money. Councilman Barnes: Of course you are losing money; you always lose when you go into condemnation, Q C� J Adj. Co Ca 3-19-62 DISTRICT A111-61-1 - Continued Mayor Heath: Councilman Barnes: Page Seven If you go into condemnation, -the entire burden -of -the legal fees ­ and the'cost of the -land is'placed on the people and not on the City. You will get about $991 back immediately. This is off the $5,500. When other developments come in here and develop-, you get an additonal amount. Councilman Towner: It seems to me it is equitable all the way around except'Joe Hurst is getting $5,'500"today instead of $5,500 spread over five years. He knows this money is worth more to him in.the hand today. He ought to be able to give us some discount. Mr. Dosh: The City usually participates in this thing from the start. We actually made him1pay this much extra to build the sewer line on his property, Councilman Towner: I think it is complex and difficult to understand but as I understand it now, it does come out qui pro quo. Motion by Councilman Towner, seconded by. Councilman Barnes, and car- ried, to authorize the procedure in accordance with recommendations of the City Engineer and the report of February 26, 1962 relating to Sewer District A811-61 1 and Reimbursement Agreement No, 14, subject to final report by the Engineering Office showing the maximum reim- bursement of the $5,500 under the conditions of the present agreement. (Mayor Heath opposed.) PLANNING COMMISSION RECOMMENDATION CHANGING PROPOSED ROUTE OF TEMPLE AVENUE TO AMAR ROAD HELD OVER City Clerk, Mr. Flotten Mr. Dosh: Temple Street goes to La Puente and the name changes several times. They want the whole thing to be Amar Road. The East San Gabriel Planning Commission adopted a resolution for this. City Manager, Mr. Aiassa: I would like to table this until • the 26th'.because we are going to have a regular meeting on that. Councilman Barnes: Mr, Dosh: Will it be in time for them to get their report? Yes -7- 0 Adj. C. Co 3-19-62 Page Eight PROPOSED ROUTE OF TEMPLE AVENUE TO ARMAR ROAD - Continued Mayor Heath: CITY MANAGER®S REPORTS HARBERT PROPERTY - CORTEZ PARK I would like to see an -over- lay on the Sentous Ranch on this, too: We'll hold it over to the 26tho Mr; Aiassa: We are ready to proceed to acquire the remaining half of the property. It will be necessary for you to authorize me to set up an escrow to -acquire the balance of the prop- erty. We divided the property in half and took it in two payments., The second payment has become due. We owe about $23,000 on this property. Motion by Councilman Barnes, seconded by Councilman Towner, and car- ried to direct the City Manager to proceed in acquiring the property for the City of West Covina from Otis Do Harbert. ACCEPT GRANT DEED Glen Williams MR. Aiassa: This is south of the wash, on proposed Cameron Avenue west of Sunset Avenue. There is a water main in the location that is a parvblemo This is right next to the Police Department. La Puente Co-op Water Company wants us to replace this line which is going to cost us several thousand dollars. We think we are going to go ahead and pave over the water line and if we damage the line, we'll repair it. I received a recommendation from Tom Dosh which I will read and I would like to have it spread in full in the minutes. "Following many months of discussions with the City Attorney, La Puente Co -Operative Water Company officials, the Engineering staff and your office, it appears the only logical solution to completing the pavement job of Cameron Avenue would be to construct the pave- ment section above the existing irrigation lines. The only alterna- tive to this would be to spend City funds to relocate or re -construct said lines. It is the opinion of this office and the Engineering Department that it would be more economical to construct the major highway over the irrigation lines in spite of their questionable condition. Any damages to said line's will be repaired by the con- tractor or the,Cityo It appears the only serious problem would be during the construction period. "During the time of construction of Walnut Creek Wash the contractor drove heavy trucks of rock, sand and gravel across the irrigation line leading to the batch plant. At no time did we record any break in the irrigation line. We are of the opinion -that after completion of the project the likelihood of damages to the lines will have lessened to the point where we will feel it was worth the risk to construct the pavement without any line replacement." Mr. Aiassa: I