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11-14-1960 - Regular Meeting - Minutes. 10 MINITTES — OF THE REGULAR MEETING OF THE CITY COUNCIL CITY OF WEST COVINA., CALIFORNIA November 14., 1960 The meeting was called to order by Mayor Heath at 7-35 P.M. in the West Covina City Hall. The Pledge of Allegiance was led by Councilman Barnes, with the invocation given by the Rev. 0. E. Tolliver of the Delhaven Christian Church. ROLL CALL Present; Mayor Heath, Councilmen Brown, Towner, Barnes Others Present: Mr. George Aiassa, City Manager Mr. Robert Flotten, City Clerk Mr. Harry C. Williams, City Attorney Mr. Harold Joseph, Planning Coordinator Mr. Thomas Dosh, Public Services Director Absent.- Councilman Snyder (to 7:50 P.M.) APPROVAL OF MINUTES October 24, 1960 - Approved as corrected as follows. - Page 7 - The motion relative to the purchase of staff cars should have read "including the trade-in of three (3) 1955 Fords" instead of "including the trade-in of one (1) 1955 Ford" as shown. Page 30- The seventh line of the last paragraph, relative to the statement of Councilman Barnes, , should have read "Feather River water" instead of "Feather River Project" as shown, I I "ITY CLERK'S REPORTS RESOLUTION NO, 1950 Final Map of Tract No. 21913 (Gar-Lo, -Lnc.) ADOPTED The City Clerk presented: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA APPROVING A FINAL SUB -- DIVISION MAP OF TRACT NO. 21913; ACCEPTING THE DEDICATION THEREIN OFFERED; ACCEPTING AN AGREEMENT BY THE SUBDIVIDER AND A SURETY BOND TO SECURE SAME." The City Clerk: stated that the bond covers both the street improve- ments and sanitary sewers., and that the Tentative Map was approved on January 25, 1960. LOCATION: North side of Merced Avenue, between Valinda and Pima Avenues. United States Fire Insurance Company Bond No. 586800 in the amount of $19,500-00. Mayor Heath: Hearing no objections, we will waive further reading of the body of the resolution. C. C. 11-14-60 Page Two RESOLUTION NO. 1950 - Continued Motion by Councilman Barnes, seconded by Councilman Brown, that said resolution be adopted. Motion passed on roll call as follows.- Ayes.- Councilmen Brown, Towner, Barnes, Mayor Heath Noes.- None Absent. Councilman Snyder. - Said resolution was given No. 1950. RESOLUTION NO. 1951 Final Map of Metes and Bounds Subdivision No. 135-154 (William B. Corliss) ADOPTED The City Clerk presented.- "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA APPROVING A FINAL SUBDIVISION MAP OF METES AND BOUNDS SUB- DIVISION NO. 135-154; ACCEPTING AN AGREEMENT BY THE SUBDIVIDER AND A SURETY BOND TO SECURE SAME. P4 The City Clerk stated that the Tentative Map on the Metes and Bounds Subdivision had been approved in April of 1959, and that the deed for the widening of Merced will be presented to be accepted by the Council at their next regular meeting. LOCATION.- Northwest corner of Sunkist and Merced Avenues, Indemnity Insurance Company of North America Bond in the amount of $2,000.00 for street improvements. Mayor Heath. - Hearing no objections, we will waive further reading of the body of the resolution. Motion by Councilman Brown, seconded by Councilman Barnes, that said resolution shall be adopted. Motion passed on roll call as follows.- Ayes.- Councilmen Brown9 Noes.- None Absent.- Councilman Snyder Towner, Barnes,,Mayor Heath Said resolution was given No. 1951. RESOLUTION RELATIVE TO Final Map of Metes and Bounds Subdivi.sio No. 135-173 (George Sofield) HELD OVER LOCATION.- South side of Workman Avenue, west of Citrus Street Approving a final map of Metes and Bounds Subdivision No. 135-173, subject to receipt of parking agreement. The question was raised by Council as to whether the parking agree- ment had been received, and as indications were answered in the • negative, Councilman Towner questioned as to whether this could be finalized with the condition indicated. The City Attorney stated that Council could pass the resolution with the condition that it not be signed for the City until there is receipt of -the agreement, because it still has to be signed even after Council approved it. C . C . 11-14-60 Page Three METES AND BOUNDS SUBDIVISION NO. 135-173 - Continued Councilman Barnes questioned as to whether the City Attorney thought •that it was a good idea to do this way, and the City Attorney questioned as to whether this was a routine type of agreement or something that was "tailor made". Mr. Dosh indicated that the only reason the applicant desires it this way was so as not to have two weeks' delay, and that he intends to give to the City this parking agreement, although it has not yet been received, but that this resolution would not be released with- out all the conditions being fulfilled, and this parking agreement receipt is one of the conditions, Councilman Brown questioned how long this had been before Council. The City Clerk indicated the tentative map had been approved in September of 1960. Councilman Brown continued in his statement that he felt this might run into problems. Such things had been done before where there was parking overlapped, and he, personally, would rather hold over the resolution until all conditions are actually fulfilled, Councilman Towner also felt that all cond- itions should be fulfilled before passage of the resolution. Motion by Councilman Towner, seconded by Councilman Barnes, and carried, that the resolution relative to the Metes and Bounds Subdivision No. 135-173 be held over until all agreement are met. RESOLUTION NO. 1952 The City Manager presented and Requesting the Board of read-. Supervisors to permit the use "A RESOLUTION OF THE CITY of certain gasoline tax monies COUNCIL OF THE CITY OF WEST ADOPTED COVINA REQUESTING THE BOARD OF SUPERVISORS OF LOS ANGELES COUNTY OF THE STATE OF CAL- IFORNIA TO PERMIT THE USE OF CERTAIN GASOLINE TAX MONEY ALLOCATED AS HIGHWAYS THROUGH CITIES SPECIAL PROJECTS FUNDS TOWARD THE IMPROVEMENT OF SUNSET AVENUE OVER WALNUT CREEK WASH BY THE CONSTRUCTION OF REINFORCED CONCRETE BRIDGE INCLUDING ALL APPURTENANT WORK, AND CAMERON AVENUE OVER WALNUT CREEK WASH BY THE CONSTRUCTION OF REINFORCED CONCRETE FOOTINGS AND ABUTMENTS." City Manager Aiassa.- This is an allocation from the County, and they require a resolution to enable the money to be transferred back to use The amount is $55,200.00 and not $39,050.00 as indicated on the Agenda. Mayor Heath.- Hearing no objections, we will waive further reading of the body of the resolution. Motion by Councilman Barnes, seconded by Councilman Brown, that said • resolution be adopted. Motion passed on roll call as follows.- Ayes.- Councilmen Brown, Towner, Barnes, Mayor Heath Noes.- None Absent.- Councilman Snyder Said resolution was given No. 1952. I • C C. C. 11-14-60 Councilman Snyder entered the Chambers at 7:50 P. M. RESOLUTION NO. 1953 Accepting a grant of easement (Richard Millar) ADOPTED Page Four The City Clerk presented: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA ACCEPTING A CERTAIN WRITTEN INSTRUMENT AND DIR- ECTING THE RECORDATION THEREOF." LOCATION: South of Sunset Hill Drive and Emerald Avenue. Grant of easement in Lot 16, Tract No. 21524 for storm drain pur- poses. , Mayor Heath: Hearing no objections, we will waive further reading of the body of the resolution. Motion by Councilman Brown, seconded by Councilman Barnes, that said resolution be adopted. Motion passed on roll call as follows: Ayes: Councilmen Brown, Towner, Barnes, Snyder, Mayor Heath Noes: None Absent: None Said resolution was given No. 1953. RESOLUTION NO. 1954 Accepting a grant deed (Precise Plan No. 17 - Section 4 - South Hills Realty) ADOPTED The City Clerk presented: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA ACCEPTING A CERTAIN WRITTEN INSTRUMENT AND DIRECTING THE RECORDATION THEREOF." LOCATION: West Side of Citrus Street, north of Workman Avenue. For street widening purposes to be known as "Citrus Street." City Manager Aiassa indicated that all the improvements are in on this except dedication. Mayor Heath: Hearing no objections, we will waive further reading of the body of the resolution. Motion by Councilman Brown, seconded by Councilman Barnes, that said resolution be adopted. Motion passed on roll call as follows: Ayes: Councilmen Brown, Towner, Barnes, Snyder, Mayor Heath Noes: None Absent: None Said resolution was given No. 1954. r c. c. 11-14-6o RESOLUTION NO. 1955 Accepting a grant deed (Precise Plan No. 112, Section % - Dr. William M. Dubin) • ADOPTED Page Five The City Clerk presented: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA ACCEPTING A CERTAIN WRITTEN INSTRUMENT AND DIRECTING THE RECORDATION THEREOF." LOCATION: East side of Calif- ornia Avenue, north of Walnut Creek Parkway. For street widening purposes to be known as "California Avenue." Mayor Heath. Hearing no objections, we will waive further reading of the body of the resolution. Motion b� Councilman Towner, seconded by Councilman Barnes, that said resolution be adopted. Motion passed on roll call as follows. Ayes. Councilmen Brown, Towner, Barnes, Snyder, Mayor Heath Noes: None Absent. None Said resolution was given No. 1955. RESOLUTION NO. 1956 The City Clerk presented. Accepting a grant deed "A RESOLUTION OF THE CITY (Precise Plan No. 197 - COUNCIL OF THE CITY OF WEST .Thomas C. Bong) COVINA ACCEPTING A CERTAIN ADOPTED WRITTEN INSTRUMENT AND DIRECTING THE RECORDATION THEREOF." LOCATION. North side of. Puente Avenue, west of Azusa Avenue. For street widening purposes to be known as "Puente Avenue." Mayor Heath. Hearing no objections, we will waive further reading of the body of the resolution. Motion by Councilman Brown, seconded by Councilman Towner, that said resolution be adopted. Motion passed on roll call as follows: Ayes: Councilmen Brown, Towner, Barnes, Snyder, Mayor Heath Noes: None Absent: None Said resolution was given No. 1956. RESOLUTION NO. 1957 The City Clerk presented: Accepting a grant deed "A RESOLUTION OF THE CITY COUNCIL (Precise Plan No. 106 - OF THE CITY OF WEST COVINA Glenco Corporation) ACCEPTING A CERTAIN WRITTEN • ADOPTED INSTRUMENT AND DIRECTING THE RECORDATION THEREOF." LOCATION: South side of Wescove Place, west of 'Glendora Avenue. For street and highway purposes to be known as "Wescove Place." • Co C. 11-14-60 RESOLUTION NO.