01-16-1961 - Regular Meeting - Minutes0.
MINUTES OF THE ADJOURNED REGULAR MEETING OF THE CITY COUNCIL
CITY OF WEST COVINA, CALIFORNIA
January 16, 1961
The meeting was called to order by Mayor Heath at 7:35 P.M. in the
West Covina City Hall..
ROLL CALL
Present.- Mayor Heath, Councilmen Towner, Barnes, Snyder
Others Present.- Mr. George Aiassa, City Manager
Mr. Robert Flotten, City Clerk
AGREEMENT FOR THE COLLECTION
OF GARBAGE AND RUBBISH
WITHIN THE CITY
APPROVED
Between the City of West Covina
and the West Covina Disposal
Company, a corporation.
(Paul W. Thorsen)
From January 1, 1961 to and
including December 31, 1972; with the provision that request of
revision of terms or fees, by either party, may be made at the
end of each 4-year period,
Mayor Heath: I believe everyone has received
the revised copies of the agree-
ment. I have gone over it and
am satisfied with it, the City Attorney has gone over it and has
indicated he is satisfied with it, and 1 believe the City Manager
is satisfied with it.
City Manager Aiassa: I have no comment. However, all
the changes that Mr. Williams
recommended are contained in
this new agreement, and I discussed with him any questions which
I had in mind relative to it.
Councilman Towner.- Were there any changes later
than what had been previously
discussed and recommended?
City Manager Aiassa: No, this was the revisions.
Motion by Councilman Towner, seconded by Councilman Barnes, that
the contract with the West Covina Disposal Company, a corporation,
(Paul W. Thorsen) be approved and authorization given for the
Mayor and City Clerk to sign said agreement contract.
Motion passed on roll call as follows:
Ayes.- Councilmen Towner, Barnes, Snyder, Mayor Heath
Noes: None
Absent: Councilman Brown
RECOMMENDATION OF THE Re: American Little League
RECREATION.AND PARKS Concession Stand at Cortez Park.
COMMISSION
Mayor Heath: There was action taken at the
regular meeting of the Recreation
and Parks Commission recommending
that the American Little League concession stand at Cortez Park be
Adj. C. C. 1-16-61 Page Two
RECOMMENDATION OF THE RECREATION AND PARKS COMMISSION - Continued
Mayor Heath (Continued):
• approved as submitted in their letter and floor plan, subject to
the approval of all City departments concerned.
The agreement is that if the City will remove the.present wooden
refreshment stand in Cortez Park, the City will get a new refresh-
ment stand, free of charge, constructed of cinder block and the
only expense involved to the City would be the removal of the old
stand.by the City.
City Manager Aiassa: I would recommend that you hold
this matter at this time and
present it again at your meeting
of the 23rd, at which time full Council should be present and will
have had the opportunity to look it over.
Mayor Heath:
Councilman Towner:
Mayor Heath:
This should have come before us
a month ago and they are pressed
for time.
However, I am wondering why the
City should assume any responsi-
bility.
The present building is the City's
property.
Councilman Snyder: Evidently, it has been indicated
that there is no need for sewer
facilities now, but possibly
there should be pipe placed beneath the concrete floor based on
the contingency they would have to change their mind.
Councilman Barnes: This is a permanent structure.
At the time the Little League
took over the present building,
it --was only -as a temporary structure. Now I think we should con-
sider as to whether we want this type of building in the center of
cortezi Park. Does this conform to our plans so far as the over all
park plan?
Mayor Heath: Perhaps we should hold this
over and present it at the
regular meeting.
Councilman Towner: Do we have a master plan for
Cortez Park?
City Manager Aiassa: Yes, we do, and I haven't had
the opportunity to go into
the finer details of this
matter, but the time between now and your next meeting would
enable me to do so, as well as members of Council.
Councilman Barnes:
I do not think it showed this
building on the plan at all
for Little League.
It was the consensus that this be held over as suggested.
•
Adj. C. C. 1-16-61
Page Three
AZUSA AVENUE BRIDGE OVER City Manager Aiassa: The State
WALNUT CREEK WASH has generally indicated the
route alignment to be established
for Route 39, which is going
straight south on Azusa Avenue over the hill. This was published
in the Sunday Times, 1/15/61. Does the Council want to continue
with the money we have available to put in the bridge, even if
the reality of this freeway will be in three, to five or seven
years before it will be developed or they (State) can put money
into it.