think first we should introduce a resolution. This is acquiring the necessary property for the street and bridge improvement, 0 Adj. Ca Co 3-1.9-62 CITY -MANAGER'S REPORTS - Continued RESOLUTION NO. 2342 ADOPTED Page Nine The City Manager presented: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA ACCEP- TING A CERTAIN WRITTEN INSTRUMENT AND DIRECTING THE RECORDATION THEREOF" (Glenn Williams) Mayor Heath: Hearing no objections, we will waive further reading of the body of the resolution. Motion by Councilman Barnes, seconded by Councilman Towner -that said resolution be adopted. Motion passed on roll call as follows: Ayes: Councilman Towner, Barnes, Snyder, Mayor Heath Noes: None Absent: Councilman Adams Said resolution was given No. 2342, RECOMMENDED PLANNING COMMISSION START PROCEEDINGS ON ZONE CHANGE FOR FIRE STATION - North Site Mr. Aiassa: I would like to have a motion from the Council. We are going to have a meeting with the remaining property owners, Mr. Allen and Mr. Snell, on Wednesday or Thursday of this week to indicate when the Planning Commission can start proceedings for the zone change for the North Fire Station. Mr. Snoddy has accepted our offer. Mayor Heath: Can.you start the zoning before condemnation? Mr. Aiassa: Harry Williams thinks it is possible, with owner's consent. Why don't we authorize it subject to the City Attorney's approval, Motion by Councilman Towner, seconded by Councilman Snyder, and car- ried, that the Planning Commission be authorized to commence zoning hearings on the North Fire Station Site subject to the approval of the City Attorney. CAMERON AVENUE PROJECT - Report Mr. Aiassa: Following the approval by the State Division of Highways the plan and profiles will be sub- mitted to the City Council. The contract will be awarded. May :14 for the work. This will be a 60-day contract and should be completed by the, middle of July, Councilman Barnes: At one time, years ago, wasn't there a promise from Los Angeles County of $50,000 for Cameron? Mr. Aiassa: It was for $55,000 and it is still in. It is for the street and the bridge. -9- • 0 Adj. Co Co 3-19-62 CAMERON AVENUE PROJECT REPORT - Continued Councilman Barnes: But at that time, authorization for wasn't it? Page Ten it was only the bridge, Mr. Aiassa: No. Not quite two years -ago we received authorization for the footing which amounted to $12,000, Then we made an application last year for match funds and between the time it left the supervisors and the Road Department, I under- stand that they struck it off, I had the Mayor contact Mr. Bonelli and we immediately had it put back on the books for 1961-62. Mr. Dosh: Mr. Aiassa: Mayor Heath: Mr. Aiassa: CITY -COUNTY PROJECTS - 1962-1963 That resolution you are talking about was $43,000 for Sunset and $12,000 for Cameron. I would ike to set up the date to give Mr. Bonelli a little publicity shot to start the groundbreaking, sometime at the end of March. Do you need a motion from us? No. This is just to advise you where we area Mr. Aiassa presented maps and gave a summary of the report. He requested county participation. Councilman Barnes: Mr. Aiassa: Councilman Barnes: These are just highway funds, not storm drains? No. Completely. What about Cameron from Lark Ellen west. Aren't we going to improve Cameron Avenue this year under some kind of fund? Mr. Aiassa: This is under budget funds or under City funds. These streets have strong County interests. The importance of this Lark Ellen storm drain is that we are also going to get $26,000 from the State Division of Highways to put a storm drain to the south side. When they widen the freeway, this will be part of the condition of the contract, that they put the storm drain through. It will be within two years. I have to make an application for some money and the only thing we will do is to make a formal request asking for project money. Mayor Heath: Mr. Aiassa: May we have a motion for Mr. Aiassa to file an application for H.T.C. funds from the County? I don't want to go for three con- tracts because the price is too high. I would like to list the two as Lark Ellen and Orange. -10- Adj. C. Co 3-19-62 Page Eleven CITY - COUNTY PROJECTS - Continued Motion by -Councilman Towner, seconded by Councilman Barnes, -Arid car ried, to' -authorize the City Manager to'file an applicatioh__ for-Ho'ToC. funds from the -County for Lark Ellen Avenue between the _freeway- and Puente Avenue and Orange Avenue from Walnut Creek Wash to Cameron as indicated in the report of the Public Services Director of March 8, 1962. SUNSET