- 1957 - Continued Mayor Heath: Page Six Hearing no objections, we will waive further reading of the body of the resolution. Motion by Councilman Brown, seconded by Councilman Towner, that said resolution be adopted. Motion passed on roll call as follows: Ayes: Councilmen Brown, Towner, Barnes, Snyder, Mayor Heath Noes: None Absent: None Said resolution was given No. 1957. RESOLUTION NO. 1958 Accepting a bond (Precise Plan No. 219 — Charles J. Hurst, Jr.) ADOPTED The City Clerk presented: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA APPROVING A BOND TO GUARANTEE THE COST OF CERTAIN IMPROVEMENTS AND TIME OF COMPLETION." (Street improvements) LOCATION: South side of Service Avenue, west of Sunset Avenue. Aetna Insurance Company bond in the amount of $2,700.00 for STREET IMPROVEMENTS. Mayor Heath: Hearing no objections, we will waive further reading of the body of the resolution. Motion by Councilman Towner, seconded by Councilman Barnes, that said resolution be adopted. Motion passed on roll call as follows: Ayes: Councilmen Brown, Towner, Barnes, Snyder, Mayor Heath Noes: None Absent: None Said resolution was given No. 1958. RESOLUTION NO. 1959 Accepting a bond (Precise Plan No. 219 — Charles J. Hurst, Jr.) ADOPTED The City Clerk presented: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA APPROV- ING A BOND TO GUARANTEE THE COST OF CERTAIN IMPROVEMENTS AND TIME OF COMPLETION." (12-inch water main) LOCATION: South side of Service Avenue, west of Sunset Avenue. Aetna Insurance Company bond in the amount of $865.80 for a WATER MAIN. • Councilman Brown: Since when have we started taking bonds for water mains? City Manager Aiassa: We have an 8-inch main that stops at the Citrus Court building, and the Board of Fire Underwriters C . C . 11-14-60 RESOLUTION NO. 1959 - Continued Page Seven City Manager Aiassa (Continued) recommend a 12-inch main. He is paying for the 12-inch main for O the 60 feet in front of the prop- erty on the precise plan. We took the bond as a part of the provisions in the development of the precise plan so they have to provide the water main extension for the frontage property being developed. Councilman Brown: This is usually handled by the water company and not by us. • City Manager Aiassa: Yes, but actually they do no construction of water mains in the civic center. The City Council might have to come in for participation in the development of the civic center, and this is the only time that we can demand this, which is the requirement of the ordinance administered by the Fire Chief. There is still another section to develop, and instead of allowing them to develop just that 60-feet, it is better to retain a bond and there might also be some participation from the County for the library site. Councilman Brown - City Manager Aiassa- 8-inch line stops at the Courthouse of this property. I think this is an item that should have been brought before us before you started accepting bonds. It is only a provision for devel- oping 60-foot frontage, but the County put in an 8-inch line. The property line about at the end The water department and all the property owners involved in this particular development were at my office, and you received a copy of the written report where the Fire Department, under Chief Wetherbee, recommended a 16-inch line on Service, a 14-inch line down Center Street to Cameron to finish the curve. There is also a portion to go behind the property (south of the Court House) now occupied by the bond broker, because the 8-inch line is inadequate. There is also the problem that the library will now develop the piece of property to the east and to extend the main to their property and the property would normally use the 8-inch line. How the 8-inch line was put in, I do not know, and it should have been checked then as it is completely inadequate. This area is zoned for very heavy use and the 8-inch line is not adequate as rated by the Board of Fire Underwriters. We have a precise plan and a building permit given, and the only reason the bond was requested at this time was to assure the City in the future if an assessment district for a larger water main or a joint program of all these property owners, and then whoever puts up a bond would probably have to deposit cash. The only assurance in the bond is for the provision that a 12-inch line would be pro- vided. Councilman Brown: It would put the district together to enlarge these pipes? C. C. 11-14-60 Page .Eight RESOLUTION NO. 1959 - Continued City Manager Aiassa: We had an exhausting meeting on this. With the water company • saying, "What do you want to do; we will do whatever you want to do." The one property wants water, but the others are not ready to develop yet and no one knows what type of development will go in this location in the future. All the bond is doing is assuring us that once we grant a building permit, we have a token for negotiation and it keeps us from getting hit with the total cost, and if the line expands from 8 to 12 inches, and we have no assurance, then we will be left with the full cost of corrections. Councilman Brown: Councilman Barnes: erty for development, or will the in front of their property? City Manager Aiassa: people would have to participate, Councilman Barnes: This explains it satisfactorily. Does his $865.80 bring the 12- inch water main in from the existing main up to their prop- $865.80 pay for only that portion It is the portion of 60-feet in front of their property, then, going back towards Sunset, these also. Do they want to develop now? City Manager Aiassa: They will take temporary service out of the 8-inch line and this is the only protection the Council has if you grant a building permit. We didn't care to get into the water business, but the City should be protected in this location. I came back one day early from San Francisco just to be sure this was provided for. Motion passed on roll call as follows: Ayes: Councilmen Brown, Towner, Barnes, Snyder, Mayor Heath Noes: None Absent: None Said resolution was given No. 1959. SCHEDULED MATTERS BIDS PROJECT NO. C-134 AWARD OF BID TO • BODDUM CONSTRUCTION CO. LOCATION: Walnut Creek Parkway, east and west of California Avenue. Bids were received in the office of the City Clerk on November 10, 1960, with Notice of Publication received from the West Covina Tribune on October 27 and November 3, 1960, and as a news item in the Green Sheet on October 28, 1960. The report of the City Engineer indicated that on September 26, 1960, the City Council had approved the Plans and Specifications, with C. C. 11-14-60 Page Nine PROJECT NO. C-134 (Continued) authorization given to the City Engineer to call for bids. Partici- pation funds have been deposited by adjacent property owners in the • amount of $6,194.94, and the remainder of the project is to be borne by the City from budgeted funds for this purpose in 1957-58 and 1958-59. The property owners participating in this project include the Mobil Oil Company, Allen Developer Company, and Frank Bowker. A portion of the participation deposits will, perhaps, be refunded when the exact amount of this project has been determined. The recommendation, after analyzing the bids, is for the contract to be awarded to the Boddum Construction Company as the lowest responsible bidder in the amount of $18,824.87 with bid bonds to be returned to the unsuccessful bidders. The bids received were as follows: Correction BODDUM CONSTRUCTION CO. $18,824.87 AMAN BROTHERS 18,856.49 $18,856.50 CROWELL & LARSON 19,192.91 JASPER N. HALEY 20,265.37 20,265.38 LAIRD PAVING COMPANY 20,807.33 All bids contained 10% bid bonds. Motion by Councilman Brown, seconded by Councilman Towner, that the bid -on Project No. C-134 be awarded to the Boddum Construction Company as the lowest responsible bidder in the amount of $18,824.87, and that all bid bonds shall be returned to the unsuccessful bidders. Motion passed on roll call as follows: Ayes: Councilmen Brown, Towner, Barnes, Snyder, Mayor Heath Noes: None Absent: None HEARINGS ZONE CHANGE NO. 168 LOCATION: Puente Avenue, between (James L. Allen & Albert L. Snell) Irwindale and Yaleton Avenues. APPROVED Approval recommended by the Planning Commission under their Resolution No. 963 for the request to reclassify from Zone R-A to Zone R-3. Maps were presented and the resolution