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05-08-1961 - Regular Meeting - MinutesMINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL CITY OF.WEST COVINA, CALIFORNIA May 8, 1961 • The meeting -was called to order by Mayor Heath at 7:4o P. M., in the - West Covina City Hall. The Pledge of Allegiance was led by Council- man Snyder, with the invocation given by the Rev. Lauren L. Egdahl of Mount Calvary Lutheran Church. ROLL CALL' Present: Mayor Heath, Councilmen Brown, Towner, Barnes, Snyder Others Present: Mr. George Aiassa, City Manager Mr. Robert Flotten, City Clerk Mr. Harry C. Williams, City Attorney Mr. Thomas Dosh, Public Services Director Mr. Harold Joseph, Planning.Director (from 8:15 P.M.),' APPROVAL OF MINUTES April 17, 1961 - Approved as submitted April 24, 1961. - Approved as submitted Motion by Councilman Brown, seconded by Councilman Towner, and carried, that the Minutes of April 17 and April 24, 1961, be approved as submitted. CITY CLERK'S REPORTS TRACT NO. 24002 Request for Extension of Time to File Final Map LOCATION: Southeast corner of Cameron and Valinda Avenues. (James A. Delaney) The City Clerk stated this was APPROVED a 4.7 acre subdivision in Area District II consisting of 16 lots located west of the Baptist Church on the south side of Cameron Avenue, and it was the first request for extension. Motion by Councilman Brown, seconded by Councilman Barnes, and carried, that the request for an extension of time to file a final map of Tract No. 24002 for the period of one year to June 27, 1962, as recommended by the City Engineer, be, -approved. LOS ANGELES COUNTY AND CITY LOCATION. Badillo Street at OF WEST COVINA COOPERATIVE Orange Avenue. IMPROVEMENT AGREEMENT AUTHORIZATION TO SIGN Staff,.recommends;approval. It was noted that the City Manager • and the City Council have copies of the report. Motion by Councilman Brown, seconded by Councilman Towner, and carried, that the Mayor and City Clerk be authorized to execute the Los Angeles County and City of West Covina Cooperative Im- provement Agreement. 0 • • C. C. 5- -61 RESOLUTION NO. 2092 ADOPTED Page Two The City Clerk presented: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA AP- PROVING A BOND TO GUARANTEE THE COST OF CERTAIN IMPROVEMENTS AND THE TIME OF COMPLETION OF ,PRECISE PLAN NO. 260." (Beattie & Miller) LOCATION: Southwest corner of Azusa and Rowland Avenues. To accept Hartford Accident and Indemnity Company Bond No. N-31600l in the amount of $3,400.00.. The staff recommends acceptance. The City Clerk stated that the precise plan approved by the Planning Commission on February 15th of this year. Mayor Heath: Hearing no objections, we will waive further reading of the body of the resolution. Motion by Councilman Brown, seconded by Councilman Towner, that said resolution be adopted. Motion passed on roll call as follows: Ayes: Councilmen Brown, Towner, Barnes, Snyder, Mayor Heath Noes: None Absent: None Said resolution was given No. 2092. RESOLUTION NO. 2093 ADOPTED The City Clerk presented: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA AP- PROVING A FINAL MAP OF METES AND BOUNDS SUBDIVISION NO. 135-175 AND ACCEPTING AN AGREE- MENT BY THE SUBDIVIDER AND SURETY BOND . " ( J . A. Beet) LOCATION: North end of Ardilla Avenue, south'of Merced Avenue and west of Willow Avenue. To accept Hartford Accident and Indemnity Company Bond No. N-3161000 in the amount of $4,300.00. The City Clerk stated that the tentative map was approved by the City Council on the 24th day of April, 1961. Mayor Heath: Hearing no objections, we will waive further reading of the body of the resolution. Motion by Councilman Barnes, seconded by Councilman Brown, that said, resolution be adopted. Motion passed on roll call as follows: t Ayes: Councilmen Brown, Towner, Barnes, Snyder, Mayor Heath Noes: None Absent: None Said resolution was given No. 2093. • C. C. 5-8-61 RESOLUTION NO. 2094 ADOPTED Page Three The City Clerk presented: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA ACCEPTING FOR STREET AND HIGHWAY PURPOSES CERTAIN REAL PROPERTY HERETOFORE GRANTED AND CONVEYED TO SAID CITY." (Tract 16431) LOCATION: North end of Ardilla Avenue in Tract No. 16431, one -foot - Lot No. 125. For access to Metes and Bounds Subdivision No. 135-175 to be known as Ardilla Avenue. Staff recommends -acceptance. Mayor Heath: Hearing no objections, we will waive further reading of the body of the resolution. Motion by Councilman Brown, seconded by Councilman Towner, that said resolution shall be adopted. Motion passed on roll call as follows: Ayes: Councilmen Brown, Towner, Barnes, Snyder, Mayor Heath Noes: None Absent: None Said resolution was given No. 2094. RESOLUTION NO. 2095 ADOPTED The City Manager presented: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA AUTHORIZING THE MAYOR AND THE CITY CLERK TO EXECUTE A PERMIT IN FAVOR OF THE LOS ANGELES COUNTY FLOOD CONTROL DISTRICT." The staff recommends approval and adoption of the resolution. The City Manager stated that these parcels are for the purpose of performing work specified on the Los Angeles Flood Control District Drawing,No. 20-F349 .32 for construction on Service Avenue and Walnat;,Creek Parkway adjacent to the bridge across Walnut Creek Wash for a period of fifteen months, starting March 1, 1961 to May 31, 1962. Mayor Heath: Hearing no objections, we will waive further reading of the body of the resolution. Motion by Councilman Barnes, seconded by Councilman Brown, that said resolution be adopted. Motion passed on roll call as follows: • Ayes: Councilmen Brown, Towner, Barnes, Snyder, Mayor Heath Noes: None Absent: None • Said resolution was given No. 2095. • 0 C. C. 5-8-61 DISTRICT A'11-61-1 SANITARY SEWER DISTRICT Preliminary report of City Engineer . ACCEPTED Page Four LOCATION: Orange and Pacific Avenue Sewer District. Council received copies of this report. Councilman Brown: At one time, we weren't going to proceed with a sewer district signed by less than 70% of those .Living in the district, and this shows only 47%. Mr. Dosh: I believe that 60% of signatures in an area has been the rule. City Manager Aiassa This is 57.86% of the area. Councilman Brown: If it has been 60% then it is only slightly less on this, so it would be satisfactory. Councilman Barnes: It has been difficult to obtain signatures here, because the people to the north were having no difficulty, and this petition was circulated two or three times. I feel it is very necessary to have these sewers in this area, be- cause of the homes now being approximately ten years old. Motion by Councilman Barnes, seconded by Councilman Snyder, and carried, that the preliminary report of the City Engineer be ac- cepted and placed on file. City Manager Aiassa: We had previously presented Council with a report, and this is a supplementary report which we wanted placed on the official record. Councilman Barnes: When was this brought before Council? City Manager Aiassa: In February. Councilman Barnes.: What was the action at that time? City Manager Aiassa: We gave a financial breakdown report in December 29, 1960 and a breakdown of the per- centage of participation. This district was started way back in 1957-1958. Councilman Barnes: I know this is correct, but I just wanted to make sure we voted on it. City Manager Aiassa: We filed the letter of the County Health Officer on January 17, 1961. • C. C. 5-8-61 REIMBURSEMENT AGREEMENT NO. 34 (Project SS-7 Wescove School) APPROVED Page Five LOCATION: California Avenue. Requesting approval of City Reimbursement Agreement No. 34 for sanitary sewers. Council received copies of the report. Motion by Councilman Brown, seconded by Councilman Barnes, and carried, that City Reimbursement Agreement No. 34 for sanitary sewers be approved. Motion by Councilman Brown, seconded by Councilman Barnes, and carried, that the maps and fee of $15.95 per parcel be approved and that the City Engineer be authorized to collect such charges at the time connection permits are issued. RESOLUTION NO. 2096 ADOPTED The City Clerk presented: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA DECLARING THE COUNCIL'S INTENTION TO CHANGE THE WORK PROPOSED TO BE DONE IN ASSESS- MENT DISTRICT A'11-57-3." (Lark Ellen Avenue, et al) This resolution sets a date of hearing for June 12, 1961, to hear any objections to said changes. Staff recommends adoption of the resolution. Mayor Heath: Hearing no objections, we will waive further reading of the body of the resolution. Motion by Councilman Brown, seconded by Councilman Towner, that said resolution be adopted. Motion passed on roll call as follows: Ayes: Councilmen Brown, Towner, Barnes, Snyder, Mayor Heath Noes: None Absent: None Said resolution was given No. 2096. ORAL COMMUNICATIONS Mxs. Helen Ingleman Owner of property located at 1108 Wescove Place. "A sewer has just been put in there. I own property with about 300 feet, with the frontage of 150 feet on Wescove and 150 feet • on Truman. The house faces on Wescove. I do not live there during the week, but I am there on week -ends. My son-in-law lives in West Covina and I teach school in Compton. I was sent a card and lit- erature relative to this sewer and the card stated that if I made no recommendations the sewer would be put in the center of the front lawn. I filled out the card and serf it in, but :it has now been stated that the said card was not received, and instead of placing the sewer line in the center front, it has been put in on Truman Place, which means it has to go across my front yard at three different places, with clean -out plugs, across the front • • • C. C. 5-8-61 Page Six MRS. HELEN INGLEMAN - Continued Yard, down the curb and down the side yard when if they had put it in the front, it could have been angled over to the septic tank. .It would mean putting in at least 150 feet of pipe that will have to be cleaned out, because it isn't practical in the first place and I do not want three clean -out plugs across the front yard. They changed it from the front because they say I didn't get there before they made the connection to the main line, so that is all that can be done about it. I spoke to the Assistant Engineer, although I do not remember his name, and he stated that he was sorry that it had happened and I indicated that the only way I could see that would have kept it from happening was for me to stand over them when it was changed. I am.wondering if anything can be done about this matter. I stayed at home on Monday and.