AVENUE ALIGNMENT Broadway -Hale Department Store Mayor Heath: I feel I would like to discuss this matter further. I think the City is coming out on the short end on this thing. I think if you add up what the City is paying and add up what the Broadway is paying, and find out who comes out with the best deal, I don't think the City is getting what it should get. Mr. Aiassa: All Broadway has to do is to im- prove the street as it is now in that area, and I think it is a mess. Mayor Heath: Isn°t it true that a subdivider or a developer always pays for the curb, gutter and half the street and the City does the other half? • Mr.' Aiassa: It will cost us $7,000 to develop the rest of the street; we are only paying $4,800.hereo Right now, according to the Precise Plan approved, the street is too narrow. The Engineering Department has requested an additonal 20 feet off the Broadway property. Mayor Heath: They are not losing this property. Mr. Aiassa: We are gaining 20 feet more right of way. You are going to have a full standard street put in. This is the reason that our staff recommended the participation of buying the 20 feet because it is not part of the condition of the Precise Plan, Councilman Barnes: We get a better alignment and a better ingress and egress to the properties around the Broadway and a brand new street. What about the signals? Are they going to participate in any of the signals? Mr. Aiassa: 0 Mayor Heath: We checked the legal aspects. This is beyond their property. We cannot legally tie them to it. On this new part of Sunset Avenue, who pays for all improvements on that? -11- Adj. Co Co 3-19-62 Page Twelve SUNSET AVENUE ALIGNMENT - Continued Mr. Aiassa: The Broadway, ;except'for the center- 20 feet. They -put curbs and gutters on both sides of Sunset." We `pay for the 20 feet and We will pay $19825' -because -we- aer'requesting the redesign, 'not hsign. themBy!this alignment, we are g , getting rid of Jthe� + poles on the east side and bringing them into the west side of the street which will be against the fence by the underpass. Mayor Heath: Actually, they are gaining additional parking spaces. Mr. Aiassa: That is the only thing they -are gaining, but they are losing -time in construction. We gain because they will pave the other side of Sunset Avenue plus a 20-foot wider street which we would never have gotten, Councilman Towner: When you put this kind of a major commercial undertaking in the City, we have a lot to gain by making'it successful and if we have adequate traffic circulation and adequate parking, it is going to make a lot of difference in dollars and cents' tax wise to have its Mr, Aiassa: Mr. Brewer is going to work with us to finish Batelaan Avenue and also get Abramson, who is owner of Alpha Beta, to regrade his lot and get rid of that water hole and possibly change a driveway, This, I would say, is going to make a nice clean-up in that area which is nothing but a mess now. They are also paying extra for storm drain extension and removal of exis- ting curb and gutter around the signal station to conform to new alignment. Mayor Heath: Councilman Barnes: Mr, Aiassa: I thi,nk.it is a good deal, I would like to see them pay the engineering fee. They are getting the benefit out of its We could pay for half of the redesigns Broadway didn't instigate this. Maybe° Heath: But it is more to their advantage. Councilman Barnes: Do we have money to put up for this? We are putting up $3,000 and if we grant the engineering fees, that's another $1,825 which is $4,825. Where are we going to get these monies from? Mr. Dosh: Councilman Barnes: Mr. Dosh: From the Traffic Safety Fund. Can this be done on this type of project? For the street work, yes. -12- Adj. Co Co 3-19-62 Page Thirteen SUNSET AVENUE ALIGNMENT - Continued Councilman Barnes: I want it to be known that -I feel that the project in front of the homes on Cameron from Lark Ellen to Valinda is every.bit as important and'I would like to see it go' into this year's budget. We are not going to improve it at this time, We are only going to bring it out to the existing street. The job has been figured at $11,000 which is a worth while project. Mr. Aiassa: All we need now is the authoriza- tion to go into an agreement with the Broadway so that they deposit with us the sum of $13,910.32o This follows the recommendations of the staff as their written report authorized. Motion by Councilman Snyder, seconded by Councilman Barnes,'and-car- ried, to direct the staff to go into agreement contract with the Broadway subject to the Sunset Avenue redesign. BUILDING MAINTENANCE BUDGET Reference is made to the request of the Building Maintenance Section for additional funds. It is recommended an appropriation of $850 from unappropriated surplus to account 110, Building Maintenance, for use as follows: 1. $275 for electrical lighting supplies. 