of the Planning Commission was read. The City Clerk stated that the record should show that Notice of this public hearing was published in the West Covina Tribune on November 3, 196o. • Mayor Heath opened the public hearing and stated that all those desiring to present testimony should rise and be sworn in by the City Clerk. C. C. 11-14-60 Page Ten ZONE CHANGE NO. 168 - Continued TN RAVnR • Mr. Albert L. Snell, Jr. At the time we were in for zoning 1160 S. Lark Ellen Avenue on the piece to the south, we West Covina were negotiating with a couple of churches and a medical center group on the area in question this evening. One of the churches dropped out completely and the other one was unable to raise the necessary funds. The medical group we were working with just faded away, and rather than continue to wait for them, we would like to incorporate this into the R-3 to the south for an over all better development of the property. Mr. E. McNeill: I am a member of one of the churches who was interested in this, and although I do not know what action this Council is going to take, I would like to state that we have no objection to this going R-3 if it should be so desired. There being no further testimony, the hearing was declared closed. Councilman Towner: I think this is a logical extension of that existing zoning, it com- pletes the picture. You have R-1 already granted in back of it, next to Yaleton, and I see no reason this should not be granted. Councilman Barnes: I see no objection. Motion by Councilman Towner, seconded by Councilman Barnes, and carried, that Zone Change No. 168 be approved. PRECISE PLAN OF DESIGN NO. 238 LOCATION: South side of Walnut (Frank B. Bowker) Creek Parkway, between California HEARING CONTINUED and Vincent Avenues. Appealed by Council on July 25, 196o. Letter from proponent requesting a delay of decision pending completion of negotiations with the County Flood Control for additional right- of-way. Continued from City Council meeting of October 24, 196o. Motion by Councilman Barnes, seconded by Councilman Towner, and carried, that'Precise Plan of Design No. 238 be continued to the next regular meeting of -the City Council. RESOLUTION NO. 196o The City Clerk presented: Determining the construction of "A RESOLUTION OF THE CITY COUNCIL Sanitary Sewers are necessary OF THE CITY OF WEST COVINA DETER- • (A'11-58-4) MINING THAT THE CONSTRUCTION OF ADOPTED SANITARY SEWERS IS NECESSARY AS A HEALTH MEASURE IN CALIFORNIA AVENUE AND OTHER STREETS." It was indicated that the Public Health Officers letter of analysis and recommendation had been spread in full in the Minutes of March 28, 1960, relative to this area. C. C. 11.-14-60 Page Eleven RESOLUTION NO. 1960 - Continued Mayor Heath: Hearing no objections, we will waive further reading of the body • of this resolution. Motion by Councilman Towner, seconded by Councilman Brown, that said resolution shall be adopted. Motion passed on roll call as follows: Ayes: Councilmen Brown, Towner, Barnes, Snyder, Mayor Heath Noes: None Absent: None Said resolution was given No. 1960. RESOLUTION NO. 1961 Establishing the charge for use of a public sewer installed (District A111-58-4) ADOPTED Mayor Heath: The City Clerk presented: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA ESTAB- LISHING A CHARGE FOR THE USE OF A PUBLIC SEWER INSTALLED IN CAL- IFORNIA AVENUE, BETWEEN VINE AND MERCED AVENUES . " Hearing no objections, we will waive further reading of the body of the resolution. Motion by Councilman Barnes, seconded by Councilman Brown, that said resolution shall be adopted. Motion passed on roll call as follows: Ayes: Councilmen Brown, Towner, Barnes, Snyder, Mayor Heath Noes: None Absent: None Said resolution was given No. 1961. RESOLUTION NO. 1962 Approving a map of assessment district ( A ' 11-58-4 ) ADOPTED Mayor Heath: The City Clerk presented: "A RESOLUTION OF -THE CITY COUNCIL OF THE CITY OF WEST COVINA APPROVING A MAP OF ASSESSMENT DISTRICT FOR THE IMPROVEMENT OF CALIFORNIA AVENUE AND OTHER STREETS IN THE CITY OF WEST COVINA." Hearing no objections, we will waive further reading of the body of the resolution. Motion by Councilman Brown, seconded by Councilman Snyder, that said resolution be adopted. Motion passed on roll call as follows: Ayes: Councilmen Brown, Towner, Barnes, Snyder, Mayor Heath Noes: None • Absent: None Said resolution was given No. 1962. u • C. C. 11-14-60 RESOLUTION NO. 1963 Adopting improvements plans and profiles and specifications (A'11-58-4) ADOPTED Mayor Heath: Page Twelve The City Clerk presented: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA ADOPTING IMPROVEMENT PLANS AND PROFILES, AND SPECIFICATIONS FOR THE IMPROVE- MENT OF CALIFORNIA AVENUE AND OTHER STREETS IN THE CITY OF WEST COVINA." Hearing no objections, we will waive further reading of the body of the resolution. Motion by Councilman Barnes, seconded by Councilman Towner, that said resolution be adopted., Councilman Brown: This says plans and specifications and there is an item to come before us relative to that, regarding changes, is that included in this? City Manager Aiassa: Councilman Brown: City Manager Aiassa: The only thing that will change is to add a paragraph relative to the changes on the plans. This hasn't gone to bid yet? RN Motion passed on roll call as follows: Ayes: Councilmen Brown, Towner, Barnes, Snyder, Mayor Heath Noes: None Absent: None Said resolution was given No. 1963. RESOLUTION NO. 1964 The City Clerk presented: Resolution if Intention to "A RESOLUTION OF THE CITY COUNCIL initiate proceedings for OF THE CITY OF WEST COVINA 1911 Act Improvement DECLARING ITS INTENTION TO (December 12- 1960 - A111-58-4) IMPROVE CALIFORNIA AVENUE AND ADOPTED OTHER STREETS IN THE CITY OF WEST COVINA, DETERMINING THAT BONDS SHALL BE ISSUED TO REPRE- SENT THE COST THEREFORY/, DECLARING THE WORK TO BE MORE THAN OF LOCAL OR ORDINARY PUBLIC BENEFIT AND THAT THE EXPENSE THEREOF SHALL BE ASSESSED UPON THE DISTRICT." Mayor Heath: Hearing no objections, we will waive further reading of the body of the resolution. Motion by Councilman Towner, seconded by Councilman Snyder, that said resolution be adopted. Motion passed on roll call as follows: Ayes: Councilmen Brown, Towner, Barnes, Snyder, Mayor Heath Noes: None Absent: None Said resolution was given No. 1964. C. C. 11-14-60 SANITARY SEWER DISTRICT A-11-60-1 ADDITION TO THE PRELIMINARY • REPORT ACCEPTED to the preliminary report of the RESOLUTION NO. 1965 Declaring intention to change work proposed to be done in District A-11-57-5 Sewer District ADOPTED Page Thirteen LOCATION: Magnolia Avenue and Larkwood Street Sewer District. Motion by Councilman Barnes, seconded by Counciman Brown,. and carried, that the addition City Engineer be accepted. The City Clerk presented: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA PRO- POSING TO CHANGE THE WORK IN ASSESSMENT DISTRICT A111-57-5, VANDERHOOF DRIVE AND OTHER STREET AND RIGHTS -OF -WAY IN THE CITY OF WEST COVINA." Cortez, Hollenbeck and Vanderhoof Drive Sewer District. Setting date of protest hearing for November 28, 1960, to receive any objections on said changes. Mayor Heath: Hearing no objections, we will waive further reading of the body of the resolution. Motion by Councilman Brown, seconded by Councilman Towner, that said resolution shall be adopted. Motion passed on roll call as follows: Ayes: Councilmen Brown, Towner, Barnes, Snyder, Mayor Heath Noes: None Absent: None Said resolution was given No. 1965. ACCEPT SEWER FACILITIES LOCATION: Magnolia and Vine Tract No. 24157 Avenues. (F. J. Zoelle) HELD OVER To accept sewer facilities in accordance with Notice of Com- pletion procedure. Motion by Councilman Barnes, seconded by Councilman Brown, and carried, that the acceptance of sewer facilities in Tract No. 24157 be held over to the next regular meeting. REVISION OF REPORT FOR SEWER LOCATION: Service Avenue, from REIMBURSEMENT IN PROJECT Orange Avenue easterly. NO. SS-13 APPROVED The report of October 5, 1960, was submitted for Council • approval, which was given by Council on October 19, 1960, relative to calculation which would reimburse the City for their portion of construction costs on the sewer in Service Avenue, Project SS-13. Subsequent to Council approval, it was brought out that a portion of these calculations pertaining to collecting reimburseable costs from properties located south of Service Avenue between Richland and Sunset Avenues were not legally justified. Reviewing of the City's policy pertaining to re- imbursement calculations for the City of West Covina dated February 15, 1955, verified the above statement. • • C. C. 11-14-60 Page Fourteen REVISION OF REPORT FOR SEWER REIMBURSEMENT - Continued The City's policy states as follows: "Reimbursement will be paid for these reasons. a. If considerable frontage is benefited outside Tract where said frontage is not across the street from a sewer line that a subdivider would have had to install to serve his own lots. Called FRONTAGE ASSESSMENT. b. If size of sewer is larger than the size which would have been required to serve the subject tract and serves property upstream not belonging to Tract owner and benefits that property upstream. Called ACREAGE REIMBURSEMENT. C. If sewer has to be placed deeper than normal and therefore