Councilman Snyder:
City Manager Aiassa:
Councilman Barnes:
City Manager Aiassa:
Mayor Heath:
Councilman Barnes:
be advantageous to us to put in
If it becomes a freeway, the
four lanes won't be big enough.
Right, and they (L.A.C.F.C.)
can build the channel without
disturbing the existing bridge
structure.
At this time, weren't we going
to put in footings for the
bridge?
Construction of footings for
four lanes, but put in two lanes
for the present.
They can build the channel and.
when Route 39 is through, they
can take out bridge and put in
one of ample width.
If this should not go through in
actuality, we would have to
install a bridge, and it might
the footings at this time.
Mayor Heath: This is correct, but the City
Manager advised the City Council
that the present channel can be
improved without removing existing bridge and all cost will be the
responsibility of the City of West Covina.
City Manager Aiassa: We held off on the Azusa Bridge
because we didn't know just what
the State was going to do.
Recommendations were to do nothing at first. Actually, they are
building a 95-foot x 8-inch bridge with a depth of 42 feet x fl-
inches, building four lanes, and this is the final adopted plan.
Councilman Barnes:
Is Mr. Cameron still on this
Committee?
City Manager Aiassa: I talked to him Saturday on the
phone, and he indicated there
was an item in the.paper which
would come out on Sunday, which it did, showing the map and route
alignment. Further study would be required before finalization
could be determined by the State Division of Highways.
Can we survive five years with what is now on that location? The
cost to us would be approximately $,57,000.00, or same cost as the
Vincent Avenue bridge without improved approaches.
•
•
Adj. C. C. 1-16-61
AZUSA AVENUE BRIDGE - Continued
Councilman Snyder:
City Manager Aiassa:
Councilman Towner:
Page Four
I do not think we can hardly
afford to put $57,000.00 into
this and then tear it out in
four years or so.
We have a week to notify them of
our plans, because on February 10
it will be approved and going to
bid.
Is it possible they would be
putting the State route through
prior to that time indicated?
City Manager Aiassa: Mr. Cameron indicated that he
will check on the matter in
Sacramento to see if he can
find out how long, in years, that money will be allocated. At
present, the monies are allocated for these proposed locations.
The Azusa Avenue Bridge is a bottleneck, we know, but you can't
take care of the street grade north to the freeway because of the
need for a major drain. There is also an existing old pump
installation which is a real mess, and extremely costly to the City
to relocate or reduce to street grade.
Councilman Snyder:
City Manager Aiassa:
Councilman Barnes:
City Manager Aiassa:
Mayor Heath:
they construct the new freeway.
Councilman Towner:
Even with the bridge, you can't
get rid of the old pump house.
It would be a condition of
required change if new bridge
is constructed; otherwise, it
will be a bottleneck.
What would it cost to put in
the footings at this time?
The footings run approximately
$20,000.00. That is what the
L.A.C.F.C.D. figured for
Cameron Avenue.
If we do this at this time, we
are putting them in for the
convenience of the State when
Not necessarily. They may not
even use those.
Mayor Heath: As I understand it, the State
has stipulated this is Highway
39 and eventually, may be five
or ten years, it will be a major road, and when it is, they will
come in and rip out whatever is in there putting in, possibly, a
six -lane bridge. It all depends on how long we can wait before
we need that six -lane bridge.
Adj. C. C 1-16-61 Page Five
AZUSA AVENUE BRIDGE -Continued
City Manager Aiassa: Cameron Avenue footings were
estimated at $12,500.00, and
. we had County financial sup-
port, although these are only estimates. However, our last
estimate was $20,000 for Cameron footings.
Councilman Snyder:
Councilman Towner:
City Manager Aiassa:
have 2 two-lane wood structures
$5,000.00 or more. This has to
We could retain the one we have,
Councilman Snyder:
I think we should wait for the
State.
I do too.
We should do something so far as
the bridge structure in that
location is concerned. We could
or something comparable for possibly
be checked and cost estimate figured.
reinforce it and add another one.
Can we do it?
City Manager Aiassa: That is the major question
because of the existing pump
house in the existing street
right-of-way. We would probably have to move the whole existing
deck over. It will have to be investigated, and we haven't gone
into it completely. We might even make it three lanes. Nothing
is recommended until it is completely investigated.
Mayor Heath:
Councilman Snyder:
City Manager Aiassa:
I don't think, though, that you
could do it for less than twelve
or fifteen thousand.