20 $525 for addi-Jonal janitorial supplies. This account is • running very low. Motion by Councilman Towner, seconded by Councilman Snyder, and car- ried, to authorize appropriation of $850.00 from unappropriated sur- plus to.account 110, Building Maintenance, for use as follows: $275.00 for electrical and lighting supplies; and $525.00 for additonal jani- torial supplies. MISCELLANEOUS ANDERSON vs. CITY OF WEST COVINA City Manager, Mr, Aiassa: Councilman Barnes: Mr. Aiassa: We have an invoice from Mr. Williams for $1,380.00, We won this case on appeal. We are required to authorize pay- ment of this? That is correct. It is over and,! above general services. Motion by Councilman Barnes, seconded by Councilman Snyder to author- ize payment of special legal fees re Anderson vs. City of West Covina, . in the amount of $1,380.00 to Mr. Harry Co Williams. Motion passed on roll call as follows: Ayes: Councilmen Towner, Barnes, Snyder, Mayor Heath Noes- None Absent: Councilman Adams. -13- Adj. 3-19-62 MINIMUM JAIL CONSTRUCTION Mr, Aiassa: Corrections has the final say recommended improvements. I think I will send it to them PROJECT C-162 South Hills High School Page Fourteen The Council turned'the matter of minimum Jail construction to meo It appears that the Department of and they are willing to review our' would like to advise the Council that I and see what they have for suggestions. Mr, Aiassa: I would like to hold this off until the 26th, This is where we always have these problems where the schools come in and make these big plans and expect us to work with them like we always do. This has got two corners, and it is a rather large problem. The City staff has salvaged some large pipe which is stored on the side. Do you want to put those in now or later? Mr. Dosh: Those will'go into the present contract as soon as it is approved. That was a savings of about $2,500. PARKS AND RECREATIONS Mr. Aiassa: The Parks and Recreation Commission was going to send a letter directly • to Mr. Telford of the Division of Highways, I detained the letter for two reasons. I think the Council should determine a policy ° It took me three and a half years to get all the individuals to stop communicating directly with County and State and Federal officials so that when these people do receive some- things it has validity because it is sanctioned by the Council. If we allow this direct communication to continue, we will break down all the liaison that we have built up in the last three and a half years. Mayor Heath: We ought to establish a policy now, Mr. Aiassa: It could be put in the minutes that any commission transacting business with any of the agencies outside of the City should be cleared or referred to the Council, before sending any letters to any of these agencies. Motion by Councilman Barnes, seconded by Councilman Snyder, and car- ried, that any commission transacting business with any agencies out- side,of the City should clear with the Council. Councilman Towner: I would suggest that the City Coun- cil members who sit with these other agencies be so advised as to the policy and given a copy thereof. -14- Adj. Co Co 3-19-62 Page Fifteen WALNUT CREEK PARKWAY STREET EXTENSION Mr. Aiassa: We ought to get some plans and specifications for the fini§hirig of Walnut Creek Wash to intercept Service Avenue Bridge and Sunset Avenue, One is to go for the full requirements of the street right-afway and improvements, and the alter- nate would be to only take the land that is required to put'the street through subject to.the old Japanese school house. We can get behind - it without destroying the present building site,. We might be able to save us a considerable amount of money. Mayor Heath: We are going to have to take the thing anyhow, aren't we? Mr. Dosh: We could build a half street right by it. I don't advocate it, it is just a lot cheaper. Councilman Towner: It could be a stop gap arrangement until the Japanese property is developed and they can put in the other half of the street. Mayor Heath: That is a good thing. When do you want to get started on it? Mr, Aiassa: Anytime you want to authorize me to proceed, i Mayor Heath: I think the Council has to make a decision between two things. This project and