`talked to the engineers and received a call on Monday evening. The first man I spoke to said it would cost the City or myself $60.00 or $70.00 to change it, and I indicated it would be easier to pay that and have a new sewer line tapped where it was practical to use it. He then asked me to wait and he spoke to somebody else and the price went up from $60.00 or $70.00 to $80.00 or $90.00 in.just minutes. I asked for a price and who had authorized them to place it at the location it had been placed. They gave me three different stories on that. They said a man had looked at it when they hadn't received a card, and indicated it was the best place to put it. Then it was said that somebody at the house had authorized them to put it there. I still wanted to know the cost, and who had authorized this, but obtained no satisfactory answer. Mayor Heath: How long ago was this installed? Mrs. Ingleman: When I came in on Friday the ditch was still open, but it was stated to me that the con- nection had been made. I want to know if anything can be done, as I do not want to have to carry a sewer line across 140 feet of front lawn. Mayor Heath: I think our action would be to refer this to the City Manager and it will be investigated and reported back to us at the next meeting. In the meantime, time is of essence to see what has happened in this case, and if action is needed, we should proceed as fast as we can before the street is closed. Mrs. Ingleman: ter of the front where they had Councilman Brown: My contention is that if they did not receive the card, why they didn't put it in the cen- indicated they would put it? center, it should have been placed the card back or not. City Manager Aiassa: I think that this is the point in this matter. If the card stated it was to be in the there whether they received I will check it out. c. C. 5-8-61 Page Seven MRS. HELEN INGLEMAN - Continued Councilman Brown: If the connection should have been put in at the center of • the lawn, it should be done, because if it is held over for a report to us, the compaction will have been made prior and it would have to be torn out again. Mayor Heath: I think the City Manager can take care of the matter without coming back to Council, but a report should be presented to us as to just what happened here. Councilman Barnes: I think this matter is urgent enough to be checked tomorrow morning. • PLANNING COMMISSION REVIEW OF PLANNING COMMISSION Zone Change No. 183 of C. J. ACTION OF MAY 3, 1961 Hurst, Jr., and Sanford L. Babson at the southeast corner of Merced Avenue and Trojan Way recommended for approval and scheduled for public hearing before Council on May 22, 1961. Precise Plan of Design No. 273 of Hartman -Noonan and Dubois at the West side of Glendora Avenue, between Wescove and Vine, approved. Variance No. 342 for Bengine Corporation at 2646 E. Garvey Avenue, between Citrus and Barranca Street for cabaret dancing in Zone C-1 was approved. Precise Plan of Design No. 270 for John Kelley at 2009 W. Garvey Avenue, between Sunkist and Pacific Avenues was approved. Precise Plan of Design No. 269 for Ivan L. Rollefson at the east side of Grand Avenue, between Walnut Creek Wash and 200 feet north of the San Bernardino Freeway, was denied. Precise Plan of Design No. 164 (Amend. C) and Variance No. 341 for Vernon Eichstaedt at the east side of Azusa Avenue, between Work- man and Garvey Avenues, is under submission. Zone Change No. 182 and Precise Plan of Design No. 226 for Ralphs Grocery Company, at 1742 Puente Avenue, between Eileen and Azusa Avenues, is under submission. Proposed City Initiated Amendment No. 48 was held over. Council did not wish to call any of these matters for hearing. RECREATION AND PARKS City Manager Aiassa„ At the regular meeting of the Recreation and Parks Commission of April, 1961, they approved, by motion, the revised City street tree list and recommended it to the City Council for official adoption. Council has received a report on this matter. • LI C. C. 5-8-61 RECREATION AND PARKS - Continued Page Eight It was also indicated that Council had received copies of the report relative to the Teen -Kan -Teen project, which contained pertinent information on this matter. City Manager Aiassa indicated that perhaps the Council would de- sire to review the street tree list and report in more detail and this could be.placed on file and discussed at the next meeting in May, as it is a•major item when it encompasses the planting of trees around the City. Motion by Councilman Brown, seconded by Councilman Barnes, and carried, that the report relative to City street trees be ac- cepted with -further study to be given it by members of Council pending decision: . Councilman Snyder: I spoke to Mr. Busching and members of the Recreation.and Parks Commission regarding the pending bond issue, as it was remarked in study session that things were relatively quiet on this matter. It was stated to me that it was being played that way, as they do not want to stir up any controversy or get negative votes out. I still think that we should possibly recommend that they pull out all the stops in this campaign to see that this bond issue is passed. It will be the fourth time we have tried to get this in, it certainly has merit, and we will look pretty silly if it doesn't pass. Mayor Heath: I talked to Mr. Busching also, and stated to him that Council is desirous of having this bond issue pass, and that we would help wherever possible, and that Council had some questions on their minds as to how the educational program was progressing, since we hadn't heard very much about this bond issue. Mr. Busching stated that he would speak with the Com- mission in the near future and report to the City Council relative to action taken and the progress being made in their plans now and the June election. Councilman Snyder: However, there is only one more Council meeting between now and then and I think we should go all out on this in every way possible. Mayor Heath: I stated that Council would be willing to go out on coffee hours or anything else suggested, and at all hours, if called upon, to put this across. Councilman Barnes: I stated approximately the same thing to the Commission, indi- cating that if they needed any help, not to hesitate to call upon me. Councilman Brown: The Commission isn't a campaign committee, but only advises on operation of parks. • • C. C. 5-8-61 RECREATION AND PARKS - Continued Councilman Snyder: Page Nine But they have not given any advice on the campaign. Mayor Heath. They were given the duty to handle this bond issue with the reservation Council would help wherever needed and it was at their request. Councilman Towner: According to their Minutes, and in speaking with them, they have taken action and know what they are going to do, but Council is concerned with nothing tangible being done yet. Councilman Snyder: If it doesn't pass we will be blamed. Councilman Towner.: Possibly the best way is direct calling or coffee hours and meeting with various interested groups. I do not know if they have any planned program for con- tacting these people or not. Motion by Councilman Snyder, seconded by Councilman Barnes, and carried, that it is the recommendation that the Recreation and Parks Commission be advised that the City Council is deeply con- cerned with the passage of the bond issue and it is hoped that they will not leave anything undone in the campaign to get the Recreation and Park bond issue passed. Councilman Towner: I am wondering if we can't offer something in the way of help here. Each of us has contacts with various civic groups, baseball league, football league, P.T.A., service organizations, etc. Possibly we could have meetings with the Board of Directors of these groups and arrange with them to have direct contact with their