costs more to install and is of benefit to property upstream not belonging to Tract owner. Called ACREAGE REIMBURSEMENT. The properties on the southerly side of Service Avenue between Richland and Sunset Avenues do not fall within the above three categories and for consistency, should not be included in the col- lections for Project No. SS-13. Technically, calculations substantiating the reimbursement costs should be revised since a portion of the over all area is to be eliminated. However, this is all City property with the exception of the Court House and Library site. The Court House has paid its share of the costs and cannot be further assessed. The contract for the library plumbing and connection has been let and the connection and reimbursement charges are a part of this contract. An change in respreading the assessment would amount to a charge of $474.96 as against $334.60 originally quoted. It is believed that the extra administration involved, and for the sake of good will, the charges should not be changed. This office, therefore, submits to the City Council that the City Engineers report dated October 5th be amended to include only Civic Center property located north of Service Avenue between Orange and Sunset Avenues and that calculations as submitted pertaining to this Civic Center property shall remain unchanged. Motion by Councilman Brown, seconded by Councilman Barnes, and carried, that the revision of the report for sewer reimbursement in Project No. SS-13, dated October 5, 1960, be adopted. REIMBURSEMENT AGREEMENT NO. 22 Report on Policy Modification APPROVED agreement the modification in the and the subject discussed with the and a policy recommendation to the LOCATION° Orange Avenue Sewers (Project No. SS-3) The report indicated that in the reviewing of this reimbursement collection of charges is warranted, City Attorney and the City Manager City Council formulated. At the time reimbursement calculations were prepared the Civic Center and commercial area were entirely in acreage, the project street right-of-way for Service and Cameron Avenues were known, but no improvements or dedication were completed, and the only method of spreading the charges was to include all of the undeveloped areas, including future street right-of-way. Now that the development of C. C. 11-14-60 Page Fifteen REIMBURSEMENT AGREEMENT NO. 22 - Continued this area is proceeding, the street pattern has been established, and it is felt that the properties fronting on Cameron and Service Avenues 0 should still logically and justifiably pay reimbursement charges for street right-of-way to be dedicated. .The location of Richland Avenue, running north -south between Cameron and Service, and the 20 feet street widening on Sunset Avenue south of Service, have presented inequities in payment of charges. There can be five corner lots developed. Under the present procedures dictated by the agreement, these corner lots will also be subjected to paying reimbursement charges on all street right-of-way to be dedicated and improved. This means that corner lots will be paying approximately double the reimbursement charges that interior lots of equal dimen- sions would be paying, but that they would receive no additional benefits. It is proposed that no reimbursement charges be collected for acreage to be dedicated as a part of Richland Avenue between Cameron and Service Avenues and as a part of the 20 feet widening of Sunset Avenue south of Service Avenue. This will not constitute a gift of public funds, as it will be stipulated that the reimbursement charges relinquished shall constitute fair compensation for the dedication of street right-of-way. Adopting this policy, the City will actually forfeit $489.10 in reimbursement charges. It is believed this is the most equitable method of resolving a rather awkward situation. It is impossible at this time to recalculate the reimbursement agreement because collections approximating $1800.00 have already been received from other areas in the District. To recalculate the agreement would mean either collecting additional reimbursement charges or refunding reimbursement charges, which at this late date is impossible. It is the recommendation that the policy modification of Reimbursement Agreement No. 22, as outlined in the text of this report, be approved by the City Council. Motion by Councilman Brown, seconded by Councilman Barnes, and carried, that the report of recommendations on policy modification relative to Reimbursement Agreement No. 22 be approved. PLANNING COMMISSION REVIEW OF PLANNING COMMISSION ACTION OF NOVEMBER 2, 196o 169 were set for hearing at the DETERMINING RELATIVE TO WALK-IN THEATRES APPROVED use not listed in the ordinance, by a resolution of the Planning the City Council. These matters were reviewed for the City Council by the City Clerk and it was indicated that Precise Plan No. 250 and Zone Change No. December meeting of Council. As a permitted use within C-2 zone as determined by the Planning Commission. The City Attorney stated that a (this was not) can be made definite Commission confirmed by a motion of C. C. 11-14-60 Page Sixteen DETERMINING RELATIVE TO WALK-IN THEATRES - Continued Motion by Councilman Brown, seconded by Councilman Barnes, and carried, that the Planning Commission be authorized to proceed . with this'matter on the basis that an indoor theatre is permitted in the C-2 zone and that the City Council approves the findings of the Planning Commission. AMENDMENT OF RESTRICTIONS IMPOSED ON DRY CLEANING PLANTS IN C-1 ZONE APPROVED The Planning Commission -amended their Resolution No. 456 to delete certain limitations imposed on this type of installation in C-1 relative to a limit of a total of 5 H.P. and two pressing units. Motion by Councilman Snyder, seconded by Councilman Barnes, and carried, that the findings of the Planning Commission relative to an amendment of the restrictions imposed on Dry Cleaning Plants in C-1 Zone be adopted on a temporary basis. Mayor Heath called a recess. Council reconvened.at 9:00 P.M. RECREATION AND PARKS DISCUSSION ON THE BOND ISSUE Councilman Barnes: I think that AS INDICATED ON RECENT GENERAL Vern Mottinger and his committee ELECTION BALLOT should be commended for a good job on this; however, they didn't have sufficient time to adequately present it. Councilman Snyder: I felt it might have been rushed through too fast, and I think that Council should have gone out on this like a regular political campaign, coffee hours, etc. Mayor Heath. - Councilman Snyder: Mayor Heath: Councilman Brown: • Mayor Heath: issue in two parts, and then if. One understanding was that Council was to stay out of it. It was the understanding, but I felt it was a mistake. I think we should study this and see if we can find the indications why it didn't go through. The survey showed that 13% of the population have swimming pools, multiply this by two and it almost knocks the bond out. This is what I pointed out in the beginning --we should split out the swimming pools and put the bond people voted against one------ • C. C. 11-14-60 DISCUSSION ON BOND ISSUE - Continued Page Seventeen Councilman Brown: People just do not want to vote themselves into a tax increase and so far as school and flood control bond issues, that took just a simple majority. Councilman Snyder: I do not think that it should be just dropped like the last time. We should have a continuing pro- gram and plan to be ready to present it again. It should be a con- tinuing workable plan so it is ready to go when it seems right to do SO. Councilman Brown: I would like to make the suggestion that perhaps the Council give some thought on a .05 increase to go toward parks. Councilman Towner: I think some study should be given to park improvements out of tax revenues. Councilman Brown: The people seemed to be in favor of it, and it would have passed if only a simple majority was needed, but where it takes two-thirds majority, I do not think we will ever pass it, as it takes only one vote to kill two votes. Motion by Councilman Towner, seconded by Councilman Snyder, and carried, that the,Recreation and Parks Commission be directed to study Proposition M and report their conclusions and their reasons therefor, with respect to the bond issue --what was good about it and also as to why it did not pass, and that they continue to study park development and financing for them and make recommendations to the Council. The City Manager indicated that the Commission had gone on record with members of Council relative to this bond issue pre -dating time, place, etc., and suggested a review of that communication from the Parks and Recreation Commission to Council. Councilman Brown: Councilman Barnes: It was requested to put it on later in the year. We had an official request for this in six months time relative to this issue. We should study this. Mayor Heath indicated that Council would wait until the report from the Commission is presented and then there could be decision as to whether Council wants to go ahead on this in six months, or a year from now, or fourteen years. GENERAL MATTERS ORAL COMMUNICATIONS - None WRITTEN COMMUNICATIONS - None • i C.. C. 11-14-60 CITY MANAGER REPORTS SEWER TRENCHES ON MAJOR AND SECONDARY STREETS cations as had been