Cameron Avenue down there on Sugar's property, both are going to be costly and I don't think they could be in the same budget. Councilman Barnes: I think this one is very important. Mr, Aiassa: It wouldn't hurt us to get the plans and specifications done immediately. Motion by Councilman Barnes, seconded by Councilman Towner, and carried, that the City Manager be authorized to get preliminary engineering cost estimates for -the Walnut Creek Parkway alignment and California between Sunset and California as per plan No. 0'201-D.o LARK ELLEN OFF AND ON RAMP Mr, Aiassa: I would like to have the recom- mendation of the Council that any dealings on the old center be done through the Area Development Chairman, Mr. Snyder and the Chairman of the Chamber of Commerce. Mayor Heath: Mr. Aiassa: Does the Chairman of the Chamber of Commerce want this? The present president, John Gunn, is willing to cooperate, -15- Adj. Co Ca 3-19-62 Page Sixteen LARK ELLEN OFF AND ON RAMP - Continued Motion by Councilman Towner, seconded by Councilman Barnes, and car- ried, that any staff work requested on Glendora and the freeway be channeled through the.Chamber of Commerce President before staff • action is requested or taken< • 0 Mr, Aiassa: The Division of Highways has given us a preliminary study'of the Lark Ellen interchange and it is not good. It is a very rough study. The owners and lessees in the Center want an on ramp at Glendora. An on ramp at Glendora would possibly wipe out the existing gas station and eliminate the off and on ramp at Lark Ellen, Councilman Towner: Why would that abolish the service station? Mr, Aiassa: It would fit right over the station. The other suggestion we had was an on ramp only at Lark Ellen and leaving the interchange as it is but only have an on ramp. You wouldn't have the cars coming in. You have only the frontage road to protect. We could also close off these streets which now enter frontage road with a cul-de-sac. I wanted the City Council to be exposed to the problem and I want to talk this over with the City Council first to get their thinking before going to the State Division of Highways. PACIFIC AVENUE INTERCHANGE Mr, Aiassa: We have several tentative studies of Pacific Avenue interchange. Some of the ideas are feasible. Our Traffic Division has prepared these. The state has installed a similar interchange in the little City of Los Gatos which is about 4,800 in population and it is beautiful. Another thing, we can build a heliport directly over the freeway and erect a deck right on it. These are only suggestions and still require considerable study. GRAND OPENING OF GRAND AVENUE Mr. Aiassa: The grand opening of Grand Avenue will be on Wednesday at eleven o'clock. They want some Councilmen to be there. I'll contact John Adams. Councilman Snyder:. I think Councilman Adams ought to be there. If he can't, I'll make it. LOWERING OF CAMERON AVENUE Mr. Aiassa: Would the Council authorize me to get some preliminary cost of lowering Cameron Avenue? -16- Adj. C. Co 3-19-62 Page Seventeen LOWERING OF CAMERON AVENUE - Continue Mr. Dosh: We could go Lark"'Ellen to-Valinda if we could afford its It would be forty, fifty, thousand dollars • That is a convenient place to -stop its We can make more estimates. Mayor Heath: I can't get excited about that for - some reason, and besides, they have the street half put in, Mr. Aiassa: We might as well obtain cost figures on the project. Motion by Councilman Barnes, seconded by Councilman Snyder, and car- ried, to authorize the City Manager to get cost estimates for the lowering of Cameron Avenue from Lark Ellen to Valinda and a storm drain study for this portions Mr a . Aiassa : I would like field studies for uncurbed and unguttered areas and at our next meeting the Coun- cil can look at it and see what we can do in 1962-63 to clean up this mess by special improvement districts. SAN GABRIEL VALLEY MUNICIPAL WATER DISTRICT • Councilman Barnes: In the Directors' meeting of the Upper San Gabriel Valley Municipal Water District there was a state- ment made in the meeting by Mr. Norby which I would like to read into the record, "Director Norby suggested that this board contact the West Covina group and discuss with them again, in stronger terms, the urgency of their acting, We need cooperation in getting the east branch of the aqueduct completed. Form letters could be sent to all water agencies in this area, and invitations sent to the people from the Department of Water Resources and Assemblyman Carley V. Porter, Chairman of the Water Committee, and