members. Councilman Snyder: The only thing that concerns me that in playing it the way they are, it will go the.way they do not think it will. Whoever is the representative to the Recreation and Parks Commission has the authority to build a fire for directing the campaign. Councilman Brown: I think you will find they are playing this like they do.'for school bond issues, which is, never say anything before 5 days prior to the election, so that only those in favor go out and those opposed don't. Twice before we have gone out and plugged for this type bond issue, way in ad- vance, so the opposition had plenty of time to form and defeat it. Councilman Snyder: Councilman Brown: This may be true, but we need persons telephoning on election day getting people out to vote. You don't do that until the day of the election or just before. • • 0 C. C. 5-8-61 RECREATION'AND PARKS - Continued Councilman Snyder: Page Ten Yes, but they haven't even told us what they are going to do yet. Mayor Heath: I will telephone Mr. Busching and advise him of the feeling of Council. I believe it has been more or less indicated that Council would help wherever nec- essary to aid this bond issue to be passed. Mrs. E. Samuels: about it has been when I have that was something about three money. I am interested in the subject you have just been discussing. The only thing I have heard attended Council meeting here and swimming pools and the amount of I do not have any desire to interfere with any program of silence up to the last few days, in any way whatsoever, but I would like to ask if there is sufficient information available and if we might have it at the Covina Valley Realtors if the members or general Board of Directors might desire to take some type of action on this matter. I do not know if you have noticed the weekly column in the local newspaper, but if there is anything I can do to push this, I would be glad to do so and in such a manner that it would not interfere with the over all campaign. But I do not know anything about it. Is there any way in which we might be informed on this subject? Councilman Snyder: There is a form on which they would like to, and could get your endorsement. Mrs. Samuels: However, does this form take into consideration what is actually being presented --the pros and cons? Could somebody attend a meeting if requested? City Manager Aiassa: They are actually working on flip cards now to present their report to various organ- izations, although they are not quite ready as yet, but if you would place your name on a form letter, Mr. Gingrich could con- tact you as one of the groups to present the report to. Mrs. Samuels: The Board of Realtors, of which Mr. Noonan is President, has asked us to attend your meetings to see if at any time we might be of help or assistance, and I feel this is an important program in which perhaps we could be of some aid. If we could help give this an added boost we would like to know more about it. Mr. Joseph entered the Chambers at 8:15 P. M. C. C. 5-8-61 Page Eleven RECREATION AND PARKS - Continued Mrs. Van Dame: I think we should have repre- sentatives to speak at these P.T.A. meetings. They are certainly interested, and one of you Councilmen should go, because you are all good looking men, have good personalities and are good speakers. I think it takes someone with these assets to talk with some of the.people. Mayor Heath: This is a good suggestion, but I have received a comment coming from the Recreation and Parks Commission in an informal way and the comment was that there was some question whether Council was with them or not. The reason I am stating this is that in all this time of battling or forming this bond issue, they haven't had representation with the exception of one visit by Councilman Towner, and the comment was made to me, although it has never been stated generally, that it is wondered whether Council is interested or not, since they hadn't had any liaison between Council and the Commission. However, I assured this person that Council was back of this bond issue very strongly and that if they cared to call on Council at any time they would find this to be true. Mrs. Van Dame: Another- thing is that I under- stand that one of these pools will be in Cameron Park and the money or cost borne by the school and the City of West Covina, so in that case shouldn't a representative of Mr. Thyberg's office be there? Mayor Heath: Mrs. Van Dame: Councilman Towner: if it is even out of committee Councilman Barnes: This can't be, as you can't put something on school property. Years ago, this was in mind, the cost divided. There is a bill pending in legislature making it possible for highschools to do this, but I do not know. At the present time, all they can do is lease it from the City in the form of rent, and until the bill indicated might pass, there is no other way to do it. Mrs. Van Dame: In the meantime, a representative of Mr. Thyberg or school would help. City Manager Aiassa: There are two representatives from the school district on the .Recreation and Parks Commission recommended by the school district. C. C. 5-8-61 CITY MANAGER REPORTS PROCEDURE POLICY OF STREET NAME CHANGING IN THE CITY OF WEST COVINA APPROVED County or other agencies involved Copies of procedure given to City Page Twelve City Manager Aiassa indicated that this is a written proced- ure which we would like to have Council adopt, for us to use administratively, and which gives a pattern to notify the relative to street name changing. Council prior to meeting. Motion by Councilman Towner, seconded by Councilman Brown, and carried, that the outlined procedure on the policy of street name changing be adopted. Mrs. Van Dame: When a street name changes someone would have to notify the Registrar of Voters so the people would not have to re -register. City Manager Aiassa: That is what we are trying to achieve with this written pro- cedure and going through all the various agencies that would be implicated. AZUSA AVENUE (Route 39) We would like to have author - EXTENSION, SOUTH ization from the Council to start having a little movement in the direction of seeing if we can get a little fire built under this project. It would provide authorization for the City Manager to proceed immediately to see what can be done to get this project launched. It is time that we considered this. There is the preliminary widening of the freeway considered and activity in Sacramento as to alignment and I do not want to wait until somebody puts a route up on a map and we will be stuck with it. Motion by Councilman Brown, seconded by Councilman Towner, and carried, that the City Manager be authorized to proceed as fast as possible relative to Route 39 on Azusa Avenue, south of the freeway. PROPOSED CAMERON AVENUE EXTENSION ramp location. We also owners who want to grant Cameron Avenue to Sunset The precise plan has already been approved and preliminary studies made on the Pacific Avenue, Orange Avenue off - have letters on file from various property us the right of way of the extension of Avenue. I would like to have authorization from the Council to authorize • the preparation of Plans and Specifications for the Cameron Avenue Extension because it is required to provide streets, grad'ps;' etc, for . this new proposed improvement. (Shoe Corporation) Motion by Councilman Brown, seconded by Councilman Barnes, and carried, that the City Manager be authorized to proceed on the proposed extension of Cameron Avenue from Orange Avenue to Sunset Avenue. n C. C. 5-8-61 MERCED AVENUE ALIGNMENT (Preliminary Plans and Specifications) to have prepared some type of Page Thirteen There has been considerable discussion on this matter for the past three years, since I. have been with the City, and I would like to have authorization street plans and specifications, be- cause this will have to be a gas tax project. Motion by Councilman Barnes, seconded by Councilman Towner, and carried, that the City Manager be authorized to proceed with the preliminary.plans and specifications for the Merced Avenue Align- ment. GENERAL FOUR-YEAR PLAN Council has reviewed the tenta- FOR TRAFFIC SIGNALS tive four-year traffic signal map, and I also have some copies of reports for Council. Some of these locations are already budgeted. We have comments from the Police Department. The critical area is the inter- section of Vine and Glendora Avenues, and it seems that with the installation of a major shopping center there and a lot of small commercial developments it has become a real complicated traffic problem, plus the inadequacy of the width of Glendora from approx- imately Merced over to the jog at Service, also the narrow jog from Merced to Merced.... often referred to as the "Jone's property." You have two lanes bottleneck when cars try to make a left-hand turn on Merced, and it is almost impossible to make it. The street` narrows from four lanes to two lanes here. These matters were scheduled for 1962 and have been pending for some time. I would like authorization for this exception, that we try to proceed with the preliminary plans and specifications to see if we can signalize this location (Glendora and Vine). Councilman Browne City Manager Aiassao It is practically the same thing at Cameron and one signal might help the whole situation. We would like authorization to advance the Glendora and Vine improvements immediately so that we can get some type of solution for this intersection. Motion by Councilman Towner, seconded by Councilman Brown, and carried, that the City Manager be authorized to proceed immed- iately with the preliminary plans and specifications for Glendora and Vine Avenues. Motion by Councilman Barnes, seconded by Councilman Brown, and carried, that the Four -Year Traffic Signal Plan Program be tentatively accepted. Councilman Brown: Some street elevations will have to be changed before signalizing them. • C. C. 5=8-61 Page Fourteen PROJECT NO. C-144 You have a report from the Little League Parking Lot staff Engineering Department (Behind City Hall) relative to the development of some type of improvement plans and cost estimates. The original plan tied it in with the Corporation Yard and a few miscellaneous projects. The report is dated May 8, 1961, and indicated as Project No. C-144. Some "No Parking" signs are up, but we need to do renovating to street and grass area to be utilized for parking. I do not believe, at this time, that we should have permanent black top, because the Little League activities are only for a few months, but we should do some oiling or preliminary work temporarily. Rough grading has been indicated as to be done by staff, but I would just as soon not have the staff do it, but have it done by informal bid and let it out in 1, 2, 3, 4 stages as outlined in the report. There is transferring of funds necessary, but doing this one pro- ject may save lives. Less than two weeks ago, two or three children dashed out from behind parked cars across line of traffic, but the driver was wide awake when he went next to this area and a child was saved from fatal injury. There are also mothers, with other children, who come to pick up the ball players. We could take care of black top permanently around the City Hall, which was delayed until the annex was constructed, and which is now built. The Little League parking area would be at a cost of $217.50 and the $60.00 would construct a driveway opening for the ball park parking area and remove the existing dangerous driveway. It will improve the safety of the area, with the amount of activity through one or two driveway openings out to Sunset, and would reduce the traffic hazard that now exists. Councilman Towner: City Manager Aiassa: What is the transfer of funds from the Corporation Yard Account? It is $2,000.00 for Corporation Yard that 'was to be used for paving. The ball diamond will probably remain for quite some time regard- less of the bond issue, unless the City Hall site is developed. They have kept it up nicely, cooperated with the Recreation and Parks Department, and this condition is one that is beyond their (Little League) control. Motion by Councilman Barnes, seconded by Councilman Brown, and carried, that the report of the Engineering Department be accepted; that the plans and specifications for Project C-144 be approved and that the City Engineer be authorized to call for informal bids for the construction of 1-1/2 inch A. C. driveway pavement, road oil surface treatment of parking areas and the construction of one driveway opening and that the Street Department will4 rform Afe the necessary rough and fine grading with said contract to be awarded by the issuance of a purchase order. C. C. 5-8-61 Page Fifteen WILLIAM S. LOVETT CASE This is in relation to a block wall as stipulated in Precise Plan No. 125. • We have received a letter from the attorney representing Mr. Lovett and he requests the possibility of a 30-day extension from the order submitted by our staff to comply, which is No. 421. Upon the advice of our City Attorney, he indicates this request be granted, as the property is in process of being sold and he does not think that another 30 days would make much difference. Motion by Councilman Barnes, seconded by Councilman Brown, that an extension of 30 days from this date, May 8, 1961, be given for the improvement of the Lovett property. ASSEMBLY BILL NO. 2728 This is an extensive bill and (Multipurpose District) was written by the author of another bill which was with- drawn, known as A. B. No. 267. The City Manager informed the Council, and the City Attorney is familiar with this, and we believe that we have only scratched the surface in some of the hidden objections. I have talked with Assemblyman Cameron on this, and he stated that he would like to have some arguments that he could use. He has a strong feeling for home rule. There are several items in this bill which the City Attorney and myself feel Council should consider. There is no protection indicated for cities if they do not want to be included in a district, and if the majority rules, you are in. Once you are in, you can't get out and there is no way of protesting yourself out. Other strong arguments are they should elect to select what services they want and then would be in a position to be in that particular group if they want these services. It appears here, that if ser- vices are for the majority, the district could be far reaching, and you could be included in these services against your protest. City Attorney Williams: I think, basically, what has been said in the objections to the bill is that it doesn't recognize the right of determination,of the individual city which would constitute' part of this service district as in the formation of a municipal water district with the vote of an entire area. Instead, it in- cludes a city whether they wanted it or not, and even if they vote to oppose being included, once they are included, there is no provision for exclusion, and also, once included, the district is governed by the representative' of the governing bodies of the various political constituents th t form the district, but not directly elected by the people, and they have the right, without any vote of the people, to determine whether or not any power shall be exercised within this district. If the district wants to take over police, fire, or any function of the city, it takes it over even if in forming the district, only water or air pollution was talked about. It points out no vote, no method of referendum. The only consolation might be that if you elected to maintain your own police department, you could do so, but you would have to support the other, also. 9 0 C . C . 5-8-61 ASSEMBLY BILL NO. 2728 - Continued Councilman Snyder: Page Sixteen It seems the bill isn't the answer, but there is need to set up something like this. City Attorney Williams: Most people agree with that, and the position of the City could be they were not in op- position in an attempt to write such a bill, but only to these features in it. Councilman Barnes: Do you feel this is a move to- wards a possible borough system of government or type? City Attorney Williams: No, I think it is an effort to avoid what is an inevitable borough system if some answer isn't found. A multi -purpose area wide district should be voluntary so a city can subscribe to services it desires to have and pay its just share, and this is a step in that direction, but deprives the city of its own determinings. Councilman Snyder: some structure of this kind. Perhaps we should send Assembly- man Cameron the City Attorney's comments. There is a need for City Manager Aiassa: If there is substantial opposi- tion from member cities, the League will not support it, but if no such opposition, the League would call a meeting late in May to determine their position before proceeding. Motion by Councilman Towner, seconded by Councilman Snyder, that the points indicated by the City Attorney relative to this Bill be given to the City Clerk and he draft a letter including those .points for the Mayor to sign on behalf of the City Council. Before the -question, the following discussion took place. Councilman Snyder: I would like to get into this. letter that it is felt there is a need for some structure like this to enable cities on their own initiative to set up districts for things such as building auditoriumo--area-wide facilities. Councilman Towner: Primarily, the points indicated is a desire to maintain home rule, but at the same time to have special benefits of multi -purpose districts so long as joinder is permissive. At the question, Councilman Brown and Barnes voted "No.