indicated in the Page Eighteen Motion by Councilman Snyder., seconded by Councilman Brown, that the following paragraphs be added to the plan specifi- report: "Sewer trenches in the streets listed below shall be paved with asphaltic concrete base material to the normal street configuration no sooner than ten (10) days, no later than twenty (20) days, after installation of sewer pipe. This trench base pavement shall be main- tained to the normal street configuration until the final resurfacing and seal coating of trenches in the district. If necessary we shall require metal plates over trench openings to be done at the discretion of the Director of Public Works or City Engineer. (This is in compliance with Ordinance No. 506.)" Councilman Barnes indicated the metal plates were fine, but that some contractors have wood, and he felt that perhaps either would be sat- isfactory. However, the City Manager indicated that he would be very dubious of wood although so long as they give us a bond.... APPOINTMENT OF MRS. CLEO BOSCHOFF Meeting at Sacramento November TO THE GOVERNOR'S CIVIL DEFENSE 22, 23, 196o. ADVISORY COMMITTEE The City Manager authorized Mrs. Boschoff to attend, subject to her providing a report on the happenings. Mrs. Boschoff has funds available for this expense, although this is not budgeted. Motion by Councilman Brown, seconded by Councilman Snyder, and carried, that Mrs. Cleo Boschoff, Director of Civil Defense, be authorized to attend the meeting at Sacramento November 22 and 23, 196o, subject to her providing a report relative to the meeting. Councilman Barnes: Has Mrs. Boschoff been to Sacramento before? City Manager Aiassa: Only to accept the award given her. Mayor Heath: Mrs. Boschoff presented a talk at the Women's Club of West Covina about two weeks ago, and I have received many complimentary remarks about the speech that she gave, and I think she should be commended. I would like to see Mr Aiassa convey this message to her. CIVIL DEFENSE SHELTER Mr. Joseph Bloom has withdrawn from this independent shelter project. EAST SAN GABRIEL VALLEY The East San Gabriel Valley PRIORITY HIGHWAY Planning Group has adopted a list of high priority highways for immediate construction. The engineering group and planning group has spent a great deal of time on this, and I think this is the first time the County, cities, and everybody got together, except for a few. But these streets have to be established and originate someplace and do conform with the metro- politan engineering report which was done quite a while ago. �I C. C. 11-14-60 Page Nineteen EAST SAN GABRIEL VALLEY PRIORITY HIGHWAY - Continued East-West Highways 1) Gladstone Street 2 Arrow Highway 3) Raymond Boulevard - Badillo Street - San Jose Diagonal - Covina Blvd. 4 Pacific A —1 - C,ar��rpn 5 Elliott Avenue - Amar Road,- Temple Avenue 6) Valley Boulevard North -south Highways 1) Indian Hill Boulevard 2 San Antonio Avenue 3 Lincoln Avenue (White Avenue) 4 San Dimas Canyon Road 5 Grand Avenue - San Jose Hills Road 6 Pass and Covina Road - Azusa Avenue 7) Seventh Avenue - Sunset Avenue - Irwindale Avenue 8 Workman Mill Road - Puente Avenue. Motion by Councilman Brown, seconded by Councilman Snyder, and carried, that the City Council of the City of West Covina goes on official notice in supporting this list of East San dabriel Valley Priority of Highways. It was the consensus that a letter of commendation be written stating appreciation of the work done by the particular group on this matter. JUVENILE OFFICERS SURVEY Councilman Barnes: There is one REFERRED TO THE PERSONNEL thing that we do not want to forget, BOARD FOR REVIEW AND and that is that at budget time we STUDY WITH REPORT TO asked for three officers and this CITY MANAGER juvenile officer, at which time we did not set any salary and at that time it was asked where we should set the salary for this special juvenile officer. It was stated it would be some place between an officer's salary and a sergeant's salary. I think that perhaps we will never find a juvenile officer for less money than a sergeant's salary, and when it goes to Personnel, it should be kept in mind that it be an officer qualified in this field and not just someone picked out of the Department. Councilman Brown: Councilman Towner: Councilman Barnes: Mayor Heath: Councilman Snyder: do good work here with a juvenile Personnel should write specifi- cations of the job and salary. I think this is why it is going to the Personnel Board. Make it clear this is a special officer to be hired from the! outside. I understand they will come up with a job description and salary range. Our juvenile problems are not nec- essarily the same as in other cities, and we have a chance to officer. C . C . 11-14-60 JUVENILE OFFICER SURVEY - Continued Page Twenty Motion by Councilman Barnes, seconded by Councilman Brown, that the matter of the Juvenile Officers Survey be sent to the Personnel • Board for study and analysis and with recommendations to be made to the City Manager. AUTOMATIC SPRINKLER SYSTEM AUTHORIZATION TO CALL FOR BIDS Orange Merced Park Project No. C-127 Motion by Councilman Barnes, seconded by Councilman Brown, and carried, that the Plans and Specifications be approved and author- ization be given to the City Manager to call for bids on Project No. C-127. Councilman Towner: I understood that there was to be a sprinkler system installed at Walnut and Merced Park, and also trees, this year. The reason I ask is that the Edgewood League is using the field and they are wondering if the field will have to be moved before they begin setting up for next season. City Manager Aiassa: MILBIN INVESTMENT COMPANY VS. CITY OF WEST COVINA I will make a definite check on that. : This was the matter of sewerage backing up into a vacant house, and they took us to Small Claims Court. However, this was awarded in our favor and the case dismissed of all charges. I think that a great deal of credit should be given to Mr. Flotten, Mr. Lathrop, and Mr. Russell for their work on this. Mayor Heath: SEMINAR MEETING OF COOPERATIVE PERSONNEL SYSTEM Mayor Heath: City Manager Aiassa: 40 ten managers selected, and it is Councilman Brown: City Manager Aiassa: Councilman Barnes: Express to those people that we appreciate their efforts in this matter. This will be at Apple Valley on the dates of December 8, 9, and loth of this year. This was discussed at a study session, and I believe it was decided you should go, Mr. Aiassa. I have reconsidered this matter and have now decided I will not attend. There have been only too close to the holidays. If Mr. Aiassa doesn't desire to go, I would rather see this held back. I will sit this one out. Can you get a report on this? c. c. 11-14-6o SEMINAR MEETING - Continued Page Twenty-one City Manager Aiassa; I will try. There are ten managers who will go, and this project will • be the pilot group and if it fails we will be looking at ourselves and asking if it was our fault that it failed. Mayor Heath: City Manager Aiassa: I think you should go to this. Let's just forget it this time. Motion by Councilman Barnes, seconded by Councilman Snyder, and carried, that the City Manager be authorized to attend the Seminar meeting at Apple Valley on December 8, 9 and 10, 196o. Councilmen Brown and Towner voting "No." Councilman Brown: The only reason I have voted "no" on this is that if he desired to attend, I would go for it, as last year, but I do not believe in appropriating these things if they are not going to be used. Mayor Heath: I feel the only reason he has now considered not going is that he thinks some people on the Council do not want him to attend, and this will permit him to do so if he wants to. City Manager Aiassa: Let us just drop this.. I.am, holding all of staff to restrictions on conferences, although I feel that in the past this privilege was abused. This would make only two or three conferences I have attended and each one has been backed up with full reports. PROGRESS REPORT ON CITY The following is.the full report PROJECT NO. C-60 to be spread upon the Minutes: Vincent Avenue ADOPTED "Per . your memo .of October ,10, 1960, the following,is an item- ized report of the progress on our City Project C=6o. Construction performed to date and paid for - 90% of actual completed construction. Streets $ 2,053.35 Storm Drain 40,276.26 Total contract amount - Street $26,073.50 • Storm Drain 59,024.00 Percentage of the total amount of contract completed - 55.27% Expiration date of contract - December 18, 1960. Percentage of contract time expired to date - 55.8%. C. C. 11-14-60 Page Twenty-two PROGRESS REPORT ON CITY PROJECT C-60 - Continued As you see, the contract is being completed on schedule, and it appears that the work will be completed prior to the December 18 • completion date, inasmuch as the street construction should progress quite rapidly after the storm drain is completed. Extra items for this project approved to date involve: 1. $225.00 for labor costs to conduct concrete tests on. cylinders taken from the storm drain structure. 