a group formed to get the east branch of the aqueduct," I think that Mayor Heath was the one who sent the night letters over his signatures I feel that either Mayor Heath or myself should write a letter to Director Norby advising him that we have done all these things. We have received an answer, I believe. Mayor Heath: • Councilman Barnes: Mayor Heath: Yes, we did. They don't realize that we are doing anything and 'I think we should write them a letter and send them copies of our night letters. I would like to read something from that report also: -17- 0 Adj. C. Co 3-19-62 Page Eighteen S.G.V. MUNICIPAL WATER DIST. - Continued Mayor Heath - Continued "Director Reed stated he was concerned about the impossibility,'from a financial point of view, of this district to contract for Feather River water directly. The important thing it seemedtohim ! andthe engineers so indicated, was that we -should think about getting water on a'vall6y--wide basis. We should make a definite effort, and make it now, to get this -valley together in any way we can and see what we can line up, because we cannot do it by ourselves and we need water." I think you, as a representative- ' should contact Norby and tell him what we have done, and let him know that we have sent night letters. Councilman Barnes: Mayor Heath: ANNEXATION STUDY Councilman Snyder: point of future annexations and a past, including the ones that have the future. Don't you think I could send photostats of these letters and attach them? Yes, Why don't you send it over your signature? I seems to me that it would be beneficial to have a study of our fringe areas from the stand - study of our annexations in the failed, to guide us somewhat in Mr. Aiassa: Your annexation program has stopped. The reason is that I am supposed to provide you with some advanced information of what territory would be advantageous to propose annex- ation and contact these people in these areas. We would look over the whole area and isolate the areas that Are the most advantageous; then we would take them in order of priority. Mayor Heath: I have noticed a letter here from the Chamber of Commerce stating that they would like to review each annexation and I am in disagreement with this fact, I don't think that the Chamber should have the right to review. I don't believe that this is in the scope of their work. I think they have to do with the business of the City, and we should work with them in the business of the City. I don't think they should have anything to do with setting City policies. Councilman Snyder: I think the fault behind that is that in all annexations it is a secret until itisfinally sprung and the only people who have any say in it are the people outside the City. It is only a matter of being informed. I don't think they have to be informed before the Planning Commission is informed, but I think from a matter of the tax payers within the City who are also vitally interested in any annexation, we do owe a review by somebody that represents the people outside the Council. Mayor Heath: This is definitely a function of the Planning Commission and I think that is where it should stay. l Adj. Co Co 3-19-62 ANNEXATION STUDY - Continued Page Nineteen Councilman Barnes: I think that when the Council _ does an annexation'; many times'it has _ to be secret -up -to a poiht'e .. • We rely on our staff to review it and say whether or not it -is worth while. After the annexation Is formed, then I think'we should welcome anyone.to help us as far as getting it into the City. Councilman Towner: We are charged with the responsibility of carrying out an annexation program and we also have the problem of making sure this is in the best interest of the City. The criticism may be legitimate. I don't think the solution is necessarily to bring in outsiders to help us with this function; the solution is more to improve our own function. Councilman Barnes: I think Mr. Aiassa would like --'to have a meeting with us and have us itemize the way that we feel and he can check these things out and may find that one .is more beneficial than the other. I think this is a good idea. Motion by Councilman Snyder, seconded by Councilman Towner, and car- ried, that the City Manager be directed to make a preliminary study of possible areas of annexation and their feasibility and report to the Council. There being no further business, motion by Councilman Towner, seconded by Councilman Barnes, and carried, that the meeting be adjourned at • 10:55 P.Ma ATTEST: • Ci y Clerk APPROVED Mayor -19- O