`' C. C. 5-8-61 Page Seventeen ASSEMBLY BILL NO. 2728 - Continued Councilman Barnes: I voted "No" because I do not feel that we should say home • rule in one breath and in the next sentence say "but we would like to have your services in addition to this if we so desire." Councilman Snyder: Councilman Brown: you need is a contract with the Councilman Snyder: Councilman Barnes: All we are saying is that some- thing is needed to preserve home rule, but allow cities to set it up. I do not favor this because.I think that you already have what you are asking for. All County, and you have what you want. icular bill, I do not believe you Councilman Snyder: That seems like a backward way, where is your home rule? You have the option to hire them and the next year you can cancel that contract. Under this part - would be able to cancel. Contracting with the County is an inefficient way to run a City. Councilman Brown: It would be the same this way, too, and when you would sign up, you would be paying double taxes just as you are with the County. Councilman Towner: Evidently, the two members of Council disagree with this because they think that any such services could be provided by the County under the present arrangement. LEAGUE BULLETIN Council has copies of the League bulletin outlining the various bills defeated and those still pending. Item 7, which is SCA 26, will be heard on May 8 and action is expected late the week of May 8th or early in the week of May 15. Motion by Councilman Brown, seconded by Councilman Towner, and carried, that the City Council of West Covina shall go on record as being in favor of SCA No. 26. REPORT OF THE DIRECTOR OF FINANCE Subject: Appropriation Transfers The summary attached to the report shows the appropriation transfers which this office recommends for approval at this time. C. C. 5-8-61 Page Eighteen REPORT OF""THE'DIRECTOR OF FINANCE - Continued The requests received from the Department Heads total $5,337.00. We have not included recommendation for approval on the following: • 1) Air Conditioner Fire Chiefs Office $280.00 2) Camera Recreation Department 150.00 3) Electric Typewriter Recreation Department 425.00 4 2 Power Edgers Park Department 159.00 5) 1 Lawn Vacuum Cleaner, Park Department 180.00 In our opinion, these items should be considered in the 1961-62 budget. However, if Council desires, they could be added to the above transfers at this time and eliminated from the 1961-62 budget. TTe consider items 4, 6, 7, 8 and 13 on the attached report as being urgent. The -other items recommended for approval have been deleted from the 1961-62 budget on the assumption that Council approval Would be obtained. In the event Council does not approve any of these items, we can reinstate same in the 1961-62 budget. Motion by Councilman Towner, seconded by Councilman Snyder, and carried, that the appropriation transfers totaling $6,266.00 be approved as per the report of the Director of Finance. THE CITY DECAL OR SYMBOL Motion,by Councilman Snyder, seconded by Councilman Brown, and carried, that the decal of the City of West Covina be adopted and authorization be given to the City Manager to negotiate purchase. Councilman Towner: On matters of esthetics, people can disagree forever, but when we reviewed this last one, wasn't it supposed to be passed around to interested groups? City Manager Aiassa: It was. Councilman Snyder: It was. We sent letters to the Chamber of Commerce, West Covina Beautiful, and all groups that might possibly be interested, and we had these on display, and three groups that came voiced no objection. Councilman Towner: Essentially this gives our name, the date City was founded, or incorporated, and where we can get that much in one seal, it is very good and not whether we like the color or not. EXISTING PRECISE PLANS Mr. Stanford has gone through quite a research plan on these existing precise plans, 109 of them, and possibly Council should look them over and if there are any comments, bring those to our attention. iCouncilman Towner: We have, in the past, been in- terested in providing land- scaping in commercial areas and stores have provided space for it, but do nothing in the way of maintenance. I am thinking of one particular one on north Citrus, and if there is any control over this, I think we should U E E C. C. 5-8-61 Page Nineteen EXISTING PRECISE PLANS - Continued Councilman Towner - Continued: do something about it. It is detrimental, business -wise, for these people, and maybe they need a little urging. City Manager Aiassa: I question as to whether we have legal rights to enforce maintenance on these. Councilman Barnes: I have also had comments in relation to the civic center site, and to one particular building, and was asked if there wasn't supposed to be landscaping in front of this building. I indicated this was controlled by precise plan going through the Planning Commission, and the com- ment was that if you let this go by at this time and do not require the planting area in front of the building, any other buildings going in the area would protest if they would have to comply with the planting area; Councilman Snyder: Councilman Towner: whether this would be a proper can it be enforced? I think it should be known that the Council is enforcing these controls in the civic center, especially in landscaping. I think there is a question to be directed to our City Attorney on the.property maintenance and condition of the precise plan and City Attorney Williams: I think that it can if it is put in and I think that Mr. Joseph has devised wording to enable such enforcement. However, some in the past were not so worded and the wording sometimes leaves it difficult to enforce these things, because it is not so worded. It is that such and such shall be planted, but nothing about maintaining. I think there is some possibility, and the eventual answer, of enacting an ordinance that people are to maintain not only land- scaping but their property altogether. This is a matter that will come up in the tree ordinance that is now being considered. Mayor Heath: I would also like to ask a question about this Green Stamp building, in that after three years of arguing and endeavoring to control the overlay on buildings and have it done by precise plan, the top of this building now has air conditioners showing which were not previously shown on the plan and in my estimation is part of the overlay. Is this something that we can legally class as overlay? City Attorney Williams: In that particular situation, nothing can be done, as only one elevation was required to be shown which was the front elevation and from the point that was drawn this air conditioning unit can't be seen. However, you now can require that elevations on all four sides be shown, but it wasn't required at that time and the thing does not violate the view that was required to be shown, and so you can't prove it violates the overlay controls. C. C. 5-8-61 Page Twenty PERSONNEL REPORT In the Personnel Report, the Personnel Board, on May 2, 1961, reiterated their decision in regard to the original recommendation to the City Council, which was to accept the proposal of. Mr. Ledermann, and they now give it to Council for their final consideration. Mayor Heath: I gather from this personnel report that they are in favor of not making comparative studies at this time, but proceeding with Mr. Ledermann, and when completed, presenting it to the City and at that time review can be made of job classification and salary adjustments. City Manager Aiassa: I believe there is indication of a desire for a short study session with Council. Councilman Towner: But this is the reiteration of previous action, and a meeting on that was held. City Manager Aiassa: They are making the recommend- ation to Council and would like to know Council's wishes and to so advise them. Their recommendation is before Council, who has never given a firm directive to them as to what you, as Council, wants them to do. Council reviewed this, and in participation in a personnel session, it was indicated that we would possibly do a salary survey similar to what we had done before, using our own staff for this fiscal year, then on July 1 hiring Mr. Ledermann to do the project for the next fiscal year. But we have never given this back to the Personnel Board and a personnel session does not grant you the right to indicate authority or action. Councilman Barnes: There was some discussion of getting him to do this in its entirety rather than the staff. City Manager Aiassa: That is correct. Councilman Towner: We didn't have this as a recom- mendation from the Board. City Manager Aiassa; No, but Mr. Ledermann needed it and the staff and I reviewed it with possible savings as to the over all cost, but it would relieve me and Mr. Cowen of a great deal of detail and paper work. On this plan, now, as proposed, we are embarking on a whole new entire project which the responsibility will fall on all of us, Council, staff, staff heads, etc. Councilman Towner: They are faced with making some budget recommendations, which is probably why they have come to us on this. The only question I would have is, has there been any change of thinking on -the part of the administrators as to what they want to do? Initially it is, that the City staff do this to July 1 and then Mr. Ledermann take over after that. C. C. 5-8-61 Page Twenty-one PERSONNEL REPORT - Continued City Manager Aiassa; The report we originally dis- cussed with Council which would be to do a preliminary salary survey and immediately starting July 1, Mr. Ledermann would make this study to January 1, 1962 for the next fiscal year. Mayor Heaths The Personnel Board put no time limit on the length of Leder- mann's study, and they want to go ahead regardless