2. An estimated $250.00 to relocate the catch basin junction structure on the west side of the storm drain. The actual construction quantities are now being rechecked by the resident engineer, Marlen Krause, 'and the City's consulting engineer. It is expected that these revised quantities will be slightly lower than the quantities bid upon, resulting in a savings to the City which can be applied to the extras mentioned above." Motion by Councilman Barnes, seconded by Councilman Towner, and carried, that the Progress Report on City Project No. C-60 be accepted. Mayor Heath: Why do we have extras for con- crete samples? They didn't cover the drain over because they couldn't because of flood control provisions. Mr. Dosh: There was advanced $1200.00 for inspection costs, and we, thought we would run tests and come out without going over the amount allocated for inspection. We want them to accept this storm drain without question. . Councilman Brown: Mr. Dosh: wait 28 days and to sit and wait, 28 days. Mayor Heath: Mr. Dosh: To meet requirements of the flood control, these tests should be taken for our protection. We did not know we would make these tests as we anticipated the contractor not wanting to would go ahead on his own. The contractor wanted so we took samples as we went along and he waited . had the result of the the 3000 PSI. Mayor Heath: Mr.Dosh: If we took samples and they passed the test, we could cover up the drain. We made the test and if the con- tractor wanted to cover the ditch right away, he would have test much sooner. We know the test will pass The reason for the test was to protect ourselves and to cover the ditch ahead of time. This is not the reason we did it, but would be the reason why he would do it. All tests received so far are good. C. C. 11-14-60 Page Twenty-three PROGRESS REPORT ON CITY,PROJECT NO. C-60 - Continued Mayor Heath: We pay extra money to get sample made while one reason to go ahead and cover the drain is to get street done and you are shooting for the December 18 date, but with the rainy season coming on there should.be allowances. Mr. Dosh: We think we will make it despite rain. The actual control of the contract is time, 120 days. If you cut it to ninet/days and contractors saw this, only 90days, you might have higher bids, too. Mayor Heath: What happens if it goes past the December 18 date? Anything as important to the City as Vincent Avenue Extension is to be considered. If we were in a position where we had samples taken and the contractor could have legitimately covered the drain and opened it up, we should talk to the guy to get it done ahead of schedule. Mr. Dosh: We have asked him to expedite it and we are telling him he has a time limit. Mayor Heath: I think this extension, outside of Badillo, is the most important thing in the City, and it should be a high concern to Council that this thing be done as soon as possible,_not just meeting the date, and I think the thing could,, have been expedited because Christmas shopping starts before December 18. City Manager Aiassa: You could give him a bonus for every day that he cuts off from the days allowed him, but that's expensive. Councilman Brown: Acquiring this right-of-way was held up at Council level for several months, so I think it has progressed very well. City Manager Aiassa: This Vincent Avenue is a record in time when you realize how.long it was getting this, and we got it rolled off in less than a year, including right-of-way, bridge construction, etc., and Council should be commended on the progress on it. STREET NAME -CHANGE There is a review being made by the County relative to changing the name of Irwindale to Sunset. iRelative to the change from Root to Puente Avenue, the Baldwin Park Planning Commission has recommended this favorably to their Council, which is now considering it and I believe it would be the perogative of the Mayor to contact the Mayor of Baldwin Park relative to this. C. C. 11-14-60 Page Twenty-four STREET NAME CHANGE - Continued Motion by Councilman Barnes, seconded by Councilman Snyder, and carried, that the Mayor be appointed to have a meeting with the • Mayor of Baldwin Park to discuss this matter of street name change and to see what their feelings are. CROSSING GUARDS SALARY RAISE The Personnel Board recommended APPROVED AND RETURNED that an eleven cents (.11) per TO PERSONNEL FOR REPORT hour be given and the Personnel Department recommended this increase be granted, subject to a complete study and reorganization of Crossing Guards by the Personnel Department and Personnel Board. City Manager Aiassa: We sent you a record on this. In 1956-57 there were three guards at a cost of $3,375.00. In 196o there are thirteen guards, plus two guards on half time with a cost of $16,000.00. This is less than a three year jump. Councilman Towner: I am wondering why there is a difference in what was recommended between the Board and the Department. City Manager Aiassa: Actually, there isn't. At the time of the recommendation from the Police Department my depart- ment's recommendations were not included. In a meeting held on this matter, I wanted a complete review and wanted to tie it into the Personnel system to know who we hire and have a regular procedure. In essence, it is that the eleven cents an hour increase be granted now, but that the matter be returned to Personnel for analysis and report. Councilman Brown: Probably this could be analyzed further as to number of guards, cut -down on hours, etc. You might give the eleven cents an hour raise, but with an over all study maybe at some points you'd find that someone is putting in three hours where only two hours would be necessary. Things of that nature. Motion by Councilman Towner, seconded by Councilman Barnes, that Crossing Guards be given an eleven cents (.11) an hour increase, and that the Personnel Department and Personnel Board make a study of the organization of the Crossing Guard system and report to the City Manager. This increase shall become effective as of November 15, 196o. Motion passed on roll call as follows: • Ayes: Councilmen Brown, Towner, Barnes, Snyder, Mayor Heath Noes: None Absent: None OCCIDENTAL LIFE INSURANCE Held over for Personnel session. REPORT r1 U C. C. 11-14-60 RESOLUTION NO. 1966 Change of title from Planning Coordjnator to Planning Director ADOPTED Mayor Heath: Page Twenty-five The City Manager presented: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA CHANGING THE TITLE OF PLANNING COORDINATOR TO PLANNING DIRECTOR." No salary change. Hearing no objections, we will waive further reading of the body of the resolution. Motion by Councilman Barnes, seconded by Councilman Brown, that said resolution shall be adopted. Motion passed on roll call as follows: Ayes: Councilmen Brown, Towner, Barnes, Snyder, Mayor Heath Noes: None Absent: None Said resolution was given No. 1966. MILEAGE FOR RECREATION AND The report from the Recreation PARK PERSONNEL and Park Department was a recom- APPROVED mendation that authorization be given to reimburse the Supervisor of Recreation, Recreation Super- visor, and part-time Recreation Supervisor car mileage on a flat fee for 1960=61 fiscal year. The budget as proposed and tentatively approved contains $750.00 for car mileage for authorized recreation personnel. During the past fiscal year this personnel was reimbursed at the rate of .08 cents per mile for use of their car. This method proved very cumbersome and posed the problem of curtailing car use midway through the fiscal year in order not to over expend the allocation. This was a deterrent to the supervisors providing proper supervision to the part-time recreation leaders on the areas. It is felt that $25.00 per month flat rate throughout the year for the two full time supervisors would be a fair rate and it is recom- mended that the part-time supervisor be paid at the rate of $20.00 a month for the three summer months when he is working full time, and $10.00 for the nine school months when he is working half time. The year totals are as follows: Supervisor of Recreation Recreation Supervisor Part-time Supervisor - 12 months @ 25.00 $300.00 - 12 months @ 25.00 300.00 - 3 months @ 20.00 110.00 60.00 9 months @ 90.00 Total $750.00 Motion by Councilman Brown, seconded by Councilman Towner, that the • recommendation of the Finance Officer and Mr. Gingrich in regard to Recreation and Parks Personnel, as per the report, be approved, effective January 1, 1961. Motion passed on roll call as follows: Ayes:. Councilmen Brown, Towner, Barnes, Snyder, Mayor Heath Noes: None Absent: None C. C. 11-14-60 ADMINISTRATIVE REVIEW BOARD REPORT FIREWORKS ORDINANCE AND AMENDMENTS Page Twenty-six To be presented at Council meeting of November 28, 1960. Letters sent to interested groups relative to the number of members from each group invited to the meeting on this matter. REAFFIRMATION OF ADMINISTRATIVE Motion by Councilman Brown, POLICY REGARDING EMPLOYEES seconded by Councilman Towner, and carried, that Council reaffirms the administration policy that time taken by employees to attend social activities during the day shall be taken at the expense of the employees' vacation time or time without pay, or direct orders from the City Manager. MTA REPORT transit and bus stops, to the M.T.A. WALNUT CREEK RIGHT-OF-WAY ACQUISITION DIRECTIVE TO PROCEED right-of-way due the City by Precise does not cost money. Council concurred on Councilman Snyder being the representative of the City, relative to rapid Motion by Councilman Barnes, seconded by Councilman Brown; and carried, that the City Manager and Director of Public Works be directed to acquire all Plan wherever possible where it RIDGE RIDERS Motion by Councilman Towner, RECREATION AND PARKS seconded by Councilman Brown; COMMISSION REVIEW and carried, that the Recreation and Parks Commission shall review the leases on Valencia Heights Water Company property off Citrus Street and further review the use of the property by Edgewood Baseball League, American Legion and; Ridge Riders. OBTAINING OF SANITARY SEWER EASEMENTS IN DISTRICT A'11-59-1 AUTHORIZATION GIVEN Wilhelmine Miller Sanitary Sewer Easement from: William I. Shotwell 2726.68 square feet at .10 per foot - $272.67 4246.11 square feet at .10 per foot-$424.61 • The cost figure of,10 per square foot is an average determined from easements purchased in districts A111-57-3 and A111-57:=5. The prop- erty owners have been contacted and are agreeable to these figures. Motion by Councilman Brown, seconded by Councilman Towner, and carried that authorization be given to charge this assessment to this district and authorization given to negotiate with Mr. William I. Shotwell, or his estate, and Wilhelmine Miller for the two easements required. } C . C . 