I would see no benefit in
three lanes.
Two lanes are real tight and
definitely inadequate.
Councilman Towner: So far as the immediate decision
is concerned, I would concur in
abandoning the widening of the
Azusa Avenue bridge to four lanes and taking that $57,000.00 out
of there and then decide the further question of the bridge at our
leisure a little later on.
Councilman Barnes:
thing about that building?
underground?
• City Manager Aiassa:
Wasn't the water company notified
some time ago this was taking
place and they should do some -
Weren't they going to put the pumps
improvements as part of precise
If ever they developed that
precise plan, which they never
did, they would make certain
plan requirement.
Adj. C. C. 1-16-61
Page Six
AZUSA AVENUE BRIDGE Continued
Motion by Councilman -Towner, seconded by Councilman Snyder, that
Plans and Specifications be amended to eliminate the four. -lane
bridge from Azusa Avenue, i.e.; delete the construction of the
Azusa Avenue brid e which is now attached to the present plans
for improvement(s�.
Motion passed on roll call as follows:
Ayes: Councilmen Towner, Barnes, Snyder, Mayor Heath
Noes: None
Absent: Councilman Brown
PROPOSED EXTENSION OF This proposal was presented to
CAMERON AVENUE the County, and Mr. Bonc-lli and
the County Road Commissioner
have indicated this will be
tentatively committed to the 61-62 budget.
SIX MONTHS BUDGET REVIEW
From Vaughn D. Walters, Director
of Finance, dated January 11, 1961.
A six months budget review of the budget was conducted by the
Finance Office and conferred with each and all department heads as
to the status of all budget accounts.
The accounts are in good condition and only a few minor adjustments
are necessary.
The only apparent surplus of any significance at this time which is
definitely no longer needed exists in several salary accounts which•
are listed below. It is recommended that the City Council reduce
budget appropriations for these accounts in the amounts indicated.
This is not absolutely necessary, however, inasmuch as they will
automatically revert to surplus at the end of the fiscal year.
There are a few accounts which are running short and which must
have additional appropriation by the City Council for six months.
These accounts plus additional request items are included as
listed.
1. Reduce Budget Appropriation
a)
113
A,
Planning Department Salaries
$3,000.00
b)
120
A,
Engineering Salaries
5,000.00
c)
140
A,
Police Salaries
7,500.00
d)
141
A,
Fire Department Salaries
5,000.00
e)
142
A,
Building Department Salaries
3,000.00
f
150
A,
Sanitation Department Salaries
5,000.00
$28,500.00
These surplus amounts have been conservatively estimated in order
not to jeopardize any of the salary accounts involved.
0
Adj. C. C. 1-16-61
SIX MONTHS BUDGET REVIEW - Continued
2. Additional Appropriations
a
b
c
d
e
f
g,
h
110 L,
110 U,
110 W,
10-1,
14-1,
102 A,
117 G,
129 C,
(i) 129 D,
(j) 129 G,
Page Seven
Building Maintenance, Lumber, Nails, etc. $ 650.00
Building Maintenance, Utilities 1,000.00
Building Maintenance, Electrical supplies 500.00
City Clerk, Capital Outlay (typewriter) 246.52
Fire Department, Capital Outlay (typewriter) 416.52
City Manager, Salaries 1,050.00
General Office Supplies 1,000.00
Director of Public Services, Meetings,
Travel, Conferences 200.00
Director of Public Services, Subscriptions,
Dues, etc. 10.00
Director of. Public Services, Office
Supplies 50.00
$5,123.o4
Explanations of Additional Appropriations
(a) Items (a) and (c) are due to heavy work load in this department
and numerous unanticipated requests. We have curtailed all
activity pending additional appropriation. Item (b) is not
controllable (utilities at City Hall).
(b) Item (d) is needed to publish codification of ordinances.
Present machine is worn out and costing numerous service calls
with unsatisfactory results. Amount requested is net cost
after trading in old machine.
(c) Item (e) is requested by Fire Department since they are
returning $5,000.00 surplus. Typewriter is badly needed.
Prefer electric model, but at least standard type is neces-
sary if electric is not allowed.
(d) Item (f) is due to Manager's salary increase and extra time
for part-time steno. (Street projects, file revisions, etc.)