of how long .it takes. City Manager Aiassa: They want to make it effective this year, July 1, 1961. Motion by Councilman Towner, seconded by Councilman Brown, that the Personnel Board and the City staff be authorized to proceed with the salary study at staff level until July 1, 1961, and thereafter Mr. Ledermann shall be engaged pursuant to the recom- mendation of the Personnel Board to make a complete job classi- fication as per report submitted by Mr. Ledermann. Motion passed on roll call as follows: Ayes: Councilmen Brown, Noes: None Absent: None TRAFFIC STUDIES ON VINCENT AVENUE INTERCHANGE Towner, Barnes, Snyder, Mayor Heath Report presented to Council for consideration at a later date. Vincent Avenue, California Avenue, and south frontage road Traffic Study Report. AUTHORIZATION TO SEND POLICE August 21, 1961 to November CHIEF SILL TO F.B.I. TRAINING 8, 1961. SCHOOL APPROVED Expense of room and board for stay at Quantico and Washington, D. C., approximately $1,000.00 to $1,200.00, as outlined by letter from the F.B.I. office. Councilman Towner: Although I was not present at the study session relative to discussion on this matter, I assume that it has been indicated that Chief Sill would go and that some arrangement would be made that he remain with the City for a certain period and engage.in training program with City personnel. Councilman Barnes: There was some comment made on his staying for two years, but in study session, it was felt it was not necessary to have him sign a contract with City for two years if he was permitted to go to the F.B.I. training school. Mayor Heath: I believe it was indicated that if there was a contract signed, as mentioned, it wouldn't mean a thing if the. City desired him to leave or if he wanted to leave. C. C. 5-8-61 Page Twenty-two AUTHORIZATION TO SEND CHIEF.SILL TO TRAINING SCHOOL - Continued Councilman Towner: Perhaps there could be an alter- native type of contract in that i if he leaves the City within a certain period of months after attending the training school that he reimburse the City for the amount expended for the course ($1000 to $1200). Councilman Brown: I do not think that is enough, what about his wages? Mayor Heath: and if he left before two years, City for the cost of sending him. enough. City Manager Aiassa: The condition could be stipu- lated that he hold training courses when he comes back, he would have to reimburse the I think two years is long His wages would be $3,976.00 for the time gone. Motion by Councilman .Towner, seconded by Councilman Snyder, that Police Chief Allen Sill be authorized to attend the F.B.I. Police Training School from August 21, 1961 through November 8, 1961 with his salary to be continued and expenses paid up to the amount of $1,200.00 maximum as needed, and this attendance shall be authorized on the condition that a full training program shall be provided to the police staff of the City of West Covina upon his return and with the further condition that in the event that he leaves the City's services within two years after he has returned from the police training school program, that expenditures made for this training by the City, other than his salary, shall be reimbursed. Councilman Brown: Mayor Heath,: The last time he was going, he was to take it as part of his vacation, but this time he isn't giving anything. Everybody needs a vacation, and this is a rough training school and he should be per- mitted a vacation. Councilman Brown: I do not feel this is exactly the right thing for the City to do. He is only here three years, and this is about the average stay for this type job. He has not been in any other city that length of time. Councilman Snyder: He has moved up every time. Councilman Brown: I think this will just be a stepping stone to his leaving again. • Councilman Snyder: We are covering ourselves, though. Councilman Brown: I still do not think that two years is sufficient. Motion passed on roll call as follows: Ayes: Councilmen Towner, B4rnes, Snyder, Mayor Heath Noes: Councilman Brown Absent: None 0 C. C. 5-8-61. AUTHORIZATION TO SIGN STATE PERSONNEL BOARD EXAMINATION CONTRACT APPROVED Page Twenty-three This is the contract with the State Personnel Board for our examinations. The Finance Officer and Assistant Personnel Officer have reviewed it, and it is the same rate as last year. Motion by Councilman Brown, seconded by Councilman Towner, and carried, that authorization be given the Mayor and City Clerk to sign the State .Personnel Board contract. CITY ATTORNEY ORDINANCE NO. 701 ADOPTED The City Attorney presented: "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WEST COVINA AMENDING THE WEST COVINA MUNICIPAL CODE SO AS TO CHANGE THE AREA DISTRICT OF CERTAIN PREMISES, ANNEXATION NO. 165 TO AREA DISTRICT IV." Motion by Councilman Barnes, seconded by Councilman Brown, and carried, that further reading of the body of the ordinance be waived. Motion by Councilman Brown, seconded by Councilman Barnes, that said ordinance be adopted. Motion passed on roll call as follows: Ayes: Councilmen Brown, Barnes, Mayor Heath Noes: Councilmen Towner, Snyder Absent: None Said ordinance was given No. 701. ORDINANCE NO. 702 ADOPTED The City Attorney presented: "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WEST COVINA AMENDING THE WEST COVINA MUNICIPAL CODE SO AS TO REZONE CERTAIN PREMISES." (Shoe Corp. of America) Motion by Councilman Brown, seconded by Councilman Towner, and carried, that further reading of the body of the ordinance be waived. Motion by Councilman Brown, seconded by Councilman Towner, that said ordinance be adopted. Motion passed on roll call as follows: Ayes: Councilmen Brown, Towner, Barnes, Snyder, Mayor Heath Noes: None Absent: None Said ordinance was given No. 702. Mayor Heath: What about the matter of the resolution on the use permit that is being held? • E C. C-5-8-61, ORDINANCE NO. 702 - Continued City'Manager Aiassa: Page Twenty-four I spoke with the proper parties and it was stated that it was all right to.hold it as indi- cated. Mayor Heath:, I heard differently, but if that is the information given you, it is all right, just so long.ds the situation is understood. ORDINANCE ADOPTING FIRE PREVENTION CODE AND AMENDING CERTAIN PROVISISIONS OF MUNICIPAL CODE RELATING THERETO (Second reading and adoption) The above,ordinance could not be given its second reading, prior to the holding of a public hearing on this matter pn May 22, 1961. INTRODUCTION The City Attorney presented: "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WEST 'COVINA AMENDING ORDINANCE NO. 692 SECTION 9202.2K of THE WEST COVINA MUNICIPAL CODE TO CORRECT AN ADMINIS- TRATIVE ERROR IN THE DESCRIPTION OF CERTAIN PROPERTY THEREIN REFERRED TO." (Reichard) Motion by Councilman Snyder, seconded by Councilman Barnes., and carried, that the ordinance be introduced and given its first reading. INTRODUCTION The City Attorney presented: "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WEST COVINA AMENDING SECTION NO. 9217.7 OF THE WEST COVINA MUNICIPAL CODE DEFINING BOUNDARIES OF THE CIVIC CENTER AREA." Motion by Councilman Brown, seconded by Councilman Snyder, and carried, that further reading of the body of the ordinance be waived. Motion by Councilman Barnes, seconded by.Councilman Snyder, and carried, that the ordinance be introduced and given its first reading. Councilman Towner abstaining from the vote. Councilman Brown voting "No." 0 0 C. C. 5-8-61 Page Twenty-five INTRODUCTION The City Attorney presented: "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WEST COVINA AMENDING THE WEST COVINA MUNICIPAL CODE RELATING TO THE DISTRIBUTION OF HANDBILLS." Motion by Councilman Brown, seconded by Councilman Barnes, and carried, that further reading of the body of the ordinance be waived. Motion by Councilman Brown, seconded by Councilman Snyder, and carried, that the ordinance be introduced and given its first reading. INTRODUCTION The City Attorney presented: "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WEST COVINA AMENDING SECTION NO. 3143.1 OF THE WEST COVINA MUNICIPAL CODE RELATING TO ONE-WAY STREETS.'' (Old Barranca Street) Motion by Councilman Towner, seconded by Councilman Snyder, and carried, that further reading of the body of the ordinance be waived. Motion by Councilman Towner, seconded by Councilman Snyder, and carried, that the ordinance be introduced and given its first reading. INTRODUCTION The City Attorney presented: "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WEST COVINA AMENDING THE WEST COVINA MUNICIPAL CODE SO AS TO REZONE CERTAIN PREMISES." (Bowker) Motion by Councilman Brown, seconded by Councilman Barnes, and carried, that further reading of the body of the ordinance be waived. Motion by Councilman Barnes, seconded by Councilman Brown, and carried, that the ordinance be introduced and given its first reading. RESOLUTION NO. 2097 ADOPTED Mayor Heath: The City Attorney presented: "A,RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA APPROVING A PRECISE PLAN OF DESIGN NO. 258.'' (Bowker) Hearing no objections, we will waive further reading of the body of the resolution. 