11-14-60 iPage Twenty-seven CITY SEAL Councilman Brown indicated that he felt that before any seal was adopted, it should go to various organizations such as the Chamber of Commerce, west Covina Beautiful, to get their feelings on this. Councilman Barnes stated that perhaps representatives could be present at a study session. Councilman Snyder was appointed to present information concerning these seals at study session of November 21. CITY ATTORNEY Resolution concerning Southern California Disaster Association REFERRED TO CITY MANAGER INTRODUCTION Ordinance regulating vending machines Motion by Councilman Barnes,' seconded by Councilman Towner, that this be referred back to the City Manager for report.: The City Attorney presented: "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WEST COVINA AMENDING CERTAIN PROVISIONS OF THE WEST COVINA MUNICIPAL CODE RELATING TO THE LICENSING OF VENDING AND AMUSEMENT MACHINES AND DEVICES." Motion by Councilman Towner, seconded by Councilman Snyder, and carried, that the reading of the body of the ordinance be waived. Motion by Councilman Towner, seconded by Councilman Barnes, and carried, that the ordinance be introduced and given its first reading. ORDINANCE NO. 682 Amending the municipal code to rezone certain premises ADOPTED The City Attorney presented: "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WEST COVINA AMENDING WEST COVINA MUNICIPAL CODE SO AS TO REZONE CERTAIN PREMISES." (Snell and Allen) Motion by Councilman Brown, seconded by Councilman Brown, and .;carried, that thereading of the body of the ordinance be waived. Motion by Councilman Barnes, seconded by Councilman Brown, that said ordinance be adopted. Motion passed on roll call as follows: Ayes: Councilmen Brown, Towner, Barnes, Snyder, Mayor Heath Noes: None Absent: None Said ordinance was given No. 682. The introduction of the ordinances relating to the referendum and the Recreation and Parks bond issue were deleted as no action could be taken at this time. C. C. 11-14-60 INTRODUCTION Ordinance amending the Municipal Code relating to uses conducted out-of-doors Page Twenty-eight The City Attorney presented: "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WEST COVINA AMENDING CERTAIN PROVISIONS OF THE ZONING CHAPTER OF THE WEST COVINA MUNICIPAL CODE PER- TAINING TO USES PERMITTED OUTSIDE BUILDINGS.". Motion by Councilman Barnes, seconded by Councilman Brown, and carried, that the ordinance be introduced and given its first reading. RESOLUTION.NO. 1967 Relating to the position of Deputy Civil Defense Director ADOPTED Mayor Heath: The City Attorney presented:.. "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA RELATING TO THE POSITION OF DEPUTY.CIVIL DEFENSE DIRECTOR AND AMENDING RESOLUTION NO. 1277." Hearing no objections, we will. waive further reading of the body of the resolution. Motion by Councilman Towner, seconded by Councilman Brown, that said resolution be adopted. Motion passed.on.roll.cal.l'as.follows: Ayes: Councilmen Brown, Noes: None Absent: None Towner, Barnes, Snyder .Mayor Heath Said resolution was given No. 1967. RESOLUTION NO. 1968 Intent to circulate petition for annexation ADOPTED Mayor Heath: The.'City Attorney. presented:. . "A RESOLUTION;,; OF : THE -CITY COUNCIL OF THE CITY 0' WEST.COVINA ACKNOWLEDbING THE; .RECEIPT ,OF NOTICE OF INTENT:TO',CIRCULATE PETITION FOA."ANNEXATION OF TERRITORY DESIGNATED AS WEST COVINA SOUTHERLY ANNEXATION DISTRICT No-.166; AND.AN AFFI- DAVIT OF PUBLICATION THEREOF: AND APPROVING THE CIRCULATION OF THE PETITION." Hearing no objections, we will waive further reading of the body.of the resolution. Motion by Councilman Brown, seconded by Councilman Barnes, that said resolution shall be adopted. Motion passed on roll call as follows: Ayes: Councilmen Brown, Towner, Barnes, Snyder, Mayor Heath Noes: None Absent: None Said resolution was given No. 1968.. C. C. 11-14-60 CITY CLERK NOTIFICATION FROM COUNTY BOUNDARY COMMISSION REQUEST TO CONDUCT APPEAL APPROVED Page Twenty-nine Southerly Annexation District No. 40 to the City of Glendora. Annexation No. 14 to the City of LaPuente. No objections. American Cancer Society April, 1961. Motion by Councilman Brown, seconded by Councilman Barnes, and carried, that the request of the American Cancer Society to conduct an appeal for April, 1961, be approved. REQUEST TO PLACE CHRISTMAS The Plaza and Eastland Shopping KETTLES Centers. Salvation Army APPROVED November 25 to December 24, 1960. Motion by Councilman Barnes, seconded by Councilman Towner, and carried, that the request of the Salvation Army for the placement of Christmas Kettles, for the dates indicated, be approved. REQUEST TO CONDUCT PEANUT SALE Camp Fire Girls APPROVED to conduct a Peanut Sale in January, be approved. REQUEST OF SEVENTH DAY ADVENTIST CHURCH TO CONDUCT FUND-RAISING CAMPAIGN January, 1961. Motion by Councilman Brown, seconded by Councilman Towner, and carried, that the request 1961, from the Camp Fire Girls November 26, through December 24, 1960. Motion by Councilman Towner, seconded by Councilman Snyder, and carried, that the City Clerk advise the Seventh-Day Adventist Church that it is not necessary to obtain a license for any relig- ious organization to conduct a fund raising campaign which is restricted to bonafide religious purposes, as we understand their letter, therefore, it is not necessary for you to have a permit. Council discussion on this matter appeared to indicate they did not particularly like this door-to-door solicitation on the part of churches to homes or business establishments, and if necessary to do it, it should be conducted wholly within their own membership. • It was made clear that Council did not feel this way because of any discrimination. The City Attorney indicated that no permit is required if this is a bonafide solicitation for, -,religious purposes and they can do it under their Constitutional rights unless it was proved a fraud. c . c . 11-14-6o REQUEST OF PIONEER SCHOOL P.T.A. TO CONDUCT A CARNIVAL APPROVED Page Thirty On the School Grounds, December 10, 1960, from 11:00 a.m. to 4:00 p.m. • Motion by Councilman Brown, seconded by Councilman Barnes, and carried, that the request of the Pioneer School P.T.A, to conduct a carnival,.as indicated, be approved, subject to the approval of the City staff committee.. REQUEST FOR CHRISTMAS TREE St. Christopher's Men's Club SALE APPLICATIONS 629 S. Glendora Avenue. APPROVED Motion by Councilman Brown, seconded.by Councilman Snyder, that the request of St. Christopher's Men's Club for Christmas Tree Sale at the location indicated be approved, and the license fee be waived. Latter Day Saints Church Covina 2nd Ward 2525 Workman Avenue location indicated be approved, and Tahoe Christmas Tree Company Fitzgerald E. Manning George Zaccaro Motion by Councilman:Towner, seconded by Councilman Snyder, and carried, that.the:request of the Latter Day Saints Church for Christmas Tree.Sale at the the license fee be waived. N.W. corner of Citrus and Garvey State Street.and Garvey Avenue N.W. corner of Glendora and Wescove Street. Motion by Councilman Brown, seconded by Councilman Barnes, and carried, that the request of the commercial applicants.for Christmas Tree Sales at the locations indicated be granted licenses to sell. Motion by Councilman Snyder, seconded by Councilman Towner, and carried, that a condition shall be adopted for all permits to sell Christmas Trees outdoors, whether a fee is waived'or not waived, in that a deposit of $25.00 be deposited with the .City to guarantee that the premises shall be cleaned up on or before January 4, or else the amount deposited shall be forfeited in order to have the premises properly cleaned. COMMUNICATION FROM MRS. LOUIS F. WELSEY REFERRED TO COUNCILMAN SNYDER • MAYOR'S REPORTS MAYOR'S ASSOCIATION PUBLIC WORKS FIELD TRIP Garden section of the West Covina Women's.Club. The recommendation to name a City flower with the suggestion of the Helen Trauble;Rose. Held over, prior to joining,, for review of By-laws. Saturday, December 3, 1960, at 7:30 A.M. C . C . 