(e) Item (g) is due to increased
supplies and increased use
greater savings on forms).
inventory of general office
of multilith machine (effecting
(f) Item (h), (i) and (j) are needed to continue normal operations.
Budget provisions were inadequate.
City Manager Aiassa: Item (f) is City Manager's
allocation. We should have a
little extra money in case we
do any special project, which requires considerable clerical work.
We are cutting operation real fine and taking a try with this
allocation, but we may find we will need more, because it is the
quality of our reports that get us over. However, as you can see
from the report, this should put us in real good condition for.the
• next remaining six months.
Motion by Councilman Barnes, seconded by Councilman Snyder, that
the budget appropriations be reduced by $28,500.00 as per the
report submitted by the Finance Officer and increase the additonal
appropriations as allocated on the basis as recommended by the
Finance Officer under the report dated January 11, 1961.
•
Adj. C. C. 1-16-61
Page Eight
AREA D The City Manager indicated that
he and the Staff had a discussion
meeting with Mr. Henry Eaton,
Area D Director, and it was recommended that Mr. Eaton meet with
the other eight (8) cities not participating members and that after
he had met with them, Mr. Eaton would then meet with this City again.
MAYORS MEETING
Mayor Heath; I attended the Mayors' meeting,
and the City of Azusa has increased
their pay scale for the Police
Department. I had the City Staff check into this to see what this
was, and how it compared with our City's present salary range at the
present time. In only one place is the City of Azusa higher than
we are.
The Committee of Mayors were quite concerned about this, because
they are indicating to their cities to hold the line on expendi-
tures, and these pay raises were far from holding the line since
they had made it retroactive to last July. The reason they could
do this is that last July the City Council of Azusa stated that
any raise given would be retroactive to that time and under this
condition it could be legally authorized, although otherwise it
couldn't have been done.
I presented this because there
the other cities concerning the
in line with our present salary
our new salary study is made.
UPPER EAST SAN GABRIEL
VALLEY WATER ASSOCIATION
was quite a bit of
raises given. But
range and could be
$100.00.
discussion from
it is fairly
studied when
MEMBERSHIP FEE Mayor Heath indicated what had
previously taken place in dis-
cussion relative to this
matter and stated that he felt that if it is our desire to stay
abreast of what is going on, that possibly the City should remain
members of this association.
Councilman Barnes: We now, or at least I do, get
the Minutes from the Water
District in which information
is now coming out on the study being made in the district asking
for supplemental water or finding out if we need it in the area.
I think these reports are important to the Council so that we
keep abreast of these studies and the findings that are made.
I also feel that it is
study session on this,
or another, because at
was requested that all
State, what their need
East San Gabriel Water
report and the maps sh
important, and Council should go into a
as to whether we want to join this district
the time Proposition No. 1 was passed, it
districts that were formed submit, to the
s would be in each district and the Upper
Association included West Covina in their
Dwed this.
If we want to join the Upper East San Gabriel Water District, we
should do it or make up our minds to join the other district,
because in relation to the supplemental water from Feather River,
we should be on record as needing so much water in the area.
This is important, not whether we join a district today or tomorrow,
but to designate which one we will join.
Adj. C. C. 1-16-61 Page Nine
UPPER EAST SAN GABRIEL WATER ASSOCIATION Continued
Councilman Towner: However, what is before us is
whether we stay in this Assoc-
iation, which isn't one or the
other of the water districts.
Councilman Barnes: This Association is only for
publicity and meets quarterly.
I feel we would find the inform-
ation useful in getting Minutes from the Association and the
district with copies to the Council, after submission to the City
Manager, for consideration.
Mayor Heath: Do you feel this is the correct
district to join? Isn't there
one that is Alhambra, Azusa,
Monterey Park?
Councilman Barnes: This is the question that we
should study in study session.
I believe I can get the repre-
sentatives (of the water districts) to meet and discuss this with
Council.
Mayor Heath: Let's talk this over at the end
of our meeting.
RECREATION AND PARKS SPECIAL The City Manager indicated that
ELECTION a report had been presented
HELD OVER relative to the cost figures,
and other information, for a
special election and that there
is a difference between a school election cost and City election
cost because of the Government Code.
It was consensus that this matter be held over and discussed at
regular meeting.
There being no further business, motion by Councilman Barnes,
seconded by Councilman Towner, and carried, that the meeting
be adjourned at 8:10 P.M.
APPROVED_i�t-e�>�
Mayor
ATTEST:
0 City Clerk