0 r- L-1 C - C - 5-8-61 Page Twenty-six RESOLUTION NO. 2027 Continued Motion by Councilman Brown, seconded by Councilman Barnes, that said resolution be adopted. Motion passed on roll call as follows: Ayes: Councilmen Brown, Towner, Barnes, Mayor Heath Noes: Councilman Snyder Absent.: None Said resolution was given No. 2097. RES0.LUTION,NO_2oq8 The City Attorney presented and ADOPTED read: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA AMENDING THE RULES AND REGULATIONS GOVERNING THE OPERATIONS OF THE FIRE DEPARTMENT." Motion by Councilman Brown, seconded by Councilman Barnes, that said resolution be adopted. Motion passed on roll call as follows: Ayes: Councilmen Brown, Towner, Barnes, Snyder, Mayor Heath Noes: None Absent:. None Said resolution was given No. 2098. RESOLUTION NO. 2099 ADOPTED The City Attorney ,presented: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA EXPRESSING ITS APPREC- ATION FOR THE FINE SERVICES OF FRANK DELAY AND EXPRESSING SYMPATHY TO HIS FAMILY ON HIS UNTIMELY PASSING." Mayor Heath: Hearing no objections, we will waive further reading of the body of the resolution. Motion by Councilman Barnes, seconded by Councilman Brown, that said resolution be adopted. Motion passed on roll call as follows: Ayes: Councilmen Brown, Towner, Barnes, Snyder, Mayor Heath Noes: None, Absent: None Said resolution was given No. 2099. C - C - 5-8-61 Page Twenty-seven The City Clerk presented the Tally Sheet books to members of Council reflecting the results of the voting as done in relation to Annex- ation No. 166 election. Council checked the total number of votes cast for and against the annexation. RESOLUTION NO. 2100 The City Attorney presented and ADOPTED, read: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA DECLARING THE RESULT OF THE SPECIAL ELECTION HELD ON THE 25TH DAY OF APRIL, 1961, AND THE RESULT OF THE CANVASS OF THE VOTES CAST IN SAID ELECTION." Motion by Councilman Barnes, seconded by Councilman Towner., that said resolution be adopted. Motion passed on roll call as follows: Ayes: Councilmen Brown, Towner, Barnes, Snyder, Mayor Heath Noes: None Absent: None Said resolution was given No. 2100. CITY CLERK PUBLIC EMPLOYEES HONESTY Proposals received as follows: BLANKET POSITION BOND - RENEWAL - 3 YEAR PERIOD Floyd Gelvin - Aetna Ins. Company $868.55 Hummer Insurance Co. for Ohio Farmer Ins, Co. 64o.o8 Edgewood Insurance Service for Ohio Casualty Ins. Co. 691-73 Motion by Councilman Brown, seconded by Councilman Barnes., that the public employees insurance bond be placed with the Hummer Insurance Company,for Ohio Farmers Insurance Company, in the amount of $640.08 for a 3-year period. Motion passed on roll call as follows: Ayes: Councilmen Brown, Towner, Barnes, Snyder, Mayor Heath Noes: None Absent: None TEMPORARY USE PERMIT, St. Christopher's Church APPLICATION TO CONDUCT CARNIVAL Church school gr6unds May 27 and 28, 1961.- The City Clerk indicated that there would be approximately 15 game booths with three amusement rides for children, and refreshment booths. • C. C. 5-8-61 Page Twenty-eight TEMPORARY USE PERMIT - Continued The kiddie rides are being leased at $40.00 a ride from an amuse- ment company, with the amusement company furnishing the operators to operate the rides. A certificate of insurance is requested by the City and a business license obtained by the amusement ride concern. Councilman Brown: This is a leasing arrangement, not a business arrangement. Councilman Towner: If you look at it from the church's point of view, it doesn't make any difference to them if he must have a City license. City Attorney Williams: I am inclined to think they are doing business, because even with the equipment leased, I would imagine the carnival people control it and would have their own employees. Other circumstances might be if the church leased the equipment and operated it themselves, then it might be exempt, but the religious organization isn't doing the operating and that compares to oper- ating it by a business, rental or not, and they have their own employees, so it is also for benefit to themselves. Councilman Brown: didn't buy a City license and only Crowell and Larsen rented equipment from Sully -Miller and fully operated it. They leased the equipment. City Attorney Williams: However, isn't it true that the equipment is used as a part of the over all job the person renting the equipment is doing? If renting the equipment itself is a business and doing business in the City, that's dif- ferent, but Sully -Miller is not in the business.of renting equip- ment. Councilman Barnes: Besides, the other contractor would already have a business license to operate in the City and because the equipment was leased with a man to operate it wasn't the important thing, but that he had a contract and took out a business license to operate. This, before us, is for entertainment and they are operating all of the equipment personally. Mayor Heath: entire carnival and they wouldn't operate under Eastland license. is City Attorney Williams: an independent function, it is party operating the equipment tract. Suppose Eastland leased all rides and personnel to run it, they could bring in an have to obtain a license, but Maybe, but what Councilman Barnes has said is what I feel. The contractor isn't part of an over all job and the is under the direction of a con- i 0 C. C. 5-8-61 Page Twenty-nine TEMPORARY USE PERMIT - Continued City Attorney Williams - Continued: If the church is going to operate the rides, maybe there would be a different situation. Mayor Heath: Councilman Brown: The indications are, then, that the operator would need a busi- ness license. They are not working on a per- centage here, it is a flat fee. Motion by Councilman Brown, seconded by Councilman Barnes, and carried, that the request of St. Christopher's Church for a temporary use permit be granted, subject to the meeting of all conditions of the City Safety Committee and that the necessary business license be supplied. TEMPORARY USE PERMIT DISPLAY OF CAMPERS, OUTBOARD MOTORS, ETC. APPROVED Eastland Shopping Center June 5 to June 10, 1961. Motion by Councilman Brown, seconded by Councilman Towner, and carried, that permission be granted subject to the conditions of the City Safety Committee. PROPOSED ANNEXATION NO. 47 PROPOSED ANNEXATION TO CITY OF COVINA NOTICE OF HEARING REQUEST OF PLAZA MERCHANTS ASSOCIATION City of Covina - no objections No objections Public Utilities Commission regarding Greyhound Corporation application for fare increase - Interstate only. June 6 - State Building, San Francisco. For reconsideration of an application for a barbeque dinner sale at the West Covina, Plaza in conjunction with "Crazy Day Sales." Mr. Newsom: We have held these dinners in Compton, Lynwood, Monterey Park, practically all over the County, and they have been approved by the Health Department. The building is a metal building and is fireproof, and we do not see why this request was rejected. It will be next to the Shopping Bag Market in the front on the high- way side. The building is 701 x 91 and will be about 100 feet from the store, out in the middle of the parking lot. 0 • • C-. C. 5-8-61 Page Thirty REQUEST OF PLAZA MERCHANTS ASSOCIATION - Continued Councilman Snyder: One day? Mr. Newsom: Three days, Thursday, Friday and Saturday. Councilman Brown: Who is catering this? Mr. Newsom: Food is donated or rather sold at a very low price. Councilman Brown: Who is cooking the food? Mr. Newsom: I will, that is my business. Councilman Brown: You will cater it here? Mr. Newsom: Yes, a chicken dinner to be sold for thirty-nine cents. Councilman Snyder: Is that the only cooked item? Mr. Newsom: Yes. Councilman Snyder: All others are packaged? Mr. Newsom: Yes. Councilman Snyder: Are there any dishes to wash? Mr. Newsom: All dishes are disposable. Councilman Snyder: The building has been previously used for this? Mr. Newsom: Yes. Councilman Barnes: What is the name of your organization? Mr. Newsom: The U. S. Catering Service. Councilman Towner: it seemed we had the problem of this being in violation of ordinance. Mayor Heath: What part of the ordinance is it? Councilman Towner: Violation of precise plan. Mr. Joseph: Section 9211.1, all business must be conducted within a wholly enclosed building. Councilman Snyder: But I think this would be the same way a tent would and also fall under what was permitted at Eastland --the Chevy Show. City Clerk Flotten: Will people eat in this building? C. C. 5-8-61 Page Thirty-one REQUEST OF PLAZA MERCHANTS ASSOCIATION - Continued Mr. Newsome City Manager Aiassa: Mr.Newsom: Mayor Heath: They can do so, or take it with them. This should be cleaned up after. It would be. Would he need a business license, building permit? Councilman Brown: He would need a business license certainly. Councilman Towner: It would seem that if this type of operation has been permitted at Eastland relative to the Chevy Show, he could probably do it here. Councilman Snyder: Councilman Barnes: Councilman.Snyder: Mr.. Newsom: Councilman Barnes: City Manager Aiassa: posit to clean up the mess. The only difference would be the food I think food has been served at Eastland