11-14-60 STUDY OF VON'S STREET to them at their meeting of November • MERCED-GLENDORA ALIGNMENT REFERRED TO PLANNING. COMMISSION COUNCIL APPOINTMENTS Page Thirty-one Held over pending study by the Planning Commission relative to an application to be presented 16. Motion by Councilman Snyder, seconded by Councilman Towner, and carried, that the Merced - Glendora Alignment be referred back to the Planning Commission for restudy and hearing. Planning Commission Councilman Snyder Recreation & Parks Commission - Councilman Towner Personnel - Councilman Barnes COUNCIL COMMITTEE REPORTS REGIONAL LIBRARY COMMITTEE the matter of a recommendation to relative to a study of the salary positions to be filled and most of Masters Degree and yet the salary less. Councilman Snyder indicated that there had been a request to carry before local City groups the local Board of Supervisors of Librarians. There were eighteen the positions require almost a is less than in many others requiring Motion by Councilman Snyder, seconded by Councilman Towner, and carried, that a letter be written to the supervisor in this district to. recommend that he strongly consider making a salary survey for Librarians. WILLOW LANE It was indicated there had been a series of meetings with these residents on Willow Lane and that an impasse had been reached with the possibility of getting together after the first of the year. There will be a request to the Commission, for a formal report to the Council, at the Commission meeting this Wednesday. It was. indicated that there was a party present in the audience who desired a building permit, but that City Council had a policy that since this was not a dedicated or improved street, no building permits could be issued.. • The gentleman in the stated that there is with the sewer system he desired to put two believed it would be to be permitted to do audience interested in the building permit no one there who doesn't want a street, but coming in it would be difficult. He indicated rooms on the side of his building, and he cutting the City out of more tax money not this. • C. C. 11-14-6o Page Thirty-two Mayor Heath: Is this a stipulation that he can't add onto the house? Mr. Joseph: I was informed that the City Council policy was no building permits to be issued because this street was unimproved and undedicated. Councilman Brown: It is an undedicated street and was never accepted by the City and we do not maintain it or keep it up. I do not believe there has been a house built in there for some seven or eight years. Councilman Towner: However, I wonder if we have authority to deny this? Councilman Brown: Since it is almost all built up I do not know how we can deny it, but this was a precedent set before I came on the Council in that whenever the street should be taken in, it will be done by the 1911 Act or assessment. Mayor Heath: Councilman Brown: Mayor Heath: Councilman Barnes: adding to it. It isn't giving a City Manager Aiassa: However, I wouldn't think we could stop a permit to build onto a house. Possibly under a technicality as we require street improve- ment and dedication. What about Lynch with his lot split and on an undedicated street. Possibly some consideration here is that this is an existing building and this is only permit for a new structure. Before Council gets too deeply into this, do you know this house? Mayor Heath: I still do not see how we have a right to stop a man from adding to his building. Councilman Snyder: I do not think the intent was to keep from adding on. City Manager Aiassa: However, you may have a non -con- forming use. If you start a precedent here now by granting request, you are going to be wide open to this sort of thing. Mayor Heath: I still can't see the harm in adding on unless the building would extend out into the street somewhere. City Manager Aiassa: I would still rather look before we jump and after a review you would have a better opportunity of making a better decision. C . C . 11-14-60 Mr. Joseph: should be brought to Council • Councilman Snyder: The building by Wednesday be something attention. Page Thirty-three code will be checked night and there may in there that Can we legally keep him from this? Mr. Williams: It would depend upon the provisions of the building code or other applicable ordinances. The building code in many cities requires frontage on dedicated public streets, but I do not think yours does. Many cities provide that a permit is not issued unless certain street improvements are in. The reasons for this is in relation to giving adequate police and fire protection, but you cannot order a permit to be issued or not to be issued depending on the circumstances of the case. You have no more authority than I do, or Mr. Joseph, unless the ordinance says you may or may not. But unless the ordinance gives you the right under certain circumstances, you have no more right to suspend that than to suspend the speed limit. Motion by Councilman Towner, seconded by Councilman Snyder, and carried, that the Planning Department, Building Department and City Attorney be directed to study the problem of building permits on Willow Lane and report to Council. But if staff, from the study, determines there is actually no legal restriction that the building permit shall be granted forthwith. DEMANDS APPROVED Motion by Councilman Towner, seconded by Councilman Brown, that Demands in the amount of $76,447.09, as shown on Demand Sheets C-231, C-232 and C-233, be approved. This to include fund transfers in the amount of $50,519.63. Motion passed on roll call as follows: Ayes: Councilmen Brown, Towner, Barnes, Snyder, Mayor Heath Noes: None Absent: None COMMENTS OF MRS. VAN DAME Who is building the new theater? Mr. Joseph: There was a communication from the Hollingsworth Company, per Mr. Crandell, who represents Mr. Schofield, and they are negotiating with a concern but are not at liberty to divulge the name. • There has been a series of newspaper a er articles about other cities who are starting a movement to reduce the truck noise nuisance on the freeway. I'm wondering if something could be done in West Covina. C. C. 11-14-60 Page Thirty-four COMMENTS OF MRS. VAN DAME - Continued Regarding the swimming pools at the last election. You can say there are swimming pools and swimming pools in West Covina, but they are • privately owned and unless you have someone next door that has one you cant take advantage of it, and we need municipal pools in the City. Mayor Heath: We'll have to see what information we find out first. Maybe after we make the study and find out why people seemed to be against it, we can decide whether we want to have them on the ballot again.. There are still no proper directional signs to the City units at the City Hall, particularly the police and fire station. I think there should be one at the side of the building, maybe a small plaque of some sort, giving these locations and posted by the sidewalk. It should be primarily the police station, because the City Hall is where people come to look for such information about different buildings in the City.. Councilman Brown: That might be a great help at that. Mayor Heath: The one we do have near the City Hall isn't too much good because it is too far away at the one end. Perhaps that sign could be brought up nearer to the building and it would serve its purpose better. Where is the code book you were going to loan me? It was indicated that Mrs. Van Dame could have one any time she would desire it. COUNTY ZONING CASE 4050 (1) From A-16000 to C-1, restricted business. Northeast corner of San Bernardino Road and Lark Ellen Avenue - Hearing November 15, 1960. No objections. Mrs. Van Dame: If you put that sign nearer the City Hall, I hope it will be readable. Mayor Heath: This assignment goes to Mr. Dosh. Councilman Brown: The East San Gabriel Valley Planning Committee Chairman resigned, so the Vice -Chairman was selected to Chairman, Pat Moran, from the Planning Commission in Irwindale, and Mr. Holmes from Baldwin Park is Vice -Chairman. C. C. 11-14-60 Page Thirty-five Councilman Barnes: Mr. Laverly of the Los Angeles County Flood Control District gave a report at the Upper San Gabriel Water Association on the water table in San Gabriel Valley. He indicated the water flow, and that the water table has been • lowering steadily. The main speaker (on Proposition #1) was Harold Kennedy, of the Los Angeles County Counsel, and we were in sympathy with him because it was the night of November 9th and he didn't know if the bond issue had passed or not. He gave some back history of what the MWD had asked for and it was assured that Southern California would get water if the bond issue passed. Mr. Surr gave a report on the litigation between Long Beach and the Upper San Gabriel Valley Water District which has gone through engineering study, but there was little to report except that they were progressing. There will be a further report at the next meeting. It was indicated that members of Council are to meet at 7 P.M., prior to the opening of their next regular meeting, November 28. There being no further business, motion by Councilman Brown, seconded by Councilman Barnes, and carried, that the meeting be adjourned at 11:50 P.M. ATTEST: n City Clerk PROVED Mayor