Shopping Center at some of the carnivals they have sponsored. I see no violation of ordinance, it is metal and enclosed. The building is aluminum and very light. We should ask for the $25.00 clean-up charge and deposit. Yes, and if it is left clean we will give back the deposit, but if not, we have the de - Motion by Councilman Brown, seconded by Councilman Barnes, and carried, that this request be granted, subject to meeting all the requirements of the City Safety Committee; that the amount of $25.00 shall be deposited ,rith the City to assure clean-up of the area and shall be returned if the area is left properly cleaned up, and that a business license be obtained. POPPY DAYS APPROVED Request of West Covina American Legion Post 790 Auxiliary to sell Veteran made poppies on May 26 and 27th. Motion by Councilman Barnes, seconded by Councilman Towner, and carried, that permission be granted to sell poppies on the dates indicated. C. C. 5-8-61 Page Thirty-two REQUEST OF DISTRICT COMMITTEE Paid advertisements to be OF CAMPFIRE GIRLS, MT. SAN placed around the edge of ANTONIO COUNCIL, FOR SOLICITING full page advertising rela- CITY MERCHANTS tive to a Pancake Breakfast to be held. This matter was referred to the Chamber of Commerce for consid- eration by their Executive Committee and the communication from their Manager is that it was unanimously agreed that due to the multiplicity of requests for each soliciting of City Merchants, this should be discouraged. Motion by Councilman Towner, seconded by Councilman Barnes, and carried, that it should be indicated that the Council does not deny the request to solicit, but on reference to the Chamber of Commerce, Council has been advised they have recommended to dis- courage this type of request because of the many appeals made to merchants on similar types of operation. REQUEST OF THE MORMON Bake sale in front of J. C. CHURCH OF.WEST COVINA Penney's store in the West Covina Plaza on May 27th. The City Clerk stated that such requests had been asked for in the past, and usually have been denied. Councilman Towner: If that has been our consistent policy, then I would go along with it, but I do recall seeing such sales in front of Penney's. Councilman Barnes; one day per year, out of doors, and mission at such a time. They could be advised that our ordinance limits sales of this type to be permitted possibly they could get per - City Attorney Williams: This would violate the ordinance to permit this sale other than what is in the ordinance. Some of these ordinances are new, so there could have been such an activity before the more recent ordinances were passed. Councilman Brown: Technically, we can't grant it because the ordinance says this should all be within a building. Motion by Councilman Towner, seconded by Councilman Brown, and carried, that the request of the Mormon Church to hold a bake sale as indicated cannot be granted due to an existing ordinance pro- hibiting it. REQUEST TO PLACE ADVERTISING To advertise the County Fair to BANNERS IN THE CITY be held in Pomona from September • APPROVED 13 through October 1, 1961. Motion by Councilman Brown, seconded by Councilman Barnes, and carried, that the request to place advertising banners in the City relative to the County Fair be approved, subject to meeting all the requirements of the City Safety Committee. is • C- C. 5-8-61 MAYOR'S REPORTS EXPIRATION OF COMMISSIONER APPOINTMENTS Page Thirty-three Mayor Heath stated that we have Commissioners whose terms are expiring in both the -Recreation and Parks Commission and in the Planning Commission. Mr., George Henry is serving the remainder of Mr. Wayne C. Bates' term, which expires June 30, 1961, and Mrs. Vivian Heath and Mr. William H. Johnson, who were recommended by the West Covina School Board in 1958,.also have their terms expire on June 30, 1961. City Clerk Flotten: Mayor Heath. - I called the school district on this matter, and they asked to be notified in writing. It should be done, then. Mr.. City Clerk, will you notify the School Board? We also have two members of the Planning Commission whose terms are ready to expire, Mr. Douglas Launer and Mr. Andrew Renwick. These terms, too, will expire at the end of June. The terms of Mr. Jack- son and Mr. Hall will expire -next year, and Mr. Thompson's in 1964. Possibly we could hold a study session on this before the time of these expirations. APPOINTMENTS OF Mayor Heath: I would like to COUNCIL REPRESENTATIVES ask that we attend our selected meetings a little more regularly than we did last year. I have been advised that a couple of our groups are low in morale because they feel the Council is not in back of them, due to the fact there is no representation of Council to their meetings, and they seem pretty bitter about it, and that doesn't do Council any good. This liaison is something we take on which should be carried out to the best of our abilities. I have rotated these appointments in the same order done last year, going back to one year ago, with one exception. PLANNING COMMISSION - 3 months - Councilman Brown with the alternate Councilman Towner RECREATION AND PARKS - 3 months - Councilman Towner with the alternate Councilman Barnes PERSONNEL - 3 months - Councilman Snyder with the alternate Councilman Brown EAST SAN GABRIEL VALLEY. - 1 year - Councilman Brown. This is PLANNING COMMITTEE a repeat. LEAGUE OF CALIFORNIA CITIES - 1 year - Councilman Snyder EAST SAN GABRIEL WATER ASSOCIATION - 1 year - Councilman Barnes REGIONAL LIBRARY - 1 year - Councilman Snyder • 9 C C . 5-8-61 COMMISSION APPOINTMENTS - Continued SANITATION - 1 year CIVIL DEFENSE - perpetual Page Thirty -Four - Councilman Barnes - City Manager Aiassa It was noted that missing alternates on some of these committees would be indicated at a later time. RECREATION AND PARKS BOND Councilman Snyder: I am still ISSUE a bit apprehensive about the _ political strategy.the Recre- ation and Parks Commission plan to use.for the bond issue ---anything that employs an angle this way, that doesn't go all out. I hope it passes, but I also think it is good political strategy to "run scared" no matter how strong you think your position is because this strategy doesn't take into account they might get opposition, and they would not be prepared to meet it, and they should be pre- pared to meet it. Councilman Brown: Sometime back we discussed the Agenda and the ways to speed the meetings up. For two or three meetings, we had all the details on the Agenda and spent little or no t1ine on it, because it was all before us, but now we are getting oral information again and I am wondering how this other idea fell by the wayside. I, for one, felt it helped,and did speed up the meetings, and if the information was all written, it would speed it up again. I would like to question the City Manager on this door-to-door soliciting and doing business without a license, and if it isn't the responsibility of the police, when they have a complaint filed and called into them, to make any arrest as well as the enforce- ment officer? City Manager Aiassa: They should apprehend them and bring them in. Councilman Brown: I understand there was a com- plaint to the police along this line, and it was stated they couldn't do that, and that it was up to the enforcement officer. Mayor Heath: The person soliciting was doing this relative to sharpening knives, lawn mowers, and was operating without a.license, whereas people in the City doing this business have a license. I understand the police approached this individual from outside the City and told him to stop his operations, and then moved on, but they didn't apprehend him so he kept right on. • 0 1-1 C. C. 5-8-61 Page Thirty-five Mayor Heath: There is a letter from Mr. Bonelli to the County Road Commissioner in relation to County Aid for building of Cameron Avenue, in the amount of $46,000. It.was felt this amount was in jeopardy, because of certain comments, and I wrote Mr. Bonelli to ask if he would look into the matter, and we have the letter back that he wrote to the Road Commissioner. .I called Mr. Bonelli today, and he inferred there should be some answer to this by the end of the week. If we do not obtain this aid from the County, we may be in trouble on the development of Cameron Avenue where we have these large businesses which we expect to have developed in that area in the next six months. MEETING OF INDEPENDENT CITIES OF LOS ANGELES COUNTY welcome any member of Council at this meeting. May 17, 1961 at Southgate. Mayor Heath indicated he was going to attend and would who might also desire to be present DEMANDS APPROVED Motion by Councilman Towner, seconded by Councilman Towner, that Demands in the amount of $91,119.79, as shown on Demand Sheets C-259, C-260, C-261, and B-76 be approved. This to include fund transfers in the amount of $59,915.04. Motion passed on roll call as follows: Ayes: Councilmen Brown, Towner, Barnes, Snyder, Mayor Heath Noes: None Absent: None There being no further business, motion by Councilman Brown, seconded by Councilman Towner, and carried, that the meeting be adjourned at 11:05 P. M. ATTEST: City Clerk APPROVED Mayor